March 14 2018 Budget Work Session with Finance Committee Minutes6
MINUTES
Frederick County Board of Supervisors and Finance Committee
Budget Work Session
Wednesday, March 14, 2018
5:00 p.m.
Board Room,107 North Kent Street, Winchester, VA
ATTENDEES
Board of Supervisors: Chairman Charles S. DeHaven, Jr.; Vice -Chairman
Gary A. Lofton; Blaine P. Dunn; Judith McCann -Slaughter; J. Douglas. McCarthy;
Robert W. Wells and Shannon G. Trout were present.
Finance Committee Members present: Jeffrey Boppe; absent: Angela Rudolph.
Staff present: Kris C. Tierney, County Administrator; Jay E. Tibbs, Deputy County
Administrator, Ellen Murphy, Commissioner of the Revenue; Cheryl B, Shiffler, Finance
Director; Jennifer Place, Budget Analyst; Sharon Kibler, Assistant Finance Director;
Becky Merriner, Director of Human Resources; Lenny Millholland, Sheriff, and
Ann W. Phillips, Deputy Clerk to the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 5:00 p.m.
DISCUSSION
The Board and Committee discussed the options for the $1.4 million in excess funds
budgeted in school debt. By consensus, the Board agreed the $1.4 million will be used to reduce
the use of the $2.5 million fund balance.
The Board and Committee discussed the proposed one cent tax increase and by consensus
agreed the expected $1,000,000 should be held in the general fund until a decision on the use of
the funds is made.
By consensus, the Board agreed to meet for a follow up budget work session on April 4,
2018, at 5:30pm.
PRESENTATION
Sheriff Millholland asked HR director Becky Merriner to provide background
information on staffing levels in the Sheriff's Department as related to scheduled and
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 03/14/18
County of Frederick, Virginia
283
unscheduled leave and providing relief staff coverage. Ms. Merriner explained the process used
to determine that the Sheriff s Department needs eight additional employees.
Sheriff Millholland explained calls for service and staffing shortages. He answered
questions from Board members.
The Board discussed the staffing needs as presented by the Sheriff.
DISCUSSION
The Board returned to the discussion of the revenue expected from the one cent tax
increase and whether to split the income with the schools in the same manner as has been done in
the past. By consensus, the Board decided agreed the expected $1,000,000 will be placed in the
general fund without being split with the schools until a decision on the use of the funds is
finalized at a later date.
ADJOURN
There being no further business, the meeting was adjourned at 5:59 p.m.
-,20,j L, � =eL
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Xr-i-s i
Clerk, Board o upervisors
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 03/14/18
County of Frederick, Virginia