August 12 2020 Board_Agenda_Packet 7
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AGENDA
BOARD OF SUPERVISORS
WEDNESDAY, AUGUST 12, 2020
4:00 PM and 7:00 PM
BOARD MEETING ROOM
107 NORTH KENT STREET, WINCHESTER, VIRGINIA 22601
4.00 PM Closed Session — The Board will enter a closed session pursuant to Virginia Code Sec 2.2-
3711(A)(3) for discussion of the disposition of publicly held real property, 441 Linden Drive, in the City of
Winchester, where discussion in an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body, and pursuant to Virginia Code Section 2.2-3711(A)(1), for personnel matters related
to a specific candidate for the position of Fire Chief.
1. 7:00 PM Regular Meeting Call to Order
2. Invocation
3. Pledge of Allegiance
4. Adoption of Agenda
5. Citizen Comments — For agenda items that are not the subject of a Public Hearing
6. Consent Agenda - Roll Call Vote Required
6.A. Minutes of Closed Session & Regular Meeting of July 8, 2020
B0S08-12-20Minutes8July2020.pdf
6.13. Parks & Recreation Commission Report of July 14, 2020
BOS08-12-OParksRecreationCommission Report 14July202O.pdf
6.C. Finance Committee Report of July 15, 2020
BOS08-12-OFinanceCommitteeReportl 5July2020.pdf
6.D. Transportation Committee Report of July 27, 2020
BOS08-12-2OTransportationComm itteeReport27July2020.pdf
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 2
August 12, 2020
Consent Agenda, continued
6.E. Public Works Committee Report of July 28, 2020
BOS08-12-20PublicWorksCommitteeReport28July2020.pdf
6.F. Resolution of Appreciation - Dixon Whitworth
BOS08-12-20ResolutionOfAppreciationWhitworth.pdf
6.G. Road Resolution - Christo Rey Estates - Loretto Drive
BOS08-12-20RoadResolution Ch ristoReyEstatesLorettoD rive.pdf
6.H. Road Resolution - Twin Lakes Overlook, Phase 9, Section 2
BOS08-12-20RoadResolutionTwinLakesOverlook.pdf
6.1. Request from the Commissioner of the Revenue for Refunds and
Supplemental Appropriations
1 . Artisan Plumbing Inc. — $6,253.76
2. Brian Omps Towing & Repair LLC — $3,660.23
3. Fernando Nabor Cruz Velasco — $3,807.92
4. Lease Plan USA, Inc. — $25,297.05
BOS08-12-20RefundsSentToBoard28July2020.pdf
6.J. Adoption of Revised Final Master Plan for the Old Charlestown Road Park
BOS08-12-20O1dCharlestown Road ParkMasterPIan.pdf
6.K. Request to Adopt Revised Fee Schedule for Issuance of Land Disturbance
Permits
BOS08-12-20ProposedVESCP—FeeSchedule.pdf
61. Acceptance of the County's Share of Coronavirus Relief Fund Payments
BOS08-12-20Memo—CARES—Cert.pdf
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 3
August 12, 2020
7. Board of Supervisors Comments
8. County Officials
8.A. Committee Appointments
1. Board of Equalization
Two vacant 3-year terms
See attached application of Scott Strosnider
2. Conservation Easement Authority
3-year term of Board of Supervisors Rep. Judith McCann- Slaughter
expires 08/24/20, Eligible and willing to serve another term
3-year term of County Representative Diane Kearns expires 08/24/20,
Eligible and willing to serve another term
Vacant 3-year term for County Representative
See attached application of Philip Haines
3. Lord Fairfax Community College Board
Unexpired 4-year term ending 06/30/2023
See attached applications of Brandon Monk and Mary Beth Echeverria
4. Winchester Regional Airport Authority
4-year term expired 06/30/20
See attached application of Elizabeth Kozel
BOS08-12-20BoardCom m itteeAppts(081220Mtg).pdf
Note: The Board is seeking applications for the Red Bud District and At-
Large seats on the Social Services Board and one seat on the Board of
Equalization.
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 4
August 12, 2020
County Officials, continued
8.13. Resolution Recognizing the 100th Anniversary of Women's Right to Vote
BOS08-12-20Dunn19thAmendmentCentennialResolution.pdf
8.C. Resolution to Not Regulate or Prohibit the Otherwise Legal Purchase,
Possession, or Transfer of Firearms or Ammunition
BOS08-12-20DunnResolutionToNotAdoptRestrictive.pdf
8.D. Discussion: Letter of Support to the Task Force that will Propose Options for
the Creation of a National Garden of American Heroes.
BOS08-12-20FrederickCoResponseToSecOfl nterior.pdf
8.E. Resolution Consenting to the Filing of a Conditional Use Permit Application for
a Utility-Scale Solar Power Generating Facility on Rights-Of-Way within the
Springdale Glen and Carrollton Estates Subdivisions
BOS08-12-20TorchMemoAndResolution20200804.pdf
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 5
August 12, 2020
9. Committee Business - Finance Committee
9.A. ( * ) Items 1, 2 and 7 were approved under Committee consent agenda.
1 . ( * ) The Sheriff requests a General Fund supplemental appropriation in the
amount of$50. This amount represents a donation to the Honor Guard. No
local funds required. Approved on Committee consent agenda.
2. ( * ) The Sheriff requests a General Fund supplemental appropriation in the
amount of$2,512.31. This amount represents an auto claim reimbursement.
No local funds required. Approved on Committee consent agenda.
3. The Sheriff requests a General Fund supplemental appropriation in the amount
of$16,050. This amount represents traffic control reimbursements. No local
funds required. The Committee recommends approval.
4. The Sheriff requests a General Fund supplemental appropriation in the amount
of$13,756.06 ($2,014.16 pending receipt of funds). This amount represents
reimbursements from the IRS for overtime and travel. No local funds required.
The Committee recommends approval.
5. The Director of Elections requests a General Fund supplemental appropriation
in the amount of$74,301. This amount represents CARES Act funding from the
Department of Elections for expenses related to COVID-19 for the November
2020 federal elections only. In addition, a consensus to submit the certification
to receive the funds is requested. The certification is due July 31, 2020. No
local funds required. The Committee recommends approval.
6. The Director of Elections requests a General Fund supplemental appropriation
in the amount of$94,577. This amount represents funds necessary to meet the
anticipated increase of voters exercising No Excuse Early Voting for the
November 2020 Election. Local funds are required. See attached memo, p. 14
— 15. A portion of these expenses may be eligible for CARES Act funds, but
until more guidance is issued that amount is undetermined at this time. The
Committee recommends approval.
7. ( * ) The Public Works Director requests a General Fund supplemental
appropriation in the amount of$1,650. This amount represents a grant
awarded from The Department of Housing and Community Development to
support virtual training for required certifications. No local funds required.
Approved on Committee consent agenda.
BOS08-12-20FinanceCommitteeReport15July202O.pdf
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 6
August 12, 2020
10. Public Hearings (Non Planning Issues)
10.A. Twelve Month Outdoor Festival Permit Request of Canaan Springs
LLC and Abigail Linaburg.
Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit
Required;Application; Issuance or Denial; Fee, Paragraph D, Twelve Month Permits. All
Events to be Held on the Grounds of 1147 North Pifer Road, Star Tannery, Virginia,
Back Creek Magisterial District. Property Owned by Marlboro Springs LLC.
BOS08-12-20CanaanSpringsLLCTwelveMonthOutdoorFestivalPerm itApplication.pdf
10.B. Amendment to the 2020-2021 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Board of
Supervisors will Hold a Public Hearing to Amend the Fiscal Year 2020- 2021 Budget to
Reflect a CARES Act Fund Supplemental Appropriation in the Amount of$7,792,215.
This amount represents Coronavirus Aid, Relief and Economic (CARES) Act
Coronavirus Relief Funds (CRF) allocated by the Commonwealth of Virginia to
assist with the direct impact of the COVID-19 pandemic.
BOS08-12-20FY20-21 BudgetAmendment(CARESAct).pdf
10.C. Amendment to the Frederick County Code, Chapter 7 Elections,
Section 7-3 Central Absentee Voting Precinct.
The proposed amendment would add 261-263 Sunnyside Plaza Drive (in
Sunnyside Plaza), Winchester, Virginia as a polling location for the Central
Absentee Voting Precinct.
BOS08-12-20CentralAbsenteePrecinctSunnyside.pdf
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 7
August 12, 2020
11. Planning Commission Business - Public Hearings
11 .A. Conditional Use Permit #04-20 for Robert S. Blankinship et al,
Submitted to Construct a 70 -ft Commercial Telecommunication Facility. The Property is
Located at 100 Archwood Trail, Lot 215 in Shawneeland, and is Identified with Property
Identification Number 49B03-1-23-215 in the Back Creek Magisterial District.
BOS08-12-20CUP04-20RobertBIan kinship.pdf
11.13. Draft Update of the 2020-2021 Frederick County Primary and Interstate
Road Improvement Plans - The Primary and Interstate Road Improvement Plans
Establish Priorities for Improvements to the Primary and Interstate Road Networks within
Frederick County. Comments from the Transportation Committee will be Forwarded to
the Planning Commission and Board of Supervisors. Ultimately, the Priorities Adopted by
the Board of Supervisors will be Forwarded to the Commonwealth Transportation Board
for consideration.
The Virginia Department of Transportation and the Board of Supervisors
for the County of Frederick, Virginia, in Accordance with Section 33.2-
331 of the Code of Virginia, will Conduct a Joint Public Hearing. The
Purpose of this Public Hearing is to Receive Public Comment on the
Proposed Six Year Plan for Secondary Roads for Fiscal Years 2021
Through 2026 in Frederick County and on the Secondary System
Construction Budget for Fiscal Year 2021.
Copies of the Proposed Plan and Budget May be Reviewed at the Edinburg Office of the
Virginia Department of Transportation, Located at 14031 Old Valley Pike, Edinburg,
Virginia or at the Frederick County Offices Located at 107 North Kent Street, Winchester,
Virginia. All Projects in the Secondary Road Improvement Plan that are Eligible for
Federal Funds will be Included in the Statewide Transportation Improvement Program
(STIP), which Documents How Virginia will Obligate Federal Transportation Funds.
Persons Requiring Special Assistance to Attend and Participate in this Hearing Should
Contact the Virginia Department of Transportation at 1-800-367-7623.
BOS08-12-201nterstateAndPrimaryRoadlmprovementPlans.pdf
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Board of Supervisors
Closed Session & Regular Meeting Agenda Page 8
August 12, 2020
12. Planning Commission Business - Other Planning Business
12.A. Request to Set Public Hearing - Ordinance Amendment — Day-Care Facilities
This is a request from a local engineering firm to expand the definition for
"Day-Care Facility"to include "adult-care." The current definition for "Day-Care
Facility"limits this service to children only.
BOS08-12-200rdinanceAmend ment-DayCareFaciIities.pdf
13. Board Liaison Reports
14. Citizen Comments
15. Board of Supervisors Comments
16. Adjourn
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'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Minutes of Closed Session & Regular Meeting of July 8, 2020
Attachments:
B0S08-12-20Minutes8Ju1y2020.pdf
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MINUTES
CLOSED SESION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, JULY 8, 2020
5:00 and 7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells, Vice
Chairman; Blaine P. Dunn; Shawn L. Graber; J. Douglas McCarthy; Gene E. Fisher; and Judith
McCann-Slaughter; were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Scott Varner, Director of Information Technology; Andrew Farrar, IT Program Coordinator; Mike
Ruddy, Director of Planning; Candice Perkins, Assistant Director of Planning; John Bishop,
Assistant Director of Planning-Transportation; Mark Cheran, Zoning & Subdivision Administrator;
Tyler Klein, Senior Planner; Steve Majchzrak, Assistant Fire Chief; and Ann W. Phillips, Deputy
Clerk to the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 5:00 p.m.
CLOSED SESSION
Vice Chairman Wells moved that the Board of Supervisors of Frederick County enter a
closed session pursuant to Virginia Code Sec. 2.2-3711(A)(3) for discussion of the disposition of
publicly held real property, 441 Linden Drive, in the City of Winchester, where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of the public
body and pursuant to Virginia Code Section 2.2-3711(A)(1), for personnel matters, specifically the
continuation of the annual evaluations of the County Administrator and the County Attorney.
Supervisor McCarthy seconded the motion which carried on a voice vote.
At 6:18 p.m., the Board members being assembled within the designated meeting place in
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8, 2020
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the presence of members of the public and the media desiring to attend, the meeting was
reconvened on motion of Vice Chairman Wells, seconded by Supervisor McCarthy and carrying on
a voice vote. Vice Chairman Wells moved that the Board of Supervisors of Frederick County certify
that, to the best of each member's knowledge, (i) only public business matters lawfully exempted
from open meeting requirements by Virginia law were discussed in the closed meeting to which
this certification applies, and (ii) only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed, or considered by the Board. Supervisor
McCarthy seconded the motion which carried as follows on a recorded vote:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RECESS
At 6:20 p.m., Chairman DeHaven recessed the meeting until the 7:00 p.m. regular meeting
time.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor Fisher delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance.
ADOPTION OF AGENDA—APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Graber, the agenda was
adopted as presented on a voice vote.
CITIZENS COMMENTS - None
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8, 2020
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ADOPTION OF CONSENT AGENDA—APPROVED
At the request of Supervisor McCarthy, the agenda item entitled Approval to Amend Rules
of Procedure in reference to the Agenda Deadline for Regular Meetings of the Board of Supervisors
was removed from the Consent Agenda. Upon motion of Supervisor Slaughter, seconded by
Supervisor McCarthy, the consent agenda was adopted as revised on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
- Minutes of Closed Session & Regular Meeting of June 10, 2020 - CONSENT AGENDA APPROVAL
-Transportation Committee Report of June 29, 2020 -CONSENT AGENDA APPROVAL,Appendix 1
- Request from the Commissioner of the Revenue for Refunds and Corresponding
Supplemental Appropriations - CONSENT AGENDA APPROVAL
Toyota Lease Trust—$6,627.22
Undisclosed Taxpayer—Disabled Veteran's Relief—$5,263.87
-Letter of Support for Economic Development District Designation by the U.S. Economic
Development Administration (U.S. Department of Commerce) - CONSENT AGENDA
APPROVAL
- Resolution of Support for Frederick County and Regional SmartScale Applications-
CONSENT AGENDA APPROVAL
WHEREAS,this resolution supports the following Frederick County and Regional SmartScale
Applications within Frederick County for the following projects:
Frederick County Applications
1. Exit 317 NB Ramp Realignment to Redbud Rd Location
2. Route 11—Shawnee Improvement
3. Route 11 Corridor and Old Charlestown Road Roundabout
4. Route 7 STARS Improvements
Win-Fred MPO Applications
5. Exit 317 Interchange Improvement Project
6. Valley Pike/Shawnee Drive Intersection Improvements
7. Route 11/Old Charlestown Roundabout
Northern Shenandoah Valley Regional Commission
8. Route 7 STARS Improvements
WHEREAS,the Virginia Department of Transportation(hereafter referred to as the DEPARTMENT)has
adopted procedures for evaluating and scoring projects consistent with SmartScale requirements;and,
WHEREAS,the DEPARTMENT has requested applications to be submitted by localities to be consider
for inclusion in the DEPARTMENT'S Six-Year Improvement Program for Fiscal Years 2022 through
2027;and
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8,2020
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WHEREAS,projects will be evaluated for inclusion in the Six-Year Improvement Program through
screening and scoring process to be undertaken by the DEPARTMENT; and
WHEREAS, each of the listed projects play important roles in the County's Long Range Transportation
Plan and near term traffic safety concerns; and
WHEREAS,the County of Frederick is an eligible entity to apply for transportation funding under House
Bill 2;
NOW,THEREFORE,BE IT RESOLVED, that the Frederick County Board of Supervisors is supportive
of each of these applications for inclusion into the Six-Year Improvement Program fiscal years 2022
through 2027.
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AMENDMENT OF RULES OF PROCEDURE IN REFERENCE TO THE AGENDA DEADLINE
FOR REGULAR MEETINGS OF THE BOARD OF SUPERVISORS —APPROVED
Supervisor McCarthy moved that the Rules of Procedure and Conduct be amended as
follows:
RULES OF PROCEDURE AND CONDUCT
FREDERICK COUNTY BOARD OF
SUPERVISORS
ARTICLE IV—AGENDA
Section 4-1. Preparation
The Clerk shall prepare an agenda for each meeting of the Board of
Supervisors, conforming to the order of business specified in Section 5-1 under
Order of Business. It is strongly recommended that supporting information for
every item to be placed on the regular meeting agenda be received in the
Office of the County Administrator before noon on the Thyrsday Wednesday that
falls in the week immediately prior to the regularly scheduled Board meeting.
Agendas for special meetings shall be prepared as far in advance as the
circumstances necessitating the special meeting allow. The clerk shall include on the
agenda all matters for which a written request and supporting information have
been received in advance of the deadline herein established.
Supervisor Graber seconded the motion which carried on a voice vote.
BOARD OF SUPERVISORS COMMENTS —None
COUNTY OFFICIALS:
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8, 2020
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TOURISM UPDATE
Justin R. Kerns, Executive Director of the Winchester-Frederick County Convention and
Visitors Bureau, provided an update on the Bureau's activities in light of the Covid-19 pandemic.
COMMITTEE APPOINTMENTS
DAVID S. ALLEY APPOINTED AS PRIVATE PROVIDER REPRESENTATIVE TO THE
COMMUNITY POLICY AND MANAGEMENT TEAM—APPROVED
Supervisor Slaughter moved to appoint David S. Alley to a two-year term as the Private
Provider Representative on the Community Policy and Management Team. The motion, seconded
by Supervisor McCarthy, carried on a voice vote.
WHIT L. WAGNER RE-APPOINTED TO THE BOARD OF BUILDING CODE APPEALS —
APPROVED
Supervisor Slaughter moved to reappoint Whit L. Wagner to a five-year term on the Board
of Building Code Appeals. The motion, seconded by Supervisor McCarthy, carried on a voice
vote.
PROPOSED JOINT MEETING WITH THE PLANNING COMMISSION — APPROVED FOR
AUGUST 12, 2020
By consensus, the Board agreed to meet jointly with the Planning Commission on August
12, 2020.
PROPOSED JOINT MEETING WITH FREDERICK COUNTY SCHOOL BOARD —AGREED TO
SUBMIT MEETING DATE OPTIONS
By consensus, the Board agreed to the choices of September 21, 22, and 24, 2020 to
submit to the School Board as possible joint meeting dates.
PROPOSED MEETING WITH VALLEY HEALTH—AGREED TO PROPOSE MEETING DATE
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8, 2020
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OPTIONS
By consensus, the Board agreed to propose meeting with Valley Health during the last two
weeks of October 2020.
COMMITTEE BUSINESS - None
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PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS
REZONING #01-20 FOR RCS INVESTMENTS, LLC.—APPROVED
Candice Perkins, Assistant Director of Planning, reviewed the application to rezone
12.61+/- acres from the M1 (Light Industrial) District to the M2 (Industrial General) District with
proffers. She said the subject property is part of the Baker Lane Industrial Park and is located within
the limits of the Northeast Frederick Land Use Plan of the 2035 Comprehensive Plan. She noted
the Plan identifies the property with an industrial land use designation, therefore, the existing M1
Zoning as well as the requested M2 Zoning are consistent with the goals of the Plan. She
concluded saying the Planning Commission did not identify any concerns with the request and
recommended approval of the application at their June 3, 2020 meeting.
Supervisor Dunn, Ms. Perkins, and Evan Wyatt of Greenway Engineering,
representing the Applicant, discussed the industry standard material rejection rate and whether the
rejection rate proposed by the Applicant will carry forward should the property be purchased by a
new owner.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved in favor of approving Rezoning #01-20 for RCS
Investments, LLC, and Supervisor McCarthy seconded the motion. Supervisor Graber said the
Frederick County Board of Supervisors
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project's ability to reduce fill at the landfill will have a positive impact. Supervisor Dunn said he was
in favor of the project but had concerns about the recycling operations should a new owner take
over. The motion carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE
REZONING#01-20
RCS INVESTMENTS,LLC
WHEREAS,REZONING#01-20 RCS INVESTMENTS,LLC.,was submitted by Greenway Engineering,
Inc.,to rezone 12.61+/-acres from the M1 (Light Industrial)District to the M2(Industrial General)District
with proffers with a final revision date March 16, 2020. The subject property is located at 220 Imboden
Drive(Route 1327)at the terminus of the cul-de-sac. The property is located in the Stonewall Magisterial
District and is identified by Property Identification Number 54-7-7A; and
WHEREAS, the Frederick County Planning Commission held a public hearing on this Rezoning on June
3,2020 and recommended approval of this Rezoning; and
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Rezoning during
their regular meeting on July 8,2020; and
WHEREAS, the Frederick County Board of Supervisors finds the approval of this Rezoning to be in the
best interest of the public health, safety,welfare, and in conformance with the Comprehensive Plan.
NOW,THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors,that Chapter 165
of the Frederick County Code,Zoning,is amended to rezone 12.61+/-acres from the M1 (Light Industrial)
District to the M2 (Industrial General) District with proffers dated March 16, 2020. The conditions
voluntarily proffered in writing by the Applicant and the Property Owner are attached
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CONDITIONAL USE PERMIT #02-20 FOR NEW CINGULAR WIRELESS PCS, LLC (AT&T). —
APPROVED
Mark Cheran, Zoning & Subdivision Administrator, reviewed the request for a Conditional
Use Permit to construct a commercial telecommunication facility consisting of a 199-foot monopole
telecommunication facility and accessory structures. He said the Planning Commission held a
public hearing for this application at their June 3rd meeting and recommended approval. He
reviewed the conditions to be attached to the permit as recommended by the Planning Commission.
Doug Sampson of New Cingular Wireless AT&T briefed the Board on the project noting
the importance of providing additional wireless availability during the current pandemic.
Supervisor Fisher said the Board and the Airport Authority prefer that towers such as the
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8, 2020
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one being requested have the strobe and red lighting for air traffic safety. Mr. Sampson said his
company will add lighting if the Board desires.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor McCarthy moved to adopt the ordinance approving Conditional Use Permit
#02-20 with the additional requirement for the strobe and red lighting for air traffic safety.
Supervisor Graber seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE
CONDITIONAL USE PERMIT#02-20
NEW LINGULAR WIRELESS LLC(AT&T)
WHEREAS, CONDITIONAL USE PERMIT APPLICATION #02-20 was submitted by Joey Prieto of
New Cingular Wireless LLC (AT&T), on behalf of Elva Hahn to construct a commercial
telecommunication facility consisting of a 199-foot monopole telecommunication facility and accessory
structures was considered. The property is located at 141 Fairview Road, Gore, Virginia and is further
identified with Property Identification Number 26-A-29 in the Gainesboro Magisterial District;and
WHEREAS, the Frederick County Planning Commission held a public hearing on this Conditional Use
Permit on June 3,2020 and recommended approval of this Conditional Use Permit;and
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use
Permit during their regular meeting on July 8,2020;and
WHEREAS,the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit
to be in the best interest of the public health, safety,welfare,and in conformance with the Comprehensive
Plan;
NOW,THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors,that Chapter 165
of the Frederick County Code,Zoning,is amended to revise the zoning map to reflect that Conditional Use
Permit #02-20 for a commercial telecommunication facility consisting of a 199-foot monopole
telecommunication facility and accessory structures on the parcel identified with Property Identification
Number 26-A-29 is approved with the following conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. The tower shall be available for collocating personal wireless services providers.
3. A minor site plan shall be approved by Frederick County.
4. The tower shall be removed by the Applicant or property owner within twelve (12) months of
abandonment of operation.
5. In the event a telecommunications tower is not erected within twelve(12)months of the approval
of this Conditional Use Permit,the CUP will be deemed invalid.
6. Any expansion or modification of this use will require a new Conditional Use Permit.
7. The tower shall include lighting for air traffic safety purposes.
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8,2020
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CONDITIONAL USE PERMIT #03-20 FOR FOXGLOVE SOLAR LLC -APPROVED
Tyler Klein, Senior Planner, reviewed the request for a Conditional Use Permit (CUP) to
enable construction of a 370-acres (disturbed area) utility-scale solar power generating facility
located on property totaling approximately 668.5-acres. He reviewed the conditions to be attached
to the permit as recommended by the Planning Commission and noted that following the Planning
Commission recommendation on June 3rd, the Applicant made minor revisions to the application
proposal to better address Commissioner and public comments received at the meeting. At
Supervisor Graber's request, Mr. Klein explained the 75' setback providing additional distance
because of the width of the roadway in front of the setback. At Supervisor Dunn's request, Mr.
Klein explained the decommissioning requirements.
John Foote of Walsh Colucci Lubeley & Walsh PC thanked the community and the staff
for the support of the proposed solar farm project.
John Crawford, representing Urban Grid Solar, made a brief presentation the proposed
solar farm project.
Supervisor Graber commended the Applicant for making the changes requested by the
community during the planning process.
Chairman DeHaven opened the public hearing.
The public hearing speakers were as follows:
Layne Link, Back Creek District, spoke on behalf of the owners of the subject property,
Woodbine Farm, saying the project is an opportunity to keep the land in agricultural use.
Kara Jenkins, Back Creek District, spoke on behalf of Woodbine Farm saying the
project will keep the land from being sold for housing development use.
William Shomaker, Back Creek District, spoke in opposition to the project saying his
property rights had already been violated by vehicles parking on his property.
Glenn Redmiles, Back Creek District, requested clarification about the Applicant's
agreement to move a fence and retain the existing trees.
Chairman DeHaven closed the public hearing.
Frederick County Board of Supervisors
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Supervisor Graber referenced the two previous speakers saying that vehicles will no
longer park on private property and confirming the agreement to keep existing trees. He thanked
the Applicant and staff for the time spent reviewing and making changes to the proposal to
accommodate the requests of the nearby property owners.
Supervisor Graber moved for adoption of the ordinance approving Conditional Use Permit
#03-20 with the conditions presented at the meeting and in conformance with the Comprehensive
Plan. Supervisor McCarthy seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE
CONDITIONAL USE PERMIT#03-20
FOXGLOVE SOLAR,LLC
TO CONSTRUCT A UTIIITY-SCALE SOLAR POWER GENERATING FACILITY
WHEREAS,Conditional Use Permit#03-20 for Foxglove Solar,LLC.,was submitted to construct a utility-
scale solar power generating facility. The property properties are located adjacent to Marlboro Road(Route
361),Hites Road(Route 625),Klines Mill Road(Route 633),Clark Road(Route 638)and Vaucluse Road
(Route 638)and are identified with Property Identification Numbers 84-A-40,84-A-40A,84-A-50,84-A-
29,73-A-21 &84-A-39 in the Back Creek Magisterial District;and
WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use
Permit on June 3,2020 and recommended approval of the Conditional Use Permit with conditions;and,
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use
Permit during their regular meeting on July 8,2020;and,
WHEREAS, the Frederick County Board of Supervisors finds the approval of this expansion to a
Conditional Use Permit to be in the best interest of the public health, safety,welfare,and in conformance
with the Comprehensive Plan;
NOW,THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165
of the Frederick County Code,Zoning,is amended to revise the zoning map to reflect that Conditional Use
Permit Application #03-20 for utility-scale solar power generating facility is permitted on the parcels
identified by Property Identification Numbers 84-A-40,84-A-40A,84-A-50,84-A-29,73-A-21,and 84-A-
39 with the following conditions:
1. All review agency comments provided during the review of this application shall be complied
with at all times.
2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick
County Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the
establishment of the use. The site plan shall address additional regulations for specific uses outlined in
§165-204.26 of the Frederick County Zoning Ordinance and be in general conformance with the
Preliminary Site Plans, included with the CUP application,prepared by Timmons Group,revised July 7,
2020.
3. Buffers and screening shall be provided around the perimeter of the project in general
conformance with quantity of the proposed plantings depicted on Sheet 5 of the Preliminary Site Plan,
"LandscapingNegetative Screening Detail," included with the CUP application, prepared by Timmons
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8,2020
10
19
Group, revised July 7, 2020. Buffers and screening shall fulfill the landscape screening requirements of
§165-203.02(B)(1) of the Frederick County Zoning Ordinance. The landscape buffer plantings shall be
maintained in good health for the life of the project.Landscaping and buffering shall be installed along the
property boundary on the east side of Hites Road(Route 635),along the property boundary adjoining PINS
84-1-1, 84-3-2, 84-1-3, 84-1-4, 84-1-5, 84-A-33, and 84-A-35, and along the property boundary on the
north side of Klines Mill Road(Route 633),within three(3)months of the commencement of construction
on the properties identified with PINS 84-A-50 and 84-A-29.An extension of this time limit may be granted
by the County prior to the start of construction,upon the recommendation of a licensed landscape architect
or horticulturalist to ensure the planting occurs during optimal seasonal conditions in order to improve the
survivability of the required plantings, upon submission to the County of a letter from such licensed
landscape architect or horticulturalist,specifying the appropriate time frame for planting to accompany the
site plan application project file.
4. Prior to site plan approval,the owner shall enter into a written agreement with Frederick County
to decommission solar energy equipment, facilities, or devices pursuant to the terms and conditions of
§15.2-2241.2(B)of the Code of Virginia. The written agreement shall be updated every five(5)years and
in general conformance with the Decommissioning Plan,included with the CUP application,prepared by
Walsh,Colucci,Lubeley&Walsh,revised June 24,2020.
5. Batteries,for the purposes of mass storage of electricity that will eventually be transferred to the
grid,are prohibited as part of this CUP.
6. Entrance to the site from Hites Road(Route 635)shall be prohibited.
7. Lay-down yards shall not be permitted to be accessed from or located directly adjacent to Hites
Road(Route 635)
8. Pile-driving of poles for solar arrays during construction shall be limited to 7:OOAM to 5:OOPM
Monday through Friday. All other construction activities are permitted 7:OOAM to 7:OOPM Monday
through Friday and 7:OOAM to 5:OOPM on Saturday.No construction activities are permitted on Sundays.
9. Any expansion or modification of this land use will require the approval of a new CUP.
+ + + + + + + + + + + + + +
BOARD LIAISON REPORTS - None
CITIZEN COMMENTS
Dana Newcomb, Gainesboro District, spoke in favor of solar power projects and suggested
the County develop policies for collaboration between builders and solar power developers to
facilitate the construction of solar panels on new houses..
Gwen Thomas, Stonewall District, referenced civil rights and expressed concern about the
naming of the future park in her district. She left a written copy of her remarks for the Board.
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8,2020
11
20
BOARD OF SUPERVISORS COMMENTS
Supervisor McCarthy said he was glad to see the solar farm project get approval.
Supervisor Graber concurred with the remarks about the solar farm project.
Supervisor Graber noted he has not received the school's line item budget first requested
last spring.
Supervisor Graber referenced the need for impact fees and said he will pursue forming a
committee to explore running for the state delegate seat recently vacated by Chris Collins.
Supervisor Dunn expressed his appreciation for Woodbine Farm's efforts to establish a
solar farm rather than develop the property otherwise.
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 8:53 p.m.
Frederick County Board of Supervisors
Regular Meeting Minutes *July 8, 2020
12
21
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Parks & Recreation Commission Report of July 14, 2020
Attachments:
BOS08-12-20ParksRecreationCommissionReport14July2020.pdf
22
PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS
Wednesday August 12,2020
7:00 p.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
To: Jay Tibbs, Deputy County Administrator for Human Services
From: Jason L. Robertson, Director, Parks& Recreation Dept.
Date: July 15, 2020
Subject: Parks and Recreation Commission Action
The Parks and Recreation Commission met on July 14, 2020. Members present were Natalie
Gerometta,Gary Longerbeam, Charles Sandy,Jr.(electronically), Ronald Madagan,Guss
Morrison,Amy Strosnider, Dennis Grubbs, and Mr. Robert Wells (Non-Voting Board Liaison).
Members absent- Randy Carter
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
The Building and Grounds Committee made a motion to adopt a revised final master plan for
the Old Charlestown Road Park, seconded by Amy Strosnider, carried unanimously (7-0).
Revisions resolve previous committee comments. (Attachment 1).
ITEMS SUBMITTED FOR INFORMATION ONLY
1. The Commission recommended requesting a supplemental appropriation from the
Finance Committee in the amount of$1005 which represents donations received to
the PLAY Fund during FY 20 and dispersed to the appropriate revenue lines which
represents financial assistance provided to County youth to participate in a variety of
programs and activities.
2. The Building and Grounds Committee made a motion to recommend language for a
policy regarding the maintenance of park open space adjoining RP(Residential
Performance) zoned properties, seconded by Amy Strosnider, carried unanimously(7-
0). This language would include mowing twice a month twelve feet from the property
line.
3. The Building and Grounds Committee made a motion to have staff provide an
interpretative flora program at Rose Hill Park, seconded by Natalie Gerometta, carried
unanimously(7-0). (Attachment 2).
4. The Building and Grounds Committee made a motion to accept the concept of a
children's play garden at Rose Hill Park by the Virginia Master Naturalists organization,
seconded by Amy Strosnider, carried unanimously(7-0). (Attachment 3).
23
5. The Buildings and Grounds Committee made a motion to continue disallowing
banners to be displayed at the athletic fields as proposed by FCALL,seconded by
Dennis Grubbs,carried unanimously(7-0).
6. The Buildings and Grounds Committee made a motion to restrict Class 2 E-Bikes on the
Sherando Park Mountain Bike Trails, seconded by Natalie Gerometta, carried
unanimously(7-0).
Cc: Charles R.Sandy,Chairman
Robert Wells, Board of Supervisors' Non-Voting Liaison
24
Cr
COUNTY of FREDERICK
4 Parks and Recreation Department
" 5401665-5678
Fax:5401665-9687
E-mail: fcprd@fcva.us
www.fcprd.net
MEMO
To: Frederick County Board of Supervisors
From: Jon Turkel,Assistant Director,4�
Subject: Old Charlestown Road Park Master Plan
Date: July 15,2020
The Parks and Recreation Commission is recommending adoption of the Old
Charlestown Road Master Plan by the Board of Supervisors. (Attachment 1)
The creation of the Old Charlestown Road Park Master Plan was informed by the 2003
Stephenson Village proffer statement,input from individual citizens, AA and
stakeholders. An online input portal and a public input meeting was held to gain
information as to citizen interests in the development of concept maps. Stakeholders
such as the Blue Ridge Youth Soccer Association(BRYSA)and adjoining property
owners were directly contacted for input. The Parks and Recreation Commission
weighed in on the development of the plan throughout the process.
25
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26
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Interpretative Flora Program for RHP
Purpose:
To provide all visitors to RHP with signage that identifies both native and invasive alien species
over multiple seasons. It is intended to be an aid to all who ask, 'What is thatT
Additionally, this can be replicated at Sherando
Proposed approach:
General -
Plants are identified and their locations marked along the trail(s) using a color-coded
numbering system (Color A for invasive species, Color B for native plants as well as a Color C to
identify poisonous ones.)
A guide is provided that identifies what plant each number represents. Having the markers
repeated in multiple parts of the trail are expected to reinforce identification. The handouts
will also have links to various sites where people can get additional information such as Blandy
Farm, DCR, DGIF, etc.
Audience(s):
Children —
The guide provides clues (What plant looks like? Has leaves that?)for the child to identify at
various sites.
Parents-
Provides the 'answer guide'for parents/others to be able to help the child(ren) during the walk.
Adults
Same guide as the Parents' edition.
Equipment required:
Recognizing the current fiscal constraints, we believe it can be done with very little funding:
A sign/start point would be required that would require a trail map, large scale map (same as
the handout/trifold), handout dispenser
Number signs to place at the various points (something relatively small but sturdy)
27
C 3
Children's Playgarden Project Proposal
Presented by Christie Green and Paul Guay
Members of theVirgima Master Naturalists, Shenandoah Chapter
Introduction
This is a proposal for the creation of a native plant garden with children's recreational activities
incorporated into the design—a children's"playgarden"—at Rose Hill Park.
The project would be a collaborative effort between the volunteers of the Shenandoah Chapter of the
Virginia.Master Naturalists and the Frederick County Parks and Recreation Department.Any input,
advice,guidance,and assistance from Park leadership and staff would be most welcomed and
appreciated.
V1181on&
Mission
we
envision
insPirillg
local ,
families
with the _ -
beauty
and
educating ,
them
about
benefits
of native
plantlife. ! Illustration 1: View is looking toward Jones Road.Proposed garde,
site to the right of the playground.
Building
on the Department's mission of a natural playscape, our mission is to design and install a garden
igniting children's imaginations via a complete wildlife habitat featuring plants all native to Frederick
County as well as age-appropriate engagement.
Goals&Objectives
Goal 1: encourage children to become interested in and engage with the natural world around them
Objectives:
• enchant children with a garden of native flowers, shrubs,and trees rich in colors,textures,
shapes, sizes, and fragrances for a multisensory experience with a walking path down the center
• incorporate engagemnt opportunities encouraging learning,inspiring creativity,and building
28
observation skills
• captivate children's creative sense of fun with two resting alcoves to spend time observing,
exploring,and participating in the natural goings-on of the garden
Goal 2:provide a complete wildlife habitat for pollinators and birds(and,yes,probably deer)
Objectives:
• use trees,shrubs, flowers, and grasses native to Frederick County and its surrounding area
• follow the National Wildlife Federation's checklist for a wildlife garden with adequate food
sources, available water,shelter,safe places to raise young,and using sustainable practices
Goal 3:promote native plants as gorgeous,potential additions to home landscaping,thus increasing
food sources for pollinators beyond one garden
Objectives:
• showcase native plants and flowers in such a way that parents can visualize using them in their
own gardens
• include list of specimens and nurseries where they can be purchased on main kiosk
The Playgarden
The space next to the existing playground,using the playground edge as one border,is 47'x 60' across
the back x 33'.
The proposed size of the playgarden is approximately 45' (parallel to the playground edge)x 12'x 40'x
18'.This is an estimate,however, as the shape of the garden is more rounded and organic.
This size was chosen as it allows for necessary variety of plants for a true wildlife habitat and ample
space for a couple of different ways to actively engage young visitors.At the same time,it leaves
plenty of open space for children to run.
Helping with plant selection and design are master naturalists who are experts in Virginia native plants
and have built pollinator gardens at Sky Meadows State Park and at the Park and Ride on Route 50 in
Waterloo,Virginia.This will ensure all plants selected are truly native and safe for both humans and
dogs.
For more details,including illustrated price list,please see the following attachments to this proposal:
Attachment A: Playgarden diagram(jpeg file)
Attachment B: Images of some of the proposed plants(Powerpoint file)
Attachment C:Full list of proposed native specimens and estimated budget.Please note in other
pollinator garden projects,nurseries offered discounted prices. Other potential cost-saving measures
include culling specimens from fellow naturalists'own gardens or even potentially the pollinator
garden at Glen Burnie Gardens.
In addition to the plantlife,there are many options for incorporating children's engagement activities.
29
B m
These include,but are not limited to:
• Free Little Library at child-height so they can access books and/or art supplies without adult
help
• Child-sized bench to invite children to stop and absorb what's around them
• Age-appropriate educational signage at different points of interest
• A water feature, something as simple as a shallow puddle surrounded by rocks and toad houses
• A main kiosk with take-away sheets of riddles,puzzles, scavenger hunts,or other nature based
activities to solve by exploring the garden
• Child-friendly artwork/sculpture for visual interest in dormant months
• A vine-covered arbor to walk under
• A vine-covered structure to sit inside,such as a tee pee or a simple dome cover
Partner Roles&Responsibilities
Virginia Master Naturalists
Please see Attachment D: VMN, Shenandoah Chapter Info Graphic, for an overview of what the
chapter contributed to the region in 2019.
Chapter volunteers will provide the following:
• Maygarden design and installation,including initial site prep work in July to be ready for
planting in fall
• Writing of grants and other fundraising materials,seeking donations of gifts-in-kind
• Ongoing,larger maintenance issues such as plant replacement
• Initial mulching
There are some elements needed from the Frederick County Parks&Recreation Department,
including:
• The VMN program is not a 501(c)(3),and, as such,cannot be the accepting entity of donations.
Therefore the P&R Department,or another partner organization,must be the recipent of all
fundraising efforts.
• Routine maintenance,such as watering
• Notifying the VMN chapter when additional assistance is required,ex.plant replacement,major
weeding, or help refreshing mulch
• Assuming of liability issues in the event of insect stings,inappropriate use of the playgarden
space and equipment(ie. Children climbing on benches)etc., although the educational signage
will address such rules and risks.The Department's suggested verbiage on these kinds of issues
is most appreciated,though it would be nice to then translate it into child-friendly language.
Conclusion
Children are naturally inquisitive about the world around them. But ubiquitous construction reminds us
that open spaces for children to safely roam and interact with nature are becoming increasingly rare.
While a playgarden can't fill that sizeable void,it can be an introduction for children to the cycles and
relationships that keep the natural world healthy and balanced. Igniting that curiosity and magical sense
early can lead to a lifetime of enjoyment and reverence for our environment.
30
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Attachment C: Illustrated Plant List and Budget
for Children's Playgarden at Rose Hill Park
(2 pars)
These prices are a mix of discounted prices from various nurseries as well as some retail costs, where
we couldfind them.Most nurseries don't open until April.
TREES Qty $each Total$
Pagoda Dogwood I Cornus alternafolia 1 $38 $38
Downy Juneberry I Ameianchier arbores 1 90 90
SHRUBS
New Jersey Tea I Ceanothus americanus 3 25 75
Virginia Sweetspire I Itea virginica 3 25 75
Carolina Allspice I Calycanthus floridus 3
Joe Pye Weed I Eutrochium purpureum 15 10 150
Arrow-Wood Viburnum I Viburnum dentatum 2 44 88
Maple Leaf Viburnum I Viburnum acerifolium 2
GRASSES
Pink Muhly Grass I Muhlenbergia capillaris 5 10 50
PERENNIALS
New York Ironweed I Vernonia noveboracensis 7
Butterfly Weed I Asclepias tuberosa 9 10 90
Kansas Gay Feather I Liatris spicata 7 10 70
New England,Aster I Symphyotrichum novae-angliae 3 15 45
Black-Eyed Susan I Rudbekia hirta 7 7 49
Common Milkweed I Asclepias syriaca 45 4 180
Purple Milkweed I Asclepias purpurascens 11 10 110
Creat Blue Lobelia I Lobelia siphilitica 7 7 49
Bee Balm IMonarda,fistulosa 7 10 70
Smooth Oxeye I Heliopsis helianthoides 7 10 70
Jacob Cline I Monarda didyma 7 7 49
Fireworks Goldenrod I Solidago rugosa`Fireworks' 7
VINES
Trumpet Honeysuckle i Lonicera sempervirens 2 15 30
Estimated total for plant material and mulch should not exceed$2,000.
32
CHILDREN'S ENGAGEMENT
The hope is to get various groups involved in the making of these extra special items that will make
this truly a children's playgarden.For example,a high school workshop class to make the free little
library and arbor,a scout troop to make the bench, some local school art classes to make little
sculptural surprises hidden throughout.But if items must be purchased at retail,below is an illustrative
list of items and costs.
Free Little Library:est.retail cost approx.$300
Child-sized bench: est.retail cost approx.$50
Arbor: est.retail cost for pre-made approx. $400
Still to be priced out—the cost for a child-sized signage with rules and warnings and little surprises
spread around the garden to delight kids.
The main goal,however,is to get as many groups in the community as possible creating different
elements to generate awareness,create a share sense of ownership and pride,and keep costs to a
minumum.
After the challenges of social distancing,having a creative cause for citizens to rally around can only
help to revitalize our sense of community.
33
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Virginia717
— Chapter
Accomplishments
Shenandoah • •
The Virginia Master Naturalist prograni is a statewide corl)s of trained volunteers providinc,
IIZItUril resource education, citizen science, and stewardship in their communi ties.
98 x.0,6470 $2 92,793
40
Volunteers Hours of Service Monetary Value
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
60 1,952
Members Hours
achieved Certified contributed to
Virginia Master education &
Naturalist status outreach in the 10
community
Outdoor Sites
33 improved through
Trainees stewardship
Scientific Studies p
activities at paries
supported through citizen graduated from the and natural areas
science projects basic training course
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
i
increasing Access to Nature
Volunteers planned & built the Sensory Explorers Trail at Sky
` Meadows State Park, providing a place for people of all ages and
abilities to explore the natural world.
Providing Community Educatio-,,
Volunteers assisted with educational programs at Blandy
Experimental Farm, Shenandoah National Park, and the
Smithsonian Conservation Biology Institute.
Kesearching Biodiversity
Volunteers collected data on birds, pollinators, & plants in field &
grassland habitats with the Virginia Working Landscapes project.
Virginia Master Naturalist programs and employmentare open to all,regardless of age,color,disability,gender,gender Identity,gendere�r�ession,national origin,political affiliation,
race,religion,sexual orientation,genetic information,veteran status,or any other basis protected by law.An equal opportinitVAffirmative action employer.
38
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Finance Committee Report of July 15, 2020
Attachments:
BOS08-12-20FinanceCommitteeReport15July2020.pdf
39
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,July 15,2020
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors Room at 107 North Kent Street on
Wednesday,July 15,2020 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter,Chairman; Charles DeHaven;
Robert Wells;Jeffrey Boppe; and non-voting liaisons William Orndoff,Treasurer and Seth
Thatcher, Commissioner of the Revenue.
Committee Member Absent: Angela Rudolph-Wiseman.
Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler,Assistant Finance Director;
Kris Tierney,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,
County Attorney;Joe Wilder, Public Works Director; Chester Lauck, Deputy Emergency
Management Coordinator; Lenny Millholland,Sheriff; and Richard Venskoske,Voter Registrar.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
( * ) Items 1,2 and 7 were approved under consent agenda.
1. ('* )The Sheriff requests a General Fund supplemental appropriation in the amount of$50.
This amount represents a donation to the Honor Guard. No local funds required. See attached
memo, p.4.
2. (*')The Sheriff requests a General Fund supplemental appropriation in the amount of
$2,512.31. This amount represents an auto claim reimbursement. No local funds required.
See attached memo, p. 5—6.
3. The Sheriff requests a General Fund supplemental appropriation in the amount of$16,050.
This amount represents traffic control reimbursements. No local funds required. See attached
memo, p. 7—8. The committee recommends approval.
4. The Sheriff requests a General Fund supplemental appropriation in the amount of$13,756.06
($2,014.16 pending receipt of funds). This amount represents reimbursements from the IRS for
overtime and travel. No local funds required. See attached information, p. 9. The committee
recommends approval.
40
5. The Director of Elections requests a General Fund supplemental appropriation in the amount of
$74,301. This amount represents CARES Act funding from the Department of Elections for
expenses related to COVID-19 for the November 2020 federal elections only. In addition,a
consensus to submit the certification to receive the funds is requested. The certification is due
July 31,2020. No local funds required. See attached information, p. 10—13. The committee
recommends approval.
6. The Director of Elections requests a General Fund supplemental appropriation in the amount of
$94,577. This amount represents funds necessary to meet the anticipated increase of voters
exercising No Excuse Early Voting for the November 2020 Election. Local funds are required.
See attached memo, p. 14—15. A portion of these expenses may be eligible for CARES Act
funds, but until more guidance is issued that amount is undetermined at this time. The
committee recommends approval.
7. (*)The Public Works Director requests a General Fund supplemental appropriation in the
amount of$1,650. This amount represents a grant awarded from The Department of Housing
and Community Development to support virtual training for required certifications. No local
funds required. See attached information, p. 16—19.
ITEMS NOT REQUIRING ACTION BY BOARD OF SUPERVISORS:
1. A public hearing advertisement and subsequent CARES Act Fund supplemental appropriation in
the amount of$7,792,215 is requested. This amount represents Coronavirus Relief Funds(CRF)
allocated from the State's receipt of Coronavirus Aid, Relief,and Economic Security(CARES)Act
of 2020 to aid localities with the direct impact of the COVID-19 pandemic. No local funds
required,and unspent funds must be returned. See attached information, p.20—29. The
committee recommends approval to advertise the public hearing.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for June 2020. See attached,
p. 30—32.
2. Fund balance information will be provided after the County closes FY20.
2 41
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter,Chairman
Charles DeHaven
Robert Wells
Jeffrey Boppe
By CYg; Z B. Shy
Cheryl B.Shiffler, Finance Director
3 42
Cy. COUNTY SHERIFFS pF
R
Sheriff Lenny Mlllholiand � Major Steve A.Hawkins
1080 COVERSTONE DRIVE
WINCHESTER,VIRGINIA 22602
540-662-6168
FAX 540-504-6400
TO : Cheryl Shiffler Director of Finance
FROM : Sheriff Lenny Millholland
SUBJECT :Appropriation of Funds—Donation Honor Guard
DATE : June 22, 2020
We are requesting the donation received for the Honor Guard that was posted to 3-010-018990-
0006(1 OCR)to be appropriated in budget line 4-010-031020-5410-000-000.
$50.00—Timothy Weir
This amount will go towards items for their uniform that is needed
Thank you,
L WM/adc
1 (2-o
W11111 .Code on ryv mo `TD Tms 6fc. Po5lcd 4D -olo--a18'�"4D
Ca c,� e d wt
43
RICK COUNTY SHERIFFS O
FFI Ct
Y �prcx ro
Sheriff Lenny Millholland °lk Major Steve A. Hawkins
�'RG�rs�P
1080 COVERSTONE DRIVE
WINCHESTER, VIRGINIA 22602
540-662-6168
FAX 540-504-6400
TO Cheryl Shiffler Director of Finance
FROM -.Sheriff Lenny Millholland
DATE : June 23, 2020
SUBJECT : Insurance Reimbursement
The Frederick County Sheriff's Office has received a check from VACoRP for a auto claim dated
January 4, 2020.We are requesting$2,512.31 be appropriated into the following line item.This
amount will go towards maintenance on the vehicles
Please appropriate to line item 31020-3004-000-002
Thank you
LWM/adc
c.s. 6/24/20
5 44
_ FFFQ=,
COUNTY
r..;
Fes.JNAF4Cj"
VACORP
June 5, 2020
Frederick County
Attn:Jennifer Place
107 North Kent Street
Winchester,VA. 22601
Virginia Association of Counties Self Insurance Risk Pool
Member: Frederick County -
Claim Number: 0342020262427
Date of Loss: 1/4/2020
Dear Ms. Place:
Enclosed please find VACORP property damage check in the amount of$2,512.31 for
the repairs to the 2016 Ford Interceptor VIN 6972 that was damaged on 1/4/2020, This
payment was based on the appraisal submitted from SO Appraisal Services for
$3,012.31 less the$500..00 deductible.
If you should have any questions regarding this payment, please feel free to call me at 1-
888-822-6772 ext. 174.
Sincerely,
Tared Mullen
Claims Specialist
Enclosed—Check
7 Willi
1819 Electric ltd.,Suite C Roanoke,VA 240181888.822-67721 Fax 877-212.8599 www.vacorp.org
6 45
Sharon Kibler
From: Angela Carroll
Sent: Tuesday,June 23, 2020 10:15 AM
To: Sharon Kibler
Subject: Recover cost reimbursement
Good morning,
We have received $8,800.00 check from Richardson-Wayland for traffic control (recovered cost) GL#3-010-019010-
0018.Will go back into OT. I think we're only waiting on one more check from Navy.That will be from June recover cost.
Thank you Q
Avigie Carroll
AdmiKistrative AssistaKt
Frederick Couvtty Sheriff's Office
1080 Coverstov<e Dr. , WiKchester, VA 2-2-602-
Email:
.2.602Email: acarroll@fcva.us
Te I. 540-504-65.34
Fax. 540-504-6400
"Kindness is FREE SPRINKLE Mat stuff EVERYWHERE"
WO
1
7 46
Sharon Kibler
From: Angela Carroll
Sent: Wednesday,June 17, 2020 1:34 PM
To: Sharon Kibler
Subject: Navy Federal Reimbursement received
Hello again,
Just wanted to let you know I have received the check from Navy for May's reimbursement. We'll have one for June that
we'll get in July.The amount received is$7,250 and having it post to rev. line 3-010-019010-0018 (10GO)
Thank you and have a great day@
AKgie Carroll
Administrative Assistavlt
Frederick Couvtty Sheriff's Office
1080 Coverstovte Dr. , Mnchester, VA 22.602.
Email: acarroll@Fcva.us
Tel- 540-504-6534
Fax. 540-5704-6400
1
8 47
Month OT Travel Veh Maint Powered Equip Total Amount Date Paid
3004 5408 Claimed Rcvd
$4444E124-.-58 52,911.39 -
Aug $2,709.56 $712.80 $3,422.36 $3,422.36 10/15/2019
Sep $1,986.76 $2,874.80 $4,179.30 $2,794.80 $11,835.66 $11,835.66 2/11/2020
Oct $1,844.96 $713.00 $2,557.96 $2,557.96 6/8/2020
Nov $863.25 $863.25 $863.25 2/28/2020
Dec $1,210.75 $1,210.75 $1,210.75 2/26/2020
Jan $2,423.76 $1,322.80 $3,746.56 $3,746.56 3/26/2020
Feb $2,020.40 $2,010.89 $4,031.29 $4,031.29 5/27/2020
Mar $2,306.42 $885.96 $3,192.38 $3,192.38 5/27/2020
Apr $1,960.27 $1,960.27 $1,960.27 6/8/2020
May $2,014.16 $2,014.16 Pending
$20,781.66 $8,965.69 $5,203.88 $2,794.80 $37,746.03 Total Paid $35,731.87
Amount Claimed $37,746.03
Already Paid -$35,731.87
Pending $2,014.16
Pending OT Only
May $2,014.16
Total $2,014.16
JUL WAS FY19
FY 20 AUG,SPET, NOV, DEC,JAN-$21,078.58—S/A 5/20/20 FIN COMM, 5/27/20 BOS
FY 20 OCT, FEB, MAR,APR-$11,741.90—not reported at the time of the 5/20/20 Finance Committee meeting.
MAY NOT RECD(as��)��dl�-},
�D
3-010-033010-0025 O�
co
g
VIRGINIA
DEPARTMENT of ELECTIONS
News Release
For Immediate Release
June 9,2020
For more information:
Andrea M. Gaines 804-864-8928
Andrea.Gaiunes a elections.Virginia.Gov
Virginia Department of Elections Announces Cares Act Funding
RICHMOND—The Virginia Department of Elections today announced the distribution of
$9 million in Coronavirus Aid, Relief and Economic Security(CARES)Act funding,granted
specifically to prevent, prepare for,and respond to coronavirus, domestically or internationally, for
the 2020 federal election cycle.
"COVID-19 has brought unprecedented challenges to our electoral system. It is vital to keep
our election officials and voters safe. It is also imperative that local election offices are equipped to
handle the anticipated increase in the volume of absentee ballots. We are happy to distribute these
funds to ensure that local election offices are prepared for the November election during the
COVID-19 pandemic,"said Christopher Piper, Commissioner of the Virginia Department of
Elections.
The Department of Elections is notifying local voter registration offices that CARES Act
funding maybe used for a number of expenses related to COVID-19 for the November 2020 federal
elections only. These funds may be used toward any expenditures related to the protection of the
health and safety of poll workers, staff, and voters during the federal election as well as those
resulting from anticipated increased demand for absentee ballots by mail costs(e.g. printing ballots,
printing envelopes,postage, etc.),equipment and temporary staff. Local voter registration offices
may also utilize the funding for voter outreach to include mailings,public service announcements,
etc. Funds cannot be utilized for items that would be needed regardless of the COVID-19 pandemic.
While funds disbursed to localities may also be used for obtaining personal protective
equipment(PPE),the Virginia Department of Elections has provided $1 million in PPE and
sanitization supplies utilizing state resources for May local elections and CARES Act funding for
June primary elections and is preparing to provide PPE for the November election as well. These
10 49
supplies consisted of masks, face shields, gloves,hand sanitizer, disinfectant for voting machines
and other surfaces,precinct protection kits,one-time use folders and one-time use pens for voters to
utilize at polling locations.
The Virginia Department of Elections encourages voters to protect their health during
the COVID-19 outbreak by voting absentee for all upcoming elections. Voters can go to
elections.viri-,inia.cov/absentee to submit an application for an absentee ballot.Voters who choose
the absentee option should do so as soon as possible so they can get their ballots in time to return
them by mail by Election Day
11 50
Sharon Kibler
From: Rich Venskoske
Sent: Tuesday,June 16, 2020 4:38 PM
To: Sharon Kibler
Subject: FW: '[External]'2020 CARES ACT Certification and Award
Attachments: Grant Award Cert-frederick.xlsx
Good afternoon,
Is this something you would assist with?
Thanks,
Rich
From: Mitchell, Kierra<kierra.mitchell@elections.virginia.gov>
Sent:Tuesday,June 16, 2020 4:01 PM
To: Rich Venskoske<rich.venskoske@fcva.us>
Subject: '[External]'2020 CARES ACT Certification and Award
Attached is the Certification and award amount for the 2020 CARES ACT.The certification is being sent to the
GR as the primary contact. The form shows the amount that you will be receiving in July/August that can be
used to help offset the cost associated with the 2020 Presidential Election. The money must be used for costs
related to the CORONAVIRUS for items such as mailings, equipment to handle increase in voting preferences,
personnel etc.The additional expense must be related to the CORONAVIRUS. Please return the
certification by July 31 Nrith both of the requested signatories. If there are any questions please let me know.
Kierra Mitchell
Administrative Assistant
Department of Elections
kierra.mitchell@elections.vireinia.eov
(804)593-2277
Department of Elections Email Disclaimer:
This message,including any attachments,may summarize laws,regulations and policies of the Virginia Department of Elections or the Commonwealth of Virginia.
Furthermore,this message and any responses sent to this email address may be subject to public disclosure under FOIA.For more information,please call the
Virginia Department of Elections at 1-800-552-9745 or visit htt�,s:l/www.elections.virginia.ciov/e-mail-disclaimer/index.html.
1
12 51
2020 CARES ACT - (COVID-19)
Enter Contact Information Email completed certification as an attachment to:
County or City Name'Frederick County fiscal@eIections.virl Jnia._ov
Locality Code 069 For questions, contact
ID (internal use only) 0000046246 Kevin Hill at:804-864-8950
Mailing Address:
Street 1
Street 2 See Instructions Tab . Fill in the shaded areas.
City When finished, SAVE this workbook.
Zip Code
Email thecompleted certification to
fiscal@elections.virginia.gov Enter the subject like chis-
Name of Locality-CARES ACT Certification.
Please Provide applicable)
Total Award amount of CARES ACT(COVID-19)Funding $ 74,301
AdministratorChief Administrative Officer (City Manager,County . .
1 certify that the amount awarded is to be used for Elections allowable expenses.Any funding
from CARES ACT that is not an eligible expense must be paid back to ELECT with interest.We
also agree to maintain all records for a period of 4 years or audited.All funds must be
encumbered by November 30,2020 and paid out by December 31,2020.
Name Email
Work Title Phone
General Register (Primary Contact) Now
1 certify that the amount awarded is to be used for Elections allowable expenses for the 2020
Presidenia) Elections.We also agree to maintain all records for a period of 4 years or audited.
All funds must be encumbered by November 30,2020 and paid out by December 31,2020.
Name Email
Work Title Phone
13 52
OFFICE OF VOTER REGISTRATION
Richard M.Venskoske Director of Elections
107 N.Kent Street,Suite 102,Winchester,VA 22601-5039
E-mail:rich.venskoske@fcva.us Telephone:540-665-5660
To: Frederick County Finance Committee
From: Rich Venskoske 0
Subject: Supplemental Budget Request for the November 3,2020 General and Special Election
Date: Wednesday,July 8,2020
The Director of Elections requests to be placed on the Frederick County Finance Committee
Agenda for their next meeting. The purpose of this request is to seek approval of the Supplemental
Budget Request for the November 3,2020 General and Special Election.
The amount of the Supplemental Budget Request is $94,577. This amount should cover all
expenses related to the Election and for the No Excuse Early Voting.
This Supplemental Budget Request is to be done from the 2020—2021 Budget year.
14 53
Line item Budgeted Additiional Needs COVID
013010-1003-000-000 Part Time/Extra Help 18,000 23,800 2wks 4800
013010-1005-000-000 Overtime 7,500 2,500
013010-1006-000-002 Poll Workers 61,750 25,000
013010-2001-000-000 FICA 1,364
013010-2011-000-000 Worker's Comp 13
013010-3007-000-000 Advertising for Satellite location 0 500
013010-3010-000-000 Delivery/Pickup of Equipment 50,260 500
013010-5204-000-000 Postage-Extra Mailed Ballots 4,438 6,500 50% 3250
013010-5401-000-000 Office Supplies 6,584 14,200 10% 1420
013010-5506-000-000 Mileage btwn Office&Satellite 0 420
013020-9001-000-000 High Speed Copier- Print PollBooks 2400 690
013020-1005-000-000 Overtime 4,500 4,500
013020-9001-000-000 High Speed Copier- Print PollBooks 2400 690
Maintenance 2500
Initial Cleaning 1500
Cleaning Services(6 weeks) 1500
IT-Networking 8000
Cleaning and Toilet Supplies 400
94,577
15
CO
a4 �� COUNTY of FREDERICK
® Inspections Department
`RGIN
73
Mark A. Fleet, Building Official
540-665-5650
Fax 540-678-0682
MEMORANDUM
To: Cheryl Shiffler, Finance Director
Thru: Joe Wilder, Director of Public Works'.
From: Amy Feltner, Plans Examiner
Subject: Request for supplemental appropriations/Carry Forward FY 20/21
Date: July 6, 2020
The Building Inspections Department has been awarded a grant in the amount of$1,650 by the
Virginia Department of Housing and Community Development (DHCD). Due to the governor's
orders regarding social distancing and gathering limits, the Building Code Academy is now
providing certification and continuing education classes online. Recognizing that, for localities to
participate in training through virtual means, many localities may need the equipment necessary
to attend online training.
DHCD is making funding available through the Virginia Code Academy for jurisdictional building
departments, who participate in the collection and conveyance of the levy surcharge to DHCD, to
the purchase of necessary equipment.
The funds were received and deposited June 29, 2020. Therefore, we are asking for the funds to
be appropriated in FY 19/20 then carried forward to FY 20/21 budget cycle in line item
3401-5401-000.
3-010-024040-0010 c.s. 6/29/20
107 North Kent Street • Winchester,Virginia 22601
16 55
LO
: ;
C
Ralph S Northam
Governor y { �Q, C.
R.Brian Bell � MM0AT WEALTH ®J VIRG I` 'N I ~ Erik Directorston
Secretary If DEPARTMENT OF
Commerce and Tracie
HD;JS'NG AND GOMMUNITy DEVELOPMENT
June 15, 2020
TO: Amy Light Feltner
Frederick County
FROM: Sandi Morris
Director, Vir "u�ilcdring�ACademy
RE: Virtual Training Support Grant Award
Congratulations! The Department of Housing and Community Development has reviewed and
approved your application to the 2020 Virtual Training Support Grant in the requested amount
of$1650. The check will be mailed separately and should be received within 30 days to the
address provided on the W-9 form submitted with your grant application. As indicated by your
signature on the application you have agreed to the following terms:
1. Use the grant funds only as specified in the approved grant proposal unless otherwise
approved by DHCD,
2. All grant-approved expenditures must occur by September 1, 2020 unless otherwise
approved by DHCD.
3. Provide expense record and receipts to DHCD to verify grant expenditures and activities
no later than September 30, 2020,
4. Account for, report, and repay, if necessary, any portion of the funds not used for the
specified purposes unless otherwise approved by DHCD,
5. Refrain from use of the funds for any purpose prohibited by law,
6. Cooperate with any efforts of DHCD to publicize the grant award.
Again, awarded funds must be spent by September 1, 2020. The completed Expense Report
and receipts/proof of purchase are due to our office by September 30, 2020. If you have any
questions please contact Kelly Duggins at kelly.duggins@dhcd.virginia.gov.
Thank you for taking advantage of this training support grant opportunity and we look forward
to seeing you at future trainings.
♦.+ Virginia Department of Housing and Community Development I Partners for Better Communities
�/wiea-�wpuIp
Ma n Street Centre 1 600 East Main Street,Suite 300 Richmond,VA 23219
j j 11®rco www dhcd.virginia.gov I Phone(804)371 7000 I Fax 18041371-7090 1 Virginia Relay 7.1.1
17
Grant Application Request Form
The Grant Application&Acceptance Policy,adopted by the Board of Supervisors on March 23,2016,outlines the policies for submitting grant applications on behalf
of Frederick County and for the acceptance and appropriation of all grant awards. This policy applies to any Frederick County program,department or constitutional
office preparing and submitting grant applications to agencies outside the County government for funds,materials or equipment to be received and administered by
the County or by an agency for which the County acts as fiscal agent.
Please refer to the policy flow chart on the back of this form to assist in determining the appropriate course of action. The policy in its entirety can be found on the
Finance intranet page.
Complete the information below and attach as the cover to all grant applications sent to the County Administrator for approval.
Requesting Department Building Inspections
Name of Grant Virginia Code Academy Virtual Training
Grantor Department of Housing and Community Development _
Grant deadline for submission 05/29/2020
Total Amount of Anticipated Award $ 1,650.00
purchase computer equipment for a virtual classroom for building
Purpose of grant(summary) inspectors
Grant approved through budget
No
process?(Yes/No)
Local Match Requirement(Yes/No) i No Amount:
If yes,Source(s)&amount(s)of local
match (fin comm/BOS approval required if match
re:uires a budget amendment)
Other associated costs none
Continuing obligation and cost none
(fin comm/BOS approval required)
Addition of Staff and cost(Yes/No) NO How many?® Total cost,
(fin comm/BOS approval required)
including fringes:
Revenue and Expenditure codes& Office Supplies 3401-5401-00
amounts
Department Contact(name,email,phone) Amy Feltner
Department Head approval to apply Date
for grant
BOS approval date (if applicable)
Finanate Finance review of grant policy Dr
compliance ` 1
County Administrator approval to Date
apply for grant .Z01V
Notes:
18 1/15/2019 57
Local Building Department
�� , «��N�a Virtual Training Support
e Idffgn May zozo
APPLICATION
1) Locality Name: Frederick County Virginia
2) Contact Name: Amy Light Feltner
Address: 107N Kent Street,Winchester,Virginia 22601
Email: alight@fcva.us Phone: 540 722-8233
3) Amount of Funding request: 1650.00(One Thousand Six Hundred Fifty Dollars)
4) Describe how your locality intends to use the funding to support required certification or
continuing education training virtual training classes. What types of equipment or hardware to
you anticipate needing to support staff attending virtual or online training? (attach additional
sheets if necessary)
Frederick County Inspections department is in need of a modern computer with a larger screen, speakers,
headset/microphone, and a webcam in order to modify an existing computer area for use in virtual training. We
currently have five employees that will need to obtain certifications within the near future. Our existing office
equipment and inspector laptops are outdated and not capable of accommodating virtual training classes.
Additionally,three headsets will be available to the inspectors/staff to use with the inspectors laptops once the
existing laptops are upgraded and cycled out in the future.
Computer/Dock Station ($1170)
Screen ($300)
Headsets ($30.00 per)
Webcam ($60.00)
By signature below indicate the locality's agreement to and understanding that failure to comply with the
funding requirements, restrictions, or deadlines will result in the return of the funds to DHCD.
Signature: Date: 5120, 1Zj zm
Building Official
Signature: Date: � / YO,Z i9
Town/City/County Administrator.—
_'
Return your application and the completed state W-9 to DHCD at vbca(a)_dhcd.virginia.gov no later than close
of business on June 5, 2020.
For more information or questions, contact Kelly Duggins at(804) 371-7180 or email
kelly.duggins dhcd.virginia.gov
Local Building Department training support funding Page 21% 58
COUNTY of FREDERICK
u- Finance Department
PG1 Cheryl B. Shiffler
»g
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
MEMORANDUM
TO: Finance Committee and Board of Supervisors
FROM: Sharon Kibler,Finance
DATE: 7/8/2020
SUBJECT: CARES CRF supplemental appropriation request
The Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020 aids local governments for the
direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund(CRF).
Allocations were sent to localities from the State based on population,and Frederick County received
$7,792,215 on June 2,2020.
The population data used by the State to determine CRF allocations to localities included the residents that
live in the towns located within the County. Consequently,the County"must ensure that an equitable share
of the CRF funds it receives is shared with and granted to each town within its jurisdiction."` Using the
same population methodology that was applied to the County for receipt of CRF,Middletown is eligible to
receive$120,574.17 and Stephens City$178,069.38.
The funds granted to the towns must be spent in accordance with the official federal guidance issued
regarding what constitutes a necessary expenditure. A draft Certification for Receipt of CRF Payments is
attached and has been reviewed by the County Attorney. The certification states that eligible expenses will
be reimbursed upon submission of proper expense documentation to the County.
The CARES Act provides that payments from the CRF only may be used to cover costs that:
1.are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019(COVID-19);
2.were not accounted for in the budget most recently approved as of March 27,2020(the date of
enactment of the CARES Act)for the State or local governments;
3.were incurred during the period that begins on March 1,2020 and ends on December 30,2020.
(A cost is incurred when the responsible unit of government has expended funds to cover the
cost.);and
4.are used for the direct costs associated with the response to the COVID-19 pandemic and cannot
be used to make up for revenue shortfalls.
There are two rules that are hard and fast regarding the use of CARES Act money.The first rule is that"a
cost is incurred when the responsible unit of government has expended funds to cover the cost."The
second rule is that CARES Act funds cannot be used to make up for local revenue shortfalls.To do so
could result in the loss of state dollars for your locality.
Staff began having discussions and analyzing potential uses of the CRF funds as soon as notifications of the
funds was made available. Official guidance on the eligible uses of the funds has been sporadic and often
107 North Kent Street • Winchester, Virginia 22601 59
CARES CRF supplemental appropriation request page 2
very vague. This has created difficulty in preparing a detailed budget for the use of the funds. We know
that the FCPS will need funds to reopen under new guidelines(preliminary estimates are approximately$5
million above currently budgeted).
CRF funds that are not expended by December 30,2020 must be returned. Due to the very short window
to spend the funds,combined with the abbreviated BOS summer meeting schedule,and many unknown,
but time sensitive COVID related expenses such as the school reopening,a supplemental appropriation in
the amount of$7,792,215 is requested. This item requires a public hearing. A proposed resolution is
attached.
Please find attached a working process strategy. This document is a flexible document and has been used
only as a guide for staff.
Thank you.
Attachments:
Draft Process strategy
Draft Town certification
Draft Resolution for supplemental appropriation
'Commonwealth of Virginia Secretary of Finance memo dated May 12,2020
21 60
AGK, oGM.e
Frederick County CARES Act/FEMA PA Administration a
Proposal:
For the administration and management of the Frederick County CARES Act allocation and
FEMA PA reimbursement.
• A collaborative effort involving the Finance Department(FD), Emergency Management
(EM), and County Administration.
• The CARES Act has a very short performance period-- ends December 30, 2020.
• Proper administration and management of the CARES Act funds will pose an additional
burden and attention that one department or division may not be able to handle on their
own.
o Emergency Management has significant experience in administering and
managing grants and FEMA PA applications.
• Finance Department will coordinate CARES and FEMA PA in collaboration with
Emergency Management.
o Expense tracking, documentation and audit requirements of both programs are
very similar.
• Finance Department will coordinate and communicate with Frederick County Public
Schools, Frederick County Economic Development Authority, Frederick County
Department of Social Services, and Frederick County IT Department to develop
programs and estimated costs of CARES and/or FEMA PA eligible items.
• Finance Department and Emergency Management will consult with the County Attorney
on eligibility of certain expenses.
• All major expenses/programs will be approved by the County Administrator.
• Recommendation:
o FD administers and manages the CARES Act fund account in collaboration with
EM and the FEMA PA.
o FD and EM creates guidance and instructions for departments.
o FD and EM make determination as to best funding source to use, i.e. CARES or
FEMA PA.
o FD receives and manages requests for use of the funds.
o FD sets up the fund account and associated expenditure account codes.
o FD generates the appropriate paperwork and required resolutions and
supplemental appropriations for the Board of Supervisors via the Finance
Committee when appropriate.
o FD and EM make a determination of eligibility prior to encumbrance when
appropriate.
o FD manages the fund budget in collaboration with the County Administrator.
Encumbers approved and eligible expenses.
o FD and EM establish minimum documentation requirements for each expense
category.
o FD receives all required documentation from Departments via a dedicated email
address.
1 I Page
22 61
AGK,
Frederick County CARES Act/FEMA PA Administration a �oGM.e�
o FD processes invoices for payment through the normal pcard/accounts payable
process.
o FD maintains accounting of all invoices paid and gathers verification of payment
documentation from pcard reports and/or AS400.
o FD generates a monthly accounting report.
o EM and FD respond to any requests for information by Administration or the
Board of Supervisors.
o FD serves as the main point-of-contact for all requests for information and audit
activities.
o Upon completion of the performance period, FD and EM generate a final report
for the Board of Supervisors.
Guidance:
CARES Act—100%Federal Cost Share—direct aid—unspent funds must he returned
While there are several factors that determine the eligibility of an expense, the first question that
will begin the determination:
1. Would you have this expenditure in the current budget in the absence of the COVID-19
public health emergency?
a. Yes, likely not eligible.
b. No,may be eligible.
The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to
cover expenses that
I. are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
a. The requirement that expenditures be incurred"due to"the public health
emergency means that expenditures must be used for actions taken to respond to
the public health emergency. These may include expenditures incurred to respond
directly to the emergency, such as by addressing medical or public health needs,
as well as expenditures incurred to respond to second-order effects of the
emergency, such as by providing economic support to those suffering from
employment or business interruptions due to COVID-I 9-related business
closures.
b. Funds may not be used to fill shortfalls in government revenue to cover
expenditures that would not otherwise qualify under the statute. Although a broad
range of uses is allowed, revenue replacement is not a permissible use of Fund
payments.
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
a. A cost meets this requirement if either(a)the cost cannot lawfully be funded
using a line item, allotment, or allocation within that budget or(b)the cost is for a
2 1 P a g e
23 62
AGK,
Frederick County CARES Act/FEMA PA Administration a �oGM.e�
substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
b. Note that a public function does not become a"substantially different use" merely
because it is provided from a different location or through a different manner. For
example, purchasing paper for a teleworker who would normally use paper when
working at the office.
3. were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
a. A cost is "incurred"when the responsible unit of government has expended funds
to cover the cost, i.e. must be actually paid by December 30, 2020.
FEMA Public Assistance—15%Federal Cost Share—reimbursement basis
Eligible emergency protective measures taken to respond to the COVID-19 emergency at the
direction or guidance of public health officials may be reimbursed under Category B of FEMA's
Public Assistance program. For the current COVID-19 disaster declaration, the only potentially
reimbursable costs are Category B- Emergency Protective Measures that do not qualify under
another state or federal grant program.
1. Eligible Assistance
a. Management, control and reduction of immediate threats to public health and
safety;
b. Emergency medical care;
c. Medical sheltering;
d. Household pet sheltering and containment actions;
e. Purchase and distribution of food, water, ice, medicine, and other consumable
supplies, to include PPE and hazardous material suits;
f. Movement of supplies and persons;
g. Security and law enforcement;
h. Communications of general health and safety information to the public;
i. Search and rescue to locate and recover members of the population requiring
assistance; and
j. Reimbursement for force account overtime costs.
2. Timeframe
a. Work must be performed between January 20, 2020 and ongoing (end date TBD).
3 1 P a g e
24 63
AGK,�oGM.e
Frederick County CARES Act/FEMA PA Administration a
Budget Categories:
Force Account Labor—Straight and Overtime hours (including benefits) for any county
employee engaged in COVID related tasks or work activities. These activities or tasks must be
properly documented and significantly different than their normal duties.
(As outlined in their current job description)
Citizen Support(non-profit) Sub-Grants —under review
Economic Development Sub-Grants —under review
Materials and Supplies—Material and general operating supplies. The purpose of the
expenditure must be specific to the COVID incident.
Personnel Protective Equipment(PPE)—Supplies of PPE used to protect county and school
division employees from the transmission of the COVID virus. Only these categories of PPE are
eligible:
• Surgical masks
• N95 masks
• Face shields
• Eye protection
• Disposable latex/vinyl gloves
• Disposable gowns
• Disposable shoe coverings
• Hand sanitizing/disinfectant lotions
• Sanitizing/disinfectant wipes, chemicals, or sprays
Facility Improvements—Improvements or enhancements made to an office area, building, or
infrastructure equipment that provides an additional level of protection from the spread of the
COVID virus.
Contracts—Professional services by outside contractors. Scope of work must be COVID
related.
Fund Administration—Hours (non-Force Account Labor hours), supplies/materials, and
equipment necessary to administrator and manage the application of the CARES Act.
Other—Any expense, that can be determined a COVID related eligible expense, and does not fit
into one of the above categories, may be considered an "Other" expense.
4 1 P a g e
25 64
Highlighted dates are subject to change awaiting further direction due to recently updatde guidance from
the US Treasury.
CERTIFICATION FOR RECEIPT OF
CORONAVIRUS RELIEF FUND PAYMENTS
By
The Town of
We the undersigned represent the Town of (the Town), and we acknowledge that:
1. we have the authority to request direct payment on behalf of the Town from the County of Frederick(the
County) of revenues from the Coronavirus Relief Fund (CRF) pursuant to section 601 of the Social
Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub.
L.No. 116-136, div. A, Title V (Mar. 27, 2020).
2. we understand that the County will rely on this certification as a material representation in making a direct
payment to the Town.
3. the Town's proposed uses of the funds received as direct payment from the County pursuant to section
601 of the Social Security Act will be used only to cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
b. were not accounted for in the budget most recently approved as of March 27, 2020, for the Town;
and
c. were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020.
4. any funds that are not expended or that will not be expended on necessary expenditures on or before
December 30, 2020, by the Town or its grantee(s), must be returned to County no later than January 8,
2021, so that the County may return the unexpended funds to the Commonwealth of Virginia by January
29, 2021, and we understand that the Commonwealth of Virginia is entitled to invoke state aid intercept
to recover any such unexpended funds that have not been returned to the Commonwealth within 30 days
of December 30, 2020.
5. we understand that the Town will not receive continued funding beyond December 30, 2020, from any
source to continue paying expenses or providing services that were initiated or previously supported from
CRF funds prior to December 30, 2020.
6. funds received as a direct payment from the County pursuant to this certification must adhere to official
federal guidance issued or to be issued regarding what constitutes a necessary expenditure.'
7. any CRF funds expended by the Town or its grantee(s) in any manner that does not adhere to official
federal guidance shall be returned to the County within 15 days so that the County may return these funds
within 30 days of finding that a expenditure is disallowed, and that the Commonwealth of Virginia is
entitled to invoke state aid intercept to recover any and all such funds that are not repaid within 30 days
of a finding that the expenditure is disallowed.
i Official Guidance for the use of funds may be found at:htlps://home.treasurygov/system/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments.pdf.
Frequently asked questions may be found at:https://home.treasurygov/ ystem/files/136/Coronavirus-Relief-Fund-Frequently-Asked-
Questions.pdf.
26 65
8. as a condition of receiving the CRF funds pursuant to this certification, the Town shall submit
documentation to request reimbursement for use of the funds, including but not limited to payroll time
records, invoices, and/or sales receipts accompanied by clear justification relating the purchase to the
COVID-19 public health emergency and proof of payment. Such documentation shall be provided to the
County by close of business on January 8, 2021.
9. the Town must maintain proper accounting records to segregate these expenditures from those supported
by other funding sources and that all such records will be subject to audit.
10. any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than
expected revenue collections from taxes, fees, or any other revenue source.
11. any CRF funds received pursuant to this certification will not be used for expenditures for which the Town
has received funds from any other emergency COVID-19 supplemental funding (whether state, federal,
or private in nature) for that same expense nor may CRF funds be used for purposes of matching other
federal funds unless specifically authorized by federal statute,regulation, or guideline.
12. we understand that the Town will receive an equitable share of CRF funds received by the County from
the Commonwealth of Virginia. Such grant shall be used by the Town solely for necessary expenditures
incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19),
as prescribed in this certification. We acknowledge that the County is responsible for ensuring the Town's
compliance with the documentation requirements of this certification, and for ensuring that the Town's
use of the CRF funds meets the requirements set forth in this certification. Accordingly, we certify that
the Town will comply, in a timely fashion, with all requests made by the County for the purpose of
ensuring compliance with the requirements of this certification and Section 601 of the Social Security Act.
We certify that we have read the above certification and our statements contained herein are true and correct to
the best of our knowledge.
By: By: By:
Signature: Signature: Signature:
Title: Title: Title:
Town Manager Finance Director/Treasurer Mayor
Date: Date: Date:
27 66
PUBLIC HEARING ANNOUNCEMENT
Amendment to the 2020-2021 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Board of Supervisors will
Hold a Public Hearing to Amend the Fiscal Year 2020-2021 Budget to Reflect a CARES Act Fund
Supplemental Appropriation in the Amount of$7,792,215. This amount represents Coronavirus Aid,
Relief and Economic (CARES) Act Coronavirus Relief Funds (CRF) allocated by the Commonwealth of
Virginia to assist with the direct impact of the COVID-19 pandemic.
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS,the U.S. Congress passed and the President recently signed the Coronavirus Air, Relief, and
Economic Security (CARES)Act of 2020; and
WHEREAS, localities were allocated funding from the CARES Act through multiple sources, but primarily
from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of Virginia allocated to
localities based on population; and
WHEREAS, CRF funds may be used for qualifying expenses to cover costs that 1)are necessary
expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019
(COVID-19); 2)were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act)for the State or local government; and 3)were incurred during the
period that begins March 1, 2020, and ends on December 30, 2020.
WHEREAS,the County is required to provide an equitable share of the CRF funds are granted to each
incorporated town within its jurisdiction (Middletown and Stephens City); and
WHEREAS, agreements will be made with the two aforementioned Towns per requirements of the
Commonwealth of Virginia; and
WHEREAS, Pursuant to Title 15.2, Chapter 25, Section 15.2-2507 of the Code of Virginia, 1950 as
amended,the appropriate advertisements and public hearings have been conducted;
NOW,THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2020-2021 Budget be
Amended to Reflect:
CARES Act Fund Supplemental Appropriation in the Amount of$7,792,215. This amount represents
Coronavirus Aid, Relief and Economic (CARES) Act Coronavirus Relief Funds (CRF) allocated by the
Commonwealth of Virginia to assist with the direct impact of the COVID-19 pandemic.
BE IT FURTHER RESOLVED, estimates of revenues and appropriations are approved at the fund level,
and appropriations designated for this special revenue fund will not lapse at the end of the fiscal year,
but shall remain appropriated until the completion of the project or until the Board of Supervisors, by
appropriate resolution, changes or eliminates the appropriation.
28 67
BE IT FURTHER RESOLVED,CARES Act Fund appropriation shall include funds transferred to other funds
for classification purposes.
Upon a motion made by and a seconded by
the above budget amendment and supplemental appropriation was by the following
recorded vote:
29 68
Page 1 of 3
BUDGET TRANSFERS JUNE 2020
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
6/1/2020 VICTIM WITNESS PROGRAM Board Action 5/27/20 COPIER 2202 8007 000 000 7,894.00
VICTIM WITNESS PROGRAM 2202 2005 000 000 (7,894.00)
6/9/2020 SHERIFF COVER DEFICITS 3102 1001 000 003 (37,000.00)
SHERIFF 3102 1001 000 015 (3,000.00)
SHERIFF 3102 1001 000 031 (11,000.00)
SHERIFF 3102 1001 000 032 (9,000.00)
SHERIFF 3102 1001 0001 038 (1,500.00)
SHERIFF 3102 1001 000 050 (15,000.00)
SHERIFF 3102 1001 000 064 (14,000.00)
SHERIFF 3102 1001 000 066 (4,000.00)
SHERIFF 3102 1001 000 073 (6,000.00)
SHERIFF 3102 1002 000 001 (1,000.00)
SHERIFF 3102 1002 000 003 (1,500.00)
SHERIFF 3102 1002 0001 012 (14,000.00)
SHERIFF 3102 1002 000 013 (5,000.00)
SHERIFF 31021002 000 022 (20,000.00)
SHERIFF 3102 1002 000 034 (2,000.00)
SHERIFF 3102 1002 000 047 (200.00)
SHERIFF 3102 1002 000 051 200.00
SHERIFF 3102 1002 000 055 (23,000.00)
SHERIFF 3102 1002 0001 077 (10,000.00)
SHERIFF 3102 1002 000 080 650.00
SHERIFF 3102 1002 000 082 (650.00)
SHERIFF 31021002 000 089 (1,000.00)
SHERIFF 3102 1002 000 090 (1,500.00)
SHERIFF 3102 1002 000 091 (1,500.00)
SHERIFF 3102 1002 000 092 (1,500.00)
SHERIFF 3102 1002 0001 093 (8,500.00)
SHERIFF 3102 1002 000 094 (12,000.00)
SHERIFF 3102 1002 000 095 (1,500.00)
SHERIFF 3102 1002 000 096 (1,500.00)
SHERIFF 31021002 000 097 (7,500.00)
SHERIFF 3102 1003 000 000 33,000.00
SHERIFF 31021005 000 000 262,500.00
SHERIFF 3102 1007 0001 000 (82,000.00)
SHERIFF 3102 1005 000 000 25,700.00
SHERIFF 3102 3001 000 000 1,100.00
SHERIFF 3102 3002 000 000 7,000.00
SHERIFF 3102 3004 000 001 (6,100.00)
SHERIFF 3102 3004 000 002 24,000.00
SHERIFF 3102 3005 000 000 77,300.00
SHERIFF 3102 4003 0001 002 (31,000.00)
SHERIFF 3102 5302 000 3,500.00
SHERIFF 3102 5305 000 000 3,000.00
SHERIFF 3102 5401 000 000 (30,000.00)
SHERIFF 3102 5402 000 001 (4,000.00)
SHERIFF 3102 5408 000 000 (15,000.00)
SHERIFF 3102 5409 000 000 (30,000.00)
SHERIFF 3102 5409 0001 006 (500.00)
SHERIFF 3102 5411 000 000 500.00
SHERIFF 3102 5413 000 000 2,500.00
SHERIFF 3102 5506 000 000 (10,000.00)
SHERIFF 3102 8005 000 000 (18,000.00)
6/10/2020 JUVENILE COURT PROBATION BOARD ACTION 6/10/20 TAC VAN 3303 8005 000 000 37,000.00
JUVENILE COURT PROBATION 3303 1001 000 001 (5,700.00)
JUVENILE COURT PROBATION 3303 1001 0001 002 (3,600.00)
JUVENILE COURT PROBATION 3303 2005 000 000 (10,000.00)
JUVENILE COURT PROBATION 3303 3002 000 004 (17,700.00)
6/11/2020 REFUSE COLLECTION PURCHASE COLLECTION BIN FOR NEW ALBIN SITE 4203 8900 000 000 (2,100.00)
REFUSE COLLECTION 4203 5413 000 000 2,100.00
6/11/2020 COUNTY OFFICE BUILDINGS/COURTHOUSE REBUILD FAN MOTOR IN WEST COOLING TOWER CAB 4304 3010 000 000 (1,367.65)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 001 1,367.65
6/11/2020 REFUSE COLLECTION SIGNS FOR ALBIN SITE 4203189001 000 000 (2,600.00)
REFUSE COLLECTION 4203 3004 000 003 2,600.00
6/11/2020 CLEARBROOK PARK TO COVER ADDITIONAL SUPPLIES NEEDED 7109 5403 000 000 (4,500.00)
CLEARBROOK PARK 7109 5408 000 000 4,500.00
6/11/2020 CLEARBROOK PARK TO COVER COVID-19 SUPPLIES 7109 5403 000 000 (1,560.00)
CLEARBROOK PARK 7109 5413 000 000 1,560.00
6/12/2020 COMMISSIONER OF THE REVENUE ADDITIONAL OFFICE SUPPLIES 1209 5204 000 000 (2,000.00)
COMMISSIONER OF THE REVENUE 1 1209 5401 0001 0001 2,000.00
6/12/2020 1 INFORMATION TECHNOLOGY TO COVER DISYS INVOICE 1 1220 30021 0001 000 (5,000.00)
30 69
Page 2 of 3
BUDGET TRANSFERS JUNE 2020
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
INFORMATION TECHNOLOGY 1220 5413 000 003 5,000.00
INFORMATION TECHNOLOGY 1220 5401 000 002 (1,778.13)
INFORMATION TECHNOLOGY 1220 5413 000 003 1,778.13
6/15/2020 COMMONWEALTH'S ATTORNEY TO FUND TRAVEL 2201 5506 000 006 (800.00)
COMMONWEALTH'S ATTORNEY 2201 5506 000 000 800.00
6/16/2020 BOARD OF SUPERVISORS TO COVER DEFICIT IN DUES 1101 5506 000 000 (24.00)
BOARD OF SUPERVISORS 1101158011 000 0001 24.00
6/16/2020 BOARD OF SUPERVISORS TO COVER DEFICIT IN PROFESSIONAL SERVICES 1101 3004 000 001 (500.00)
BOARD OF SUPERVISORS 1101 3006 000 000 (950.00)
COUNTY ADMINISTRATOR 1201 3002 000 000 (750.00)
COUNTY ADMINISTRATOR 1201 5801 000 000 (1,000.00)
COUNTY ADMINISTRATOR 1201 5401 000 000 (444.00)
OTHER 1224 3002 000 000 750.00
OTHER 1224130021 000 0001 500.00
OTHER 1224 3002 000 000 950.00
OTHER 1224 3002 000 000 1,000.00
OTHER 1224 3002 000 000 444.00
6/16/2020 PARKS AND RECREATION ADMINISTRATION TO COVER MAY PURCHASES 7101 5413 000 000 (100.00)
PARKS AND RECREATION ADMINISTRATION 7101 5415 000 000 100.00
PARKS AND RECREATION ADMINISTRATION 7101 5413 000 000 (600.00)
PARKS AND RECREATION ADMINISTRATION 7101190011 000 0001 600.00
CLEARBROOK PARK 7109 5403 000 000 (960.00)
CLEARBROOK PARK 7109 5103 000 000 960.00
CLEARBROOK PARK 7109 5403 000 000 (400.00)
CLEARBROOK PARK 7109 5405 000 000 400.00
SHERANDO PARK 7110 5403 000 000 (10.00)
SHERANDO PARK 7110 3004 0001 001 10.00
SHERANDO PARK 7110 5403 000 000 (1,078.00)
SHERANDO PARK 7110 5103 000 000 1,078.00
6/18/2020 FIRE AND RESCUE COVER ADDITIONAL COST 3505 5413 000 000 (10,000.00)
FIRE AND RESCUE 3505 5407 000 000 10,000.00
6/18/2020 INFORMATION TECHNOLOGY TO PAY INVOICE TO SHI 1220 5299 000 000 (5,346.00)
INFORMATION TECHNOLOGY 1220 3002 000 000 5,346.00
6/18/2020 ANIMAL SHELTER TO SUPPLEMENT LINE ITEM FOR REMAINDER OF FY20 4305 3002 000 000 (1,000.00)
ANIMAL SHELTER 4305 3001 0001 0001 1,000.00
6/18/2020 REFUSE COLLECTION TRUCK BED REPLACEMENT 4203 5103 000 000 (6,000.00)
REFUSE COLLECTION 4203 3004 000 002 6,000.00
6/23/2020 SHERIFF COVER DEFICIT 3102 5506 000 000 (3,900.00)
SHERIFF 3102 3004 000 001 3,900.00
6/23/2020 AGRICULTURE FUNDS NEEDED FOR PROGRAM 8301 5204 000 000 (1,100.00)
AGRICULTURE 8301 5401 000 000 1,100.00
AGRICULTURE 8301 5506 000 000 (203.00)
AGRICULTURE 8301 5401 000 000 203.00
6/23/2020 ANIMAL SHELTER SUPPLEMENT LINE ITEM FOR THE REMAINDER OF FY20 4305 5413 000 000 (2,000.00)
ANIMAL SHELTER 4305 3004 000 000 2,000.00
6/23/2020 PARKS AND RECREATION ADMINISTRATION TO COVER ADDITIONAL SUPPLIES NEEDED 7101 5413 000 000 (45.00)
PARKS AND RECREATION ADMINISTRATION 7101190011 000 000 45.00
CLEARBROOK PARK 7109 5403 000 000 (256.00)
CLEARBROOK PARK 7109 5407 000 0001 256.00
6/24/2020 SHERIFF PAYROLL PROMOTIONS 6/20 3102 1001 000 012 123.00
SHERIFF 3102 1001 000 057 116.00
SHERIFF 3102 1001 000 075 112.00
SHERIFF 3102 1002 000 024 112.00
SHERIFF 3102 1002 000 033 117.00
SHERIFF 3102 1002 000 037 122.00
SHERIFF 3102 10021 000 0681 110.00
SHERIFF 3102 1002 000 078 119.00
SHERIFF 3102 1007 000 001 (116.00)
SHERIFF 3102 1007 000 001 (112.00)
SHERIFF 3102 1007 000 001 (112.00)
SHERIFF 31021007 000 001 (119.00)
SHERIFF 3102 1007 000 001 (110.00)
SHERIFF 3102 1007 000 001 (122.00)
SHERIFF 3102 1007 000 001 (123.00)
SHERIFF 3102 1007 000 001 (117.00)
INSPECTIONS 3401 1001 000 056 9,800.00
INSPECTIONS 3401 1003 000 000 (9,800.00)
MAINTENANCE ADMINISTRATION 4301 1001 000 021 2,990.00
MAINTENANCE ADMINISTRATION 4301 1003 000 000 (2,990.00)
6/25/2020 ITREASURER DMV STOPS 1213 30021 0001 000 (15,000.00)
TREASURER 1213130021 0001 0021 15,000.00
31 70
Page 3 of 3
BUDGET TRANSFERS JUNE 2020
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
6/25/2020 REFUSE COLLECTION FUND ENTRANCE SIGN AT ALBIN 4203 3006 000 000 400.00
REFUSE COLLECTION 4203 8900 000 000 (400.00)
6/25/2020 REASSESSMENT/BOARD OF SUPERVISORS IT REFRESH 1210 5204 000 000 (1,200.00)
REASSESSMENT/BOARD OF SUPERVISORS 1210 5401 000 000 1,200.00
6/25/2020 REFUSE COLLECTION PAY FOR SOFTWARE REFRESH 4203 5401 000 000 200.00
REFUSE COLLECTION 4203 5405 000 000 (200.00)
6/26/2020 REFUSE COLLECTION FUEL SYSTEM REPAIRS TO 2006 SUPER DUTY 4203 3004 000 002 1,000.00
REFUSE COLLECTION 4203 5407 000 000 (1,000.00)
6/26/2020 VICTIM WITNESS PROGRAM MEMBERSHIP DUES PAID OUT 2202 5401 000 000 350.00
VICTIM WITNESS PROGRAM 2202 5801 000 000 (350.00)
6/26/2020 VICTIM WITNESS PROGRAM TO COVER POSTAGE/TELEPHONE 2202 5204 000 000 450.00
VICTIM WITNESS PROGRAM 2202 5506 000 000 (450.00)
6/29/2020 FIRE AND RESCUE 1711 DELL LEASE YEAR 3 1 3505190011 0001 0001 11,877.87
INFORMATION TECHNOLOGY 1 1220190011 0001 000 (11,877.87)
6/29/2020 BOARD OF SUPERVISORS PC REFRESH FY20 1101 5401 000 000 640.61
COUNTY ADMINISTRATOR 1201 5401 000 000 1,445.13
COUNTY ATTORNEY 1202 5401 000 000 640.61
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 1,281.22
TREASURER 1213 5401 000 000 3,203.05
FINANCE DEPARTMENT 1214 5401 000 000 640.61
INFORMATION TECHNOLOGY 1220 5401 000 004 (67,727.14)
COMMONWEALTH'S ATTORNEY 2201 5401 000 000 2,085.74
SHERIFF 3102 5401 000 000 5,452.70
INSPECTIONS 3401 5401 000 000 8,834.69
FIRE AND RESCUE 35055401 000 000 14,093.42
PUBLIC SAFETY COMMUNICATIONS 3506 5401 000 000 1,921.83
GENERAL ENGINEERING/ADMINISTRATION 4201 5401 000 000 1,609.04
REFUSE COLLECTION 4203 5401 000 000 640.61
MAINTENANCE ADMINISTRATION 4301 5401 000 000 640.61
MAINTENANCE ADMINISTRATION 4301 5401 000 005 640.61
ANIMAL SHELTER 4305 5401 000 000 804.52
PARKS AND RECREATION ADMINISTRATION 7101 5401 000 000 22,511.53
PLANNING 8101 5401 000 000 640.61
7/1/2020 PUBLIC SAFETY COMMUNICATIONS COVER COST OF SOFTWARE YEARLY CHARGE 3506 3005 000 000 1,472.00
PUBLIC SAFETY COMMUNICATIONS 3506154071 0001 000 (1,472.00)
32 71
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Transportation Committee Report of July 27, 2020
Attachments:
BOS08-12-20TransportationCommitteeRepo rt27Ju1y2020.pdf
72
TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, July 27, 2020
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles
DeHaven,Jr. (Voting) Gary Oates (Voting),James Racey (Voting) and Cordell Watts
(Voting).
Committee Members Absent Mark Davis(Liaison Middletown) and Lewis Boyer
(Liaison Stephens City).
Staff Present: Assistant Director-Transportation John Bishop, and Shannon Conner,
Administrative Assistant.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
2-Interstate and Primary Road Plans Discussion: Staff discussed the prepared updates to the
Interstate and Primary Road Plans draft. The changes are minor at this time but discussed
some of potential options for the expansion for the future updates for the Committee's
consideration. Changes would be to update the language for Exit 317 to a more general
description that will adequately address the fact that multiple improvements are being
sought, and clarify the need for improvements to existing Exit 307, as well as,the desire for
the eventual relocation of Exit 307, and for the Primary Plan would be to remove the first
Segment of the Route 277 improvements since that is now beginning construction. Until the
State has their updates of the revenue projections the County cannot proceed with the
Secondary Road Plan update. It was a consensus of the Committee that Staff investigate
priority setting procedures in other localities for a future discussion item.
Upon a motion by, Charles DeHaven,Jr. and seconded by, Gary Oates the Committee
recommended to forward the Interstate and Primary Road Plans with changes to the Board of
Supervisors for recommendation of approval.
ITEMS FOR INFORMATION ONLY:
1 -SmartScale Resolution and Discussion: Staff updated the Committee on the status and
progress of the Smartscale applications for the County projects. The Resolution of Support has
been adopted by the Board of Supervisors. Staff gave a brief overview of the Regional
Smartscale applications for the following projects:
73
Frederick County Protects
Exit 317 NB Ramp Realignment to Redbud Rd Location
Route 11—Shawnee Improvement
Route 11 Corridor and Old Charlestown Road Roundabout
Route 7 STARS Improvements
Win-Fred MPO Applications
Exit 317 Interchange Improvement Project
Valley Pike/Shawnee Drive Intersection Improvements
Route 11/Old Charlestown Roundabout
Route 7 STARS Access Management Projects
Northern Shenandoah Valley Regional Commission
Route 7 STARS Improvements
The Application deadline has been extended to August 17, 2020.
3-Old Charlestown Road and Woods Mill Road Traffic Concerns Discussion: Supervisor
McCann-Slaughter was contacted with concerns of growing traffic volumes on Old
Charlestown Road and Woods Mill Road as the Snowden Bridge Development continues to
build out. The primary concern is the width and geometry of the existing roadways with
additional traffic. The roadway is currently not on the list for secondary upgrades. The County
is seeking the ability to work with VDOT on this. John presented some "numbers" and showed
mapping of the road. He noted, Staff will be in contact with VDOT again.
4-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport
Road/1-81 Bridge:The bridge deck final pour has been completed along with a temporary sign
is now up. The completion date is September 2021.
Renaissance Drive: Staff has received CSX comments on the design and is in the process of
responding to those comments. Also, Staff is meeting with neighboring property owners
regarding easements for drainage and rights of way. VDOT has not heard anything on the
project.
5-Other
74
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Public Works Committee Report of July 28, 2020
Attachments:
BOS08-12-20Publ icWorksCommitteeReport28July2020.pdf
75
Tuesday,July 28, 2020
8:00 a.m.
Board of Supervisors Meeting Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present:J. Douglas McCarthy; Whitney"Whit" L.Wagner; Harvey E. "Ed"
Strawsnyder,Jr.; and Gary E. Longerbeam
Committee Members Absent: Gene E. Fisher; Robert W. Wells
Staff and others present:Joe C. Wilder, Director of Public Works; Kris Tierney, County
Administrator; Rod Williams, County Attorney; Kevin Alderman, Shawneeland Manager; Scott
Varner, IT Director;Jay Tibbs, Deputy County Administrator; Gloria Puffinburger, Solid Waste
Manager; Ron Kimble, Landfill Manager; Mike Stewart, Senior Project Manager; Kathy
Whetzel, Animal Shelter Manager; Holly Grim, Assistant Animal Shelter Manager
Attachment 1—Agenda Packet
ITEMS REQUIRING ACTION
1- Request to adopt revised fee schedule for issuance of land disturbance permits.
In response to a recent request from the Board of Supervisors, staff has developed an updated
fee schedule for the issuance of Virginia Erosion and Sediment Control Permits (VESCP).This
new fee will supplement our current fee structure for the issuance of stormwater permits. Due
to increasing demand for more VESCP inspections, the Board of Supervisors funded another
fulltime environmental inspector position in FY 2021. Our program is regulated by the
Department of Environmental Quality(DEQ)who recently performed an audit inspection of
our program to ensure it complies with state standards for VESCP. It imperative we continue to
increase the amount of weekly inspections on new development to ensure our program stays
in compliance with state standards.
The revised fee schedule also allows us to charge new fees for reinspection of sites and charge
higher fees to projects that begin without having county and state permits.The additional fees
we collect will help us fund the new position. We anticipate the revised fee schedule will
increase our revenue from $50,000-$75,000 more per year.
Therefore, committee member Strawsnyder made a motion to recommend approving the
revised fee schedule as submitted. The motion was seconded by committee member Wagner.
The committee unanimously approved the motion. This recommendation will be sent to the
Board of Supervisors for consideration and approval by resolution as stated in County Code
Chapter 143-235. Fees
ITEMS FOR INFORMATION ONLY
1-Request for Animal Shelter appropriation from donated funds for spay/neuter.
76
As shown in the agenda packet attachment 1, the Animal Shelter requests that$20,000 from
the reserve fund line item 10-240-2501 to be placed in line item 10-4305-3001-01, to spay/
neuter shelter animals during FY 2021.
Therefore, committee member Strawsnyder made a motion recommending this request. The
motion was seconded by committee member Wagner. The committee unanimously
recommended the motion. This request shall be sent to the Finance Committee for further
consideration.
2-Carry forward request for a grant in the Refuse Collection Budget.
As shown in the agenda packet attachment 2, we request that grant funds totaling$2,495 in
line item 10-4203-5412-01 be carried forwarded from FY 2020 into FY 2021 to support
environmental education programs.
Therefore, committee member Strawsnyder made a motion recommending this request.The
motion was seconded by committee Wagner.The committee unanimously recommended the
motion.This request shall be sent to the Finance Committee for further consideration.
3-Update on impacts to Recycling/Solid Waste from the Covid 19 pandemic.
Staff has provided a detailed summary of the current impacts as shown in the agenda packet
attachment 3.
4-Carry forward request for multiple line items in the landfill budget.
As shown in the agenda packet attachment 4, staff is recommending carry forward requests in
multiple line items in the landfill budget to complete on-going projects totaling$1,327,298.
Therefore, committee member Strawsnyder made a motion recommending this request.The
motion was seconded by committee member Wagner.The committee unanimously
recommended the motion.This request shall be sent to the Finance Committee for further
consideration.
5-Discuss Shawneeland staffing.
Recently, a motor equipment operator position became vacant due to a termination. Funding
for the position is allocated in the current budget. However, due to concerns regarding
revenue collections during the recent FY 2021 budget process and ongoing uncertainty with
the Covid pandemic, staff determined it would be prudent to discuss this unfilled position with
the public works committee prior to deciding a direction on whether to fill the slot or hold off
till a later time. Due to the recent absence of this operator, some of the normal workload has
not been able to get completed.The committee also had concerns about staff shortage during
the winter months for snow and ice removal operations. After some discussion, it was
determined that as staff, we can make final decision on whether to fill this position or not. We
will evaluate our year end fund balance in the upcoming month and try to project our future
revenues.We will then determine in the early Fall whether we will fill this vacant position or
choose to reduce some services and not fill the position until a later time.
77
6-Update on Public Works projects.
Work at the new Albin Citizen Convenience Center is finishing up. The site work has been
completed and the new compactor units should be finished in the upcoming week. We are
waiting on the new fence and gates to be installed in the upcoming weeks. We anticipate that
the new site can be opened in August. We are planning to have a grand opening ceremony for
the facility as well.
Work continues at the Crossover Boulevard road project.The bridge will be completed in the
next couple of months and base paving operations should begin in the next week or two.The
contractor is also working on improvements along the Route 522 and Airport Road
intersection. Even though project completion is not until September 2021, the project should
be almost complete by end of the calendar year.
Work continues at the landfill on our next MSW landfill cell, Phase 3, Cell A.We anticipate
having the site at base grades by the end of calendar year. We may construct the new landfill
liner system during calendar year 2021 so that its completed and ready for use in the near
future.
Respectfully submitted,
Public Works Committee
J. Douglas McCarthy, Chairman
Robert W. Wells
Whitney"Whit" L. Wagner
Gene E. Fisher
Harvey E. "Ed" Strawsnyder,Jr.
Gary E. Longerbeam
B ��
Y
Joe'C.Wilder
Public Works Director
JCW/kco
Attachments: as stated
cc: Kris Tierney, County Administrator
Jay Tibbs, Deputy County Administrator
Rod Williams, County Attorney
Kevin Alderman, Shawneeland Manager
Cheryl Shiffler, Finance Director
Ann Phillips, Deputy Clerk to the Board of Supervisors
Gloria Puffinburger, Solid Waste Manager
Ron Kimble, Landfill Manager
Kathy Whetzel, Animal Shelter Manager
file
78
COQ Attachment 1
4 COUNTY of FREDERICK
w
Department of Public Warks
540/665-5643
FAX: 540/678-0682
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder,Director of Public Works
SUBJECT: Meeting of July 28,2020
DATE: July 23,2020
There will be a meeting of the Public Works Committee on Tuesday,July 28,2020 at 8:00 a.m.
in the Board of Supervisors meeting room located on the first floor of the north end of the County
Administration Building at 107 North Kent Street. The agenda thus far is as follows:
1. Request for Animal Shelter appropriation from donated funds for spay/neuter.
(Attachment 1)
2. Carry forward request for a grant in the Refuse Collection budget.
(Attachment 2)
3. Update on impacts to Recycling/Solid Waste from the Covid-19 pandemic.
(Attachment 3)
4. Carry forward request for the Landfill budget.
(Attachment 4)
5. Discuss Shawneeland staffing.
6. Update on Public Works projects.
7. Discuss increasing the fees for land disturbance permits.
(Attachment 5)
8. Miscellaneous Reports and Documents:
a. Tonnage Report: Landfill
(Attachment 6)
b. Recycling Report
(Attachment 7)
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 79
Public Works Committee Meeting Agenda
Page 2
July 23,2020
C. Animal Shelter Dog Report:
(Attachment 8)
d. Animal Shelter Cat Report
(Attachment 9)
JCW/kco
Attachments: as stated
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 80
FREDERICK COUNTY-ANIMAL SHELTER
Kathy M.Whetzel
Shelter Manager
540/667-9192 ext.2502
FAX 540/722-6108
E-mail:kwhetzel@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Kathy M. Whetzel, Shelter Manager
SUBJECT: FY 21 Donation Fund Appropriation
DATE: 7/9/20
The Shelter is requesting an appropriation from 1034 donation fund, into line item
10-4305-3001-01 Professional Services - Donation, in the amount of$20,000.00 for the
FY 21 Budget.
The funding is part of the Dorothy Flemming trust given for the purpose of
spaying and neutering shelter pets.
Please contact me if you have any questions.
KMW:hag
81
4 COUNTY of FREDERICK
w
Department of Public Warks
5401665-5643
FAX: 540/678-0682
MEMORANDUM
TO: Cheryl Shiffler, Director, Finance Dept.
FROM: Gloria Puffinburger, Solid Waste Manager
THROUGH: Joe Wilder, Director, Public Works
SUBJECT: Carry forward of grant funds to
Refuse Collection (4203); FY 20/21
DATE: July 21, 2020
The purpose of this memorandum is to request the carry forward of grant funds shown in line
item 10-4203-5412-01 (Refuse Collection)to the current 20/21 fiscal year. Funds total $2,495
and have been granted to the county in support of environmental education from the Virginia
Chesapeake Bay Fund administered by the Virginia Department of Legislative Services.
Monies were intended to be expended during the spring 2020 school term, however,health
concerns due to the coronavirus made this impossible. The department has been granted an
extension to complete the project.
If you have any questions, please contact me at Extension 8219 or gpufnb�a fcva.us.
/gmp
cc: file
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 82
r COUNTY of FREDERICK
w
Department of Public Works
540/665-5643
738 FAX: 540/678-0682
MEMORANDUM
TO: Joe Wilder,Director
FROM: Gloria Puffinburger,Solid Waste Manager
SUBJECT: COVID19;Impacts to Recycling and Solid Waste
DATE: July 21,2020
During the May meeting of the Public Works Committee,I conveyed that the country's two top trash haulers were reporting up to a 35
percent hike in the demand for residential refuse collection and disposal,while demand for commercial services had fallen sharply as
businesses and factories slowed or shut down altogether due to health concerns surrounding the pandemic.
At the local level,with the increase in residential trash tonnage,the recycling program also realized an immediate spike in materials
collected,particularly cans,plastic bottles,cardboard and used textiles.Compared to the same period during FY 18/19,the county's
drop-offs collected an additional 158 tons of recyclable materials during April,May and June of 2020. This boosted the recycling
tonnage for the year slightly over FY 18/19.The curtailment of the electronics recycling program and subsequent loss in tonnages for
the fiscal year was more than offset by increases in other commodities generated by residents while sheltering or working at home.
Scrap metal dropped off at the landfill center saw the largest increase as residents spent their days cleaning out basements and garages.
During the pandemic,there has been no disruption in Frederick County's recycling program.Apple Valley Recycling,has managed to
operate normally and accept additional flow from the county while also experiencing an intake of more material from all of its
customers.Apple Valley reported last week that it is very pleased with the quality of the county's recyclable materials.
At this time,Republic Services,like other national haulers,has seen an uptick in commercial waste as businesses and restaurants open
back up.However,the uncertainty of institutional waste continues to be a concern as schools and colleges debate how they will
operate in the fall.Republic provides trash and recycling services for most of the public schools in the Northern Shenandoah Valley.
Below is a summary of residential refuse tonnages at the neighborhood convenience sites and the landfill citizens center during the
pandemic period as compared to last year's collections over the same time period:
Neighborhood Sites & March Tonnage April Tonnage May Tonnage June Tonnage
Landfill Center
TOTAL TONNAGE 19/20 2570.6 2860.09 3260.98 3134.8
TOTAL TONNAGE 18/19 1 2176.58 2684.93 2598.89 2409.3
/g mp
cc: file
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 83
q W-0- COUNTY of FREDERICK
w
04 Department of Public Works
540/665-5643
FAX. 540/678-0682
ane
MEMORANDUM
TO: Public Works Committee
FROM: Ron Kimble,Landfill Manager Pb
THROUGH: Joe C. Wilder,Director of Public Works
SUBJECT: Carry Forwards to 2020/2021
DATE: July 20,2020
We are requesting that funding remaining at the end of the 2020 fiscal year in each of the
following line items be carried over into the new 2020/2021 budget.
12-4204-3002-00 Professional Services
Landfill staff are currently looking at long term waste disposal options for the
local service area. Moving the remaining funding in this line item into the 20/21
budget will ensure that the current studies will be completed. An estimated
amount of$188,111 remains in this line item at the end of FY20.
12-4204-8003-00 Communication Equipment
The 2019/2020 budget had$40,000 allocated to begin the creation of an onsite
network at the landfill facility. The first step of establishing a trunk line to
connect the facility directly to the County's network has been completed.
Landfill staff continue to work with the County IT department to establish the
most effective networking options moving forward.
12-4204-8900-00 Improvements Other Than
Hetzer Construction is in process of blasting and crushing rock in the area of
future MSW Cell 3A. The funding that we are requesting be moved in this line
item is allocated to this project. Staff estimate that a total of$1,099,187 will be
available to carry forward in this line item.
In total, I am asking that an estimated$1,327,298 be carried over into the
2020/2021 budget. Please contact me at 540-665-5658 should you have questions
regarding this request.
84
4lGK Cp��
q COUNTY of FREDERICK
Department of Public Works
540/665-5643
mi FAX: 540/67$-0682
MEMORANDUM
TO: Public Works Committee
FROM: Joseph W.Johnson,Civil Engineer ,t_
THROUGH: Joe Wilder,Director,Public Works
SUBJECT: Proposed VESCP Fee Schedule
DATE: July 21,2020
The Frederick County Public Works department is proposing a new fee schedule for all regulated land
disturbing activities as per the attached(changes highlighted in yellow). The proposed fee schedule
includes a new VESCP permit fee which is intended to cover the cost of VESCP permit processing and
increased VESCP inspections. This fee will be required for all regulated projects disturbing more than
1.0,000 square feet and will supplement the VSMP fee that is currently being collected(only projects
disturbing more than one acre require a VSMP permit fee). The VESCP fee schedule is commensurate
with adjacent benchmark localities(Clarke,Warren and Shenandoah)and the fee calculation is a function
of the size of the project. The VESCP fee is intended to capture smaller projects(less than one acre)
which currently pay no fees and better account for larger projects which currently pay a VSMP permit fee
which is not adequate to cover the cost of the much more frequent inspections required by the VESCP
regulations.
The proposed fee schedule also includes increased VESCP fees for activities started without a land
disturbance permit. This fee is intended to discourage developers from attempting regulated land
disturbing activities without the proper permits.
The proposed fee schedule includes an increase of the current fee for VESCP permitting for individual
single-family dwellings from $209 to$290. This fee increase is intended to cover the cost of the
preliminary E&S inspection that is now required for all individual single-family dwellings before a
building permit can be approved(effective 12-1-2019).
Finally,the proposed fee schedule includes a re-inspection fee for individual single-family dwellings of
$75. This fee is intended to discourage builders from scheduling inspections prematurely(i.e.prior to
application of seed/straw).
cc: file
85
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
Frederick County, Virginia
Fee schedule for VSMP/ VESCP permits
(Effective July 1, 2020)
Table 1: Fees for coverage under the VSMP Construction General Permit/ VESCP
Type of Permit Total Fee Paid Portion to be Paid
by Applicant to DEQ
VESCP permit fee (all land disturbing activities, excluding individual $500 + N/A
single family dwellings) $100/acre
VESCP permit fee (land disturbing activities begun without permit, $1,500 + N/A
excluding individual single family dwellings) $200/acre
VESCP permit fee for single family detached/attached residential
structures within or outside a common plan of development or sale $290 N/A
with land disturbance acreage less than five (5) acres)
VESCP permit fee (single family dwellings begun without permit) $580 N/A
VESCP single family dwelling re-inspection fee $75 N/A
VSMP General / Stormwater Management - Small Construction
Activity/Land Clearing (Sites or areas within common plans of $2,700 $756
development or sale with land disturbance acreage equal to or greater
than 1 acre and less than 5 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $3,400 $952
development or sale with land disturbance acreage equal to or greater
than 5 acres and less than 10 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $4,500 $1,260
development or sale with land disturbance acreage equal to or greater
than 10 acres and less than 50 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $6,100 $1,708
development or sale with land disturbance acreage equal to or greater
than 50 acres and less than 100 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $9,600 $2,688
development or sale with land disturbance acreage equal to or greater
than 100 acres)
A. Fees for the modification or transfer of coverage under the VSMP Construction General Permit issued
by the Administrator shall be imposed in accordance with Table 2. If the permit modifications result in
changes to stormwater management plans that require additional review by the Administrator, such reviews
shall be subject to the fees set out in Table 2 based on the total disturbed acreage of the site. Modifications
resulting in an increase in total disturbed acreage shall pay the difference in the initial state permit fee paid
and the state permit fee that would have applied for the total disturbed acreage in Table 1.
86
COQ
4 COUNTY of FREDERICK
w
Department of Public Warks
540/665-5643
FAX: 540/678-0682
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder,Director of Public Works
SUBJECT: Monthly Tonnage Report-Fiscal Year 19/20
DATE: July 21,2020
The following is the tonnage for the months of July 2018 through June 2020, and the average monthly tonnage for fiscal
years 03/04 through 19/20.
FY 03-04: AVERAGE PER MONTH: 16,348 TONS(UP 1,164 TONS)
FY 04-05: AVERAGE PER MONTH: 17,029 TONS(UP 681 TONS)
FY 05-06: AVERAGE PER MONTH: 17,785 TONS(UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS(DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS(DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS(DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS(DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS(DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS(DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS(UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS(UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS(UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS(UP 851 TONS)
FY 16-17: AVERAGE PER MONTH: 14,507 TONS(UP 523 TONS)
FY 17-18: AVERAGE PER MONTH: 15,745 TONS(UP 1,238 TONS)
FY 18-19: AVERAGE PER MONTH: 16,594 TONS(UP 849 TONS)
FY 19-20: AVERAGE PER MONTH: 16,973 TONS(UP 379 TONS)
MONTH FY 2018-2019 FY 2019-2020
JULY 17,704 17,956
AUGUST 18,543 17,267
SEPTEMBER 14,799 17,985
OCTOBER 18,158 22,528
NOVEMBER 15,404 17,304
DECEMBER 14,426 14,362
JANUARY 13,973 14,913
FEBRUARY 12,764 13,380
MARCH 17,079 15,533
APRIL 20,313 17,475
MAY 19,443 17,010
JUNE 16,519 17,968
JC W/gmp
87
RECYCLING REPORT-FY 19/20
AL STEEL
MONTH GLASS PLAST CANS CANS PAPER OCC SHOES/TEX ELEC SCRAP TOTAL
JUL 0 51,239 7,345 10,419 101,420 65,520 52,480 307,920 596,343
AUG 30,500 5,450 8,699 70,040 100,240 20,980 28,300 280,080 544,289
SEP 174,840 3,903 4,937 58,100 68,350 57,500 232,140 599,770
OCT 18,340 3,832 5,714 60,180 95,000 5,100 27,800 290,020 505,986
NOV 26,440 2,640 4,135 91,720 93,580 40,060 198,600 457,175
DEC 13,600 41,440 80,460 5,480 31,180 161,960 334,120
JAN 12,560 14,200 13,210 108,150 89,240 28,760 193,280 459,400
FEB 22,060 3,360 33,660 89,200 5,640 26,860 190,260 371,040
MAR 13,600 10,120 51,140 108,380 4,840 71,600 269,560 529,240
APR 30,080 25,820 118,240 113,000 5,480 324,080 616,700
MAY 37,560 12,180 57,640 136,520 1,280 27,360 384,520 657,060
JUN 24,040 10,380 62,620 135,040 6,300 376,980 615,360
TOTAL 0 454,859 37,370 108,974 854,350 1,174,530 55,100 391,900 3,209,400 6,286,483
FY 18-19 0 430,963 47,082 96,494 998,815 1,243,232 83,104 467,720 2,909,857 6,277,267
FY 17-18 0 465,080 53,224 94,530 1,066,300 1,080,087 37,260 536,420 2,874,709 6,207,610
FY 16-17 372,600 430,435 41,002 89,976 1,082,737 1,009,153 37,220 495,500 2,687,241 6,245,864
FY 15-16 919,540 428,300 52,077 97,252 1,275,060 974,493 48,820 480,400 2,376,344 6,652,286
FY 14-15 895,600 407,703 40,060 97,515 1,272,660 893,380 49,440 532,283 1,890,729 6,079,370
FY 13-14 904,780 417,090 39,399 99,177 1,281,105 902,701 37,800 611,580 1,639,225 5,932,937
FY 12-13 913,530 410,338 45,086 102,875 1,508,029 878,450 39,700 502,680 1,321,938 5,722,626
FY 11-12 865,380 398,320 43,884 99,846 1,492,826 840,717 37,920 484,600 1,432,678 5,696,171
FY 10-11 949,185 378,452 42,120 98,474 1,404,806 824,873 41,700 467,920 1,220,107 5,427,637
FY 09-10 1,123,671 370,386 42,844 96,666 1,235,624 671,669 21,160 435,680 1,348,398 5,346,098
FY 08-09 762,810 322,928 23,473 55,246 1,708,302 564,957 28,780 404,760 1,097,151 4,968,407
FY 07-08 794,932 284,220 15,783 40,544 1,971,883 545,692 0 498,110 1,172,880 5,324,044
FY 06-07 600,464 200,720 11,834 29,285 1,684,711 441,321 0 382,574 550,070 3,900,979
FY 05-06 558,367 190,611 12,478 28,526 1,523,162 381,469 204,220 2,898,833
FY 04-05 549,527 193,224 11,415 27,525 1,552,111 273,707 25,080 2,632,589
FY 03-04 541,896 174,256 11,437 31,112 1,443,461 156,870 336,230 2,695,262
FY 02-03 413,627 146,770 9,840 23,148 1,381,195 62,840 171,680 2,209,100
FY 01-02 450,280 181,040 10,565 25,553 1,401,206 54,061 58,140 2,180,845
FY 00-01 436,615 198,519 10,367 24,988 1,759,731 9,620 2,439,840
FY 99-00 422,447 177,260 10,177 22,847 1,686,587 44,180 2,363,498
FY 98-99 402,192 184,405 9,564 22,905 1,411,950 48,810 2,079,826
FY 97-98 485,294 136,110 13,307 29,775 1,830,000 2,494,486
FY 96-97 373,106 211,105 23,584 46,625 1,690,000 2,344,420
FY 95-96 511,978 167,486 28,441 44,995 1,553,060 2,305,960
TO DATE 14,247,821 6,009,678 548,737 1,234,855 33,150,206 8,547,406 342,540 6,225,034 17,634,721 87,941,078
88
FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2020-2021
DOG REPORT
ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED OVER
MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH
JULY 23
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
TOTAL 23 0 0 0 0 0 0 0 0 0 0
In the month of July- dogs in and out of kennel. dogs transferred to other agencies.
89
FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2020-2021
CAT REPORT
ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED TO
MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH
JULY 30
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
TOTAL 30 0 0 0 0 0 0 0 0 0 0
In the month of July-cats in and out of shelter. cats transferred to other agencies.
90
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Resolution of Appreciation - Dixon Whitworth
Attachments:
BOS08-12-20ResolutionOfAppreciationWhitworth.pdf
91
FREDERICK COUNTY BOARD OF SUPERVISORS
RESOLUTION OF APPRECIATION
F. DIXON WHITWORTH, JR.
WHEREAS,Mr. Whitworth was appointed to the Commonwealth Transportation Board by Governor Bob
McDonnell in September 2012 and while his second term ended June 30th,2020,he continues to serve until
his replacement is appointed;and
WHEREAS,as a member of the Commonwealth Transportation Board,Mr.Whitworth has been consistently
open,available,and supportive of local elected leaders and citizens and;
WHEREAS,during his tenure,Mr.Whitworth oversaw the implementation of House Bill 2,later renamed the
SmartScale program, which created a data driven process for the selection of transportation projects for
funding;and
WHEREAS,Mr.Whitworth has exercised extraordinary leadership of the Revenue Sharing program,resulting
in its preservation as an important resource to localities;and
WHEREAS,Mr. Whitworth's guidance during the implementation of the needs analysis and new funding
stream allocation for I-81 led to localities receiving an equitable share of identified needs and programmed
improvements;and
WHEREAS, through all of these efforts, Mr. Whitworth oversaw the completion or funding of numerous
projects in Frederick County including but not limited to:
• Route 277 widening and reconstruction from Exit 307 to Double Church Road and the Aylor
Road Realignment
• 1-81 widening from Exit 313 to Exit 317
• 1-81 Exit 310 reconstruction
• Numerous interchange improvements and upgrades along I-81
• Route 11 North(Southbound)widening from Exit 317 to Route 37
• Snowden Bridge Blvd.from Route 11 North to Milburn Road revenue sharing project
• Renaissance Drive from Route 11 South to Prosperity Drive revenue sharing project
• Renaissance Drive from Prosperity Drive to Shady Elm Road revenue sharing project
• Crossover Boulevard from Route 522 across I-81 to the City of Winchester Revenue Sharing project
• Replacement and Capacity improvements to the Exit 313 Bridge
• Reconstruction of Sulphur Springs Road
• Route 11 Bridge over Cedar Creek
NOW,THEREFORE BE IT RESOLVED,that the Frederick County Board of Supervisors extends its most
sincere thanks and appreciation to Dixon Whitworth for his devotion to service and dependability and wishes
him all the best in his fixture endeavors.
BE IT FURTHER RESOLVED that this resolution be spread across the minutes of the Frederick County
Board of Supervisors for all citizens to reflect upon the accomplishments of this public servant.
ADOPTED this 12'day of August 2020.
Charles S.DeHaven,Jr. Robert W.Wells
Chairman Opequon District Supervisor
J.Douglas McCarthy Blaine P.Dunn
Gainesboro District Supervisor Red Bud District Supervisor
Shawn L.Graber Judith McCann-Slaughter
Back Creek District Supervisor Stonewall District Supervisor
Gene E.Fisher Kris C.Tierney
Shawnee District Supervisor Clerk
92
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Road Resolution - Christo Rey Estates - Loretto Drive
Attachments:
BOS08-12-20 Road Reso I ution C h risto ReyEstatesLo retto Drive.pdf
93
f
` COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
Fax: 540/665-6395
Memorandum
To: Frederick County Board of Supervisors
From: Mark R.Cheran,Zoning and Subdivision Administrator
Date: July 27,2020
RE: Christo Rey Estates
The following additions to the Secondary System of State Highways,
pursuant to the statutory provision or provisions cited, are hereby requested;
the right of way for which, including additional easements for cuts, fills and
drainage, as required,is hereby guaranteed:
Loretto Drive, State Route Number 1633 0.23 miles
Staff is available to answer any questions.
MRC/slc
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
94
4�GK C01
RESOLUTION
w BY THE
,{1739 FREDERICK COUNTY BOARD OF
SUPERVISORS
The Board of Supervisors of Frederick County, in regular meeting on the 12th day of
August, adopted the following:
WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated
herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit
Court of Frederick County; and
WHEREAS, the Resident Engineer of the Virginia Department of Transportation has
advised this Board that the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on June 9, 1993, for comprehensive stormwater detention which
applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described in the attached Form AM-4.3 to
the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements; and
BE IT FURTHER RESOLVED,this Board guarantees a clear and unrestricted right-of-
way, as described, and any necessary easements for cuts,fills and drainage; and
BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to
the Resident Engineer for the Virginia Department of Transportation.
Charles S. Deflaven, Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W. Wells
Blaine P. Dunn Gene E. Fisher
Judith McCann-Slaughter
A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
PDRes.#25-20
95
In the County of Frederick
-----------------------------------------------------------------------------------------------------------------
By resolution of the governing body adopted August 12, 2020
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
A Copy Testee Signed(County Official).-
Report
ficial):Report of Changes in the Secondary System of State Highways
Project/Subdivision Christo Rey Estates -Loretto
Drive
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.2-705, X33.2-334
Street Name and/or Route Number
♦ Loretto Drive, State Route Number 1633
Old Route Number:0
- - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
-
• From: Route 1640,Christo Rey Drive
To:Comforter Drive,a distance of: 0.23 miles.
Recordation Reference: Instr. 070014479 Page 391
Right of Way width(feet)= 50'
VDOT Form AM43(4/20/2007) Maintenance Division
Date of Resolution:August 12, 2020 Page 1 of 1
96
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Road Resolution - Twin Lakes Overlook, Phase 9, Section 2
Attachments:
BOS08-12-20 Road Reso I utionTwi n La kesOve rl oo k.pdf
97
f
` COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
Fax: 540/665-6395
Memorandum
To: Frederick County Board of Supervisors
From: Mark R.Cheran,Zoning and Subdivision Administrator
Date: August 4,2020
RE: Twin Lakes Overlook,Phase 9,Section 2
The following additions to the Secondary System of State Highways,
pursuant to the statutory provision or provisions cited, are hereby requested;
the right of way for which, including additional easements for cuts, fills and
drainage, as required,is hereby guaranteed:
Morning Glory Drive,Route 1400 0.12 miles
Bentpath Court,Route 1618 0.11 miles
Staff is available to answer any questions.
MRC/slc
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
98
4�GK C01
RESOLUTION
w BY THE
,{1739 FREDERICK COUNTY BOARD OF
SUPERVISORS
The Board of Supervisors of Frederick County, in regular meeting on the 12th day of
August, adopted the following:
WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated
herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit
Court of Frederick County; and
WHEREAS, the Resident Engineer of the Virginia Department of Transportation has
advised this Board that the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on June 9, 1993, for comprehensive stormwater detention which
applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described in the attached Form AM-4.3 to
the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements; and
BE IT FURTHER RESOLVED,this Board guarantees a clear and unrestricted right-of-
way, as described, and any necessary easements for cuts,fills and drainage; and
BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to
the Resident Engineer for the Virginia Department of Transportation.
Charles S. DeHaven, Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W. Wells
Blaine P. Dunn Gene E. Fisher
Judith McCann-Slaughter
A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
PDRes.#32-20
99
In Frederick County 37026456
by Resolution of the governing body adopted August 12,2020
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the
governing body's resolution for changes to the secondary system of state highways.
A Copy Testee Signed(County Official):
Report of Changes in the Secondary System of State Highways
Prolect/Subdivision: Twin Lakes Overlook Phase 9 Section 2
AdditionNew subdivision street §33.2-705
Num
ber
Route Of
Numb Lan Recordation Row
er Street Name From Termini To Termini Length es Reference Width
0.12 mile
south to
existing
Route
1400, Instrument
Morning Morning No.
Glory Route 1407, Glory 50022857,
1400 Drive Canyon Road Drive 0.12 2 Page 0400 50
0.11 mile
south of
Route Instrument
1407, No.
Bentpath Route 1407, Canyon 50022857,
1618 Court Canyon Road Road 0.11 2 Page 0400 40
Page: 1/1
100
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Request from the Commissioner of the Revenue for Refunds and Supplemental
Appropriations
1. Artisan Plumbing Inc. — $6,253.76
2. Brian Omps Towing & Repair LLC — $3,660.23
3. Fernando Nabor Cruz Velasco — $3,807.92
4. Lease Plan USA, Inc. — $25,297.05
Attachments:
BOS08-12-20RefundsSentToBoard28July2020.pdf
101
COUNTY OF FREDERICK
Roderick B.Williams
County Attorney
_ 540/722-8383
Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Frederick County Board of Supervisors
CC: Kris Tierney, County Administrator
FROM: Roderick B. Williams, County Attorney
DATE: July 28, 2020
RE: Commissioner of Revenue Refund Requests
Attached, for the Board's review, are requests to authorize the Treasurer to credit the following
entities:
1. Artisan Plumbing Inc. —$6,253.76
2. Brian Omps Towing& Repair LLC—$3,660.23
3. Fernando Nabor Cruz Velasco—$3,807.92
4. Lease Plan USA, Inc. —$25,297.05
Attachments
107 North Kent Street • Winchester, Virginia 22601
102
COUNTY OF FREDERICK
P
r Roderick B.Williams
County Attorney
540/722-8383
,`ecl+w Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Seth T. Thatcher, Commissioner of the Revenue
Frederick County Board of Supervisors
CC: Kris Tierney, County Administrator
FROM: Roderick B. Williams, County Attorney
DATE: July 28, 2020
RE: Refund—Artisan Plumbing, Inc.
I am in receipt of the Commissioner's request, dated June 30, 2020, to authorize the Treasurer to
refund Artisan Plumbing, Inc. the amount of$6,253.76, for personal property taxes in 2017 and
2018 and vehicle license fees for 2017 and 2018. This refund resulted from multiple vehicles
being housed in and taxed by another jurisdiction during this period.
The Commissioner verified that documentation and details for this refund meet all requirements.
Pursuant to the provisions of Section 58.1-3981(A) of the Code of Virginia(1950, as amended), I
hereby note my consent to the proposed action. The Board of Supervisors will also need to act
on the request for approval of a supplemental appropriation, as indicated in the Commissioner's
memorandum.
Attachment
107 North Kent Street • Winchester, Virginia 22601
103
,f reberick wuntp, 'Virginia
OFFICE OF
COMMISSIONER OF THE REVENUE
°. 107 North Kent Street P.O.Box 552
FF*Pxtr Winchester VA 22601 Winchester VA 22604-0552
seth.thatcher(cDfcva.us
www.fcva.us/cor
SETH T.THATCHER Phone: 540-665-5681
COMMISSIONER Fax: 540-667-6487
June 30, 2020
TO: Rod Williams, County Attorney
Cheryl Shiffler, Finance Director
Frederick County Board of Supervisors
Kris Tierney, County Administrator
FROM: Seth T. Thatcher, Commissioner of the Revenue
RE: Exoneration -Artisan Plumbing Inc.
Please approve a refund of$6,253.76 for exoneration of vehicle personal property taxes
and vehicle license fees for multiple vehicles for 2017 and 2018 in the name of Artisan
Plumbing Inc. These vehicles were housed in and taxed by another jurisdiction during this
period.
To comply with the requirements for the Treasurer to issue this refund, Board action is
required.
The Commissioner's staff has verified all required data, and the paperwork is in the care of
the Commissioner of the Revenue.
Please also approve a supplemental appropriation for the Finance Director on this request.
Exoneration is $6,253.76.
104
Date: 3/18/20 Cash Register: COUNTY OF FREDERICK Time: 10:33 LO7
O
Cashier:- Total Transactions: -5
Customer-Name:-ARTISAN_PLUMBING-INC Customer Transactions: 15
Options: 2=Edit 4=Delete 5=View
Opt Def�t Trans Ticket No. Tax Amount Penalty/Int Amount Paid
PP20L7`3 _ _
w PP2017 2 00021710002 $30. 11- $. 00 $30. 11-
PP2017 3 00662590001 $1, 747 . 66- $286. 91- $2, 034 . 57-
PP2017 4 00780120001 $359. 52- $49. 13- $408. 65-
P P d 0 2 4�0� T6-9—. 610-
PP2018 6 00022480004 $596. 36- $ . 00 $596. 36-
` PP2018 7 00022490001 $581. 02- $. 00 $581. 02-
PP2018 8 00022490002 $581. 01- $. 00 $581. 01-
PP2018 9 00684150001 $916. 92- $142 . 12- $1, 059. 04-
_ V VL 0 7 11 009922310001 017 22 $25:0- - —F5---0-G-- !�3
$25. 00- $5. 00- $30. 00-
VL2018 12 010701 Q01 25:D0- . 0 $25. 00-
Multiple Pages Total Paid $6,253. 76
F3=Exit F14-Show Map# F15=Show Balance FIB=Sort-Nntered F21=CkwdLiae
F2 0=,Attach
Date: 3/18/20 Cash Register: COUNTY OF FREDERICK Time: 10: 33: 27
Cas ier: TotalTransactions: 320
Customer Name: ARTISAN PLUMBING INC Customer Transactions: 15
Options : 2=Edit 4=Delete S=View
Opt Deft Trans Ticket No. Tax Amount Penalty/Int Amount Paid
VL 8 -
VL2018 14 01070170001 $25. 00- $. 00 $25. 00-
VL2018 15 01989680001 $25. 00- $5. 00- $30. 00-
Multiple Pages Total Paid : $6, 253. 76
F3--Zxit F14-Show Map# F15=Show Balance FIB-Sort-Entered F21=GndLiae
F2 0=Attach
COUNTY OF FREDERICK
Roderick B.Williams
w County Attorney
w
540/722-8383
1736
Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Seth T. Thatcher, Commissioner of the Revenue
Frederick County Board of Supervisors
CC: Kris Tierney, County Administrator
FROM: Roderick B. Williams, County Attorney
DATE: July 28, 2020
RE: Exoneration—Brian Omps Towing &Repair, LLC
I am in receipt of the Commissioner's request, dated June 30, 2020, to authorize the Treasurer to
refund Brian Omps Towing & Repair, LLC the amount of$3,660.23, for exoneration of personal
property taxes for 2018 and 2019. This refund reflects an exoneration of the net difference
between the contract carrier rate and the regular rate for various trailers as reported by the
taxpayer which are subject to the contract carrier rate.
The Commissioner verified that documentation and details for this refund meet all requirements.
Pursuant to the provisions of Section 58.1-3981(A) of the Code of Virginia(1950, as amended), I
hereby note my consent to the proposed action. The Board of Supervisors will also need to act
on the request for approval of a supplemental appropriation, as indicated in the Commissioner's
memorandum.
Attachment
107 North Kent Street • Winchester, Virginia 22601
106
,f reberick wuntp, 'Virginia
OFFICE OF
COMMISSIONER OF THE REVENUE
°. 107 North Kent Street P.O.Box 552 .
FF*Pxtr Winchester VA 22601 Winchester VA 22604-0552
seth.thatcher(cDfcva.us
www.fcva.us/cor
SETH T.THATCHER Phone: 540-665-5681
COMMISSIONER Fax: 540-667-6487
June 30, 2020
TO: Rod Williams, County Attorney
Cheryl Shiffler, Finance Director
Frederick County Board of Supervisors
Kris Tierney, County Administrator
FROM: Seth T. Thatcher, Commissioner of the Revenue
RE: Exoneration - Brian Omps Towing&Repair LLC
Please approve a refund of$3,660.23 for personal property taxes for 2018 and 2019 in the name
of Brian Omps Towing& Repair LLC. This refund reflects an exoneration of the net difference
between the contract carrier rate and the regular rate for various trailers as reported by the
taxpayer which are subject to the contract carrier rate.
To comply with the requirements for the Treasurer to issue this refund, Board action is
required.
The Commissioner's staff has verified all required data, and the paperwork is in the care of
the Commissioner of the Revenue.
Please also approve a supplemental appropriation for the Finance Director on this request.
Exoneration is $3,660.23.
107
Customer Name: BRIAN OMPS TONING 6 REPAIR LLC Customer Transactions: B 00
------- CD
Options: '2=Edit 4-Delete 5=View
Qy� Trans Wicket No_ Tax Amnunt Amount Pafd
PP2,1 1 00797570001 $30.03- $.00 •$30.03-
PP2 2 00759920111 $162.16- $.00 $162.16-
PP203,9 3 00759920112 $162.16- $.00 $162.16-
PP2019 4 01393140001 $275.13- $.00 $275.13-
_ PP2019 5 01393140003 $276.71- $.00 $276.71-
PP2019 6 01393140005 $1,161.30- $.00 $1,161.30-
PP2019 7 01393140007 $1,591.45- $.00 $1,591-45-
PP2019 8 01559750001 $1.29- $.00 $1.29-
Total Paid $3,660.2
F3-Exit F14-Show Map# F15=Show Balance F18=Sort-Entered F21-CmdLine
F20=Attach
COUNTY OF FREDERICK
P
r Roderick B.Williams
County Attorney
540/722-8383
,`ecl+w Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Seth T. Thatcher, Commissioner of the Revenue
Frederick County Board of Supervisors
CC: Kris Tierney, County Administrator
FROM: Roderick B. Williams, County Attorney
DATE: July 28, 2020
RE: Exoneration—Fernando Nabor Cruz Velasco
I am in receipt of the Commissioner's request, dated June 30, 2020, to authorize the Treasurer to
refund Fernando Nabor Cruz Velasco the amount of$3,807.92, for exoneration of personal
property taxes for 2018 and 2019 and vehicle license fees for 2018 and 2019. This refund
resulted from this individual, an active duty military with a home of record in another state and
therefore, should not have been taxed in this locality.
The Commissioner verified that documentation and details for this refund meet all requirements.
Pursuant to the provisions of Section 58.1-3981(A) of the Code of Virginia(1950, as amended), I
hereby note my consent to the proposed action. The Board of Supervisors will also need to act
on the request for approval of a supplemental appropriation, as indicated in the Commissioner's
memorandum.
Attachment
107 North Kent Street • Winchester, Virginia 22601
109
,f reberick wuntp, 'Virginia
OFFICE OF
COMMISSIONER OF THE REVENUE
°. 107 North Kent Street P.O.Box 552
FF*Pxtr Winchester VA 22601 Winchester VA 22604-0552
seth.thatcher(cDfcva.us
www.fcva.us/cor
SETH T.THATCHER Phone: 540-665-5681
COMMISSIONER Fax: 540-667-6487
June 30, 2020
TO: Rod Williams, County Attorney
Cheryl Shiffler, Finance Director
Frederick County Board of Supervisors
Kris Tierney, County Administrator
FROM: Seth T. Thatcher, Commissioner of the Revenue
RE: Exoneration - Fernando Nabor Cruz Velasco
Please approve a refund of$3,807.92 for exoneration of vehicle personal property taxes
and vehicle license fees for 2018 and 2019 in the name of Fernando Nabor Cruz Velasco.
This individual is active duty military with a home of record in another State and therefore
should not have been taxed in our jurisdiction.
To comply with the requirements for the Treasurer to issue this refund, Board action is
required.
The Commissioner's staff has verified all required data, and the paperwork is in the care of
the Commissioner of the Revenue.
Please also approve a supplemental appropriation for the Finance Director on this request.
Exoneration is $3,807.92.
110
Cash Register:4 COUNTY OF FREDERICK
Cas ier: Time: 09:37 4
Customer-Name:_CRUZ VELASCO FERNANDO NABOR303
ota ransactions:
Customer Transactions: 6
Options:-2=Edit _4=Delete -TS=View
Opt De't Trans` Ticket No.
P�g -^Tax Amount^� Penalty/Int
PP2018 2 00135150002 - _ Amount Paid
PP2019 3 00827910001 $936.25- $ . 00 ' -
PP2019 4 00827910002 $792. 79- $101 . 08- $936.25-
VL2018 5 00825980001 $792 . 79- $86. 55- $893. 87-
VL2019 5 01153830001 $25. 00` $5. 00- $879.34-
$25. 00- $5. 00- $30. 00-
$30. 00-"
3F3-Exit 3r14-Shoav MaP# Total Paid . $3, 807 . 92
F15=Shoat Balance F18-30rt-Entered 2F2l=CnLdLlae
F20=,Attach
COUNTY OF FREDERICK
P
r Roderick B.Williams
County Attorney
540/722-8383
,`ecl+w Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Seth T. Thatcher, Commissioner of the Revenue
Frederick County Board of Supervisors
CC: Kris Tierney, County Administrator
FROM: Roderick B. Williams, County Attorney
DATE: July 28, 2020
RE: Refund—Lease Plan USA, Inc.
I am in receipt of the Commissioner's request, dated July 7, 2020,to authorize the Treasurer to
refund Lease Plan USA, Inc. the amount of$25,297.05, for personal property taxes in 2017,
2018 and 2019 and vehicle license fees for 2017, 2018, and 2019. This refund resulted from
normal proration of vehicle taxes where vehicles were reported to DMV as being sold during this
period.
The Commissioner verified that documentation and details for this refund meet all requirements.
Pursuant to the provisions of Section 58.1-3981(A) of the Code of Virginia(1950, as amended), I
hereby note my consent to the proposed action. The Board of Supervisors will also need to act
on the request for approval of a supplemental appropriation, as indicated in the Commissioner's
memorandum.
Attachment
107 North Kent Street • Winchester, Virginia 22601
112
,f reberick wuntp, 'Virginia
OFFICE OF
COMMISSIONER OF THE REVENUE
°. 107 North Kent Street P.O.Box 552
FF*Pxtr Winchester VA 22601 Winchester VA 22604-0552
seth.thatcher(cDfcva.us
www.fcva.us/cor
SETH T.THATCHER Phone: 540-665-5681
COMMISSIONER Fax: 540-667-6487
July 7, 2020
TO: Rod Williams, County Attorney
Cheryl Shiffler, Finance Director
Frederick County Board of Supervisors
Kris Tierney, County Administrator
FROM: Seth T. Thatcher, Commissioner of the Revenue
RE: Exoneration - Lease Plan USA Inc.
Please approve a refund of$25,297.05 for exoneration of vehicle personal property taxes
and vehicle license fees for 2017, 2018, and 2019 in the name of Lease Plan USA Inc.
Vehicles were reported to DMV as being sold during this period and are the result of
normal proration.
To comply with the requirements for the Treasurer to issue this refund, Board action is
required.
The Commissioner's staff has verified all required data, and the paperwork is in the care of
the Commissioner of the Revenue.
Please also approve a supplemental appropriation for the Finance Director on this request.
Exoneration is $25,297.05.
113
Customer Name: LEASE PLAN U S A IND. d
Customer Transactions: 130
Options: 2-Edit 4=Delete S=View
Dent TrAnn Tax
PP2O17 1 00333300007 $311.04- $.00
PP2017 2 00333300008 $3I1.04-
$3Z1.04- $,00 $311.04-
- PP2017 3 00333300009 $263.05- $,0Q
s PP2O17 4 00333300010 $263.05-
$263.05- $.00 $263,05-
PP2017 5 00333300011 $297.68- $,00
PP2017 6 00333300012 $297.68-
$297.67- $.DD $297.67-
_ PP2O17 7 00333300013 $293.43- $.00
PP2017 8 00333300014 $293.43-
$293.92- $.00 $293.42-
PP2017 9 00333300015 $383.34- $.00
PP2017 10 00333300016 $383.34-
$383.33- $,00 $383.33-
_ PP2017 11 00333300017 $293.43- $.DD
- PP2O17 12 00333300018 $293.43-
$293.42- $.00 $293.92-
Multiple Pages Total Paid : $25,297.05
F3-Exit F14=Show Map# F15-Show Balance F18=Sort-Entered F21=CmdLine
F20=Attach
Cashier: Total Transactions:
Customer Name: LEASE lPLAN-U S A INC Customer Transactions: 130
Options: 2=Edit 4-Delete 15=View
Dent Trangt _Xirket No- _ Tax fiEonnt P-it -- - __
y/Int _ Amount Pa;rl
PP2017 13 00333300019 $242,40- $.00 $242.40-
PP2017 14 00333300020 $242.39- $,00 $242.39-
PP2017 15 00333300021 $264.57- $.00 $264.57-
_ PP2017 16 00333300022 $529.13- $.00 $529.13-
PP2017 17 00333300025 $42.12- $.0,0 $42.12-
PP2017 18 003333D0O26 $252.72- $.00 $252,72-
_ PP2D17 19 00333300027 $246.65- $.00 $246.65-
PP2017 20 003333D0028 $246.62- $.00 $246.62-
PP2017 21 00333300035 $92.34- $.00 $92-34-
PP2017 22 00333300036 $184.68- $.00 $184,68-
_ PP2017 23 00333300067 $383.34- $.00 $383.34-
_ PP2017 24 00333300068 $383.33- $.00 $383.33-
Multiple Pages Total Paid : $25,297.05
F3=Exit F14=Show Map# F15-Show Balance F18=Sort-Entered F21-CmdLine
F20=Attach
Cashier: Total Transactions:
Customer Name: LEASE PLAN U S A INC Customer Transactions: 130
Options: 2-Edit 4=Delete 5=View
��ZXdU& 4- NQ Tax iUnDmIL Penal rv/Int
PP2017 25 00333300071 $546.15- $.00 $546.15-
PP2017 26 00333300072 $546.14- $.00 $546.14-
PP2017 27 00333300076 $98.42- $.d0 $9B.42-
PP2017 28 00333300083 $390.63- $.00 $390.63-
PP2017 29 OD333300084 $390.62- $.00 $390.62-
PP2018 30 00344990003 $275.81- $,00 $275.81-
_ PP2018 31 00344990004 $275.80- $.OD $275.80-
_ EP2018 32 00344990005 $212.02- $.00 $212-02-
PP2018 33 00344990006 5212.02- $.00 $212.02-
_ PP2018 34 00344990007 $289.17- $.00 $289,17-
- PP2018 35 00344990008 $289.17- $.00 $289,17-
PP2018 36 00344990009 $233.28- $.00 $233.28-
Multiple Pages Total Paid : $25,297.05
F3=Exit F14-Show Map# F15-Show Balance F18-Sort-Entered F21-CmdLine
F20=Attach
Lasniez:
yf.iL�1 yy Gll.7 nl.LiVua•
Customer Name: LEASE PLAN U S A INC' Customer Transactions: 130
r
Options: 2-Edit 4=Delete 5=View
Q$ Debt T ran& Ticket Nn- TaX Amount _ _ Penalty/Int Amnnnt Paid
PP2018 37 00344990010 $233.28- $.00 $233.28-
PP2018 38 003+44990011 $298.89- $.00 $298.89-
PP2018 39 00344990012 $298.89- $.00 $298.89-
_ PP2018 40 00344990013 $233.28- $.00 $233.28-
_ PP2018 41 00394990014 $233.28- $.00 $233.28-
PP2018 42 00344990015 $207.16- $.00. $207.16-
PP2018 43 00344990016 $207.16- $.00 $207.16-
PP2018 44 00394990017 $421.61- $.00 $421.61-
PP2018 45 00344990018 $421.60- $.00 $421.60-
_ PP201B 46 00344990019 $211.41- $.00 $211.41-
PP2018 47 00344990020 $211.41- $.00 $211.41-
PP2018 48 00344990021 $252.72- $.00 $252,72-
Multiple Pages Total Paid : $25,297.05
F3-Exit F14-Show Map$ F15-Show Balance F18-Sort-Entered F21=CmdLine
F20=Attach
T -~ Total Transactions:
Customer Name: LEASE PLAN U S A INC
Customer Transactions: 130
Options: 2=Edit 4=Delete 5-view
neptTrangtwo=- Tax Amount PADa lna�tYITnt_ Amount Paid
PP2018 49 00344990022 $252.72- $.00
PP2018 50 D0344990025 $252'72-
$15Q.Q6- $.00 $150.06-
_ PP2018 51 00344990026 $150.05- $.00
PP2018 52 00344990053 $150,05-
$352.96- $.OD $352.96-
PP2018 53 00344990054 $352.96- $.00
PP2018 54 00344990055 $352.92-
$527.92- $.DO $527.9�-
PP2018 55 00344990056 $527,92_ $.DO
PP2018 56 00344990057 $527'92
$115.43- $.DO $115.43-
` PP2018 57 00344990058 $115.42- $,00
PP201B 58 00399990061 $115.42-
$325.62- $.00 $325.62-
PP201B 59 00344990062 $325.62- $,00
PP2019 60 01040790003 $325.62-
$246.97- $.00 $248.97-
Multiple Pages Total Paid : $25,297.05
F3=Exit F14=Show Map# F15-Show Balance F18=Sort-Entered F21-CmdLine
F20=Attach
Cashier: Total Transactions:
Cu=stomer-Name: LEASE cPLAN=U S-A-INC- - Customer Transactions: 130
Options: 2=Edit 4-Delete 5-View
OntTransTieka off` =c---iTax Amann+ =-=Penaltv/IntAirnovnt. PAid
PP2019 61 01040790004 $248.47- $.00 $248.47-
PP2019 62 01040790005 $193.80- $.00 $193.80-
PP2019 63 01040790006 $193.79- $.00 $193.79-
PP2019 64 01040790007 $228.42- $.00 $228.42-
_ PP2019 65 01090790008 $228.42- $,00 $228.42-
_ PP2019 66 01040790009 $205.95- $.00 $205.95-
_ PP2019 67 01040790010 $205.94- $.00 $205.94-
_ PP2019 68 01040790011 $257.58- $.00 $257.5B-
PP2019 69 01040790012 $257.58- $.00 0257.58-
_ PP2019 70 01040790013 $205.95- $.00 $205.95-
, PP2019 71 01040790014 $205.94- $.00 $205.94-
PP2019 72 01040790015 $180.43- $.00 $180.43-
Multiple Pages Total Paid : $25,297.05
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F20=Attach
Customer Name: LEASE PLAN U S A INC ran __- nsz
Customer Transactions: 130
Options: 2-Edit 4=Delete 5=View
mi- ,s. _ Ticket _` -- Tax Amn„nt-
Amount P
PP2019 73 01040790016 $180.43- $.00
PP2019 74 01090790017 $180.43-
$396.09- $.00 $396.09-
PP2019 75 01040790018 $396.09- $,00
PP2019 76 01040790019 $396.09-
$188.94- $.00 $188.94-
PP2019 77 01040790020 $188.93- $.00
PP2019 78 01090790021 $188.93-
$205.95- $.OD $205.95-
PP2019 79 01040790022 $205.94- $.00
PP2019 80 01040790025 $205.94-
$109.99- $.00 $104.99-
_ PP2019 81 01040790026 $104.49- $.00
PP2019 82 01040790051 $109.49-
$328.05- $.00 $328.05-
PP2019 83 01040790052 $328.05- $.00
- PP2019 84 01040790053 $328.05-
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F3-Exit F14=Show Map# F15=Show Balance F18=Sart-Entered F21=CmdLine
F20=Attach
-- Cashier: - _--__ -- - - -------- --
Total Transactions:
Customer Name: LEASE PLAN US A INC
-- Customer Transactions: 130
Options: 2=Edit 4=Delete 5-View
Deft Trina Ticket No Tax Amrn,n+
PP2019 85 01040790054 $500.58- $.00
PP2019 86 01040790055 $500.58-
$109-.96- $.00 $109.96-
PP2019 87 01040790056 $109..96-- $.00 $109-96-
PP2019 88 01040790059 $291.00- $.00 $291.00-
PP2019 89 01040790060 $290.99- $.00 $290.99-
VL2017 90 00467510001 $25:.00- $.00 $25.00-
VL2017 91 00467520001 $25..00- $.00 $25.00-
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VL2017 93 00467540001 $25.00-
$25�.00- $.00 S25.00-
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F3=Exit F14=Show Map# F15-Show Balance FIB-Sort-Entered F21-CmdLine
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Cashier: -
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J;=1 Dent ZrAD$ Ticket No Tay AMQ=
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VL2017 97 00467610001 $25.00- $.00 $25.00-
VL2017 98 00467810001 $25.00- $.00 $25.00-
VL2017 99 00467830001 $25.00- $..00 $25.00-
VL2017 100 00467890001 $25.00- $.00 $25.00-
VL2018 101 01520100001 $25.00- $.00 $25.00-
_ VL2018 102 01520110001 $25.00- $40 $25.00-
_ VL2018 103 01520120001 $25.00- $.00
VL2018 104 01520130001 $25.00-
525.00- $.00 $25.00-
_ VL2018 105 01520140001 $25.00- S.00
VL2018 106 01520150001 $25.00-
$25.00- $.DO $25.00-
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Multiple Pages Total Paid : $25,297.05
F3-Exit F14=Show Map# F15=8now Balance F18-Sort-Entered F21-CmdLine
F20=Attach
Customer Name: LEASE PLAN US A INC
Customer Transactions: 130
Options: 2=Edit 4=Delete 5-Vier
Q62t nept. Trans --TiCk�t NLg,
VL2O18 109 01520180001 $25.00- $,00
VL2018 110 01520190001 $25.00-
$25.00- $,00 $25.00-
_ VL2018 111 01520210001 $25.00- $.00
- VL2018 112 01520350001 $25.00-
525.00- $.00 $25.00-
_ VL2018 113 01520360001 $25,00- $.00
VL2O18 114 01520370001 $25.Q0-
$25.00- $.OQ $25.Q0-
- VL2018 115 01520390001 $25.00- $.00
VL2019 116 01451690001 $25.00-
$25.00-- $.00
_ VL2019 117 01451700001 $25.00- $.00
w VL2019 118 01451710001 $25.00-
$25.00- $.00 $25.Q0-
VL2019 119 01451720001 $25.00- $.00
VL2019 120 01451730001 $25.00-
525.00- $.00 S25.00-
Multiple Pages Total Paid : $25,297.05
F3-Exit F14=Show Map# F15=Show Balance FIB=Sort-Entered F21=CmdLine
F20-Attach
Cashier: Total Transactions:
Customer Name: LEASE PLAN U S A INC Customer Transactions: 130
Options: 2-Edit 4=Delete S=View
Trans Ticket �No` - -- -_--an Amovnt Pair)
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VL2019 121 01451740001 $25.00- $.00 $25.00-
VL2019 122 01451750001 $25.00- $.00 $25.00-
_ VL201.9 123 01451760001 $25.00- $.00 $25.00-
VL2019 124 01451770001 $25.00- $.00 $25.00-
_ VL2019 125 01451780001 $25.00- $.00 $25.00-
_ VL2019 126 01451800001 $25.00- $.00 $25.00-
VL2019 127 01451930001 $25.00- $.00 $25.00-
VL2019 128 01451940001 $25.00- $.00 $25.00-
- VL2019 129 01451950001 $25.00- $.00 $25.00-
_ VL2019 130 01451970001 $25.00- $.00 $25.00-
Multiple Pages Total Paid : $25,297.05
F3=Exit F14=Show Map# F15=Show Balance F18=Sort-Entered F21=CmdLine
F20=Attach
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Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Adoption of Revised Final Master Plan for the Old Charlestown Road Park.
Attachments:
BOS08-12-200ldCharlestownRoad ParkMasterPlan.pdf
118
Cr
COUNTY of FREDERICK
4 Parks and Recreation Department
" 5401665-5678
Fax:5401665-9687
E-mail: fcprd@fcva.us
www.fcprd.net
MEMO
To: Frederick County Board of Supervisors
From: Jon Turkel,Assistant Director,4�
Subject: Old Charlestown Road Park Master Plan
Date: July 15,2020
The Parks and Recreation Commission is recommending adoption of the Old
Charlestown Road Master Plan by the Board of Supervisors. (Attachment 1)
The creation of the Old Charlestown Road Park Master Plan was informed by the 2003
Stephenson Village proffer statement,input from individual citizens, AA and
stakeholders. An online input portal and a public input meeting was held to gain
information as to citizen interests in the development of concept maps. Stakeholders
such as the Blue Ridge Youth Soccer Association(BRYSA)and adjoining property
owners were directly contacted for input. The Parks and Recreation Commission
weighed in on the development of the plan throughout the process.
119
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120
'r
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Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Request to Adopt Revised Fee Schedule for Issuance of Land Disturbance Permits
Attachments:
BOS08-12-20ProposedVESCP_FeeSchedule.pdf
121
4lGK Cp��
q COUNTY of FREDERICK
Department of Public Works
540/665-5643
mi FAX: 540/67$-0682
MEMORANDUM
TO: Public Works Committee
FROM: Joseph W.Johnson,Civil Engineer ,t_
THROUGH: Joe Wilder,Director,Public Works
SUBJECT: Proposed VESCP Fee Schedule
DATE: July 21,2020
The Frederick County Public Works department is proposing a new fee schedule for all regulated land
disturbing activities as per the attached(changes highlighted in yellow). The proposed fee schedule
includes a new VESCP permit fee which is intended to cover the cost of VESCP permit processing and
increased VESCP inspections. This fee will be required for all regulated projects disturbing more than
1.0,000 square feet and will supplement the VSMP fee that is currently being collected(only projects
disturbing more than one acre require a VSMP permit fee). The VESCP fee schedule is commensurate
with adjacent benchmark localities(Clarke,Warren and Shenandoah)and the fee calculation is a function
of the size of the project. The VESCP fee is intended to capture smaller projects(less than one acre)
which currently pay no fees and better account for larger projects which currently pay a VSMP permit fee
which is not adequate to cover the cost of the much more frequent inspections required by the VESCP
regulations.
The proposed fee schedule also includes increased VESCP fees for activities started without a land
disturbance permit. This fee is intended to discourage developers from attempting regulated land
disturbing activities without the proper permits.
The proposed fee schedule includes an increase of the current fee for VESCP permitting for individual
single-family dwellings from $209 to$290. This fee increase is intended to cover the cost of the
preliminary E&S inspection that is now required for all individual single-family dwellings before a
building permit can be approved(effective 12-1-2019).
Finally,the proposed fee schedule includes a re-inspection fee for individual single-family dwellings of
$75. This fee is intended to discourage builders from scheduling inspections prematurely(i.e.prior to
application of seed/straw).
cc: file
122
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
Frederick County, Virginia
Fee schedule for VSMP/ VESCP permits
(Effective October 1, 2020)
Table 1: Fees for coverage under the VSMP Construction General Permit/ VESCP
Type of Permit Total Fee Paid Portion to be Paid
by Applicant to DEQ
VESCP permit fee (all land disturbing activities, excluding individual $500 + N/A
single family dwellings) $100/acre
VESCP permit fee (land disturbing activities begun without permit, $1,500 + N/A
excluding individual single family dwellings) $200/acre
VESCP permit fee for single family detached/attached residential
structures within or outside a common plan of development or sale $290 N/A
with land disturbance acreage less than five (5) acres)
VESCP permit fee (single family dwellings begun without permit) $580 N/A
VESCP single family dwelling re-inspection fee $75 N/A
VSMP General / Stormwater Management - Small Construction
Activity/Land Clearing (Sites or areas within common plans of $2,700 $756
development or sale with land disturbance acreage equal to or greater
than 1 acre and less than 5 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $3,400 $952
development or sale with land disturbance acreage equal to or greater
than 5 acres and less than 10 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $4,500 $1,260
development or sale with land disturbance acreage equal to or greater
than 10 acres and less than 50 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $6,100 $1,708
development or sale with land disturbance acreage equal to or greater
than 50 acres and less than 100 acres)
VSMP General / Stormwater Management— Large Construction
Activity/Land Clearing (Sites or areas within common plans of $9,600 $2,688
development or sale with land disturbance acreage equal to or greater
than 100 acres)
A. Fees for the modification or transfer of coverage under the VSMP Construction General Permit issued
by the Administrator shall be imposed in accordance with Table 2. If the permit modifications result in
changes to stormwater management plans that require additional review by the Administrator, such reviews
shall be subject to the fees set out in Table 2 based on the total disturbed acreage of the site. Modifications
resulting in an increase in total disturbed acreage shall pay the difference in the initial state permit fee paid
and the state permit fee that would have applied for the total disturbed acreage in Table 1.
123
BOARD OF SUPERVISORS
RESOLUTION
ADOPTING REVISED FEES SCHEDULE FOR ISSUANCE OF LAND
DISTURBANCE PERMITS
WHEREAS,upon consideration of the Public Works Department's costs of
administration of the County's erosion and sediment control program, and to ensure that the
County captures the costs of administration of that program, the Board of Supervisors finds that
increases in fees for that program are appropriate, as set forth herein; THEREFORE, the Board
of Supervisors approves the following fees for the erosion and sediment control program,
effective 10-1-2020, pursuant to County Code Section 143-235 Fees.
ADOPTED this 12th day of August, 2020.
Charles S. DeHaven, Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W. Wells
Blaine P. Dunn Gene E. Fisher
Judith McCann-Slaughter
Kris C. Tierney
Clerk, Board of Supervisors
County of Frederick, Virginia
124
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Acceptance of the County's Share of Coronavirus Relief Fund Payments
Attachments:
B0S08-12-20Memo_CARES_Cert.pdf
125
.p
COUNTY of FREDERICK
Office of the County Administrator
"a Tel: 540.665.6382
Fax: 540.667.0370
MEMORANDUM
To: Board of Supervisors
Through: Kris C. Tierney, County Administrator
From: Ann W. Phillips, Deputy Clerk
Date: August 6, 2020
Re: Acceptance of Coronavirus Aid, Relief and Economic Security(CARES)
Act Funding
The County has been advised that the State is releasing the second half of the federal
CARES-CRF funds to localities. This is another$7,792,215 for Frederick County. It is
important to note that all of the same conditions that existed for the first round of CRF
allocations continue for the second round of allocations, including that federal guidance issued
by the US Treasury must be followed, and the County must ensure that an equitable share of
the CRF funds it receives are shared with and granted to each town within its jurisdiction.
It is possible that the federal guidance could be amended to expand eligible uses of the
funds and/or extend the December 30, 2020 date that the funds must be used by. It is unknown
at this time how that will all shake out in Washington.
The certification to accept the second allotment of funds,which requires the Board
Chairman's signature,was due by August 10, 2020. Because of the quick turnaround to get the
paperwork submitted to the State and after updating the Board via email, staff submitted the
certification paperwork in order to meet the deadline. If the Board is agreeable with accepting
these funds, staff is seeking Board action to accept the federal funds made available to the
County through the Commonwealth of Virginia from the Coronavirus Aid, Relief and
Economic Securities Act and to ratify staff's submittal of the certification paperwork. A copy
of the certification document is attached.
107 North Kent Street•Winchester,Virginia 22601
126
CERTIFICATION for RECEIPT of
CORONAVIRUS RELIEF FUND PAYMENTS
by
COUNTY OF FREDERICK,VIRGINIA
We the undersigned represent COUNTY OF FREDERICK,VIRGINIA
(the locality), and we certify that:
I. we have the authority to request direct payment on behalf of the locality from the
Commonwealth of Virginia of revenues from the Coronavirus Relief Fund(CRF)pursuant to
section 601(b)of the Social Security Act, as added by section 5001 of the Coronavirus Aid,
Relief,and Economic Security Act,Pub. L.No. 116-136, div. A,Title V(Mar. 27,2020).
2. we understand that the Commonwealth of Virginia will rely on this certification as a material
representation in making a direct payment-to the locality.
3. the locality's proposed uses of the funds received-as direct payment from the Commonwealth
of Virginia-under section 601(b)of the Social Security Act will be used only to cover those
costs that:
a. are necessary expenditures incurred due to the public health emergency with respect
to the Coronavirus Disease 2019(COVID-19);
b. were not accounted for in the budget most recently approved as of March 27,2020,
for the locality; and
c. were incurred during the period that begins on March 1, 2020, and ends on December
3 0,2020.
4, any funds that are not expended or that will not be expended on necessary expenditures on or
before December 30, 2020,by the locality or its grantee(s),must be returned to
Commonwealth of Virginia no later than December 30,2020, and that the Commonwealth of
Virginia is entitled to invoke state aid intercept to recover any such unexpended funds that
have not been returned to the Commonwealth within 30 days of December 30,2020.
S. we understand that the locality will not receive continued funding beyond_December 30,
2020,from any source to continue paying expenses or providing services that were initiated
or previously supported from CRF funds prior to December 30, 2020.
6. funds received as a direct payment from the Commonwealth of Virginia pursuant to this
certification must adhere to official federal guidance issued or to be issued regarding what
constitutes a necessary expenditure.
7. any CRF funds expended by the locality or its grantee(s)in any manner that does not adhere
to official federal guidance shall be returned to the Commonwealth of Virginia within 30
days of a finding that the expenditure is disallowed,and that the Commonwealth of Virginia
is entitled to invoke state aid intercept to recover any and all such funds that are not repaid
within 30 days of a finding that the expenditure is disallowed,
S. as a condition of receiving the CRF funds pursuant to this certification,the locality shall
retain documentation of all uses of the funds, including but not limited to payroll time
records, invoices, and/or sales receipts.Such documentation shall be produced to the
Commonwealth of Virginia upon request.
9. the locality must maintain proper accounting records to segregate these expenditures from
those supported by other fund sources and that all such records will be subject to audit.
127
10. any funds provided pursuant to this certification cannot be used as a revenue replacement for
lower than expected revenue collections from taxes, fees, or any other revenue source.
11. any CRF i'unds received pursuant to this certification will not be used for expenditures for
MIMI the locality has received funds fi•onn any nther emergency COVID-19 supplemental
funding(whether state, federal,or private in nature) For that same expense nor may CRF
funds be used for purposes of matching ether federal funds unless specifically authorized by
federal statute, regulation.or guideline.
For counties on1v
12. an equitable share of CRF funds received pursuant to this certification shall be shared with
and grantedto'each town within its jurisdiction. Such grant(s)shall be used solely for
necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019(COVID-19),that were not accounted for in the budget most
recently approved as of March 27,2020,and that were incurred during the period that begins
on March 1,2020, and ends on December 30,2020. The county issuing the grant is
responsible for the ensuring compliance with the documentation requirements required by
this certification and shall ensure that the use of the funds meets the requirements set forth in
this certification.
We certify that we have read the above certification and our statements contained herein are true
and correct to,the best of our knowledge.
By: By: By:
Charles S. DeHaven,Jr. Kris C.Tierney Cheryl Shiffler
ign ture: Signature: r` Signature:
Title:
Title: Title:
Chairman,Brd.of Supervisors County Administrator Finance Director
Date: Date: Date:
TT 30 �20 ? �3m ��v 7. Z 9� z v
128
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Committee Appointments
Attachments:
BOS08-12-20 Board Comm itteeAppts(081220Mtg).pdf
129
.r
COUNTY of FREDERICK
Office of the County Administrator
tigGl\'f
173_ Tel: 540.665.6382
Fax: 540.667.0370
MEMORANDUM
TO: Board of Supervisors
FROM: Ann W. Phillips, Deputy Clerk
DATE: August 5, 2020
RE: Committee Appointments
Listed below are the vacancies/appointments due through September 2020. As
a reminder, in order that everyone have ample time to review applications, and so they
can be included in the agenda, please remember to submit applications prior to Friday
agenda preparation. Your assistance is greatly appreciated.
JUNE 2020
Winchester Regional Airport
Paul G. Anderson, Jr. — Frederick County Representative
1009 Germany Road
Stephens City, VA 22655
Phone: (540)869-2182
Term expires: 06/30/20
Four-year term
(See Attached Application of Elizabeth Kozel.)
AUGUST 2020
Conservation Easement Authority
Judith McCann-Slaughter— Board of Supervisors Representative
Term Expires: 08/24/20
Three-year term
Diane Kearns — County Representative
P. O. Box 2368
Winchester, VA 22604
130
Memorandum — Board of Supervisors
August 5, 2020
Page 2
Phone: (540)667-3390
Term Expires: 08/24/20
Three-year term
Ron Clevenger— Frederick County Representative
1028 Welltown Road
Winchester, VA 22603
Home: (540)323-0630
Term Expires: 03/23/20
Three-year term
(See Attached Application of Philip Haines.) (Mr. Clevenger does not wish
to serve another term.) (The Conservation Easement Authority was established in
August 2005. The Authority consists of seven citizen members, one member from the
Board of Supervisors and one member from the Planning Commission. Members
should be knowledgeable in one or more of the following fields: conservation,
biology, real estate and/or rural land appraisal, accounting, farming, or forestry.
Members serve a three-year term and are eligible for reappointment.)
SEPTEMBER 2020
Parks and Recreation Commission
Guss L. Morrison — Shawnee District Representative
138 Cahille Drive
Winchester, VA 22602
Phone: (540)450-8916
Term Expires: 09/28/20
Four-year appointment
Amy Cline Strosnider— Member-At-Large
930 Payne Road
Clearbrook, VA 22624
Phone: (540)662-8827
Term Expires: 09/14/20
Four-year term
VACANCIES/OTHER
Lord Fairfax Community College Board
Jeffrey S. Boppe — Frederick County Representative
998 Chestnut Grove Road
Winchester, VA 22603
131
Memorandum — Board of Supervisors
August 5, 2020
Page 3
Term Expires: 06/30/23
Four-year term
(See Attached Applications of Brandon Monk and Mary Beth P. Echeverria.)
(Mr. Boppe has resigned effective July 29, 2020. See Attached Correspondence.)
Board of Equalization
Luther O. Stiles — Frederick County Representative
114 Lane Street
Stephens City, VA 22655
Home: (540)869-2504
Term: 01/01/17 - 12/31/19
Three-year term
(See Attached Application of Scott Strosnider.) (Mr. Stiles did not wish to
serve another term.)
Vacancy— Frederick County Representative
Term Expired 12/31/18
Three-year term
(The Board of Equalization is composed of five members. Members must be free
holders in the county. In October 2010, the Board of Supervisors appointed the Board
of Equalization as a "permanent"board for subsequent reassessments. The original five
members were appointed for the following terms: one member for a one-year term, one
member for a two-year term, and three members for a three-year term. Going forward,
all future appointments shall be for a three-year term. Recommendation for
appointment/reappointment are made by the Board of Supervisors and submitted
to the Judge of the Frederick County Circuit Court for final appointment.)
Social Services Board
Ryan C. Shaw — Red Bud District Representative
110 Foxglove Drive
Winchester, VA 22602
Phone: 877-4978
Term Expires: 06/30/20
Four-year term
(Mr. Shaw has moved from the Red Bud District.)
Susan J. Brinkmeier— Member-At-Large
132
Memorandum — Board of Supervisors
August 5, 2020
Page 4
216 Centennial Drive
Stephenson, VA 22656
Term Expires: 05/24/21
Four-year term
(Staff has been advised that Ms. Brinkmeier has moved out of state.) (The
Social Services Board is comprised of seven members, one member from each
magisterial district and one member at large. Members serve a four-year term and are
limited to two consecutive terms.)
Winchester-Frederick County Tourism Board
Joint Appointment with the City of Winchester
Karen B. Helm — Non-Profit Sector Representative
311 Fairmont Avenue
Winchester, VA 22601
Phone: (540)327-2467
Term Expires: 06/30/20
Three-year term
James E. Richard, Jr. — Private Sector Representative
Richard's Fruit Market
6410 Middle Road
Middletown, VA 22645
Phone: (540)869-1455
Term Expires: 06/30/20
Three-year term
Andy Gyurisin — Private Sector Representative
177 Kernstown Commons Blvd.
Winchester, VA 22602
Office: (540)667-1322, Ext. 111
Term Expired: 06/30/19
Three-year term
(The Executive Tourism Director advised the Tourism Board unanimously
recommends to the Board of Supervisors and City Council the appointment of
Laura Kerr, Julie Shaffer and Josh Huff. The process is still ongoing with the City
of Winchester. The Tourism Board was formed by Joint Resolution of the Board of
Supervisors and the City Council in April 2001.)
AWP/tjp
133
Memorandum — Board of Supervisors
August 5, 2020
Page 5
Attachments
U ATJ Rcom m itteeap po i ntm ents\Mm os Lettrs\Board Comm itteeAppts(08122020Bd Mtg).docx
134
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
Gene Fisher Shawnee District Supervisor,would like to
nominate you to serve on the irpoff-A—utbority
As a brief personal introduction to the other Board members,please fill out the information requested below for
their review prior to filling the appointment, (Please Print Clearly. Thank You.)
Name: Home Home Phone:
Address: 3 czo C a-j Lt,tv..,c Office Phone:
W%tU�L H-.s"t C R Vp�r 2 2 u 02 Cell/Mobile:
Fax:
Employer: =otr ► -gU Email
Occupation: S r!&-SGerr
Civic/Community Activities:
Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On:
Yes: No:
Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On
This Committee? Yes: No: Explain:
Additional Information Or Comments You Would Like To Provide(if you need more space,please
use the reverse side or include additional sheets):
Applicant's Signature: + Date: `T fog.rI�aa
Nominating Supervisor's Comments:
Please submit form to:
Frederick County Administrator's Office
107 North Kent Street
Winchester,VA 22601
or email to: or
(031Wt5)
135
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
, District Supervisor,would like to
nominate you to serve on the
As a brief personal introduction to the,other Board members,please fill out the information requested below for
their review prior to filling the appointment. (Please Print Clearly. Thank You.)
Name: ��-� 1 L t to 14> JAL S Home Phone: ,
Address: 7 POORx}045 � _—_ Office Phone: 54o LG 2 j3-3n
!te l A g-p a T-pie V 1� Cell/Mobile: r
6 03 Fax: .may® L lv5 /3
Employer: pit aRjN�s Bis,_ ss SJcs aC Ernai
Occupation:_ 7.9y, Re c o uAl TA n17—
Civic/Community Activities:
Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On:
Yes: No:
Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On
This Committee? Yes: No: %,, Explain:
Additional Information Or Comments You Would Like To Provide(If you need more space,please
use the reverse side or include additional sheets):
Applicant's Signature: 0�0"M
Date: 7- ).Z-2Z
Nominating Supervisor's Comments:
Please submit form to:
Frederick County Administrator's Office
107 North Kent Street
Winchester,VA 22601
or email to: Mrice@fcva.us or itibbs(a)fcva.us
(03/04/15)
136
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
District Supervisor,would like to
nominate you to serve on the Lord Fairfax Community College Board
As a brief personal introduction to the other Board members,please fill out the information requested below for
their review prior to filling the appointment. (Please Print Clearly. Thank You.)
Name: Brandon H.Monk Home Phone: N/A
Address: 161 Smelter Lane Office Phone: 886.331.0707
Winchester,VA 22602 Cell/Mobile:
Fax: N/A
Employer: Naming Your Brand,LLC Em
Occupation: Consultant
Civic/Community Activities: See attached _
Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On:
Bimonthly Yes: X No:
Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On
This Committee? Yes: No: X Explain:
Additional Information Or Comments You Would Like To Provide(If you need more space,please
use the reverse side or include additional sheets):
Having served in the classroom in both the secondary and postsecondary settings I value the role that education plays in ones
life.I would enjoy the opportunity to utilize my experiences in workforce development,career&technical education,
non-profit management,and curriculum&instruction while serving Frederick County as one of its LFCC College Board
Members.
Applicant's Signature: Ammu Date: 05/13M020
Nominating Supervisor's Comments:
Please submit form to:
Frederick County Administrator's Office
107 North Kent Street
Winchester,VA 22601
or email to: thrice a,fcva.us or jtibb fcva us
(03/04/15)
137
Brandon H. Monk
Relevant Professional Experience _
Naming Your Brand,LLC.
Owner
— Assist nonprofit educational organizations in association management and organizational training to further their
organization's capacity and reach in a variety of educational environments.
SkillsUSA,Inc.
Senior Regional Manager—Office of Education
— Develop cooperative relationships with key partners in state departments of education,boards of regents,higher
education authorities and teacher preparation programs and related educational decision-and policy-makers.
— Introduction of and training in curriculum and instructional materials for local and state program improvement.
Virginia Future Farmers of America Association
Executive Director, Past
— Oversee the organizational development and implementation of major program events annually while planning and
directing organizational budget and investment portfolio to ensure that resources maximize program impact.
— Develop,implepent,and facilitate professional development events for Virginia's 330 agricultural educators designed
to increase their capacity to positively influence their student population.
Nottoway High School
Agriculture Teacher&FFA Advisor,Past
— Assumed all responsibilities of a classroom educator,including professional development of teacher mentees
communication with parents and communVmembers,curriculum development,assessment,and supervision of all
aspects of the FFA chapter while fostering a participatory classroom environment conducive to learning and promoting
excellent student/teacher interaction.
— Developed departmental budget and grant applications including paperwork for Carl Perkins funding and allocation and
fundraising initiatives.
Virginia Tech Agricultural Technology Associates Degree Program
Teaching Assistant,Past
— Worked in conjunction with Faculty Study Group and Instructor of Record to design and effectively implement course
curriculum for a newly formed leadership class focusing on Ag Tech's commitment to highly applied,hands-on
learning in the agricultural setting around personal development,community outreach and leadership.
— Participated in Faculty Study Group discussions concerning the development and vision of the leadership course.
Education
Virginia Polytechnic Institute and State University-Master of Science.In progress
Major:Agricultural,Leadership,and Community Education;Concentration in Leadership Development
Virginia Polytechnic Institute and State University-Bachelor of Science
Major:Agribusiness Management Minor:Leadership and Social Change
Relevant Professional Accomplishments&Awards _
University of Virginia Sorensen Institute for Political Leadership,Emerging Leaders Program Fellow
Outstanding Service Award,Virginia Association of Agricultural Educators—2017
Nottoway High School Teacher Mentor for New&Beginning Teachers,Past -i
Dual Enrollment Agribusiness Faculty,Southside Virginia Community College,Past'
State Advisory Group,National FFA Foundation,Past
National FFA Officer Advisor Recognition—2014(National President)
Recent Memberships&Community Leadership
Board Member,Frederick County Farm Bureau—2019-Present/Producer Member,Virginia Farm Bureau—2013-Present
Board Member,Frederick County Extension Leadership Council—2019-Present
Workforce Development Committee,Associated Equipment Distributors(AED)Foundation—2020-Present
Advance CTE:State Leaders Connecting Learning to Work—2020-Present
Board Member,Virginia Association for Career and Technical Education—2015-2018
Board Member,Virginia Association of Agricultural Educators—2015-2018
Advocacy Liaison,Virginia Association of Agricultural Educators—2015-2018
Association for Career and Technical Education—2015-2018
National Association of Agricultural Educators—2015-2018
National Association of Supervisors of Agricultural Education—2017-2018
138
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
Gene Fisher Shawnee District Supervisor,would like to
nominate you to serve on the Lord Fairfax Community College Board
As a brief personal introduction to the other Board members,please fill out the information requested below for
their review prior to filling the appointment. (Please Print Clearly. Thank You.)
Name: Mary Beth P.Echeverria Home Phone:
Address: 307 Flanagan Drive Office Phone: 540-662-3889 ext.88178
Winchester,VA 22602 Cell/Mobile:
Fax:
Employer: Frederick County Public Schools Email
Occupation: Supervisor of Career and Technical Education
Civic/Community Activities: LFCC CS2 Advisory,Winchester Medical Center School of Medical Imaging Advisory,
United Way Day of Caring,Valley Health Partnership,Workforce Initiative,Top of VA Chamber Workforce Development Commi
Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On:
Yes: x No:
Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On
This Committee? Yes: No: x Explain:
Additional Information Or Comments You Would Like To Provide(If you need more space,please
use the reverse side or include additional sheets):
I am an educational leader with experience in business and industry and have the ability to create productive partnerships.
Additional community involvement includes Blue Ridge Habitat for Humanity Board,Top of VA Chamber Leadership Program,
Worlds of Work Career Expo Planning Committee.
Applicant's Signatur p: August 1,2020
Nominating Supervisor's oinments:
Please submit form to:
Frederick County Administrator's Office
107 North Kent Street
Winchester,VA 22601
or email to: tprice(a,fcva.us or jtibbs(iUcva.us
(03/04/15)
139
INFORMATIONAL DATA SHEET
FOR
FREDERICK COUNTY BOARD OF SUPERVISORS
COMMITTEE APPOINTMENTS
District Supervisor,would like to
nominate you to serve on the Board of Equalization
As a brief personal introduction to the other Board members,please fill out the information requested below for
their review prior to filling the appointment. (Please Print Clearly. Thank You.)
Name: `�(`,Q' <S4 f b S fpr Home Phone:
Address: , o Y, 770 Office Phone:
_qrkv naS V A Cell/Mobile:
Fag: ll
Employer: SPE �'— Email: _ Ce-0 @ CD Me.Q S4,
Occupation: L�, n -- E;�
Civic/Community Activities: :S � � u�l> � CJ
�)1410f- e
Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On:
Yes:-L,--' No.-
Do
o:Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On
This Committee? Yes: No:_�Explain:
Additional Information Or Comments You Would Like To Provide(If you need more space,please
use the reverse side or include additional sheets):
Applicant's Signature: Date: b
14 W- -0
Nominating Supervisor's Comments:
Please submit form to:
Frederick County Administrator's Office
107 North Kent Street
Winchester,VA 22601
or email to: tprice0fcva.us or jtibbsQfcva.us
(03/04/15)
140
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Resolution Recognizing the 100th Anniversary of Women's Right to Vote
Attachments:
BOS08-12-20Dunn19thAmend mentCentennialResolution.pdf
141
Mr. Chairman, women have made significant contributions to our county but
initially were not allowed to vote. The women's suffrage movement to secure
the right to vote for women began in 1848 and finally was successful with the
passage of the 19th Amendment on August 26, 1920.
Therefore, on behalf of the local Republican Women's club,
HEREBY MOVE that the Board of Supervisors recognize the 100th
anniversary of the passage of the 19th amendment giving women the right to
vote. The resolution is as follows:
RESOLUTION RECOGNIZING THE 100T"ANNIVERSARY OF
WOMEN'S RIGHT TO VOTE
WHEREAS an organized movement to enfranchise women
began in July 1848, at a convention in Seneca Falls, New York;
WHEREAS through the efforts of brave and courageous women
referred to as suffragists who sacrificed family, their personal life and
their financial resources for over seventy years to gain equal rights for
women, especially the right to vote;
WHEREAS women and men, of every race and creed,
supported the woman's suffrage movement for women to gain the
constitutional right of having a voice in making the laws that govern
them;
WHEREAS the woman's suffrage movement led to the passage
of the 196 Amendment to the Constitution of the United States in 1919,
with ratification of the last state necessary on August 26, 1920;
WHEREAS women today constitute a majority of voters in the
nation and are running for office in higher numbers and more active in
the election process than ever before in history;
NOW, THEREFORE, BE IT RESOLVED, that the 100th
anniversary of women gaining the right to vote in the United States is
recognized by the Frederick County Board of Supervisors for the
impact these historic accomplishments have on citizen engagement
and the civic life of the community, the state, and the nation.
BE IT FURTHER RESOLVED that August 2020 be declared
Women's Suffrage Month in Frederick County.
142
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Resolution to Not Regulate or Prohibit the Otherwise Legal Purchase, Possession, or
Transfer of Firearms or Ammunition
Attachments:
BOS08-12-20DunnResolutionToNotAdoptRestrictive.pdf
143
Mr. Chairman: Since the Governor and General Assembly passed laws this year that give
counties the authority to restrict the constitutional right of law abiding citizens while on
certain government properties; denying citizens the right guaranteed under the 2nd
Amendment of the Constitution to defend themselves while in various parts of a county,
and creating a patchwork of non-uniform laws across the localities of the Commonwealth
that would criminalize actions in some counties that are perfectly legal in other counties.
HEREBY MOVE: That the Board of Supervisors pass a resolution stating that we will
not pass any ordinance that restricts the right of law-abiding citizens to keep and bear
arms to defend themselves and to repeal all the restrictive gun legislation enacted this
year by the General Assembly. The resolution shall state as follows:
RESOLUTION OF FREDERICK COUNTY BOARD OF SUPERVISORS
WHEREAS, we the Board of Supervisors, of Frederick County, Virginia affirm our
commitment to uphold the constitutionally protected rights of all of our law-abiding citizens
and law-abiding visitors to Frederick County; and,
WHEREAS, the Frederick County Board of Supervisors previously passed a resolution
dated December 11, 2019 reaffirming our commitment to uphold and protect the right of
our citizens to keep and bear arms; and,
WHEREAS, certain legislation has been passed in the Virginia General Assembly that
allows localities to, by ordinance, ban otherwise lawfully possessed and transported
firearms from certain public spaces, causing law-abiding citizens to be exposed to a
patchwork of local ordinances as they travel throughout our Commonwealth; and,
WHEREAS, the Frederick County Board of Supervisors acknowledges the significant
economic contribution made to our community by tourists and visitors and does not wish
to discourage travel to Frederick County; and,
WHEREAS, Frederick County wishes to welcome all law-abiding citizens who wish to live
in, visit, or otherwise participate in the economy of our community, including those citizens
and visitors who choose to legally carry a firearm for personal protection; and,
WHEREAS, the Frederick County Board of Supervisors does not wish to infringe on the
rights of the law-abiding citizens of, or visitors to, Frederick County to keep and bear arms;
and,
WHEREAS, we the Frederick County Board of Supervisors, as the lesser magistrates of
our Commonwealth, on behalf of the citizens of Frederick County, express our continued
opposition to any law that would unconstitutionally restrict the natural rights of our law-
abiding citizens and visitors to, Frederick County to keep and bear arms.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Frederick County
Virginia:
144
That the Frederick County Board of Supervisors hereby declares that we shall not
exercise any authority granted to us by § 15.2-915(E) of the Code of Virginia to regulate
or prohibit the otherwise legal purchase, possession, or transfer of firearms or
ammunition. Furthermore, the Frederick County Board of Supervisors hereby declares
that to create uniformity within the Commonwealth of Virginia, § 15.2-915(E) of the Code
of Virginia and all other restrictive gun legislation enacted this year should be immediately
repealed.
145
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Discussion: Letter of Support to the Task Force that will Propose Options for the Creation of a
National Garden of American Heroes.
Attachments:
BOS08-12-20FrederickCoResponseToSecOfl nterior.pdf
146
From: Ann Phillips
To: ieffrey small@ios.doi.gov
Cc: Kris Tierney;Jay Tibbs(itibbs@fcva.us)
Bcc:
FW: Bring the National Hero's Garden to Frederick County
Subject: Thursday,July 30,2020 3:32:00 PM
Date:
Mr. Small,
Frederick County and the Board of Supervisors wish to thank you for the opportunity
to offer recommendations to the Task Force that will propose options for the
creation of a National Garden of American Heroes.
The County is blessed with tremendous natural beauty and several historic
properties including Belle Grove Plantation and designated battlefields maintained
by the Shenandoah Valley Battlefields Foundation.
Members of the Board would welcome further information on this proposal.
Supervisor Shawn Graber previously responded to your communication, and his
email is included below:
Thank you-
Ann W. Phillips, cmc
Deputy Clerk, Board of Supervisors
County of Frederick, VA
540.722.8273
httl2://www.fcva.us/
Board Mennb ,,
From: Shawn Graber<shawn.graberCcDfcva.us>
Sent:Tuesday,July 28, 2020 6:42 PM
To: ieffrey_small(@ios.doi.gov
Cc: Kris Tierney<ktierney1Pfcva.us>; BOSMembers<bosmembers(@fcva.us>
Subject: Bring the National Hero's Garden to Frederick County
Mr.Jeffrey Small,
Thank you for sharing the correspondence regarding a National Hero's Garden. I believe this letter
lays out a golden opportunity and is custom made for Frederick County, Virginia. As you are likely
aware, we have many historic sites in Frederick County and, some are already federally owned
and/or managed.
One such site that comes to mind is the Belle Grove Plantation and adjoining battlefield. The site
offers a picturesque setting with the open fields and Blue Ridge Mountains as a backdrop and is
steeped in history with the Wayside Inn located in Middletown where many past military officials
and past presidents have visited.
147
I believe this site would be well suited as it is approximately 90 minutes from Washington D.C. and
would be but a short drive for folks who are visiting museums in the city. In addition, the area
already has many adequate/local lodging and eating establishments and would provide the
opportunity to showcase the many activities available in the County and surrounding area.
Too put things simply, I would desire that we strongly pursue seeing this project being placed here in
Frederick County, Virginia. I will be happy to work towards this end if we might find consensus to
move forward.
Thanks for allowing me to share my thoughts.
Respectfully,
Shawn Graber
Back Creek District Representative
Frederick County(Virginia) Board of Supervisors
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148
wYPiME "`Fy'z THE SECRETARY OF THE INTERIOR
WASHINGTON `.
a
RECEIVED ,
JUL 2020
rf'rledck Ct)u*
JUL 2 3 2020A 6W
. 'ratrr„°s Ofa„e
Board of Supervisors
Frederick County
107 N Kent Street
Winchester, Virginia 22601-5039
Dear County Commissioners:
On July 3,2020, President Donald J. Trump signed an Executive Order (EO) on Building and
Rebuilding Monuments to American Heroes. Recently, many statues and monuments that
preserve the memory of our collective American story have been vandalized, destroyed, or.
removed. President Trump has made clear that this Administration will not stand for anarchy and
allow our Nation's history to be erased. We must preserve the story of America's heroes.
The President has directed me to lead a Task Force that will propose options for the creation of a
National Garden of American Heroes, including potential locations for the site. The National
Garden will feature the statues of the greatest Americans to ever live and express our noblest
ideals: respect for our ancestors, love of freedom, and striving for a more perfect Union. These
works of beauty, created as enduring tributes, will show reverence for our past, dignify our
present, and inspire those who come to visit this majestic place in the future.
As outlined in the enclosed EO,the."National Gar_den should be located on-a site.of natural
beauty that`enables visitors to enjoy'nature, walk among.the.statues,•and be,inspired to.learn
about great figures of America's history.” The site should.be.proximate to.at least one major
population center'and not cause significant disruption to the local community. My preference is
that the site be on lands already in Federal ownership.
The Task Force will also develop a process for accepting donations or loans of-statues and
monuments by States, localities, civic organizations,businesses,religious organizations, and
individuals for display at the National Garden of American Heroes. Statues and monuments will
include the Founding Fathers, former Presidents of the United.States;those who fought for the
abolition'of'slavery, and other great Americans.
I ask that you respond to this letter in your capacity as county officials, and provide any
recommendations that answer the following questions:
1. Are there locations of natural beauty within your unit of.local government that would
serve as a reputable location for these monuments, statues,_and the.National Garden of
American Heroes?Please list and describe:any such locations consistent with the EO.
149
2. Are there any statues or monuments your locality can donate or loan to this effort that
will honor our nation's heroes?Please list and describe any such statues or monuments
consistent with the EO.
3. In addition to the 31 individuals listed in the EO, are there any other American heroes
who should be recognized in the National Garden of American Heroes?Please list and
describe any such individuals consistent with the EO.
The Task Force intends to provide recommendations to the President expeditiously and would
ask that you provide your response by July 31, 2020. Please send an electronic copy of your
response to Mr. Jeffrey Small at jeffrey_small@ios.doi.gov.
America's heroes are embedded in our hearts and as a result of the President's leadership will
forever be embedded in American history. This worthy and appropriate tribute to the legendary
figures of the United States of America will transmit our national story to future generations.
Sincerely,
Secretary of the Interior
Enclosure
150
EXECUTIVE ORDERS
Executive Order on Building and Rebuilding
Monuments to American Heroes
Issued on:July 3,2020
By the authority vested in meas President by the Constitution and the laws of the United
States of America, it is hereby ordered as follows:
Section 1. Purpose. America owes its present greatness to its past sacrifices. Because the
past is always at risk of being forgotten, monuments will always be needed to honor those
who came before. Since the time of our founding,Americans have raised monuments to our
greatest citizens. In 1784, the legislature of Virginia commissioned the earliest statue of
George Washington,a "monument of affection and gratitude"to a man who"unit[ed] to the
endowments] of the Hero the virtues of the Patriot" and gave to the world "an Immortal
Example of true Glory." I Res. H. Del. (June 24, 1784). In our public parks and plazas, we have
erected statues of great Americans who, through acts of wisdom and daring, built and
preserved for us a republic of ordered liberty.
These statues are silent teachers in solid form of stone and metal. They preserve the memory
of our American story and stir in us a spirit of responsibility for the chapters yet
unwritten. These works of art call forth gratitude for the accomplishments and sacrifices of
our exceptional fellow citizens who,despite their flaws, placed their virtues,theirtalents, and
their lives in the service of our Nation. These monuments express our noblest ideals: respect
for our ancestors, love of freedom, and striving for a more perfect union. They are works of
beauty, created as enduring tributes. In preserving them,we show reverence for our past, we
dignify our present, and we inspire those who are to come. To build a monument is to ratify
our shared national project.
To destroy a monument is to desecrate our common inheritance. In recent weeks, in the
midst of protests across America, many monuments have been vandalized or
destroyed. Some local governments have responded by taking their monuments
down. Among others, monuments to Christopher Columbus, George Washington,Thomas
Jefferson, Benjamin Franklin, Francis Scott Key, Ulysses S. Grant, leaders of the abolitionist
movement,the first all-volunteerAfrican-American regiment of the Union Army in the Civil
151
War, and American soldiers killed in the First and Second World Wars have been vandalized,
destroyed,or removed.
These statues are not ours alone,to be discarded at the whim of those inflamed by
fashionable political passions;they belong to generations that have come before us and to
generations yet unborn. My Administration will not abide an assault on our collective
national memory. In the face of such acts of destruction, it is our responsibility as Americans
to stand strong against this violence,and to peacefully transmit our great national story to
future generations through newly commissioned monuments to American heroes.
Sec. 2. Task Force for Building and Rebuilding Monuments to American Heroes. (a) There is
hereby established the Interagency Task Force for Building and Rebuilding Monuments to
American Heroes (Task Force). The Task Force shall be chaired by the Secretary of the
Interior (Secretary), and shall include the following additional members:
(i) the Administrator of General Services (Administrator);
(ii) the Chairperson of the National Endowment for the Arts (NEA);
(iii) the Chairperson of the National Endowment for the Humanities (NEH);
(iv) the Chairman of the Advisory Council on Historic Preservation (ACNP); and
(v) any officers or employees of any executive department or agency (agency) designated by
the President or the Secretary.
(b) The Department of the Interior shall provide funding and administrative support as may
be necessary for the performance and functions of the Task Force. The Secretary shall
designate an official of the Department of the Interior to serve as the Executive Director of the
Task Force, responsible for coordinating its day-to-day activities.
(c) The Chairpersons of the NEA and NEH and the Chairman of the ACHP shall establish cross-
department initiatives within the NEA, NEH, and ACNP, respectively,to advance the purposes
of the Task Force and this order and to coordinate relevant agency operations with the Task
Force.
Sec. 3. National Garden of American Heroes. (a) It shall be the policy of the United States to
establish a statuary park named the National Garden of American Heroes (National Garden).
152
(b) Within 60 days of the date of this order,the Task Force shall submit a report to the
.President through the Assistant to the President for Domestic Policy that proposes options
for the creation of the National Garden; including potential locations for the site. In
identifying options,the Task Force shall:
'(i) striveto open the National Garden expeditiously;
(ii) evaluate the feasibility of creating the National Garden through a variety of potential
avenues, including existing agency authorities and appropriations; and
(iii) consider the availability of authority to encourage and accept the donation or loan of
statues by States, localities,civic organizations, businesses, religious organizations,and
individuals,for display at the National Garden.
(c) In addition to the requirements of subsection 3(b) of this order,the proposed options for
the National Garden should adhere to the criteria described in subsections (c)(i)through
(c)(vi) of this section.
(i) The National Garden should be composed of statues, including statues of John.Adams,
Susan B.Anthony, Clara Barton, Daniel Boone,Joshua Lawrence Chamberlain, Henry Clay,
Davy Crockett; Frederick Douglass,Amelia Earhart, Benjamin Franklin, Billy Graham,
Alexander Hamilton,Thomas Jefferson, Martin Luther King,Jr.,Abraham Lincoln, Douglas
MacArthur, Dolley Madison,James Madison,Christa.McAuliffe,Audie Murphy, George S.
Patton, Jr., Ronald Reagan,Jackie Robinson, Betsy Ross,Antonin Scalia, Harriet Beecher
Stowe, Harriet Tubman, Booker T.Washington,George Washington,and Orville and Wilbur
Wright:
(ii) The National Garden should be opened for public access prior to the 250th anniversary of
the proclamation of the Declaration of Independence on July 4,2026.
(iii) Statues should depict historically significant Americans, as that term is defined in section
7 of this order,who have contributed positively to America throughout our history. Examples
include: the Founding Fathers,those who fought for the abolition of slavery or participated in
the underground railroad, heroes of the United States Armed Forces, recipients of the
Congressional Medal of Honor or Presidential Medal of Freedom,scientists and inventors,
entrepreneurs,civil rights leaders, missionaries and religious leaders, pioneers and explorers,
police officers and firefighters killed or injured in the line of duty, labor leaders, advocates for
the poor and disadvantaged,opponents of national socialism or international socialism,
former Presidents of the United States and other elected officials,judges and justices,
153
astronauts, authors, intellectuals, artists, and teachers. None will have lived perfect lives, but
all will be worth honoring, remembering, and studying.
(iv) All statues in the National Garden should be lifelike or realistic representations of the
persons they depict, not abstract or modernist representations.
(v) The National Garden should be located on a site of natural beauty that enables visitors to
enjoy nature,walk among the statues, and be inspired to learn about great figures of
America's history. The site should be proximate to at least one major population center, and
the site should not cause significant disruption to the local community.
(vi) As part of its civic education mission,the National Garden should also separately
maintain a collection of statues for temporary display at appropriate sites around the United
States that are accessible to the general public.
Sec.4. Commissioning of New Statues and Works of Art. (a) The Task Force shall examine
the appropriations authority of the agencies represented on it in light of the purpose and
policy of this order. Based on its examination of relevant authorities,the Task Force shall
make recommendations for the use of these agencies' appropriations.
(b) To the extent appropriate and consistent with applicable law and the other provisions of
this order,Task Force agencies that are authorized to provide for the commissioning of
statues or monuments shall, in expending funds,give priority to projects involving the
commissioning of publicly accessible statues of persons meeting the criteria described in
section 3(b)(iii) of this order,with particular preference for statues of the Founding Fathers,
former Presidents of the United States, leading abolitionists, and individuals involved in the
discovery of America.
(c) To the extent appropriate and consistent with applicable law,these agencies shall
prioritize projects that will result in the installation of a statue as described in subsection (b)
of this section in a community where a statue depicting a historically significant American
was removed or destroyed in conjunction with the events described in section 1 of this order.
(d) After consulting with the Task Force,the Administrator of General Services shall promptly
revise and thereafter operate the General Service Administration's (GSA's) Art in Architecture
(AIA) Policies and Procedures, GSA Acquisition LetterV-10-01, and Part 102-77 of title 41, Code
of Federal Regulations,to prioritize the commission of works of art that portray historically
significant Americans or events of American historical significance or illustrate the ideals
upon which our Nation was founded. Priority should be given to public-facing monuments to
former Presidents of the United States and to individuals and events relating to the discovery
154
A
of America,the founding of the United States,and the.abolition of slavery. Suc.h.works of art
should be designed to be appreciated by the general public and by those who use and
interact with Federal buildings. Priority should be given to this policy above other policies
contained in part 102-77 of title 41, Code of Federal Regulations, and revisions made pursuant
to this subsection shall be made to supersede any regulatory provisions of AIA that may
conflict with or otherwise impede advancing the purposes of this subsection.
(e) When a statue or work of art commissioned pursuant to this section is meant to depict a
historically significant American,the statue or work of art shall be a lifelike or realistic
representation of that person, not an abstract or modernist representation.
Sec. 5. Educational Programming. The Chairperson of the NEH shall prioritize the allocation
of funding to programs and projects.that educate Americans about the founding documents
and founding ideals of the United States,as appropriate and to.the extent consistent with
applicable law, including section 956 of title 20, United States Code. The founding
documents include the Declaration of Independence,the Constitution, and the Federalist
Papers. The founding ideals include equality under the law, respect for inalienable individual
rights, and representative self-government. Within 90 days of the conclusion of each.Fiscal
Year from 2021 through 2026,the Chairperson shall submit a report to the President through
the Assistant to the President for Domestic Policy that identifies funding allocated to
programs and projects pursuant to this section.
Sec. 6. Protection of National Garden and Statues Commissioned Pursuant to this Order. The
Attorney General shall apply section 3 of Executive Order 13933 of June 26,2020 (Protecting
American Monuments, Memorials,and Statues and Combating Recent Criminal Violence),
with respect to violations of Federal law regarding the National Garden and all statues
commissioned pursuant to this order.
Sec. 7. Definition. The term "historically significant American" means an individual who was,
or.became, an American citizen and was a public figure who made substantive contributions
to America's public life or otherwise had a substantive effect on America's history. The
phrase also includes public figures such as Christopher Columbus,Junipero Serra, and the
Marquis de La Fayette,who lived prior to or during the American Revolution and were not
American citizens, but who made substantive historical contributions to the discovery,
development,or independence of the future United States.
Sec. 8. General Provisions. (a) Nothing in this order shall be construed to impair or otherwise.
affect:
155
(i) the authority granted by law to an executive department or agency, or the head thereof;
or
(ii) the functions of the Director of the Office of Management and Budget relating to
budgetary, administrative, or legislative proposals.
(b) This order shall be implemented consistent with applicable law and subject to the
availability of appropriations.
(c) This order is not intended to, and does not,create any right or benefit,substantive or
procedural,enforceable at law or in equity by any party against the United States, its
departments, agencies, or entities, its officers, employees,or agents,or any other person.
DONALD J.TRUMP
THE WHITE HOUSE,
J u ly 3, 2020.
156
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Resolution Consenting to the Filing of a Conditional Use Permit Application for a Utility-
Scale Solar Power Generating Facility on Rights-Of-Way within the Springdale Glen and
Carrollton Estates Subdivisions
Attachments:
BOS08-12-20TorchM emoAnd Resol ution20200804.pdf
157
COUNTY OF FREDERICK
f
Roderick B. Williams
County Attorney
540/722-8383
(;vy, Fax 540/667-0370
E-mail rwillia@fcva.us
MEMORANDUM
TO: Board of Supervisors
FROM: Roderick B. Williams, County Attorney
DATE: August 4, 2020
RE: Bartonsville Solar Facility —Conditional Use Permit Application—Consent for
Inclusion of Public Rights-of-Way in Encompassed Subdivisions
Attached please find a proposed resolution by which the Board would consent to the
inclusion of unbuilt but County-owned road rights-of-way within two unbuilt subdivisions as
part of a pending conditional use permit(CUP) application for a utility-scale solar power
generating facility. The resolution would have no effect on the County's proprietary interest in
the rights-of-way, as the resolution would expressly condition the Board's consent on the
vacation of the subdivisions, as the vacation, by operation of law, would cause reversion of the
ownership of the rights-of-way to the subdivision owners.
By way of background, last month, the County received a CUP application from
Bartonsville Energy Facility, LLC (and associated landowners)for a utility-scale solar power
generating facility, to be comprised of approximately 957 acres (with the rights-of-way
constituting an additional 15.22 acres, more or less), generally located along Passage Road
(Route 648), Marlboro Road (Route 631), and Springdale Road (Route 649), west of the CSX
rail corridor and partially within the limits of the Town of Stephens City. In this memorandum, I
refer to the subject facility as the "Bartonsville Solar Facility". At present, the Planning
Commission public hearing on this application is scheduled for September 2.i
The parcels that would be subject to the Bartonsville Solar Facility include 64 lots that
currently comprise two platted but unbuilt residential subdivisions, Springdale Glen and
Carrollton Estates. Because of this, the geographic scope of the Bartonsville Solar Facility
presents a unique situation. Specifically, as is typical of subdivisions, the act of creating the
subdivisions resulted in dedication of the internal subdivision street rights-of-way to the County.
Dedication of the internal subdivision street rights-of-way means that, at this time, the County
' To avoid any confusion here,I note that the Bartonsville Solar Facility is entirely unrelated to the
Foxglove Solar LLC utility-scale solar power generating facility CUP,generally located along Marlboro Road,Hites
Road,Klines Mill Road, Clark Road,and Vaucluse Road,which the Board approved on July 8.
107 North Kent Street • Winchester, Virginia 22601
158
actually owns the rights-of-way. By way of further explanation, however, I note that these
subdivision streets are likewise unbuilt and that neither the County nor VDOT have expended
any public funds relative to the subject subdivision streets.
The concept plan for the Bartonsville Solar Facility expressly contemplates that the
facility will use all areas of the two subdivisions, including the rights-of-way. The applicants
represent that they will vacate the subdivisions following any approval of the CUP and prior to
site plan approval. In fact, the proposed conditions of the CUP include vacation of the
subdivisions as a requirement. State law and County Code provide that all of the owners of a
subdivision may, with the Board's consent, vacate a subdivision before the sale of any lot therein
and that, upon vacation, the rights-of-way revert to the owners of the land within the subdivision.
Va. Code §§ 15.2-2271, 15.2-2272, and 15.2-2274; County Code § 144-14.
I have identified as a concern, however, the fact that, absent additional action, any
approval of the CUP by the Board would therefore presently only include the subdivision lots
and not the rights-of-way. Approval of the CUP without it extending to the rights-of-way would
be of only limited utility to the applicants. Therefore, as the best way to address this situation, I
have prepared the attached proposed resolution for the Board's consideration.
The attached proposed resolution, if the Board adopts it, would permit the CUP
application to proceed with respect to the subdivision lots and the encompassed rights-of-way,
but only expressly conditioned upon the vacation of the subdivisions following approval of the
CUP. By the terms of the proposed resolution, if the vacation of the subdivisions does not occur,
then the CUP would not take effect.
The attached proposed resolution, if the Board adopts it, is a common sense solution to an
awkward circumstance in which particular property owners, with the Board's consent, have a
right to vacate the subdivisions and, as a result, have the rights-of-way in those subdivisions
revert back to them. Because the applicants do not currently own the rights-of-way and do not
desire to vacate the subdivisions before the approval of the CUP, they need the Board's
permission to include the rights-of-way in the application. For understandable reasons, it does
not appear that the County should force them to lose the benefit of any subdivision by vacating
them, merely in order to be able to apply for a CUP as to which the applicants obviously have no
guarantee of approval.
Attachment
159
A �
BOARD OF SUPERVISORS
RESOLUTION
CONSENTING TO THE FILING OFA CONDITIONAL USE PERMIT APPLICATION
FOR A UTILITY-SCALE SOLAR POWER GENERATING FACILITY
ON RIGHTS-OF-WAY WITHIN THE
SPRINGDALE GLEN AND CARROLLTON ESTATES SUBDIVISIONS
WHEREAS,Frederick County has received a conditional use permit application (the
"Application")for a utility-scale solar power generating facility (the "Solar Facility") on
approximately 957 acres, generally located along Passage Road (Route 648), Marlboro Road
(Route 631), and Springdale Road (Route 649), west of the CSX rail corridor and partially within
the limits of the Town of Stephens City; and
WHEREAS, among the parcels that the Application includes are the entirety of the
Springdale Glen (Tax Parcel Numbers 74-7-1 through 74-7-12) and Carrollton Estates (Tax
Parcel Numbers 74-5-1 through 74-5-52) Subdivisions (the "Subdivisions"), which are owned by
the Applicants for the Application; and
WHEREAS, the Subdivisions, which are presently unbuilt, also include various unbuilt
road rights-of-way (the"Rights-of-Way"), which have been dedicated to Frederick County
pursuant to applicable law; and
WHEREAS, operation of the Solar Facility would require the use of the parcels within
the Subdivisions, which parcels are owned by private party applicants, and of the Rights-of-Way,
which are owned by the County by virtue of their previous dedication, but only the private party
applicants are parties to the Application; and
WHEREAS, the Applicants for the Application also desire to include the Rights-of-Way
as part of the Application, subject to the vacation of the Subdivisions in the event of and
subsequent to the approval of the Application; and
160
WHEREAS, the Applicants for the Application need the consent of the Board of
Supervisors to include the Rights-of-Way in the Application, subject to the vacation of the
Subdivisions in the event of and subsequent to the approval of the Application;
NOW, THEREFORE, BE IT RESOLVED,that the Board of Supervisors consents to
the filing of the Application to include, in part, the Rights-of-Way, subject to and expressly
conditioned, however, upon the vacation of the Subdivisions, in the event the Board approves the
Application and adopts a condition as part of any such conditional use permit, to the effect that
the conditional use permit shall not be effective unless and until the vacation of the Subdivisions
is approved and recorded.
ADOPTED this 12th day of August, 2020.
Charles S. DeHaven, Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W. Wells
Blaine P. Dunn Gene E. Fisher
Judith McCann-Slaughter
Kris C. Tierney
Clerk, Board of Supervisors
County of Frederick, Virginia
161
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: ( * ) Items 1, 2 and 7 were approved under Committee consent agenda.
Attachments:
BOS08-12-20FinanceCommitteeReport15July2020.pdf
162
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,July 15,2020
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors Room at 107 North Kent Street on
Wednesday,July 15,2020 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter,Chairman; Charles DeHaven;
Robert Wells;Jeffrey Boppe; and non-voting liaisons William Orndoff,Treasurer and Seth
Thatcher, Commissioner of the Revenue.
Committee Member Absent: Angela Rudolph-Wiseman.
Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler,Assistant Finance Director;
Kris Tierney,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,
County Attorney;Joe Wilder, Public Works Director; Chester Lauck, Deputy Emergency
Management Coordinator; Lenny Millholland,Sheriff; and Richard Venskoske,Voter Registrar.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
( * ) Items 1,2 and 7 were approved under consent agenda.
1. ('* )The Sheriff requests a General Fund supplemental appropriation in the amount of$50.
This amount represents a donation to the Honor Guard. No local funds required. See attached
memo, p.4.
2. (*')The Sheriff requests a General Fund supplemental appropriation in the amount of
$2,512.31. This amount represents an auto claim reimbursement. No local funds required.
See attached memo, p. 5—6.
3. The Sheriff requests a General Fund supplemental appropriation in the amount of$16,050.
This amount represents traffic control reimbursements. No local funds required. See attached
memo, p. 7—8. The committee recommends approval.
4. The Sheriff requests a General Fund supplemental appropriation in the amount of$13,756.06
($2,014.16 pending receipt of funds). This amount represents reimbursements from the IRS for
overtime and travel. No local funds required. See attached information, p. 9. The committee
recommends approval.
163
5. The Director of Elections requests a General Fund supplemental appropriation in the amount of
$74,301. This amount represents CARES Act funding from the Department of Elections for
expenses related to COVID-19 for the November 2020 federal elections only. In addition,a
consensus to submit the certification to receive the funds is requested. The certification is due
July 31,2020. No local funds required. See attached information, p. 10—13. The committee
recommends approval.
6. The Director of Elections requests a General Fund supplemental appropriation in the amount of
$94,577. This amount represents funds necessary to meet the anticipated increase of voters
exercising No Excuse Early Voting for the November 2020 Election. Local funds are required.
See attached memo, p. 14—15. A portion of these expenses may be eligible for CARES Act
funds, but until more guidance is issued that amount is undetermined at this time. The
committee recommends approval.
7. (*)The Public Works Director requests a General Fund supplemental appropriation in the
amount of$1,650. This amount represents a grant awarded from The Department of Housing
and Community Development to support virtual training for required certifications. No local
funds required. See attached information, p. 16—19.
ITEMS NOT REQUIRING ACTION BY BOARD OF SUPERVISORS:
1. A public hearing advertisement and subsequent CARES Act Fund supplemental appropriation in
the amount of$7,792,215 is requested. This amount represents Coronavirus Relief Funds(CRF)
allocated from the State's receipt of Coronavirus Aid, Relief,and Economic Security(CARES)Act
of 2020 to aid localities with the direct impact of the COVID-19 pandemic. No local funds
required,and unspent funds must be returned. See attached information, p.20—29. The
committee recommends approval to advertise the public hearing.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for June 2020. See attached,
p. 30—32.
2. Fund balance information will be provided after the County closes FY20.
2 164
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter,Chairman
Charles DeHaven
Robert Wells
Jeffrey Boppe
By CYg; Z B. Shy
Cheryl B.Shiffler, Finance Director
3 165
Cy. COUNTY SHERIFFS pF
R
Sheriff Lenny Mlllholiand � Major Steve A.Hawkins
1080 COVERSTONE DRIVE
WINCHESTER,VIRGINIA 22602
540-662-6168
FAX 540-504-6400
TO : Cheryl Shiffler Director of Finance
FROM : Sheriff Lenny Millholland
SUBJECT :Appropriation of Funds—Donation Honor Guard
DATE : June 22, 2020
We are requesting the donation received for the Honor Guard that was posted to 3-010-018990-
0006(1 OCR)to be appropriated in budget line 4-010-031020-5410-000-000.
$50.00—Timothy Weir
This amount will go towards items for their uniform that is needed
Thank you,
L WM/adc
1 (2-o
W11111 .Code on ryv mo `TD Tms 6fc. Po5lcd 4D -olo--a18'�"4D
Ca c,� e d wt
166
RICK COUNTY SHERIFFS O
FFI
c 14ERIrp Ct
Y �prcx ro
Sheriff Lenny Millholland °lk Major Steve A. Hawkins
�'RG�rs�P
1080 COVERSTONE DRIVE
WINCHESTER, VIRGINIA 22602
540-662-6168
FAX 540-504-6400
TO Cheryl Shiffler Director of Finance
FROM -.Sheriff Lenny Millholland
DATE : June 23, 2020
SUBJECT : Insurance Reimbursement
The Frederick County Sheriff's Office has received a check from VACoRP for a auto claim dated
January 4, 2020.We are requesting$2,512.31 be appropriated into the following line item.This
amount will go towards maintenance on the vehicles
Please appropriate to line item 31020-3004-000-002
Thank you
LWM/adc
c.s. 6/24/20
5 167
= FF1_Q=,
COUNTY
r..;
Fes.JNAF4Cj"
VACORP
June 5, 2020
Frederick County
Attn:Jennifer Place
107 North Kent Street
Winchester,VA. 22601
Virginia Association of Counties Self Insurance Risk Pool
Member: Frederick County -
Claim Number: 0342020262427
Date of Loss: 1/4/2020
Dear Ms. Place:
Enclosed please find VACORP property damage check in the amount of$2,512.31 for
the repairs to the 2016 Ford Interceptor VIN 6972 that was damaged on 1/4/2020, This
payment was based on the appraisal submitted from SO Appraisal Services for
$3,012.31 less the$500..00 deductible.
If you should have any questions regarding this payment, please feel free to call me at 1-
888-822-6772 ext. 174.
Sincerely,
Tared Mullen
Claims Specialist
Enclosed—Check
1819 Electric ltd.,Suite C Roanoke,VA 240181888.822-67721 Fax 877-212.8599 www.vacorp.org
6 168
Sharon Kibler
From: Angela Carroll
Sent: Tuesday,June 23, 2020 10:15 AM
To: Sharon Kibler
Subject: Recover cost reimbursement
Good morning,
We have received $8,800.00 check from Richardson-Wayland for traffic control (recovered cost) GL#3-010-019010-
0018.Will go back into OT. I think we're only waiting on one more check from Navy.That will be from June recover cost.
Thank you Q
Avigie Carroll
AdmiKistrative AssistaKt
Frederick Couvtty Sheriff's Office
1080 Coverstov<e Dr. , WiKchester, VA 2-2-602-
Email:
.2.602Email: acarroll@fcva.us
Te I. 540-504-65.34
Fax. 540-504-6400
"Kindness is FREE SPRINKLE Mat stuff EVERYWHERE"
WO
1
7 169
Sharon Kibler
From: Angela Carroll
Sent: Wednesday,June 17, 2020 1:34 PM
To: Sharon Kibler
Subject: Navy Federal Reimbursement received
Hello again,
Just wanted to let you know I have received the check from Navy for May's reimbursement. We'll have one for June that
we'll get in July.The amount received is$7,250 and having it post to rev. line 3-010-019010-0018 (10GO)
Thank you and have a great day@
AKgie Carroll
Administrative Assistavlt
Frederick Couvtty Sheriff's Office
1080 Coverstovte Dr. , Mnchester, VA 22.602.
Email: acarroll@Fcva.us
Tel- 540-504-6534
Fax. 540-5704-6400
1
8 170
Month OT Travel Veh Maint Powered Equip Total Amount Date Paid
3004 5408 Claimed Rcvd
$4444E124-.-58 52,911.39 -
Aug $2,709.56 $712.80 $3,422.36 $3,422.36 10/15/2019
Sep $1,986.76 $2,874.80 $4,179.30 $2,794.80 $11,835.66 $11,835.66 2/11/2020
Oct $1,844.96 $713.00 $2,557.96 $2,557.96 6/8/2020
Nov $863.25 $863.25 $863.25 2/28/2020
Dec $1,210.75 $1,210.75 $1,210.75 2/26/2020
Jan $2,423.76 $1,322.80 $3,746.56 $3,746.56 3/26/2020
Feb $2,020.40 $2,010.89 $4,031.29 $4,031.29 5/27/2020
Mar $2,306.42 $885.96 $3,192.38 $3,192.38 5/27/2020
Apr $1,960.27 $1,960.27 $1,960.27 6/8/2020
May $2,014.16 $2,014.16 Pending
$20,781.66 $8,965.69 $5,203.88 $2,794.80 $37,746.03 Total Paid $35,731.87
Amount Claimed $37,746.03
Already Paid -$35,731.87
Pending $2,014.16
Pending OT Only
May $2,014.16
Total $2,014.16
JUL WAS FY19
FY 20 AUG,SPET, NOV, DEC,JAN-$21,078.58—S/A 5/20/20 FIN COMM, 5/27/20 BOS
FY 20 OCT, FEB, MAR,APR-$11,741.90—not reported at the time of the 5/20/20 Finance Committee meeting.
MAY NOT RECD(as��)��dl�-},
�D
3-010-033010-0025 O�
g
VIRGINIA
DEPARTMENT of ELECTIONS
News Release
For Immediate Release
June 9,2020
For more information:
Andrea M. Gaines 804-864-8928
Andrea.Gaiunes a elections.Virginia.Gov
Virginia Department of Elections Announces Cares Act Funding
RICHMOND—The Virginia Department of Elections today announced the distribution of
$9 million in Coronavirus Aid, Relief and Economic Security(CARES)Act funding,granted
specifically to prevent, prepare for,and respond to coronavirus, domestically or internationally, for
the 2020 federal election cycle.
"COVID-19 has brought unprecedented challenges to our electoral system. It is vital to keep
our election officials and voters safe. It is also imperative that local election offices are equipped to
handle the anticipated increase in the volume of absentee ballots. We are happy to distribute these
funds to ensure that local election offices are prepared for the November election during the
COVID-19 pandemic,"said Christopher Piper, Commissioner of the Virginia Department of
Elections.
The Department of Elections is notifying local voter registration offices that CARES Act
funding maybe used for a number of expenses related to COVID-19 for the November 2020 federal
elections only. These funds may be used toward any expenditures related to the protection of the
health and safety of poll workers, staff, and voters during the federal election as well as those
resulting from anticipated increased demand for absentee ballots by mail costs(e.g. printing ballots,
printing envelopes,postage, etc.),equipment and temporary staff. Local voter registration offices
may also utilize the funding for voter outreach to include mailings,public service announcements,
etc. Funds cannot be utilized for items that would be needed regardless of the COVID-19 pandemic.
While funds disbursed to localities may also be used for obtaining personal protective
equipment(PPE),the Virginia Department of Elections has provided $1 million in PPE and
sanitization supplies utilizing state resources for May local elections and CARES Act funding for
June primary elections and is preparing to provide PPE for the November election as well. These
10 172
supplies consisted of masks, face shields, gloves,hand sanitizer, disinfectant for voting machines
and other surfaces,precinct protection kits,one-time use folders and one-time use pens for voters to
utilize at polling locations.
The Virginia Department of Elections encourages voters to protect their health during
the COVID-19 outbreak by voting absentee for all upcoming elections. Voters can go to
elections.virs,inia.cov/absentee to submit an application for an absentee ballot.Voters who choose
the absentee option should do so as soon as possible so they can get their ballots in time to return
them by mail by Election Day
11 173
Sharon Kibler
From: Rich Venskoske
Sent: Tuesday,June 16, 2020 4:38 PM
To: Sharon Kibler
Subject: FW: '[External]'2020 CARES ACT Certification and Award
Attachments: Grant Award Cert-frederick.xlsx
Good afternoon,
Is this something you would assist with?
Thanks,
Rich
From: Mitchell, Kierra<kierra.mitchell@elections.virginia.gov>
Sent:Tuesday,June 16, 2020 4:01 PM
To: Rich Venskoske<rich.venskoske@fcva.us>
Subject: '[External]'2020 CARES ACT Certification and Award
Attached is the Certification and award amount for the 2020 CARES ACT.The certification is being sent to the
GR as the primary contact. The form shows the amount that you will be receiving in July/August that can be
used to help offset the cost associated with the 2020 Presidential Election. The money must be used for costs
related to the CORONAVIRUS for items such as mailings, equipment to handle increase in voting preferences,
personnel etc.The additional expense must be related to the CORONAVIRUS. Please return the
certification by July 31 Nrith both of the requested signatories. If there are any questions please let me know.
Kierra Mitchell
Administrative Assistant
Department of Elections
kierra.mitchell@elections.vireinia.eov
(804)593-2277
Department of Elections Email Disclaimer:
This message,including any attachments,may summarize laws,regulations and policies of the Virginia Department of Elections or the Commonwealth of Virginia.
Furthermore,this message and any responses sent to this email address may be subject to public disclosure under FOIA.For more information,please call the
Virginia Department of Elections at 1-800-552-9745 or visit htt�,s:l/www.elections.virginia.ciov/e-mail-disclaimer/index.html.
1
12 174
2020 CARES ACT - (COVID-19)
Enter Contact Information Email completed certification as an attachment to:
County or City Name'Frederick County fiscal@eIections.virl Jnia._ov
Locality Code 069 For questions, contact
ID (internal use only) 0000046246 Kevin Hill at:804-864-8950
Mailing Address:
Street 1
Street 2 See Instructions Tab . Fill in the shaded areas.
City When finished, SAVE this_workbook.
Zip Code
Email thecompleted certification to
fiscal@elections.virginia.gov Enter the subject like chis-
Name of Locality-CARES ACT Certification.
Please Provide applicable)
Total Award amount of CARES ACT(COVID-19)Funding $ 74,301
AdministratorChief Administrative Officer (City Manager,County . .
1 certify that the amount awarded is to be used for Elections allowable expenses.Any funding
from CARES ACT that is not an eligible expense must be paid back to ELECT with interest.We
also agree to maintain all records for a period of 4 years or audited.All funds must be
encumbered by November 30,2020 and paid out by December 31,2020.
Name Email
Work Title Phone
General Register (Primary Contact)
1 certify that the amount awarded is to be used for Elections allowable expenses for the 2020
Presidenia) Elections.We also agree to maintain all records for a period of 4 years or audited.
All funds must be encumbered by November 30,2020 and paid out by December 31,2020.
Name Email
Work Title Phone
13 175
OFFICE OF VOTER REGISTRATION
Richard M.Venskoske Director of Elections
107 N.Kent Street,Suite 102,Winchester,VA 22601-5039
E-mail:rich.venskoske@fcva.us Telephone:540-665-5660
To: Frederick County Finance Committee
From: Rich Venskoske 0
Subject: Supplemental Budget Request for the November 3,2020 General and Special Election
Date: Wednesday,July 8,2020
The Director of Elections requests to be placed on the Frederick County Finance Committee
Agenda for their next meeting. The purpose of this request is to seek approval of the Supplemental
Budget Request for the November 3,2020 General and Special Election.
The amount of the Supplemental Budget Request is $94,577. This amount should cover all
expenses related to the Election and for the No Excuse Early Voting.
This Supplemental Budget Request is to be done from the 2020—2021 Budget year.
14 176
Line item Budgeted Additiional Needs COVID
013010-1003-000-000 Part Time/Extra Help 18,000 23,800 2wks 4800
013010-1005-000-000 Overtime 7,500 2,500
013010-1006-000-002 Poll Workers 61,750 25,000
013010-2001-000-000 FICA 1,364
013010-2011-000-000 Worker's Comp 13
013010-3007-000-000 Advertising for Satellite location 0 500
013010-3010-000-000 Delivery/Pickup of Equipment 50,260 500
013010-5204-000-000 Postage-Extra Mailed Ballots 4,438 6,500 50% 3250
013010-5401-000-000 Office Supplies 6,584 14,200 10% 1420
013010-5506-000-000 Mileage btwn Office&Satellite 0 420
013020-9001-000-000 High Speed Copier- Print PollBooks 2400 690
013020-1005-000-000 Overtime 4,500 4,500
013020-9001-000-000 High Speed Copier- Print PollBooks 2400 690
Maintenance 2500
Initial Cleaning 1500
Cleaning Services(6 weeks) 1500
IT-Networking 8000
Cleaning and Toilet Supplies 400
94,577
15
CO
a4 �� COUNTY of FREDERICK
® Inspections Department
`RGIN
73
Mark A. Fleet, Building Official
540-665-5650
Fax 540-678-0682
MEMORANDUM
To: Cheryl Shiffler, Finance Director
Thru: Joe Wilder, Director of Public Works'.
From: Amy Feltner, Plans Examiner
Subject: Request for supplemental appropriations/Carry Forward FY 20/21
Date: July 6, 2020
The Building Inspections Department has been awarded a grant in the amount of$1,650 by the
Virginia Department of Housing and Community Development (DHCD). Due to the governor's
orders regarding social distancing and gathering limits, the Building Code Academy is now
providing certification and continuing education classes online. Recognizing that, for localities to
participate in training through virtual means, many localities may need the equipment necessary
to attend online training.
DHCD is making funding available through the Virginia Code Academy for jurisdictional building
departments, who participate in the collection and conveyance of the levy surcharge to DHCD, to
the purchase of necessary equipment.
The funds were received and deposited June 29, 2020. Therefore, we are asking for the funds to
be appropriated in FY 19/20 then carried forward to FY 20/21 budget cycle in line item
3401-5401-000.
3-010-024040-0010 c.s. 6/29/20
107 North Kent Street • Winchester,Virginia 22601
16 178
o�
ti
: ;
C
Ralph S Northam
GovernorC.
�Q,
R.Brian Bell � MM NWEALTH ®J{ VIRG I` 'N I ~ Erik Directorston
Secretary If DEPARTMENT OF
Commerce and Tracie
HD;JS'NG AND GOMMUNITy DEVELOPMENT
June 15, 2020
TO: Amy Light Feltner
Frederick County
FROM: Sandi Morris
Director, Vir "u�ilcdring�ACademy
RE: Virtual Training Support Grant Award
Congratulations! The Department of Housing and Community Development has reviewed and
approved your application to the 2020 Virtual Training Support Grant in the requested amount
of$1650. The check will be mailed separately and should be received within 30 days to the
address provided on the W-9 form submitted with your grant application. As indicated by your
signature on the application you have agreed to the following terms:
1. Use the grant funds only as specified in the approved grant proposal unless otherwise
approved by DHCD,
2. All grant-approved expenditures must occur by September 1, 2020 unless otherwise
approved by DHCD.
3. Provide expense record and receipts to DHCD to verify grant expenditures and activities
no later than September 30, 2020,
4. Account for, report, and repay, if necessary, any portion of the funds not used for the
specified purposes unless otherwise approved by DHCD,
5. Refrain from use of the funds for any purpose prohibited by law,
6. Cooperate with any efforts of DHCD to publicize the grant award.
Again, awarded funds must be spent by September 1, 2020. The completed Expense Report
and receipts/proof of purchase are due to our office by September 30, 2020. If you have any
questions please contact Kelly Duggins at kelly.duggins@dhcd.virginia.gov.
Thank you for taking advantage of this training support grant opportunity and we look forward
to seeing you at future trainings.
♦.+ Virginia Department of Housing and Community Development I Partners for Better Communities
f
wiea�Wp� � Ma n Street Centre 1600 East Main Street,Suite 300 Richmond,VA 23219
j 11®rco www dhcd.virginia.gov I Phone(804)371 7000 I Fax 18041371-7090 1 Virginia Relay 7.1.1
17
Grant Application Request Form
The Grant Application&Acceptance Policy,adopted by the Board of Supervisors on March 23,2016,outlines the policies for submitting grant applications on behalf
of Frederick County and for the acceptance and appropriation of all grant awards. This policy applies to any Frederick County program,department or constitutional
office preparing and submitting grant applications to agencies outside the County government for funds,materials or equipment to be received and administered by
the County or by an agency for which the County acts as fiscal agent.
Please refer to the policy flow chart on the back of this form to assist in determining the appropriate course of action. The policy in its entirety can be found on the
Finance intranet page.
Complete the information below and attach as the cover to all grant applications sent to the County Administrator for approval.
Requesting Department Building Inspections
Name of Grant Virginia Code Academy Virtual Training
Grantor Department of Housing and Community Development _
Grant deadline for submission 05/29/2020
Total Amount of Anticipated Award $ 1,650.00
purchase computer equipment for a virtual classroom for building
Purpose of grant(summary) inspectors
Grant approved through budget
No
process?(Yes/No)
Local Match Requirement(Yes/No) i No Amount:
If yes,Source(s)&amount(s)of local
match (fin comm/BOS approval required if match
re:uires a budget amendment)
Other associated costs none
Continuing obligation and cost none
(fin comm/BOS approval required)
Addition of Staff and cost(Yes/No) NO How many?® Total cost,
(fin comm/BOS approval required)
including fringes:
Revenue and Expenditure codes& Office Supplies 3401-5401-00
amounts
Department Contact(name,email,phone) Amy Feltner
Department Head approval to apply Date
for grant
BOS approval date (if applicable)
Finance review of grant policy Date r
compliance ` J
County Administrator approval to Date
apply for grant .Z01V
Notes:
18 1/15/2019 180
Local Building Department
�� , «��N�a Virtual Training Support
e Idffgn May zozo
APPLICATION
1) Locality Name: Frederick County Virginia
2) Contact Name: Amy Light Feltner
Address: 107N Kent Street,Winchester,Virginia 22601
Email: alight@fcva.us Phone: 540 722-8233
3) Amount of Funding request: 1650.00(One Thousand Six Hundred Fifty Dollars)
4) Describe how your locality intends to use the funding to support required certification or
continuing education training virtual training classes. What types of equipment or hardware to
you anticipate needing to support staff attending virtual or online training? (attach additional
sheets if necessary)
Frederick County Inspections department is in need of a modern computer with a larger screen, speakers,
headset/microphone, and a webcam in order to modify an existing computer area for use in virtual training. We
currently have five employees that will need to obtain certifications within the near future. Our existing office
equipment and inspector laptops are outdated and not capable of accommodating virtual training classes.
Additionally,three headsets will be available to the inspectors/staff to use with the inspectors laptops once the
existing laptops are upgraded and cycled out in the future.
Computer/Dock Station ($1170)
Screen ($300)
Headsets ($30.00 per)
Webcam ($60.00)
By signature below indicate the locality's agreement to and understanding that failure to comply with the
funding requirements, restrictions, or deadlines will result in the return of the funds to DHCD.
Signature: Date: 5120, 1Zj zm
Building Official
Signature: Date: � / YO,Z i9
Town/City/County Administrator.—
_'
Return your application and the completed state W-9 to DHCD at vbca(a)_dhcd.virginia.gov no later than close
of business on June 5, 2020.
For more information or questions, contact Kelly Duggins at(804) 371-7180 or email
kelly.duggins dhcd.virginia.gov
Local Building Department training support funding Page 21% 181
COUNTY of FREDERICK
u- Finance Department
PG1 Cheryl B. Shiffler
»g
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
MEMORANDUM
TO: Finance Committee and Board of Supervisors
FROM: Sharon Kibler,Finance
DATE: 7/8/2020
SUBJECT: CARES CRF supplemental appropriation request
The Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020 aids local governments for the
direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund(CRF).
Allocations were sent to localities from the State based on population,and Frederick County received
$7,792,215 on June 2,2020.
The population data used by the State to determine CRF allocations to localities included the residents that
live in the towns located within the County. Consequently,the County"must ensure that an equitable share
of the CRF funds it receives is shared with and granted to each town within its jurisdiction."` Using the
same population methodology that was applied to the County for receipt of CRF,Middletown is eligible to
receive$120,574.17 and Stephens City$178,069.38.
The funds granted to the towns must be spent in accordance with the official federal guidance issued
regarding what constitutes a necessary expenditure. A draft Certification for Receipt of CRF Payments is
attached and has been reviewed by the County Attorney. The certification states that eligible expenses will
be reimbursed upon submission of proper expense documentation to the County.
The CARES Act provides that payments from the CRF only may be used to cover costs that:
1.are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019(COVID-19);
2.were not accounted for in the budget most recently approved as of March 27,2020(the date of
enactment of the CARES Act)for the State or local governments;
3.were incurred during the period that begins on March 1,2020 and ends on December 30,2020.
(A cost is incurred when the responsible unit of government has expended funds to cover the
cost.);and
4.are used for the direct costs associated with the response to the COVID-19 pandemic and cannot
be used to make up for revenue shortfalls.
There are two rules that are hard and fast regarding the use of CARES Act money.The first rule is that"a
cost is incurred when the responsible unit of government has expended funds to cover the cost."The
second rule is that CARES Act funds cannot be used to make up for local revenue shortfalls.To do so
could result in the loss of state dollars for your locality.
Staff began having discussions and analyzing potential uses of the CRF funds as soon as notifications of the
funds was made available. Official guidance on the eligible uses of the funds has been sporadic and often
107 North Kent Street • Winchester, Virginia 22601 $2
CARES CRF supplemental appropriation request page 2
very vague. This has created difficulty in preparing a detailed budget for the use of the funds. We know
that the FCPS will need funds to reopen under new guidelines(preliminary estimates are approximately$5
million above currently budgeted).
CRF funds that are not expended by December 30,2020 must be returned. Due to the very short window
to spend the funds,combined with the abbreviated BOS summer meeting schedule,and many unknown,
but time sensitive COVID related expenses such as the school reopening,a supplemental appropriation in
the amount of$7,792,215 is requested. This item requires a public hearing. A proposed resolution is
attached.
Please find attached a working process strategy. This document is a flexible document and has been used
only as a guide for staff.
Thank you.
Attachments:
Draft Process strategy
Draft Town certification
Draft Resolution for supplemental appropriation
'Commonwealth of Virginia Secretary of Finance memo dated May 12,2020
21 183
AGK, oGM.e
Frederick County CARES Act/FEMA PA Administration a
Proposal:
For the administration and management of the Frederick County CARES Act allocation and
FEMA PA reimbursement.
• A collaborative effort involving the Finance Department(FD), Emergency Management
(EM), and County Administration.
• The CARES Act has a very short performance period-- ends December 30, 2020.
• Proper administration and management of the CARES Act funds will pose an additional
burden and attention that one department or division may not be able to handle on their
own.
o Emergency Management has significant experience in administering and
managing grants and FEMA PA applications.
• Finance Department will coordinate CARES and FEMA PA in collaboration with
Emergency Management.
o Expense tracking, documentation and audit requirements of both programs are
very similar.
• Finance Department will coordinate and communicate with Frederick County Public
Schools, Frederick County Economic Development Authority, Frederick County
Department of Social Services, and Frederick County IT Department to develop
programs and estimated costs of CARES and/or FEMA PA eligible items.
• Finance Department and Emergency Management will consult with the County Attorney
on eligibility of certain expenses.
• All major expenses/programs will be approved by the County Administrator.
• Recommendation:
o FD administers and manages the CARES Act fund account in collaboration with
EM and the FEMA PA.
o FD and EM creates guidance and instructions for departments.
o FD and EM make determination as to best funding source to use, i.e. CARES or
FEMA PA.
o FD receives and manages requests for use of the funds.
o FD sets up the fund account and associated expenditure account codes.
o FD generates the appropriate paperwork and required resolutions and
supplemental appropriations for the Board of Supervisors via the Finance
Committee when appropriate.
o FD and EM make a determination of eligibility prior to encumbrance when
appropriate.
o FD manages the fund budget in collaboration with the County Administrator.
Encumbers approved and eligible expenses.
o FD and EM establish minimum documentation requirements for each expense
category.
o FD receives all required documentation from Departments via a dedicated email
address.
1 I Page
22 184
AGK,
Frederick County CARES Act/FEMA PA Administration a �oGM.e�
o FD processes invoices for payment through the normal pcard/accounts payable
process.
o FD maintains accounting of all invoices paid and gathers verification of payment
documentation from pcard reports and/or AS400.
o FD generates a monthly accounting report.
o EM and FD respond to any requests for information by Administration or the
Board of Supervisors.
o FD serves as the main point-of-contact for all requests for information and audit
activities.
o Upon completion of the performance period, FD and EM generate a final report
for the Board of Supervisors.
Guidance:
CARES Act—100%Federal Cost Share—direct aid—unspent funds must he returned
While there are several factors that determine the eligibility of an expense, the first question that
will begin the determination:
1. Would you have this expenditure in the current budget in the absence of the COVID-19
public health emergency?
a. Yes, likely not eligible.
b. No,may be eligible.
The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to
cover expenses that
I. are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
a. The requirement that expenditures be incurred"due to"the public health
emergency means that expenditures must be used for actions taken to respond to
the public health emergency. These may include expenditures incurred to respond
directly to the emergency, such as by addressing medical or public health needs,
as well as expenditures incurred to respond to second-order effects of the
emergency, such as by providing economic support to those suffering from
employment or business interruptions due to COVID-I 9-related business
closures.
b. Funds may not be used to fill shortfalls in government revenue to cover
expenditures that would not otherwise qualify under the statute. Although a broad
range of uses is allowed, revenue replacement is not a permissible use of Fund
payments.
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
a. A cost meets this requirement if either(a)the cost cannot lawfully be funded
using a line item, allotment, or allocation within that budget or(b)the cost is for a
2 1 P a g e
23 185
AGK,
Frederick County CARES Act/FEMA PA Administration a �oGM.e�
substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
b. Note that a public function does not become a"substantially different use" merely
because it is provided from a different location or through a different manner. For
example, purchasing paper for a teleworker who would normally use paper when
working at the office.
3. were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
a. A cost is "incurred"when the responsible unit of government has expended funds
to cover the cost, i.e. must be actually paid by December 30, 2020.
FEMA Public Assistance—15%Federal Cost Share—reimbursement basis
Eligible emergency protective measures taken to respond to the COVID-19 emergency at the
direction or guidance of public health officials may be reimbursed under Category B of FEMA's
Public Assistance program. For the current COVID-19 disaster declaration, the only potentially
reimbursable costs are Category B- Emergency Protective Measures that do not qualify under
another state or federal grant program.
1. Eligible Assistance
a. Management, control and reduction of immediate threats to public health and
safety;
b. Emergency medical care;
c. Medical sheltering;
d. Household pet sheltering and containment actions;
e. Purchase and distribution of food, water, ice, medicine, and other consumable
supplies, to include PPE and hazardous material suits;
f. Movement of supplies and persons;
g. Security and law enforcement;
h. Communications of general health and safety information to the public;
i. Search and rescue to locate and recover members of the population requiring
assistance; and
j. Reimbursement for force account overtime costs.
2. Timeframe
a. Work must be performed between January 20, 2020 and ongoing (end date TBD).
3 1 P a g e
24 186
AGK,�oGM.e
Frederick County CARES Act/FEMA PA Administration a
Budget Categories:
Force Account Labor—Straight and Overtime hours (including benefits) for any county
employee engaged in COVID related tasks or work activities. These activities or tasks must be
properly documented and significantly different than their normal duties.
(As outlined in their current job description)
Citizen Support(non-profit) Sub-Grants —under review
Economic Development Sub-Grants —under review
Materials and Supplies—Material and general operating supplies. The purpose of the
expenditure must be specific to the COVID incident.
Personnel Protective Equipment(PPE)—Supplies of PPE used to protect county and school
division employees from the transmission of the COVID virus. Only these categories of PPE are
eligible:
• Surgical masks
• N95 masks
• Face shields
• Eye protection
• Disposable latex/vinyl gloves
• Disposable gowns
• Disposable shoe coverings
• Hand sanitizing/disinfectant lotions
• Sanitizing/disinfectant wipes, chemicals, or sprays
Facility Improvements—Improvements or enhancements made to an office area, building, or
infrastructure equipment that provides an additional level of protection from the spread of the
COVID virus.
Contracts—Professional services by outside contractors. Scope of work must be COVID
related.
Fund Administration—Hours (non-Force Account Labor hours), supplies/materials, and
equipment necessary to administrator and manage the application of the CARES Act.
Other—Any expense, that can be determined a COVID related eligible expense, and does not fit
into one of the above categories, may be considered an "Other" expense.
4 1 P a g e
25 187
Highlighted dates are subject to change awaiting further direction due to recently updatde guidance from
the US Treasury.
CERTIFICATION FOR RECEIPT OF
CORONAVIRUS RELIEF FUND PAYMENTS
By
The Town of
We the undersigned represent the Town of (the Town), and we acknowledge that:
1. we have the authority to request direct payment on behalf of the Town from the County of Frederick(the
County) of revenues from the Coronavirus Relief Fund (CRF) pursuant to section 601 of the Social
Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub.
L.No. 116-136, div. A, Title V (Mar. 27, 2020).
2. we understand that the County will rely on this certification as a material representation in making a direct
payment to the Town.
3. the Town's proposed uses of the funds received as direct payment from the County pursuant to section
601 of the Social Security Act will be used only to cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
b. were not accounted for in the budget most recently approved as of March 27, 2020, for the Town;
and
c. were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020.
4. any funds that are not expended or that will not be expended on necessary expenditures on or before
December 30, 2020, by the Town or its grantee(s), must be returned to County no later than January 8,
2021, so that the County may return the unexpended funds to the Commonwealth of Virginia by January
29, 2021, and we understand that the Commonwealth of Virginia is entitled to invoke state aid intercept
to recover any such unexpended funds that have not been returned to the Commonwealth within 30 days
of December 30, 2020.
5. we understand that the Town will not receive continued funding beyond December 30, 2020, from any
source to continue paying expenses or providing services that were initiated or previously supported from
CRF funds prior to December 30, 2020.
6. funds received as a direct payment from the County pursuant to this certification must adhere to official
federal guidance issued or to be issued regarding what constitutes a necessary expenditure.'
7. any CRF funds expended by the Town or its grantee(s) in any manner that does not adhere to official
federal guidance shall be returned to the County within 15 days so that the County may return these funds
within 30 days of finding that a expenditure is disallowed, and that the Commonwealth of Virginia is
entitled to invoke state aid intercept to recover any and all such funds that are not repaid within 30 days
of a finding that the expenditure is disallowed.
i Official Guidance for the use of funds may be found at:htlps://home.treasurygov/system/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments.pdf.
Frequently asked questions may be found at:https://home.treasurygov/ ystem/files/136/Coronavirus-Relief-Fund-Frequently-Asked-
Questions.pdf.
26 188
8. as a condition of receiving the CRF funds pursuant to this certification, the Town shall submit
documentation to request reimbursement for use of the funds, including but not limited to payroll time
records, invoices, and/or sales receipts accompanied by clear justification relating the purchase to the
COVID-19 public health emergency and proof of payment. Such documentation shall be provided to the
County by close of business on January 8, 2021.
9. the Town must maintain proper accounting records to segregate these expenditures from those supported
by other funding sources and that all such records will be subject to audit.
10. any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than
expected revenue collections from taxes, fees, or any other revenue source.
11. any CRF funds received pursuant to this certification will not be used for expenditures for which the Town
has received funds from any other emergency COVID-19 supplemental funding (whether state, federal,
or private in nature) for that same expense nor may CRF funds be used for purposes of matching other
federal funds unless specifically authorized by federal statute,regulation, or guideline.
12. we understand that the Town will receive an equitable share of CRF funds received by the County from
the Commonwealth of Virginia. Such grant shall be used by the Town solely for necessary expenditures
incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19),
as prescribed in this certification. We acknowledge that the County is responsible for ensuring the Town's
compliance with the documentation requirements of this certification, and for ensuring that the Town's
use of the CRF funds meets the requirements set forth in this certification. Accordingly, we certify that
the Town will comply, in a timely fashion, with all requests made by the County for the purpose of
ensuring compliance with the requirements of this certification and Section 601 of the Social Security Act.
We certify that we have read the above certification and our statements contained herein are true and correct to
the best of our knowledge.
By: By: By:
Signature: Signature: Signature:
Title: Title: Title:
Town Manager Finance Director/Treasurer Mayor
Date: Date: Date:
27 189
PUBLIC HEARING ANNOUNCEMENT
Amendment to the 2020-2021 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Board of Supervisors will
Hold a Public Hearing to Amend the Fiscal Year 2020-2021 Budget to Reflect a CARES Act Fund
Supplemental Appropriation in the Amount of$7,792,215. This amount represents Coronavirus Aid,
Relief and Economic (CARES) Act Coronavirus Relief Funds (CRF) allocated by the Commonwealth of
Virginia to assist with the direct impact of the COVID-19 pandemic.
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS,the U.S. Congress passed and the President recently signed the Coronavirus Air, Relief, and
Economic Security (CARES)Act of 2020; and
WHEREAS, localities were allocated funding from the CARES Act through multiple sources, but primarily
from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of Virginia allocated to
localities based on population; and
WHEREAS, CRF funds may be used for qualifying expenses to cover costs that 1)are necessary
expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019
(COVID-19); 2)were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act)for the State or local government; and 3)were incurred during the
period that begins March 1, 2020, and ends on December 30, 2020.
WHEREAS,the County is required to provide an equitable share of the CRF funds are granted to each
incorporated town within its jurisdiction (Middletown and Stephens City); and
WHEREAS, agreements will be made with the two aforementioned Towns per requirements of the
Commonwealth of Virginia; and
WHEREAS, Pursuant to Title 15.2, Chapter 25, Section 15.2-2507 of the Code of Virginia, 1950 as
amended,the appropriate advertisements and public hearings have been conducted;
NOW,THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2020-2021 Budget be
Amended to Reflect:
CARES Act Fund Supplemental Appropriation in the Amount of$7,792,215. This amount represents
Coronavirus Aid, Relief and Economic (CARES) Act Coronavirus Relief Funds (CRF) allocated by the
Commonwealth of Virginia to assist with the direct impact of the COVID-19 pandemic.
BE IT FURTHER RESOLVED, estimates of revenues and appropriations are approved at the fund level,
and appropriations designated for this special revenue fund will not lapse at the end of the fiscal year,
but shall remain appropriated until the completion of the project or until the Board of Supervisors, by
appropriate resolution, changes or eliminates the appropriation.
28 190
BE IT FURTHER RESOLVED,CARES Act Fund appropriation shall include funds transferred to other funds
for classification purposes.
Upon a motion made by and a seconded by
the above budget amendment and supplemental appropriation was by the following
recorded vote:
29 191
Page 1 of 3
BUDGET TRANSFERS JUNE 2020
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
6/1/2020 VICTIM WITNESS PROGRAM Board Action 5/27/20 COPIER 2202 8007 000 000 7,894.00
VICTIM WITNESS PROGRAM 2202 2005 000 000 (7,894.00)
6/9/2020 SHERIFF COVER DEFICITS 3102 1001 000 003 (37,000.00)
SHERIFF 3102 1001 000 015 (3,000.00)
SHERIFF 3102 1001 000 031 (11,000.00)
SHERIFF 3102 1001 000 032 (9,000.00)
SHERIFF 3102 1001 0001 038 (1,500.00)
SHERIFF 3102 1001 000 050 (15,000.00)
SHERIFF 3102 1001 000 064 (14,000.00)
SHERIFF 3102 1001 000 066 (4,000.00)
SHERIFF 3102 1001 000 073 (6,000.00)
SHERIFF 3102 1002 000 001 (1,000.00)
SHERIFF 3102 1002 000 003 (1,500.00)
SHERIFF 3102 1002 0001 012 (14,000.00)
SHERIFF 3102 1002 000 013 (5,000.00)
SHERIFF 31021002 000 022 (20,000.00)
SHERIFF 3102 1002 000 034 (2,000.00)
SHERIFF 3102 1002 000 047 (200.00)
SHERIFF 3102 1002 000 051 200.00
SHERIFF 3102 1002 000 055 (23,000.00)
SHERIFF 3102 1002 0001 077 (10,000.00)
SHERIFF 3102 1002 000 080 650.00
SHERIFF 3102 1002 000 082 (650.00)
SHERIFF 31021002 000 089 (1,000.00)
SHERIFF 3102 1002 000 090 (1,500.00)
SHERIFF 3102 1002 000 091 (1,500.00)
SHERIFF 3102 1002 000 092 (1,500.00)
SHERIFF 3102 1002 0001 093 (8,500.00)
SHERIFF 3102 1002 000 094 (12,000.00)
SHERIFF 3102 1002 000 095 (1,500.00)
SHERIFF 3102 1002 000 096 (1,500.00)
SHERIFF 31021002 000 097 (7,500.00)
SHERIFF 3102 1003 000 000 33,000.00
SHERIFF 31021005 000 000 262,500.00
SHERIFF 3102 1007 0001 000 (82,000.00)
SHERIFF 3102 1005 000 000 25,700.00
SHERIFF 3102 3001 000 000 1,100.00
SHERIFF 3102 3002 000 000 7,000.00
SHERIFF 3102 3004 000 001 (6,100.00)
SHERIFF 3102 3004 000 002 24,000.00
SHERIFF 3102 3005 000 000 77,300.00
SHERIFF 3102 4003 0001 002 (31,000.00)
SHERIFF 3102 5302 000 3,500.00
SHERIFF 3102 5305 000 000 3,000.00
SHERIFF 3102 5401 000 000 (30,000.00)
SHERIFF 3102 5402 000 001 (4,000.00)
SHERIFF 3102 5408 000 000 (15,000.00)
SHERIFF 3102 5409 000 000 (30,000.00)
SHERIFF 3102 5409 0001 006 (500.00)
SHERIFF 3102 5411 000 000 500.00
SHERIFF 3102 5413 000 000 2,500.00
SHERIFF 3102 5506 000 000 (10,000.00)
SHERIFF 3102 8005 000 000 (18,000.00)
6/10/2020 JUVENILE COURT PROBATION BOARD ACTION 6/10/20 TAC VAN 3303 8005 000 000 37,000.00
JUVENILE COURT PROBATION 3303 1001 000 001 (5,700.00)
JUVENILE COURT PROBATION 3303 1001 0001 002 (3,600.00)
JUVENILE COURT PROBATION 3303 2005 000 000 (10,000.00)
JUVENILE COURT PROBATION 3303 3002 000 004 (17,700.00)
6/11/2020 REFUSE COLLECTION PURCHASE COLLECTION BIN FOR NEW ALBIN SITE 4203 8900 000 000 (2,100.00)
REFUSE COLLECTION 4203 5413 000 000 2,100.00
6/11/2020 COUNTY OFFICE BUILDINGS/COURTHOUSE REBUILD FAN MOTOR IN WEST COOLING TOWER CAB 4304 3010 000 000 (1,367.65)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 001 1,367.65
6/11/2020 REFUSE COLLECTION SIGNS FOR ALBIN SITE 4203189001 000 000 (2,600.00)
REFUSE COLLECTION 4203 3004 000 003 2,600.00
6/11/2020 CLEARBROOK PARK TO COVER ADDITIONAL SUPPLIES NEEDED 7109 5403 000 000 (4,500.00)
CLEARBROOK PARK 7109 5408 000 000 4,500.00
6/11/2020 CLEARBROOK PARK TO COVER COVID-19 SUPPLIES 7109 5403 000 000 (1,560.00)
CLEARBROOK PARK 7109 5413 000 000 1,560.00
6/12/2020 COMMISSIONER OF THE REVENUE ADDITIONAL OFFICE SUPPLIES 1209 5204 000 000 (2,000.00)
COMMISSIONER OF THE REVENUE 1 1209 5401 0001 0001 2,000.00
6/12/2020 1 INFORMATION TECHNOLOGY TO COVER DISYS INVOICE 1 1220 30021 0001 000 (5,000.00)
30 192
Page 2 of 3
BUDGET TRANSFERS JUNE 2020
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
INFORMATION TECHNOLOGY 1220 5413 000 003 5,000.00
INFORMATION TECHNOLOGY 1220 5401 000 002 (1,778.13)
INFORMATION TECHNOLOGY 1220 5413 000 003 1,778.13
6/15/2020 COMMONWEALTH'S ATTORNEY TO FUND TRAVEL 2201 5506 000 006 (800.00)
COMMONWEALTH'S ATTORNEY 2201 5506 000 000 800.00
6/16/2020 BOARD OF SUPERVISORS TO COVER DEFICIT IN DUES 1101 5506 000 000 (24.00)
BOARD OF SUPERVISORS 1101158011 000 0001 24.00
6/16/2020 BOARD OF SUPERVISORS TO COVER DEFICIT IN PROFESSIONAL SERVICES 1101 3004 000 001 (500.00)
BOARD OF SUPERVISORS 1101 3006 000 000 (950.00)
COUNTY ADMINISTRATOR 1201 3002 000 000 (750.00)
COUNTY ADMINISTRATOR 1201 5801 000 000 (1,000.00)
COUNTY ADMINISTRATOR 1201 5401 000 000 (444.00)
OTHER 1224 3002 000 000 750.00
OTHER 1224130021 000 0001 500.00
OTHER 1224 3002 000 000 950.00
OTHER 1224 3002 000 000 1,000.00
OTHER 1224 3002 000 000 444.00
6/16/2020 PARKS AND RECREATION ADMINISTRATION TO COVER MAY PURCHASES 7101 5413 000 000 (100.00)
PARKS AND RECREATION ADMINISTRATION 7101 5415 000 000 100.00
PARKS AND RECREATION ADMINISTRATION 7101 5413 000 000 (600.00)
PARKS AND RECREATION ADMINISTRATION 7101190011 000 0001 600.00
CLEARBROOK PARK 7109 5403 000 000 (960.00)
CLEARBROOK PARK 7109 5103 000 000 960.00
CLEARBROOK PARK 7109 5403 000 000 (400.00)
CLEARBROOK PARK 7109 5405 000 000 400.00
SHERANDO PARK 7110 5403 000 000 (10.00)
SHERANDO PARK 7110 3004 0001 001 10.00
SHERANDO PARK 7110 5403 000 000 (1,078.00)
SHERANDO PARK 7110 5103 000 000 1,078.00
6/18/2020 FIRE AND RESCUE COVER ADDITIONAL COST 3505 5413 000 000 (10,000.00)
FIRE AND RESCUE 3505 5407 000 000 10,000.00
6/18/2020 INFORMATION TECHNOLOGY TO PAY INVOICE TO SHI 1220 5299 000 000 (5,346.00)
INFORMATION TECHNOLOGY 1220 3002 000 000 5,346.00
6/18/2020 ANIMAL SHELTER TO SUPPLEMENT LINE ITEM FOR REMAINDER OF FY20 4305 3002 000 000 (1,000.00)
ANIMAL SHELTER 4305 3001 0001 0001 1,000.00
6/18/2020 REFUSE COLLECTION TRUCK BED REPLACEMENT 4203 5103 000 000 (6,000.00)
REFUSE COLLECTION 4203 3004 000 002 6,000.00
6/23/2020 SHERIFF COVER DEFICIT 3102 5506 000 000 (3,900.00)
SHERIFF 3102 3004 000 001 3,900.00
6/23/2020 AGRICULTURE FUNDS NEEDED FOR PROGRAM 8301 5204 000 000 (1,100.00)
AGRICULTURE 8301 5401 000 000 1,100.00
AGRICULTURE 8301 5506 000 000 (203.00)
AGRICULTURE 8301 5401 000 000 203.00
6/23/2020 ANIMAL SHELTER SUPPLEMENT LINE ITEM FOR THE REMAINDER OF FY20 4305 5413 000 000 (2,000.00)
ANIMAL SHELTER 4305 3004 000 000 2,000.00
6/23/2020 PARKS AND RECREATION ADMINISTRATION TO COVER ADDITIONAL SUPPLIES NEEDED 7101 5413 000 000 (45.00)
PARKS AND RECREATION ADMINISTRATION 7101190011 000 000 45.00
CLEARBROOK PARK 7109 5403 000 000 (256.00)
CLEARBROOK PARK 7109 5407 000 0001 256.00
6/24/2020 SHERIFF PAYROLL PROMOTIONS 6/20 3102 1001 000 012 123.00
SHERIFF 3102 1001 000 057 116.00
SHERIFF 3102 1001 000 075 112.00
SHERIFF 3102 1002 000 024 112.00
SHERIFF 3102 1002 000 033 117.00
SHERIFF 3102 1002 000 037 122.00
SHERIFF 3102 10021 000 0681 110.00
SHERIFF 3102 1002 000 078 119.00
SHERIFF 3102 1007 000 001 (116.00)
SHERIFF 3102 1007 000 001 (112.00)
SHERIFF 3102 1007 000 001 (112.00)
SHERIFF 3102 1007 000 001 (119.00)
SHERIFF 3102 1007 000 001 (110.00)
SHERIFF 3102 1007 000 001 (122.00)
SHERIFF 3102 1007 000 001 (123.00)
SHERIFF 3102 1007 000 001 (117.00)
INSPECTIONS 3401 1001 000 056 9,800.00
INSPECTIONS 3401 1003 000 000 (9,800.00)
MAINTENANCE ADMINISTRATION 4301 1001 000 021 2,990.00
MAINTENANCE ADMINISTRATION 4301 1003 000 000 (2,990.00)
6/25/2020 ITREASURER DMV STOPS 1213 30021 0001 000 (15,000.00)
TREASURER 1213130021 0001 0021 15,000.00
31 193
Page 3 of 3
BUDGET TRANSFERS JUNE 2020
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
6/25/2020 REFUSE COLLECTION FUND ENTRANCE SIGN AT ALBIN 4203 3006 000 000 400.00
REFUSE COLLECTION 4203 8900 000 000 (400.00)
6/25/2020 REASSESSMENT/BOARD OF SUPERVISORS IT REFRESH 1210 5204 000 000 (1,200.00)
REASSESSMENT/BOARD OF SUPERVISORS 1210 5401 000 000 1,200.00
6/25/2020 REFUSE COLLECTION PAY FOR SOFTWARE REFRESH 4203 5401 000 000 200.00
REFUSE COLLECTION 4203 5405 000 000 (200.00)
6/26/2020 REFUSE COLLECTION FUEL SYSTEM REPAIRS TO 2006 SUPER DUTY 4203 3004 000 002 1,000.00
REFUSE COLLECTION 4203 5407 000 000 (1,000.00)
6/26/2020 VICTIM WITNESS PROGRAM MEMBERSHIP DUES PAID OUT 2202 5401 000 000 350.00
VICTIM WITNESS PROGRAM 2202 5801 000 000 (350.00)
6/26/2020 VICTIM WITNESS PROGRAM TO COVER POSTAGE/TELEPHONE 2202 5204 000 000 450.00
VICTIM WITNESS PROGRAM 2202 5506 000 000 (450.00)
6/29/2020 FIRE AND RESCUE 1711 DELL LEASE YEAR 3 1 3505190011 0001 0001 11,877.87
INFORMATION TECHNOLOGY 1 1220190011 0001 000 (11,877.87)
6/29/2020 BOARD OF SUPERVISORS PC REFRESH FY20 1101 5401 000 000 640.61
COUNTY ADMINISTRATOR 1201 5401 000 000 1,445.13
COUNTY ATTORNEY 1202 5401 000 000 640.61
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 1,281.22
TREASURER 1213 5401 000 000 3,203.05
FINANCE DEPARTMENT 1214 5401 000 000 640.61
INFORMATION TECHNOLOGY 1220 5401 000 004 (67,727.14)
COMMONWEALTH'S ATTORNEY 2201 5401 000 000 2,085.74
SHERIFF 3102 5401 000 000 5,452.70
INSPECTIONS 3401 5401 000 000 8,834.69
FIRE AND RESCUE 35055401 000 000 14,093.42
PUBLIC SAFETY COMMUNICATIONS 3506 5401 000 000 1,921.83
GENERAL ENGINEERING/ADMINISTRATION 4201 5401 000 000 1,609.04
REFUSE COLLECTION 4203 5401 000 000 640.61
MAINTENANCE ADMINISTRATION 4301 5401 000 000 640.61
MAINTENANCE ADMINISTRATION 4301 5401 000 005 640.61
ANIMAL SHELTER 4305 5401 000 000 804.52
PARKS AND RECREATION ADMINISTRATION 7101 5401 000 000 22,511.53
PLANNING 8101 5401 000 000 640.61
7/1/2020 PUBLIC SAFETY COMMUNICATIONS COVER COST OF SOFTWARE YEARLY CHARGE 3506 3005 000 000 1,472.00
PUBLIC SAFETY COMMUNICATIONS 3506154071 0001 000 (1,472.00)
32 194
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Twelve Month Outdoor Festival Permit Request of Canaan Springs LLC and Abigail
Linaburg.
Attachments:
BOS08-12-20CanaanSpringsLLCTwelveMonthOutdoorFestivalPermitApplication.pdf
195
l
APPLICATION FOR OUTDOOR FESTIVAL PERMIT
COUNTY OF FREDERICK,VIRGINIA
(Please Print Clean
APPUCANT INFORMAVON
Name of Applicant: ._ C-cLo clan Sari_ ()Qg LL C A hi as i I L1 rj bf j r;
Telephone Number(s): ❑home office J5 cell ❑home ❑office ❑cell
Address: lly7 N PAr -80ad Star Tannr-ru VA 24654
Contact Email: r3►,{D6 sl tA GA.AQQ 0 gpri np C o w► .
V
FESMAt EVIEW ORGANIZ477ONAL INFORMATION
Fess Event Name of Festival: Wtdcli,
Cost of Admission to Festival: nr7= _ Business License Obtained: ❑ res 0 No
start End Maximum No. Estimated No.
Date(s) Time 77me of Tickets Offered of Attendees
For Sale Per Day Per.
Z 12. m 10 : 30 f» 1 Z4
Z — zo 12 PM 10: 30 Rn ISO
10 - 3 ~- Z 1 rn n• 15(?
Loudon Address: R a r Tn n er
Owner Name(s): Ka r I_h_4r o S p 1-i Q,S LL G. „
of Property Address: 580 CCdC2r Cir- r tirade lA)Lna&&h-v VA7-7-�1„
0 7-
(*Norc Applicant may be.required to provide a statement or other documentation indicating consent by the ownerls)for use of
the property and related parking for the festival.)
Promoter Name(s): C O-A a carrl a r
Address: t17 N PiRr.r Rom Sj-ar ?anpr , -VA
726.E
(*No7E: For festivals other than not-for-profit,promoter may need to check with the Frederick County Commissioner of Revenue to
determine compliance with County business license requirements;in addition,promoters who have repeat or ongoing business in
Virginia may be required to register with the VA State Corporation Commission for legal authority to conduct business in Virginia.).
Financial Name(s): Caa an n. a j m,S LLC _
Backer Address: 1147 N P
Er a g orrvA ?r 1.611
Performer Name of Person(s)or Group(s); 7F3--=i—= baei ld e d;i tie AA Loy
ION=:Applicant may need to update information as performers are looked for festival event,)
196
FESiUVAL EVOff LOWSW IAWORMA"ON AND DOCUM€WATION
I. Attach a copy of the printed ticket or badge of admission to the festival,containing the date(s)and time(s)of such
festival(m"be marked as"sample'). ❑ copy attached OR 0 copy to be provided as soon as available
nja. invi�o hog onty 1a into+imd ouc b
2. Provide a plan for adequate sanitatidn facilities as well as garbage,trash,and sewage disposal for persons at the
festil. This plan must meet the requirements of all state and local statutes,ordinances,and regulations,and must
be approved by the VA Department of Health(Lord Fairfax Health District).
coyrrr d kr2 o h rang LiM
3. Provide a plan for providing food,water,and lodging for the persons at the festival. This plan must meet the
requirements of all state and local statutes,ordinances,and regulations,and must be approved by the VA
Department of Health(Lord Fairfax Health District).
4. Provide a plan for adequate medical facilities for persons at the festival. This plan must meet the requirements of all
state and kcal statutes,ordinances,and regulations,and must be approved by the County Fire Chief or Fire Marshal
and the local fire and rescue company.
At Q t
S. Provide a plan for adequate fire protection. This plan must meet the requirements of all state and local statutes,
ordinances,and regulations,and must be approved by the County Fire Chief or fire Marshal and the local fire and
rescue company.
Tann e rV VelLltitLf"J`r-r Firr- e u-e
6. Provide a pian for adequate parking facilities and traffic control in and around the festival area. (A diagram may be
submitted.)
11
7. State whether any outdoor lights or lighting will be utilized: o YES )&NO
if yes,provide a pian or submit a diagram showing the locatran of such lights and the proximity relative to the property
i
boundaries and neighboring properties. in addition,show the location of shielding devices or other equipment to be used to
prevent unreasonable Stow beyond the property on which the festival Is located.
I
i
1
8. State whether alcoholic beverages will be served: o YES p,NO
If yes,provide details on how it will be controlled.
Mo mem6fftr Or 0_&Sociel-�T! op G cul ac Spo. L-LC i&III u
Z �`-
sta
lNOT6; Evidence of any applicable VA ABC permit must als be provided and posted at the festival as required. Applicant may need to confirm with
the VA ABC that a license is not requited from that agency in order for festival attendees to bring their own alcoholic beverages to any event that is
open to the general public upon payment of the applicable admission fee.)
I
197.
FESi►'VAL PROV SONS
Applicant makes the following statements:
A. Music shall not be rendered nor entertainment provided for more than eight(8)hours in any
twenty-four(24)hour period,such twenty-four(24)hour period to be measured from the beginning
of the first performance at the festival.
I
B. Music shall not be played,either by mechanical device or live performance,in such a manner that
the sound emanating therefrom exceeds 73 decibels at the property on which the festival is located.
C. No person under the age of eighteen(18)years of age shall be admitted to any festival unless
accompanied by a parent or guardian,the parent or guardian to remain with such person at all
times. (NOTE: It may be necessary to post signs to this effect.)
D. The Board,its lawful agents,and/or duly constituted law enforcement officers shall have permission
to go upon the property where the festival is being held at any time for the purpose of determining
compliance with the provisions of the County ordinance.
CEIMRCA77ON
1,the undersigned Applicant,hereby certify that all information,statements,and documents
provided In connection with this Application are true and correct to the best of my knowledge. In
addition,Applicant agrees that the festival event and Its attendees shall comply with the provisions
of the Frederick County ordinance pertaining to festivals as well as the festival provisions contained
herein.
OsisOalureo
App is nt
ChNAAIU SPR,xN&4 i LC
I �.tr�hurr�
Printed Name of Applicant
Date: —2 i�s3 Z('�
THE BOARD SHALL HAVE THE RIGHT TO REVOKE ANY PERMIT ISSUED UNDER THIS ORDINANCE
UPON NON-COMPLIANCE WITH ANY OF ITS PROVISIONS AND CONDITIONS.
i
198
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199
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Amendment to the 2020-2021 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Board of Supervisors will
Hold a Public Hearing to Amend the Fiscal Year 2020-2021 Budget to Reflect a CARES Act Fund
Supplemental Appropriation in the Amount of$7,792,215. This amount represents Coronavirus Aid,
Relief and Economic (CARES)Act Coronavirus Relief Funds (CRF) allocated by the Commonwealth of
Virginia to assist with the direct impact of the COVID-19 pandemic.
Attachments:
BOS08-12-20FY20-21 BudgetAmendment(CARESAct).pdf
200
BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
WHEREAS, the U.S. Congress passed, and the President recently signed the Coronavirus Air,
Relief, and Economic Security(CARES)Act of 2020; and
WHEREAS, localities were allocated funding from the CARES Act through multiple sources, but
primarily from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of
Virginia allocated to localities based on population; and
WHEREAS, CRF funds may be used for qualifying expenses to cover costs that 1) are necessary
expenditures incurred due to the public health emergency with respect to the Coronavirus
Disease 2019 (COVID-19); 2)were not accounted for in the budget most recently approved as of
March 27, 2020 (the date of enactment of the CARES Act) for the State or local government;
and 3) were incurred during the period that begins March 1, 2020, and ends on December 30,
2020; and
WHEREAS, the County is required to provide an equitable share of the CRF funds to each
incorporated town within its jurisdiction (Middletown and Stephens City); and
WHEREAS, agreements will be made with the two aforementioned Towns per requirements of
the Commonwealth of Virginia; and
WHEREAS, Pursuant to Title 15.2, Chapter 25, Section 15.2-2507 of the Code of Virginia, 1950
as amended,the appropriate advertisements and public hearings have been conducted.
NOW,THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2020-2021 Budget
be Amended to Reflect:
CARES Act Fund Supplemental Appropriation in the Amount of $7,792.215. This amount
represents Coronavirus Aid, Relief and Economic (CARES) Act Coronavirus Relief Funds (CRF)
allocated by the Commonwealth of Virginia to assist with the direct impact of the COVID-19
pandemic.
BE IT FURTHER RESOLVED, estimates of revenues and appropriations are approved at the fund
level, and appropriations designated for this special revenue fund will not lapse at the end of
201
Resolution-Fiscal Year 2020-2021 Budget Amendment
Board of Supervisors Meeting—August 12,2020
Page 2
the fiscal year, but shall remain appropriated until the completion of the project or until the
Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation.
BE IT FURTHER RESOLVED, CARES Act Fund appropriation shall include funds transferred to
other funds for classification purposes.
Upon motion made by and seconded by
the above budget amendment and supplemental appropriation
was at the Frederick County Board of Supervisors regular meeting and public
hearing held on August 12, 2020, by the following recorded vote:
Charles S. DeHaven,Jr. Blaine P. Dunn
Robert W. Wells Gene E. Fisher
J. Douglas McCarthy Shawn L. Graber
Judy McCann-Slaughter
A COPY ATTEST:
Kris C. Tierney
Clerk, Board of Supervisors
County of Frederick, Virginia
202
HNfV+ICE CCNIMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,July 15,2020
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors Room at 107 North Kent Street on
Wednesday,July 15,2020 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter,Chairman;Charles DeHaven;
Robert Wells;Jeffrey Boppe;and non-voting liaisons William Orndoff,Treasurer and Seth
Thatcher,Commissioner of the Revenue.
Committee Member Absent: Angela Rudolph-Wiseman.
Staff-present: Cheryl Shiffler, Finance Director;Sharon Kibler,Assistant Finance Director;
Kris Tierney,County Administrator;Jay Tibbs,Deputy County Administrator;Rod Williams,
County Attorney;Joe Wilder,Public Works Director;Chester Lauck, Deputy Emergency
Management Coordinator;Lenny Millholland,Sheriff;and Richard Venskoske,Voter Registrar.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
( ) Items 1,2 and 7 were approved under consent agenda.
1. ( " )The Sheriff requests a General Fund supplemental appropriation in the amount of X50.
This amount represents a donation to the Honor Guard. No local funds required. See attached
memo,p.4.
2. The Sheriff requests a General_Fund sus"elemental a,";"rouriation in the amount of
"12.512.31. This amount represents an auto claim reimbursement. No local funds required.
See attached memo,p.5—6.
3. The Sheriff requests a General Fund supplemental aj)pro_priation in the amount of$16,050.
This amount represents traffic control reimbursements. No local funds required. See attached
memo,p.7—8. The committee recommends approval.
4. The Sheriff requests a General Fund supplemental appropriation in the amount of;13.756.06
(1-2.014.16 Dencling receipt of funds). This amount represents reimbursements from the IRS for
overtime and travel. No local funds required. See attached information,p.9. The committee
recommends approval.
1
203
5. The Director of Elections requests a General Fund supplemental ap ro riation in the amount of
$74,301. This amount represents CARES Act funding from the Department of Elections for
expenses related to COVID-19 for the November 2020 federal elections only. In addition,a
consensus to submit the certification to receive the funds is requested. The certification is due
July 31,2020. No local funds required. See attached information,p. 10—13. The committee
recommends approval.
6. The Director of Elections requests a General Fund sw_elemental appropriation in the amount of
$94,577. This amount represents funds necessary to meet the anticipated increase of voters
exercising No Excuse Early Voting for the November 2020 Election. Local funds are required.
See attached memo, p. 14—15. A portion of these expenses may be eligible for CARES Act
funds,but until more guidance is issued that amount is undetermined at this time. The
committee recommends approval.
7. (" )The Public Works Director requests a General Fund supplemental aoraropriation in the
amount of:1,650. This amount represents a grant awarded from The Department of Housing
and Community Development to support virtual training for required certifications. No local
funds required. See attached information, p. 16—19.
ITEMS NOT REQUIRING ACTION BY BOARD OF SUPERVISORS:
1. A public hearing advertisement and subsequent CARES Act Fund supplemental appropriation in
the amount of 57,792,215 is requested. This amount represents Coronavirus Relief Funds(CRF)
allocated from the State's receipt of Coronavirus Aid,Relief,and Economic Security;'CAR ES)Act
of 2020 to aid localities with the direct impact of the COVID-19 pandemic. No local funds
required,and unspent funds must be returned. See attached information,p.20—29. The
committee recommends approval to advertise the public hearing.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for June 2020. See attached,
p.30—32.
2. Fund balance information will be provided after the County closes FY20.
2
204
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter,Chairman
Charles DeHaven
Robert Wells
Jeffrey Boppe
By Cheryl-'8. Shale r
Cheryl B.Shiffler, Finance Director
3
205
a
COUNTY of FREDERICK
a
Finance Department
s
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
TO: Finance Committee and Board of Supervisors
FROM: Sharon Kibler,Finance
DATE: 7/8/2020
SUBJECT: CARES CRF supplemental appropriation request
The Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020 aids local governments for the
direct impact of the COVID-19 pandemic through the establishment of the Coronavirus Relief Fund(CRF).
Allocations were sent to localities from the State based on population,and Frederick County received
$7,792,215 on June 2,2020.
The population data used by the State to determine CRF allocations to localities included the residents that
live in the towns located within the County. Consequently,the County"must ensure that an equitable share
of the CRF funds it receives is shared with and granted to each town within its jurisdiction."' Using the
same population methodology that was applied to the County for receipt of CRF,Middletown is eligible to
receive$120,574.17 and Stephens City$178,069.38.
The funds granted to the towns must be spent in accordance with the official federal guidance issued
regarding what constitutes a necessary expenditure. A draft Certification for Receipt of CRF Payments is
attached and has been reviewed by the County Attorney. The certification states that eligible expenses will
be reimbursed upon submission of proper expense documentation to the County.
The CARES Act provides that payments from the CRF only may be used to cover costs that:
1.are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019(COVID-19);
2.were not accounted for in the budget most recently approved as of March 27,2020(the date of
enactment of the CARES Act)for the State or local governments;
3.were incurred during the period that begins on March 1,2020 and ends on December 30,2020.
(A cost is incurred when the responsible unit of government has expended funds to cover the
cost.);and
4.are used for the direct costs associated with the response to the COVID-19 pandemic and cannot
be used to make up for revenue shortfalls.
There are two rules that are hard and fast regarding the use of CARES Act money.The first rule is that"a
cost is incurred when the responsible unit of government has expended funds to cover the cost."The
second rule is that CARES Act funds cannot be used to make up for local revenue shortfalls.To do so
could result in the loss of state dollars for your locality.
Staff began having discussions and analyzing potential uses of the CRF funds as soon as notifications of the
funds was made available. Official guidance on the eligible uses of the funds has been sporadic and often
107 North Kent Street o kchester,Virginia 22601
1U 206
CARES CRF supplemental appropriation request page 2
very vague. This has created difficulty in preparing a detailed budget for the use of the funds. We know
that the FCPS will need funds to reopen under new guidelines(preliminary estimates are approximately$5
million above currently budgeted).
CRF funds that are not expended by December 30,2020 must be returned. Due to the very short window
to spend the funds,combined with the abbreviated BOS summer meeting schedule,.and many unknown,
but time sensitive COVID related expenses such as the school reopening,a supplemental appropriation in
the amount of$7,792,215 is requested. This item requires a public hearing. A proposed resolution is
attached.
Please find attached a working process strategy. This document is a flexible document and has been used
only as a guide for staff.
Thank you.
Attachments:
Draft Process strategy
Draft Town certification
Draft Resolution for supplemental appropriation
'Commonwealth of Virginia Secretary of Finance memo dated May 12,2020
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Frederick County CARES Act/FEMA PA Administration
proposal:
For the administration and management of the Frederick County CARES Act allocation and
FEMA PA reimbursement.
• A collaborative effort involving the Finance Department(FD),Emergency Management
(EM), and County Administration.
• The CARES Act has a very short performance period --ends December 30, 2020.
• Proper administration and management of the CARES Act funds will pose an additional
burden and attention that one department or division may not be able to handle on their
own.
o Emergency Management has significant experience in administering and
managing grants and FEMA PA applications.
• Finance Department will coordinate CARES and FEMA PA in collaboration with
Emergency Management.
o Expense tracking, documentation and audit requirements of both programs are
very similar.
• Finance Department will coordinate and communicate with Frederick County Public
Schools,Frederick County Economic Development Authority,Frederick County
Department of Social Services, and Frederick County IT Department to develop
programs and estimated costs of CARES and/or FEMA PA eligible items.
• Finance Department and Emergency Management will consult with the County Attorney
on eligibility of certain expenses.
• All major expenses/programs will be approved by the County Administrator.
• Recommendation:
o FD administers and manages the CARES Act fund account in collaboration with
EM and the FEMA PA.
o FD and EM creates guidance and instructions for departments.
o FD and EM make determination as to best funding source to use, i.e. CARES or
FEMA PA.
o FD receives and manages requests for use of the funds.
o FD sets up the fund account and associated expenditure account codes.
o FD generates the appropriate paperwork and required resolutions and
supplemental appropriations for the Board of Supervisors via the Finance
Committee when appropriate.
o FD and EM make a determination of eligibility prior to encumbrance when
appropriate.
o FD manages the fund budget in collaboration with the County Administrator.
Encumbers approved and eligible expenses.
o FD and EM establish minimum documentation requirements for each expense
category.
o FD receives all required documentation from Departments via a dedicated email
address.
I I Page
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Frederick County CARES Act/FEMA PA Administration
o FD processes invoices for payment through the normal pcard/accounts payable
process.
o FD maintains accounting of all invoices paid and gathers verification of payment
documentation from pcard reports and/or AS400.
o FD generates a monthly accounting report.
o EM and FD respond to any requests for information by Administration or the
Board of Supervisors.
o FD serves as the main point-of-contact for all requests for information and audit
activities.
o Upon completion of the performance period, FD and EM generate a final report
for the Board of Supervisors.
Guidance:
CARES Act—100%Federal Cost Share—direct aid—unspent funds must he returned
While there are several factors that determine the eligibility of an expense,the first question that
will begin the determination:
1. Would you have this expenditure in the current budget in the absence of the COVID-19
public health emergency?
a. Yes, likely not eligible.
b. No,may be eligible.
The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to
cover expenses that—
are necessary expenditures incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19);
a. The requirement that expenditures be incurred"due to"the public health
emergency means that expenditures must be used for actions taken to respond to
the public health emergency. These may include expenditures incurred to respond
directly to the emergency, such as by addressing medical or public health needs,
as well as expenditures incurred to respond to second-order effects of the
emergency, such as by providing economic support to those suffering from
employment or business interruptions due to COVID-19-related business
closures.
b. Funds may not be used to fill shortfalls in government revenue to cover
expenditures that would not otherwise qualify under the statute.Although a broad
range of uses is allowed,revenue replacement is not a permissible use of Fund
payments.
2. were not accounted for in the budget most recently approved as of March 27,2020(the
date of enactment of the CARES Act)for the State or government;and
a. A cost meets this requirement if either(a)the cost cannot lawfully be funded
using a line item,allotment, or allocation within that budget or(b)the cost is for a
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Frederick County CARES Act/FEMA PA Administration 49
substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
b. Note that a public function does not become a"substantially different use"merely
because it is provided from a different location or through a different manner. For
example,purchasing paper for a teleworker who would normally use paper when
working at the office.
3. were incurred during the period that begins on March 1,2020, and ends on
December 30,2020.
a. A cost is"incurred"when the responsible unit of government has expended funds
to cover the cost, i.e. must be actually paid by December 30, 2020.
FIMA Public Assistance—15%Federal Cost Share—reimbursement basis
Eligible emergency protective measures taken to respond to the COVID-19 emergency at the
direction or guidance of public health officials may be reimbursed under Category B of FEMA's
Public Assistance program. For the current COVID-19 disaster declaration,the only potentially
reimbursable costs are Category B-Emergency Protective Measures that do not qualify under
another state or federal grant program.
1. Eligible Assistance
a. Management,control and reduction of immediate threats to public health and
safety;
b. Emergency medical care;
c. Medical sheltering;
d. Household pet sheltering and containment actions;
e. Purchase and distribution of food, water, ice, medicine, and other consumable
supplies,to include PPE and hazardous material.suits;
f. Movement of supplies and persons;
g. Security and law enforcement;
h. Communications of general health and safety information to the public;
i. Search and rescue to locate and recover members of the population requiring
assistance; and
j. Reimbursement for force account overtime costs.
2. Timeframe
a. Work must be performed between January 20, 2020 and ongoing(end date TBD).
3 ITage
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Frederick County CARES Act/FEMA PA Administration
Budget Categories:
Force Account Labor—Straight and Overtime hours (including benefits)for any county
employee engaged in COVID related tasks or work activities. These activities or tasks must be
properly documented and significantly different than their normal duties.
(As outlined in their current job description)
Citizen Support (non—profit. Sub-Grants—under review
Economic Development Sub-Grants—under review
Materials and Su 12 plies—Material and general operating supplies. The purpose of the
expenditure must be specific to the COVID incident.
Personnel Protective Equiument f l'PE) —Supplies of PPE used to protect county and school
division employees from the transmission of the COVID virus. Only these categories of PPE are
eligible:
• Surgical masks
• N95 masks
• Face shields
• Eye protection
• Disposable latex/vinyl gloves
• Disposable gowns
• Disposable shoe coverings
• Hand sanitizing/disinfectant lotions
• Sanitizing/disinfectant wipes, chemicals,or sprays
Facilitv Improvements—Improvements or enhancements made to an office area, building, or
infrastructure equipment that provides an additional level of protection from the spread of the
COVID virus.
Contracts—Professional services by outside contractors. Scope of work must be COVID
related.
Fund Administration-Hours (non-Force Account Labor hours), supplies/materials,and
equipment necessary to administrator and manage.the application of the CARES Act.
Other—Any expense,that can be determined a COVID related eligible expense, and does not-fit
into one of the above categories, may be considered an"Other" expense.
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Highlighted dates are subject to change awaiting further direction due to recently updatde guidance from
the US Treasury.
CERTIFICATION FOR RECEIPT OF
CORONAVIRUS RELIEF FUND PAYMENTS
By
The Town of
We the undersigned represent the Town of (the Town), and we acknowledge that:
1. we have the authority to request direct payment on behalf of the Town from the County of Frederick(the
County) of revenues from the Coronavirus Relief Fund (CRF) pursuant to section 601 of the Socidl
Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub.
L.No. 116-136,div.A, Title V(Mar.27, 2020).
2. we understand that the County will rely on this certification as a material representation in making a direct
payment to the Town.
3. the Town's proposed uses of the funds received as direct payment from the County pursuant to section
601 of the Social Security Act will be used only to cover those costs that:
a. are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
b. were not accounted for in the budget most recently approved as of March 27,2020, for the Town;
and
c. were incurred during the period that begins on March 1,2020 and ends on December 30,2020.
4. any funds that are not expended or that will not be expended on necessary expenditures on or before
December 30, 2020, by the Town or its grantee(s), must be returned to County no later than January 8,
2021, so that the County may return the unexpended funds to the Commonwealth of Virginia by January
29, 2021, and we understand that the Commonwealth of Virginia is entitled to invoke state aid intercept
to recover any such unexpended funds that have not been returned to the Commonwealth within 30 days
of December 30,2020.
5. we understand that the Town will not receive continued funding beyond December 30, 2020, from any
source to continue paying expenses or providing services that were initiated or previously supported from
CRF funds prior to December 30.2020.
6. funds received as a direct payment from the County pursuant to this certification must adhere to official
federal guidance issued or to be issued regarding what constitutes a necessary expenditure.'
7. any CRF funds expended by the Town or its grantee(s) in any manner that does not adhere to official
federal guidance shall be returned to the County within 15 days so that the County may return these funds
within 30 days of finding that a expenditure is disallowed, and that the Commonwealth of Virginia is
entitled to invoke state aid intercept to recover any and all such funds that are not repaid within 30 days
of a finding that the expenditure is disallowed.
'Official Guidance for the use of funds may be found at:htt s://home.treasun.eov/sr stem/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments.idf.
Frequently asked questions maybe found at:https://home.treasun..Lov/s%stem/files/136/Coronavirus-Relief-Fund-FrLtjuently-Asked-
Questions.pdf.
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8. as a condition of receiving the CRF funds pursuant to this certification, the Town shall submit
documentation to request reimbursement for use of the funds, including but not limited to payroll time
records, invoices, and/or sales receipts accompanied by clear justification relating the purchase to the
COVID-19 public health emergency and proof of payment. Such documentation shall be provided to the
County by close of business on January 8, 2021.
9. the Town must maintain proper accounting records to segregate these expenditures from those supported
by other funding sources and that all such records will be subject to audit.
10. any funds provided pursuant to this certification cannot be used as a revenue replacement for lower than
expected revenue collections from taxes, fees, or any other revenue source.
11. any CRF funds received pursuant to this certification will not be used for expenditures for which the Town
has received funds from any other emergency COVID-19 supplemental funding (whether state, federal,
or private in nature) for that same expense nor may CRF funds be used for purposes of matching other
federal funds unless specifically authorized by federal statute,regulation, or guideline.
12. we understand that the Town will receive an equitable share of CRF funds received by the County from
the Commonwealth of Virginia. Such grant shall be used by the Town solely for necessary expenditures
incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19),
as prescribed in this certification.We acknowledge that the County is responsible for ensuring the Town's
compliance with the documentation requirements of this certification, and for ensuring that the Town's
use of the CRF funds meets the requirements set forth in this certification. Accordingly, we certify that
the Town will comply, in a timely fashion, with all requests made by the County for the purpose of
ensuring compliance with the requirements of this certification and Section 601 of the Social Security Act.
We certify that we have read the above certification and our statements contained herein are true and correct to
the best of our knowledge.
By: By. By-
Signature: Signature: Signature:
Title: Title: Title:
Town Manager Finance Director/Treasurer Mayor
Date: Date: Date:
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PUBLIC HEARING ANNOUNCEMENT
Amendment to the 2020-2021 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended,the Board of Supervisors will
Hold a Public Hearing to Amend the Fiscal Year 2020-2021 Budget to Reflect a CARES Act Fund
Supplemental Appropriation in the Amount of$7,792,215. This amount represents Coronavirus Aid,
Relief and Economic(CARES)Act Coronavirus Relief Funds(CRF)allocated by the Commonwealth of
Virginia to assist with the direct impact of the COVID-19 pandemic.
RESOLUTION
FISCAL YEAR 2020-2021 BUDGET AMENDMENT
Ek
WHEREAS,the U.S. Congress passed and the.President recently signed the Coronavirus Air, Relief,and
Economic Security(CARES)Act of 2020; and.
WHEREAS, localities were allocated funding from-the CARES Act through multiple sources, but primarily
from the Coronavirus Relief Fund (CRF) allocations which the Commonwealth of�Virginia allocated to
localities based on population;and
WHEREAS,CRF funds may be used forjqualifying expenses to..cover costs that 1)are necessary
expenditures incurred due to the public health emergency with-respect to the Coronavirus Disease 2019
(COVID-19); 2)were not accounted for in the bud" most recentlj�.approved as of March 27, 2020(the
date of enactment of the CA-RES Act)for the State or local
government;"and 3)were incurred during the
period that begins March 1,20204 and ends onl0ecember 3%,202,0., `�
WHEREAS,the County is,required to provide an equitable share of the CRF funds are granted to each
incorporated town with in`its'jurisdiction-(Middletown and Stephens City);and
r �
WHEREAS,agreements will be made with theTwo aforementioned Towns per requirements of the.
Commonwealth of Virginia,•'and
S
WHEREAS,'Pursuant to Title 15zf Chapte`r,25 Section 15.2-2507 of the Code of Virginia, 1950 as
amended,the appropriate advertisements nd"public hearings have been conducted;
NOW,THEREFORE,BE T RESOLVED,by the Board of Supervisors that the.FY 2020-2021 Budget be
Amended to Reflect:
CARES Act Fund Su pplemental-A ro riation in the Amount of$7,792,215. This amount represents
Coronavirus Aid, Relief and Economic(CARES)Act Coronavirus Relief Funds (CRF)allocated by the
Commonwealth of Virginia to assist with the direct impact of the COVID-19 pandemic.
BE IT FURTHER RESOLVED,estimates of revenues and appropriations are approved at the fund level,
and appropriations designated for this.special revenue fund will not lapse at the end of the fiscal year,
but shall remain appropriated until the completion of the project or until the Board of Supervisors, by
appropriate resolution,changes or eliminates the appropriation.
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BE IT FURTHER RESOLVED,CARES Act Fund appropriation shall include funds transferred to,other funds
for classification purposes.
Upon a motion made by and a seconded by
the above budget amendment and supplemental appropriation was by the following
recorded vote:
4
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'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Amendment to the Frederick County Code, Chapter 7 Elections, Section 7-3 Central
Absentee Voting Precinct.
Attachments:
BOS08-12-20CentralAbsenteePrecinctSunnyside.pdf
216
COUNTY OF FREDERICK
f
Roderick B. Williams
County Attorney
540/722-8383
(;vyj Fax 540/667-0370
E-mail: rwillia@fcva.us
MEMORANDUM
TO: Board of Supervisors
FROM: Roderick B. Williams
County Attorney
DATE: August 7, 2020
RE: Frederick County Code, Chapter 7 (Elections), Section 7-3 (Central Absentee
Voting Precinct)
Attached please find a draft proposed amendment to Section 7-3 of the County Code.
The Office of Elections/General Registrar will be using the County-owned space at Sunnyside
Plaza to conduct a significant portion of the operations for early absentee voting for the
November election. Pursuant to legislation effective July 1, 2020, in person absentee voting
must be available on the forty-fifth day prior to the election and continue until 5:00 p.m. on the
Saturday immediately preceding the election. Va. Code § 24.2-701.1(A). State law requires the
local governing body to establish by ordinance any absentee voting location. Va. Code §§ 24.2-
701.2(A) and 24.2-712(A). Copies of the cited Code sections are attached for reference.
Attachments
107 North Kent Street • Winchester, Virginia 22601
217
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ORDINANCE
August 12, 2020
The Board of Supervisors of Frederick County, Virginia hereby ordains that
Section 7-3 (Central Absentee Voting Precinct) of Article I (Magisterial Districts) of
Chapter 7 (Elections) of the Code of Frederick County, Virginia be, and the same
hereby is, amended by enacting an amended Section 7-3 (Central Absentee Voting
Precinct) of Article I (Magisterial Districts) of Chapter 7 (Elections) of the Code of
Frederick County, Virginia, as follows and to take effect immediately (addition is shown
in bold underline):
CHAPTER 7 Elections
ARTICLE I Magisterial Districts
§ 7-3 Central Absentee Voting Precinct.
The Central Absentee Voting Precinct for all elections is to be held at 107 North Kent
Street (County Administration Building), Winchester, Virginia, in a first-floor conference
room, and at 261-263 Sunnyside Plaza Drive (in Sunnyside Plaza), Winchester,
Virginia.
Enacted this 12th day of August, 2020.
Charles S. DeHaven, Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W. Wells
Blaine P. Dunn Gene E. Fisher
Judith McCann-Slaughter
A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
218
Code of Virginia
Title 24.2. Elections
Chapter 7.Absentee Voting
§ 24.2-701.1. Absentee voting in person
A. Absentee voting in person shall be available on the forty-fifth day prior to any election and
shall continue until 5:00 p.m. on the Saturday immediately preceding the election. In the case of
a special election, excluding for federal offices, if time is insufficient between the issuance of the
writ calling for the special election and the date of the special election, absentee voting in person
shall be available as soon as possible after the issuance of the writ.
Any registered voter offering to vote absentee in person shall provide his name and his residence
address in the county or city in which he is offering to vote. After verifying that the voter is a
registered voter of that county or city, the general registrar shall enroll the voter's name and
address on the absentee voter applicant list maintained pursuant to § 24.2-706.
Except as provided in subsection F, a registered voter voting by absentee ballot in person shall
provide one of the forms of identification specified in subsection B of§ 24.2-643. If he does not
show one of the forms of identification specified in subsection B of§ 24.2-643, he shall be
allowed to vote after signing a statement, subject to felony penalties for false statements
pursuant to § 24.2-1016, that he is the named registered voter he claims to be.A voter who
requires assistance in voting by reason of a physical disability or an inability to read or write, and
who requests assistance pursuant to § 24.2-649, may be assisted in preparation of this statement
in accordance with that section. The provisions of§ 24.2-649 regarding voters who are unable to
sign shall be followed when assisting a voter in completing this statement. A voter who does not
show one of the forms of identification specified in this subsection or does not sign this
statement shall be offered a provisional ballot under the provisions of§ 24.2-653. The State
Board shall provide instructions to the general registrar for the handling and counting of such
provisional ballots pursuant to § 24.2-653.01 and this section.
B.Absentee voting in person shall be available during regular business hours. The electoral board
of each county and city shall provide for absentee voting in person in the office of the general
registrar or a voter satellite office established pursuant to § 24.2-701.2. For purposes of this
chapter, such office shall be open to the public a minimum of eight hours between the hours of
8:00 a.m. and 5:00 p.m. on the first and second Saturday immediately preceding all elections.
Any applicant who is in line to cast his ballot when the office of the general registrar or voter
satellite office closes shall be permitted to cast his absentee ballot that day.
C. The general registrar may provide for the casting of absentee ballots in person pursuant to this
section on voting systems. The Department shall prescribe the procedures for use of voting
systems. The procedures shall provide for absentee voting in person on voting systems that have
been certified and are currently approved by the State Board. The procedures shall be applicable
and uniformly applied by the Department to all localities using comparable voting systems.
D. At least two officers of election shall be present during all hours that absentee voting in
person is available and shall represent the two major political parties, except in the case of a
party primary, when they may represent the party conducting the primary. However, such
requirement shall not apply when (i) voting systems that are being used pursuant to subsection C
are located in the office of the general registrar or voter satellite office and (ii) the general
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registrar or an assistant registrar is present.
E. The Department shall include absentee ballots voted in person in its instructions for the
preparation, maintenance, and reporting of ballots, pollbooks, records, and returns.
F. This subsection shall apply in the case of any individual who is required by subparagraph (b) of
52 U.S.C. § 21083 of the Help America Vote Act of 2002 to show identification the first time he
votes in a federal election in the state. At such election, such individual shall present (i) a current
and valid photo identification or (ii) a copy of a current utility bill, bank statement, government
check, paycheck, or other government document that shows the name and address of the voter.
Such individual who desires to vote in person but who does not show one of the forms of
identification specified in this subsection shall be offered a provisional ballot under the
provisions of§ 24.2-653. The identification requirements of subsection B of§ 24.2-643 and
subsection A of§ 24.2-653 shall not apply to such voter at such election. The Department of
Elections shall provide instructions to the electoral boards for the handling and counting of such
provisional ballots pursuant to § 24.2-653.01 and this section.
2019, cc. 278, 668, 669;2020, cc. 735, 856, 1064, 1065, 1149, 1151, 1201.
The chapters of the acts of assembly referenced in the historical citation at the end of this section
may not constitute a comprehensive list of such chapters and may exclude chapters whose
provisions have expired.
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Code of Virginia
Title 24.2. Elections
Chapter 7.Absentee Voting
§ 24.2-701.2. Absentee voting in person; voter satellite offices
A. The governing body of any county or city may establish,by ordinance,voter satellite offices to
be used in the locality for absentee voting in person. The governing body may establish as many
offices as it deems necessary. No change in, including the creation or abolishment of, any voter
satellite office shall be enacted within 60 days next preceding any general election. Notice shall
be published prior to enactment in a newspaper having general circulation in the locality once a
week for two successive weeks.
B.Any voter satellite office shall be in a public building owned or leased by the county, city, or
town within the county and may be in a facility that is owned or leased by the Commonwealth
and used as a location for Department of Motor Vehicles facilities or as an office of the general
registrar. Such location shall be deemed the equivalent of the office of the general registrar for
the purposes of completing the application for an absentee ballot in person pursuant to §§ 24.2-
/01 and 24.2-706. Any such location shall have adequate facilities for the protection of all
elections materials produced in the process of absentee voting in person, the voted and unvoted
absentee ballots, and any voting systems in use at the location.
C. Voter satellite offices shall be accessible to qualified voters as required by the provisions of the
Virginians with Disabilities Act (§ -)1.:)-I et seq.), the Voting Accessibility for the Elderly and
Handicapped Act (52 U.S.C. § 20101 et seq.), and the Americans with Disabilities Act relating to
public services (42 U.S.C. § 12131 et seq.). The State Board shall provide instructions to the local
electoral boards and general registrars to assist the localities in complying with the requirements
of the acts.
D. The governing body of each county, city, and town shall provide funds to enable the general
registrar to provide adequate facilities at each voter satellite office for the conduct of elections.
E. Not later than 55 days prior to any election, the general registrar shall post notice of all voter
satellite office locations in the locality and the dates and hours of operation of each location in
the office of the general registrar and on the official website for the county or city. Such notice
shall remain in the office of the general registrar and on the official website for the county or city
for the duration of the period during which absentee voting in person is available. If the county
or city does not have an official website, such notice shall be published in a newspaper of general
circulation in the county or city at least once prior to the election but not later than 55 days prior
to such election.
F. If an emergency makes a voter satellite office unusable or inaccessible, the electoral board or
the general registrar shall provide an alternative voter satellite office, subject to the approval of
the State Board, and shall give notice of the change in the location of the voter satellite office.
The general registrar shall provide notice to the voters appropriate to the circumstances of the
emergency. For the purposes of this subsection, "emergency" means a rare and unforeseen
combination of circumstances, or the resulting state, that calls for immediate action.
G. The provisions of subsection E of§ 24.2-310 providing certain limited circumstances in which
a local electoral board may approve an exception to the prohibition on the distribution of
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campaign materials inside the prohibited area outside of a polling place shall apply to voter
satellite offices and the building in which such offices may be located.
H. A voter satellite office established pursuant to this section shall be deemed to be the
equivalent of an office of the general registrar for purposes of completing an application for an
absentee ballot in person pursuant to §§ 24.2-701, 24.2-701.1, and 24.2-706.
2020, cc. 856, 1149, 1151, 1201.
The chapters of the acts of assembly referenced in the historical citation at the end of this section
may not constitute a comprehensive list of such chapters and may exclude chapters whose
provisions have expired.
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Code of Virginia
Title 24.2. Elections
Chapter 7.Absentee Voting
§ 24.2-712. Central absentee voter precincts; counting ballots
A. Notwithstanding any other provision of law, the governing body of each county or city may
establish one or more central absentee voter precincts in the courthouse or other public buildings
for the purpose of receiving, counting, and recording absentee ballots cast in the county or city.
The decision to establish any absentee voter precinct shall be made by the governing body by
ordinance; the ordinance shall state for which elections the precinct shall be used. The decision
to abolish any absentee voter precinct shall be made by the governing body by ordinance.
Immediate notification of either decision shall be sent to the Department of Elections and the
electoral board.
B. Each central absentee voter precinct shall have at least three officers of election as provided
for other precincts. The number of officers shall be determined by the electoral board and general
registrar.
C. If any voter brings an unmarked ballot to the central absentee voter precinct on the day of the
election, he shall be allowed to vote it. If any voter brings an unmarked ballot to the general
registrar on or before the day of the election, he shall be allowed to vote it, and his ballot shall be
delivered to the absentee voter precinct pursuant to § 24.2-710.
The officers at the absentee voter precinct shall determine any appeal by any other voter whose
name appears on the absentee voter applicant list and who offers to vote in person. If the officers
at the absentee voter precinct produce records showing the receipt of his application and the
certificate or other evidence of mailing for the ballot, they shall deny his appeal. If the officers
cannot produce such records, the voter shall be allowed to vote in person at the absentee voter
precinct and have his vote counted with other absentee votes. If the voter's appeal is denied, the
provisions of§ 24.2-708 shall be applicable, and the officers shall advise the voter that he may
vote on presentation of a statement signed by him that he has not received an absentee ballot
and subject to felony penalties for making false statements pursuant to § 24.2-1016.
D. Absentee ballots may be processed as required by§ 24.2-711 by the officers of election at the
central absentee voter precinct prior to the closing of the polls. In the case of machine-readable
ballots, the ballot container may be opened and the absentee ballots may be inserted in the
counting machines prior to the closing of the polls in accordance with procedures prescribed by
the Department of Elections, including procedures to preserve ballot secrecy, but no ballot count
totals by the machines shall be initiated prior to the closing of the polls.
In the case of absentee ballots that are counted by hand, the officers of election may begin
tallying such ballots at any time after 3:00 p.m. on the day of the election in accordance with the
procedures prescribed by the Department of Elections, including procedures to preserve ballot
secrecy. No counts of such tallies shall be determined or transmitted outside of the central
absentee voter precinct until after the closing of the polls. The use of cellular telephones or other
communication devices shall be prohibited in the central absentee voter precinct during such
tallying and until the closing of the polls.Any person present in the central absentee voter
precinct shall sign a statement under oath that he will not transmit any counts prior to the
closing of the polls.Any person who transmits any counts in violation of this section is guilty of a
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Class 1 misdemeanor.
As soon as the polls are closed in the county or city, the officers of election at the central
absentee voter precinct shall proceed promptly to ascertain and record the total vote given by all
absentee ballots and report the results in the manner provided for counting and reporting ballots
generally in Article 4(§ 24.2-643 et seq.) of Chapter 6.
E. The electoral board or general registrar may provide that the officers of election for a central
absentee voter precinct may be assigned to work all or a portion of the time that the precinct is
open on election day subject to the following conditions:
1. The chief officer and the assistant chief officer, appointed pursuant to § 24.2-115 to represent
the two political parties, are on duty at all times; and
2. No officer, political party representative, or other candidate representative shall leave the
precinct after any ballots have been counted until the polls are closed and the count for the
precinct is completed and reported.
F. The general registrar may provide that the central absentee voter precinct will open after 6:00
a.m. on the day of the election provided that the office of the general registrar will be open for
the receipt of absentee ballots until the central absentee voter precinct is open and that the
officers of election for the central absentee voter precinct obtain the absentee ballots returned to
the general registrar's office for the purpose of counting the absentee ballots at the central
absentee voter precinct and provided further that the central absentee voter precinct is the same
location as the office of the general registrar.
1974, c.428, § 24.1-233.1; 1978, c. 778; 1991, c. 3; 1993, c. 641; 1994, cc. 287, 742;1998, cc. 549,
572;2003, c. 1015;2006, c. 297;2008, c. 423;2013, c. 501;2014, cc. 540, 552, 576;2015, cc. 313, 644
, 645;2016, cc. 18, 492;2017, c. 711.
The chapters of the acts of assembly referenced in the historical citation at the end of this section
may not constitute a comprehensive list of such chapters and may exclude chapters whose
provisions have expired.
2 7/16/2020
224
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Conditional Use Permit#04-20 for Robert S. Blankinship et al,
Attachments:
BOS08-12-20CUP04-20RobertBlankinship.pdf
225
cod CONDITIONAL USE PERMIT #04-20
qw �� Robert S. Blankinship,Etals-Commercial Telecommunication
Facility
Staff Report for the Board of Supervisors
Prepared: July 30,2020
1],16
Staff Contact: Mark Cheran, Zoning Administrator
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist them in making a decision on
this request. It may also be useful to others interested in this zoning matter.
Reviewed Action
Planning Commission: 07/01/20 Recommended Approval
Board of Supervisors: 08/12/20 Pending
EXECUTIVE SUMMARY:
This is a request for a Conditional Use Permit to construct a commercial telecommunication
facility consisting of a 70-foot telecommunication facility and accessory structure. Should the
Board of Supervisors find the use to be appropriate, the Planning Commission recommended the
following conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. The tower shall be available for collocating personal wireless service providers.
3. The tower shall be removed by the Applicant or Property Owner within twelve (12)
months of abandonment of operation.
4. Any expansion or modification of this use will require a new Conditional Use
Permit.
Following this public hearing, a decision regarding this Conditional Use Permit application by the
Board of Supervisors would be appropriate. The Applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
226
Page 2
CUP 904-20 Robert Blankinship, Etals
July 30, 2020
LOCATION: This property is located at 100 Archwood Trail, Winchester, Virginia.
MAGISTERIAL DISTRICT: Back Creek
PROPERTY ID NUMBER: 49B03-123-215
PROPERTY ZONING & PRESENT USE: Zoned: R5 (Residential Recreational Community)
Land Use: Vacant
ADJOINING PROPERTY ZONING& PRESENT USE:
North: R5 (Residential Recreational Community) Use: Residential
South: R5 (Residential Recreational Community) Use: Vacant
East: R5 (Residential Recreational Community) Use: Vacant
West: R5 (Residential Recreational Community0 Use: Vacant
PROPOSED USE: This is a request for a Conditional Use Permit to enable the construction of
a 70-foot Commercial Telecommunications Facility.
REVIEW EVALUATIONS:
Frederick County Inspections: Tower, foundation, and related building and/or structures shall
comply with the 2015 Virginia Building Code.
Tower shall be designed in accordance with the provisions of the TIA-222 and shall be of
noncombustible material. Towers shall be located such that guy wires and other accessories
shall not cross or encroach upon any street or other public spaces, or over above-ground electric
utility lines without written consent. Access to the tower sites shall be limited as required by
applicable OSHA, FCC, and EPA.
Section 102.3 Virginia Uniform Statewide Building Code (USBC) addresses the exempts
equipment, related wiring, and structures supporting the related wiring installed by a provider of
publicly regulated utility service or a franchised cable television operator and electrical
equipment and related wiring used for radio, broadcast or cable television, telecommunication or
information service transmission. The exemption shall apply only if under applicable federal
and state law the ownership and control of the equipment and wiring is by the service provider or
its affiliates. Such exempt equipment and wiring shall be located on either public rights-of-way
or private property for which the service provider has rights of occupancy and entry; however,
the structures, including their service equipment, housing or supporting such exempt equipment
and wiring shall be subject to the USBC. The installation of equipment and wiring exempted by
this section shall not create an unsafe condition prohibited by the USBC. The replacement of or
retro fitting of existing fiber distribution boxes falls under this exception as well. Please note
227
Page 3
CUP 904-20 Robert Blankinship, Etals
July 30, 2020
that the exemption of permitting does not apply to building structures erected or remodeled on
these sites. The tower, foundation and any other related buildings/structures require permits.
All structural plans submitted for permit application shall be sealed by a VA Design
Professional.
Special inspection requirement of Chapter 17 of VBC shall apply to this type of structure.
Frederick County Fire Marshall: Plans Approved.
Winchester Regional Airport: No comment.
Planning and Zoning: Staff would like to note that this Conditional Use Permit (CUP)has been
applied for in response to a zoning violation for the construction of a 70-foot telecommunication
tower for internet wireless communication, on this property without an approved CUP. This
property is located in the Shawneeland subdivision. An approved CUP is one avenue to abate
this violation.
This proposed 70-commercial telecommunication facility is located on property that is zoned
R5 (Residential Recreational Community)Zoning District. The 2035 Comprehensive Polices
of Frederick County ("Comprehensive Plan") provides guidance when considering any land use
action. The Comprehensive Plan identifies this area of the County to remain R5 and is not part of
any current land use study.
The Frederick County Zoning Ordinance allows for commercial telecommunication facilities in
the R5 Zoning District with an approved CUP. The properties immediately adjacent to this
proposed CUP are vacant and currently zoned R5 Zoning District. Should this facility be
approved this commercial telecommunication facility will be positioned to provide the existing
and future land uses in this area of the County with internet wireless communication needs.
STAFF CONCLUSIONS FOR THE 07/01/20 PLANNING COMMISSION MEETING:
Should the Planning Commission find this use appropriate, Staff would suggest the following
conditions be placed on the CUP:
1. All review agency comments and requirements shall be complied with at all times.
2. The tower shall be available for collocating personal wireless service providers.
3. The tower shall be removed by the Applicant or Property Owner within twelve (12)
months of abandonment of operation.
4. Any expansion or modification of this use will require a new Conditional Use
Permit.
228
Page 4
CUP 904-20 Robert Blankinship, Etals
July 30, 2020
PLANNING COMMISSION SUMMARY AND ACTION FOR THE 07/01/20 MEETING:
Staff reported, this is a request for a Conditional Use Permit for a 70-ft commercial
telecommunication tower with an accessory structure. He continued, the property is located at
100 Archwood Trail in the Shawneeland Subdivision; the property is zoned R5 (Residential
Recreational Community) and the land use is vacant with the exception of the tower. He noted,
the properties immediately adjacent to this proposed CUP are also vacant and zoned R5. He
provided a locations map of the property. Staff continued; this Cup was applied for in response
to a zoning violation due to the construction of the 70-ft telecommunication tower for internet
wireless communication on this property without an approved CUP; the approval of a CUP is
one avenue to abate this violation. He explained, the Zoning Ordinance allows for commercial
telecommunication facilities in the R5 Zoning District with an approved CUP. He noted, should
this facility be approved this commercial telecommunication facility will be positioned to
provide the existing and future land uses in this area of the County with internet wireless
communication needs. He provided a drawing of the tower location. Staff recommended the
following conditions:
1. All review agency comments shall be complied with at all times.
2. The tower shall be available for collocating personal wireless services
providers.
3. The tower shall be removed by the Applicant or property owner within
twelve (12)months of abandonment of operation.
4. Any expansion or modification of this use will require a new
Conditional Use Permit.
Mr. Robert Blankinship, the Applicant came forward and explained, this tower was acquired
from a previous owner of the property. He believed at that time the tower was in compliance
with the County Zoning Ordinance, however he was contacted by Mr. Cheran that is was in
violation of the code. He stated he would like to come into compliance with the County.
Commissioner Morrison asked what the design of the tower is. Mr. Blankinship explained it is
known as a Rone 25G or guide tower, with 10 sections and has reinforcement to prevent torking
for help with the wind. Commissioner Morrison asked if it would collapse would it remain on
the property. Mr. Blankinship responded yes; it would collapse within itself_
Mr. William Murphy came forward and presented an overview of an auction held in 2005 at
which time he purchased several parcels. He feels the value of the property is going to decrease
because of this tower and he thinks the County should have an obligation to the people that
purchased properties at that time.
A motion was made, seconded, and unanimously passed to recommend approval of Conditional Use
Permit 4 04-20 for Robert Blakinship(Telecommunication Tower).
229
Page 5
CUP 904-20 Robert Blankinship, Etals
July 30, 2020
EXECUTIVE SUMMARY AND PLANNING COMMISSION RECOMMENDATION
FOR THE 08/12/20 MEETING:
This is a request for a Conditional Use Permit to construct a commercial telecommunication
facility consisting of a 70-foot telecommunication facility and accessory structure.
Should the Board of Supervisors find the use to be appropriate, Staff would suggest the
following conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. The tower shall be available for collocating personal wireless service providers.
3. The tower shall be removed by the Applicant or Property Owner within twelve (12)
months of abandonment of operation.
4. Any expansion or modification of this use will require a new Conditional Use Permit.
Following this public hearing, a decision regarding this Conditional Use Permit application by the
Board of Supervisors would be appropriate. The Applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
230
CUP # 04 - 20: Robert S. Blankinship Etals
PIN: 49B03 - 123 - 215
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Submittal Deadline
PX Meeting
BOS Meeting
Zip-of
APPLICATION FOR CONDITIONAL USE PERMIT
FREDERICK COUNTY, VIRGINIA
1. Applicant (check one) Property Owner "'= Other
NAME:
ADDRESS: V A
TELEPHONE: 113--3,
2. Please list all owners, occupants, or parties in interest of the property:
1-4 CS
3. The property is located at: (please give exact directions and include the route number of
your road or street)
-215-, /00 1-7 r c- W tr
F 6 r--x
4. The property has a road frontage of 7 2 feet and a depth of a/q- feet and
consists of cf.s�_ acres. (Please be exact)
5. The property is owned by S.
as
evidenced by deed from zr C";Cr-,"' (previous owner) recorded in
deed book no. ff,(,; on page 5-,q 5 as recorded in the records of the Clerk of the
Circuit Court, County of Frederick.
6. Property Identification Number -2,.1 5
Magisterial District_ Yh c-r� C )c<
Current Zoning
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7. Adjoining Property:
USE z
North 1\J c-,c c, -%,,
Y East /Z-
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South O\J
West
8. The type of use proposed is(consult with the Planning Dept. before completing):
9. It is proposed that the following buildings will be constructed:
U"
10. The following are all of the individuals, firms, or corporations owning property
adjacent to both sides and rear and in front of (across street from) the property
where the requested use will be conducted. (Continue on back if necessary.)
These people will be notified by mail of this application:
Name and Property Identification Number
Address
Name k:, ry\, St
Property# �2491303-12;3-2�Hti V-A
Name
- W'� \\'t u r V (I
Property491303-123-231 9 )�-O Y�- V!4 1 2_ c
Name J-, 13 . 1 / 27 F ) C-ll Y- f I
Property# t C. 491303-123-216 k k Y\v 0 Yti
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"lame X31 Cl L,\j 0 A 1) e-
Property# /-7 491302-123-212A P-7
Name
Property#
Name
Property#
Name
Property#
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11. Please use this page for your sketch of the property. Show proposed and/or existing
structures on the property, including measurements to all property lines.
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12. Additional comments, if any: 5,11 F L"j LLI' I.
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I (we), the undersigned, do hereby respectfully make application and petition the governing body
of Frederick County, Virginia to allow the use described in this application. I understand that the
sign issued to me when this application is submitted must be placed at the front property line at
least seven (7) days prior to the first public hearing and maintained so as to be visible until after
the Board of Supervisors'public hearing. Your application for a Conditional Use Permit
authorizes any member of the Frederick County Planning Commission,Board of Supervisors or
Planning and Development Department to inspect your property where the proposed use will be
conducted.
Signature of Applicant
Signature of Owner
Owners'Mailing Address iS On C t yy, 3-6' t GS5
Owners' Telephone No. 0 Z b Lj — / , ?
TO BE COMPLETED BY THE ZONING ADMINISTRATOR:
USE CODE:
RENEWAL DATE:
00
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I
j Special Limited Power of Attorney
County of Frederick, Virginia
Frederick Planning Website: www.feva.us
Department of Planning chi Development, Country of Frederick,Virginia
107 North Kent Street,Winchester,Virginia 22601
Phone (540) 665-5651 Facsimile (540) 665-6395
i
Know All;'�Ci en Bir Tl4se Presents That:
N ine of Property OmicrfApplicant
Flake Twit: lithe-pnVerty is tin elnitr,the name of the entity should atapear above.
} If malltipL pinions aw',11 flip,progeny or ars:aivlicant.� all%recused power of attmnon fion)each owncr will he uvded.
C-C N% - S T, c 14' Z t?t t C::1 -
i Mailing Address ofPropemZ Owner/Applieaatt Telephone Number
3 f
as owner of,or applicant with respect to,the tr ict(s)or parcel(s)of land in Frederick County,
Virginia,identified by following property identification numbers:
do hereby make,constitute,and appoint:
Bf
Name;of'Attorney-.1n-Fact
.?-1 5" D-r-t rite0<�' t,
Mailing Address of Attorney-Tn-Fact Telephone Number
I
to acct as my true and lawful attorney-in-fact for and in my name,place,and stead,with the same
Rall power and authority 1 would have if acting personally,to file and act on my behalf with respect
to applic tion with Frederick County,Virginia for the following,for the above identified property:
Rezoning Subdivision
Conditional Use Permit Q Site flan
Master Development flan(prelim,or final) Variance or Zoning Appeal
and,further,my attorney--in-fact shag have the authority to offer proffered conditions and.to make
amendments to previously approved proffered conditions except as follows:
i
or -ri-VR.c z
This appointment shall expire one year from the day that it is signed,o at stt��l� Fe`6 �laRyland
trtlrere*ise rescind or modifi7 it. Washington County
My Commission Expires Sep 23,2020
Signature
Title of signing on behalf of an entity)
State of d ` ` `�-- ,ColxniylCit}=c>f f�t1 -` Gi'' '1 To wit:
i,Lor L' `tt AbUt ,a Notary Public in and for the jurisdiction aforesaid,certify Haat
the person who signed the foregoing instrument personally appeared before.fne and has acknowledged the
, me
before me ltl the jttrlsdictian aforesaid this_ day of —,2o26
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My Commission Expires
Public
Registration
�
Number
1
CY)
CY)
C -Special Lint ited Power of Attorney
Couritv of Frederick, Virah-,ja
Frederick Plan'113,1-mWebsite:
Department of Planning & Developtaler
�j, Covultv of Fl-cAeric!"Virginia
107 North Kell+, street,reet, vVilachester, Virc'inia 226E I
'40)665-63-95
Phone (540)665-565-' F cSilinile (5
Njiow Ail Men 32 '"hese Prescuts That:
zmie(ll'Pn)liertv
ff the pri'l%-rty,c ctitt t iipp I ical it i�all tivttitti,the I liall v of,III e vu I itv Should uppeor ilt'i"'.e.
11,nnulliple per';kIll"moil the prolmly iir ave applicatits,on cxc'Illed pmvcl't)faulul llc_' filoill v.1ch o1%nel-lk
6 a C3
6
'lintz Address(11'Pr(iz OWACrAppi it-Mil
as oivaer of or a pplicant witli'Cqpect to.the tract(s)or parvo(s) of pre I C 1IN,
I I Z nit -,� ( 01-i I C ot)11
--gilliat identified by folloNving,proper ty identification 1111:1ibers:
do hereby maue., cou-stittlite.alld appoi.-II:
i Y 3j
40 act-,vs in) true mid lawfui attoriley-in-fact for aad in my name, place,and stead.,tvith the same
full nowe-andauthority I would have if acting, perioually to rile and act on my he'lialtwit il respect
to apP oil'Vith Frederick Comity,Vthe for fo'
110%,king,for tile above identified property:
Rezoning Subdivision
Conditional Use Permit Site Plan
F] 'chaster Development Plan(preiini, or;mall Variance or Zoning Appeal
and,fill-tiler.111V attorney-in-fact sivall have the alithol-Ity to offer proffered conditious, -raid to iwtke
pre-viousiv approved proffered conditiolis ex
ceptas toilojvs.
LF ` v
-"his a poin shaall expi le., from the day that it is signed,or a such sooner time as I
other 'e rescir o dif it.
Sit natt-
n behalf of an I-
S ke of
Coullivicity ol Fo Nvil:
it-Notary Public in.ancl ti-)r Lhejunschetion aforesaid, certify that
the person,who Signed the rol%goill- instruille-al.personally appeared before Inc and has-acknowlt:dge'd[lie
salilL�'peffire me in the juris(lict-ion Ej-j*()rC
-Sjid illi'; IZ� ttav 017 . ,)o2o
'Olunli5Sion Empires: >-C
Nqfaty public G - -----
c: stration Number:
OFRCIAL SEAL
Notary Milo,staw of West Mia
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6M Leetovin Road
aural Goode
GorrorrNj,,EWv vwemwY22,2W
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REQUEST FOR CONDITIONAL USE PERMIT COMMENTS
Frederick County Inspections Department
Mail to: Hand deliver to:
Frederick County Inspections Department Frederick County Inspections RLmOn Etl V ED
107 North Kent Street, 2`1 Floor Attn: Building Official
Winchester. Vii-inia 22601 107 North Kent Street, 2"d Floor MAY 14 2020
L
(.540) 665-5650 Winchester, Virginia
heden(*County
Ins^fions
Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the i
agency with their review. Also, please attach two (2) copies of your application form, location map and
all other vertinent inforination.
Applicant's Dame: tHt S Telephone:
Mailing Address: Z S /D c tR-t- IN r
4-
Cl
Name of development and/or description of the request:
� rCS ri -7 o 77s W t1 ! a <-
Location of Property:
BuNing Official's Comments:
&A con
Building Official's Signature& Date:
L2Z 5114/7')OV
1 1 1
Notice to Inspections Department- Please Return This Form to the Applicant
if
12
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Tower,foundation,and related building and/or structures shall comply with the 2015 Virginia
Building Code.
Tower shall bedesigned inaccordance with the provisions ofthe TWr2Z2 and shall beof
noncombustible material. Towers shall be located such that guy wires and other accessories
shall not cross or encroach upon any street or other public spaces,or over above-ground electric
utility lines without written consent. Access to the tower sites shall be limited as required by
applicable OSHA, FCC,AND EPA.
Section 102.3 Virginia Uniform Statewide Building Code (USBC)addresses the exempts
equipment, related wiring,and structures supporting the related wiring installed by provider
of publicly regulated utility service ora franchised cable television operator and electrical
equipment and related wiring used for radio, broadcast or cable television,telecommunications
or information service transmission. The exemption shall apply only if under applicable federal
and state law the ownership and control of the equipment and wiring is by the service provider
orits affiliates. Such exempt equipment and wiring shall belocated oneither public righLs-of-
vvayorprivatepnopertyform/hichtheaen/iceprov(derhasr|ghtsof*mcupancyandentDy;
however,the structures, including their service equipment, housing,or supporting such exempt
equipment and wiring shall besubject tmthe 0S0C. The installation ofequipment and wiring
exempted by this section shall not create an unsafe condition prohibited by the USBC,The
replacement of or retro fitting of existing fiber distribution boxes falls under this exception as
well. Please note that the exemption ofpermitting does not apply tobuilding structures
erected or remodeled on these sites.The tower,foundation and any other related
buildings/structures require permits.
All structural plans submitted for permit application shall be sealed byaVA Design Professional
Special inspection requirements of Chapter 17 of VBC shall apply to this type of structure.
s\siteplan connments\2Q15\tnvvercup Nankenship.docx
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REQUEST FOR colvDrTrc+NAL USE PERMIT colvrlvElvTs
Frederick County Fre MarshalMail to:
Hand deliver to:
Frederick County Fire Marshal Frederick County Fire&Rescue Dept.
1800 Coverstone Drive Attn: Fire Marshal
Winchester, Virginia 22602 Public Safety Building
(540) 665-6350 1800 Coverstone Drive
Winchester, Virginia
.Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the
agency with their review. Also, please attach two (2) copies of your application form, location map and
all other pertinent information.
Applicant's Name::_R )Qo� r..1� c,,,is;�f.S �� A tTelephone:5`j 4
Mailing Address: 21S 1-) f
2-
it'll
Name of development and/or description of the request:
Location of Property:
? Cl r C-k i
a Fre Marshal's Comments: _
Fire Marshals Signature&Dater
Notice to Fire Marshal-Please Return This Form to the Applicant
PLANS APPROVED
FIRE MARSHALo FREDERICK COUNTY
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Frederick County Fire and rescue Department
Office of the Fire Marshal
. 1080 Coverstone Drive
Winchester,VA 22602
� •� .. .l�r• Phone: 540-665-6350 Fax:540-678-4738
fmo@fcva.us
Plan Revlewo
Conditional Use
Status: Approved
Susiness name
Telecommunications Tower
100 Archwood Trail
Winchester,Virginia 22602
Main Contact: Printed Date:04114/2020
Robert S. Blankinship
Information
Received Date: 04/08/2020 Occupancy Type:
Review Begin Date: 04114/2020 Property Use:
Review End Date: 04/14/2020 Activity Number: I04BJ016
Hours: 1.0000
Details Name Bringing existing tower into compliance
Comments:
Approved.
i
Adam Hounsheil
Lieutenant/Assistant Fire Marshal
Page 1 of 1
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REQUEST FOR CONDITIONAL. USE PERMIT COMMENTS
MENTS
Winchester Regional Airport �
<EAGt�f9
2 to' hand deliver to, ;
Winchester Regional Airport Winchester Regional Airport
Attn: Executive Director Attn: Executive Director
491 Airport Road 491 Airport Road
Winchester,Virginia 22642 (Rt. 645, off of Rt. 522 South)
(540) 662-2422 Winchester, Virginia
Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the
agency with their review. Also, please attach two (2) copies of your application form, location map and
all other pertinent information.
Applzcant's Name: ] :�1 rt; i 1 1 „,tc{ S � Telephone: 5-=-J c -L L>L) -13 j
Mailing Address: ,2 i S JD ci,-%f
1
Name ofA development and/or description
- of the request:
Location of Property:
tSj�1C��
Winchester Regional Airport Comments:
Winchester Regional Airport- Signature& Date: - 7Z2
I
Notice to Winchester Regional Airport- Please JR. t += n Form to Applicant
16
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�°%'. ,u" OWNERS CERTIFICATE
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DON n. LAI.15U,iii., . .SIDE:.'T, AND JEAN LAMOGRYE,
t.1 �' I• n aI ':ECH%TARY•TREA KhiF:, HEREBY ADOPT THIS GU3•
A=SSTAiStT IVF �Q TRAIL i� ti� '•IVISIOFt AS AP.':ARC IN THIS'PLAT.
�c�a I:•^3't; 811FO`4✓=,E SYG0.00•., ' f k•• THE PI{UPRIE:C i;i A.U.' OIXIERS ABC OR PURCHAS-
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245
.j
ORDINANCE
•
`1pG f,Y
L73
Action:
PLANNING COMMISSION: July 1, 2020 Recommended Approval
BOARD OF SUPERVISORS: August 12, 2020
ORDINANCE
CONDITIONAL USE PERMIT #04-20
ROBERT S. BLANKINSHIP, ETALS
WHEREAS, CONDITIONAL USE PERMIT APPLICATION #04-20 was submitted by
George P. Hughes on behalf of Robert S. Blankinship to construct a commercial
telecommunication facility consisting of a 70-foot commercial telecommunication facility and
accessory structure was considered. The property is located at 100 Archwood Trail, Winchester,
Virginia and is further identified with Property Identification Number 491303-123-215 in the Back
Creek Magisterial District; and
WHEREAS, the Frederick County Planning Commission held a public hearing on this
Conditional Use Permit on July 1, 2020 and recommended approval of this Conditional Use
Permit; and
WHEREAS,the Frederick County Board of Supervisors held a public hearing on this Conditional
Use Permit during their regular meeting on August 12, 2020; and,
WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional
Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with
the Comprehensive Plan;
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that
Chapter 165 of the Frederick County Code,Zoning,is amended to revise the zoning map to reflect
that Conditional Use Permit Application # 04-20 for a commercial telecommunication tower
consisting of a 70-foot commercial telecommunication facility and accessory structures on the
246
parcel identified with Property Identification Number 491303-123-215 is approved with the
following conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. The tower shall be available for collocating personal wireless service providers.
3. The tower shall be removed by the Applicant or Property Owner within twelve (12)months of
abandonment of operation.
4. Any expansion or modification of this use will require a new Conditional Use Permit.
This ordinance shall be in effect on the date of adoption. Passed this 12th day of August 2020 by
the following recorded vote:
Charles S. DeHaven, Jr., Chairman Shawn L. Graber
J. Douglas McCarthy Robert W. Wells
Gene E. Fisher Judith McCann-Slaughter
Blain P. Dunn A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
PDRes424-20
BOS Res.
247
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title:
Draft Update of the 2020-2021 Frederick County Primary and Interstate Road
Improvement Plans - The Primary and Interstate Road Improvement Plans Establish Priorities for
Improvements to the Primary and Interstate Road Networks within Frederick County. Comments from
the Transportation Committee will be Forwarded to the Planning Commission and Board of Supervisors.
Ultimately, the Priorities Adopted by the Board of Supervisors will be Forwarded to the Commonwealth
Transportation Board for consideration.
The Virginia Department of Transportation and the Board of Supervisors for the County
of Frederick, Virginia, in Accordance with Section 33.2-331 of the Code of Virginia, will
Conduct a Joint Public Hearing. The Purpose of this Public Hearing is to Receive Public
Comment on the Proposed Six Year Plan for Secondary Roads for Fiscal Years 2021
Through 2026 in Frederick County and on the Secondary System Construction Budget
for Fiscal Year 2021.
Attachments:
BOS08-12-201 nterstateAndPrimaryRoadl mprovementPlans.pdf
248
f
` COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
Fax: 540/665-6395
MEMORANDUM
TO: Frederick County Board of Supervisors
FROM: John A.Bishop,AICP,Assistant Director-Transportation
RE: Update of the Interstate and Primary Road Plans
DATE: July 31,2020
This is a public hearing item to consider the update of the 2020 — 2021 Interstate and Primary
Road Plans. The Secondary Road Plan update will come at a future date once VDOT has finished
updating statewide revenue projections.
Summary of Changes:
Updates to the priorities which are being recommended are for the reasons of consistency
between the plans and for continuity and support of the Board's SmartScale applications.
Interstate Plan Updates are as follows:
1. Updated Language for Exit 317 to a more general description that will adequately address
the fact that multiple improvements are being sought.
2. Clarify the need for improvements to existing Exit 307, as well as, the desire for the
eventual relocation of Exit 307
Primary Plan Updates are as follows:
1. Remove the first Segment of the Route 277 improvements since that is now beginning
construction.
The Transportation Committee reviewed this item on July 27' and has recommended approval.
The Planning Commission is reviewing the draft plans on August 5' and staff will update the
Board as to the disposition of their recommendation at the meeting.
Staff is seeking approval of the updated Interstate and Primary plans.
Attachments
JAB/pd
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
249
2020-2021
INTERSTATE ROAD IMPROVEMENT PLAN
for
FREDERICK COUNTY, VIRGINIA
OA
173
Frederick County Transportation Committee: 7/27/2020
Frederick County Planning Commission: 8/5/2020
Frederick County Board of Supervisors:
250
I-81 Improvements:
Provide additional travel lanes on the main line, evaluate collector-distributor lanes
adjacent to the main line, modifications to existing interchange areas, and develop new
interchange areas and bridge crossings of the main line as recommended by the WinFred
MPO Long Range Plan.
In addition, as the State continues to work toward an ultimate plan for the I-81 widening,
the County of Frederick continues to support the study of Eastern Route 37 as a potential
corridor on new location as an alternative for that effort.
Moreover, the County of Frederick supports exploration of the potential for rail
transportation as a component of the Interstate 81 Corridor improvements.
Interchange Priorities
1. Exit 313 - Bridge reconstruction, safety improvements, and capacity expansion.
2. Exit 317 — Interchange Upgrade and Redbud Road realignment to accommodate
interchange upgrade.
3. Exit 310 - Phase 2 of the FHWA approved interchange modifications.
4. Exit 307 — Safety and capacity improvements to the existing facility while
continuing to promote the future relocation further south to the South Frederick
Parkway.
5. Exit 307 —Ramp Relocation
Interstate Widening Priorities
1. Widen 1-81 from Route 50/17 Exit 313 to Route 11 Exit 317
2. Widen I-81 from Route 277 Exit 307 to Route 50/17 Exit 313. This should
include the relocation of Exit 307.
3. Widen I-81 in Frederick County from Route 11 Exit 317 to the West Virginia
State line
4. Widen I-81 in Frederick County from Route 277 Exit 307 to the Warren County
Line in the South
Intelligent Transportation Systems and Incident Management
1. Increase of VDOT safety patrols.
2. Implement more variable message signs along the I-81 corridor and approaches.
251
81•
ONEs
IRE
Ar
�i,
�R W.-F, An �'�� Interstate Road
► �"' ��� '`� Irn • ro�ement Plan
/InterchangeI Impromement
Priorities
Priority 1
(� Exit 313 Bridge Reconstruction,
Safety Improvements,and
♦�j }}� Capacity Expansion
Cid Priority 2
1, Exit 317 Interchange Upgrade
and Redbud Rd Realignment to
Accomodafe Interchange
Upgrade
%�
� Priority 3
�.�.. Exit 310 Phase II of the
Interchange Upgrade
Priority 4
�• l* ��
Exit 307 Safety and Capacity
.` Improvements to Existing Location
•�tM��a and Promote Future Realignment
Priority 5
OP� . Exit 307 Ramp Relocation
t 01 Widening Priorities
Priority 1
Widen I-81 from
Exit 313 to Exit 317
Priority 2
i Widen I-81 from
Exit 307 to Exit 313
• Priority 3
�.• Widen Remainder of 1-81 North
Priority 4
Widen Remainder of 1-81 South
481
�" 0 1.25 2.5 5 Miles
2020-2021
PRIMARY ROAD IMPROVEMENT PLAN
for
FREDERICK COUNTY, VIRGINIA
1 r
1738
Frederick County Transportation Committee: 7/27/2020
Frederick County Planning Commission: 8/5/2020
Frederick County Board of Supervisors:
253
All upgrades to primary system roadways that are not limited access should include
implementation of access management principles to improve safety and efficiency wherever
possible.
1) Route 37 Bypass
A. Route 37 -Phase 1
Initiate final engineering and design, acquire right-of-way, and establish a construction
phase schedule for the southern segment of the Route 37 Eastern Bypass from Interstate
I-81 to Front Royal Pike (Route 522 South).
B. Route 37 -Phase 2
Initiate final engineering and design, acquire right-of-way, and establish a construction
phase schedule for the preferred alternative between existing Route 11 North and Route
7.
C. Route 37 -Phase 3
Initiate final engineering and design, acquire right-of-way, and establish a construction
phase schedule for the preferred alternative between Route 7 and Route 522.
D. Route 37—Phase 4
Initiate final engineering and design, acquire right-of-way, and establish a construction
phase schedule for the preferred alternative between Existing Route 37 around Stonewall
Industrial Park to Route 11 North.
2) Route 11 (North and South of Winchester)
A) Establish an Urban Divided Six Lane System:
From: Northern limits of the City of Winchester
To: Intersection of Cedar Hill Road
B) Establish an Urban Divided Four Lane System:
From: Southern limits of the City of Winchester
To: Renaissance Drive
C) Establish an Urban Divided Four Lane System:
From: Intersection of Cedar Hill Road
To: West Virginia line
3) Route 277 (East of Stephens City)
Upgrade of the overall corridor to a 4-lane divided system with improved access
management and bicycle and pedestrian facilities.
254
A) Establish an Urban Divided Four Lane System:
From: Double Church Road
To: Warrior Drive
B) Establish an Urban Divided Four Lane System:
From: Warrior Drive
To: White Oak Road
C) Establish an Urban Divided Four Lane System:
From: White Oak Road
To: Route 277
4) Route 7—Establish a 6 Lane Cross Section:
From: Exit 315 Interchange
To: Future Route 37 Interchange
5) Route 50 East and West
A) Establish a 6 Lane Cross Section:
From: The Interchange at Exit 313
To: The Future Route 37 Interchange
B) Establish a 6 Lane Cross Section:
From: The Interchange with Route 37
To: Poorhouse Road
6) South Frederick County Parkway:
From: Relocated Exit 307
To: Intersection with Route 277 approximately 1 mile west of the intersection of
Route 277 and Route 522
This is a new planned roadway with limited access points serving a mixture of
predominantly commercial and industrial development.
There is a need to study this project in conjunction with the Exit 307 relocation and
planning for Route 277 improvements noted in item 3.
Phasing of this project is not yet clearly defined; however general phasing would be from
West to East with the clear first phase being from relocated Exit 307 to Warrior Drive.
255
7) Route 522 and Costello Drive
Add additional left turn lane capacity on Route 522 southbound for turns onto Costello
Drive.
8) Commuter Park and Ride Lots
Establish a new park and ride facility along the Berryville Pike (Route 7) corridor. Work
with the Northern Shenandoah Valley Regional Commission to determine appropriate
locations for park and ride facilities at other strategic locations within the County's Urban
Development Area. For Park and Ride locations in Frederick County, the primary goal
should be that they are situated in such a manner that they reduce traffic in Frederick
County in addition to adjacent localities.
256
81•,
2C
� i
1D ��
• r � 1B
2A
Primary Road
SB ^•A,� �,: � ��;,; Improvement
� Plan
Route 37 Bypass Phases
'�C-.�������►87 �- -'♦ V��� Priority 1 A
Priority 1 B
,•_v �•� !!`, � � , ����N Priority 1C
�� �-'� ,�•��� `!' Priority 1 D
5A Route 11 North&South
Priority 2A
Priority 2B
II ♦ is r Priority 2C
Route 277 East of Stephens City
. / 2B Priority 3A
Priority 3B
.;. ; Priority 3C
i
'lA Route 7
Priority 4
1 .� �' ♦ Route 50
Priority 5A
„1 �♦w��� IZ Priority 5B
• �`%l�,,t� C��._ � South Frederick County Parkway
Priority 6
Route 522&Costello Dr
3A�J 3B 0 Priority 7
Commuter- Park& Ride Lots
( Priority 8
0 0.5 1 2 Miles
RESOLUTION
CO 2020-2021 INTERSTATE ROAD
IMPROVEMENT PLAN
w
aarni
173E
WHEREAS,the Frederick County Transportation Committee recommended approval of this plan on July
27,2020; and,
WHEREAS, the Frederick County Planning Commission held a public hearing and recommended
approval of this plan at their meeting on August 5,2020; and,
WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the
preparation of this plan in accordance with the Virginia Department of Transportation's policies and
procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that
all citizens of the County had the opportunity to participate in said hearing and to make comments and
recommendations concerning the proposed Plan and Priority List; and,
WHEREAS, the Frederick County Board of Supervisors support the priorities of the interstate road
improvement projects for programming by the Commonwealth Transportation Board and the Virginia
Department of Transportation;
NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors as follows:
The 2020-2021 Interstate Road Improvement Plan appears to be in the best interest of the citizen of
Frederick County and the Interstate Road System in Frederick County; and therefore, the Frederick
County Board of Supervisors hereby approves the 2020-2021 Interstate Road Improvement Plan and
Construction Priority List for Frederick County, Virginia as presented at the public hearing held on
August 12,2020
This resolution was approved by the following recorded vote:
Charles S. DeHaven,Jr., Chairman Gary A. Lofton
J. Douglas McCarthy Robert W.Wells
Gene E.Fisher Judith McCann-Slaughter
Blaine P. Dunn Shawn L. Graber
A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
PDRes.922-20
258
RESOLUTION
CO 2020-2021 PRIMARY ROAD
IMPROVEMENT PLAN
w
aarni
173E
WHEREAS,the Frederick County Transportation Committee recommended approval of this plan on July
27,2020; and,
WHEREAS, the Frederick County Planning Commission held a public hearing and recommended
approval of this plan at their meeting on August 5,2020; and,
WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the
preparation of this plan in accordance with the Virginia Department of Transportation's policies and
procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that
all citizens of the County had the opportunity to participate in said hearing and to make comments and
recommendations concerning the proposed Plan and Priority List; and,
WHEREAS, the Frederick County Board of Supervisors support the priorities of the interstate road
improvement projects for programming by the Commonwealth Transportation Board and the Virginia
Department of Transportation;
NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors as follows:
The 2020-2021 Primary Road Improvement Plan appears to be in the best interest of the citizen of
Frederick County and the Interstate Road System in Frederick County; and therefore, the Frederick
County Board of Supervisors hereby approves the 2020-2021 Primary Road Improvement Plan and
Construction Priority List for Frederick County, Virginia as presented at the public hearing held on
August 12,2020
This resolution was approved by the following recorded vote:
Charles S. DeHaven,Jr., Chairman Gary A. Lofton
J. Douglas McCarthy Robert W.Wells
Gene E.Fisher Judith McCann-Slaughter
Blaine P. Dunn Shawn L. Graber
A COPY ATTEST
Kris C. Tierney
Frederick County Administrator
PDRes.923-20
259
'r
` r Board of Supervisors
Agenda Item Detail
. Meeting Date: August 12, 2020
��GrN Agenda Section: County Officials
Title: Request to Set Public Hearing - Ordinance Amendment — Day-Care Facilities
Attachments:
BOS08-12-200rdinanceAmendment-DayCareFacilities.pdf
260
f
COUNTY of FREDERICK
Department of Planning and Development
ry, 540/665-5651
"S Fax: 540/665-6395
MEMORANDUM
TO: Frederick County Board of Supervisors
FROM: M. Tyler Klein, AICP, Senior Planner '
SUBJECT: Ordinance Amendment—Day-Care Facilities
DATE: July 29, 2020
This is a request from a local engineering firm to expand the definition for"Day-Care Facility" to
include "adult-care." The current definition for"Day-Care Facility" limits this service to children
only. An amendment to the definition is proposed as follows:
A facility in which more than five children and/or adults, not including persons ehikh-en
who are related by blood, marriage or adoption to the people who maintain the facility, are
received for care, protection and guidance during only part of the twenty-four-hour day.
The Development Review and Regulations (DRRC) discussed this item on June 25th. The DRRC
generally supported the proposed ordinance amendment to expand the definition for "Day-Care
Facility"to include"adult-care" noting a pressing need in the community for care of elderly and/or
disabled adults during the workweek.
The Planning Commission will discuss this item on August 5th. Any comments from the Planning
Commission discussion will be provided to the Board of Supervisors at the meeting.
The attached document shows the existing ordinance with the proposed changes supported by the
DRRC(with bold italic for text added). Staff is seeking direction from the Board of Supervisors
on the appropriateness of this request and if the item is ready to be sent forward for public
hearing.
Attachments: 1. Revised ordinance with additions shown in bold underlined italics.
2. Zoning Ordinance Amendment Cover Letter from Greenway dated
June 11,2020
3.Adult-Day Care & In-Home Care Cost Comparison Table
4. Resolution
MTK/pd
261
Draft 6/12/2020
ARTICLE I
General Provisions,Amendments and Conditional Use Permits
Part 101
General Provisions
§165-101.02 Definitions and word usage.
Day-Care Facility
A facility in which more than five children and/or adults,not includingep rsons r-hildpom who are related
by blood,marriage or adoption to the people who maintain the facility, are received for care,protection
and guidance during only part of the twenty-four-hour day.
262
151 Windy Hill Lane
GREENWAY Winchester, VA 22602
ENGINEERING
June 11, 2020
Frederick County Planning Department
Attn: Tyler Klein, Senior Planner
107 North Kent Street
Winchester, VA 22601
RE: Day-Care Facility Definition Zoning Ordinance Amendment Request
Dear Tyler:
The purpose of this letter is to request consideration of a Zoning Ordinance Amendment for the current
definition of Day-Care Facility to expand this service from child-care only to include adult-care
(commonly referred to as Intergenerational Day-Care). Intergenerational Day-Care Facilities are
designed and programmed to bring together two different generations both requiring care.
Intergenerational Day-Care facilities exist in many communities and are gaining in popularity as they
provide working families with an affordable option to obtain quality day-care services for their aging
parents and their children. The current definition for Day-Care Facilities limits this service to children
which limits working families to contracting in-home day-care services which are cost prohibitive for
many families.
The benefits of Intergenerational Day-Care Facilities include the following:
➢ Day-care service opportunities for working families with elderly parents and children
➢ Affordable day-care service options
➢ Provides sense of purpose, enhances dignity and improves social outcomes for adult
participants
➢ Provides children with opportunities to learn from, and connect with, older generations
Improves children's social behaviors of sharing, assisting and cooperating with older
generations
➢ Provides community with a positive and beneficial land use service
➢ Provides efficiencies for facility operations and programming that allow for cost affordable
services to working families
The attached Zoning Ordinance Amendment proposal provides for a single definition that allows for
child day-care and/or adult day-care facilities which follows the framework of the existing day-care
definition. Greenway Engineering researched the Frederick County Zoning Ordinance to determine
Engineers Surveyors Planners Environmental Scientists Laboratory QC Inspection Services
Telephone 540-662-4185 Fax 540-722-9528
www.greenwayeng.com
File#2039/EAW I
263
which zoning districts permit Day-Care Facilities as a permitted land use or as a land use that would be
permitted through the issuance of a Conditional Use Permit and identified the following:
➢ RA District: Identifies Day-Care Facilities by definition with a Conditional Use Permit
➢ RP District: Identifies Day-Care Facilities by definition with a Conditional Use Permit
➢ R4 District: Permitted Land Use SIC 835
➢ B1 District: Permitted Land Use SIC 835
➢ B2 District: Permitted Land Use SIC 835
Greenway Engineering researched the SIC Manual and would note that SIC 835 is specific to Child
Day Care Services and that ,SIC 832 provides for Adult Day Care Centers as well as a variety of
individual and family social services land uses. Therefore, it is recommended that Frederick County
consider adoption of a singular definition for Day-Care Facilities as proposed on the attachment and
remove the SIC 835 classification within the R4 District, B 1 District and B2 District to allow the land
use specific to the proposed definition.
Please contact me if you have any questions regarding this request or if you need any additional
information for the June 25, 2020 DRRC Meeting Agenda.
Sincerely,
Evan Wyatt, Director of Land Planning
Greenway Engineering, Inc.
Cc: Jeannie Shiley, SVWC Executive Director
Attachment: Day-Care Definition Amendment
264
Day-Care Definition Amendment
Purpose
The purpose of this request is to expand on the current definition for Day-Care Facility from child-
care only to also include adult-care. The expanded definition will allow Frederick County to
provide opportunities for intergenerational day-care facilities to residents of the community which
has become an identified need for working families throughout the Country. Intergenerational
Day-Cage facilities provide working families with an affordable option to obtain quality day-care
services for their aging parents and their children through facility design and programming that
meets the needs of both generations.
The Frederick County Zoning Ordinance currently allows Day-Care Facilities by definition in the
RA District and the RP District through the issuance of a Conditional Use Permit and allows Child
Day Care Services as a permitted land use under SIC 835 in the R4 District, B 1 District and B2
District. It is recommended that Frederick County consider adoption of a singular definition for
Day-Care Facilities and allow this land use by definition in the RA District and the RP District
through the issuance of a Conditional Use Permit and as a permitted land use in the R4 District,
B 1 District and B2 District by definition instead of the SIC 835 classification.
Current Definition §165-101.02
Day C i-e Facilitiv: A facility in which more than five children, not including children who are
related by blood, marriage or adoption to the people who maintain the facility, are received for
care, protection and guidance during only part of the twenty-four-hour day.
Proposed Amendment to Definition §165-101.02
Dai, Care Facilitw A facility in which more than five children and/or adults, not including
children who are related by blood, marriage or adoption to the people who maintain the facility,
are received for care, protection and guidance on a regular basis during only part of the twenty-
four-hour day.
Day-Care Facility Definition Amendment 1 6-11-2020
265
Adult Day Care vs. In-Home Care Cost Comparison
2019 National Average Costs
Type of Service Daily Median Cost Monthly Median Cost Annual Median Cost
Adult Day Care Service $75 $1,625 $19,500
In-Home Care Service $141 $4,290 $51,480
Source: Genworth Financial, Inc. Cost of Care Survey
266
4�C f CO��
w RESOLUTION
w
ytai
1730
Action: Approved
BOARD OF SUPERVISORS: August 12, 2020
RESOLUTION
DIRECTING THE PLANNING COMNIISSION TO HOLD A PUBLIC HEARING
REGARDING CHAPTER 165,ZONING
ARTICLE I
GENERAL PROVISIONS; AMENDMENTS; AND CONDITIONAL USE
PERMITS
PART 101 —GENERAL PROVISIONS
§165-101.02—DEFINITIONS AND WORD USAGE
WHEREAS, an ordinance to amend Chapter 165, Zoning to amend the definition
contained in §165-101.02 Definitions and word usage for"Day-Care Facility"; and
WHEREAS, the proposed changes expand the Zoning Ordinance definition for "Day-
Care Facility" to include the care, protection and guidance of adults in addition to
children; and
WHEREAS, The Development Review and Regulation Committee (DRRC) reviewed
the proposed changes at their June 25, 2020 regular meeting; and
WHEREAS,the Planning Commission discussed the proposed changes at their regularly
scheduled meeting on August 5, 2020 and agreed with the proposed changes; and
WHEREAS,the Board of Supervisors discussed the proposed changes at their regularly
scheduled meeting on August 12, 2020.
WHEREAS,the Frederick County Board of Supervisors finds that in the public
necessity, convenience, general welfare, and good zoning practice, directs the Frederick
County Planning Commission hold a public hearing regarding an amendment to Chapter
165; and
PDRes 428-20
267
NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of
Supervisors that the Frederick County Planning Commission shall hold a public hearing
to expand the definition for"Day-Care Facility" to included"adult-care."
Passed this 12th day of August 2020 by the following recorded vote:
Charles S. DeHaven, Jr., Chairman Gene E. Fisher
J. Douglas McCarthy Judith McCann-Slaughter
Robert W. Wells Blaine P. Dunn
Shawn L. Graber
A COPY ATTEST
Kris C. Tierney,
Frederick County Administrator
PDRes 428-20
268