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March 11 2020 Board_Agenda_PacketAGENDA BOARD OF SUPERVISORS WEDNESDAY, MARCH 11, 2020 7:00 PM BOARD MEETING ROOM 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 22601 Call to Order 1. Invocation 2. Pledge of Allegiance 3. Adoption of Agenda 4. Citizen Comments –For agenda items that are not the subject of a Public Hearing 5. Consent Agenda 6. 6.A. Minutes of Joint Budget Work Session of February 26, 2020 MinutesBOS-SBworksession200226.pdf 6.B. Minutes of Regular Meeting of February 26, 2020 MinutesBOS200226.pdf 6.C. Minutes of Called Meeting of March 5, 2020 MinutesBOS200305.pdf 6.D. Public Works Committee Report of February 25, 2020 PublicWorks2-25-20 COMMITTEE REPORT.pdf 6.E.Transportation Committee Report of February 24, 2020 BOS 03-11-20 TC Report for the February 24, 2020 Meeting.pdf 6.F.Concurring Resolution Regarding AFinancing by the Northwestern Community Services Board 2 ResolutionNWCSB.pdf Board of Supervisors Regular Meeting AgendaPage 2 March 11, 2020 Consent Agenda , continued 6.G. Resolution in Support of the 2020 Census ResolutionCensusPartnership.pdf 6.H.Resolution Proclaiming National Telecommunicator’s Week Resolution Natl Telecom Week.pdf 6.I.2020 Meeting Schedule Adjustment for June, July, August, November and December SummerAndHolidayMeetingSchedule2020.pdf Board of Supervisors Comments 7. County Officials 8. 8.A. Introduction and Presentation by Dr. Kim Blosser of Lord Fairfax Community College 8.B. Committee Appointments Board of Equalization 3-year term of Kimberly S. Dodd expired (Eligible and willing for reappointment.) 3-year term of Ronald V. Shickle expired (Eligible and willing for reappointment.) Tourism Bureau Board The Tourism Board has requested that Arthur Kearnsbe appointed to an unexpired three-year term expiring 06/30/22. Appointments to the Tourism Bureau Board are made jointly with the City of Winchester. This appointment is on the City Council agenda for March 10, 2020. BoardCommitteeAppts(031120BdMtg).pdf 3 Board of Supervisors Regular Meeting AgendaPage 3 March 11, 2020 Committee Business 9. 9.A.Transportation Committee Bridge Closure for Reconstruction-Back Creek Road (Route 704) The Committee forwarded the closure of Back Creek Road (Route 704) to the Board of Supervisors for information and acknowledgment: The proposed closure would last approximately four (4) months with the detour to be five (5) miles an approximately 180 vehicles per day. The detour of five (5) miles would be inconvenient to the local traffic with the closure. However, this will be less costly and time consuming than installing a temporary bridge. The project is in the design phase with no projected start date. BOS 03-11-20 TC Report for the February 24, 2020 Meeting.pdf 9.B.Transportation Committee Applications for the next round of SmartScale The Committee recommended that the Board authorize Staff to proceed withthe following SmartScale pre-applications: 1.Modified Round three (3) Application at Exit 317:Interchangeimprovement realigning the northbound rampand increasing the northbound & southbound turn lanecapacities 2.Improvement Projectat Route 11/Shawnee Drive/Opequon Church Lane 3.Roundabout Improvement Project at Old Charlestown/Route 11 BOS 03-11-20 TC Report for the February 24, 2020 Meeting.pdf Public Hearings (Non Planning Issues) 4.-None Planning Commission Business -Public Hearings 5.-None 4 Board of Supervisors Regular Meeting AgendaPage 4 March 11, 2020 Planning Commission Business -Other Planning Business 6. Rezoning #06-19, Winchester Medical Center, Inc. – 12.A. Postponed from the Meeting of February 26, 2020 To revise the proffered Generalized Development Plan approved with rezoning #02-03 for 37.5424+/-acres zoned B2 (General Business) District and 51.8675+/-acres zoned MS (Medical Support) District. Minor text revisions are also proposed to reflect the updated internal street network within the development. BOS 03-11-20 Winchester Medical Center REZ 06-19.pdf Board Liaison Reports 13. Citizen Comments 14. Board of Supervisors Comments 15. Adjourn 16. 5 6 MINUTES FREDERICK COUNTY BOARD OF SUPERVISORS JOINT SCHOOL BOARD-BOARD OF SUPERVISORS BUDGET WORK SESSION WEDNESDAY, FEBRUARY 26, 2020 5:00P.M. BOARD MEETING ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VA ATTENDEES Board of Supervisors:Chairman Charles S. DeHaven, Jr.; ViceChairman Robert W. Wells;Blaine P. Dunn;Judith McCann-Slaughter;and Gene E. Fisherwere present. J. Douglas McCarthy was absent. Staff present: Kris C. Tierney, County Administrator;Seth Thatcher, Commissioner of the Revenue; C. William Orndoff, Jr., Treasurer; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Cheryl B. Shiffler, Finance Director; Jennifer Place, Budget Analyst; Sharon Kibler, Assistant Finance Director; Scott Varner, IT Director; Mike Ruddy, Planning Department Director; Karen Vacchio, Public Information Officer; Joe wilder, Public works Director; Tamara Green, Director of DSS; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. School Board: Michael Lake; Jay Foreman; Shontya’ Washington; Brian Hester; Brandon Monk; Bradley Comstock;and Frank Wright were present. wasabsent. Staff present: Dr. David Sovine, Superintendent; Dr. Al Orndorff, Assistant Superintendent; Steve Edwards, Coordinator of Policy and Communications; Dr. James Angelo, Assistant Superintendent for Instruction; Patty Camery, Executive Director of Finance; and Kristen Anderson, FCPS Budget Supervisor; Also present was Jeffe Boppe, Finance Committee member. CALL TO ORDER Chairman DeHaven called the meeting to order at 5:00 p.m. PRESENTATION –SCHOOL BOARD FY2020 BUDGETPROPOSAL Dr. Sovine provided an overview of the School Board’s budget proposal. Supervisor Dunn and Dr. Sovine discussed the proposed fourth high school. Supervisor Graber and Dr. Sovine discussed localities which are used to compare salaries, the possibilityof supplemental appropriations, the numberof old projects in the capital 7 improvements plan, and the possibledifference in debt service if FrederickCounty Middle School had been built at a lower cost. The Boards discussed supplemental appropriations possibly being used for reassigning unspent funds rather than requiring new funds. Also discussed were the building specifications requested which determinedthe prices bid by vendors, the timing of building affecting debt service, and the Deep Equity program. SupervisorDunn discussed possible meals tax increases, the desire for development impact fees, and the possibility of VRS changing the computation method for retiree payout. At 6:08 p.m., the School Board adjourned and left the meeting. INFORMATION REQUESTED/DISCUSSED AT THE FEBRUARY 19, 2020 WORK SESSION Tammy Green, DSS Director, reviewed her request for a Benefit Program Manager Position citing increased caseload and compliance issues. County Administrator Kris Tierney reviewed the adjusted budget scenarios. Mr. Tierneyupdated the Board on items discussed at the recent Public Works Committee meeting including the Shawneeland budget, recycling, and increases on land disturbance/stormwaterfees. DISCUSSION The Board discussed the need to continue the development of budget scenarios involving no tax increase. Supervisors Fisher and Slaughter, Vice Chairman Wells, and Chairman DeHaven expressed interest in using Scenario C as provided in the current meeting agenda and moving forward with advertising a five-cent real estate tax increase. Supervisors Dunn and Graber said they were opposed to a tax increase. ADJOURN There being no further business, on motion of Vice Chairman Wells, seconded by Supervisor Dunn,the meeting was adjourned at 6:45p.m . 8 9 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 26,2020 7:00P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gene E. Fisher; Shawn L. Graber;Judith McCann-Slaughter;andRobert W. Wells, Vice Chairmanwere present.Blaine P. Dunn and J. Douglas McCarthy were absent. Staff present: Kris C. Tierney, County Administrator;Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney;Karen Vacchio, Public Information Officer; Mike Ruddy, Director of Planning and Development;Mark Cheran, Zoning & Subdivision Administrator; Scott Varner, Director of Information Technology;Denny Linaburg, Fire Chief; Steve Majchzrak, Assistant Fire Chief; Joe Wilder, Director of Public Works; Cheryl Shiffler, Director of Finance; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00p.m. INVOCATION Supervisor Fisher delivered theinvocation. PLEDGE OF ALLEGIANCE Vice ChairmanWells led the Pledge of Allegiance. ADOPTION OF AGENDA –APPROVED Upon motion of SupervisorSlaughter,seconded by Supervisor Wells,theagendawas adoptedon a voice vote. : Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 1 CITIZENS COMMENTS-None ADOPTION OF CONSENT AGENDA –APPROVED Upon motion of Supervisor Slaughter,seconded bySupervisor Graber,theconsent agenda was adoptedon arecorded vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberAyeRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye -Minutes of Budget Work Session of February 12, 2020- CONSENT AGENDAAPPROVAL -Minutes of Regular Meeting of February 12, 2020 - CONSENT AGENDAAPPROVAL -Minutes of Budget Work Session of February 19, 2020- CONSENT AGENDA APPROVAL -Finance Committee Report of February 19, 2020 - CONSENT AGENDA APPROVAL, Appendix1 -Public Safety Committee Report of February 20, 2020- CONSENT AGENDA APPROVAL, Appendix 2 -Code and Ordinance Committee Report of February 20, 2020 - CONSENT AGENDA APPROVAL, Appendix 3 -Request from the Commissioner of the Revenue for Refundsand Corresponding Supplemental Appropriations- CONSENT AGENDA APPROVAL DL Peterson Trust -$6,541.45 Disabled Veteran’s Relief –$5,729.25 -Closing of County Offices for Annual Apple Blossom Festival - CONSENT AGENDA APPROVAL -Road Resolution For Additions to the Secondary System of State Highways –Canter Estates, Section 5 Phase II- CONSENT AGENDA APPROVAL WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk’s Office of the Circuit Court of Frederick County; and 21 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 2 WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the Department’s Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS-None COUNTY OFFICIALS: COMMITTEE APPOINTMENTS J. STANLEY CROCKETT ANDMARTHA DILG REAPPOINTEDTO FREDERICK WATER BOARD OF DIRECTORS -APPROVED On motion of Supervisor Wells,seconded by Supervisor Fisher, J.StanleyCrockett and Martha W. Dilg were each reappointedto the Frederick Water Board of Directors for a four-year term ending April 15, 2024. JUDY WOLFREY REAPPOINTED TO EXTENSION LEADERSHIP COUNCIL –APPROVED On motion of Supervisor Graber, seconded by Supervisor Slaughter, JudyWolfreywas reappointed as the At-Large Representative on the Extension Leadership Council for a four-year term ending April 24, 2024. GARY LONGERBEAM APPOINTED TO THE PUBLIC WORKS COMMITTEE BY CHAIRMAN DEHAVEN Chairman DeHaven announced that Gary Longerbeam had been appointed to fill a 22 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 3 vacancy on the Public Works Committee for 2020. OPIOID LITIGATION AUTHORIZED –APPROVED Supervisor Slaughter moved for adoption of a resolution authorizing the filing of litigation on behalf of Frederick County against the manufacturers, distributors, and retailers of prescription opioids and against other entities involved in the marketing of such products.Supervisor Wells seconded the motion. Supervisor Graber said he was opposed to suing the companies that manufacture life- saving drugs and therefore could not support the motion. The motion carried on a recorded vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberNoRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye WHEREAS, the United States has suffered a nationwide impact in responding to the opioid crisis, and Frederick County has not been immune to the crisis or its impacts; and WHEREAS, the impacts of the crisis, on local governments throughout the country and on Frederick County, have included, among other things, increased public safety and social services response costs; and WHEREAS, various local governments throughout the country and in Virginia have commenced litigation against the manufacturers, distributors, and retailers of prescription opioids and against other entities involved in the marketing of such products, in an attempt to recover the costs of responding to the opioid crisis; and WHEREAS, the Board finds that it would be beneficial for Frederick County to pursue such litigation as well; THEREFORE, BE IT RESOLVED THAT the Board authorizes the filing of litigation on behalf of the County, relative to the County’s costs incurred in responding to the opioid crisis, against the manufacturers, distributors, and retailers of prescription opioids and against other entities involved in the marketing of such products; and BE IT FURTHER RESOLVED THAT the Board authorizes the retention of the law firm consortium of Sanford Heisler Sharp, LLP, Kaufman Canoles, LLP, and the Cicala Law Firm PLLC for the purpose of filing such litigation and representing the County in such litigation. + + + + + + + + + + + + + + COMMITTEE BUSINESS CODE AND ORDINANCE COMMITTEE PROPOSED AMENDED COUNTY CODE CHAPTER 89 -FORWARDED TO PUBLIC HEARING County Attorney Rod Williams noted two minor typographical errors in the proposed 23 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 4 draft have been corrected. Supervisor Graber thanked Chief Linaburg and Assistant Chief Majchrzak for their efforts on the proposed draft chapter and moved that the Board set a public hearing on the proposed amended County Code Chapter 89 (Fire and Rescue Services). Supervisor Slaughter seconded the motion which carried on a voice vote. FINANCE COMMITTEE Supervisor Slaughter moved for approval of the following items: The Sheriff requests aGeneral Fund supplemental appropriation in the amount of $25,237.50representingtraffic control revenue collected in excess of budgeted revenue;the Sheriff requests a General Fund supplemental appropriation in the amount of $5,575representing the sale of an out of service cruiser, and funds will be used for equipment for new vehicles; the Sheriff requests a General Fund supplemental appropriation in the amount of $1,794.50representing the DARE donations to be used for supplies; the Sheriff requests a General Fund supplemental appropriation in the amount of $1,750representing a donation to the Community Response Team (CRT) to be used for supplies; the F&R Chief requests a General Fund supplemental appropriation in the amount of $100representing the sale of surplus vehicle mounts and will be used for parts; and the Landfill Managerrequests a Landfill Fund supplemental appropriation in the amount of $21,597.76 representing property claim insurance reimbursement to be used for damage repairs.Supervisor Wells seconded the motionwhich carried on a roll call vote as follows: BlaineP. DunnAbsentGene E. Fisher Aye Shawn L. GraberAyeRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter moved for approval of the following: The Public Works Director requests a Landfill Fund supplementalappropriation in the amount of $600,000representing unexpected expenses related to multiple projects.Supervisor Wellsseconded the motionwhich carried on a roll call vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberAyeRobert W. WellsAye 24 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 5 J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter moved for approval of the following: The Registrar requests a General Fund supplemental appropriation in theamount of $47,542. This amount represents funds required to hold the March 2020 Democratic Presidential Primary.Supervisor Wellsseconded the motion which carried on a roll call vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberAyeRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter moved for approval of the following: The Old Dominion ASAP Director requests a Court Services Fund transferin the amount of $9,000from personnel to operating. The transfer policy required BOS approval to transfer out of personnel.Supervisor Fisher secondedthe motion which carried on a roll call vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberAyeRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter moved for approval of the following: The WRA Director requests anAirport Fund supplemental appropriation inthe amount of $10,000. This amount represents funds needed for the Wings and Wheels event. No local funds required.Supervisor Fisher seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAbsentGene E. FisherAye Shawn L. GraberAyeRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter moved for approval of the following: The WRA Director requests anAirport Fund supplemental appropriation in the amount of $40,000. This amount represents funds for anticipated fuelpurchases.Supervisor Wellsseconded themotion which carried on a roll call vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberAyeRobert W. WellsAye 25 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 6 J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS –PUBLIC HEARINGS 2020-2025 CAPITAL IMPROVEMENTS PLAN (CIP)–ADOPTED Planning DirectorMike Ruddy explained theCIP is a prioritized list of capital projects requested by various County departments and agencies. Hesaid the Plan is created as an informational component of the 2035 Comprehensive Planand consists of a schedule of major capital expenditures for the County for the ensuing five-year period,as well as, acategoryfor long term projects (6 + years out). He said the CIP is intended to assist the Board ofSupervisors in preparation of the County budgetadding that the County must also ensure that projects contained within the CIPconform to theComprehensive Plan. He said when the CIP is adopted, it becomes a componentof the Comprehensive Planadding that the inclusion of projects on the CIP is in no way an indication that Frederick County willbe undertaking these projects. He said the CIP is strictly advisoryand is intended for use as capitalfacilities planning document, not for requesting funding allocations. Chairman DeHaven opened the public comment period. There were no persons wishing to speak. Chairman DeHaven closed the public comment period. Supervisor Slaughter moved for adoption of the 2020-2025 CIP and Supervisor Wells seconded the motion. Supervisor Graber said he could not support the CIP asit was presented citing $1.5 billion in expenditures and questionable priorities including some money spent in design phases. The motion carried on a recorded vote as follows: Blaine P. DunnAbsentGene E. Fisher Aye Shawn L. GraberNoRobert W. WellsAye J. Douglas McCarthyAbsentCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye WHEREASthe Frederick County Planning Commission discussed the 2020-2025 Capital Improvements 26 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 7 Plan (CIP) at their regular meeting on January 15, 2020. The Planning Commission recommended approval of the CIP and affirmed that the projects contained within the CIP are in conformance with the 2035 Comprehensive Plan; and, WHEREAS, the Frederick County Board of Supervisors discussed the CIP at their regular meeting on January 22, 2020 and forwarded the CIP for public hearing; and WHEREAS, the Frederick County Board of Supervisors held a public hearing on the CIP at their regular meeting on February 26, 2020; and, WHEREAS, the Frederick County Board of Supervisors supports the priorities shown in the 2020-2025 Capital Improvements Plan (CIP) and has affirmed the determination of the Planning Commission that the projects contained in the Capital Improvements Plan (CIP) conform to the 2035 Comprehensive Plan; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby approves the 2020-2025 Capital Improvements Plan (CIP) for Frederick County, Virginia as an element of the 2035 Comprehensive Plan. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS –OTHER PLANNING BUSINESS REZONING #06-19, WINCHESTER MEDICAL CENTER, INC. -POSTPONED UNTIL MARCH 1, 2020 At the request of the Applicant, this matter was postponed until March 11, 2020. BOARD LIAISON REPORTS Supervisor Graber noted the recycling study being conducted by the Northern Shenandoah Valley Regional Commission is forthcoming. CITIZEN COMMENTS Lynn Schmitt, Back Creek District, noted her disappointment with the Public Works Committee decisions regarding Shawneeland’s budget. She said the Committee had undermined her Board member and the relationship between the Committee and the Shawneeland residents has been affected. 27 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 8 Jeff Stevens, Back Creek District, said he ison the Shawneeland Advisory Committee and some Committee members wanted a position cut to balance the budget. Laura Jarrell, Opequon District, said the County tax rates are lower than all the surrounding localities. She urged the Board to advertise a five-cent tax increase. Kristin Koontz, Red Bud District, said she teaches in Loudoun County and urged the Board to trust the School Board regarding the need for funding. Jody Yeagy, Red Bud District, said she is a new resident who has learned that the Board does not fully support the schools. She urged the Board to support afive-cent tax increase. Chris Jarrell, Back Creek District, said he is a teacher in the County school system and asked the Board to think about the future of the County’s childrenwhen funding the schools. Brian Schmitt, Back Creek District, said he was disgusted by the Public Works Committee’s handling of the Shawneeland budget. Tim Regan, Back Creek District, said his concern is that money is spentcorrectly. He said a tax increaseis permissible if the residents know how the money is spent. Cathy Longerbeam, City of Winchester resident, cautioned the Board about the insidious nature of the opioid epidemic. BOARD OF SUPERVISORS COMMENTS Supervisor Graber referenced the joint meeting with the School Board earlier in the evening and said he was concerned that the Superintendent chose not to answer several questions. He said the school’s budget is difficult understand because it is not in categorical funding format. He said he cannot support a tax increase. Supervisor Fisher referenced the updated Rules of Procedure and Conduct that had been proposed in at the first meeting in January 2020. He offered to work on a committee to bring the document back with revisions for consideration by the Board. By consensus, the Board agreed to review the proposed update. Supervisor Graber offered to be part of the reviewing committee. 28 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 9 ADJOURN On motion of Vice Chairman Wells, seconded by Supervisor Fisher,the meeting was adjourned at 7:49p.m. 29 Frederick County Board of Supervisors Regular Meeting Minutes * February 26, 2020 10 2: MINUTES CALLED MEETING FREDERICK COUNTY BOARD OF SUPERVISORS THURSDAY, MARCH 5, 2020 5:00 P.M. FIRST FLOOR CONFERENCE ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Blaine P. Dunn and J. Douglas McCarthy were present. Charles S. DeHaven, Jr., Chairman; Gene E. Fisher; Shawn L. Graber;Judith McCann-Slaughter;andRobert W. Wells, Vice Chairmanwereabsent. Staff present:Jay E. Tibbs, Deputy County Administrator; and Karen Vacchio, Public Information Officer. CALL TO ORDERAND ADJOURMENT The meeting came to order at 5:07 p.m. and was adjourned at 5:10 p.m. for lack of a quorum. 31 32 PUBLIC WORKS COMMITTEEREPORT to the BOARD OF SUPERVISORS Tuesday, February 25, 2020 8:00 a.m. 107 NORTH KENT STREET, SUITE 200, WINCHESTER, VIRGINIA PUBLIC WORKS COMMITTEE ATTENDEES: Committee Members Present: Robert W. Wells; Gene E. Fisher; Whitney “Whit” L. Wagner; and Harvey E. “Ed” Strawsnyder, Jr. Committee Members Absent: J. Douglas McCarthy, Gary E. Longerbeam Note: Because Chairman McCarthy was not present, Supervisor Robert Wells was acting Chairman. Staff and others present: Joe C. Wilder, Director of Public Works; Kris Tierney, County Administrator; Gloria Puffinburger, Solid Waste Manager; Ron Kimble, Landfill Manager; Mike Stewart, Senior Project Manager; Rod Williams, County Attorney; Joseph Johnson, P.E.; Kevin Alderman, Shawneeland Manager; Kathy Whetzel, Animal Shelter Manager; Holly Grim, Assistant Shelter Manager; C. William Orndoff, Jr., Treasurer; Wayne Lee, Frederick County Public Schools Attachment 1 – Agenda Packet ITEM FOR INFORMATION ONLY 1-New Animal Shelter Training Facility. Due to high construction costs at this time, we are going to reject the bids for construction of the new facility. 2-Budget scenarios for the Shawneeland Sanitary District. The committee discussed at length about the budget scenarios provided by staff. The committee felt it is very important to keep up the maintenance of roads and to not cut any staff. Therefore, committee member Strawsnyder recommended budget scenario 2A which is the original budget submitted by staff with no fee increase. The motion was seconded by Supervisor Fisher and unanimously approved by the committee. This information will be passed on to the Board of Supervisors for final discussion. 3-Land Disturbance/Stormwater permit fee increases. Staff presented some proposed fee increases for the Engineering budget related to land disturbance and stormwater permit fees. We have proposed funding an additional Environmental Inspector in the Fiscal Year 2021 budget. We indicated to the committee that fees could be increased to offset the cost of an additional position. Since these funds are shared with the Department of Environmental Quality (DEQ), we would need to seek approvals from DEQ on any fee schedule revisions. DEQ has verbally indicated they can work with 33 Frederick County as we move forward with the proposed fee increases. Therefore, Supervisor Fisher made a motion to support moving forward withrevising the fee schedule to increase departmental revenue to offset funds for a new position. The motion was seconded by committee member Strawsnyder and unanimously approved by the committee. This information will be passed on to the Board of Supervisors for further discussion. 4-Recycling transportation costs and landfill impacts. There was a lengthy discussion about the state of recycling in Frederick County. Staff presented different options that could cut overall costs to the budget including: Cutting the plastics recycling program would save approximately $134,000 per a. year. However, the impact this would have on the community as a whole would be larger. The big concern is cost impacts at the Landfill by filling up valuable air space with plastics. It would send a negative message to the community that recycling is not as important as it should be and if citizens stop recycling now, it would be difficult to get the program going again. The message to the local industry would also be very negative and could indirectly cause industry to slow down or stop recycling altogether. This could lead to even more plastics being sent to the landfill. We could eliminate another day that the citizen convenience centers are open to b. save staff and operational costs. We proposed closing all sites on Sunday or another day during the week. After more discussion including one local waste/hauler, Ross Hewitt with RCS Container Service, it became clearer that eliminating or reducing the recycling program would have a ripple affect in the region. Continuing our current program of recycling will keep local consistency as we try to determine our best options in the future. The committee did not do a motion regarding this issue, but the committee recommends continuing the recycling program for Fiscal Year 2021. 5-Update on projects. Staff presented an update on the Albin Convenience Center project. The contractor, General Excavation, Inc. (GEI) began site work this week. Also, Staff informed the committee that the bridge beams for the Crossover Boulevard project have been completed. They will continue to work to complete the project on time or possibly ahead of schedule. 6-Sunnyside Plaza updates. Recently, Frederick County purchased Sunnyside Plaza located on North Frederick Pike and Fox Drive. The property is approximately 10 acres with several existing buildings. The county has contracted with OWPR, Inc. to provide architectural/engineering services to assist with the future use of this property as county office space along with the School Board. OWPR presented a PowerPoint presentation which is included with Attachment 1. We went over multiple options as provided in the report. Another option provided by committee member Wagner, was to include an option where no parking deck is proposed and determine based on local codes and space, how large a building could be placed on-site. We have determined this as option #4. Also, Supervisors Wells 34 offered the option of possibly using the old Robert E. Aylor Middle School as a possible site for office space in the future once the new school is constructed. The committee recommends that a joint works session be held with the Board of Supervisors and the Public Works Committee to discuss the different options to provide direction for staff and OWPR. It is imperative that we provide clear direction to the design team in the beginning of the process for what the future of Sunnyside Plaza will be in regard to county office space. Respectfully submitted, Public Works Committee J.Douglas McCarthy, Chairman Robert W. Wells Whitney “Whit” L. Wagner Gene E. Fisher Harvey E. “Ed” Strawsnyder, Jr. Gary E. Longerbeam By ____________________ Joe C. Wilder Public Works Director JCW/kco Attachments: as stated cc: Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager Rod Williams, County Attorney Erin Swisshelm, Assistant County Attorney Wayne Lee, Frederick County Public Schools file 35 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SU BJECT: Meeting of February 25, 2020 DATE: February 21, 2020 There will be a meeting of the Public Works Committee on Tuesday, February 25, 2020 in the conference room located on the second floor of the north end of the at 8:00 a.m. County Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as follows: 1.Discuss the bid results for the new Animal Shelter Training Facility. (Attachment 1) 2.Discuss budget scenarios for the Shawneeland Sanitary District. (Attachment 2) 3.Discuss fee increases for land disturbance/stormwater permit fees. (Attachment 3) 4.Discuss recycling transportation costs/Landfill impacts. (Attachment 4) 5.Sunnyside Plaza updates and presentation by OWPR. (Attachment 5) 6.Miscellaneous Reports and Documents: a.Tonnage Report: Landfill (Attachment 6) b.Recycling Report Attachment 7) ( 36 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 Public Works Committee Meeting Agenda Page 2 February 21, 2020 c.Animal Shelter Dog Report: (Attachment 8) d.Animal Shelter Cat Report (Attachment 9) e. Shawneeland Sanitary District Advisory Committee quarterly meeting minutes (Attachment 10) JCW/kco Attachments:as stated 37 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SU BJECT: Bid Results –Animal Shelter Training Facility DATE: February 21, 2020 Attached are the bid results we received on February 19, 2020 for a proposed training facility for the Frederick County Animal Shelter. Based on these results, staff is recommending that the bids be rejected, and the project be put on hold until the market conditions change,or we choose not to do the project. Due to the increase in construction costs with current development within the region, the costs for this project exceeds our proposed budget by over $300,000. All design costs to date have been paid for by donated funds and no local funds have been expended for the project. The design is valid for several years so we can attempt to rebid in the future if we desire. Since we have a large sum of donated funds, staff will look at utilizing these funds for other projects that can benefit the many different programs we offer at the Animal Shelter. 38 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 ANIMAL SHELTER TRAINING FACILITY BIDS Kee Construction Company$862,803.00 Lantz Construction Company of Winchester$979,700.00 Facilities Support Services$1,021,800.00 H&W Construction Company$1,041,344.00 Juniper Construction$1,219,000.00 Henley Construction $1,500,000.00 39 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SU BJECT: Proposed Fiscal Year 2021 Budget Scenarios Shawneeland Sanitary District DATE: February 21, 2020 At the December 3, 2019 Public Works Committee Meeting, staff presented the proposed Attachment 2A) FY 2021 budget for the ShawneelandSanitary District. ( Within that budget, we proposed no sanitary district fee increases. Staff determined we could make cuts in the operational budget and return funds to the reserve account. During the meeting, the committee had concerns about the reserve dropping to lower levels due to recent emergencies. The committee recommended an increase of $140 for the sanitary district improved lot fees. The (Attachment 2B) revised budget with the fee increase is shown. After the meeting, staff hadreceived some comments opposing the fee increase. On February 3, 2020, the Shawneeland Sanitary District Committee held a regular scheduled budget meeting. During the meeting, Shawneeland residents expressed concerns about the increase in sanitary district feesas well.The Shawneeland budget was then discussed at the February 5, 2020 budget work session. From that meeting, the Board of Supervisors asked staff to evaluate a budget scenario where one full time operator position would be cut in the budget and $100,000 would be cut in the line item for repair and maintenance of roadswith an increase of sanitary district improved lot fee of $70. Staff understands that making these cuts would help return the (Attachment 2C) reserve account to higher levels sooner. Please see the attachment provided. The Board of Supervisor also asked stafftorecommend an alternative budget with similar cuts.With that in mind, we do not recommend the elimination of a full-time position. We have operated for over 15 years with four (4) full time operators. These positions are considered essentialservices with the need for them to report during all emergencies in Shawneeland (i.e. snow, floods, windstorms, etc.). With over 100 lane miles of roads, ditches and shoulders, this crew performs a tremendous service for Shawneeland. The possible elimination of one of these vital positions would affect the amount of work performed within 3: 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 Shawneeland Sanitary District Budget Scenarios Page 2 February 21, 2020 Shawneelandby the work crew and would impact the current level of servicethat the residents have come to expect.Also, by cutting the repair and maintenance of roads line item, it would reduce the amount of road maintenance, especially prime and seal of the roads. Since we have had to perform road and culvert repairs on many of the roads over the last two years, our annual prime and seal contracts have not been done. These contracts help keep our existing roads sealed to eliminate water penetration and the creation of potholes and soft road services. In time, if the roads are not maintained in this way, the roads will experience failure and will incur more expenses to repair. With these impacts in mind, staff has prepared an alternative budget that would cut the budget by similar amounts as shown in Attachment 2C,but not eliminate a position. (Attachment 2D) It’s our recommendation that we maintain our current staff. We have reduced other operational budget line items to make similar cuts provided in Attachment 2C. Also, as in our first budget scenario, as shown in Attachment 2A, we do not recommend proposing a sanitary district fee increase in FY 2021. With the mild winter, we have not had to spend funds on excessive overtime, purchasing road chemicals, or any major road repairs. We expect to return at least $350,000 into the reserve account at the end of FY 2020, if not more. This will allow the reserve account to be increased quicker than we had originally thought. In conclusion, the Shawneeland Sanitary District and budget have been well managed and maintained over many years. We have a good relationship with the advisory committee and meet regularly with them to keep them updated on our daily operations. The reserve account is still over a million dollars andwith many of the road and culvert repairs recently done, we should be in much better shape if future emergencies occur. The residents have come to expect the level of service our staff provides. We always attempt to save funds whenever we can. Our long-term road maintenance plan focuses onpresent level maintenance such as prime and seal, culvert upgrades, grading paving operations, tree and limb trimming, etc.,whichkeeps the roads and right of ways in good shape. By continuing the on-going maintenance objectives, we will save costs by not having to do more expensive repairs down the road if we cut the road maintenance budget.We continue to recommend the original budget, assubmitted by staff on December 3, 2019 with no fee increase.The reserve account will rebound in time. If the Public Works Committee and Board of Supervisors wants to build the reserve quicker, staff recommends the proposed budget in Attachment 2D and not cutting the fulltime operator position. 41 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 42 43 44 45 46 47 48 49 4: 51 52 53 54 55 56 57 58 59 5: 61 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SUBJ ECT: Proposed Fee Increases Engineering Budget – Land Disturbance Permit Fees DATE: February 21, 2020 Attached is some possible land disturbance permit fee increases that staff could pursue to offset the cost of an additional Environmental Inspector position we have requested in the proposed Fiscal Year 2021 budget. Any fee increases will have to be coordinated with the Department of Environmental Quality (DEQ) since we have a joint program with them. In talking with DEQ staff, they don’t think there will be any issues, but we can only increase fees in certain areas of the overall fee schedule. We would have to go through a process with DEQ and then local approvals by our Board of Supervisors that includes a public hearing. This process will take several months to complete but we can update the fee schedule, if so desired. 62 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 63 MEMORANDUM TO: Joe C. Wilder, Director of Public Works FROM: Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager DATE: February 19, 2020 SUBJECT: Impacts of Reducing/Terminating Recycling Services Frederick C the most recent years, in the face of program changes and historic challenges. Although some growth can be attributed to population increases, a hike in the recycling rate after several years of stagnation is nonetheless a testament to the value of the service in the minds Should the recycling program be scaled back or terminated, Frederick County will face a public outcry when the service ends. Aside from a negative public perception, impacts to the regional landfill must be considered. The landfill is already experiencing an increase in annual tonnage of about 5 percent, exceeding projected budget numbers of 3 percent growth, based on population increases. A spike by as much as 12 percent in the Construction and Demolition Debris landfill is being driven by a robust economy and the thriving localconstruction industry. In short, the landfill is already nearing capacity faster than expected, although approximately 27years of useful life remain at the facility. County leadershaveagreedthat it is vital to conserve this resource for the future. On a day-to-day basis, additional tonnages hauled to the landfill will not create a noticeable impact to operations, as long as those recyclables (paper, cardboard, plastic jugs and bottles and cans) are combined with trash. However, there will besome additional effort required in managing the working face andissues with adding even more plastic to the already plastics-laden wastestream. Long-term, the cost of landfill airspace is of primary concern. The landfill stands to lose $174,000 in airspace each year if the recycling program ends. This is airspace that will be consumed by what is now diverted. As tipping fees increase and time passes, this figure will climb as the value of the airspace increases. Over a period of five years, staff projects this number to be nearly $900,000. Based on construction now underway at the landfill, development costs of just one acre of landfill space is $750,000. In an attempt to address concerns raised during budget work sessions, staffpresents the following scenarios for reducing the 3010 (Contractual Services) line item in the Refuse Collection (4203) budget: 1.Collecting only cardboard at the convenience sites for operational purposes and then in hauling that material to the 64 landfill in a single load createsa compaction problem at the landfill just as it does at the convenience sites in enclosed trash compactors. Cardboard, when not mixed with trash, is difficult to compact. Further, with recycling Page 2 -Budget Memo containers in place, it would be important to clarify for recyclers that cardboard placed inside the container is destined for landfilling. 2.One option to consider is the elimination of a single commodity from the recycling program as opposed to a program which is inconsistent at the various drop-offs. Since plastic jugs and bottles are the most difficult commodity to monitor and most costly to transport, terminating the plastic recycling programwould cut costs on the recycling side, keeping in mind ceasing diversion will drive up refuse hauling costs at the convenience sitesas even more plastics are discarded.Costs associated with plastic transportation and processing areprojected at $134,107 annually.Processing costs represent $2,487 a year. Recognizing that a change in paradigmtakes yearsto yield results, there is a national movement to reduce consumption, reduce packaging, shift the burden of disposal to producers, and the potential of federal assistance. County recyclers already complain that they are restricted to diverting onlyjugs and bottles. Since August, staff has successfully demonstrated that consolidation of plastics into a trash compactor reduces hauling costs. Staff is requesting the opportunity to expand this approach using existing equipment at the Albin convenience site once the new location is operational in July.Should a privately-run local recycling option become available, this option would be explored and could potentially cut transportation costs. 3.Since all refuse and recycling hauling and processing costs are derived from a single line item (10-4203-3010-00), curtailing refuse service in order to help fund increased costs related to the recycling program. Options include closing the the landfill closesreduces illegal dumping by the commercial sector after regular landfill hours, eases staff shortages at the center, trims staffingcosts by about $20,000 annually,and ensures that the containers are empty at ns.Based on a three-month average of 58 users, few take advantage of extended hours at 4.Staff also proposes that each convenience site close on Sundays, aligning weekend operational hours with that of the landfill. Staffing costs of the five hours in question total $32,360 each year,excluding benefits. This amount includes salary for the solid waste coordinator who is on-call each weekend when sites are open. Sites would remain operational 55 hours per week and the Star Tannery location, 26 hours. In terms of additional transportation, the trash hauler must collect trash containers at eight sites each Saturday evening so that sites remain operationalthrough the Sunday shift. Full trash containers are then set aside until the hauler delivers them to the landfill on Wednesday. Cost of these weekend pulls totals $47,000annuallyand another $66,560 each year for disposal of Sunday trash. Disposal costs could dip if additional residentsopt for private collection. The county has invested about $76,000 over the years in extra containers (swap cans) for this function. A separate cost-savings measure is to consider keeping Sunday hours intact, while closing one additional weekday,resultingin a savings of $67,320 annually in personnel costs, excluding benefits. Some savings in transportation, electrical and maintenance costs would also be expected. Should you require additional data, please let staff know. If approved, the 2020/2021budget for Refuse Collection also restores a limited glass recycling program, an option thatresidents have ardently requestedsince it was eliminated in 2018. /gmp cc:landfill file 65 66 Frederick County and Frederick County Public Schools Sunnyside Plaza Evaluation and Options Space Needs Assessment Update and 25, 2020 February 67 Departments Assessed Frederick / Winchester Environmental Health Office Department of Planning and Development Economic Development Commission Information Technology/GIS/MIS Frederick County Government Virginia Cooperative Extension Revenue Department of Social Services Commonwealth Attorney County Administration Commissioner of the Recreation Inspections Human Resources Voter Registration County Attorney Public Works Maintenance Parks and Treasurer Building Finance 68 Departments Assessed Coordinator of Policy and Public Information Department FCPS Planning and Development Department FCPS Student Support Services Department FCPS Testing and Assessment Department FCPS Information Technology Department FCPS Human Resources Department FCPS Special Instructional Services Frederick County Public Schools FCPS Instruction Department FCPS Construction Services FCPS Finance Department FCPS Safety and Security FCPS Records Retention FCPS School Nutrition FCPS 69 Frederick County Schools Needs: 101,000 SF 2013 Space Needs Assessment Results Frederick County Needs: 50,000 SF Overview of 2013 Assessment Shared Needs: 13,000 SF Total: 164,000 SF 6: in space needs since 2013 Space Needs have increased by 21,000 SF in last 7 years Frederick County Schools Needs: 53,000 SF 2020 Space Needs Assessment Results Frederick County Needs: 117,000 SF increase Overview of 2020 Assessment Shared Needs: 17,000 SF 12.8% Total: 185,000 SF a This represents 71 10% office space intended for 1 and have resulted in over utilization of space resulting in Growth in last 7 years has resulted in overcrowded conditions in - 38% or 7,500 SF Other Departmental Space Needs have increased from 0 Have maximized all available space and are having difficulty effectively serving clients cramped and crowded working environments Space Needs have increased by sharing Social Services are Multiple staff Summary of Growth Impacts person of multiple departments Department 72 Sunnyside Plaza 73 renovation to be viable as an option to ease Frederick County Space facilities assessment of the existing buildings communications and technology systems will be required strip mall is structurally sound but will require significant Team of Architects and Engineers visited Sunnyside Plaza and worked for ADA access New Electrical distribution, lighting, fire alarm, accessible restrooms will be required Sunny Side Plaza Acquisition by Frederick County finishes will be required required - evaluated the condition of the building Parking Lot will need to be re be required will system be will interior a HVAC roof conducted ADA New NewNewNew and site Needs OWPR Main 74 epartments and the School Division Departments with additional shell space for future expansion or lease 92,500 SF (shell space) x $90/SF = $8,325,000 (for future expansion or lease) Owners Costs (Furnishings, Fees, Contingency) (25%) = $14,811,250 develop Entire Property Option 1 (A&B) level Concrete Parking Deck (335 Spaces) = $9,045,000 t star construction D County (could be designed to be expanded to 670 spaces) - for Possible Solutions for Space Needs Deficit location = $875,000 2022 Build a new County Complex - Demolish Sunnyside Plaza and Re beyond 185,000 SF x $220/SF = $40,700,000 $300,000 per year - total = $59,245,000 Site Prep and Utility re - Building Demolition % escalation Total: $74,056,00* Option 1A: 3 - Option 1: Multi - *add Sub ΏΏΏΏΏΏΏΏΏΏΏ : Build half of new construction outlined in Option 1A and move all County offices 75 except Social Services/Commonwealth Attorney (these two departments would move into phase approach with the other half to be built in the future for School Board and other shared County and School needs. This 46,250 SF (shell space) x $90/SF = $4,162,500 (for future expansion or lease) Owners Costs (Furnishings, Fees, Contingency) (25%) = $8,683,125 1. Option 1 (A&B) phase level Concrete Parking Deck (335 Spaces) = $9,045,000 *add 3% escalation per year beyond 2022 construction start option would include a Board Room and Training Rooms in - (could be designed to be expanded to 670 spaces) the newer Kent building). This option would be a two - Possible Solutions for Space Needs Deficit location = $875,000 92,500,000 SF x $220/SF = $20,350,000 $300,000 - total = $34,732,500 Site Prep and Utility re - Building Demolition Total: $43,415,625* - Option 1B Multi - Phase 1 Sub ΏΏΏΏΏΏΏΏΏ 76 46,250 SF (shell space) x $121/SF = $5,596,250 (for future expansion or lease) Expand Parking Deck by adding 2 floors (335 additional spaces) = $12,155,724 Owners Costs (Furnishings, Fees, Contingency) (25%) = $11,282,994 Phase 2 (assume 2032 Completion Date with 3% escalation per year) Option 1 (A&B) 2) = $99,830,593 - Possible Solutions for Space Needs Deficit and 92,500,000 SF x $296/SF = $27,380,000 1 Cost Option 1B (Phase total = $45,131,974 Total: $56,414,968 t Total Projec - Sub ΏΏΏΏΏΏΏ 77 Site Diagram Option 1 78 Building Mass Model Option 1 79 Lobby/Circulation Common Area Building Mass Model on Site Option 1 7: shared space. - Renovate Sunnyside (to include Rite Aid/Food Lion/China Garden/Suite 261 will Departments common School 263) to accommodate County and School Departments and some Owners Costs (Furnishing, Fees, Contingency) (25%) $2,168,750 most *add 3% escalation per year beyond 2022 construction start Option 2 This option includes site prep for future development. and Departments - Possible Solutions for Space Needs Deficit Renovation 54,000 SF x $150/SF = $8,100,000 and Site Prep and utility relocation = $450,000 Kent County on Demolition 17,000 SF = $125,000 locations some total = $8,675,000 current that Total = $10,843,750* assumes their Option 2: in Option 2 remain - Sub ΏΏΏΏΏΏ 81 Site Diagram Option 2 82 Conceptual Layout Option 2 83 Conceptual Front Façade Rendering Option 2 84 Option 3 assumes that there will be no shell space construction for future expansion or Renovate Sunnyside and build a new building and a new parking deck Owner Costs (Furnishings, Fees, Contingency)(25%) = $8,893,750 level Concrete Parking Deck (335 Spaces) = $9,045,000 Option 3 (could be designed to be expanded to 670 spaces) - Possible Solutions for Space Needs Deficit Renovation 54,000 SF x $150/SF = $8,100,000 Site Prep and utility relocation = $450,000 New 95,000 SF x $220/SF = $20,900,000 Demolition 17,000 SF = $125,000 lease space (as Option 1 does) total = $35,575,000 total = $8,675,000 Total = $44,463,750 - Option 3: Multi -- SubSub ΏΏ 85 Site Diagram Option 3 86 Building Mass Model Option 3 87 Building Mass Model on Site Option 3 88 Renovation Option that only addresses immediate space All New Construction with future expansion/lease space addresses space needs deficit and consolidates most County and School All New Construction with a 2 phase, staggered that Option Construction $99,830,593$10,843,750$44,463,750 $74,056,00 Cost: Cost: Cost: Cost: New ProjectProjectProjectProject and construction approach Renovation EstimatedEstimatedEstimatedEstimated Summary of Options Departments needs deficit Option 1B 1A Option 2 3 OptionOption MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SUBJECT: MonthlyTonnage Report -Fiscal Year 19/20 DATE: February 13, 2020 The following is the tonnage for the months of July 2018through June 2020, and the average monthly tonnage for fiscal years 03/04 through 19/20. FY 03-04:AVERAGE PER MONTH:16,348 TONS (UP 1,164 TONS) FY 04-05:AVERAGE PER MONTH: 17,029 TONS (UP 681 TONS) FY 05-06:AVERAGE PER MONTH: 17,785TONS (UP 756 TONS) FY 06-07:AVERAGE PER MONTH:16,705 TONS (DOWN 1,080 TONS) FY 07-08:AVERAGE PER MONTH:13,904 TONS (DOWN 2,801 TONS) FY 08-09:AVERAGE PER MONTH:13,316 TONS (DOWN 588 TONS) FY 09-10:AVERAGE PER MONTH:12,219 TONS (DOWN 1,097 TONS) FY 10-11:AVERAGE PER MONTH:12,184 TONS (DOWN 35 TONS) FY 11-12:AVERAGE PER MONTH:12,013 TONS (DOWN 171 TONS) FY 12-13:AVERAGE PER MONTH:12,065 TONS (UP 52 TONS) FY 13-14:AVERAGE PER MONTH:12,468TONS (UP 403TONS) FY 14-15:AVERAGE PER MONTH:13,133TONS(UP 665TONS) FY 15-16:AVERAGE PER MONTH:13,984 TONS (UP 851 TONS) FY 16-17:AVERAGE PER MONTH:14,507TONS(UP 523 TONS) FY 17-18:AVERAGE PER MONTH:15,745TONS(UP1,238 TONS) FY 18-19:AVERAGE PER MONTH:16,594 TONS(UP849TONS) FY19-20:AVERAGE PER MONTH:17,474TONS (UP 880 TONS) MONTHFY 2018-2019FY 2019-2020 JULY 17,70417,956 AUGUST 18,54317,267 SEPTEMBER 14,79917,985 OCTOBER 18,15822,528 NOVEMBER 15,40417,304 DECEMBER 14,42614,362 JANUARY 13,97314,913 FEBRUARY 12,764 MARCH 17,079 APRIL 20,313 MAY 19,443 JUNE 16,519 JCW/gmp 8: 92 CARRIED OVER NEXT MONTH 270 34344832403844 ESCAPED/ STOLEN 00000000 KENNEL DIED AT 00000101 DISPOSED FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2019-2020 18 7113123 RECLAIMED In the month of January - 102 dogs in and out of kennel. 3 dogs transferred to other agencies. 196 38192425313227 DOG REPORT ADOPTED 224 54392130193328 BORN AT KENNEL 00000000 CASES BITE 10101104 BROUGHT IN BY ACO 228 36292323364140 AT KENNEL RECEIVED 188 33303619222424 FIRST OF MONTH ON HAND AT 289 63343448324038 MONTH TOTAL JULY OCTNOVMARMAY DEC AUG SEPAPR FEB JUN JAN 93 NEXT MONTH CARRIED TO 117124147717 98997458 ESCAPED/ STOLEN 00000000 KENNEL DIED AT 18 5334111 DISPOSED 312 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2019-2020 783751833618 9 RECLAIMED 12 In the month of January - 117 cats in and out of shelter. 12 cats transferred to other agencies. 1122330 CAT REPORT ADOPTED 302 36573951234749 BORN AT KENNEL 2040 794000 CASES BITE 21301018 BROUGHT IN BY ACO 30 8556213 AT KENNEL RECEIVED 136540 909081614339 FIRST OF MONTH ON HAND AT 117124147743 84989974 MONTH TOTAL JULY OCTNOVMARMAY DEC AUG SEPAPR FEB JUN JAN Shawneeland Sanitary District Advisory Committee Minutes of February 3, 2020 The meeting was called to order at 7:00pm. Those in attendance were Jimmy Smith, Barry Vanmeter, Jeff Stevens, Jason Croasdale, Ken Baker, Supervisor Shawn Graber, Director of Public Works Joe Wilder, Kevin Alderman, and 12 people in the audience. Michelle Springer was absent. Jimmy called for approval/correction of the November 4, 2019 meeting minutes. Jeff made a motion to pass the minutes as written. Jason seconded the motion. Motion passed unanimously. Manager’s Report: The staff cleared the stumps and debris from the area between the golf greens. The ground has been seeded and we will add it to our mowing duties during the summer months. It will be easier to maintain. We bought a used Motor Grader. The old Motor Grader was 26 years old and finally had enough. We have machined all the gravel roads that have houses and added stone where it needed to be. This should get us through the winter months. In the spring we plan to do all the gravel roads. The staff has continued to cut trees throughout Shawneeland. We currently have 35 trails that have dead trees. Any trees that are that are hanging out over the road or that could potentially cause problems we are taking those trees as well. The wood that we are cutting will be left on the right of way for citizens to take. We encourage the citizens to take the wood, anything left we will at some point go back and clean up. If there are any questions regarding the wood, call the office. We are cutting high limbs around intersections with the boom ax. Please use caution when encountering the boom ax. We will have flaggers in place. In the spring we will begin the Grader Patching process. There are quite a few trails that are scheduled, and we will continue as the weather permits throughout the spring and summer. The trout has been ordered for the Fishing Derby. We ordered 406 trout which is the same amount as last year. The lake level is on the rise. On January 23, 2020 it was at 137 inches down and today is was 111 inches down. We are not draining the lake. The last time we had the siphons on was June 11, 2019 and that was to only exercise the siphons. The lake does have a leak and with the dry weather the result is a low lake level. Proposed Budget for Fiscal Year 2020-2021: The proposed budget is $1,146,023. To cover the budget $935,940 will come from the Sanitary District Fees and $210,083 will come from the Reserve Fund. There is no Capital Request for the proposed budget. One of the biggest expenses is the Tar and Chip. We have not done Tar and Chip for 2 years. The budget is bare bones from what was presented to us and then to the Public Works Committee. The Public Works Committee is proposing to increase the Improved Lot Fee by $140. Joe Wilder spoke on the proposed increase fee. The Public Works Committee feels a concern that the Reserve Fund is decreasing. The Public Works Committee has adopted that fee increase as part of their report. The important thing to remember is that the Board of Supervisors must approve it. That will happen in March 2020. Joe Wilder touched on the point that Shawneeland runs solely on the Sanitary District Fees. If the Reserve Fund continues to drop there is no other account or savings to pay for things 94 or emergencies. If Shawneeland runs out of money, there will have to be some type of bond or loan to help run the Sanitary District. The County does not want that to happen. If you have a concern about the fee increase, then I would recommend you attend a Board of Supervisors budget meeting. How did the Public Works Committee come up with that number? At first it started out at $300. The Public Works Committee feels that there is a deficit of what the budget is and what the revenues are. After discussion they decided to bring it down to $140. There are residents that live on a limited fixed income. How can you expect them to pay? It is a matter of the board making the recommendation. The budget and the reserve must be enough so the responsibilities that are required of the Sanitary District be met. Was there any representative from Shawneeland at the Public Works Committee meeting? Yes During the meeting was there any discussion of budget cuts rather than raise the fee? No Joe went over the process that whatever money is not used from the budget on June 30 th goes back into the Reserve Fund. Frederick County is responsible for Shawneeland. The question was raised as to whether to cut personnel and cut back on services. Personnel makes up most of the budget. These conversations are hard to have because nobody wants to talk about people losing their jobs but at what point does it become unaffordable. Supervisor Graber spoke about sharing a lot of the same concerns about the fee increasing. He spoke to Joe Wilder about giving him a budget that increases by $75, $100, $120, $140, and $300. I believe that it is up to the community as to what they want for services. If you only want 4 people working for you instead of 6 people, then I would like to hear that. If you go from 6 people to 4 people, then that would cut $100,000 from the budget. I would like to hear from the residents about what they would like to see happen. Another thing I would like for you to consider is that if you look at Lake Holiday and some of the others, they have a fee if you sell your home. This fee goes toward the Capital projects for the community. This would be a way to build up the Capital expenses. Another thing to consider would be to become an HOA rather than be a Sanitary District. At the end of the day you must look at what level of service does the community want and what are you willing to pay for these services. Supervisor Graber wants to hear from the community what they want so he can go back to the Public Works Committee and have some discussion. Have we received funds from being declared a state of emergency in the past? We submit the paperwork to Chester Lauck in Fire and Rescue. Then if we receive funds it would be distributed accordingly. Why do we need to have $850 for Laundry & Housekeeping? It is for supplies to keep the office cleaned. Do we hire someone to do it? No, we clean the office, but you must buy products to do it. There is $850 in there but if we only use $50 of it then $800 goes back into the Reserve Fund. The problem is that Kevin overbudgets and now the county wants to base our expenses on money that we are not spending. Another citizen tried to explain that when preparing the budget, you must have contingencies because if you run out then sometimes doing a transfer is more of a pain than proposing it initially. Do we contact the power company to cut trees that are in threat of falling on a power line? This would be at their expense. We do not cut trees that are in threat of falling on a power line. The power company maintains their own lines. If we something, then we contact the power company. It was recommended to increase the unimproved lots as well. This would help in reaching the $10,000 mark for the county to do something regarding the delinquent lots. 95 New Business: Jimmy raised the idea of having subcommittees and doing activities like bingo or a car show. We could use activities to fund things. For example, it was brought up about having basketball hoops. I know in the past we had them, but they were vandalized. Maybe if we form a committee or some sort to have an activity to put towards it then it wouldn’t affect the budget. This is just an idea. Another idea was to use this meeting room for a senior bingo night. These are just ideas and I welcome any of your ideas as well. If you have any ideas in writing or send through email that we could fall back on. Open Forum: During the summer there are people with out of state tags in here fishing and swimming. They swim where you load/unload your boat. Isn’t this a safety concern and a liability? In the past we have called the Sheriff’s department. It was stated from a citizen that he does not want Shawneeland to become an HOA. He doesn’t want to be told what to do with his property. Follow-up regarding the Impact Fee for builders. There are a lot of builders in here and they cause ware and tare on the roads. Kevin said that his understanding is that we cannot impose an Impact Fee. Supervisor Graber along with other board members have gone to Richmond to ask for the Impact Fees to be reinstated. Unfortunately, as county representatives they cannot legally do that. Is there a way we could work with the Sheriff’s Department to have some type of tag that we put in the windshield to show that you live in Shawneeland? It would have to come from Supervisor Graber and Public Works as to what we can and cannot do. The person who has authority over the property has the say which is the Board of Supervisors. Without the line of authority there can be no enforcement. The signs are just deterrents. A citizen stated that she appreciates what the Sanitary District employees do in Shawneeland. She thanked the staff and said they do a good job and work hard. A lot of people don’t give them credit. She said you can’t make everybody happy. A citizen spoke on the possibility of becoming an HOA. It scares the living daylights out of her. You must hire your own people. There have been HOA’s in the past that have not done very well. It will cost extra money to hire people when we already have the staff that does a good job. Who will monitor the HOA? Look at Wild Acres/Mountain Falls Park. What do they get for their money? Their roads are crap. I would rather pay knowing where it is going and who is collecting it versus the HOA. Our property values will go to crap with an HOA. Our crew of 6 guys do an awful lot. I would hate to see it go to 4 or 5 because you have people complaining that we are not getting our roads plowed fast enough as it is. These guys do a fantastic job. By cutting the crew you are going to lose in the long run. Would we consider getting a lesser amount of fish since the lake is so low? We will look at the lake level when it is time for the fish distribution. The leak from the lake is at 100 gallons per minute. It was at 130 gallons. Kevin stated the drop could be from the lake being so low. The amount of the leak normally stays steady. Follow-up on live streaming the meetings. We must get someone film it, then Jimmy will send the link to Karen Vacchio and she will upload it to the Frederick County Youtube channel. Ruth will be giving up the newsletter in March. Is there some other means that you will get 96 information out to people? Jimmy responded with we have talked about putting the minutes on the county page. We will have to look further into it than what we already have established. It was asked that it be shared from Larry Clowser Webb that they will be having their Memorial Service at the Clowser House on Saturday, June 6, 2020 at 10am. They will be including the attendance of the French and Indian War Foundations Captain George Mercer’s Company in uniform. They will be performing drills and reenactments following the service. Everyone is invited to attend, and the cost is free. Jimmy thanked everyone for coming and encouraged the citizens to attend the Board of Supervisor meetings and to speak with Supervisor Graber regarding their concerns. Jimmy adjourned the meeting at 8:30pm. 97 98 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, February 24, 2020 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Gary Oates (Voting), James Racey (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent Mark Davis (Liaison Middletown) Cordell Watts (Voting) and Charles DeHaven, Jr. (Voting). Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith, Secretary. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1-Bridge Closure for Reconstruction-Back Creek Road (Route704): Ed Carter, VDOT discussed the request, to close and detour Back Creek Road (Route 704). The closure would last approximately four (4) months with the detour to be five (5) miles an approximately 180 vehicles per day. The detour of five (5) miles would be inconvenient to the local traffic with the closure. However, this will be less costly and time consuming than installing a temporary bridge. The project is in the design phase with no projected start date. Upon a motion by, Gary Oates and seconded by, James Racey the Committee recommended to forward the closure of Back Creek Road (Route 704) to the Board of Supervisors for recommendation of approval. 3- Smartscale Discussion with VDOT: Terry Short, VDOT, joined the meeting via teleconference giving an overview of the changing environment of SmartScale, as well as, applications for the next round of SmartScale. Staff recommended the following SmartScale Applications for the next round: 1.Modified Round three (3) Application at Exit 317 NB Ramp, including dual NB/NB left turn lanes, dual receiving lanes on NB on-ramp 2. Shawnee/Opequon Intersection Improvement Project* 3. Old Charlestown/Route 11 Roundabout* (The signalization that is scheduled to be installed in late Spring or early Summer is only going to be a temporary fix). WinFred MPO (on behalf of Frederick County/City of Winchester) intends to make application for the following projects High Priority Program (HPP): 1.Major interchange improvement project at Exit 317 2. Shawnee/Opequon Intersection Improvement Project* 3. Route 7 STARS Improvements 99 -2- NSVRC intends to make application for the following: 1.Old Charlestown/Route 11 Roundabout* 2.Potential additional Route 7 Stars application Applications with an "*" are intended to ultimately apply under the HPP only. The SmartScale pre-application window will be opening in March with the final applications due in August. The current rules allow the County four(4) applications and additional four (4) applications for qualifying projects through the Metropolitan Planning Organization and the Regional Planning District Commission. After much discussion the Committee agreed with applications. The Committee will be kept updated on the progress. Upon a motion by, Gary Oates and seconded by, James Racey the Committee recommended that the Board authorize Staff to proceed with pre-applications. ITEMS FOR INFORMATION ONLY: 2-Metropolitian Planning Organization (MPO) Project Update: The Committee was updated on the Route 11 North Exit 317 and the Route 7 STARS area study that are being completed through the MPO. Staff gave an overview of the upcoming public input for the Route 11 North study. For the study, VDOT will be using an online visual survey company known as MetroQuest. The survey responses will be important so that the collected data can be inputted for the SmartScale applications. The County will utilize social media and news releases to get the information out to the public once the survey goes live. 4-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: Bridge beams have been placed and the project is continuing to move forward. Renaissance Drive: VDOT has completed their review of the 60% consultant is addressing the comments. An updated design review agreement has been received from CSX and has been reviewed by Staff. 5-Upcoming Agenda Items: SmartScale (ongoing discussion and development), MPO Study progress and awaiting the memo for the Oakdale Crossing Traffic Calming Study that was discussed at the January Transportation Committee Meeting. Other: VDOT gave a brief update on the Old Charlestown Road intersection signalization. VDOT has received preliminary engineering plans that showed the road improvements, however, it did not show the traffic signals, comments will be forwarded to the engineering firm to revise the plan to include all the improvements. The Snowden Bridge Development will be responsible for is tentatively scheduled to be installed in late Spring or early Summer. 9: :1 Back Creek Road Bridge Closure :2 I Map Produced by Frederick County Planning and Development Dept. February 19, 2020 00.02250.0450.09Miles :3 VDOT SMART SCALE Potential Projects £ ¤ 11 § ¨¦ 81 £ ¤ 522 £ ¤ 11 Old Charles Town Road/Route 11 § ¨¦ 81 Roundabout £ ¤ 522 £ ¤ 11 Major interchange improvement project at Exit 317 Modified Round 3 Application at Exit 317 Northbound Ramp, including dual NB/NB left turn lanes, dual ¬ « 37 receiving lanes on Northbound on-ramp £ ¤ 11 £ ¤ § ¨¦ 522 81 ¬ « 37 £ ¤ 50 £ ¤ 50 ¬« 7 ¬ « 7 Route 7 STARS Improvements ¬ « 7 §¦¨ City of ¬81 « 37 Winchester £ £¤ ¤ 50 11 £ ¤ £ ¤ 522 50 Shawnee Drive/Opequon Church Lane Intersection Improvement Project §¦¨ 81 ¬ « 37 £ ¤ 11 £ ¤ £ ¤ 522 50 ¬ « 37 § ¨¦ 81 Town of £ ¤ 11 Stephens City ¬ « 277 £ ¤£ ¤ 11 522 Map Produced by Frederick County Planning and Development ¬« 277 :4 February 2020 F §¦¨ 81 The Interstate 81 corridor is designated 00.3750.751.5Miles as a corridor of statewide significance as Copyright: © 2013 National Geographic Society pursuant of VA code 15.2 - 2232. :5 BOARD OF SUPERVISORS CONCURRING RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA, REGARDING A FINANCING BY THE NORTHWESTERN COMMUNITY SERVICES BOARD WHEREAS, the Northwestern Community Services Board (the “NWCSB”) was created pursuant to Chapter 5, Title 37.2 of the Code of Virginia (1950), as amended, by resolutions of the City Council of the City of Winchester, Virginia (the “City”) and the Boards of Supervisors of Frederick County, Clarke County, Shenandoah County, Page County, and Warren County, Virginia (collectively, the “Counties”); and WHEREAS, the NWCSB has represented to the County of Frederick that it desires to borrow up to Four Million Dollars ($4,000,000) with a bridge loan with BB&T (Truist) then a permanent loan with the United States Department of Agriculture (USDA) funding, in part, the acquisition, construction, renovation, improvement and equipping of certain property located in Frederick County, Virginia, to be used, for an Outpatient Behavioral Health program and the payment of the financing costs therefore; and WHEREAS, Virginia Code Section 37.2-504(11) requires the authorization of the City Council of the City and the Boards of Supervisors of the respective Counties before the NWCSB may borrow money. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREDERICK COUNTY VIRGINIA, AS FOLLOWS: 1. The County hereby endorses the financing plans of the NWCSB, including a bridge loan with BB&T (Truist) and then a permanent loan with the United States Department of Agriculture (USDA) 2. To the extent required by law, if at all, the County hereby endorses and further approves any necessary or appropriate actions of the NWCSB to effect such financing. This Resolution shall be effective immediately. PASSED BY THE BOARD OF SUPERVISORS this 11th day of March, 2020. VOTE: Charles S. DeHaven, Jr. Judith McCann-Slaughter Robert W Wells Gene E. Fisher Blaine P. Dunn Shawn L. Graber J. Douglas McCarthy A COPY ATTEST __________________________ Kris C. Tierney :6 Frederick County Administrator :7 BOARD OF SUPERVISORS RESOLUTION ΑΏΑΏ #¤²´² 0 ±³¤±²§¨¯ WHEREAS the U.S. Census Bureau is required by the U.S. Constitution to conduct a count of the population and provides a historic opportunity to help shape the foundation of our society and play an active role in American democracy; WHEREAS Frederick County Virginia is committed to ensuring every resident is counted; WHEREAS federal and state funding is allocated to communities, and decisions are made on matters of national and local importance based, in part, on census data; WHEREAS census data helps determine how many seats each state will have in the U.S. House of Representatives and is necessary for the accurate and fair redistricting of state legislative seats, county and city councils and voting districts; WHEREAS information from the 2020 Census and American Community Survey are vital tools for economic development and increased employment; WHEREAS the individual information collected by the census is confidential and protected by law; WHEREAS a united voice from business, government, community-based and faith-based organizations, educators, media and others will enable the 2020 Census message to reach more of our citizens; NOW, THEREFORE, BE IT RESOLVED that Frederick County Virginia is committed to partnering with the U.S. Census Bureau and the State of Virginia and will: 1. Support the goals and ideals for the 2020 Census and help disseminate 2020 Census information. 2. Encourage all County residents to participate in events and initiatives that will raise the overall awareness of the 2020 Census and increase participation. 3. Support Census advocates speaking to County and Community Organizations. 4. Support census takers as they complete an accurate count in our County. 5. Support all efforts to achieve a complete and accurate count of all persons within our borders. PASSED BY THE BOARD OF SUPERVISORS this 11th day of March, 2020. VOTE: Charles S. DeHaven, Jr. Judith McCann-Slaughter Robert W Wells Gene E. Fisher Blaine P. Dunn Shawn L. Graber J. Douglas McCarthy A COPY ATTEST __________________________ :8 Kris C. Tierney Frederick County Administrator :9 RESOLUTION NATIONAL TELECOMMUNICATOR’S WEEK FREDERICK VOUNTY, VIRGINIA APRIL 12-18, 2020 WHEREAS, emergencies can occur at any time that require police, fire or emergency medical services; and WHEREAS, when an emergency occurs, the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; and WHEREAS, the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the Frederick County Department of Public Safety Communications Center; and WHEREAS, Public Safety Dispatchers are the first and most critical contact our citizens have with emergency services; and WHEREAS, Public Safety Dispatchers are the single vital link for our police officers and firefighters by monitoring their activities by radio, providing them information and ensuring their safety; and WHEREAS, Public Safety Dispatchers of Frederick County, Virginia have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year. NOW THEREFORE BE IT RESOLVED, that the Board of Supervisors of Frederick County, Virginia does hereby proclaim the week of April 12-18, 2020to be National Telecommunicator’s Week in Frederick County, in honor of the men and womenwhose diligence and professionalism keep our county and citizens safe. th Adopted this 11day of March, 2020 Charles S. DeHaven, Jr., ChairmanRobert W. Wells Shawn L. Graber J. Douglas McCarthy Blaine P. DunnGene E. Fisher Judith McCann-Slaughter Kris C. Tierney Clerk, Board of Supervisors County of Frederick, Virginia :: 211 COUNTY of FREDERICK Office of the County Administrator Tel: 540.665.6382 Fax:540.667.0370 MEMORANDUM TO: Board of Supervisors FROM: Kris C. Tierney,County Administrator DATE: March 4, 2020 RE: Set Schedule for Board Meetings During Summer Months and for November and December 2020(Holiday Schedule) As in the past, the Board of Supervisors has canceled meetings during the th Summer months due to vacation schedules. Cancelation of the meetings of June 24, ndth July 22,and August 26,2020is requested. It is also requested at this time to cancel meetings for November and December thrd due to the holidays. Those cancelation dates are November 25and December 23. Board action at the March 11, 2020meeting will give staff and the Office of Planning and Development adequate time for scheduling, advertising and notification purposes. Should you have any questions, please give me a call. Thank you. KCT/tjp U:\\TJP\\miscmemos\\CountyAdministrator\\BdOfSupSummerMtgSchedule&Holidays(2020).docx 212 213 214 COUNTY of FREDERICK Office of the County Administrator Tel: 540.665.6382 Fax:540.667.0370 MEMORANDUM TO: Board of Supervisors FROM: Ann W. Phillips, Deputy Clerk DATE: March 4, 2020 RE: Committee Appointments Listed below are the vacancies/appointments due through April 2020. As a reminder, in order that everyone have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. MARCH 2020 Conservation Easement Authority (CEA) Ron Clevenger –Frederick County Representative 1028 Welltown Road Winchester, VA 22603 Home: (540)323-0630 Term Expires: 03/23/20 Three-year term (Mr. Clevenger does not wish to serve another term.) (The Conservation Easement Authority was established in August 2005. The Authority consists of seven citizen members, one member from the Board of Supervisors and one member from the Planning Commission. Members should be knowledgeable in one or more of the following fields: conservation, biology, real estate and/or rural land appraisal, accounting, farming, or forestry. Members serve a three-year term and are eligible for reappointment.) VACANCIES/OTHER Parks and Recreation Commission Christopher Fordney –Red Bud District Representative 215 Memorandum –Board of Supervisors March 6, 2020 Page 2 104 Rebels Circle Winchester, VA 22602 Phone: (540)331-1995 Term Expires: 04/28/22 Four-year term See Attached Application of Dennis Grubbs.) ((Mr. Fordney resigned effective March 9, 2020.) Board of Equalization Kimberly S. Dodd –Frederick County Representative 474 Ruebuck Road Clearbrook, VA 22624 Home: (540)667-3648 Term Expired: 12/31/19 Three-year term Ronald V. Shickle –Frederick County Representative 160 Upper Ridge Road Winchester, VA 22603 Home: (540)667-8160 Term Expired: 12/31/19 Three-year term (Ms. Dodd and Mr. Shickle are willing to continue serving.) Luther O. Stiles –Frederick County Representative 114 Lane Street Stephens City, VA 22655 Home: (540)869-2504 Term: 01/01/17 -12/31/19 Three-year term (Mr. Stiles does not wish to serve another term.) Vacancy –Frederick County Representative Term Expired 12/31/18 Three-year term (The Board of Equalization is composed of five members. Members must be free holders in the county. In October 2010, the Board of Supervisors appointed the Board of Equalization as a “permanent” board for subsequent reassessments. The original five members were appointed for the following terms: one member for a one-year term; one 216 Memorandum –Board of Supervisors March 6, 2020 Page 3 member for a two-year term; and three members for a three-year term. Going forward, all future appointments shall be for a three-year term. Recommendation for appointment/reappointment are made by the Board of Supervisors and submitted to the Judge of the Frederick County Circuit Court for final appointment.) Shenandoah Area Agency on Aging (AAA) Vacant unexpired term –Frederick County Representative Term Expires: 09/30/22 Four-year term (Note: At the request of SAAA, the current Frederick County At-Large representative, Denise M. Kozlowski, will be re-designated as the Frederick County representative. SAAA plans to appoint Martin Keesecker as the At-Large representative. Each term is the same length and duration, expiring on 09/30/2022.) Winchester-Frederick County Tourism Board Vacant-Private Sector Rep.-Joint Appointment with the City of Winchester The TourismBoard has requested thatArthur Kearnsbe appointedto an unexpired three-year termexpiring 06/30/22.Appointmentsto the Tourism Bureau are made jointlywith the City of Winchester.This appointment is on the City Councilagenda for March 10, 2020.Mr. Kearns’resume isattached. Andy Gyurisin –Private Sector Rep. (Nerangis Management Corp. –Alamo Draft House) 177Kernstown Commons Blvd. Winchester, VA 22602 Office: (540)667-1322, Ext. 111 Term Expires: 06/30/19 Three-year term (The Tourism Board was formed by Joint Resolution of the Board of Supervisors and the City Council in April 2001. Recommendation for appointment is contingent upon like approval by the City of Winchester.) AWP/tjp Attachment U:\\TJP\\committeeappointments\\MmosLettrs\\BoardCommitteeAppts(03112020BdMtg).docx 217 218 219 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, February 24, 2020 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Gary Oates (Voting), James Racey (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent Mark Davis (Liaison Middletown) Cordell Watts (Voting) and Charles DeHaven, Jr. (Voting). Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith, Secretary. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1-Bridge Closure for Reconstruction-Back Creek Road (Route704): Ed Carter, VDOT discussed the request, to close and detour Back Creek Road (Route 704). The closure would last approximately four (4) months with the detour to be five (5) miles an approximately 180 vehicles per day. The detour of five (5) miles would be inconvenient to the local traffic with the closure. However, this will be less costly and time consuming than installing a temporary bridge. The project is in the design phase with no projected start date. Upon a motion by, Gary Oates and seconded by, James Racey the Committee recommended to forward the closure of Back Creek Road (Route 704) to the Board of Supervisors for recommendation of approval. 3- Smartscale Discussion with VDOT: Terry Short, VDOT, joined the meeting via teleconference giving an overview of the changing environment of SmartScale, as well as, applications for the next round of SmartScale. Staff recommended the following SmartScale Applications for the next round: 1.Modified Round three (3) Application at Exit 317 NB Ramp, including dual NB/NB left turn lanes, dual receiving lanes on NB on-ramp 2. Shawnee/Opequon Intersection Improvement Project* 3. Old Charlestown/Route 11 Roundabout* (The signalization that is scheduled to be installed in late Spring or early Summer is only going to be a temporary fix). WinFred MPO (on behalf of Frederick County/City of Winchester) intends to make application for the following projects High Priority Program (HPP): 1.Major interchange improvement project at Exit 317 2. Shawnee/Opequon Intersection Improvement Project* 3. Route 7 STARS Improvements 21: -2- NSVRC intends to make application for the following: 1.Old Charlestown/Route 11 Roundabout* 2.Potential additional Route 7 Stars application Applications with an "*" are intended to ultimately apply under the HPP only. The SmartScale pre-application window will be opening in March with the final applications due in August. The current rules allow the County four(4) applications and additional four (4) applications for qualifying projects through the Metropolitan Planning Organization and the Regional Planning District Commission. After much discussion the Committee agreed with applications. The Committee will be kept updated on the progress. Upon a motion by, Gary Oates and seconded by, James Racey the Committee recommended that the Board authorize Staff to proceed with pre-applications. ITEMS FOR INFORMATION ONLY: 2-Metropolitian Planning Organization (MPO) Project Update: The Committee was updated on the Route 11 North Exit 317 and the Route 7 STARS area study that are being completed through the MPO. Staff gave an overview of the upcoming public input for the Route 11 North study. For the study, VDOT will be using an online visual survey company known as MetroQuest. The survey responses will be important so that the collected data can be inputted for the SmartScale applications. The County will utilize social media and news releases to get the information out to the public once the survey goes live. 4-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: Bridge beams have been placed and the project is continuing to move forward. Renaissance Drive: VDOT has completed their review of the 60% consultant is addressing the comments. An updated design review agreement has been received from CSX and has been reviewed by Staff. 5-Upcoming Agenda Items: SmartScale (ongoing discussion and development), MPO Study progress and awaiting the memo for the Oakdale Crossing Traffic Calming Study that was discussed at the January Transportation Committee Meeting. Other: VDOT gave a brief update on the Old Charlestown Road intersection signalization. VDOT has received preliminary engineering plans that showed the road improvements, however, it did not show the traffic signals, comments will be forwarded to the engineering firm to revise the plan to include all the improvements. The Snowden Bridge Development will be responsible for is tentatively scheduled to be installed in late Spring or early Summer. 221 222 Back Creek Road Bridge Closure 223 I Map Produced by Frederick County Planning and Development Dept. February 19, 2020 00.02250.0450.09Miles 224 VDOT SMART SCALE Potential Projects £ ¤ 11 § ¨¦ 81 £ ¤ 522 £ ¤ 11 Old Charles Town Road/Route 11 § ¨¦ 81 Roundabout £ ¤ 522 £ ¤ 11 Major interchange improvement project at Exit 317 Modified Round 3 Application at Exit 317 Northbound Ramp, including dual NB/NB left turn lanes, dual ¬ « 37 receiving lanes on Northbound on-ramp £ ¤ 11 £ ¤ § ¨¦ 522 81 ¬ « 37 £ ¤ 50 £ ¤ 50 ¬« 7 ¬ « 7 Route 7 STARS Improvements ¬ « 7 §¦¨ City of ¬81 « 37 Winchester £ £¤ ¤ 50 11 £ ¤ £ ¤ 522 50 Shawnee Drive/Opequon Church Lane Intersection Improvement Project §¦¨ 81 ¬ « 37 £ ¤ 11 £ ¤ £ ¤ 522 50 ¬ « 37 § ¨¦ 81 Town of £ ¤ 11 Stephens City ¬ « 277 £ ¤£ ¤ 11 522 Map Produced by Frederick County Planning and Development ¬« 277 225 February 2020 F §¦¨ 81 The Interstate 81 corridor is designated 00.3750.751.5Miles as a corridor of statewide significance as Copyright: © 2013 National Geographic Society pursuant of VA code 15.2 - 2232. 226 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, February 24, 2020 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Gary Oates (Voting), James Racey (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent Mark Davis (Liaison Middletown) Cordell Watts (Voting) and Charles DeHaven, Jr. (Voting). Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith, Secretary. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1-Bridge Closure for Reconstruction-Back Creek Road (Route704): Ed Carter, VDOT discussed the request, to close and detour Back Creek Road (Route 704). The closure would last approximately four (4) months with the detour to be five (5) miles an approximately 180 vehicles per day. The detour of five (5) miles would be inconvenient to the local traffic with the closure. However, this will be less costly and time consuming than installing a temporary bridge. The project is in the design phase with no projected start date. Upon a motion by, Gary Oates and seconded by, James Racey the Committee recommended to forward the closure of Back Creek Road (Route 704) to the Board of Supervisors for recommendation of approval. 3- Smartscale Discussion with VDOT: Terry Short, VDOT, joined the meeting via teleconference giving an overview of the changing environment of SmartScale, as well as, applications for the next round of SmartScale. Staff recommended the following SmartScale Applications for the next round: 1.Modified Round three (3) Application at Exit 317 NB Ramp, including dual NB/NB left turn lanes, dual receiving lanes on NB on-ramp 2. Shawnee/Opequon Intersection Improvement Project* 3. Old Charlestown/Route 11 Roundabout* (The signalization that is scheduled to be installed in late Spring or early Summer is only going to be a temporary fix). WinFred MPO (on behalf of Frederick County/City of Winchester) intends to make application for the following projects High Priority Program (HPP): 1.Major interchange improvement project at Exit 317 2. Shawnee/Opequon Intersection Improvement Project* 3. Route 7 STARS Improvements 227 -2- NSVRC intends to make application for the following: 1.Old Charlestown/Route 11 Roundabout* 2.Potential additional Route 7 Stars application Applications with an "*" are intended to ultimately apply under the HPP only. The SmartScale pre-application window will be opening in March with the final applications due in August. The current rules allow the County four(4) applications and additional four (4) applications for qualifying projects through the Metropolitan Planning Organization and the Regional Planning District Commission. After much discussion the Committee agreed with applications. The Committee will be kept updated on the progress. Upon a motion by, Gary Oates and seconded by, James Racey the Committee recommended that the Board authorize Staff to proceed with pre-applications. ITEMS FOR INFORMATION ONLY: 2-Metropolitian Planning Organization (MPO) Project Update: The Committee was updated on the Route 11 North Exit 317 and the Route 7 STARS area study that are being completed through the MPO. Staff gave an overview of the upcoming public input for the Route 11 North study. For the study, VDOT will be using an online visual survey company known as MetroQuest. The survey responses will be important so that the collected data can be inputted for the SmartScale applications. The County will utilize social media and news releases to get the information out to the public once the survey goes live. 4-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: Bridge beams have been placed and the project is continuing to move forward. Renaissance Drive: VDOT has completed their review of the 60% consultant is addressing the comments. An updated design review agreement has been received from CSX and has been reviewed by Staff. 5-Upcoming Agenda Items: SmartScale (ongoing discussion and development), MPO Study progress and awaiting the memo for the Oakdale Crossing Traffic Calming Study that was discussed at the January Transportation Committee Meeting. Other: VDOT gave a brief update on the Old Charlestown Road intersection signalization. VDOT has received preliminary engineering plans that showed the road improvements, however, it did not show the traffic signals, comments will be forwarded to the engineering firm to revise the plan to include all the improvements. The Snowden Bridge Development will be responsible for is tentatively scheduled to be installed in late Spring or early Summer. 228 229 Back Creek Road Bridge Closure 22: I Map Produced by Frederick County Planning and Development Dept. February 19, 2020 00.02250.0450.09Miles 231 VDOT SMART SCALE Potential Projects £ ¤ 11 § ¨¦ 81 £ ¤ 522 £ ¤ 11 Old Charles Town Road/Route 11 § ¨¦ 81 Roundabout £ ¤ 522 £ ¤ 11 Major interchange improvement project at Exit 317 Modified Round 3 Application at Exit 317 Northbound Ramp, including dual NB/NB left turn lanes, dual ¬ « 37 receiving lanes on Northbound on-ramp £ ¤ 11 £ ¤ § ¨¦ 522 81 ¬ « 37 £ ¤ 50 £ ¤ 50 ¬« 7 ¬ « 7 Route 7 STARS Improvements ¬ « 7 §¦¨ City of ¬81 « 37 Winchester £ £¤ ¤ 50 11 £ ¤ £ ¤ 522 50 Shawnee Drive/Opequon Church Lane Intersection Improvement Project §¦¨ 81 ¬ « 37 £ ¤ 11 £ ¤ £ ¤ 522 50 ¬ « 37 § ¨¦ 81 Town of £ ¤ 11 Stephens City ¬ « 277 £ ¤£ ¤ 11 522 Map Produced by Frederick County Planning and Development ¬« 277 232 February 2020 F §¦¨ 81 The Interstate 81 corridor is designated 00.3750.751.5Miles as a corridor of statewide significance as Copyright: © 2013 National Geographic Society pursuant of VA code 15.2 - 2232. 233 REZONING APPLICATION #06-19 WINCHESTER MEDICAL CENTER, INC. Staff Report for the Board of Supervisors Prepared: March 4, 2020 Staff Contact: Candice E. Perkins, AICP, CZA, Assistant Director Reviewed Action Planning Commission: 12/18/19 Recommended Approval Board of Supervisors: 01/08/20 Postponed Board of Supervisors: 01/22/20 Postponed Board of Supervisors: 02/26/20 Postponed Board of Supervisors: 03/11/20 Pending PROPOSAL: To revise the proffered Generalized Development Plan approved with rezoning #02-03 for 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District to the MS (Medical Support) District. Minor text revisions are also proposed to reflect the updated constructed internal street network within the development. LOCATION: The subject property is on the northern side of Route 50 West and west of Route 37. EXECUTIVE SUMMARY & STAFF CONCLUSION FOR THE 03/11/20 BOARD OF SUPERVISORS MEETING: This is a proposed minor proffer amendment for minor text revisions and revisions to the approved Generalized Development Plan (GDP) associated with Rezoning #02-03 which rezoned parcel 53-A-68 to the B2 (General Business) and MS (Medical Support) Districts with proffers. The site consists of 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District. The approved GDP labeled individual land bays with specific uses; the Applicant proposes to remove the uses shown on the proffered GDP to allow for potential alternative development. The Applicant is also proposing to remove proffer 3 from the landscape design features which required a landscaped roundabout. This feature was removed, and the internal road system has already been constructed therefore this proffer is unnecessary. The impacts associated with the change of use are very limited; no additional impacts to Frederick County or the surrounding property owners are anticipated. Staff is supportive of this request for a minor proffer modification to the GDP and text. The Planning Commission did not identify any concerns with the request and recommended approval of the application at their December 18, 2019 meeting. The Board of Supervisors discussed this item on January 8, 2020. The Board postponed action on the item until the January 22, 2020 to allow the Applicant to provide clarification on whether the access th will be granted at no charge or is intended to be sold. Following the January 8 meeting, the Applicant removed all references on the GDP to access for the adjacent property to Botanical Boulevard. The ndth Board of Supervisors at their January 22 meeting postponed the application to February 26 and then th The proposed rezoning application remains unchanged postponed until the March 11 meeting. nd from the January 22 meeting . Following the public meeting, a decision rezoning this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all 234 concerns raised by the Board of Supervisors. Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. March 4, 2020 Page 2 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this application. It may also be useful to others interested in this zoning matter. Unresolved issues concerning this application are noted by Staff where relevant throughout this Staff report. Reviewed Action Planning Commission: 12/18/19 Recommended Approval Board of Supervisors: 01/08/20 Postponed Board of Supervisors: 01/22/20 Postponed Board of Supervisors: 02/26/20 Postponed Board of Supervisors: 03/11/20 Pending PROPOSAL: To revise the proffered Generalized Development Plan approved with Rezoning #02-03 for 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District to the MS (Medical Support) District. Minor text revisions are also proposed to reflect the updated constructed internal street network within the development. LOCATION: The subject property is on the northern side of Route 50 West and west of Route 37. MAGISTERIAL DISTRICT: Gainesboro PROPERTY ID NUMBER: 53-A-68 PROPERTY ZONING : B2 (General Business) District MS (Medical Support) District PRESENT USE: Vacant ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) Use: Agricultural South: B2 (General Business) Use: Commercial East: N/A Interstate Use: Route 37 West: RA (Rural Areas) Use: Agricultural, Residential B2 (General Business) Vacant 235 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. March 4, 2020 Page 3 REVIEW EVALUATIONS: Virginia Dept. of Transportation: We have reviewed the above subject Rezoning Application dated August 5, 2019 for impacts to the local transportation system. We have no overall objection to the proposed rezoning with the following comment being addressed. We suggest that the conditions as they relate to the Western Campus-Limited Access Control Changes Route 37 (December 17, 2009) be brought into the amended proffer. As it remains important for all parties to be reminded of the gated-access limitation envisioned as part of the Commonwealth Transportation Board (CTB) approval. This could be accomplished by amending the Street Improvements section of the proffers as follows: The Applicant shall design and construct all roads on the subject property consistent with the Countys adopted Round Hill Land Use Plan for the area, and requirements as consistent with the Commonwealth Transportation Boards Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard Interchange approval dated December 17, 2009, and according to uniform standards We also suggest including a copy of the Resolution of the CTB (attached) be included as an appendix to the proffer. Staff Note: Per VDOTs comment, the Applicant has referenced the Commonwealth Transportation Boards Right of Way and Limited Access Control Changes Route 37 and Campus Boulevard Interchange approval dated December 17, 2009 in the updated proffer statement. County of Frederick Attorney: Proffer appears acceptable. Planning & Zoning: 1)Site History The subject property was rezoned from the RA (Rural Areas) District to the B2 (General Business) District and the MS (Medical Support) District with the approval of Rezoning #02- 03. 2)Comprehensive Plan The 2035 Comprehensive Plan is the guide for the future growth of Frederick County. The 2035 Comprehensive Plan is an official public document that serves as the Community's guide for making decisions regarding development, preservation, public facilities and other key components of Community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. The Area Plans, Appendix I of the 2035 Comprehensive Plan, are the primary implementation tool and will be instrumental to the future planning efforts of the County. 236 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. March 4, 2020 Page 4 Land Use The site is located within the limits of the Route 37 West Area Land Use Plan of the 2035 Comprehensive Plan and depicts the subject property with commercial land use designation. The existing B2 Zoning and MS Zoning is consistent with the Comprehensive Plan. PLANNING COMMISSION SUMMARY AND ACTION FROM THE 12/18/19 MEETING: Staff stated that this is an application to revise the proffered Generalized Development Plan approved with Rezoning #02-03 for 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District to the MS (Medical Support) District. Staff then provided an overview application and stated that this amendment only intends to revise the GDP to remove the land use specifications that restricted the site to certain uses. Commissioner Morrison requested clarification on the original proffer and the traffic circle off of Route 37 for the Medical Center and if it would be opened up for general traffic to improve Route 50. Staff stated that there were limitations placed on this access by the Commonwealth Transportation Board for this access break and the Medical Center is limited in the number of trips that can access the property via this interchange. The Applicant further clarified that this access will be controlled via a gate and that they were not changing any proffer other than the GDP. This item was a minor proffer amendment and therefore no public hearing was required. A motion was made, seconded and unanimously passed to recommend approval of Rezoning #06-19 for Winchester Medical Center. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 01/08/20 MEETING: Staff stated that this is an application to revise the proffered Generalized Development Plan approved with Rezoning #02-03 for 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District to the MS (Medical Support) District. Staff then provided an overview application and stated that this amendment only intends to revise the GDP to remove the land use specifications that restricted the site to certain uses. The Board of Supervisors requested clarification on the changes to the internal streets and clarification that trips from any adjacent properties would not count toward the 14,000-trip cap on the subject property. Staff provided an overview that the original plan did not show the Route 37 access and the updated GDP shows that along with the removal of the roundabout. The Board also requested clarification on the access from Botanical Blvd. to the adjacent properties and whether it is planned to be sold to the property owners or granted at no cost. The Board of Supervisors ultimately postponed the item until the January 22, 2020 to allow the Applicant to provide clarification on whether the access will be granted at no charge or is intended to be sold. 237 Rezoning #06-19 WINCHESTER MEDICAL CENTER, INC. March 4, 2020 Page 5 BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 01/22/20 MEETING: Postponed to the February 26, 2020 Board of Supervisors meeting. BOARD OF SUPERVISORS SUMMARY AND ACTION FROM THE 02/26/20 MEETING: Postponed to the March 11, 2020 Board of Supervisors meeting. Following the public meeting, a decision regarding this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. 238 448 REZ # 06 - 19: Winchester Medical Center, Inc. THWAITE LN 925 956 ECHO LN 343 POORHOUSE RD PIN: 53 - A - 68 MARGARET LN 925 ECHO LN Rezoning from B2 to MS Zoning Map 377 ECHO LN 377 ECHO LN REZ #06-19 ¬ « 37 2106 NORTHWESTERN 53 A 68 PIKE WINCHESTER MEDICAL CENTER Subdivision 501 501 WALMART DR WALMART DR Winchester 174 194 BOTANICAL 230 ECHO LN BLVD CROCK 501 WELLS MILL WALMART DR 150 CROCK 300 WELLS MILL 180MARRIOT 2054 DRIVE CROCK WELLS NORTHWESTERN £ ¤ MILL 50 PIKE 2131 2035 LN ET GAR MAR NORTHWESTERN 2051 NORTHWESTERN 2161 PIKE NORTHWESTERNPIKE NORTHWESTERN 1983 PIKE PIKE 113 NORTHWESTERN 107 STONEWALL DR PIKE WARD 409 1954 AVE 1997 WESTSIDE KATHY CT 122 NORTHWESTERN 419 STATION 108 WARD PIKE WESTSIDE 121 STONEWALL DR 416 1961 AVE STATION 2093WARD AVE WESTSIDE Round Hill ¬ « KATHY CT ¬ « NORTHWESTERN 37 301 125 427 STATION 37 PIKE 134 COLIN CT WARD AVE WESTSIDE MILLER WARD AVE 219135307 STATION 200432 Application 304 165 ROUND HILL RDWARDCOLIN CT STECK WARD AVEWESTSIDE COLIN CT WARD Parcels AVE µ B2 (General Business District) MS (Medical Support District) RP (Residential Performance District) 239 Frederick County Planning & Development 107 N Kent St Winchester, VA 22601 540 - 665 - 5651 04559101,820Feet Map Created: October 29, 2019 448 REZ # 06 - 19: Winchester Medical Center, Inc. THWAITE LN 925 956 ECHO LN 343 POORHOUSE RD PIN: 53 - A - 68 MARGARET LN 925 ECHO LN Rezoning from B2 to MS Location Map 377 ECHO LN 377 ECHO LN REZ #06-19 ¬ « 37 2106 NORTHWESTERN 53 A 68 PIKE WINCHESTER MEDICAL CENTER Subdivision 501 501 WALMART DR WALMART DR Winchester 174 194 BOTANICAL 230 ECHO LN BLVD CROCK 501 WELLS MILL WALMART DR 150 CROCK 300 WELLS MILL 180MARRIOT 2054 DRIVE CROCK WELLS NORTHWESTERN £ ¤ MILL 50 PIKE 2131 2035 LN ET GAR MAR NORTHWESTERN 2051 NORTHWESTERN 2161 PIKE NORTHWESTERNPIKE NORTHWESTERN 1983 PIKE PIKE 113 NORTHWESTERN 107 STONEWALL DR PIKE WARD 409 1954 AVE 1997 WESTSIDE KATHY CT 122 NORTHWESTERN 419 STATION 108 WARD PIKE WESTSIDE 121 STONEWALL DR 416 1961 AVE STATION 2093WARD AVE WESTSIDE Round Hill ¬ « KATHY CT ¬ « NORTHWESTERN 37 301 125 427 STATION 37 PIKE 134 COLIN CT WARD AVE WESTSIDE MILLER WARD AVE 219135307 STATION 200432 304 165 ROUND HILL RDWARDCOLIN CT STECK WARD AVEWESTSIDE COLIN CT WARD AVE µ Application Parcels 23: Frederick County Planning & Development 107 N Kent St Winchester, VA 22601 540 - 665 - 5651 04559101,820Feet Map Created: October 29, 2019 448 REZ # 06 - 19: Winchester Medical Center, Inc. THWAITE LN 925 ECHO LN PIN: 53 - A - 68 925 Rezoning from B2 to MS 956 ECHO LN POORHOUSE RD Long Range Land Use Map 400 CLOCKTOWER RIDGE 377 ECHO LN 377 ECHO LN 400 CLOCKTOWER RIDGE Application REZ #06-19 2106 Parcels NORTHWESTERN Long Range Land Use 53 A 68 PIKE Residential Neighborhood Village Urban Center ¬ « Mobile Home Community 37 WINCHESTER 2178 MEDICAL CENTER Business NORTHWESTERN Subdivision PIKE Highway Commercial Mixed-Use Mixed Use Commercial/Office Mixed Use Industrial/Office 501 501 WALMART DR Industrial WALMART DR 174 Warehouse Winchester 194 BOTANICAL 230 Heavy Industrial ECHO LN BLVD 501 CROCK Extractive Mining WALMART DR WELLS MILL Commercial Rec 110 180 Rural Community Center CROCK 150 CROCK 300 WELLS MILL Fire & Rescue CROCK WELLS MILL MARRIOT 2054 WELLS MILL DRIVE Sensitive Natural Areas NORTHWESTERN£ ¤ 50 PIKE Institutional 2275 Planned Unit Development NORTHWESTERN 2255 2161 PIKE Park NORTHWESTERN NORTHWESTERN2131 LN ET 2051 GAR MAR PIKE PIKE NORTHWESTERN Recreation NORTHWESTERN PIKE 2035 PIKE School 137 NORTHWESTERN 113 ROUND HILL RD Employment PIKE 1983 STONEWALL DR 409 113 Airport Support Area NORTHWESTERN 1954 108 WESTSIDE WARD AVE PIKE 183 KATHY CT 104STONEWALL DR 122 116 STATION B2 / B3 419 ROUND STONEWALL DR WARD STONEWALL DR WESTSIDE 121 Residential, 4 u/a 112 1997 HILL RD AVE 2093STATION WARD AVE STONEWALL DR NORTHWESTERN1953 Round Hill ¬ « High-Density Residential, 6 u/a 420 NORTHWESTERN ¬ 132301« 37 125427 PIKE KATHY CT 37 PIKEWESTSIDE WARDCOLIN CT WARD AVEWESTSIDE High-Density Residential, 12-16 u/a 219 200 STATION AVE 307 STATION ROUND 365 135 136 304 WARD AVE Rural Area 165 COLIN CT HILL RD ROCK WARD AVE WARD AVE COLIN CT WARD Interstate Buffer µ Landfill Support Area Natural Resources & Recreation Environmental & Recreational Resources 241 Frederick County Planning & Development 107 N Kent St Winchester, VA 22601 540 - 665 - 5651 04509001,800Feet Map Created: October 29, 2019 242 243 244 245 246 ORDINANCE Action: PLANNING COMMISSION: December 18, 2019 Recommended Approval BOARD OF SUPERVISORS: January 8, 2020 Postponed January 22, 2020 Postponed to February 26, 2020 February 26, 2020 Postponed to March 11, 2020 March 11, 2020 ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING #06-19 WINCHESTER MEDICAL CENTER, INC. WHEREASREZONING #06-19, Winchester Medical Center, , was submitted by Valley Engineering, PLC to revise the proffered Generalized Development Plan approved with Rezoning #02-03 for 37.5424+/- acres zoned B2 (General Business) District and 51.8675+/- acres zoned MS (Medical Support) District; minor text revisions are also proposed to reflect the updated internal street network within the development with a final revision date of November 20, 2019. The subject property is on the northern side of Route 50 West and west of Route 37 in the Gainesboro District and is identified by Property Identification No. 53-A- 68; and WHEREAS, the Planning Commission discussed this rezoning at their December 18, 2019 meeting and recommended approval; and WHEREAS , the Board of Supervisors discussed this rezoning at their January 8, 2020 meeting and tabled the item until the January 22, 2020 meeting; and WHEREAS , the Board of Supervisors discussed this rezoning at their January 22, 2020 meeting and postponed the item until the February 26, 2020 meeting; and WHEREAS, the Board of Supervisors at their February 26, 2020 meeting postponed the item to the March 11, 2020 meeting; and WHEREAS , the Board of Supervisors discussed this rezoning at their March 11, 2020 meeting and recommended approval; and WHEREAS , the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Plan; PDRes. #02-20 249 -2- NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the proffered GDP for 89.4099 acres of property identified by Property Identification Number 53-A-68 to allow for an alternative development plan and to make minor text revisions to reflect the updated internal street network within the development with a final revision date of November 20, 2019. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. th This ordinance shall be in effect on the date of adoption. Passed this 11 day of March 2020 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Shawn L. Graber J. Douglas McCarthy Robert W. Wells Gene E. Fisher Judith McCann-Slaughter Blaine P. Dunn A COPY ATTEST __________________________ Kris C. Tierney Frederick County Administrator 24: PDRes. #02-20 251 252 253 254 255 256 257 258 259 25: 261 262 263 264 265 266 267 268 269 26: 271 272 273 274