July 12, 2000 Regular Meeting
01
A Regular Meeting ofthe Frederick County Board of Supervisors was held on July 12,2000,
at 7:15 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107
North Kent Street, Winchester, Virginia.
PRESENT
Chairman Richard C. Shickle; Vice Chairman Charles W. Orndoff, Sr.; W. Harrington Smith,
Jr.; Robert M. Sager; and Margaret B. Douglas, and Sidney A. Reyes.
CALL TO ORDER
Chairman Shickle called the meeting to order.
INVOCATION
The invocation was delivered by Reverend Carl E. Moore with Maranatha Fellowship.
PLEDGE OF ALLEGIANCE
ADOPTION OF AGENDA
County Administrator Riley requested the following additions:
1. Request for budget transfer from Commissioner of the Revenue Ellen Murphy;
2. Request for supplemental appropriation from Airport Director Renny Manuel;
3. Request for budget transfer from Sheriff Bob Williamson;
4. Addition of Discussion Re: Possible Industrial Prospect for Closed Session.
Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the agenda was
adopted, as amended, by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
CONSENT AGENDA
County Administrator Riley suggested the following tabs for approval under consent agenda:
1. Amended Resolution for Route 751 Abandonment - Tab G;
2. Resolution Re: Request for Installation of "Watch for Children" Sign Oak Ridge Lane-
Tab I;
3. Subdivision Application - SPACE, L.L.C. (Trex at Route 522/Route37 Intersection - Tab
0;
4. Road Resolution for Valley Mill Estates - Tab Q;
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Board of Supervisors Meeting of 07/12/00
002
5. Emergency Communications Commission Report - Tab R;
6. Parks & Recreation Commission Report - Tab S.
7. Discussion ofIndustrial Prospect in Closed Session.
Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the consent
agenda was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
CITIZEN COMMENTS
Tom Stephenson, representing Clearbrook Citizens for Safety, appeared before the Board at
which time he presented Chairman Shickle a letter expressing the citizens displeasure in how Flying
J Travel Center handled a gasoline promotional sale on June 23. The citizens feel this is a safety
issue and asked the Board to please look into how this was handled and respond to the officials at
Flying 1.
The following citizens appeared before the Board to express their concerns about problems
in their area with gypsy moth:
Bill Jeunette, resident of Gore, explained to the Board that he feels most citizens do not
realize how serious the gypsy moth problem is, especially in the western end of the county. He is
not sure that the 10,000 acres that is scheduled to be sprayed will take care of next year.
Pete Morton, Back Creek District, owns eight acres and explained to the Board how bad the
moths were in his area as he feels it is at the epidemic stage.
Judy Wilfong, Back Creek District, referred to Little North Mountain, Big North Mountain,
described the terrible conditions that currently exist as a result of the gypsy moth, and asked the
Board to take whatever action necessary in order to eliminate the gypsy moth in their area.
MINUTES
Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes
of the Regular Meeting of June 14,2000 were approved, as presented, by the following recorded
vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
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Board of Supervisors Meeting of 07/12/00
003
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes
of the Board/School Board worksession of June 20, 2000 were approved, as presented, by the
following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
COUNTY OFFICIALS
COUNTY ADMINISTRATOR RILEY AND PLANNING DIRECTOR TIERNEY
REAPPOINTED TO LORD FAIRFAX PLANNING DISTRICT COMMISSION
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, County
Administrator Riley and Planning Director Kris Tierney were reappointed to the Lord Fairfax
Planning District Commission. This is a two year appointment. This term will begin on September
30, 2000 and expire on September 30, 2002.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
REOUEST FROM CHAMBER OF COMMERCE TO SCHEDULE A
WORKSESSION WITH THE BOARD OF SUPERVISORS - DISCUSSION TO BE
SCHEDULED FOR A FUTURE BOARD MEETING
County Administrator Riley advised the Board that worksessions have not been conducted
in the past with offices other than those directly involved with county government.
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, The Chamber of
Commerce will be scheduled on the agenda for a future board of supervisor meeting.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
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Board of Supervisors Meeting of 07/12/00
004
Sidney A. Reyes - Aye
REOUEST FROM CFW REGIONAL JAIL FOR TRANSFER OF FUNDS -
APPROVED
County Administrator Riley presented the following request to the Board:
The CFW Regional Jail requests the following transfers in order to sufficiently fund
MedicaVLab Supplies and Food/Food Service Supplies in the Fiscal year 2000 Budget.
These transfers are to enable payment of inmate medical and food service costs.
FROM:
11-3301-2005-00
Hosp./Med. Plans
[$30,000.00]
TO:
113010-5404-00
Med.lLab. Supplies
$30,000.00
FROM: 11-3301-5102-00 Heating -[$5,000.00]
11-3301-5403-00 Agricultural Supplies -[$1,000.00]
11-3301-5406-00 Linen Supplies -[$3,000.00]
11-3301-5407-00 Repair & Maintenance -[$4,000.00]
11-3301-5409-00 Police Supplies -[$1,500.00]
11-3301-5410-00 Uniforms -[$6,000.00]
11-3301-54510-01 Inmate Uniforms -[$3,500.00]
11-3301-5411-00 Books & Subscription -[$1,000.00]
11-3301-5506-00 Travel & Training -[$8,000.00]
11-3301-5604-01 Contingency for Maintenance-[$9,000.00]
11-3301-5801-00 Dues & Memberships -[$2,000.00]
TO: 11-3301-5402-00
Food Supplies
$44,000.00
Superintendent Fred Hildebrand appeared before the Board to answer any questions they
might have.
Supervisor Reyes asked about the line item that is ear marked for uniforms and the fact that
$6,000 is being deducted. He questioned if this might be needed later.
Superintendent Hildebrand replied no, that it did not appear so at this time.
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above transfers
were approved as presented by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
REOUEST FROM COMMISSIONER OF THE REVENUE RE: REOUEST FOR
EXONERATIONS-APPROVED
County Administrator Riley presented this request to the Board. Commissioner of the
Revenue Ellen Murphy was not present.
The following exonerations were approved:
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Board of Supervisors Meeting of 07/12/00
05
Qstop
Alban Tractor
Davey Tree Experts
$6,716.78
$4,952.08
$11,359.01
Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request
for exonerations was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
DR. GARY DE OMS. COUNTY EXTENSION AGENT. ADDRESSED THE BOARD
RE: GYPSY MOTH RE-INFESTATION IN WESTERN PORTION OF COUNTY
Dr. DeOms appeared before the Board to advise them on the re-infestation ofthe gypsy moth,
especially in the western end of the county. Gerald Crowell, State Forester, was also present and
together they explained to the Board what the current situation is and further advised them ofthe
program that was being planned and cost of same.
Dr. DeOms further advised that Meryl Christianson, Gypsy Moth Coordinator in Warren
County, has agreed to coordinate Frederick County's program. Mr. Christianson was present and
appeared before the Board to explain what he felt needed to be done. The total projected cost for
this program and spraying the necessary 10,000 acres is $70,025.
Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the proposed
gypsy moth program as explained by Dr. DeOms with a cost figure of approximately $70,025 was
approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
AMENDED RESOLUTION (#047-00) FOR ROUTE 751 ABANDONMENT -
APPROVED UNDER CONSENT AGENDA
WHEREAS, it appears to this Board that Secondary Route 9158 (Old Gore School access)
from Route 751, around Old Gore School to Route 751, a distance of 0.06 mile, serves no public
necessity and is no longer necessary as a part of the Secondary System of State Highways.
WHEREAS, public notice was posted as prescribed under section 33.1-151, Code of
Virginia, announcing the intent to abandon altogether the section of road described above from the
Secondary System of State Highways; and
WHEREAS, no landowner whose property abuts on Secondary Route 9158 (Old Gore
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Board of Supervisors Meeting of 07/12/00
006
School Access) filed a request for a public hearing on the proposed abandonment; and
WHEREAS, after considering all evidence available, this Board is satisfied that no public
hearing necessity exists for the continuance of the section of Secondary Route 9158 (Old Gore
School access) from Route 751, around Old Gore School to Route 751, a distance of 0.06 mile, and
hereby deems that section of road is no longer necessary as a part of the Secondary System of State
Highways.
NOW, THEREFORE, BE IT RESOLVED, the board abandons the above-described
section of road and removes it from the Secondary System of State Highways, pursuant to Section
33.1-151, Code of Virginia.
BE IT FURTHER RESOLVED, that a certified copy ofthis resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
PHARMACY TECH ZONE CONCEPT AND RESOLUTION (#045-00) AS
PRESENTED BY ECONOMIC DEVELOPMENT COMMISSION - APPROVED
County Administrator Riley presented this request to the Board. He explained that the
Economic Development Director is asking for direction from the Board in their concurrence in
developing a final proposal, which is scheduled to come before this Board at a future date.
Supervisor Sager asked if this was basically the same proposal as presented to the Board in
June.
County Administrator Riley replied yes.
Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the following
Pharmacy Tech Zone Concept Resolution was approved:
BE IT RESOLVED, the community has a rich resource in the Bernard F. Dunn School of
Pharmacy of Shenandoah University; and
BE IT RESOLVED, that the County of Frederick has interest in pursuing the economic
development potential of research and development operations in the pharmacy/medical product
field as a means of supporting the existing industry base and attracting new research firms to the
community.
BE IT RESOLVED, that legislation exists for the creation of Technology Zones in the
Commonwealth of Virginia; and
BE IT FURTHER RESOLVED, that the Board of Supervisors for the County of Frederick,
Virginia, does authorize the county administrator to pursue the viability of establishing a Pharmacy
Technology Zone in the County of Frederick.
ADOPTED, this 12th day of July 2000.
The above resolution was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
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Board of Supervisors Meeting of 07/12/00
07
RESOLUTION (#001-00) REOUESTlNG INSTALLATION OF "WATCH FOR
CHILDREN" SIGN FOR OAK RIDGE LANE - APPROVED UNDER CONSENT
AGENDA
WHEREAS, the 1997 Session of the Virginia Assembly amended the Code of Virginia
adding Section 33.1-210.2 relating to the installation and maintenance of "signs alerting motorists
that children may be at play nearby," and
WHEREAS, this act provides for the adoption of a resolution by the governing body of any
county requesting the Virginia Department of Transportation to install and maintain this type of
sign, and
WHEREAS, the source of funding for the installation of this sign shall come out of the
secondary system construction allocation to the affected county. The costs of maintaining such sign
shall be paid out of the secondary system maintenance allocation to the affected county; and
WHEREAS, Oak Ridge Lane, Route 1201, is locatcd in a residential area and is within the
secondary road system and is a viable candidate for a "Watch for Children" sign, and
BE IT THEREFORE RESOLVED, the Frederick County Board of Supervisors does
hereby request that the Department of Transportation install a "Watch for Children" sign in
accordance with the provisions of Section 33.1-210.2 ofthe Code of Virginia.
BE IT FURTHER RESOLVED, that a certified copy ofthis resolution be forwarded to the
Resident Engineer of the Virginia Department of Transportation.
Passed this 12th day of July, 2000.
RESOLUTION (#002-00) RE: REOUEST FROM HABITAT FOR HUMANITY OF
WINCHESTER-FREDERICK COUNTY FOR TAX EXEMPT STATUS -
APPROVED
County Administrator Riley presented this request to the Board.
Discussion followed with regard to how the property would be titled. The Board felt this tax
exempt status would be allowed as long as the property belongs to Habitat for Humanity, but once
the property changes ownership then this exempt status would no longer apply.
Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the request from
Habitat for Humanity of Winchester-Frederick County for tax exempt status was approved by the
following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
DR. WILLIAM DEAN. SUPERINTENDENT OF SCHOOLS ADDRESSED BOARD
RE: CAPITAL IMPROVEMENTS PLAN - APPROVED CIP PLAN - FUNDING
PLAN TO BE AGREED UPON BY SCHOOL BOARD WILL BE BROUGHT BACK
TO BOARD WITHIN 30 DAYS
Supervisor Sager moved to approve the CIP as presented to the Board at the worksession on
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Board of Supervisors Meeting of 07/12/00
008
June 20. Supervisor Smith seconded this motion.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
County Administrator Riley discussed with Board members the various options open to them
with regard to funding these various projects.
Dr. Dean suggested that perhaps it would be better to have a special election in the Spring
of 200 1 rather than wait until November of 200 1.
Chairman Shickle asked Dr. Dean if he definitely did not want this on the Fall ballot in
November ofthis year.
Dr. Dean replied that was correct, as he did not feel there was enough time to educate the
citizens.
Supervisor Orndoff stated that it is his understanding that the funding at this time is just for
the high school.
Chairman Shickle explained that the new high school and perhaps Robinson School, this is
something the Board members will have to decide.
County Administrator Riley will forward tax increase information to Board members before
the next meeting.
REOUEST FROM COMMISSIONER OF THE REVENUE FOR A LINE ITEM
TRANSFER FOR PAYMENT TO BLUE RIDGE APPRAISAL COMPANY -
APPROVED
Correspondence was presented on behalf of Ellen Murphy, Commissioner of the Revenue,
for a line item transfer from the Board of Assessors budget for FY 2001 to FY 2000 in the amount
of $16,990.97, line item number 12100-3000. This amount represents payment to Blue Ridge
Appraisal Company for field work on the new reassessment that was completed prior to June 30,
2000.
Upon motion by made Supervisor Reyes, seconded by Supervisor Orndoff, the above request
was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
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Board of Supervisors Meeting of 07/12100
9
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
SUPPLEMENTAL APPROPRIATION REOUEST FROM WINCHESTER
REGIONAL AIRPORT DIRECTOR - APPROVED
A request was presented from the Airport Director Renny Manuel for a supplemental
appropriation in the amount of $25,000. This amount was requested to be placed in line item 17-
8109-5414-000-000 Merchandise for Resale in order to remit payment to eastern Aviation Fuel in
FY 2000 due to expenses exceeding the original budget. The revenue has been requested to be
transferred from Miscellaneous Revenue in the Airport Fund.
Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request
was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
SHERIFF REOUESTS TRANSFER IN THE AMOUNT OF $15.630.25 IN BUDGET
LINE ITEM 3102-4003-0UGASOLINE)
The Sheriff is currently requesting a transfer of $15,630.25 into his budget line item 3102-
4003-02(Gasoline). This transfer will be from 3102-5401-00 in the amount of$3,630.25, and 3202-
3004-02 in the amount of$12,000.00 in order to cover this shortfall.
Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the above request
was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
PLANNING COMMISSION BUSINESS
PUBLIC HEARINGS:
PUBLIC HEARING - CONDITIONAL USE PERMIT #08-00 FOR MERRILL K.
HAUSENFLUCK TO OPERATE A COTTAGE OCCUPATION FOR
WOODWORKING AND CRAFT/AUCTIONEERING. THIS PROPERTY IS
LOCATED AT 669 SALEM CHURCH ROAD AND IS IDENTIFIED WITH
PROPERTY IDENTIFICATION NUMBER 85-A-120 IN THE OPEOUON
MAGISTERIAL DISTRICT-APPROVED
Minute Book Number 27
Board of Supervisors Meeting of 07/12/00
0'1
Planner II Amy Lohr presented this request to the Board advising that staff and planning
commission recommended approval with conditions.
There was no public input.
Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, CUP #08-00 for
Merrill K. Hausenfluck was approved by the following recorded vote:
Richard C. Shick1e - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
PUBLIC HEARING - CONDITIONAL USE PERMIT #09-00 FOR WILLARD AND
JOYCE UMBENOUR TO OPERATE A COTTAGE OCCUPATION FOR
TELEVISION REPAIR SERVICE. THIS PROPERTY IS LOCATED AT 160
GRASSHOPPER LANE AND IS IDENTIFIED WITH PROPERTY
IDENTIFICATION NUMBER 34-A-25A IN THE STONEWALL MAGISTERIAL
DISTRICT - APPROVED
Planner I Mark Cheran presented this request to the Board advising that staff and planning
commission recommended approval with conditions.
There was no public input.
Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the above CUP
#09-00 for Willard and Joyce Umbenour was approved by the following recorded vote:
Richard C. Shick1e - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
OTHER PLANNING ITEMS:
MASTER DEVELOPMENT PLAN #04-00 - TREX INDUSTRIAL PARK -
APPROVED
Assistant Planning Director Evan Wyatt presented this master development plan to the
Board.
Thomas Lawson, local attorney representing Trex, appeared before the Board, and by way
of maps, explained what Trex wanted to achieve.
Steve Gyurisin, representative of Triad, appeared before the Board to advise them that HP
Hood, Inc. had no objection to the plan that was currently before the Board pertaining to Trex.
Supervisor Orndoff stated that his understanding was that there would be no new roads.
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Board of Supervisors Meeting of 07/12/00
1 1
Mr. Lawson, replied that was correct.
Chairman Shickle stated that he had some questions about the W A TS Plan.
Planning Director Kris Tierney explained that W ATS is a Virginia Department of
Transportation Plan that the county cannot unilaterally change. This plan is for the City of
Winchester, Frederick County and VDOT. Frederick County can offer an alternative on their plan
but cannot change the W ATS Plan.
Upon motion made by Supervisor Douglas, seconded by Supervisor Orndoff, Master
Development Plan #04-00 for Trex Industrial Park was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
SUBDIVISION APPLICATION - SPACE.L.L.C. (TREXATROUTE 522/ROUTE37
INTERSECTION) - APPROVED UNDER CONSENT AGENDA
This application is for a 9.67 acre tract into two lots, located in Stonewall District.
COMMONWEAL TH TRANSPORTATION BOARD 2000 FINANCIAL PLANNING
AND PROGRAMMING MEETING SCHEDULED FOR JULY 21. 2000
County Administrator Riley advised the Board that the annual financial planning and
programming meeting for the Staunton District will be held at 9:00 A.M. on July 21, 2000 at the
Augusta County Government Center. He further advised that staff from the Planning Department
would be attending.
Supervisor Sager advised the Board that he also planned to attend.
ROAD RESOLUTION FOR VALLEY MILL ESTATES - APPROVED UNDER
CONSENT AGENDA
COMMITTEE REPORTS:
EMERGENCY COMMUNICATIONS COMMISSION - APPROVED UNDER
CONSENT AGENDA
The Frederick County Emergency Communications Commission met Monday, June 19,
2000, at 5:00P.M. Commission members present were: County Administrator John R. Riley, Jr;
Sheriff Robert Williamson; Steve Ells and Frederick County Fire & Rescue Director Gary
DuBrueler.
The following items were discussed:
*** Items Not Requiring Action ***
1. Communications Director's Report
Minute Book Number 27
Board of Supervisors Meeting of 07/12/00
0'12
Old Business
John Riley requested that Robin Gattshall get in touch with Steve Garner from Motorola and
ask that they begin the coverage study as outlined. Motion was made by Steve Eells and seconded
by John Riley.
Meeting Date: The next meeting ofthe Commission will be on a call basis.
PARKS AND RECREATION COMMISSION - APPROVED UNDER CONSENT
AGENDA
The Parks and Recreation Commission met on June 20, 2000. Members present were: Robert
Hartman, Robert Roper, Charles Sandy, Joyce Duvall, Ralph Lewis.
Submitted for Board Information Only:
1. Budl!et Uodate - Mr. Sandy moved to request carry forward monies in the amount of
$26,000 for background checks on part-time and volunteer staff and $11,500 for reclassification of
full-time park laborer positions, seconded by Mr. Lewis, carried unanimously (5-0).
JOINT FINANCE COMMITTEE
The Joint Finance Committee met on Thursday, June 15,2000,2:00 p.m., in the Frederick
County Administration Building First Floor Conference Room. Present were Frederick County
Representatives Board of Supervisors' Chairman Richard C. Shickle, Supervisor W. Harrington
Smith, Jr., and County Administrator John R. Riley, Jr.; and Winchester City Representatives Mayor
Larry T. Omps, Councilman Charles Gaynor, and Manager Edwin C. Daley.
***ltems Requiring Action***
1. Tourism Issue - Aooroyed
The committee received input from the Economic Development Commission (EDC) and the
Winchester-Frederick Chamber of Commerce (Chamber) with reference to restructuring the
tourism/visitors centers operation (see Attachment 1). It was concluded that the current
subcontractor known as the Chamber will continue to provide that service through the EDC. During
this interim period, the city council and board of supervisors will pursue creating a tourism board
which will oversee the tourism component of the EDC budget. It is anticipated that this change in
direction will be effective operationally on July 1,2001. The committee unanimously approved this
recommendation.
Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request
was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
2. Airoort Authority's Request to Extend the Date of Fiscal A~ent Status
Committee members had a number of questions for Airport Authority staff regarding the
airport's preparedness to become fiscally independent effective July 1,2000 (see Attachment 2).
Committee members expressed concern that the current resolution passed by the governing bodies
effectively creating the Airport Authority's fiscal independent status effective July 1,2000, took
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Board of Supervisors Meeting of 07/12/00
13
precedence over any other request by the Airport Authority seeking an extension. If in fact the
Airport Authority is not prepared to make this change and the authority has not officially requested
an extension on the effective date, county offices, to include the treasurer and county administrator,
would not be authorized to commit funds if in fact the board does not rescind its action creating the
independent fiscal agent of the Airport Authority. It was, therefore, requested that the Airport
Authority officially request an indefinite extension until all fiscal agent related matters can be
resolved, This request was unanimously approved by the committee.
3. Kernstown Battlefield Association
The county administrator advised the Joint Finance Committee that the Frederick County
Board of Supervisors, meeting in regular session on June 14, 2000, appropriated a $1,039,000
toward the purchase of the Grim Farm by the Kernstown Battlefield Association. The purpose of
the appropriation was to request reimbursement through the Virginia Department of Transportation
for ISTEA funds in the same amount for the purchase of the site. The county administrator
requested that city council take similar action and that they appropriate one-half of the $1,039,000
in order that the city and county could share equally in any lost interest expense while waiting
reimbursement. This request was unanimously approved by the committee.
BOARD OF SUPERVISORS COMMENTS
Chairman Shickle advised the Board of the recent seminar that he and certain county staff
attended in Roanoke on Friday, June 7, He felt this was of benefit to all in attendance.
He further inquired as to what options the county had in replying to Flying J with regard to
their recent promotion, mainly the safety problems that were caused as a result of this event. He
feels this needs to be addressed by the Board
Discussion followed as to how the Board wanted to reply to what had happened, Everyone
basically agreed that it was a safety issue, but were not quite sure how to address it. Supervisor
Reyes pointed out that the county needed to be careful and not set a precedent as far as how this was
handled.
County Attorney Lawrence Ambrogi, explained that we live in a free enterprise system, and
Flying J was within their rights to do what they did. However, ifthe Board wanted to express their
thoughts as to the safety issue with Flying J, they are within their rights to do so.
Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, to authorize
County Administrator Riley to send a letter to Flying J to express the Board's concerns with
reference to their promotional day on June 23.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sf. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
Minute Book Number 27
Board of Supervisors Meeting of 07/12/00
0'14
CLOSED SESSION
Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board retired
into closed Session in accordance with the Code of Virginia, 1950, as amended, Section 2.1-344,
Subsection A(1) and (5) to Discuss Personnel and an Industrial Prospect.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
BOARD WITHDREW FROM CLOSED SESSION
Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board
withdrew from Closed Session.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
BOARD RECONVENED INTO REGULAR SESSION
Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board
reconvened into regular session and certified nothing other than what was noted as reason for going
into Closed Session was discussed.
The above motion was approved by the following recorded vote:
Richard C. Shickle - Aye
Charles W. Orndoff, Sr. - Aye
W. Harrington Smith, Jr. - Aye
Robert M. Sager - Aye
Margaret B. Douglas - Aye
Sidney A. Reyes - Aye
UPON MOTION MADE BY SUPERVISOR SMITH, SECONDED BY SUPERVISOR
SAGER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD,
THIS MEETING IS HEREBY ADJOURNED. (TIME: 9:54 P.M.)
Minute Book Number 27
Board of Supervisors Meeting of 07/12/00
ii
'15
~~
Richard C. Shickle
Chairman, Board of Supervisors
~~~
I ,~
Jo R. Riley, Jr.
Clerk, Board of Supervisors
Minutes Prepared By: )CL'l..&1...~ 'b~ ~L\J"';))
Carol T. Bayliss I
Deputy Clerk, Board of Supervisors
Minute Book Number 27
Board of Supervisors Meeting of 07/12/00