February 13 2019 Budget Work Session Minutes101
MINUTES
Frederick County Board of Supervisors
Budget Work Session
Wednesday, February 13, 2019
5:30 p.m.
First Floor Conference Room, 107 North Kent Street, Winchester, VA
ATTENDEES
Board of Supervisors: Chairman Charles S. DeHaven, Jr.; Vice Chairman Gary A. Lofton;
Blaine P. Dunn; Judith McCann -Slaughter; J. Douglas McCarthy; Shannon G. Trout; and Robert W.
Wells were present. Staff present: Kris C. Tierney, County Administrator; C. William Orndoff, Jr.,
Treasurer; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Cheryl
B. Shiffler, Finance Director; Jennifer Place, Budget Analyst; Sharon Kibler, Assistant Finance
Director; Michael Marciano, Human Resources Director; Scott Varner, IT Director; Mike Ruddy,
Planning Department Director; Karen Vacchio, Public Information Officer; Lenny Millholland, Sheriff;
Denny Linaburg, Fire & Rescue Chief; Jason Robertson, Director of Parks & Recreation; Tamara
Green, Social Services Director; Delsie Jobe, Social Services Administrative Services Manager; and
Ann W. Phillips, Deputy Clerk to the Board of Supervisors.
Finance Committee Members present: Jeffrey Boppe and Angela Rudolph
CALL TO ORDER
Chairman DeHaven called the meeting to order at 5:35 p.m.
SOCIAL SERVICES BUDGET OVERVIEW
Tamara Green, Director of Social Services, outlined her request for three new positions:
Child Protective Services Supervisor, Family Services Specialist III, and Human Services Assistant I.
Ms. Green reviewed funding changes since the expansion of Medicaid and noted the State's
assurance of continuing to fund $ 238,000 per year to offset additional Medicaid program expenses.
The Board and staff discussed the option of the department becoming a deviating state
agency which would allow more flexibility and enable the County to assume human resources and
payroll functions for the department to reduce expenses,
PARKS AND RECREATION BUDGET OVERVIEW
Jason Robertson, Director of Parks and Recreation, provided an overview of his budget
requests. He noted that revenues have increased, and the fee recovery rate is very high with $0,55
in revenue for every $1,00 expended. He noted his top capital priority would be Snowden Bridge
Park, depending upon the future of the old Frederick County Middle School.
COUNTY ADMINSTRATOR BUDGET UPDATE
Mr. Tierney reviewed priorities among the capital requests and the Board discussed the
listed priorities as well as the portable handheld radios currently being reviewed for replacement.
Minute Book 44
Board of Supervisors Work Session of 2113119
County of Frederick, Virginia
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Mr. Tierney discussed the proposed County Capital Fund. He said staff proposes creating a
policy for an annual funding source that could be added to the current Board capital reserve or
separately identified. He noted the current unreserved fund balance policy requires 17% (or two
months) operating reserve. Mr. Tierney proposed establishing a policy that funds in excess of 20%
be transferred annually to a County Capital Fund. He added that creating a Capital Reserve Fund
would enable the Board to eliminate the use of Unreserved Fund Balance in the FY 20 proposed
budget. The Board discussed annual review of the Capital Fund balance and its use for both short -
and long-term capital needs. By consensus, the Board agreed to establish a policy creating a
Capital Fund.
DIRECTIVES FOR MORE INFORMATION
The Board and staff discussed the next steps in reviewing the budget. Mr. Tierney noted
that the Board's decision on maintaining the tax rate following the reassessment will be necessary
before staff can determine which priorities can be funded in the budget.
Supervisor Slaughter requested that the Finance Department review the previously supplied
budget scenario in light of identified cost reductions in operating expenses.
ADJOURN
There being no further business, the work session was adjourned at 6:28 p.m.
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Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Iri.
Clerk, Board o upervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book 44
Board of Supervisors Work Session of 2/13/19
County of Frederick, Virginia