HomeMy WebLinkAbout012-20 (FY2020-2021BudgetAmendmentCARESReliefFundAct) BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS, the U.S. Congress passed and the President recently signed the Coronavirus Air,
Relief, and Economic Security (CARES) Act of 2020; and
WHEREAS, localities were allocated funding from the CARES Act through multiple sources,
but primarily from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of
Virginia allocated to localities based on population; and
WHEREAS, CRF funds may be used for qualifying expenses to cover costs that 1) are
necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COV1D-19); 2) were not accounted for in the budget most recently
approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or local
goverrunent; and 3) were incurred during the period that begins March 1, 2020, and ends on
December 30, 2020.
WHEREAS, the County is required to provide an equitable share of the CRF funds are granted
to each incorporated town within its jurisdiction (Middletown and Stephens City); and
WHEREAS, agreements will be made with the two aforementioned Towns per requirements of
the Commonwealth of Virginia; and
WHEREAS, Pursuant to Title 15.2, Chapter 25, Section 15.2-2507 of the Code of Virginia
1950 as amended, the appropriate advertisements and public hearings have been conducted;
NOW, THEREFORE, BE IT RESOLVED,by the Board of Supervisors that the FY 2020-
2021 Budget be Amended to Reflect:
CARES Act Fund Supplemental Appropriation in the Amount of$7,792,215. This amount
represents Coronavirus Aid, Relief and Economic (CARES) Act Coronavirus Relief Funds
(CRF) allocated by the Commonwealth of Virginia to assist with the direct impact of the
COVID-19 pandemic.
BE IT FURTHER RESOLVED, estimates of revenues and appropriations are approved at the
fund level, and appropriations designated for this special revenue fund will not lapse at the end
of the fiscal year, but shall remain appropriated until the completion of the project or until the
Board of Supervisors,by appropriate resolution, changes or eliminates the appropriation.
BE IT FURTHER RESOLVED, CARES Act Fund appropriation shall include funds
transferred to other funds for classification purposes.
ADOPTED this 12"' day of August, 2020.
Charles S. DeHaven, Jr., Chairman Aye Shawn L. Graber Aye
J. Douglas McCarthy Aye Robert W. Wells Aye
Blaine P. Dunn Aye Gene E. Fisher Aye
Judith McCann-Slaughter Aye
Kris L Ti le
Cleric, Board of Supervisors
County of Frederick, Virginia
BOS Res. #012-20
cc: Sharon Kibler, Assist. Finance Director
C. William Orndoff, Jr. , Treasurer
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,July 15,2020
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors Room at 107 North Kent Street on
Wednesday,July 15, 2020 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter, Chairman; Charles DeHaven;
Robert Wells;Jeffrey Boppe;and non-voting liaisons William Orndoff, Treasurer and Seth
Thatcher, Commissioner of the Revenue.
Committee Member Absent: Angela Rudolph-Wiseman.
Staff-present: Cheryl Shiffler, Finance Director;Sharon Kibler,Assistant Finance Director;
Kris Tierney, County Administrator;Jay Tibbs, Deputy County Administrator;Rod Williams,
County Attorney;Joe Wilder, Public Works Director;Chester Lauck, Deputy Emergency
Management Coordinator; Lenny Millho€land,Sheriff; and Richard Venskoske,Voter Registrar.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
( ') Items 1,2 and 7 were approved under consent agenda.
1. ( )The Sheriff requests a General Fund supplemental ap2ropriation in the amount of$50.
This amount represents a donation to the Honor Guard. No local funds required. See attached
memo,p.4.
2. (ti)The Sheriff requests a General Fund supplemental appropriation in the amount of
$2,512.31. This amount represents an auto claim reimbursement. No local funds required.
See attached memo, p.5—6.
3. The Sheriff requests a General Fund supplemental appropriation in the amount of$16,050.
This amount represents traffic control reimbursements. No local funds required. See attached
memo, p. 7—8. The committee recommends approval.
4. The Sheriff requests a General Fund supplemental aqpropriation in the amount of$13,756.06
$2,014.16 pending receipt of funds). This amount represents reimbursements from the IRS for
overtime and travel. No local funds required. See attached information, P.9. The committee
recommends approval.
1
5. The Director of Elections requests a General Fund supplemental appropriation in the amount of
$74,301. This amount represents CARES Act funding from the Department of Elections for
expenses related to COVID-19 for the November 2020 federal elections only. In addition,a
consensus to submit the certification to receive the funds is requested. The certification is due
July 31,2020. No local funds required. See attached information, p. 10—13. The committee
recommends approval.
6. The Director of Elections requests a General Fund su P plemental appropriation in the amount of
$94,577. This amount represents funds necessary to meet the anticipated increase of voters
exercising No Excuse Early Voting for the November 2020 Election. Local funds are required.
See attached memo,p, 14--15. A portion of these expenses may be eligible for CARES Act
funds, but until more guidance is issued that amount is undetermined at this time. The
committee recommends approval.
7. ( }The Public Works Director requests a General Fuad suplolemental.appropriation in the
amount of$1,650. This amount represents a grant awarded from The Department of Housing
and Community Development to support virtual training for required certifications. No local
funds required. See attached information, p. 16—19.
ITEMS NOT REQUIRING ACTION BY BOARD OF SUPERVISORS:
1. A public hearing advertisement and subsequent CARES Act Fund supplemental appropriation in
the amount of$7,792,215 is requested. This amount represents Coronavirus Relief Funds(CRF)
allocated from the State's receipt of Coronavirus Aid, Relief, and Economic Security(CARES)Act
of 2020 to aid localities with the direct impact of the COVID-19 pandemic. No local funds
required,and unspent funds must be returned. See attached information,p.20-29. The
committee recommends approval to advertise the public hearing.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for June 2020. See attached,
p. 30—32.
2. Fund balance information will be provided after the County closes FY20.
2
Respectfully submitted,
FINANCE COMMIT-FEE
Judith McCann-Slaughter,Chairman
Charles DeHaven
Robert Wells
Jeffrey Boppe .
By Ghe4-&13. Shjffie.-
Cheryl B.Shiffler, Finance Director
CD�r
La COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
5401665-5610
Fax: 5401667-0370
E-mail; eshiffle@feva.us
EMQRAND
TO: Finance Committee and Board of Supervisors
FROM: Sharon Kibler,Finance
DATE: 7/8/2020
SUBJECT: CARES CRF supplemental appropriation request
The Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020 aids local governments for the
direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund(CRF).
Allocations were sent to localities from the State based on population,and Frederick County received
$7,792,215 on June 2,2020.
The population data used by the State to determine CRF allocations to Iocalities included the residents that
live in the towns located within the County. Consequently,the County"must ensure that an equitable share
of the CRF funds it receives is shared with and granted to each town within its jurisdiction."' Using the
same population methodology that was applied to the County for receipt of CRF,Middletown is eligible to
receive$120,574,17 and Stephens City$178,069.38.
The funds granted to the towns must be spent in accordance with the official federal guidance issued
regarding what constitutes a necessary expenditure. A draft Certification for Receipt of CRF Payments is
attached and has been reviewed by the County Attorney. The certification states that eligible expenses will
be reimbursed upon submission of proper expense documentation to the County.
The CARES Act provides that payments from the CRF only may be used to cover costs that:
1.are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019(COVID-19);
2.were not accounted for in the budget most recently approved as of March 27,2020(the date of
enactment of the CARES Act)for the State or local governments;
3.were incurred during the period that begins on March 1,2020 and ends on December 30,2020.
(A cost is incurred when the responsible unit of government has expended funds to cover the
cost.);and
4.are used for the direct costs associated with the response to the COV1D-19 pandemic and cannot
be used to make up for revenue shortfalls.
There are two rules that are hard and fast regarding the use of CARES Act money.The first rule is that"a
cost is incurred when the responsible unit of government has expended funds to cover the cost."The
second rule is that CARES Act funds cannot be used to make up for local revenue shortfalls. To do so
could result in the loss of state dollars for your locality.
Staff began having discussions and analyzing potential uses of the CRF funds as soon as notifications of the
funds was made available. Official guidance on the eligible uses of the funds has been sporadic and often
107 North Kent Street• Winchester, Virginia 22601
CARES CRF supplemental appropriation request page 2
very vague. This has created difficulty in preparing a detailed budget for the use of the funds. We know
that the FCPS will need funds to reopen under new guidelines(preliminary estimates are approximately$5
million above currently budgeted).
CRF funds that are not expended by December 30,2020 must be returned. Due to the very short window
to spend the funds,combined with the abbreviated BOS summer meeting schedule,and many unknown,
but time sensitive COVID related expenses such as the school reopening,a supplemental appropriation in
the amount of$7,792,215 is requested. This item requires a public hearing. A proposed resolution is
attached.
Please find attached a working process strategy. This document is a flexible document and has been used
only as a guide for staff.
Thank you.
Attachments:
Draft Process strategy
Draft Town certification
Draft Resolution far supplemental appropriation
Commonwealth of Virginia Secretary of Finance memo dated May 12,2020
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Frederick County CARES Acl/NWfd,V2 C11[m oma&p `X
Proposal:
For the administration and management of the Frederick County CARES Act allocation and
FEMA PA reimbursement.
• A collaborative effort involving the Finance Department(FD), Emergency Management
(EM), and County Administration.
• The CARES Act has a very short performance period -- ends December 30,2020.
• Proper administration and management of the CARES Act funds will pose an additional
burden and attention that one department or division may not be able to handle on their
own.
o Emergency Management has significant experience in administering and
managing grants and FEMA PA applications.
• Finance Department will coordinate CARES and FEMA PA in collaboration with
Emergency Management.
o Expense tracking, documentation and audit requirements of both programs are
very similar.
• Finance Department will coordinate and communicate with Frederick County Public
Schools, Frederick County Economic Development Authority, Frederick County
Department of Social Services, and Frederick County IT Department to develop
programs and estimated costs of CARES and/or FEMA PA eligible items.
• Finance Department and Emergency Management will consult with the County Attorney
on eligibility of certain expenses.
• All major expenses/programs will be approved by the County Administrator.
• Recommendation:
o FD administers and manages the CARES Act fund account in collaboration with
EM and the FEMA PA.
o FD and EM creates guidance and instructions for departments.
o FD and EM make determination as to best funding source to use, i.e. CARES or
FEMA PA.
a FD receives and manages requests for use of the funds.
o FD sets up the fund account and associated expenditure account codes.
o FD generates the appropriate paperwork and required resolutions and
supplemental appropriations for the Board of Supervisors via the Finance
Committee when appropriate.
o FD and EM make a determination of eligibility prior to encumbrance when
appropriate.
o FD manages the fund budget in collaboration with the County Administrator.
Encumbers approved and eligible expenses.
o FD and EM establish minimum documentation requirements for each expense
category.
o FD receives all required documentation from Departments via a dedicated email
address.
- 1 ( Page
22
C
Frederick County CARES Act f FEMA PA Administration
a FD processes invoices for payment through the normal pcard/accounts payable
process.
o FD maintains accounting of all invoices paid and gathers verification of payment
documentation from pcard reports and/or AS400.
o FD generates a monthly accounting report.
o EM and FD respond to any requests for information by Administration or the
Board of Supervisors.
o FD serves as the main point-of-contact for all requests for information and audit
activities.
a Upon completion of the performance period, FD and EM generate a final report
for the Board of Supervisors.
Guidance:
CARES AN—100%Federal Cost Share—direct aid—unspent funds must he returned
While there are several factors that determine the eligibility of an expense,the first question that
will begin the determination:
1. Would you have this expenditure in the current budget in the absence of the COVID-19
public health emergency?
a. Yes, likely not eligible.
b. No,may be eligible.
The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to
cover expenses that—
1. are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
a. The requirement that expenditures be incurred "due to"the public health
emergency means that expenditures must be used for actions taken to respond to
the public health emergency. These may include expenditures incurred to respond
directly to the emergency, such as by addressing medical or public health needs,
as well as expenditures incurred to respond to second-order effects of the
emergency, such as by providing economic support to those suffering from
employment or business interruptions due to COVID-19-related business
closures.
b. Funds may not be used to fill shortfalls in government revenue to cover
expenditures that would not otherwise qualify under the statute.Although a broad
range of uses is allowed,revenue replacement is not a permissible use of Fund
payments.
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
a. A cost meets this requirement if either (a)the cost cannot lawfully be funded
using a line item, allotment, or allocation within that budget or(b)the cost is for a
2 1 P a g e
23
�K,
Frederick County CARES Act 1 FEMA PA Administration 0
substantially different use from any expected use of funds in such a line item,
allotment,or allocation.
b. Note that a public function does not become a "substantially different use"merely
because it is provided from a different location or through a different manner. For
example,purchasing paper for a teleworker who would normally use paper when
working at the office.
3. were incurred during the period that begins on March 1,2020, and ends on
December 30,2020.
a. A cost is "incurred"when the responsible unit of government has expended funds
to cover the cost, i.e. must be actually paid by December 30,2020.
FEMA Public Assistance—75%Federal Cast Share—reimbursement basis
Eligible emergency protective measures taken to respond to the COVID-19 emergency at the
direction or guidance of public health officials may be reimbursed under Category B of FEMA's
Public Assistance program. For the current COVID-i 9 disaster declaration,the only potentially
reimbursable costs are Category B-Emergency Protective Measures that do not qualify under
another state or federal grant program.
1, Eligible Assistance
a. Management, control and reduction of immediate threats to public health and
safety;
b. Emergency medical care;
c. Medical sheltering;
d. Household pet sheltering and containment actions;
e. Purchase and distribution of food,water, ice, medicine, and other consumable
supplies, to include PPE and hazardous material.suits;
f. Movement of supplies and persons;
g. Security and law enforcement;
h. Communications of general health and safety information to the public;
i. Search and rescue to locate and recover members of the population requiring
assistance; and
j. Reimbursement for force account overtime costs.
2. Timeframe
a. Work must be performed between January 20, 2020 and ongoing (end date TBD).
31Page.
24
X Cp
Frederick County CARES Act 1 FEMA PA Administration �
Budget Categories:
Force Account Labor—Straight and Overtime hours (including benefits) for any county
employee engaged in COVID related tasks or work activities. These activities or tasks must be
properly documented and significantly different than their normal duties.
(As outlined in their current job description)
Citizen Support(non-profit) Sub-Grants—under review
Economic Development Sub-Grants—under review
Materials and Supplies—Material and general operating supplies. The purpose of the
expenditure must be specific to the COVID incident.
Personnel_Protective Equipment (PPE)—Supplies of PPE used to protect county and school
division employees from the transmission of the COVID virus. Only these categories of PPE are
eligible:
• Surgical masks
• N95 masks
• Face shields
• Eye protection
• Disposable latex/vinyl gloves
• Disposable gowns
• Disposable shoe coverings
• Hand sanitizing/disinfectant lotions
• Sanitizing/disinfectant wipes, chemicals, or sprays
Facility Improvements—Improvements or enhancements made to an office area, building, or
infrastructure equipment that provides an additional level of protection from the spread of the
COVID virus.
Contracts —Professional services by outside contractors. Scope of work must be COVID
related.
Fund Administration—Hours (non-Force Account Labor hours), supplies/materials,and
equipment necessary to administrator and manage the application of the CARES Act.
Other—Any expense,that can be determined a COVID related eligible expense, and does not fit
into one of the above categories, may be considered an "Other" expense.
4lPage
25
Highlighted dates are subject to change awaiting further direction due to recently updatde guidance from
the US Treasury,
CERTIFICATION FOR RECEIPT OF
CORONAVIRUS RELIEF FUND PAYMENTS
By
The Town of
We the undersigned represent the Town of (the Town), and we acknowledge that:
1. we have the authority to request direct payment on behalf of the Town from the County of Frederick(the
County) of revenues from the Coronavirus Relief Fund (CRF) pursuant to section 601 of the Socidl
Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub.
L.No. 116-136, div.A,Title V(Mar. 27, 2020).
2. we understand that the County will rely on this certification as a material representation in making a direct
payment to the Town.
3. the Town's proposed uses of the funds received as direct payment from the County ,pursuant to section
601 of the Social Security Act will be used only to cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
b. were not accounted for in the budget most recently approved as of March 27,2020, for the Town;
and
c. were incurred during the period that begins on March 1,2020 and ends on December 30, 2020.
4. any funds that are not expended or that will not be expended on necessary expenditures on or before
December 30, 2020, by the Town or its grantee(s), must be returned to County no later than January 8,
2021, so that the County may return the unexpended funds to the Commonwealth of Virginia by January
29, 2021, and we understand that the Commonwealth of Virginia is entitled to invoke state aid intercept
to recover any such unexpended funds that have not been returned to the Commonwealth within 30 days
of December 30,2020.
5. we understand that the Town will not receive continued funding beyond December 30, 2020, from any
source to continue paying expenses or providing services that were initiated or previously supported from
CRF funds prior to December 30,2020.
6. funds received as a direct payment from the County pursuant to this certification must adhere to official
federal guidance issued or to be issued regarding what constitutes a necessary expenditure.'
7. any CRF funds expended by the Town or its grantee(s) in any manner that does not adhere to official
federal guidance shall be returned to the County within 15 days so that the County may return these funds
within 30 days of finding that a expenditure is disallowed, and that the Commonwealth of Virginia is
entitled to invoke state aid intercept to recover any and all such funds that are not repaid within 30 days
of a finding that the expenditure is disallowed.
Official Guidance for the use of funds may be found at:htt s://home.treasu ov/s stern/files/136/Coronavirus-Relief-Fund-
Gui dance-for-State-Territorial-Local-and-Tribal-Govemm�ent�df.
Frequently asked questions may be found at:htt s://home.treasur . ov/s stem/files/136/Coronavirus-Relief-Fund-Fre uentl -Asked-
Questions.pdf.
26
8. as a condition of receiving the CRF funds pursuant to this certification, the Town shall submit
documentation to request reimbursement for use of the funds, including but not Iimited to payroll time
records, invoices, and/or sales receipts accompanied by clear justification relating the purchase to the
COVID-19 public health emergency and proof of payment. Such documentation shall be provided to the
County by close of business on January 8, 2021.
9. the Town must maintain proper accounting records to segregate these expenditures from those supported
by other funding sources and that all such records will be subject to audit.
10. any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than
expected revenue collections from taxes, fees, or any other revenue source.
11. any CRF funds received pursuant to this certification will not be used for expenditures for which the Town
has received funds from any other emergency COVID-19 supplemental funding (whether state, federal,
or private in nature) for that same expense nor may CRF funds be used for purposes of matching other
federal funds unless specifically authorized by federal statute, regulation, or guideline.
12. we understand that the Town will receive an equitable share of CRF funds received by the County from
the Commonwealth of Virginia. Such grant shall be used by the Town solely for necessary expenditures
incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19),
as prescribed in this certification. We acknowledge that the County is responsible for ensuring the Town's
compliance with the documentation requirements of this certification, and for ensuring that the Town's
use of the CRF funds meets the requirements set forth in this certification. Accordingly, we certify that
the Town will comply, in a timely fashion, with all requests made by the County for the purpose of
ensuring compliance with the requirements of this certification and Section 601 of the Social Security Act.
We certify that we have read the above certification and our statements contained herein are true and correct to
the best of our knowledge.
By: By: By:
Signature: Signature: Signature:
Title: Title: Title:
Town Manager Finance Director 1 Treasurer Mayor
Date: Date: Date:
27
PUBLIC HEARING ANNOUNCEMENT
Amendment to the 2020-2021 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended,the Board of Supervisors will
Hold a Public Nearing to Amend the Fiscal Year 2020-2021 Budget to Reflect a CARES Act Fund
Supplemental Appropriation in the Amount of$7,792,215. This amount represents Coronavirus Aid,
Relief and Economic(CARES) Act Coronavirus Relief Funds (CRF) allocated by the Commonwealth of
Virginia to assist with the direct impact of the COVID-19 pandemic.
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS,the U.S. Congress passed and the President recently signed.'.the Coronavirus Air, Relief, and
Economic Security(CARES)Act of 2020; and
WHEREAS, localities were allocated funding from the CARES Act through multiple sources, but primarily
from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of.V rginia allocated to
localities based on population; and
WHEREAS, CRF funds may be used for qualifying expenses to cover costs that 1) are necessary
expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019
(COVID-19); 2)were not accounted for in the budget most recently approved as of March 27,2020 (the
date of enactment of the CARES.Act)for the State or local government,and 3)were incurred during the
period that begins March 1,2020, and ends ori<December 30,.202,0.
WHEREAS,the County is required to provide an equitable share of the CRF funds are granted to each
incorporated town within its jurisdiction (Middletown and Stephens City); and
WHEREAS,agreements will be made with the two aforementioned Towns per requirements of the
Commonwealth of Virginia;and
WHEREAS,Pursuant to Title 15:2;Chaptet,25;Section 15.2-2507 of the Code of Virginia 1950 as
amended,the appropriate advertisements and public hearings have been conducted;
NOW,THEREFORE, BE;IT RESOLVED,by the Board of Supervisors that the FY 2020-2021 Budget be
Amended to Reflect
CARES Act Fund Supplemental Appropriation in the Amount of$7,792,215. This amount represents
Coronavirus Aid, Relief and Economic(CARES)Act Coronavirus Relief Funds (CRF)allocated by the
Commonwealth of Virginia to assist with the direct impact of the COVID-19 pandemic.
BE IT FURTHER RESOLVED, estimates of revenues and appropriations are approved at the fund level,
and appropriations designated for this special revenue fund will not lapse at the end of the fiscal year,
but shall remain appropriated until the completion of the project or until the Board of Supervisors, by
appropriate resolution, changes or eliminates the appropriation.
28
BE IT FURTHER RESOLVED, CARES Act Fund appropriation shall include funds transferred to'other funds
for classification purposes.
Upon a motion made by and a seconded by
the above budget amendment and supplemental appropriation was by the following
recorded vote;
4 ..!.
4
4.'
29
The Virginia Department of Transportation and
NOVICE OF the Board of Supervisors for the County of
PUBLIC HEARING Frederlck,Virginia,in Accordance with Section
33.2-3i of the
Cod V'r inle will conduct
The Frederick,County Board of Supervisors will a Joint Public Hearing,The purpose of this
hold a Public Hearing on Wednesday,August Public Hearing is to Receive Public Comment
12,2020,7:00 P.M.,in the Board of Supervisors' on the Proposed Six Year Plan for Secondary
Meeting Room, County Administration Building, Roads for FISCaI Years 2021 Through.2026
107 North Kent Street,Winchester,Virginia,to in Frederick County and on the Secondary
Consider the Following: System Construction Budget for Fiscal Year
2021.Copies of the Proposed Pian and Budget
Twelve Month Outdoor Festival Permit May be Reviewed at the Edinburg Office of the
Request of Canaan Springs LLC and Ablgafl Virginia Department of Transportation,Located at
Linaburg: Pursuant to the Frederick County 14031 Old Valley Pike,Edinburg,Virginia or at the
Code,Chapter 86,Festivals;Section 86.3,Permit Frederick County Offices located at 107 North
Required;Application; Issuance or Denial; Fee, Kent Street,Winchester,Virginia,All Projects in
paragraph D,Twelve Month Permits.All Events to the Secondary Road Improvement Plan that are
be Held on the Grounds.of 1147 North Pffer Road, Eligible for Federal Funds will be Included in the
Star Tannery, Virginia, Back Creek Magisterial Statewide Transportation improvement Program
g a9 (STIP), which Documents How Virginia will
District. Property Owned by Marlboro Springs Obligate Federal 7tansportation Funds,Persons
LLC, Requiring Special Assistance to Attend and
Amendment to the Frederick County Code, Participate in this Hoaring Should Contact the
Chapter 7 Elections, Article 1 Magisterial Virginia Department of Transportation at 1-800.
967.7&23. -
Districts,Section 7-3 Central Absentee Voting -----_-......._-....
Precinct.The Proposed Amendment Would Add Inquiries concerning the above items) may
261-263 Sunnyside Plaza Drive (in Sunnyside be addressed to the Office of Planning and
Plaza),Winchester,Virginia as a Polling Location Development, between the hours of 8:00 A,M.
for the Central Absentee Voting Precinct and 5:00. P.M,, Monday through Friday, 107
Amendment to the 2020-2021 Fiscal Year North Kent Street, Winchester, Virginia 22501,
udinthe
Budget. Pursuant to Section 15.2.2507 of fltlltext of any ordina665-5651. nce subject
nceor of ny Otherlitem(s)to
the Cade of Y20ini , 1950 as Amended, the be adopted are available at the Office of Planning
Board of Supervisors will Hold a Public Hearing and Development.
to Amend the Fiscal Year 2020-2021 Budget
to Reflect a CARS AcFund Supplemental The Board and staff are following current
Aboropriatio-g n in the Amount of G7.792 2] This recommendat€ons for socialdistancing and public
Amount Represents Coronavirus Aid,Relief and via
gatherings. The meeting will be broadcast
Economic(CARES)Act Coronavirus Relief Funds Cable Channel a and will be Ike streamed sl[the
(CRF)Allocated by the Commonwealth of Virginia website at
to Assist with the Direct Impact of the v,M.fcva.u0 etinoa. Citizens
COVID-19 Pandemic. preferring not to attend the meeting to speak are
encouraged to submit comments to the Board vfa:
inquiries concerning the above 110m(s) may
be addressed to the Office of the County Electronic commenting on the county website
Administrator between the hours of 8:0A AM. at wwwfcve:uslBQ5MaPtinac (Click on the
and 5:00 PM,Monday through Friday,107 North ecomment'to submit your comments,)
Kent street, Winchester, Virginia 22601 (540)
665-5666.Any subject f€le(s), including the full Email to county staff Karen Vacchio at I&aec k
teed of any ordinance or of any other item(s)to be t.us or Ann Phiffips at a00,phfffips�f_cv _a.uc by
adopted are available at the Office of the County noon on the day of the meeting.
Administrator. y W� Mail to August 12 Public hearing Comments,107
Conditional Use Permit #04-20 for Robert N.Kent St.,Winchester,VA 22601.Include your
S.Blankinship of at,submitted to Construct a name,address and magisterial district.
70-ft Commercial[ Telecommunication Facility.
The Property is Located at 100 Arcbwood Trail, In person by calling the Deputy Clerk at 540.722-
Lot 215 in Shawneeland, and is Id9ntifted with 8273 to arrange to drop off your comments.
Property ldeirtHlcation Number 49503.1.23-215 _Yr--___._.-
in the Back Creek Magisterial District. Interested citizens may appear before the Board
--— to speak on the above item(s).The agenda is
1, Draft Update of the 2020-2021 Frederick available online at wwtvfcva.us/BQSMeetings The
County Primary and . Interstate Road and at the Frederick Count
improvement Plans-The Primary and Interstate y Administrative Winchester Stir
Road Improvement Plans Establish Priorities for Offrc , 107 North Kent Street,Winchester,
Improvements to the Primary and Interstate Road Virginnsia. Wednesday
Networks within Fredetck County. Comments
August 5,2020from the Tiarisportation Committee will. be
Forwarded to. the Planning Commission and
Board of Supervisors. Ultimately, the Priorities Kris C.Tierney
Adopted by the Board:of Supervisors will be.' County Administrator
Forwarded to the CommonwealthTransportation" County of Frederick,Virginia
Board for consideration. WWW fcva,us
NOTICE OF The VirgimaDepartmentofTransportahorrand
PUBLIC BEARING ther Board of Supervisors for the County of
Frederick,.Virginta,:in Acc"ordinge"wi#b 5ecfian
The Frederick County Board of Supervisors avili 33 2-331 of the 0aft d1irgin)a,will Conduct
hold a Public Hearing on Wednesday, Augusta ,taint Public liearmg Tfie Purpose'of this
12,2020,7:00'P,M.,in the Board of,Supervisors' Pubfic Hearing is to Receive Public Comment
Meeting:Room;County'Administration Building, on the,Proposed Six Year Mn"far SQcondary ,
107 nlorth Kent Street,Winchester,Vlrglnia..to. Roads for Fiscal Years 2021 Through 2026
ConsidertheFofto4ring In Frederick County and.on the Begcndary,
System.Construction Budget for Fiscal Year
Twelve. Month Outdoor Festival Permit. 202E Copies of ti7e Proposed Plan and Budget,
Request 0f Canaan Springs LLC and Abigail May be<R"Wad.,at the l dihburg:Office,dt.the
Clnaburg. Pursuant to the Frederick County` V�gins Cep.rhmentof Transportation Logat at
Code,Chapter:86,Festivals;Section 66.3,Permit 14031.QldValley,Pike,Edinburg,Vii'gfr la or atthe
Required;Application;Issuance or Denial; Fee.; FfedertyC:County Offices Ldcated at 107 North.
Paragraph D,Twefve,Month Permits.Ail Events to Kent,Street,Winchester,Virglnia..All Projects In
be Fieldorifhe Grounds of 114.7 North Piter Road, the Secondary"Plead improvement Plan that are
Stat Tannery,:Virginia, ,Back Creek.Magisterial. Eligible for Federal Funds,will be lncludedlri'the
District Property.Owned by. Marlboro Springs Statewitle Transportation Improvement Program
LLC. PIP), which' Documenls How Virginia will.
Obligate Federal,Ttthspariatfori.Funds.'Persons
Amendment to the Frederick.County,code, Requiring. Special :Assistance to Attend and
Chapter 7, Article I; Magisterial Districts, PartjcW e m this"Hearing Should Contact the
Section 74 Central Absentee Voting PrecincL Virginia aeparlinerit of ltansportation at 1.606;
The Proposed,Amondment Would Add'261-263 567 7623.
Sdnnysldes Plaza Drive (in .Sunnyside Plaza), Inqulrras concerning the aiiove. items ma
Winchester,Virginia as.a Polling Location4or.he (?. Y
be addressed,to .ihe Office-of Planning and..
Central Absentee Voting precinct. Development,.between the trouts of &()O,
Amendment to the 20204021 Fiscal Year and 5:Q4: PM l_In ay ifirough Friday, 147
Budget. Pursuant .to Section 15.2-2507 of I`fo� Kent Street,':Wincli sten; Vrrgntia 22841,.'
the Code of Virginia, 1950 as, Amended, the (54U)665651.Any subject flle(sy including the
Board of Supervisors will Hold a Public Hearing full textof arryordfna"nae orot'any:oth. items)to
to Amend ttie 1=iseal YeaC 2420-2021 Budget he adoptedare avaffable at,the:Ofhcs of Planning
to Reflect a CARES Act Fund Supplemental
and Development,
Aor�rooriation:in the.Amount of$7.792.215.This The- Board and staff are following
Amount Represents Coronavinis Aid„Reliei and g current
Econoinic(CARPS)Act"CorcohavirusRelief F:rr 6 recomm0 dafionp far social distancing.and public
(ORF)lAllocatedbylhe Commonwealth of Virginia 'i gatherings, The meeting.wiil be broadcast via
to Assist.with1he Direct Impact of the Cable Channel loandwiflhe"livestrearned�onthe
website of
COVII)A 9 Panderri c SJuleefinos; Citizens
preferring not to attend'the meeting to speakare:
inquiries conoeming the above Itsm(s) may encouraged-to,submlt comments totho.Board va:
be addressed to :the Office of the County
Administrator between.the hours 4 8;0b AMI. Electronic commenting::on.ihe county-website
and 5;00 PM,Monday through Frlday107 North at v,�ww,fcya.usl�3(7 A-99inos: (Click; din: the
Kent Street, "Winchester, Virginia 22601 (540) 'eCommenftosubmityourcomments,)
655.566.6.Any subject tile(s)'; induding the full
text of airy ordinance or of any other 1110(s)Wbe• Emaff to countyslaff'KaremVacchlo at kaco"o
adopted are available atfhe'Office of'the.County va.us or Ann Phillips at ann 'i' i by:
Adminlstratdr. moan on the day of time meeting.
Conditional Use' Permit 904 0 for:Robert Mail to August 12 Public Hearing;Comments,107
S.Blankinship et at,Submitted to Construct a N.Kent 5t:,Winchester;VA 22601.Include your
7,0 ft Commercial Telecommunlcallon Facility; name;address•and magisterial district:
The Property is Located at 10D Archwood Trail,
Lot 215'ln Shawneeiand, and is"Identitied with In person by calling the Deputy Clerk..at 54D-722-
Property Identiflcatlon Number 49803.1.23.215 $273 to arrange to drop of your cornmehts.
in the.Back•Creek Magisteriatpistrict,
_ Interested:cilizens may appearbefore the Board
Draft Update of.the 20202021:F?ederick to speak on the above"6111(4-The,agenda 1s
County Primary available.online"atwwwfcva usJBOSINeetings " 'hie
and' interstate Road and at the Frederick Count
improvement Plans-The Primary and Interstate y Administrative111F1CheSI`Scali'
Hoed Im rovernW Plans E.stabl!on Pro.ritfes for o fiees,.107-North [fent Street;Winchester,
Improvernents'to;Ihe"Primary andanterstate Road
Virginia.
Networks within Frederick County. Comments Wednesday
from the Tmnsportailon Committee will be July 29,2020.
Forwarded to the:Planning Commission and
Board of°Supervisors. Ulilmateig the:Priorities Kris C.11
Adopted by, the Board of Supervisors^,wlll ;be CountyAdministrator
Forwaroed.io ihe'Cornmonweaith Transporlatlori._ County of Frederick Virginia
Board for consideration. www,feva us