February 5 2020 Board Special Meeting and Budget Work Session Minutes258
MINUTES
SPECIAL MEETING AND BUDGET WORK SESSION
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, FEBRUARY 5, 2020
6:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Blaine P. Dunn; Judith
McCann -Slaughter; J, Douglas McCarthy; Gene E. Fisher; and Shawn L. Graber, Robert W. Wells
was absent.
Staff present; Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Scott Varner, Director of Information Technology; Cheryl Shiffler, Director of Finance; Sharon
Kibler, Assistant Director of Finance; Jennifer Place, Risk Manager/Budget Analyst; Bill Orndoff,
Treasurer; Seth Thatcher, Commissioner of the Revenue; Mike Marciano, Director of Human
Resources; Denny Linaburg, Fire Chief; Steve Majchrzak, Assistant Fire Chief; Chester Lauck,
Deputy Emergency Management Coordinator; Jason Robertson, Director of Parks and Recreation;
and Ann W. Phillips, Deputy Clerk to the Board of Supervisors.
Also present was Jeff Boppe, Finance Committee member,
CALL TO ORDER
Chairman DeHaven called the meeting to order at 6:00 p.m,
ADOPTION OF AGENDA - APPROVED
The agenda was adopted on motion of Supervisor Dunn, seconded by Supervisor
Slaughter, passing on a voice vote.
ADOPTION OF EMERGENCY OPERATIONS PLAN - APPROVED
County Administrator Tierney said the current Emergency Operations Plan (EOP) was
adopted in January 2016 and is due for re -adoption. He said the document has been through a
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Board of Supervisors Special Meeting and Budget Work Session of February 5, 2020
County of Frederick, Virginia
259
customary review by the various department heads as well as the Virginia Department of
Emergency Management and suggested changes have been made.
Deputy Emergency Management Coordinator Chester Lauck and Board members
discussed the frequency of full-scale mock emergency drills and the possibility of holding a mock
emergency operation drill with Board members attending.
The draft Emergency Operations Plan was adopted on motion of Supervisor Graber,
seconded by Supervisor McCarthy, passing on a voice vote.
At 6:05 p.m., Chairman DeHaven adjourned the special meeting and convened the work
session.
BUDGET WORK SESSION
Mr. Tierney reviewed the updated budget scenario spreadsheet and discussed with
Supervisor McCarthy which of the priorities listed had revenues attached to them,
Supervisor Dunn asked Mr. Tierney to be looking for positions that could be eliminated if
they were no longer performing a necessary service.
Supervisor Fisher said tipping fees could be increased to offset higher recycling costs.
Supervisor Graber inquired how much money the County has spent on studies by outside
firms and suggested some studies could be done by staff.
Supervisor McCarthy inquired if the costs would be less if the County recycled only the
mandated 25% rather than a higher percentage.
Supervisor Graber said Shawneeland has a deficit budget and asked the Board to direct
staff to explore cutting staff and having the Public Works Committee review the budget, The Board
discussed the matter noting that the Shawneeland Advisory Committee should address concerns
to the Public Works Committee prior to the Board's involvement,
Deputy County Administrator Tibbs provided an update on legislation currently before the
General Assembly.
Supervisor Slaughter requested that Mr. Tierney inquire if the School Board could
reschedule the joint meeting from February 26 to February 19.
Supervisor Graber requested a second joint meeting of the Board and School Board with
no staff participation,
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Board of Supervisors Special Meeting and Budget Work Session of February 5, 2020
County of Frederick, Virginia
260
Supervisor Dunn discussed the probability of the meals tax item being approved by the
General Assembly.
Supervisor Slaughter referenced budget priorities saying that 7.5 firefighter positions are a
top priority.
Supervisors McCarthy and Graber said revenue sharing with the volunteer fire
departments needs to be reviewed, especially as it affects apparatus.
Supervisor Dunn suggested approaching VACo to push for cost recovery options including
the possibility of a transfer tax.
ADJOURN
At 7:12 p.m., Chairman DeHaven adjourned the meeting.
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Minutes Prepared By:
Kris C. Tierney
Clerk, Board of Supervisors
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book 45
Board of Supervisors Special Meeting and Budget Work Session of February 5, 2020
County of Frederick, Virginia