January 22 2020 Regular Meeting Minutes242
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, JANUARY 22, 2020
7.00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr,, Chairman; Gene E, Fisher; Shawn L.
Graber; Blaine P. Dunn; Judith McCann -Slaughter; J, Douglas McCarthy; and Robert W. Wells,
Vice Chairman were present.
Staff present: Kris C. Tierney, County Administrator; Jay E, Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Mike Ruddy, Director of Planning and Development; Mark Cheran, Zoning & Subdivision
Administrator; Tyler Klein, Planner; John Bishop, Assistant Director of Planning -Transportation;
Mike Marciano, Director of Human Resources; Scott Varner, Director of Information Technology;
and Ann W. Phillips, Deputy Clerk to the Board of Supervisors.
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Vice Chairman Wells delivered the invocation,
PLEDGE OF ALLEGIANCE
Vice Chairman Wells led the Pledge of Allegiance,
ADOPTION OF AGENDA — APPROVED
Upon motion of Supervisor McCarthy, seconded by Supervisor Dunn, the agenda was
adopted on a voice vote with Item 12.A Rezoning #06-19 Winchester Medical Center postponed to
the February 26, 2020, meeting,
Minute Book 45
Board of Supervisors Regular Meeting of january 22, 2020
County of Frederick, Virginia
243
CITIZENS COMMENTS
Thomas Ressler of Berkeley County, West Virginia, noted the West Virginia legislature's
resolution inviting Frederick County to join West Virginia. He said he is seeking to file a petition to
have Berkeley County join Virginia.
Eds Coleman, Gainesboro District, said he was representing Nancy Johnson in Rezoning
#06-19 that was postponed. He said he would reserve his comments until the matter is back before
the Board.
ADOPTION OF CONSENT AGENDA -- APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Dunn, the consent agenda
was adopted on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Minutes _af_B_udget_Work Session and Regular, Meetinq of January, 8, 2020 - CONSENT
AGENDA APPROVAL
- Minutes of Bud et Work Session of January 15 2020 - CONSENT AGENDA APPROVAL
-Finance Committee Report of January 15, , 202Q„_CONSENT AGENDA APPROVAL, Appendix 1
- Request from the Commissioner of the Revenue for Refunds and Corresponding
Supplemental Appropriations - CONSENT AGENDA APPROVAL
Marcus Eugene Truelove - $2,530.58
C. Wilson Fletcher- $3,560.77
Minute Book 45
Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick, Virginia
IA
- Resolution Honoring Shelia Harden -January Employee of the Month - cons€NT AGENDA
APPROVAL
Employee of the Month Resolution
Awarded to; Shelia Harden
WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees
are a most important resource; and on September 9, 1992, the Board of Supervisors approved a resolution
which established the Employee of the Month award and candidates for the award may be nominated by
any County employee; and
WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee
selects one employee from those nominated; and
WHEREAS, Shelia Harden, a member of the Division of Court Services team at the Northwest
Regional Adult Detention Center, provided assistance for the majority of the workload for a full-time
employee who was out on Medical Leave from June 5, 2019 to October 15, 2019, and during this time
Shelia did an excellent job working the front desk and taking on a majority of tasks assigned to that position
as well as keeping her own job responsibilities in check; and
WHEREAS, in September of 2019 the Division was informed by the Commission on VASAP that
the old client database system would be replaced by a new system by the end of 2019 requiring all active
cases to be re-entered into the new system, and
WHEREAS, during the month of October Shelia audited over 500 active cases on the old system
and working with the case managers was able to close services for approximately 200 offenders, greatly
reducing the number of cases needing to be entered into the new system, and
WHEREAS, on more than one occasion Shelia has taken on additional job responsibilities to help
the agency without being asked and without hesitation, and over the last few years Shelia has always been
the first to help wherever or however she can. As a dependable employee, Shelia displays quality work and
leadership skills and takes pride in her position with Frederick County, Division of Court Services.
NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 22"
day of January 2020, that Shelia Harden is hereby recognized as the Frederick County Employee of the
Month for January 2020; and
BE IT FURTHER RESOLVED, that the Board of Supervisors extends gratitude to Shelia Harden
for her outstanding performance and dedicated service and wishes her continued success in future
endeavors; and
BE IT FINALLY RESOLVED, that Shelia Harden is hereby entitled to all of the rights and
privileges associated with this award.
- Resolution of Support for HB 785 ;CONSENT AGENDA APPROVAL
Resolution Supporting HB 785 - Local Taxing Authority
WHEREAS, Equal taxing authority between cities and counties has been a long-standing legislative
priority for the Frederick County Board of Supervisors; and
WHEREAS, Delegate Watts has filed HB 785, which proposes to equalize city and county taxing
authority; and
WHEREAS, Delegate Kilgore is chief co -patron of HB 785; and
WHEREAS, HB 785 would grant counties the same authority as cities to impose taxes on cigarettes,
admissions, transient room rentals, meals, and travel campgrounds without limitation on the rate that may
be imposed; and
NOW, THEREFORE, BE TT RESOLVED, that the Board of Supervisors of the County of Frederick,
Virginia, expresses its support for HB 785, which would equalize city and county taxing authority.
Minute Book 45
Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick Virginia
Me
BE IT FURTBER RESOLVED, that a copy of this resolution be forwarded to the Frederick County's
Delegates and Senator.
++.+........+.
BOARD OF SUPERVISORS COMMENTS - None
COUNTY OFFICIALS:
PRESENTATION OF EMPLOYEE OF THE MONTH AWARD TO SHELIA HARDEN
Chairman DeHaven and Vice Chairman Wells presented Shelia Harden with the January
2020 Employee of the Month award.
COMMITTEE APPOINTMENTS
SHAREN GROMLING APPOINTED TO THE SOCIAL SERVICES BOARD - APPROVED
On motion of Supervisor Slaughter, seconded by Supervisor McCarthy, Sharen Gromling
was appointed on a voice vote as Stonewall District Representative to the Social Services Board
for a four-year term ending 1/22/24.
MARK BERG APPOINTMENT TO PLANNING COMMISSION - DENIED
Supervisor Graber thanked Greg Unger, who chose not to seek reappointment to the
Planning Commission, for his service, He moved to appoint Dr. Mark Berg as a Back Creek District
Representative to the Planning Commission and the motion was seconded by Supervisor Dunn.
The motion failed on a recorded vote as follows:
Blaine P. Dunn Aye
Shawn L. Graber Aye
J. Douglas McCarthy No
Judith McCann -Slaughter No
Minute Book 45
Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick, Virginia
Gene E. Fisher
No
Robert W. Wells
No
Charles S. DeHaven, Jr.
No
246
CHAIRMAN'S 2020 CITIZEN COMMITTEE ASSIGNMENTS ANNOUNCED
Chairman DeHaven presented the 2020 Citizen Committee assignments as follows:
Code & Ordinance Committee
Derek C. Aston
Stephen G. Butler
James A. Drown
Finance Committee
Jeffrey S. Boppe
Angela L. Rudolph
Human Resources Committee
Don Butler
Beth Lewin
Kim McDonald
Information Technologies Committee
Quaisar Absar
Todd Robertson
Public Safety Committee
Walter "Walt" Cunningham
Helen Lake
Charles R. Torpy
Public Works Committee
Ed Strawsnyder, Jr.
Whitney "Whit" L. Wagner
Transportation Committee
Gary R. Oates
James M. Racey, Il
Cordell Watt
++++k+++++..+*
Minute Book 45
Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick, Virginia
247
COMMITTEE BUSINESS
FINANCE COMMITTEE
Supervisor Slaughter moved for approval of the following items: The Sheriff requests
a General Fund supplemental appropriation in the amount of $250 representing donations to the
department; and the VJCCCA requests a General Fund supplemental. appropriation In the amount
of $19,109.57 representing unspent FY19 funds to be returned to the State, Vice Chairman Wells
seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye
Shawn L. Graber Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Gene E. Fisher Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
Supervisor Slaughter said the Sheriff requests a General Fund supplemental
appropriation in the amount of $4,551 representing proceeds from the sale of surplus vehicles in
excess of budgeted revenue. The funds will be used toward the purchase of a new vehicle,
Supervisor Fisher seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Supervisor Slaughter said the Sheriff requests a GeneralFund supplemental
appropriation in the amount of $98145 from reserved, restricted eSummons funds representing 15
rugged laptops and associated software and equipment. Supervisor McCarthy seconded the
motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye
Shawn L. Graber Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
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Board of Supervisors Regular Meeting of f anuary 22, 2020
County of Frederick, Virginia
Gene E. Fisher Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
Supervisor Slaughter said the Sheriff requests a General Fund supplemental
appropriation in the amount of $7,900.33 representing two auto claim reimbursements. Supervisor
McCarthy seconded the motion which carried on a recorded vote as follows;
Blaine P. Dunn Aye
Shawn L. Graber Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Gene E. Fisher Aye
Robert W. Wells Aye
Charles S, DeHaven, Jr. Aye
.++.+k........
PLANNING COMMISSION BUSINESS -- PUBLIC HEARINGS
REZONING #03-19 FOR BERLIN STEEL AND DENNIS RIDINGS, SUBMITTED BY PAINTER-
LEWIS, PLC, TO REZONE 15.3933+1- ACRES FROM THE RA (RURAL AREAS) DISTRICT TO
THE M1 LIGHT INDUSTRIAL DISTRICT WITH PROFFERS. THE PROPERTIES ARE ON THE
EASTERN SIDE OF RIDINGS LANE, WHICH INTERSECTS WITH ROUTE 277 AND ARE
IDENTIFIED BY PROPERTY IDENTIFICATION NUMBERS 86-A-179C AND 87-A-12 IN THE
OPEQUON MAGISTERIAL DISTRICT. — APPROVED
Planning Director Mike Ruddy explained this application to rezone 15.3933*1- acres from
the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers. He said the site is
located within the limits of the Southern Frederick Land Use Plan of the 2035 Comprehensive Plan
and the proposed M1 Zoning is generally consistent with the Southern Frederick Land Use Plan as
it relates to this area. He said these properties are not located within the limits of the Sewer and
Water Service Area (SWSA) and while the Comprehensive Plan states that it is expected that the
land uses within the UDA and SWSA will be served by public water and sewer, as this site is
contiguous to existing M1 Zoning and is intended to facilitate an expansion to an existing business
(Berlin Steel), this request to rezone property outside of the SWSA may be appropriate. Mr, Ruddy
reviewed the proffer statement and staff comments on the statement adding that the Planning
Commission recommended approval of the rezoning.
John Lewis„ representing the Applicant, responded to Board concerns about the addition
of a turn lane on Rt. 277, He said the Applicant will sponsor a traffic study and install a turn lane if
VDOT requires that they do so.
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Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick, Virginia
Chairman DeHaven opened the public hearing.
Garry Pearson, Stonewall District, said he is a member of Liberty Baptist Church next to
the subject property at Ridings Lane. He asked for clarification of impacts to Ridings Lane and
whether the line of pine trees shown on the graphic is on the Church property or the Applicant's,
Chairman DeHaven noted the graphics are not survey -quality.
Phil Shifflett, Opequon District, said he is a member of Liberty Baptist Church. He
expressed concern about the addition of a turn lane and how the Church entrance and traffic may
be affected.
Chairman DeHaven closed the public hearing.
John Lewis responded to concerns saying there are no plans to widen Ridings Lane. He
said the pine trees will not be disturbed because no widening will occur. He said the turn lane, If
installed, will be for traffic coming from the east, or Double Tollgate area, and would serve both the
entrance of the Applicant and the Church entrance.
The Board discussed the turn lane and its impact on the Church.
Vice Chairman Wells moved for approval of Rezoning #03-19, Supervisor McCarthy
seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
ORDINANCE AMENDING
THE ZONING DISTRICT MAP
REZONING #03-19 BE.RLIN STEEL REAL ESTATE, INC.
WHEREAS, REZONING #03-19 Berlin Steel Real Estate, Inc., submitted by Painter -Lewis, P.L.C. to rezone
15,3933+/- acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers, with a
final revision date of November 18, 2019, The subject property is located at 280 Ridings Lane which intersects
with Route 277, in the Opequon Magisterial District, and are identified by Property Identification Numbers 86-
A-179C and 87-A-12; and
WHEREAS, the Planning Commission held a public hearing on this rezoning on October 16, 2019 and
tabled the rezoning for sixty (60) days; and
WHEREAS, the Planning Commission held a public meeting on this rezoning on December 18, 2019 and
r000nutionded approval; and
WHEREAS, the Board of Supervisors held a public hearing on this rezoning on January 22, 2020; and
WHEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the
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Board of Supervisors Regular Meeting of January 22, 2020
County of I"rederick, Virginia
250
best interest of the public health, safety, welfare, and in conformance with the Comprehensive flan;
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165
of the Frederick County Code, Zoning, is amended to rezone 15.3933+/- acres from the RA (Mural Areas)
District to the M 1 (Light Industrial) District with proffers, with a final revision date of November 18, 2019.
The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached.
+ + . + f + + + + + + + + +
REZONING #05.19 FOR MARTINSBURG PIKE, LLC., SUBMITTED BY PAINTER- LEWIS, PLC,
TO REZONE 1.724+I- ACRES FROM THE RA RURAL AREAS DISTRICT TO THE B2
GENERAL BUSINESS DISTRICT WITH PROFFERS. THE PROPERTIES ARE LOCATED AT
2674 AND 2682 MARTINSBURG PIKE, APPROXIMATELY 1,000 FEET SOUTH OF
STEPHENSON ROAD AND ARE IDENTIFIED BY PROPERTY IDENTIFICATION NUMBERS 44-
A-58 44-A-59 AND 44-A-60 IN THE STONEWALL MAGISTERIAL DISTRICT.- APPROVED
Assistant Planning Director John Bishop explained this application to rezone 1.724+1-
acres from the RA (Rural Areas) District to the B2 (General Business) District with proffers. He said
the site contains three properties, one contains a nonconforming structure that was once operated
as a store but has been closed more than two years, one parcel is vacant, and one parcel contains
a single-family dwelling. He said the site is located within the limits of the Northeast Frederick Land
Use Plan of the 2035 Comprehensive Plan which identifies these properties with a mixed use
industrial/office land use, and the owner intends to operate a restaurant in the existing commercial
structure, He said the site was previously utilized as a country general store (Oates Grocery), and
in general, the proposed commercial zoning is inconsistent with the current land use supported by
the Comprehensive Plan. However, he added, considering the site is bordered by residential
property to the south and east and was previously utilized for commercial purposes, the requested
commercial may be acceptable as it is of a lesser impact to the surrounding properties, Mr, Bishop
reviewed the proffer statement and said that the Planning Commission recommended approval of
the rezoning.
Supervisor McCarthy and Mr. Bishop discussed whether other uses under this zoning
would require a turn lane.
John Lewis, representing the Applicant, said the proposed use is perfect for the location.
Chairman DeHaven opened the public hearing.
There were no speakers.
Chairman DeHaven closed the public hearing,
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Board of Supervisors Regular Meeting offanuary 22, 2020
County of Frederick, Virginia
251
Supervisor Slaughter moved for approval of Rezoning #05-19. Supervisor McCarthy
seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
ORDINANCE AMENDING
THE ZONING DISTi'IUCT MAP
REZONING #05-19 MARTINSBURG PIKE, LLC
WHEREAS, REZONING #05-19 MARTINSBURGPIKKE, LLC, submitted by Painter -Lewis, P.L.C. to rezone
1.724+I- acres from the RA (Rural Areas) District to the B2 (General Business) District with proffers with a
final revision date of October 17, 2019. The subject properties are located at 2674 and 2683 Martinsburg Pike
approximately 1,000 feet south of Stephenson ]load, in the Stonewall Magisterial District, and are identified
by Property Identification Numbers 44-A-58, 44-A-59 and 44-A-60; and
WHEREAS, the Planning Commission held a public hearing on this rezoning on December 18, 2019 and
recommended approval; and
WHEREAS, the Board of Supervisors held a public hearing on this rezoning on January 22, 2020; and
WHEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the
best interest of the public health, safety, welfare, and in conformance with the Comprehensive Plan;
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165
of the Frederick County Code, Zoning, is amended to rezone 1,724+/- acres from the RA (Rural Areas)
District to the B2 (General Business) District with proffers with a final revision date of October 17, 2019,
The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached.
..... + + + .. + * . +
REZONING #07-19 FOR GENTLE HARVEST LC, SUBMITTED BY THOMAS LAWSON, PC, TO REZONE
1.204 ACRES FROM THE B2 (GENERAL BUSINESS) .DISTRICT TO THE B3 (INDUSTRIAL
TRANSITION) DISTRICT WITH PROFFERS. THE PROPERTY IS LOCATED AT 120 FRONT ROYAL
PIKE AND IS IDENTIFIED BY PROPERTY IDENTIFICATION NUMBER 64-A-1C IN THE SHAWNEE
MAGISTERIAL DISTRICT.- POSTPONED., UNTIL FEBRUARY 12, 2020.
Senior Planner Tyler Klein explained this application to rezone 1.204+1- acres from the B2
(General Business) District to the B3 (Industrial Transition) District with proffers, He said the site is located
within the limits of the Senseny/Eastern Urban Area Plan of the 2035 Comprehensive Plan and is identified
with commercial land use designation, In general, he said, the existing B2 zoning and the proposed B3
zoning are consistent with the current land use supported by the Comprehensive Plan, however; the
Comprehensive Plan states that this area should be designed specifically to accommodate and promote
Minute Book 45
Board of Supervisors Regular Meeting oflanuary 22, 2020
County of Frederick, Virginia
252
highway commercial land uses. He added staff would note that the site was previously_utilized for a
restaurant which is now closed and the intended user for this site is a Discount Tire. Mr. Klein reviewed
the proffer statement and said that the Planning Commission recommended approval of the
rezoning.
The Board and staff discussed uses that had been proffered out of the rezoning,
clarification of the proffers staying with the property should the owner change, and traffic concerns.
Ty Lawson, representing the Applicant, discussed the proposal saying it follows the earlier
rezoning for Valvoline.
Mark Walters of Discount Tire, the Applicant, spoke about his company, The Board and
Mr. Walters discussed product delivery, storage and noise issues.
Qatar Sidnor, engineer representing the Applicant, reviewed the site plan and discussed
traffic, landscaping, and drainage issues,
Ty Lawson reviewed additional uses that the Applicant has agreed to exclude as a proffer
for the rezoning.
Chairman DeHaven opened the public hearing.
Brook Middleton, owner of the subject property, spoke in favor of the rezoning,
Bari Hahn, owner of the Travelodge hotel adjacent to the subject property, noted concerns
about pneumatic drill noise and its effect on the hotel's future repeat customers. He also discussed
delivery trucks and access to the property in relation to his hotel.
Steve Parrish, Back Creek District, representing the Aikens property adjacent to the
subject property, raised concern about how the rezoning will affect his tenants next door in the
Aikens building. He asked the Board to wait for a more suitable use for the subject property.
Jason Aikens, ownerof the Aikens building next to the subject property, expressed concern
about the rezoning saying it was being done to facilitate the sale of the property and questioned
what happens when Discount Tire leaves and a new business comes in,
Chairman DeHaven closed the public hearing.
Mr. Lawson made a concluding statement.
Supervisor Fisher said he had visited the site noting traffic noise from 1-81 is worse than
the propose business will generate. He said traffic will be less with the proposed use than the
previous use as a restaurant. In order for staff to review the newly received proffer information,
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Board of Supervisors Regular Meeting o f jonuary 22, 2020
County of Frederick, Virginia
253
Supervisor Fisher moved to postpone consideration of Rezoning #07-19 until the next meeting on
February 12. Supervisor McCarthy seconded the motion to postpone which carried on a recorded
vote as follows;
Blaine P. Dunn Aye Gene E. Fisher Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
++f++++++++...
PLANNING COMMISSION BUSINESS — OTHER PLANNING BUSINESS
2020-2025 CAPITAL IMPROVEMENTS PLAN (CIP) - FORWARDED TO PUBLIC HEARING
Planning Director Mike Ruddy explained the Capital Improvements Plan (CIP) is a
document that consists of a schedule of major capital expenditures for the County for the ensuing
five-year period, as well as, a category for long term projects (6 + years out). He said while the
document does not ensure funding, the CIP is intended to assist the Board of Supervisors in
preparation of the County budget, and in addition to determining priorities for capital expenditures,
the County must also ensure that projects contained within the CIP conform to the Comprehensive
Plan. Specifically, he said, the projects are reviewed with considerations regarding health, safety,
the general welfare of the public, and the policies of the Comprehensive Plan, adding that when
the CIP is adopted, it becomes a component of the Comprehensive Plan. He said staff was seeking
a decision from the Board of Supervisors as to whether the 2020-2025 CIP is ready to be scheduled
for public hearing,
He noted that there is an additional item for Fire and Rescue's expansion at Clear Brook
which was just received. The Board and staff discussed the CIP and whether projects are ever
ranked for priority. Upon motion Supervisor McCarthy, seconded by Vice Chairman Wells, the CIP
was forwarded to public hearing on a voice vote.
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Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick, Virginia
254
BOARD LIAISON REPORTS
Supervisor Dunn noted that Fire and Rescue has completed review of Chapter 89 which
will help all the volunteer companies better work together.
CITIZEN COMMENTS
Alan Morrison, Gainesboro District, said he has conflicts with how governments operate.
He noted the County's debt, demand for services and fixed income base. He said he is concerned
that government only grows, while businesses find ways to conserve and get more from their
money, He discussed the life values of County natives versus the values of those moving into the
community.
BOARD OF SUPERVISORS COMMENTS - None
ADJOURN
On motion of Vice Chairman Wells, seconded by Supervisor McCarthy, the meeting was
adjourned at 8:34 p.m,
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Minutes Prepared By:
Kris C. Tierney
Clerk, Board of Supervisors
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book 45
Board of Supervisors Regular Meeting of January 22, 2020
County of Frederick, Virginia
255
Board of Supervisors Minuted of January 22, 2019 - Appendix 1
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday, January 15, 2020
8:00 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on
Wednesday, January 15, 2020 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann -Slaughter, Chairman; Charles DeHaven; Robert
Wells; Angela Rudoiph-Wiseman; Jeffrey Boppe; and non -voting liaisons William Orndoff,
Treasurer; and Seth Thatcher, Commissioner of the Revenue.
Committee Members Absent: none.
Staff present: Cheryl Shiffier, Finance Director; Sharon Kibler, Assistant Finance Director; Kris
Tierney, County Administrator; Rod Williams, County Attorney; Jennifer Place, Budget Analyst;
Lenny Millholland, Sheriff, and Scott Varner, IT Director,
Others present: none.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS-
( F0 ) Items 4 and 5 were approved under consent agenda.
1. The Sheriff requests a General Fund supplemental a ro riation in the amount of 4 551. This
amount represents proceeds from the sale of surplus vehicles in excess of budgeted revenue.
The funds will be used toward the purchase of a new vehicle. No local funds required. See
attached, p. 4-6. The committee recommends approval.
2. The Sheriff requests a General Fund supplemental appropriation in the amount of $98,145
from reserved, restricted eSummons funds. This amount represents 15 rugged laptops and
associated software and equipment. No local funds required. See attached information,
p. 7 —11. The committee recommends approval.
3. The Sheriff requests a General Fund supplemental appropriation in the amount of 7 900.33.
This amount represents two auto claim reimbursements. No local funds required. See
attached memos, p. 12 —15. The committee recommends approval,
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Board of Supervisors Regular Meeting of ianuary 22, 2020
County of Frederick, Virginia
256
4. ( ) The Sheriff requests a General Fund supplemental appropriation in the amount of $250.
This amount represents donations to the department. No local funds required. See attached
memos, P. 16 --19.
5. ( } The VJCCCA request a General Fund supplemental appropriation in the amount of
$19,109.57. This amount represents unspent FY19 funds to be returned to the State. See
attached information, p. 20-25.
NO ACTION REQUIRED BY BOARD OF SUPERVISORS:
1. The Finance Director provides summary information from the Frederick County Fire and Rescue
Companies and Volunteer Fire and Rescue Association financial statements for the year ending
December 31, 2018. See attached information, p. 26 — 28.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for December 2019. See attached,
p. 29.
2. The Finance Director provides financial statements ending December 31, 2019. See attached,
p, 30-40.
3. The Finance Director provides an FY 2020 Fund Balance Report ending January 10, 2020. See
attached, p. 41.
4, Frederick County's Comprehensive Annual Financial Report (CAFR) and the Popular Annual
Financial Report (PAFR) for the year ending June 30, 2019 have been published. The purpose of
the CAFR is to provide citizens, investors, grantor agencies, and other interested parties with
reliable financial information about the County, The PAFR is presented to better inform the
public about the County's financial condition, without excessive detail or the use of technical
accounting terms. Both documents have been placed in the County Wad directory, are available
online, and are available in print upon request.
5. As reported in the Fall 2019 Financial Newsletter, Frederick County received a $216,723 rebate
for fiscal year 2019 purchasing card (p-card) spend —the largest since implementing p-cards,
and an increase of $11k over 2018, The County is number 5 in spend volume out of the 179
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Board of Supervisors Regular Meeting o f january 22, 2020
County of Frederick, Virginia
257
political subdivisions that participate in the Commonwealth of Virginia's purchase card
program. See attached, p. 42. FY 2019 County p-card stats;
■ Card spend — $12.9 million
N # of transactions—14,243
■ Average transaction -- $905
■ Active cards — 412
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann -Slaughter, Chafrman
Charles DeHaven
Robert Wells
Jeffrey Boppe
Angela Rudolph -Wiseman
By��
Cheryl B. Shiffler, Finance Director
Minute Book 45
Board of Supervisors Regular Meeting of fanuary 22, 2020
County of Frederick, Virginia