February 7 2018 Budget Work Session with Finance Committee MinutesMINUTES
Frederick County Board of Supervisors
Budget Work Session
Wednesday, February 7, 2018
4:00 p.m.
First Floor Conference Room,107 North Kent Street, Winchester, VA
ATTENDEES
Board of Supervisors: Chairman Charles S. DeHaven, Jr.; Vice -Chairman Gary A.
Lofton; Blaine P. Dunn; Judith McCann -Slaughter; J. Douglas McCarthy; Shannon G. Trout; and
Robert W. Wells were present. Staff present: Kris C. Tierney, County Administrator; Ellen
Murphy, Commissioner of the Revenue; C. William Orndoff, Jr., Treasurer; Jay E. Tibbs,
Deputy County Administrator; Roderick B, Williams, County Attorney; Cheryl B. Shiffler,
Finance Director; Jennifer Place, Budget Analyst; Sharon Kibler, Assistant Finance Director;
Becky Merriner, Human Resources Director; Scott Varner, IT Director; Mike Ruddy, Director of
Planning & Development; Dennis Linaburg, Fire and Rescue Chief; Larry Oliver, Deputy Chief
of Fire & Rescue Operations; Missi Neal, Fire and Rescue Administrative Assistant and Ann W.
Phillips, Deputy Clerk to the Board of Supervisors.
Finance Committee Members present: Jeffrey Boppe; Angela Rudolph
CALL TO ORDER
Chairman DeHaven called the meeting to order at 4:00 p.m.
DISCUSSION
Fire and Rescue Presentation
Mr. Tierney noted that Fire and Rescue staff would make a presentation to the Board
regarding their Department's budget request which includes significant increases in personnel.
He said the Department is requesting 20 new positions including 14 firefighters, three shift
supervisors, two trainers, and one assistant fire marshal. Mr. Tierney explained that in previous
years, the department has been upstaffmg individual stations to meet minimum needs and is now
adding relief positions to address overtime issues.
Chief Dennis Linaburg reviewed current staffing and highlighted where the additional
positions would be utilized. The Board and staff discussed overtime costs and fee recovery. Ms,
Shiffler said she would provide information on fee recovery numbers to the Board.
The Board and staff discussed 12 hour shifts versus eight and 24-hour shifts. Deputy
Chief Oliver noted that 24-hour shifts are the norm in fire and rescue nationwide.
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 02/07/18
County of Frederick, Virginia
225
Supervisor Lofton asked about the study on staffing needs that is underway. Chief
Linaburg said the report is expected any day now.
School Superintendent's Budget
Finance Director Cheryl Shiffler reviewed the information received from the School
Board and noted the School Board will formally present their request to the Board of Supervisors
on February 21.
Scenario Discussion
Mr. Tierney and Ms, Shiffler discussed the various budget scenarios. Mr. Tierney said
staff is completing a spreadsheet tool to be used in ranking vehicles for replacement necessity.
Supervisor Lofton asked about new revenue sources such as fees for fire marshal inspections and
raising building permit fees. Mr, Tierney said that staff can review those items.
Supervisor Dunn said he is not comfortable using money set aside for capital projects to
fund operating expenses. Mr, Tierney said he would be more concerned if the funds were not
being put back in to capital set aside at the end of each year.
Debt Spreadsheet
The Board and staff discussed school construction costs and debt service numbers.
Supervisor Dunn's Worksheet
Supervisor Dunn explained his worksheet on population increase and school costs,
adding that a tax increase would be necessary to fund the new elementary school and/or the
Aylor School project. He said the community needs to decide how to fund its needs and he is
looking for other options because the school's requested needs call for huge budget numbers.
Supervisor Trout agreed that the numbers are huge, but she said the County is at a
crossroads. She asked if the community is going to continue not meeting the needs of fire and
rescue and the schools or is it going to make a change. She concluded saying that if a change is
not made, she thinks the quality of life in the County will not be maintained if these issues are
not addressed now.
Next Meeting
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 02/07/18
County of Frederick, Virginia
226
Ms. Shiffler noted she will prepare additional information in conjunction with the budget
scenarios and will have the updated vehicle listing at the next work session scheduled for 5:30
p.m. on February 14.
ADJOURN
There being no further business, the meeting was adjourned at 5:45 p.m.
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Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Kris .Tern�jsors
Clerk, Bo
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
Minute Book Number 43
Board of Supervisors Budget Work Session with Finance Committee of 02/07/18
County of Frederick, Virginia