April 24 2019 Regular Meeting Minutes259
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, APRIL 24, 2019
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman;
Blaine P. Dunn; J. Douglas McCarthy; Judith McCann -Slaughter; Shannon G. Trout and Robert W.
Wells were present.
Staff present: Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County
Attorney; Cheryl Shiffler, Director of Finance; Karen Vacchio, Public Information Officer; Mike
Marciano, Human Resources Director; Mike Ruddy, Director of Planning and Development; Tyler
Klein, Planner; Larry Oliver, Fire and Rescue Deputy Chief; and Ann W, Phillips, Deputy Clerk to
the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor Dunn delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Lofton led the Pledge of Allegiance.
ADOPTION OF AGENDA - APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Dunn, the agenda was
adopted on a voice vote.
CITIZENS COMMENTS
There were no speakers.
ADOPTION OF CONSENT AGENDA — API:?RQVEQ
Upon motion of Supervisor Slaughter, seconded by Vice Chairman Lofton, the consent
agenda was adopted, including an updated set of draft minutes for April 10, on a roll call vote as
follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCaithy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
- Minutes: Regular Meeting of April 10, 20'19 - CONSENT AGENDA APPROVAL
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- Finance Committee Report of 4117119-1'OWNT AGENDA APPROVAL. Appendix 1
-Human Resources Committee Report 0f412/19 -CONSENT AGENDA APPROVAL Appendix 2
- Request from the Commissioner of the Revenue for Refunds and Corresponding
Supplemental Appropriations — CONSENT AGENDA APPROVAL
1. D L Peterson Trust- $16,438 37
2. J B Hunt Transport Inc - $5,629,33
3. Ryder Truck Rental LT- $5,266.20
4. Undisclosed Taxpayer- Disabled Veteran's Relief- $2,595.79
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BOARD OF SUPERVISORS COMMENTS
Supervisor Dunn explained the source of slides he presented at the previous meeting of
the Board of Supervisors as being the Board of Education and Loudoun County.
COUNTY OFFICIALS:
PRESENTATION OF RESOLUTION OF APPRECIATION TO JUNE WILMOT
Chairman DeHaven and Vice Chairman Lofton presented to June Wilmot a framed copy of the
Resolution of Appreciation passed at the December 12, 2018, meeting of the Board of Supervisors.
COMMITTEE APPOINTMENTS
BRANDON H. MONK APPOINTED TO EXTENSION LEADERSHIP COUNCIL - APPROVED
Upon motion of Vice Chairman Lofton, seconded by Supervisor McCarthy, Brandon H. Monk
was appointed to an unexpired term ending November 30, 2019, as the Back Creek District
Representative to the Extension Leadership Council on a voice vote.
COMMITTEE BUSINESS:
FINANCE COMMITTEE
Supervisor Slaughter moved for approval of the following:
1. The Sheriff requests a General Fund supplemental appropriation in the amount of $34,576.31,
representing a reimbursement from the Secret Service,
2. The Sheriff request a General Fund supplemental appropriation in the amount of $19,561.75,
representing an auto insurance claim for equipment.
3. The VJCCCA requests a General Fund budget transfer in the amount of $23,000 from salaries
to client services.
4. The Deputy County Administrator requests a General Fund supplemental appropriation in the
amount of $5,524.38, representing an insurance reimbursement for vandalism at the Old
Frederick County Middle School.
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Vice Chairman Lofton seconded the motion which carried on a roll call vote as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Supervisor Slaughter moved for approval of The Victim Witness Program Manager's
request for a General Fund budget transfer in the amount of $17,039 from fringe benefits to various
operating line items. Supervisor Trout seconded the motion which carried on a roll call vote as
follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
Supervisor Slaughter moved for approval of the Social Services Director's request for a
General Fund budget decrease in the amount of $340,500, of this amount, $53,298 are local
dollars. She said the reduction represents yearend adjustments to bring the County budget in line
with the State budget. Supervisor Trout seconded the motion which carried on a roll call vote as
follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
Supervisor Slaughter moved for approval of the Fire & Rescue Chiefs request for
an F&R Expense Recovery Fund (Fund 30) supplemental appropriation in the amount of $458,144
representing revenue expected to be received in excess of budgeted revenue. Supervisor Dunn
seconded the motion which carried on a roll call vote as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
HUMAN RESOURCES COMMITTEE
Supervisor Dunn moved for approval of changes to Frederick County Human
Resources policy regarding Dismissal. Supervisor McCarthy seconded the motion which carried
on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
11.8 Dismissal
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
A dismissal is the most serious form of discipline and must be approved by the Director of
Human Resources prior to any meeting with the employee.
a. The Department Head shall prepare a memorandum to the employee giving notice of
intent to terminate that includes the items listed below with a copy presented to the
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Director of Human Resources.
1. A statement of the reasons for dismissal.
2. A statement of the employee's rights to request a pre-temvnation hearing with
the Director of Human Resources within two (2) working days of notice of
intent to terminate.
3. A statement that the right to a pre-temmnation hearing does not take the place
of the grievance process, articulated in Section XII (Grievance Policy and
Procedure) of Frederick County's Policy Manual, that may be filed after the
result of the hearing is issued.
b. Should the employee request a pre -termination hearing, the following shall
occur:
1. While waiting for the pre -termination hearing to take place, the employee shall
be placed on unpaid administrative, leave.
2. At such hearing, the Director of Human Resources must inform the employee of
the reasons for the dismissal and provide the employee an opportunity to
respond.
3. Following the pre -termination hearing, the Director of Human Resources shall
communicate the decision to the employee in writing.
C. The Department Head shall prepare an Employee Action Form and send it to the
Director of Human Resources with a copy of the memo and written pre-temvnation
bearing decision, if such hearing was requested by the employee. The County
Administrator shall be notified of dismissals.
++++++++++++++
Supervisor Dunn moved for approval of changes to Frederick County Human Resources
policy regarding Verification of Employment and References. Supervisor McCarthy seconded the
motion which carried on a roll call vote as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
14.8 Verification of Employment and References
The County of Frederick maintains a neutral reference policy. Requests for employment verification,
salary history, employment references and personal information regarding current and former staff
members should always be directed to the Human Resources Department. The Human Resources
Department will verify only past or present employment, job title, salary, and dates of employment.
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PUBLIC SAFETY COMMITTEE
Supervisor Wells moved that the Board of Supervisors adopt the draft Emergency
Response Performance Guide. Supervisor McCarthy seconded the motion which carried on a roll
call vote as follows:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
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FREDERICK COUNTY FIRE AND RESCUE DEPARTMENT
STANDARD OPERATING GUIDELINE
Fire and Emergency Medical Response Performance Guide
PURPOSE
The purpose of this document is to establish response time goals for emergency incidents within
Frederick County. This policy shall apply to both volunteer and career personnel and apparatus
responding to emergency incidents within the County.
DEFINITIONS
Alarm Time - The time the first due company is notified of an emergency.
Dispatch Call Processing,rime -The time between when the 911 call is answered and when the alert tones
for responding units are activated.
Effective Response Force (ERF)- The minimum number of emergency personnel and equipment that
must reach a specific emergency incident location within a maximum prescribed time.
Fire Apparatus - Any vehicle designed to be used under emergency conditions to transport personnel and
equipment for the support of fire and hazardous materials suppression operations.
Response Time - The elapsed time in minutes between the alarm time and the first responding unit
arriving on scene.
Rural Area -As defined by the U.S. Census Bureau, an area with fewer than 500 people per square mile.
Service Delivery- The distribution of fire and emergency resources based on community risks; allows for
timely and effective emergency response.
Suburban Area -As defined by the U.S. Census Bureau, an area with between 500 and 1,000 people per
square mile.
Transport Unit- Any Basic or Advanced Life Support ambulance.
Turnout Time -The elapsed time in minutes between the alarm time and the movement of the responding
apparatus toward the incident.
Urban Area -As defined by the U.S. Census Bureau, an area with at least 1,000 people per square mile.
GUIDELINE
It is the intent of the Department to provide the citizens and visitors of Frederick County with services in
a timely manner and to serve the community. As such, the primary performance measure is based on the
first arriving fire or EMS transport unit to the scene of the emergency.
The Department hereby establishes performance measures designed to enhance the emergency services to
the citizens and visitors of Frederick County by establishing a service delivery response time of 10-
minutes in urban and suburban areas and 13-minutes in rural areas of Frederick County,
PROCEDURE
Frederick County Fire and Rescue has established the following emergency response performance guide:
Dispatch Call Processing Time
a. It is the goal of the Frederick County Emergency Communications Department that
calls received by the Emergency Dispatch Center will be received, processed and
dispatched as follows:
i. Medical - 2 minutes, 90% of the time
ii. Fire and Hazmat - 1 minute 10 seconds, 90% of the time
Turnout (Reaction) Time
a, It is the goal of Frederick County Fire and Rescue for personnel to be en -route to
emergency incidents within 1 minute 30 seconds of the alarm, 90% of the time,
Response Time
a. It is the goal of Frederick County Fire and Rescue to arrive on scene with an initial
suppression unit or EMS Transport Unit as follows:
i. Urban/ Suburban Areas in less than 7 minutes, 90% of the time.
ii. Rural Areas in less than 10 minutes, 90% of the time.
b. It is the goal of Frederick County Fire and Rescue to arrive on scene with an ERP as
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detailed in the Frederick County Emergency Response Matrix as follows:
i. Urban / Suburban Areas in less than 10 minutes, 90% of the time.
ii. Rural Areas in less than 13 minutes, 90% ofthe time.
c. Should a response take longer, it will be reviewed for causes, and any avoidable
issues should be addressed with the responding crew. Only emergency response calls
will be included in the response time analysis.
4. Reports
a. Response time analysis reports will be generated quarterly and annually.
b. Reports will be utilized for monitoring, analyzing and improving emergency
response times.
5. Example Emergency Response Timeframc (Medical):
Step Urban/ suburban
Ilutal
911 Call Received Clock Starts
Clock Starts
Emergency Processed 2 Minutes
2 minutes
Company Alarm (Turnout) I minute 30 seconds
1 minute 30 seconds
Initial Response 7 minutes
10 minutes
Total Initial Unit Response 10 minutes 30 seconds
13 minutes 30 seconds
ERF Arrival 3 minutes
3 minutes
Total ERF Response Time 13 minutes 30 seconds
16 minutes 30 seconds
+ + + + + + + + + + + + + +
PUBLIC HEARING
OUTDOOR FESTIVAL PERMIT- CURVES TO CORE NATIONAL HOG RALLY, JUNE 19 TO
JUNE 22, 2019 -APPROVED
Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required;
Application; Issuance or Denial; Fee, for an Outdoor Festival Permit. Festival to be Held on
Wednesday, June 19, 2019, from 8:30 AM to 6:00 PM; Thursday, June 20, 2019, from 8:30 AM
to 9:00 PM; Friday, June 21, 2019, from 8:30 AM to 6:00 PM and Saturday, June 22, 2019, from
8:30 AM to 7:00 PM, on the Grounds of Grove's Winchester Harley-Davidson, 140 Independence
Drive, Winchester, Virginia, Shawnee Magisterial District. Property Owned by Jobalie, LLC,
Chairman DeHaven opened the public hearing.
There were no speakers.
Chairman DeHaven closed the public hearing
Supervisor Trout moved for approval of the Outdoor Festival Permit for Curves to Core
National Hog Rally to be held June 19-22, 2019, at 140 Independence Drive, Winchester.
Supervisor Slaughter seconded the motion which carried on a voice vote.
OUTDOOR FESTIVAL PERMIT -VINTAGE BIKES AND SWAP MEET JUNE 15 2019 (RAIN
DATE JUNE 29, 2019) AF pERQVED
Pursuant to the Frederick County Code, Chapter 66, Festivals; Section 86-3, Permit Required;
Application; Issuance or Denial, Fee, for an Outdoor Festival Permit. Festival to be Held on
Saturday, June 15, 2019, from 10:00 AM to 5:00 PM, (Rain Date to be Held on Saturday, June 29,
2019, from 10:00 AM to 5:00 PM), on the Grounds of Grove's Winchester Harley-Davidson, 140
Independence Drive, Winchester, Virginia, Shawnee Magisterial District Property Owned by
Jobalie, LLC.
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Chairman DeHaven opened the public hearing.
There were no speakers.
Chairman DeHaven closed the public hearing
Supervisor Trout moved for approval of the Outdoor Festival Permit for Vintage Bikes and
Swap Meet to be held June 15, 2019 (Rain Date June 29, 2019) at 140 Independence Drive,
Winchester. Supervisor Slaughter seconded the motion which carried on a voice vote.
TWELVE MONTH OUTDOOR FESTIVAL PERMIT REQUEST - CEDAR CREEK BATTLEFIELD
FOUNDATION (PATRICK KEHOE) -APPROVED
Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required, -
Application; Issuance or Denial; Fee; Paragraph D, Twelve Month Permits. All Events to be Held
on the Grounds of Cedar Creek Battlefield Foundation, 8437 Valley Pike, Middletown, Virginia,
Back Creek Magisterial District. Property Owned by Cedar Creek Battlefield Foundation.
Chairman DeHaven opened the public hearing.
Patrick Kehoe, manager of the Cedar Creek Battlefield Foundation, introduced Jeanette
Shaffer as the president of the Foundation, and said the organization is celebrating 30 years of
preservation. He noted with regret that the previous year's reenactment event had been cancelled.
Chairman DeHaven closed the public hearing.
Vice Chairman Lofton said he was glad to see the return of the event and moved for
approval of the Twelve Month Outdoor Festival Permit for the Cedar Creek Battlefield Foundation.
Supervisor McCarthy seconded the motion which carried as follows on a roll call vote:
Blaine P. Dunn Aye Shannon G. Trout Aye
Gary A. Lofton Aye Robert W. Wells Aye
J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter Aye
ORDINANCE TO AMEND THE FREDERICK COUNTY CODE CHAPTER 155 TAXATION TO
ADD AN ARTICLE III -A EXEMPTION FOR SURVIVING SPOUSES OF CERTAIN PERSONS
KILLED IN THE LINE OF DUTY - APPROVED
The Purpose of this Proposed Amendment would Allow for an Exemption from Real property Taxes
for Surviving Spouses of Certain Public Safety Personnel Killed in the line
of Duty,
Chairman DeHaven opened the public hearing.
There were no speakers.
Chairman DeHaven closed the public hearing.
Supervisor Trout moved for adoption of the Ordinance to Amend the Frederick County
Code, Chapter 155, Taxation, to add an Article Ill -A Exemption for Surviving Spouses of Certain
Persons Killed in the Line of Duty. Supervisor McCarthy seconded the motion which carried as
follows on a roll call vote:
Blaine P. Dunn
Aye Shannon G. Trout Aye
Gary A. Lofton
Aye Robert W. Wells Aye
J. Douglas McCarthy
Aye Charles S. DeHaven, Jr. Aye
Judith McCann -Slaughter
Aye
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ORDINANCE
April 24, 2019
The Board of Supervisors of Frederick County, Virginia hereby ordains that Article III -A
(Exemption for Surviving Spouses of Certain Persons Killed in the Line of Duty) of Chapter 155
(Taxation) of the Code of Frederick County, Virginia be, and the same hereby is, enacted, as follows:
CHAPTER 155 TAXATION
Article III -A Exemption for Surviving Spouses of Certain Persons Killed in the Line of Duty
§ 155-22.1 Definitions and word usage.
As used in this article, unless the context requires otherwise:
"Covered person" means any person set forth in the definition of "deceased person" in § 9.1400
of the Code of Virginia, 1950, as amended, whose beneficiary, as defined in that section, is entitled to
receive benefits under § 9.1-402 of the Code of Virginia, 1950, as amended, as determined by the
Comptroller of Virginia prior to July 1, 2017, or as determined by the Virginia Retirement System on and
after July 1, 2017.
§ 155-22.2 Exemption
A. For tax years beginning on or after January 1, 2019, the real property described in
subsection B, owned and occupied by the surviving spouse of any covered person as his principal place of
residence is exempt from taxation. If the covered person's death occurred on or prior to January 1, 2019,
and the surviving spouse has a principal residence on January 1, 2019, eligible for the exemption under
this section, then the exemption for the surviving spouse shall begin on January 1, 2019. If the covered
person's death occurs after January 1, 2019, and the surviving spouse has a principal residence eligible for
the exemption under this section on the date that such covered person dies, then the exemption for the
surviving spouse shall begin on the date that such covered person dies. If the surviving spouse acquires
the property after January 1, 2019, then the exemption shall begin on the date of acquisition, and the
previous owner may be entitled to a refund for a pro rata portion of real property taxes paid pursuant to §
58,1-3360 of the Code of Virginia, 1950, as amended. The county shall not be liable for any interest on
any refund due to the surviving spouse for taxes paid prior to the surviving spouse's filing of the affidavit
or written statement required by § 155-22.3.
B. Those dwellings with assessed values in the most recently ended tax year that are not in
excess of the average assessed value for such year of a dwelling situated on property that is zoned as
single-family residential shall qualify for a total exemption from real property taxes under this article. If
the value of a dwelling is in excess of the average assessed value as described in this subsection, then
only that portion of the assessed value in excess of the average assessed value shall be subject to real
property taxes, and the portion of the assessed value that is not in excess of the average assessed value
shall be exempt from real property taxes. Single-family homes, condominiums, town homes,
manufactured homes as defined in § 46.2-100 of the Code of Virginia, 1950, as amended, whether or not
the wheels and other equipment previously used for mobility have been removed, and other types of
dwellings of surviving spouses, whether or not the land on which the single-family home, condominium,
town home, manufactured home, or other type of dwelling of a surviving spouse is located is owned by
someone other than the surviving spouse, that (i) meet this requirement and (ii) are occupied by such
persons as their principal place of residence shall qualify for the real property tax exemption. If the land
on which the single-family home, condominium, town home, manufactured home, or other type of
dwelling is located is not owned by the surviving spouse, then the land is not exempt. For purposes of
determining whether a dwelling, or a portion of its value, is exempt from real property taxes, the average
assessed value shall be such average for all dwellings located within the county that are situated on
property zoned as single-family residential.
C. The surviving spouse shall qualify for the exemption so long as the surviving spouse
does not remarry and continues to occupy the real property as his principal place of residence. The
exemption applies without any restriction on the spouse's moving from one principal place of residence
within Frederick County to a different principal place of residence within Frederick County.
D. The exemption shall be calculated, as provided herein, based upon the taxes otherwise
due for the dwelling and up to one acre of land upon which it is situated. A real property improvement
other than a dwelling, made to such one acre exempt from taxation pursuant to this subsection, shall also
be exempt from taxation so long as the principal use of the improvement is (a) to house or cover motor
vehicles or household goods and personal effects as classified in subdivision A 14 of § 58.1-3503 of the
Code of Virginia, 1950, as amended, and as listed in § 58.1-3504 of the Code of Virginia, 1950, as
amended, and (b) for other than a business purpose.
E. For purposes of this exemption, real property of any surviving spouse of a covered
person includes real property (i) held by a surviving spouse as a tenant for life, (ii) held in a revocable
inter vivos trust over which the surviving spouse holds the power of revocation, or (iii) held in an
irrevocable trust under which the surviving spouse possesses a life estate or enjoys a continuing right of
use or support. Such real property does not include any interest held under a leasehold or term of years.
F. 1. In the event that (i) a surviving spouse is entitled to an exemption under this section
by virtue of holding the property in any of the three ways set forth in subsection E and (ii) one or more
other persons have an ownership interest in the property that permits them to occupy the property, then
the tax exemption for the property that otherwise would have been provided shall be prorated by
multiplying the amount of the exemption by a fraction the numerator of which is 1 and the denominator
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of which equals the total number of people having an ownership interest that permits them to occupy the
property.
2, in the event that the principal residence is jointly owned by two or more individuals
including the surviving spouse, and no person is entitled to the exemption under this section by virtue of
holding the property in any ofthe three ways set forth in subsection E, then the exemption shall be
prorated by multiplying the amount of the exemption by a fraction the numerator of which is the
percentage of ownership interest in the dwelling held by the surviving spouse and the denominator of
which is 100.
§ 155-22.3 Application for exemption
The surviving spouse claiming the exemption under this article shall file with the Commissioner
of the Revenue, on forms to be supplied by the Commissioner of the Revenue, an affidavit or written
statement (i) setting forth the surviving spouse's name, (ii) indicating any otherjoint owners of the real
property, (iii) certifying that the real property is occupied as the surviving spouse's principal place of
residence, and (iv) including evidence of the determination of the Comptroller or the Virginia Retirement
System pursuant to section 155-22.1. The surviving spouse shall also provide documentation that he is the
surviving spouse of a covered person and of the date that the covered person died. The surviving spouse
shall be required to refile the information required by this section only if the surviving spouse's principal
place of residence changes. The surviving spouse shall promptly- notify the Commissioner of the
Revenue of any remarriage.
§ 155-22.4 Absence from residence
The fact that surviving spouses who are otherwise qualified for tax exemption pursuant to this article are
residing in hospitals, nursing homes, convalescent homes, or other facilities for physical or mental care
for extended periods of time shall not be construed to mean that the real estate for which tax exemption is
sought does not continue to be the sole dwelling of such persons during such extended periods of other
residence, so long as such real estate is not used by or leased to others for consideration.
PLANNING COMMISSION BUSINESS
SITE PLAN (SUBDIVISION) #23-18, LIBERTY CHASE --17 LOT TOWNHOUSE SUBDIVISION
The Applicant previously received a waiver of the Master Development Plan (MDP)
requirement on July 10, 2017 and has chosen to process a subdivision design plan
(site plan) in lieu of the MDP. When processing a subdivision design plan in lieu of the
MDP, the Application must be presented to the Planning Commission and the Board of
Supervisors as an informational item. Following its presentation to the Planning
Commission and the Board of Supervisors, Staff will proceed with approval of the plan,
This Application is presented for information; no action is necessary.
Mr. Klein discussed site plan (subdivision) #23-18, Liberty Chase consisting of a 17-lot
townhouse subdivision, presented to the Board for information only.
++++++++++++++
BOARD LIAISON REPORTS - None
CITIZEN COMMENTS - None
BOARD OF SUPERVISORS COMMENTS
Supervisor Dunn proposed the Board meet jointly with the Airport Authority for discussion
of the tax rate and other issues of concern to both bodies. By consensus, the Board agreed to
seek a joint meeting,
Supervisor McCarthy gave a reminder of the upcoming Apple Blossom Festival and
encouraged everyone to participate.
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Supervisor Trout reminded the Board of her earlier suggestion for surveying residents
about their priorities reading the County budget. The Board discussed the options for obtaining
citizen input earlier in the budget process.
ADJOURN
On motion of Vice Chairman Lofton, seconded by Supervisor McCarthy, the meeting was
adjourned at 7:30 p.m.
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Kris C. ' rn
Clerk, Board o isors
Minutes Prepared By: .1A
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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Board of Supervisors Minutes of April 24, 2019 - Appendix 1
FINANCE COMMITTEE & AUDIT COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday, April 17, 2019
8:00 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on
Wednesday, April 17, 2019 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann -Slaughter, Chairman; Charles DeHaven;
Gary Lofton; Jeffrey Boppe; Angela Rudolph -Wiseman; and William Orndoff (non -voting
liaison).
Committee Members Absent: Ellen Murphy, Commissioner of the Revenue (non -voting liaison).
Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director; Kris
Tierney, County Administrator; Jay Tibbs, Deputy County Administrator; Rod Williams, County
Attorney; Lenny Millholland, Sheriff; Denny Linaburg, F&R Chief; Melissa Rice, Victim Witness
Program Manager; Jennifer Place, Budget Analyst; DelsieJobe, DSS Administrative Services
Manager; Melissa Neal, F&R Administrative Assistant; and Christine Bauserman, EMS Billing
Manager.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
() Items 1-4 were approved under consent agenda.
1. ( ) The Sheriff requests a General Fund supplemental appropriation in the amount of
34 576.31. This amount represents a reimbursement from the Secret Service. No local funds
required. See attached information, p. 3-4.
2, O The Sheriff request a General Fund supplemental appropriation in the amount of
$19,561.75. This amount represents an auto insurance claim for equipment. No local funds
required. See attached information, p. 5 —6.
3. ( ) The VJCCCA requests a General Fund budget transfer in the amount of 523,000 from
salaries to client services. No local funds required. See attached memo, p. 7.
4. ( ) The Deputy County Administrator requests a General Fund supplemental appropriation in
the amount of $5,524.38. This amount represents an insurance reimbursement for vandalism
at the Old Frederick County Middle School. No local funds required. See attached memo,
p.8-9.
5. The Victim Witness Program Manager requests a General Fund budget transfer in the amount
of 17 039 from fringe benefits to various operating line items. No local funds required. See
attached information, p. 10— 14. The committee recommends approval.
6. The Social Services Director requests a General Fund budget decrease in the amount of
340 500. Of this amount, $53,298 are local dollars. The reduction represents yearend
adjustments to bring the County budget in line with the State budget. See the attached memo,
p. 15 —18. The committee recommends approval.
7. The Fire & Rescue Chief requests an F&R Expense Recovery Fund, (Fund 30} supplemental
appropriation in the amount of 5458,144. This amount represents revenue expected to be
received in excess of budgeted revenue. No local funds are required. See attached memo,
p.19. The committee recommends approval.
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270
INFORMATION ONLY:
1. The Finance Director provides a Fund 10 Transfer Report for March 2019, See attached,
p. 20 — 21.
2. The Finance Director provides financial statements ending March 31, 2019. See attached,
p. 22 — 32.
3. The Finance Director provides an FY 2019 Fund Balance Report ending April 12, 2019. see
attached, p. 33.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann -Slaughter, Chairman
Charles DeHaven
Gary Lofton
Jeffrey Boppe
Angela Rudolph
By
Cheryl B. Shiffler, Finance Director
Minute Book 44
Board of Supervisors Meeting of 4l24119
County of Frederick, Virginia
271
Board of Supervisors Minutes of April 24, 2019 - Appendix 2
HUMAN RESOURCES COMMITTEE REPORT to the BOARD OF SUPERVISORS
Friday, April 12, 2019
9:00 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A Human Resources Committee meeting was held in the First Floor Conference Room at 107 North Kent
Street on Friday, April 12, 2019 at 9:00 a.m.
ATTENDEES:
Committee Members Present: Blaine Dunn, Chairman; Don Butler; Robert (Bob) Wells; Don
and Doug McCarthy
Staff present: Michael Marciano, Human Resources Director; DeLois Blevins, Human Resources
Manager; Rod Williams, County Attorney; and Jay Tibbs, Deputy County Administrator.
Others present: None
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
1. The Human Resources Department presented recommend changes to Frederick County Human
Resources policy regarding Dismissal. (Attachment A) The committee recommends approval.
2. The Human Resources Department presented recommend changes to Frederick County Human
Resources policy regarding Verification of Employment and References. (Attachment B) The
committee recommends approval.
ITEMS FOR INFORMATIONAL PURPOSES ONLY
1. The Human Resources Committee will continue to address changes to the policy regarding
Unsafe Conditions at its May 2019 meeting.
2. In the course of discussing Frederick County's Employee Recognition program, the Human
Resources Committee agreed that a "Recognition Committee" be created to explore how we
can best recognize our outstanding employees.
Respectfully submitted,
HUMAN RESOURCES COMMITTEE
Blaine Dunn, Chairman
Don Butler
Beth Lewin
Doug McCarthy
Dorrie Wells
Robert (Bob) Wells
By %//>�UGPule�rd
D
Michael Marciano, Director of Human Resources
Minute Book 44
Board of Supervisors Meeting of 4124/19
County of Frederick, Virginia