HomeMy WebLinkAboutApril 24 2018 Budget Work Session with Finance Committee Minutes351
MINUTES
Frederick County Board of Supervisors
Budget Work Session
Tuesday, April 24, 2018
4:00 p.m.
Board Room, 107 North Kent Street, Winchester, VA
ATTENDEES
Board of Supervisors: Chairman Charles S. DeHaven, Jr.; Vice Chairman
Gary A. Lofton; Blaine P. Dunn; Judith McCann -Slaughter; J. Douglas McCarthy;
Robert W. Wells and Shannon G. Trout were present. Staff present: Kris C. Tierney, County
Administrator; Jay E. Tibbs, Deputy County Administrator; Cheryl B. Shiffler, Finance Director•,
Jennifer Place, Budget Analyst; Sharon Kibler, Assistant Finance Director; Erin Swisshelm,
Assistant County Attorney; Ellen Murphy, Commissioner of the Revenue; C. William Orndoff,
Jr., Treasurer; Scott Varner, Director of Information Technology; Becky Merriner, Director of
Human Resources; Dennis Linaburg, Fire & Rescue Chief; Ross P. Spicer, Commonwealth's
Attorney; Delsie Jobe, Administrative Services Manager for Frederick County Dept. of Social
Services; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors.
Finance Committee members present: Angela Rudolph
CALL TO ORDER
Chairman DeHaven called the meeting to order at 4:03 p.m.
DISCUSSION — Medicaid Expansion
Mr. Tierney said that the General Assembly had not yet decided on the issue of expanding
Medicaid. He suggested that the Board earmark the revenue expected from the one -cent tax
increase to fund the costs associated with expansion if it is approved.
DISCUSSION — Public Safety Positions
The Board and staff discussed the request for additional fire and rescue positions. Mr.
Tierney noted that the draft fire and rescue report has been received and is under review by the
steering committee. Supervisor McCarthy suggested setting aside money for the fire and rescue
positions until the Board has had a chance to review the fire and rescue study, particularly
recommendations on staffing. Mr. Tierney said that the need for upstaffing with 12 firefighter
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 04/24/18
County of Frederick, Virginia
352
positions is critical and suggested that the Board fund those while waiting for the final report to
decide on the additional positions requested.
Vice Chairman Lofton requested a list of apparatus of all the fire and rescue companies.
By consensus, the Board agreed to fund the 12 positions to allow upstaffing at Millwood
and Round Hill Stations.
By consensus, the Board agreed to set aside funding for two training officer positions
pending review of the staffing report. At the request of Ms. Shiffler, the Board agreed by
consensus that the funds will be placed in the fire and rescue budget with a hiring freeze on the
two positions.
DISCUSSION — Other Positions
By consensus, the Board agreed to fund the following positions: Assistant Convenience
Site Supervisor (one) and Animal Shelter — Animal Caretaker (one).
The Board and staff discussed the request for additional sheriff's deputies.
DISCUSSION — Capital Funding FY 19
Mr. Tierney said if there were no objections, he would transfer funds from the contingency
fund near the end of the fiscal year for planned vehicle replacement and design work on the parking
lot at Clear Brook Park. The Board agreed with this approach. The Board and staff discussed a
radio needs study, and Mr. Tierney advised there was money in the budget to fund such a study.
DISCUSSION — Budget Awards Program
Ms. Shiffler noted the Budget Awards Program deadline is 75 days away saying she and
her staff are working on the County's submission.
DISCUSSION — Additional FY 19 Work Sessions
By consensus, the Board agreed to meet on May 8, May 22, and June 12 at 4:00 pm for
budget work sessions.
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee ofo4/24/18
County of Frederick, Virginia
353
DISCUSSION — Aylor Middle School
The Board discussed the options of renovating and replacing Aylor Middle School.
Supervisor Wells said he toured the building with two local experienced contractors adding the
consensus is the building is not suitable for renovation. Supervisor Slaughter referenced
information from the Virginia Department of Education regarding square footage needs in schools.
She agreed with Supervisor Wells that a replacement building is necessary, saying she would be
in favor of a 140,000 square foot building able to serve 900 students and estimated the cost to be
$39 million including the land purchase. She requested further information on the school's request
for an additional $7.2 million. Regarding the $39 million school project, she requested that Ms.
Shiffler determine the timeline for borrowing and the effect on the County's adopted debt ratios.
Supervisor Trout said she is in favor of a 160,000 square foot building as requested by the
Superintendent in order that it be comparable to the other County middle schools,
Staff agreed to have as much of the requested information as possible for the next Budget
Works Session on May 8, 2018.
ADJOURN
There being no further business, the meeting was adjourned at 5:37 p.m.
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Kris r, Tier
Clerk, Board of pervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 04,+24/18
County of Frederick, Virginia