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HomeMy WebLinkAboutSeptember 27, 2000 Regular Meeting 045 A Regular Meeting of the Frederick County Board of Supervisors was held on September 27, 2000 at 5:30 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice Chairman Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; Margaret B. Douglas; and Sidney A. Reyes. CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION A moment of silence was observed at this time. ADOPTION OF AGENDA County Administrator Riley suggested having the Public Works Committee Report follow the Finance Committee Report, and add Persounel to the Closed Session. He further requested the addition of a request from County Treasurer C. W. Orndoff, Jr. for Board authorization to advertise December 1999 delinquent Real Estate Taxes. CONSENT AGENDA County Administrator Riley suggested Tab D for this portion of the meeting. Upon motion made by Supervisor Orndoff, seconded by Supervisor Reyes, Tab D - Parks and Recreation Commission Report, was approved under the consent agenda by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye COUNTY OFFICIALS DR. WILLIAM DEAN ADDRESSED THE BOARD RE: RESPONSE TO BOARD'S AUGUST 30. 2000 INQUIRY CONCERNING SCHOOL CONSTRUCTION ETC. The list of questions presented to the school board are as follows: 1. How large will the new high school be? Could it be 1,000 students (the initial design of James Wood Ridge and Sherando) or will it be 1,500 students (the current capacity ofJames Wood Ridge and Sherando without trailers)? 2. Will the new high school be one story like Sherando or two stories like James Wood Ridge? Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 U46 What are the differences in acreage requirements, long-term maintenance and construction costs? 3. Can the Redbud site accommodate a new one story high school and a new middle school? Have site plans been done that show both? 4. If the new high school opened in the fall of 2004, what would be the estirnated enrollment for the three high schools and the practical capacity for the three high schools? 5. The estimated cost ofthe new high school is $36 million. Is this based upon the construction costs for Sherando high school or some other data? Did the cost of She ran do include land costs? What is the estimated per square foot cost of the new high school? 6. What has it cost Loudoun County to build it's most recent high schools? How large were they? 7. The estimated cost of the warehouse rcnovations to Robinson are in excess of $2 million. What is the estimated per square foot cost ofthe finished facility? Is it a shared facility with the county? Does the county's participation increase/decrease the costs? 8. Have alternatives to renovating Robinson been explored? Outsourcing Frederick County School Board warehouse needs? Leasing of new built-to-suite facilities? Buying/leasing of existing warehouse structures. (The Kingsdown building in Fort Collier recently sold for $1 million plus. How does this square footage compare to finished Robinson project?) Potential net sale proceeds of Robinson? 9. Would it be better to pay for the warehouse facility out of Fund Balance and not borrow these funds? 10. When can detailed design, construction timelines be put together? 11. What amount of debt is being recommended by the Frederick County School Board to be included in a VPSA application? 12. The board of supervisors agreed to advance funding (i.e., architect fees, etc.), isn't it possible to construct these projects on any mutually agreed upon timetable and apply to the VPSA whenever for reimbursement and construction costs? 13. The Frederick County School Board and Frederick County Board of Supervisors have agreed upon the need for a third high school and warehouse facility. Should the Frederick County School Board recornmend incurring debt and the Frederick County Board of Supervisors approve incurring debt before these questions are answered? Dr. Dean appeared before the Board to respond to, as well as discuss, the thirteen questions that were presented to the school board on August 30, 2000 with regard to school construction etc. Dr. Dean discussed with the Board the pros and cons of a two story building versus a one story building, and advised that he does not feel there is a great advantage to having a two story building over a one story. Supervisor Smith had a number of questions concerning the selection ofthe architect used for the construction of the various schools over the past few years. Dr. Dean explained that he can only respond to the time period that he has been with the Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 47 county, and in doing so advised that the present architect was on board when he arrived in Frederick County and that this was done through contract. Supervisor Smith stated that he feels this needs to be done through the bid process and that he is interested in seeing other bids. He further stated that he feels each school should have their own architect and that once an architect is selected it should not be for a three year contract. Chairman Shickle addressed the Red Bud School site and what was originally planned for this site at the time of purchase. He asked to see the plan for the remaining acreage. The number of modulars currently being used at different school sites was discussed and Chairman Shickle stated that according to his calculations following the construction of a new high school there should be 990 vacant seats. Supervisor Shickle advised that he felt additional review was needed on the Robinson School site renovation. RESOLUTION (#013-00) FOR REIMBURSEMENT FROM PROCEEDS OF ONE OR MORE FINANCINGS FOR CAPITAL PROJECTS FOR PUBLIC SCHOOL PURPOSES-APPROVED WHEREAS, the Board of Supervisors for the County of Frederick, Virginia (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of acquiring, renovating, constructing and equipping certain capital projects for public school purposes (the "Projects"). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150.2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the county or the school board to pay the costs of acquiring, renovating, constructing and equipping the Projects from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued in for the Projects is $3,000,000. 3. This resolution shall take effect immediately upon its adoption. Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above resolution was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, II. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC SCHOOLS ACHIEVEMENT DATA - RECEIVED AS INFORMATION Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 048 Dr. Dean presented this information to the Board. Supervisor Smith asked about certain schools and their performance. Chairman Shickle stated that he felt the report only showed positives and no negatives. He feels both should have been included in the report. TREASURER C. W. ORNDOFF. JR. REOUESTS AUTHORIZATION TO ADVERTISE DELINQUENT 1999 REAL ESTATE TAXES AS OF JUNE 2000- APPROVED Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: (This list is available in the Office of the County Administrator.) Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Srnith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye COMMITTEE REPORTS PARKS AND RECREATION COMMISSION - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on August 15,2000 at Sherando Park. Members present were: Robert Roper, Robert Hartman, Charles Sandy, Ralph Lewis, Cheryl Swartz, and Margaret Douglas. Submitted for Board Information Onlv: 1. Approval of Parks and Recreation Section of Count v Comprehensive Plan - Mr. Hartman moved to approve staff updates to the Recreation Section, seconded by Mr. Sandy, carried unanimously. (6-0). CODE AND ORDINANCE COMMITTEE REPORT The Code and Ordinance Committee met on Tuesday, September 19,2000, at 3:00 P.M., in the First Floor Conference Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. Present were committee Chairman Sidney A. Reyes, Stephen G. Butler, and Michael L. Bryan. Also present were County Attorney Lawrence R. Ambrogi, Treasurer C. William Orndoff, Jr., Commissioner of the Revenue Ellen E. Murphy, Director of Public Works Harvey E. Strawsnyder, Jr., Recycling Coordinator GloriaM. Puffinburger, Sheriff Robert T. Williamson, Fire and Rescue Director Gary A. DuBrueler, and Fire Marshal Dennis D. Linaburg. Supervisor Robert M. Sager was unable to attend the meeting. The committee submits the following: ***Items Requiring Action*** 1. Request from Public Works Director Harvey E. Strawsnyder. Jr.. to Amend the Frederick Countv Code. Chapter 142. Solid Waste (See Attachment 1) - Approved A subcommittee of the committee met with the director of public works to review the proposed amendments to Chapter 142. The draft, revised September 2000, was presented to the committee and recommended approval with the following revisions: Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 49 · Page 9, Section 142-6, subparagraph C. Delete the "and lien holders" in 5th line of paragraph; · Page 14, paragraph 4, add to end of sentence "or other regulatory agency having jurisdiction thereof." . Page 21, Section 142-31, Enforcement. Delete last sentence in paragraph. · Page 29, Section 142-101, Issuance of citations; services of warrants. Delete entire section and renumber remaining sections. Due to the volume, only those pages showing these amendments are attached. The entire chapter can be found in the Code and Ordinance Committee agenda mailed to you earlier. Should you require another copy, please contact the County Administrator's Office. Upon motion made by Supervisor Reyes, seconded by Supervisor Sager, the above request was approved by the following recorded vote: (to be advertised for public hearing on October 25, 2000). Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 2. Request to Add a New Article IV to Chapter 48. Animals and Fowl; Authoritv for Burial or Cremation of Animals or Fowl Which Have Died (See Attachment 2) - Approved County Administrator Riley presented this request which would allow the county to dispose of dead animals and fowl, with cost reimbursed by the owner, only ifthe property owner could not be contacted. At one time the Health Department had the authority to handle these matters but was relinquished under new legislation. The committee recommended approval with a caveat that the fees for disposal should be increased if allowed. Upon motion made by Supervisor Reyes, seconded by Supervisor Sager, the above request was approved by the following recorded vote: (To be advertised for public hearing on October 25, 2000). Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye ***Items Not Requiring Action*** 1. Meals Tax Ordinance and Consumer Utilitv Tax on Gas and Electric Services County Administrator Riley requested the committee's endorsement to hold a public hearing at the board's October 25 meeting to amend these ordinances. These amendments are mandated by the state and direction is being given to Commissioner ofthe Revenue Ellen Murphy on how these amendments will be drafted. She is working closely with the county attorney in order to finalize the ordinances for the board's approval. The state's deadline for adoption of these ordinances is the end of October. The committee endorsed this request. 2. Frederick County Code. Chapter 90. Fire Prevention: Article L General Standards Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 U50 Fire and Rescue Director Gary A. DuBrueler presented this request. Due to the numerous questions regarding the amendments to this code section, the action on this item was tabled for 60 days and referred to a working subcommittee to complete a draft for the committee's approval. FINANCE COMMITTEE REPORT - MEETING OF AUGUST 16.2000 The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on August 16, 2000 at 8:00a.m. The Finance Committee recommended an approved consent agenda on items 1,2,8, and 10. The agenda items are as follows: 1. The Finance Director requests a General Fund supplemental appropriation in the amount of $278.879.97. a Regional Jail Fund supplemental appropriation in the amount of$19,467.59.a Landfill Fund supplemental appropriation in the amount of $316.504.20. and a Library Construction Fund supplemental appropriation in the amount of $3.220.929.00. These amounts represent outstanding purchase orders at June 30, 2000. See attached list, p.1-2. The committee recommends approval. Approved Under Consent Agenda 2. The Sheriff requests a General Fund supplemental appropriation in the amount of$1.320.42. This amount represents insurance reimbursement and is requested to be appropriated in line item 3102-3004-00-002 Repairs and Maintenance-Vehicle. No additional local funds are required. See attached memo, p.3-4. The committee recommends approval. Approved Under Consent Agenda 3. The Sheriff requests a General Fund supplemental appropriation in the amount of$8.377.98. This amount represents the department's share in a drug forfeiture case and is requested to be placed in line item 3102-5413-000-007 Forfeited Property-Surplus. No additional local funds are required. See attached memo, p.5. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 4. The Sheriff requests a General Fund supplemental appropriation in the amount of$12.967 .00 to purchase a target system for the range. The Sheriff also requests a General Fund supplemental appropriation for $12.239.28 for the remaining funds for the DARE program and a General Fund supplemental appropriation in the amount of $26,449.72 for the remaining funds in the forfeited property line items in the FY2000 budget be carried forward. FY2001 budget cuts by the Sheriff have been included in the agenda at the request oflast month's meeting. See attached memo, p.6. The committee recommends approval and requested that the Sheriff provide the committee with a copy of the federal law that establishes guidelines regarding expenditure of federal funds from seized and forfeited property. The committee requested that a copy of the codes be included when applicable. Approved Sheriff Williamson appeared before Board to explain that he cannot use the seized asset funds, based on information provided to him by the State; therefore, these monies will need to come Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 51 from the proceeds of the Sheriffs sale. Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 5. The Sheriffrequests a General Fund supplemental appropriation in the amount of$8.000.00. These are the remaining funds after the purchase order was cut for a mobile home. See attached memo, p.7-9. The committee recommends approval and requests that upon completion of the work the sheriff provide a summary of expenditures and that any remaining funds be returned to fund balance. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 6. The Assistant County Administrator has provided a status report of the 1998 audits for the Volunteer Fire and Rescue Departments and Association. See attached correspondence, p.10-30. Robert Mowery, CPA, reported on these audits and the committee requested that all financial information be returned to the company's with completed audit reports and that Mr. Riley notify Gainesboro again regarding compliance. 7. The Fire and Rescue Association is requesting that action be taken on the following items: (1) Adopt the Association's proposed proffer model. (2) A General Fund supplemental appropriation in the amount of $5.000.00 per companv nlx$5.000.00) for a total of $55.000.00 for donations. (3) A General Fund supplemental appropriation in the amount of $20.000.00 to reinstate insurance coverage for $10.000.00 and an additional $10.000.00 coverage. (4) A General Fund supplemental appropriation in the amount of $1 0.000.00 for an additional contribution to Fire Company Capital( currently at $50,000.00). (5) A General Fund supplemental appropriation in the amount of $5.000.00 to house county units. Additional local funds totaling $90,000.00 are needed. See attached correspondence, p.31- 45. The committee postponed discussion. 8. The Director of Finance requests a General Fund supplemental appropriation in the amount of$ll7.00. This amount represents undistributed proffers for the Fire and Rescue System for FY2000. No additional local funds are required. The committee recommends approval. Approved Under Consent Agenda 9. The Director of Parks and Recreation requests a General Fund supplemental appropriation in the amount of$37.500.00. This amount represents requests for background checks and for the reclassification of a park laborer position that was cut from the FY200l budget and is requested to be considered funded with FY2000 remaining funds. See attached memo, p.46-5l. The committee recommended approval for the request for background checks in the amount of $26,000.00 and recommended that the reclassification request go to the personal committee and, if approved, directly to the next Board of Supervisors meeting on Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 U52 September 27, 2000. The committee had questions with regard to part-time and overtime expenses and requested a breakdown of those expenses and expenditure printouts for the General Fund. Approved the Request for $26,000 Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request in the amount of$26,000 was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 10. The School Finance Director requests a Consolidated Services Fund supplemental appropriation in the amount of $1.856.25. a School Operating Fund supplemental appropriation in the amount of $618.081.07. a School Food Service Fund supplemental appropriation in the amount of $410.81. and a School Construction Fund supplemental appropriation in the amount of $835.451.59. These amounts represent outstanding encumbrances for the school system at June 30, 2000. See attached memo, p. 52-58. The committee recommends approval. Approved Under Consent Agenda 11. The Airport Director requests an Airport Capital Fund supplemental appropriation in the amount of $727.000.00. This request represents capital projects in progress and are carryforward funds from FY2000. The local cost for the City of Winchester and Frederick County would be $145,400.00. A General Fund supplemental appropriation will be needed for the Frederick County share in the amount of $1 03.961.00. Additional local funds will be required. See attached memo, p.59. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, Jf. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye **For Information Only** 1. Attached is a letter from Robinson, Farmer, Cox Associates. The Finance Committee approved the request at the July 19, 2000 meeting and since the last meeting has been notified that V ACO will assist with Senate Bill 163 and House Bill 279. See attached memo. 2. Mr. Shickle requested that Mr. Riley look at a more equitable contractual agreement with the 4-H Educational Center's request for funding. FINANCE COMMITTEE REPORT - MEETING OF SEPTEMBER 20. 2000 The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on September 20,2000 at 8:00a.m. The Finance committee recommended an approved consent agenda on items 3,6,7,9,10,11,15,17, and 21. RECESS (7:10 P.M.) The Board recessed in order for cable to go on the air. Minute Book Number 27 Board of Supervisors Meeting of 09127/00 53 COUNTY ADMINISTRATOR RILEY INTRODUCES JESSE COY. JAMES WOOD SENIOR PARTICIPATING IN THE MENTORSHIP PROGRAM County Administrator Riley introduced Jesse Coy, senior at James Wood High School who is currently enrolled in the Mentorship Program with the county. BOARD TO CONTINUE WITH COMMITTEE REPORTS AT THIS TIME Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the Board will continue with the committee reports at this time. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye CONTINUATION OF CONSENT AGENDA FOR THIS PORTION OF THE MEETING - APPROVED County Administrator Riley suggested the following tabs for approval under consent agenda: 1. Request from the Commissioner of the Revenue Re: Request for Exonerations - Tab K; 2. Resolution Re: RestructuringIRe-Establishing Community Criminal Justice Boards (CCJBs) - Tab L; 3. Resolution Re: Changes in the Secondary System Due to Relocation and Construction on Route 836, Walters Mill Lane - Tab M; 4. Resolution Re: Request for Installation of "Watch for Children" Signs in Senseny Glenn Subdivision - Tab N. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the consent agenda was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the consent items on the Finance Committee Report of Sept. 20, 2000 were approved as noted. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 00 " Margaret B. Douglas - Aye Sidney A. Reyes - Aye 1. The County Administrator seeks direction with respect to funding for the 4-H Center. See attached memo p.l. The committee recommends postponing the request and asked Mr. Riley to explore a more equitable contractual agreement with the 4- H Educational Center's request for funding. Additionally, the committee requested that financial statements be forwarded to the committee. (Postponed, awaiting additional information.) 2. The County Administrator requests a General Fund Supplemental Appropriation in the amount of$l 0.000.00 to fund Our Health. Additional local funds are required. See attached memo p.2-4. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 3. The Assistant County Administrator requests a General Fund Supplemental Appropriation in the amount of $98.802.08. This amount represents Joint Judicial Center billing for FY2000, but not received until August 2000. Therefore, funding is requested to be carried forward and placed in line item 4304-5605-000-005 County Share-Courthouse Complex Maintenance. See attached memo p.5-6. The committee recommends approval. Approved Under the Consent Agenda 4. The Commissioner ofthe Revenue requests a General Fund Supplemental Appropriation in the amount of $5.974.76. This amount represents remaining FY2000 balances and is requested to be re appropriated in the current fiscal year. These funds represent local funds. See attached memo p.7. The committee denies the request. Denied Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was denied by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 5. The Director ofInforrnation Services requests a General Fund Supplemental Appropriation in the amount of$8.l90.00. This amount represents unspent FY2000 funds and is requested to be appropriated in FY200l and to be placed in line item 1220-7007-000-000 A.D.P. Equipment. See attached memo p.8. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 55 Margaret B. Douglas - Aye Sidney A. Reyes - Aye 6. The Clerk of the Circuit Court requests a General Fund Supplemental Appropriation in the amount of $52.830.07. This amount represents unspent grant funds and is requested to be placed in line item 21 06- 3002-000-000 Professional Services/Other. See attached memo p.9- 10. The committee recommends approval. Approved Under Consent Agenda 7. The Sheriff requests a General Fund Supplemental Appropriation in the amount of$50.00. This amount is requested to be placed in line item 3102-5413-000-000 Other Operating Supplies. No additional local funds are required. See attached memo p.ll. The committee recommends approval. Approved Under Consent Agenda 8. The Sheriff requests a General Fund Supplemental Appropriation in the amount of $1.079.97. This amount represents restitution for damages done to a cruiser and is requested to be placed in line item 3102-3004-000-002 Repair and Maintenance Vehicle. No additional local funds are required. See attached memo p.l2. The committee recommends approval. One dissenting vote was cast by Board of Supervisor's Chairman Mr. Richard Shickle. Approved Upon motion made by supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 9. The Sheriff requests a General Fund Supplemental Appropriation in the amount of $5.505.77. This amount represents insurance reimbursements for auto claims and are requested to be placed in line item 3102-3004-000-002 Repair and Maintenance Vehicle. No additional local funds are required. See attached memo p.13-15. The committee recommends approval. Approved Under Consent Agenda 10. The Sheriff requests a General Fund Supplemental Appropriation in the amount of $1.200.00. This amount represents a donation to the DARE Program from the E.M. Ridgeway Charitable Trust Fund and is requested to be placed in line item 3102-5413-000- 001 Drug programs. No additional funds are required. See attached memo p.16. The committee recommends approval. Approved Under Consent Agenda 11. The Inspection's Department requests a General Fund Supplemental Appropriation in the amount of $702.94. This request represents insurance reimbursement for an automobile accident 8/16/00 and is requested to be placed in line item 3401-3004-000-002 Repair and Maintenance Vehicle. No additional local funds are needed. See attached memo p.17. The committee recommends approval. Approved Under Consent Agenda 12. The Fire and Rescue Association is requesting that action be taken on the following items: (1 )Adopt the Association's proposed proffer model. The committee recommends postponing adopting the proposal and requested that Mr. Riley contact the County's Commonwealth Attorney for an opinion; then give a recommendation to the committee. (2) A General Fund Supplemental Appropriation in the amount of$5.000.00 per company(11x$5,000.00) for a total of$55.000.00 for donations. The committee recommends postponing the request and asked Mr. Donald Jackson for clarification and Mr. Riley for a recommendation. (3)A General Fund Supplemental Appropriation in the amount of $20.000.00 to reinstate insurance coverage for $10.000.00 and an additional $10.000.00 coverage. The committee recommends postponing discussion pending available insurance options. (4) A General Fund Supplemental Appropriation in the amount of$IO.OOO.OO for an additional contribution to Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 U5 Fire Company Capital(currently at $50,000.00). The committee denies approval and asked that this request be included in the FY2002 budget. (5) A General Fund Supplemental Appropriation in the amount of $1 0.000.00 to house county units. The committee denies approval. (6) A General Fund Supplemental Appropriation in the amount of$5.000.00 to The Top of Virginia. The committee recommends reducing the request to $2,500.00 and approval ofthe reduced request. Additional local funds totaling $100,000.00 are needed. See attached correspondence, p.18-32. Approved Upon motion made Supervisor Smith, seconded by Supervisor Reyes, to accept the committees recommendations on the above request. The above motion was approved by the following recorded vote: Richard C. Shick1e - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 13. The Director of Fire and Rescue requests a General Fund Supplemental Appropriation in the amount of $4.434.44. This request is to fund office promotions given in FYOO after the FY01 budget was approved. These funds represent local funds. See attached memo p.33 The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 14. The Director of Public Works requests several carry forward requests that were endorsed by the Public Works Committee. A Landfill Supplemental Appropriation in the amount of $50.000.00 is requested. Of this amount, $10,000.00 will be used to complete an existing pump station project and upgrade to Permit 40 Closure. The remaining $40,000.00 will be used to upgrade and relocate the waste oil collection center to meet DEQ and EP A requirements. The committee recommends approval. A General Fund Supplemental Appropriation in the amount of$78.140.00 is requested. Of this amount, $28,140.00 will be needed to cover anticipated increased refuse and recyclables hauling costs in the current fiscal year. The remaining $50,000.00 will be used to complete the new Round Hill Compactor site. The committee recommends to approve the $50,000 for the Round Hill Compactor site and to postpone the approval of the request for $28,140.00 pending additional information that will be available by December, 2000. A General Fund Supplemental Appropriation in the amount of $50.000.00 is requested. This amount is an in-kind match to the $50,000.00 received from Orchardale, L.c., and was budgeted in FY2000, but needs to be carried forward to FY2001. The committee recommends approval A Library Fund Supplemental Appropriation in the amount of $337.155.26 is requested This amount represents the remaining budgeted funds( excluding those encumbered for construction costs). The committee recommends approval. A General Fund Budget Transfer in the amount of $2.150.00 from part-time wages to Postage and Telephone is requested(Funds had been transferred from Postage and Telephone to Professional Services to pay for temporary staff during an employee's maternity leave, and staff vacations). The committee recommends approval. A General Fund Supplemental Appropriation in the amount of$2.136.50 is requested. This amount is needed to purchase a copier and service Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 5 -{ contract. The copier broke down in the latter part of FY2000, and it has not been cost effective to attempt repair. The committee recommends approval. See attached memo p.34- 41. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the $50,000 was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye " Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the $2,150 request was approved by the following recorded vote: Richard e. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the $2,136.50 request was approved by the following recorded vote: Richard e. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 15. The Parks and Recreation Department requests a General Fund Supplemental Appropriation in the amount of $263.00. This amount represents an insurance reimbursement for light damage and is requested to be appropriated in line item 7109-3004-000-003 Repair and Maintenance Buildings. No additional local funds are required. See attached memo p.42. The committee recommends approval. Approved Under Consent Agenda 16. The Director of Planning requests a General Fund Supplemental Appropriation in the amount of $2.548.96. This amount represents the remaining FY2000 balances for Star Fort's on going management and Interpretation Plan and is requested to be re appropriated in FY200 1. No additional local funds are required since this project was funded by the National Park Service. See attached memo p.43. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 Ub8 17. Economic Development requests a General Fund Supplemental Appropriation in the amount of $73.705.68. These funds represent non-county funded projects that need to be carried forward to FY2001. See attached memo. p.44. The committee recommends approval. Approved Under Consent Agenda 18. Economic Development requests a General Fund Supplemental Appropriation in the amount of$10.000.00. This request represents carry forward funds. See attached memo p.45. The committee recommends approval contingent upon approval by the City of Winchester. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 19. The Winchester Regional Airport Authority requests an Airport Capital Supplemental Appropriation in the amount of $200,000.00. This amount represents ending balances of Airport Capital projects. The total local cost is $40,000.00 and would require a General Fund Supplemental Appropriation in the amount of$28.400.00 for the Countv's share. See attached memo p.46. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 20. The School Finance Director requests a School Operating Supplemental Appropriation in the amount of$842.047.48. This amount represents carry forward appropriations for obligated funds in the amount of$124,139.48. Also included in the request is $370,708.00 to purchase seven replacement buses, $284,200.00 for repairs and maintenance and $63,000.00 to purchase six replacement vehicles and one service truck. See attached memo, p.47-60. The committee recommends approval. Approved . Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 21. The Sheriff requests a General Fund supplemental appropriation in the amount of$66.938.00 and a General Fund budget transfer in the amount of $22.312.00. These requests represent a grant award from the Department of Criminal Justice Services for the total amount of $89,250.00 with $66,938.00 reimbursement for the state and $22,312.00 from local funds. Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 b9 The local funds will come from the current Sheriff s department budget. See attached memo p.61. The committee recommends approval. Approved Under Consent Agenda 22. The Commissioner ofthe Revenue requests a General Fund supplemental appropriation in the amount of$5.643.06. This request represents funds needed to pay the Virginia Supreme Court for a PC scanning system. Local funds are needed. See attached memo p.62. The committee recommends approval. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 23. The Finance Committee recommends that Lauren Carrier, Assistant County Administrator assume responsibility for responses and coordination between the County (Auditor) and Fire and Rescue Departments and Association. Approved Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request was approved, with the insertion of the word auditor as noted, by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye **For Information Only** 1. Attached is a thank you acknowledgment from the Metropolitan Washington Ear, Inc. See attached memo p. 63-67. 2. Information requested by committee member Don Butler concerning forfeited assets was sent to all committee members. 3. The Financial Statements will be mailed with the accompanying footnotes and detailed revenue and expenditure reports upon completion. INVOCATION Supervisor Sager delivered the invocation in absence of a minister. PLEDGE OF ALLEGIANCE CITIZEN COMMENTS Donald W. Luttrell, Gainesboro District, questioned the expenditure of$3,000,000 for a new high school, and the fact that he feels this type of expenditure needs public input. He further expressed his thoughts about other ways of paying for this type of expenditure rather than by bonds. MINUTES Minute Book Number 27 Board of Snpervisors Meeting of 09/27/00 060 Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the minutes of the Regular Meeting of August 9,2000 were approved, as presented, by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye COUNTY OFFICIALS DAVID NELMS AND GEORGE HARLOW. REPRESENTATIVES OF WATER RESOURCES DIVISION. (AUGUST 9 BOARD MEETING). ADDRESSED THE BOARD RE: WATER STATUS George Harlow and David Nelms appeared before the Board. Mr. Harlow explained that it would take 3 12 years for this study to be completed. Supervisor Reyes asked why so long. Mr. Harlow explained that due to the area involved and all the information that would need to be compiled. Supervisor Sager asked if any data would be available during this time. Supervisor Smith asked how much ofthis time would be actually spent in Frederick County, weeks, months? Mr. Harlow replied all of the above. He further explained that quarterly reports would be provided to Director Wellington Jones during this time period. Chairman Shickle inquired about present wells and those that would need to be drilled. Mr. Harlow explained that the area would be from North Mountain to Route 81, and from the West Virginia border North, to the County Border line South. COMMITTEE APPOINTMENTS ROBERT S. HODGSON REAPPOINTED TO THE BOARD OF BUILDING APPEALS FROM SHAWNEE DISTRICT Upon motion made by Supervisor Smith, seconded by Supervisor Douglas, Robert S. Hodgson was reappointed to the County Board of Building Appeals from Shawnee District. This is a five year appointment. The term will expire on August 12,2005. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 'I b: Margaret B. Douglas - Aye Sidney A. Reyes - Aye RICHARD G. DICK APPOINTED TO COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY FROM SHAWNEE DISTRICT Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, Richard G. Dick was appointed to the County Industrial Development Authority from Shawnee District. This is a four year term. The term will commence on November 10,2000 and expire on November 10,2004. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye FREDERICK S. VONDY AND BLAINE ALKIRE REAPPOINTED TO THE CHAPTER 10 BOARD AS COUNTY REPRESENTATIVES Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, Frederick S. V ondy and Blaine Alkire were reappointed to the Chapter 10 Board. This is a three year term. Thc terms will commence on Ianuary 1, 2001 and expire on December 31, 2003. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Ir. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye SUPERVISOR SAGER REAPPOINTED TO THE JUVENILE DETENTION CENTER COMMISSION Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, Supervisor Sager was reappointed to the Iuvenile Detention Center Commission. This is a four year term. The term will commence on December 11, 2000 and expire on December 11,2004. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Ir. - Aye Robert M. Sager - Abstained Margaret B. Douglas - Aye Sidney A. Reyes - Aye COUNTY ADMINISTRATOR RILEY NOMINATED AS ALTERNATE TO THE JUVENILE DETENTION CENTER COMMISSION Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 002 Upon motion made by Supervisor Smith, seconded by Supervisor Sager, County Administrator Riley was nominated to serve as alternate to the Juvenile Detention Center Commission. This nomination must be forwarded to the Judge ofthe Twenty-Sixth District Juvenile and Domestic Relations Court before final selection. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye CANCELLATION OF BOARD MEETINGS FOR HOLIDAY SEASON 2000 - APPROVED UNDER CONSENT AGENDA The second Board meeting of November (22nd) and December (27th) are hereby canceled. REOUEST FROM THE COMMISSIONER OF THE REVENUE FOR APPROVAL OF EXONERATIONS - APPROVED UNDER CONSENT AGENDA 1. Action Executive Services 2. Integrity Staffing Service, Inc. 3. Adams, Nelson and Associates, Inc. $19,563.21 11,891.67 3,974.61 RESOLUTION (#009-00) RESTRUCTURING/RE-EST ABLISHING COMMUNITY CRIMINAL JUSTICE BOARDS (CCJB) - APPROVED UNDER CONSENT AGENDA RESOLUTION OF THE FREDERICK COUNTY BOARD OF SUPERVISORS RE- ESTABLISHING, BY JOINT ACTION OF THE BOARD OF SUPERVISORS OF THE COUNTIES OF CLARKE, WARREN, SHENANDOAH, AND PAGE; AND THE COMMON COUNCIL OF THE CITY OF WINCHESTER, THE OLD DOMINION COMMUNITY CRIMINAL JUSTICE BOARD WHEREAS, the Virginia General Assembly has adopted legislation entitled the Comprehensive Community Corrections Act for Local Responsible Offenders (Section 53.1-180 et.seq. of the Code o/Virginia) and the Pretrial Serviees Act (Section 19.2-152.2 et.seq. of the Code o/Virginia) both of which were effective July 1, 1995; and WHEREAS, the Old Dominion Community Corrections Program of the Frederick County Division of Court Services, and the Pretrial Services Program of the Clarke-Frederick-Winchester Regional Jail, have served the County of Frederick since 1995 by providing the judicial system with sentencing alternatives and an alternative to incarceration for certain misdemeanant and felon offenders; and WHEREAS, sections 53.1-183 and 19.2 of the Code 0/ Virginia require that each city and county participating in the Community Corrections and Pretrial Services Programs establish a Community Criminal Justice Board; and, in the case of a multi-jurisdictional effort, that each jurisdiction mutually agree upon the number of appointments to said board; and WHEREAS, the establishment of a multi-jurisdictional Community Criminal Justice Board will result in a reduction in administrative costs to each locality, enhanced funding priorities, an increase in grant dollars, promote efficiency in offender supervision and provide for a comprehensive regional offender data base. Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 63 NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors for the County of Frederick, Virginia: 1. That the County of Frederick; concurrently with the Counties of Clarke, Warren, Shenandoah and Page; and the City of Winchester, shall implement the Comprehensive Community Corrections Act for Local Responsible Offenders and the Pretrial Services Act provided herein. 2. That the Old Dominion Community Corrections Program of the Frederick County Division of Court Services, and the Pretrial Services Program ofthe Clarke-Frederick-Winchester Regional Jail, shall be responsible for the continued implementation of the cited legislative directives. 3. In consideration of the change to said legislation, effective July 1,2000, that it hereby re- establishes the Old Dominion Community Criminal Justice Board (CCJB); said board to be composed of the following members: A general district court judge . A circuit court judge . A juvenile and domestic relations district court judge A chief magistrate . A chief of police or sheriff . An attorney for the commonwealth . A defense attorney or public defender . A sheriff or regional j ail administrator . A local educator . A community services board administrator . A local government official from each participating locality · No more than 4 members at large, to be selected by the legislated board members 4. That the Old Dominion Community Corrections Program of the Frederick County Division of Court Services shall have the powers and duties prescribed by the Comprehensive Community Corrections Act for Local Responsible Offenders. 5. That the Pretrial Services Program ofthe Clarke-Frederick- Winchester Regional Jail shall have the powers and duties prescribed by the Pretrial Services Act. 6. That the County of Frederick shall continue to act as the administrative and fiscal agent for the Old Dominion Community Corrections Program and the Pretrial Services Program of the Clarke-Frederick- Winchester Regional Jail. 7. That this resolution shall be effective provided that the Counties of Clarke, Warren, Shenandoah and Page; and the City of Winchester, adopt a similar resolution. RESOLUTION (#010-00) FOR CHANGES IN THE SECONDARY SYSTEM DUE TO RELOCATION AND CONSTRUCTION ON ROUTE 836. WALTERS MILL LANE- APPROVED UNDER CONSENT AGENDA WHEREAS, the Virginia Department of Transportation has provided this board with a sketch dated August 30, 2000 depicting required changes in the Secondary System of State Highways, which sketch entitled "Changes in the Secondary Systems Due to Relocation and Construction on Route 836, Walter's Mill Lane, Frederick County", constructed as a private project funded by Global Stone Chemstone Corporation, which is hereby incorporated herein by reference; and WHEREAS, a new road now serves the same citizens as those portions of old road identified to be abandoned and those portions to be abandoned no longer serve a public need. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, does hereby abandon from the Secondary System of Highways the portion of Route 836 identified as Links C- D ofthe aforementioned sketch, pursuantto 33.1-155 ofthe Code Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 U64 of Virginia, 1950, as amended; and BE IT FURTHER RESOLVED, that the Frederick County Board of Supervisors requests that the Virginia Department of Transportation add to the Secondary System of Highways the portion of Route 836 identified as Links A-B ofthe aforementioned sketch, pursuant to 33.1-229 of the Code of Virginia, 1950, as amended; and BE IT FINALL Y RESOLVED, that a certified copy ofthis resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. RESOLUTION (#011-00) REOUEST RE: REOUEST FOR INSTALLATION OF "WATCH FOR CHILDREN" SIGNS IN SENSENY GLENN SUBDIVISION - APPROVED UNDER CONSENT AGENDA WHEREAS, the 1997 Session of the Virginia Assembly amended the Code of Virginia adding Section 33.1-210.2 relating to the installation and maintenance of "signs alerting motorists that children may be at play nearby," and WHEREAS, this act provides for the adoption of a resolution by the governing body of any county requesting the Virginia Department of Transportation to install and maintain this type of sign, and WHEREAS, the source of funding for the installation of this sign shall come out of the secondary system construction allocation to the affected county. The costs of maintaining such sign shall be paid out of the secondary system maintenance allocation to the affected county; and WHEREAS, Senseny Glenn Drive, Route 867; Canyon Road, Route 1407; and Whipp Drive, Route 1412; are located in the Senseny Glenn Subdivision and are within the secondary road system and are viable candidates for "Watch for Children" signs, and BE IT THEREFORE RESOLVED, the Frederick County Board of Supervisors does hereby request that the Department of Transportation install "Watch for Children" signs at the entrances of these roads and in accordance with the provisions of Section 33.1-210.2 of the Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. RESOLUTION (#012-00) RE: STATEWIDE MUTUAL AID FOR EMERGENCY MANAGEMENT - REFERRED TO FIRE AND RESCUE ASSOCIATION Chairman Shickle inquired as to whether or not the Fire & Rescue Association had seen this. County Administrator Riley replied no. This item is postponed until a later Board meeting. REGIONAL WATER STUDY FUNDING - APPROVED In a memo to the Board, County Administrator Riley explained that the Lord Fairfax Planning District Commission approved action at their meeting of September 21, 2000 to authorize the executive director to execute a contract with Hagler Bailly and Hazen and Sawyer to perform the Analysis of Regional Water Supply Solutions. The cost of the contract is an amount not to exceed $50,000. Frederick County's cost share of the proposal is $27,635 based upon the level of participation. Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 65 Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REOUEST FROM AIRPORT AUTHORITY TO EXTEND FISCAL AGENT DEADLINE OF OCTOBER 1. 2000 - APPROVED Upon motion made by Supervisor Smith, seconded by Supervisor Sager, Frederick County will continue as the Airport's Fiscal agent until July 1,2001, or sooner if all needed requirements are achieved, per the request submitted in a letter to County Administrator Riley dated September 22,2000 from Charles L. Wilmot Chairman of the Winchcstcr Regional Airport Authority. The above motion was approved by the following recorded vote: Richard C. Shick1e - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - OUTDOOR FESTIVAL PERMIT - REOUEST OF THE WINCHESTER EXCHANGE CLUB. PURSUANT TO THE FREDERICK COUNTY CODE. CHAPTER 86. FESTIVALS: SECTION 86-3 C. PERMIT REOUlRED: APPLICATION: ISSUANCE OR DENIAL: FOR AN OUTDOOR FESTIVAL PERMIT FOR THE FOURTH ANNUAL CHILI COOK OFF. FESTIVAL TO BE HELD ON SATURDAY. OCTOBER 14. 2000. ON PROPERTY OWNED BY PETE MCCABE OF AIRPORT BUSINESS PARK. LLC. AT THE CORNER OF BUFFLICK ROAD AND ADMIRAL BYRD DRIVE - APPROVED County Administrator Riley presented this request to the Board. There was no public input. Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Outdoor Festival Permit, for Winchester Exchange Club, was approved as presented by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PLANNING COMMISSION BUSINESS PUBLIC HEARINGS Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 Ii G66 PUBLIC HEARING - CONDITIONAL USE PERMIT #11-00 OF ANTHONY D. OVERBAUGH FOR A COTTAGE OCCUPATION TO CONSTRUCT TREE STANDS. THIS PROPERTY IS LOCATED AT 140 THEODORE DRIVE AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 51-20-6-31 IN THE BACK CREEK MAGISTERIAL DISTRICT - APPROVED Planner I Howard Long presented this request to the Board explaining that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, CUP #11-00 was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING-CONDITIONAL USE PERMIT #12-00 OF MADISON LODGE #6 FORA FRATERNAL LODGE IN AN RA (RURAL AREAS) ZONING DISTRICT. THIS PROPERTY IS LOCATED ON MARTINSBURG PIKE (ROUTE 11) NORTH OF WINCHESTER. ACROSS FROM THE STONEWALL ELEMENTARY SCHOOL AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 44-A-83 IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED Planner I Jeremy Camp presented this request to the Board explaining that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, CUP #12-00 was approved as presented by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - CONDITIONAL USE PERMIT #13-00 OF DONNA MARIE FOWLER FOR A COTTAGE OCCUPATION - OFFICE. THIS PROPERTY IS LOCATED AT 111 FRONT DRIVE AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 64B-4-2 IN THE SHAWNEE MAGISTERIAL DISTRICT - APPROVED Planner I Howard Long presented this request to the Board explaining that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, CUP #13-00 was Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 67 I . approved as presented by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - CONDITIONAL USE PERMIT #14-00 OF DIANA ANWAR TO OPERATE A BED AND BREAKFAST. THIS PROPERTY IS LOCATED AT 197 CARSON LANE AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 84-A-47 IN THE BACK CREEK MAGISTERIAL DISTRICT - APPROVED Planner I Howard Long presented this request to the Board explaining that staff and planning commission recommended approval with conditions. Supervisor Smith had questions about the parking. Ms. Anwar appeared before the Board to answer Supervisor Smith's questions. There was no public input. Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, CUP # 14-00 was approved as submitted by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - CONDITIONAL USE PERMIT #15-00 OF DR. TREVOR COLLINS FOR A VETERINARY CLINIC. THIS PROPERTY IS LOCATED AT 6925 VALLEY PIKE AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 84-A-82 IN THE OPEQUON MAGISTERIAL DISTRICT - APPROVED Planner I Jeremy Camp presented this request to the Board explaining that staff and planning commission recommended approval with conditions. Dr. Collins appeared before the Board to explain the exact location ofthis proposed business. There was no public input. Upon motion made by Supervisor Sager, seconded by Supervisor Reyes, CUP #15-00 was approved as presented by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 I' il Uo PUBLIC HEARING - UPDATE OF THE 2000 COMPREHENSIVE POLICY PLAN- APPROVED Assistant Planning Director Evan Wyatt presented this plan to the Board at which time he advised them that the Comprehensive Plans and Programs Subcommittee (CPPS) and the planning commission examined four topics which involved amendments to text, tables and mapping. He further advised that both bodies agreed that the proposed amendments were appropriate and directed staff to advertise this information for public hearing. Mr. Wyatt further advised that staff has determined that it would be better to discuss these four topics separately. 1.) Northeast Frederick Land Use Plan. 2.) The Frederick County Sanitation Authority long-range water facilities plan. 3.) The Frederick County Fire and Rescue Department new stations plan. 4.) Modifications to existing language as proposed by various agencies. Mr. Wyatt addressed #4 and pointed out the following pages had amendments that were highlighted to note these amendments: 40,45,49,52,55, and 64. Chairman Shickle questioned the capital facilities plan and fire and rescue. He advised this had been discussed at the last Finance Committee Meeting as to whether rather there would be individual fire company needs under the capital improvements plan, and in looking at this information, he asked if the answer is no. Mr. Wyatt explained that under this particular section, the fire companies are looking at utilizing the same public safety facility as the Sheriff. He further explained that in a different section ofthis plan, new fire buildings are discussed. Mr. Wyatt explained that the information contained in (C) was compiled a few years ago by a group oflearning students. Chairman Shickle inquired as to what extent did the planning staff review the statistics contained in this information. Mr. Wyatt explained that these statistics were established as part of the learning services project a few years ago with the students who looked at various criteria. Chairman Shickle asked Director Gary DuBrueler ifhe was comfortable with these statistics and recommendations. Director DuBrueler replied that he was. Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 69 Chairman Shickle requested that this information be sent to the chiefs of three fire companies that he had promised it to. Director DuBrueler replied that he would take care of it. Supervisor Reyes asked Director DuBrueler if he was comfortable with this information based on funding that would be needed. Director DuBrueler explained that there is no request for funding at this time, as this information is being provided solely for information for the comprehensive plan. At such time as projects would be looked at closer, then a more in depth study would be conducted to determine the exact funding needed. Assistant Director Wyatt spoke to (B) The Frederick County Sanitation Authority long-range water facilities plan at this time, and noted the recommended changes. Mr. Wyatt addressed the Northeast Frederick Land Use Plan at this time, and by way of a colored map, explained what was planned for this section of the Land Use Plan. Upon completion of his presentation, Mr. Wyatt referred to a letter that appeared in the September 27, 2000 edition of the Winchester Star in the Letter to the Editor section. He advised that he felt compelled to respond at this time to this letter due to the fact that it referred to this plan, and in his determination was not completely accurate. Supervisor Smith inquired about running a spur for railway, and asked if that was in the plan. Mr. Wyatt explained what would be needed in order for this to happen, and based on rail coming to the location ofthe Old Charles Town Road would mean considerable engineering in order for this to be considered, and this would have to come back before the Board for their approval. The following citizens appeared before the Board at this time to address this plan. Winston Cameron, President of Preservation of Historic Winchester, thanked County for their sensitivity in the past as well as in the future. He thanked Mr. Wyatt for his presentation as he felt it was very well done. He asked the Board to consider all the information that is available to them in reviewing the comprehensive plan. Patricia Zontine, resident of City of Winchester and a member of the Shenandoah Valley Battlefields National Historic District Commission, and currently serving with Planning Director Kris Tierney. She commended Frederick County Planning also, for their planning and pointing out what needs to be done. She does; however, have a problem with this particular part of the Land Use Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 i I: (1 -r u Plan for when you look at all the planning that has been done, it points to the historical importance of this, but yet it is targeted for industrial development. She further explained that plans were in place for the historic portion of this plan to be used as a tourist attraction that would benefit both Frederick County and the City of Winchester. She asked the Board to reconsider this plan and send it back to planning. Mike Webber, Stonewall District, is opposed to this plan. He does not understand why this section ofthe county has been chosen for so much commercial and industrial development over the years. He feels this would be a big mistake if the Board approves this request. John Good, Stonewall District, feels this is a good plan, and it is just that, a plan. This is not something that will be developed over night, but he feels it does need to be in place for future planning purposes. He complimented Mr. Wyatt on all the work that he has put into this plan. Judy Omps, resident ofthe City of Winchester, was present to present to the Board a petition on behalf of residents of the Stephenson area wherein they are asking the Board to reexamine the Land Use Plan in the Northeast Corridor. The petition referred to the various studies that have been done in this area with reference to the historical value of this land. James Stillwell, resident of Highbanks Road in Stephenson, this property is located very close to where some ofthe development is proposed. He feels that the two miles that is planned to go into a residential area is too extensive, and this has been discussed before. He feels that all civil war battle sites should be shown on all maps, not just certain ones, and more specific detail is needed. He feels this should be tabled until such time as more information is provided. Catherine Whitesell, Back Creek District, appeared before the Board representing Dr. Brandon Beck. Mrs. Whitesell presented to the Board members a copy of The McCormick Civil War Institute for their review. This information summarizes the events of the 2nJ Battle of Winchester, which ended on June 15, 1863 at Stephenson's Depot. This site is the core of a proposed Milburn Historic District and includes sites from the Revolutionary War as well as all three Battles of Winchester. Expressed the importance of saving the 2nd Battle of Winchester. Chairman Shickle advised that for those that have already appeared before the Board, but felt they needed an additional minute or two, he was granting that at this time. John Good, explained that if you want to draw a crowd at a Board meeting you need to talk about a rezoning, a water tank, Route 37 East and the citizens will turn out. The question is, are we Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 (1 here to save something, or are we here to stop something, and he thinks it makes a heck of a difference when citizens show up. Mike Webber, explained that he knew of a number of citizens that would like to appear before the Board, but their feelings are what good would it do. They don't hear a word you say. They will go right ahead and develop anyhow. The Board needs to look at everyones' concerns. Does Mr. Good live in this area? Catherine Whitesell, appeared this time on behalf of her mother, Betsy Solenberger who was out of town. Ms. Whitesell referred to the Samuel Byers House and the Milburn Historical District, and the concern her mother had about this property. She felt her mother's expressions in the newspaper were based on the information she had been given at previous public meetings. Supervisor Smith stated that he felt the Board does listen to their constituents. Supervisor Orndoff questioned Mr. Wyatt about acreage and what was planned for the areas as colored on the map. Mr. Wyatt explained that majority of the historical area has been identified in the western part ofthe area of Milburn Road. However, he did point out that some does lye in the eastern part where some ofthe battle did take place. Supervisor Orndoff asked Mr. Wyatt if this plan was sent back to committee what changes could be done. Mr. Wyatt explained that Frederick County has never formally endorsed the Historic concept for this district. Ifthe Board feels this is warranted then this significantly changes what is before the Board at this meeting. He further explained that if the Board feels a historic district is warranted within this area then he is of the opinion that it is not a good idea to show industrial land use within it. If the Board is really serious about establishing a historic district within this area then the plan should go back to the planning department for additional study, if not, then they should vote on what is before them at this meeting. Chairman Shickle inquired as to what No vote would do to this plan. Planning Director Tierney explained that the southern portion of this plan was approved in 1996; however, the plan before the Board at this meeting is much more extensive, and ifthe plan before the Board tonight is endorsed then the 1996 plan will remain as it is. Supervisor Orndoff asked if nothing is done then the acreage that has been discussed could Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 07r be subdivided into 5 acre lots without any zoning, etc. Director Tierney explained that has always been a possibility. Supervisor Orndoff moved to send this Plan back to committee. Supervisor Reyes seconded this motion. Supervisor Sager asked for clarification of this motion. Mr. Wyatt advised that if the Board was happy with the remammg topics of the comprehensive policy plan update, but not the Northeast Frederick Land Use Plan, then he suggest that a vote to approve be done only on that portion. Director Tierney explained that he did not feel the plan should be approved in part. It should be done in whole or nothing at all. The text amendments could be approved, B,C,&D and send the balance back to committee. Supervisor Reyes explained that he feels the need to clearly establish the rural historic district, to be sure it is preserved. The question of clarity, on what was contained in the motion, was a point raised at this time. Supervisor Reyes asked Administrator Riley to help with the clarification ofthis motion and help the Board to achieve what they want done. He wants to carve out the historical language and keep it. Administrator Riley explained to the Board that they need to think about what they are saying. He further explained if the Board wants to take the area, that is outlined in black on the map that is before them and remove this from the plan then the Board will be telling the landowner that they will be severely limited as to what they can do with their property within this area. Supervisor Douglas stated that she felt the planning staff had done a very good job of this plan, and ifKris Tierney recommended that it be approved ,as presented, then she would endorse what they had recommended. Supervisor Reyes withdrew his second. There was no second to Supervisor Orndoffs original motion; therefore, the motion died. Supervisor Smith moved to approve the update of the 2000 Comprehensive Policy Plan as presented. Supervisor Douglas seconded this motion. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Nay Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 -(3 W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Nay OTHER PLANNING ITEMS MASTER DEVELOPMENT PLAN #05-00 - TREX CENTER - APPROVED Deputy Planning Director Evan Wyatt presented this request to the Board. This property is located at the intersection of North Frederick Pike (Route 522) and Fox Drive (Route 739) in Stonewall Magisterial District and the proposed use is office park. Upon motion made by Supervisor Orndoff, seconded by Supervisor Reyes, master development plan #05-00 ofTrex Center was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC WORKS COMMITTEE REPORT The Public Works Committee met on Tuesday, August 29,2000, at 8:00 a.m. All members were present except for Jim Vickers and Tom Offutt. The following items were discussed: ***Items Requiring Action*** 1. Renewal of the Historic Resources Lease Agreement - Approved The Assistant County Administrator presented the Department of Historic Resources' (DHR) lease agreement which is up for renewal. She made a recommendation that the term ofthe subject lease agreement be amended from three (3) years to a year to year basis. After some discussion by the committee, it was determined that the yearly renewal would benefit the county. By utilizing a yearly renewal lease agreement, the county could re-evaluate its space requirement needs each year; therefore, allowing it the option of reclaiming the space currently occupied by DHR if needed for another county entity. A motion was made by W. Harrington Smith, Jr. and seconded by George Ludwig to approve the request. (Attachment 1) Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 2. Proposed Holidav Closings: Citizens' Convenience Sites - Aooroved Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 (' -{ , u 4 The Director of Pub lie Works presented a request to expand the number of holiday closings of the compactor sites from two (2) to six (6). Currently, the compactor sites are closed on Thanksgiving and Christmas. In addition to the holiday closings listed, it was proposed to close the sites on New Year's Day, Memorial Day, Independence Day (July 4) and Labor Day as well. (Attachment 2) A motion was made by W. Harrington Smith, Jr. and seconded by Jim Wilson to approve the request with the contingency that the holiday closings be advertised well in advance as well as posting signs at the sites reflecting the hours and days to be closed. The motion was unanimously approved by the committee. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye ***Items Not Requiring Action*** 1. Countv Administration Building Proiects The Assistant County Administrator presented a request for funding in the amount of$75,000 for much needed repairs to the county administration building. (Attachment 3) After some discussion by the committee as to where the funding would be derived, it was determined that a supplemental appropriation from the unreserved fund balance would be necessary to fund the subject repairs. A motion was made by W. Harrington Smith, Jr. and seconded by George Ludwig to approve the request as is and forward it to the Finance Committee for review and approval. The motion was unanimously approved. 2. End of Fiscal Year Recvcling Analvsis Recycling Coordinator Gloria Puffinburger presented an end-of- fiscal year recycling analysis that indicated that the tonnage of materials diverted from the landfill through the recycling efforts of Frederick County's citizens was up 14 percent during FY 99/00 over the previous fiscal year. During FY 99/00, 1,160 tons of recyclable materials were collected through the county's citizens' convenience sites, compared to 1,016 during the previous fiscal year. The county recognized revenues in the amounts of$3,696.67 and $25,299.40, from aluminum and steel can and newspaper recovery, respectively during FY 99/00. (Attachment 4) 3. Carry Forward Requests: Fiscal Year 1999/2000 to Fiscal Year 200012001 The Director of Public Works presented a request to carry forward Fiscal Year 199912000 funds into the Fiscal Year 200012001 budget to fund and/or complete ongoing or proposed projects. These requests are outlined in the attached memorandum dated August 17,2000. (Attachment 5) After much discussion, a motion was made by George Ludwig and seconded by Jim Wilson to approved the request. The motion was unanimously approved. The request will be forwarded to the Finance Committee for their review and approval. The Director of Public Works will review the carry forward requests to determine if the requests should be presented as supplemental appropriations rather than carry forwards. 4. Office Space for Sheriffs Department Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 ~{5 The Director of Public Works presented a request from the Sheriff s Department to develop a portion of the unfinished third floor in the county office complex as office space for his department. At this time, it is not known how much space will be needed. Also, the use of this space will be temporary until a new building can be constructed for the Sheriffs Department. The timing of the new office building is not known at this time. Therefore, the quantification of temporary could not be provided to the committee. The Director of Public Works indicated that an advertisement soliciting the services of an Architectural/Engineering firm was being placed in the local paper as the initial step in developing this space. He further indicated that the costs associated with this design as well as a rough estimate of the construction costs would be presented at the next Public Works Committee meeting in September, 2000. Consequently, a motion was made by W. Harrington Smith, Jr., and seconded by George Ludwig to postpone this discussion until the September meeting. The motion was unanimously approved. 5. Biosolids Ordinance The Director of Public Works indicated that a draft ordinance for the application ofbiosolids in Frederick County had been completed and would be provided to the committee prior to the next meeting. The selection of an ad hoc committee composed of citizen members would follow the Public Works meeting prior to submission of the draft ordinance to the Code and Ordinance Committee. 6. Resolution A resolution was proposed by W. Harrington Smith, Jr. to recognize the outstanding work performed by Mr. Steve Frye, landfill manager, and his staff at the Frederick County Regional Landfill. The resolution was unanimously endorsed by the committee as a vote of thanks to the landfill staff. 7. Miscellaneous Reports (a. Fiscal Year 199912000, b. Fiscal Year 2000/2001) Tonnage Report (see Attachment 6a and 6b) Recycling Report (see Attachment 7a and 7b) Animal Shelter Dog Report (see Attachment Sa and Sb) Animal Shelter Cat Report (see Attachment 9a and 9b) BOARD RETIRED INTO CLOSED SESSION Upon motion made by W. Harrington Smith, Jr., seconded by Sidney A. Reyes, the Board ,. retired into closed session in accordance with the Code of Virginia, 1950, as amended, Section 2.1- 344, Subsection A(l) and (7) to discuss Personnel and Legal issues. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD WITHDREW FROM CLOSED SESSION Minute Book Number 27 Board of Supervisors Meeting of 09/27/00 U(6 Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board withdrew from closed session. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD RECONVENED INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board reconvened into regular session and certified nothing other than what was noted as reason for going into closed session was discussed. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD OF SUPERVISORS COMMENTS There were no additional comments at this time. UPON MOTION MADE BY SUPERVISOR SMITH, SECONDED BY SUPERVISOR ORNDOFF, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (TIME: 10:49 P.M.) ~~~Q-, Richard C. Shickle Chairman, Board of Supervisors Jo . Riley, Jr. Clerk, Board of Supe visors Minutes Prepared By: (~YDL-:-I-' 'rS'::-,ui ,Lu...;>.' Carol T. Bayliss Deputy Clerk, Board of Supervisors Minute Book Number 27 Board of Supervisors Meeting of 09/27/00