Loading...
October 10 2018 Closed Session and Regular Meeting MinutesMINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, OCTOBER 10, 2018 6:00 AND 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman, Gary A. Lofton, Vice Chairman; Blaine P. Dunn; J. Douglas McCarthy; Judith McCann -Slaughter; Shannon G. Trout and Robert W. Wells were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Mike Ruddy, Director of Planning; John Bishop, Assistant Director of Planning - Transportation; Tyler Klein, Planner; Scott Varner, Director of Information Technology; and Mark Cheran, Zoning & Subdivision Administrator, CALL TO ORDER Chairman DeHaven called the meeting to order at 6:00 p.m. Supervisor Slaughter recused herself from the Closed Session. CLOSED SESSION Vice Chairman Lofton moved that the Board convene in closed session pursuant to Section 2.2-3711 A (3) for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Supervisor Dunn seconded the motion which carried on a voice vote. At 6:20 p.m., the Board members being assembled within the designated meeting place in the presence of members of the public and the media desiring to attend, the meeting was reconvened on motion of Vice Chairman Lofton, seconded by Supervisor Wells. Vice Chairman Lofton moved that the Board of Supervisors of Frederick County certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board. Supervisor Dunn seconded the motion which carried as follows on a roll call vote: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Abstain At 6:25 p.m., Chairman DeHaven recessed the meeting until 7:00 p.m. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia 092 INVOCATION The Reverend Ross Halbersma, New Hope Alliance Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Lofton led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Upon motion of Supervisor Slaughter, seconded by Supervisor Wells, the agenda was adopted on a voice vote. CITIZENS COMMENTS - NONE ADOPTION OF CONSENT AGENDA — APPROVED Upon motion of Vice Chairman Lofton, seconded by Supervisor Dunn, the consent was adopted on a voice vote. -Minutes: Regular Meeting of September 26, 2018 -CONSENT AGENDA APPROVAL - Transportation_ Committee Report of September 24 2018 (Attachment 1) - CONSENT AGENDA APPROVAL - Approval of Letter of Support Requested by Potomac Conservancy - CONSENT AGENDA APPROVAL - Resolution adding Securi Drive to Secondary Road System - CONSENT AGENDA APPROVAL RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ++++++++++++++ BOARD OF SUPERVISORS COMMENTS - None COUNTY OFFICIALS: PRESENTATION OF RESOLUTION OF APPRECIATION TO SERENA "RENNY" MANUEL Chairman DeHaven read the resolution of appreciation adopted on September 12, 2018 for the service of Serena "Renny" Manuel and presented Ms. Manuel with a framed copy of the resolution. Minute Book 44 Board of Supervisors Meeting of 10I1Oil 6 County of Frederick. Virginia • COMMITTEE APPOINTMENTS JOSEPH BAILEY APPOINTED TO WINCHESTER REGIONAL AIRPORT AUTHORITY.. APPROVED Upon motion of Chairman DeHaven, seconded by Supervisor Slaughter, Joseph Bailey was appointed to the Winchester Regional Airport Authority for a 4-year term ending October 10, 2022. The motion carried on a voice vote. REQUEST FROM THE COMMISSIONER OF THE REVENUE FOR REFUND — APPROVED Mr. Tierney explained the request for a refund saying it had been reviewed by the County Attorney. Supervisor Slaughter moved for approval of and the corresponding supplemental appropriation for the refund request by Toyota Lease Trust for $ 3,713.60. Supervisor Wells seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye 2019 GENERAL ASSEMBLY LEGISLATIVE AGENDA Mr. Tibbs explained the proposed 2019 legislative agenda, He outlined the top five priorities and noted one Board member had requested an additional item seeking full reimbursement for the costs associated with Medicaid expansion. He said staff is seeking endorsement of the agenda prior to it being forwarded to the legislators. Vice Chairman Lofton suggested separating the taxing authority question for Frederick County specifically from that initiative statewide in order to highlight Frederick County's individual request for legislation. The Board agreed by consensus. On motion of Supervisor Slaughter, seconded by Vice Chairman Lofton, the amended legislative agenda was adopted unanimously on a voice vote. 2019 LEGISLATIVE INITIATIVES FREDERICK COUNTY, VIRGINIA Priority Items: Reconsideration of SB 549 re Proffers — Frederick County encourages the General Assembly to reconsider the provisions of SB 549, which enacted § 15,2-2303.4 as an amendment to the Code of Virginia, so that localities might have the flexibility to better work with the development community in order to address the increased demand for public facilities and services (e.g. schools, roads, parks, and public safety services) caused by increased residential growth. At a minimum, the legislation needs to provide guidelines for localities to follow for implementation. Further Frederick County supports consideration of legislation that would enable the capturing of capital costs relative to development through development impact fees or capital cost recovery. 2. Tax Exemptions — Frederick County supports reverting authority to the locality to continue existing tax exemptions previously granted by the General Assembly, prior to January 1, 2003. 3. Local Taxing Authority —Frederick County desires legislation to provide local specific taxing authority to increase taxes on meals and transient occupancy, without legislative imposition of mandatory specific uses of the realized gain in revenue. 4. Equal Taxing Authority for Counties Eligible for City Status - Frederick County supports legislation to provide equal taxing authority for Counties based on population density (i.e. Counties that already have the population density to be eligible for city status should also be recognized for Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia 094 needing additional taxing authority to address the impacts of urbanization and higher density, as currently defined in the State Code). Funding for Transportation improvements — Frederick County supports increased funding for loc transportation improvements. Frederick County supports increased funding for revenue sharing projects and opposes decreased funding for this program. In addition to funding, Frederick Couu seeks support from the General Assembly to assist in lobbying the U.S. Congress to resume long range planning coupled with potential funding strategies for the Interstate 81 Corridor. 6. Education Funding — Frederick County calls upon the Governor and General Assembly to fully fund the Virginia Standards of Quality as recommended by the Board of Education and the Standards of Accreditation. Further, Frederick County supports the full reinstatement of the C( (Cost of Competing Adjustment) for teachers and support staff. In addition, Frederick County supports the exclusive use of state lottery proceeds to fund public education. Other Positions: 1. Wireless Infrastructure Bill - Frederick County opposes any bill which limits local control over review and regulation of wireless facilities and/or regulates the fees localities can charge for applications for approval of wireless facilities. 2. Funding for Jails —The state should fully fund any increased costs or operational issues faced by local or regional jails when a change to the definition of state -responsible prisoner or other term results in an increase. 3. Additional Resources for Department of Corrections — Frederick County encourages the General Assembly to provide sufficient resources to the Department of Corrections in order that they may comply with the Code of Virginia requirement that they take state responsible inmates within 60 days of being notified by the courts. 4. Medicaid coverage for jail inmates. — Frederick County supports legislation to eliminate the ineligibility of incarcerated inmates to receive Medicaid benefits. Currently state law requires that incarcerated individuals lose their Medicaid coverage while they are in jail. This negatively impacts the locality's contribution to local or regional jail budgets, especially with the increasing numbers of chronically and mentally ill inmates on the rise. This proposed change would also allow state inmates to receive Medicaid benefits while incarcerated. 5. Machinery and ToolsBPOL Taxes — Frederick County opposes any efforts to restrict local government revenue sources. 6. Unfunded Mandates — Frederick County opposes the enactment of any new mandates on local governments or school systems unless state appropriations are made to fully fund those mandates. 7. Tax Incentives for Land Conservation — Frederick County supports increasing the tax incentives in order to encourage landowners to participate in land conservation programs. 8. Medicaid Expansion — Frederick County supports full reimbursement for the local share of the additional administrative costs associated with Medicaid expansion. ++++-r++t++++++ COMMITTEE BUSINESS - None PUBLIC HEARINGS (Non -Planning Items) -- AMENDMENT TO THE 2018-2019 FISCAL YEAR BUDGET - APPROVED Pursuant to Section 15.2-2507 ofthe Code of Virginia, 1950, as Amended, the Board of Supervisors will Hold a Public Hearing to Amend the Fiscal Year 2018-2019 Budget to Reflect: Development Projects Fund Supplemental Appropriation in the Amount of $9, 370,435.09 for additional funds for the 181 Bridge/TevislRoundabout/Airport Road/Northern Yproject. Mr. Tierney explained the proposed amendment and noted that no local Rinds are Chairman DeHaven opened the public hearing. There were no speakers. Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia s-- Chairman DeHaven closed the public hearing. Vice Chairman Lofton moved for approval of the Budget Amendment and Supplemental appropriation of $9,370,435.09 for additional funds for the 181 Bridge/Tevis/Roundabout/Airport Road/Northern Y project. Supervisor Dunn seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye RESOLUTION FISCAL YEAR 2018-2019 BUDGET AMENDMENT WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended, the Frederick County Board of Supervisors, meeting in regular session and public hearing held on October 10, 2018, took the following action: NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2018-2019 Budget be Amended to Reflect: Development Projects Fund Supplemental Appropriation in the Amount of $9,370,435.09 for Additional Funds for the I-81 Bridge/Tevis/Roundabout/Airport Road/Northem Y Project. ++++++++++++++ PLANNING COMMISSION BUSINESS Public Hearings CONDITIONAL USE PERMIT 909-18 .FOR CARRIE MYERS AND MATTHEW GAMBINO - APPROVED Submitted for Establishment of a Special Event Facility in the RA (Rural Areas) Zoning District. The Property is Located at 233 Burnt Factory Road Stephenson, Virginia and is Identified with Property Identification Number 55-A-152 in the Stonewall Magisterial District. Planner Klein explained the permit request. He said the Planning Commission has recommended approval of the permit with certain revised conditions. Supervisor Dunn asked for clarification on the CUP requirement for certain uses of the property. The Applicant, Carrie Myers explained the request for the CUP. Chairman DeHaven opened the public hearing. The speakers were as follows: Norman Lamson, Stonewall District property owner, said his property adjoins the subject property. He said the CUP will adversely affect his property with noise making it uninhabitable for the neighbors. He said approving the permit will take away his ability to either develop or live on his property. Heather Miller, Stonewall District, said she strongly objects to the CUP. She said approving the CUP will change the character of the surrounding neighborhood and affect safety on Burnt Factory Road. Ed Ward, Stonewall District, said he is opposed to the CUP and cited the width of Pine and Burnt Factory Roads. He questioned why the applicants want to compete with Jordan Springs Minute Book 44 Board of Supervisors Meeting of 1Oil 0/18 County of Frederick, Virginia which is close to the subject property and offers the same service. Dawn Baker, Stonewall District, said noise will be a problem if the CUP is approved. She said safety will be an issue on Pine Road since internet direction services route drivers on that rom to reach the subj ect property. She noted concern about the water table. Cynthia Ward, Stonewall District, said the zoning change that allows events centers was intended to address agri-tourism, but that weddings and birthday parties have nothing to do with agri-tourism. Michael Bolling, Stonewall District, said the subject property is in a special land use zone and a commercial enterprise in the neighborhood is inconsistent with what the neighbors want. Doug Rawlins, Stonewall District, said he is in favor of the CUP approval. John Wood, Stonewall District, said he is in favor of the CUP. He said the neighborhood already has noise and road safety issues. He added that with two services at Burnt Factory church on Sunday, there is a lot of traffic during that time on Burnt Factory Road. Brian Hinson, Stonewall District property owner, said he is in favor of the CUP. He said there is already noise such as football games in the area. Carol Vincent, Stonewall District, said that there is already noise and traffic in the neighborhood. She said she was in favor of the CUP. The applicant, Ms. Myers, noted the water table will not be adversely affected since the plan is to use restroom trailers and off -site caterers. She noted if the property is developed, traffic will be permanently increased rather than only during weekend festivals. Chairman DeHaven closed the public hearing. Supervisor Slaughter moved for approval of CUP #09-18 with the condition that it expire upon the transfer of ownership of the subject property. Supervisor Trout seconded the motion. Supervisor McCarthy discussed whether there was another agricultural operation at the subject property that could supplement the subject property remaining in agricultural. Vice Chairman Lofton said there are 12 special events centers in the Back Creek District and he has received no complaints about noise or traffic. Supervisor Dunn noted concerns about traffic and the use not really being agricultural. He said he was not in favor of an unlimited number of events. Supervisor Trout said she was in favor of the CUP because she believes in property rights and prefers this use to seeing the land developed for housing. Supervisor McCarthy noted that approving a CUP does not prevent development. The motion for approval of CUP # 09-18 with the added condition of expiration upon the transfer of the property ownership passed on a roll call vote as follows: Blaine P. Dunn No Shannon G. Trout Aye Gary A. Lofton Aye Robert W. WeIls Aye J. Douglas McCarthy No Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye CONDITIONAL USE PERMIT #09-18 CARRIE MYERS & MATTHEW GAMBINO SPECIAL EVENT FACILITY WHEREAS, Conditional Use Permit #09-18 for a Special Event Facility, submitted by Carrie Myers Matthew Gambino was considered. The subject property is generally located about 0.5 miles north on Bu Factory Road (Route 659) from Route 7 west and generally south of Pine Road (Route 661) at 233 Bu Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia 097 Factory Road, Stephenson; and is further identified with Property Identification Number 55-A-152 in the Stonewall Magisterial District; and WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use Permit on September 19, 2018 and recommended approval of the Conditional Use Permit with conditions; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on October 10, 2018; and, WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the zoning map to reflect that Conditional Use Pemut Application #09-18 for a Special Event Facility on the parcel identified by Property Identification Number 55-A-152 with the following conditions: 1. All review agency comments shall be complied with at all times. 2. An illustrative sketch plan, in accordance with the requirements of Article VIII of the Frederick County Zoning Ordinance, shall be submitted to and subject to approval by Frederick County prior to the establishment of the use. 3. An engineered commercial entrance site plan shall be submitted to and subject to approval by VDOT, prior to the establishment of the use. Entrance to the subject property for events shall be limited to the existing private drive from Burnt Factory Road. 4. The Applicant shall post a sign along their driveway to direct traffic southbound (i.e. a turn right out only) from the subject property onto Burnt Factory Road. 5. Events shall start no earlier than 10 a.m., all music should end by 10 p:m. and all events and related activities shall conclude by 11 p.m. Events shall be limited to weekends only (i.e. Friday through Sunday). 6. Special events may accommodate up to and not to exceed 200 persons. 7. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 8. Any expansion or modification of this use will require the approval of anew CUP. This CUP shall expire upon sale or transfer of the property to new ownership. Other Planning Business REQUEST FOR A COMMERCIAL PUMP & HAUL PERMIT- 1429 S. PIFER ROAD, THE CORNERS BAR AND GRILL - APPROVED Mr. Cheran explained the permit request. He noted the applicant has been unable to obtain an offsite easement to support an onsite disposal system. The applicant, Kathryn Garcha, noted her inability to obtain a right of way. She said she wishes to re -open the business that was closed briefly after her husband's death. Supervisor Dunn and the applicant discussed her plans for continuing the family business. Vice Chairman Lofton said there are concerns about pump and haul permits, but there are mitigating circumstances that would justify the approval of a permit. He moved for approval of the permit. Supervisor Trout seconded the motion. Supervisor McCarthy voiced his concerns about the permit being permanent regardless of any future owners' plans. Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia Supervisor Dunn said he has similar concerns and has discussed pump and haul operatioi with the Health Department, Vice Chairman Lofton said the applicant is operation a commercial business. He said pump and haul system is a viable alternative to closing a business. He noted there about 300 sup systems in the County and is not aware of any on -going issues. He added that the Heal Department inspects pump and haul systems every three years. The motion for approval of the pump and haul permit was carried on a roll call vote follows: Blaine P. Dunn No Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye BOARD LIAISON REPORTS Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye Vice Chairman Lofton provided reports on activities of the Extension Leadership Council and the Social Services Board. CITIZEN COMMENTS - None BOARD OF SUPERVISORS COMMENTS Supervisor Trout noted the supplemental appropriation for transportation earlier in the meeting. She said her hope is that the Board will be as proactive in responding to growth in the community for education as they have been for transportation projects. Supervisor Wells said that CUPs can be problematic when residents disagree about property use. He suggested the Board review the CUP process and the use of CUPS. Supervisor McCarthy agreed with Supervisor Wells. Mr. Tierney noted that staff has recently requested the Planning Department review the CUP process and uses. ADJOURN On motion of Vice Chairman Lofton, seconded by Supervisor Dunn, the meeting was adjourned at 8:31 p.m. Charles S. DeHaven, Jr. Chairman, Board of Supervisors KrIsr C. Clerk, Boa upervisors Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 44 Board of Supervisors Meeting of f 0110/18 County of Frederick, Virginia Board of Supervisors Minutes of October 10, 2018 - Attachment 1 M TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, September 24, 2018 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Gary Lofton Chairman (Voting), Judith McCann - Slaughter (Voting), Gary Oates (Liaison PC/Voting), James Racey (Voting), and Barry Schnoor (Voting) Committee Members Absent: Mark Davis (Liaison Middletown) and Lewis Boyer (Liaison Stephens City). Staff Present: Assistant Director -Transportation John Bishop, Major Steve Hawkins and Kathy Smith, Secretary ITEMS FOR INFORMATION ONLY: 1-Transportation Forum: The Fall Transportation Forum will be held October 25, 2018. There will be refreshments available to Board Members and guests at 5.00 p.m. and doors will open to the public at 6:00 p.m. with an expected conclusion by 8:00 p.m. The Board Room will be unavailable for the meeting. Staff is working on a suitable alternative location. 2-I-81 Corridor Study (See Attached): A brief discussion from the August 27t' Transportation Committee meeting regarding the draft resolution that had been sent to the Committee, as well as, the EDA and MPO. The MPO has drafted a few changes. Staff noted some of the changes are in the potential funding areas. Also, included in the MPO draft was that Exit 315 and Exit 317 improvements to widen be extended to the state line, The Committee discussed those improvements. Upon a motion by Judith McCann -Slaughter, seconded by Gary Oates the resolution for the Board of Supervisor to comment on the Interstate 81 Corridor Study to include a separate, Whereas, for the improvements of Exit 315 and Exit 317 to extend to the state line for the Board of Supervisors approval. 3-County Projects Updates: Tevis Street Extension/Airport Road/1-81 Bridge: Comments from VDOT have been addressed and submitted. The right-of-way plats and deeds of dedication are being finalized. Staff attended the September 19, 2018 Finance Meeting to ensure the budget line item is aligned with the final pre -bid cost estimate. The Finance Committee recommended going forward with a Public Hearing. The bid package items are being compiled to be advertised in October. Renaissance Drive: The County's consultant is working on geotechnical issues regarding the fill requirements under the bridge with VDOT's material section. 30% of Phase I bridge design has been submitted to VDOT and to CSX for their review. 30% design of the surface street is underway. Also, 30% and an updated cost estimate is expected in October. Northern Y: Currently, 30% design underway. Coverstone Drive: No activity currently. Jubal Early Drive Extension and Interchange with Route 37: No activity currently. Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia 100 4-Upcoming Agenda Items: October: Capital Improvement Programs, Non -Hard Surface Road paving program, possible. VDOT Traffic Engineer as a guest speaker to discuss the Highway Safety Improvement Program (HSIP). TBD: Oakdale Crossing Traffic Calming Study. 5-Other: Staff discussed to tentatively cancel the Committee Meeting for December due to the holiday. Mr. Bishop also addressed the Committee on upcoming meetings in October, in addition to, the Fall Transportation Forum, The CTB will be holding a Town Hall meeting at the Blue Ridge Community College on Wednesday, October 17, 2018 at 4 p.m, Also, VDOT will be holding the third series of public hearing meeting for the Interstate 81 Corridor Improvement Plan Projects on Thursday, October 18, 2018 at 5:00 p.m. at the Shenandoah University Brandt Student Center. Mr. Bishop updated the Committee on a meeting with the VDOT Traffic Engineering Staff that Lt. Warren Gosnell, Traffic Division of the Sheriff's Department, attended as well. Several potential area crashes and incidents from recent data was discussed. It was noted that Staff is working to get someone from the Traffic Engineering Department to speak with the Committee on an overview of the Highway Safety Improvement Program, Also, the rail highway crossing applications will be taken at the same time. VDOT's Traffic Engineering has asked that we coordinate with CSX and Winchester & Western for any concerns they may have. Those are due November 1 st Minute Book 44 Board of Supervisors Meeting of 10/10/18 County of Frederick, Virginia