October 9 2019 Regular Meeting Minutes106
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, OCTOBER 9, 2019
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice
Chairman; Blaine P. Dunn; Judith McCann -Slaughter; J. Douglas McCarthy; Shannon G. Trout;
and Robert W. Wells were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer;
Mike Ruddy, Director of Planning and Development; Mark Cheran, Zoning & Subdivision
Administrator; Tyler Klein, Planner; Jason Robertson, Director of Parks and Recreation; and
Andrew Farrar, Program Coordinator, Information Technologies.
CAL TO ORDEN
Chairman DeHaven called the meeting to order at 7:00 p.m.
INMATION
Supervisor Wells delivered the Invocation.
PLEDPLE0919E AMPIANIS1
Vice Chairman Lofton led the Pledge of Allegiance,
ADOPTION OF AGENDA — APPROVED
Upon motion of Supervisor Slaughter, seconded by Vice Chairman Lofton, the agenda
was adopted on a voice vote.
CITIZENS COMMENTS - None
ADOPTION OF CONSENT AGENDA — APPROVED
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Board of Supervisors Regular Meeting of October 9, 2019
County of Frederick, Virginia
107
Upon motion of Supervisor Slaughter, seconded by Supervisor McCarthy, the consent
agenda was adopted on a roll call vote as follows:
Blaine P. Dunn Aye
Mary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
- Minutes: Closed Session, Joint Planning Commission Work Session & Regular Meetin
of 9-25-19 - CONSENT AGENDA APPROVAL
- Transportation Committee Report of 9.30.19 CONSENT AGENDA APPROVAL Appendix 1
- Request for Approval to Conduct Rabies Clinics - CONSENT AGENDA APPROVAL,
- Confirmation of Voting Credentials for Supervisor Dunn for the 2019 Virginia Association
of Counties Annual Meeting _
-Request from Commissioner of the Revenue for Refund and Corresponding
Supplemental Appropriation - CONSENT AGENDA APPROVAL
Toyota Lease Trust - $5,376.05
- Committee_ Appointments Memo of 10.3.19 - CONSENT AGENDA APPROVAL
- Formal Confirmation of the Board's desire not to move forward with CPPA #02-19 —
Woodside Business Park- CONSENT AGENDA APPROVAL
BOARD OF SUPERVISORS COMMENTS - None
COUNTY OFFICIALS:
SELECTION OF STONEWALL. PARK AS RECOMMENDATION FOR NAMING THE
BALLFIELD COMPLEX ON STEPHENSON ROAD -- APPROVED
Supervisor Slaughter moved for approval of the name Stonewall Park for the new
ballfield complex on Stephenson Road, Supervisor Wells seconded the motion which carried on
a roll call vote as follows:
Minute Book 45
Board of Supervisors Regular Meeting of October 9, 2019
County of Frederick, Virginia
M019
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
COMMITTEE BUSINESS: None
+}+++.++++++..
PUBLIC HEARINGS — NON PLANNING ISSUES
AMENDMENT TO THE 2019-2020 FISCAL YEAR BUDGET - APPROVED
County Administrator Kris Tierney explained the proposed General Fund and County
Capital Fund Supplemental Appropriation in the _Amount _of_$4504,520 saying it represents
General Fund Fund Balance in Excess of 20% that would be transferred to the Capital Fund,
Chairman DeHaven opened the public hearing.
There were no speakers.
Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved for approval of the proposed General Fund and County
Capital Fund Supplemental Appropriation in the Amount of $4,504,520 to be transferred to the
Capital Fund. Vice Chairman Lofton seconded the motion which carried on a roll call vote as
follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
*.+++++f++.+++
PLANNING COMMISSION BUSINESS — PUBLIC HEARINGS — None
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Board of Supervisors Regular Meeting of October 9, 2019
County of Frederick, Virginia
109
PLANNING COMMISSION BUSINESS — OTHER PLANNING BUSINESS
PROPOSED ORDINANCE AMENDMENT — LANDSCAPING, BUFFERS, SCREENING & OFF-
STREET PARKING - FORWARDED TO PLANNING COMMISSION PUBLIC HEARING
Planner Tyler Klein reviewed the sections of the ordinance proposed for
amendment. The Board and staff: discussed the changes. On motion of Vice Chairman Lofton,
seconded by Supervisor Dunn, a resolution to send the proposed ordinance amendment to the
Planning Commission for public hearing was adopted on a voice vote.
PROPOSED ORDINANCE AMENDMENT — TELECOMMUNICATIONS FACILITIES
COMMERCIAL-- FORWARDED TO PLANNING COMMISSION PUBLIC HEARING
Planner Tyler Klein reviewed the proposed changes to the ordinance concerning
telecommunications facilities. The Board and staff discussed the changes and whether the
Board could adopt different height restrictions for certain areas in the County, On motion of
Supervisor McCarthy, seconded by Vice Chairman Lofton, a resolution to send the proposed
ordinance amendment to the Planning Commission for public hearing was adopted on a voice
vote.
BOARD LIAISON REPORTS - None
CITIZEN COMMENTS — None
BOARD OF SUPERVISORS COMMENTS
Supervisor Dunn offered congratulations to Greenwood Grocery for a recent award and to
Frederick County Public Schools for all the schools having received accreditation. He also praised
the high graduation rate in the County,
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Board of Supervisors Regular Meeting of October 9, 2019
County of Frederick, Virginia
110
ADJOURN
On motion of Vice Chairman Lofton, seconded by Supervisor McCarthy, the meeting was
adjourned at 7:27 p.m.
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
ris C Tierne
Clerk, oard o �isors
Minutes Prepared By;
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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Board of Supervisors Regular Meeting of October 9, 2 019
County of Frederick, Virginia
Board of Supervisors Minutes of October 9 , 2019 - Appendix 1
TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, September 30, 2019
8:30 a. m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A,TTE N DE ES:
Committee Members Present: Gary Lofton, Chairman (Voting), Judith McCann -
Slaughter (Voting), Gary Crates (Voting), James Racey (Voting) and Barry .Schnoor
(Voting).
Committee Members Absent Mark Davis (Liaison Middletown) and Lewis Boyer (Liaison
Stephens City),
Staff Present: Assistant Director -Transportation John Bishop, and Kathy Smith,
Secretary.
ITEMS FOR INFORMATION ONLY:
1-McCubbin Road (Route 653)-Paving Request: Staff was contacted by a resident of McCubbin
Road (Route 653) to request that McCubbin Road (Route 653) be considered for paving at the
next update of the Secondary Road Improvement Plan, McCubbin Road travels approximately
0.9 miles between Green Spring Road and the West Virginia State line. The roadway is paved
on the West Virginia side. Green Spring Road is also paved. The most recent VDOT count
indicated 300 daily trips. Currently, seven (7) addresses are listed on McCubbin Road. Staff
would speculate that the roadway would score somewhere in the middle of the unscheduled
list ranking with the volume of daily traffic.
Upon a motion by, Gary Oates and seconded by Judith McCann -Slaughter the Committee
recommended to include McCubbin Road to the next update of the Secondary Road
Improvement Plan.
2-SmartScale Update: Staff provide a brief update on the progress toward the next SmartScale
application for the Fall of 2020. Staff has had follow up meetings with VDOT representatives on
the potential SmartScale projects. Currently, the County is in a holding pattern with several
M PO key studies underway that will help the Committee decide on forthcoming projects for the
SmartScale applications. Staff has continued to work with the GIS Technician on mapping of
areas of the County that would likely produce the highest scores under SmartScale for safety
and economic development. These "heat maps" are intended to provide additional analytical
information to assist the Committee in choosing which projects to apply for SmartScale funds
when the time comes to make those choices.
3-Transportation Forum: Staff updated the Committee on the Transportation Forum that is
scheduled for Monday, October 28, 2019. The 2019 Fall Transportation meeting in
Harrisonburg, VA has now been scheduled for the same day. It was noted that Staff had already
set the October 28, 2019 date and had commitments from Senator Vogel, Delegates La Rock and
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Board of Supervisors Regular Meeting of October 9, 2019
County of Frederick, Virginia
MR
Collins and CTB member Dixon Whitworth before their meeting was scheduled. The time for
the Fall Transportation meeting was adjusted to 3:00pm. Mr. Dixon Whitworth, Jr.,
Commonwealth Transportation Board (CTB) had committed to Staff on attending our Forum
meeting previously, so with the earlier time frame Staff and attendees will be able to make both
meetings.
4-County Project Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/1-81
Bridge: The construction is ongoing. A website has been established to share photos and
information with the public on this project and all current projects. It will be going live soon on
the Frederick County website.
Renaissance Drive: The consultant is working toward the 60% design which is expected to be
ready by the end of October.
Northern Y: No updates at this time.
Jubal Early Drive Extension and Interchange with Route 37: The funds have been marked for
de -allocation in January.
5-Upcoming Agenda Items: SmartScale (ongoing discussion and development)
Transportation Forum, Capital Improvements Plan and Cedar Hill Road restriction.
TBD: Oakdale Crossing_ Traffic Calming Study. VDOT should have an update for the Committee
at the next meeting.
6-Other:
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Board of Supervisors Reguiar Meeting of October 9, 2019
County of Frederick, Virginia