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July 10 2019 Closed Session and Regular Meeting MinutesMINUTES CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JULY 10, 2019 5:45 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ,ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman; Blaine P. Dunn; Judith McCann -Slaughter; Shannon G. Trout; J. Douglas McCarthy and Robert W. Wells were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Mike Ruddy, Director of Planning and Development; John Bishop, Assistant Director of Planning & Development -Transportation; Mark Cheran, Zoning & Subdivision Administrator; Scott Varner, Director of Information Technologies; Mike Marciano, Director of Human Resources; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CAL, f _ TO 0RQ9R Chairman DeHaven called the meeting to order at 5:45 p.m. At 5:46 p.m., Vice Chairman Lofton moved that the Board of Supervisors convene In closed session pursuant to Virginia Code § 2.2-3711(A)(1) for personnel matters, specifically the continuation of the annual evaluation of the county attorney and the county administrator, Supervisor Wells seconded the motion which carried on a voice vote. At 5:49 p,m. Supervisor Dunn arrived and entered the Closed Session. At 6:45 p.m., the Board members being assembled within the designated meeting place in the presence of members of the public and the media desiring to attend, the meeting was reconvened on motion of Vice Chairman Lofton, seconded by Supervisor Trout. Vice Chairman Lofton moved that the Board of Supervisors of Frederick County certify that, to the best of each Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 2 member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board. Supervisor McCarthy seconded the motion which carried as follows on a roll call vote: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye RECESS At 6:46 p.m., Chairman Dehaven recessed the meeting until 7:00 p.m. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION The Rev. Bobby Alger, Crossroads Community Church, delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Lofton led the Pledge of Allegiance. ADOPTION OF AGENDA — APPROVED Upon motion of Supervisor McCarthy, seconded by Supervisor Wells, the agenda was adopted on a voice vote as amended with a comment on the Public Works Committee Report being removed from the Consent Agenda and placed under Committee Business. CITIZENS COMMENTS Joy Kirk, Back Creek District, said she is a former Frederick County teacher and noted the overcrowding in several schools. She asked the Board to approve the School Board's new request for a supplemental appropriation of $3.2 million for expansion of the new Aylor Middle School Minute Book 4S Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of Frederick, Virginia building. Jimmy Smith, Back Creek District, said he is a candidate for the School Board and asked the Board to support the request for the supplemental appropriation of $3.2 million for expansion of the new Aylor Middle School, Brand! Hammond, Shawnee District, said she supported the request for an additional $3.2 million for Aylor because it will relieve overcrowding at Byrd Middle School, She said delaying the addition at Aylor will cost more later. ADOPTION OF CONSENT AGENDA— APPROVED Upon motion of Vice Chairman Lofton, seconded by Supervisor McCarthy, the consent agenda was adopted on a voice vote. - Minutes: Closed Session of June 12, 2019 - CONSENT AGENDA APPROVAL - Minutes: Work Session of June 12 2019 - CONSENT AGENDA APPROVAL - Minutes: Regular Meeting of June 12 2019 - CONSENT AGENDAAPPROVAL - Human Resources Committee Report of 6-17.19 - CONSENT AGENDA APPROVAL Appendix 1 - Parks & Recreation Commission Report of 6-11.19 - CONSENT AGENDA APPROVAL Appendix 2 - Public Works Committee Re ort of 6-25-19- CONSENT AGENDA APPROVAL Appendix 3 - Transportation Committee Report of 6-24-19- CONSENT AGENDA APPROVAL Appendix 4 - Em io ee of the Month Resolution for Greg Lambert- CONSENT AGENDA APPROVAL WHEREAS, Greg E, Lambert, who serves as a Deputy with the Frederick County Sheriff's Office, was nominated for Employee of they Month; and WHEREAS, in March 2016, Deputy Greg E. Lambert was assigned as a Surveillance Officer for the Northwest Region Adult Drug Court where he is known to be tough but compassionate with drug court participants, offering counsel as well as constructive criticism when appropriate; and WHEREAS Deputy Lambert brings meaningful insights regarding the commitment of individuals in their recovery, has an intense working knowledge of the people he is charged with supervising, and provides the drug court tearn with valuable awareness about the personality and the psyche of drug court participants under his supervision; and WHEREAS Deputy Lambert is tireless in his efforts to assist recovering addicts and, on more than one occasion, has purchased shoes, toiletries or other essentials for program participants who lacked the financial means to purchase those items; and WHEREAS, Deputy Lambert was commended by an Officer of the Court for going above and Minute Book 43 Board of Supervisors Closed Session & Regular Meeting of 7/10119 County of Frederick, Virginia M beyond the call of duty, working long hours, and never shirking his responsibilities, and his proactive approach, compassion and leadership have helped make the Northwest Region Adult Drug Court program successful; NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 1 Otb day of July 2019, that Greg E. Lambert is hereby recognized as the Frederick County Employee of the Month for June 2019; and BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Greg E. Lambert for his outstanding performance and dedicated service and wishes him continued success in future endeavors; and BE IT FINALLY RESOLVED, that Greg E. Lambert is hereby entitled to all of the rights and privileges associated with this award. .++..k..... *++ - Road Resolution - Adding Dawson Drive to the Secondary Road System- CONSENT AGENDA APPROVAL. WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ..... +++..++++ - Resolution to Comment on the Smart Scale Program Implementation- CONSENT AGENDA APPROVAL WHEREAS, FY 2020 SMART SCALE Staunton District project applications that qualified for both Statewide High Priority and District Grant funds were considered for District Grant funds first, thus funding our most competitive projects out of the smallest funding source; and, WHEREAS, Based on the CTB policy, in Step 2, only projects that were ineligible for Step I (District Grant) funds and have a SMART SCALE score high enough that they would have been funded in Step 1 had they been eligible for those funds, are considered for Statewide High Priority funding. The result is that projects are eliminated from consideration in Districts with lower district grant funds that have higher SMART SCALE scores than projects that were recommended to be funded in Districts with higher district grant funds. This creates a situation where more worthy projects are skipped over in Districts that already had lower levels of district grant funding thus effectively penalizing those Districts for that lower funding in Step 2; and Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia WHEREAS, The lowest -scoring staff -recommended District Grant project in Staunton was 6.36, while in Fredericksburg the lowest funded District Grant project score was 2.07, Hampton Roads 1.79, Lynchburg 3.73, and Northern Virginia 2.99; and, WHEREAS, Not using SMART SCALE scoring to choose projects for `Step 3' of the process led to projects with SMART SCALE scores lower than many Staunton District projects receiving the majority of the Statewide High Priority funds, in spite of the fact that the SMART SCALE legislation specifically states "The prioritization process shall be based on an objective and quantifiable analysis that considers, at a minimum, the following factors relative to cost..."; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick hereby submits this resolution to request that the Commonwealth Transportation Board and the State Legislature review the SMART SCALE legislation and its implementation Policy in order to address equity issues related to the distribution of transportation funding in the State of Virginia. ..+f+++++.++.. BOARD OF SUPERVISORS COMMENTS - None COUNTY OFFICIALS. PRESENTATION OF EMPLOYEE OF THE MONTH AWARD TO GREG LAMBERT Chairman DeHaven read and presented the Employee of the Month Award to Greg Lambert, COMMITTEE APPOINTMENTS NED M. CLELAND PHD., P.E. REAPPOINTED TO THE FREDERICK-WINCHESTER SERVICE AUTHORITY - APPROVED On motion of Supervisor Wells, seconded by Supervisor Slaughter, Dr. Ned Cleland was reappointed to 3-year term ending August 31, 2022, on the Frederick -Winchester Service Authority. FREDERICKIWARREN COUNTY LINE PROPERTY ISSUE — FORWARDED TO PUBLIC HEARING Deputy County Administrator Tibbs explained the request for the Board of Supervisors to consider a boundary adjustment to the Warren/Frederick County line in the Foster Hollow Road area saying this apparent boundary dispute was discovered via the Virginia Department of Elections relative to voting precinct fines around the State. He said the Department wanted to ensure correct voting district classifications with the area in question affecting the Congressional districts because Warren County Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of Frederick, Virginia on is in the 6th District and Frederick County is in the 10th. He described the parcels in the disputed area as being physically in Frederick County but having inaccurate deed and survey data showing them as being in Warren County, Mr. Tibbs noted that of the property owners in question who have a preference, all of them wish to remain Warren County residents as that has been their designation for several decades. He said during the public input meeting in Warren County, several property owners expressed an interest in remaining a part of Warren County, and Mr. Scot Marsh of Marsh & Legge Land Surveyors, PLC, proposed a new county boundary line allowing the subject properties to be placed in Warren County where the owners have always thought they were located. Mr. Tibbs provided new information regarding the number of school children living on the disputed parcels as well as tax revenue from the parcels relative to each jurisdiction. Mr. Tibbs said the Board has two possible actions: keeping the line as it is or scheduling a public hearing on adjustment of the line. Supervisor Wells moved to send the matter to public hearing, Supervisor Slaughter seconded the motion. Vice Chairman Lofton said there was minimal impact to the County and he was not in favor of adjusting the County line. Supervisor Dunn said he was not inclined to change the line. The motion to send the matter to public hearing carried on a roll call vote as follows: Blaine P. Dunn No Gary A. Lofton No J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. No RESOLUTION APPROVING THE ISSUANCE OF DEBT BY THE WINCHESTER REGIONAL AIRPORT AUTHORITY —ADOPTED Nicholas Sabo, Executive Director of the Winchester Regional Airport Authority, explained the request that the Board approve a resolution supporting the Authority's issuance of debt in accordance with enabling legislation stipulating the Authority member jurisdictions must approve debt in excess of $500,000. He said the debt will be in relation to a project to acquire a land lease for two hangar facilities and office space which will support the business and strategic aims of the Authority and help generate revenues to offset the operating subsidies currently Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7/10119 County of Frederick, Virginia 9 received from the County and the City. Vice Chairman Lofton referenced the Authority's business plan showing potential profitability and asked Mr. Sabo to confirm that the Board would receive an annual report showing the expenses and revenues for the subject building. Mr. Sabo confirmed the Authority's software would track the data and a report would be sent. Supervisor Dunn moved for adoption of the resolution approving the issuance of debt by the Winchester Regional Airport Authority, Vice Chairman Lofton seconded the motion which carried on a roll call vote as follows; Blaine P. Dunn Aye Gary A, Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye RESOLUTION OF THE BOARD OF SUPERVISORS OF FREDERICK COUNTY APPROVING THE ISSUANCE OF DEBT BY THE WINCHESTER REGIONAL AIRPORT AUTHORITY AND RELATED MATTERS WHEREAS, the Board of Directors (the "Board") of the Winchester Regional Airport Authority (the "Authority") has authorized: (i) the submission of an application to the Virginia Resources Authority ("VRA"), as the Administrator of the Virginia Airports Revolving Fund to participate in the Virginia Airports Revolving Fund Financing Program through the proposed issuance of bonds by the Authority in an amount not to exceed $1,550,000.00 (the "Bonds") for the financing necessary to include the refund of the interim financing necessary for the Authority to acquire that certain Lease and Option Agreement dated December 1, 2006 between the Authority and Wells Fargo, N.A., as successor in interest to Professional Jet Services, Inc., for the ground lease of a portion of the Airport Facility containing 54,000 square feet, located in Shawnee Magisterial District, Frederick County, Virginia, Parent Tax Map No. 64 A-40BI, which lease area is improved by those two certain hangars each containing 13,000 square feet, more or less, and office space containing 4,007 square feet, more or less, the purchase of equipment necessary for the operation of the hangars, and the relocation of access gate fencing and utility lines together with related expenses and fees (the "Project"); and (ii) the submission by the Authority of loan applications to one or more third party lenders in order to secure funding for the acquisition of the Ground Lease and completion of the Project; and, WHEREAS, in no event shall the total amount borrowed by the Authority exceed the sum of $1,550,000.00; and, WHEREAS, in accordance with Section 7.17b of the Winchester Regional Airport Authority Act 1987 Session, Virginia Acts of Assembly, Chapter 687 in accordance with Chapter 3, Title 5.1, et. seq., Code of Virginia of 1950 as amended (the "Act") the consent of each of the participating political subdivisions is required for any issuance of debt by the Authority if the total debt shall exceed $500,000.00, and the participating political subdivisions consist of the City of Winchester, and the Counties of Shenandoah, Frederick, Clarke and Warren (collectively, the "Member Jurisdictions"); such consent is being requested prior to issuance of the Bonds by the Authority. NOW, THEREFORE, BE IT RESOLVED: I. The Board of Supervisors of Frederick County hereby consents to the issuance of the Bonds by the Authority for the purpose of financing the Project and further consents to third party financing obtained from third party lenders in order to finance the Project. Minute Book 43 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 2. Under no circumstances shall the payment of debt service on the Bonds constitute a general obligation indebtedness or a pledge of the full faith and credit or taxing power of any of the Member Jurisdictions. 3. This resolution shall take effect immediately. + + + + + + + + + . + + . . REQUEST FROM THE SCHOOL BOARD SEEKING A SUPPLEMENTAL APPROPRIATION FOR THE. REPLACEMENT R. E. AYLOR MIDDLE SCHOOL IN THE AMOUNT OF $3,200,000 —APPROVED Mr. Tierney said the request from the School Board is for construction of additional classroom space at the replacement Aylor Middle School. the motion. Supervisor Wells moved for approval of the request and Supervisor Trout seconded Vice Chairman Lofton said he has questions that have not been answered regarding construction costs to serve various student population sizes noting the comparison to the cost of Frederick County Middle School. He said he would like to discuss the details with the School Board but could not vote for the additional funds at the current time. Supervisor Dunn noted an earlier request for $7.5 million was denied, and now the County will receive for $3.2 million what it would have spent $7.5 million to construct last fall. He said he will support the request because it is good for the County citing the lower cost per square foot. He said he hopes the two Boards can work together to plan for future needs. Supervisor McCarthy agreed with Supervisor Dunn's concerns regarding the process for determining funding for new schools. He referenced the denial of the previous request for $7.5 million. He said by waiting for hard numbers form the architects, the County has saved over $4 million compared to the earlier request. He suggested the two boards work toward a better approach for funding school construction requests. The motion approving the request carried on a roll call vote as follows: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton No Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye .+++.+++..+++. Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of 1=rederick, Virginia a EST FROM P COMMISSION FOR RECRI PROGRAM RTP GRANT APPLICATION AND SUPPLEMENTAL APP THE BOWMAN LIBRARY LAKE TRAIL - APPROVED Jon Turkel, Assistant Director of Parks and Recreation explained the Commission's desire to install a trail around Bowman Lake citing support for the project in the Comprehensive Plan. He said the project is eligible for a Recreation Trails Program 80/20 matching grant. He asked the Board to authorize the grant application and a supplemental appropriation of $157,500 with the matching $31,500 to come from the Parks & Recreation proffer fund. In response to Supervisor Trout's question about support for the project, Mr, Turkel said of those attending an information session, the unanimous sentiment was one of support for the trail project. Supervisor Trout moved for approval of the RTP grant application and supplemental appropriation for the Bowman Library Lake Trail. Supervisor Wells seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye COMMITTEE BUSINESS: Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye ..... +++++.++* HUMAN RESOURCES COMMITTEE CASE OFFICER RANGE 4 TO THE SALARY ADMINISTRATION PLAN a APPROVED Supervisor Dunn moved for approval of the request by Old Dominion Court Services (ODCS), supervised by Northwestern Regional Adult Detention Center (NRADC) to add a Case Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia W Officer, range 4 to the Salary Administration Plan. Supervisor Slaughter seconded the motion which carried on a voice vote, UPDATES TO FREDERICK COUNTY HUMAN RESOURCES POLICY REGARDING ADMINISTRATIVE LEAVE & UNSAFE CONDITIONS POLICIES — APPROVED Supervisor Dunn moved for approval of the Human Resources Department's recommended changes to Frederick County Human Resources policy regarding Administrative Leave & Unsafe Conditions Policies. Supervisor Wells seconded the motion which carried on a voice vote. 1.6 Definitions Administrative Closure shall be defined as work site closures authorized by the County Administrator due to unsafe conditions (e.g., inclement weather, hazardous circumstances, emergency situations, etc.). VIII. WORK HOURS, HOLIDAYS, LEAVE 8.11 Administrative Leave shall be defined as leave of absence with or without pay for the purpose of investigating or resolving work -related complaints, allegations, offenses, and/or charges which may result in formal disciplinary actions. In cases where compensation is not approved, paid time off or compensatory time may not be used. Administrative Leave may be used during an investigation when it is necessary to determine the validity of allegations against an employee for unacceptable job performance or conduct. If this action is exercised, written notice shall be given to the affected employee stating the grounds for the investigation, the date the Administrative Leave is to begin and, if possible, the date the investigation is to be concluded. After the investigation is concluded, the employee should be notified of the results and given written notice of return to work or disciplinary action to be taken. XVII. UNSAFE CONDITIONS Unsafe Conditions shall be defined as a situation whereby the health or safety of citizens, clients, or employees would be placed at risk or that conditions or events prevent performance of regular operations, services or responsibilities. 17.1 Administrative Closure Designation/Notification Administrative Closure (as defined in this Policy) may be authorized by the County Administrator. In the case of Administrative Closure or delayed opening, employees shall be sent an automated message to their contact information of record. Additionally, the information will be posted on the Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110f 19 County of Frederick, Virginia County web site, social media sites, and the cable channel (Comcast Channel 16). Notification will be sent to the local radio stations - WINC and Q 102. 17.2 Unsafe Conditions Leave In the event that an Administrative Closure has been authorized, this leave shall be recorded under the category of Unsafe Conditions Leave.. a. Unsafe Conditions Leave for Non -Essential Employees Non -essential employees shall not be required to make up the time. An employee who is on scheduled paid leave during an Administrative Closure may charge Unsafe Conditions Leave in place of the scheduled paid leave (i,e., PTO, IDA and Comp). However, an employee on a regular scheduled day off will not receive credit for the Administrative Closure. b. Unsafe Conditions for Essential Employee Essential employees are individuals whose duties must be performed regardless of Unsafe Conditions, and who must report to work despite an Administrative Closure. All essential (non-exempt and full-time) employees required by their supervisors to work during an Administrative Closure shall be paid for all hours worked during the Administrative Closure. Additionally, essential employees shall be granted Unsafe Conditions Leave for the time worked, up to a maximum of eight (8) hours per day, not to exceed 32 hours per fiscal year. Unsafe Conditions Leave hours accrued must be used within sixty (60) days (or two timesheet periods) or it will be forfeited. Any unused accrued Unsafe Conditions Leave will not be paid out at the time of termination. 17.3 Liberal Leave If there are Unsafe Conditions during normally scheduled work hours and there is no Administrative Closure, an employee shall be permitted, after appropriate contact with his/her Department Supervisor, to take Liberal Leave with the stipulation that the time must be made up within sixty (60) days. Liberal Leave make-up time shall be scheduled and approved by the Department Head. Should the time not be made up within sixty (60) days, the employee will be charged paid leave for time in arrears. 17.4 Timekeeninu Unsafe Conditions Leave and Liberal Leave must both be accounted for on the timesheet. It shall be the Department Head's responsibility to oversee his/her employees' make-up time of Liberal Leave hours owed, and to reflect accurate balances in the appropriate column. When Liberal Leave make-up hours are applied to the regular working day(s) and the total amount then results in overtime, the excess hours are not eligible for overtime payment. The timesheets for essential employees who work during a delayed opening or Administrative Closure should reflect both the hours worked and Unsafe Conditions Leave. (Effective July 1, 2019) Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 12 UPDATES TO FREDERICK COUNTY HUMAN RESOURCES POLICY REGARDING ANTI- DISCRIMINATION AND ANTI -HARASSMENT — APPROVED Supervisor Dunn moved for approval of the Human Resources Department's recommended changes to Frederick County Human Resources policy regarding Anti - Discrimination and Anti -Harassment. Supervisor Slaughter seconded the motion which carried on a voice vote. XX. ANTI DISCRIIVIINATION AND ANTI -HARASSMENT POLICY Frederick County is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices, including harassment. To define Frederick County's position regarding harassment and/or sexual harassment, to maintain a working environment that is free of discriminatory harassment and/or sexual harassment in accordance with Title VII of the Civil Rights Act of 1964 and all other applicable laws, and to communicate Frederick County's actions to any such conduct. Policy Frederick County is committed to maintaining a work environment that is free of discrimination. In keeping with this -commitment, discrimination or harassment on the basis of sex (including pregnancy, childbirth, and related medical conditions, and sex stereotyping), sexual orientation, color, race, religion, national origin, age, disability, genetic information, marital status, military service or protected veteran status, or any other protected characteristic under applicable law is prohibited. Any employee found to have engaged in prohibited discrimination or harassment will be subject to discipline, up to and including termination. For purposes of this policy, harassment includes verbal or physical conduct that denigrates or shows hostility toward an individual or conduct that creates an intimidating, hostile, or offensive working environment for an individual because of the individual's protected characteristic. Such conduct may include, but is not necessarily limited to, slurs, epithets, threats, derogatory comments or visual depictions, unwelcome jokes and teasing, stereotyping, insulting or obscene comments or gestures, display or circulation in the workplace of written or graphic material that denigrates or shows hostility or aversion toward the individual or group, or other verbal or physical actions relating to an individual's protected characteristic. Because there is often confusion related to the meaning of sexual harassment, it deserves additional clarification. Sexual harassment includes any unwelcome sexual conduct (including sexual advances, requests for sexual favors, and other verbal and physical conduct of a sexual nature) when (1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision affecting the individual, or (3) the conduct has the purpose or effect of unreasonably interfering with an individual's work performance, or creating an intimidating, hostile, or offensive working environment. Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 13 Sexual harassment can take many forms. The following is a partial list of the types of behavior that could constitute sexual harassment: • Unwanted or unwelcome physical contact or conduct of any kind, including, patting, pinching, brushing up against, hugging, cornering, kissing, fondling, or any other similar physical contact; • Verbal abuse of a sexual nature, including sexual flirtations, advances, propositions, sexual innuendoes, sexually suggestive, insulting or graphic comments, noises, or sounds; • Sexually explicit, suggestive or offensive jokes; • Demeaning, insulting, intimidating, or sexually suggestive comments about an individual's dress, body, appearance, or personal life; • The display or distribution in the workplace of demeaning, insulting, intimidating, or sexually suggestive objects or pictures, including nude photographs, drawings, or magazine pictures; and • Demeaning, insulting, intimidating, or sexually suggestive written, recorded or electronically transmitted messages. To violate the law, harassment must reach a certain level of seriousness in terms of its nature, repetition, and/or impact on employment. This policy, however, not only prohibits unlawful harassment, but also offensive conduct that is contrary to Frederick County's core values. Thus, Frederick County may take action to address offensive behavior or statements based on a person's protected characteristic even if such action(s) standing alone would not rise to the level of unlawful harassment. Reporting Obligations Any employee who feels he or she has been subjected to, or has witnessed, any kind of harassing behavior, as described in this policy, should immediately notify your supervisor, Department Head, or Director of Human Resources. A supervisor or Department Head who becomes aware of any harassment, or who receives allegations of harassment from any employee, must immediately advise the Director of Human Resources. All complaints will be investigated in a timely manner and confidentiality will be maintained to the extent permitted by the circumstances consistent with the need to investigate and address the issue. Employees must cooperate fully and truthfully in any investigation relating to this policy. Depending on the results of the investigation, Frederick County may take corrective action, including such discipline as is appropriate, up to and including immodiate termination of the employee. No Retaliation Frederick County forbids retaliation against any employee for making a good faith complaint or cooperating fully and truthfully in an investigation under this policy. Any employee who is found to have engaged in retaliation in violation of this policy will be subject to discipline, up to and including termination. If an employee believes he or she has been retaliated against in violation of this policy, the employee must report such violation in the same way other violations of this policy are reported. Individuals and Conduct Covered Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of Frederick, Virginia 14 This policy prohibits harassment, discrimination and retaliation whether engaged in by, or directed at, employees, contractors, clients, vendors, or others an employee may come into contact with while working or representing the County. Conduct prohibited by this policy is unacceptable in the workplace and in any work -related setting outside the workplace, such as during business trips, business meetings and business -related social events. (Effective July 1, 2019) .+++++++..*.++ PUBLIC WORKS COMMITTEE Supervisor McCarthy provided an update on the County's planning for the change in the recycling market. ++.++.++++++.. PUBLIC HEARINGS OUTDOOR FESTIVAL PERMIT REQUEST OF ROBERT BAUSERMAN — FAB JAM FESTIVAL -APPROVED Mr, Tierney provided background saying the request is for the Fab Jam Festival to be held Saturday, September 28, 2019, from 9:00 a.m. to 5:00 p.m. off U.S. Route 522 next to the Ciderworks rather than at the fairgrounds as in the past. In response to Supervisor Wells' question, Mr. Bauserman said the festival will be the same as in the past. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing, Supervisor McCarthy moved for approval of the Outdoor Festival Permit request of Robert Bauserman for the Fab Jam Festival. Supervisor Wells seconded the motion which carried on a voice vote. OUTDOOR FESTIVAL PERMIT REQUEST OF CONCERN HOTLINE — 20TH ANNUAL FRIDAY FISH FRY — APPROVED Mr. Tierney provided background saying the request is for the Concern Hotline 20th Annual Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of Frederick, Virginia in Fish Fry on Friday, September 6, 2019, from 4:00 p.m. to 9:00 p.m. at Groves Harley -Davison as in the past. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Supervisor Trout moved for approval of the Outdoor Festival Permit request of Concern Hotline for the 20th Annual Fish Fry, Supervisor McCarthy seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye CONVEYANCE BY QUITCLAIM DEED OF ANY INTEREST HELD BY THE COUNTY IN REAL PROPERTY IDENTIFIED AS TAX PARCEL NUMBER 49AO4.1-K-19 IN THE BACK CREEK MAGISTERIAL DISTRICT — APPROVED County Attorney Williams provided background saying the request is from a citizen for a deed to a lot in Shawneeland that everyone thought existed, but which had never been platted. He said the original owner conveyed the lot and taxes have been paid, but the lot was never legally subdivided and is now open space as part of the Shawneeland Sanitary District. He continued saying that all parties have acted in good faith, taxes have been paid by the requester for the lot which is adjacent to lots she already owns, and the conveyance of the deed will be contingent upon the requester's agreeing to waive any claim on taxes paid in the past. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing, Vice Chairman Lofton moved that the Board authorize the County Attorney to pursue conveying a quitclaim deed of any interest held by the county in real property identified as Tax Parcel Number 49A04-1-K-19, in the Back Creek Magisterial District, to Jennifer Larrick, Supervisor McCarthy seconded the motion, Supervisor Dunn moved to amend the motion to include a waiver from all previous and Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 16 future owners. Supervisor McCarthy seconded the motion. He said he understands the motive for the amendment but said he will not vote for the amendment. The motion to amend the main motion failed on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton No J. Douglas McCarthy No Judith McCann -Slaughter No Shannon G. Trout No Robert W. Wells No Charles S. DeHaven, Jr. No The original motion authorizing the County Attorney to pursue conveying the quitclaim deed carried on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye +++.++++++.... PLANNING COMMISSION (BUSINESS — PUBLIC HEARING CONDITIONAL USE PERMIT #03-19 FOR ARTHUR NELSON SISK — APPROVED Mr. Cheran provided information on the request submitted for a landscape contracting business saying the property, currently used as a putt -putt golf course, is located at 154 Gainesboro Road, Winchester, Virginia, and is identified with Property Identification Number 29-A-73C in the Gainesboro Magisterial District. He said the Planning Commission recommended approval at their June 5 meeting, and reviewed the conditions recommended by the Planning Commission. Supervisor McCarthy inquired about prohibiting mulch grinding, and Mr. Cheran deferred to the applicant. Supervisor Slaughter inquired about restroom facilities. Mr. Ben Butler, representing the applicant, offered to answer questions. In response to Supervisor McCarthy's question about grinding or chipping on site, Mr. Butler said the applicant will agree with that activity being prohibited as a condition of the permit. Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of Frederick, Virginia 17 Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Supervisor McCarthy moved for approval of Conditional Use Permit #03-19 as presented with the addition of a condition prohibiting grinding or chipping on the premises. Supervisor Slaughter seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye .+.+..++f++.++ BOARD LIAISON REPORTS - None CITIZEN COMMENTS Carroll Hawes said he is a Warren County resident and owner of one of the disputed parcels mentioned earlier, He said he understands the Board being in favor of more revenue for the County, but said the majority of these parcels are family -owned properties and the owners all have ties to Warren County in that they live and work there, fire and rescue response has been from Warren County, they all attended schools in Warren County and have lived their whole lives in Warren County, He asked the Board to take into consideration that people are involved, saying the issue is not just a line on the map. He said more of the owners will speak at the public hearing and thanked the Board for their service. BOARD OF SUPERVISORS COMMENTS Supervisor Dunn gave a reminder of the Newcomer Welcome Event scheduled for the next evening at the Convention & Visitors Bureau, Supervisor Wells noted the Frederick County Fair will be held July 29 through August 3, Supervisor Dunn clarified his statements on the use of trailers at the schools. He discussed Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7/10/19 County of Frederick, Virginia the budget process and reducing proposed budget figures versus budget cuts. He said that the information he has presented on school budgeting, including teacher salaries, has used numbers obtained from the School Board. Supervisor McCarthy said despite his recent vote, he is not a fan of conditional use permits. He said the zoning ordinance and the conditional use ordinance are nearly identical and there may be abuses in that residents choose to go for a CUP rather than a rezoning. He moved to refer the matter to the Planning Commission for review. Supervisor Dunn seconded the motion which carried on a voice vote. Supervisor McCarthy moved that Board direct staff to integrate the Transportation Director into the discussion of comprehensive plan matters in order for the Board to have more information when making decisions. Supervisor Slaughter seconded the motion which carried on a voice vote. Supervisor Trout said in reference to teacher salaries, it is not an ability to pay but rather a willingness of the Board to raise real estate taxes when the constituents have been asking for that. Supervisor Trout said she will be responding to the inquiry about conducting a survey of budget preferences, ADJOURN On motion of Vice Chairman Lofton, seconded by Supervisor McCarthy, the meeting was adjourned at 8:12 p.m. "Charles S. DeHaven, Jr. Chairman, Board of Supervisors Kris ' Clerk, oar f Su isors Minutes Prepared By: ~ Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 45 Board of Supervisors Closed Session & Reguiar Meeting of 7110119 County of Frederick, Virginia 19 Board of Supervisors Minutes of July 10, 2019 Meeting - Appendix 1 HUMAN RESOURCES COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, June 17, 2019 9:00 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA A Human Resources Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Monday, June 17, 2019 at 9:00 a.m. ATTENDEES: Committee Members Present: Blaine Dunn, Chairman; Don Butler; Doug McCarthy, Beth Lewellen; and Dorrie Green Staff present: Michael Marciano, Human Resources Director; DeLois Blevins, Human Resources Manager; Rod Williams, County Attorney; Jay Tibbs, Deputy County Administrator; Jim Whitley, Kim Chmura; and Lenny Millholland. Others present: None ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. The Old Dominion Court Services (ODCS), supervised by Northwestern Regional Adult Detention Center (NRADC) requested to add a Case Officer, range 4 to the Salary Administration Plan (Exhibit A). The committee recommends approval, 5 in favor & 0 against. 2. The Human Resources Department presented recommended changes to Frederick County Human Resources policy regarding Administrative Leave & Unsafe Conditions Policies (Exhibit B). The committee recommends approval, 5 in favor & 0 against. 3. The Human Resources Department presented recommended changes to Frederick County Human Resources policy regarding Anti -Discrimination and Anti -Harassment (Exhibit Q. The committee recommends approval, 5 in favor & 0 against. Note the memo of June 25 explaining the administratively proposed modified language regarding reporting incidents of harassment. 4. The Human Resources Department presented a nomination for Employee of the Month for Deputy Greg Lambert (Exhibit D). The committee recommends approval of Greg Lambert for the June 2019 Employee of the Month, 5 in favor & 0 against. Respectfully submitted, HUMAN RESOURCES COMMITTEE Blaine Dunn, Chairman Don Butler Beth Lewin Doug McCarthy Dorrie Wells Robert (Bob) Wells By Michael J. Marciano, Director of Human Resources Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia m Board of Supervisors Minutes of July 10, 2019 Meeting - Appendix 2 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Wednesday July 10, 2019 7:00 p.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA To: Jay Tibbs, Deputy County Administrator for Human Services From: Jason L. Robertson, Director, Parks & Recreation Dept. Date: June 12, 2019 Subject: Parks and Recreation Commission Action The Parks and Recreation Commission met on June 11, 2019. Members present were: Guss Morrison, Christopher Fordney, Gary Longerbeam, Amy Strosnider, Charles Sandy, Jr., Natalie Gerometta, Ronald Madagan, Randy Carter, and Robert Wells (Board of Supervisors' Non - Voting Liaison). ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: None ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Commission approved not entering into a long-term lease agreement with the Winchester Model Railroad Club for use of space at the Snowden Bridge Park location storage building. 2. The Commission approved sending the attached letter of appreciation to the Scully Family for their donation of 8 parcels of land along the Abrams Creek in the trail corridor. 3. The Commission approved sending a letter of interest for a grant opportunity that would assist in the installation of a bike park at NW Sherando Paris. If accepted, staff would follow the County Grant approval process and apply for the grant in October of 2019. Cc: Charles R. Sandy, Chairman Robert Wells, Board of Supervisors' Non -Voting Liaison Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 21 Board of Supervisors Minutes of July 10, 2019 Meeting - Appendix 3 PUBLIC WORKS COMMITTEE REPORT to the BOARD OF SUPERVISORS Tuesday, June 25, 2019 8:00 a.m. 107 NORTH KENT STREET, SUITE 200, WINCHESTER, VIRGINIA PUBLIC WORKS COMMITTEE ATTENDEES: Committee Members Present: J. Douglas McCarthy, Chairman; Gary A. Lofton; Gene E. Fisher; and Harvey E. "Ed" Strawsnyder, Jr. Committee Members Absent: Whitney "Whit" L. Wagner Staff and others present: Joe C. Wilder, Director of Public Works; Rod Williams, County Attorney; Kris Tierney, County Administrator; Jay Tibbs, Deputy County Administrator, Gloria Puffinburger, Solid Waste Manager; Brandon Wyatt, intern; Ron Kimble, Landfill Manager; Michael Neese, City of Winchester Public Works. Attachment 1—Agenda Packet ITEM FOR INFORMATION ONLY 1-Update on the replacement of the Albin Convenience Center Staff gave a brief update about the Albin Convenience Center located at the old transportation facility (SFW). The Frederick County School Board approved the resolution to provide a perpetual easement for the construction of a new citizen convenience center and associated improvements. Also, they approved the resolution and deed of gift for the old Bryarly school site where our current convenience center is located. The deed still listed ownership by the school board and now the county can dispose of the property once our new replacement site is construction and in use. 2-State of Recycling in Frederick County. Frederick County received notice from our recycling vendor, Southern Scrap that after August 13, 2019, they will no longer receive our recycled goods. The committee met and staff discussed short-term and long-term options and solutions concerning the future of the county's recycling program. We briefed the group about a potential study to be conducted by SCS Engineers which would include the landfill service area of Frederick, Clarke and Winchester. The study will explore the municipal and business sector recycling needs, tonnages and feasibility of constructing a materials recovery facility (MRF) or sorting facility on landfill property. Results of this study have been requested prior to the start of the budget season in October 2019. A second, regional feasibility study is supported by the members of the Northern Shenandoah Valley Regional Planning District's Solid Waste Technical Committee. The planning district will head up this study which will include representatives from cities, towns and counties in the planning district, all of which are faced with tough decisions regarding the future of their recycling programs. The group will also solicit input and data from private haulers and other Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7(10I l 9 County of Frederick, Virginia 22 stakeholders. The long-term study will be funded from reserve monies included in the Regional Tire Operation Program (RTOP), already a planning district cooperative effort. (Attachment 2) In the near short term, staff is in negotiations with the county's local recycler to enter into a limited term contract which will maintain the recycling program until the end of the calendar year 2019. The county will be asked to pay processing fees for the first time in recent history. The revenue derived from the sale of materials no longer offsets operational and labor costs. This is a permanent shift across the United States as municipal programs are being required to pay more in order to maintain levels of service in the face of national and international market unrest. Once a proposal is submitted, the committee will meet again and make a recommendation to the board. In the interim, staff has also prepared a Request for Quotes for advertisement. The county's current agreement with its vendor ends on August 13. The Public Works Committee also discussed the option of suspending the recycling program and landfill all materials, at a cost of about $65,500 per year which includes the following: • Lost rebates for recyclables • Increased tipping fees paid to the landfill for trash • Increased trash hauling costs which are not completely offset by the cost avoidance of hauling recyclables • Loss of landfill air space and associated tipping fees at the landfill Other impacts include logistical issues at the convenience sites, such as reduced operational hours on weekends and holidays at some locations (i.e.; Greenwood, Albin, Gore, Double Toll Gate). When sites reach capacity and the landfill is closed, staff will likely be forced to close early due to a lack of waste diversion. Staffs goal is to provide as many options as possible to allow the Board of Supervisors to make the best decisions for the county. We will continue to work through this very fluid situation and provide regular updates and information to the Board and Administration. Respectfully submitted, Public Works Committee J. Douglas McCarthy, Chairman Gary A. Lofton Robert W. Wells Whitney "Whit" L. Wagner Gene E. Fisher Harvey E. "Ed" Strawsnyder, Jr. By sae Jo . Wilder Public Works Director JCW/kco Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110119 County of Frederick, Virginia 23 Board of Supervisors Minutes of July 10, 2019 Meeting - Appendix 4 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, June 24, 2019 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Gary Lofton, Chairman (Voting), Judith McCann -Slaughter (Voting), Gary Oates (Voting), James Racey (Voting), Barry Schnoor (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent: Mark Davis (Liaison Middletown). Staff Present: Assistant Director -Transportation John Bishop, and Kathy Smith, Secretary ITEMS FOR INFORMATION ONLY: 1- SmartScale Application Development: Staff discussed the next round of SmartScale which are due in the fall of 2020. Staff would like to begin a project list for the next round of applications as soon as possible to be prepared and competitive. Staff has had some feedback regarding the concerns raised across the state that most likely there will be changes to the policy in the upcoming round of SmartScale. A handout of potential projects and potential applications source were presented to the Committee for a start list with highlighted areas of the projects that were applied for last year. The current rules allow for Frederick County four (4) independent applications. An additional four (4) applications can be submitted through the Winchester Frederick County MPO and Shenandoah Valley Regional Commission entities that Frederick County is a member 2- Transportation Forum Discussion and Guidance: Staff is seeking guidance on whether the Committee would like to hold the Transportation Forum again this year. The Committee recommended to continue with another Transportation Forum in October as it has been a well -attended event. A topic that the Committee would like to see address is to have a representative from the SecretarySCTMs Office to present the package on the new fuel tax increase. It was suggested to move the venue to another location to attract different attendees. A potential location suggested was the Public Safety Building which would allow for a larger setting and display area. Staff was directed to seek October availability of our CTB members and Delegates and then work on the date and venues based upon that availability. 4-County Projects Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/1-81 Bridge: The notice to proceed was issued to Perry Engineering on May 14, 2019. The contractor is currently mobilizing on -site and working through the various permits required to move forward with the work. The project has an expected completion date of September 10, 2021. Renaissance Drive: The project is nearly at 30% design. Currently, Staff is seeking comments from various agencies on the Springdale Road CSX crossing closure. Northern Y: The consultant is compiling the items necessary to meet the approximately 60% for the language in the Revenue Sharing Agreement. Juba] Early Drive Extension and Interchange with Route 37: No activity at this time Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7/10119 County of Frederick, Virginia 24 5- Upcoming Agenda Items: SmartScale (ongoing discussion and development) Transportation Forum Staff also noted that they are participating in the VTRANS statewide transportation plan update, as well as the first stages of the MPO Long Range Plan update. Items from these efforts are expected to come to the Committee at the appropriate times. 6- Other: The Committee requested to have a representative from VDOT's Traffic Engineering Division discuss the traffic signal coordination and signal system in the area at an upcoming meeting. Scott Alexander, VDOT gave an update on area projects and all are moving along well. Judith McCann - Slaughter thanked VDOT for the signage at 1-81. The Committee asked Staff to look into the Rural Preservation Subdivision ordinance to see if anything can be done with the unpaved road issue for residents. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 3- Revenue Sharing (see attached): Currently, the pre -application window is open for VDOT's Revenue Sharing Program. No applications have been forthcoming from potential private partners so Staff recommends that the Committee concur on an application that would fully match the private contribution on the Renaissance Drive project. Staff discussed the current cost estimate and the revenue stream indicated on Renaissance Drive that is fully funded. Staff has reviewed the standard project inflation rates and analyzed the contingency amounts with the rapidly increasing project costs that have been seen in the industry at large. Staff would seek to submit a Revenue Sharing application to obtain State matching funds for all the private funds committed to the project. Staff noted that while the current estimate and revenue sources show full funding, it would be prudent to seek the additional state funds out of an abundance of caution. Currently, the total project funding is as follows: 1. Revenue sharing funds from VDOT - $1,638,764.00 2. Local Funds: a. $633,644.00 (Artillery Rezoning Proffer) b. $452,791.46 (Blackburn Rezoning Proffer) C. $1,080,000.00 (Carbaugh Rezoning Proffer) 3. Unmatched local funds: $527,671.46 4. Expenditures: $283,809.52 5. Remaining Funds: $3,521,390 Upon a motion by, Mr. Gary Oates and seconded by Mr. lames Racey the Committee recommended to submit an additional Revenue Sharing application for funding to obtain matching funds of the unmatched local funds to the Board for recommendation of approval. Minute Book 45 Board of Supervisors Closed Session & Regular Meeting of 7110/ 19 County of Frederick, Virginia