May 9 2018 Regular Meeting Minutes373
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, MAY 9, 2018
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Gary A. Lofton, Vice
Chairman; Blaine P. Dunn; J. Douglas McCarthy; Judith McCann -Slaughter; Shannon G. Trout;
and Robert W. Wells were present.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator; Roderick B. Williams, County Attorney; Michael T. Ruddy, Director of Planning
and Development; Candace Perkins, Assistant Director of Planning; Tyler Klein, Planner; Jason
Robertson, Director of Parks and Recreation; Ellen Murphy, Commissioner of the Revenue; and
Ann W. Phillips, Deputy Clerk to the Board of Supervisors
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor McCarthy delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Lofton led the Pledge of Allegiance.
ADOPTION OF AGENDA - APPROVED
Upon motion of Supervisor Slaughter, seconded by Vice Chairman Lofton, the agenda
was adopted on a voice vote.
ADOPTION OF CONSENT AGENDA — APPROVED
Upon motion of Vice Chairman Lofton, seconded by Supervisor Dunn, the consent
agenda was adopted on a voice vote.
-Minutes: Budget Work Session of April 24, 2018 -CONSENT AGENDA APPROVAL
-Minutes: Joint Meeting w/Economic Development Authority of April 25 2018-CONSENT
AGENDA APPROVAL
-Minutes: Regular Meeting of April 25, 2018 -CONSENT AGENDA APPROVAL
-Transportation Re ort (Aimendix 1 - CONSENT AGENDA APPROVAL
-Resolution Honoring Employee of the Month Patricia A. Rodgers „CONSENT AGENDA
APPROVAL
WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a
most important resource; and,
WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the.
Employee of the Month award and candidates for the award may be nominated by any County employee;
and,
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County of Frederick, Virginia
374
WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects
one employee from those nominated; and,
WHEREAS, Patricia A. Rodgers who serves as a Booking Technician with the Northwestern Regional
Adult Detention Center was nominated for Employee of the Month; and,
WHEREAS, Booking Technician, Patricia Rodgers is heavily relied on by the booking staff for her in
depth knowledge of policies and booking procedures. Ms. Rodgers has assisted in training several new
booking staff members with a calm pleasant demeanor. She shows a passion for mentoring others and
makes herself available to assist anyone with questions. On several occasions, Ms. Rodgers has changed
her work schedule, sometimes at a moment's notice, to assist with an influx of new committals for the
day. Ms. Rodgers recently received a letter of appreciation from a judge at the courthouse through
Superintendent Whitley acknowledging her efforts to ensure that inmates were able to participate in a
hearing in Court by audio-visual means. She went out of her way to accommodate the request and
assured that the process ran smoothly; and,
NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 9th day of
May 2018, that Patricia A. Rodgers is hereby recognized as the Frederick County Employee of the Month
for May 2018; and,
BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Patricia A. Rodgers for
her outstanding performance and dedicated service and wishes her continued success in future endeavors;
and,
BE IT FURTHER RESOLVED, that Patricia A. Rodgers is hereby entitled to all of the rights and
privileges associated with her award.
+ + + + + + + + + + + +
CITIZEN COMMENTS -None
BOARD OF SUPERVISORS COMMENTS - None
COUNTY OFFICIALS:
PRESENTATION OF EMPLOYEE OF THE MONTH AWARD TO PATRICIA A.
RODGERS
Chairman DeHaven and Vice Chairman Lofton presented the Employee of the Month
Award to Patricia A. Rodgers.
COMMITTEE APPOINTMENTS
RYAN SHAW APPOINTED AS RED BUD DISTRICT REPRESENTATIVE TO SOCIAL
SERVICES BOARD - APPROVED
Supervisor Dunn moved to appoint Ryan Shaw to the Social Services Board as the Red
Bud District Representative to fill an unexpired four-year term ending June 30, 2020. Supervisor
McCarthy seconded the motion which carried unanimously on a voice vote.
DANA BOWMAN AND DAWN C. ROBBINS REAPPOINTED TO THE COMMUNITY
POLICY AND MANAGEMENT TEAM - APPROVED
Vice Chairman Lofton moved to reappoint Dana Bowman as the Private Provider
Representative and Dawn C. Robbins as the Parent Representative on the Community Policy
Management Team to serve two-year terms ending June 30, 2020. Supervisor Wells seconded
the motion which carried unanimously on a voice vote.
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375
DEVELOPMENT IMPACT MODEL OVERSIGHT COMMITTEE
REPRESENTATIVES APPOINTED TO ONE-YEAR TERMS — APPROVED
Upon motion of Supervisor Wells, seconded by Supervisor McCarthy, the following were
appointed unanimously on a voice vote to the Development Impact Model Oversight Committee
to serve one-year terms ending June 28, 2019:
Kris C. Tierney -County Administration Representative
Charles S. DeHaven, Jr. -Board of Supervisors Representative
Gary A. Lofton -Board of Supervisors and EDA Representative
H. Paige Manuel - Planning Commission Representative
Roger L. Thomas - Planning Commission Representative
Frank E. Wright - School Board Representative
Stephen Pettler- Top of Virginia Building Assoc. Rep,
Rob Frogale- Top of Virginia Building Assoc. Rep.
RANDY CARTER REAPPOINTED TO PARKS AND RECREATIONS COMMISSION
REPRESENTING STONEWALL DISTRICT - APPROVED
Upon motion of Supervisor Slaughter, seconded by Supervisor Wells, Randy Carter was
reappointed to the Parks and Recreations Commission for a four-year term ending June 23, 2022.
The motion carried unanimously on a voice vote.
KAREN L. KIMBLE REAPPOINTED AS SHAWNEE DISTRICT REPRESENTATIVE
TO SOCIAL SERVICES BOARD - APPROVED
Supervisor Trout moved to reappoint Karen L. Kimble to the Social Services Board as
the Shawnee District Representative to serve a four-year term ending June 30, 2022. Vice
Chairman Lofton seconded the motion which carried unanimously on a voice vote.
LISA CARPER REAPPOINTED AS BACK CREEK DISTRICT REPRESENTATIVE
TO SOCIAL SERVICES BOARD - APPROVED
Vice Chairman Lofton moved to reappoint Lisa Carper to the Social Services Board as
the Back Creek District Representative to serve a four-year term ending June 30, 2022.
Supervisor Slaughter seconded the motion which carried unanimously on a voice vote.
REQUESTS FROM THE COMMISSIONER OF THE REVENUE FOR REFUNDS -
APPROVED
Mr. Tierney explained there were four requests for refunds that have been reviewed by
the County Attorney. Supervisor Slaughter moved for approval of and the corresponding
supplemental appropriations for the refund requests by Arcadia Mobile Park for $3,313.81;
Undisclosed Taxpayer -Disabled Veteran's Relief for $3,372.53; Shop N Save #1489-2875 for
$6,282.43; and Handy Mart, LLC for $6,885.69. Supervisor Dunn seconded the motion which
carried on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
Minute Book Number 43
Board of Supervisors Regular Meeting of 05/09/18
County of Frederick, Virginia
376
COMMITTEE BUSINESS - None
PUBLIC HEARINGS (Non -Planning Issues)
PROPOSED ORDINANCE: SALARIES OF THE BOARD OF SUPERVISORS -
APPROVED
Pursuant to Section 15.2-1414.3 of the Code of Vir inia. 1950, as Amended, the Board
of Supervisors Will Hold a Public Hearing to Fix the Annual Salaries of the Board of
Supervisors as Follows: Chairman, $10,800; Vice Chairman, $10,200; and Each Other
Member of the Board of Supervisors at $9, 000.
Mr. Tierney explained the Board annually sets their salaries for the coming fiscal year.
He said there are limits to which the salaries can be adjusted and currently any increases would
need to relate to an inflationary increase.
Chairman DeHaven opened the public hearing.
Karen Vance of the Shawnee District said it is time for the Board to have a salary
increase. She compared the Board salaries to those in other jurisdictions adding that with no
raise in 15 years it is time to address a fair wage for the Board members.
Chairman DeHaven closed the public hearing. Supervisor Dunn said the Board salaries
have not increased since 2001. He moved to adjust the Board salaries in relation to the cost of
living inflation increase of 2.1 %. There was no second.
Vice Chairman Lofton moved that the annual salaries be set as noted in the agenda:
Chairman, $10,800; Vice Chairman, $10,200; and Each Other Member of the Board of
Supervisors at $9,000. Supervisor Trout seconded the motion. Supervisor McCarthy said in
order to attract younger Board members, there should be consideration given to the amount of
time away from work necessary for those serving. Chairman DeHaven suggested the topic be
discussed prior to going on the agenda the next time to allow for a change in approach. The
motion carried as follows on a roll call vote:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
PROPOSED CONVEYANCE TO THE FREDERICK COUNTY SANITATION
AUTHORITY (dba FREDERICK WATER) — APPROVED
Proposed Easement Over an Area of Approximately 2,584 Square Feet (0.06Acres),
the Easement Area Being Over a Portion of Tax Parcel Number 86-A-143 Owned by
the County in the Opequon Magisterial District,
Mr. Robertson, Director of Parks and Recreation, said the easement is in conjunction with
a newly installed fire hydrant in Sherando Park. Chairman DeHaven opened the public hearing.
There were no speakers. Chairman DeHaven closed the public hearing.
Supervisor Slaughter moved for approval of conveying the easement to the Frederick
County Sanitation Authority. Supervisor Dunn seconded the motion which carried on a roll call
vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G.Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. Aye
Minute Book Number 43
Board of Supervisors Regular Meeting of 05/09/18
County of Frederick, Virginia
377
++++++++++++
PLANNING COMMISSION BUSINESS
Public Hearings
CONDITIONAL USE PERMIT #04-18 for WEST OAKS FARM MARKET. LLC -
APPROVED
Submitted for Establishment of a Special Event Facility and Restaurant in the
RA (Rural Areas) Zoning District. The Property is Located on Middle Road,
Winchester, Virginia and is Identified with Property Identification Number
74-A-3 in the Back Creek Magisterial District.
Planner Tyler Klein explained the request for a Conditional Use Permit (CUP) for a
special event facility and restaurant in the RA (Rural Areas) Zoning District. He said the
property is located on 200 acres on Middle Road and the proposed building (which includes the
farm market, restaurant, and special event space) will have permanent bathroom facilities served
by a septic/drainfield. He added the site will also have a commercial entrance for vehicles from
Middle Road, and designated gravel parking area will also be provided. Mr. Klein said the
proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive
Plan and with the surrounding properties. He noted that should the Board of Supervisors find
this application for a special event facility to be appropriate, the Planning Commission
recommends that the following conditions be attached to the CUP:
1, All review agency comments shall be complied with at all times.
2. An illustrative sketch plan, in accordance with the requirements of Article VIII of the
Frederick County Zoning Ordinance shall be submitted to and approved by
Frederick County prior to the establishment of the use.
3. Building permits shall be acquired prior to establishment of the deli -style counter
service restaurant use.
4. Special events shall start no earlier than 8 a.m. and all events and related activities shall
conclude by midnight.
5. Special events may accommodate up to and not to exceed 275 persons.
6. One (1) monument style sign with a maximum sign area not to exceed 50 square feet
(SF) and not to exceed 10 feet (FT) in height is permitted.
7. Any expansion or modification of this use will require the approval of a new CUP.
Chairman DeHaven opened the public hearing.
Karen Vance, Shawnee District, said the location of the proposed event center is ideal
and it will greatly benefit the County. She urged the Board to approve the CUP.
Chairman DeHaven closed the public hearing.
Vice Chairman Lofton said the business will be a good addition to the County and moved
for approval of the ordinance granting the CUP with one modification to the recommended
conditions. He asked that the phrase "deli style counter service" be removed from condition
number three. Supervisor Dunn seconded the motion. Chairman DeHaven agreed with Vice
Chairman Lofton that the use of the property saves farmland from use for residential
development and will benefit the community. The motion carried on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton Aye
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G. Trout Aye
Robert W. Wells, Aye
Charles S. DeHaven, Jr. Aye
Minute Book Number 43
Board of Supervisors Regular Meeting of 05/09/18
County of Frederick, Virginia
378
ORDINANCE
CONDITIONAL USE PERMIT #04-18
WEST OAKS FARM MARKET, LLC
SPECIAL EVENT FACILITY & RESTAURANT
WHEREAS, Conditional Use Permit #04-18 for a Special Event Facility and Restaurant, submitted by W
Oaks Farm Market, LLC was considered. The subject property is generally located south on Valley Aver
(Route 11) off Middle Road (Route 628) immediately south of Orchard View Elementary School at 4:
Middle Road and is further identified with Property Identification Number 74-A-3 in the Back C174
Magisterial District, and
WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use
Permit on May 2, 2018 and recommended approval of the Conditional Use Permit with conditions; and,
WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use
Permit during their regular meeting on May 9, 2018; and,
WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit
to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive
Policy Plan;
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165
of the Frederick County Code; Zoning, is amended to revise the zoning map to reflect that Conditional Use
Permit Application #04-18 for a Special Event Facility and Restaurant on the parcel identified by Property
Identification Number 74-A-3 with the following conditions:
1. All review agency comments shall be complied with at all times.
2. An illustrative sketch plan, in accordance with the requirements of Article VIII of the Frederick
County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the
establishment of use.
3. Building permits shall be acquired prior to establishment of the restaurant use.
4. Special events shall start no earlier than 8 a.m, and all events and related activities shall conclude by
midnight.
5. Special events may accommodate up to and not to exceed 275 persons.
6. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to
exceed 10 feet (FT) in height is permitted.
7. Any expansion or modification of this use will require the approval of a new CUP.
....... + + + + +
Other_Planninll Business
MASTER DEVELOPMENT PLAN 402-18 — REGENTS CREST
The Master Development Plan for Regents Crest appears to be consistent with the
requirements of Article YIII, Master Development flan, of the Frederick County Zoning
Ordinance, and this MDP is in aform that is administratively approvable.
Note: Presented as information only.
Mr. Klein presented information regarding Master Development Plan 902-18 — Regents
Crest. Supervisor Slaughter noted her concern that recent Board action changing buffer
requirements has had unintended consequences. She said the project in question has grown from
66 to 99 permitted housing units because of the change in the buffer requirement adding that
these units have been added without proffers and will increase the tax burden and the schools'
responsibilities.
REQUEST FOR COMMERCIAL PUMP AND HAUL PERMIT AT 3149 FRONT
ROYAL PIKE — DENIED
Candace Perkins, Assistant Director of Planning, said staff has received a second request
seeking approval of a commercial Pump & Haul Permit for an existing nonconforming
commercial structure located at 3149 Front Royal Pike in the Shawnee Magisterial District. She
said the approximately 0.66-acre property contains a 2,977 square foot structure which was built
in 1947 and was previously utilized for a convenience store which closed in 2011. Ms. Perkins
said this request is the first step to reopen the convenience store and if the pump and haul permit
is approved the Applicant will next be able to apply for a Conditional Use Permit seeking to
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Board of Supervisors Regular Meeting of OS/09/18
County of Frederick, Virginia
379
reestablish the nonconforming use. She said the subject property is outside the limits of the
Sewer and Water Service Area (S WSA) and has an existing sewage disposal system for the
attached residence, but not for the commercial structure. She added Frederick County Code,
§ 161-201.05A, states that the Frederick County Board of Supervisors, after receiving a written
statement from the Health Department may approve a permanent pump and haul system permit if
specific criteria are satisfied. Ms. Perkins said that the Health Department conducted an
evaluation and concluded that an onsite sewage disposal system could not be supported by this
property due to insufficient area available for required drain field and reserve area. She said the
property owner has also been unable to obtain an offsite easement and has established a
relationship with Martin Pumping Service LLC to service the requested pump and haul system.
Vice Chairman Lofton inquired about the location of the current disposal system. Ms.
Perkins deferred to the applicant.
Supervisor Dunn asked if there were any changes to the application since the last
submission, Ms. Perkins said there were no changes.
The applicant, Nancy Reyes, said there was a misunderstanding during the last
application request. She said the pump and haul location would be in the back of the property
rather than in the front.
Supervisor Trout moved for approval of the commercial pump and haul permit for 3149
Front Royal Pike. Vice Chairman Lofton seconded the motion. He said that knowing the area of
the property, there is no fear of sewage possibly flowing onto the road. The motion failed on a
roll call vote as follows:
Blaine P. Dunn No
Gary A. Lofton Aye
J. Douglas McCarthy No
Judith McCann -Slaughter No
Shannon G. Trout Aye
Robert W. Wells Aye
Charles S. DeHaven, Jr. No
ORDINANCE AMENDMENT: SHIPPING CONTAINERS — RETURNED TO THE
DEVELOPMENT REVIEW AND REGULATIONS COMMITTEE FOR ADDITIONAL
REVIEW
This is a proposed amendment to Chapter 1 b5 — Zoning Ordinance to restrict the use
of shipping containers (i.e. pre fabricated, durable, steel shipping containers, also known
as intermodal containers, cargo containers, freight containers, or ISO containers) as
accessory storage in certain districts. Shipping containers are typically 8-feet (FT) wide,
8-FT tall and 20-40-FT long: The current zoning ordinance does not specifically address
shipping containers, only where tractor trailers may be parked or stored.
Mr. Klein said the proposed amendment to Chapter 165 — Zoning Ordinance would
restrict the use of shipping containers (i.e. pre -fabricated, durable, steel shipping containers, also
known as intermodal containers, cargo containers, freight containers, or ISO containers) as
accessory storage in certain districts and that their use as accessory storage was identified as a
growing concern in early-2018. He said that used shipping containers are a readily available for
sale online, are a cheap and durable option for storage, and are exempt from the Building Code.
He added that the current zoning ordinance does not specifically address shipping containers as
accessary storage.
Mr. Klein said that the Development Review and Regulations Committee (DRRC)
discussed this amendment at their February meeting and recommended:
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Board of Supervisors Regular Meeting of 05/09/18
County of Frederick, Virginia
N
• To restrict the use of shipping containers as accessory storage in RP, R4, R5 and on lots
of less than 6-acres in the RA districts;
• To allow shipping containers as storage on RA lots greater than 6-acres where
containers meet the IS' side/rear setbacks for accessory structures;
• To restrict the use of shipping containers as accessory storage in business & industrial
districts.
He said the Planning Commission discussed this item on April 4"' and is requesting that the
Board of Supervisors determine whether the amendment is ready to send forward to a public
hearing, is deemed not to be appropriate, or should be sent back to the DRRC for additional
revisions.
The Board and staff discussed setbacks, lot sizes, zoning districts, and screening as they
relate to shipping containers. By consensus, the matter was returned to the DRRC for further
review.
BOARD LIAISON REPORTS
Vice Chairman Lofton said that at the recent Social Services Board meeting it was stated
that the proposed Medicaid expansion, if approved by the General Assembly, will add $300,000
of expenses to the County's budget.
CITIZEN COMMENTS - None
BOARD OF SUPERVISORS COMMENTS
MOTION TO INITIATE REPEAL OF AMENDMENTS TO &165-203.02. BUFFER
AND SCREENING REQUIREMENTS - APPROVED
Citing unintended consequences and the need for time to evaluate the matter, Supervisor
Slaughter moved to initiate repeal of the Ordinance amending Chapter 165 Article II
Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses Part 203 —
Buffers and Landscaping § 165-203.02. Buffer and Screening Requirements which was originally
adopted on December 13, 2017. Supervisor Dunn seconded the motion.
The Board and staff discussed the process for the repeal including setting public hearings
by the Planning Commission and the Board. The motion carried on a roll call vote as follows:
Blaine P. Dunn Aye
Gary A. Lofton No
J. Douglas McCarthy Aye
Judith McCann -Slaughter Aye
Shannon G.Trout Aye
Robert W. Wells No
Charles S. DeHaven, Jr. Aye
Supervisor Dunn referenced the issue of housing unit growth as just discussed during the
deliberation on the unintended consequences of the buffer amendment. He said constituents
often ask the Board to do something and this is an example of the Board not being able to do
anything without going to the State Legislature. He said there needs to be a method for the
County to recover major capital costs associated with residential growth.
ADJOURN
On motion of Vice Chairman Lofton, seconded by Supervisor Dunn, the meeting was
adjourned at 8:18 p.m.
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County of Frederick, Virginia
381
Minutes of Board of Supervisors, 5-9-20IN - Appendix 1
MEMORANDUM
TO: Board of Supervisors
FROM: John A. Bishop, AICP, Assistant Director - Transportation
RE: Transportation Committee Report for Meeting of April 23, 2018
DATE: April 25, 2018
The Transportation Committee met on Monday, April 23, 2018 at 8:30 a.m.
Members Present
Gary Lofton Chairman (voting)
Judith McCann -Slaughter (voting)
James Racey (voting)
Gary Oates (liaison PC/voting)
Lewis Boyer (liaison Stephens City)
Members Absent
Mark Davis (liaison Middletown)
Barry Schnoor (voting)
***Items Not Requiring Board Action***
Jones Road -Truck Restriction:
Chairman Lofton was contacted by residents that reside on Jones Road regarding the
increase in heavy truck traffic. They are seeking a truck restriction. The Committee
discussed that Jones Road provides a connection between Middle Road and Cedar
Creek Grade. The most recent VDOT traffic count on Jones Road indicated the
average daily use was 2,700 vehicles. This count does not provide a truck percentage.
It was discussed if the trucks are restricted from using Jones Road, an alternate route
would be used.
Upon motion by, Mr. Oates, seconded by Mr. Racey the Committee chose not to send
forward a recommendation to the Board of Supervisors.
2. Grace Church Road (Route 668)-Unpaved Road:
Staff has been in contact with a resident of Grace Church Road, regarding dust and
maintenance. Virginia Department of Transportation (VDOT) has applied dust
remediation, however the overall concern of the maintenance remains. The resident
would like the roadway to be added to the unpaved list. The traffic trips have increased
50% from 120 trips per day in 2008 to 180 trips in 2017.
Upon motion by Supervisor McCann -Slaughter, seconded by Mr. Oates, the Committee
recommended that Staff include Grace Church Road (Route 668) to the next update of
the Secondary Road Improvement Plan.
3. Route 604 from Route 55 to Route 600-Truck Restriction:
Chairman Lofton has been contacted by the residents of Gravel Springs Road
(Route 604) regarding heavy truck traffic. They are seeking a truck restriction. Gravel
Springs Road provides a connection between Wardensville Pike (Route 55) and
Route 600. This section was counted by VDOT in 2014 and at that time there was a
total of 390 vehicles per day. This study did not specify truck trips.
The Committee discussed the proposed truck restriction and requested additional
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Board of Supervisors Regular Meeting of 05/09/18
County of Frederick, Virginia
analysis by VDOT and was not ready to move forward.
On motion by Mr. Racey, seconded by Mr. Oates the Committee recommended
postponing this item until additional analysis by VDOT is completed.
4. County Project Updates:
Tevis Street Extension/Airport Road/1-81 Bridge:
Staff continues to work through roundabout design comments from VDOT. A
memorandum of the agreement has been developed regarding the comments from the
Shenandoah Valley Battlefield Foundation that was part of the State Environmental
Review Process and has been distributed. The surface street design is nearly complete.
Renaissance Drive:
The test borings for the geotechnical report are currently taking place. The
geotechnical report is expected to be completed in May. Staff is awaiting additional
feedback from FirstEnergy regarding powerline impacts. The Preliminary Engineering
Agreement has been executed with CSX, which governs CSX review of the bridge
design. Pennon Associates is beginning to work on the State Environmental Review
Process and the design is at 30%.
Coverstone Drive:
No activity currently.
.Iubal Early Drive Extension and Interchange with Route 37:
Staff has recently prepared materials for our private partner that outlines the
timelines for funding and items that are needed to proceed forward with the
project.
5. Upcoming Agenda Items:
Mav
Interstate, Primary, and Secondary Plan updates
TBD
Oakdale Crossing Traffic Calming Study
6. Other Business:
Mr. Oates was contacted by a resident of Woodside Road regarding the dust and
maintenance. Staff advised a follow-up with the Committee on this issue.
The next Transportation Committee meeting has been rescheduled to May 21, 2018.
JAB/ks
Minute Book Number 43
Board of Supervisors Regular Meeting of 05/09/19
County of Frederick, Virginia
383
r
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Kris . Tier
Cler Board ervisors
Minutes Prepared By: T
Ann*.-'Phillips
Deputy Clerk, Board of Supervisors
Minute Book Number 43
Board of Supervisors Regular Meeting of 05/09/18
County of Frederick, Virginia