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October 24 2018 Regular Meeting Minutes101 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, OCTOBER 24, 2018 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman; Blaine P. Dunn; J. Douglas McCarthy; Judith McCann -Slaughter; Shannon G. Trout and Robert W. Wells were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; John Bishop, Assistant Director of Planning -Transportation; Scott Varner, Director of Information Technology; Jason Robertson, Director of Parks and Recreation; Jon Turkel, Assistant Director of Parks and Recreation; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Supervisor McCarthy delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Lofton led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Upon motion of Supervisor Dunn, seconded by Supervisor Slaughter, the amended agenda with two additions was adopted on a voice vote. CITIZENS COMMENTS - NONE ADOPTION OF CONSENT AGENDA — APPROVED Upon motion of Supervisor Slaughter, seconded by Supervisor Dunn, the consent agenda was adopted on a voice vote. -Minutes: Rec.,ular Meeting, of October 10, 2018 - CONSENT AGENDA APPROVAL - Finance Committee Report of October 17. 2018 - CONSENT AGENDA APPROVAL. Appendix 1 - Parks and Recreation Commission Re port of October 4 2018 - CONSENT AGENDA APPROVAL Appendix 2 - Reguest for Approval to Conduct Rabies Clinics in 2019 - CONSENT AGENDA APPROVAL Minute Book 44 Board of Supervisors Meeting of 10/24118 r`n­h, of Prorlorielr khminin E -Resolution of AoVreeiation for Ann Llo� d -CONSENT AGENDA APPROVAL Frederick County Resolution of Appreciation Ann Baber Lloyd WHEREAS, Ann Baber Lloyd served the citizens of Winchester and Frederick County, Virginia, for approximately 45 years as an employee at the 26" District Court Service Unit and the Juvenile and Domestic Relations District Courts; and WHEREAS, Ann Baber Lloyd began her career as a Lead Administrative Professional in 1973 and was appointed Clerk of Court for the County of Frederick and City of Winchester Juvenile and Domestic Relations District Courts in 1978; and WHEREAS, during her tenure, Ann Baber Lloyd was appointed to serve on numerous state-wide committees and served as a mentor/trainer to other district court clerks across the Commonwealth; and WHEREAS, Ann Baber Lloyd led the Frederick County -City of Winchester courts as a Study Court for the Commonwealth of Virginia Staffing Study in 1997 and was appointed to serve as the Juvenile and Domestic Relations District Court's representative for the establishment of a system of family courts in Virginia in 2005; and WHEREAS, Ann Baber Lloyd served as Chairperson/Co-Chairperson of the Joint Judicial Center User's Committee, working together with the City of Winchester, County of Frederick, Circuit, General District and Juvenile and Domestic Relations Courts and served as a Clerk Trainer for local departments of Social Services on Foster Care and Abuse/Neglect cases as those pertain to the court system; and WHEREAS, Ann Baber Lloyd was a member of the City of Winchester and County of Frederick Best Practices Team, a member of the Northern Shenandoah Valley Alliance for Children, Youth and Families, and was appointed to serve on the Frederick County Public Safety Committee; NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors extends its sincerest thanks to Ann Baber Lloyd for her dedication and dependability and wishes her all of the best in her future endeavors. BE IT FURTHER RESOLVED, that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this public servant. - Resolution Supporting Del. LaRock's Legislative Pro osal Re ardinm Tax Exemptions - CONSENT AGENDA APPROVAL Resolution Supporting Delegate LaRock's Legislative Proposal Regarding Tax Exemptions WHEREAS, §§58.1-3650.1 through 58.1-3650,1001 of the Code of Virginia, 1950, as amended, exempt various individually designated properties from taxation; and WHEREAS, these tax-exempt designations were authorized by actions of the Virginia General Assembly; and WHEREAS, in November 2002 a referendum was approved that permitted the General Assembly to adopt legislation enabling localities to exempt property from taxation; and WHEREAS, during the 2003 General Assembly session HB 1750 was adopted, which detailed the procedure for how the granting of exemptions was to be done and also how a previously granted exemption could be revoked; and WHEREAS, §58.1-3605 of the Code of Virginia, 1950, as amended, provides for a process by which a locality may seek revocation of a tax-exempt designation under §58.1-3650.1 et seq. which a local governing body wants to remove from its exempt property list. This process requires legislation and action by the General Assembly; and WHEREAS, Delegate David LaRock has proposed a bill which would repeal §§58.1-3650.1 through 58.1- 3650.1001 of the Code of Virginia, 1950, as amended, relating to tax exemptions; and WHEREAS, this bill would terminate existing exemptions previously granted by the General Assembly pursuant to §§58.1-3650.1 through 58.1-3650.1001 of the Code of Virginia, 1950, as amended, as of July 1, 2024 and would enable localities to exempt by ordinance. the real and/or personal property of any entity whose property tax exemption has been repealed. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, express its support for Delegate LaRock's proposed legislation as it completes the process started in 2003 to enable localities to decide the appropriateness of tax-exempt requests. BE IT FURTHER RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, requests that the Virginia Association of Counties support this proposal as part of its 2019 legislative agenda. Minute Book 44 Board of Supervisors Meeting of 10/24/18 County of Frederick, Virginia 103 ++++++++++++++ - Resolution for Employee of the Month Jul 2018 - CONSENT AGENDA APPROVAL Employee of the Month Resolution Awarded to: John P. Vidal WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects one employee from those nominated; and, WHEREAS, John P. Vidal who serves as a Correctional Officer was nominated for Employee of the Month; and, WHEREAS, Correctional Officer, John P. Vidal did save the life of fellow Correctional Officer Daniel Largent. On July 10, 2018, Officer Largent was eating his lunch when he began to choke. Officer Largent tried to clear his airway by coughing and was unable to do so and quickly realized he was also unable to speak. He walked hastily towards the back of the annex control room trying to cough in an effort to clear his airway. Once there, he got the attention of Officer Vidal and tried to communicate with him that he was choking by using hand gestures. Officer Vidal immediately stepped into assess the situation. Officer Vidal tried to talk to Officer Largent, then realized he was unable to speak. Officer Vidal quickly began what would be lifesaving techniques and gave three quick thrusts (Heimlich maneuver) and successfully cleared Officer Largent's airway. Officer Largent's gratitude for Officer Vidal's actions are displayed when he speaks of the situation; and, NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 24"' day of October 2018, that John P. Vidal is hereby recognized as the Frederick County Employee of the Month for July 2018; and, BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to John P. Vidal for his outstanding performance and dedicated service and wishes him continued success in future endeavors; and, BE IT FURTHER RESOLVED, that John P. Vidal is hereby entitled to all of the rights and privileges associated with his award. - Resolution for Employee of the Month, July 2018 - CONSENT AGENDA APPROVAL Employee of the Month Resolution Awarded to: Gene D. Boyce WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects one employee from those nominated; and, WHEREAS, Gene D. Boyce who serves as a Correctional Systems Officer was nominated for Employee of the Month; and, WHEREAS, Correctional Officer, Gene D. Boyce over the course of the past year has managed the implementation of a major Security System Upgrade at NRADC. During the course of this past year, the facility has endured significant issues while implementing a major Security System Upgrade. This upgrade consisted of retrofitting three buildings with new fiber, cameras, control panels, servers, PLCS, touch screens, and all related software and hardware; a tremendous endeavor to say the least. Although the facility had awarded this job to an engineering firm and contractor to fulfill the scope of work, they proved insufficient at times. Gene became instrumental in not only assisting the contractors, but in fact leading them to keep the project moving forward and to ensure that the work was done correctly. He had and still does work relentlessly to ensure the work is done as expected and correctly. His primary focus remains to ensure that not only the concerns of all staff are addressed, but to ensure that all associated functions of this project maintain their safety. While assisting with the Security Upgrade Project, Officer Boyce still had to maintain oversight of his responsibilities and managed to maintain productivity at acceptable levels. He is a true asset to the facility; and, NOW THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 24th day of October 2018, that Gene D. Boyce is hereby recognized as the Frederick County Employee of the Month for August 2018; and, Minute Book 44 Board of Supervisors Meeting of 10124/18 (nimbi of Frariarir•k lli-W. 10, BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Gene D. Boyce for his outstanding performance and dedicated service and wishes him continued success in future endeavors; and, BE IT FURTHER RESOLVED, that Gene D. Boyce is hereby entitled to all of the rights and privileges associated with his award. ++++++++++++++ - Resolution to Comment on the I-81 Corridor Stud — Round 3 - CONSENT AGENDA APPROVAL A Resolution for The Board of Supervisors of The County Of Frederick, Virginia To Comment on The Interstate 81 Corridor Study — Round 3 WHEREAS, under Senate Bill 971 VDOT is conducting a corridor study for 1-81; and, WHEREAS, VDOT and the Office of Intermodal Planning and Investment are seeking comment from individuals and localities on various items under study; and, WHEREAS, Frederick County representatives attended the third round of public meetings held October 17 and 18, 2018 at Blue Ridge Community College and Shenandoah University, and WHEREAS, The Frederick County Board of Supervisors requests a reexamination of the scoring for funding of the Frederick County recommended improvements from Exit 313 to 317 due to significant scoring disparity when compared to similar recommended improvements in Harrisonburg on a segment with significantly less traffic; and WHEREAS, The Frederick County Board of Supervisors emphasizes the significant need to fund improvements and widening throughout the Frederick County area up to the West Virginia state line, but particularly between Exit 313 and 317 due to significant concerns of safety, congestion, and access to alternative facilities, and WHEREAS, The Frederick County Board of Supervisors continues to encourage ongoing analysis of existing truck parking shortages in our area, and WHEREAS, The Frederick County Board of Supervisors continues to support the analysis of multiple potential dedicated funding scenarios that are equitably applied, and WHEREAS, The Frederick County Board of Supervisors believes a package of dedicated funding sources as opposed to a singular source would be the best way to meet the current and long-term needs of the I-81 Corridor, and NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Fre, hereby submits this resolution for the third round of public comment for the I-81 corridor study and forward to all opportunities for continued involvement. + + + + + + + + + + + -I + + BOARD OF SUPERVISORS COMMENTS - None COUNTY OFFICIALS; PRESENTATION OF EMPLOYEE OF THE MONTH AWARD FOR JULY 2018 TO JOHN VIDAL Chairman DeHaven presented the July 2018 Employee of the Month award to John Vidal, PRESENTATION OF EMPLOYEE OF THE MONTH AWARD FOR AUGUST 2018 TO GENE BOYCE Chairman DeHaven presented the August 2018 Employee of the Month award to Gene B VALLEY SUBSTANCE ABUSE COALITION Lauren Cummings, Executive Director of the Northern Shenandoah Valley Substance A use Coalition, provided an update on the activities and services offered by the Coalition. She thanked the Board for their continued support of the Coalition's efforts. Minute Book 44 Board of Supervisors Meeting of 1004t18 County of Frederick, Virginia M Chairman DeHaven thanked Ms. Cummings for her hard work on the substance abuse issue. INTRODUCTION OF DIRECTOR OF HUMAN RESOURCES MICHAEL MARCIANO Mr. Tierney recognized newly hired Director of Human Resources Michael Marciano. Marciano said he was pleased to be joining the Frederick County team. COMMITTEE APPOINTMENTS RICHARD BEVER NOMINATED TO THE SHENANDOAH_ AREA AGENCY ON AGING -APPROVED Upon motion of Vice Chairman Lofton, seconded by Supervisor Wells, Richard Bever was nominated to serve on the Shenandoah Area Agency on Aging. The motion carried on a voice vote. ++++++++++++++ FINANCE COMMITTEE Supervisor Slaughter moved for approval of the Parks & Recreation Director's request for a General Fund supplemental appropriation in the amount of $174,185 from proffer funds for a restroom at Northwest Sherando Park. Supervisor Wells seconded the motion. Supervisor Dunn commented that it is hoped the project will come in at less than the requested amount. The motion carried as follow on a roll call vote: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye Supervisor Slaughter moved for approval of a General Fund supplemental appropriation in the amount of $290.450.50. that represents updated expected state/federal revenue for Medicaid expansion per the Director of Social Services. Vice Chairman Lofton seconded the motion. Supervisor McCarthy asked for clarification that the request was for funds that will be reimbursed with either state or federal funds, and said he is opposed to any unfunded mandate being forced on the County. Supervisor Slaughter noted the County added language to the recently adopted legislative agenda requesting full reimbursement for funds spent on Medicaid expansion. The motion carried as follows on a roll call vote: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye Supervisor Slaughter added that other budget items including the Other Post Employment Benefit Trust (OPEB Trust) will necessitate a full Board work session in the near future. PUBLIC HEARINGS (Non -Planning Items) —None Minute Book 44 Board of Supervisors Meeting of 10/24/18 Countv of Frederick. Virainia 106 PLANNING COMMISSION BUSINESS - None BOARD LIAISON REPORTS Supervisor Trout provided an update on Frederick Water, Supervisor Wells provided and update on the Parks and Recreation Commission. CITIZEN COMMENTS - None BOARD OF SUPERVISORS COMMENTS Supervisor McCarthy urged the citizens to vote on November 6 and to contact their legislative representatives regarding the Board's adopted 2019 legislative agenda. Supervisor Trout suggested the Board solicit citizen input regarding the budget. consensus, it was suggested that staff review the request, Vice Chairman Lofton encouraged the citizens to attend the annual Transportation F scheduled for October 25, adding that it is an opportunity for the citizens to make their v known on transportation issues to the visiting state legislators. Supervisor Dunn agreed with the previous comments and encouraged the citizens to their thoughts with Board members. ADJOURN On motion of Vice Chairman Lofton, seconded by Supervisor Trout, the meeting adjourned at 7:33 p.m. d�Lll L� 8 ==,,� Charles S. DeHaven, Jr. Chairman, Board of Supervisors Kr s C. e ey Ct6fk, Boa Supervisors Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book44 Board of Supervisors Meeting of 10/24/18 County of Frederick, Virginia 107 of Board of Supervisors Meeting of October 24, 2418 - Appendix 1 FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS Wednesday, October 17, 2018 8:00 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, October 17, 2018 at 8:00 a.m. ATTENDEES: Committee Members Present: Judith McCann -Slaughter, Chairman; Gary Lofton; and Angela Rudolph. Committee Members Absent: Charles DeHaven; Jeffrey Boppe; Ellen Murphy, Commissioner of the Revenue (non -voting liaison); and William Orndoff, Treasurer (non -voting liaison). Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director; Jennifer Place, Budget Analyst; Kris Tierney, County Administrator; Rod Williams, County Attorney; Jon Turkel, Assistant Parks & Recreation Director; Tamara Green, DSS Director; and Delsie Jobe, DSS Administrative Manager. Others Present: Kathleen Bowe, Senior Managing Consultant, PFM Asset Management; and Allison Corbally, Director, PFM Asset Management. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $174,185 from proffer funds. This amount represents funds needed for a restroom at Northwest Sherando Park. No local funds required. See attached memo and proffer policy, p. 3 — 4. The committee recommends approval. 2. The Social Services Director provides an update on Medicaid expansion. A General Fund supplemental appropriation in the amount of 290 450.50. This amount represents expected state/federal revenue for Medicaid expansion. See attached memo, p. 5 — 6. The committee recommends approval. NO ACTION REQUIRED 1. The Finance Director requests discussion on an OPEB Trust. A representative from PFM will present. See attached information, p. 7-41. 2. The Finance Committee Chairman has provided FY 2020 budget overview and the FY 2020 budget calendar is attached, see p. 42 — 44. ITEMS FOR INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for September 2018. See attached, p. 45. 2. The Finance Director provides financial statements ending September 30, 2018. See attached, p. 46 — 56. 3. The Finance Director provides an FY 2019 Fund Balance Report ending October 12, 2018. See attached, p. 57. Minute Book 44 Board of Supervisors Meeting of 10/24/18 Cnuntv of Frederick Virninia 4. The Fire & Rescue Chief provides information on training reimbursements as requested at the August 2018 Finance Committee meeting. See attached memo, p. 58 — 59. Respectfully submitted, FINANCE COMMITTEE Judith McCann -Slaughter, Chairman Gary Lofton Angela Rudolph By ? �J Cheryl B. Shiffler, Finance Director Minute Book 44 Board of Supervisors Meeting of 10/24/18 County of Frederick, Virginia 109 Minutes of Board of Supervisors Meeting of October 24, 2018 - Appendix 2 To: From: Date: Subject PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Tuesday, October 24, 2018 7:00p.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA Jay Tibbs, Deputy County Administrator for Human Services Jason L. Robertson, Director, Parks & Recreation Dept October 11, 2018 Parks and Recreation Commission Action The Parks and Recreation Commission met on October 10, 2018. Members present were: Randy Carter, Christopher Fordney, Natalie Gerometta, Gary Longerbeam, Charles Sandy, Jr., Ronald Madagan, Guss Morrison, and Robert Wells (Board of Supervisors' Non -Voting Liaison). Members absent: Amy Strosnider ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: NONE ITEMS SUBMITTED FOR INFORMATION ONLY: 1. The Commission recommends using $174,185 in proffer funds to add a restroom at Northwest Sherando Park. This recommendation will be forwarded to the Finance Committee for their review prior to Board of Supervisor action. 2. The Commission recommends the Blue Ridge Volleyball Club be extended a waiver of court fees for the donation of costs for an additional volleyball court at Clearbrook Park. Estimated cost of the court is $12,000 and the extension would be for 4 years. Cc: Randy Carter, Chairman Robert Wells, Board of Supervisors' Non -Voting Liaison Minute Book 44 Board of Supervisors Meeting of 10/24/18