October 23 2019 Regular Meeting Minutes113
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, OCTOBER 23, 2019
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman;
Blaine P. Dunn; Judith McCann -Slaughter; J, Douglas McCarthy; Shannon G. Trout; and Robert
W. Wells were present,
Staff present: Kris C. Tierney, County Administrator; Erin Swisshelm, Assistant County
Attorney; Karen Vacchio, Public Information Officer; Mike Ruddy, Director of Planning and
Development; Sharon Kibler, Assistant Director of Finance; Andrew Farrar, Program Coordinator,
Information Technologies; and Ann W. Phillips, Deputy Cleric to the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p,m.
INVOCATION
Supervisor Dunn delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Lofton led the Pledge of Allegiance,
ADOPTION OF AGENDA — APPROVED
Upon motion of Vice Chairman Lofton, seconded by Supervisor McCarthy, the agenda was
adopted on a voice vote.
CITIZENS COMMENTS — None
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
ADOPTION OF CONSENT AGENDA — APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Dunn, the consent agenda
was adopted on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
- Minutes: Minutes of Closed Session and Regular Meeting of October 9, 2019 - CONSENT
AGENDA APPROVAL
- Finance Committee Report of 10-16-19 - CONSENT AGENDA APPROVAL Appendix 1
- Parks & Recreation Commission Report of 10.8-19 - CONSENT AGENDA APPROVAL, Appendix 2
+.+++.+++++++.
BOARD OF SUPERVISORS COMMENTS - None
COUNTY OFFICIALS:
JERRY FOUT APPOINTED AS RED BUD DISTRICT REPRESENTATIVE TO EXTENSION
LEADERSHIP COUNCIL - APPROVED
Supervisor Dunn moved that the Board appoint Jerry Fout to serve a four-year term as
the Red Bud District Representative to the Extension Leadership Council, Supervisor McCarthy
seconded the motion which carried on a voice vote.
COMMITTEE BUSINESS:
FINANCE COMMITTEE
Supervisor Slaughter moved for approval of the following items: The Sheriff requests
a General Fund supplemental appropriation in the amount. of_$2 550 representing proceeds from
the sale of an out of service cruiser to be used toward the purchase of a replacement; the Public
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Board of Supervisors Reguiar Meeting of October 13, 2019
County of Frederick, Virginia
115
Works Director requests a General Fund supplemental appropriation in the amount of 12,000
representing restitution paid for the shelter providing care for three dogs for 106 days; the Solid
Waste Manager requests a General Fund su lemental appropriation in the amount of $3,245
representing two grants received: Keep Virginia Beautiful and the Chesapeake Bay Restoration
Fund. Supervisor Wells seconded the motion which carried on a roll call vote as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Supervisor Slaughter said the Frederick County Public Schools Director of Finance
requests $1,38$ 520._1.6_ unspent in the School Operating Fund in FY19 to be carried forward to
FY20. She said of this amount, $347,857.06 represents restricted grant funds received, and
$1,040,663.10 represents an unobligated surplus to be used for 10 school buses. She moved for
approval of a transfer from the County Capital Fund to the School Operating Fund in the amount
of $347,857,06, and a transfer from the County Capital Fund to the School Capital Fund in the
amount of $1,040,663.10. Supervisor Trout seconded the motion which carried on a roll call vote
as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Supervisor Slaughter moved for approval of the following: The Public Works Director
requests a Shawneeland_Fund supplemental appropriation in the amount of $30,000 saying this
amount represents a carry forward of unspent FY19 funds to be used for the construction of
additional office space. Supervisor McCarthy seconded the motion which carried on a roll call vote
as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
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Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
116
Supervisor Slaughter moved for approval of the following: The Deputy County
Administrator requests a General Fund supplemental appropriation in the amount of $102,000
representing the maintenance and operation of Sunnyside Plaza. Supervisor McCarthy seconded
the motion which carried on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
......... + . + + .
PUBLIC HEARINGS -- NON PLANNING ISSUES
PROPOSED SCHOOL BOND FINANCINGS BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF FREDERICK VIRGINIA - APPROVED
County Administrator Kris Tierney explained the proposed issuance of general obligation
school bonds not to exceed $3,200,000 to finance projects including the construction and equipping
of a replacement Robert E. Aylor Middle School.
Chairman DeHaven opened the public hearing.
There were no speakers.
Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved for approval of the Resolution Authorizing the Issuance Of
Not To Exceed $3,200,000 General Obligation School Bonds of the County Of Frederick, Virginia,
to be Sold to the Virginia Public School Authority. Supervisor McCarthy seconded the motlon
which carried on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
M
RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED
$3,200,000 GENERAL OBLIGATION SCHOOL BONDS OF T B E
COUNTY OF FREDERIM VIRGINIA, TO BE SOLD TO T'HE
V1RG q1 A PUBLIC SCHOOL AL TFIORITY AND PROVIDING
FOR THE FORM AND DETAILS THEREOF.
WHEREAS, the Board of Supervisors (the "Board") of the County of Frederick, Virginia (the
"County"), has determined that it is necessary and expedient to borrow an amount not to exceed $3,200,000
and to issue one or more general obligation school bonds (as more specifically defined below, each a "Local
School Bond") for the purpose of financing the acquisition of land, design and construction of a new Robert
E. Aylor Middle School, which constitutes a capital project for public school purposes (collectively, the
"Project");
WHEREAS, the County held a public hearing, duly noticed, on October 23, 2019, on the issuance of
the Local School Bonds in accordance with the requirements of Section 15.2-2606, Code of Virginia 1950, as
amended (the "Virginia Code");
WHEREAS, the School Board of the County has, by resolution, requested the Board to authorize the
issuance of the Local School Bonds and consented to the issuance of the Local School Bonds;
V H19WAS, the Virginia Public School Authority ("VPSA") has offered to purchase a Local School
Bond along with the local school bonds of certain other localities with a portion of the proceeds of certain bonds
to be issued by VPSA in the spring of 2020 or a future bond sale (the "VPSA Bonds");
SAS, the Bond Sale Agreements (as defined below) shall indicate that $3,200,000 is the
amount of proceeds requested by the County (the "Proceeds Requested") from VPSA (in the aggregate) in
connection with the sale of the Local School Bonds;
Wf1EREAS, VPSA's objective is to pay the County a purchase price for the Local School Bond which,
in VPSA's judgment, reflects each Local School Bond's market value (the "VPSA Purchase Price Objective"),
taking into consideration such factors as the amortization schedule the County has requested for the specific
Local School Bond relative to the amortization schedules requested by other localities, the purchase price to be
received by VPSA from the sale of the VPSA Bonds and other market conditions relating to the sale of the
VPSA Bonds; and
WHEREAS, such factors may result in a Local School Bond having a purchase price other than par
and consequently (i) the County may have to issue one or more Local School Bonds in a principal amount that
is greater than or less than the Proceeds Requested in order to receive an arnount of proceeds that is substantially
equal to the Proceeds Requested, or (ii) ifthe maximum authorized principal amount of the Local School Bonds
set forth in paragraph I below does not exceed the aggregate Proceeds Requested by at least the amount of any
discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market
conditions, will be less than the Proceeds Requested.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF FREDERIM VIRGINIA:
1. Authorization of Local. School Bond and Use of Proceeds. The Board hereby determines
that it is advisable to contract a debt and issue and sell its general obligation school bonds, on more than
one occasion, in an aggregate principal amount not to exceed $3,200,000 (each a "Local School Bond")
for the purpose of financing the Project. The Board hereby authorizes the issuance and sale of one or more
Local School Bonds in the form and upon the terms established pursuant to this Resolution.
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
2. Sale of the Local School Bond. The sale of each Local School Bond, within the
parameters set forth in paragraph 4 of this Resolution, to VPSA is authorized. Given the VPSA Purchase
Price Objective and market conditions, the County acknowledges that the limitation on the maximum
aggregate principal amount of all Local School Bonds issued under this Resolution set forth in paragraph
1 of this Resolution restricts VPSA's ability to generate the Proceeds Requested, however, each Local
School Bond may be sold for a purchase price not lower than 95% of the Proceeds Requested. The
Chairman of the Board, the County Administrator, or either of them (each a "Delegate") and such other
officer or officers of the County as either may designate are hereby authorized and directed to enter into
an agreement with VPSA providing for the sale of each Local School Bond to VPSA (each a "Bond Sale
Agreement"). The Bond Sale Agreements shall be in substantially the form required by VPSA, which
form is hereby approved, with such completions, insertions, omissions and changes not inconsistent with
this Resolution as may be approved by the County officer executing the Bond Sale Agreement.
3. Details oftheLocal School Bond. Each Local School Bond shall be dated 16 days prior to
the date of its issuance and delivery or such other date designated by VPSA; shall be designated "General
Obligation School Bond, Series 20_"; shall bear interest from its dated date payable semi-annually on each
January 15 and July 15 (each an "Interest Payment Date"), at the rates established in accordance with paragraph
4 of this Resolution; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the
amounts acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of
this Resolution.
4. Interest Rates and Principal Installments. Each Delegate is hereby authorized and directed
to accept the interest rates on each Local School Bond established by VPSA, provided that each interest rate
shall be five one -hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the
corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to
purchase the Local School Bond, and provided further that the true interest cost of each Local School Bond
does not exceed five and fifty one -hundredths percent (5.50%) per annum. The Interest Payment Dates and
the Principal Installments are subject to change at the request of VPSA. Each Delegate is hereby authorized
and directed to accept changes in the Interest Payment Dates and the Principal Installments at the request of
VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the
nationally -recognized rating agencies and the final principal amount of such Local School Bond; provided,
however, that the principal amount of all Local School Bonds shall not exceed the amount authorized by this
Resolution and the final maturity of each Local School Bond shall not exceed 31 years after the date of the
issuance and delivery of such Local School Bond. The execution and delivery of each Local School Bond as
described in paragraph 8 hereof shall conclusively evidence the approval and acceptance of all of the details
of such Local School Bond by the Delegate as authorized by this Resolution.
5. Form ofthe Local School Bond. Each Local School Bond shall be initially in the form of a
single, temporary typewritten bond substantially in the form attached hereto as Exhibit A.
6. Payment; Paying Agent and Bond Rqigg. The following provisions shall apply to each
Local School Bond;
(a) For as long as VPSA is the registered owner of each Local School Bond, all
payments of principal, premium, if any, and interest on a Local School Bond shall be made in immediately
available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date, Principal
Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for banks
in the Commonwealth of Virginia (the "Commonwealth") or for the Commonwealth, then at or before
11:00 a.m, on the business day next succeeding such Interest Payment Date, Principal Payment Date or
date fixed for prepayment or redemption.
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
(b) All overdue payments ofprincipal and, to the extent permitted by law, interest shall
bear interest at the applicable interest rate or rates on such Local School Bond.
(c) U.S. Bank National Association, Richmond, Virginia, is designated as Bond
Registrar and Paying Agent for the Local School Bonds. The County may, in its sole discretion, replace at
any time the Bond Registrar with another qualified bank or trust company as successor Bond Registrar and
Paying Agent for any Local School Bond. The County shall give prompt notice to VPSA of the appointment
of any successor Bond Registrar and Paying Agent.
7. hm"Ment or I With respect to any Local School Bond sold to VPSA in
the spring of 2020, unless required by VPSA, the Principal Installments of the Local School Bond held by
VPSA coming due on or before July 15, 2030, and the definitive bond for which the Local School Bond held
by VPSA may be exchanged that mature on or before July 15, 2030, are not subject to prepayment or
redemption prior to their stated maturities. The Principal Installments ofthe Local School Bond held by VPSA
coming due on or after July 15, 2031, and the definitive bond(s) for which the Local School Bond held by
VPSA may be exchanged that mature on or after July 15, 2031, are subject to prepayment or redemption at
the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15,
2030, upon payment of the prepayment or redemption prices (expressed as percentages of Principal
Installments to be prepaid or the principal amount of the Local School Bond to be redeemed) set forth below
plus accrued interest to the date set for prepayment or redemption:
Dates Prices
July 15, 2030 through July 14, 2031 101 %
July 15, 2031 through July 14, 2032 100'fa
July 15, 2032 and thereafter 100
Provided, however, that the Principal Installments of the Local School Bond shall not be subject
to prepayment or redemption prior to their stated maturities as described above without first obtaining the
written consent of VPSA or other registered owner of the Local School Bond. Notice of any such
prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by
registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for
prepayment or redemption,
If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local School Bond
to be deemed refunded, the prepayment or redemption of the Local School Bond will be subject to VPSA
approval and subject to similar prepayment or redemption provisions as set forth above that correspond to
the call period of the VPSA bonds issued in part to refund the Local School Bond.
With respect to any Local School Bond sold to VPSA in a subsequent sale, the Principal
Installments of such Local School Bond will be subject to similar prepayment or redemptions provisions
as may be set forth by VPSA at the time of such sale.
8. Execution ofthe Local School Bond.. The Chairman or Vice Chairman and the Clerk or
any Deputy Clerk of the Board are authorized and directed to execute and deliver each Local School Bond
and to affix the seal of the County thereto.
9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, premium, if
any, and the interest on each Local School Bond as the same shall become due, the full faith and credit of the
County are hereby irrevocably pledged, and in each year while any portion of such Local School Bond shall
be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all
taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
principal of and premium, if any, and the interest on such Local School Bond as such principal, premium, if
any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition
to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully
available and appropriated for such purpose.
10. Use of Proceeds Certificate and Tax Conspliance Aaneui. The Chairman of the Board,
the County Administrator and such other officer or officers of the County or the School Board as either may
designate are hereby authorized and directed to execute and deliver on behalf of the County a Use of Proceeds
Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use
and investment of the proceeds of a Local School Bond and containing such covenants as may be necessary
in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the
"Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA
Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of each
Local School Bond will be invested and expended as set forth in such Tax Compliance Agreement and that
the County shall comply with the other covenants and representations contained therein and (ii) the County
shall comply with the provisions of the Code so that interest on the VPSA Bonds will remain excludable from
gross income for federal income tax purposes.
11. State Non - a Prow= Proceeds . The Board hereby determines that it is
in the best interests of the County to authorize and direct the County Treasurer to participate in the State
Non -Arbitrage Program in connection with each Local School Bond. The Chairman of the Board, the County
Administrator and such officer or officers of the County as either may designate are hereby authorized and
directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds
of each Local School Bond by and among the County, the other participants in the sale of the VPSA Bonds,
VPSA, the investment manager and the depository, substantially in the form submitted to the Board at this
meeting, which form is hereby approved.
12. Continuing Disclosure Apt. The Chairman of the Board, the County Administrator
and such other officer or officers of the County as either may designate are hereby authorized and directed to
execute a Continuing Disclosure Agreement, as set forth in Appendix D to the Bond Sale Agreement, setting
forth the reports and notices to be filed by the County and containing such covenants as may be necessary in
order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12,
under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section
4 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the
Bond Sale Agreement).
13. Refundm The Board hereby acknowledges that VPSA may issue refunding bonds to
refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase a Local School
Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service
savings to the local issuers, including the County. Each of the Delegates is authorized to execute and deliver
to VPSA such allonge to the Local School Bond, revised debt service schedule, IRS Form 8038-G or such
other documents reasonably deemed necessary by VPSA and VPSA's bond counsel to be necessary to reflect
and facilitate the refunding of a Local School Bond and the allocation of the annual debt service savings to the
County by VPSA. The Clerk to the Board is authorized to affix the County's seal on any such documents and
attest or countersign the same.
14. l?ftg ofResoMon. The appropriate officers or agents of the County are hereby authorized
and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County.
15. Election to Proceed under Public Fin mce Act. In accordance with Section 15.2-2601 of the
Virginia Code, the Board elects to issue the Local School Bond pursuant to the provisions ofthe Public Finance
Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code.
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick Virginia
[PAJI
16. Further Actions. The members of the Board and all officers, employees and agents of the
County are hereby authorized to take such action as they or any one of them may consider necessary or
desirable in connection with the issuance and sale of the Local School Bond and otherwise in furtherance of
this Resolution and any such action previously taken is hereby ratified and confirined.
17, Effective Date. This Resolution shall take effect immediately.
........+++.+.
PLANNING COMMISSION BUSINESS — PUBLIC HEARINGS — None
PLANNING COMMISSION BUSINESS — OTHER PLANNING BUSINESS — None
BOARD LIAISON REPORTS - None
CITIZEN COMMENTS
Jeanette Neal, Red Bud District, noted recent incidents of gunfire in the neighborhood of
Greenwood Mill Elementary School. She said community members are concerned about safety
and asked the Board to assist in improving safety in the neighborhood.
An unnamed resident of the Red Bud District reiterated the remarks of the previous
speaker about safety concerns adding that her husband and child had left the exact location of the
gunfire immediately before the gunshots happened.
Bill Myer, Red Bud District, spoke about the safety concerns near Greenwood Mill and
asked the Board to help with lighting and cameras to ensure safety of the residents,
Shawn Graber, Back Creek District, said he was encouraged by recent discussion
regarding broadband coverage options. He noted the possibillty of allowing different height
requirements for wireless internet towers and suggested that Interstate tit is a logical boundary
line with higher towers being needed in the western part of the County to provide sufficient
broadband coverage.
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
122
BOARD OF SUPERVISORS COMMENTS
Supervisor Trout commented that the earlier vote on appropriation of funds for maintenance
and operations at Sunnyside Plaza was passed with no hesitation while similar requests from the
schools are usually questioned. She said she hoped the Board would place as much trust in school
administrators as it places in the County Administration staff,
Supervisor Dunn noted the earlier discussion of shootings near the Greenwood Mill
Elementary School, He said he has spoken with the schools and the Sheriffs Department and
asked members of the public to report anything unusual.
Supervisor Wells said he recently received a phone call with the caller leaving only a portion
of a return call number and said he hoped the caller will call him back.
Vice Chairman Lofton announced the annual Transportation Forum scheduled for October
28, 2019.
619.2
On motion of Vice Chairman Lofton, seconded by Supervisor Trout, the meeting was
adjourned at 7:22 p.m.
Charles S. DeHaven, Jr. Kris erw
Chairman, Board of Supervisors Clerk, Board di -supervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2014
County of Frederick, Virginia
123
Board of Supervisors Minutes of October 23, 2019 - Appendix 1
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday, October 16, 2019
8:00 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on
Wednesday, October 16, 2019 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann -Slaughter, Chairman; Angela Rudolph -Wiseman;
Gary Lofton; Jeffrey Boppe; and non -voting liaison Ellen Murphy, Commissioner of the
Revenue.
Committee Members Absent: Charles DeHaven; and non -voting liaison William 4rndoff,
Treasurer.
Staff present: Sharon Kibler, Assistant Finance Director; Jay Tibbs, Deputy County
Administrator; Rod Williams, County Attorney; Jennifer Place, Budget Analyst;
Lenny Millholland, Sheriff, Joe Wilder, Public Works Director; and Gloria Puffinburger, Solid
Waste Manager.
Others present: Patty Camery, FCPS Executive Director of Finance; and David Sovine, FCPS
Superintendent,
NO ACTION REQUIRED BY BOARD OF SUPERVISORS:
1. The Finance Committee Chairman has provided FY 2021 budget overview, see attached,
p.3-4.
2. The FCPS Finance Director provides FY 2019 Year End financial information and was available
for discussion. See attached, p. 5 — 28.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
( I ) Items 2, 4, and 5 were approved under consent agenda.
1, The FOPS Director of Finance requests �1388,,520.16 unspent in the School. Coerating Fund in
FY19 to be carried forward to FY20. Of this amount, $347,857.06 represents restricted grant
funds received, and $1,040,663.10 represents an unobligated surplus to be used for 10 school
buses. See attached memo, p. 29. The committee recommends approval of a transfer from
the County Capital Fund to the School Operating Fund in the amount of $347,857.06, and a
transfer from the County Capital Fund to the School Capital Fund in the amount of
$1,040,663.10.
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Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
124
2. ( ) The Sheriff request a General Fund supplemental appropriation in the amount of $2,550.
This amount represents proceeds from the sale of an out of service cruiser to be used toward
the purchase of a replacement. No local funds are required, See attached memo, p. 30 — 31.
3. The Public Works Director request a Shawneeland Fund supplemental appropriation in the
amount of $301000. This amount represents a carry forward of unspent FY19 funds to be used
for the construction of additional office space. The Public Works Committee has approved.
See attached Information, p. 32-33. The committee recommends approval.
4. () The Public Works Director requests a General Fund supplemental appropriation in the
amount of $3,000. This amount represents restitution paid for the shelter providing care for
three dogs for 106 days. No local funds required. See attached memo, p. 32, 34.
5. () The Solid Waste Manager requests a General Fund supplemental appropriation in the
amount of $3,245. These funds represent two grants received: Keep Virginia Beautiful and the
Chesapeake Bay Restoration Fund. No local funds required. See attached memo, p. 35 —43.
6. The Deputy County Administrator requests a General Fund supplemental appropriation in the
amount of $102,000. This amount represents the maintenance and operation of Sunnyside
Plaza. No local funds required. See attached memo, p. 44. The committee recommends
approval.
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for September 2019. See attached,
p, 45,
2. The Finance Director provides financial statements ending September 30, 2019. See attached,
p. 46 — 56.
3, The Finance Director provides an FY 2019 Fund Balance Report ending October 8, 2019. See
attached, p. 57.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann -Slaughter, Chairman
Gary Lofton
Jeffrey Boppe
Angela Rudolph -Wiseman
By �k
Sharon Kibler, Assistant Finance Director
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia
125
Board of Supervisors Minutes of October 23, 2019 - Appendix 2
PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS
Wednesday October 23, 2019
7:00 p.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
To: Jay Tibbs, Deputy County Ad min istratorfor Human Services
From, Jason L. Robertson, Director, Parks & Recreation Dept.
Date: October 10, 2019
Subject: Parks and Recreation Commission Action
The Parks and Recreation Commission met on October 8, 2019. Members present were: Guss
Morrison, Natalie Gerometta, Gary Longerbeam, Amy Strosnider, Charles Sandy, Jr., Ronald
Madagan, and Randy Carter, Mr. Robert Well (non -voting Board Liaison). Members absent
were: Chris Fordney.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
I. The Buildings and Grounds Committee made a motion to recommend the following
three names for the Clearbrook Park Replacement Ballfield Complex on Stephenson
Road, seconded by Mr. Longerbeam, carried unanimously (7-0): Stephenson Road
Park, Stonewall Park, Hot Run Park. (This item was voted on at the October 9, 2019
Board of Supervisors meeting)
2. The Building and Grounds Committee made a motion to adopt the attached Capital
Improvement Plan, seconded by Mr. Longerbeam, carried unanimously (7-0).
ITEMS SUBMITTED FOR INFORMATION ONLY
None
Cc: Charles R. Sandy, Chairman
Robert Wells, Board of Supervisors' Non -Voting Liaison
Minute Book 45
Board of Supervisors Regular Meeting of October 23, 2019
County of Frederick, Virginia