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May 8 2019 Board_Agenda_Packet
AGENDA FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 8, 2019 7:00 P.M. - REGULAR MEETING BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 1.7:00 P.M. - Regular Meeting Call to Order 2.Invocation 3.Pledge of Allegiance 4.Adoption of Agenda 5.Citizen Comments – Agenda Items that are not the subject of a Public Hearing 6.Consent AgendaAttachment 6.A Minutes 1.Joint Meeting with Economic Development Authority of April 24, 2019 --------- A 2.Regular Meeting of April 24, 2019 ------------------------------------------------------- B 6.B Committee Reports 1.Transportation Committee Reportof4/22/19----------------------------------------- C 7.Board of Supervisors Comments MEETING AGENDA PAGE 2 Frederick County Board of Supervisors Wednesday, May 8, 2019 8.County Officials 8.APresentation of Resolution in Memorium of Margaret Brumback Douglas 8.BCommittee Appointments ------------------------------------------------------------------- D 1.Handley Regional Library Board Unexpired 4-year term ending 11/30/19, Applications received: Krsta Webber,endorsedbythe Library Board, receivedon April 18 Mark Gaylor,received on April 26 2.People, Inc. Robert Goldsmith, President and CEO of People, Inc. requests that Nadine Pottinga be appointed to the Board of Directors of People, Inc. 3.Historic Resources Advisory Board Stonewall District Representative – 4-year term of Robert Meadows ends 6/10/19 (Eligible for reappointment) Red Bud District Representative – 4-year term of Scott Straub ends 7/8/19 (Eligible for reappointment) 4.Board of Building Appeals Frederick County Representative – 5-year term of Kevin Kenney ends 6/26/19 (Eligible for reappointment) 5.Lord Fairfax Community College Board 4-year term of Jeffrey Boppe ends 6/30/19 (Eligible for reappointment) 6.Social Services Board Opequon District Representative – 4-year term of Gail Rush ends 6/30/19 (Eligible for reappointment) 7.Shawneeland Sanitary District Advisory Committee 2-year term of Lynn Schmitt ends 7/13/19 (Eligible for reappointment) MEETING AGENDA PAGE 3 Frederick County Board of Supervisors Wednesday, May 8, 2019____________________________________________________________ 9.Committee Business 9.A Transportation Committee 1.SmartScale FundingResolution ----------------------------------------------------------E The Committee directed Staff to draft a Resolution outlining the concerns with the SmartScale program for consideration by the Board of Supervisorsand to make a presentation to the Board outlining important information that was shared with the Committee. Adraft resolution is attached. . 10.Public Hearings (Non Planning Issues) – 10.A Proposed Ordinance -Salaries of the Board of Supervisors ---------------------F (FY 2019-2020) Pursuant to Section 15.2-1414.3 of the Code of Virginia, 1950, as Amended, the Board of Supervisors Will Hold a Public Hearing to Fix the Annual Salaries of the Board of Supervisors as Follows: Chairman, $10,800; Vice Chairman, $10,200; and Each Other Member of the Board of Supervisors at $9,000. 10.BProposedAmendmenttotheFrederick CountyCode, Chapter 90 Fire -------G Prevention and Protection, ArticleI General Standards, to Conform with the Most Recent Practices and Changes to the Virginia Fire Prevention Code. TheProposed Revisions Update the County’s Adoption of the Virginia Statewide Fire Prevention Code (VSFPC), to Add, Delete, and Update Definitions as Appropriate, Update Requirements Relating to Fire Hydrants, and Make Provision for Fire Personnel- Accessible Key Boxes for Certain Structures. 10.C ProposedAmendmenttotheFrederick CountyCode, Chapter 158 ------------H Vehicles and Traffic, ArticleII Stopping, Standing and Parking, Section 158-4 General Restrictions, to Add Provision Regarding Violation of Parking Restrictions on County-Owned/Operated Property. TheProposed AmendmentWouldRestrict Parking on County-Owned or County-Controlled Property to Parking that is Consistent with any Posted Signs on the Property.The New Subsection Would Further Impose a Fine for a Violation of Such Parking Restrictions . MEETING AGENDA PAGE 4 Frederick County Board of Supervisors Wednesday, May 8, 2019__________________________________________________________ 11. Planning Commission Business-Public Hearings 11.A Conditional Use Permit #03-19 for Connie Ann Moss, ----------------------------I Expansion of Existing Dog Kennel For the Expansion of an Existing Dog Kennel.The Existing Dog Kennel Approved by the Frederick County Board of Supervisors on September 28, 2016, Allows for the Boarding of Up to 10 Dogs.The Proposed Expansion Would Allow Boarding of an Additional 15Dogs foraTotal of Up to 25Dogs.The Property is Located at 4527 Valley Pike, Stephens City, Virginiaand is Identified with Property Identification Number 75-A-28 in the Back Creek MagisterialDistrict. 12. Board Liaison Reports 13. Citizen Comments 14. Board of Supervisors Comments 15. Adjourn MINUTES FREDERICK COUNTY BOARD OF SUPERVISORS-ECONOMIC DEVELOPMENT AUTHORITY JOINT MEETING WEDNESDAY, APRIL 24,2019 5:30P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTHKENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors:Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman; Blaine P. Dunn; J. Douglas McCarthy; Shannon G. Troutand Robert W. Wellswere present. Judy McCann-Slaughter was absent.Staff Present: JayE. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney;Scott Varner, Director of Information Technology;andAnn W. Phillips, Deputy Clerk to the Board of Supervisors. Economic Development Authority: Stan Crockett, Chairman;Bob Claytor; Bryan Fairbanks; Heather McKay; and John Rileywere present. Doug Rinker was absent. Staff Present: Patrick Barker, Executive Director; Wendy May, Marketing Manager; Sally Michaels, Business Retention Manager; Brad Veach,Project Specialist; and DonnaMcIlwee, Administrative Assistant. Also present was Michael Bryan, Legal Counsel for the EDA. CALL TO ORDER Chairman DeHaven called the meeting to order at 5:30p.m. CHAIR’S COMMENTS Chairman Crockett thanked the Board for the opportunity to meet. EXECUTIVE DIRECTOR’S PRESENTATION Mr. Barker said considerable advancement was made on last year’s endorsed planned activities. He discussed the following highlights related to each planned activity: Activity #1 | Maintain awareness of current and projected workforce needs and partner with appropriate local and regional partners to create solutions o Partnered with Regional EDAs to secure a GO Virginia Enhanced CapacityBuilding Grant for the Shenandoah Valley Talent Solutions Strategy o Launched Manufacturing Week, a Workforce Initiative project, to better informthe public what our manufacturers do and what they contribute to thecommunity o Hostedthe Employer Expo, a Workforce Initiative project, a regionalcomprehensive hiring event featuring companies, professional development workshops and fast track training providers Activity #2 | Encourage development of product, including “ready to go” business sites o Completed six (6) site characterizations followingthe guidelines of the Virginia Business Ready Sites Program o Developed a loan program to collaborate with landowners whose propertieswere Frederick County Board of Supervisors-Economic Development Authority Joint Meeting Minutes * April 24, 2019 1 characterized based on the guidelines of the Virginia Business Ready Sites Program to improve the tier status of the sites. - Mr. Barker continued saying significant success happened over the past 12 months, but more time is needed to secure substantial progress with shortterm workforce and site readiness. He provided examples of projected next steps going forward: Activity #1 | Partner with appropriate local and regional partners to create solutions forcurrent and projected workforce needs: o Completion of the Shenandoah Valley Talent Solutions Strategy o Submission of a GO Virginia per capita grant for implementation of theShenandoah Valley Talent Solutions Strategy o Assist the Workforce Initiative board with project implementation Activity #2 | Continue refinement of the business sites program. o Finalize a Business Ready Sites Loan Program Agreement with one or more of the characterized sites o Complete additional site characterizations should additional sites matching theapproved criteria come to market DISCUSSION Chairman Crockett invited feedback from the Board of Supervisors. The Board, the Authority and Mr. Barker discussed the costs to bring properties to Tier 4 status, the timeline for loans from the EDA loan program, site development, and the workforce initiative including input from local teachers. Chairman DeHaven said the Board is pleased with the efforts of the EDA. ADJOURN The meeting was adjourned at 6:15 p.m. Frederick County Board of Supervisors-Economic Development Authority Joint Meeting Minutes * April 24, 2019 2 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY,APRIL24, 2019 7:00P.M. BOARD ROOM, COUNTYADMINISTRATION BUILDING 107 NORTH KENT STREET,WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman; Blaine P. Dunn; J. Douglas McCarthy; Judith McCann-Slaughter; Shannon G. TroutandRobert W. Wells were present. Staff present: Jay E.Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney;Cheryl Shiffler, Director of Finance;Karen Vacchio, Public Information Officer; Mike Marciano, Human Resources Director;Mike Ruddy, Director of Planning and Development; Tyler Klein, Planner; Larry Oliver, Fire and Rescue Deputy Chief;andAnn W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Supervisor Dunndeliveredthe invocation. PLEDGE OF ALLEGIANCE Vice Chairman Lofton led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Upon motion of Supervisor Slaughter,seconded bySupervisor Dunn,theagenda was adoptedon a voice vote. CITIZENS COMMENTS Therewere no speakers. ADOPTION OF CONSENT AGENDA – APPROVED Upon motion of Supervisor Slaughter, seconded by Vice Chairman Lofton,the consent agenda was adopted, including an updated set of draft minutes for April 10, on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J.Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye -Minutes: Regular Meeting of April 10, 2019 - CONSENT AGENDA APPROVAL Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 1 -Finance Committee Report of 4/17/19- , Appendix 1 CONSENT AGENDA APPROVAL -Human Resources Committee Report of 4/12/19- , Appendix 2 CONSENT AGENDA APPROVAL -Request from the Commissioner of the Revenue for Refunds and Corresponding Supplemental Appropriations– CONSENT AGENDA APPROVAL 1. D L Peterson Trust-$16,438.37 2. J B Hunt Transport Inc -$5,629.33 3. Ryder Truck Rental LT-$5,266.20 4. Undisclosed Taxpayer-Disabled Veteran's Relief-$2,595.79 + + + + + + + + + + + ++ + BOARD OF SUPERVISORS COMMENTS Supervisor Dunn explained the source of slides he presented at the previous meeting of the Board of Supervisors as being the Board of Education and Loudoun County. COUNTY OFFICIALS: COMMITTEE APPOINTMENTS BRANDON H. MONK APPOINTED TO EXTENSION LEADERSHIP COUNCIL -APPROVED Upon motion of Vice Chairman Lofton, seconded bySupervisor McCarthy, BrandonH. Monk was appointed to an unexpired term ending November 30, 2019, as the Back Creek District Representative to the Extension Leadership Council on a voice vote. COMMITTEE BUSINESS: FINANCE COMMITTEE Supervisor Slaughter moved for approval of the following: 1.The Sheriff requests a General Fund supplemental appropriation in the amount of $34,576.31, representing a reimbursement from the Secret Service. 2.The Sheriff request a General Fund supplemental appropriation in the amount of $19,561.75, representing an auto insurance claim for equipment. 3.The VJCCCA requests a General Fund budget transfer in the amount of $23,000 from salaries to client services. 4.The Deputy County Administrator requests a General Fund supplemental appropriation in the amount of $5,524.38,representing an insurance reimbursement for vandalism at the Old Frederick County Middle School. Vice Chairman Lofton seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 2 Supervisor Slaughter moved for approval of The Victim Witness Program Manager’s request for a General Fund budget transfer in the amount of $17,039 from fringe benefits to various operating line items. Supervisor Trout seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter movedfor approvalof theSocial Services Director’s requestfor a General Fund budget decrease in the amount of $340,500, ofthis amount, $53,298 are local dollars. She said the reduction represents yearend adjustments to bring the County budget in line with the State budget. Supervisor Trout seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye Supervisor Slaughter moved for approvalof the Fire & Rescue Chief’s request for an F&R Expense Recovery Fund (Fund 30) supplemental appropriation in the amount of $458,144 representing revenue expected to be received in excess ofbudgeted revenue. Supervisor Dunn seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye HUMAN RESOURCES COMMITTEE Supervisor Dunn moved for approval of changes to Frederick County Human Resources policy regarding Dismissal. Supervisor McCarthy seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye 11.8 Dismissal A dismissal is the most serious form of discipline and must be athe Director of Human Resources prior to any meeting with the employee. a. The Department Head shall prepare a memorandum to the employee g intent to terminate that includes the items listed below with a Director of Human Resources. 1. A statement of the reasons for dismissal. 2. A statement of the employee's rights to request a pre-termination hearing with the Director of Human Resources within two (2) working days of n intent to terminate. Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 3 3. A statement that the right to a pre-termination hearing does not take the place of the grievance process, articulated in Section XII (Grievance Policy Procedure) of Frederick Countys Policy Manual, that may be file result of the hearing is issued. b. Should the employee request a pre-termination hearing, the following shall occur: 1. While waiting for the pre-termination hearing to take place, the employee shall be placed on unpaid administrative leave. 2. At such hearing, the Director of Human Resources must the reasons for the dismissal and provide the employee an opport respond. 3.Following the pre-termination hearing, the Director of Human Resources shall communicate the decision to the employee in writing. c. The Department Head shall prepare an Employee Action Form and se Director of Human Resources with a copy of the memo and written -termination hearing decision, if such hearing was requested by the employee. The County Administrator shall be notified of dismissals. + + + + + + + + + + + + + + Supervisor Dunnmoved for approval of changes to Frederick County Human Resources policy regarding Verification of Employment and References. Supervisor McCarthy seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye 14.8 Verification of Employment and References The County of Frederick maintains a neutral reference policy. Re salary history, employment references and personal information re members should always be directed to the Human Resources Department. The Human Resources Department will verify only past or present employment, job titl + + + + + + + + + + + + + + PUBLIC SAFETY COMMITTEE Supervisor Wells moved that the Board of Supervisors adopt the draft Emergency Response Performance Guide. Supervisor McCarthy seconded the motion which carried on a roll call vote as follows: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye FREDERICK COUNTY FIRE AND RESCUE DEPARTMENT STANDARD OPERATING GUIDELINE Fire and Emergency Medical Response Performance Guide PURPOSE Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 4 The purpose of this document is to establish response time goals Frederick County. This policy shall apply to both volunteer and responding to emergency incidents within the County. DEFINITIONS Alarm Time - The time the first due company is notified of an emergency. Dispatch Call Processing Time -The time between when the 911 call is answered and when the aler for responding units are activated. Effective Response Force (ERF)- The minimum number of emergency personnel and equipment that must reach a specific emergency incident location within a maxim Fire Apparatus - Any vehicle designed to be used under emergency conditions to tr equipment for the support of fire and hazardous materials suppressio Response Time - The elapsed time in minutes between the alarm time and the first arriving on scene. Rural Area-As defined by the U.S. Census Bureau, an area with fewer than 500 people per square mile. Service Delivery- The distribution of fire and emergency resources based on commun timely and effective emergency response. Suburban Area-As defined by the U.S. Census Bureau, an area with between 500 and 1,000 people per square mile. Transport Unit- Any Basic or Advanced Life Support ambulance. Turnout Time - The elapsed time in minutes between the alarm time and the movem apparatus toward the incident. Urban Area-As defined by the U.S. Census Bureau, an area with at least 1,000 peo GUIDELINE It is the intent of the Department to provide the citizens and v a timely manner and to serve the community. As such, the primary performance measure is based on the first arriving fire or EMS transport unit to the scene of the em The Department hereby establishes performance measures designed the citizens and visitors of Frederick County by establishing a service delivery response time- minutes in urban and suburban areas and 13-minutes in rural areas of Frederick County. PROCEDURE Frederick County Fire and Rescue has established the following eormance guide: 1. Dispatch Call Processing Time a. It is the goal of the Frederick County Emergency Communications calls received by the Emergency Dispatch Center will be received dispatched as follows: i. Medical - 2 minutes, 90% of the time ii. Fire and Hazmat - 1 minute 10 seconds, 90% of the time 2. Turnout (Reaction) Time a. It is the goal of Frederick County Fire and Rescue for personnel-route to emergency incidents within 1 minute 30 seconds of the alarm, 90% of the time . 3. Response Time a. It is the goal of Frederick County Fire and Rescue to arrive on suppression unit or EMS Transport Unit as follows: i.Urban/ Suburban Areas in less than 7 minutes, 90% of the time. ii.Rural Areas in less than 10 minutes, 90% of the time. b. It is the goal of Frederick County Fire and Rescue to arrive on detailed in the Frederick County Emergency Response Matrix as fo i. Urban / Suburban Areas in less than 10 minutes, 90% of the time. ii. Rural Areas in less than 13 minutes, 90% of the time. c. Should a response take longer, it will be reviewed for causes, a issues should be addressed with the responding crew. Only emerge response calls will be included in the response time analysis. Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 5 4. Reports a. Response time analysis reports will be generated quarterly and a b. Reports will be utilized for monitoring, analyzing and improving response times. 5. Example Emergency Response Timeframe (Medical): Step Urban/ Suburban Rural 911 Call Received Clock Starts Clock Starts Emergency Processed 2 Minutes 2 minutes Company Alarm (Turnout) 1 minute 30 seconds 1 minute 30 seconds Initial Response 7 minutes 10 minutes Total Initial Unit Response 10 minutes 30 seconds 13 minutes 30 seconds ERF Arrival 3 minutes 3 minutes Total ERF Response Time 13 minutes 30 seconds 16 minutes 30 seconds + + + + + + + + + + + + + + PUBLIC HEARING OUTDOOR FESTIVAL PERMIT-CURVES TO CORE NATIONAL HOG RALLY, JUNE 19 TO JUNE 22, 2019 -APPROVED Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required; Application; Issuance or Denial; Fee, for an Outdoor Festival Permit.Festival to be Held on Wednesday, June 19, 2019, from 8:30 AM to 6:00 PM; Thursday, June 20, 2019, from 8:30 AM to 9:00 PM; Friday, June 21, 2019, from 8:30 AM to 6:00 PM and Saturday, June 22, 2019, from 8:30 AM to 7:00 PM, on the Grounds of Grove’s Winchester Harley-Davidson, 140 Independence Drive, Winchester, Virginia, Shawnee Magisterial District.Property Owned by Jobalie, LLC. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing SupervisorTrout moved for approval of the Outdoor FestivalPermit for Curves to Core National Hog Rally to be held June 19-22, 2019,at 140 Independence Drive, Winchester. Supervisor Slaughter seconded the motion which carried on a voice vote. OUTDOOR FESTIVAL PERMIT -VINTAGE BIKES AND SWAP MEET JUNE 15, 2019 (RAIN DATE JUNE 29, 2019) -APPROVED Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required; Application; Issuance or Denial; Fee, for an Outdoor Festival Permit.Festival to be Held on Saturday, June 15, 2019, from 10:00 AM to 5:00 PM, (Rain Date to be Held on Saturday, June 29, 2019, from 10:00 AM to 5:00 PM), on the Grounds of Grove’s Winchester Harley-Davidson, 140 Independence Drive, Winchester, Virginia, Shawnee Magisterial District.Property Owned by Jobalie, LLC. Chairman DeHaven opened the publichearing. There were no speakers. Chairman DeHaven closed the public hearing Supervisor Trout moved for approval of the Outdoor Festival Permit for Vintage Bikes and Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 6 Swap Meet to be held June 15, 2019 (Rain Date June 29, 2019) at 140 Independence Drive, Winchester. Supervisor Slaughter seconded the motion which carried on a voice vote. TWELVE MONTH OUTDOOR FESTIVAL PERMIT REQUEST -CEDAR CREEK BATTLEFIELD FOUNDATION (PATRICK KEHOE) -APPROVED Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required; Application; Issuance or Denial; Fee; Paragraph D, Twelve Month Permits.All Events to be Held on the Grounds of Cedar Creek Battlefield Foundation, 8437 Valley Pike, Middletown, Virginia, Back Creek Magisterial District.Property Owned by Cedar Creek Battlefield Foundation. Chairman DeHaven opened the public hearing. Patrick Kehoe, manager of the Cedar Creek Battlefield Foundation, introduced Jeanette Shaffer as the president of the Foundation, and said the organization is celebrating 30 years of preservation. He noted with regret that the previous year’s reenactment event had been cancelled. Chairman DeHaven closed the public hearing. ViceChairmanLoftonsaid he was gladto see the return of the event andmoved for approval of the Twelve Month Outdoor Festival Permitfor the Cedar Creek Battlefield Foundation. Supervisor McCarthy seconded the motion which carried as follows on a roll call vote: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 155, TAXATION, TO ADD AN ARTICLE III-A EXEMPTION FOR SURVIVING SPOUSES OF CERTAIN PERSONS KILLED IN THE LINE OF DUTY -APPROVED The Purpose of this Proposed Amendment would Allow for an Exemption from Realproperty Taxes for Surviving Spouses of Certain Public Safety Personnel Killed in theLine of Duty. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. SupervisorTroutmoved for adoption of the Ordinance to Amend the Frederick County Code, Chapter 155, Taxation, to add an Article III-A Exemption for Surviving Spouses of Certain Persons Killed in the Line of Duty. Supervisor McCarthy seconded the motion which carried as follows on a roll call vote: Blaine P. DunnAyeShannon G. TroutAye Gary A. LoftonAyeRobert W. WellsAye J. Douglas McCarthyAyeCharles S. DeHaven, Jr.Aye Judith McCann-SlaughterAye ORDINANCE April 24, 2019 The Board of Supervisors of Frederick County, Virginia hereby or-A (Exemption for Surviving Spouses of Certain Persons Killed in the Line of Duty) of C (Taxation) of the Code of Frederick County, Virginia be, and the Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 7 CHAPTER 155 TAXATION Article III-A Exemption for Surviving Spouses of Certain Persons Killed in the Line of Duty § 155-22.1 Definitions and word usage. As used in this article, unless the context requires otherwise: "Covered person" means any person set forth in the definition of-400 of the Code of Virginia, 1950, as amended, whose beneficiary, as defined in tha receive benefits under § 9.1-402 of the Code of Virginia, 1950, as amended, as determined by Comptroller of Virginia prior to July 1, 2017, or as determined e Virginia Retirement System on and after July 1, 2017. § 155-22.2 Exemption A. For tax years beginning on or after January 1, 2019, the real pr subsection B, owned and occupied by the surviving spouse of any ipal place of residence is exempt from taxation. If the covered person's deat and the surviving spouse has a principal residence on January 1, this section, then the exemption for the surviving spouse shall begin on January 1, 2019. If t person's death occurs after January 1, 2019, and the surviving s the exemption under this section on the date that such covered pes, then the exemption for the surviving spouse shall begin on the date that such covered perso the property after January 1, 2019, then the exemption shall beg previous owner may be entitled to a refund for a pro rata portion of real proper 58.1-3360 of the Code of Virginia, 1950, as amended. The county shal any refund due to the surviving spouse for taxes paid prior to the surviving spouse's filing of the affidavit or written statement required by § 155-22.3. B. Those dwellings with assessed values in the most recently ended excess of the average assessed value for such year of a dwellinguated on property that is zoned as single-family residential shall qualify for a total exemption from real the value of a dwelling is in excess of the average assessed val only that portion of the assessed value in excess of the average asse property taxes, and the portion of the assessed value that is no shall be exempt from real property taxes. Single-family homes, condominiums, town homes, manufactured homes as defined in § 46.2-100 of the Code of Virginia, 1950, as amended, whether or not the wheels and other equipment previously used for mobility have dwellings of surviving spouses, whether or not the land on which the single-family home, condominium, town home, manufactured home, or other type of dwelling of a sur someone other than the surviving spouse, that (i) meet this requnt and (ii) are occupied by such persons as their principal place of residence shall qualify for on which the single-family home, condominium, town home, manufactured home, or other dwelling is located is not owned by the surviving spouse, then the land is not exemp determining whether a dwelling, or a portion of its value, is ex assessed value shall be such average for all dwellings located wthin the county that are situated on property zoned as single-family residential. C. The surviving spouse shall qualify for the exemption so long as does not remarry and continues to occupy the real property as hiesidence. The exemption applies without any restriction on the spouse's moving within Frederick County to a different principal place of reside D. The exemption shall be calculated, as provided herein, based upon the taxes otherwise due for the dwelling and up to one acre of land upon which it is other than a dwelling, made to such one acre exempt from taxatio be exempt from taxation so long as the principal use of the improve vehicles or household goods and personal effects as classified i-3503 of the Code of Virginia, 1950, as amended, and as listed in § 58.1-3504 of the Code of Virginia, 1950, as amended, and (b) for other than a business purpose. E. For purposes of this exemption, real property of any surviving s person includes real property (i) held by a surviving spouse as nt for life, (ii) held in a revocable inter vivos trust over which the surviving spouse holds the powe irrevocable trust under which the surviving spouse possesses a l use or support. Such real property does not include any interest held und F. 1. In the event that (i) a surviving spouse is entitled to an ex by virtue of holding the property in any of the three ways set frth in subsection E and (ii) one or more other persons have an ownership interest in the property that pe the tax exemption for the property that otherwise would have bee multiplying the amount of the exemption by a fraction the numerator of which is of which equals the total number of people having an ownership i property. 2. In the event that the principal residence is jointly owned by two or more individuals including the surviving spouse, and no person is entitled to the holding the property in any of the three ways set forth in subse prorated by multiplying the amount of the exemption by a fraction the numerato percentage of ownership interest in the dwelling held by the sur which is 100. Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 8 § 155-22.3 Application for exemption The surviving spouse claiming the exemption under this article shall file with the Co of the Revenue, on forms to be supplied by the Commissioner of t statement (i) setting forth the surviving spouse's name, (ii) inr joint owners of the real property, (iii) certifying that the real property is occupied as residence, and (iv) including evidence of the determination of t System pursuant to section 155-22.1. The surviving spouse shall also provide documentation that surviving spouse of a covered person and of the date that the co shall be required to refile the information required by this section only if the surviving spouse's principal place of residence changes. The surviving spouse shall promptly Revenue of any remarriage. § 155-22.4 Absence from residence The fact that surviving spouses who are otherwise qualified for tax exemption pursuant to this article are residing in hospitals, nursing homes, convalescent homes, or oth for extended periods of time shall not be construed to mean thatax exemption is sought does not continue to be the sole dwelling of such persons residence, so long as such real estate is not used by or leased + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS SITE PLAN (SUBDIVISION) #23-18, LIBERTY CHASE --17 LOT TOWNHOUSE SUBDIVISION The Applicant previously received a waiver of the Master Development Plan (MDP) requirement on July 10, 2017 and has chosen to process a subdivision design plan (site plan) in lieu of the MDP. When processing a subdivision design plan in lieu of the MDP, the Application must be presented to the Planning Commission and the Board of Supervisors as an informational item. Following its presentation to the Planning Commission and the Board of Supervisors, Staff will proceed with approval of the plan. This Application is presented for information; no action is necessary. r. Klein discussed site plan (subdivision) #23-18, Liberty Chase consisting of a 17-lot M townhouse subdivision, presented to the Board for information only. + + + + + + + + + + + + + + BOARD LIAISON REPORTS-None CITIZEN COMMENTS-None BOARD OF SUPERVISORS COMMENTS Supervisor Dunn proposed the Board meet jointly with the Airport Authority for discussion of the tax rate and other issues of concern to both bodies. By consensus, the Board agreedto seek a joint meeting. Supervisor McCarthy gavea reminder of the upcoming Apple Blossom Festival and encouragedeveryone to participate. Supervisor Trout reminded the Board of her earlier suggestion for surveying residents about their priorities reading the County budget. The Board discussed the options for obtaining citizen input earlier in the budget process. Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 9 ADJOURN On motion of Vice Chairman Lofton, seconded by Supervisor McCarthy,the meeting was adjourned at 7:30 p.m. Frederick County Board of Supervisors Regular Meeting Minutes * April 24, 2019 10 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, April 22, 2019 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Gary Lofton, Chairman (Voting), Judith McCann- Slaughter (Voting), Gary Oates (Voting), James Racey (Voting), and Lewis Boyer (Liaison Stephens City). Committee Members Absent: Barry Schnoor (Voting) and Mark Davis (Liaison Middletown). Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith, Secretary. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 2-SmartScale Discussion-Continued (see attached): Staff continued discussion of the SmartScale process implemented by the State and the results as applied to S Staff highlighted issues related to equity for localities based implemented. Delegate LaRock was also present and engaged in thh the Committee and noted shared concerns with how the program is func He also noted a desire to coordinate with the County on this issue. The Committ potential paths forward. After discussion, the Committee moved that Staff draft a Resolution outlining the concerns with the SmartScale program for the Board of Supervisors to consider. In addition, the committee wished for staff to make a presentation to the Board of Supervisors outlining the same information that was shared with the Committee. The draft resolution is attached and has also been circulated to the Transportation Committee for feedback pri ITEMS FOR INFORMATION ONLY: NOTE: This is a stand-alone public hearing item on the Board agenda May 22nd 1-Interstate, Primary, and Secondary Road Plan 2019-2020 Updates: (see attached): Staff gave an overview of the Interstate, Primary and Secondary Road improve and Primary Plans advise VDOT of the important local priorities in the system. The Secondary Plan is a cooperative effort for VDOT to allocate secondary funds for projects within Frederick County. Staff has made some minor updates to the Interstate and Primary plans to better organize and recognize development patterns for improvements to our area. Also, providing consistency with the recent study efforts. Staff discussed modifying some of the language in the Interstate Road Improvement Plan beginning with Priority 1 Exit 313 to Bridge Reconstruction from re-decking and the expansion of both VDOT safety patrols and the message signs. Also, the widening Priorities I-81 with a modification to separate widening and interchange priorities as th well as adding a 4 widening priority for I-81 South from Exit 307 to Warren County. The Primary Road modification raised by Mr. Oates would be to add Priority 1D to Route 37 Bypass Phases. The Secondary Plan is an ongoing transportation effort on the Countys Secondary system. The Secondary Plan has two (2) roadways that have moved from the Unscheduled to the Scheduled list which are Fishel Road and Canterburg Road. The Unscheduled list had one (1) project added which was Knob Road. Judith McCann-Slaughter asked about grant funding which would be available. VDOT does not see any resources available currently. VDOT is to verify the mileage of Timberlakes Lane on the Non-Hardsurface Road Improvement Projects 2018-2019 through 2023/2024. Upon a motion by, Mr. Gary Oates seconded by Mr. James Racey the Committee recommended to forward as modified the Interstate, Primary and Secondary Improvement Road Plans to the Board for recommendation of approval. 3-MPO Unified Planning Work Program (see attached): Staff gave an overview of the draft Unified Planning Work Program (UPWP) prepared by the WinFred Met Organization (MPO) for FY 2020. This is required annually on how Federal and Local dollars that are received are spent. The UPWP provides establishment for coordination of transportation planning for the MPO. Staff recommended that the signal light coordination be added to the Route 11 north area study. VDOT is looking into other software for the signal coordinatio can be controlled more at the local level. The Exit 313/Route 50/Route 522 area is a study that came out of the Committee. Also, discussed was the Route 7 Corridor Study Carryover from FY19 that is a STAR program study, the map will be updated. The Committee recommended that Staff make the comments suggested to the draft for final adoption. 4-County Projects Updates: Tevis Street Extension/Airport Road/I-81 Bridge: The low bidder on the project was Perry Engineering with a bid of $17,592,682.83. A preconstr is scheduled for May 7, 2019 with an expected notice to proceed for May 14, 2019. The project has an expected completion date of September 10, 2021. Renaissance Drive: The project has the proceeding to 30% design under the new scopeis in process of updating the MOU with CSX, a meeting was held on April 18, 2019 with VDOT. Staff will be drafting a Memorandum Of Understanding to the County Attorney. Northern Y: The consultant is compiling the items necessary to meet the appr for the language in the Revenue Sharing Agreement. Jubal Early Drive Extension and Interchange with Route 37: No activity at this time. 5-Upcoming Agenda Items: Smartscale TBD: Oakdale Crossing Traffic Calming Study. 6-Other DRAFT A RESOLUTION FOR THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA TOCOMMENT ON THE SMARTSCALE PROGRAM IMPLEMENTATION At a regularly scheduled meeting of the Frederick County Board of Supervisors held on May8, 2019, the following resolution was adopted: WHEREAS, 7 of the Staunton District’s 16, proposed to be funded projects, do not add roadway capacity; and, WHEREAS, Themost expensive Staunton District project in the staff recommended funding scenario is just $3.5 Million,and WHEREAS, Evenif a project qualified for Statewide High Priority funds, if it also qualified for District Grant then it was considered there first, thus funding our most competitive projects out of the smallest funding source; and, WHEREAS ,The lowest scoring District Grant project acts as a barrier to projects for consideration for Statewide High Priority funds,and WHEREAS , the lowest scoring funded District Grant project in Staunton was 6.36 while in Fredericksburg the lowest funded District Grant project score was 2.07, Hampton Roads 1.79, Lynchburg 3.73, Northern Virginia 2.99the use of the lowest District Grant as a barrier for consideration for High Priority funds is arbitrary and inequitable. WHEREAS ,Projects in other districts were able to be considered for Statewide High Priority fundswith lower scores than Staunton District projects that were not considered due to those districts havinglower District Grant score thresholds to allow for High Priority fund consideration; and WHEREAS, The different rules for ‘Step 3’ of the process led to projects with SmartScale scores lower than many Staunton District projects to receive the majority of the Statewide High Priority funds, and NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors of the County of Frederick hereby submits this resolution to request that the Commonwealth Transportation Board and the State Legislature review the SmartScale legislation and its implementation in order to address equity issues related to the distribution of transportation funding in the State of Virginia. Passed this 8th dayofMay2019by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton Robert W. Wells J. Douglas McCarthy Shannon G. Trout Judith McCann-Slaughter Blaine P. Dunn A COPY ATTEST ______________________ Kris C. Tierney Frederick County Administrator PDRes.#33-18 { ©·{- ; wÒ7 h,;©Ý ·z 7 Y;ä /-;© , ;7 Ò¦ {· Ò· 5z·©z-· w;Ò 1.5 of the Staunton D streetscape and lighting improvements, totaling 7 projects that 3 of these projects even qualified for Statewide High Priority fun DzÝ; ·w; ;ã·©;;ä zz·;7 EÒ7 Þz·w Þwz-w Þ; ©; 7; zmr ·w; , © Ò· ,; wzmw;© E© ·w;; ·ä¦; E ¦©;-·u w;ä Ò· ,; ,; · 7;·© ·; ·w · ·w;ä Þz · - © EE ·w; © 7u 2.The most expensive project currently recommended for funding in the Staunton District is $3.5 million for a road diet/sidewalk project in Harrisonburg. 3.SmartScale funds are allocated on a three-step process as follows. a.{·;¦ 5z·©z-· D© · ($389.9 M statewide, just $26.1 M ,6.7%, for Staunton) SmartScale score used for project selection i.This is the smallest pot of money that localities get to compete SmartScale process. Projects that qualify for Statewide High Priority funds that also qualify for District Grant are REQUIRED to be considered fo well. Localities are not allowed to choose to only compete for t money for those projects. This creates a situation where projec have been the most competitive for the larger pot of money are f the smaller district grant funds. b.{·;¦ {· ·;Þz7; Izmw t©z©z·ä SmartScale score used for project selection i.As Step 2 is begun there is another $389.9 M available for allocation under Statewide High Priority. HOWEVER, to be considered in this roun project must either have been only partially funded in Step 1 while being e for High Priority dollars or be eligible only for High Priority scored higher than the lowest scoring project that was funded in Step 1 IN YOUR DISTRICT. This limiting process resulted in just 11 projects being recommended to receive funding in Step 2 thus leaving significant funding available for what happens in Step 3. Only 1 of the 11 projects recommended for funding is in Staunton District ($3.2 M). There were 4 districts which received nothing in Step 2. $81.6 M (21%) of the $389.9 M that was available for High Priori Projects was allocated in Step 2. c.{·;¦ /·zÒ ·z E {· ·;Þz7; Izmw t©z©z·ä SmartScale score NOT used for project selection. Only the benefit score used. i.As Step 3 is begun there is $308.3 M remaining. With the except which is being treated as residual and the CTB is still discussi remaining funds totaling $280.9 M is being allocated to 3 projects. $200 M to the Hampton Roads Bridge Tunnel, $30.9 M to the Southern Virgini in Lynchburg, and $50 M to Transit in Northern Virginia. 4.District Grant funding and 0.8% of the Statewide High Priority funds. 5Ò; · ·wz ;ã·©;;ä zz·;7 Ò· E EÒ7 z {· Ò· ·w; 5z·©z-· D© · EÒ7zm z {· Ò· Þ u u I ¦· w 7 Þ ,; · EÒ7 ¦©;-· Þz·w Þ;© -©; Ýz 5z·©z-· D© ·u hE ·w; r w 7 w 7 -©; E ; ·w u 5.Of the 14 projects that received funds under the High Priority Pnds the SmartScale scores ranged from 2.7 to 49.07. w; Þ;· -©; E ¦©;-· ©;-;7;7 E© EÒ7zm Þ;©; ur ur u 7 ·w;; ¦©;-· ©;-;zÝ;7 Å u a © uV E ·w; ·· {· ·;Þz7; Izmw t©z©z·ä EÒ7u w; {· Ò· 5z·©z-· w 7 ¦©;-· ·w · ¨Ò zEz;7 E© {· ·;Þz7; Izmw t©z©z·ä EÒ7 Þz·w { ©·{- ; -©; m©; ·;© ·w u ·w · Þ;©; · ;Ý; -z7;©;7 E© EÒ7zm Ò7;© {·;¦ 7Ò; · ·w; zz·zm ¦©-; 7;-©z,;7 z , E ·wz 7-Ò;·u I-81 Improvements : Provide additional travel lanes on the main line, evaluate collector-distributor lanes adjacent to the main line, modifications to existing interchange areas, and develop new interchange areas and bridge crossings of the main line as recommended by the WinFred MPO Long Range Plan. In addition, as the State continues to work toward an ultimate plan for the I-81 widening, the County of Frederick continues to support the study of Eastern Route 37 as a potential corridor on new location as an alternative for that effort. Moreover, the County of Frederick supports exploration of the potential for rail transportation as a component ofthe Interstate 81 Corridor improvements. Interchange Priorities 1.Exit 313 -Bridge re-decking, safety improvements, and capacity expansion. 2.Exit 317 Realign northbound exit ramp andincrease merge areas at the other ramps. Redbud Road realignment to accommodate ramp realignment. 3.Exit 310 -Phase 2of the FHWA approved interchange modifications. 4.Exit 307 Safety and capacity improvements to the existing facility while continuing to promote the future relocationfurther south tothe South Frederick Parkway. 5.Spot Improvements on I-81 in Frederick County. Provide spot improvements at various interchanges to increase capacity and/or enhance safety for the motoring public. Interstate Widening Priorities 1.Widen I-81 from Route 50/17 Exit 313 to Route 11 Exit 317 2.Widen I-81 from Route 277 Exit 307 to Route 50/17 Exit 313. This should include the relocation of Exit 307. 3.Widen the remainder of I-81 in Frederick County to the West Virginia State line in the North and to the Warren County Line in the South Intelligent Transportation Systems and Incident Management 1.Implementation of VDOT safety patrols. 2.Implement more variable message signs along the I-81corridor and approaches. £ ¤ 522 § ¨¦ 81 £ ¤ 50 £ ¤ 11 £ ¤ 522 £ ¤ 11 £ ¤ 50 ¬ « 7 Winchester ¬ « 37 2019 - 2020 £ ¤ 11 Interstate Road § ¨¦ 81 Improvement Plan Interchange Improvement £ ¤ Priorities £ ¤50 522 Priority 1 Exit 313 Bridge Re-decking, Safety !( Improvements, and Capacity Expansion £ ¤ 11 Priority 2 Stephens Exit 317 Realign Northbound Exit !( Ramp and Increase Merge Areas City at Other Ramps. Redbud Rd Realignment to Accomodate Ramp Realignment § ¨¦ 81 Priority 3 ¬ « 277 !( Exit 310 Phase II of the Interchange Upgrade £ ¤ Priority 4 522 Exit 307 Safety and Capacity !( Improvements to Existing Location and Promote Future Realignment Widening Priorities £ ¤ 11 Priority 1 Widen I-81 from Exit 313 to Exit 317 Priority 2 Middletown Widen I-81 from £ ¤ Exit 307 to Exit 313 522 Priority 3 Widen Remainder of I-81 § ¨¦ 81 01.252.55Miles 2019-2020 PRIMARY ROAD IMPROVEMENT PLAN for FREDERICK COUNTY, VIRGINIA Frederick County Transportation Committee: 4/22/2019 Frederick County Planning Commission: Frederick County Board of Supervisors: All upgrades to primary system roadways that are not limited access should include implementation of access management principles to improve safety and efficiency wherever possible. 1)Route 37 Bypass A.Route 37 -Phase 1 Initiate final engineering and design, acquire right-of-way,and establish a construction phase schedule for the southern segment of the Route 37 Eastern Bypass from Interstate I-81 to Front Royal Pike (Route 522 South). B.Route 37 -Phase 2 Initiate final engineering and design, acquire right-of-way, and establish a construction phase schedule for the preferred alternative between existing Route 37 around Stonewall Industrial Park and Route 7. C.Route 37 -Phase 3 Initiate final engineering and design, acquire right-of-way, and establish a construction phase schedule for the preferred alternative between Route 7 and Route 522. 2)Route 11 (North and South of Winchester) A)Establish an Urban Divided Six Lane System: From:Northern limits of the City of Winchester To:Intersection of Cedar Hill Road B)Establish an Urban Divided Four Lane System: From:Southern limits of the City of Winchester To:Renaissance Drive C)Establish an Urban Divided Four Lane System: From:Intersection of Cedar Hill Road To:West Virginia line 3)Route 277 (East of Stephens City) Upgrade of the overall corridor to a 4-lanedivided system with improved access management and bicycle and pedestrian facilities. A)Establish an Urban Divided Four Lane System: From:I-81 To:DoubleChurch Road B)Establish an Urban Divided Four Lane System: From:Double Church Road To:Warrior Drive C)Establish an Urban Divided Four Lane System: From:Warrior Drive To:White Oak Road D)Establish an Urban Divided Four Lane System: From:White Oak Road To:Route 277 4)Route 7 Establish a6Lane Cross Section: From:Exit 315 Interchange To:Future Route 37 Interchange 5)Route 50 East and West A)Establish a 6 Lane Cross Section: From:The Interchange at Exit 313 To:The Future Route 37 Interchange B)Establish a 6 Lane Cross Section: From:The Interchange with Route 37 To:Poorhouse Road 6)South Frederick County Parkway: From:Relocated Exit 307 To:Intersection with Route 277 approximately 1 mile west of the intersection of Route 277 and Route 522 This is a planned new roadway with limited access points serving a mixture of predominantly commercial and industrial development. There isaneed to study this project in conjunction with the Exit 307 relocation and planning for Route 277 improvements noted in item 3. Phasing of this project is not yet clearly defined;however general phasing would be from West to East with the clear first phase being from relocated Exit 307 to Warrior Drive. 7)Route 522 and Costello Drive Add additional left turn lane capacity on Route 522 southbound for turns onto Costello Drive. 8)Commuter Park and Ride Lots Establish a new park and ride facility along the Berryville Pike (Route 7) corridor. Work with the Northern Shenandoah Valley Regional Commission to determine appropriate locat Development Area.For Park and Ride locations in Frederick County the primary goal should be that they aresituatedin such a manner that they reduce traffic in Frederick County in addition to adjacent localities. § ¨¦ 81 2C £ ¤ 11 £ ¤ 522 2A 1B ¬ « 37 ¬ « 1B 37 2019 - 2020 2A £ ¤ 11 £ ¤ Primary Road 522 Improvement 5B £ ¤ 50 4 ¬ « ¬ « Plan 7 7 Winchester Route 37 Bypass Phases § ¨¦ 81 Priority 1A Priority 1B Priority 1C Route 11 North & South 5A Priority 2A ¬ « 37 Priority 2B Priority 2C 1C Route 277 East of Stephens City £ ¤ 11 £ ¤ Priority 3A 50 2B Priority 3B Priority 3C Priority 3D Route 7 1A Priority 4 Route 50 Priority 5A Priority 5B Stephens City South Frederick County Parkway £ ¤Priority 6 522 Route 522 & Costello Dr ! ( 3A 3B 3C Priority 7 ¬ « 277 3D £ ¤ Commuter - Park & Ride Lots 11 ! ( 6 Priority 8 00.512Miles 2018/19-2023/24 SECONDARY ROADIMPROVEMENT PLAN for FREDERICK COUNTY, VIRGINIA Frederick County Transportation Committee:4/22/2019 Frederick County Planning Commission: Frederick County Board of Supervisors: MAJORROADIMPROVEMENT 2018/2019through Majorroadimprovement projects commandthereconstruction of hardsurfacedroadstoenhance publicsafety. Improvementsrequiredforroadwidth,roadalignment,roadstrength, androad gradient areconsideredmajorroad improvementsprojects. $5,798,052 SulphurSprings.30MiEast Allocated SSYP 655Route5058001.1milesSH$8,205,4452018 RoadRt.656 Smart-Scale Int. .47Mi Snowden South 661RedBudRoad20000.5milesST$2,000,000 2022 Bridge Route11 Blvd. $1,701,000 R/S Revenue 0.35miles Funds 11Valley PikeRoute11.35MiEast3200STUN/SH Sharing $13,543,656 Roundabout R/S Winchester0.44milesRevenue (Includes Funds EastTevisStreetN/ASH2018 CityLimitSharing Roundabout) $5,786,290 EastTevisStreet R/S 0.35milesRevenue Northern Y Route522I-81N/ASH2018 Funds Sharing $8,431,762 R/S wÒ7 ,Ò· Revenue Route 522N/A0.43 MilesSHFunds Airport Road Ext 2018 Sharing .24MiWest Int.ShadyElmR/S & TPOF 788RenaissanceN/ABC .18miles Route11Road$4,734,995 UN/SHFunds 210 Ft. N. Funded 280 Ft. S. 1012Town Run LaneN/A.1 MilesBC$150,000UN/SH $150,000 Stickley Stickley Thru Plan Drive Drive £ ¤ 11 2 ¬ « 37 £ ¤ 522 £ ¤ 50 ¬ « 7 ¬ « 7 ¬ « Winchester 37 5 1 4 § ¨¦ 81 6 £ ¤ 50 £ ¤ 11 3 7 1. Sulphur Springs Rd Stephens City 2. Redbud Rd Realignment 3. Route 11 £ ¤ 4. East Tevis Street 522 5. East Tevis Street § ¨¦ 81 6. Airport Rd Extension ¬ « 7. Renaissance Dr Phase II 8 277 8. Town Run Ln Frederick County Major Road Improvement Projects 2019/2020 thru 2024/2025 µ 00.512Miles NON-HARDSURFACEROADIMPROVEMENT 2018/2019through Non-Hardsurface roadimprovementprojectsprovideimperviousresurfacing andreconstruction of non-hardsurfacedsecondaryroads.Non-Hardsurfaceimprovementprojectsareprioritized by an objectiveratingsystem,which considers averagedailytraffic volumes;occupiedstructures; physicalroadconditionsincluding geometrics,drainage,and accidentreports;school busrouting; andthetimethatprojectrequestshavebeenontheSecondaryRoadImprovementPlan. 1.25Mi CTBUnpaved W 1 LaurelGroveRoute6222001.25milesBC$376,000 629 2019 RoadsFunding of Road Rt.622 1.25Mi 2.5MiWCTBUnpaved W 2 629LaurelGroveRoad2001.25milesBC$376,000 2019 ofRoadsFunding of Rt.622 Rt.622 Rt. 610CTB Unpaved 3 Hollow RoadWV state 1.8 GA2020 Muse Roads Funding 707line190miles$495,000 Road 1.27 MI 2.27 MI 4 District Grant North Sleepy Creek 500.9 milesGA$305,000 734S of S of 2020 Unpaved Road RT 522 Road RT 522 District Grant 5 Route BabbsMountainRoad1300.9 milesGA$275,000 730 2020 Route 677 654 Unpaved Road District Grant 6 Route Old Baltimore Road 901.23 milesGA$366,000 677 Route6762021 Unpaved Road 672 District Grant 7 Middle Fork Road 50.9 milesGA$238,5002022 695 WV Line 522Unpaved Road District Grant 8 Timberlakes Lane 2800.25 milesST$66,2502022 811 *671 671Unpaved Road District Grant 9 Clarke East Parkins Mill Road2000.81 milesSH$214,0002023 644 50 Unpaved Road Co. Line District Grant 10 Fletcher Road1701.3 milesGA$346,5182023 733 707 50Unpaved Road 11 District Grant Fishel Road601.6 milesBC$408,0002024 612 600 600 Unpaved Road 636Canterbuurg Road 12 District Grant 1401.5 mileOP$390,0002024 641 640 Unpaved Road «bh9t t©;-· ©; ¦ -;7 ·w; -w;7Ò;7 z· , ;7 Ò¦ 5h · ¦©;-· ,;zm 7; ä;7 © ©;Ý;7 E© ·w; -w;7Ò;7 z·u Frederick County 1. Laurel Grove Rd Non-Hardsurfaced Road 2. Laurel Grove Rd Improvement Projects 3. Hollow Rd 7 2019/2020 thru 2024/2025 4. North Sleepy Creek Rd 4 5. Babbs Mountain Rd 6. Old Baltimore Rd 7. Middle Fork Rd 8. Timberlakes Ln ¬ « 127 9. East Parkins Mill Rd 10. Fletcher Rd 11. Fishel Rd £ ¤ 12. Canterburg Rd 522 8 10 £ ¤ 5 50 § ¨¦ 81 6 3 £ ¤ ¬ « 11 259 £ ¤ 50 ¬ « 7 Winchester ¬ « 11 37 2 £ ¤ £ ¤ 11 £ ¤50 522 9 1 ¬ « 55 Stephens City ¬ « 277 µ £ ¤ 12 11 Middletown § ¨¦ 81 £ ¤ § ¨¦ 522 66 0248Miles UNSCHEDULED NON-HARDSURFACE ROADIMPROVEMENT PROJECTS 2018/2019through 2023/2024 / © w7 uu 1BC I;zw w7 uu 2BC D zé; h©-w ©7 w7 u 3GA {Ò·w z,;© wz7m; w7 u 4GA /Òmz w7 u u 5BC / ·· z w7 u 6GA IÒ·zm wz7m; w7 u u 7GA IÒ··; w7 u u 8OP wÒ;,Ò- w7 ;7 E z·; -; u u 9ST [zmw· w7 u 10BC a-5 7 w7 u bu E u u 11BC D© -; /wÒ©-w w7 u 12ST aÒ· hzÝ; w7 I - [ ; u u 13BC D ©7;© w7 u 14GA {w-;äÝz; w7 u z; Þ;· E u u 15GA Y, w 7 wÒ·; u u 16BC aÒ· hzÝ; w7 I - [ ; u u 17BC Note:Projectratingsareupdatedonlywhenfundingisavailabletopromoteprojectstothescheduled list. Frederick County Unscheduled Non-Hardsurfaced Road Improvement Projects 1. Clark Rd 2019/2020 thru 2024/2025 2. Heishman Ln 3. Glaize Orchard Rd 4. South Timber Ridge Rd 5. Cougill Rd 4 6. Cattail Rd 7. Hunting Ridge Rd 15 8. Huttle Rd 9. Ruebuck Rd ¬ « 127 10. Light Rd 14 11. McDonald Rd 10 7 12. Grace Church Rd 3 GAINESBORO 13. Mount Olive Rd £ ¤ 14. Gardners Rd 522 § ¨¦ 81 15. Shockeysville Rd 9 6 £ ¤ £ 50 ¤ 16. Knob Rd 16 11 17. Mount Olive Rd 12 STONEWALL ¬ « 259 13 17 £ ¤ 50 ¬ « 7 Winchester ¬ « 11 37 REDBUD BACK CREEK £ ¤ § ¨¦ £ ¤ 50 81 11 £ ¤ 2 522 SHAWNEE Stephens ¬ « 55 City 1 ¬ « 277 µ § ¨¦ 81 OPEQUON £ ¤ 11 5 8 Middletown £ ¤ § ¨¦ 522 66 0248Miles DRAFT UNIFIED PLANNING WORK PROGRAM(UPWP) FOR THE WINCHESTER –FREDERICK COUNTY (WinFred) METROPOLITAN PLANNING ORGANIZATION (MPO) FY 2020 (July 1, 2019-June 30, 2020) Adopted for Public Comment: Final Adoption: Winchester-Frederick County, Virginia Metropolitan Planning Organization Northern Shenandoah Valley Regional Commission C/o 400 Kendrick Lane, Suite E oyal, VA 22630 Front R 540-636-8800 www.winfredmpo.org Preparation Statement Prepared on behalf of the WinFred Metropolitan Planning Organization by the Northern Shenandoah Valley Regional Commission staff through a cooperative process involving the City of Winchester, County of Frederick, Town of Stephens City, Virginia Department of Transportation, Virginia Department of Rail and Public Transportation, Federal Highway Administration, and the Federal Transit Administration. The preparation of this program was financially aided through grants from the FederalHighway Administration,Federal Transit Administration, Virginia Department of Transportation and the Virginia Department of Rail and Public Transportation. ii WinFred MPO FY 2020UPWP MPO Policy Board Officers: Chair—Charles DeHaven, Jr., Frederick County Vice Chair—Bill Wiley, City of Winchester Secretary/Treasurer—Brandon Davis, Executive Director NSVRC(non-voting) Voting Members: Charles DeHaven, Jr., Frederick County Judith McCann-Slaughter, Frederick County Kris Tierney, Frederick County Michael Majher, Town of Stephens City Eden Freeman, City of Winchester John Hill, City of Winchester John Willingham, City of Winchester Randy Kiser, Virginia Department of Transportation Alternate Voting Members: Tim Youmans, Perry Eisenachand John WillinghamCity of Winchester Mike Ruddy, Frederick County TerryShort,Matt Dana, Brad Reed, Ed Carter, Scott Alexander- Virginia Department of Transportation Non-Voting Members: Mack Frost,Federal Highway Administration Tony Cho, Federal Transit Administration Ciara Williams, Virginia Dept. of Rail & Public Transportation Rusty Harrington, Dept. of Aviation MPO Technical Advisory Committee (TAC) Chair—Tim Youmans, City of Winchester Vice Chair—John Bishop, Frederick County Members: Patrick Barker, Frederick County John Bishop, Frederick County Mike Ruddy, Frederick County Jay Tibbs, Frederick County Mike Majher, Town of Stephens City Shawn Hershberger, City of Winchester Tim Youmans, City of Winchester Perry Eisenach, City of Winchester Justin Hall, City of Winchester Terry Short, Virginia Department of Transportation Ciara Williams, Virginia Dept. of Rail & Public Transportation Nick Sabo, Winchester Airport Renee Wells, Winchester Transit MPO Citizens Advisory Committee (CAC) Chair—R. William Bayliss, III Vice Chair—Walt Cunningham Members: Joshua Hummer, Thomas Reed &Walt Cunningham, Frederick County Mike Majher, Town of Stephens City R. William Bayliss, III, Dr. John Crandell, Vacant, City of Winchester Administrative & Staff Support Provided by Northern Shenandoah Valley Regional Commission iii WinFred MPO FY 2020UPWP Resolution By The WinFred Metropolitan Planning Organization Approving the FY 2020 Unified Planning Work Program (UPWP) WHEREAS, the FY 2020 Unified Planning Work Program will serve as the basis for all U.S. Department of Transportation (DOT) funding participation and will be included in all requests for DOT planning funds, and WHEREAS, this UPWP details all transportation and transportation-related planning activities anticipated within the area during the coming fiscal year, and WHEREAS, this UPWP has been reviewed and recommended for approval by the Technical Advisory Committee; NOW THEREFORE BE IT RESOLVED, that the WinFred Metropolitan Planning Organization does hereby approve and adopt the FY 2020 Unified Planning Work Program on DATE. Signed: _______________________ Signed: ________________________ Charles DeHaven, Jr. Brandon Davis Chairman Secretary-Treasurer iv WinFred MPO FY 2020UPWP TABLE OF CONTENTS FY 2020UNIFIED PLANNING WORK PROGRAM WORK TASKS AND BUDGET/FUNDING INFORMATION Page No. Preparation Statement ..................................................................................................................... ii Officers .......................................................................................................................................... iii Resolution ...................................................................................................................................... iv Table of Contents .............................................................................................................................v List of Figures……………..……………………………………………………………………...vi INTRODUCTION............................................................................................................................7 WORK TASK 1: Program Management & Administration .........................................................11 WORK TASK 2: Transportation Improvement Program (TIP) ...................................................12 WORK TASK 3: Federalor State Requested Planning Work Program Items ............................12 WORK TASK 4:Transit Planning…………………………………………...…………………13 WORK TASK 5:Local Technical Assistance ..............................................................................13 WORK TASK 6:Bicycle & Pedestrian Planning ........................................................................13 WORK TASK 7:System Planning ...............................................................................................14 WORK TASK 8: Long Range Planning, Modeling, GIS & Data….............................................17 Proposed Revenues & Expenditures by Funding Source…….…………………………………………………..…………………………….........18 v WinFred MPO FY 2020UPWP LIST OF FIGURES Page No. Figure 1: Map of Winchester Frederick County Urbanized Area and MPO Study Area 9 Figure 2:Proposed Revenues and Expenditures by Funding Source………………………………………..………………………………………… 18 . vi WinFred MPO FY 2020UPWP INTRODUCTION The Unified Planning WorkProgram (UPWP) for transportation planning identifies all activities to be undertaken in the Winchester-Frederick County Metropolitan Planning Organization (WinFredMPO)study area for Fiscal Year 2020 (July 1, 2019 - June 30, 2020). The UPWP provides a mechanism for the coordination of transportation planning activities in the region and is required as a basis for and condition of all federal funding assistance for transportation planning by the joint metropolitan planning regulations of the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). The work tasks within this UPWP are reflective of issues and concerns originating from transportation agencies at the federal, state and local levels. The descriptions of the tasks to be accomplished and the budgets for these tasks are based on a best estimate of what can be accomplished within the confines of available federal, state and local resources. Statewide and metropolitan transportation planning processes are governed by Federal law (23 USC 134 and 135). Federal planning regulations are codified in 23 CFR 450. Since the 1962 Federal-aid Highway Act, federal legislation authorizing expenditure of funds for surface transportation has required metropolitan area transportation plans and programs to be developed through a continuing, cooperative, and comprehensive (3-C) planning process. Over successive authorization cycles culminating withthe passage of the Fixing America’s Surface Transportation (FAST) Act in December 2015, Congress has added and revised the substantive content expected from the 3-C planning processes. Transportation planning provides the information, tools, and public input needed for improving transportation system performance. Transportation planning should reflect the community's vision for its future. It should also include a comprehensive consideration of possible strategies; an evaluation process that encompasses diverse viewpoints; the collaborative participation of relevant transportation-related agencies and organizations; and an open, timely, and meaningful involvement of the public. Transportation planning requires a comprehensive, holistic look at the needs and the future of the region and its inhabitants. Both the FHWA and FTA encourage MPOs to give priority to the following planning emphasis areas in their UPWPs in Fiscal Year 2020: Performance-Based Planning and Programming. Performance-based planning and programming includes using transportation performance measures, setting targets, reporting performance, and programming transportation investments directed toward the achievement of transportation system performance outcomes. In FY ’19the MPO adoptedtargets for bridge and pavement condition, highway performance, and public transit asset condition; and will revise its Constrained Long-Range Plan, selecting projects based on expected contribution toward meeting performancetargets. Regional Models of Cooperation –Ensure a Regional Approach to Transportation Planning by Promoting Cooperation and Coordination across Transit Agency, MPO and State Boundaries. A coordinated approach supports common goals and capitalizes on opportunities related to 7 WinFred MPO FY 2020UPWP project delivery, congestion management, safety, freight, livability, and commerce across boundaries. The WinFred MPO shares boundaries withthe Hagerstown/Eastern Panhandle MPO (WV & MD), two counties (Clarke, VA and Berkeley, WV) and one state (West Virginia). Interstate 81, the region’s main highway, enters the MPO planning area from the north at the West Virginia line. Routes 7, 17/50, and 522 enter the planning area from adjacent Clarke County, VA. In addition, the MPO lies within the five-county planning district of the Northern Shenandoah Valley Regional Commission (NSVRC). During FY ’20the MPOwill cooperate and coordinate with neighboring jurisdictions along the I-81 corridor in providing input into a corridor-wide improvement plan and funding feasibility study as required by 2018 state legislation. Ladders of Opportunity –Access to Essential Services including employment, health care, schools/education, and recreation. Recent UPWP tasks addressing access needs include bus stop, system performance and marketing studies for Winchester Transit; and the 2014 Bicycle and Pedestrian Master Plan update. The MPO participates in the updating of the Section 5310 Coordinated Human Services Mobility Plan (managed by DRPTand the Shenandoah Area Agency on Aging). In FY ’16 under Work Task 4 the MPO studiedthe feasibility of extending transit service from Winchester to Lord Fairfax Community College. In FY ’18 under Task 6 work wascompletedon a study of design alternatives for a four-mile north-south bikeway in the City of Winchester, moving toward implementation the highest priority project in the Bicycle and Pedestrian Master Plan. Metropolitan Planning Area Transportation planning processes are required to be organized and directed for all urbanized areas (UZAs) having a population of 50,000 or greater, as delineated by the U.S. Census Bureau, by metropolitan planning organizations (MPOs). MPOs are established for a metropolitan planning area (MPA) that must contain, at a minimum, the Census Bureau delineated urbanized area and the area expected to become urbanized in the next 20 years. An MPO, its planning boundaries and membership and voting structure are established and designated by agreement between local officials and the Governor (23 CFR 450.310). The WinFred MPO planning area consists of the City of Winchester, the Town of Stephens City, the Urbanized Area of Frederick County, and the area of Frederick County projected to be urbanized by the year 2020 (see map on following page). As reported by FHWA for 2010, the WinFred MPO Urbanized Area population was 78,440 and it encompasses a land area of approximately 103sq. miles. 8 WinFred MPO FY 2020UPWP 9 WinFred MPO FY 2020UPWP Responsibilities for Transportation Planning The WinFred Metropolitan Planning Organization is the organization responsible for conducting the continuing, comprehensive, and coordinated (3-C) planning process for the Winchester- Frederick County Urbanized Area in accordance with requirements of Section 134 (Title 23 U.S.C.) of the Federal Highway Act of 1962, and Section 5303of the Federal Transit Act. The WinFred MPO is the official Metropolitan Planning Organization for the urbanized area, designated by the Governor of Virginia, under Section 134 of the Federal Aid Highway Act, and the joint metropolitan planning regulations of FHWA and FTA. The policy making body of the WinFred MPO is the Policy Boardthat consists of 8 voting members. These include 3 representatives from the City of Winchester, 3 representatives from Frederick County, 1 representative from the Town of Stephens City, and 1 representative from VDOT. Other agencies with non-voting membership on the WinFred MPO Policy Board include the Virginia Department of Rail and Public Transportation,Virginia Department of Aviation, Federal Highway Administration and Federal Transit Administration. The Northern Shenandoah Valley Regional Commission (NSVRC) provides staff support tothe WinFred MPO. NSVRC staff members, in cooperation with the MPOs member agencies, collect, analyze and evaluate demographic, land use, and transportation data to gain a better understanding of the transportation system requirements of the area. Special studies, research, and other work tasks requested by the MPO are the responsibilityof the NSVRC to plan and coordinate.Consultant assistance maybe sought when required to complete work tasks. NSVRC also prepares materials for use at the Policy Board, Technical Advisory and Citizens Advisory Committee meetings as well as any sub-committee meetingsthat are scheduled. NSVRC staff will participate in all WinFred MPO meetings and provide required staff support and administration of the transportation planning program. In addition, staff members will represent the MPO at anymeetings with federal, state, and local organizationsas necessary. Total Proposed Funding by Federal Source for FY 2020 Metropolitan Planning Funds (PL funds) are provided from the Federal Highway Trust Fund and distributed by State Departments of Transportation (DOTs) to MPOsto conduct the planning activities required by Title 23 of the U.S. Code 134. PL funds are distributed to States based on a ratio of urbanized-area population in individual States to the total nationwide urbanized-area population. State DOTs then distribute this funding to the MPOs in their State based on a formula agreed to by the MPOs and approved by their FHWA Division Office. The primary funding source for transportation planning activities included in this work program are the FHWA Section 112 (PL) andFTA Section 5303. The proposed funding amounts (including state and local matching funds) for completion of tasks described in thisUPWP are shown in Figure 2. 10 WinFred MPO FY 2020UPWP WORK TASK 1: Program Management & Administration Objective and Description: This task includes ongoing activities that ensure proper management and operation of a continuing, comprehensive, and coordinated (3-C) planningprocess as described in the Memorandum of Understanding. Products originated from MPO (NSVRC) staff. Products: The primary products of this task are as followsand include those tasks necessary to the timely and accountable administration of the MPO Planning Process: Implementation of the FY20UPWP throughout the fiscal year and provision of all required administrative functions including accounting, financial reporting, personnel administration, office management, website management, contract administration, map production, and necessary highway and transit purchases (e.g., office equipment, software, etc.); Maintenance ofTitle VI,ADAand environmental justicecompliance, and in all work plans and activities for both highway and transit modes including consultation with appropriate groups, committees and community representatives; Support of the activities of the WinFred MPO through the preparation of reports, presentations, agendas, minutes and mailings for all Policy Board, TAC, CAC and other meetings, as well as attendance at those meetings; Continue a proactive public participation process that provides complete information, timely public notice, full public access to key decisions, and supports early and continuing involvement of the public in developing plans, TIPs and other documents; Maintenance of the WinFred MPO website; Travel and Training/Education for staff members as it relates to MPO/Transportation Planning such as various workshops, short courses, conferences and seminars that will enhance their knowledge and working skills. Budget: $65,000 11 WinFred MPO FY 2020UPWP WORK TASK 2: Transportation Improvement Program (TIP) Objective and Description: As required by federal planning regulations, the Transportation Improvement Program (TIP) for the WinFred MPO isafour-year program of highway, transit, bicycle, pedestrian, safety, and transportation enhancement projects receiving federal funds. State and locally funded projects are also included in the TIP for coordination purposes. The TIP is updated every four years and must be approved by the MPO Policy Boardand the Governor of Virginia. The TIP is required as a condition for all federal funding assistance for transportation improvements within the WinFred MPO study area. The general public and all other interested parties will be given an opportunity to review and comment on the proposed TIP as described under the WinFred MPOs adopted Public ParticipationPlan. To facilitate public review,MPO staff will provide visualization of TIP projects, postthe TIP on the MPO website, and make the TIPaccessible at public libraries, government offices, and upon request. This task provides for the maintenance of a regional Transportation Improvement Program and will require active support of the WinFred MPO Policy Board, Committees and coordination with member agencies.Products originated from MPO (NSVRC) Staff. Products: Processing of requested amendments and administrative modifications to the adopted TIP; Mapping of TIP projects and Annual Listing of Projects for the next fiscal year; Update to the current TIP which must be done every four years. Budget:$2,500 WORK TASK 3:Federal or State Requested Planning Work Program Items Objective and Description: The MPO staff will work with federal and state agencies in support of projects and programs designed to coordinate transportation planning activities within the region. Products originated from MPO (NSVRC) Staff. Products: Staff will prepare studies and reports as necessary for the completion of this work program item and as directed by the appropriate federal and/or state agencies; Staff will represent the WinFred MPO on the Virginia Association of Metropolitan Planning Organizations (VAMPO) by participating in all meetings, events and training programs of the association and provide information as appropriate to the MPO agencies and partners. Attending and participating in the VTRANS update. Staff will attend meetings as requested by VDOT and DRPT. Budget:$5,000 12 WinFred MPO FY 2020UPWP WORK TASK 4:Transit Planning Winchester Transit System Planning Objective and Description: The Winchester Transit System (WinTran) conducts transit planning and administration efforts necessary to comply with FTA requirements in order to receive Section 5307 capital and operating grants.WinTran will coordinate with the MPO on transit planning activities. Products originated from requests by the WinTran program. Products: WinTran Brochure: Transit map updates Budget: $ 6,396 WORK TASK 5: Local Technical Assistance Objective and Description: This is an annual UPWP task. This task is designedto provide flexible planning support and services to the WinFred MPO localities.Products will originate from a requesting locality. Products: Activities may include, but are not limited to: Development and submission of transportation-related grantsto include SMART SCALE for WinFred MPO localities for both highway and transit projects; and Management of the on-call consultant list for the MPO and its member localities with contract administration and project management services. Budget: $ 25,000 WORK TASK 6: Bicycle and Pedestrian Planning Objective and Description: This isan annual UPWP task. This task is designed to provide flexible planning supportand services to the WinFred MPO localities in regard toBicycle and Pedestrian Planning. Products: City of Winchester Bike Share Feasibility Study - $30,000 Bicycle and Pedestrian Master Plan Update - $85,000 Budget: $ 115,000 13 WinFred MPO FY 2020UPWP WORK TASK 7:System Planning Objective & Description:Projects included in this work task bridge the gap between project readiness required for construction/ implementation and the conceptualized phase of a project prioritized in the CLRP. Activitieswill include site specific evaluation and validation of appropriate alternatives and will further refine understanding of the necessary project scope to accomplish a goal in the LRTP. 7.1NorthWinchester Area Plan–Phase II –Carryover from FY19 Objective and Description: This effort will evaluate safety, access and circulation within an area containing a large concentration of freight traffic generators, focusingonmovementbetween I-81 and nearbyindustrial parksvia the Route 11/Martinsburg Pike (exit 317) interchange;and identifylow-cost, high-value improvements competitive for programming through the SMART SCALE application process.Project funding and phasing strategies will be identified. The study will identify and evaluate a range of alternatives including but not limited to Lenoir Drive access toandfrom southbound Route 37;and closure ofWelltown Roadat Martinsburg Pike, with re-routing of traffic via Crown Lane and a new roadway link to Welltown Road. Study area 14 WinFred MPO FY 2020UPWP Products: 1.Area Plan: An area plan will be developed in accordance with applicable VDOT and FHWA guidance and SMART SCALE submission requirements. 2.Improvement program with cost estimates: a list of individual projects identified in the plan with planning level scopes and cost estimates. 3.Interchange Justification Report or feasibility study sufficient to meet SMART SCALE requirements, Route 37 and Lenoir Drive extension, providing access to Stonewall Industrial Park. Schedule: This project will be completed in FY 2020 Budget: $ 168,000 7.2Mall Boulevard and Millwood Avenue Access Management Study Objective and Description:On eastbound Millwood Avenue (US Routes 17/50/522), the spacing between the Mall Boulevard signalized intersection and the I-81 southbound entrance fails to meet the safety standard.This study will define and evaluate conceptual alternatives for managing access to/from Millwood Avenue at the intersection. Product:Report defining conceptual alternativesto the existing signalized intersection and their impact on local traffic patterns. Schedule: This project will be completed in FY 2020. Budget: $ 50,000 Study area 15 WinFred MPO FY 2020UPWP 7.3Exit 313/Route 50/Route 522 South Area Study Objective and Description:Growth in traffic volumeis expected to exceed the capacity of the signalized intersection of US Route 522(Front RoyalPike)with US Routes 17/50(Millwood Pike) and the northbound entrance to I-81. Frederick County’s Comprehensive Plan calls for the relocation of Route 522 along a new alignment incorporating Prince Frederick Drive, to relieve the existing intersection and accommodate future development.This study will further define this project regarding alignment, roadway type, typical section and land access; estimate planning-level costs; quantify medium-and long-range traffic impactson the regional road network; and identify construction timing and funding scenarios. Product:Report of findings. Schedule: This project will be completed in FY 2020. Budget: $100,000 Study area 7.2Route 7Corridor Study –Carryover from FY19 Objectives and Description: This study will evaluate operational and safety conditions onState Route 7between Valley Mill Roadand Fort CollierRoad, and recommend low-cost, high-value improvements competitive for programming through the SMART SCALE application process. The general study area, shown below, is approximately 3.9miles long. Solutions to be considered may include roadway widening, changes in lane configuration, signal operation changes, and access management. Product: A report to include recommended improvements, phasing, and planning-level cost estimates. 16 WinFred MPO FY 2020UPWP Schedule: This project will be completed in FY 2020. Budget: $0 – Study conducted through VDOT’s STARS program. Study area WORK TASK 8: Long Range Planning, Modeling, GIS & Data Objective and Description: A Constrained Long-Range Plan (CLRP) of strategically targeted, tested and affordable projects will be developed for amendment to the 2040 Metropolitan Transportation Plan. A limited number of projects strategically selected by thecommittee will be evaluated for expected performance across a variety of measures pertinent to state and local transportation goals and objectives using the metropolitan travel demand model and tools developed for SMART SCALE, Virginia’s project selection process. Products: 1.An amended CLRP for the horizon year 2040 developed in conformity with federal requirements. 2.GIS mapping, data collection and database management in support of all MPO UPWP work tasks (including GIS software maintenance for 2 users at 50% of total cost). Budget: $20,000 17 WinFred MPO FY 2020UPWP DRAFT A RESOLUTION FOR THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA TOCOMMENT ON THE SMARTSCALE PROGRAM IMPLEMENTATION At a regularly scheduled meeting of the Frederick County Board of Supervisors held on May8, 2019, the following resolution was adopted: WHEREAS, 7 of the Staunton District’s 16, proposed to be funded projects, do not add roadway capacity; and, WHEREAS, Themost expensive Staunton District project in the staff recommended funding scenario is just $3.5 Million,and WHEREAS, Evenif a project qualified for Statewide High Priority funds, if it also qualified for District Grant then it was considered there first, thus funding our most competitive projects out of the smallest funding source; and, WHEREAS ,The lowest scoring District Grant project acts as a barrier to projects for consideration for Statewide High Priority funds,and WHEREAS , the lowest scoring funded District Grant project in Staunton was 6.36 while in Fredericksburg the lowest funded District Grant project score was 2.07, Hampton Roads 1.79, Lynchburg 3.73, Northern Virginia 2.99the use of the lowest District Grant as a barrier for consideration for High Priority funds is arbitrary and inequitable. WHEREAS ,Projects in other districts were able to be considered for Statewide High Priority fundswith lower scores than Staunton District projects that were not considered due to those districts havinglower District Grant score thresholds to allow for High Priority fund consideration; and WHEREAS, The different rules for ‘Step 3’ of the process led to projects with SmartScale scores lower than many Staunton District projects to receive the majority of the Statewide High Priority funds, and NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors of the County of Frederick hereby submits this resolution to request that the Commonwealth Transportation Board and the State Legislature review the SmartScale legislation and its implementation in order to address equity issues related to the distribution of transportation funding in the State of Virginia. Passed this 8th dayofMay2019by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton Robert W. Wells J. Douglas McCarthy Shannon G. Trout Judith McCann-Slaughter Blaine P. Dunn A COPY ATTEST ______________________ Kris C. Tierney Frederick County Administrator PDRes.#33-18 ORDINANCE SALARIES OF BOARD OF SUPERVISORS FISCAL YEAR 2019-2020 BE IT ORDAINED, the annual salary for each member of the Frederick County Board of Supervisors, for fiscal year beginning July 1, 2019, shall be as follows: Chairman, $10,800; Vice Chairman, $10,200; and each other member of the Board of Supervisors at $9,000. Upon motion made by _________________________ and seconded by _________________________, the above was ____________ by the Board of Supervisors of the County of Frederick, Virginia, at a regular meeting and public hearing held on May 8, 2019, by the following recorded vote: Charles S. DeHaven, Jr. ____ Blaine P. Dunn ____ Gary A. Lofton ____ Shannon G. Trout ____ J. Douglas McCarthy ____ Judith McCann-Slaughter ____ Robert W. Wells ____ A COPY ATTEST: ____________________________ Kris C. Tierney Clerk, Board of Supervisors County of Frederick, Virginia cc: Cheryl B. Shiffler, Finance Director C. William Orndoff, Jr., Treasurer Michael Marciano, Human Resources Director U:\TJP\ordnces\BoardSalaryFY2019-2020(050819BdMtg).docx COUNTY of FREDERICK Office of the County Administrator M E M O R A N D U M To: Frederick County Board of Supervisors From: Ann W. Phillips, Deputy Clerk Date: May 1, 2019 Re:Proposed Amendment to the Frederick County Code, Chapter 90 Fire Prevention and Protection, Article I General Standards, to Confo with the Most Recent Practices and Changes to the Virginia Fire Prevention Code. ============================================================================== The Public Safety Committee discussed this item at a meeting on February 21 and forwarded it to the Code and Ordinance Committee. The Fire & Rescue Department has prepared the attached draft rev Article of the County Code to reflect the most recent changes to the Virgin Fire Prevention Code (VSFPC). The draft would update the Countys adoption of th VSFPC, add, delete, and update definitions as appropriate, update requirements relating to fire hydrants, and make provision for fire personnel-accessible key boxes for certain structures. At its March 28, 2019, meeting the Code and Ordinance Committee recommended the item be forwarded with approval to the Board of Supervisors earing. 107 North Kent StreetWinchester, Virginia 22601 COUNTY of FREDERICK Office of the County Administrator M E M O R A N D U M To: Frederick County Board of Supervisors From: Ann W. Phillips, Deputy Clerk Date: May 1, 2019 Re:Frederick County Code Parking on County Property ============================================================================== The Public Safety Committee discussed thisitem at a meetingon February 21 and forwarded it to the Code and Ordinance Committee. County Administration has identified instances of vehicles parki lot behind the County Administration building for extended periods o parking practices take up valuable parking spots from citizens who are conducting business in the County Administration Building. New proposed subsection O of County Code § 158-4, reflected in the attached draft, would restrict parking on County- owned or County-controlled property to parking that is consistent with any posted signs on the property. The new subsection would further impose a fine for a violation of such parking restrictions. The draft also would correct a typographical error in subsection enforcement of parking violations under the County Code. At its March 28, 2019, meeting the Code and Ordinance Committee recommended the item be forwarded with approval to the Board of Supervisors for public hearing. 107 North Kent StreetWinchester, Virginia 22601 CONDITIONAL USE PERMIT #02-19 CONNIE ANN MOSS Expansion of Existing Dog Kennel Staff Report for the Board of Supervisors Prepared: April 30, 2019 Staff Contact: M. Tyler Klein, AICP, Senior Planner This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 04/17/19 Recommended Approval Board of Supervisors: 05/08/19 Pending EXECUTIVE SUMMARY: This is a request for a Conditional Use Permit (CUP) for Connie Ann Moss for an expansion of an existing dog kennel to allow the boarding of up to 25 dogs. Should the Board of Supervisors find this application for an expansion of the dog kennel to be appropriate, the Planning Commission recommended that the following conditions be attached to the CUP (new conditions bold are , italics and underlined; all other conditions remain unchanged from CUP #09-16): 1.All review agency comments shall be complied with at all times. 2.This CUP is solely to enable the boarding and training of dogs on this property. 3.No more than three (3) employees with this CUP. 4.All dogs must be confined indoors by 9:00 p.m. Dogs to be allowed outside and supervised on a leash after 9:00 p.m. as needed. 5.Any proposed business sign shall conform to Cottage Occupation sign requirements and shall not exceed four (4) square feet in size and five (5) feet in height. 6.Hours of operation shall be 8:00 a.m. to 9:00 p.m. Monday through Sunday. 7. Up to 25 dogs are allowed to be boarded at any given time. 8.Any expansion or modification of this use will require the approval of a new CUP. . Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. Page 2 CUP #02-19 Connie Ann Moss April 30, 2019 LOCATION : This property is located at 4527 Valley Pike, Stephens City, Virginia. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 75-A-28 PROPERTY ZONING & PRESENT USE: Zoned: RA (Rural Areas) Land Use: Residential with approved CUP for a dog kennel & dog training ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) Use: Vacant South: RA (Rural Areas) Use: Retail East: RA (Rural Areas) Use: Vacant West: RA (Rural Areas) Use: Outdoor Recreation PROPOSED USE: This application is for an expansion of an existing dog kennel (approved with CUP# 09-16) to allow the boarding of up to 25 dogs. REVIEW EVALUATIONS: Virginia Department of Transportation: The application for a Conditional Use Permit for this property appears to have little measurable impact on Route 11, the VDOT facility providing access to the property. Existing entrance is adequate for proposed use. However, should use ever expand in the future, the entrance may have to be upgraded to VDOT commercial standards. See comment letter dated March 7, 2019. Frederick County Fire and Rescue: Plan approved provided that all buildings/structures that fall under this CUP have at least 1-smoke detector and 1 5lb multi-purpose ABC fire extinguisher installed. See comment letter dated March 14, 2019. Frederick County Inspections: No comments at this time. See comment letter dated March 20, 2019. Winchester-Frederick County Health Department: This Health Department has reviewed the request for comments for a Conditional Use Permit for increasing the number of dogs being Page 3 CUP #02-19 Connie Ann Moss April 30, 2019 boarded at the Strategic Paws Training kennel, locate at 4527 Valley Pike, Stephens City, VA 22655; Tax Map #75-A-28 from 10 to 25. This Health Department has no objections to the increase of the number of dogs being boarded at the kennel from 10 to 25, as long as the increase in dogs does not result in the number staff on duty or the number or frequency of customers using bathrooms at the facility. Applicant is welcome to contact this Health Department at (540) 722-3480 about any part of this correspondence See comment letter dated March 14, 2019. Frederick Water: No Comments. See comment letter dated February 27, 2019. City of Winchester: No Comments. Note: Strategic Paws Training, LLC is served by City of Winchester Public Utilities. See City of Winchester Department of Planning comment letter dated March 13, 2019. Note: Strategic Paws Training, LLC., is served by City of Winchester Public Utilities. Planning and Zoning: Kennels are a permitted use in the RA (Rural Areas) Zoning District with an approved Conditional Use Permit (CUP). This proposed use will take place on a 4.09+/- acre parcel; surrounded by properties that are zoned RA. The 2035 Comprehensive Policy Plan of Frederick County provides guidance when considering any land use actions. This property is located within the Route 11 South corridor, and as noted on the Eastern Frederick County Long Range Land Use Plan, this area of the County is identified for commercial uses. It appears that this CUP meets the intent of the goals of the 2035 Comprehensive Policy Plan of Frederick County. The Zoning Ordinance defines a Kennel: As a place prepared to house, board, breed, handle or otherwise keep or care for dogs for sale or in return for compensation. The Zoning Ordinance requires that kennels be subject to additional performance standards in order to mitigate negative impacts to adjoining residential properties to include, all dogs to be confined within a secure structure and a Category C Buffer.The properties immediately adjacent to this proposed CUP are currently zoned RA Zoning District, with the nearest residential dwelling being approximately 500 feet from this proposed dog kennel. Therefore, the intent of the Category C Buffer can be met, as 400 feet is required for a no screen Category C Buffer. Conditional Use Permit (CUP) #09-16, approved by the Board of Supervisors on September 28, 2016, entitled the owner to five (5) kennels, with two (2) dogs per kennel for total of ten (10) dogs. This CUP application expands only the existing kennel operation, allowing for the boarding of up to 25 dogs total (or 15 additional dogs beyond what is currently allowed). All dogs must be confined indoors with the exception of when they are walked or exercised, and will Page 4 CUP #02-19 Connie Ann Moss April 30, 2019 not to be let outdoors prior to 8:00 a.m. Dogs must be confined indoors by 9:00 p.m. There will be no breeding of dogs with this use. Staff notes the Applicant may also continue to conduct dog training, in addition to the expanded kennel operations. STAFF CONCLUSIONS FOR THE 04/17/19 PLANNING COMMISSION MEETING: Should the Planning Commission find this application for an expansion of the dog kennel to be appropriate, Staff recommends that the following conditions be attached to the CUP (new bold conditions are , italics and underlined; all other conditions remain unchanged from CUP #09-16): 1.All review agency comments shall be complied with at all times. 2.This CUP is solely to enable the boarding and training of dogs on this property. 3.No more than three (3) employees with this CUP. 4.All dogs must be confined indoors by 9:00 p.m. Dogs to be allowed outside and supervised on a leash after 9:00 p.m. as needed. 5.Any proposed business sign shall conform to Cottage Occupation sign requirements and shall not exceed four (4) square feet in size and five (5) feet in height. 6.Hours of operation shall be 8:00 a.m. to 9:00 p.m. Monday through Sunday. 7. Up to 25 dogs are allowed to be boarded at any given time. 8.Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARY AND ACTION FOR THE 04/17/19 MEETING: Staff presented on the proposed Conditional Use Permit (CUP) application, to expand the existing dog kennel operation, approved with CUP #09-16 for 5 kennels (up to 10 dogs) and dog training, up to 25 dogs total (or 15 additional dogs). Staff noted the kennel was already in operation (since 2016), under the previous CUP approval, and the Applicant would not be constructing any new buildings but would instead use the existing indoor dog training structure for boarding/additional kennels. Staff concluded that the previous CUP conditions approved would still apply, and only condition #7 was added to specify the total number of dogs that could be boarded (25). The Applicant, Connie Ann Moss, also spoke, noting her desire to expand her Page 5 CUP #02-19 Connie Ann Moss April 30, 2019 kennel operations to accommodate additional dogs due to demand from customers and wanting to focus more on boarding of additional dogs. Mrs. Moss noted that in many cases customers have more than one (1) dog to board and having additional kennels would allow her to accommodate multiple dog owners. Mrs. Moss also noted that her kennel was unique the structure and care of dogs to alleviate stress on the dogs (more outdoor playtime, TV time, & music) and the owners leaving the dog in their care. One (1) member of the public spoke in support of the CUP application, noting that it was difficult to find quality boarding facilities for dogs in the area and this was a benefit to the Frederick County community. The Planning Commission voted unanimously (Commissioners Marston & Mohn absent) to send this CUP application to the Board of Supervisors with a recommendation of approval. EXECUTIVE SUMMARY AND PLANNING COMMISSION RECOMMENDATION FOR THE 05/08/19 BOARD OF SUPERVIORS MEETING: This is a request for a Conditional Use Permit (CUP) for Connie Ann Moss for an expansion of an existing dog kennel to allow the boarding of up to 25 dogs. Should the Board of Supervisors find this application for an expansion of the dog kennel to be appropriate, the Planning Commission recommended that the following conditions be attached to the CUP (new conditions bold are , italics and underlined; all other conditions remain unchanged from CUP #09-16): 1.All review agency comments shall be complied with at all times. 2.This CUP is solely to enable the boarding and training of dogs on this property. 3.No more than three (3) employees with this CUP. 4.All dogs must be confined indoors by 9:00 p.m. Dogs to be allowed outside and supervised on a leash after 9:00 p.m. as needed. 5.Any proposed business sign shall conform to Cottage Occupation sign requirements and shall not exceed four (4) square feet in size and five (5) feet in height. 6.Hours of operation shall be 8:00 a.m. to 9:00 p.m. Monday through Sunday. 7. Up to 25 dogs are allowed to be boarded at any given time. 8.Any expansion or modification of this use will require the approval of a new CUP. . Page 6 CUP #02-19 Connie Ann Moss April 30, 2019 Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. CUP # 02 - 19: Connie Ann Moss PIN: 75 - A - 28 Expansion for Boarding Kennels Zoning Map 4506 VALLEY PIKE £ ¤ 11 CUP #02-19 75 A 28 4548 VALLEY PIKE £ ¤ 11 4541 VALLEY PIKE § ¨¦ 81 § ¨¦ 4560 81 VALLEY PIKE 4563 VALLEY PIKE µ Application Parcels Sewer and Water Service Area Frederick County Planning & Development 107 N Kent St Winchester, VA 22601 540 - 665 - 5651 070140280Feet Map Created: March 25, 2019 CUP # 02 - 19: Connie Ann Moss PIN: 75 - A - 28 Expansion for Boarding Kennels Location Map 4506 VALLEY PIKE £ ¤ 11 CUP #02-19 75 A 28 4548 VALLEY PIKE £ ¤ 11 4541 VALLEY PIKE § ¨¦ 81 § ¨¦ 4560 81 VALLEY PIKE 4563 VALLEY PIKE µ Application Parcels Sewer and Water Service Area Frederick County Planning & Development 107 N Kent St Winchester, VA 22601 540 - 665 - 5651 070140280Feet Map Created: March 25, 2019 ORDINANCE ______________________________ Action: PLANNING COMMISSION: April 17, 2019 Recommended Approval BOARD OF SUPERVISORS: May 8, 2019 ORDINANCE CONDITIONAL USE PERMIT #02-19 CONNIE ANN MOSS (Expansion of Existing Dog Kennel) WHEREAS, Conditional Use Permit #02-19 for Connie Ann Moss, submitted by Connie Ann Moss for the expansion of existing dog kennel was considered. The Property is located at 4527 Valley Pike, Stephens City, Virginia and is further identified with Property Identification Number 75-A-28, in the Back Creek District; and, WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use Permit on April 17, 2019 and recommended approval of the Conditional Use Permit with conditions; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on May 8, 2019; and, WHEREAS, the Frederick County Board of Supervisors finds the approval of this expansion of a Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the zoning map to reflect that Conditional Use Permit Application #02-19 for the expansion of existing dog kennel on the parcel identified by Property Identification Number 75-A-28 with the following conditions: PDRes #06-19 1 1.All review agency comments shall be complied with at all times. 2.This CUP is solely to enable the boarding and training of dogs on this property. 3.No More than three (3) employees with this CUP. 4.All dogs must be confined indoors by 9:00 p.m. Dogs to be allowed outside and supervised on a leash after 9:00 p.m. as needed. 5.Any proposed business sign shall conform to Cottage Occupation sign requirements and shall not exceed four (4) square feet in size and five (5) feet in height. 6.Hours of operation shall be 8:00 a.m. to 9:00 p.m. Monday through Sunday. 7.Up to 25 dogs are allowed to be boarded at any given time. 8.Any expansion or modification of this use will require the approval of a new CUP. Passed this 8th day of May 2019 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Judith McCann-Slaughter Shannon G. Trout Blaine P. Dunn Robert W. Wells A COPY ATTEST __________________________ Kris C. Tierney Frederick County Administrator PDRes #06-19 2