June 10 2020 Closed Session and Regular Meeting Minutes392
MINUTES
CLOSED SESION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, JUT 10, 2020
5.00 and T:OO PX
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
toy NORTH KENT STREET, WINCHESTER, VIRGINIA
A119RM
Board of Supervisors: Charles S. DeHaven, Jr,, Chairman; Robert W, Wells, Vice
Chairman; Blaine P. Dunn; Shawn L. Graber; J. Douglas McCarthy; Gene E. Fisher; and Judith
McCann -Slaughter; were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick S. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Scott Varner, Director of Information Technology; Andrew Farrar, IT Program Coordinator; dike
Ruddy, Director of Planning; Tyler Klein, Senior Planner; Joe Wilder, Director of Public Works;
Steve Majchzrak, Assistant Fire Chief; and Ann W. Phillips, Deputy Clerk to the Board of
upervipers,
GALL O ORDER... .
Chairman DeHaven called the meeting to over at bM p.m.
91.60110590M
Vice Chairman Wells moved that the Board of Supervisors of Frederick County enter a
closed session pursuant to Virginia Code Section 2.2-3711(A)(19) and 2.2-3711(A)(3), for
discussion of plans to protect public safety as it relates to specific eybersecurity threats or
vulnerabilities and briefings by staff members and legal counsel concerning actions taker} to
respond to such matters or a related threat to public safety, discussion of information subject to the
exclusion in subdivision 2 of Section 2.2-3 05.2, where discussion in an open meeting would
jeopardize the safety of any person or County information technology systems, and for consultation
with legal counsel regarding a legal matter requiring the provision of legal advice by such counsel,
all specifically regarding recent activity involving County information technology systems; pursuant
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Soard of Supervisors Closed Sessian + Regular Meeting of June 10, 2020
County of Frederick Virlinio
393
to Virginia Code Section 2.2-3711(A)(8), for consultation with legal counsel regarding a legal matter
requiring the provision of legal advice by such counsel, specifically regarding a dispute with a
vendor regarding the procurement of a specialized motor vehicle designed for use for public safety
purposes; and pursuant to Virginia Code Section 2.2-3711(A)(1), for personnel matters, specifically
the annual evaluations of the County Administrator and the County Attorney. Supervisor Slaughter
seconded the motion which carried on a voice vote.
At 6:41 p.m., the Board members being assembled within the designated meeting place in
the presence of members of the public and the media desiring to attend, the meeting was
reconvened on motion of Vice Chairman Wells, seconded by Supervisor Dunn and carrying on a
voice vote. Vice Chairman Wells moved that the Board of Supervisors of Frederick County certify
that, to the best of each member's knowledge, (1) only public business matters lawfully exempted
from open meeting requirements by Virginia law were discussed in the closed meeting to which
this certification applies, and (H) only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed, or considered by the Board. Supervisor
Dunn seconded the motion which carried as follows on a recorded vote:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
RECESS
At 6:43 p.m., Chairman DeHaven recessed the meeting until the 7:00 p.m. regular
meeting time.
1-11 -- IR
Chairman DeHaven called the meeting to order at 7:00 p.m,
II O T19N
Supervisor McCarthy delivered the invocation,
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance.
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Board of Supervisors Closed Session & Regular Meeting of June 10, 2020
County of Frederick, Virginia
394
ADOPTION OF AGENDA — APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor McCarthy, the agenda was
adopted as presented on a voice vote.
CITIZENS COMMENTS - done
ADOPTION OF CONSENT AGENDA —APPROVED
Supervisor Graber requested the removal from the Consent Agenda of the Item titled
Extension of Local Emergency for Covid-19 Pandemic.
Upon motion of Supervisor Slaughter, seconded by Supervisor Graber, the consent
agenda was adopted as revised on a recorded vote as follows;
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
- Minutes of Regular Meeting of May 27 2020 - CONSENT AGENDA APPROVAL
- Public Works Committee Report of Mav 26, 2020 - CONSENT AGENDA APPROVAL, Appendix 1
- Parks and Recreation Commission Report of Ma 26 2020 - CONSENT AGENDA APPROVAL
Appendix 2
-Request by 26th Court Services Unit of the Department of Juvenile Justice for Transfer of
Funds . CONSENT AGENDA APPROVAL
-Road Resolution For Additions to the Secondary System of State Highways - Snowden
Bridge Section 4 - CONSENT AGENDA APPROVAL
WHEREAS, the streets described on the attached Forrn AM-4.3, fully incorporated herein by reference, are
shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and
WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board
that the streets meet the requirements established by the Subdivision Street R_Ae u_irements of the Virginia
Department of Transportation; and
WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on
.tune 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and
NOW, THEREFORE, BE TT RESOLVED, this Board requests the Virginia Department of Transportation
to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,
pursuant to 33,2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and
BE TT FURTB R RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described,
and any necessary easements for cuts, fills and drainage; and
Minute Boom 45
Board of Supervisors Closed Session & Regular Meeting of June 10, 2020
County of Frederick Virjinia
395
BE IT FURTlMR. RESOLVED, that a certified copy of this resolution be forwarded to the Resident
Engineer for the Virginia Department of Transportation.
-Road. Resolution For Additions to the Secondary System „of State Highways - Snowden
Bridge Section 7 - CONSENT AGENDA APPROVAL
WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are
shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and
WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board
that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia
Department of Transportation; and
WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on
June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and
NOW, THEREFORE, BE TT RESOLVED, this Board requests the Virginia Department of Transportation
to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,
pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and
BE TT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of way, as described,
and any necessary easements for cuts, fills and drainage; and
BE fT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident
Engineer for the Virginia Department of Transportation.
-Road_ Resolution For Additions to the Secondary System of State Highways — Belleview
Farm - CONSENT AGENDA APPROVAL
WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are
shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and
WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board
that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia
Department of Transportation; and
WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on
June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation
to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,
pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted rigbt-of=way, as described,
and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident
Engineer for the Virginia Department of Transportation.
..++.*.+.+.. .
EXTENSION OF DECLARATION OF LOCAL EMERGENCY FOR COVID -19 PANDEMIC —
DENIED
At the request of Supervisor Graber, the Extension of Declaration of Local Emergency for
Minute Book 45
Board of Supervisors Closed Session & Regular Meeting o f f une 10, 2020
County of Frederick, Virginia
we
Covid-19 Pandemic was removed from the Consent Agenda. Supervisor Graber moved that the
Board not extend the declaration of emergency for the Covid-19 pandemic saying it was overreach
to extend the local emergency through the end of the year as proposed and that it was time for
things to return to normal. Supervisor Dunn seconded the motion adding that the declaration was
causing more problems than it was worth.
Supervisor Fisher inquired if not having a local emergency in effect would limit the County's
ability to receive funding assistance.
County Administrator Tierney noted the local declaration does not impose any limitation
on business and only keeps the County eligible to receive state reimbursement. He noted the
federal Coronavirus Relief Act Funds are available for expenses through the end of the year which
is why staff proposed the same time period for extending the declaration of local emergency,
Supervisor Graber said the declaration gives the County Administrator the ability to make
decisions bypassing the Board of Supervisors.
Supervisor McCarthy and Mr. Tierney discussed the Coronavirus relief funds already
received and the possibility of traditional emergency funding as another option. Supervisor
McCarthy said he supported the motion and that if the need arose, a new local emergency could
be declared.
The motion carried on a recorded vote as follows;
Blaine P. Dunn Aye Gene E. Fisher No
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. No
Judith McCann -Slaughter Aye
+..+..........
BOARD OF SUPERVISORS COMMENTS —
Supervisor McCarthy paraphrased a writing of C.S. Lewis in reference to the pandemic.
Supervisor Slaughter noted an upcoming road improvement project at Old Charles Town
Road and Martinsburg Pike.
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Board of Supervisors Closed Session & Regular Meeting o f June 10, 2020
County of l=rederiek, Virginia
397
COUNTY OFFICIALS;
DAWN C. ROBBINS REAPPOINTED AS PARENT REPRESENTATIVE ON THE COMMMUNITY
POLICY AND MANAGEMENT TEAM — APPROVED
Supervisor Slaughter moved to reappoint Dawn C. Robbins as the Parent Representative
on the Community Policy and Management Team for a two-year term, The motion, seconded by
Supervisor McCarthy, carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
DEVELOPMENT IMPACT MODEL OVERSIGHT COMMITTEE APPOINTMENTS — APPROVED
Supervisor Fisher moved to appoint the following to one-year terms on the Development
Impact Model Oversight Committee;
Kris C. Tierney -County Administration Representative
Charles S, DeHaven, Jr, -Board of Supervisors Representative
Judith McCann -Slaughter -Board of Supervisors and EDA Representative
Christopher Mohn -Planning Commission Representative
John Jewell Planning Commission Representative
Stephen Pettler -Top of Virginia wilding Assoc. Rep,
Rob Frogale -Top of Virginia Building Assoc. Rep.
Frank E, Wright (appointed as the School Board's Representative in Jan. 2020)
The motion, seconded by Supervisor Graber, carried on a voice vote
GARY OATES APPOINTED AND JAMESR. WILKfNS,,_,_,IIIi RE -APPOINTED TOTHE
FREDERICK-WINCHESTER SERVICE AUTHORITY — APPROVED
Supervisor McCarthy moved to appoint Gary Oates and to reappoint James R. Wilkins, III,
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Board of Supervisors Closed Session di Regular Meeting of June 10, 2020
County of Frederick, Virginia
each to a three-year term beginning 8/31/20. The motion, seconded by Supervisor Dunn, carried
on a voice vote.
PROPOSED AMENDMENT TO FY 20.21 BUDGET- DENIED
Supervisor Dunn cited concerns about expected County revenues in light of the pandemic
and moved to withhold $4.8 million from the adopted FY 20-21 budget until the Board has
determined expected revenues are available. He said the reduction would give the County and the
Schools each the same funding as the current year and could be increased once revenues are
assured. Supervisor McCarthy seconded the motlon saying it makes sense to hold off spending
for now.
Vice Chairman Wells said the reduction does not have to be done now and can be done
later if necessary.
Supervisor Gaber said it is wise to give staff direction on the budget because certain things
are on hold until revenues are known.
Supervisor Dunn said the action needs to happen now because in July the Schools are
allotted their budgeted funds and if there is a revenue shortfall, only the County will bear the loss.
The motion failed on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher No
Shawn L. Graber Aye Robert W. Wells No
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. No
Judith McCann -Slaughter No
PROPOSED JOINT MEETING WITH FREDERICK COUNTY SCHOOL BOARD -APPROVED
Supervisor Dunn discussed a possible joint meeting with the School Board in July, August
or early September to discuss areas of mutual interest including budgets, means to raise revenue
to address a growing population in Frederick County, and/or other issues of concern to members
of either the Board of Supervisors or the School Board. He moved to invite the School Board to
attend a joint meeting. The motion seconded by Supervisor Graber, carried on a voice vote.
Minute Book 45
Board of Supervisors dosed Session & Regular Meeting of June 10, 2020
County of Frederick, Virginia
399
..............
COMMITTEE BUSINESS
SHAWNEELAND SANITARY DISTRICT BUDGET FOR FISCAL YEAR 2021- APPROVED
Supervisor Graber moved for adoption of the proposed budget identified as scenario 2A
and appropriation of the funds. Supervisor McCarthy seconded the motion which carried on a
recorded vote as follows;
Elaine P. Duren Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Shawneeland Sanitary District Fund I 1,146,023
.+++++++ + + + +
PUBLIC -HEARINGS (NON PLANNING ISSUES)
ORDINANCE REGARDING CONTINUITY OF OPERATIONS OF FREDERICK COUNTY GOVERNMENT
APPROVED
County Attorney Williams discussed the proposed extension of the emergency ordinance
enacted on April 8, 2020 which provided for the temporary reduction in the number of meetings
held and for remote participation by members of Boards, Committees, and Commissions.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Supervisor Dunn moved for approval of the Ordinance Regarding Continuity of Operations
of Frederick County Government. Supervisor Slaughter seconded the motion.
The Board and staff discussed the ordinance and Its relationship to the declaration of local
Minute .Book 45
Board of Supervisors Closed Session & Regular Meeting o f June 10, 2020
County of Frederick, Virginia
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emergency, The motion carried on a recorded vote as follows;
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber No Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S, DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
......*+..+.++
PLANNING COMMISSION BUSINESS — PUBLIC HEARINGS
ORDINANCE AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 165 ZONING, ARTICLE
11 SUPPLEMENTARY USE REGULATIONS; PARKING, BUFFERS; AND REGULATIONS FOR
SPECIFIC USES; PART 204 ADDITIONAL REGULATIONS FOR SPECIFIC USES, §165-204.19.
TELECOMMUNICATION FACILITIES, COMMERCIAL.— APPROVED
Tyler Klein, Senior Planner, reviewed the proposed amendment to Chapter 165 — Zoning
Ordinance and to the Development Review Fee Schedule to reduce the fee for a Conditional Use
Permit for commercial telecommunication facilities. He said the Planning Commission generally
supported fees covering actual review, processing and advertising costs incurred by the County for
conditional use permit applications,
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
The Board and Mr. Klein discussed application costs and their relationship to tower heights
and also discussed decommissioning or removal once a tower is no longer in use.
Supervisor McCarthy moved to adopt the ordinance amending Chapter 165, Zoning, Article
II, Supplementary Use Regulations; Parking; Buffers; And Regulations For Specific Uses, Part 204
— Additional Regulations For Specific Uses, §165-204.19. Telecommunication Facilities,
Commercial, to set the application fee for a standard process project at $750, Supervisor Graber
seconded the motion which carried on a recorded vote as follows;
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Minute Book 45
Board of Supervisors Closed Session & Regular Meeting of June 10, 2020
County of Frederick, Virginia
401
AN ORDINANCE AMENDING
THE FREDERICK COUNTY CODE
CHAPTER 165 ZONING
ARTICLE II
SUPPLEN MNTARY USE REGULATIONS; PARKING; BUFFERS; AND
REGULATIONS FOR SPECIFIC USES
PART 204 — ADDITIONAL REGULATIONS FOR SPECIFIC USES
§ 165-204.19. TELECOMMUNICATION FACILrMS, COMMERCIAL
WHEREAS, an ordinance to amend Chapter 165, ;Zoning and to revise the Development Review Fee
Schedule to reduce the fee for a Conditional Use Permit for cormnerveial telecorninunicatiorl facilities.
WHEREAS, the Development Review and Regulations Committee (DRRC) reviewed the proposed
changes at their February 27, 2020 regular meeting and generally agreed with the proposed changes; and
WHEREAS, the Planning Commission discussed the proposed changes at their regularly scheduled
meeting on May 6, 2020 and generally agreed with the proposed changes; and
WHEREAS, the Board of Supervisors discussed the proposed changes at their regularly scheduled meeting
on May 27, 2020 and agreed with the proposed changes; and
WHEREAS, the Planning Commission held a public hearing on this ordinance amendment on June 3, 2020
and recommended denial; and
WHEREAS, the Board of Supervisors held a public hearing on this ordinance amendment on June 10,
2020; and
WHEREAS, the Frederick County Board of Supervisors finds that the adoption of this ordinance to be in
the best interest of the public health, safety, welfare, and in good zoning practice; and
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165
Zoning and the Development Review Fees Schedule, is amended for applications for a conditional use
permit (CUP) for commercial telecommunication facilities is $750,
* + ........ + + + +
ORDINANCE AMENDMENT TO THE FREDERICK COUNTY CODE, CHAPTER 165 ZONING
ARTICLE I GENERAL PROVISION; AMENDMENTS; AND CONDITIONAL USE PERMITS;
PART 101 GENERAL PROVISIONS 165-101.08 VIOLATIONS AND PENALTIES•
ENFORCEMENT. —APPROVED
Tyler Klein, Senior Planner, reviewed the proposed ordinance revisions to maximize the
penalties for zoning violations noting the Planning Commission recommended approval of the
amendment.
Vice Chairman Wells spoke in support of raising the fees. The Board and staff discussed
the existing violations and the effect of a fee increase.
Chairman DeHaven opened the public hearing.
No one spoke.
Chairman DeHaven closed the public hearing.
Minute Book 45
Board of Supervisors Closed Session & Regular Meeting of June l0, 2020
County of Frederick, Virginia
402
Supervisor McCarthy moved to adopt the ordinance amending Chapter 165, Zoning, Article
I, General Provisions; Amendments; And Conditional Use Permits, §165-101.08 Violations And
Penalties; Enforcement. Vice Chairman Wells seconded the motion which carried on a recorded
vote as follows;
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
AN ORDINANCE AMENDING
THE FREDERICK COUNTY CODE
CHAPTER 165 ZONING
ARTICLE I
GENERAL PROVISIONS; AMENDMENT; AND
CONDITIONAL USE PERRMTTS
§165-101.08 VIOLATIONS AND PENALTIES; ENFORCEMENT
WHEREAS, an ordinance to amend Chapter 165, Zoning and to revise the current ordinance, to maximize
the penalties for zoning violations.
VVHEREAS, the Development Review and Regulations Committee (DRRC) reviewed the proposed
changes at their February 27, 2020 regular meeting and generally agreed with the proposed changes; and
WHEREAS, the Planning Commission discussed the proposed changes at their regularly scheduled
meeting on May 6, 2020 and generally agreed with the proposed changes; and
WHEREAS, the Board of Supervisors discussed the proposed changes at their regularly scheduled meeting
on May 27, 2020 and agreed with the proposed changes; and
WHEREAS, the Planning Corrunission held a public hearing on this ordinance amendment on June 3, 2020
and recommended approval; and
WHEREAS, the Board of Supervisors held a public hearing on this ordinance amendment on June 10,
2020; and
WHEREAS, the Frederick County Board of Supervisors finds that the adoption of this ordinance to be in
the best interest of the public health, safety, welfare, and in good zoning practice; and
NOW, THEREFORE, BE TT ORDAINED by the Frederick County Board of Supervisors that Chapter 165
Zoning is amended maximizing fines in such a way to create a disincentive for violations, enabling fines
up to the $1,000, $1,500, and then repeated $2,000 fines for the subsequent 10-day periods as enabled to
localities by the Code of Virginia § 15.2-2286.
...+++++f+++..
BOARD LIAISON REPORTS - None
Minute Book 45
Board of Supervisors Closed Session & Regular Meeting of June 10, 2020
County of Frederick, Virginia
CITIZEN COMMENTS
Eli 'Nick' Lauderdale, Gainesboro District, spoke in reference to his road being scheduled
for paving this fiscal year,
BOARD OF SUPERVISORS COMMENTS
Supervisor Dunn noted the protests occurring across the country saying that locally the
protest was civil.
Supervisor Dunn referenced the Governor of Virginia saying the pandemic lockdown needs
to stop and asked the Governor to reconsider his position.
Supervisor McCarthy recognized Father's Day,
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 8:03 p.m.
Charles S. DeHaven, Jr. Kris C. Tierney
Chairman, Board of Supervisors Cleric, Board of Supervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book 4S
Board of Supervisors Closed Session & Regular Meeting o f f une 10, 1010
County of Frederick, Virginia
Board of Supervisors Minutes of June 10, 2020 - Appendix 1
Tuesday, May 26, 2020
8:00 a.m.
Board of Supervisors Meeting Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present: J. Douglas McCarthy; Robert W. Wells; Whitney "Whit" L.
Wagner; Harvey E. "Ed" Strawsnyder, Jr.; and Gary E. Longerbeam
Committee Members Absent: Gene E. Fisher
Staff and others present: Joe C. Wilder, Director of Public Works; Kris Tierney, County
Administrator; Rod Williams, County Attorney; Kevin Alderman, Shawneeland Manager; Scott
Varner, IT Director; Jay Tibbs, Deputy County Administrator; Shawn Graber, Back Creek
Supervisor
Attachment 1— Agenda Packet
ITEMS REQUIRING ACTION
1-Shawneeland Sanitary District Budget for Fiscal Year 2021
Staff presented updated information concerning the proposed FY21 budget for the
Shawneeland Sanitary District. On Monday, May 18, 2020, a special meeting was held by the
Shawneeland Sanitary District Advisory Committee (SSDAC) to discuss the FY 2021 budget.
Attachment 1 in the agenda packet is a summary of the meeting including documentation
from SSDAC recommending budget 2A which is attachment 2 in the agenda packet.
Therefore, committee member Strawsnyder made a motion to recommend approving budget
option 2A. The motion was seconded by Supervisor Wells. The committee unanimously
approved the motion. This recommendation will be sent to the June 10, 2020 Board of
Supervisors meeting for consideration and approval.
ITEM FOR INFORMATION ONLY
1-Discuss reimbursement request for Animal Shelter
As stated in the agenda packet attachment 3, the Animal Shelter requests that funds in the line
item 10-4305-3002-00, Professional Services -Engineering and Design totaling $15,341.00 be
placed back into the 1034 donation fund.
Therefore, committee member Strawsnyder made a motion recommending this request, The
motion was seconded by committee member Longerbeam. The committee unanimously
recommended the motion. This request shall be sent to the Finance Committee for further
consideration.
As suggested by the committee, if an opportunity to rebid this project becomes available due
to changes in the local economy, we may rebid the project later this year.
Minute Book 45
Board of Supervisors Closed Session & Regular Meeting of June 10, 2020
County of Frederick, Virginia
"I
2-Update current solid waste impacts from Covid-19
As shown in attachment 4 of the agenda packet, we have seen a 20% increase in solid waste
disposal by citizens due to many people being home and cleaning up around their property.
3-Update on current Public Works projects
a. Albin Convenience Center Replacement — Currently, work is on -going at the SFW — old bus
shop located off Indian Hollow Road. We anticipate completion in July 2020.
b. Crossover Boulevard Road Project — Currently, the contractors continue to construct the
road and bridge. They have begun placing concrete on the bridge deck. It is anticipated that
the bridge will be completed by late summer. The road project is ahead of schedule, The
anticipated completion date is September 10, 2021.
c. Landfill MSW cell development— Our contractor continues to excavate soil and rock
material from our next 10-acre MSW Landfill cell. We anticipate constructing the liner system
in 2022.
4-Sunnyside Plaza updates
Due to on -going Covid-19 budget cuts, the design for additional office space at the recently
acquired Sunnyside Plaza is on hold. As a follow up for additional information regarding option
#4, our consultant, OWPR did some preliminary work and cost estimates showing site
development with no parking deck. Attached are slides showing some layouts and cost
estimates for option #4 using Sunnyside Plaza and some options using the old Aylor Middle
School as a possible office space.
(Attachment 2)
It was agreed that further discussion and design work for the use of Sunnyside Plaza will be put
on hold for several months or longer until the county can assess the state of the economy and
budget due to the on -going pandemic.
Respectfully submitted,
Public Works Committee
J. Douglas McCarthy, Chairman
Robert W. Wells
Whitney "Whit" L. Wagner
Gene E. Fisher
Harvey E. "Ed" Strawsnyder, Jr.
Gary E. Longerbeam
By
Joe . Wilder
Public Works Director
JCW/kco
Minute Book 45
Board of Supervisors Closed Session & Regular Meeting of June to, 2020
County of Frederick, Virginia
10
Attachments: as stated
cc: Kris Tierney, County Administrator
Jay Tibbs, Deputy County Administrator
Rod Williams, County Attorney
Kevin Alderman, Shawneeland Manager
Cheryl Shiffler, Finance Director
Ann Phillips, Deputy Clerk to the Board of Supervisors
Gloria Puffinburger, Solid Waste Manager
Ron Kimble, Landfill Manager
Kathy Whetzel, Animal Shelter Manager
file
Minute Book 45
Board of Supervisors Closed Session &Regular Meeting of ,dune 10, 2020
County of Frederick Virginia