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June 13 2018 Closed Session and Regular Meeting Minutes401 MINUTES CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JUNE 13, 2018 5:30 P.M. AND 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice Chairman; Blaine P. Dunn; J. Douglas McCarthy; Judith McCann -Slaughter; Shannon G. Trout and Robert W. Wells were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Michael T. Ruddy, Director of Planning and Development; Candice Perkins, Assistant Director of Planning; John Bishop, Assistant Director of Planning- Transportation; Tyler Klein, Planner; Mark Cheran, Zoning & Subdivision Administrator; Karen Vacchio, Public Information Officer; Joe Wilder, Director of Public Works; Scott Varner, Director of Information Technology; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. Other: Ed Carter, VDOT representative CALL TO ORDER Chairman DeHaven called the meeting to order at 5:30 p.m. CLOSED SESSION Vice Chairman Lofton moved that the Board of Supervisors of Frederick County enter a closed session pursuant to Virginia Code § 2,2-3711(A)(1) for the annual evaluation of the county attorney and the county administrator and pursuant to Virginia Code § 2.2-3711(A)(3) for discussion of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Supervisor Wells seconded the motion which carried on a voice vote. Supervisor McCarthy entered the closed session at 5:35 p.m. and Supervisor Dunn entered the closed. session at 5:40 p.m. At 6:44 p.m., the Board members being assembled within the designated meeting place in the presence of members of the public and the media desiring to attend, the meeting was reconvened on motion of Vice Chairman Lofton, seconded by Supervisor Wells. Vice Chairman Lofton moved that the Board of Supervisors of Frederick County certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board. Supervisor Dunn seconded the motion which carried as follows on a roll call vote: Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 402 Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye At 6:46 p.m., Chairman DeHaven recessed the meeting until 7:00 p.m. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Supervisor Wells delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Lofton led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Upon motion of Vice Chairman Lofton, seconded by Supervisor Wells, the amended agenda was adopted on a voice vote with the postponement of the continued public hearing on Rezoning 405-17 for O-N Minerals (Chemstone) until the July 25, 2018 meeting. ADOPTION OF CONSENT AGENDA — APPROVED Upon motion of Supervisor Slaughter, seconded by Vice Chairman Lofton, the consent agenda was adopted on a voice vote. -Minutes: Budget Work Session of May 22, 2018 -CONSENT AGENDA APPROVAL -Minutes: Regular Meeting of May 23, 2018 -CONSENT AGENDA APPROVAL -Minutes: Work Session & Called Closed Session of June 5, 2018 -CONSENT AGENDA APPROVAL -Landfill Oversight Committee Report (Appendix 1) - CONSENT AGENDA APPROVAL -Public Works Committee Report (Appendix 2) - CONSENT AGENDA APPROVAL -Transportation Committee Report (Appendix 3 - CONSENT AGENDA APPROVAL -Resolution Honorine Employee of the Month Lisa M. Lambert - CONSENT AGENDA APPROVAL Employee of the Month Resolution Awarded to: Lisa M. Lambert WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects one employee from those nominated; and, WHEREAS, Lisa M. Lambert who serves as an HR Specialist was nominated for Employee of the Month; and, WHEREAS, HR Specialist, Lisa Lambert has done a phenomenal job finalizing the implementation of the ATS portion of NEOGOV. After Lisa was tasked with learning and implementing the NEOGOV Applicant Tracking System, she went to work learning the system and all the variables associated with it. Not only did she learn how to use the software, she learned it in a way that she could train others on how to effectively use the system. Lisa reached out directly to the hiring managers to gain their buy -in for posting their positions in the NEOGOV platform and within about nine months, Lisa took HR from the configuration stage to being fully implemented. This was a HUGE step forward. Moving the County to Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 403 the NEOGOV platform has opened up the applicant pool for hiring managers and provided overwhelming success for each position posted. It has also reduced the manual transactions associated with a paper system; making the hiring process more efficient. Lisa was also personally recognized by the NEOGOV Implementation Consultant for her hard work in implementing NEOGOV; and, NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 13th day of June 2018, that Lisa M. Lambert is hereby recognized as the Frederick County Employee of the Month for June 2018; and, BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Lisa M. Lambert for her outstanding performance and dedicated service an and wishes her continued success in future endeavors; and, BE IT FURTHER RESOLVED, that Lisa M. Lambert is hereby entitled to all of the rights and privileges associated with her award. +++++++++..� + -Resolutions of Appreciation for retirees - CONSENT AGENDA APPROVAL FREDERICK COUNTY RESOLUTION OF APPRECIATION - KIM DEHAVEN WHEREAS, Kim DeHaven served Frederick County, Virginia, for more than 36 years as an employee in the Parks and Recreation Department; and WHEREAS, Kim DeHaven began her career as a full time Clerk Typist I in 1978 and throughout her tenure received promotions to Clerk Typist II, Clerk typist 111, and Administrative Assistant; and WHEREAS, Kin DeHaven was known for her positive attitude, cooperative spirit, job knowledge, and commitment to the department and the County, learning all aspects of the Parks and Recreation systems and providing training to other staff members; and WHEREAS, in April of 1994, Kim was selected as Employee of the Month in recognition of her role in developing and implementing the computerized maintenance management system (PMPRO) which greatly increased productivity in the department NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors extends its sincerest thanks to Kim DeHaven for her dedication and professionalism and wishes her all of the best in her future endeavors. BE IT FURTHER RESOLVED, that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this public servant. + + + + + + + + + + + + FREDERICK COUNTY RESOLUTION OF APPRECIATION - MATTHEW HOTT WHEREAS, Matthew Hott served Frederick County, Virginia, for more than 32 years as an employee in the Parks and Recreation Department; and WHEREAS, Matthew Hott began his career as a full time Assistant Superintendent for Parks and Recreation and during his tenure received promotion to Superintendent of Parks and Recreation; and WHEREAS, during his tenure, Matthew was instrumental in overseeing the evolution of our park system and ensuring the parks were maintained in an above average manner with diligence in park maintenance enabling our park system to manage unprecedented growth in attendance and usage, in particular at our two district parks, Sherando and Clearbrook; and WHEREAS, Matthew Holt oversaw all projects in the parks including but not limited to the construction of shelters and maintenance facilities, the addition of various sports fields, and paths and trails such as the walking/bike trail at Sherando Park; and WHEREAS, Matthew Holt served as a catalyst for sound park management methods, worked well with the public and his staff alike, promoted staff development and served as a mentor to many staff members, NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors extends its sincerest thanks to Matthew Hott for his dedication and professionalism and wishes him all of the best in his future endeavors. BE IT FURTHER RESOLVED, that this resolution he spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this public servant. + + + + + + + + + + + + -Resolution adding Fro ale Court to Secondary Road System - CONSENT AGENDA APPROVAL RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS WHEREAS, the streets described on the attached Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 404 WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ....++++++++ CITIZEN COMMENTS Robin Young, Back Creek District, said she was in favor of any discussion about preventing Carmeuse selling water to Nestle who may plan to sell it to Texas. She said she did not want the Board to forget the points achieved for the neighbors in recent discussions regarding the Carmeuse Middletown Quarry rezoning and provided a handout for the Board and staff outlining the points. BOARD OF SUPERVISORS COMMENTS - None COUNTY OFFICIALS: PRESENTATION OF RESOLUTION HONORING MILLBROOK HIGH SCHOOL GIRLS' BASKETBALL TEAM Chairman DeHaven and Vice Chairman Lofton read the Resolution Honoring the Millbrook High School Girls' Basketball Team, adopted on April 25, 2018, and presented a framed copy of the Resolution to the team. PRESENTATION OF EMPLOYEE OF THE MONTH AWARD TO LISA M. LAMBERT Chairman DeHaven and Vice Chairman Lofton presented the Employee of the Month Award to Lisa M. Lambert. COMMITTEE APPOINTMENTS PRIYA PATEL AND KRISTEN LAISE RE -APPOINTED TO WINCHESTER- FREDERICK COUNTY TOURISM BOARD - APPROVED Supervisor Dunn moved to reappoint Priya Patel and Kristen Laise to the Winchester - Frederick County Tourism Board for three-year terms ending June 30, 2021. Supervisor Slaughter seconded the motion which carried unanimously on a voice vote. REQUESTS FROM THE COMMISSIONER OF THE REVENUE FOR REFUNDS - APPROVED Mr. Tierney explained there were two requests for refunds that have been reviewed by Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 405 the County Attorney. Supervisor Slaughter moved for approval of and the corresponding supplemental appropriations for the refund requests by Ally Financial/Vault for $7,038.39; and G E Capital Auto Lease for $12,124.71. Vice Chairman Lofton seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G. Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye RESOLUTION AUTHORIZING EXTENSION OF PERFORMANCE AGREEMENT DEADLINE FOR KINGSPAN INSULATION LLC - APPROVED Mr. Tierney explained the request for the extension of the Performance Agreement deadline. Vice Chairman Lofton moved for approval of the resolution authorizing extension of the performance agreement deadline for Kingspan LLC, Supervisor Wells seconded the motion. Vice Chairman Lofton said Kingspan Insulation LLC has met most of the requirements of the agreement and because a line they are installing has taken longer than anticipated, they are requesting the extension. The motion carried on a role call vote as follows: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter No EXTENDING PERFORMANCE DATE FOR KINGSPAN INSULATION LLC ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT WHEREAS, KINGSPAN INSULATION LLC has made known its intent to expand its operation in Frederick County, Virginia by making new taxable machinery and equipment and real property improvements and retain and create jobs; and WHEREAS, the Board of Supervisors for the County of Frederick, Virginia and KINGSPAN INSULATION LLC executed a Performance Agreement on June 22, 2016 to assist in expanding the operation for KINGSPAN INSULATION LLC in Frederick County, Virginia; and WHEREAS, that the Board of Supervisors for the County of Frederick, Virginia, possesses the sole and absolute authority to extend the Performance Date in the executed Performance Agreement with KINGSPAN INSULATION LLC; BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia does authorize extension of the Performance Date of the executed Performance Agreement with KINGSPAN INSULATION LLC to December 31, 2018. .....+++++++ COMMITTEE BUSINESS —None PUBLIC HEARINGS (Non -Planning Issues) - None 1. OUTDOOR FESTIVAL PERMIT REQUEST OF RO_BERT BAUSERMAN — FAB JAM FESTIVAL - APPROVED Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required; Application; Issuance or Denial; Fee, for an Outdoor Festival Permit. Festival to be Held Saturday, June 23, 2018, from 7:00 A.M.to 11:00 P.M., (Rain Date to be Held on Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 406 Sunday, June 24, 2018, from TOO A.M. to 12:00 P.M.), on the Grounds of the Frederick County Fairgrounds, 250 Fair Ground Road, (Route 11 North), Clearbrook, Virginia, Stonewall Magisterial District. Property Owned by Frederick County Fair. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing, Supervisor Slaughter moved for approval of the Outdoor Festival Permit request of Robert Bauserman for the Fab Jam Festival to be held June 23, 2018. Supervisor McCarthy seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye 2. REQUEST BY MOUNTAIN FALLS PARK RESIDENTS FOR CREATION OF SANITARY DISTRICT — REFERRED TO THE PUBLIC WORKS COMMITTEE AND PUBLIC HEARING CONTINUED The Board of Supervisors, having Received a Petition Requesting the Creation of a Sanitary District Encompassing the Subdivision Known as Mountain Falls Park, also Known as Wilde Acres, will Conduct a Public Hearing on the Question of the Proposed Sanitary District, which Hearing shall Embrace a Finding of Fact of Whether Creation of the Proposed District or Enlargement of the Existing District is Necessary, Practical, Fiscally Responsible, and Supported by at Least 50 Percent of Persons who Own Real Property in the Proposed District. Mr. Tierney explained the request and the change in State Code that has resulted in the matter coming before the Board. He noted that guidance in the code states the Board should determine whether the creation of the sanitary district is necessary, practical, fiscally responsible and whether it is supported by over 50% of the residents of the district. Supervisor McCarthy questioned the number of communications that had been received saying he had received about 50. The Deputy Clerk concurred with that number having been received. Chairman DeHaven said that if the Board decides to move forward with the request, a more formal process will need to be developed for determining whether 50% of residents support the district. Chairman DeHaven opened the public hearing. The speakers were as follows: Troy Welby, Back Creek District, said he has lived in Mountain Falls for 10 years and there are many problems. He said the volunteer governing board is hard to staff because of the magnitude of the problems. He said the subdivision needs help from the County. Ethel Nichols, Back Creek District, thanked the Board for considering the request. She said there are 26 miles of road and 500 homes in the development, and there is no capital to fix anything. She noted a lack of storm water management and pending legal issues, and said the current governing board fails to operate and maintain the development. She said the residents of Mountain Falls deserve the same consideration given other County residents and asked the Board to support the creation of the sanitary district. Beth Shalap, Back Creek District, said the Mountain Falls development property owners' Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 407 association has been mismanaged and is no longer viable. She said the sanitary district is needed and asked the Board to have the Public Works department study the matter while the public hearing is continued, adding that the development's residents are also tax paying citizens. Leonard Roman, Back Creek District, said he is a former member of the Mountain Falls board of governors. He said that the disclosure packet he received when purchasing his property was wrong, adding that the there is no accounting and that the board is dysfunctional. He said the body does not follow the rules of the Property Owners Association Act, and cited licensing, bill paying and communication errors. David Williamson, owner of property in Back Creek District, said he is a former member of the development's board of governors. He said the community is too large for a volunteer board. He said there is an inability to effectively collect dues, and property values will not increase without better management. He suggested that a cost analysis be performed before the Board decides on creating the district. Jess Cutshaw, Back Creek District, referenced a PowerPoint presentation and a FaceBook link containing photos and video of recent conditions in Mountain Falls Parks. She spoke about recurring flooding and the expense to prepare for and recover from flooding events. Ms. Cutshaw said she pays $435.00 per year to the homeowners' association and receives nothing. She said she is begging the County for help. Beth Shalap, Back Creek District, continued her earlier remarks saying the association has been mismanaged and has three years of records missing. She said only 38% of the residents are paying their dues and it is unfair to the other residents. She concluded saying the association will be bankrupt and the residents need help. Jess Cutshaw, Back Creek District, concluded her earlier remarks saying that the biggest problem is storm water management. Chairman DeHaven closed the public hearing. Vice Chairman Lofton moved to refer the matter to the Public Works Committee for study and development of a process. Supervisor Dunn seconded the motion. Supervisor McCarthy noted there is a statute saying the public hearing is fact-finding and a determination must be made at the close of the hearing. Mr. Tierney said a process is necessary, but a cost determination must happen also, in order to estimate the costs to the residents. Vice Chairman Lofton agreed, Supervisor McCarthy moved to amend the motion adding to continue the public hearing. Supervisor Dunn seconded the motion. The motion to amend Vice Chairman Lofton's motion carried on a voice vote. Supervisor Dunn inquired about requesting that the Public Works Committee find options for those who have lost money due to the problems in the Mountain Falls community. Chairman DeHaven said that the Board did not have any basis to address such matters. The amended motion, continuing the public hearing and referring the request for creation of a sanitary district to the Public Works Committee for study and development of a process, carried on a voice vote. Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13118 County of Frederick, Virginia 408 PLANNING COMMISSION BUSINESS Public Hearings 1. REZONING #05-17 FOR O-N MINERALS (CHEMSTONEI d/b/a Carmeuse Lime & Stone, CONTINUED UNTIL NLY 25, 2018 Submitted by Lawson and Silek, PLC., to Amend the Proffers for this Property; Rezoning 394.2 Acres from the EM (Extractive Manufacturing) District with Proffers to the EM (Extractive Manufacturing) District with Revised Proffers. The Properties are Situated Generally West of the Town of Middletown. Specifically, the Middle Marsh Property is Located East of Belle View Lane (Route 758), and West and Adjacent to Hites Road (Route 625) and is Further Traversed by Chapel Road (Route 627). The Northern Reserve is Bounded to the South by Cedar Creek and is West and Adjacent to Meadow Mills Road (Route 624). The Properties are Identified with Property Identification Numbers 83-A-109 and 90-A-23 in the Back Creek Magisterial District. Upon motion of Vice Chairman Lofton, seconded by Supervisor Wells, the public hearing for Rezoning 905-17 for O-N Minerals (Chemstone) was continued until the July 25, 2018 meeting. . + + + + + + + + + + + 2. DRAFT UPDATE OF THE 2018-2019 FREDERICK COUNTY PRIMARY INTERSTATE, AND SECONDARY ROAD IMPROVEMENT PLANS - APPROVED The Primary and interstate Road improvement Plans Establish Priorities for Improvements to the Primary and Interstate Road Networks within Frederick County. Comments from the Transportation Committee will be Forwarded to the Planning Commission and Board of Supervisors. Ultimately, the Priorities Adopted by the Board of Supervisors will be Forwarded to the Commonwealth Transportation Board for consideration. The Board of Supervisors and VDOT will receive Public Comment on the Proposed Six Year Plan for Secondary Roads for Fiscal Years 2019 Through 2024 in Frederick County and on the Secondary System Construction Budget for Fiscal Year 2019. John Bishop, Assistant Planning Director — Transportation, reviewed the updated Interstate, Primary, and Secondary Road Improvement Plans. He noted the Plans are updated annually and that Ed Carter of VDOT was in attendance for the joint public hearing. Supervisor Dunn inquired about the Sulphur Springs and Greenwood Roads intersection saying the area has many accidents. Mr. Bishop said the site distance at this intersection will be addressed. Mr. Carter of VDOT said that Frederick County has one the best methodologies for rating projects in order to get the best value for the dollars spent on improvement projects. Chairman DeHaven opened the public hearing. There were no speakers. Chairman DeHaven closed the public hearing. Vice Chairman Lofton moved that the Board approve the updates to the 2018-2019 Interstate and Primary Road Improvement Plans. Supervisor Slaughter seconded the motion. Vice Chairman Lofton noted that VDOT has identified the Exit 313 bridge as failing, and yet has come to the County to suggest the County ask for Smartscale grant funding to complete the project. The motion to approve the updates to the 2018-2019 Interstate and Primary Road Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of06/13118 County of Frederick, Virginia 409 Improvement Plans carried on a roll call vote as follows: Blaine P. Dunn Aye Shannon G. Trout Aye Gary A. Lofton Aye Robert W. Wells Aye J. Douglas McCarthy Aye Charles S. DeHaven, Jr. Aye Judith McCann -Slaughter Aye RESOLUTION: 2018-2019 INTERSTATE ROAD IMPROVEMENT PLAN WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on May 21, 2018; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on June 6, 2018; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2018 — 2019 Interstate Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the interstate road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; WHEREAS, in this updated plan, Exit 313 is noted as the top priority for Interstate 81; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The 2018-2019 Interstate Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Interstate Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2018-2019 Interstate Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on June 13, 2018. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors supports adding a line item in the 2019-2024 Six Year Improvement Program for proposed replacement of the Route 17/50/522 (Millwood Pike) bridge over Interstate 81 in Frederick County. RESOLUTION: 2018-2019 PRIMARY ROAD IMPROVEMENT PLAN . WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on May 21, 2018; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on June 6, 2018; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2018 — 2019 Primary Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the primary road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The 2018-2019 Primary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Primary Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2018-2019 Primary Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on June 13, 2018. + + + + t + + + + + + + Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 410 Vice Chairman Lofton moved to adopt the 2018-2019 Secondary Road Improvement Plan as presented. Supervisor Dunn seconded the motion which carried on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton Aye J. Douglas McCarthy Aye Judith McCann -Slaughter Aye Shannon G.Trout Aye Robert W. Wells Aye Charles S. DeHaven, Jr. Aye RESOLUTION: 2018-2019 SECONDARY ROAD IMPROVEMENT PLAN WHEREAS, Section 33.2-331 of the 1950 Code of Virginia, as amended, provides the opportunity for each county to work with the Virginia Department of Transportation in developing a Six -Year Road Plan; and, WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on May 21, 2018; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on June 6, 2019; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2018 — 2019 Secondary Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the secondary road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The 2018-2019 Secondary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Secondary Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2018-2019 Secondary Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on June 13, 2018. + + + + + + .... . 3. ORDINANCE AMENDMENT TO FREDERICK COUNTY CODE CHAPTER 165 ZONING. ARTICLE II SUPPLEMENTARY USE REGULATIONS-, PARKING - BUFFERS:, AND REGULATIONS FOR SPECIFIC USES, PART 203 — BUFFERS AND LANDSCAPING: SECTION 165-203..02(C) BUFFER AND SCREENING REQUIREMENTS - DENIED Revision to the Frederick County Zoning Ordinance to Modify Requirements for Residential Separation Buffers in the RP (Residential Performance) Zoning District Tyler Klein, Planner, provided background information on the proposed amendment to modify the requirement of residential separation buffers in the RP (Residential Performance) Zoning District for certain housing types. He said the Board had approved an amendment to the Zoning Ordinance on December 13, 2017, to modify the required buffers between townhome units and single-family detached units and townhome units and single-family small lot units changing the required buffer category from a Category B to a Category A type buffer. Mr. Klein continued saying that at the May 9, 2018, meeting, the Board had expressed concern with the unintended consequences of reducing the buffers, specifically regarding the ability to increase the intensity of development and potential capital impacts to County services. He said staff was directed to initiate a public hearing process to reverse the prior amendment approved in December 2017. Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 411 Supervisor Slaughter asked Mr. Klein to speak about the Master Development Plan that brought the issue to the attention of the Board. Mr. Klein explained that the buffer change did not allow a higher density but allowed the builder to use more of the density already allowed on the parcel. Supervisor Wells noted that the density is more a factor of the housing type than of the buffer requirement. Supervisor Dunn inquired about a past change in permitted density from four to 10 units. Planning Director Mike Ruddy explained that for quite some time, the permitted density has been 10 units per acre for parcels less than 10 acres in the RP district. He said there is a sliding scale, and as lot sizes increase, the density goes down. Chairman DeHaven opened the public hearing. The speakers were as follows: Patrick Sowers, Opequon District, spoke about the Regents Crest project that brought the issue before the Board. He said the project has a density of 9.9 units per acre which is an unusually high density for such development. He said development focused in the Urban Development Area, as directed by the Comprehensive Plan, takes development pressure off the rural areas. He noted that the previous requirement called for the same 50' buffer between townhome and single-family developments as is required between commercial and residential development and questioned if buffers for these uses should truly be equal. William Aikens, Gainesboro District, said he represented the Top of Virginia Builders Association. He said the County is not letting business prosper and cited stringent building laws and a seeming directive not to look at the proffer law. Mr. Aikens said that when business does well, the County does well. He said the flexibility in the buffer requirement achieves what previous county planners had sought and that changing the buffer back will also have consequences such as eliminating workforce housing. He asked the Board to reconsider rescinding the text amendment passed last December. Robert Frogale, Back Creek District, said the quick reversal of the ordinance amendment passed in December 2017 after nine months of study makes no sense. He said residential growth should occur in the Urban Development Area (UDA) and referred to a report from the Virginia Coalition on Housing and Economic Development titled Addressing the Impact of Housing for Virginia's Economy. He said there is a crisis in affordable housing and a reversal of the ordinance is a contradiction of the current need. Mr. Frogale concluded by saying that reversing the ordinance will lead to a waste of land and drive up housing costs. He suggested studying the issue further rather than making a quick reversal. Stephen Pettler, Stonewall District, said he was speaking on behalf of the Top of Virginia Builder's Association and other landowners. He said the ordinance amendment issue is exactly what faced the Board in December 2017, except that in December there had been nine months of study and moving the topic through the process, He continued saying that because a misunderstanding at the May 9 meeting has caused concern, the buffer issue is back on the Board's agenda, Mr, Pettler said there had been no unintended consequences adding that what had occurred was a builder being able.to use his property to its by -right density. He noted that Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 412 repeal will cost those who are currently in the process of building and asked the Board to keep the buffer requirements as they are now. David Williamson, Gainesboro District, said as a real estate investor he sees a lack of rental property. He said he is in favor of keeping the buffer requirement as is. Jason Aikens, Gainesboro District, said reversing the buffer amendment will make some lots undevelopable. He said that the adjustment made in December allows developers the flexibility to build bigger units or more affordable units which in turn will make a project feasible thereby meeting the goals of the Comprehensive Plan. Don Ganse, Back Creek District, said that no speakers at the Planning Commission public hearing or tonight's hearing have spoken in favor of repealing the amendment on buffers and asked the Board to consider that before voting on the matter. Chairman DeHaven closed the public hearing. Supervisor Slaughter said the buffer requirements prior to the December 2017 amendment were adequate to provide protection to existing property owners. She said existing property owners do not have notice of a change in buffer requirements. She moved to repeal the amendment made in December 2017. Supervisor Dunn seconded the motion. Vice Chairman Lofton said the change in 2017 was not done without public comment. He said the current buffer requirement does not increase density, He said the Board made a conscious decision to change the buffer and some parties have spent thousands since that time to begin development plans. Vice Chairman Lofton noted that growth is encouraged in the Urban Development Area (UDA) which protects farmland and that the residents in the UDA have an expectation of close proximity to neighbors. He said he does not support changing the buffer requirement. Supervisor Dunn said the issue is a difference of 25 feet of buffer which is a judgment call. He moved to amend the motion to table the issue until the next meeting to allow for developing a plan for grandfathering those projects currently underway that would be affected by the change. There was no second to the motion to amend Supervisor Slaughter's motion. Supervisor McCarthy said the decision on the 25 feet was a judgment call made in December. He said most residents do not have an expectation of a particular buffer, and noted the Comprehensive Plan directs growth to the UDA. He said that money has been spent on projects since the December 2017 amendment, and added the Board should create certainty for those in the industry. Supervisor Wells said he wants the Board to send the right message. He said the study of an issue for nine months followed by a vote sends a message. He said the development community tries to follow the rules by building in the UDA, and said the Board needs to be more reliable than to reverse a decision so hastily: Supervisor Slaughter said that the Board received information from one of the persons originally raising the issue with the Development Review & Regulations Committee (DRRC) that indicates the December amendment may not increase density. She said she continues to believe buffers are for the protection of the land owner and that owners do not have enough Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 413 notice of changes in buffer requirements. Supervisor Trout asked for clarification of the motion. The motion to repeal the December 2017 text amendment to Zoning Ordinance 165- 203.02(C) Buffer and Screening Requirements failed on a roll call vote as follows: Blaine P. Dunn Aye Gary A. Lofton No J. Douglas McCarthy No Judith McCann -Slaughter Aye Shannon G. Trout No Robert W. Wells No Charles S. DeHaven, Jr. No + + + + + + + + + + + + Other Planning Business - None BOARD LIAISON REPORTS Vice Chairman Lofton noted the Medicaid expansion will take effect January 1. He said the Department of Social Services is planning to hire eight employees and the expected cost to the County is $240,000. Supervisor Wells noted his attendance recently in Stephens City at the WWI -WWII commemoration event sponsored by Mr. Fravel and urged others to attend next year. CITIZEN COMMENTS Beth Shalap, Back Creek District, thanked the Board for voting to send the sanitary district request to the Public Works Committee. She said she wanted the Board to know the residents had inquired about hiring a management company and determined it was not economically feasible.- She said an investigation of the governing board's finances is pending. She encouraged the Board to discuss the topic of bond funding for the sanitary district at a future Board meeting. David Williamson, Gainesboro District, inquired about the process for appealing a decision of the Board of Zoning Appeals and proposing an ordinance amendment. Chairman DeHaven recommended that Mr. Williamson contact staff. BOARD OF SUPERVISORS COMMENTS In reference to the previous speaker, Supervisor McCarthy suggested contacting County Staff, including the Planning & Development Department, for the proper steps to go through to propose an ordinance change. ADJOURN On motion of Vice Chairman Lofton, seconded by Supervisor Trout, the meeting was adjourned at 9:09 p.m. Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 414 Minutes: Board of Supervisors Meeting of June 13, 2018 — Appendix 1 MEMORANDUM TO: Landfill Oversight Committee Members and Board of Supervisors FROM: Joe C. Wilder, Director of Public Works `0i SUBJECT: Landfill Oversight Committee Report for Meeting of May 24, 2018 DATE: May 31, 2018 The Landfill Oversight Committee met on Thursday, May 24, 2018, at 10:00 a.m. All committee members were present except Stan Crockett, Eden Freeman, David Ash, Robert Wells and Perry Eisenach. The following items were discussed: ***Items Not Requiring Action*** 1. Discussion on sludge issues at the Landfill: During the summer of 2016, the Opequon Wastewater Treatment Facility (OWTF) changed their treatment system and started producing a different type of sludge. For many years, sludge has been transported to the Regional Landfill from many treatment plants in the region. We have been able to place the sludges in the Landfill waste and have not had any problems with stability of the waste mass or being able to obtain a satisfactory compaction of the waste. However, since the change in the makeup of the sludge in 2016, the sludge from OWTF has had a higher moisture content and it is made up of less solids. Staff at the Landfill has had a very difficult time placing the sludge in the trash due to its poor suitability and higher moisture content. While trying to incorporate the sludge into the waste, the equipment sinks and gets stuck. Since 2016, we have been digging large trenches in the existing trash and burying the sludge. This is causing long term stability problems in the Landfill and our Landfill engineering consultants, SCS Engineers, has told us to cease this operation. County staff, Frederick Winchester Service Authority (FWSA) staff and City of Winchester.staff have met several times over the last few months trying to find a viable, cost effective solution. Don Riggleman, Waste Supply and Wastewater Treatment Division Manager attended the meeting and presented the many different things they have tried to help make the sludge more suitable to be placed in the Landfill. They have not been able to significantly make any changes to the sludge that will allow it to be placed with minimal impact. He informed the committee that they have submitted a biosolids application to the Department of Environmental Quality (DEQ). There long- term solutions would be to divert all the sludge to land application and store the material when they can't land apply the sludge. They informed us that this permit could take at Ieast 3-6 months. In the meantime, they are requesting we try to help them by storing the sludge until it can be land applied. It may not be possible to provide that long-term storage. Our main short-term goal is to mix the sludge with an additive to help the sludge dry out, provide structural stability and be placed like a soil. The Landfill and OWTF would cost share with the additive and equipment to perform an on -site mixing process. There are a lot of logistics related to this and we are continuing to work through the details. 2. Discussion of Leachate issues at the Landfill: Over the past two weeks, the Landfill area has received eight (8) inches of rain. During this time, we encountered some extreme run-off from the different areas of the Landfill with some bypass Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 415 pumping in the Permit 40 Landfill area. Over the past few years, we have attempted to make some additional improvements in the Permit 40 area with limited success. We are currently looking at constructing a large ballast holding pond to provide liquid storage during the spring season. The ponds capacity could be 3-4 million gallons in size. We are currently pumping leachate to the OWTF at a rate of approximately 100,000 gallons per day to get some volume in our ponds. Discussion of specific waste fees: We discussed some updates on special waste fees at the Landfill. We have made some minor adjustments to tires and electronic recycling fees. I have attached the updated 2018 tipping fees at the Landfill which have been approved and adopted by the Board of Supervisors. (Attachment 1) 4. Discussion of upcoming Projects: We will begin excavation of Phase 3, Cell A area of the permit 529 MSW Landfill later this year. We want to remove approximately 500,000 cubic yards of soil and rock in preparation of a future Landfill cell. Discussion to add additional Landfill gas collection: We are going to add additional Landfill gas collections capacity in our active Landfill area to boost our gas production at the energy plant. We will be doing engine replacements at the energy plant in the late summer since the engines have over 60,000 work hours each. 6. Discussion of future cost sharing with Clarke County: Currently, Clarke County is starting construction on a new citizen convenience center located east of Berryville. Once this facility goes on-line later this year, we may need to adjust our current cost share program with Clarke County at several sites. We will relook at those rates later this year. JCW/kco cc: Committee Members Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Ron Kimble, Landfill Manager Andrew Clark, Environmental Manager Gloria Puffinburger, Solid Waste Manager file Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 416 Minutes: Board of Supervisors June 13, 2018 Meeting - Appendix 2 MEMORANDUM TO: Board of Supervisors FROM: Joe C. Wilder, Director of Public Works Jll SUBJECT: Public Works Committee Report for Meeting of May 29, 2018 DATE: July 3, 2018 The Public Works Committee met on Tuesday, May 29, 2018, at 8:00 a.m. All members were present except Robert Wells and Whit Wagner. The following items were discussed: ***Items Not Requiring Action*** 1. Update on the new Stephenson Convenience Site: Staff gave a brief update on the construction of the new center. Due to recent heavy rainfall, the work has been delayed. We have talked with Carmeuse and they are allowing us to keep operating our Clearbrook site until we can move over. We hope to open the new site in late June. 2. Update on disposition of the old Frederick County Middle School: Recently, the county received bids for the sale of the old Frederick County Middle School located at 441 Linden Drive. We received a bid from Valley Health, but it was conditioned. They indicated they would pay $50,000.00 more than the highest bid not to exceed $4 million. We did not receive any other bids. The County Administrator has reached out to Valley Health to seek clarification and if they are going to submit a bid price. A question was asked if it would benefit the possible sale of the property if the building was demolished. Due to the need for major renovations, if the building was removed from the property, it could make the property more marketable. Staff has been able to contact a large demolition company in the region to receive a reasonable budget estimate to abate and remove the asbestos in the building and then demolish the building. The company provided an estimate of $900,000. If this option was chosen, a formal bid process would have to be performed and get an actual bid result. The final option was to reach out to a local real estate company and place the building and property on the market for sale. Staff will seek further clarification from the Board of Supervisors on possible avenues to sell the property. 3. Discussion/Update on the Landfill Oversight Committee Meeting held on Thursday, May 24, 2018: The committee discussed the different issues at the Frederick County Regional Landfill. We have attached the committee report from the May 24, 2018 meeting which describes in detail what matters we are dealing with out there and our plans of actions. The committee recommended that the report be forwarded to the Board of Supervisors for their information. (Attachment 1) 4. Discussion regarding an ordinance for lifetime dog tags: The County Attorney and Treasurer made a presentation to the committee about a process that would allow for a lifetime dog license. After some discussion, the committee recommended that the draft ordinance be sent to the Code and Ordinance committee for further review. Supervisor Lofton recommended approval of the motion and committee member Gene Fisher seconded the motion. The committee unanimously approved the motion. (Attachment 2) Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/1S County of Frederick, Virginia 417 5. Discussion on a draft ordinance regarding payment of taxes to obtain building permits: The County Attorney and the Treasurer made a presentation to the committee about requiring that payment of taxes to Frederick County be paid prior to issuance of building permits or land disturbance/stormwater permits. There was discussion about the process of determining how staff would verify the payment of taxes. The Treasurer's office has the information available to staff on the AS400 so once a permit is created if taxes are owed a message will appear informing them the applicant owes Frederick County taxes. Staff would direct the applicants to the Treasurer's office for payment. After some additional discussion, the committee recommended that the draft ordinance be sent to the Code and Ordinance committee for further review. Committee member Gene Fisher recommended approval of the motion and committee member Ed Strawsnyder seconded the motion. The committee unanimously approved the motion. (Attachment 3) 6. Update on the Frederick County Esther Boyd Animal Shelter Training Facility Design: Staff gave a brief update on the progress of the project design. Its anticipated that a final design will be completed by July 2018, The design package will be brought back to the committee at that time for endorsement and to move forward with the bid process. 7. Miscellaneous Reports: a) Tonnage Report (Attachment 4) b) Recycling Report (Attachment 5) c) Animal Shelter Dog Report (Attachment 6) d) Animal Shelter Cat Report (Attachment 7) Respectfully submitted, Public Works Committee J. Douglas McCarthy, Chairman Gary A. Lofton Robert W. Wells Whitney "Whit" L, Wagner Gene E. Fisher Harvey E. "Ed" Strawsnyder, Jr. By Joe . Wilder Public Works Director JCW/kco Attachments: as stated cc: Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager Rod Williams, County Attorney Bill Orndoff, Treasurer Wayne Corbett, Deputy Treasurer Mike Stewart, Senior Project Manager file Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 418 Minutes: Board of Supervisors Meeting of June 13, 2018 — Appendix 3 TO: FROM: RE: DATE: MEMORANDUM Board of Supervisors John A. Bishop, AICP, Assistant Director - Transportation Transportation Committee Report for Meeting of May 21, 2018 June 5, 2018 The Transportation Committee met on Monday, May 21, 2018 at 8:30 a.m. Members Present Gary Lofton Chairman (voting) Judith McCann-Slaughter(voting) Gary Oates (liaison PC/voting) Barry Schnoor (voting) Lewis Boyer (liaison Stephens City) Members Absent Mark Davis (liaison Middletown) James Racey (voting) ***Items Not Requiring Board Action*** 1. Perry Road Speed Study: Chairman Lofton was contacted by residents that reside on Perry Road regarding the 55-mph speed limit. The residents note that it is too fast for the conditions of the roadway and are asking that the County request VDOT to perform a speed evaluation. The most recent VDOT traffic count on Perry Road is 460 daily trips. Staff recommends that VDOT Engineering assess the situation and provide recommendations. Upon consensus of the Committee they chose to forward a recommendation to the VDOT Staunton District Traffic Engineering for an evaluation. 2. Old Charlestown Road Bridge: Mr, Lloyd Ingram gave a brief update of the Old Charlestown Road Bridge replacement and discussed the proposed flood gates to be installed for safety issues. Once more information is available, it will be presented to the Committee. 3. Interstate, Primary, and Secondary Road Plan Updates (attached): Staff gave an overview of the Interstate and Primary Road Plans that are updated each year. Also, discussed was the Secondary Road Plan. VDOT could still make some refinements to the Secondary Road Plan. Interstate Plan Updates are as follows: 1. Change letter priorities to number priorities to be consistent with the Primary Plan. 2. Update of priorities to place Exit 313 at Number 1 and Exit 317 at Number 2. 3. Update language for Exit 307 to acknowledge the need to improve the existing facility ahead of the long-term goal of relocation. Primary Plan Updates are as follows: 1. Move Route 11 ahead of Route 277 on the priority list. 2. Route 277 to be broken into segments of logical termini in recognition of the fact that future applications for this roadway would likely need to be for smaller segments. Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 41 �? 3. The addition of Route 522 intersection with Costello Drive in recognition and support of the SmartScale application on that facility 4. County Project Updates: Tevis Street Extension/Airport Road/I-81 Bridge: Authorization has been received from VDOT to proceed to 100% design on the roundabout and surface streets. The submission is expected to be complete by the end of May. Also, the maintenance of the traffic plans is expected to be submitted by the end of May. The draft right-of-way plats are being developed and final borings for a couple of spot locations and storm water ponds are being taken. Memorandum of Agreement for historical concerns is undergoing. Renaissance Drive: Test borings are complete, and the geotechnical report is on schedule. Upon its completion 30% design for the bridge and roadway will begin. Communication is ongoing with the impacted utilities and the preliminary engineering agreement has been signed and forwarded to CSX. State Environmental Review Process is also underway. Coverstone Drive: No activity currently. Jubal Early Drive Extension and Interchange with Route 37: No activity currently. S Upcoming Agenda Items: June Potential cancellation TBD Route 11 South Stars Study-MPO Oakdale Crossing Traffic Calming Study G. Other Business: The VDOT Public Hearing about potential projects will be from 5 p.m. to 7 p.m. on June 12, 2018 at Strasburg High School, 250 Ram Drive, Strasburg, Virginia. JAB/ks Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia 420 Charles S. DeHaven, Jr. Chairman, Board of Supervisors Kr' ier Cleric, Board of Supervisors Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book Number 43 Board of Supervisors Closed Session and Regular Meeting of 06/13/18 County of Frederick, Virginia