June 5 2018 Budget Work Session and Closed Session Minutes398
MINUTES
Frederick County Board of Supervisors
Budget Work Session
Tuesday, June 5, 2018
4:00 p.m.
Board Room,107 North Kent Street, Winchester, VA
ATTENDEES
Board of Supervisors: Chairman Charles S. DeHaven, Jr.; Vice Chairman
Gary A. Lofton; Blaine P. Dunn; J. Douglas McCarthy; Judith McCann -Slaughter; and
Shannon G. Trout were present. Robert W. Wells was absent. Staff present: Kris C. Tierney,
County Administrator; Jay E. Tibbs, Deputy County Administrator; Cheryl B. Shiffler, Finance
Director; Jennifer Place, Budget Analyst; Rod Williams, County Attorney; Tamara Green,
Director of Social Services; Amy Swift, Assistant Director of Social Services; Mike Ruddy,
Director of Planning and Development; Mark Cheran, Zoning and Subdivision Administrator;
Scott Varner, Director of Information Technology; Ellen Murphy, Commissioner of the Revenue;
Patrick Barker, Executive Director of the Economic Development Authority; and Ann W. Phillips,
Deputy Clerk to the Board.
Other: Robert T. Mitchell of the law firm of Hall, Monahan, Engle, Mahan & Mitchell
CALL TO ORDER
Chairman DeHaven called the meeting to order at 4:00 p.m.
UPDATE — Medicaid Expansion
Mr. Tierney said that little information is currently available, but he has learned that the
state will provide some funding annually in the range of $238,000. He noted that the projected
costs are more than $400,000. Ile said staff is reviewing the need for additional personnel, but
that the timing of staff growth is still uncertain.
The Board and staff discussed the requirement for the County to participate and fund the
expansion, the timing for hiring additional staff, and the funds set aside to assist with the
expansion.
CLOSED SESSION
At 4:08 p.m., Vice Chairman Lofton moved that the Board of Supervisors of Frederick
County enter a closed session for the following matters:
• Pursuant to Virginia Code § 2.2-3711(A)(7), for consultation with legal counsel and
briefings by staff members pertaining to actual or probable litigation, the petitions of Rockwood
72, LLC and 750 Remington, LLC, in regard to April 17, 2018 Decisions of the Board of Zoning
Appeals, both petitions currently pending in the Frederick County Circuit Court, where such
consultation or briefing in open meeting would adversely affect the negotiating or litigating posture
of the public body.
Minute Book Number 43
Board of Supervisors Budget work Session and
Closed Session of 06/05/18
County of Frederick, Virginia
3 9
• Pursuant to Virginia Code § 2.2-3711(A)(39), for the discussion or consideration of
proprietary information, voluntarily provided to the County by a private business pursuant to a
promise of confidentiality for purposes of economic development in the County and concerning
the .performance of that business relative to an economic development performance agreement
with the County.
• Pursuant to Virginia Code § 2.2-3711(A)(3), for the discussion or consideration of the
disposition of publicly held real property, where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body.
• Pursuant to Virginia Code § 2.2-3711(A)(3), for the discussion or consideration of the
acquisition of real property for a public purpose, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body.
Supervisor Dunn Seconded the motions which carried on a voice vote.
Supervisor McCarthy recused himself from the first item in the closed session motion and
did not enter the session.
At 4:39 p.m., Supervisor McCarthy and County Attorney Rod Williams joined the closed
session.
At 5:18 p.m., the Board members being assembled within the designated meeting place in
the presence of members of the public and the media desiring to attend, the meeting was
reconvened on motion of Vice Chairman Lofton, seconded by Supervisor Dunn. Vice Chairman
Lofton moved that the Board of Supervisors of Frederick County certify that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting to which this certification
applies, and (ii) only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed, or considered by the Board. Supervisor Dunn seconded the
motion which carried as follows on a roll call vote:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
ADJOURN
Shannon G. 'Trout Aye
Robert W. Wells Absent
Charles S. DeHaven, Jr. Aye
There being no further business, the meeting was adjourned at 5:20 p.m. on motion by Vice
Chairman Lofton, seconded by Supervisor Slaughter.
a04
Charles S. DeHaven, Jr.
Chairman, Board of Sul
Minute Book Number 43
Board of Supervisors Budget Work Session and
Closed Session of 06/05/18
County of Frederick, Virginia
Kris C.
Clerk, Board of Supervisors
40C
Minutes Prepared By: L,�l(/k��
Ann W. Phil ips
Deputy Clerk, Board of Supervisors
Minute Book Number 43
Board of Supervisors Budget Work Session and
Closed Session of 06/05/18
County of Frederick, Virginia