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May 8 2018 Budget Work Session Minutes370 MINUTES' Frederick County Board of Supervisors Budget Work Session Tuesday, May 8, 2018 4:00 p.m. Board Room, 107 North Kent Street, Winchester, VA ATTENDEES Board of Supervisors: Chairman Charles S. DeHaven, Jr.; Vice Chairman Gary A. Lofton; Blaine P. Dunn; Judith McCann -Slaughter; J. Douglas McCarthy; Robert W. Wells and Shannon G. Trout were present. Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County Administrator; Cheryl B. Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director; Rod Williams, County Attorney; Ellen Murphy, Commissioner of the Revenue; C. William Orndoff, Jr., Treasurer; Becky Merriner, Director of Human Resources; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. School Board Staff: Dr. Al Orndorff, Assistant Superintendent; and Kevin Kenney, Clerk of the Works. CALL TO ORDER Chairman DeHaven called the meeting to order at 4:05 p.m. Mr. Tierney provided an overview of the agenda attachments. DISCUSSION - Fire & Rescue Apparatus Inventory The Board discussed the apparatus inventory list. In response to a question about delivery of the Fire and Rescue Study, Mr. Tierney said staff is still sorting out the amount of refinement needed in the report. DISCUSSION - Avlor School The Board discussed the $7.2 million other costs in addition to building construction as noted by the School Board. Dr. Orndorff reviewed the breakdown of the other costs as determined by the School Board. Also discussed was the 160,000 square foot building option requested by the School Board allowing for more collaborative learning space, and the 140,000 square foot option proposed by Supervisor Slaughter, Minute Book Number 43 Board of Supervisors Budget Work Session of 05/08/18 County of Frederick, Virginia 371 By consensus, the Board agreed to replacing rather than renovating the current Aylor building. By consensus, the Board agreed to have staff develop a draft resolution authorizing funding a replacement Aylor Middle School building with the following requests: - Immediate designation of the old Aylor building as surplus for disposition by the County - The 140,000 square foot building would accommodate a minimum of 900 students - Bus and car entrances must be addressed in the planning stage in order that no extra funding be required after construction for VD©T related safety measures - The relocation to the new building and use of any usable furnishings, industrial fixtures, or equipment from the existing building - The purchase of enough land to allow for future expansion of the new building - The design of the new building to accommodate future expansion In relation to the reduced building footprint, the Board discussed considering appropriation of $6.5 million to cover the costs other than for building construction. DISCUSSION - Debt Ratios The Board and staff discussed quantifying the loan amount for the Aylor replacement building as $39 million. OTHER The Board and staff agreed that the next meeting scheduled for May 22 would address the issue of Medicaid expansion following expected action by the General Assembly. The Board and staff discussed the possibility of lobbying the state legislature regarding the issues of meals tax and proffers. ADJOURN There being no further business, the meeting was adjourned at 5:32 p.m. Minute Book Number 43 Board of$upervisors Budget Work Session of 05/08/18 County of Frederick, Virginia 372 0-��7'A "�)' S,� Charles S. DeHaven, Jr. Chairman, Board of Supervisors ris '. Ti Clerk, oard ervisors Minutes Prepared By: Ann-W. Phillips Deputy Clerk, Board of Supervisors Minute Book Number 43 Board of Supervisors Budget Work Session of 05/08/18 County of Frederick, Virginia