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HomeMy WebLinkAboutMarch 08, 2000 Regular Meeting 459 A Worksession of the Frederick County Board of Supervisors and Winchester-Frederick Economic Development Commission was held on March 8, 2000, at 6:00 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice Chairman Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; Margaret B. Douglas; and Sidney A. Reyes. Economic Development Commission Members - Chairman Doug Rinker; County Representative James W. Golladay, Jr.. Economic Development Commission Staff - Director June Wilmot; Deputy Director, Patrick Barker; Existing Industry Coordinator Gary Edwards; Project Specialist Karen Helm. County Staff - County Administrator John R. Riley, Jr.; Assistant County Administrator Lauren Carrier; Deputy Clerk Carol T. Bayliss. Chairman Shickle advised that he did not feel there was sufficient time at this worksession to discuss all aspects of EDC and its working relationship with the county; however, he felt this worksession would be a good start. EDC Chairman Rinker thanked Board members for having this worksession. He feels not everyone is of the same opinion concerning the role they want to see EDC taking in Frederick County. Director Wilmot explained that EDC's mission is to create a desirable balance of value in the form of increased tax revenues to the City of Winchester and County of Frederick and the towns within, income to its citizens, and an environment which facilitates profit for the business community. Chairman Shickle asked Director Wilmot ifthe Board has a problem with this statement then it is his understanding that EDC should be made aware of this. Chairman Shick1e further inquired as to whether the City of Winchester supported this mission statement. Director Wilmot stated that she had not been notified otherwise. Deputy Director Barker explained the challenges to accomplish the 25% goal, and discussed the economic direction. Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 460 Chairman Shickle asked about why there is not enough laborers for the workforce that is needed. Director Wilmot explained that there are 30 million fewer in today's workforce and this is not going to go away. Supervisor Reyes asked that staff explain the area of high tech. County Administrator Riley questioned as to how realistic is this 25% goal. Director Wilmot explained how this figure was determined and where the City of Winchester is with their percentage. Chairman Shickle explained that he did not feel the county had this kind of a build out; therefore he does not feel this is a realistic figure. Director Wilmot explained that her operation has to have resources to get there. They are not currently out recruiting, but they have been contacted. Chairman Shickle asked about the 48% travel portion ofEDC budget. Director Wilmot explained that is Tourism and the Chamber of Commerce. Director Wilmot further explained the role the Chamber of Commerce plays in the overall part of the tourism budget. She also explained the highlights of the EDC Retreat that was held on February 26, and one ofthe suggestions EDC developed was to spin off its tourism component into another entity, and refocus its concentration on business development. Ways to keep the real estate tax stable, even as the county grows were also discussed. Chairman Shickle asked what had been reduced in the EDC budget. Director Wilmot advised that the budget had been reduced some ninety thousand dollars. Discussion followed regarding how much participation is needed in order to accomplish certain goals of the county in conjunction with EDC. Chairman Shickle explained that he felt this worksession had been beneficial; however, additional areas need to be discussed. He asked Board members to make a list of questions and issues they may have in order to further clarify the function of EDC and its role with Frederick County. REGULAR MEETING - CALL TO ORDER The Chairman called the meeting to order. INVOCATION Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 461 The invocation was delivered by Supervisor Sager in absence of a minister. BOY SCOUT TROOP NO 45 INTRODUCED Members of the local Boy Scout Troop No. 45 were present and introduced themselves to the Board and others in attendance. ADOPTION OF AGENDA County Administrator Riley requested that the Closed Session be moved to the end of the meeting, and that Acquisition and Disposition of Real Estate be added to the Closed Session. He also stated that he had a request from the school board to be added to the agenda. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the agenda was adopted as amended by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye CONSENT AGENDA County Administrator Riley suggested the following tabs for approval under consent agenda: 1. Request for Continuance of Rezoning Application #10-99 -Mr. Fuel- Tab L; 2. Parks and Recreation Commission Report - Tab M. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the consent agenda was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye CITIZEN COMMENTS Susan Luby Luebehusen, Shawnee District, appeared before the Board to express her disagreement with the county's proposal to hire an in-house auditor. She stated that this is not what was recommended in the recently completed county audit, and feels this is an unnecessary expense of taxpayer dollars. MINUTES Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the minutes of Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 462 the Budget W orksession ofF ebruary 17,2000 were approved as presented by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye COUNTY OFFICIALS There were no committee appointments at this time. RESOLUTION (#033-00) RESCINDING BOARD ACTION WITH REFERENCE TO TERM LIMIT POLICY ON COMMITTEE APPOINTMENTS - APPROVED County Administrator Riley presented this resolution to the Board. WHEREAS, the Frederick County Board of Supervisors unanimously set policy, on April 22, 1992, that all committee appointments shall be for a duration not to exceed two successive terms or eight successive years, whichever is the longer; and WHEREAS, said policy allows for committee appointees, after an absence of one year from their respective committee, to be eligible for reappointment; and WHEREAS, appointees may also be eligible for different committee appointments after serving the maximum allowable term on previous committees; and WHEREAS, the Frederick County Board of Supervisors now believes the policy may have adverse consequences on committee reappointments; NOW, THEREFORE BE IT RESOLVED, the Frederick County Board of Supervisors herein rescinds the policy on term limits. ADOPTED this 8th day of March, 2000. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the above agenda was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye MEMORANDUM RE: TELEPHONE AREA CODE ISSUE - APPROVED County Administrator Riley presented this information to the Board. Following Board discussion it was their consensus that the county should endorse the overlay concept as explained in information provided by Bell Atlantic. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the overlay Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 463 concept as presented by Bell Atlantic was endorsed by the county. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REQUEST FROM COMMISSIONER OF THE REVENUE FOR EXONERATION OF PITNEY BOWES PERSONAL PROPERTY TAX FOR 1998 AND 1999 - APPROVED County Administrator Riley presented this request to the Board. He explained that verification has been made with the lessee that the assessment is incorrect, thus creating a duplication of billing through another company name. The refund for 1998 is $53,464.11 and for 1999 $53,464.03. Upon motion made by Supervisor Sager, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REQUEST FROM SCHOOL BOARD FOR SUPPLEMENTAL APPROPRIATION - REPLACEMENT BUS-APPROVED County Administrator Riley explained this is for a school bus that was burned for which an insurance check was received in the amount of $42,625. The school board is requesting a supplemental appropriation for the same amount in order to purchase a replacement bus. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PLANNING COMMISSION BUSINESS PUBLIC HEARING - 2000-2005 AGRICULTURAL & FORESTAL DISTRICT UPDATE - THIS PUBLIC HEARING IS TO CONSIDER THE RENEWAL OF THE SOUTH FREDERICK DISTRICT. THE DOUBLE CHURCH ROAD DISTRICT. Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 464 AND THE REFUGE CHURCH ROAD DISTRICT. THE RENEWAL OF THESE DISTRICTS WILL ESTABLISH A TOTAL 13.367 ACRES WITHIN THE AGRICULTURAL AND FORESTAL DISTRICT PROGRAM FOR THE ENSUING FIVE YEAR PERIOD. PROPERTIES THAT ARE INCORPORATED INTO AN AGRICULTURAL AND FORESTAL DISTRICT ARE GUARANTEED CERTAIN PROTECTIONS AS SPECIFIED IN SECTION 15.2-4300 OF THE CODE OF VIRGINIA - APPROVED Assistant Planning Director Evan Wyatt presented this renewal request to the Board. He advised that the planning commission had recommended approval. Supervisor Smith asked about those that have elected to pull out ofthe district as to what they are zoned. Mr. Wyatt replied RA. There was no public input. Upon motion made by Supervisor Orndoff, seconded by Supervisor Reyes, the 2000-2005 Agricultural & Forestal District Update was approved as presented. (A complete copy of this update is on file in the Planning Office). The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye w. Harrington Smith, Jf. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - PROPOSED AMENDMENT TO THE FREDERICK COUNTY CODE. CHAPTER 165. ZONING: ARTICLE IV. SUPPLEMENTAL USE REGULATIONS: SECTION 165-24. HEIGHT LIMITATIONS: EXCEPTIONS - THE PROPOSED AMENDMENT WOULD ALLOW GENERAL OFFICE USES IN THE B2 (GENERAL BUSINESS) DISTRICT AND B3 (INDUSTRIAL TRANSITION) DISTRICT AND HOTEL AND MOTEL USES IN THE B2 (GENERAL BUSINESS) DISTRICT TQ BE EXEMPT FROM THE MAXIMUM HEIGHT REQUIREMENT. THE AMENDMENT ALSO STIPULATES THAT THE HEIGHT OF SUCH BUILDINGS MAY NOT EXCEED SIXTY (60) FEET - APPROVED Planner II Chris Mohn presented this proposed amendment request to the Board advising that the planning commission had recommended approval. Supervisor Smith asked how many floors, given the height of 60 feet. Mr. Mohn replied 5. Supervisor Smith inquired as to whether the county ladder truck would be capable of handling this height. Fire & Rescue Director Gary DuBrueler replied yes. Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 465 There was no public input. Upon motion made by Supervisor Smith, scconded by Supervisor Sager, the above proposed amendment to the code was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - UPDATE OF THE 2000 PRIMARY ROAD IMPROVEMENT PLAN. THE PRIMARY ROAD IMPROVEMENT PLAN ESTABLISHES PRIORITIES FOR IMPROVEMENTS TO THE INTERSTATE AND ARTERIAL ROAD NETWORK WITHIN FREDERICK COUNTY. THESE PRIORITIES ARE PRESENTED TO THE COMMONWEALTH TRANSPORTATION BOARD FOR FUNDING CONSIDERATIONS. PUBLIC INPUT WILL BE CONSIDERED DURING THIS HEARING AND WRITTEN COMMENTS WILL BE PRESENTED- APPROVED Planner II Chris Mohn presented this update to the Board. Supervisor Reyes asked about the time frame on Route 37. Mr. Mohn advised that would be hard to predict. Planner Director Kris Tierney explained that once the first segment is approved it would be easier to determine this. He further explained that it could be five years out. Chairman Shickle asked if the environmental study was still going on. Mr. Tierney replied that it is; however, there is not a lot being said about it. Supervisor Sager inquired about the engineering study for Route 277, if Aylor Road is finished, and any idea on the time schedule for the interchange. VDOT Resident Engineer Jerry Copp explained that Aylor Road and Route 277 public hearing is scheduled for either Mayor June. The interchange will be at a later date. Barbara Stickley, Opequon District, appeared before the Board at which time she presented each of them with a copy of a letter she and her husband had sent to Dennis Morrison, District Administrator with VDOT, expressing their input and concerns regarding the modifications and widening of Route 277. They have lived at this location for the past 20 years. She explained to the Board that there are twelve homes and three businesses that they would like to see saved, and a stop light is badly needed at Route 636. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the Update of the following 2000 Primary Road Improvement Plan Resolution as follows was approved by the Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 46.6 following recorded vote: <A copy of this update is on file in the Planning Department.) WHEREAS, the Frederick County Transportation Committee and staff reviewed the proposed 2000 Primary Road Improvement Plan for Frederick County, and the Transportation Committee recommended unanimous approval of this plan on February 29,2000; and, WHEREAS, the Frederick County Planning Commission recommended unanimous approval of this plan at their regular meeting on March I, 2000; and, WHEREAS, the Frederick County Board of Supervisors considered this plan during their regular meeting on March 8, 2000. NOW, THEREFORE, BE IT ORDAINED, by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby approves the 2000 Primary Road Improvement Plan for Frederick County, Virginia. Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye OTHER PLANNING ITEMS: MASTER DEVELOPMENT PLAN - CROSS CREEK VILLAGE- APPROVED Assistant Planning Director Evan Wyatt presented this request to the Board, advising that the planning commission had recommended approval. Chairman Shickle asked for further clarification on the buffer and its proximity to the Battlefield area. Mr. Wyatt explained this further. Supervisor Reyes questioned the waiver on the walkway, as he is in favor of walkways, especially for the retired population. Chuck Maddox, ofG. W. Clifford Associates, appeared before the Board to further explain the build out time for this development project. Jim Vickers President, Oakcrest Builders, appeared before the Board to explain how and when the connections are planned for this development and Woodbrook Village. Supervisor Reyes moved to approve the Master Development Plan for Cross Creek Village to include the waiver for the sidewalks. Supervisor Douglas seconded the motion. Planning Director Kris Tierney explained that it was not necessary to have the waiver as part of the motion. Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 467 Supervisor Douglas rescinded her second and Supervisor Reyes rescinded his motion. Upon motion made by Supervisor Reyes, seconded by Supervisor Douglas, Master Development Plan for Cross Creek Village was approved as presented by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REOUEST FOR EXEMPTION FROM THE SUBDIVISION ORDINANCE REOUlREMENT - JOHN W. HAYNES PROPERTY - APPROVED Zoning Administrator Mike Ruddy presented this request to the Board. Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REVENUE SHARING PROGRAM APPLICATION AND RESOLUTION (#035-00) FOR WARRIOR DRIVE - APPROVED Assistant Planning Director Evan Wyatt advised the Board that Frederick County has received notice of the opportunity to apply for an allocation through the Virginia Department of Transportation (VDOT) FY 2000-2001 Revenue Sharing Program. He further advised that Frederick County has applied for Revenue Sharing Program allocation over the last three fiscal years for the construction of Warrior Drive between Fairfax Pike (Route 277) and Tasker Road (Route 642). To date, VDOT has awarded Revenue Sharing Program allocations in the amount of$l ,010,295 for the Warrior Drive project which would be required to be matched by Frederick County on a dollar-for dollar basis. He further advised that staff believes that it would be prudent to apply for the maximum allocation of$500,000 under the FY 2000-2001 Revenue Sharing Program. He explained that the application is due the end of this month. Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the Revenue Sharing Program Application and following Resolution for Warrior Drive were approved. WHEREAS, the County of Frederick desires to submit an application for an additional Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 ,4-68 allocation offunds of up to $500,000 for the improvement and expansion of Warrior Drive through the Virginia Department of Transportation "Revenue Sharing Program"; and WHEREAS, the improvement and expansion of Warrior Drive between Fairfax Pike (Route 277) and Tasker Road (Route 642) will establish a north-south major collector roadway which will alleviate traffic congestion and improve the Level of Service at the Interstate 81, Fairfax Pike and Aylor Road (Route 647) interchange area; and WHEREAS, the County of Frederick has entered into an agreement with the Virginia Department of Transportation to expedite the design and construction of Warrior Drive, in which the County of Frederick will apply for funding through the "Revenue Sharing Program" annually until the project cost is achieved and will initiate the design and construction. The Virginia Department of Transportation will provide assistance with right-of-way and utility issues, as well as inspect the construction of Warrior Drive; NOW, THEREFORE, BE IT ORDAINED that the Frederick County Board of Supervisors supports the application for an additional allocation of up to $500,000 to improve and expand Warrior Drive through the Virginia Department of Transportation "Revenue Sharing Program." The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REOUEST FOR CONTINUANCE OF REZONING APPLICATION #10-99 MR. FUEL - APPROVED UNDER CONSENT AGENDA COMMITTEE REPORTS PARKS AND RECREATION COMMISSION - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on February 15, 2000. Members present were: Robert Roper, Robert Hartman, Cheryl Swartz, Charles Sandy, Jane Vickers, and Board liaison Margaret Douglas. Submitted for Board Information Only 1. Committee Appointments - Mr. Roper made committee appointments as follows: Finance : Charles Sandy, Chairman, Paul Spain, Brenda Diehl. Public Relations - Cheryl Swartz, Chairman, Joyce Duvall, Karen Vacchio. Capital Improvements/Buildings and Ground - Robert Hartman, Chairman, new member (appointment pending), Matthew Hott. Executive - Robert Roper, Charles Sandy, James Doran. 2. Policy Review - Mr. Sandy moved to approve changes in the Field Cancellation Policy, Vendor Policy, and Internship Policy, second by Mrs. Swartz, carried unanimously. PUBLIC WORKS COMMITTEE Supervisor Orndoff presented this report to the Board. Board of Supen'isors Meeting of 03/08/00 Minute Book Number 26 469 The Public Works Committee met on Tuesday, February 29,2000, at 8:00 a.m. All members were present except for W. Harrington Smith, Jr. The following items were discussed: ***ltems Requiring Action*** 1. Stora2:e of V otin2: Machines - Approved The committee unanimously approved a motion to store approximately 50 voting machines on the third floor of the new county office complex. The voting machines will be stored within an area designed for a live load of 125 psf. Upon motion made by Supervisor Orndoff, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Richard C. Shickle - Aye 2. Award of Contract for Blower/Flare Station Landfill- Approved The Director of Public Works recommended the award of a contract to Organic Waste Technologies, Inc., in the amount of $242,720 for the construction of a blower/flare station at the landfill. The bid represented the low bid ofthe four (4) bids received for the project. The bid also was below our estimated budget of $250,000. A motion was made by George Ludwig and seconded by Jim Wilson to award the contract to Organic Waste Technologies, Inc. The motion was unanimously approved by the committee. (Attachment 1) Upon motion made by Supervisor Orndoff, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye ***ltems Not Requiring Action*** 1. Review Solid Waste Ordinance The committee was presented a copy of the new draft solid waste ordinance for their review and comment. The comments will be reccived and discussed at the next committee meeting. 2. Mobile Home Replacement at the Impound Lot - Forwarded to Finance Committee The Director of Public Works presented a request to replace the existing mobile home located at the Sheriff Department's impound lot. The existing mobile home is very old and in dire need of repair. Frederick County currently receives rent in the amount of$75 per month from the Sheriffs Board of Supen'isors Meeting of 03/08/00 Minute Book Number 26 470 staff member who occupies the mobile home and serves as a caretaker for the property. A plan was presented to purchase a used mobile home (14 foot by 66 foot) at a cost of approximately $20,000 including transport and installation. The purchase of a used mobile home would be considered a sole source. A motion was made by Jim Wilson and seconded by Jim Vickers to approve the purchase up to $20,000. The motion was unanimously approved by the committee. This item will be referred to the Finance Committee for their review and approval. 3. Landfill Bud\:et Transfers: Fiscal Year 1999/2000 - Approved Landfill Manager Steve Frye presented a request to transfer funds within the current budget to accommodate specific line items. A summary of these requests is attached. (Attachment 2) A motion was made by Tom Offutt and seconded by George Ludwig to approved these transfers. The motion was unanimously approved and will be forwarded to the Finance Committee for their review. Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the transfer requests were approved, as presented, by the following recorded vote: Richard C. Shiekle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 4. Fire Hydrants: Route 11 Corridor - Approved A request from the Director of Fire and Rescue was presented to the committee for the installation of new hydrants along the route of the new 30 inch city water line. The enclosed memorandum date February 23, 2000, describes the request in detail. (Attachment 3) Basically, the fire hydrants will cost $2,400 each if installed in conjunction with the water line. The timing of the installation will be dependent on the progress ofthe water line construction. It is estimated that the 24 fire hydrants will be required to meet the needs for fire and safety at a total cost of$57,600. A motion was made by Tom Offutt and seconded by George Ludwig to fund this project at an estimated cost of$57,600. The committee unanimously approved the motion. The memorandum with the committee's endorsement will be forwarded to the Finance Committee for their review. Director of Fire and Rescue Gary DuBrueler advised the Board of the time constraints; therefore, he would appreciate the Board acting on this request tonight, if possible. Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, approval of given for 24 hydrants for a total cost not to exceed $57,600. The above motion was approved by the following recorded vote: Richard C. Shiekle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Board of Supervisors Meetin~ of 03/08/00 Minute Book Number 26 471 5. Biosolids Presentation A meeting was held to provide the committee and board of supervisors with pertinent information about biosolids issues in Frederick County. Representatives from CDR Synagro Mid Atlantic, Inc. and the state health department presented a brief summary of regulations governing the placement ofbiosolids in the Commonwealth of Virginia. After a question and answer session, the committee and board representatives recommended that the biosolids issue be referred to the Code and Ordinance Committee to draft an ordinance governing the placement of biosolids in Frederick County. 6. Closed Session A closed session was convened to discuss the acquisition and disposition of real estate. 7. Miscellaneous Reports a) Tonnage Report (see Attachment 4) b) Recycling Report (see Attachment 5) c) Animal Shelter Dog Report (see Attachment 6) d) Animal Shelter Cat Report (see Attachment 7) BOARD RETIRED INTO CLOSED SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the Board retired into Closed Session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344, Subsection A (5), Economic Development - Discussion of an Industrial Prospect and (3) Acquisition and Disposition of Real Estate. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD WITHDRAWS FROM CLOSED SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board withdrew from Closed Session. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 . l 472 reconvened into regular session and certified nothing other than what was noted as reason for going into Closed Session was discussed. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD OF SUPERVISORS COMMENTS County Administrator Riley asked Board members if they would consider starting Board meetings at an earlier time, perhaps 3 P.M. He explained that the Winchester Star will be going to an early morning paper starting April I and in order to have the Board meetings reported to the public in a timely fashion this eould be accomplished if the Board meetings were conducted at an earlier time. Supervisor Sager stated that he felt there is a responsibility to the citizens to have the meetings at a time the working citizens could attend; otherwise, he does not have a problem with starting the meetings earlier. Supervisor Orndoff stated that the "citizen comments" portion of the agenda would make a difference. He feels there are citizens that would not care for this change. Supervisor Douglas stated that we could always give it a try and see how it works. Chairman Shickle stated that we could give it a try and see what the response is. County Administrator Riley suggested that we could start this in the month of May and with the media's help in getting the word out we could see what happened over the summer months, when there is usually only one monthly meeting rather than two. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the Board will consider starting their monthly Board meetings at 3:00 P.M. This will be discussed further once the members have heard the pros and cons from their constituents. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Nay Board of Supervisors Meeting of 03/08/00 Minute Book Number 26 473 UPON MOTION MADE BY SUPERVISOR SAGER, SECONDED BY SUPERVISOR SMITH, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED (TIME: 9:30 P.M.) \L~~:, Richard C. Shickle Chairman, Board of Supervisors ~( Clerk, Board of Supervisors , Minutes Prepared By: ~p.~-. [) -r.- ~. t L... ~) Carol T. Bayliss Deputy Clerk, Board of Supervisors Board of Supervisors Meeting of 03/08/00 Minute Book Number 26