The URL can be used to link to this page

Home My WebLink AboutDecember 13 2017 Board_Agenda_PacketCall To Order n.,f%.-a+inn AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 13, 2017 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: A, D, E, F, G, H, I, J and Q) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes: (See Attached) 1. Closed Session and Regular Meeting, October 11, 2017. 2. Regular Meeting, October 25, 2017. County Officials: I_1 1. Employee of the Month for December, 2017. (See Attached) ------------------ B 2. Committee Appointments. (See Attached)------------------------------------------- C 3. Acknowledgement of Receipt of Certified Copies of the Abstracts of Votes AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 13, 2017 PAGE 2 from the November 7, 2017 General Election. (See Attached)----------------- D Committee Reports: 1. Information Technologies Committee. (See Attached) --------------------------- E 2. Human Resources Committee. (See Attached) F 3. Public Safety Communications Committee. (See Attached) -------------------- G 4. Landfill Oversight Committee. (See Attached)-------------------------------------- H 5. Public Works Committee. (See Attached) 6. Transportation Committee. (See Attached)------------------------------------------ J 7. Parks and Recreation Commission. (See Attached) ------------------------------ K Planning Commission Business: Public Hearing: 1. Conditional Use Permit #07-17 for Caroline (Dixie) Scheulen, Submitted for Construction of a Special Event Facilities. The Property is Located at 283 Barracks Lane, Winchester, Virginia and is Identified with Property Identification Number 52-A-261 in the Back Creek Magisterial District. (See Attached)------------------------------------------------------------------------------- L 2. Rezoning #04-17 for Carbaugh Business Center, Submitted by Stowe Engineering, PLC, to Rezone Two Parcels of Land that Total 107.21 +/- Acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with Proffers. The Site has an Address of 831 Shady Elm Road (Route 651) and is Located on the Eastern Side of Shady Elm Road, Approximately 1.11 Miles Southwest of the Intersection of Shady Elm Road and Apple Valley Road (Route 652). The Eastern Portion of the Site is Bounded by the CSX Railroad. The Properties are Identified by Property Identification Numbers 74-A-68 and 74-A-69 and are Located in the Back Creek Magisterial District. (See Attached) ------------------------------------------- M 3. 2017-2022 Capital Improvement Plan (CIP). The CIP is a Prioritized List of Capital Projects Requested by Various County Departments and AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, DECEMBER 13, 2017 PAGE 3 Agencies. The Plan is Created as an Informational Component of the 2035 Comprehensive Plan. (See Attached) ----------------------------------------- N 4. Eastern Road Plan/Comprehensive Plan Amendment - A Proposed Amendment to the Frederick County 2035 Comprehensive Plan to Update and Clarify a Number of Items on the Eastern Road Plan. The Eastern Road Plan Guides Road Projects in Frederick County that Address the Long -Range Transportation Needs of the County. (See Attached) ----------- O 5. Proposed Ordinance Amendment to the Frederick County Code — Chapter 165 Zoning, Article II Supplementary Use Regulations; Parking; Buffers; and Regulations for Specific Uses, Part 203 - Buffers and Landscaping; Section 165-203.02 Buffer and Screening Requirements. Revisions to the Frederick County Zoning Ordinance to Modify Requirements for Residential Separation Buffers in the RP (Residential Performance) Zoning District. (See Attached)------------------------------------------------------------------------------- P Other Planning Items: 1. Road Resolution — Round Hill Fire Station. (See Attached)--------------------- Q Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn CONSENT AGENDA MINUTES CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS OCTOBER 11, 2017 A Closed Session and Regular Meeting of the Frederick County Board of Supervisors were held on Wednesday, October 11, 2017, beginning at 6:00 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Vice -Chairman Gene E. Fisher; Blaine P. Dunn; Bill M. Ewing; Gary A, Lofton; Judith McCann -Slaughter and Robert W. Wells, CALL TO ORDER Chairman DeHaven called the meeting to order_ CLOSED SESSION Upon a motion made by Vice -Chairman Fisher, seconded by Supervisor Dunn, the Board of Supervisors convened in closed session pursuant to Section 2.2-3711 A (8) of the Code of Vir inia, 1950, as Amended, for consultation with legal counsel employed or retained by the public body regarding specific legal matters requiring the provision of legal advice by such counsel; and pursuant to Section 2.2-3711 A (3) of the Code of Virginia, 1950, as Amended, for discussion or consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real estate property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E, Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W, Wells Aye 1 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Upon a motion made by Vice -Chairman Fisher, seconded by Supervisor Lofton, the Board of Supervisors came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E, Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye Upon a motion made by Vice -Chairman Fisher, seconded by Supervisor Dunn, the Board certified that to the best of each Board Member's knowledge that only the consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pursuant to Section 2,2-3711 A (8) of the Code of Vir inia, 1950, as Amended, and discussion of the acquisition of real property for a public purpose, and of the disposition of publicly held real estate property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board pursuant to Section 2,2-3711 A (3) of the Code of Virginia, 1950, as Amended, were discussed. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P, Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye The Board recessed until its regular meeting, 7:00 P.M. REGULAR MEETING - CALL TO ORDER 2 Minutes Board of Supervisors dosed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Chairman DeHaven called the meeting to order. INVOCATION Pastor Ross Halbersma of the New Hope Alliance Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA — APPROVED County Administrator Kris Tierney stated there were no changes to the agenda. Upon a motion made by Supervisor Lofton, seconded by Supervisor Ewing, the Board approved the agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED Upon a motion made by Supervisor Ewing, seconded by Supervisor Wells, the Board approved the following items under the consent agenda: - Correspondence from Virginia Association of Counties (VACo) Re: Voting Credentials for the Annual Business Meeting — Request to Designate County Administrator to Vote - Tah R; - Request to Approve Holding Two Rabies Clinics in 2018 - Tab C; - Human Resources Committee Report - Tab G; - Public Safety Committee Report - Tab H; - Road Resolutions -- Tab Q. ki Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye CITIZEN COMMENTS Kizzy Kane, addressed the Board with reference to the Subdivision Application of Freedom Crossing. She stated that when this original land was deeded in 1918, it contained 1.5 acres and was consistent up to when the last property heir passed in 1958. She stated the next heir that moved in started paying rent to an entity named Jasbo from 1970 until 1977 which was when a final deed was made containing only 1 acre, more or Iess, by a lady named Charlotte Carey who deeded the land to Jasbo. She further stated that after research, no one was familiar with a Charlotte Carey or the other heirs that were listed in reference to the original family. She stated there was a 20' easement that was removed from the property by Jasbo so Pine Townhomes community could be completed. She stated this was one example of many that she had on the crossroads and hoped to shed light on this in order to help families impacted by this and prevent further incorrect deed transfers for those that do not have the resources to defend themselves. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. COUNTY OFFICIALS COMMITTEE APPOINTMENTS 4 Minutes Board of Supervisors Closed Session and Regular Meeting of I0l11/17 County of Frederick, Virginia DEPUTY COUNTY ADMINISTRATOR JAY E. TIBBS APPOINTED TO SERVE AS THE FREDERICK COUNTY REPRESENTATIVE ON THE OLD DOMINION ASAP POLICY BOARD ASAP AND THE COMMUNITY CRIMINAL JUSTICE BOARD CCJB - APPROVED Upon a motion made by Supervisor Lofton, seconded by Supervisor Dunn, Deputy County Administrator Jay E. Tibbs was appointed to serve as the Frederick County representative on the Old Dominion ASAP Policy Board (ASAP) and the Community Criminal Justice Board (CCJB), filling the seat previously held by the County Administrator, said term to expire February 22, 2020. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye PLANNING DIRECTOR MICHAEL T. RUDDY APPOINTED TO SERVE AS THE FREDERICK COUNTY ALTERNATE ON THE METROPOLITAN PLANNING ORGANIZATION (MPO) - APPROVED Upon a motion made by Supervisor Wells, seconded by Supervisor Lofton, Planning Director Michael T. Ruddy was appointed to serve as the Frederick County Alternate on the Metropolitan Planning Organization (MPO), filling the vacated seat due to the appointment of Kris Tierney as County Administrator. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E, Fisher Aye Gary A. Lofton Aye J Minutes Board of Supervisors Closed Session and Regular Meeting of 10111/17 County of Frederick, Virginia Judith McCann -Slaughter Aye Robert W. Wells Aye DEPUTY COUNTY ADMINISTRATOR JAY E. TIBBS APPOINTED TO SERVE AS THE FREDERICK COUNTY ALTERNATE ON THE NORTHERN SHENANDOAH VALLEY REGIONAL COMMISSION (NSVRQ - APPROVED Upon a motion made by Supervisor Ewing, seconded by Vice Chairman Fisher, Deputy County Administrator Jay E. Tibbs was appointed to serve as the Frederick County Alternate on the Northern Shenandoah Valley Regional Commission (NSVRC), filling the vacated seat due to the appointment of lexis Tierney as County Administrator, said term to expire September 30, 2018. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W, Wells Aye DEPUTY COUNTY ADMINISTRATOR JAY E. TIBBS APPOINTED TO SERVE AS THE FREDERICK COUNTY ALTERNATE ON THE JUVENILE DETENTION CENTER COMMISSION - APPROVED Upon a motion made by Vice Chairman Fisher, seconded by Supervisor Wells, Deputy County Administrator Jay E. Tibbs was appointed to serve as the Frederick County Alternate on the Juvenile Detention Center Commission, upon final approval by the Chief Judge of the Juvenile and Domestic Relations Court. The above motion was approved by the following recorded vote. Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye 6 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye CAROLE FOX REAPPOINTED TO SERVE AS A FREDERICK COUNTY REPRESENTATIVE ON THE HANDLEY REGIONAL LIBRARY BOARD - APPROVED Upon a motion made by Supervisor Ewing, seconded by Supervisor Wells, Carole Fox was reappointed to serve as a Frederick County representative on the Handley Regional Library Board for a four year term, said term to expire November 30, 2 02 1. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye REGINALD K. SHIRLEY REAPPOINTED AS OPE UON DISTRICT REPRESENTATIVE ON THE FREDERICK COUNTY BOARD OF ZONING APPEALS - APPROVED Upon a motion made by Supervisor Wells, seconded by Vice Chairman Fisher, Reginald K. Shirley was reappointed to serve as the Opequon District representative on the Frederick County Board of Zoning Appeals for a five year term, said term to expire December 31, 2022, upon final approval by the Judge of the Circuit Court. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye 7 Minutes Board of Supervisors Closed Session and Regular, Meeting of 14111/17 County of Frederick, Virginia Judith McCann -Slaughter Aye Robert W. Wells Aye CORRESPONDENCE FROM VIRGINIA ASSOCIATION OF COUNTIES (VACO)_ RE: VOTING CREDENTIALS_ FOR THE ANNUAL BUSINESS MEETING - REQUEST TO DESIGNATE COUNTY ADMINISTRATOR TO VOTE — APPROVED UNDER CONSENT AGENDA REQUEST TO APPROVE HOLDING TWO RABIES CLINICS IN 2018 — APPROVED UNDER CONSENT AGENDA COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT - APPROVED County Administrator Kris C. Tierney presented the Parks and Recreation Commission Report. The Parks and Recreation Commission met on September 19, 2017. Members present were: Randy Carter, Christopher Fordney, Natalie Gerometta, Gary Longerbeam, Ronald Madagan, Guss Morrison, Amy Strosnider and Robert Wells (Board of Supervisors' Non -Voting Liaison). Members absent: Charles Sandy, Jr. Items Requiring Board of Supervisors Action: 1. Frederick Water Easement Request - The Buildings and Grounds Committee recommended approval of the Frederick Water easement request as submitted, second by Ms. Natalie Gerometta, motion carried unanimously (7-0). Public hearing is needed to grant this easement. — Approved to Forward to Public Hearing, County Administrator Kris Tierney stated the purpose of the Frederick Water Easement request was to erect a water tank and this request would require a public hearing, Upon a motion made by Supervisor Wells, seconded by Supervisor Lofton, the Board forwarded the above request to public hearing by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye 8 Minutes Board of Supervisors Closed Session and Regular Meeting of 10111/17 County of Frederick, Virginia Judith McCann -Slaughter Aye Robert W. Wells Aye Submitted for Board Information and None. FINANCE COMMITTEE REPORT - APPROVED Supervisor Slaughter presented the Finance Committee Report. A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, September 20, 2017 at 8:00 a.m. All members were present. Items 5, 6, and 7 were approved under consent agenda. Items 2, 9, 10, 11, 12, 14, and 17 require no action, Upon a motion made by Supervisor Slaughter, seconded by Supervisor Wells, Items 5, 6, and 7 were approved under the consent agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 1. Shenandoah Valley Community Residences, Inc. requests real property tax exemption. See attached application and Code of Virginia Tax Exempt Property, p. 4 — 37. The committee recommends approval of the exemption. An ordinance amendment is required to reflect the change, draft attached, p. 38 — 40. A public hearing is required on the ordinance amendment. - Denied Supervisor Slaughter noted that not all Finance Committee members were in agreement. Upon a motion made by Supervisor Slaughter, seconded by Vice Chairman Fisher, to forward the above request to public hearing. The above motion was denied by the following recorded vote: Charles S. DeHaven, Jr. Nay Blaine P. Dunn Nay 9 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Bill M. Ewing Nay Gene E. Fisher Nay Gary A. Lofton Nay Judith McCann -Slaughter Nay Robert W. Wells Nay 2. Presentation by SCS Engineers of Pro Forma Analysis and FY 2019 budget recommendations for the Frederick County Regional Landfill. This item has been forwarded by the Landfill Oversight Committee. No action required. —No Action Taken, 3. The Public Works Director requests a General Fund supplemental qppropriation in amount of $50000. This amount represents funds donated to the Frederick County Esther Boyd Animal Shelter and will be used for the engineering and architectural services to develop a site plan and architectural plans for a building addition at the shelter. No local funds required. This item was approved by the Public Works Committee. The committee recommends approval. — Approved. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Lofton, the above request was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 4. The Public Works Director requests a General Fund supplemental appropriation in the amount of $10000. This amount represents funds donated to the Frederick County Esther Boyd Animal Shelter and will be used to expand the existing spay/neuter program. No local funds required, This item was approved by the Public Works Committee. The committee recommends approval, — Approved. Upon a motion made by Supervisor Slaughter, seconded by Vice Chairman Fisher, the above request was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye 10 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Judith McCann -Slaughter Aye Robert W. Wells Aye 5. The Sheriff requests a General Fund supplemental appropriation in the amount of $4,354.45. This amount represents an auto claim reimbursement. No local funds required, — Approved Under Consent Agenda, 6. The Shawneeland Manager requests a Shawneeland fund supplemental Lippropriation in the amount of $13,692.56. This amount represents an auto claim reimbursement. No local funds required. - Approved Under Consent Agenda. 7. The Superintendent of Parks requests a General Fund supplemental appropriation in the amount of $20,000. This amount represents a carry forward of unspent FY 2017 funds to be used for the installation of a fire hydrant at the Sherando Park maintenance facility, - Approved Under Consent Agenda. S. Discussion is requested on committee and commission compensation. The committee recommends the changes as presented. — Approved. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Ewing, the above was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A, Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 9. The committee will continue discussion on the airplane tax rate. The committee requested continued discussion at the next committee meeting. — No Action Taken. 10. The committee will continue discussion on real property tax relief. The committee concluded discussions on the topic. — Approved to Forward Technical Code Amendments to Public Hearing Upon a motion made by Supervisor Slaughter, seconded by Supervisor Ewing, the technical code amendments were approved to forward to public hearing by the following recorded vote: 11 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11117 County of Frederick, Virginia Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 11, The Finance Director presents FY 2017 Year End financial information. No action required. — No Action Taken. 12. The FOPS Finance Director provides FY 2017 Year End financial information and is available for discussion. No action required. — No Action Taken. 13. The FCPS Finance Director requests School Operating; Fund and General Fund supplemental appropriations in the amount of $285,003.55. This amount represents grant funds received during FY 2017 for specific purposes. The committee recommends approval. — Approved. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Wells, the above request was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 14. The FCPS Finance Director requests School Operating Fund and General Fund supplemental appropriations in the amount of $997,264.55. This amount represents unspent FY 2017 funds to be spent on buses. Local funds are required. The committee postpones the request awaiting further information. — No Action Taken. 15. The FOPS Finance Director requests School Operating Fund supplemental appropriation in the amount of $502498.66. This amount represents the FY 2018 Preschool Expansion Grant. No local funds are required. The committee recommends approval. - Denied Supervisor Ewing asked when the grant runs out, if the county was obligated to continue. School Finance Director Patty Camery replied there were no strings attached after the 12 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia program. runs out. Supervisor Ewing asked if there were any School Board discussions to continue this program. Ms. Camery replied not at this time. Vice Chairman Fisher stated this would be hard to stop once the grant runs out. Ms. Camery stated there was nothing to say Federal funding would not continue. She stated she could not address about the program being continued when the grant runs out. Supervisor Ewing asked if this was for PreK. Ms. Camery replied yes. Supervisor Slaughter asked if the program had already started. Ms. Camery replied yes. Supervisor Lofton stated he was not in favor of this, that once these grant funded programs start, they are rarely stopped. Supervisor Dunn stated he had the same concerns as Supervisor Lofton. He stated this would be hard to stop. He encouraged the Board to vote no. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Wells, the above request was denied by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Nay Bill M. Ewing Nay Gene E, Fisher Nay Gary A. Lofton Nay Judith McCann -Slaughter Nay Robert W. Wells Aye 16. The FCPS Finance Director requests School Operatimg OperatingFund sppPlemental appy ropriation in the amount of $100,000. This amount represents a grant award from the 13 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia National Oceanic and Atmospheric Administration. No local funds are required. The committee recommends approval. - Approved Supervisor Ewing asked if this was one time funding and that it would not continue. Ms. Camery replied it was a two year grant that ran out last year and that there was money to redistribute, Upon a motion made by Supervisor Slaughter, seconded by Supervisor Lofton, the above request was approved by the following recorded vote Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye 17. The Finance Director provides updated debt service information reflecting the $27 million for the 12th elementary school, and is available for discussion. No action required. — No Action Taken. Information Only 1. The Finance Director provides a Fund 10 Transfer Report for August 2017. 2.The Finance Director provides financial statements ending August 31, 2017, 3. The Finance Director provides an FY 2018 Fund Balance Report ending September 14, 2017 TRANSPORATION COMMITTEE REPORT - APPROVED Assistant Planning Director -Transportation John Bishop presented the Transportation Committee report. The Transportation Committee met on September 25, 2017 at 8:30 a.m. Members Present 14 Members Absent Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Gary Lofton Chairman (voting) Judith McCann -Slaughter (voting) James Racey (voting) Barry Schnoor (voting) Gene Fisher (voting) Devin Kenney (liaison PC) Mark Davis (liaison Middletown) Lewis Boyer (liaison Stephens City) ***Items Requiring Action*** 1. Kernstown Limited Access Break A. Request for Limited Access Break - Approved The owner of the subject property, which is located on the northeast quadrant of the Interchange between Route 37 and Route I1 in Kernstown, is seeking a break in the VDOT limited access line immediately across from the interchange ramp. The Applicant has been working with VDOT to make the limited access break work. To date, they have had a Traffic Impact Analysis (TIA) done, The TIA has graphic detail of what needs to be completed for this limited access to work. The Applicant is seeking concurrence from the County in the form of a letter or resolution from the Board of Supervisors (BOS) to be forwarded to the Commonwealth Transportation Board (CTB). The CTB grants the limited access breaks upon recommendations of VDOT, agreements to develop between VDOT and the Applicant, and the concurrence from the County. The pros based on the study are that the limited access break will give an alternative way of entrance/exit onto Commonwealth Court via direct access to Route 37 ramps. Also, this request is consistent with the Comprehensive Plan. The cons are the additional traffic, this is even with improvements. The representatives of the Applicant were present to address concerns that the Committee had on the improvements. Ms. McCann -Slaughter and Mr. Fisher requested larger scale copies with the improvements to review prior to the Board of Supervisors meeting. On a motion by Mr. Racey that was seconded by Mr, Schnoor, the Committee passed unanimously to recommend to forward the item to Board of Supervisors to adopt a resolution of support contingent on all improvements being implemented, Mr, Bishop stated this was a two part item with the first being the resolution of support to be sent to the Commonwealth Transportation Board for the limited access break at Kernstown between Route 37 and Route 11, and the second part was the request to apply for Revenue Sharing for the project. Supervisor Slaughter asked that in the Revenue Sharing Agreement, paragraph 2b where it references paragraph 4b, who would bear the costs if they exceed the $50,000. 15 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Mr. Bishop replied that staff is still working with the County Attorney on the agreement and at this point, the request was just the ability to apply for the funds. Mr. Michael Coughlin, Attorney, was present on behalf of his applicant, Winchester -$1, LLC, He stated this would be a benefit to this area as it would be a better traffic situation, it would help advance economic development, and it was a good deal for everyone. He stated the revised draft agreement eliminates any cap and there would be no cost to the County. Supervisor Dunn asked if there were any oppositions or concerns. Mr. Coughlin replied that in any transportation project there were always concerns. He stated he believed the concerns were addressed and any issues were minor. He stated there was never a definite "no". Supervisor Slaughter asked about the draft agreement. Mr. Coughlin replied the Revenue Sharing Agreement is straight forward. He stated that VDOT handles the project and that funding by the client would be committed before any access would be allowed by the Commonwealth Transportation Board. Supervisor Lofton referred to the map and stated that Commonwealth Transportation Board support depends on certain things happening. He stated County support depends on all the improvements happening. Mr. Bishop replied yes, staff did not want the Board to be in a position of things changing. Upon a motion made by Supervisor Lofton, seconded by Supervisor Ewing, the resolution of support for the Kernstown Limited Access Break with configuration being implemented as discussed was approved. 16 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia FREDERICK COUNTY BOARD OF SUPERVISORS A RESOLUTION (#023-17) TO SUPPORT AN APPLICATION TO THE COMMONWEALTH TRANSPORTATION BOARD FOR A LIMITED ACCESS BREAK ON VALLEY PIKEIROUTE 11 (Immediately west of the interchange ramp from westbound Route 37 to Route 11) WHEREAS, Winchester 81, LLC (Owner) is the owner of Tax Map Parcel Numbers 75 -A -10A, 75 -A -10B, 75 -A -10C, and 75 -A -10D; and WHEREAS, the Owner plans to make an Application to the Commonwealth Transportation Board (CTB) for a limited access break on Valley Pike (Route 11); and WHEREAS, the improvements depicted on the attached map, in addition to signalization upgrades, will be implemented upon approval of the access break by the Commonwealth Transportation Board; and WHEREAS, those improvements involve the following: A. Addition of one lane, median and access management on southbound Route 11 from Commonwealth Court to the Route 37 westbound interchange; B. Restriping of Route 11 northbound consistent with the exhibit; C. Addition of northbound right turn lane at site entrance; D. Lane addition to the Route 37 westbound to Route 11 exit ramp; E. Signalization upgrades to the intersection of Route 11 and Route 37 westbound ramp; and F, Any additional items not shown that may be required during design to meet VDOT Standards. WHEREAS, the Board believes that additional access at this point will provide a net benefit for the citizens of Frederick; and NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors on this 11th day of October 2017, that it be and hereby does express its support for the application to the Commonwealth Transportation Board, subject to the items detailed above and by attachment, for a limited access break on Route 11. The above motion was approved by the following recorded vote. Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye 17 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye B. Request for Revenue Sharing - Approved Included in the above request is a request from the Applicant for the County to apply for Revenue Sharing on their behalf. A draft revenue sharing agreement is being reviewed by the County Attorney. The cost estimate provided by VDOT as the management agency for the project will be verified by VDOT for the cost estimate to their standards. It was noted that the project will be backed up with a bond. Also, it is noted the County is in the bi-annual process for Revenue Sharing, there are no other competing applications to date. On a motion by Mr. Fisher and seconded by Mr. Racey, the Committee passed unanimously that this item be forwarded to the Board of Supervisors for recommendation. Supervisor Dunn asked about the $50,000 and overruns. Mr. Bishop stated there was agreement through discussion that any cost overruns would be paid by the applicant, Supervisor Dunn asked what if this did not go through. Vice Chairman Fisher stated this area would become further congested. Mr. Bishop replied yes, this was a challenged area. Supervisor Lofton stated the Board was not voting on the Revenue Sharing Agreement, the Board was only voting on allowing staff to apply and that if approved, the agreement would come before the Board. Mr. Bishop stated that was correct. Supervisor Lofton stated that if the Board waited, this would be delayed for two years, Upon a motion made by Supervisor Lofton, seconded by Supervisor Dunn, the application for Revenue Sharing for the Kernstown Project was approved. A RESOLUTION (#024-17) FOR THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA 18 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia AS AN ENDORSEMENT OF THE ROUTE 11 SOUTH KERNSTOWN REVENUE SHARING PROJECT WHEREAS, Frederick County Board of Supervisors, desires to submit an application for an allocation of funds of up to $850,500.00 through the Virginia Department of Transportation Fiscal Year 2019-2020, Revenue Sharing Program; and, WHEREAS, $850,500.00 of these funds are requested to fund intersection improvements, widening, access management, and restriping, between Commonwealth Court and Route 37; and, WHEREAS, The Frederick County Board of Supervisors hereby supports this application for an allocation of $850,500,00 through the Virginia Department of Transportation Fiscal year 2019- 2020 Revenue Sharing Program, NOW, THEREFORE, BE IT RESOLVED, that the Council/Board of Supervisors of the City/Town/County of Frederick hereby commits to fund its local share of preliminary engineering, right-of-way and construction (as applicable) of the project(s) under agreement with the Virginia Department of Transportation in accordance with the project financial document(s). BE IT FURTHER RESOLVED, that the County Administrator Kris Tierney is authorized to execute all agreements and/or addendums for any approved project with the Virginia Department of Transportation. The above was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 2, SmartScale Program Update — Staff Approved to Comment to Commonwealth Transportation Board At the August 2017 meeting of the Transportation Committee, the SmartSeale application process was discussed. The Commonwealth Transportation Board (CTB) will be meeting in October and Staff is looking for direction for comments to be directed to the CTB at that meeting. Staff concerns are as follows: 19 Minutes Board of supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia • The reduced number of applications that the County can apply for which is four (4). The MPO and Regional Commission each also can do 4 applications which the County, and other regional localities, can potentially access. + Per the presentation more changes could be presented to the CTB for action without the opportunity for localities to render further input. • Congestion -Current Day Demands vs. Forecasted Demands; Good for current needs but not supportive of long range planning. + To receive points for being consistent with local planning, the project must be specifically referenced in the Comprehensive Plan or regional economic development strategy. + Project Readiness, analysis needs to be complcted. This can cause Iocalities to shoulder the burden of often expensive technical studies which will now be required as part of certain projects. The deadline to submit comments on the draft SmartScale Technical Guide is by October 20, 2017. By consensus the Committee forwarded this item to the Board for review and consideration of whether to direct Staff to comment on these items to the Commonwealth Transportation Board. Mr, Bishop stated there was concern about the reduction in how many projects the county could apply for, He stated there were concerns as Frederick County was not the only locality vying for funds and that VDOT was still working on changes. He stated congestion, the impact on localities, and project readiness were factors. less. Supervisor Dunn asked how to address both small and large projects. Mr. Bishop replied there was a built-in bias to smaller projects, typically $5 million or Chairman DeHaven asked how to address the Commonwealth Transportation Board. Mr. Bishop replied by letter to the Commonwealth 'Transportation Board from the County Administrator or the Chairman of the Board of Supervisors. 20 Minutes Board of Supervisors Closed Session and Regular Meeting of 10111/17 County of Frederick, 'Virginia Upon a motion made by Supervisors Lofton, seconded by Vice Chairman Fisher, staff comment to the Commonwealth Transportation Board about the changes to the SmartScale Program as outlined was approved by the following recorded vote: Charles S. DeHaven, Jr, Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 4. Transportation Partnership Opportunity Fund -Agreement Execution - Approved The Transportation Partnership Opportunity Fund (TPDF) Grant has been awarded in the amount of $2,000,000.00 for the Renaissance Drive project. This is a reimbursement grant. All the Revenue Sharing funds will need to be used on this project before the TPDF funds awarded are used. Motion by Mr. Racey and seconded by Mr. Schnoor to recommend that the Board of Supervisors approve execution of the agreement. Mr. Bishop stated this was a $2,000,000 agreement for the Renaissance Drive project and the agreement needed to be executed before the change in administrations. Supervisor Lofton stated this roadway was sorely needed. He stated that all proffers and private monies must be spent before the TPDF money is given and we were not obligated to take the money. County Administrator Tierney stated Supervisor Lofton covered it and there were a lot of pieces to the puzzle. He stated the opportunity would be lost if we did not execute the agreement. He stated if the pieces were not in place, then we do not have to use the money, but we would have to give the money back and the project would die. Supervisor Slaughter asked about cost overruns as there were always overruns. 21 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, 'Virginia Mr. Bishop replied previous projects have always been under cost estimates, but there is always a first. County Administrator Tierney stated there was no guarantee, we have to move forward or scrap it. Supervisor Dunn asked what if we stop before the project is completed. Mr. Tierney replied that all local generated money has to be spent before we could touch the $2 million. He stated that if the plug was pulled, we would have to return any money that was spent by the state. Supervisor Lofton stated this was a reimbursement grant and he felt there were enough safeguards in place. Supervisor Dunn stated he was in support of this. Upon a motion made by Supervisor Lofton, seconded by Vice Chairman Fisher, the execution of the Transportation Partnership Opportunity Fund (TPOF) Agreement was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Nay Robert W. Wells Nay 5. Transportation Partnership Opportunity Fund Application - Approved VDOT and Staff have been working closely with Navy Federal Credit Union regarding desired upgrades to the intersection of Route SQ and Independence Drive, VDOT is reviewing the Traffic Impact Analysis (TIA) to develop alternatives and cost estimates. Navy Federal Credit Union (NFCU) has reached out to the Governor's office for support, which is the reason for the TPOF. A `backstop" agreement is in place to protect the County from any financial liability on this project. 22 Minutes Board of supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia On a motion by Ms. McCann -Slaughter and seconded by Mr. Racey the Committee recommended to forward to the Board of Supervisors to apply for funding under the TPOF, Mr. Bishop stated this was a request to apply for Transportation Partnership Opportunity Funds (TPOF) for the upgrades to the intersection of Route 50 and Independence Drive and that Navy Federal Credit would pay excess costs. Tim Merkel with Navy Federal Credit addressed the Board and stated this was for upgrades to the intersection of Route 50 and Independence Drive with upgrades to signalization, widening and re -striping of the road, lane extensions and drainage. He stated that Navy Federal Credit was doing the design and construction and they were still working on details of the "backstop" agreement. Upon a motion made by Vice Chairman Fisher, seconded by Supervisor Wells, the request to apply for Transportation Partnership Opportunity Funds (TPOF) was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 9. Valley Mill Road Revenue Sharing Fund Transfer — Approved to Transfer Funds to I-81/Airport Road Project Staff recommends that the funds for Valley Mill Road, which is a private agreement with County be transferred. This project is 30% completed. The private partner had responded that they did not want to move forward with the project. Staff suggested that the funds be transferred between Bridge Construction and the Airport Road Extension at Heritage Commons. The total amount of VDOT funds to be transferred is 53,559,814.32. Motion by Mr. Fisher and seconded by Ms. McCann -Slaughter to recommend approval to 23 Minutes Board of Supervisors Closed Session and Regular Meeting or 10/11/17 County of Frederick, Virginia the Board of Supervisors. Mr. Bishop stated the private partner did not want to continue this project and he was requesting that the Revenue Sharing funds be transferred to the 1-81/Airport Road project. Supervisor Dunn asked about the one lane bridge on Valley Mill Road. Mr. Bishop replied the road needed to remain until the realignment came through. He stated the Board would need to submit a new application for funds should this project come back in the future. Upon a motion made by Supervisor Lofton, seconded by Supervisor Slaughter, the request to transfer Revenue Sharing monies in the amount of $3,559,814.32 to the I-81/Airport Road project was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye ***Items Not Requiring Action*** 3. VACO Legislative Priorities It was noted that any comments would be directed to the VACO Transportation Subcommittee. The VACO Legislative priorities are broken into two (2) parts: Priorities and Positions. Staff has reviewed the VACO legislative three (3) Priorities and is in much support of those items but under Positions, Highway Tolls and Parking Staff is not in support. Also, note that when the Board of Supervisors is working on the Legislative Agenda this could be used as a guide to incorporate information. By consensus the Committee opted not to forward comments to the VACO Transportation Subcommittee at this time. 6. Request for 4 -way Stop at the Intersection of Dragonfly Way and Eleven Moons Place 24 Minutes Board of supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Chairman Lofton received an online request from a citizen for an upgrade of the intersection of Dragonfly Way and Eleven Moons Place within the Meadows Edge Subdivision for a 4 -way stop. By consensus, the Committee chose to forward this recommendation to VDOT. 7. Fall Transportation Forum Discussion The Fall Transportation Forum themes to date that have been discussed have been the transportation funding and I-81. The Committee recommended that Staff add Route 50 west corridor and design standards for the Staunton District. 8. VTRANS 2040 Staff commented on the important key points of the VTRANS 2040 that is part of SmartScale application as gate keeper. Also, noted was that it is a study done in detail but under estimated the amount of truck traffic on I-81 is underdetermined for the area. VDOT presented a slide for the MPO on this issue. The Committee suggested that in comments for the corridor rail be discussed as well. 10. County Project Updates Snowden Bridge Boulevard: The roadway is open to traffic and Staff is beginning project final close out. Tevis Street Extension/Airport Road/1-81 Bridge: Bridge design is ongoing and draft environmental documents for VDOT have been received. Bridge design has exceeded 90% and is expected to be approved by early November, while 60% roundabout plans have been submitted for review. Renaissance Drive: TPOF agreements have been received from VDOT. Staff is seeking authorization to execute the TPOF agreements. Completing new project documentation for CSX through the County Attorney. The pending Carbaugh rezoning application also has potential to impact this project with matching funds for revenue sharing. Initial proffers have been reviewed and commented on and Staff is awaiting a new draft. Valley Mill Road Realignment: Private partner has reiterated a desire not to continue the project. Staff is considering 25 Minutes Board of supervisors Closed Session and Regular Meeting of l0/11/17 County of Frederick, Virginia opportunities to transfer funds. This would come to the TC and Board of Supervisors for action, Item submitted earlier in this agenda. Coverstone Drive. No activity at this time. Jubal Early Drive Extension and Interchange with Route 37: Communication was sent to the Applicants noting that the County could make no further moves forward on the project until a revenue sharing agreement is in place. Following that a meeting was held at which the agreement was discussed and Staff is awaiting feedback from the Applicant. 11. Upcoming Agenda Items October/November Eastern Road Plan Update Secondary Fund Allocation CTB Fall Public Meeting-Octoberl0, 2017 November/December Oakdale Crossing Traffic Study Freight Panel 12. Other HUMAN RESOURCES COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA The HR Committee met in the First Floor Conference Room at 107 North Kent Street at 8:00 a.m. on Friday, September 8, 2017, HR Committee members present were: Supervisors Bill M. Ewing, Chairman; Robert W. Wells and Blaine Dunn; Citizen Members Don Butler and Dorrie Greene. Others present were: Kris Tierney, Interim County Administrator; Rod Williams, County Attorney; Cheryl Shiffler, Director of Finance; Ellen Murphy, Commissioner of the Revenue; .lane Anderson, Chief Deputy Commissioner of the Revenue; Dennis Linaburg, Fire Chief; Missi Neal, Assistant to Chief Linaburg; Justin Caldwell, F&R Specialist; Michelle Nugent, Network Operations Manager; and Brett Farmer, Database Administrator/Developer. ***Items Requiring Board Action*** 1, Commissioner of the Revenue - Request for New Full -Time Position 26 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia The Committee reviewed the request to add one full-time position to Frederick County's Allocation Chart for the Commissioner of the Revenue. Upon a motion by Don Butler, seconded by Dorric Greene, the Committee recommended approval of the position to the Board of Supervisors with the funding request to go to the Finance Committee. ***Items Not Requiring Action*** 1. Fire and Rescue- Request for New Full -Time Position The committee determined that since Fire and Rescue currently has a Quality Assurance Manager Position approved on Frederick County's Allocation Chart, therefore, no action was required of the Committee. 2. Resolution of Appreciation (Status Update) The Resolution of Appreciation for seven full-time employees who retired from Frederick County with at least 25 years of continuous service between January 1, 2017 and July 1, 2017 will be added to the Board of Supervisors Agenda for the September 13, 2017 meeting as a consent item. Once approved, the retirees will be contacted and invited to attend an upcoming Board of Supervisors meeting to be recognized and presented with a Resolution of Appreciation. There being no further business, the meeting was adjourned. The next HR Committee meeting is scheduled for Friday, October 13, 2017 at 8:00 am. PUBLIC SAFETY COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA A meeting of the Public Safety Committee was held on Thursday September 21, 2017 at 8:30 am at the Frederick County Public Safety Building, 1080 Coverstone Drive, Winchester, Virginia. Committee members present were: Committee Chairman Gene Fisher, Gary Lofton, Blaine Dunn, Helen Lake and Chuck Torpy. Member Walt Cunningham was not present. Also in attendance were Major Steve Hawkins, Deputy Chief Larry Oliver, Director of Communications LeeAnna Pyles, Assistant County Attorney Erin Swisshelm, Deputy County Administrator Jay Tibbs, Sheriff Lenny Millholland, Fire Marshal Jay Bauserman and Deputy Director of Emergency Management Chester Lauck. The following items were discussed: ***Item Not Requiring Action*** 1. Presentation of Manpower Needs for the Sheriff's Office and Request for Additional Positions Sheriff Millholland gave a comprehensive overview of his department's need for 27 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia additional staffing. The Sheriffs presentation focused on the Compensation Board's staffing standards as well as the workload of current personnel. At the present time, the Compensation Board states the department is due 13 deputies; however, Frederick County is 9th on the list of localities to receive funding. Sheriff Millholland requested funding for 3 of the 11 positions previously approved by the County's HR Committee. The three positions would be 1 Deputy I, 1 Deputy 11, and 1 Investigator, Mr. Torpy made a motion to approve the request and forwarded this recommendation to the Finance Committee for funding in the current fiscal year. Ms. Lake seconded the motion and the Committee unanimously approved the request. 2. Other Business Chairman Fisher shared his concerns about the speed of traffic on major roadways (e.g. Rt.50, Rt. 522, etc.) and the safety of the officers issuing speeding tickets to drivers, He suggested the possible use of speed cameras vs. radar, higher fines for drivers or any other ways to deter this dangerous driving and ensure safety to all. Sheriff Millholland stated that he and Assistant County Attorney Erin Swisshelm would look into possible ideas and advise the Committee of some potential solutions. Major Hawkins mentioned that the Valor Awards are being held on November 2nd at the Lee .Jackson at 6 p,m. This recognizes law enforcement, fire/rescue, personnel, and citizens who have gone above and beyond to ensure the safety of others. Next Meeting: Thursday November 16, 2017 (presentation of Public Safety Departments' FYI budget) Adjourn: The meeting was adjourned at 10:00 a.m. PUBLIC HEARING PUBLIC HEARING - PROPOSED AMENDMENT TO THE FREDERICK COUNTY CODE CHAPTER 89 FIRE AND RESCUE SERVICES; ARTICLE IV VOLUNTEER MEMBERSHIP; SECTION 89-12 VOLUNTEER FIRE FIGHTER AND RESCUE MEMBERS. THIS PROPOSED AMENDMENT WOULD PROVIDE AN ALTERNATIVE OPTION FOR COMPLETING BACKGROUND CHECKS NECESSARY TO APPROVE VOLUNTEER FIRE AND RESCUE County Attorney Rod Williams presented this proposed ordinance amendment. Chairman DeHaven convened the public hearing. There were no public comments, 28 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Chairman DeHaven closed the public hearing. Upon a motion made by Supervisor Dunn, seconded by Supervisor Ewing, the proposed ordinance amendment was approved. The Board of Supervisors of Frederick County, Virginia hereby ordains that Section 89- I2 (Volunteer Fire Fighter and Rescue Members) of Article IV (Volunteer Membership) of Chapter 89 (Fire and Rescue Services) of the Code of Frederick County, Virginia be, and the same hereby is, amended as follows (additions are shown in bold underline): § 89-12. Volunteer fire fighter and rescue members. A. Any person, 18 years of age or older, is eligible for membership in a company as a regular member. Persons must apply and be accepted by the company to which application is made according to its rules and regulations, the rules and regulations of the company= and state law. Participation by members must be in accordance with the company rules and regulations and state law. B. Applicants for membership shall be subject to a background check. Applications for membership shall recluirejor the background check the submission of fingerprints and personal descriptive information, to be processed in accordance with the following 1. Any _person who applies to be a volunteer with a company shall submit fingerprints and provide personal descriptive information to be sent directly by the Department to i the State Board of Health to be forwarded b Central Criminal Records Exchange to the Federal Bureau of Investi ation or 00 the Central Criminal Records Exchange to then be forwarded to the Federal Bureau of Investi ation in either case for the purpose of obtaining criminal history records information for the applicant, in accordance with Code of Virginia & 32.1-111.5. 2. Upon recei t of the results of the state and national criminal historV records search the Department Chief, as designee of the Countv Administrator, shall notify the Office of Emergency Medical Services regarding the applicant's chi ibili to serve as a volunteer. 3. Information provided to the Office of Emergency Medical Services shall be limited to notification as to whether the applicant is eligible to serve as a volunteer in accordance with re uirements related to dis ualif in offenses set forth in regulations of the State Board of Health and shall not include information regarding whether the applicant has been found ineligible to serve as a volunteer due to any additional exclusionary criteria established by the County. 29 Minutes Board of Supervisors Closed session and Regular Meeting of 10/11/17 County of Frederick, Virginia This section is in accordance with the Code of Virginia, 1950, as amended, && 15.2- 1503.1,19.2-389, and 32.1-111.5. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Duna Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye PUBLIC HEARING - PROPOSED AMENDMENT TO THE FREDERICK COUNTY CODE CHAPTER 122 NUISANCES; BY THE ADDITION OF SECTION 122-11, METHAMPHETAMINE LAB CLEANUP AND REMOVAL; RESPONSIBILITY FOR COSTS; DETERMINATION OF AMOUNT. ^THIS PROPOSED AMENDMENT WOULD PROVIDE AN ADDITIONAL MEANS FOR THE COUNTY TO RECOVER ANY COSTS IT MIGHT INCUR TO PROTECT THE PUBLIC HEALTH AND SAFETY IN THE CLEANUP OF METHAMPHETAMINE LABS, — APPROVED County Attorney Rod Williams presented this proposed ordinance amendment. He stated there were already some measures in place to recover costs and this was additional local legislation that would allow the County to recover costs. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion made by Supervisor Dunn, seconded by Supervisor Lofton, the proposed ordinance amendment was approved. The Board of Supervisors of Frederick County, Virginia hereby ordains that Section 122- 11 (Methamphetamine Lab Cleanup and Removal; Responsibility for Costs; Determination of Amount) of Chapter 122 (Nuisances) of the Code of Frederick County, Virginia be, and the same hereby is, enacted as follows: § 122-11. Methamphetamine Lal;* Cleanup and Removal; Responsibility for Costs; Determination of Amount. 30 Minutes Board of Supervisors Closed session and Regular Meeting of 10/11/17 County of Frederick, Virginia Any person who is convicted of an offense for manufacture of methamphetamine pursuant to Virginia Code § 18.2-248 or 18.2-248.03 shall be liable, at the time of sentencing or in a separate civil action, to the County, the Sheriff, or any other law enforcement entity for the expense in cleaning up any methamphetamine lab related to the conviction. The amount charged shall not exceed the actual expenses associated with cleanup, removal, or repair of the affected property or the replacement cost of personal protective equipment used. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye PUBLIC HEARING - PROPOSED AMENDMENTS TO THE FREDERICK COUNTY CODE, CHAPTER 155 TAXATION, ARTICLE I GENERAL PROVISIONS• SECTION 155-3 TAX RETURNS; FAILURE TO FILE. THE PROPOSED AMENDMENTS ARE TECHNICAL AMENDMENTS TO THE PROVISION GOVERNING PERSONAL PROPERTY TAX RETURN FILINGS REGARDING MOBILE HOMES AND TO ESTABLISH A UNIFORM FILING DEADLINE OF MARCH 1 FOR PERSONAL PROPERTY RETURNS. - APPROVED County Attorney Rod Williams presented this proposed ordinance amendment. He stated there were two primary changes. He stated one was the filing requirement for mobile homes. He stated the other change was to move the tax reporting deadline. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Supervisor Slaughter asked about taxable business personal property and stated she had concerns about corporations that file tax returns, and if the filing date was changed, the accountants would not have that additional time. 31 Minutes Board of Supervisors Closed Session and Regular Meeting 01A 0/11/ 17 County of Frederick, Virginia Commissioner of the Revenue Ellen Murphy addressed the Board and stated that accountants can let her office know if there were any changes, there would not be a penalty. She further stated that most businesses can see online what they had the previous year, that the process is more efficient now and the change would give staff more time, Supervisor Dunn asked that this be publicized well so the public would be aware. Upon a motion made by Supervisor Dunn, seconded by Supervisor Wells, the proposed ordinance amendment was approved. The Board of Supervisors of Frederick County, Virginia hereby ordains that Section 155- 3 (Tax returns; failure to file) of Article I (General Provisions) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia be, and the same hereby is, amended by enacting an amended Section 155-3 (Tax returns; failure to file) of Article I (General Provisions) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia, as follows (deletions are shown in bold strikethrough and additions are shown in bold underline): S§ 155-3. Tax returns; failure to file. A. The annual return of taxable tangible personal property for any motor vehicle trailer, airplane, boat and mobile homes €er in the County shall be filed with the Commissioner of Revenue for the County on or before the 15th day of February of each year, except as stated in Subsections D and E; provided, further, that the annual return of taxable personal property for any motor vehicle, trailer, airplane, or—boat, and mobile home acquired after January 1 shall be filcd with the Commissioner of Revenue on or before the 15th day of Februn", of eaeh Y-efw or within 60 days from the date of acquisition or situs in the County, ;:'.;:eh ,,.1 oeears' } , Each return shall be signed by the owner of the property. If the property is owned by an association, partnership, limited liability company, or corporation, the return shall be signed by a member, partner, executive officer, or other person specifically authorized in writing by the association, partnership, limited liability company, or corporation to sign. B. The annual return of taxable machinery and tools, furniture and fixtures and of taxable business tangible personal Property employed in a business or trade for in the County as of January 1 shall be filed with the Commissioner of Revenue for the County on or before the fit# 1st day of March of each year; provided, further, that the annual return of taxable machinery and tools, c..l.„:.-ure and &-tures and of taxable business tangible personal property acquired after January 1 shall be filed with the Commissioner of Revenue on or before the nth 1st day of March of eaeb the following year in later.the County, whichever oeetirs Each return shall be signed by the owner of the property, If the property is owned by an association, partnership, limited liability company, or corporation, 32 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia the return shall be signed by a member, partner, executive officer, or other person specifically authorized in writing by the association, partnership, limited liability company, or corporation to sign, C. A penalty for failure to file such return as required by this section shall be assessed as follows: (1) As to a return required by subsection A, at the rate of 10% of the tax assessable or due on such property, provided that such penalty shall not be less than a minimum of $2 and shall not be more than a maximum of $50; and (2) As to a return required by subsection B, at the rate of 10% of the tax assessable or due on such property or $2, whichever shall be the greater. D. Notwithstanding the provisions of § 155-3A, Frederick County provides for an alternative method of filing personal property tax returns for motor vehicles, trailers and boats. Such motor vehicles, trailers and boats may be assessed annually based on a previous personal property tax return filed by the owner or owners of such property. For those whose name or address has not changed since a previous filing and whose personal property has had no change in status or situs, the assessment and taxation of property shall be based on a personal property tax return previously Filed with Frederick County, which hereby adopts this alternative method of filing. Personal property tax returns for mobile homes must however, be filed annually, even if no change occurs. E. Such owner or owners of motor vehicles, trailers= boats, and mobile homes must file a new personal property tax return whenever there is: (1) A change in the name or address of the person or persons owning such taxable personal property; (2) A change in the situs of personal property; (3) Any other change affecting the assessment or levy of the personal property tax on motor vehicles, trailers= and -boats, and mobile homes for which a tax return has been filed previously; or (4) Any change in which a person acquires one or more motor vehicles, trailers., a" boats, and mobile homes and for which no personal property tax return has been filed. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye 33 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann- Slaughter Nay Robert W. Wells Aye PLANNING COMMISSION BUSINESS PUBLIC HEARING PUBLIC HEARING - SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT - TO CONSIDER ADDING ADDITIONAL PARCELS INTO THE SOUTH FREDERICK AGRICULTURAL AND FORESTAL DISTRICT. THESE PROPERTIES ARE LOCATED AT 933 BARLEY LANE WINCHESTER VIRGINIA AND ARE IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBERS 60-A-89 61-A-15 AND 61-A-17 IN THE BACK CREEK MAGISTERIAL DISTRICT. — (RESOLUTION #028-17)- APPROVED Zoning Administrator Mark Cheran presented this request. He stated Vernon and Eula Wright requested to add three parcels totaling 178.50+/- acres to the South Frederick Agricultural and Forestal District. He stated Section 15.2-4314 of the Code of Virginia, 1950, as amended, provided property owners with the ability to request to add land to the Agricultural and Forestal District through a public process via the local governing body. He further stated the Agricultural District Advisory Committee considered this request at their meeting on August 23, 2017 and recommended approval. He stated the Planning Commission considered this request at their meeting on September 20, 2017 and recommended approval. He went on to say the addition of the 178.50+/- acres will increase the South Frederick Agricultural and Forestal District to 6,24$.50+/- acres. There were no questions. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. 34 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Upon a motion made by Supervisor Lofton, seconded by Supervisor Wells, the Board approved the addition to the South Frederick Agricultural and Forestal District. ADDITION TO THE SOUTH FREDERICK AGRICULTURAL & FORESTAL DISTRICT WHEREAS, an addition to the 2015-2020 South Frederick Agricultural & Forestal District was considered, Vernon and Eula Wright desire to add three (3) parcels identified by Property Identification Numbers 60-A-89, 61-A-15 and 61-A-17 to the South Frederick Agricultural & Forestal District located in the Back Creek Magisterial District, This request was reviewed by the Agricultural District Advisory Committee (ADAC), and the Planning Commission during their regularly scheduled meetings; and WHEREAS, The Agricultural District Advisory Committee (ADAC) recommended approval of this addition on August 23, 2017; and WHEREAS, the Planning Commission held a public hearing and recommended approval of this addition to the 2015-2020 South Frederick Agricultural & Forestal District; and WHEREAS, the Board of Supervisors held a public hearing on this addition to the 2015- 2020 South Frederick Agricultural & Forestal District on October 11, 2017; and WHEREAS, the Frederick County Board of Supervisors finds the addition to the 2015-2020 South Frederick Agricultural & Forestal District contributes to the conservation and preservation of agricultural and forestal land in Frederick County, NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby adopts the addition to the 2015-2020 South Frederick Agricultural & Forestal District of 178.50 acres in the Back Creek Magisterial District, with an expiration date of May 27, 2020. This Agricultural & Forestal District is as described on the attached map dated 08/03/17 and the attached property owners table dated 08/02/17. This ordinance shall be in effect on the day of adoption. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye 35 Minutes Board of supervisors Closed Session and Regular Meeting of 10111/17 County of Frederick, Virginia Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W, Wells Aye OTHER PLANNING ITEMS DISCUSSION — SUBDIVISION APPLICATION #05-17 OF FREEDOM CROSSING — FOR INFORMATION ONLY Zoning Administrator Mark Cheran presented this subdivision application and stated it was for seven single-family attached (townhouse) units with a minimum lot size of 1,540 square feet planned to be constructed on 1.2751+/- acres of land zoned RP (Residential Performance) District. He stated the proposed subdivision will be accessed by Double Church Road (Route 641) via a private internal road. He further stated this property is located within the limits of the Urban Development Area (UDA) and the Sewer Water Service Area (SWSA). He stated the applicant previously received a waiver of the Master Development Plan (MDP) requirement and had chosen to process a subdivision design plan in lieu of the MDP. He concluded by stating that no action was required by the Board, it was being presented as information only, Supervisor Lofton asked if there might be any impact on this due to the civil suit that is currently going on, Mr. Cheran stated there is nothing staff could do regarding that. DISCUSSION — RESIDENTIAL SEPARATION BUFFER WAIVER IN THE RP (RESIDENTIAL PERFORMANCE) DISTRICT — (RESOLUTION #029-17) - APPROVED TO FORWARD TO PUBLIC HEARING Planner Tyler Klein addressed the Board and presented this proposed amendment. He stated this was an amendment to Chapter 165, Zoning, to modify the requirement for residential separation buffers in the RP (Residential Performance) Zoning District. He stated, currently, residential separation buffers are required to adequately buffer housing types from dissimilar 36 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick., Virginia housing types within separate adjacent developments. He stated staff drafted a revision to the Zoning Ordinance to modify the required residential separation buffer between single-family detached units and townhome units; and single-family small lot (attached and detached) units and townhome units. He further stated this modification would change the required buffer category from a Category B Type Buffer to a Category A Type .buffer. He went on to say the intent of this modification was to provide flexibility for smaller infill -type lots in the RP Zoning District, ensuring the desired housing densities are sited where they are planned for as part of the County's 2035 Comprehensive Plan's Long Range Land Use PIan (LRLUP). He stated this item was proposed through a request from a private developer. He stated this was discussed by the Development Review and Regulations Committee with proposed changes made at their meeting of August 24, 2017, forwarded to the Planning Commission, which discussed this at their meetings of June 7 and September 20, 2017, and now had sent the item forward for review by the Board of Supervisors. He concluded by stating staff is seeking direction from the Board of Supervisors. Supervisor Dunn stated it was his understanding this was not site specific, that it would be county wide. Mr. Klein replied the zoning ordinance change would apply to all RP zoned land across the county. Supervisor Dunn staffed he had concerns this would be increasing density in an already dense area. Mr. Klein replied there was planned density for certain areas in the County and in this case, the type of lots the development community had expressed an interest in were challenging 37 Minutes Huard of supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia to develop, they were small infill -type lots. He stated that they have smaller road frontage and are deeper Iots. He stated that when there is a 200 foot road frontage and a 50 foot buffer was being added on either side, then it was limited to about a 50 foot developable area in the middle to locate houses and other improvements that are required for a subdivision and it created a challenge. Ile stated this was an opportwiity to encourage the type of density in housing that had been planned for in the Comprehensive Plan in areas in the County that staff anticipated that growth being located. He stated it did not change the amount of density that was allowed, it allowed for the developer to utilize the full amount of the density that would otherwise be allowed on each individual property. Supervisor Dunn stated there would be density in certain areas at the expense of other areas. Mr. Klein replied potentially, yes. He stated this was an opportunity to provide some flexibility to the development community as far as the intent of the buffer to provide a separation and a physical barrier between different types of housing and still fulfill the requirement. Supervisor Dunn stated that if this did not go into effect, there still would be a density increase in the urban development area as specified, it would just be a little less than what this would allow. Mr. Tyler replied yes. Supervisor Slaughter asked about the list of buffer amounts, was it reduced by half Mr. Klein replied yes. Vice -Chairman Fisher stated he would not support the amendment and that it was not appropriate for Frederick County. 38 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia Supervisor Dunn stated he was not in favor of this and could not support it at this time, Upon a motion made by Supervisor Ewing, seconded by Supervisor Lofton, the proposed ordinance amendment to modify the requirement for residential separation buffers in the RP (Residential Performance) District was forwarded to public hearing, RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING REGARDING CHAPTER 165, ZONING ARTICLE II SUPPLEMENTARY USE REGULATIONS, PARKING; BUFFERS; AND REGULATIONS FOR SPECIFIC USES PART 203 — BUFFERS AND LANDSCAPING §165-203.02. BUFFER AND SCREENING REQUIREMENTS WHEREAS, an ordinance to amend Chapter 165, Zoning to modify the requirement for residential separation buffers in the RP (Residential Performance) Zoning District was considered; and WHEREAS, The Development Review and Regulations Committee (DRRC) reviewed the change at their April 27, May 25, July 27 and August 24, 2017 regular meetings to modify the required residential separation buffer between single-family detached (SFD) units, townhome units, single-family small lot (attached and detached) units and townhome units. The modification would change the required buffer category from a Category B Type Buffer to a Category A Type Buffer; and WHEREAS, the Planning Commission discussed the proposed change at their regularly scheduled meeting on June 7, 2017 and September 20, 2017 and agreed with the proposed changes; and WHEREAS, the Board of Supervisors discussed the proposed change at their regularly scheduled meeting on October 11, 2017; and WHEREAS, the Frederick County Board of Supervisors finds that in the public necessity, convenience, general welfare, and good zoning practice, directs the Frederick County Planning Commission hold a public hearing regarding an amendment to Chapter 165; and NOVO, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors that the Frederick County Planning Commission shall hold a public hearing to modify the requirement for residential separation buffers in the RP (Residential Performance) District, the 39 Minutes Board of supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia modification would change the required buffer category between certain housing types from a Category B Type Buffer to a Category A Type Buffer. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Nay Bill M. Ewing Aye Gene E. Fisher Nay Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Nay ROAD RESOLUTIONS — ROSSCOMMON, SECTIONS 6 AND 7 (RESOLUTION #030-17) AND MEADOW EDGE, PHASE 2 (RESOLUTION #031-17) APPROVED UNDER CONSENT AGENDA RESOLUTION (#030-17) BY THE FREDERICK COUNTY BOARD OF SUPERVISORS ROSSCOMMON, SECTIONS 6 AND 7 The Board of Supervisors of Frederick County, in regular meeting on the 11th day of October, 2017, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of" way, as described, and any necessary easements for cuts, fills and drainage; and 40 Minutes Board of supervisors Closed Session and Regular Meeting of 10/11/17 County of Frederick, Virginia BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation, RESOLUTION (#031-17) BY THE FREDERICK COUNTY BOARD OF SUPERVISORS MEADOWS EDGE, PHASE 2 The Board of Supervisors of Frederick County, in regular meeting on the 11th day of October, 2017, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation, BOARD LIAISON REPORTS There were no Board Liaison Reports. CITIZEN COMMENTS Alan Morrison, Gainesboro District, addressed the Board and stated he appreciated the Boards' concerns about taxpayers' monies and efforts to control spending. Ile stated that whether it was State or Federal money received, it was still money the County does not have to 41 Minutes Board of Supervisors Closed Session and Regular Meeting of I0/11/17 County of Frederick, Virginia spend and that grant money was not free. He stated that it was costing taxpayers somewhere in the process. He further stated that money should be spent on needed worthwhile projects. He referenced transportation projects discussed earlier in the meeting to control traffic flow into and out of Winchester through Frederick County. He stated it was already difficult to get in and out of Winchester at certain times of the day. He stated that it was a "catch 22" or a "trojan horse" depending on how you looked at it. He stated future development would add cost to the County with schools, services, etc. He stated more roads are built that are not sufficient, so the County changes, modifies, expands roads and then more development and the process starts all over again. Shannon Trout, Shawnee District, addressed the Board and stated she was disappointed that the Board did not accept the grant money for the Pre -K program. She stated the grant money was coming from taxpayers already, it was Federal money, and'could not understand why it was not being put to use in the County. She further stated that pre-school programs benefit the children in their fundamental early years. She stated to deny funding to the future of County children was despicable and very disappointing. BOARD OF SUPERVISORS COMMENTS Supervisor Lofton stated he agreed with Mr. Morrison, that grant money was not free money. He stated he looked at the chances to get grant money, to get some of our money back and until the State or Federal government stopped taking it from citizens' pockets to distribute it back to the county, he would keep taking it until they changed their ways, but he agreed it was not free money, it was our money and he would like to get it back. Supervisor Dunn stated that county employee, Recycling Coordinator Gloria 42 Minutes Board of Supervisors Closed Session and Regular Meeting of 10/11117 County of Frederick, Virginia Puffinburger, recently volunteered her own time at a local paper shredding event and wanted to recognize and commend her for giving back. ADJOURN UPON MOTION MADE BY VICE CHAIRMAN FISHER, SECONDED BY SUPERVISOR LOFTON, TIWRE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THE MEETING WAS ADJOURNED. (5:55 P.M.) 43 Minutes Board of Supervisors Closed Session and Regular Meeting of 14/11/17 County of Frederick, Virginia MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS OCTOBER 25, 2017 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, October 25, 2017, 7:00 P,M„ in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Vice -Chairman Gene E. Fisher; Blaine P. Dunn; Bill M, Ewing; Gary A. Lofton; Judith McCann -Slaughter and Robert W. Wells. CALL TO ORDER Chairman DeHaven called the meeting to order. INVOCATION Vice Chairman Fisher delivered the Invocation. PLEDGE OF ALLEGIANCE Supervisor Lofton led the Pledge of Allegiance. ADOPTION OF AGENDA —APPROVED Vice Chairman Fisher stated he would like to amend the agenda to add as #5 under County Officials the FY 2018 Supplemental Appropriation request for the VPI and Preschool Expansion Grant. Upon a motion made by Vice Chairman Fisher, seconded by Supervisor Wells, the Board approved the agenda as amended by the following recorded vote: Charles S, DeHaven, Jr. Aye Blaine P. Dunn Nay Bill M. Ewing Nay Gene E, Fisher Aye Gary A. Lofton Nay Judith McCann -Slaughter Aye Robert W. Wells Aye 1 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia CONSENT AGENDA - APPROVED Upon a motion made by Vice Chairman Fisher, seconded by Supervisor Ewing, the Board approved the following items under the consent agenda: - Resolution to Cover Volunteer Fire/EMS Personnel for Workers' Compensation - Tab D; - Resolution to Authorize Participation in the Aqua Virginia, Inc. Rate Case, State Corporation Commission Case Number PUR-2017-0082 - Tab E; - Parks and Recreation Commission Report - Tab F. The above motion was approved by the following recorded vote: Charles S. DcHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES -- APPROVED Upon a motion made by Supervisor Ewing, seconded by Supervisor Lofton, the minutes of the Closed Session and Regular Meeting of September 13, 2017 were approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye 7 Minutes Buard of Supervisors Regular Meeting of 10/25117 County of Frederick, Virginia Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye COUNTY OFFICIALS PRESENTATION OF RESOLUTION OF APPRECIATION FOR RETIREE WITH 25 OR MORE YEARS OF SERVICE WITH FREDERICK COUNTY — HARVEY E. "ED" STRAWSNYDER, JR. Ed Strawsnyder was present to accept his resolution of appreciation. UPDATE OF ECONOMIC DEVELOPMENT AUTHORITY ACTIVITIES Economic Development Authority Executive Director Patrick Barker addressed the Board and presented an update of Economic Development Authority activities. He gave an overview of the core areas: Business Attraction, Business Retention and Talent Engagement. He further stated that the EDA was focused on keeping the County economy moving forward at a high level for the businesses and citizens of the community, Chairman DeHaven stated he appreciated the update and staff's hard work and recent successes and stated that it was a job well done. ECONOMIC DEVEOPMENT AUTHORITY BUSINESS INCENTIVE POLICY — ACCEPTED Economic Development Authority Executive Director Patrick Barker addressed the Board and presented the recommended Economic Development Authority Business Incentive Policy. He stated the Business Incentive Guidelines provided a formalized structure and enhanced transparency into how Frederick County conducted its business incentive activities. He further stated the guidelines covered all aspects of the business incentive process and identified those businesses eligible for incentives and how they would qualify; a Project Review and Audit Committee to engage in all incentive request processes and a sample Performance 3 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Agreement. Supervisor Slaughter stated that last Spring/Summer she had served on various committees with Mr. Barker held at Lord Fairfax Community College and that one of the areas looked at were eligible bio -technology businesses and asked if there had been any thought on that. Mr. Barker stated that when they did the targeted business study they tried to look at the ten year job forecast as to where the most job growth would be and in that sector there were not a lot of jobs for that being forecasted for Virginia. He stated this was revisited annually so if predictions changed, it could come back up. Chairman DeHaven stated this policy was something the Board had asked for earlier in the year and he appreciated the quick turn around, COMMITTEE APPOINTMENTS KAY DAWSON APPOINTED TO SERVE AS A RED BUD DISTRICT REPRESENTATIVE ON THE FREDERICK COUNTY PLANNING COMMISSION - APPROVED Upon a motion made by Supervisor Dunn, seconded by Supervisor Slaughter, Kay Dawson was appointed to serve as a Red Bud District Representative on the Frederick County Planning Commission, filling a vacated seat, said term to expire January 27, 2018. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 4 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia GARY A. WYGAL APPOINTED TO SERVE AS A FREDERICK COUNTY REPRESENTATIVE ON THE HANDLEY REGIONAL LIBRARY BOARD - APPROVED Upon a motion made by Supervisor Dunn, seconded by Vice Chairman Fisher, Gary A. Wygal was appointed to serve as a Frederick County representative on the Handley Regional Library Board for a four year term, said term to expire November 30, 2021. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W, Wells Aye ,TUNE M. WILMOT REPPOINTED TO SERVE AS A MEMBER -AT -LARGE ON THE FREDERICK COUNTY PLANNING COMMISSION - APPROVED Upon a motion made by Supervisor Wells, seconded by Vice Chairman Fisher, June M. Wilmot was reappointed to serve as a Member -At -Large representative on the Frederick County Planning Commission for a four year term, said term to expire November 14, 2021, The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr, Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye DEBORAH A. ROCKWELL REAPPOINTED TO SERVE AS A FREDERICK COUNTY REPRESENTATIVE ON THE NORTHWESTERN COMMUNITY SERVICES BOARD - APPROVED Upon a motion made by Supervisor Wells, seconded by Supervisor Lofton, 5 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Deborah K. Rockwell was reappointed to serve as a Frederick County representative on the Northwestern Community Services Board for a three year terra, said term to expire December 31, 2020. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye RENEWED CONSIDERATION OF THE FY 2018 SUPPLEMENTAL APPROPRIATION REQUEST FOR THE VPI AND PRESCHOOL EXPANSION GRANT. - APPROVED Chairman DeHaven opened the floor for citizen comments. Gerri Swagger, Gainesboro District, school employee and member of the Board of Directors of Apple Country Head Start, addressed the Board and stated she was shocked, dismayed and frustrated as she did not understand why the Board denied funding for a program that was already underway in three schools for children in need when three and half months ago the Board unanimously approved the first grant for the same thing without any questions. She stated not everyone could afford to send their children to private schools. She stated the children deserved better and asked the Board to reconsider. Laura Davis, Gainesboro District, pre-school teacher in Frederick County, addressed the Board and stated to be labeled a babysitter at the previous meeting was offensive professionally as a teacher and personally. She stated the previous no vote was perplexing at best. She stated early development is crucial and that 85-90% of a child's brain is developed by age 5. She stated 6 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia children were worthy of a quality education and asked the Board to reconsider funding. Sharon Cooley, Opequon District, Principal of Indian Hollow Elementary School, addressed the Board and asked them to reconsider their decision and accept the pre-school grant money at no cost to the county. She stated that children who enter kindergarten today without any pre-school experience often struggle to keep up. She stated that students who start out academically behind remain behind throughout their years of schooling. She stated many dollars arc spent in remediation and intervention to help those students catch up. She further stated that at Indian Hollow there are no licensed pre-schools or day care facilities and no county libraries or parks within their school zone. She stated this year 49% entered with no pre-school education. She stated those children did not know numbers, letters, how to hold a pencil or how to behave. She went on to say that may have been acceptable at one time, but state standards are different now and a higher level is expected. She asked the Board to not cut off a vital resource. Serena Omps, Stonewall District, Librarian at Apple Pie Ridge Elementary, addressed the Board and stated she was present to encourage the Board to change their decision on funding pre-school, She stated she saw 18 faces every week of students that benefit from this program. She stated there are families that are not able to afford to send their children to pre-school even though they want to. She further stated pre-school was not play, it was rigorous and intense. She stated the children in pre-school are already doing great things and the Board had the power to make great things happen for there. Tanisha Francis Hutchinson, Red Bud District, addressed the Board and stated she was disturbed when she learned of the previous vote. She stated she came from a culture where children were allowed to start school at age 3 and if it could be managed, they could start at age 7 Minutes Board of supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia 2. She stated her children started school at the age of 2. She stated that she is licensed to teach in another country and was taking classes, so she could be licensed here. She currently works as a teacher's assistant. She stated due to working and going to school she did not have the time necessary to teach her daughter. She stated because of the culture here and the age requirements here for kindergarten, her daughter will not be 5 until January so she felt her daughter was already too old to be starting kindergarten. She went on to say that her other children have had the early foundation. She stated her daughter is in the pre-school program and she has noticed a vast improvement. Her daughter was excited about what she was learning. She stated that pre- school teaches skills beyond the classroom and asked the Board to reconsider funding. Logan Shepherd, Gainesboro District, addressed the Board and said to say he was disappointed by the Board's previous action was an understatement. He stated the Board is not elected to make decisions about what is educationally appropriate; their job is to consider funds. He stated studies show that early childhood education creates long term success. He further stated there is no cost to the county and that school readiness is important, He asked the Board to reconsider their stance. James Coates, Gainesboro District, legal redress officer for the Winchester Chapter of the NAACP addressed the Board and stated the NAACP had asked him to read a statement on their behalf, He stated they strongly support the pre-school pilot program for four year olds in Frederick County and that it was requested that the Board obtain grant funds and do all they could to support this initiative. He stated, on a personal note, that providing funding for this program guaranteed the development of future residents for County leadership positions. He stated the Board could develop them now or deny the funding again and slow the development of 8 Minutes Board of Supervisors Regular Meeting of 10125117 County of Frederick, Virginia not only these children but the County in general. Cathy Oldham, Stonewall District, teacher, addressed the Board and stated she was excited to learn there would be a pre-school program but was disappointed to learn the Board of Supervisors denied the funding. She stated this program is associated with lower costs for special education, remediation, less juvenile crime, less dependence on assisted public programs and a higher employment rate. She further stated she had read that some Board members were concerned about where the funds would come from in the future for this program. She stated she was not concerned about that. She went on to say there are things in life you have to do that are required that you may not Iike but they are necessary, and she felt to invest in education was necessary for the community. She further stated there is a difference in children that are in pre- school and those that are not. She stated teachers have to spend more time with those that are not skilled and that takes away instructional time from others. She stated the Board should not worry- about the money as none was needed at this time, and if they are concerned about the money, they should invest in education now, and asked the Board to reconsider funding. Anita Jenkins, Gainesboro District, addressed the Board and stated she felt the Board erred in their decision to not fund the preschool program. She stated she was concerned about the communication between the Board of Supervisors and the School Board and felt the bodies should not blindside each other. She further stated a comment had been made that the School Board failed to answer questions about the grant. She stated this grant had been known about for months and that it could have been researched and the questions presented. She stated she supports the reinstatement of early childhood education and that studies show the benefit of early childhood development. 9 Minutes Board of supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Karen (?), Mother of pre-school child, addressed the Board and stated she was concerned about the Board's decision to not fund the program. She stated her son had been learning a lot. She said he now spoke two languages and it had been difficult, but he was at a young age and was taking everything in like a sponge and he was excited to Iearn. She stated she was saddened to learn the program would not be funded. She asked what was more important than the children of our country. Nadine Pattinga, President and CEO of United Way of Northern Shenandoah Valley, addressed the Board and stated that she wanted to share the findings of a recent study called the ALICE Report. She stated it is a data report that studies financial hardship in Virginia, She stated ALICE stands for Asset Limited Income Constrained Employed. She stated that ALICE households earn more than the official U.S. poverty level but less than the basic cost of living; in other words, households that were working in needed jobs that do not pay enough to afford the basic necessities including housing, food, transportation, childcare, healthcare. She went on to say that ALICE households often do not qualify for government assistance or social service programs, so they are virtually invisible to the system and their struggle is unseen and unknown. She further stated that much of the population the pre-school grant would serve is in the ALICE population. She went on to say that families in the ALICE population do not have resources for child care or other programs. She asked the Board to reconsider their vote for the economic stability and vitality of the community. Guss Morrison, Shawnee District, addressed the Board and requested the Board not deny the children the opportunity and support education. He stated that many cannot afford private pre-school. He stated that early learning had long term valuable results. He further 10 Minutes Board of supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia stated that pre-school teaches children how to behave and how to get along. He stated comments had been made about the cost to the County and the taxpayers in the future and that could be dealt with later when the funds run out, but right now it was a benefit and asked the Board to not pass up the opportunity and asked them to reconsider their vote. Brandi Hammond, Shawnee District, addressed the Board and stated she was shocked by the previous vote to not fund the pre-school initiative. She stated she was confused by support of the original grant funding request and then their non-support of the next request so that this program that had already started could be continued. She thanked Vice Chairman Fisher for bringing this back before the Board and thanked the other Board members as well for their re -consideration. She asked the Board to please vote unanimously to accept the grant funding so the program could be continued. A►lisha Richards, Stonewall District and a teacher in Frederick County Schools, addressed the Board and stated that in reviewing her old childhood report cards from thirty plus years ago, the skills she learned in second grade were skills now what was being taught in pre- school. She stated there are children in her class that are not prepared, that it was not easy for them to catch up. She stated teachers were the first people children encounter on their thirteen year journcy. She further stated she wanted all children to be successful in kindergarten because they were sending them on a thirteen year trip. She asked why would they want to send them on a journey with an unpacked suitcase when a full trunk was available right now. Shontya Washington, Red Bud District, addressed the Board and stated she was confused about the vote against the program that did not use local tax dollars but did provide an opportunity to enhance children's start to their education. She stated that by being a volunteer in 11 Minutes Board of Supervisors Regular Meeting of 10/25117 County of Frederick, Virginia a classroom she had seen the benefits of the program and encouraged the Board to volunteer in a classroom to see what happened and asked them to right a wrong especially since they now had more information to make a decision. David Dixon, Stonewall District, addressed the Board and stated he understood where the Board was coming from with the budget, that there were a lot of needs. He stated his granddaughter was going to this program and would be struggling to be ready for kindergarten. He stated children needed more than love and care, they needed an education. He stated the funding was there and not costing the County anything right now. He stated before the funding ended, to put it to vote and see if the people want it, to let them decide and he felt they would want it. Louise Dixon, Stonewall District, addressed the Board and stated her granddaughter had made tremendous improvement and that she learned so much. She stated she was learning all kinds of activities and techniques that will help her in the future. She stated she believed in early intervention and that this program would help all with later achievements and goals. Joy Kirk, Back. Creek District and President of the Frederick County Education Association, addressed the Board and stated she was saddened by the decision to not accept the grant. She stated it was often obvious which students did not have a strong educational foundation. She stated it was not the fault of the students or parents, that no one asked to come into a socia -economically disadvantaged family; no one asked to lose their job. She stated things happen. She further stated this program was designed to give children a "leg up" who otherwise would not have it. She stated the program provided strong foundational learning skills. She stated that not everyone had equal opportunities 12 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia She stated this grant was not costing the County anything and that the grant was a win for the children. She asked the Board to reconsider their vote and support the youngest learners. Rochelle Newlin, Back Creek District, addressed the Board and stated she was not a teacher or a Frederick County employee but she did have a masters in early childhood development. She stated she had the luxury of being in pre-school and was somehow promoted to first grade and that now she had her masters, She stated she was first generation from being at the poverty level, She further stated that she had seen the benefit of early childhood education and asked the Board to admit they made a mistake and fix this. Dr. John Lamanna, Stonewall District and Frederick County School Board Chairman, addressed the Board and stated he was present on behalf of the School Board. He stated the School Board was aware that the Board of Supervisors was not inclined to support new initiatives or programs. He stated it was never their intent when the grant came through, that it would be an obligation of the Board of Supervisors. He stated the School Board did not apply the last eight years for previous Virginia pre-school grants that required matching funds from the County as they were aware of the situation the County was in, knew their priorities and realized their position. He stated that was why it was hard for the School Board to understand why the Board of Supervisors said no to this grant since there were no local funds required. He stated it was not the intent of the School Board to ask for funding when the grant was over in two years. He stated they told their administrators and staff that were hired for this program that this was a two year commitment and that they did not know what was going to happen in two years. He stated that he thought it needed to be said that, by the Constitution of Virginia, by Code, it was the School Board's responsibility to decide on the priority of education and the services offered. 13 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia He stated that was the School Board's prerogative and not the Board of Supervisors. He stated it was the Board of Supervisors' prerogative whether or not to fund those services. He stated he knew the relationship between the School Board and Board of Supervisors was strong and he looked forward to that. Lauren Porter, VPI teacher with NREP, addressed the Board and stated she agreed on the points that had been made, She stated that if the Board of Supervisors had questions as to what went on, she invited them to come to a class to see. She felt they would see that it was worth it. There were no more public comments. Chairman DeHaven closed the public comment portion and thanked everyone for their concerns and comments and stated their participation was important to the process. Vice Chairman Fisher made a motion to approve a FY 18 supplemental appropriation in the amount of $502,498.66 for the VPI and Pre -School Expansion grant. Supervisor Wells seconded the motion. Supervisor Lofton thanked everyone for coming out to share their views. He stated that in May he approved a request from the School to accept a grant for a pilot program for two classrooms for pre-school to be fully funded for the FY 17-18 School year. He stated the reason he voted for this grant was because it was fully funded, and it would give him time for research, thought and decision making before having to decide making the program a permanent part of the School budget, and "trust me", it would be a permanent part of the School budget, He stated the School Board and the School Administration deliberately and blatantly squandered the opportunity to have that opportunity for discovery, discussion and debate on such questions as 14 Minutes Board of Supervisors Regular Meeting of 10!25117 County of Frederick, Virginia where they were going to find the rooms for all the additional classes they intended to hold, He stated they have been hearing for months how over crowded the schools were. He stated Governor McAuliffe held a press conference yesterday about teacher shortage and he questioned if there were going to be enough teachers for these classes. He wondered what it would be for the County if this goes full time at all schools. He stated the cost of the initial program had far exceeded what they were initially told and felt it was a case of poor money management. He questioned as to whether there was an opportunity to partner with organizations that were already providing this service, He stated the School Board violated the trust placed in them to provide this program as originally stated and he would not support the motion. Vice Chairman Fisher stated that his question for funding of this program had been responded to by the School system. He stated that he and Dr. Lamanna had met and talked about it and they had been talking for thirteen years, sometimes they did not agree, but they continued to talk to each other in a respectful way. He stated his issue had always been about the County taxpayer that would be required to fund this program once there was no longer State or Federal funding. He stated that with any program there were pros and cons and it was not known until you get in it to try them, He further stated he depended on the School Board and School Administration to decide the educational programs that were best for the children and was glad that Dr. Lamanna pointed that out. He stated the County would have many challenges in its financial obligations in the coming years. He went on to say that it was his sole intent to provide, for the record, that subsequent Boards of Supervisors would not be required to provide local funding for this program if State and Federal funding ceased. He concluded by stating he would support the motion. 15 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Supervisor Slaughter stated she had been asked why the Board made the decision they did, and it was because they did not have answers to questions they had, that needed staff was not present at the last meeting, She read from the memo that was in their agenda packet for the original request and stated that it read that the amount was to fund two pre-school classrooms for the FY 17-18 School Year and that no local funds were required. She stated the Board approved the request for what they believed was full funding for FY 17-1S. She stated that what she has since learned from reading publications in the newspaper, those funds have now been used to increase capacity and for initial start-up costs. She stated she contacted the Stonewall District School Board representative and it was confirmed that is what the funds were used for. She stated her question was the original request was for two classrooms and now they were funding a third classroom and how did that happen without an additional appropriation. She stated the appropriation was approved for one thing but now being used for something else, so she was confused and concerned by that. She stated there were procedures and protocol to how things were accomplished. She stated more questions have been raised as to how things transpired with this grant. She understood there had been great success with the program. She went on to say she felt the Board had been misled and now were being questioned as to why they originally approved to fund something and now they would not consider it. School Superintendent Dr. David Sovine addressed the Board and thanked them for bringing this back before the Board and hoped to provide further clarity. He stated the original request was for start-up costs. He stated with many grants there was a start-up cost and then there is a second installment, and this was for the complete funds for the entire school year. He stated the School Board had a joint meeting with the Instruction and Personnel Committee and at 16 Minutes Board of supervisors Regular Meeting of 10/25117 County of Frederick, Virginia that point they had received information from the State about funds that would allow them to offer three classes at the three sites that currently exist, He stated the information from the joint committee meeting went to their full Board. He stated they received information late that there would possibly be funds available for three classes. He stated it was presented at a meeting in an open setting and they had been transparent. He further stated that if there was not funding for three classes, they agreed to keep it at two. He went on to say they were notified three days later there was funding for three classes and that was included in the second installment request. He stated normally this was done much earlier but they received the information late in the year. He went on to say he appreciated the opportunity for clarification and again, they had been transparent at their June 20th meeting and had provided the information to the Board of Supervisors as a courtesy, so they would have good information. Supervisor Dunn thanked Dr. Sovine and Dr. Lamanna for their timeliness in their response to his questions. He stated that Dr. Sovine had made comments on his perception on what the School Board had relayed. He stated the information that was originally provided to the Board of Supervisors was for a budget adjustment for grant award received to fund two pre- school classrooms for the FY 2017-2018 school year and that no local funds were required and that was all he had to base his decision on. He stated the second piece of information was the September 7, 2017 memorandum to Finance Director Cheryl Shiffler from School Finance Director Patty Camery for a budget adjustment request in the amount of $502,498.66 for the pre- school expansion grant and that was all he had. He stated he had read the grants funds covered other areas and asked Dr. Sovine to elaborate on exactly what the funds were for, how many schools and for what school year. 17 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Dr. Sovine replied the second installment covered funding for the remaining school year for the existing three pre-school classrooms. He stated they had been notified that grant funds remain available to sustain the program through next year. He stated that with reference to procedure and protocol, he attended the Finance Committee meeting for this request and that was the School's normal procedure, and on any budget related item, the School Finance Director attends the Board of Supervisors' meetings, He stated the funds were used for personnel, nutrition, parent outreach and support, interpreter services and the program was comprehensive in nature. He clarified they were not using grant dollars to teach English to adults. Supervisor Dunn asked about the approximate funding for next year. Dr. Sovine replied that a full year is approximately $783,000 and again, they had been notified there were remaining grants funds available for the next school year, Dr. Angelo stated that the funds for the second year will be less as they will not need re- training of personnel, start-up costs, equipment, curriculum materials, certain things that were required by the grant to start this program. Supervisor Lofton asked Dr. Sovine if the County wanted to start a pilot program for one school year and that less money was accepted when the School Board knew it was going to cost more for that school year. He stated that was what was represented in the September 7, 2017 memorandum from School Finance Director Patty Camery asking for the budget adjustment and if Dr. Sovine knew that the funding would not carry through the first school year. Dr, Sovine replied it was clear from the State that they would have an initial installment and that would not cover everything for the entire year but it would be enough to get started to hire teachers, to invest in some of the grant requirements pertaining to equipment, things of that 18 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia nature and that it had been communicated to them there would be additional funds. He stated what was communicated to them was a commitment for two years and beyond that they were not certain if future funds would be available to continue the program. He stated if funds go away, the School Board would address it at that time and there were aware the governing body did not want to use local dollars, He stated for now, the funds were available and they tools that opportunity to provide a valuable program to serve the children. Supervisor Ewing asked Dr, Sovine if it was not the intention of the School Board to ask the Board of Supervisors for additional funds, what happens to the children if the program ended, what would have been created at that point. Dr. Lamanna stated it would be a difficult decision. He stated if funds ended and the School Board decided to continue the program, they would fund it in the School Board Budget and would need to cut other areas, but they would not submit a larger budget to include this program. Supervisor Ewing stated if they funded the program in the School Board budget, that would affect his decision, because no local tax dollars means no local tax dollars, Dr. Sovine stated he could not predict the future, but if the grant money ceased to exist and the School Board felt it was a valuable program to continue, then they would make other cuts within their operating budget in order to provide this program and that was a decision to be made by the School Board, Supervisor Ewing stated he was concerned about the magnitude of this program and the possibility of the taxpayer taking on the burden of paying for it. He stated he felt education was important but that the taxpayer should have more input as to their interests. He stated if it is 19 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia funded in the School operating budget, whether it was Federal, State or local nioney, it was still taxpayer money. Dr. Lamanna stated that they have two years of Federal money and they will see what worked, that there was active citizen involvement at both the School Board and Board of Supervisors' level. He stated again, that the programs and services offered were decisions made by the School Board, Supervisor Wells stated that he felt the County had a duality education system and thanked the School Board and the teachers for their hard work and efforts. He stated that on any issue, they all paid taxes. He stated the School Board made the decisions on what they felt was best. He felt it was important to get past talking about the taxpayer and the money for the program, that the money was available now and that no local dollars were required, and he felt they needed to take advantage of the opportunity and he was in favor of the program. Supervisor Dunn stated that the cost per student in the program was significant and that alternatives exist such as Head Start United Way, churches and various private organizations. He stated that a gentleman earlier had mentioned putting this to referendum and he would support that on all services across the board. Supervisor Lofton stated there had been a lot of discussion, debate, and comments and for him there were still too many unanswered questions. He felt that if the budget adjustment was approved, taxpayers would be burdened with much higher costs and taxes. He stated it was his belief that the School Board did not have the desire, the will, or the courage to end this program when the grant ends. Upon original motion made by Vice Chairman Fisher, seconded by Supervisor Wells, the 20 Minutes Board of Supervisors Regular Meeting of 10/25117 County of Frederick, Virginia Board approved a FY 18 supplemental appropriation in the amount of $502,498,66 for the VPI and Pre -School Expansion grant by the following recorded vote: Charles S, DeHaven, Jr, Aye Blaine P. Dunn Nay Bill M. Ewing Nay Gene E. Fisher Aye Gary A. Lofton Nay Judith McCann -Slaughter Aye Robert W. Wells Aye RESOLUTION (#032-17) TO COVER VOLUNTEER FIRE/EMS PERSONNEL FOR WORKERS' COMPENSATION — APPROVED UNDER CONSENT AGENDA Board of Supervisors Resolution to Cover Volunteer Fire/EMS Personnel for Workers' Compensation WHEREAS, Frederick County has a combined career and volunteer fire and rescue system; and WHEREAS, Frederick County's career fire and rescue personnel are automatically covered by the Workers' Compensation Act, pursuant to Virginia Code §65.2-101; and WHEREAS, the Workers' Compensation Act does not automatically provide coverage to volunteer members of fire and rescue departments serving public entities; and WHEREAS, on September 13, 2017, the Frederick County Board of Supervisors approved VACoRP's recommendation for workers' compensation coverage for volunteer fire and EMS personnel. NOW, THEREFORE, BE IT RESOLVED, that the volunteer members of the fire departments and rescue squads of Frederick County, Virginia, are hereby authorized to be included as employees for the purposes of the Workers' Compensation Act of the Commonwealth of Virginia and are entitled to coverage provided under said Act. RESOLUTION (#033-17) TO AUTHORIZE PARTICIPATION IN THE AQUA VIRGINIA, INC. RATE CASE, STATE CORPORATION COMMISSION CASE NUMBER PUR-2017-0082 — APPROVED UNDER CONSENT AGENDA BOARD OF SUPERVISORS RESOLUTION October 25, 2017 21 Minutes Board of supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia WHEREAS, Aqua Virginia, Inc. provides water and sewer service to County residents in the Lake Holiday community and water service to County residents in the Shawneeland community; and WHEREAS, Aqua Virginia, Inc. has filed with the State Corporation Commission an application, docketed as Case Number PUR-2017-00082, for increases in its water and sewer rates, and for implementation of a separate water and wastewater infrastructure service charge; and WHEREAS, water and sewer costs represent a significant burden to County residents who are customers of Aqua Virginia, Inc, in the Lake Holiday and Shawneeland communities; and WHEREAS, participation by the Board of Supervisors as a respondent in State Corporation Commission Case Number PCJR-2017-00082 would be beneficial toward seeking the accomplishment of fair and reasonable water and sewer rates and charges for County residents who are customers of Aqua Virginia, Inc. in the Lake Holiday and Shawneeland communities; NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors authorizes the County Attorney to file a Notice of Participation as a Respondent on its behalf in State Corporation Commission Case Number PUR-2017-00082 and to take such action as is appropriate in such proceeding to seek the accomplishment of fair and reasonable water and sewer rates and charges for County residents who are customers of Aqua Virginia, Inc. in the Lake Holiday and Shawneeland communities. COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT -- APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on October 10, 2017. Members present were: Christopher Fordney, Natalie Gerometta, Gary Longerbeam, Ronald Madagan, Guss Morrison, Charles Sandy, Jr., and Amy Strosnider. Members absent; Randy Carter, Robert Wells (Board of Supervisors' Non -Voting Liaison). Items Requiring Board of Supervisors Action: None Submitted for Board Information Only: 1. Abrams Creek Greenway - The Buildings and Grounds Committee recommended 22 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, 'Virginia requesting Board of Supervisors' endorsement of the VDOT Transportation Alternatives Resolution of Support required for grant applications, second by Mr. Morrison, motion carried unanimously (7-0). This recommendation will be forwarded to the Finance Committee prior to requiring Board of Supervisors' action. 2. Abrams Creek Greenway - The Buildings and Grounds Committee recommended to forward to the Finance Committee a supplemental appropriation request of $1,048,900 to be used to develop the Abrams Creek Trail and parking area with $988,900 of this amount for trail. construction and $60,000 for the development of a trailhead parking area. The local contribution to the project is $247,780. The remaining $791,120 would be reimbursed through the VDOT Transportation Alternatives grant. If the grant is not received, funds would be returned, second by Mr. Sandy, motion carried unanimously (7-0). This recommendation will be forwarded to the Finance Committee prior to requiring Board of Supervisors' action. 3. FY 2019 Capital Improvements Plan - The Buildings and Grounds Committee recommended approval of the 2018-2019 Capital Improvements Plan as submitted, second by Mr. Sandy, motion carried unanimously (7-0). Please find attached a copy 2018-2019 Capital Improvement Plan Project Summary to be forwarded to the Planning Commission prior to the Board of Supervisors. FINANCE COMMITTEE REPORT - APPROVED Supervisor Slaughter presented the Finance Committee Report. A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, October 18, 2017 at 8;00 a.m. All members were present. Non- voting liaison Ellen Murphy was absent. Items 6 and 8 were approved under consent agenda. Items 9 and 10 require no action. Upon a motion made by Supervisor Slaughter, seconded by Vice Chairman Fisher, Items 6 and 8 were approved under the consent agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 1. The FCPS Finance Director requests School Operating Fund and General Fund supplemental appropriations in the amount of $997,264.55. This amount represents unspent FY 2017 funds to be spent on buses. Local funds are required. The committee recommends 23 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia approval. — Approved. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Dunn, the above was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P, Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 2. The Parks and Recreation Director requests approval to apply for a VDOT Transportation Alternatives (TA) grant for FYI and FY20 funding for the development of Phase I of the Abrams Creek Trail and the adoption of the Transportation Set -Aside Resolution of Support. The Parks and Recreation Commission has approved. The committee recommends approval (DeHaven — no). — Approved. Upon a motion made by Supervisor Slaughter, secondod by Supervisor Dunn, the above was approved by the following recorded vote: Charles S. DeHaven, Jr. Nay Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 3. The Commissioner of the Revenue requests a General Fund supplemental appropriation in the amount of $11,466. This amount represents FYI8 funds (salary and fringes) needed for a full time Data Collector (currently part time). The request has been forwarded by the HR Committee. Local funds are required. The committee recommends approval. — Approved. Upon a motion made by Supervisor Slaughter, seconded by Vice Chairman Fisher, the above was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Nay 24 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 4. The Sheriff requests a General Fund supplemental appropriation in the amount of $266,508. This amount represents FY18 funds needed to hire ($113,652 salaries and fringes) and equip ($152,856) three (3) full time Deputy 1 positions. 'l he request has been forwarded by the Public Safety Committee. Local funds are required. The committee recommends approval (Lofton — no). — Approved. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Wells, the above was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Nay Judith McCann -Slaughter Aye Robert W. Wells Aye 5. The Sheriff requests a General Fund supplemental appropriation in the amount of $11,173.40. This amount represents Sheriffs Sale proceeds in excess of revenue budgeted. No local funds required. The committee recommends approval. — Approved. Upon a motion made by Supervisor Slaughter, seconded by Supervisor Ewing, the above was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 6. The Sheriff requests a General fund supplemental appropriation in the amount of $4,499.82. This amount represents reimbursements from the Treasury Department. No local funds required. — Approved Under Consent Agenda. 25 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia 7. The Public Works Director requests a General Fund supplemental appropriation in the amount of $1,000,000. This amount represents funds needed to complete the Stephenson convenience site. Local funds are required. The committee recommends approval. — Approved. Supervisor Slaughter stated that after the committee had met, the bid amount came in at $1,221,294 million, with a contingency of $200,000, which resulted in an adjusted cost of $1,421,294. She stated they currently had an appropriation in the Public Works operating budget that was transferred out of the Capital Contingency Fund in the amount of $485,970 and the County Administrator had additional funds in the amount of $604,787 in the Capital Contingency Fund that could be used to offset that expenditure, and that would leave a needed balance of $330,537.00, and the County Administrator was comfortable with doing that. Upon a motion made by Supervisor Slaughter, seconded by Vice Chairman Fisher, a General Fund supplemental appropriation in the amount of $330,537.00 was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye 8. The Finance Director requests a General Fund supplemental appropriation in the amount of $18,896.10. This amount represents unspent FY17 VJCCCA funds to be returned to the state. — Approved Under Consent Agenda 9. The committee continued discussion on the airplane tax rate. The committee requested continued discussion at the next committee meeting. — No Action Taken. 10. The Finance Committee Chairman has provided FY 2019 budget priorities and the FY 2019 budget calendar. — No Action Taken. Information Only Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia 2017. 1. The Finance Director provides a Fund 10 Transfer Report for September 2017. 2. The Finance Director provides financial statements ending September 30, 2017. 3. The Finance Director provides an FY 2018 Fund Balance Report ending October 13, PLANNING COMMISSION BUSINESS RESOLUTIONS RE: REVENUE SHARING APPLICATION OF SUPPORT : BRIDGE OVER I-81 AND ROUNDABOUT fflESOLUTION #035-17)—AND AIRPORT ROAD EXTENSION AND INTERSECTION WITH ROUTE 522 - (RESOLUTION #036-17) - APPROVED Assistant Director -Transportation John Bishop presented this request. He stated that at the October 11, 2017 Board meeting, the Board authorized staff to seek the transfer of funds on the Valley Mill Road Revenue Sharing Project to the Russell 150/Heritage Commons roadways which consist of the Bridge over I-81, Airport Road Extension and Roundabout. He stated that following that meeting, VDOT advised staff it would be better to apply for revenue sharing as opposed to completing the transfer, and staff requested approval of the resolutions of support to apply. He stated that if there were any cost overruns, the owner would be responsible and that the agreement was already in place and executed. Upon a motion made by Supervisor Lofton, seconded by Supervisor Wells, the resolution of support for the revenue sharing application for the Bridge over I-81 and Roundabout was approved. A RESOLUTION (#035-17) FOR THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA TO ENDORSE THE BRIDGE OVER I-81 AND ROUNDABOUT REVENUE SHARING PROJECT At a regularly scheduled meeting of the Frederick County Board of Supervisors held on October 25, 2017, the following resolution was adopted: WHEREAS, the Frederick County Board of Supervisors, desires to submit an application for an 27 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia allocation of funds of up to $2,226,126,51 through the Virginia Department of Transportation Fiscal Year 2019-2020, Revenue Sharing Program; and, WHEREAS, $2,226,126.51 of these funds are requested to fund construction of the Bridge over I-81 and Roundabout; and, WHEREAS, The Frederick County Board of Supervisors hereby supports this application for an allocation of $2,226,126,51 through the Virginia Department of Transportation Fiscal year 2019 2020 Revenue Sharing Program, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick hereby commits to fund its local share of preliminary engineering, right-of-way and construction (as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document. BE IT FURTHER RESOLVED, that the County Administrator Kris Tierney is authorized to execute all agreements and/or addendums for any approved project with the Virginia Department of Transportation. The above motion was approved by the following recorded vote: Charles S. DeHavcn, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye Upon a motion made by Supervisor Lofton, seconded by Vice Chairman Fisher, the resolution of support for the revenue sharing application for the Airport Road Extension and Intersection with Route 522 was approved, A RESOLUTION (#036-17) FOR THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA TO ENDORSE THE AIRPORT ROAD EXTENSION AND INTERSECTION WITH ROUTE 522 REVENUE SHARING PROJECT At a regularly scheduled meeting of the Frederick County Board of Supervisors held on October 25, 2017, the following resolution was adopted: WHEREAS, the Frederick County Board of Supervisors, desires to submit an application for an 28 Minutes Board of supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia allocation of funds of up to $1,415,882.92 through the Virginia Department of Transportation Fiscal Year 2019-2020, Revenue Sharing Program; and, WHEREAS, $1,415,882.92 of these funds are requested to fund construction of the Airport Road Extension and Intersection with Route 522; and, WHEREAS, The Frederick County Board of Supervisors hereby supports this application for an allocation of $1,415,882.92 through the Virginia Department of Transportation Fiscal year 2019- 2020 Revenue Sharing Program, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick hereby commits to fund its local share of preliminary engineering, right-of-way and construction (as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document. BE IT FURTHER RESOLVED, that the County Administrator Kris Tierney is authorized to execute all agreements and/or addendums for any approved project with the Virginia Department of Transportation. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann -Slaughter Aye Robert W. Wells Aye BOARD LIAISON REPORTS There were no Board Liaison Reports. CITIZEN COMMENTS Shannon Trout, Shawnee District, addressed the Board and thanked the Board for their re -consideration and vote on the pre-school funding issue and for listening to all the comments. Alan Morrison, Gainesboro District, addressed the Board and stated there had been a lot of misinformation over the prc-school grant issue. He stated he felt each Board had their own world view of how things should work and both felt they were doing the appropriate things for 29 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick,' Virginia the right reasons, but they were missing each other wildly by many miles in the information and in communication. He stated in the future they needed to be more open, and more truthful in everything that they were told and in the implication Nancy Desaren, Gainesboro District, addressed the Board and thanked Supervisors Fisher, Wells and Slaughter for speaking with her and that she was disappointed her own representative did not return her calls or emails. She stated the bottom line was that as elected officials, the Board did work for the citizens. BOARD OF SUPERVISORS COMMENTS Supervisor Ewing stated this would be his last Board meeting and he appreciated the Board's confidence in appointing him to serve the Gainesboro District and appreciated their support and wished all of them well. Chairman DeHaven stated that it had been an honor serving with hila and appreciated his hard work. Supervisor Dunn thanked Supervisor Ewing for his service and that he had enjoyed working with him this past year. Supervisor Slaughter stated that it had been an honor and a privilege to serve with Supervisor Ewing and that he had been a great mentor to her, Supervisor Lofton stated that he had known Supervisor Ewing for many years and he had found him to be an upstanding gentleman with great expectations for the County and had worked hard to make the County's quality of life better than when he started and felt he had succeeded in that with finesse and honor and thanked him for his service. A n.InI TRN 30 Minutes Board of Supervisors Regular Meeting of 14/25/17 County of Frederick, Virginia UPON MOTION MADE BY VICE CHAIRMAN FISHER, SECONDED BY SUPERVISOR WELLS, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THE MEETING WAS ADJOURNED. (9:27 P.M.) 31 Minutes Board of Supervisors Regular Meeting of 10/25/17 County of Frederick, Virginia Employee of the Month Resolution Awarded to: Trisha D. Clevenger WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects one employee from those nominated; and, WHEREAS, Trisha D. Clevenger who serves as a Correctional Officer II with the Northwestern Regional Adult Detention Center was nominated for Employee of the Month; and, WHEREAS, Trisha D. Clevenger's work ethic has proven her to be an asset to her team as well as the facility. On Saturday, September 29, 2017, she was working main control by herself, which is a demanding post, but took the extra time from her regular duties to monitor another Officer that was working the special management unit at the time. Officer Clevenger does this regularly to ensure the Officer's safety and the ! security of the facility. Officer Clevenger observed the inmate housed in the unit becoming belligerent and then proceeded to assault the Officer. Officer Clevenger controlled her emotions in this highly stressful situation, even though it was a fellow Officer who was assaulted and promptly called for assistance. Officer Clevenger then, f keeping a visual on the Officer, opened all necessary doors to get available staff in to assist with the incident. Due to Officer Clevenger's diligence, the assaulted Officer received only minor injuries even with the severity of the incident.; and, NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 1311 day of December 2017, that Trisha D. Clevenger is hereby recognized as the Frederick County Employee of the Month for December 2017; and, BE IT FURTHER. RESOLVED that the Board of Supervisors extends gratitude to Trisha D. Clevenger for her outstanding performance and dedicated service and wishes her continued success in future endeavors; and, BE IT FURTHER RESOLVED, that Trisha D. Clevenger is hereby entitled to all of the rights and privileges associated with his award. County of Frederick, VA Board of Supervisors Charles S. DeHaven, Jr., Chairman -- COUNTY of FREDERICK Kris C. Tierney County Administrator M� E M: OR./4 ©.0 M 540i665-6382 Fax: 5401667-0370 E-mail: ktiemey@fcva.us TO: Board of Supervisors FROM: Kris C. Tierney, County Administrator DATE: December 7, 2017 RE: Committee Appointments Listed below are the vacancies/appointments due through February, 2018. As a reminder, in order for everyone to have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. VACANCIES/OTHER Historic Resources Advisory Board (HRAB) Clint Jones — Shawnee District Representative 3108 Middle Road Winchester, VA 22602 Phone: (540)667-6350 Term Expires: 05/22/18 Four year term (Vice Chairman Fisher has indicated he will defer this vacancy to the Supervisor Elect for Shawnee District.) Community Policy and Management Team (CPMT) Leslie Stewart - Parent Representative 121 Garden Court Winchester, VA 22601 Home: (540)336-8086 Term Expires: 06/30/18 Two year term 107 North Kent Street • Winchester, Virginia 22601 Memorandum - Board of Supervisors December 7, 2017 Page 2 (Staff has been advised that Ms. Leslie Stewart has resigned. The CSA Coordinator and CPMT staff is attempting to get recommendation(s) for appointment and, upon receipt, will forward same to the Board of Supervisors at a future meeting.) Lord Fairfax Community College Board (LFCC) J. Douglas McCarthy — County Representative 579 Brush Creek Road Winchester. VA 22603 Term Expires: 06/30/19 Four year term (See Attached Correspondence from Lord Fairfax Community College President Cheryl Thompson -Stacy. Mr. McCarthy has resigned from this position.) NOVEMBER 2017 Economic Development Authority Dennis McNutt— Frederick County Representative HP Hood 160 Hood Way Winchester, VA 22602 Office: (540)869-0045 Term Expires: 11/18/17 Four year term (As the Board may recall, the Industrial Development Authority was renamed the Economic Development Authority via public hearing at the Board of Supervisors meeting of January 8, 2014 and reorganization of the authority was completed during 2014. There are seven members on the authority and they serve a four year term.) Shawneeland Sanitary District Advisory Committee Marianne Biviano 109 Doe Trail Winchester, VA 22602 Home: (540)535-6574 Term Expires: 11/09/17 Two year term Memorandum — Board of Supervisors December 7, 2017 Page 3 Hugh B. Van Meter 106 Potomac Trail Winchester, VA 22602 Home: (540)877-3522 Term Expires: 11/09/17 Two year term (The ShawneeLand Sanitary District Advisory Committee is comprised of five members made up of resident property owners and serve a two year term JANUARY 2018 Frederick County Planning Commission Gary R. Oates — Stonewall District Representative 1073 Red Bud Road Winchester, VA 22603 Home: (540)667-2001 Term Expires: 01/11/18 Four year term Christopher M. Mohn Red Bud District Representative 316 Ridge Road Winchester, VA 22602 Home: (540)678-1366 Term Expires: 01/27/18 Four year term Kay Dawson — Red Bud District Representative 203 Canyon Road Winchester, VA 22602 Phone: (540)247-6926 Term Expires: 01/27/18 Four year term (Staff may recall that Ms. Dawson was appointed at the October 25, 2017 Board meeting to fill the unexpired term of Mr. Charles Dunlap who moved from the area.) Extension Leadership Council Kevin C. Scott — Shawnee District Representative Memorandum — Board of Supervisors December 7, 2017 Page 4 106 Jutland Court Stephens City, VA 22655 Home: (540)869-4799 Term Expires: 01122/18 Four year term (See Attached Memo from Extension Unit Coordinator Recommending Appointment of Carolyn Rutherford. Mr. Scott does not want to be reappointed.) (The Extension Leadership Council is composed of one citizen member from each district appointed by the Board of Supervisors and three members -at large recommended by the Virginia Tech Extension Service.) FEBRUARY 2018 Extension Leadership Council Heather McKay — Member -At -Large Representative 2965 Cedar Creek Grade Winchester, VA 22602 Home: (540)545-8698 Term Expires: 02/13/18 Four year term Ruth Boden -- Member -At -Large Representative 142 Grasshopper Lane Clearbrook, VA 22624 Home: (540)662-2029 Term Expires: 02/13/18 Four year term (See Attached Memo from Extension Unit Coordinator Recommending Reappointment of Heather McKay an Ruth Boden.) (The Extension Leadership Council is composed of one citizen member from each district appointed by the Board of Supervisors and three members -at large recommended by the Virginia Tech Extension Service.) KCTltjp Attachments U:ITJ Plcomm itteeappointme nts WimosLettrs\Boa rdComm itte eAppts(121317BdMtg). docx LFCC OTd FQJ'1fa r Community Callege Office of the President November 7, 2017 Kris Tierney County Administrator 107 N Kent Street Woodstock, VA 22601 Dear Mr. Tierney: RECEIVED ai NOV 21117 94 Frr:rfy Douglas J. McCarthy is unable to fulfill his term as a member of the Lord Fairfax Community College (LFCC) Board representing Frederick County, and has submitter] his resignation in writing to the board. Mr. McCarthy was appointed to his first four-year term in October 2015; this term will expire June 30, 2019. The LFCC Board requests appointment of a new board member representing Frederick County to fulfill the remainder of this unexpired term through June 30, 2019, In July of 2019, the individual appointed will be eligible to serve two consecutive, four-year terms if the board of supervisors chooses to reappoint him or her. Please present this information to the Frederick County Board of Supervisors with our request for a college board appointment. The College Board asked me to pass along their strong request to the Frederick County Board of Supervisors that the person appointed be able to consistently attend the college board meetings. The 2017-18 College Board meeting schedule is enclosed for reference. The following informational items are also enclosed for your reference: LFCC Board Bylaws; Duties and Responsibilities of Local College Boards of the VCCS; Commitment of LFCC Board Member; and a listing of current College Board members. Please contact me if you have any questions. Thank you very much for your attention to this appointment. My retirement is effective at the end of this calendar year and it would be great to have the second Frederick County board representative appointed prior to the new president coming on board, Sincerely, Cheryl Thompson -Stacy President Cc: Fran L. Jeffries, Lord Fairfax Community College Board chair Douglas J. McCarthy Middletowo Campus Fauquier Campus Luray -Page County Center Vint Hill 173 Skirmisher lane 6480 College Street 334 North Hawksbill Street 4151 Weeks Drive Middletown, V L 226445-1745 Warrenton, VA 20187-8820 Luray, VA 22835-1130 Warrenton, VA 20187-3945 540-868-7000 540351-1505 540-843-0722 540-351-1531 lfcr.edulmiddlerown lficc.edu/fauquier lfec.edulluray lfcc.edu/vinthill 800-906-LFCC ■ TTY (711) Virginia Relay ■ Ifcc.edu LFCC L4RD FAfRFAX CQMMUNITY COLLEGE BOARD 2017-18 Calendar of Scheduled Meetings Lot�Fair rCommimityCollege (Updated June 16, 2017) DATE TIME LOCATION August 3, 2017 12:00 p.m. American Woodmark Board Room, Corron Community Development Center, Middletown campus October 5, 2017 12:00 p.m. American Woodmark Board Room, Corron Community Development Center, Middletown campus November 30, 2017 12:00 p.m. American Woodmark Board Room, Corron Community Development Center, Middletown campus February 1, 2018 12:00 P.M. American Woodmark Board Room, Corron Community Development Center, Middletown campus April 5, 2018 12:00 p.m. The Barn, Fauquier campus June 7, 2018 12:00 p.m. Luray -Page County Center Note: All College Board meetings are scheduled to begin at 12:00 p.m.; a light lunch is served at 11:30 a.m. Dates, times and meeting locations are subject to change due to unforeseen circumstances. LFCC Lord Fairfax Community College BYLAWS OF LORD FAIRFAX COMMUNITY COLLEGE BOARD President's office 173 Skirmisher Lane Middletown, VA 22645 (540) 868-7101 ARTICLE ONE Section 1. These Bylaws are subject to all rules, regulations, directives, policies and procedures as established by the State Board for Community Colleges of the Commonwealth of Virginia. Board. ARTICLE TWO COLLEGE BOARD Section 1. The local affairs of the College shall be managed by its College Section 2. The Lord Fairfax Community College Board shall exercise the responsibilities prescribed for local community college boards by the Code of Virginia and the State Board for Community Colleges, Section 3. The number of Board members shall be fourteen (14), The Board members shall be appointed by the political subdivisions participating in the support of the Bylaws of Lord Fairfax Community College Board — Revised 2007 1 College. These political subdivisions are the Counties of Clarke, Fauquier, Frederick, Page, Rappahannock, Shenandoah and Warren and the City of Winchester. Each political subdivision shall be represented by two members on the Board, with the exceptions of the Counties of Clarke and Rappahannock, which shall have one member, each subject, however, to the provisions for reallocation of Board members as established by the State Board for Community Colleges. Each member shall serve for a term of four (4) years and may serve two successive terms. Section 4. Regular meetings of the Board shall be held during the months of August, October, December, February, April, and June, the time and place for holding said regular meetings to be as directed by resolution of the Board. Section 5. Special meetings of the Board may be called by or at the request of the Chair, the President of the College, or any two Board members. Section 6. All meetings, both regular and special, shall be held at the Middletown or Fauquier Campus of the College, or at such other place as the members of the Beard may determine. Section 7. Notice of any special meeting of the Board shall be given at least five (5) days previously thereto by written notice delivered personally or sent by mail, e-mail or fax to each Board member at hi"cr address as shown by the records of the College. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail in a scaled envelope so addressed, with postage thereon prepaid. Any Board member may waive notice of any meeting. The attendance of a Board member at any meeting shall constitute a waiver of notice of such meeting except where a Board member attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is trot lawfully called or convened. The business to be transacted at the meeting need not be Bylaws of Lord Fairfax Community College Board — Revised 2007 specified in the notice or waiver of notice of such meeting, unless specifically required by law, by these Bylaws, or by order of the State Board for Community Colleges. Section 8. A majority of the members of the Board shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a majority of the Board members are present at any meeting, a majority of the Board members present may adjourn the meeting from time to time without further notice. Section 9. The act of a majority of the Board members present at a meeting at which a quorum is present shall be the act of the Board, unless the act of a greater number is required by law or by these Bylaws. Section 10. Any vacancy occurring in the Board shall be filled by the political subdivision that the vacating Board member represented. Any College Board member who misses three (3) consecutive regularly scheduled meetings, may be dismissed by the College Board. For purposes of this section, attendance during any part of the official meeting is considered attending the meeting. The Secretary of the Board shall notify the Chair of the Board of any member who has missed three (3) consecutive regular meetings. The Chair shall investigate to determine if there were extenuating circumstances that caused the member to miss the three (3) meetings. The investigation must include a discussion with the member and the Chair may consult the Vice Chair concerning the member and the circumstances. If after consultation, it is the opinion of the Chair that the member does not have good cause for missing the meetings, the Chair shall request the Board to consider whether replacement of the member is in the best interest of the college. If the Board votes to replace the member, the Board shall notify the sponsoring subdivision of the need for a replacement. Bylaws of Lord Fairfax Community College Board— Revised 2007 ARTICLE THREE OFFICERS Section 1. The officers of the Board shall be a Chair, Vice Chair, a Secretary and such other officers as may be elected in accordance with the provisions of this article. The Vice Chair will be considered to be the Chair Elect, The Secretary shall be the President of the College. The Board may elect or appoint such other officers as it shall deem desirable, such officers to have the authority and perform the duties prescribed, from time to time, by the Section. 2. The officers of the Board shall be elected biennially by the Board at its June meeting; to serve from July 1 immediately following. If the election of officers is not held at such meeting, such election shall be held as soon thereafter as is convenient. Nominations for the offices of Chair and Vice Chair during an election year will be proposed by a nominations committee consisting of the Chair, Vice Chair and a Board member appointed by the Chair, preferably a past Chair if available. The nominations committee shall be sensitive to locality representation and Board rotation in its proposed nominations which will be provided in writing to the Board prior to the election. New offices may be created and filled at any meeting of the Board. Each officer shall hold office until his successor has been duly elected and qualifies, except that an officer whose term of office on the Board has expired and who is not eligible for re -appointments shall hold office only until his term has expired. Section 3. Any officer elected or appointed by the Board may be removed by the Board by a two thirds vote of the Board whenever in its judgment the best interest of the College would be served thereby. Bylaws of Lord Fairfax Community College Board — Revised 2007 4 Section 4. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the members of the Board for the unexpired portion of the term, Section S. The several officers shall have such powers and perform such duties as may from time to time be specified in resolutions or other directives of the Board or of the State Board for Community Colleges or the Commonwealth of Virginia and that publication in the Minutes shall constitute sufficient notice. ARTICLE FOUR COMMITTEES Section 1. The Board, by resolution adopted by a majority of the members of the Board -in office, may designate one or more committees, not having and exercising the authority of the Board in the management of the College. Except as otherwise provided in such resolution, members of each such committee shall be members of the Board and the Chair of the Board shall appoint the members thereof. Any member thereof may be removed by the Chair whenever in his/her judgment the best interests of the College shall be served by such removal. ARTICLE FIVE EDUCATIONAL FOUNDATION BOARD MEMBER The College Board will recommend. a College Board member, to be considered for membership on the Foundation Board to serve a one-year term. The recommendation will be made after the College Board member is approached by the chair and vice chair and agrees to be nominated for membership on the Foundation Board. The Foundation Board will follow Bylaws of Lord Fairfax Community College Board — Revised 2007 5 its normal Board member selection process. The Foundation Board chair will inform the nominated College Board member and College Board chair of the Foundation Board's decision in writing. For College Board members who do not serve full terms on the Foundation Board, their successors will be selected using the aforementioned process. ARTICLE SIX WAIVER OF NOTICE Whenever any notice is required to be given under the provisions of the law, these Bylaws or under any provision or regulation formulated by the State Board for Community Colleges, a waiver thereof signed by the person or persons entitled to such notice whether before or after the time stated therein, shalt be deemed equivalent to the giving of such notice. ARTICLE SEVEN AMENDMENT OF BYLAWS These Bylaws may be altered, amended, or repealed, and new Bylaws may be adopted by a majority of the Board members present at any regular meeting or at any special meeting, if at least ten (10) days notice is given of intention to alter, amend, or repeal or to adopt new Bylaws at such meeting. I, Cheryl Thompson -Stacy, Secretary of the College Board of Lord Fairfax Community College, do certify that the foregoing is a true and correct copy of the Bylaws of the Board duly adopted at a meeting of the Board held on the eighth day of February, 2007. I further certify that a quorum was present at said meeting. Bylaws of Lord Fairfax Community College Board — Revised 2007 Cheryl Thompson -Stacy President of the College and Secretary to the Lord Fairfax Community College Board Barbara P. Lee College Board Chair Revised June 14, 2007 Revised February 8, 2007 Revised February 9, 2006 Revised January 14, 1958 Bylaws of Lord Fairfax Community College Board — Revised 2007 DUTIES AND RESPONSIBILITIES OF LOCAL COLLEGE BOARDS of the Virginia Community College System The State Board for Community Colleges has prescribed the fallowing duties and responsibilities for local college boards. * Elect a chairman and other such officers as it deems necessary and adopt rules and regulations to conduct its business. (The College President is Secretary to the Board.) * Serve as a channel of communication between the State Board and the localities. * Recommend a name for the college and, in multi -campus colleges, for each campus. * Recommend a site plan for the campus. * Participate in the selection, evaluation, and removal of the college president. * Participate in the development and evaluation of the program of education. * Be responsible for eliciting community participation in program planning and development; establish advisory committees for specialized programs; approve appointments of members of these committees. * Recommend curriculum proposals to the State Board (new programs and program discontinuations). * Oversee the community service program of the college. * Review and recommend biennial budget Program. Proposal. * Review and approve local funds budget. (The State Board receives a copy, mid also receives financial statements,) * Establish local regulations on student conduct. * Approve a budget for the expenditure of revenues from vending commissions and auxiliary enterprises. * Review reports of audits and the college president's response to audit reports. * Be informed of personnel matters by the college president, Any local College Board, or its authorized representative, may appear before the State Board simply by notifying the Secretary of the State Board (Chancellor) 15 days prior to a regularly scheduled meeting so that the matter may be placed on the agenda. LFCC Lord Fairfax Camrnaue iry College Commitment of LFCC Board Member and LFCC Staff As a member of the LFCC College Board, l am committed to helping promote the growth and development of the College by: • Becoming familiar with the mission, vision, values and programs of the College. • Analyzing the mission and goals of the College, setting priorities and assisting in the creation of new programs and projects in which the College can participate. • Making a personal financial contribution to the Foundation on an annual basis. This contribution will reflect my capacity to give and love for the College. • Identifying, cultivating, and/or soliciting prospective donors. • Serving as an ambassador of the College. • Assisting in the decision-making process of fiscal matters, goal setting, long-range planning and other matters affecting the operation of the College. • Assisting the College President with special projects that may develop throughout the year. • Attending and/or participating in special College events, including fundraising events, the Appreciation Dinner and Commencement. • Attending the Board meeting (six times a year). • Serving at least one full four-year term. • Letting us know about community issues (i.e., new programs). • Assist in finding adjunct faculty and employees, • Informing us about programs or services needed by your community. As members of the LFCC staff, we are committed to providing you with the necessary support to perform the duties of a College Board member by. 1. Using your gift of time wisely. Every meeting will be strategic, focused and necessary. 2. Ensuring the tasks we ask you to perform are ones that require a volunteer's touch. You will not be asked to do things better suited for the staffs skills and experience. 3. Structuring your Board experience so that you are better prepared to serve as a volunteer on other boards and, at the end of your tenure on the Board, you leave knowing that you have made a real and lasting difference in the lives of LFCC students. fiord Avrfar Comm nir College Lord Fairfax Community College Board 2017-18 Fran L. Jeffries, Chair William C. Daniel, Vice Chair Cheryl Thompson -Stacy, Secretary to the Board, LFCC president City of Winchester Fran L. Jeffries Kathryn K. Rosa County of Clarke William C. Daniel County of Fauquier Mary W. Barton Richard M. Galecki County of Frederick Michael A. Lake Vacancy —pending appointment County of Page Craig C. Lancto Bruce S. Short County of Rappahannock Paula L. Howland County of Shenandoah Vacancy —pending appointment Vacancy —pending appointment County of Warren Pamela M. McInnis Daryl L. Funk VirginiaTech Virginia Cooperative E=xtension — Frederick County 107 N. Kent Street Winchester, Virginia 22601 i 540.565.5699 Fax: 540.722.8380 i email: mark.sutphin@vt.edu http://Offices.ext, vt,eduffred eri ck/ MEMORANDUM TO: Kris Tierney, County Administrator FROM: Mark Sutphin, VCE -Frederick Unit Coordinator SU BJECT: Reappointment of Heather McKay & Ruth Boden to the Frederick County Extension Leadership Council (ELC); Shawnee District Representative DATE: November 10, 2017 • Heather McKay"s term expires on February 13, 2018. Virginia Cooperative Extension — Frederick County would like to recommend to the Board of Supervisors that Heather McKay be reappointed as an ELC Member -at -Large, Heather is an active young member of the Frederick County agriculture community and provides great insight and leadership to Extension, • Ruth Boden's Member -at -Large term expires February 13, 2018. Virginia Cooperative Extension — Frederick County would like to recommend to the Board of Supervisors that Ruth Boden be reappointed to another full term as an ELC Member -at -Large. Ruth is a very active 4-H leader and volunteer as well as an integral agriculture community member in Frederick County and we greatly value her as an advisor to Extension. • Kevin Scott has been serving as the Shawnee District Representative. His teen expires January 22, 2018 and he does not wish to be reappointed as his travel schedule has inhibited his ability to attend most meetings. Virginia Cooperative Extension — Frederick County recommends that Carolyn Rutherford be appointed to serve as the Shawnee District Representative on the ELC. Carolyn is an active Extension Master Gardener volunteer and willing to serve the County of Frederick in this capacity. Below is her contact information: Carolyn Rutherford 163 Rutherford Ln. Stephens City, VA 22655 540.869.4085 - home crutherf�?ae,su.edu Invent the Future VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Extension is a joint program of Virginia Tech, Virginia State University, the US. Department of Agritulture, and state and local governments. Virginia Cooperative Extension programs and employment are open to all, regardless of race, calor, national origin, sex, religion, age, disability, political beliefs, sexual n6airtation, genetic information, marital, family, or veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. pVirginia Cooperative Extension www.extvt.edu CONSENT AGENDA COUNTY of FREDERICK Kris C. Tierney County Administrator 540/665-6382 Fax: 540/667-0370 E-mail. ktierney@fcva.us IME NJOai4�1DU TO: Board of Supervisors FROM: Kris C. Tierney, County Administrato DATE: December 4, 2017 RE: Certified Copies of the Abstracts of Votes from 2017 General Election In compliance with Virginia Code Section 24.2--675, the Frederick County Electoral Board provided the attached certified copies of the Abstracts of Votes from the November 7, 2017 General Election to be recorded in the minutes. It is requested the Board of Supervisors take action to acknowledge receipt of the certified copies at their meeting of December 13, 2017. KCT/tjp Attachments tl:ITJ Plreg istrar\Mm o Boa rdofS u p (Abstractof2017Votes) Bd Mtgof121317. docx 107 North Kent Street • Winchester, Virginia 22601 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Attorney General NAMES OF CANDIDATES ON THE BALLOT John D. Adams - Republican Mark R. Herring - Democratic Total Write -In votes [From Write -Ins Certifications] [Valid Write-ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 15830 8374 17 2 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Attorney General. Jahn D. Adams - Republican Given under our hands this Fday of , Chairman , Vice Chairman Secretary Secretary, Electoral Board ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Governor NAMES OF CANDIDATES ON THE BALLOT Edward W. "Ed" Gillespie - Republican Ralph S. Northam - Democratic Clifford D. Hyra - Libertarian Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 15656 8363 278 18 We, the undersigned E=lectoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Governor. Edward W. "Ed" Gillespie - Republican Given under our hands this yl-/;( day of /_J -q, -4v zo >7 Chairman , Vice Chairman Secretary Secretary, Electoral Board 0 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Lieutenant Governor NAMES OF CANDIDATES ON THE BALLOT Jill H. Vogel - Republican Justin E. Fairfax - Democratic Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins f Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 16430 7794 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Lieutenant Governor. Jill H. Vogel - Republican Given under our hands this �'7 _ day of -a.-' Oft Chairman ,Vice Chairman J/` Secretary Secretary, Electoral Board 21 ABSTRACT & VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member House of Delegates District: 010 NAMES OF CANDIDATES ON THE BALLOT J. Randall Minchew - Republican Wendy W. Gooditis - Democratic Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 2641 1472 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Member House of Delegates. J. Randall Minchew - Republican Given under our hands this 9;;vA day of 1-10(/w,-- Jlf� 2,,0 i 7 f Chairman .�.,Vice Chairman Secretary Secretary, Electoral Board 4 ABSTRACT & VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member House of Delegates District: 029 NAMES OF CANDIDATES ON THE BALLOT Christopher E. Collins - Republican Casey S. Turben - Democratic Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 10121 4317 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Member House of Delegates. Christopher E. Collins - Republican Given under our hands this 7� day of Chairman Vice Chairman Secretary Secretary, Electoral Board 33 ABSTRACT & VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member House of Delegates District: 033 NAMES OF CANDIDATES ON THE BALLOT Dave A. LaRock - Republican Tia L. Walbridge - Democratic Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 3414 2091 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do hereby certify that the above is a true and correct Abstract of Votes cast at said election for the Member House of Delegates. Dave A. La Rock - Republican Given under our hands this 91 d1 day of `2� ^ 1 ? Chairman Vice Chairman Secretary Secretary, Electoral Board 13 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member Board of Supervisors District: GAINESBORO DISTRICT NAMES OF CANDIDATES ON THE BALLOT J. Douglas McCarthy Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 3580 115 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member Board of Supervisors. J. Douglas McCarthy Given under our hands this iii day of -�'rt 20 Chairman a Vice Chairman Secretary Secretary, Electoral Board ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member Board of Supervisors District: RED BUD DISTRICT NAMES OF CANDIDATES ON THE BALLOT Blaine P. Dunn Total Write -In votes [From Write-ins Certifications] [Valid Write-ins + Invalid Write—ins = Total Write In Votes] ** Please submit a Write-ins Certification ** Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 2356 645 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member Board of Supervisors. Blaine P. Dunn Given under our hands this 4,4 day of4"Ee -Zen a Chairman , Vice Chairman 7 7 �_�Secretary 61 j Secretary, Electoral Board ABSTRACT & VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member Board of Supervisors District: SHAWNEE DISTRICT NAMES OF CANDIDATES ON THE BALLOT Shannon G. Trout Kevin J. Callanan Total Write -In votes [From Write-ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 2351 1370 18 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member Board of Supervisors. Shannon G. Trout Given under our hands this "q'-'� day of -"- te r Chairman Vice Chairman d , Secretary Secretary, Electoral Board ell 6�1 ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member Board of Supervisors District: STONEWALL DISTRICT NAMES OF CANDIDATES ON THE BALLOT Judith McCann -Slaughter Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 2886 :: We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member Board of Supervisors. Judith McCann -Slaughter Given under our hands this FAA day of 2-e') 7 Chairman 2!W �' -, Vice Chairman Secretary Secretary, Electoral Board ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member School Board District: RED BUD DISTRICT NAMES OF CANDIDATES ON THE BALLOT Shontya C. Washington Linda L. Fenner Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 1635 1628 23 2 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member School Board. Shontya C. Washington s this 19 A� day of�.� Z )% Chairman Vice Chairman Secretary Secretary, Electoral Board ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member School Board District: SHAWNEE DISTRICT NAMES OF CANDIDATES ON THE BALLOT Jay W. Foreman D. B. "Dody" Stottlemyer Total Write -In votes [From Write -Ins Certifications] [Valid Write -Ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 2067 1675 15 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member School Board, Jay W. Foreman Given under our hands this 9�I/ day of 2,1,7 Chairman A ! j , Vice Chairman Secretary Secretary, Electoral Board ABSTRACT of VOTES Cast in FREDERICK COUNTY, VIRGINIA at the 2017 November General Election held on November 07, 2017 for, Member School Board District: STONEWALL DISTRICT NAMES OF CANDIDATES ON THE BALLOT Frank E. Wright Total Write -In votes [From Write -Ins Certifications] [Valid Write-ins + Invalid Write—ins = Total Write In Votes] Total Number of Overvotes for Office TOTAL VOTES RECEIVED (IN FIGURES) 2856 66 We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on November 07, 2017, do herby certify that the above is a true and correct Abstract of Votes at the said election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes cast for the Member School Board. Frank E. Wri ht Given under our hands this 91_�w day of Ila 4 - , zo Chairman Vice Chairman �� , Secretary Secretary, Electoral Board WRITE-IN'S CERTIFICATION COMPLETE THIS FORM ONLY IF (i) THE TOTAL NUMBER OF WRITE-INS IS 5% OR MORE OF THE TOTAL NUMBER OF VOTES CAST FOR THE OFFICE, OR (ii) A WRITE-IN CANDIDATE WAS ELECTED TO THE OFFICE. Frederick ❑ COUNTY ❑ CITY ❑ TOWN Board of Supervisors OFFICE TITLE Red Bud District DISTRICT NAME OR NUMBER, IF APPLICABLE 1. Invalid Write -Ins 2. Valid Write -Ins a General Election El Special Election November 7, 2017 WRITE-INS — SUMMARY 3. Total Write -Ins [ENTER THIS FIGURE ON THE "TOTAL WRITE-pN VOTES" LINE ON THE ABSTRACT FOR THIS OFFICE.] VALID WRITE-INS — DETAIL LIST VALID WRITE-fNS IN ALPHABETICAL ORDER BELOW AND ON CONTINUATION PAGES, AS NEEDED. ALL VALID WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAL ENTERED ON LINE 2 ABOVE. Angie Ann G. Agregaard ELECTION DATE Page 1 of 4 TOTAL VOTES RECEIVED (IN FIGURES) 26 ENTER TOTAL INVALID 619 (ENTER TOTAL VALID 645 ADD LINES 1 AND 2 TOTAL VOTES RECEIVED (IN FIGURES) 1 565 Anna Andre Andre 1 CONTINUED ON PAGES 2 THROUGH 4 We, the undersigned ,Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court of the election held on , do hereby certify that, with the continuation pages indicated, the above is a true and correct certification of the write-in votes cast at said election for the office indicated above. Given under our hands this 9A day of , 7 Ii A copy testes , Chairman ,e Chairman , Secretary V v Secretary, Electoral Board Rev. 7/2017 WRITE-INS CERTIFICATION — +CONTINUA TION Frederick ❑ COUNTY ❑ CITY ❑ TOWN Board of Supervisors OFFICE TITLE Red Bud District DISTRICT NAME OR NUMBER, IF APPLICABLE a General Election ❑ Special Election November 7, 2017 VALID WRITE-INS — DETAIL (continued) ELECTION DATE Page 2 of 4 CONTINUE TO LIST VALID WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON TOTAL VOTES ADDITIONAL CONTINUATION PAGES, AS NEEDED. ALL VALID WRITE-INS WHEN ADDED RECEIVED TOGETHER MUST EQUAL TOTAL ENTERED ON LINE 2 OF PAGE 1. (IN FIGURES) Anne Andrade 1 Kale Ballinger 1 Brian Borrero 1 Louis Castillo 2 John Connelly 1 Deborah Crawford 1 Ashley Dekemer I Margaret Delany 1 Patrick Dennis I Sean Dillon 1 John Doe I Jonathan Bilis 1 Linda Fenner 2 William Allen Frazier, Jr. Corwan Garman Michael Hopkins 1 Bob Houlihan Dennis Irish fi Warren Andrew Jenkins Michael Kotelnicki Jeff Lane Rev. 7/2017 WRITE-INS CERTIFICATION — CONTINUATION Frederick ❑ COUNTY ❑ CITY ❑ TOWN Board of Supervisors OFFICE TITLE Red Bud District DISTRICT NAME OR NUMBER, IF APPLICABLE 119 General Election Li Special Election November 7, 2417 VALID WRITE-INS — DETAIL (continued) ELECTION DATE Page 3 of 4 CONTINUE TO LIST VALID WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON TOTAL VOTES ADDITIONAL CONTINUATION PAGES, AS NEEDED. ,ALL VALID WRITE-INS WHEN ADDED RECEIVED TOGETHER MUST EQUAL TOTAL ENTERED ON LINE 2 OF PAGE 1. (IN FIGURES) Brian LeFew 1 Mike Madden1 Rachel Maddox 1 Chris McCauley 1 Katherine McHale 1 Donna McPartland Marcello Melivino 1 Myriam Miller Jason Post Jason Ransom Z Lorien N. Reynolds Tim Riggleman Todd Risser Qctavia Rodney 1 Peggy Sabato Bernie Sanders William S. Scott Kevin R. Sloane 9 Shane Spence John Stahl Jeffrey Stanganne Rev. 7/2017 WRITE --►NS CERTIF►CATION — CONTINUATION Frederick ❑ COUNTY ❑ CITY ❑ TOWN Board of Supervisors OFFICE TITLE Red Bud District DISTRICT NAME OR NUMBER, IF APPLICABLE it General Election ❑ Special Election November 7, 2017 VALID WRITE-INS - DETAIL (continued) CONTINUE TO LIST VALID WRITE-INS IN ALPHABETICAL ORDER BELOW AND ON ADDITIONAL CONTINUATION PAGES, AS NEEDED. ALL VALID WRITE-INS WHEN ADDED TOGETHER MUST EQUAL TOTAL ENTERED ON LINE 2 OF PAGE 1. Timothy Stowe Jim Stowne Danielle Stryker Alan E Taylor Anthony Tucker Casey Turben Daniel P. Wilberger ELECTION DATE Page 4 of 4 TOTAL VOTES RECEIVED (IN FIGURES) 1 1 a 1 1 1 1 Rev. 7/2017 CONSENT AGENDA County of Frederick Information Technologies Scott Varner Director (540) 655-5614 Fax: (540) 722-2169 warner@fcva.us To: Board of Supervisors From: Technology Committee Date: November 3, 2017 Subject: Technologies Committee Report and Recommendations A Technologies Committee meeting was held in the First Floor Conference Room at 107 N Kent Street on Wednesday, November 1, 2017 at 8:15 a.m. Members present were Gary Lofton, Chairman, Judith McCann -Slaughter, Board Member, Bill Ewing, Board Member, and Todd Robertson, Citizen Member. Members absent were Quaiser Absar, Citizen Member, and Lorin Sutton, Citizen Member. Also in attendance were Jay Tibbs, Deputy County Administrator, Scott Varner, IT Director, Benny Tyson, MIS Director, Patrick Fly, GIS Manager, Michelle Nugent, Network Operations Manager, and Alisa Scott, Administrative Assistant. INFORMATION ONLY 1. The IT Director provided copies of the IT 3 Year Budget Overview and the proposed IT FYI Budget. Details for the 3 Year Budget Overview included funding for a 3 -year network switch hardware replacement schedule, Fire & Rescue and Sheriffs Department (PSB) field PC replacement schedule, Windows 10 upgrades, and Network Security and Firewall Auditing, 2. The proposed 1T FY 19 Budget included line -item detail that equates to the funds being requested to answer pertinent questions that support the request. Details included the GIS Intern, Maintenance Service Contracts, and the travel line item that covers training -only items. Respectfully Submitted, INFORMATION TECHNOLOGIES COMMITTEE Gary Lofton, Chairman Judith McCann -Slaughter Bill Ewing Quaiser Absar Lorin Sutton Todd Robertson Scott Varner, IT Director Frederick County Department of Information Technology and MIS 107 N. Kent Street, Winchester, VA, 22601 Tel 540-722-8261 http:/www.fcva.us FY 19 AND BEYOND The Frederick County Department of Information Technology and MIS is dedicated to providing and supporting reliable technologies and technology- based services in a timely, high-quality, cost-effective manner to all clients of County Government. Contents Letter of Transmittal 1 Department Summary Information 3 Program Plans 5 Program Summary Financial Data 7 Personnel Supplement Data 8 Utter of Transmittal The Department of Information Technology and MIS (ITMIS) continue to improve the core technological infrastructure of Frederick County. As stated in the FY2018 budget, the department will be targeting several areas of needed improvement over the next three fiscal years. The budget presented here is a three-year outlook with a proposed FY2019 budget and projected budgets for PY2020 and FY2021. Over the next 3 fiscal years there are several major projects that need to be addressed. The larger projects are highlighted below. An Excel workbook will also accompany this document that will illustrate how we arrived at our budgetary figures. • 3 -year project to replace all network switches (FY2019, FY2020, FY2021) • Windows 10 upgrades (FY2020) • Network Security and Firewall Auditing (FY2020) • Encompass Public Safety Field Machines into the PC Replacement Program (FY2019, FY2020, FY2021) FY2019 PROJECTS Network Switch Replacement — 012200-8007000-003 (Integ. Tech. Equip. — Network) After conducting an audit or our network switching environment, which included the Kent building, Public Safety Building, and the Northwestern Regional Adult Detention Center, it was determined that we are past the End of Life on all switch models and will go past End of Support over the next 3 years. We have created a 3 -year replacement plan to spread out the cost of the project as well as the work hours necessary for implementation. We would replace our core switches and firewalls in the first year of the project (FY2019). Public Safety PC Replacement (Field Machines) — The field machines for the Frederick County Sheriff's Office and Fire and Rescue were not to date included in the PC Refresh program of the County, The current rugged laptops for Sheriffs Deputies are now seven Years old and in need of replacement. By employing a lease option, the FCSO could replace all 130 machines up front and pay the lease over $ years. The warranty of the rugged laptops is for five years. This replacement would also include 7 rugged laptops for the Fire Marshalls with a 3 -year lease. We are suggesting the lease option in order to spread the cost over a longer term due to the cost of the rugged machines. FY2020 PROJECTS Windows 10 Upgrades — 012200-3010-000-000 (Other Contractual Services) The majority of County desktops and laptops are running Microsoft Windows 7 as the operating system. The end of extended support for Windows 7 is January 14, 2020. To complete the upgrades by that date, we have to start no later than July of FY2020. The Windows 10 licenses will be rolled into our Microsoft Page 1 Office 365 subscriptions and much like the 0365 subscription we will no longer have to worry about purchasing the next update. Machines will receive the update automatically. Network Security arra Firewall Auditing — 012200-5413-000-003 (Other Operating Supplies- Networlo Cyber -attacks continue to rise and protecting citizen data is our number one priority. We have experienced several ransomware exploitations in the last year. The switch replacement project is part of shoring up our network security. To ensure we are following best practices and doing all we can to protect the information stored in our data center and the work stored on employee desktops, we need to test our network for weaknesses and continue to educate our employees on how to avoid becoming a victim of viruses, malware, and ransomware. The Department will engage a cyber security firm to perform penetration testing of our network and help us formulate a plan to address any weaknesses found. We will also develop a cybersecurity training plan for all employees that will be required on a yearly basis. This budget and departmental priorities continue to support the Frederick County Strategic Plan. In that effort, line items have increased for tuition assistance and technical training. The department has several gaps in technical knowledge that need to be addressed as we move forward. Although ITMIS affects almost every focus area of the strategic plan, ITMIS will concentrate on Well Planned Infrastructure by continuing to explore and promote broadband options for citizens and businesses and provide the tools and consulting necessary to support Communication and Citizen Engagement. ITMIS will pursue technological solutions to make citizen and business participation in government convenient and meaningful and promote further governmental transparency through system automation. The included sections of the ITMIS budget will provide a more in-depth picture of the overall budget, operational areas, key performance indicators, and measured outcomes for the department. Hook forward to the opportunity to discussing the budget further with the Information Technology Board of Supervisors Committee. Allen Scott Varner Director of Information Technology and MIS November 2, 2016 Page 2 Department Summary Information The Frederick County Department of Information Technology and GIS (ITMIS) provides and supporting reliable technologies and tech no] ogy- based services in a timely, high-quality, cost-effective manner to all clients of county government. In the process of contributing to an efficient and productive County government, the department has established the following guiding principles to provide focus for the delivery of this mission. ALIGN IT AND GIS WITH ORGANIZATION GOALS Information Technology has become a vital component in every department's service delivery methods. As strategic plans are developed for each facet of County government, Information Technology will play a key role in ensuring the advancement of the overall organizational goals. The adoption of new technology will be driven by this organizational need and the necessity to provide public service that is dramatically more effective. INCREASE USEFUL SERVICE LEVELS Information Technology's role in County government is to serve as internal consultants providing high- quality responsive service. The very nature of technology being a core component of each department's mission demands superior service and reliability. Attention will be given to the effective use of customer service methodologies to promote the effective use of technology. DELIVER APPROPRIATE TECHNOLOGY County government needs to exploit new technologies to improve service without incurring research -and - development costs. Budget limitations demand that the implementation of new technologies be done using best practices methods. Aligning IT with organizational goals will ensure that projects are performed to promote service and not for technical acclaim. SIMPLIFY TECHNICAL WORKING ENVIRONMENT The industry -wide technical environment is growing in breadth and complexity every day. Serving a diverse organization with multiple objectives can easily lead to the creation of separate islands of information and technology. Standardization of the technical environment is essential in providing appropriate solutions and support. Again, aligning IT with the overall goals of the organization will provide a focus on installed technology and support. CAPITALIZE ON EXISTING SOLUTIONS TO ENHANCE PRODUCTIVITY Many solutions exist today for County government applications that were not available just a short time ago. Information Technology will work to determine the known best practices to improve the effectiveness of each department's technical solutions. Page 3 REALIZE EFFECTIVE RETURN ON TECHNOLOGY INVESTMENTS Constant attention must be given to technology trends and cycles to get the most value for the investment placed in technology. Increased use and complexity of technology has not always resulted in an increase in funding. Continual budget planning will guarantee that the investment is worthwhile while keeping the technology current and effective. REFINE RAW MATERIALS INTO A SUPERIOR SERVICE ORGANIZATION The product of an effective service organization is the infrastructure of personnel and equipment that supports the operation. Increased funding for personnel and equipment has provided the foundation. Emphasis on service delivery and an increased value on staff, clients, and vendors will provide the opportunity to maintain and promote the IT workforce as a superior service organization. To provide a manageable level of service and the ability to correlate performance indicators, ITMIS has organized service delivery into the following programmatic/priority areas: IT OPERATIONAL AREAS Infrastructure Services Help Desk Application Services Communication Services Interagency Services GIS OPERATIONAL AREAS Addressing Services Mapping Services GIS Application Services Help Desk Expanded cyber -security threats, limited notification of end -of -support systems and changing mandates lead to unpredictability in the information technology industry. With budgetary cycles requiring identification of fiscal needs a year in advance of deployment and the rate of industry advancement, ITMIS finds itself frequently adjusting fiscal needs and priorities to keep up with the industry. As the commercial industry expands mobile access to data, the expectation for mobility within the County enterprise expands. Additionally, County agencies have recognized the benefits of digitizing data, which can lead to better access, more productivity and expanded efficiencies. ITIVIIS's challenge is to balance these accessibility options against the need to protect County data from expanding cyber -security threats and other forms of data loss. Page 4 Program Plans INFORMATION TECHNOLOGY Infrastructure services Provides organizational computer, server, and network design, engineering, maintenance, repair and support services. Supports the following technical areas: Network (LAN & WLAN] Servers Voice over Internet Protocol (VOIP) and Fax User Devices (Hardware) Email Help desk Provides technology customer support for Tier 1 and 2 issues to include network account management, PC software and hardware support, and voicemail account support. Supports the following technical areas: Application Support PC Support (Software) Training Application services Analyzes, develops, tests, integrates, manages, and supports organizational mission critical business systems and applications. Supports the following technical areas: Custom Applications (Development and Support) Database Administration and Programming Services Communication services Import & Export Routines 3rd Part Application Support Business Intelligence Reporting Supports and governs the County mission to provide timely communication to staff and citizens by utilizing current communication methods used in today's mobile and desktop environment. Supports the following technical areas: Social Media Governance Emergency Notifications Interagency services Surveys Cable Franchise Support Website (Internal & External) Support agencies outside the County organization chart as part of state mandates and interagency support of critical County functions. State Agencies include the Social Services Department, various court units, Pretrial and Probation, and the Health Department. Supports the following technical areas: :Frederick County Sheriffs Office State Agencies Page 5 GEOGRAPHIC INFORMATION SYSTEMS (GIS) Addressing Services Responsible for addressing of all structures and parcels in Frederick County and maintaining addressing database to ensure proper distribution of address numbers in accordance with GIS policy. Mapping Services Provide professional services for creating parcels by metes and bounds to fully digitize the entire county map. As requested, create custom maps for internal departments as well as external agencies and citizens. Supports the following technical areas: Parcel Mapping Custom Map Creation Map Books for Public Safety Analysis Projects GIS Application Services Promote and support the use of GIS applications and services to enhance County business processes and land based needs. Supports the following technical areas: ArcGIS Support 3rd Part Software Support Training Database Administration ArcGIS Integration Support Dispatch Pictometry Reporting Services Laserfiche Help desk Provides technology customer support for Tier 1 and 2 issues to include GIS/Laserfiche hardware and software support. Supports the following technical areas: Application Support Training Page 6 Program Summary Financial Data IT Program/Operational Area Director Network Operations Manager IT Specialist IT Specialist Database Admin. Admin. Pers. Program Assist. Total FTE FTE FTE FTE FTE FTE Infrastructure Services 20% 50% 45% 25% 0% 09/. ±!!l Desk 10% 10% 45% 30% 25% 60% Application Services 25% 5% 0% 35% 50% 0% Communication Services 10% 20% 0% 0% 25% 0% Interagency Services S% 15% 10% 10% 0% 10% GIS Program/Operational Area Manager GIS Analyst GES Technician Pers. Program Total FTE FTE FTE Addressing Services 5% 5% 80% Mapping Services 30% 25% 101yo GIS Application Services 35% SO% 5% Help Desk 109S Page 7 Personnel Supplement Data Organizational Chart E ----------------------------------------------------------------------------- Frederick County IT and MIS Org Chart --------- -__- Position Allocation IT -10 FTE MIS - 4 FTE Page 8 November 26, 2016 CONSENT AGENDA County of Frederick muwanneunuuurnuuuuuaxuwuuluum.uuuuwuunluuulunurvluvlvuxlvavurlux.uxuxuamuaualrnruvuuuuwuaurlwuarm rumumuwywnua.sorauwapluunnnralwwnuuulumwunuwpuuxmraulnmum TO: Human Resources Committee and Board of Supervisors FROM: Becky A. Merriner, HR Director DATE: November 17, 2017 SUBJECT: HR Committee Meeting Report Becky A. Merriner Director of Human Resources (6410) 665-5668 Fax: (540) 665-5669 bmerriner n@fcva.us 111411111111111 W II 190411144411114111111111441II41I111144[utlfuu4111t1u1441Wu 141114441441441141411141444414141144441111u144t11141t411B1111llg111114111111111i4411141111u441111111451141111441uN14411U1111141114111111191111111111111111 The HR Committee met in the First Floor Conference Room at 107 North Kent Street at 8:00 a.m. on Friday, November 17, 2017. HR Committee members present were: Supervisors Robert Wells, and Blaine Dunn; Citizen Members Beth Lewin and Dorrie Greene. ***Items Requiring Board Action*** Employee of the Month December 2017 — see attachment The Committee reviewed the attached employee of the month for December. Upon a motion by Blaine Dunn, seconded by Beth Lewin, the Committee recommended approval; the motion was approved unanimously. Trisha Clevenger will be recognized at the Board of Supervisors meeting on December 13th. 2. Employee of the Year Selection (July 2016—June 2017), Dorrie Green moved that the HR Committee convene in closed session pursuant to Section 2.2- 37711 A (1) of the Code of Virginia, 1950, as amended, for discussion of personnel matters, specifically, consideration of nominees for employee of the year, seconded by Blaine Dunn. Dorrie Green moved that the HR Committee come out of closed session and reconvene in open session, seconded by Blaine Dunn. Dorrie Green moved that to the best of each HR Committee Member's Knowledge that only personnel matters pursuant to Section 2.2-3711 A (1) of the Code of Virginia, 1950, as amended, specifically consideration of nominees for employee of the year were discussed, seconded by Blaine Dunn.. Beth Lewin made the motion that the HR Committee approve the 2016-2017 Employee of the Year, seconded by Blaine Dunn. The Employee of the Year will be recognized at the Frederick County Employee Holiday Party on December 151h and at the Board of Supervisors meeting on January 10, 2018. 107 North Kent Street, Winchester, VA 22601 'Items Not Requiring Action*** HR Quarterly Reports (July — September), see attached. Becky Merriner asked the HR Committee if they would like additional data provided in the quarterly reports, the committee discussed and felt the current reporting structure provided the appropriate amount of information; however, a snapshot of HR activities would be helpful from time -to -time. The HR Committee discussed efficiencies of tasks within HR and current software used by the county for data entry and reporting. The committee asked if there was a county -wide plan to update current systems and if not, suggested that a conversation begin. Mr. Wells said he would talk with Kris Tierney. Becky Merriner shared that she was in the process of updating the HR Policy Manual and is planning to bring it to an upcoming HR Committee meeting for review and recommendation to the board of supervisors. The committee will review the current process for Employee of the Month and Employee of the Year and discuss options to enhance the program to recognize employees. Becky Merriner will provide the committee with the currently policies. There being no further business, the meeting was adjourned. The next HR Committee meeting is scheduled for Friday, December 8, 2017 at 9:00 am, Respectfully submitted, Human Resources Committee Robert W. Wells Blaine P. Dunn Don Butler Beth Lewin Dorrie Greene By, Becky A. qerrineT HR Director 107 North Kent Street, Winchester, VA 22601 Employee of the Month Resolution Awarded to: Trisha D. Clevenger WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and, WHEREAS, the Board of Supervisors upon recommendation by the Human Resources Committee selects one employee from those nominated; and, WHEREAS, Trisha D. Clevenger who serves as a Correctional Officer II with the Northwestern Regional Adult Detention Center was nominated for Employee of the Month; and, WHEREAS, Trisha D. Clevenger's work ethic has proven her to be an asset to her team as well as the facility. On Saturday, September 29, 2017, she was working main control by herself, which is a demanding post, but took the extra time from her regular duties to monitor another Officer that was working the special management unit at the time. Officer Clevenger does this regularly to ensure the Officer's safety and the security of the facility. Officer Clevenger observed the inmate housed in the unit becoming belligerent and then proceeded to assault the Officer. Officer Clevenger controlled her emotions in this highly stressful situation, even though it was a fellow Officer who was assaulted and promptly called for assistance. Officer Clevenger then, keeping a visual on the Officer, opened all necessary doors to get available staff in to assist with the incident. Due to Officer Clevenger's diligence, the assaulted Officer received only minor injuries even with the severity of the incident.; and, NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 1311 day of December 2017, that Trisha D. Clevenger is hereby recognized as the Frederick County Employee of the Month for December 2017; and, BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Trisha D. Clevenger for her outstanding performance and dedicated service and wishes her continued success in future endeavors; and, BE IT FURTHER RESOLVED, that Trisha D. Clevenger is hereby entitled to all of the rights and privileges associated with his award. County of Frederick, VA Board of Supervisors ----------------------------------- Charles S. DeHaven, ,Jr., Chairman LZI I J Employment ■ Hires o Terms fW Net Per Month W YTD Net 25 *2 positions approved NRADC Sheriff's office Fire & Rescue Department Department of Social Services Public Works Parks & Recreation., Comm of the Revenue Public Safety Communications Commonwealth's Attorney's - IT Department Winchester Regional Airport Treasurer's Office Planning & Development Clerk's Office Maintenance Finance Department County Administrator's Office HR Department Economic Development County Attorney's Office Registrar's Office Extension Office Children's Services Juvenile Probation Office ti Current Headcount Total 777 200 $4,300,000 $4,100,000 $3,900,000 $3,700,000 $3,500,000 $ 3,300,000 $3,100,000 $2,900,000 7 Total Payrolf (no fringe) Total Payroll per Month Overtime T $250,000.00 $150,000.00 $100,000.00 $50,000.00 F $(50,000,00) 1st July PR 2nd July PR August September (5/15/17 to (6/1.1/17 to (7/9/17 to (8/6/17- 6/10/17) 7/8/17) 8/5/17) 9/2/17) ■Otal $1.83,228.81 $210,652.20 $149,714,47 $160,229.37 L■ %Change 15% `T� -29% 7% $252,000.00 $202,000,00 $152,000.00 $102,000.00 $52,000.00 $2,000.00 ■ Fire/Rescue � —sheriff ■I Jail ■ All Other DSS s, Total 1st July PR (5/15/17 to 6/10/17) $95,771.06 $41,153.50 $42,966.05 $541.28 $2,796.92 $183,228,81 Overtime Breakdown 2nd July PR (6/11/17 to 7/8/17) $85,993.21 $65,245.81 $50,216.17 $7,049.39 $2,147.62 $210,652.20 August (7/9/17 to 8/5/17) $81,366.58 $40,790.03 $22,635.05 $2,775.63 $2,147.18 $149,714.47 — -.1 - --- - ------ I September (8/6/17-9/2/17) $71,043.70 $49,380,48 $34,710.79 $3,242.63 $1,851.77 $160,229.37 Position Allocation Chart 201? -2018 Positions Allocated 2 2ov imittee #anger eas, Z7ralning Officers, 2- larshall, 1 -EMS Spr. puties;l Investigator 20 19 16 Current Openings s 6 4 2 0 O°� Ny m 16 14 2 m ( 04 E � ZO2 N Hiring y Department 1-0 « J e 6 ko¥ �' co« �> + mon % oa G » ® 6 5 3 Terminations by Department '°c, sa CIy�^ ry$�°s r C s P Ry Voluntary Term Reasons 0 x 0 1 2 3 4 5 6 7 8 9 10 11 12 13 Career Growth --T— 12 Retirement 2 Relocation 1 C Personal 1 Pay 1 Transfer (internal) Dissatisfied w/job No. Employees In- Voluntary Term Reasons 0 1 z 3 Performance Personal (Unfit for Duty) 0 N R Violation of Policy Inappropriate Conduct Falsification of Documents No. Employees Employee Actions: July 2017 Fund #/Name New Hires Terms Promotion Reeclas s/ Salary LWOP e o g Ad} 10/General 5 2 3 2 2 11/NRADC 13 2 12/I-andfill 1 13/Court Services 16/Shawneeland 17/Regional Airport 5316/DSS + 3 1 3 9 Totals:. 5 16 3 4 2 Employee Actions: August 2017 Fund #/Name New Hires Terms Promotion Reclass/ Salary Reorg Add MOP 10/General 4 1 Fire & Rescue 14 Sheriffs 1 � Public Safety Comm 11/NRADC 4 3 Z 12/Landfill 2 13/Court Services 16/Public Works Shawneeland 17/Regional Airport 5316/DSS 2 Totals: 24 6 5 1 2 Employee Actions: September 2017 Fund #/Name 10/General Fire & Rescue Sheriffs Public Safe Cvmm 11/NRADC 12/Landfill 13/Court Services 16/Public Works 5hawneeland 1.7/Regional Airport -)316/DSS---- Total New Hires Terms Promotion Reclass/ Salary Reorg Adj l.WUP 2 3 2 3 1 2 1 3 1 2 1 2 I I i I z 2 1 12 8 7 CONSENT AGENDA COUNTY of FREDERICK, VIRGINIA DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS 1080 Coverstone Drive, Winchester, VA 22602 MEMORANDUM LeeAnna Pyles Director, TO: Board of Supervisors Public Safety Communications FROM: LeeAnna Pyles, Director Public Safety Communications SUBJECT: Public Safety Committee Meeting. Report for November 16, 2017 DATE: December 7, 2017 A meeting of the Public Safety Committee was held on Thursday November 16, 2017 at 8:30 a.m. at the Frederick County Public Safety Building, 1080 Coverstone Drive, Winchester, VA. Committee members present were: Committee Chairman Gene Fisher, Gary Lofton, Blaine Dunn, Helen Lake and Chuck Torpy. Member Walt Cunningham was not present. Also in attendance were Major Steve Hawkins, Deputy Chief Larry Oliver, Director of Communications LeeAnna Pyles, County Attorney Rod Williams, Fire Chief Linaburg, Volunteer Fire & Rescue President Dan Cunningham, Deputy County Administrator Jay Tibbs, Sheriff Lenny Millholland, Fire Marshal Jay Bauserman, Deputy Director of Emergency Management Chester Lauck, Lieutenant Fred Kinder, IT Director Scott Vanier, Budget Analyst Jennifer Place, and Finance Director Cheryl Shiffler. The following items were discussed: ***Discussion Items*** 1. Departmental budget presentations for FY19 see attachments): Director LeeAnna Pyles presented her proposed FY19 budget. She advised that her budget request reflected an $80,000 increase. This money would go to replace and repair old and worn equipment at all tower sites, installation of cameras at all sites as well as other necessities within the Center. Director Pyles also mentioned that the yearly revenue from the 911 Wireless Board had gone up to $249,588 (previously $64,000) and she would like to earmark $80,000 to be distributed into appropriate line items to cover expenses on repairs. Chester Lauck has applied for a grant for a generator to be replaced at one of the tower sites and he will update the Committee with the process. Chief Linaburg presented his departments FYI budget request of $18 million dollars to the Public Safety Committee. Operationally, he is requesting increased funding for 20 additional Director (540) 665-6356 0 Fax (540) 723-8848 personnel, vehicle replacement, equipment and gear. The Fire & Rescue Association is requesting an increase in training and fuel assistance, as well, Revenue Recovery is anticipating $1.5 million dollars in expenses and revenues. Sheriff Millholland requested a budget increase of $4 million dollars for FYI 9. Many items requested by the Sheriff are over $10,000 and range from additional personnel to vehicles to training and equipment. The biggest item on the list was the replacement and update of (147) portable radios. Sheriff Millholland discussed some of the radio issues his department has experienced over the past few years. IT Director Scott Varner advised that he had been working on projects within the Sheriff's FY 19 budget request. First was the 130 MCT (mobile computer terminal) units in each deputy vehicle. These units are out of warranty. He noted that he had discussed 3 options with the IT Committee that would get them on a regular replacement program and was part of the IT budget. The other item being addressed was a new 50 mb internet "pipe" which would go from the Public Safety Building to the Kent Street building. This would allow the bodyeam videos to be uploaded and obtained much faster for the Sheriff's office. The IT department would also budget this item. 2. Other business: The Public Safety Committee thanked and commended Chairman Gene Fisher for his service and dedication on the Committee during his tenure, as his term will end at the end of the year. Chairman Fisher in returned, thanked the Departments' for their outstanding services to the community and the citizens of Frederick County. Next Meeting: Thursday, January 18, 2018 Adjourn: 10:30 a.m. Respeetfally submitted, Public Safety Committee Gene Fisher Gary Lofton Chuck Torpy Denny Linaburg Ann B. Lloyd Walt Cunningham Sheriff Lenny Millholland Rod Williams Blaine Damn Dan Cunningham. Helen Lake By LeeAnn Pyles, Direct o�ulic afety Communications LP/sds 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT PUBLIC SAFETY COMMUNICATIONS EXPENDITURE LINE ITEM DESCRIPTION 3506-3002-000 Professional Services • Drug/hearing screening for new employees - $70 per applicant 13506-3004-001 "** T 3506-3005-000 *** T Repair and Maintenance of Equipment • Replacement of all transmission lines and antenna systems at North Mountain site - both 20 years old. • Correct and re -attach transmision lines and replace transmission antennas on PSB - currently has extensive weather damage • Tower crew to check all guide wires at North Mountain site • Various services for repair work to cover unexpected expenses. Maintenance Service Contracts • Sunguard (split with Sheriff) 3% increase • Carolina recording • Criticall • Carousel Essential - yearly support • Openfox - 6 licenses • Virtual Graffiti - mailbox renewal (IT) • Kelly Generator VCIN Juniper router - quarterly billing starting 111118) • BK Monitoring • Carousel - anti-virus svc, monitoring & response for Airbus • Priority Dispatch • Teltronics - $35531mo. • Carousel - Fortinet support DEPARTMENT CODE DETAIL AMOUNT $300 $35,000 $15,000 $2,000 $8,000 $25,870 $8,355 $599 $16,400 $1,040 $86 $700 $1,640 $415 $18,597 $5,200 $43,000 $359 3506 TOTAL AMOUNT (PER LINE ITEM) $300.00 $60,000.00 $122,261.$0 1 3506-3006-000 3506-3010-000 Printing and Binding • WIN cards, maps, stationary, required books/cards 1 $200 Contractual Services • water cooler expenses (rental/bottle fees- cost varies on demand) $900 • DTN weather contract (split with F&R) raises yearly $1,854 • ENS license fee- information provide for HyperReach $500 • HyperReach contract $11,500 $200.00 $94,754.00 197, 515.84 2018-2019 BUDGET INFORMATION M EXPENDITURES DEPARTMENT PUBLIC SAFETY COMMUNICATIONS DEPARTMENT CODE 3506 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3506-5101-000 Electrical Services • Valley View, Timber Ridge, Brown Ln towers $5,175 $5,175,00 3506-5102-000 Heating Services • Tank rental/ refills at Timber Ridge site $690 $690.00 3506-5204-000 Telephone and Postage • 4 Verizon bills - varies $50,000 • AT&T - varies $2,000 • Vita $660 • Voiance - varies $3,500 • Verizon (through Finance for bldg split/cost) varies $7,500 • Comcast (IT billed) $3,240 • Postage as needed $700 • Various bills for other services (All invoices in this line fluctuate monthly) $70,000.00 3506-5299-000 ** fi Internet Access • Internet split with building . (raises $400/yr) $4,760 • RIOS (state radia) $1,174 • Comcast (IT billing) $924 $6,858.60 3506-5401-000 Office Supplies • Toner, paper cases, general office supplies (varies due to demand) $6,000 $6,000.00 $88,723 1 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT PUBLIC SAFETY COMMUNICATIONS DEPARTMENT CODE 3506 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3506-5407-000 *** 'i` Repair and Maintenance Supplies • Replace all DC power plants for the microwave back -haul system - they are 5 years old and leaking. • Replace all UPS's at all sites - over 3 years old • Tower, electrical, buidling supplies as needed 0-000 *** '°` 3506-5411-000 3506-5413-000 �** 'T' Uniform & Wearing Apparel • Shirts, BDU pants, jackets. As needed Books and Subscriptions • Winchester Star $125/yr. • Miscellaneous publications needed Operating Other • Headset/console items - varies • Safety fair/demo items - varies • Repeaters, equipment needed - varies • Purchase 4 additional cameras for Capon,Tasker,Brown sites • 2 laptop computers -replace old ones, small filing cabinet for VCIN work, fax stand,bigger refrigerator • Shredders, chairs, mats, miscellaneous supplies/items $4,880 $8,400 $500 $1,500 $125 $40 $11,400 $2,000 $10,000 $13,780. $1,500.00 $164.00 $23,400.00 3506-5801-000 3506-9001-000 ***t Travel • Academy dues (increases yearly) • PSP Grant • Training classes/courses for re-certslcareer development - varies • Reimbursements for travel to and from classes/conferences -varies Dues and Association Memberships • APCO membership dues - 4 employees Lease/Rent of Equipment • Tower site fees (rises 4% yearly) • Konica copier +quarterly copy charge - varies $9,390 $2,000 $10,400 $394 1 $11.240 $2,800 pg 3 and 4 total $21,710.00 $394.00 $14,040.00 $74:.988.00 page 2 997,695.80 page 3 88,723. 00 page 4 38, 844.00 page 5 36,144.00 TOTAL $361,226.80 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT PUBLIC SAFETY COMMUNICATIONS REVENUE LINE ITEM FUNDING SOURCES 3-010-024040-0042 I9-1-1 Wireless Board ($56001mo) *� 3-010-015020-0001 3-010-035060-5506 FBI tower rental PSAP grant DEPARTMENT CODE SOURCES OF FUNDS SVG-GENERATEDI PROVIDED FROM OTHER REVENUE STATE FEDERAL LOCAL SOURCES x x x 3506 TOTAL $248, 949/yr $680/yr. $2,000fyr. 1,629.00 Captain Patrol Captain Division Criminal (Singhas) Investigations (Beeman) I'Lieutenant Lieutenant (Cornwell) Investigators Traffic Enforcement Drag Task Force A,B,C Shifts Gang Task Force Reserve Deputies Crisis Negotiations School Team Resource Officers Property & Evidence Animal Control Impound D.A.R.E. Firearms Desk Deputy Crime Prevention/ Analvst Records Clerks/ Investigations Sheriff's Office Sheriff Chief Deputy It Captain Civil Process (Heflin) Lieutenant Civil Process Bailiffs Admin AssistantSr. Secretary Records/Records I Clerks Captain Admin. Services (Lang) Lieutenant Accreditation Uniforms & Equipment Training Field Training Adm. Sergeant DRMO Vehicles Special Operations (B. Kittoe) 1st Lieutenant Emergency Response Team Search & Rescue Dive Team ATV Patrol Bike Patrol CRT K-9 CDT Items over $10,000 Monthly expenditure of vehicles of $26,000 - $312,000 Refurbish crime scene van - $15,000 Upgrade to mobile bus - $15,000 SunGard contract - $89,533 Taser Assurance Plan for tasers - $ 25,569 BCP Smart plan cartridge for tasers $ 10,000 Skyline Regional Academy - $72,000 Sprint bill $6600 per month - $79,000 SunGard One Solution Police to citizen - $ 13,000 SunGard MOBlan License - $10,000 Navigation Software for GPS units (Search and Rescue) - $10,700 Computers to replace that have met their life expectance 42 @ $3000 - $126,000 Supplies, bills etc. for 5 K9 - $ 17,500 Equpiment for 35 vehicles $617,225 Outfit a deputy (for 8 positions) - $ 16,000 Ammunition - $ 35,000 2 Surveillance Camera - $20,000 Camera for interview room - $ 15,000 Boat with trailer - $38,000 Chemical and Less Lethal Munitions - $ 12,000 Night vision Goggles and Thermal imager - $18,000 Simunition weapons for training - $ 18,500 UTV (off road utility vehicle) - $12,956 BDU's - $12,550 Ballistic vests (18) - $10,170 To completely outfit 8 new position at $1682 - $13,456 Quarterly reimbursement to DTF — Averaging $2800 per quarter - $11,200 DARE - $10,000 National tactical officers conference - $10,000 20 Police Interceptor Sedan @ $28,000 - $560,000 13 Police Interceptor SUV @ $31,318 - $407,134 2 F150 for animal control @ $34,917 - $69,834 Cargo van for Civil - $50,774 1 Response vehicle (tactical team) - $136,000 1 F--250 for Search and Rescue - $34,000 Mobile and portable radios — includes all maintenance/contract/services/installation etc. $2,378,538.43 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM 31020-3001-000-000 PROFESSIONAL HEALTH SERVICES Physicals and Psychological testing for 8 requested positions and to cover potential vacancies @ $525.00 each x 16 8,400 Rabies vaccination for ACO`s @ $818 x2 1,636 10,036 31020-3002-000-000 PROFESSIONAL SERVICES - OTHER Medical Examiner @ $20.00 x 75 cases 1,500 Cellular Companies - Phone records for investigative purposes @ $325.00 per record x 5 1,625 3,125 31020-3004-000-001 REPAIR AND MAINTENANCE - EQUIPMENT Service and inspect Dive Team equipment - tanks and regulators 3,250 Service/maintenance for 40 HP out -board motor 250 Annual tuning forkllidar calibrations 2,000 Lidar/Radar unit bench tests 1,000 Lidar calibrations site setup/survey 400 Repair and Maintenance to ATV trailer 200 Repair and Maintenance to radios and portables 500 Service to Fire extinguishers @ $25.00 x 10 250 Service/repair to cameras used by patrol and investigations 100 - 7,950 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office DEPARTMENT CODE EXPENDITURE DETAIL LINE ITEM DESCRIPTION AMOUNT 31020-3004-000-002 1 REPAIR AND MAINTENANCE - VEHICLE 131020-3005-000-000 Repair and maintenance costs for 170 vehicles which consists of patrol vehicles, investigators vehicles, animal control vehicles, special unit vehicles, such as Search and Rescue, Dive Team, Emergency Response Team, Box/Utility, Bus, NREP, Service and maintenance entails state inspections, oil changes, tires, repairs to engines, AIC units, cracked windshields, brakes pads/rotors. This line also covers any repairs for damages sustained in auto accidents. Based on current average monthly expenditure of $26,000 x 12 Repair and maintenance to mobile radios/portables Refurbish crime scene van to bring equipment to scenes Upgrades to moble bus to make into a command post. Fire & Rescue going in half MAINTENANCE SERVICE CONTRACTS iunGard - we have been notified by the vendor of a 5% increase D Networks, Inc. 'omputer Projects tirtual Graffiti Inc. DU Insight Public dentification International 'HI Corp kVG Technologies USA 6SESSDATA Crop ?igital Persona .rebron Company Inc. :dgefx Forensic :fnrf I inht fnr ' nO r�rlinc fnr q wc rc 312,000 1,000 15,000 15,000 89,533 1,834 187 550 9,800 6,713 673 729 2,305 2,070 900 450 7'z n7n 3102 TOTAL AMOUN' {PER LINE ITEM 343,000 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office EXPENDITURE LINE ITEM DESCRIPTION DEPARTMENT CODE DETAIL AMOUNT 3102 TOTAL AMOUNT PER LINE ITEM) 31020-3005-000-000 MAINTENANCE SERVICE CONTRACTS (CONT) NetMotion 9,850 Taser Assurance Plan (for tasers) 25,569 BCP SMART Plan (cartridge for tasers) 10,000 EDGEFX Forensic 3,000 Any other contacts that need to be paid 5,000 242,253 31020-3006-000-000 PRINTING AND BINDING Printech - Virginia Uniform Summons $5.50 ea ordering 144 books every 4 month plus $38.00 shipping - $830.00 x 3 = $2,490.00 2,490 Letterhead/envelopes 1,000 Warrant Jackets - $210 per 1000 x 4 840 Virginia State Police - Accident Reporting Form 900 Property Receipt forms $170 per 1000 x 2 340 Unattended Vehicle Check Sticker $1000 @ $377.00 377 Animal Control notices 500 6,447 31020-3008-000-000 LAUNDRY AND DRY CLEANING Dry cleaning of Honor Guard uniforms for special events. 300 300 31020-3010-000-000 OTHER CONTRACTURAL SERVICES Skyline Regional Academy - we are going to add 6% to cover any increase in dues 72,000 CFW Credit Reporting - reports needed during investigations involving fraud/identity theft. $28 per report x 10 reports 280 Accurint/Lexis Nexis - Risk Management @ $175.00 mo. X 12 2,100 2018-2019 BUDGET INFORMATION W EXPENDITURES DEPARTMENT Sheriffs EXPENDITURE LINE ITEM Office DESCRIPTION DEPARTMENT CODE DETAIL AMOUNT 3102 TOTAL AMOUNT (PER LINE ITEM) 31020-3010-000-000 OTHER CONTRACTURAL SERVICES (CONT) EcoWater System $10 month x 12 120 Johnny Blue - at impound lot $63.00 x 12 756 Interpreters 500 Tow Companies 1,000 76,756 TOTAL PURCHASED SERVICES 889,876 31020-4003-000-002 CENTRAL STORES - GASOLINE Based on current average monthly expenditure of $20,000 x 12 240,000 we are also asking for additional funding to cover new positions and any increase in the cost of gasoline. 35,000 275,000 TOTAL INTERNAL SERVICES 275,000 31020-5101-000-000 UTILITIES Electric service at the firing range/impound lot @ $12 month 144 144 31020-5204-000-000 POSTAGE AND TELEPHONE Sprint - cellular phone bill and air card bill $6600 a month 70,200 Verizon - average monthly charge of $88 for PSB lines 1,056 Comcast Voice Services @ $271 month 3,252 Postage - monthly average of $210 x 12 2,520 Federal Express/UPS charges - $17 month x 12 204 86,232 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 31020-5299-000-000 INTERNET ACCESS Internet connectivity fee adding plus adding 11 % to any additional charges 4,095 Comcast - $77 monthly 924 5,019 31020-5302-000-000 FIRE INSURANCE - amount provided by Finance 550 550 31020-5305-000-000 MOTOR VEHICLE INSURANCE - amount provided by Finance 85,200 85,200 31020-5306-000-000 SURETY BONDS - amount provided by Finance 172 172 31020-5309-000-000 LAW ENFORCEMENT - amount provided by Finance 1500 1,500 31020-5401-000-000 OFFICE SUPPLIES Supplies needed for day to day operation; copy paper, paper clips, staples, note pads, file folders, storage boxes, mailing labels, ink, highlighters, staplers, label tape, tape, mailing envelopes, postage machine ink cartridges, desktop printer cartridges, supplies for accreditation. 8,000 Additional supplies/software updates used by deputies & investigators CD -R 700J MB (20 count) 400 DVD -R. 4.7 GB (8 count) 300 DVD -R Double Layered 8.5 GB (10 count) 600 SD cards for digital cameras 1,250 2018-2019 BUDGET INFORMATION w EXPENDITURES DEPARTMENT Sheriff's Office EXPENDITURE LINE ITEM DESCRIPTION DEPARTMENT CODE DETAIL AMOUNT 3102 TOTAL AMOUNT (PER LINE ITEM) 31020-5401-000-000 OFFICE SUPPLIES (cont.) 32 GB Flash Drives (40 count) 900 Shredder 1,000 The investigative division utilizes a wide variety of computer programs & software that are vital in investigating crimes. The annual license fees/upgrades/support listed below are programs currently being used by the Investigations division. All license fees and software upgrades/support must be paid or we cannot utilize the programs; FTK - annual license fee 2,238 Encase Software (Computer Forensics) 1,300 IEF Internet Evidence finder Software (Computer Forensics) 2,900 Cellbrite Cell Phone Software and upgrade (Phone Forensics) 5,000 SunGard ONE Solution Police -To -Citizen 13,000 Lantern through Katana Forensics - annual license fee 700 Susteen Secure View - annual license fee 1,175 ADF Preview - annual license fee 900 X -Ways - annual license fee and support 1,700 LOGICAL annual software upgrade and support 2,372 SunGard MOBlan 'License 10,000 Q software/annual upgrade 7,000 Navigation Software for GPS units (search and Rescue) 10,700 requesting funding for replacing computers that have met their life expectance so vital information is not lost. $3000 ea x42 126,000 Copsync 7,830 P25 TrunkinQ Software for 157 radios x $219 34,383 239,648 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3102-5402-000-001 DOG FOOD/K-9 MAINTENANCE Expenses for dog food, training supplies, medications, vet bills, boarding fees for SIX K-9 units. We are budgeting for 5 K9's @ 3,500 per K9 17,500 17,500 31020-5404-000-000 MEDICAL AND LABORATORY Cost of serum for required vaccination such as Hepatitis B and Rabies 500 500 31020-5408-000-000 VEHICLE & POWERED EQUIPMENT Replacement of vehicle parts that don't require outside labor; windshield wipers, headlamps, cables/speakers, washer fluid, antennas, decals, transmission fluid, oil or items purchased and installed by the deputy or another vendor such as sirens, radios, lights, partitions, computer console/stand, power outlets. This line item is a guestimate because we don't know what items will need to be replaced, nor do we know the increase in the cost of items. 20,000 We are requesting to replace 27 vehicles and purchase 8 new vehicles for the 8 additional positions. We will need to budget for to setup the new vehicles and to replace any existing equipment that will not work/M in replacement vehicles. Cost @ $17,635.00 to setup setup vehicle x 35 617,225 Command boards installed as a pop up 9 @ $350 3,150 Green Command lights to be put in command vehicles 9 @ $75 ea 675 621,050 31020-5408-000-002 VEHICLE - FUELS & LUBRICANTS Diesel fuel used by specialized units - DIVE team, ERT vehicles 500 500 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office DEPARTMENT CODE 3102 EXPENDITURE LINE ITEM DESCRIPTION DETAIL TOTAL AMOUNT AMOUNT (PER LINE ITEM) 3102-5409-000-000 POLICE SUPPLIES Items used by deputies and investigators in the day to days operations of the Sheriffs Office. These items include but are not limited to: Evidence envelopes, nitrile gloves, body bag tags, ultra wipes, Tyves suits, Drug test kits, DNA swabs and holders, evidence tags, fingerprint kits, syringe tubes, pill box, jars, crime scene tape, bio hazard bags, shoe covers, brown bags, arson cans, rifle boxes, pistol boxes, knife boxes, dental stone, lumanall, paint containers, print lifters, batteries, mounting bases.. PBT breath Tubes, rifles, pistols, handcuffs, flex ties, flashlights, microcassette tapes, range supplies/target, first aid kits and Honor Guard supplies 26,000 To completely outfit 8 additional positions we are requesting , we need to budget $2,000 per person 16,000 Ammunition for required qualifications 35,000 Radar unit (DMV grant) 6 units @ $1,475 ea. 8,850 Lidar unit (DMV grant) 7 units @ $150 2,100 Tuning Forks 80 sets_ $1000 each cycle. Once every 6 months 2,000 Preliminary Breath Testing units 10 @ $315 3,150 LED Flare 3 @ $105.00 not a fire hazard. 315 Rechargeable Batteries for Jamar Radar 2 @ $60 ea. 120 Incident Command Boards 12 @ $68.75 825 Lock -out kits to keep weapons locked up while in vehicle when unoccupied. 10 @ 69.99 ea. 700 Active Shooter Bag for all deputies to have on hand 153 @ $26.00 ea. 3,978 ID Arm Band for the deputies to wear when called out on special detail and aren't in uniform. 153 @ $ 12 ea. 1,836 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office EXPENDITURE LINE ITEM 3102-5409-000-000 DESCRIPTION POLICE SUPPLIES (continued) ACO equipment such as catch poles, tongs, ramps Microchip Scanner to scan a lost animal to see if it has been chipped & return it back to it's owner verses taking it to the Shelter. 4 @ $250 Freeman Cage Net 4 @ $107.65 Soft Pet Stretcher Large 46°x70" to help transport injured animals and to avoid an animal bite 4. @ $83.00 Uniform Garment Bags for the Honer Guard to keep all supplies together and uniform neat and clean. 12 @ $60 ea Replacement Badges for Honor Guard to be uniformed with all badges 12 @ $80 Drone to get an area view before sending deputies out into an situation Surveillance Camera 2 @ 10,000 Metal Detector Metal Detector Probes 2 @ $150 Camera for interview rooms to be able to have video documentation on file Nikon 3200 DSLR Camera 4 @ $500 to have advanced documentation of crime scenes (Nikon Coolpix Camera 20 @ $110 Portable Rechargeable lights for crime scenes that exceeds into evening hours. 3 @ $300 GPS tracker and 1 year subscription Trac Phones for CNT Rifle Slings to maintain firearm 100 @ $40 ea Apple 1pad for Forensic exams P? ni inofinn fnr -11 n4,Ai rnr;-. +n rorfnr•c fhr., r.noc Fh-a4 ..,o h -„a 7h�, r.,,r,� DEPARTMENT CODE DETAIL AMOUNT 1,500 1,000 430 332 720 960 5,000 20,000 500 300 15,000 2,000 2,200 900 1,000 200 4,000 800 3102 TOTAL AMOUNT (PER LINE ITEM) 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office EXPENDITURE LINE ITEM 3102-5409-000-000 13102-5409-000-001 DESCRIPTION POLICE SUPPLIES (continued) we have now are over 20 years old. We are placing parts that are needed for the ones that we have now with military supplies. APX 8000 Portable 149 @ $4307.36 APX 8500 Mobile 160 @ $3482.10 Equipment, hardward and installions for all the radios POLICE SUPPLIES - DIVE TEAM Boat with trailer, engine and onboard radio. Current boat used is approximately 25 years old and needs replaced Equipment Maintenance yearly requirement to assure safety to divers Evidence Recovery Equipment Diving Regulator sets OTS SSB -2010 Underwater Radio - allow divers and personnel on land to communicate with each other during dive operations Seaquest Pro QD Buoyance Control Devices - assist diver's buoyance control while descending and ascending. Underwater lift bags 40 HP Mercury outboard motor maintenance - yearly maintenance on engine motor Suuto/Namo Vyper Dive computer Maintenance of 40 HP Mercury out -board motor - motor is 5 years old and has never been serviced. DEPARTMENT CODE DETAIL AMOUNT 641,856 557,136 1,082,539 38,000 4,000 5,100 1,368 2,250 450 1,225 300 695 250 3102 TOTAL AMOUNT (PER LINE ITEM) 2,439,247 53,638 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office DEPARTMENT CODE EXPENDITURE DETAIL LINE ITEM DESCRIPTION AMOUNT 3102-5409-000-002 POLICE SUPPLIES - ERT TEAM Flex 9 body armor 15 @ $550 8,250 Mohoc-Ballistic Helmet Mounted Cameras - to provide video and audio documentation for tactical team members during critical incidents 15 @ $405 6,075 Equipment Maintenance - maintain current equipment 3,000 Chemical and Less Lethal Munitions - has expired and to provide less lethal alternative in critical incidents and to be used by Civil Disturbance Team in the event of a riot 12,000 Ballistic Helmets 3 @ $700 2,100 LMT 10.5 rifle with aimpoint optic and surefire light - equip new team members with an SBR for close quarters room entry and clearing 3 @ $2500 7,500 Night Vision Goggles and Thermal Imager - provide team members visibility during night time operations without giving away their position. This is a several year process to equip all team members 18,000 Simunition weapons for training. Enhance team training capabilities 13,500 Portable radio repeaters to equip special operations vehicles with repeaters so deputies have radio communication. 3 @ $6166.66 18,500 Entry Vests - to provide new team members with ballistic protection 3 @ $2833 B,500 Ballistic Shield to replace expired shield 2,400 Gas masks and replacement filters - equip new members with gas masks and replace current filters. 15 @ $233 3,504 Mechanical Breaching Kits - tools for entry 2 @ $438 876 3102 TOTAL AMOUNT (PER LINE ITEM) 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office EXPENDITURE LINE ITEM DESCRIPTION DEPARTMENT CODE 3102 DETAIL AMOUNT TOTAL AMOUNT (PER LINE ITEM 3102-5409-000-002 POLICE SUPPLIES - ERT (Continue) Ranger finder for Sniper's - to be used by snipers to determine the distance of a target. 2 @ $325 650 W -tool (multi -functions hydraulic breaching tool) - ability to breach re -enforced doors in hotels and schools 1,825 106,676 3102-5409-000-003 POLICE SUPPLIES BIKE PATROL/SEARCH & RESCUE Rockhopper mountain bikes with bag, rack and front/rear lights - to get bike patrol patrolling special events instead of using vehicles. 2 @ $518 1,036 Tune-up for current bikes $40 per bike 8 bikes @ $40 320 Sentinel II Vehicle bike Rack 75 GPS units - provides detailed locations to search and rescue members on the locations they are searching 1,800 800 Meal's Meal's ready to eat - for team members to be used during operations. 2,000 Computer printers - to be used during operations to print colored maps for search teams. 2 @ $250 500 Off road utility vehicle - to be able to go where other vehicles are not able to go. 12,956 Printier Cartridges 350 flagging tape - used during searches to flag searched area 100 I am Responding Paging System - this system allows for immediate activation of team members and provides search information 500 Training Navigaor Pro Subscription Fee - yearly fee to use this software 1,200 Pro -tech helmets - worn by search team members to protect their heads while navigating rough terrain 10 @ $60 600 21,362 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3102-5409-000-004 POLICE SUPPLIES CIVIL DISTURBANCE & CRT TEAM This team was formed in 2016. It's a ream that's a specialized unit trained in active countermeasures to control and disperse both hostile and passive crowds. !Nylon web gear - wearing riot protective equipment will riot allow deputies to wear their current gear. 20 @ $340 6,800 Cold fire (fire suppressing agent) - equip each team member with a portable fire suppressant in the event a Molotov Cocktail or other device with intent to catch the deputy on fire is thrown at them. 20 @ $150 3,000 Gas Mask Filters - replace used filters 20 @ $140 2,800 Helmet Straps - replace current helmet straps 20 @ $22.50 450 Gas Mask replacement straps - replace current straps 20 @ $15 300 Aimpoint pro -optic sights - current weapons are not equipped with an optic sight 1,700 Command Trunk Vault - used as a small command center in emergency incidents. Secures weapons, body armor and functions as a command center with pull out table, white board and options for radio insallation on to of command center 3,800 Ballistic Helmets - CRT executes search warrants and buy busts for with Drug Task Force and needs ballistic protection 3 @ $734 2,200 21,050 3102-5409-000-005 POLICE SUPPLIES E -SUMMONS This will be a carry forward amount based on remaining balance 16,812 end of June 30, 2018 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office EXPENDITURE LINE ITEM DESCRIPTION DEPARTMENT CODE 3102 DETAIL I TOTAL AMOUNT AMOUNT (PER LINE ITEM) 3102-5410-000-000 UNIFORMS AND WEARING APPAREL Day to day wearing apparel/uniforms to include but not limited to duty pants, shirts, ties, hats, coats, hat covers, traffic vests, gun belt, belts belt keepers, badges, Honor Guard uniforms, leather gear, rank insignia, gloves, shoes/boots, uniform patches. Requesting funding to replace worn uniforms/wearing apparel and to outfil new hires for vacancies due to retirement, resignation or terminations. 21,000 BDU winter uniforms - inclement weather 94 total. $44.50 short sleeve, $44.50 long sleeve and $44.50 pants 12,550 Ballistic vest have an expiration date and MUST be replaced. Projected estimate shows 10 vest that will need to be replaced @ $565 ea., and 8 new vests for new positions being requested @ $565 ea. 10,170 to completely outfit 8 new positions $1682 x 8 13,456 Outer vest carriers $194 ea x 50 9,700 Outer vest equipment poucheslcarriers $68 total x 50 3,400 Outer vest undershirts 1 pair each of long and short sleeve $100 ea x 50 5,000 Requesting uniforms for Bike Patrol, CDT, Search and Rescue & CRT teams. The members on these teams do not have uniforms Lawpro Bike Patrol Shorts 20 @ $32.99 per pair 660 Lawpro Delux Bike Pants 7 @ $37.99 per pair 266 5-11 Sierra Bravo Duty Belt 7 @ $38 266 NP 847 Double Cuff Case 7 @ $18 126 NP562 Double Mag Pouch 7 @ $32.25 233 NP561 MK3 OC Pouch 13 @ $22.99 299 First Defense 360 MK3 OC Spray 13 @ $12.99 169 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office EXPENDITURE LINE ITEM 3102-5410-000-000 DESCRIPTION UNIFORMS AND WEARING APPAREL (continue) LP550 Firearm Holster 7 @ $89.99 Bike Helmet 13 @ $45 Embroidered Polo with Reflective Lettering on back 26 @ $53 LP550 Firearm Holster 7 @ $89.99 Bike Helmet 13 @ $45 Embroidered Polo with Reflective Lettering on back 26 a@ $53 Utility uniforms CDT - the 20 deputies assigned to this team do not have any uniforms. $470 per deputy to fully outfit 20 deputies Utility Uniforms for Search and Rescue - to outfit the current 25 members with uniforms to be worn during training and active searches. $392 per member to fully outfit Utility Uniforms CRT - to replace worn out uniforms for team members 3102-5410-000-001 UNIFORMS - DIVE/ERT Crye Precision Uniforms 14 @ $572 Dry and wet suits Crye Precision Uniforms 15 @ $647 5.11 Performance Short Sleeve Polo's 27 @ $172 Salomon Boots 27 @ $171.30 DEPARTMENT CODE DETAIL AMOUNT 630 585 1,378 630 585 1,378 9,700 9,800 1,800 8,000 3,000 9,700 1,799 4,625 3102 SAL AMOUNT R LINE ITEM) 103,781 27,124 1 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3102-5411-000-001 BOOKS AND SUBSCRIPTIONS National Law Enforcement Directory a@ $183 x3 555 555 3102-5413-000-000 OTHER OPERATING SUPPLIES Quarterly reimbursement to DTF - Averaging $2800 per quarter x 4 11,200 costs of repairs to impound lot; fencing, parking lot/driveway/road upkeep and maintenance. 2,000 Awards, plaques and certifications presented during the year for retirement, appreciations and contributions/donations to the department. 1,000 Refreshments provided for hosting training classes 200 Confidential fund reimbursement 1.000 Any expense that does not fall into a specific budget line: reimbursement for property damaged or lost, feeding livestock that has been seized by state code, boarding for seized animals, lodging and meals for out of area personnel assisting with department accreditation. DMV fees for abandoned vehicles sold at auction. Refreshments used during Search and Rescue, hostage/barricade situations. 5,000 20,400 3102-5413-000-001 DRUG PROGRAM - DARE The Sheriffs Office relies on the generous donations from the public to fund the DARE program as well as numerous fundraisers during the year. Due to economical reasons, donations and fundraisers have fallen way short of the usual and we have had to transfer funds from other areas of the budget to cover the cost of DARE materials for the schools and 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office DEPARTMENT CODE 3102 LINE ITEM DESCRIPTION AMOUNT PER LINE ITEM) 3102-5413-000-001 DRUG PROGRAM - DARE Continue the cost of the T -Shirts that are given to the students when they graduate from the DARE program. We are requesting funding in this budget to cover expected expenditures 10,000 10,000 3102-5413-000-004 CRIME PREVENTION PUBLIC RELATIONS/PUBLIC RELATIONS I Funding requested to purchase items to hand out at public events and informational brochures to have available for the public when they visit the Sheriff's Office lobby. 5,000 Purchase items to be used in conjunction with job fairs, recruiting events and any other community events to build positive image of the Sheriff's Office. Retractable Banner Stand 500 Table cloth with custom imprint 300 72" tabletop hook and loop display board 200 Recruiting Video 1,500 7,500 3102-5413-000-007 STATE FORFEITED PROPERTY This is a carry forward budget line. Requesting funds remaining in revenue line 3010-024040-OC45 at the end of current fiscal year be appropriated in this line 15,185 18,185 3102-5413-000-008 FEDERAL FORFEITED PROPERTY - DOJ This is a carry forward budget line. Requesting funds remaining in revenue line 3010-033010-0020 at end of current fiscal year be appropriated in this line. 1,549 1,549 3102-5413-000-013 FEDERAL FORFEITED PROPERTY - TREASURY This is a carry forward budget line. Requesting funds remaining in revenue line 3010-033010-0031 at end of current fiscal year be i- #!-,i, I;-- A onn .e nnn 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office DEPARTMENT CODE LINE ITEM 3102-5506-000-000 DESCRIPTION I AMOUNT TRAVEL AND TRAINING The training listed is needed to maintain and enhance the skill level for deputies and investigators. Crime Analyst - Software training 2,500 VACA annual conference 1,500 National Tactical Officers Conference 10,000 Virginia Crime Prevention Training 2,000 D.A.R.E. Conference 1,000 VALEC Conference 2,000 Continued education/training in Forensic Computer Crimes - this training is mandatory for the required 160 hours of continued certification for the Investigators assigned to this division. If their certification lapses, the equipment cannot be utilized. 9,600 Diver recertification for current members 5,000 Diver certifications for new members 1,000 Search & Rescue recertification 1,500 Port of Virginia Dive Conference 5,000 SRO Training 1,000 Firearms Training 5,000 Tactical training for specialized units 5,000 Virginia Fcrensic Science Academy 6,500 Crisis Hostage Negotiation Training 5,000 In-service training mandated by State Code of Virginia for all sworn personnel employed by the Sheriffs Office. Funding would be for -egistration, lodging, meals and vehicle expenses. 5,000 raser Training for additional 8 positions requested. $1200 x 8 9,500 Virginia School of Polygraph (for new polygraph examiner) 8,000 3102 ER LINE IT 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriffs Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3102-5506-000-001 TRAVEL - EXTRADITION TRANSPORTS As required by the State Code of Virginia, The Frederick County Sheriff's Office is responsible for transporting prisoners that have been charged with a crime in Frederick County, back to this jurisdiction to stand trail. Not all fugitives are located in bordering states, many have been located in states requiring several days of travel by car or transportation only feasible by airplane. There is no way to appropriately budget for expenditures in this line, guesstimate funding 20,000 20,000 3102-5801-000-000 DUES AND ASSOCIATE MEMBERSHIPS ROCIC - renewal 300 American Society of Canine Handlers renewal 090 VALEC renewal (Accreditation) 100 Virginia Animal Control Association renewal 100 National Tactical Officers Association renewal 100 Virginia Crime Analyst Association renewal 50 Virginia Sheriffs Association 6,000 Mid-Atlantic Police Polygrap7 Cooperative renewal 50 Virginia Polygraph License 55 Forensic Association 40 7,485 3102-5802-000-000 CLAIMS & BOUNTIES reimbursement to owners of livestock killed by domestic dogs running at large. Reimbursement must be made at fair market value of stock lost - per State Code of Virginia 1,000 1,000 TOTAL OTHER CHARGES 4,003,589 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Sheriff's Office DEPARTMENT CODE 3102 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3102-9001-000-000 LEASE/RENTAL.OF EQUIPMENT & VEHICLES Bowman Trailers - large container at impound @ $65 x 12 780 NEOPOST - postage machine @ $140 x 4 660 Virginia Business Systems - Konica Copiers (4) @ $782 x 12 9j389 overage charges for copiers 700 11,429 TOTAL OTHER USES OF FUNDS 11,429 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT Sheriffs office DEPARTMENT CODE 3102 SOURCES OF FUNDS REVENUE SVC -GENERATED! PROVIDED FROM LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1401-001 Court Fines (Circuit and General District) 314,970 314,970 1502-007 Share of Salvage - Sheriffs Sale 5,000 5,000 1601-013 Concealed Handgun' Permits 34,129 34,129 1601-013 E -Summons Fees 16,812 16,812 1899-015 Drug Awareness - DARE Program 500 500 1911-002 DTF-Adm. Assistant - Reimbursement 42,339 42,339 2302-001 Compensation Board 1,747,880 1,747,880 2404-002 DMV Grant' 20,000 20,000 *DMV -will not be notified of award until budget has been submitted 2404-030 ICAC 40,000 40,000 413,750 1,807,880 2,221,630 2018-2019 CAPITAL. REQUESTS DEPARTMENT, . ' -11Z VENDIftyme! DEPARTMENT CODE LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 310.2=8001--t100 . 310.2—M05-000-000 -MOTOR VEHICLES ANIS EQUIPMENT ;Requesting 38. vehicles. 27 of the vehicles requested already have over 100,000 miles. or will be over 100,000 miles within the next budget year. f «; Average annual'mileage fora department vehicle is 25,000-30;000. Miles. 8 new vehicles are being requested for the new positions. 1 new vehicle is being requesting for the Civil Division to help decrease wear and tear on current staff's vehicles. 1 response vehicle to provide :the tactical team with a vehicle to respond to critical incidents and 1 77 vehicle to tow7 ,generators, boat and equipment during searches. Cost of vehicle: 20 Police Interceptor,Sedan @ $28,000 560,000 of•vehicle: 13 Police InterceptorSUV @$31,318 Cost , 40.7;134 t `Cost of vehicle: 2 F150 (AnimalControl) $34,917 69,834 :Cost of vehicle: 1 Ford one Ton Transit Cargo Van (civil) 50,774 Cost of vehicle. 1 Response vehicle (Tactical Team) 136;00.0 Cost of vehicle: 1 F-250 (Search and Rescue) 34,000 1,257,742 Y S f TOTAL CAPITAL OUTLAY1,257,742 FRE'Lm."o""',7-llCK C FIR" AND RESCUI: FY19 Budget Overview a V id► �tESCUE Over the past few years, the County's growth and demands on emergency services has provided us with a very challenging mission. As our organization grows and changes to meet the new challenges within Frederick County, so do our budgetary needs. We are at a crossroads in the development of our Department and have critical decisions to make to determine which path will provide the necessary services to our community. We are a unique organization to the county, as we encompass both career and volunteer staff, of which approximately 200 members are volunteer, 113 are career uniformed and 7 are civilian employees. In 1990, when career members were introduced to the system, it was to supplement the volunteer companies; now, in 2017, the volunteer organization supplements the career department. Department Organizational Chart Administrative Assistant QA/IT Specialist Fire Chief Deputy Emergency Management Specialist Life Safety Deputy Chief Secretary Assistant Fire Marshal (3} PT Inspector 1 Investigator (3) Senior Secretary Battalion Chief Operations (3) Field Staff Deputy Chief Resource Management EMS Billing (2) Secretary Training Officer Training (2) Deputy Chief Current Challenges Increased demands for services General population &aging community increases Decrease in Operational Volunteers Minimum Staffing Needs Recruitment of Qualified Fire/EMS Providers Attracting & Hiring personnel continues to be difficult Aging and failing equipment and apparatus �IdenY Y Respm 10,000 1" 9 000 v l 1 81000 0 co 0 d7 71000 oo 6,000 �- 5,000 4,000 n 3,000 L 2,000 1,000 0 1990 1995 2000 2005 2010 2015 2016 i 02InG 2017* 7** Amended Budget Salaries 1 $7,932,246 Benefits Operating $885,438 Expenses Capital $46,150 Total $10,009,775 Aftv, 204MMW $10,806,681 $11188,234 $3,019,564 $15,014,479 ofi $1237299460 $1,509,79 $1,501,242 $15,740,495 Staffing Needs • 14 Additional Firefighter/EMTs — Relief Staff • Allow FY18 initiative to increase minimum staffing at Stephens City & Greenwood • Decrease response times within 1 st Due areas • Allow for shift coverage while minimizing overtime • Address safety concerns due to understaffing • Two Additional Training Officers • Redistribute workload for the current two Training Officers • Address state and federal mandates for student to instructor ratios • Reduce Training Division overtime • One Additional Assistant Fire Marshal • Increase number of commercial Annual Fire Safety Inspections • Decrease on-call hours for current Assistant Fire Marshals • Allow for expansion of Public Education Program • EMS Shift Supervisor 1 per shift • Relieve the DC of Operations of protocol compliance and on -scene provider competency • Provide patient -care oversight, serve as day-to-day liaisons with hospital staff and the OMD • Redistribute Battalion Chief response areas Am 14 Full -Time $924,056 Firefighter/EMTs ($66,004 / per Relief Staff position) 2 Full -Time Training $132,008 Officers ($66,004 / per position) 1 Assistant Fire $66,004 Marshal 3 EMS Shift $198,013 Supervisors ($66,004 / per Position) &M-110rIAT* Starting Salary: $38,174 Fringe Benefits: $193457 Uniforms/PPE: $ 7,373 Physicals, Scheduling $1,000 Software, Office 365, etc.: Total Per Employee $66,004 20 Position Requests - Total $1,3203080 proposed FY20 budget. Proposed Staffing Levels An increase in Station Personnel will: • Allow multiple units from one station to respond to calls for service; • Increase staffing at busiest stations • FY18: Stephens City & Greenwood • FY19: Relief Staff • FY20: Found Hill & Millwood Station • Decrease response time to emergencies; • Decrease the dependence of mutual aid resources; • Address coverage for Vacation, Sick, Injury I FMLA & Training Leave • Alleviate Overtime coverage for unexpected leave; • Address demands of current staffing model; • Improve employee morale; • Decrease employee injuries. a f j I� aav e� 2 - Firefighter/EMTs 2 — Firefighter/EMTs (FY18) 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 — Firefighter/EMTs (FY18) 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 1 1 30 10 40 2 - Firefighter/EMTs 2 - Firefighter/EMTs Stephens City 2 — Firefighter/EMTs 2 — Firefighter/EMTs (FY18) (FY18) Middletown 2 - Firefighter/EMTs 2 - Firefighter/EMTs Clear Brook 2 - Firefighter/EMTs 2 - Firefighter/EMTs Gore 2 - Firefighter/EMTs 2 - Firefighter/EMTs Round Hill 2 - Firefighter/EMTs 2 - Firefighter/EMTs Gainesboro 2 - Firefighter/EMTs 2 - Firefighter/EMTs Star Tannery 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs Greenwood 2 — Firefighter/EMTs 2 — Firefighter/EMTs (FY18) (FY18) N. Mountain 2 - Firefighter/EMTs 2 - Firefighter/EMTs Reynolds Store 2 - Firefighter/EMTs 2 - Firefighter/EMTs Millwood Station 2 - Firefighter/EMTs 2 - Firefighter/EMTs Battalion Chief 1 1 EMS Supervisor 1 1 MINIMUM 30 30 STAFFING Relief 10 10 Shift Totals 40 40 2 - Firefighter/EMTs 2 — Firefighter/EMTs (FY18) 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 — Firefighter/EMTs (FY18) 2 - Firefighter/EMTs 2 - Firefighter/EMTs 2 - Firefighter/EMTs 1 1 30 10 40 Proposed Staffing Levels An increase in Training Personnel will: • Assist with facilitation of the Annual Fire & Rescue Training Plan for both Career and Volunteer members; • Decrease the number of instructional hours for each current Training Officer, resulting in less overtime. • In FY17 there were 35 different courses taught, resulting in 2,332 instructional hours. • Double the number of certified fire and EMS instructors available; • Allow the Training Division to incorporate mandated specialized training programs currently not supported; • Allow for better planning and coordination of the Basic Fire Academies, Basic EMS Academies, Career Recruit Schools, and required CE Hours for current staff. A'A � i` ' ��!► � �� ill �I� �l� iia �� I,, j'�� f�t� �. 1 P4 -, FARE - RESCUE Alt► .\ 1 \ Proposed Staffing Levels An increase in Life Safety/Fire Marshal Personnel will: • Assist in the prevention of emergency incidents by expanding Public Education; • Increase availability of Investigators for fires, explosives & environmental incidents; • Foster sustainable economic development through increased annual Fire Safety Inspections, improving the daily life safety of residents and visitors of Frederick County; • Improve the Plans Review timeline & increase number of inspections conducted monthly; • By expanding inspection services, a Life Safety/Fire Prevention Permit Fee Schedule could be implemented, generating revue to assist with additional staffing costs. M � f Proposed Staffing Levels An increase in EMS Shift Supervision will: • Provide patient -care oversight and monitor critical components of the EMS system • Monitor Protocol Compliance, ensuring positive EMS delivery systemwide. • Establish quality program indicators to monitor provider quality and competence; • Provide direct field observation during EMS responses to monitor delivery; • Improve Medical Control while working with the Incident Commander allowing for seamless ICS results; • Address span of control for current Battalion Chiefs; • Work directly with EMS providers to improve skills and provide mentoring as needed. '' r4s 31 •i Vehicle Requests Replacement for FM10-6: 2017 Ford F250 Crew Cab 4WD or similar • $31,5001 base • Radio equipment • $17,250 • Emergency Lighting/Light Bar; Lettering/striping; Cab/sliding unit/bed liner • $16,800 • Installation of equipment • $4,000 Replacement for TR10 : 2017 Ford F150 Crew Cab 4WD or similar • $31,500 l base • Radio Equipment • $37,300 • Emergency Lighting/Light Bar; Lettering/striping; Brush Guard; Cab/sliding unit/bed liner • $19,500 • Installation of equipment • $4,000 Vehicle Requests Continued Replacement for TR10-1: 2017 Ford F250 Crew Cab 4WD or similar • $31,5001 base • Radio equipment • $17,250 • Emergency Lighting/Light Bar; Letteringlstriping; Cab/sliding unit/bed liner • $10,500 • Installation of equipment • $49000 NEW Training Officers: 2017 Ford F250 Crew Cab 4WD or similar • $31,5001 base • Radio equipment • $17,250 • Emergency Lighting/Light Bar; Lettering/striping; Cab/sliding unit/bed liner • $10,500 • Installation of equipment • $4,000 Vehicle Requests Continued NEW Assistant Fire Marshal: 2017 Ford F150 Crew Cab 4WD or similar • $31,5001 base • Radio equipment • $17,250 • Emergency Lighting/Light Bar; Cab/sliding unit; • $12,800 • Installation of equipment • $4,000 NEW EMS Shift Supervisor: 2017 Ford F150 Crew Cab 4WD or similar • $31,500 / base • Radio Equipment • $37,300 • Emergency Lighting/Light Bar; Lettering/striping; Brush Guard; Cab/sliding unit/bed liner • $19,500 • Installation of equipment • $4,000 Vehicle Requests Continued Emergency Mn mt Coordinator: 2017 Ford F150 Crew Cab 4WD or similar • $31,5001 base • Radio Equipment • $17,250 • Emergency Lighting/Light Bar; Lettering/striping; Brush Guard; Bed cover/liner • $7,000 • Installation of equipment • $4,000 `This vehicle likely to be funded through a Virginia Emergency Management Grant ■12 Thermal Imaging Cameras (2) Hydraulic Extrication Equipment 40LB Continental WasherlExtractor (3) 55LB Continental Washer/Extractor (3) SCBA Replacement Phase 2 Am $16,000 $60,000 $24,435 $30,807 $1,000,000 Dperating Increase REPAIR AND MAINTENANCE - EQUIPMENT (3004-001) $120,425 Annual Hose Testing 1,875 Generator Maintenance 250 Annual Maintenance of PPE Extractors (6 a@ $500) 3,000 Training Center Repairs & Maintenance 2,000 REPAIR AND MAINTENANCE - VEHICLES (3004-002) $83,250 1 - NEW Training Vehicle 1,250 1 - NEW FM Vehicles 1,250 1 - NEW CAPS Vehicle 1,250 1 - NEW EM Vehicle 1,250 Installation of Equipment /4 New & 3 Replacement vehicles 28,000 PRINTING AND BINDING (3006-000) $159800 Recruitment & Explorer Post Materials 6 000 -_ ..: .. ---....... Dperating Increase OTHER CONTRACTUAL SERVICES (3010-000) $146,762 Physicals/Stress/EKG - 113 @ 750 84,750 Physicals/Stress/EKG - 26 @ $750 - Pre -Employment 19,500 Taser Assurance Plan (annually for 5yrs) 1,100 EMS Training Online Testing Platform Contract 500 EMS Academy Online Testing Platform (36 students) 1,728 Recruit School Online EMS Testing Platform (20 recruits) 1,152 Advanced EMT Online Testing Platform (20 students) 1,300 POSTAGE AND TELEPHONE (5204-000) $20,004 Comcast Digital Voice 12 x $271 3,252 Verizon (F&R Listings) 12 x $37 444 Verizon (1/3 split for non -PBX phone lines at PSB) 12 x $138 1,656 BullEx Shipping Expenses for Repairs 660 OFFICE SUPPLIES (5401-000) Office Supplies for New Positions (6) PC & Phones for New Positions (6) K-9 MAINTENANCE (5402-001) Cans and Bottles (increased $500) K9 Meds g increase: AGRICULTURAL SUPPLIES (54003-000) Treatment/care/shelter for animals during emergencies MEDICAL & LAB SUPPLIES (5404-000) Manikin Supplies (increased $1000) Replacement of expiring equipment (increased $2000) $31,900 6,000 12,000 $3,600 1,000 500 $500 500 $22,750 4,000 3,000 Aksa■TvAh u 4a r� ■ VEHICLE & POWERED EQUIPMENT SUPPLIES (5408-000) $139,000 BATT10-2 Outfitting Equipment 23,300 FM10-6 Outfitting Equipment 17,250 NEW FM Vehicle Outfitting Equipment 13,550 TR10 Outfitting Equipment 23,300 TR10-1 Outfitting Equipment 11,250 NEW TR Vehicle Outfitting Equipment 11,250 NEW EM Vehicle Outfitting Equipment 7,750 POLICE SUPPLIES (5409-000) $18,180 Tasers (4) 5,000 Taser Data Port 180 Taser Cartridges 2,700 Police Supplies Necessary for NEW Assistant Fire Marshal 4,600 Dnerafino lnrrp-A-qp UNIFORMS & WEARING APPAREL (5410-000) $452,938 NEW HIRES 20 Complete Station Uniforms @ $1608 32,160 20 Complete Sets of PPE @ $4975 99,500 20 Complete Class -A Uniforms @ $790 15,800 New Assistant Fire Marshal Uniform 1,510 New Assistant Fire Marshal Body Armor 1,300 2 New Training Officer Uniforms c@ $891 1,782 Hoods 2 x 113 employees @ 100 22,600 60 Replacement/Spare Hoods 6,000 Forest/ Brush Fire Gear 1,147 PPE Gear & Class -A Uniform Contract Price Increase 5% 45,250 'eT.T: BOOKS & SUBSCRIPTIONS (5411-000) VCIN Annual Subscription Fire and E.M.S. Training Textbooks (Career) Fire and E.M.S. Training Textbooks (Volunteer) Fire and E.M.S. Training Textbooks (Combination) OTHER OPERATING SUPPLIES (5413-000) Treadmills 10 @ $3,819 Fire Soap - Extractors Camera for New Assistant Fire Marshal - Investigations Scene Lighting & Tools for New Assistant Fire Marshal LEMPG GRANT (Annual Award) iT.i T VAK $54,081 1,008 15,000 8,000 4,000 $125,391 38,190 3,500 3,500 6,300 16,797 4W iT■ftiiTi OTHER OPERATING SUPPLIESIEMER (5413-004) $3,000 Emergency Management & Disaster expenses 1,000 OTHER OPERATING CAREER STAFFING (5413-005) $1100 Funds used by career staff at the 11 volunteer fire and rescue stations to restock and/or replace household items used by career staff assigned to each station. $1000/station x 11 stations TRAVEL (5506-000) $55,066 Fire Marshal Academy (New) 6,500 Fire Investigator Training (New) 2,500 Fire Inspector Training (New) 2,500 Fire & Rescue Association Company 11 — Stephens City 12 — Middletown 13 — Clear Brook 14 — Gore 15 — Round Hill 16 — Gainesboro 17 — Star Tannery 18 — Greenwood 19 — North Mountain 20 — Reynolds Store 21 — Millwood Station TOTAL Fire EMS Unit Squad TOTAL Contributions Contributions Supplement Trucks Stephens City purchased a squa Fire & Rescue Association Financial assistance with fuel costs will allow each company to focus on other operating outlays. The request for fuel assistance is based on the actual expense of $187,690 during FY17: Company 11: $33,726 Company 12: $16,813 Company 13: $13,874 Company 14: $11,539 Company 15: $20,551 Company 16: $22,797 Company 17: $5,014 Company 18: $20,772 Company 19: $12,337 Company 20: $9,756 Company 21: $19,51.' EMS Revenue Recovery The EMS Revenue Recovery Program continues to coordinate the patient care reports of approximately 6,000 emergency transports. The Program coordinates with a third party billing company for billing of insurance agencies for patients transported in Frederick County by volunteer and career licensed EMS units. The Program also coordinates the ordering of all EMS supplies and equipment for all participating agencies within Frederick County. 1 F Kevenue Recove Salaries 1 Benefits Operating Expenses Volunteer Company Payouts - Mileage Volunteer Company Payouts - 50150 Split FCFRD Payout - 50150 Split Anticipated FY19 Expenses Anticipated FY19 EMS Revenues $128,582 $411,036 $213,136 $384,823 $384,823 $1,522,400 $1,522,400 Fire & Rescue Total $10,009,775 $15,014,479 $15740 Association - Fire Total $975,320 Association - Rescue Total $3097250 Revenue Recovery Total $1,657,269 $1,371,888 $400,462 $1,593,084 $1,138,985 $406,412 $1,522,400 F&R Systemwide Total $12,951,614 $18,379,913 $18,808,292 CONSENT AGENDA COUNTY of FREDERICK Department of Public Works 5401665-5643 FAX: 5401678-0682 MEMORANDUM TO: Landfill Oversight Committee Members and Board of Supervisors FROM: Joe C. Wilder, Director of Public Works SUBJECT: Landfill Oversight Committee Report for Meeting of November 16, 2017 DATE: November 29, 2017 The Landfill Oversight Committee met on Thursday, November 16, 2017, at 11:00 a.m. All committee members were present except Stan Crockett, Eden Freeman and Justin Hall. The following items were discussed: ***Items Not Requiring Action*** Update on Existing Projects We discussed some of the on-going projects at the Landfill. We are starting the design for our next MSW Landfill Cell, Phase 3, Cell A. This cell has a great deal of rock removal needed to achieve base grades of the cell. Our Landfill consultant, SCS Engineers, is working on a design for the rock removal needed along with a bid package. Our plan is to start rock blasting and removal in the spring of 2018 and continue that operation for about one (1) year or less. b. We are studying some alternatives on dealing with processed sludges coming from the Opequon Wastewater Treatment Plant that are creating some major issues on the working face of the MSW Landfill. These sludges will not allow our equipment to properly compact the waste, thus creating issues with waste density and placement. We are planning to study a couple alternatives and then discuss the issues with the wastewater plant staff during the first part of 2018. We discussed some future methane gas collection systems which are currently being studied and designed. It is our intent to increase the collection of Landfill gases to increase output from our waste to energy power plant. 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Landfill Oversight Committee Report Page 2 November 29, 2017 2. Discussion of Future Projects As shown on Page 1 of the budget packet, we have listed several major projects over the next four (4) to five (5) years. Most are related to the development of the next MSW Cell, Phase 3, Cell A. The total estimate for these future projects is over $18,000,000.00. Proposed Fiscal Year 2018-2019 Budget We presented the draft FY19 Landfill budget. Earlier this year, staff presented a Pro Forma Analysis that looked at the entire Landfill operation, budget, capital projects, equipment needs, etc. over the life of our Landfill. The major conclusion of the analysis is that the Landfill Reserve needs to be built up to $71,000,000.00 over the upcoming time period to ensure we can meet all the capital expenses, future cell development expenses, closures and post -closure expenses, etc. In order to meet those future expenses tipping fee scenarios were developed to determine where the fees should be set in the near future to achieve the financial requirements in the future. After discussions with the Landfill Oversight Committee, the Public Works Committee and the Finance Committee it was determined the course of action for FY19 was to have a modest tipping fee increase for all wastes at the Landfill for FY19. The following is a summary of the existing tip fee in FYI and the proposed tip fee for FY19. Waste Type Current Tip Fee FY18 Proposed Tip Fee FY19 Municipal $18 $20 Commercial $47 $50 CDD $42 $45 Sludge $36 $38 Concrete/Ruble $12 $15 If these tip fees are approved for FY19, we don't anticipate having to raise tip fees for several years. Staff will monitor our Fund Balance annually to see our progress on achieving the desired goal of $71,000.00. Within the budget package, we highlighted our proposed capital requests, future projects and proposed revenues. After some discussion, the committee endorsed the proposed budget and requested it be forwarded the Public Works Committee for further review. JCW/kco cc: Committee Members Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Ron Kimble, Landfill Manager Andrew Clark, Environmental Manager Gloria Puffinburger, Solid Waste Manager file 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 COUNTY of FREDERICK Department of Public Works 540/665-5643 FARC: 540/678-0682 MEMORANDUM TO: Landfill Oversight Committee Members FROM: Joe C. Wilder, Director of Public Works SUBJECT: Meeting of November 16, 2017 DATE: November 9, 2017 There will be a meeting of the Landfill Oversight Committee on Thursday, November 16, 2017 at 11:00 a.m. in the conference room located on the second floor of the north end of the County Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as follows: 1. Update on Existing Projects. 2. Discussion of Future Projects. (Attachment 1) 3. Proposed Fiscal Year 2018/2019 Budget. (Attachment 2) JCW/kco Attachments: as stated cc: Committee Members Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Ron Kimble, Landfill Manager Andrew Clark, Environmental Manager Gloria Puffinburger, Solid Waste Manager file 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Attachment 1 Future Projects at Landfill Projected during the 2018/2019 budget process (Based on projected waste disposal of 160,000 —175,000 tons per year) FY 18/19 60, 000 Generator Service $900,000 FY 20/21 Partial Closure CDD Landfill (10 Acre) $2,000,000 FY 22/23 New (1) Megawatt Generator $1,500,000 FY 22/23 Upgrade Power line to Substation $1,500,000 FY 24/25 Closure MSW Phase 2 Cell A/B (20 Acre) $4,000,000 Future Cell Development FY 20/21 Rough Grading and Rock Crushing $4,500,000 FY 21/22 Leachate Stone 50,000 ton @ $25/ton $1,250,000 FY 21/22 Cell Construction MSW Phase 3 Cell A $2,750,000 11 Acres Total $18,400,000 Page 1 Attachment 2 REFUSE DISPOSAL - LANDFILL 4204 DESCRIPTION: The Frederick County Sanitary Landfill provides non -hazardous solid waste disposal needs for Frederick and Clarke Counties and the City of Winchester. The landfill property includes 932 acres of which 90 acres have been permitted under Subtitle "D" Regulations as a municipal solid waste facility, and 50 acres permitted as a Construction Demolition Debris waste facility. The additional acreage is maintained as borrow area and buffer. In addition to operating the two permitted landfills, the facility operates a fully equipped Citizen's Convenience Center offering disposal options for several waste streams including: household municipal, construction demolition debris, household hazardous waste, electronics, and numerous other recycling opportunities. A program to convert landfill gas to electricity was established in 2010. Currently two Jenbacher model 320 engines are fueled by the landfill gas and are capable of producing approximately two megawatts of power. This program is designed to expand as the landfill continues to grow. In addition, the landfill operates and maintains a leachate pretreatment system designed to collect and provide treatment from all three of the permitted landfills located at the facility. GOALS: • Maintain vegetative cover on exposed soils by overseeding and fertilizing, increase frequency of mowing established vegetation. • Improve management of stormwater control features. • Work with local wastewater treatment plants to improve sludge management procedures. • Increase safety awareness of all landfill employees and continuing education of operators. • Begin preliminary base grade excavation for construction Phase 3 Cell A MSW Landfill cell. • Modify leachate system to better manage collection, treatment and disposal. • Maintain and expand landfill gas collection system as needed to maximize collection efficiency. • Expand landfill gas perimeter monitoring network around CDD landfill to maintain compliance. • Conduct major overhaul of both Jenbacher engines to maintain manufacturer warranties. • Maximize electrical production from landfill gas collected. • Strive for waste reduction through recycling, composting brush grinding, tire shredding, etc. PERFORMANCE INDICATORS: Tons of waste weighed and disposed Megawatt/hours of power generated from Gas to Energy Plant Gallons of pretreated leachate collected and discharged Tons of scrap metal recycled Tons of household hazardous waste collected Tons of tires processed to rubber chips Tons of yard waste processed to mulch BUDGET SUMMARY: FY 2017 FY 2018 FY 2019 Actual Projected Projected 167,617 160,000 170,000 11,989 10,512 10,512 16,492,000 20,000,000 20,000,000 1,294 800 1000 67 100 100 1,205 1,100 1,100 5,778 7,500 6,000 Page 2 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Budget Budget Budget Amount % Costs: Personnel Operating 1,906,723 2,063,983 44,378 2.20% Capital/Leases 2,087,508 2,857,258 -28,572 -0.99% TOTAL 2,378,516 4811000 2,681,000 125.87% 9,732,241 2,696,806 38.33% 6,372,747 9,732,241 7,034,376 Revenue: Fees State/Federal 7,338,267 6,734,695 345,225 5.40% Local/Reserves 0 0 0 0.00% TOTAL 0 2,997,546 2 351 581 364.04% 9,732,241 2,696,806 38.33% 7,338,267 9,732,241 7,034,376 Full-time Positions 27 27 0 0.00% Page 2 ENVIRONMENTAL MANAGER ENVIRONMENTAL SAFETY TECHNICIAN LFG TO ENERGY PLANT OPERATOR ADMINISTRATIVE ASSISTANT PUBLIC WORKS DIRECTOR LANDFILL MANAGER SCALE OPERATOR LANDFILL CONVENIENCE OPERATIONS SITE SUPERVISOR SUPERVISOR HEAVY ASSISTANT EQUIPMENT CONVENIENCE MECHANIC SITE SUPERVISOR ASSISTANT CONVENIENCE MAINTENANCE SITE ATTENDANT MECHANIC (2) SENIOR LANDFILL LABORER (1) TECHNICIAN (3) LANDFILL PARTTIME TECHNICIAN (7) LABORERS (6) SPOTTER (2) Page 3 11/01/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-012 FRED. WINC LANDFILL FUND • mo ri 'Trim 042040 LANDFILL 042040 -000-000 REFUSE DISPOSAL 042040-1000-000-000 PERSONNEL SERVICES 042040-1001-000-001 COMPENSATION OF PUBLIC WORKS 042040-1001-000-002 LANDFILL MANAGER 85,870 108,530 91,470 21,306 85,222 042040-1001-000-003 ENVIRONMENTAL MANAGER 71,931 65,833 76,411 15,899 63,596 042040-1001-000-004 ADMINISTRATIVE COSTS 142,955 170,175 151,566 32,010 128,040 042040-1001-000-005 HEAVY EQUIPMENT MECHANIC 63,261 65,222 67,432 16,858 67,432 042040-1001-000-036 SECRETARY III 042040-1001-000-056 SCALE OPERATOR 57,689 38,839 39,072 9,768 39,072 042040-1001-000-057 ADMINISTRATIVE ASSISTANT 42,099 43,714 45,195 11,299 45,195 042040-1001-000-058 ASST.CONVENIENCE CENTER SUPER. 28,207 21,310 31,331 4,331 38,800 042040-1001-000-066 SPOTTER 32,841 34,063 35,228 8,807 35,228 042040-1001-000-067 MAINTENANCE MECHANIC ASSISTANT 15,425 32,930 34,015 8,504 34,016 042040-1001-000-068 LABORER 7,225 29,705 30,711 7,678 30,712 042040-1001-000-069 LANDFILL TECHNICIAN 35,311 31,293 36,786 8,977 33,506 042040-1001-000-070 SR LANDFILL TECHNICIAN 39,202 40,460 41,861 10,465 41,861 042040-1001-000-071 SR LANDFILL TECHNICIAN 43,323 27,138 44,923 44,923 042040-1001-000-072 LANDFILL TECHNICIAN 36,795 38,212 39,463 9,866 39,464 042040-1001-000-081 LANDFILL TECH 32,300 33,183 34,263 8,566 34,264 042040-1001-000-082 LANDFILL TECHNICIAN 38,175 39,400 40,755 10,189 40,756 042040-1001-000-083 LFG TO ENERGY PLANT OPER. 54,225 55,878 57,761 14,440 57,760 042040-1001-000-084 LANDFILL TECHNICIAN III 042040-1001-000-085 LABORER 1 1/2 042040-1001-000-086 LANDFILL OPERATIONS SUPV 58,244 60,084 62,151 15,538 62,151 042040-1001-000-087 LABORER 11 042040-1001-000-088 LANDFILL TECHNICIAN 38,604 21,235 40,069 4,512 34,000 042040-1001-000-089 SPOTTER 19,870 22,377 30,090 5,167 31,000 042040-1001-000-090 CONVENIENCE SITE SUPERVISOR 29,111 46,537 48,136 12,034 48,136 042040-1001-000-091 LABORER 27,009 27,761 28,676 7,169 28,676 042040-1001-000-092 LABORER 11 042040-1001-000-093 SR LANDFILL TECHNICIAN 43,349 44,671 46,183 11,546 46,184 042040-1001-000-094 ENVIRONMENTAL SAFETY TECH. 46,590 42,753 51,812 9,583 46,000 042040-1001-000-095 LANDFILL TECHNICIAN 33,727 34,757 35,881 8,970 35,881 042040-1001-000-096 LANDFILL TECHNICIAN 38,070 39,192 40,512 10,128 40,513 042040-1001-000-097 LABORER 27,009 27,778 28,701 2,392 28,006 042040-1001-000-098 LABORER 042040-1003-000-000 PART TIME/EXTRA HELP 52,390 67,405 93,600 23,287 98,280 042040-1005-000-000 OVERTIME 55,393 53,889 67,980 13,522 67,980 042040-1005-000-001 JOVERTIME - INVESTIGATIVE 042040-1009-000-000 MERIT RESERVE 042040-1099-000-000 CHANGE IN ACCRUED LEAVE -8,341 PERSONAL SERVICE 1,287,859 1,364,3241 1,472,034 322,811 1,426,654 Page 4 042040-2000-000-000 FRINGE BENEFITS 042040-2001-000-000 F. I. C. A. 93,611 98,732 111,215 23,751 109,134 042040-2002-000-000 RETIREMENT - V. S. R. S. 123,351 108,460 120,562 25,528 115,956 042040-2005-000-000 HOSPITAUMEDICAL PLANS 249,200 259,720 311,060 68,888 325,936 042040-2006-000-000 GROUP INSURANCE 13,835 15,444 17,167 3,635 16,511 042040-2007-000-000 ACCRUED VACATION PAY 042040-2008-000-000 SHORT & LONG TERM DISABILITY 947 1,536 1,600 487 1,800 042040-2011-000-000 WORKER'S COMPENSATION 54,001 57,463 62,762 12,270 47,688 042040-2013-000-000 EDUCATION - TUITION ASSISTANCE 042040-2099-000-000 FRINGE BENEFIT RESERVE FRINGE BENEFITS 534,945 541,355 624,366 134,559 617,025 042040-3000-000-000 CONTRACTUAL SERVICES 042040-3001-000-000 PROFESSIONAL HEALTH SERVICES 229 1,400 1,500 1,500 042040-3002-000-000 PROFESSIONAL SERVICES OTHER 309,849 433,315 440,000 71,452 500,000 042040-3002-000-001 STATE PERMIT FEES 29,746 30,892 36,800 32,153 39,600 042040-3002-000-002 PROFESSIONAL SVC - INVESTIGATI 042040-3003-000-000 TEMPORARY HELP SERVICE FEES 042040-3004-000-001 REPAIR AND MAINTENANCE -EQUIP. 69,233 24,601 170,000 6,655 130,000 042040-3004-000-002 REPAIR AND MAINTENANCE - VEHIC 7,642 9,096 12,000 455 12,000 042040-3004-000-003 REPAIR AND MAINTENANCE - BUILD 30,682 20,758 35,000 165 30,000 042040-3004-000-004 REPAIR AND MAINTENANCE -GENERATOR 114,997 91,108 120,000 3,268 80,000 042040-3005-000-000 MAINTENANCE SERVICE CONTRACTS 15,598 17,028 25,350 573 25,350 042040-3005-000-001 GENERATOR OIL SAMPLING 2,724 5,435 6,500 6,500 042040-3007-000-000 ADVERTISING 2,152 2,214 3,000 383 3,000 042040-3010-000-000 OTHER CONTRACTUAL SERVICES 278,172 295,710 418,020 31,950 510,020 042040-3010-000-001 CONTRACTUAL SERV. - TIRE PROGRAM 51,404 79,878 110,000 14,409 142,500 042040-3010-000-002 RTOP OPERATIONAL COSTS 042040-3010-000-003 REGIONAL ELECTRONICS RECYCLING 78,500 83,600 66,000 11,400 91,200 PURCHASED SERVICES 990,928 1,095,035 1,444,170 172,863 1,571,670 042040-4000-000-000 INTERNAL SERVICES 042040-4001-000-000 DATA PROCESSING SERVICES 042040-4003-000-001 CENTRAL STORES -COPIES 042040-4003-000-002 CENTRAL STORES -GASOLINE 042040-5100-000-000 UTILITIES 042040-5101-000-000 ELECTRICAL SERVICES 34,013 37,439 45,000 2,624 45,000 042040-5101-000-001 ELECTRICAL SERV. -INTERCONNECTION 20,368 24,071 26,000 1,840 26,000 042040-5102-000-000 HEATING SERVICES 3,952 8,803 6,000 10,000 042040-5204-000-000 POSTAGE AND TELEPHONE 13,452 13,026 18,060 3,156 18,060 042040-5204-000-001 POSTAGE AND SHIPPING -GENERATOR 1,473 1,749 5,000 181 2,160 042040-5301-000-000 BOILER INSURANCE 723 699 798 738 798 042040-5302-000-000 FIRE INSURANCE 13,952 14,850 17,000 16,374 17,000 042040-5305-000-000 MOTOR VEHICLE INSURANCE 4,826 6,049 6,250 5,118 6,250 042040-5306-000-000 SURETY BONDS 24 29 40 29 40 042040-5308-000-000 GENERAL LIABILITY INSURANCE 5,197 6,005 6,500 5,743 6,500 Page 5 042040-5401-000-000 OFFICE SUPPLIES 8,707 6,806 10,000 1,653 10,000 042040-5403-000-000 AGRICULTURAL SUPPLIES 1,361 1,739 10,000 15,000 042040-5404-000-000 MEDICAL AND LABORATORY SUPPL 1,445 1,883 2,500 401 2,500 042040-5405-000-000 LAUNDRY & JANITORIAL SUPPLIES 3,804 3,489 6,000 761 6,000 042040-5407-000-000 REPAIR AND MAINTENANCE SUPPL 26,415 23,492 30,000 441 30,000 042040-5408-000-000 VEHICLE AND POWERED EQUIPMENT 103,683 97,967 150,000 12,528 180,000 042040-5408-000-001 VEHICLES -TIRES AND PARTS 1,379 282 4,500 392 4,500 042040-5408-000-002 VEHICLE -FUELS AND LUBRICANTS 160,235 163,651 303,700 24,556 303,700 042040-5408-000-003 GENERATOR SPARE PARTS 343,849 61,664 150,000 473 100,000 042040-5408-000-004 GENERATOR LUBRICANTS 34,065 28,978 48,740 10,783 48,740 042040-5410-000-000 UNIFORMS 5,712 5,828 7,000 636 23,450 042040-5410-000-001 SAFETY EQUIPMENT 462 4,500 2,500 042040-5411-000-000 BOOKS & SUBSCRIPTIONS 535 1,500 551 1,500 042040-5413-000-000 OTHER OPERATING SUPPLIES 13,869 9,989 10,000 4,267 12,000 042040-5413-000-001 OTHER OPERATING SUPPLIES-GENERAT 5,755 2,072 60,612 30,843 40,000 042040-5506-000-000 TRAVEL 9,832 3,945 12,000 925 12,000 042040-5506-000-001 LANDFILL GAS GENERATOR TRAINING 3,712 10,000 276 10,000 042040-5604-000-000 OTH. PAYMENTS OR CONTRIBUTIONS 167,807 174,088 160,000 170,000 042040-5800-000-000 MISCELLANEOUS 042040-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 1,622 1,433 2,000 1,116 2,000 042040-5806-000-000 RESERVE FOR CONTINGENCIES 315,892 042040-5806-000-001 POST CLOSURE COSTS 283,092 291,450 320,000 320,000 042040-5806-000-002 CONTINGENCY -TIPPING FEE ADJUST 042040-5806-000-003 PAYMENTS TO LOCALITIES 042040-5810-000-000 PAYMENT OF UNEMPLOYMENT CLAIMS 10,000 10,000 042040-5810-000-001 EEOC CLAIMS OTHER CHARGES 1,274,324 992,473 1,443,700 126,405 1,751,590 042040-8001-000-000 MACHINERY AND EQUIPMENT 042040-8002-000-000 FURNITURE AND FIXTURES 042040-8003-000-000 COMMUNICATIONS EQUIPMENT 5,000 15,000 042040-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 26,658 95,000 31,094 35,000 042040-8006-000-000 CONSTRUCTION VEHICLES & EQUIP 1 651,874 961,000 630,000 042040-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 5,000 5,000 042040-8009-000-000 MISCELLANEOUS EQUIPMENT 5,990 10,000 25,000 042040-8009-000-001 MISC.-LANDFILL GAS GENERATORS 20,000 10,000 042040-8700-000-000 LAND 042040-8800-000-000 BUILDINGS 042040-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 43,180 3,330,000 1,345,000 042040-8900-000-001 SITE DEVELOPMENT 1,650,776 042040-8901-000-000 LOSS ON DISPOSAL 042040-8999-000-000 INTEREST EXPENSE CAPITAL OUTLAY 1 2,378,478 4,426,000 31,094 2,065,000 042040-9000-000-000 DEPRECIATION 042040-9001-000-000 LEASE/RENT OF EQUIPMENT 621 38 40,000 40,000 042040-9500-000-000 IDEPRECIATION OF EQUIPMENT 1,974,437 500,000 042040-9500-000-001 IDEPRECIATION OF EQUIP.-GENERAT 75,000 OTHER USES OF FUNDS 1 1,975,0581 381 615,0001 40,000 Page 6 Page 7 TOTAL DEPARTMENT 6,063,115 6,371,703 10,025,270 787,732 7,471,939 093010 -000-000 TRANSFERS 093010-2011-000-000 WORKER'S COMP FOR WELLNESS 77 44 FRINGE BENEFITS 77 44 0 093010-5807-000-001 MERIT RESERVE 1,970 1,000 -32,427 093010-5807-000-002 MERIT RESERVE FRINGES OTHER CHARGES 1,970 1,000 -32,427 0 TOTAL DEPARTMENT 2,047 1,044 -32,427 0 TOTAL FOR FUND 6,065,162 6,372,747 9,992,843 787,7321 7,471,939 Page 7 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1501-01 Interest on Bank Deposits 120,000 120,000 1502-01 Sale of Junk 75,000 Scrap recycling 75,000 1608-05 Sanitary Landfill Fees 6,562,000 Based on Tonnage of 170,000 Commercial/Industrial $50/ton x 41 % x 170, 000 ton 3,485,000 Municipal $20/ton x 25% x 170,000 ton 850,000 Construction Demolition Debris $45/ton x 19%x 170,000 ton 1,453,500 Municipal Sludge $38/tonx 10%x 170,000 646,000 Rubble/Concrete/Rock $15/ton x 5% x 170,000 127,500 8 -Nov Subtotal 6,757,000 Page 8 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCALSOURCES TOTAL 1608-08 Tire Charges/Reimbursement 142,500 Based on 1,500 ton of tires delivered yearly NSVRC (RTOP) Members $80 x 25% x 1500 = 30,000 30,000 Commercial $100 x 75% x 1500 = 112,500 112,500 1608-11 E -Cycle Collections 91,200 91,200 Fees collected for the collection of electronics & unacceptable waste paid by haulers $3800 x 2 x 12 months 1608-13 Gas to Energy 312,837 312,837 $29.76/mwh x 1.5mwh/hr x 80% x 8760hrs 1608-14 Renewable Energy Credit 168,402 168,402 1.5 x 8,760 x 80% x $16.02 Subtotal 714,939 8 -Nov TOTAL 7,471,939 Page 9 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-1003 Part Time Help / Convenience Center Staffing 98,280 Required extra help necessary for mowing, litter control, tire grinding and convenience center staffing. 6 people x 30 hr/week x$10.50/hr x 52 weeks 12-4204-1005 Overtime / Holiday Work 67,980 Overtime = 1716 hours/yr X $30/hr = $51,480 51,480 Holiday work = 550 hours/yr X $30/hr = $16,500 16,500 12-4204-3001-00 Professional Health Services 1,500 Hepititis B vaccinations for new hires 12-4204-3002-00 Professional Services 500,000 1. Surveying -Marsh & Legge 50,000 2. Environmental Monitoring, Sampling and CQA 125,000 3. Northern Shenandoah Valley Regional Commission 20,000 4. Gas Management Design Services -SCS Engineers 150,000 5. Leachate Treatment/Management Professional Services 20,000 6. Treasurer (credit Card Fees) 10,000 7. Engineering Services (Cell Construction) 125,000 8 -Nov Subtotal 667,760 Page 10 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3002-01 State Permit Fees 39,600 Title V Annual permit fee 7,000 Solid Waste permit#40 1,500 Solid Waste permit #591 5,500 Solid Waste permit #529, $.14 X 140,000 tons of MSW Waste 19,600 Tire Processing 6,000 12-4204-3004-01 Repair and Maintenance - Equipment 130,000 Repairs that need to be made to equipment because of inadequate facilities or tools that prevent landfill heavy equipment mechanic from performing work. Anticipate additional expenses due to age of equipment. 12-4204-3004-02 Repair and Maintenance - Vehicles 12,000 This figure reflects the amount for installation of new tires and miscellaneous repairs and maintenance of vehicles that landfill heavy equipment mechanic cannot perform. 12-4204-3004-03 Repair and Maintenance - Buildings and Grounds 30,000 This figure reflects the anticipated work related to maintenance for electrical service and fencing, litter fence and upkeep. Expenses have increased due to electrical repairs for pumps and associated equipment. %]101rem Subtotal 211,600 Page 11 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3004-04 Repair and Maintenance - Generators 80,000 (Gas to Energy) This figure represents repairs to be made to generators and ancilliary 80,000 equipment by others. 12-4204-3005-00 Maintenance Service Contracts 25,350 PraxAir $300/month X 12 3,600 (Tank & welding supplies since all work is performed in house) Scale maintenance: Calibrate scales 2 X year @ $2,125 each 4,250 Fire X $5,000 X 2 Events 10,000 (Service on fire supression systems on heavy equipment) OSHA Certification on overhead crane and forklift 2,500 Leachate Line Flushing 5,000 12-4204-3005-01 Generator Oil Samples 6,500 Annual Subscription for weekly sampling 12-4204-3007-00 Advertising 3,000 Includes ads for Household Hazardous Waste Collections, E -Cycle, Holiday closings and other special events. Subtotal 114,850 Page 12 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3010-00 Other Contractual Services 445,320 Rags / Rug Rentals $750/month X 12 9,000 Water Coolers 3,120 5 gallon water containers 10- per week X $6.00 each X 52 weeks Leachate Treatment 41,600 Costs for monitoring, testing and maintaining leachate system (includes laboratory testing) $800/week X 52 weeks Brush Grinding 90,000 Private contractor to grind brush (two times/year) Assume 6,000 tons x $15/ton= $90,000 Household Hazardous Waste 120,000 Costs for Environmental Company to Package and Remove these special wastes. Estimate $10,000/ month Wastewater Disposal Fees 130,000 Leachate pumped to Opequon Water Reclamation Facility, Based on 20,000,000 gal/year X $6.50/1000 gal Septage Pump and Haul $300/month X 12 3,600 Rock Crushing Aggregate 48,000 *Separate approximately 4,000 tons concrete@ $12/crushed ton 8 -Nov Subtotal 445,320 Page 13 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3010-00 Office floor stripping and waxing ( 2x year @ $750) 1,500 64,700 Ductwork Cleaning 2x year (Office and maintneance shop) 1,200 CAT Subscription (To allow mechanic to work on equipment) 3,000 GPS Subscription - Trimble landfill module 9,000 Scrap Metal Hauling 50,000 12-4204-3010-01 Tire Grinding- Local Tires 142,500 Costs related to grinding tires by the Northern Shenandoah Planning Commisssion. Cost is offset by equal revenue reimbursement. 12-4204-3010-03 Regional Electronics Recycling Program 91,200 Costs related to disposal of wastes collected at E -Cycle programs Estimate $7,600/month x 12 months= $91,200 12-4204-5101-00 Electrical Services 45,000 Increased based on the additional electrical load for stationary tire grinder 12-4204-5101-01 Electrical Services - Interconnection Fees 26,000 Fees paid to Rappahannock Electric Cooperative for use of power lines to transport power from GTE plant to utility substation. 12-4204-5102-00 Heating Services (LP) 10,000 Based on using LP gas rather than landfill gas 8 -Nov Subtotal 379,400 Page 14 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5204-00 Postage and Telephone 18,060 AT&T $21/month X 12 X 5 1,260 Long Distance: $100/month X 12 1,200 Two Way Radio Repeator Tower Rental $175 X 12 2,100 Mobile Telephone 6,000 Average Monthly Charge $50/month X 12 X 10 Internet Fees $75/month X 12 x 5 cellular modems 4,500 Postage 3,000 Average $250/ month x 12 months = $3,000 12-4204-5204-01 Postage and Shipping - Gas to Energy 2,160 Oil Analysis shipping 52 weeks X $30 1,560 Ship GEM for calibration 2 times/year 600 12-4204-5301-00 Boiler Insurance 798 Air Compressors 3 X $266 12-4204-5302-00 Fire Insurance 17,000 %]101rem Subtotal 38,018 Page 15 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5305-00 Motor Vehicle Insurance 6,250 1997 Chevy S-10 (Tag# 30-798L) 625 2000 Dodge Van (Tag# 179-640L) 625 2006 Chevrolet Colorado (Tag# 130-750L) 625 2012 Ford F250 4x4 (Tag# 105-202L) 625 2012 Ford F250 4x4 (Tag# 152-325L) 625 2015 Ford F350 4x4 (Tag # 187-463L) 625 2016 Ford F250 4x4 (Tag# 179-895L) 625 2017 Ford F-150 4x4 (Tag# 197-603L) 625 2017 Ford F-450 (Litter Buggy, Tag#) 625 2018 Ford F-150 (Tag# 201-126L) 625 12-4204-5306 Surety Bonds 40 12--4204-5308-00 General Liability Insurance 6,500 12-4204-5401-00 Office Supplies 10,000 Computer paper, disks, scale tickets, etc. 12-4204-5403-00 Agricultural Supplies 15,000 Seed, fertilizer and mulch to establish vegetation on disturbed areas 12-4204-5404-00 Medical and Laboratory Supplies 2,500 To replenish existing first aid kits (Based on historical use) 8 -Nov Subtotal 40,290 Page 16 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5405-00 Laundry and Janitorial Supplies 6,000 Average $500/ month x 12 months = $6,000 12-4204-5407-00 Repair and Maintenance - Buildings and Grounds 30,000 Gravel, signs, road salt, etc. Based on previous year cost and projected in-house projects 12-4204-5408-00 Repair and Maintenance - Powered Equipment 180,000 Parts: $15,000/month X 12 months 12-4204-5408-01 Miscellaneous (motor vehicles) 4,500 For licensed vehicles (Based on average of previous years spending) 12-4204-5408-02 Fuels and Lubricants (Landfill) 303,700 Gas: 200 gal/wk. X $2.25 X 52 weeks 23,400 Diesel: 2,000 gal/wk. X $2.50 X 52 weeks 260,000 Lubricants: engine oil, hydraulic fluids, grease, diesel exhaust fluid 17,000 Antifreeze: 220 gal/year X $15.00 3,300 12-4204-5408-03 Generator Spare Parts - Gas to Energy 100,000 Costs associated with maintenance of generators and associated equipment, including air compressor, gas treatment skid, and flare based on historical averages. Subtotal 624,200 Page 17 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5408-04 Generator Lubricants - Gas to Energy 48,740 6 oil changes/yr. 220 gal X $16/gal X 2 units 42,240 Glycol 500 gal/yr. X $10 5,000 Misc Bearing Grease and Lubricants 1,500 12-4204-5410-00 Uniforms 23,450 20 people x $1000yr = $20,000 20,000 23 people x $150yr /boot allowance = $3450 3,450 12-4204-5410-01 Safety Equipment 2,500 Personal Protective Equipment inculding safety vests, respirators, gloves and other equipment 12-4204-5411-00 Books and Subscriptions 1,500 Safety Films 12-4204-5413-00 Other Operating Supplies 12,000 Includes miscellaneous specialty tools 12,000 Based on 5 year average 12-4204-5413-01 Other Operating Supplies - Gas to Energy 40,000 Specialty Tools required to perform maintenance 10,000 Siloxane removal media $1000/ton X 30 tons 30,000 8 -Nov Subtotal 128,190 Page 18 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5506-00 Travel / Training 12,000 Required training for maintaining landfill certification. Twelve people @ $1000/ea. (Includes training costs, travel and per diem.) 12-4204-5506-01 Gas to Energy - Travel - Training 10,000 Plant operator to attend Jenbacher training event and PJM certification training (2 operators @ $2,500/class + travel expenses) 12-4204-5604-00 Payments to other Municipalities 170,000 Distribution of recycling funds. Proportioned by Population Based on $1/ton X 170,000 tons/year. Frederick County - 64.5% = $109,650 109,650 Clarke County - 12.7% = $21,590 21,590 Winchester - 22.8% = $38,760 38,760 12-4204-5801-00 Dues and Memberships 2,000 SWANA Membership (10 Members @ $200/ea.) 12-4204-5806-00 Reserve for Contingencies 315,892 12-4204-5806-01 Post Closure Financial Assurance 320,000 Financial Assurance required by State DEQ Estimated amount based on formula that is specified by DEQ 12-4204-5810-00 Payment of Unemployment Claims 10,000 Estimated Amount 8 -Nov Subtotal 839,892 Page 19 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8003-00 Communication Equipment 15,000 Funded at a minimum amount to replace radios as needed 12-4204-8005-00 Motor Vehicles and Equipment 35,000 New F-150 Crew 4x4 35,000 12-4204-8006-00 Construction Vehicles and Equipment 630,000 35 ton Articulated off road truck 600,000 Fork Lift - to replace unit @ convenience center 30,000 12-4204-8007-00 Integrated Technology Equipment (A.D.P.) 5,000 Funded at minimum to replace equipment as needed 12-4204-8009-00 Miscellaneous (Landfill) 25,000 New tools for shop 10,000 New GEM gas meter 15,000 12-4204-8009-01 Miscellaneous Equipment - Generators (Gas to Energy) 10,000 New specialty tools for gas plant 10,000 E:1l►M1 Subtotal 720,000 Page 20 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8900-00 Improvements Other Than 1,345,000 Expand HHW Building 80,000 Stormwater Improvements - Landfill Entrance 200,000 Leachate Aeration Upgrade 15,000 Block replacement & control upgrade for 2 Jenbacher engines 900,000 Gas Wellfield Expansion 150,000 Extend gas collection header and add additional horizontal collectors in active cell. Gas collection system for CDD Landfill. 12-4204-9001-00 Lease/Rent Equipment 40,000 Subtotal 1,385,000 Total Expenditures 5,594,520 8 -Nov Page 21 2018-2019 CAPITAL REQUESTS DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8003-00 Communication Equipment 15,000 Funded at a minimum amount to replace radios as needed 12-4204-8005-00 Motor Vehicles and Equipment 35,000 New F-150 Crew 4x4 35,000 12-4204-8006-00 Construction Vehicles and Equipment 630,000 35 Ton Articultated offroad truck 600,000 Fork Lift - to replace unit @ convenience center 30,000 12-4204-8007-00 Integrated Technology Equipment (A.D.P.) 5,000 12-4204-8009-00 Miscellaneous (Landfill) 25,000 New tools for shop 10,000 New GEM gas meter 15,000 12-4204-8009-01 Miscellaneous Equipment - Generators (Gas to Energy) 10,000 New specialty tools for gas plant 7 -Nov Subtotal 720,000 Page 22 2018-2019 CAPITAL REQUESTS DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8900-00 Improvements Other Than 1,345,000 Expand HHW Building 80,000 Stormwater Improvements - Landfill Entrance 200,000 Leachate Aeration Upgrade 15,000 Block Replacement & Control upgrade for 2 Jenbacher engines 900,000 Gas Wellfield Expansion 150,000 Extend gas collection header and add additional horizontal collectors in active cell. Gas collection system for CDD Landfill. 12-4204-9001-00 Lease/Rent Equipment 40,000 7 -Nov Subtotal 1,385,000 Total 2,105,000 Page 23 CONSENT AGENDA COUNTY of FREDERICK Department of Public Works 540/665-5643 FAX: 540/678-0682 MEMORANDUM TO: Board of Supervisors FROM: Joe C. Wilder, Director of Public Works SUBJECT: Public Works Committee Report for Meeting of November 28, 2017 DATE: November 30, 2017 The Public Works Committee met on Tuesday, November 28, 2017, at 8:00 a.m. All members were present except James T. Wilson and David Ganse. The following items were discussed: ***Items Not Requiring Action*** 1. Update on the new Stephenson Convenience Site Staff presented an update on the project. We issued a contract with Kee Construction in the amount of $1,221,294.00 to construct the improvements for the convenience site. A notice to Proceed has been issued and the date for substantial completion is May 31, 2018. The contractor has indicated they plan to mobilize to the site the week of December 4, 2017. 2. Review Proposed Fiscal Year 2018/2019 Budgets Staff presented a general overview of the proposed Public Works budgets for FY19. A copy of the entire budget package along with a summary of the proposed personnel requests and capital requests have been included. The budget package was sent to the Finance Department for their review as well. Within the department, we are requesting two (2) new full-time positions. In the Refuse Collection department, we are requesting an Assistant Site Supervisor position. This position will assist the Solid Waste Coordinator in managing the part-time staff and maintaining all the equipment for the 10 convenience sites located throughout the county. Also, we are requesting a new full-time position at the Animal Shelter. We are proposing an animal caretaker position to assist with multiple duties at the shelter. Both requests have been forwarded to the Human Resources Committee for further consideration within 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Public Works Committee Report Page 2 November 30, 2017 the budget requests. All proposed capital requests have been clearly outlined within the budget package. In conclusion, the Public Works proposed budget for FY 19 have been prepared and submitted for further consideration. 3. Miscellaneous Reports: a) Tonnage Report (Attachment 5) b) Recycling Report (Attachment 6) C) Animal Shelter Dog Report (Attachment 7) d) Animal Shelter Cat Report (Attachment 8) Respectfully submitted, Public Works Committee Gene E. Fisher, Chairman Robert W. Wells David W. Ganse, AIA Whitney "Whit" L. Wagner James T. Wilson By t�A Joe C. Wilder Public Works Director JCW/kco cc: Kris Tierney, County Administrator Jay Tibbs, Deputy County Administrator Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager Kathy Whetzel, Animal Shelter Manager file 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 COUNTY of FREDERICK Department of Public Works 540/665-5643 FAX: 540/678-4682 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works J�U/ SUBJECT: Meeting of November 28, 2017 DATE: November 20, 2017 There will be a meeting of the Public Works Committee on Tuesday, November 28, 2017 at 8:00 a.m. in the conference room located on the second floor of the north end of the County Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as follows: 1. Update on the new Stephenson Citizen Convenience Site. (Replacement for the Clearbrook site) 2. Review Proposed FYI 8/19 Budgets (Attachment 1) 3. Miscellaneous Reports: a. Tonnage Report: Landfill (Attachment 2) b. Recycling Report (Attachment 3) C. Animal Shelter Dog Report: (Attachment 4) d. Animal Shelter Cat Report (Attachment 5) JCW/kco Attachments: as stated cc: file 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Attachment 1 COUNTY of FREDERICK Department of Public Waris 540/665-5643 FAX: 540/678-0682 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works J.),Ai SUBJECT: Fiscal Year 2018/2019 Budgets DATE: November 20, 2017 The following is a summary of the proposed Public Works budgets and the projected revenues for Fiscal Year 2018/2019 and the current amended Fiscal Year 2017/2018 budgets: DISCIPLINE FY 17/18 AMENDED BUDGETS FY 18/19 BUDGETS (Proposed) FY 18/19 PROJECTED REVENUES Inspections - 3401 1,327,114 1,373,410 1,300,000 Building Appeals Board - 8106 561 561 0 Animal Shelter - 4305 716,490 725,795 81,995 Refuse Collection — 4203 2,958,558 1,669,423 277,782 Refuse Disposal — 10-4204 589,464 674,400 126,960 Litter Control - 4205 30,317 31,226 14,700 Engineering - 4201 405,936 425,782 154,500 General Fund Total 6,028,440 4,900,597 1,955,937 Landfill (12 fund) — 4204 9,992,843 7,471,939 7,471,939 Shawneeland - 8108 * 957,655 1,063,226 707,260 Public Works Total Budget 16,978,938 13,435,762 10,135,136 *Balance from Shawneeland reserve account 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Fiscal Year 2018/2019 Budgets Page 2 November 20, 2017 Summary of Capital Requests, New Personnel Requests and Revenues 1. Inspections Budget 10-3401-000-000 We are requesting no new personnel during Fiscal Year 2019. We recently hired an additional Inspector in order to meet the demand for inspections. We are requesting the replacement of two (2) pick-up trucks in Fiscal Year 2019. Both vehicles have over 130,000 miles and are in need of replacement. We have requested an amount of $56,000 for both vehicles. During Fiscal Year 2017, we had a revenue of $1,808,357. This was due to several very large warehouse buildings and increased home construction. Our current Fiscal Year revenue projection is $1,500,000. This was set by Administration during the Fiscal Year 2018 budget process and was not the budget estimate presented by the department. Even though Fiscal Year 2017 was a record year of revenue, we do not anticipate meeting the $1,500,000 projection set for this year. In looking at Fiscal Year 2018 first quarter revenue, we are down from this same time frame in Fiscal Year 2017 and Fiscal Year 2016. In researching the budgets over the last few years based on current development trends and historical data, we have budgeted a projected revenue of $1,300,000 for Fiscal Year 2019. In conclusion, our projected expenditures for Fiscal Year 2019 are $1,373,410. This is an increase of $46,296 from Fiscal Year 2018 which is attributed to the request for two (2) replacement trucks. 2. Building Appeals Board 10-8106-000-000 No projected changes to this budget. 3. Animal Shelter 10-4305-000-000 We are proposing to add an additional fulltime Animal Caretaker position. We currently have several part-time Animal Caretakers but due to the increasing workload, animal outreach and increased public awareness of adopting animals, a full-time position is needed. We will coordinate with the Human Resources Committee for justification of the position. 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Fiscal Year 2018/2019 Budgets Page 3 November 20, 2017 In conclusion, our projected expenditures for Fiscal Year 2019 are $725,795. This is an increase of $9,305 over the current Fiscal Year 2018 budget. 4. Refuse Collection Budget 10-4203-000-000 We have proposed to begin the process for finding a new location for the Albin Convenience Center. We included this request within the Frederick County Capital Improvement Plan (CIP). In Fiscal Year 2019, we are proposing to fund land acquisition (if land becomes available) of $60,000 and engineering design work for a new site of $75,000. We are proposing to purchase a new Packer container in the amount of $9,400. We would also like to purchase a large building/pole barn to be placed at the new Stephenson Convenience Center for staff to be able to perform maintenance work on equipment. We are proposing to create a new position titled Assistant Site Supervisor. Due to increasing time demands on our Solid Waste Coordinator, we are proposing to have a full-time assistant supervisor to assist with required maintenance work on all the equipment, manage the part-time convenience site workers and all other functions as required. We will be taking the position request to the Human Resources Committee for further review and provide the necessary justifications. In conclusion, our projected expenditures for Fiscal Year 2019 are $1,669,423. This is a decrease of $1,289,135 from our current Fiscal Year 2018 budget amount. One note, the current Fiscal Year 2018 budget includes funds to construct the Stephenson Convenience Center. 5. Refuse Disposal Budget 10-4204-000-000 We have proposed a Fiscal Year 2019 expenditure amount of $674,400. This represents an increase of $84,936 from the current Fiscal Year 2018 budget. This is attributed to the proposed tipping fee increase of $2 per ton at the Frederick County Regional Landfill. 6. Litter Control 10-4205-000-000 We have proposed a Fiscal Year 2019 expenditure amount of $31,226. This represents an increase of $909 from the current Fiscal Year 2018 budget. 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 Fiscal Year 2018/2019 Budgets Page 4 November 20, 2017 7. Engineering 10-4201-000-000 We are requesting to replace a 2004 4x4 pick-up truck driven by the Senior Project Manager. We requested to replace the vehicle in the Fiscal Year 2018 budget but the request was cut from the budget during the process of final approval. The vehicle has over 110,000 but due to driving over rough terrain, this vehicle has incurred high repair bills due to wear and tear. We are requesting $30,000 to purchase a new 4x4 pick-up truck. In conclusion, we are requesting Fiscal Year 2019 expenditures of $425,782 which is $19,846 over the Fiscal Year 2018 amended budget of $405,936. 8. Landfill 12-4204-000-000 See detailed budget description attached. 9. Shawneeland 16-8108-000-000 We are not proposing any Sanitary District fee increases in Fiscal Year 2019. 107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000 3401 INSPECTIONS INSPECTIONS DESCRIPTION: 3401 The primary function of the Inspections Department is to administer provisions of the State Building and Local Land Development Codes. The Building and Inspections Department currently provides inspections for residential, commercial and industrial in the fields of general building, plumbing, mechanical, and electrical. The Department also enforces the provisions of the Virginia Property Maintenance Code and the Virginia Rehabilitation Code on existing structures. This budget increase was due in large part to increase of vendor related cost and a request for two new vehicles for FY19. GOALS: • Inform contractors and the public of 2015 Virginia Construction Code Changes. • Work with Region III of the VBCOA to conduct local training courses related to the Virginia Construction Code. • Utilize part-time assistance with current staff to maintain work schedule with efficient response to inspections and permit issuance. • Continue to cross train office staff to make the permitting process more efficient and to provide excellent customer service. • Work to improve customer service by providing alternative payment methods forcustomers. PERFORMANCE INDICATORS: Number of Inspections Performed Number of building/zoning related permits issued Number of failed inspections Number of code -related FOIA inquiries per year Number of code -related Property Maintenance and complaints received per year Number of plans submitted for review BUDGET SUMMARY: FY 2017 FY 2018 FY 2019 Actual Projected Projected 18,070 19,500 18,500 6,712 6,900 6,900 4,503 4,700 4,700 224 175 225 118 150 150 2,396 2,300 2,300 Page 1 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Budget Budget Budget Amount % Costs: Personnel 1,089,309 1,204,420 75,681 6.70% Operating 46,069 68,775 5,070 7.96% Capital/Leases 76,445 30,880 27,346 773.80% 1,304,075 108,097 9.04% TOTAL 1,211,823 1,304,075 1,207,418 Revenue: Fees State/Federal 1,211,823 0 1,304,075 0 0 0 404,075 44.90% 0 0.00% Local 0 0 0 0 -295,978 -100.00% 1,304,075 108,097 9.04% TOTAL 1,211,823 1,304,075 1,207,418 Full-time Position 14 15 1 7.14% Page 1 Page 2 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND 034010 -000-000 INSPECTIONS 034010-1000-000-000 PERSONNEL SERVICES 034010-1001-000-011 SR PERMIT TECHNICIAN 57,170 46,303 47,844 11,961 47,844 034010-1001-000-012 SENIOR INSPECTOR 58,749 62,625 64,779 16,195 64,779 034010-1001-000-013 INSPECTOR 59,470 61,247 63,303 15,826 63,303 034010-1001-000-014 SR INSPECTOR 60,205 60,233 60,276 15,069 60,277 034010-1001-000-015 PERMIT TECH. 1 034010-1001-000-016 PERMIT TECHNICIAN 38,160 36,616 37,812 9,453 37,812 034010-1001-000-017 INSPECTOR 52,000 7,596 50,000 034010-1001-000-018 INSPECTOR III 034010-1001-000-019 PERMIT TECHNICIAN 1 034010-1001-000-031 SR PERMIT TECHNICIAN 44,849 48,179 49,836 12,459 49,837 034010-1001-000-036 PERMIT TECHNICIAN 11 034010-1001-000-037 PERMIT TECHNICIAN 1 034010-1001-000-038 PERMIT TECH. 1 034010-1001-000-039 PERMIT TECH. 1 034010-1001-000-040 SECRETARY 28,296 30,039 30,801 7,700 30,802 034010-1001-000-055 SENIOR DESIGN REVIEW SPECIALIS 58,977 60,769 62,859 15,715 62,859 034010-1001-000-056 SENIOR DESIGN REVIEW SPECIALIS 48,759 53,110 56,947 14,237 56,948 034010-1001-000-057 BLDG.OFFICIAL/CODE ADMINISTRAT 100,571 115,942 86,936 21,734 86,937 034010-1001-000-058 INSPECTOR II 034010-1001-000-059 SENIOR INSPECTOR 62,017 65,132 67,358 16,840 67,359 034010-1001-000-060 INSPECTOR I 034010-1001-000-071 SENIOR INSPECTOR 034010-1001-000-072 INSPECTOR II 034010-1001-000-073 SENIOR INSPECTOR 58,093 53,766 54,950 13,738 54,951 034010-1001-000-074 INSPECTOR 51,000 46,748 51,030 12,758 51,031 034010-1001-000-075 SR.INSPECTOR 58,203 60,546 62,628 15,657 62,628 034010-1003-000-000 PART-TIME 14,063 5,238 20,000 20,000 034010-1005-000-000 OVERTIME 127 2,607 20,000 905 20,000 034010-1007-000-000 INCENTIVE PAY 034010-1009-000-000 MERIT RESERVE PERSONAL SERVICE 798,709 809,100 889,359 207,843 887,367 034010-2000-000-000 FRINGE BENEFITS 034010-2001-000-000 F. 1. C. A. 58,121 59,112 68,036 15,144 67,884 034010-2002-000-000 RETIREMENT - V. S. R. S. 82,392 71,131 78,141 18,723 77,958 034010-2005-000-000 HOSPITAL/MEDICAL PLANS 121,217 123,559 161,700 35,984 178,020 034010-2006-000-000 GROUP INSURANCE 9,239 10,128 11,126 2,666 11,101 034010-2008-000-000 SHORT & LONG TERM DISABILITY 251 614 1,110 2261 1,110 034010-2011-000-000 WORKER'S COMPENSATION - COMMO 14,011 15,665 17,987 3,8701 19,547 034010-2013-000-000 EDUCATION - TUITION ASSISTANCE Page 3 Page 4 FRINGE BENEFITS 285,231 280,209 338,100 76,613 355,619 034010-3000-000-000 CONTRACTUAL SERVICES 034010-3002-000-000 PROFESSIONAL SERVICES -OTHER 8,000 8,000 034010-3004-000-001 REPAIR AND MAINTENANCE -EQUIP. 034010-3004-000-002 REPAIR AND MAINTENANCE -VEHICLE 4,999 5,157 5,880 185 6,251 034010-3005-000-000 MAINTENANCE SERVICE CONTRACTS 2,700 2,700 034010-3006-000-000 PRINTING AND BINDING 384 1,344 500 1,009 1,500 034010-3007-000-000 ADVERTISING 034010-3010-000-000 OTHER CONTRACTUAL SERVICES PURCHASED SERVICES 5,383 6,501 17,080 1,194 18,451 034010-4000-000-000 INTERNAL SERVICES 034010-4001-000-000 DATA PROCESSING SERVICES 034010-4003-000-002 CENTRAL STORES - GASOLINE 11,460 10,319 16,490 2,055 16,677 INTERNAL SERVICES 11,460 10,319 16,490 2,055 16,677 034010-5200-000-000 COMMUNICATION 034010-5204-000-000 POSTAGE AND TELEPHONE 7,185 7,501 8,800 677 9,060 034010-5300-000-000 INSURANCE 034010-5305-000-000 MOTOR VEHICLE INSURANCE 4,826 5,499 6,600 5,630 6,600 034010-5306-000-000 SURETY BONDS 24 23 60 23 60 034010-5400-000-000 MATERIALS AND SUPPLIES 034010-5401-000-000 OFFICE SUPPLIES 11,475 12,475 11,000 2,434 12,600 034010-5408-000-000 VEHICLE AND POWERED EQUIPMENT 034010-5410-000-000 UNIFORMS AND WEARING APPAREL 253 444 1,650 1,650 034010-5411-000-000 BOOKS AND SUBSCRIPTIONS 1,016 848 2,490 18 2,490 034010-5413-000-000 OTHER OPERATING SUPPLIES 647 279 1,500 228 500 034010-5414-000-000 MERCHANDISE FOR RESALE 034010-5506-000-000 TRAVEL 843 1,165 2,000 528 2,496 034010-5800-000-000 MISCELLANEOUS 034010-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 1,180 1,015 1,105 350 960 034010-5806-000-000 RESERVE FOR CONTINGENCIES OTHER CHARGES 27,449 29,249 35,205 9,888 36,416 034010-8002-000-000 FURNITURE AND FIXTURES 034010-8003-000-000 COMMUNICATIONS EQUIPMENT 034010-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 52,780 50,250 28,000 56,000 034010-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMEN 23,393 CAPITAL OUTLAY 52,780 73,643 28,000 56,000 034010-9001-000-000 LEASE/RENT OF EQUIPMENT 2,053 2,802 2,880 478 2,880 OTHER USES OF FUNDS 2,053 2,802 2,880 478 2,880 TOTAL DEPARTMENT 1 1,183,0651 1,211,8231 1,327,1141 298,0711 1,373,410 Page 4 2018-2019 Budget Information - Revenues DEPARTMENT Inspections DEPARTMENT CODE 3401 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL GF 1303-08 Building Permits Building Permits 1,088,656 GF 1303-10 Electrical Permits Elect. Permits 84,241 GF 1303-12 Plumbing Permits Plumbing Permits 25,731 GF 1303-14 Mechanical Permits Mech. Permits 96,492 GF 1303-19 Sign Permits Sign Permits 4,880 TOTAL 1,300,000 Page 5 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-1003-000 Part Time 20,000 20,000 Funds are utilized in times of staffing needs due to illness or increased workload. Previous history has shown the need for either office staff members or Inspectors. With the current increase in permit activity, we are seeking qualified individuals to be available to fill this need. Normal pay scale is $25.00 per hour for certified Inspectors and $12.00 to $15.00 per hour for office staff. 3401-1005-000 Overtime 20,000 20,000 Funds are utilized to cover wages earned in excess of 40 hour work week caused by heavy influx of plans or inspections scheduled. 3401-3002-000 Professional Services - Others 8,000 Laserfiche Scanner Maintnenace (not contracted) 500 Registered Design Professional Services if required - Reserve 7,500 Page 6 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-3004-002 Repair and Maintenance Vehicle 6,251 This money is used to maintain our fleet of 11 vehicles with an average fleet mileage of 74,000 or more at the end of FY18 with annual travel of 131,000 miles. 22 oil changes at $40 each; 3 sets of tires at $ 500 each 2,380 2 batteries at $125 each; 5 tuneups at $150 each 1,000 2 brakes at $200 each 400 1 motor/transmission damage 2,100 wiper blades and bulbs 371 3401-3005-000 Maintenance Service Contract 2,700 This money is used to cover the maintenance contract for our Data 750 Gate Web.Net with Bright. Scanner maintenance/scanner software maintenance annual average of $1847 with a potential increase of 5%, IT will cover the maintenance of 1,950 Laserfiche software Page 7 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-3006-000 Printing and Binding 1,500 1,500 This money is used for printing business cards, letterhead, hard cards and envelopes. 3401-4003-002 Central Stores - Gasoline 16,677 16,677 This money is used to supply gasoline to our fleet of 11 vehicles. Average MPG 18.8. Average total miles traveled by fleet is 11,951 miles per vehicle per year. (6,992gals with 6% increase = 7,412 gals. x $2.25 = $16,677 - Recommend $16,677) 3401-5204-000 Postage and Telephone 9,060 This money is used to pay for postage, office phones and cell phones. 6,720 Cell Phones - 2 Regular & 9 Smart Phones with hotspots $544 per month. Comcast 840 Postage 1,500 3401-5305-000 Motor Vehicle Insurance 6,600 6,600 This money is used to insure our 11 vehicles at $600 each 3401-5306-000 Securety Bonds 60 60 This money is used to pay for surety bonds of this department handling money. Page 8 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-5401-000 Office Supplies 12,600 This money is used to cover our office supplies. Toners for Laser Jet Printers. 3,951 Ink for Copier/Scanning Printers. 1,774 Printed Permit Labels/ Correction Orders/ Stickers/ Permit 2,597 Applications Copy Paper/ Folders/Pens/Pencils/Markers/Post-It Notes/ Clips/ 4,278 Stamp Pads/Refills/ Staplers/Staples/ 3401-5410-000 Uniforms and Weating Apparel 1,650 1,650 This money is used to allow each field staff member $150.00 for boots, shirts, etc. (11 staff members x $150.00 each) 3401-5411-000 Books and Subscriptions 2,490 2,490 This money is used to purchase code books and work related publications for staff members. (15 staff members @ $166.00 each) Code book purchase for upcoming code change. 3401-5413-000 Other Operating Supplies 500 Testers 100 Batteries 150 Flashlights, Filters 100 Other Misc. Items 150 Page 9 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Inspections DEPARTMENT CODE 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-5506-000 Travel 2,496 This money is used to attend meeting and conferences pertaining to ourjobs and code changes. This includes meals and hotels fees. 5 Field/Design Review Staff at $250 each 1,250 3 Office Staff at $150 each 450 4 Certification Tests at $199 each 796 3401-5801-000 Dues and Associated Memberships 960 State VBCOA - 8 members at $40 each 320 Region III VBCOA - 11 members at $25 each 275 VPMIA - 5 members at $40 each 200 NFPA 165 Page 10 2018-2019 CAPITAL REQUESTS DEPARTMENT Inspections 3401 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 3401-8005-00 Motor Vehicles and Equipment 56,000 56,000 2 - 4x4 Extended Cab Pickup Trucks at $28,000 each (Replace 2006 truck - 11 years old with 132010 miles and 2007 truck - 10 years old with 134347 miles) (Note: 2014/2015 - 2019/2020 Capital Requests submitted) (Department is operating 3 vehicles in excess of 120,000 miles in FY18 and 2 of these vehicles will be in excess of 140,000 miles by the end of FY18 3401-9001-00 Lease Equipment 2,880 2,880 This money is requested for lease of our copier under state contract. This copier replaced our old copier with high maintenance. Page 11 Revenue Expenditures Permits Inspections 2,000,000.00 1,800,000.00 1,600,000.00 1,400,000.00 1,200,000.00 1,000,000.00 800,000.00 600,000.00 400,000.00 200,000.00 0.00 20,000.00 18,000.00 16,000.00 14,000.00 12,000.00 10,000.00 8,000.00 6,000.00 4,000.00 2,000.00 0.00 FY 14-15 FY 14-15 1, 246, 834.00 1,122,692.00 4,992.00 15, 630.00 FY 15-16 1,541,885.00 1,183,065.00 6,311.00 17, 662.00 FY 16-17 1,400,500.00 1,292,464.00 6,400.00 18, 000.00 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 15-16 FY 16-17 FY 17-18 FY 17-18 1,808,357.00 1,211,823.00 6,712.00 18, 010.00 ■ Revenue ■ Expendittures ■ Permits ■ Inspections Page 12 8106 BUILDING APPEALS BUILDING APPEALS BOARD 8106 DESCRIPTION: The Frederick County Building Appeals Board is composed of five citizen members, each having a certain technical building background. This Board meets on an "as needed" basis. The Board is to review and rule on questions on interpretation of the Virginia Uniform Statewide Building Code as made by the County Building Official. This board is served by staff of the Planning and Inspections Departments. GOALS: • Completely understand the Uniform Statewide Building Code for correct interpretation. BUDGET SUMMARY: Costs: Personnel Operating Capital/Leases TOTAL Revenue: Fees State/Federal Local TOTAL Full-time Positions Page 1 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Budget Budget Budget Amount % 0 161 0 11 7.33% 0 400 0 0 0.00% 0 0 0 0 0 0.00% 0 561 0 561 11 2.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 561 0 11 2.00% 0 561 0 561 11 2.00% 0 0 0 01 0 0.00% Page 1 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND ®.- e 081060 -000-000 BUILDING APPEALS BOARD 081060-1000-000-000 PERSONNEL SERVICES 081060-1006-000-000 COMPENSATION OF MEMBERS 1507 150 PERSONAL SERVICE 150 150 081060-2001-000-000 F. I. C.A. 11 11 FRINGE BENEFITS 11 11 081060-3000-000-000 CONTRACTUAL SERVICES 081060-3002-000-000 PROFESSIONAL SERVICES -OTHER 270 270 081060-3007-000-000 ADVERTISING 50 50 PURCHASED SERVICES 320 320 081060-4000-000-000 INTERNAL SERVICES 081060-4003-000-001 CENTRAL STORES -COPIES 081060-5200-000-000 COMMUNICATION 081060-5204-000-000 POSTAGE AND TELEPHONE 30 30 081060-5401-000-000 OFFICE SUPPLIES 50 50 OTHER CHARGES 80 80 TOTAL DEPARTMENT 561 561 Page 2 4305 ANIMAL SHELTER ANIMAL SHELTER DESCRIPTION: 4305 The operation of the Frederick County Animal Care Facility is supervised by a Shelter Manager. The shelter handles about 1000 dogs per year and 2,000 cats per year. The shelter is cleaned and disinfected daily and is open six days a week. All stray animals are held a minimum of seven or twelve days as set forth by state law. If the animals are neither adopted nor reclaimed, they are disposed of by euthanasia. GOALS: • Promote spay/neutering of all animals (cats and dogs) at time ofadoption. • Increase adoptions, therefore, decreasing the number of animals to be destroyed. • Continue to improve information technology. • Provide humane education to the community. • Provide staff career training in the animal care field. • Open the shelter for adoptions on Sundays. PERFORMANCE INDICATORS: Number of dogs adopted or reclaimed Adoption and reclamation rate for dogs Number of cats adopted or reclaimed Adoption and reclamation rate for cats Number of rabies clinics held Number of animals vaccinated at rabies clinics Business, community, and other public events attended BUDGET SUMMARY: Costs: Personnel Operating Capital/Leases TOTAL Revenue: Fees State/Federal Local TOTAL Full-time Positions FY 2017 FY 2018 FY 2019 Actual Projected Projected 841 750 800 89% 90% 90 411 300 400 23% 15% 20 2 2 2 446 450 450 12 12 12 Page 1 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Budget Budget Budget Amount % 425,565 492,155 29,287 6.33% 168,320 155,383 -3,740 -2.35% 0 0 0 0 0 0.00% 593,885 647,538 597,387 647,538 25,547 4.11% 84,171 80,000 0 0.00% 2,236 2,010 210 11.67% 507,478 565,528 25,337 4.69% 593,885 647,538 597,387 647,538 25,547 4.11% 7 7 7 7 0 0.00% Page 1 Animal Shelter Public Works Director Shelter Manager Assistant Secretary Shelter Manager Senior Animal Caretaker (3) Animal Caretaker Page 2 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND Awmilm®® e 043050 -000-000 ANIMAL SHELTER 043050-1000-000-000 PERSONNEL SERVICES 043050-1001-000-002 ANIMAL SHELTER MANAGER 68,385 70,518 72,893 18,223 72,893 043050-1001-000-003 ASST. ANIMAL SHELTER MANAGER 53,881 55,534 57,433 14,358 57,433 043050-1001-000-004 SR ANIMAL CARETAKER 38,178 39,350 40,675 10,169 40,675 043050-1001-000-006 SR SECRETARY 34,639 35,649 36,842 9,211 38,685 043050-1001-000-092 SR ANIMAL CARETAKER 31,649 33,259 34,371 8,593 34,372 043050-1001-000-093 SR ANIMAL CARETAKER 33,108 34,123 35,280 8,820 35,280 043050-1001-000-094 ANIMAL CARETAKER 24,759 26,336 27,195 6,799 27,196 043050-1001-000- ANIMAL CARETAKER NEW 26,673 043050-1003-000-000 PART TIME HELP 32,273 30,510 51,480 8,138 53,820 043050-1005-000-000 OVERTIME 441 203 5,000 43 5,000 043050-1009-000-000 MERIT RESERVE PERSONAL SERVICE 317,313 325,482 361,169 84,354 392,027 043050-2000-000-000 FRINGE BENEFITS 043050-2001-000-000 F. I. C.A. 22,813 23,307 27,629 6,015 29,990 043050-2002-000-000 RETIREMENT -V.S.R.S. 30,133 27,119 28,031 7,008 30,655 043050-2005-000-000 HOSPITAL/MEDICAL PLANS 63,750 41,563 75,460 22,647 94,944 043050-2006-000-000 GROUP INSURANCE 3,380 3,861 3,991 998 4,365 043050-2008-000-000 SHORT & LONG TERM DISABILITY 89 155 200 40 318 043050-2011-000-000 WORKER'S COMPENSATION 4,149 4,078 4,623 1,080 5,018 FRINGE BENEFITS 124,314 100,083 139,934 37,788 165,290 043050-3000-000-000 CONTRACTED SERVICES 043050-3001-000-000 PROFESSIONAL HEALTH SERVICES 14,277 18,751 18,000 4,012 24,500 043050-3002-000-000 PROFESSIONAL SERVICES - OTHER 14,040 12,320 18,000 2,490 21,995 043050-3004-000-000 REPAIR AND MAINTENANCE 10,854 6,243 6,900 391 8,000 043050-3004-000-002 REPAIR AND MAINTENANCE - VEHIC 465 1,500 2,200 2,200 043050-3004-000-003 REPAIRS AND MAI NTENANCE-BUILDI 524 2,099 1,940 108 1,940 043050-3005-000-000 MAINTENANCE SERVICE CONTRACTS 220 170 365 365 043050-3006-000-000 PRINTING AND BINDING 711 753 1,000 120 1,000 043050-3007-000-000 ADVERTISING 974 992 1,200 1,200 043050-3010-000-000 OTHER CONTRACTUAL SERVICES 6,986 4,832 8,000 1,279 9,900 PURCHASED SERVICES 49,051 47,660 57,605 8,400 71,100 043050-4000-000-000 INTERNAL SERVICES 043050-4003-000-002 CENTRAL STORES -GASOLINE 807 786 1,125 118 1,125 INTERNAL SERVICES 807 786 1,125 118 1,125 043050-5100-000-000 UTILITIES 043050-5101-000-000 ELECTRICAL SERVICES 20,478 19,667 23,400 4,204 23,400 043050-5102-000-000 HEATING SERVICES 5,422 6,663 9,8401 247 9,840 043050-5103-000-000 WATER AND SEWER 8,646 4,913 6,6001 3781 6,600 043050-5204-000-000 POSTAGE AND TELEPHONE 135 137 2001 121 200 Page 3 043050-5300-000-000 INSURANCE 043050-5301-000-000 BOILER INSURANCE 267 255 300 253 300 043050-5302-000-000 FIRE INSURANCE 2,062 2,421 2,500 2,388 2,500 043050-5305-000-000 MOTOR VEHICLE INSURANCE 1,448 1,650 1,800 1,535 1,800 043050-5306-000-000 SURETY BONDS 42 40 55 40 55 043050-5401-000-000 OFFICE SUPPLIES 687 2,759 1,980 2,780 043050-5402-000-001 DOG FOOD 1,046 1,796 2,200 2,500 043050-5402-000-003 CAT FOOD 947 522 1,800 11800 043050-5404-000-000 MEDICAL AND LABORATORY SUPPL 6,695 6,733 8,370 1,353 10,370 043050-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 10,081 15,945 13,000 1,394 13,000 043050-5407-000-000 REPAIR AND MAINTENANCE SUPPL 4,429 4,280 5,580 748 5,580 043050-5410-000-000 UNIFORMS AND WEARING APPAREL 250 250 043050-5413-000-000 OTHER OPERATING SUPPLIES 42,534 51,247 16,982 1,337 13,482 043050-5506-000-000 TRAVEL 1,445 756 1,375 1,375 043050-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 90 90 421 421 OTHER CHARGES 106,454 119,874 96,653 13,889 96,253 043050-8001-000-000 MACHINERY AND EQUIPMENT 043050-8002-000-000 FURNITURE AND FIXTURES 043050-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 043050-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 043050-8009-000-000 MISCELLANEOUS EQUIPMENT 043050-8011-000-000 ALTERATIONS TO OLD BUILDINGS 043050-8800-000-000 BUILDINGS CAPITAL OUTLAY 0 TOTAL DEPARTMENT 597,9391 593,8851 656,4861 144,5491 725,795 Page 4 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 16060-002 Donations, Adoption/Reclaim 60,000 60,000 Fees 16060-003 Spay/Neuter Fees/State funds 20,000 1,995 21,995 Total 80,000 1,995 81,995 Page 5 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-1001-02 Animal Shelter Manager 72,893 10-4305-1001-03 Assistant Animal Shelter Manager 57,433 10-4305-1001-04 SR Animal Caretaker 40,675 10-4305-1001-06 SR Secretary 38,685 10-4305-1001-92 SR Animal Caretaker 34,372 10-4305-1001-93 SR Animal Caretaker 35,280 10-4305-1001-94 Animal Caretaker 27,196 New Position Animal Caretaker 26,673 Entry level caretaker position to allow flexibility in scheduling, free senior staff from caretaking duties to improve services 10-4305-1003-00 Part-time Salaries & Wages - Regular 53,820 $11.50/hr. x 90 hours x 52 weeks 53,820 Includes a raise from $11.00/hr. to $11.50/hr. Page 6 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-1005-00 Extra Help/Overtime 5,000 Accommodates overtime required during holidays, busy times and emergency situations 10-4305-2001-00 F.I.C.A. 29,990 10-4305-2002-00 Retirement - V.S.R.S. 30,655 10-4305-2005-00 Hospital/Medical Plans 94,944 10-4305-2006-00 Group Insurance 4,365 10-4305-2008-00 Short and Long Term Disability 318 10-4305-2011-00 Workers Compensation 5,018 Page 7 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-3001-00 Professional Health Services 24,500 Sick and injured animals requiring veterinary attention 22,000 Based on FY17/18 spending Increased due to higher public expectations and VDACS mandates Vaccinations - 3 employees @ $700.00 = $2,100.00 2,100 Employee drug testing 10 employees @ $40.00 = $400.00 400 10-4305-3002-00 Professional Services 21,995 Spay/neuter deposit funds equals revenue Dog deposits 200 @ $70.00 = $14,000.00 14,000 Cat deposits 120 @ $50.00 = $6,000.00 6,000 State animal friendly tag revenue 1,995 Page 8 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-3004-00 Repair and Maintenance - Equipment 8,000 Yearly service generator contract = $1000.00 1,000 Generator repairs 2,000 Misc. repairs - freezer, washer/dryer, air exchange units 5,000 Increased due to deteriorating roof top units 10-4305-3004-02 Repair and Maintenance - Vehicle 2,200 Oil Change (2 vehicles) 4 @ $50.00 = $200.00 200 Tires 4 @ $250.00 = $1,000.00 1,000 Misc. repairs - transmission, engine brakes, etc. 1,000 10-4305-3004-03 Repair and Maintenance - Grounds 1,940 Misc. repairs - roof, plumbing, and structure repairs 1,220 Roto -Rooter 6 @ $120.00 = $720.00 720 10-4305-3005-00 Maintenance Service Contract 365 Service contract for copier 365 10-4305-3006-00 Printing and Binding 1,000 Receipt books 2 @ $300.00 = $600.00 600 Adoption contracts 300 Lost/found reports 100 Page 9 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-3007-00 Advertising 1,200 Rabies clinic advertising $300.00 per event x 2 = $600.00 600 Adoption/event advertising $100.00 per event x 6 = $600.00 600 10-4305-3010-00 Other Contractual Services 9,900 Heating/Cooling maintenance contract 2,800 Carcass disposal $150.00 x 4 = $600.00 600 Pump hair trap $200.00 x 2 = $400.00 400 Fire alarm system inspection and maintenance 500 Snow removal $350.00 X 6 = $2,100.00 2,100 Pest control contract 1,000 Duct cleaning $2,500.00 2,500 10-4305-4003-02 Central Stores - Gasoline 1,125 500 gals. (2 Vehicles) @ $2.25 per gal. = $1,125.00 1,125 10-4305-5101-00 Electrical Services 23,400 Assume $1,950.00/month = $23,400.00 23,400 10-4305-5102-00 Heating Services 9,840 Assume $820.00/month = $9,840.00 9,840 Page 10 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5103-00 Water and Sewer 6,600 Estimated $550.00/month = $6,600.00 6,600 10-4305-5204-00 Postage and Telephone 200 Approximately $10.00/month for one phone and 120 one fax line Misc. repairs 80 10-4305-5301-00 Boiler Insurance 300 10-4305-5302-00 Fire & Property Insurance 2,500 10-4305-5305-00 Motor Vehicle Insurance 1,800 10-4305-5306-00 Surety Bonds 55 10-4305-5401-00 Office Supplies 2,780 General supplies (Paper, tape, staples, ink cartridges, etc.) 800 Computer equipment 1,000 Computer software 500 Laser printer cartridges 4 @ $70.00 = $280.00 280 Laser printer color cartridges 1 @ $200.00 200 Page 11 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5402-01 Dog Food 2,500 Adult dog food 100 bags @ $16.00 = $1,600.00 1,600 Puppy food 36 bags @ $20.00 = $720.00 720 Canned food 12 cases @ $15.00 = $180.00 180 Assuming donations continue at present level 10-4305-5402-03 Cat Food 1,800 Adult cat food 60 bags @ $25.00 = $1,500.00 1,500 Canned food 30 cases @ $10.00 = $300.00 300 Assuming donations continue at present level 10-4305-5404-00 Medical and Laboratory 10,370 Fatal Plus 20 vials @ $60.00 = $1,200.00 1,200 Dog vaccines 30 boxes @ $80.00 = $2,400.00 2,400 Cat vaccines 30 boxes @ $80.00 = $2,400.00 2,400 De -wormer 6 pints @ $70.00 = $420.00 420 Sedative, needles, and misc. supplies 1,950 Microchips 400 @ $5.00 = $2,000 2,000 Includes free registration for owner Page 12 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5405-00 Laundry and Housekeeping 13,000 Bleach, paper towels, laundry soap and toilet paper 6,000 Disinfectants 5 - 55 gal per year @ $600.00 = $3,000.00 3,000 Trash bags 50 cases per year @ $49.00 = $2,450.00 2,450 Misc. mops, cleaning brushes, light bulbs 600 Misc. disinfectants, dish soaps and deodorizers 600 Shipping/handling charges 350 10-4305-5407-00 Repair and Maintenance 5,580 Hoses, nozzles and accessories 600 Trap and other misc. filters, pressure washer oil 1,000 Maintenance and other supplies, repair items, tools 2,000 Replace carbon filters 3 X per year @ $500.00 = $1,500.00 1,500 Duct work filters 6 x per year @ $80.00 = $480.00 480 10-4305-5410-00 Uniforms and Wearing Apparel 250 Insulated gloves 6 pairs @ $10.00 = $60.00 60 Slip on boots 6 pairs @ $15.00 = $90.00 90 Safety glasses and protective clothing 100 Page 13 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5413-00 Other Operating Supplies 13,482 Cat traps 6 @ $60.00 = $360.00 360 Disposable cat carriers 700 @ $1.79 = $1,253 1,253 Leashes 800 @ $.64 = $512.00 512 Kitty litter 1000 bags @ $3.25 = $3,250.00 3,250 Miscellaneous signs, plaques, tiles = $300.00 300 Woven bags 600 per year @ $ .70 = $420.00 420 Scoopers 5 per year @ $15.00 = $75.00 75 Disposable litter boxes 9,000 @ $ .45 = $4,050.00 4,050 Feral cat handling boxes 5 @ $80.00 = $400.00 400 Road salt 20 — 50 Ib. bags @ $5.00 ea. = $100.00 100 Promo items - t-shirts, event needs, marketing supplies 650 Small animal supplies 200 Miscellaneous supplies - keys, tools, pesticides, etc. 472 Chew proof dog benches 16 @ $90.00 = $1,440.00 1,440 Page 14 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4305-5506-00 Travel 1,375 Miscellaneous local training courses 250 VA ACO seminar registration 2 @ $250.00 = $500.00 500 Hotel 4 nights @ $100.00 = $400.00 400 Meals/airfare, travel (tolls, etc.) = $225.00 225 10-4305-5801-00 Dues and Memberships 421 State controlled substance permit = $90.00 90 AHA Membership = $127.00 127 DEA License = $184.00 184 Virginia Animal Control Association membership = $20.00 20 Page 15 2018-2019 CAPITAL REQUESTS DEPARTMENT ANIMAL SHELTER DEPARTMENT CODE 4305 EXPENDITURE LINE ITEM DESCRIPTION DETAIL AMOUNT TOTAL AMOUNT (PER LINE ITEM) Page 16 4203 REFUSE COLLECTION REFUSE COLLECTION DESCRIPTION: 4203 Refuse Collection is a contractual service provided to the county by an approved hauler through a one-year, option -to -renew contract. Refuse collection service is the collection and removal of Frederick County municipal solid waste from all county compactor and container sites. This service is also extended to all schools, parks, libraries, and other municipal facilities within Frederick County. The county owns or leases the sites and provides the labor and supervision necessary to maintain both appearance and function. The county provides and maintains the actual compactor and container equipment. The refuse hauler provides the dumpster units located at two sites in the western end of the county. This budget also includes the county's recycling program. GOALS: • Minimize the number of pulls and maximize compaction densities from compactor sites to reduce collections costs. • Maintain coverage at all sites to discourage illegal dumping and misuse. • Continue to promote recycling program in order to encourage participation and increase waste diversion. • Emphasize waste prevention as the most effective method of solid waste management. • Continue to work with local businesses and industry regarding proper disposal options. • Continue to maintain and upgrade services, facilities, and equipment. PERFORMANCE INDICATORS: FY 2017 FY 2018 FY 2019 FY 2018 Actual Projected Projected Refuse collected and hauled (in tons) 18,166 28,246 19,256 Household material recycled (in tons) 3,092 5,540 3,100 Recycling Rate 52.5% 51% 51% Business, community, and other public outreach audience members 5,630 2,900 3,000 BUDGET SUMMARY: Page 1 FY 2017 FY 2017 FY 2018 Increase/Decrease FY 2016 Approved Estimated Adopted FY 2017 App. To FY 2018 Actual Budget Budget Budget Amount % Costs: Personnel 530,488 595,248 19,554 3.40% Operating 650,632 790,784 -3,149 -0.40% Capital/Leases 15,225 7,340 0 0.00% 1,393,372 16,405 1.19% TOTAL 1,196,345 1,393,372 1,245,849 Revenue: Fees 301,912 272,660 -4,923 -1.77% State/Federal 0 0 0 0.00% Local 894,433 1,120,712 21 328 1.94% 1,393,372 16,405 1.19% TOTAL 1,196,345 1,393,372 1,245,849 Full-time Positions 2 2 2 2 0 0.00% Page 1 PUBLIC WORKS DIRECTOR SOLID WASTE MANAGER SOLID WASTE COORDINATOR ASSISTANT SITE SUPERVISOR* new request PART TIME ATTENDANTS (21) Page 2 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND 042030 -000-000 REFUSE COLLECTION 042030-1001-000-001 SOLID WASTE MANAGER 61,354 63,305 65,444 16,361 65,444 042030-1001-000-002 SOLID WASTE COORDINATOR 53,076 54,560 56,381 14,095 56,381 042030-1001-000-003 ASST. CONV. SITE SUPR. 33,506 042030-1001-000-004 LABORER II 042030-1003-000-000 COMPACTOR SITE - PART TIME 302,716 307,176 357,175 90,735 367,271 042030-1005-000-000 OVERTIME 6,071 9,479 11,844 3,700 13,176 042030-1009-000-000 MERIT RESERVE3 PERSONAL SERVICE 423,217 434,520 490,844 124,891 535,778 042030-2000-000-000 FRINGE BENEFITS 042030-2001-000-000 F.1. C.A. 31,907 32,729 37,549 9,430 40,987 042030-2002-000-000 RETIREMENT -V.S.R.S. 12,141 10,844 11,208 3,480 14,290 042030-2005-000-000 HOSPITAL - MEDICAL PLANS 22,802 30,066 33,560 8,422 35,604 042030-2006-000-000 GROUP INSURANCE 1,362 1,544 1,595 496 2,153 042030-2008-000-000 SHORT & LONG TERM DISABILITY 042030-2011-000-000 WORKER'S COMPENSATION 18,694 20,785 24,058 6,008 25,262 FRINGE BENEFITS 86,906 95,968 107,970 27,836 118,296 042030-3000-000-000 CONTRACTUAL SERVICES 042030-3002-000-000 PROFESSIONAL SERVICES 23,939 39,000 23,8811 75,000 042030-3003-000-000 TEMPORARY HELP SERVICE FEES 042030-3004-000-001 REPAIR & MAINTENANCE - EQUIP. 13,949 10,968 36,200 835 31,200 042030-3004-000-002 REPAIR & MAINTENANCE - VEHICLE 12,179 3,905 5,136 445 5,136 042030-3004-000-003 REPAIR AND MAINTENANCE -BUILD 20,215 2,316 70,134 100,925 042030-3005-000-000 MAINTENANCE SERVICE CONTRACTS 450 042030-3006-000-000 PRINTING AND BINDING 2,031 2,783 3,410 54 21460 042030-3007-000-000 ADVERTISING 5,132 4,724 5,712 5,712 042030-3010-000-000 OTHER CONTRACTUAL SERVICES 559,011 545,766 627,037 47,276 633,565 PURCHASED SERVICES 612,517 594,401 787,079 72,491 853,998 042030-4003-000-002 CENTRAL STORES - GASOLINE 4,586 4,013 7,877 825 5,101 INTERNAL SERVICES 4,586 4,013 7,877 825 5,101 042030-5100-000-000 UTILITIES 042030-5101-000-000 ELECTRICAL SERVICES 12,194 12,254 15,228 1,336 15,228 042030-5204-000-000 POSTAGE AND TELEPHONE 1,302 1,806 1,580 154 1,936 042030-5300-000-000 INSURANCE 042030-5302-000-000 FIRE & PROPERTY INSURANCE 1,001 1,176 1,500 1,190 950 042030-5305-000-000 MOTOR VEHICLE INSURANCE 1,930 2,200 2,300 2,047 3,000 042030-5400-000-000 MATERIALS AND SUPPLIES 042030-5401-000-000 OFFICE SUPPLIES 1,351 2,489 1,446 914 1,906 042030-5405-000-000 LAUNDRY/HOUSEKEEPING SUPPLIES 9671 2,422 3,128 24 3,073 042030-5407-000-000 REPAIR AND MAINTENANCE SUPPL 5,8671 10,004 15,0151 1971 11,035 042030-5408-000-000 VEHICLE & POWERED EQUIP. SUPPL 2,0971 3,2801 11000 1201 1,000 Page 3 042030-5408-000-002 VEHICLE FUELS & LUBRICANTS 7,438 6,471 10,500 31 9,780 042030-5410-000-000 UNIFORMS 207 306 350 700 042030-5411-000-000 BOOKS AND SUBSCRIPTIONS 128 129 130 140 042030-5412-000-000 EDUCATIONAL & RECREATIONAL SUP 3,342 4,215 3,375 387 3,875 042030-5412-000-001 EDUCATIONAL SUPPLIES - GRANT 042030-5413-000-000 OTHER OPERATING SUPPLIES 7,071 4,342 7,835 456 5,012 042030-5415-000-000 OTHER EXPENSES(RECYCLING GRANT 509 042030-5416-000-000 POSTER COMPETITION 042030-5506-000-000 TRAVEL 782 912 1,500 1,500 042030-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 362 212 375 375 OTHER CHARGES 46,548 52,218 65,262 6,856 59,510 042030-8001-000-000 MACHINERY AND EQUIPMENT 042030-8002-000-000 FURNITURE AND FIXTURES 042030-8003-000-000 LEASE/RENT OF LAND 042030-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 042030-8006-000-000 CONSTRUCTION VEHICLES AND EQUI 17,475 9,225 16,860 16,860 9,400 042030-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 042030-8700-000-000 LAND 60,000 042030-8800-000-000 BUILDINGS 20,000 042030-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 540,000 54,030 CAPITAL OUTLAY 17,475 9,225 556,860 70,890 89,400 042030-9001-000-000 LEASE/RENT OF EQUIPMENT 331 1,320 1,320 042030-9003-000-000 LEASE/RENT OF LAND 6,000 6,000 6,020 6,000 6,020 OTHER USES OF FUNDS 6,331 6,000 7,340 6,000 7,340 TOTAL DEPARTMENT 1,197,5801 1,196,3451 2,023,2321 309,7891 1,669,423 Page 4 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1899-22 From landfill budget 5604 109,650 109,650 $1/ton @ 170,000 tons x 64.5% 1904-01 Clarke Container Fees 60,732 Stephenson (7%) 5,256 $438/mo x 12 Double Toll Gate (37%) 26,868 $2239/mo x 12 Landfill (13%) 25,200 $2100/mo x 12 Greenwood (4%) 3,408 $284/mo x 12 1904-03 Winchester Container Fees 44,592 Landfill (23%) $3716/mo x 12 Page 5 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1906-06 Recycling Credit - sale of 50,000 50,000 commodities Recycling Reimburse/Clarke 8,600 8,600 Sale of Rain Barrels/Composters 2,300 2,300 resale to residents at cost 1904-12 Payments/Bowman Library 1,908 1,908 $159/mo x 12 277,782 Page 6 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-1001-00 Solid Waste Manager 65,444 10-4203-1001-02 Solid Waste Coordinator 56,381 10-4203-1001-03 Assistant Site Supervisor; proposed new position request 33,506 10-4203-1003-00 Part-time Salaries and Wages -- regular 367,271 29,692 hrs @ $10.90/hr; one staff floater @ 1560 hrs @ $11.50/hr; and one laborer/floater @ 1976 hrs @ $13/hr 10-4203-1005-00 Extra Help/Overtime 13,176 Allows for 300 hrs @ $40.67/hr for unscheduled overtime, on-call duties by coordinator = $12,201; also includes 50 hrs overtime for laborer @ $19.50/hr = $975 10-4203-2001-00 F.I.C.A. Includes benefits for new position 40,736 10-4203-2002-00 Retirement - VSRS 14,016 Includes benefits for new position 10-4203-2005-00 Hospital/Medical Plans 35,604 10-4203-2006-00 Group Insurance 2,153 Page 7 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-2011-00 Workman's Compensation 25,262 Based on $6.14/$100 for compactor workers; 0.09 for solid waste manager and assistant; $2.54 for solid waste coordinator 10-4203-3002-00 Professional Services 75,000 Design/survey work for relocated Albin site; included in CIP request 10-4203-3001-01 Repair/Maintenance -- Equipment 31,200 Assume can repair $4200 x 4 cans = $16,800; rollers/pins for cans $700/set x 2 = $1400; compactor repair x 10 units = $8000; continue rehab paper cans @ $500; prime/paint one hopper @ $4500 10-4203-3004-02 Repair/Maintenance -- Vehicle 5,136 Oil changes $81 x 13 changes = $1053; inspections vehicles (5) & trailer $83; allowance for routine repairs @ 5 vehicles = $4000; based on 16/17 avg monthly costs 10-4203-3004-03 Repair/Maintenance -- Buildings and Grounds 100,925 Gravel @ $275/load = $1375; fence/gate repair @ $650/occurrence = $1950; pole lights $495; spray for bag worms @ $800/two sprays; update/replace metal signs $87 x 15 = $1305; replace culvert @ Round Hill site @ $60,000; pave Round Hill site @ $35,000 Page 8 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-3006-00 Printing and Binding 2,460 Signs, decals, brochures, flyers, banners to educate/promote programs; 9 banners @ $95 = $855; coraplast signs @ $25 = $400; can decals @ $10 = $550. Allowance for brochures, flyers and posters @ $655 10-4203-3007-00 Advertising 5,712 Promote Community Shred events; TreeCycle; Earth Day/Arbor Day; other recycling programs; environmental outreach; assume $272 per insertion; based on FY 16/17 avg 10-4203-3010-00 Other Contractual Services 614,052 633,565 Hauling contract with 3% anticipated increase based on FY 17/18 mo avg + 3% x 12 mo = $51,171 x 12 mo; increase based on CPI as published by U.S. Bureau of Labor Statistic for Waste Hauling Bowman Library ($159 x 12) 1,908 Portable toilet service ($710/mo x 12) 8,520 Snow removal (Gore, Star Tannery, emergency service) 7,500 Fire extinguisher annual service 325 Emergency kits; bi-annual re -stock 1,260 Page 9 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-4003-02 Central Stores 5,101 2267 gal @ $2.25/gal for five vehicles; based on fuel logs 10-4203-5101-00 Electrical Services 15,228 Estimate for 10 sites @ $1269/mo x 12; based on FY 16/17 avg 10-4203-5204-00 Postage and Telephone 1,936 Mailing of correspondence @ $200; includes cell phone for solid waste coordinator @ $86/mo x 12 = $1032; also includes data plan for tablet for manager @ $42 x 12 = $504; and reimbursement for personal cell use by manager @ $200 10-4203-5302-00 Fire and Property Insurance 950 10-4203-5305-00 Motor Vehicle Insurance 3,000 10-4203-5401-00 Office Supplies 1,906 Ink cartridges 8 @ $70 = $560; frames for recycling awards 12 @ $25 = $300; stationary 2 cartons @ $125; color paper @ $12/ream x 10=$120 copier paper 2 cartons @ $90; laminate/legal $30; laminate/letter $20; binders 3 @ $36; rubber bands 25 bx @ $5/bx = $125; pre-printed educational booklets/brochures i.e. composting, i.d. theft @ $300. Allowance for post -its, pens, folders, tape, note pads, etc. = $200 Page 10 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-5405-00 Laundry and Housekeeping 3,073 Hand tools 7 @ $175; gloves 24 @ $144; tarps 6 @ $750; rain suits 5 @ $85; garbage bags 15 bx @ $285; 40 bx shop rags @ $480; 3 cases paper towels @ $288; 12 grabbers @ $336; hand sanitizer @ $300; pop-up wipes @ $175; Tyvek suits @ $55 10-4203-5407-00 Repair and Maintenance -- Buildings and Grounds 11,035 Rodent blocks 18 Ib @ $100; ice melt $7/bag @ $910; #8 gravel @ $300; patch filler $14/bag @ 35 = $490; 24D @ $20/gal x 15 = $300; RoundUp $50/gal @ 15 = $750; concrete 20 bags @ $6 = $120; resurfacer $22/bag x 20 = $440; compactor paint $50/gal x 25 gal = $1250; primer $58/gal x 25 gal = $1450; surfactant $10/gal x 5 = $50; 2 grease guns @ $80; breakers @ $200; screen doors 2 @ $175 = $350; 2 wall heaters @ $250; Stay Dry absorbent 25 bags @ $12 = $300; degreaser 24 @ $7/can = $168; insect repellant 15 cans @ $4 = $60; K31 rye @ $1/lb = $100; straw bales @ 36 bales @ $7/bale = $252; a/c unit @ $275; traffic cones 15 @ $16 = $240; steel/compactor rail replacement @ $1800; misc flat steel for can repair/patch @ $800; allowance for drill bits, grinding wheels, couplings, hoses, screws, lumber, nails, spray paint, wheel stops, etc. Page 11 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-5408-00 Vehicle and Powered Equipment Supplies 1,000 Parts, lubes, blades, filters, plugs, hoses, belts for mowers, trimmers, blowers, etc.; wiper blades, fuel filters, chains, etc. for vehicles; in-house compactor repair parts/oil filters @ $70 ea 10-4203-5408-02 Vehicle Fuels and Lubricants 9,780 Allowance for motor oil, antifreeze, fuel/mowers, oxygen/acetylene, kerosene, diesel @ $2500; grease for compactors 6 tubes/wk = $9 x 52/wk @ 10 units = $4680; 4 drums hydraulic oil for compactors @ $650/drum x 4 = $2600 10-4203-5410-00 Uniforms 700 Clothing allowance for 2 field staff @ $350 ea 10-4203-5411-00 Books and Subscriptions 140 Winchester Star @ $140/yr 10-4203-5412-00 Educational and Recreational 3,875 Promo/outreach materials for school programs, community events, America Recycles Day, Earth Day, Arbor Day, Community Shred events, rain barrel/compost bin sale, etc. Also includes costs of 300 18 -gal recycling bins @ $10 ea for residents = $3000 Page 12 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-5413-00 Other Operating Supplies 5,012 Misc. fees and supplies, including bottled water for sites @ $562/yr based on FY 16/17 consumption/mo; meals for trustees during snow removal events @ $250; cost of direct buy rain barrels/compost bins for re -sale @ $2300; metal textile donation bin @ $1900 10-4203-5506-00 Travel 1,500 Includes travel to annual Virginia Recycling Association Conference/Training by manager @ $1,000; allowance for on-line training 10-4203-5801-00 Dues and Association Memberships 375 Manager's dues to VRA @ $150; Solid Waste Assoc of North America @ $225 10-4203-8006-00 Construction Vehicles and Equipment 9,400 Purchase one receiver can @ $9400 for increased trash flow 10-4203-8700-00 Land 60,000 Parcel for relocation of Albin site; included in CIP Page 13 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-8800-00 Building and Fixed Assets 20,000 30x60 shed/bay garage @ Stephenson site for solid waste work and repair space 10-4203-9001-00 Lease/Rent of Equipment 1,320 i.e., hoe/Bobcat/roller/jackhammer; 4 rentals/mobilization @ $330 x 4 = $1320 10-4203-9003-00 Lease/Rent of Land 6,020 Shawneeland @ $20/yr Greenwood @ $6000/yr Page 14 2018-2019 CAPITAL REQUESTS DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4203-8006-00 Construction Vehicles and Equipment 9,400 One packer container for increased trash flow 10-4203-8700-00 Land 60,000 Purchase two -acre parcel for relocation of Albin convenience site; included in CIP request 10-4203-8800-00 Buildings 20,000 Storage area, lean-to and bay garage @ Stephenson site as work area for solid waste coordinator and staff; replaces multiple small wooden sheds currently in use 89,400 Page 15 10-4204 CITIZENS ' REFUSE REFUSE DISPOSAL 4204 DESCRIPTION: The operation of the Sanitary Landfill is described under the Frederick -Winchester Landfill Fund. The budgeted amount is for an internal charge for disposal of the county trash collected from nine collection sites, plus the landfill citizen convenience area. This charge is based on the prevailing rate/ton and the charges are transferred to the Landfill Fund. GOALS: • Provide reliable, efficient and convenient refuse disposal options to the county's citizens. • Curtail illegal dumping in Frederick County. • Provide full-time staffing by part-time personnel. • Secure site and construct new Clear Brook facility as mandated by quarry operations. • Plan for relocation of citizen's convenience site in the Albin community. • Convert Gore dumpster site to a compactor facility. • Research potential lease agreement or purchase of former White Post Correction Facility property at location of Double Toll Gate convenience site. BUDGET SUMMARY: Full-time Positions 0 0 01 FY 2019 Increase/Decrease FY 2018 FY 2018 FY 2019 FY 2017 Approved Estimated 0 Actual Budget Budget Costs: 3.57% 0 0 Personnel 0 0 0 Operating 519,821 589,464 Capital/Leases 0 0 0 TOTAL 519,821 589,464 441,468 Revenue: 0 0.00% Fees 107,515 106,020 State/Federal 0 0 Local 412,306 483,444 TOTAL 519,821 589,464 441,468 Full-time Positions 0 0 01 FY 2019 Increase/Decrease Adopted FY 2018 App. To FY 2019 Budget Amount % 0 0 0.00% 20,304 3.57% 0 0 0.00% 589,464 20,304 3.57% 9,756 10.13% 0 0.00% 10,548 2.23% 589,464 20,304 3.57% 01 0 0.00% Page 1 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND 042040 -000-000 REFUSE DISPOSAL 042040-1009-000-000 MERIT RESERVE 042040-3000-000-000 CONTRACTUAL SERVICES 042040-3009-000-004 COUNTY PAYMENTS - CITIZENS COL 399,710 519,821 589,464 99,207 042040-3010-000-000 OTHER CONTRACTUAL SERVICES PURCHASED SERVICES 399,710 519,821 589,464 99,207 674,400 042040-5810-000-001 EEOC CLAIMS OTHER CHARGES 0 042040-8001-000-000 MACHINERY AND EQUIPMENT 042040-8002-000-000 FURNITURE AND FIXTURES 042040-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT CAPITAL OUTLAY 0 TOTAL DEPARTMENT 1 399,7101 519,8211 589,4641 99,2071 674,400 Page 2 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1904-04 Clarke County (reimbursement) Stephenson (7%) 3,120 $260 x 12 Double Toll Gate (37%) 12,000 $1000 x 12 Landfill (13%) 39,840 $3320 x 12 Greenwood (4%) 1,680 $140 x 12 City of Winchester (reimbursement) Landfill (23%) 70,320 $5860 x 12 126,960 Page 3 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4204-3009-00 County Payments 674,400 Based on FY 16/17 average for refuse disposal plus a factor for rate increase, population and waste flow increase of six percent. Tipping fee FY 17/18 = $20/ton Three month average citizen disposal costs FY 16/17 = $53,020 Based on 2810 tons/month during FY 17/18 2810 tons x 12 x $20/ton = 674,400 Page 4 2018-2019 CAPITAL REQUESTS DEPARTMENT DEPARTMENT CODE EXPENDITURE LINE ITEM DESCRIPTION DETAIL AMOUNT TOTAL AMOUNT (PER LINE ITEM) Page 5 4205 LITTER CONTROL LITTER CONTROL 4205 DESCRIPTION: The litter control budget includes personnel costs associated with providing a part-time employee for the supervision of the county's trustee litter crew and associated operating costs. In summary, the regional adult detention center provides labor at no charge through the Community Inmate Workforce Program. The crew collects litter from along the county's roads with a focus on roads leading to the landfill. The crew also assists in the mitigation of illegal dumps and unlawful accumulations. GOALS: • Control litter along county roads, with an emphasis along the main roads leading to the landfill. • Discourage illegal dumping and littering throughout the county. • Increase volunteerism. • Educate citizens regarding the costs and dangers of litter. BUDGET SUMMARY: Costs: Personnel Operating Capital/Leases TOTAL Revenue: Fees State/Federal Local TOTAL Full-time Positions Page 1 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Budget Budget Budget Amount % 12,401 20,339 7,195 54.74% 9,516 9,978 -1,265 -11.25% 0 0 0 0 0 0.00% 21,917 30,317 19,160 30,317 5,930 24.32% 750 0 0 0.00% 15,152 15,152 -448 -2.87% 6,015 15,165 6,378 72.58% 21,917 30,317 19,160 30,317 5,930 24.32% 0 0 0 0 0 0.00% Page 1 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND 042050 -000-000 LITTER CONTROL - GRANT 042050-1001-000-004 LITTER CREW - LABORER II 042050-1003-000-000 LITTER CREW - PART-TIME 12,238 10,891 17,862 2,405 042050-1005-000-000 OVERTIME 042050-1009-000-000 MERIT RESERVE PERSONAL SERVICE 12,238 10,891 17,862 2,405 0 042050-2000-000-000 FRINGE BENEFITS 042050-2001-000-000 F. 1. C. A. 936 833 1,366 184 0 042050-2011-000-000 WORKER'S COMPENSATION 678 677 1,111 148 0 FRINGE BENEFITS 1,614 1,510 2,477 332 0 042050-3000-000-000 CONTRACTED SERVICES 042050-3004-000-002 REPAIR AND MAINTENANCE-VEHICLE 2,150 1,138 2,000 042050-3006-000-000 PRINTING AND BINDING 89 187 300 042050-3007-000-000 ADVERTISING 981 750 1,140 042050-3010-000-000 OTHER CONTRACTED SERVICES PURCHASED SERVICES 3,220 2,075 3,440 0 042050-4000-000-000 INTERNAL SERVICES 042050-4003-000-002 CENTRAL STORES - GASOLINE 1,505 1,281 1,490 191 INTERNAL SERVICES 1,505 1,281 1,490 191 0 042050-5204-000-000 POSTAGE AND TELEPHONE 40 135 100 84 042050-5214-000-000 LITTERTHON PROGRAM 042050-5214-000-001 WALK YOUR HUMAN PROGRAM 630 042050-5300-000-000 INSURANCE 042050-5305-000-000 MOTOR VEHICLE INSURANCE 965 550 575 512 042050-5400-000-000 MATERIALS & SUPPLIES 042050-5401-000-000 OFFICE SUPPLIES 23 81 042050-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 1,928 3,660 2,573 042050-5407-000-000 REPAIR & MAINTENANCE SUPPLIES 469 17 400 042050-5408-000-000 VEHICLE AND POWERED EQUIPMENT 59 100 042050-5410-000-000 UNIFORMS 042050-5412-000-000 EDUCATIONAL SUPPLIES 575 480 675 266 042050-5413-000-000 OTHER OPERATING SUPPLIES 490 607 625 55 042050-5500-000-000 TRAVEL 042050-5506-000-000 TRAVEL 042050-5600-000-000 CONTRIBUTIONS TO CIVIC & COMMU 042050-5604-000-000 OTHER PAYMENTS TO CIVIC ORGAN OTHER CHARGES 4,549 6,160 5,048 917 0 042050-8005-000-000 MOTOR VEHICLES AND EQUIPMENT CAPITAL OUTLAY 0 TOTAL DEPARTMENT 1 23,1261 21,9171 30,3171 3,8451 0 Page 2 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT DEPARTMENT CODE REVENUE LINE ITEM FUNDING SOURCES SOURCES OF FUNDS TOTAL SVC -GENERATED/ OTHER REVENUE STATE FEDERAL PROVIDED FROM LOCAL SOURCES 2404-0007 Litter Control Grant/DEQ 14,700 14,700 14,700 Page 3 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4205-1001-00 Litter Crew Leader 18,330 Part-time staff $11.75/hr @ 1560 hrs = $18,330 Monitors trustees during roadside litter cleanups; completes daily logs 10-4205-2001-00 F.I.C.A. 1,402 10-4205-2011-00 Workman's Compensation 1,125 Based on $6.14/$100 for one 30/hr wk litter control crew supervisor 10-4205-3004-02 Repair and Maintenance Vehicle 2,000 Tires, repair, routine maintenance of vehicle; based on FY 16/17 expenditures 10-4205-3006-00 Printing and Binding 300 Brochures, posters, etc. for outreach 10-4205-3007-00 Advertising 1,140 4 ads/yr @ $285/insertion; promote litter prevention and environmental awareness 10-4205-4003-02 Central Stores 1,681 747 gal @ $2.25/gal; transport trustees to various work sites; Based on FY 17/18 consumption Page 4 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4205-5204-00 Postage and Telephone 100 Postage for correspondence and mailings 10-4205-5305-00 Motor Vehicle Insurance 600 10-4205-5405-00 Laundry and Housekeeping 2,573 Hand wipes @ $25; refuse bags 30 bx @ $58 = $1740; 12 tick repellant $80; first aid supplies $50; gloves 12 @ $4 = $48; vests 9 @ $20 = $180; sign and stand @ $450 10-4205-5407-00 Repair and Maintenance Supplies 400 Allowance for rakes, tarps @ $100; includes grabbers 12 @ $25 = $300 10-4205-5408-00 Vehicle and Powered Equipment Supplies 200 Antifreeze, wiper blades, bulbs, seat protection, mats for van 10-4205-5412-00 Educational Supplies 675 Promotional items for outreach, presentations; supplies for in -class activities relating to litter 10-4205-5413 Other Operating Supplies 700 Drink mix @ 8 x $23 = $184; occasional fast food for trustees/ Sunday cleanups and holidays; cooler; ice pacs Page 5 2018-2019 CAPITAL REQUESTS DEPARTMENT DEPARTMENT CODE EXPENDITURE LINE ITEM DESCRIPTION DETAIL AMOUNT TOTAL AMOUNT (PER LINE ITEM) Page 6 4201 GENERAL ENGINEERING GENERAL ENGINEERING 4201 DESCRIPTION: Engineering is under the direct supervision of the Director of Public Works. Engineering performs many functions in support of the Public Works Department and Frederick County Administration. Engineering performs plan reviews for site plans, subdivision plans, stormwater, erosion and sediment control, master plans, rezoning, single family dwellings, etc. Engineering performs project management of capital improvements related to landfill and solid waste projects, new roads, buildings and other projects as necessary. Engineering responds to citizen complaints related to stormwater and drainage issues. Engineering serves as the program authority related to stormwater management and erosion and sediment control as administered by the Virginia Department of Environmental Quality (DEQ). Engineering assists the Planning and Development Department in assessing bonds for new development with the county. Engineering assists the County Administrator and all divisions of the county government with engineering support as deemed necessary (i.e. Buildings, dams, bridges, county facilities, schools, etc.). GOALS: • Manage capital improvement projects such as new buildings, building renovations, roads, and stormwater detention structures. • Respond to citizen complaints related to stormwaterproblems. • Provide engineering support to County Administration. • Coordinate design of new landfill expansion and inspect new landfill construction. • Review site, subdivision and erosion and sediment controlplans. • Program authority for issuance of DEQ Stormwater/Erosion and Sediment Controlpermits. • Assist Planning Department in assessing bond and letter of credit amounts. • Provide an initial stormwater permitting system under the direction of DEQ. PERFORMANCE INDICATORS: Personnel 336,811 377,650 FY 2017 FY 2018 FY 2019 Number of land disturbance permits issued 686 400 500 Number of final grading inspections performed 664 350 450 Number of residential permit applications reviewed 659 400 500 First submittal reviews (i.e., site, subdivision, rezoning, master 108 50 100 development, stormwater plans and land disturbance permit applications, Full-time Positions 4 4 4 4 etc.) performed 0.00% Second submittal reviews (i.e., site, subdivision, rezoning, master 31 25 25 development, stormwater plans and land disturbance permit applications, etc.) performed BUDGET SUMMARY: FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Costs: Personnel 336,811 377,650 17,182 4.77% Operating 23,861 23,031 126,150 -3,248 -12.36% Capital/Leases 25 50o 0 State/Federal 0 000% 400,681 13,934 3.60% TOTAL 386,172 400,681 411,219 Revenue: Fees 181,644 126,150 13,450 11.93% State/Federal 0 0 0 0.00% Local 204,528 274,531 484 0.18% TOTAL 386,172 400,681 411,219 400,681 13,934 3.60% Full-time Positions 4 4 4 4 0 0.00% Page 1 PUBLIC WORKS DIRECTOR ENGINEERING ADMINISTRATIVE SENIOR PROJECT ENVIRONMENTAL ASSISTANT CIVIL ENGINEER MANAGER PROGRAM ADMINISTRATOR Page 2 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-010 GENERAL OPERATING FUND 042010 -000-000 GENERAL ENGINEERING/ADMIN 042010-1000-000-000 PERSONNEL SERVICES 042010-1001-000-002 SR PROJECT MANAGER 57,127 58,851 61,037 17,490 69,959 042010-1001-000-003 ENVIRONMENTAL PROGRAM ADMIN 43,561 44,859 46,523 13,317 53,267 042010-1001-000-004 CIVIL ENGINEER 60,817 4,567 75,000 042010-1001-000-005 DEPUTY DIRECTOR 90,658 69,887 33,392 042010-1001-000-006 ENVIRONMENTAL INSPECTOR 1 042010-1001-000-036 ADMINISTRATIVE ASST. 65,882 54,010 55,840 13,960 55,840 042010-1001-000-037 SECRETARY I 042010-1003-000-000 COMPACTOR OPERATOR 042010-1005-000-000 OVERTIME 1,641 2,480 042010-1009-000-000 MERIT RESERVE PERSONAL SERVICE 258,869 230,087 257,609 49,334 254,066 042010-2000-000-000 FRINGE BENEFITS 042010-2001-000-000 F. 1. C. A. 18,626 16,222 19,707 3,487 19,436 042010-2002-000-000 RETIREMENT - V. S. R. S. 26,079 20,939 23,700 4,119 23,374 042010-2005-000-000 HOSPITAL/MEDICAL PLANS 51,910 61,889 73,120 13,757 61,472 042010-2006-000-000 GROUP INSURANCE 2,925 2,982 3,374 586 3,328 042010-2008-000-000 SHORT & LONG TERM DISABILITY 042010-2011-000-000 WORKER'S COMPENSATION 4,665 4,692 5,396 911 51085 042010-2013-000-000 EDUCATION - TUITION ASSISTANCE FRINGE BENEFITS 104,205 106,724 125,297 22,860 112,696 042010-3000-000-000 CONTRACTUAL SERVICES 042010-3002-000-000 PROFESSIONAL SERVICES -OTHER 042010-3004-000-001 REPAIR AND MAINTENANCE -EQUIP. 150 300 600 042010-3004-000-002 REPAIR AND MAINTENANCE -VEHICLE 2,794 3,535 2,700 65 3,800 042010-3004-000-003 REPAIR AND MAINTENANCE BLDGS.& 042010-3005-000-000 MAINTENANCE SERVICE CONTRACTS 153 153 250 042010-3007-000-000 ADVERTISING 042010-3010-000-000 OTHER CONTRACTUAL SERVICES PURCHASED SERVICES 2,947 3,838 3,250 65 4,400 042010-4000-000-000 INTERNAL SERVICES 042010-4003-000-002 CENTRAL STORES - GASOLINE 3,107 2,826 5,000 456 5,000 INTERNAL SERVICES 3,107 2,826 5,000 456 5,000 042010-5200-000-000 COMMUNICATION 042010-5204-000-000 POSTAGE AND TELEPHONE 3,865 3,476 3,780 563 4,260 042010-5300-000-000 INSURANCE 042010-5305-000-000 MOTOR VEHICLE INSURANCE 1,448 2,200 2,500 2,047 2,400 042010-5400-000-000 MATERIALS AND SUPPLIES 042010-5401-000-000 OFFICE SUPPLIES 5,655 8,219 5,1001 8941 71560 042010-5407-000-000 REPAIR/MAINTENANCE SUPPLIES Page 3 042010-5408-000-000 VEHICLE AND POWERED EQUIPMENT 042010-5411-000-000 BOOKS AND SUBSCRIPTIONS 250 250 042010-5412-000-000 EDUCATIONAL SUPPLIES 042010-5413-000-000 OTHER OPERATING SUPPLIES 554 725 750 750 042010-5413-000-001 ROAD AND STREET MATERIALS 042010-5506-000-000 TRAVEL 1,750 2,315 2,000 441 4,000 042010-5800-000-000 MISCELLANEOUS 042010-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 342 262 400 400 OTHER CHARGES 13,614 17,197 14,780 3,945 19,620 042010-8001-000-000 MACHINERY AND EQUIPMENT 042010-8002-000-000 FURNITURE AND FIXTURES 042010-8003-000-000 COMMUNICATIONS EQUIPMENT 042010-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 26,632 25,500 30,000 042010-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 042010-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 042010-8900-000-001 STORM WATER IMPROVEMENTS 042010-8900-000-002 ROAD IMPROVEMENTS CAPITAL OUTLAY 26,632 25,500 30,000 TOTAL DEPARTMENT 1 409,3741 386,1721 405,9361 76,6601 425,782 Page 4 2018-2019 BUDGET INFORMATION - REVENUE DEPARTMENT Engineering 10-4201 DEPARTMENT CODE SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 154,500 1303-44 Land Disturbance Permits 500 homes @$209/permit 104,500 Commercial/Industrial permits 30,000 1907-02 Reimbursement 20,000 Reimbursement from Shawneeland Sanitary District for a portion of the engineering services provided by the engineering staff. REVISED: 11/20/2017 PAGE 5 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT DEPARTMENT CODE EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-3002-00 Professional Services 0 Contingency fees related to consulting for surveying, plan review and miscellaneous designs beyond capability of staff. This amount represents a contingency fund for emergency projects related to stormwater, etc. 10-4201-3004-01 Repair and Maintenance - Equipment 600 Includes minor repair costs for computer equipment. We have six (6) computers and six (6) printers for a total of 12 devices within the department. Consequently, we are recommending an amount of $50 per device for miscellaneous repairs for a total of $600. 10-4201-3004-02 Repair and Maintenance - Vehicles 3,800 This amount is for the costs associated with the maintenance of four (4) vehicles during Fiscal Year 2018-2019. The following is a summary of anticipated required maintenance. - Oil Change/Lubrication 800 Four (4) times per year per vehicle @$50 per visit Four (4) vehicles x four oil changes x $50 per visit = $800. REVISED: 11/20/2017 PAGE 6 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-3004-02 Repair and Maintenance - Vehicles (cont'd) - All -terrain tires for each vehicle. 1,500 Three vehicles x $500 (set of four tires) one set per year = $1,500 - Miscellaneous repairs for vehicle 1,500 This amount is based on historical data of previous repairs = $1,500 10-4201-3007-00 Advertising 0 Cost to advertise in Winchester Star 10-4201-4001-00 Information Technology Services 0 REVISED: 11/20/2017 PAGE 7 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-4003-00 Central Stores - Gasoline 5,000 Four (4) vehicles with a total of 40,000 miles per year average - 18 miles/gal.per vehicle - 2,222 gallons of fuel per year. 2,222 x $2.25 per gallon = $5,000 10-4201-5204-00 Postage and Telephone 4,260 This item includes costs associated with telephone, mobile phones and postage (certified mail). General Postage, certified mail - $25 per month = $300 300 Cellular Communication - 4 phones � $70 = $280 per month = $3,360 3,360 Telephone and fax machine = $50 per month = $600 600 10-4201-5305-00 Motor Vehicle Insurance 2,400 Includes insurance costs related to the department's four (4) vehicles. Four (4) vehicles x $600 per vehicle = $2,400 REVISED: 11/20/2017 PAGE 8 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-5401-00 Office Supplies 7,560 Includes office supply costs and miscellaneous software under $500 for the Engineering Department. Paper - 8 '/2" x 11" - 20 cases per year $40 per case = $800 800 8 '/2" x 14" - 4 reams per year (a $8 per ream = $32 32 11" x 17" - 2 reams per year � $15 per ream = $30 30 Miscellaneous colored paper - 4 reams per year � $12 48 Writing tablets 5" x 8" and 8 '/2" x 11" - 10 dzn per year (a,$20 per dzn = $200 200 Post -It Notes 6 dzn per year (a,$15 per dzn = $90 90 Letterhead 90 1,500 sheets (a,$60 per 500 (costs associated with printing) 1,500 sheets (a,$60 per 500 x 3 per year = $180 one-half cost is split with refuse collection - total amount $90 Envelopes 150 -500 envelopes per box (a,$75 per box (costs associated with printing) 4 boxes per year x $75 per box = $300 one-half cost is split with refuse collection - total amount $150 -10" x 13" manila envelopes (a,$17 per box 34 2 boxes per year x $17 per box = $34 REVISED: 11/20/2017 PAGE 9 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-5401-00 Office Supplies (cont' d) Phone message pads 392 Three dozen pads per year @$11 per pad = 36 x $11 = $392 Folders 280 Eight boxes per year @$35 per box = $280 Miscellaneous labels for inspections/documentation 600 Miscellaneous (I.e., pens, pencils, markers, highlighters, tape, 250 staples, paperclips) Fax cartridge refills 10 packs per year @$50 per pack = $500 500 Ink/Toner Cartridges for printers - five printers X $200 per year 1000 $1,000 Mobile Precision 5520 - Xeon Processor (JWJ) 2500 AutoCAD LT 2018 (annual) + Advanced Support - 1 User (JWJ) 315 Docking Station and Monitor (JWJ) 250 "Computer and software would allow in-house design capability for the civil engineer" 10-4201-5411-00 Books and Subscriptions 250 Includes costs for books, magazines and technical literature . for the department REVISED: 11/20/2017 PAGE 10 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-5413-00 Other Operating Supplies 750 Includes costs for supplies for public works committee meetings, film processing, computer software and miscellaneous equipment for the department. $62.50/ month x12 months = $750 10-4201-5506-00 Travel 4,000 This item includes costs associated with attending seminars/courses related to stormwater management, erosion and sediment control and maintain erosion and sediment control certification and stormwater certification. Includes costs for lodging, meals and seminar fees for four (4) employees. Four employees AaA$1,000 per person = $4,000 10-4201-5801-00 Dues and Associated Memberships 400 Virginia Society of Professional Engineers, American Society of Civil Engineers, Professional Engineer Registration, and, International Erosion and Sediment Control Association. REVISED: 11/20/2017 PAGE 11 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 10-4201-8005-00 One (1) crew cab 4x4 pickup truck * 30,000 30,000 (Replace 2004 truck - with over 110,000 miles) (The existing vehicle has been used over rough terrain accessing new construction sites. Developing higher maintenance costs due to use on sites.) A replacement truck was requested in the current FY2018 budget, however, the request was cut from the budget during the process of final approval. Original request made in Fiscal Year 2014-2015 budget. See attached request. Based on a recent purchase, a higher amount has been budgeted. REVISED: 11/20/2017 PAGE 12 2014-2015 BUDGET INFORMATION - EXPENDITURES DEPARTMENT Engineering DEPARTMENT CODE 10-4201 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) Fiscal Year 2015-2016 One (1) crew cab pickup truck 4x4 25,000 25,000 10-4201-8005-00 (Replace 2006 truck - nine (9) years old with 150,000 miles) Fiscal Year 2016-2017 One (1) crew cab pickup truck 4x4 26,000 26,000 (Replace 2004 truck - 12 years old with 120,000 miles) Fiscal Year 2017-2018 One (1) crew cab pickup truck 4x4 27,000 27,000 (Replace 2007 truck - ten (10) years old with 140,000 miles) *It should be noted that all mileage is estimated based on current usage. Page 13 16-8108 SHAWNEE - LAND SHAWNEELAND SANITARY DISTRICT 8108 DESCRIPTION: The Shawneeland Sanitary District (SSD) was established by the Frederick County Board of Supervisors under the authority of the Code of Virginia. By designating this area a Sanitary District, the county can levy additional taxes on the residents and/or landowners. The Manager of the SSD is hired by and works for the Board of Supervisors. An active advisory committee within the Sanitary District makes recommendations to the Board of Supervisors through the SSD Manager. GOALS: • Continue with snow removal, upgrading of main arterial roads and maintenance of existing roads. • Improve and extend the recreational areas. • Work with the Shawneeland Advisory Committee and subcommittees on long and mid-range plans. DEPARTMENTAL ACCOMPLISHMENTS: • Tar & Chip treatment on 7.41 miles of trails throughout Shawneeland. • Staff has cut back trees, brush and intersections on 20 miles of roadway. The staff upgraded 25 miles of ditches and shoulders on the roadways. Also, about 990 tons of asphalt was placed on various trails to stabilize deteriorating roadways. • Continued cutting dead trees along roadways to prevent trees from falling on roads or power lines. • Cross -use of equipment and manpower between Frederick County and The Sanitary District continues to be an asset. • Shawneeland staff continues to mow and trim the grounds to maintain the appearance the property owners have become accustomed to. Also maintained are two playgrounds, one ball diamond, Cherokee Lake, two ponds, Swan Lake, and two Mail Houses. • Staff manufactured 200 new street signs. • Staff monitors the level of the lake throughout the year and the area is mowed and seeded. • Street signs and school bus shelters continue to be the biggest targets for the neighborhood vandals. BUDGET SUMMARY: Costs: Personnel Operating Capital/Leases TOTAL Revenue: Fees State/Federal Local TOTAL Full-time Positions Page 1 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Bud et Budget Budget Amount % 437,502 462,822 453,656 27,008 6.20% 387,754 491,838 576,570 -12,196 -2.42% 0 3,000 33,000 0 0.00% 825,256 957,660 913,920 1,063,226 14,812 1.57% 759,453 697,180 707,260 7,280 -1.06% 0 0 0 0 0 0.00% 65,803 260,480 355,966 7,532 2.98% 825,256 957,660 913,920 1,063,226 14,812 1.57% 7 7 1 7 0 0.00% Page 1 Shawneeland Sanitary District Public Works Director Sanitary District Manager _ _ r77777 — Secretary (1) Senior Motor Equipment Operator (2) Motor Equipment Operator (2) Laborer (1) Page 2 Shawneeland (16-8108) Narrative 2018-2019 Description: hl 1987, the Frederick County Circuit Court ordered that a sanitary district be established for Shawneeland. The board of supervisors is responsible for all aspects of the operation of the Shawneeland Sanitary District (SSD). The SSD is financed from SSD taxes imposed only on property owners within the SSD. SSD taxes are not commingled with other funds in the county, are separately accounted for, and are used only within the sanitary district. To provide an interface between the citizens of the SSD and Frederick County a "Shawneeland Sanitary District Advisory Committee" was appointed by the Frederick County Board of Supervisors. The needs and wants of the advisory committee are directed through the SSD manager to the board of supervisors for approval. The main priority for the SSD is the maintenance of existing roads. This task has increased in scope and complexity with time because of the aging road surfaces, poor drainage, and more traffic. As Shawneeland grows, the road network is exposed to more traffic and construction vehicles. The roads were not designed or built for vehicles of such size or weight. Therefore, although new homes add to our tax base, they also have a detrimental impact on the budget until the cost of damage repair is countered by tax collection. hl addition to road maintenance and snow removal, we maintain two lakes and two ponds. All are stocked with fish and treated to reduce algae's growth. We fabricate and install our own street name signs. We are responsible for maintaining Cherokee Lake Dam. In addition, we maintain a beach on Cherokee Lake, the golf course, a ball diamond, 2 playgrounds, and picnic areas. We maintain about 40 acres of grass which is kept neatly groomed for the use of all property owners within the SSD. Operation and Maintenance: The daily operation of the SSD is performed under the supervision of the Frederick County Public Works Director by the following employees: One full-time Sanitary District Manager One full-time Secretary I Two full-time Senior Motor Equipment Operators Two full-time Motor Equipment Operators One full-time Laborer The operation of the SSD requires the use of several different types of heavy equipment. The SSD currently owns: 1-570B John Deere Grader 1-595 Case Tractor 2 -GMC Dump Truck (10 ton) 1-924 Caterpillar Tire Loader 1-410J John Deere Backhoe 1-773 Bobcat 1-955 Caterpillar 3-Scagg Mowers 1-2910 Ford Tractor 1 -Sakai Roller 1 -Freightliner Dump Truck 650 -John Deere Dozer Our miscellaneous equipment includes chainsaws, weed -eaters, etc. Most of our equipment repairs are done in-house by full time staff. For major repairs we contract with James River, Shade Equipment, Winchester Equipment, Alban Tractor, Brian Omps Towing and Repair, etc. REVISED: November 20, 2017 Page 3 Revenue: The SSD provides a maintenance and improvement service to the property owners of Shawneeland. The funding used to provide this service is derived from SSD taxes. The following figures reflect no increases for improved lots or unimproved lots. Classification Current Rate Improved $560 Unimproved $190 External Users - Improved $560 External Users - Unimproved $190 For Fiscal Year 2018-2019, we are projecting revenues of $707,260. To maintain roadways and equipment, a supplement of $355,966 from the reserve fund will be necessary to meet all projected expenditures. Expenditures: A budget of $1,063,226 is proposed for Fiscal Year 2018-2019. A detailed listing and description of each line item are shown on the expenditure summary. However, we would like to highlight and further explain the following line items: 3002-00 Professional Services - Others Surveying and engineering costs related to road improvements and evaluation of Cherokee Dam and other capital projects. Total Professional Services - Others $2000 3004-01 Repair and Maintenance - Equipment This line item is for maintenance service that we cannot perform in-house with our staff. Total Repair and Maintenance — Equipment $20,000 REVISED: November 20, 2017 Page 4 Equipment Engine Transmission Rear Hyd. Pump Brakes Hyd. Cyl each Backhoe 410J $17,152 $7,623 $7,623 $3,430 $1,906 $1,016 Grader 570B $16,517 $16,771 $4,066 $4,447 $1,016 Ford Tractor 2910 $13,340 $7,623 $2,351 Case Tractor 595 $9,529 $3,812 $1,271 Sakai Roller $15,881 $18,422 $8,258 $4,447 $462 Bobcat 773 $7,623 $5,717 $2,541 Ford CM274 $4,447 $3,176 $1,906 Scagg Mowers $2,541 $1,906 $420 924 Caterpillar $19,058 $11,689 $8,004 $3,811 $2,541 $1,271 3004-02 Repair and Maintenance - Vehicle This line item is for services required to maintain our current level of maintenance and repair to our aging trucks if we cannot do the required repairs in-house with our staff. Total Repair and Maintenance - Vehicle $12,000 3004-03 Repair and Maintenance - Buildings This line item covers the costs to maintain and repair all Functional Sanitary District owned buildings. Total Repair and Maintenance - Buildings REVISED: November 20, 2017 $5,000 Page 5 Vehicles AL Engine Transmission Rear Front Axle Assembly Hubs Additional Each `97 Ford F350 $7,115 $3,557 $2,171 $2,287 $318 `95 Dump Tr F350 $7,115 $3,557 $2,795 $2,287 $318 10 GMC 3500 $10,395 $4,043 $2,888 $2,426 $347 `89 Dump Tr GMC $9,529 $3,176 $7,623 '05 Freightliner Dump Truck $11,550 $5,775 $6,930 `00 Dump Tr GMC $12,070 $5,336 $9,148 '03 Ford Ranger $5,198 $4,043 $2,310 $289 `07 Ford F350 $10,418 $4,066 $2,414 $2,414 $349 09 Dodge 2500 $10,418 $4,066 $2,414 $2,414 $349 1993 Dodge $6,300 $3,150 $5,250 $2,625 $420 2015 Dodge $10,500 $5,250 $5,250 $2,625 $525 3004-04 Repair and Maintenance: Roads To tar and chip 7.90 miles of trails throughout Shawneeland. 74,151 square yards (a, $2.50 per square yard. Total Repair and Maintenance - Roads $185,378 5103-00 Water and Sewage Services This line item covers the costs associated with Aqua Source's water availability fees for lots owned by the Sanitary District and annual pumping of the septic tank at maintenance office. Septic Pumping at $300 per Year 9 Lots at $20 a lot per Year Total Water and Sewage Services $480 5302-00 Fire Insurance (Property Insurance) Includes property coverage for Cherokee Dam and fire insurance for the Maintenance Building, Council House, etc. Total Fire Insurance REVISED: November 20, 2017 $4,500 Page 6 5407-00 Repair and Maintenance Supplies This line item covers all in-house repair and maintenance supplies such as: 1. Lawn equipment - blades, bearings, gearboxes, belts, hoses, safety switches, oil filters, air filters, hydraulic filters, grease, oil gauges, lights, etc. 2. Farm tractors - belts, hoses, filters, grease, lights, etc. 3. Bush hogs - blades, spindles, gearboxes, hydraulic oil, drive line, etc. 4. Grader - cutting edges, teeth for rippers, hoses, gearboxes for the cradle, ring gaskets for controls, hydraulic oil, motor oil, filters (hydraulic, engine, transmission, fuel), lights, gauges, etc. 5. Backhoe - belts, hoses, filters (hydraulic, engine, transmission, fuel, air), teeth for rear digging bucket, cutting edge for front bucket, lights, gauges, etc. 6. Trucks - belts, hoses, spark plugs, wires, distributor caps, alternators, fuel filters, oil and air filters, brakes, fuses, etc. 7. All snow blade cutting edges, hoses, hydraulic pumps, hydraulic cylinders, etc. 8. Spreader boxes for ice control - engine repair, chain drive repair, clutch repair, auger repair, spindle shaft replacement, bearings, oil, grease, electrical wiring, etc. 9. Mechanic's tools - socket wrenches set, screwdrivers, etc. 10. Carpenter's tools for building maintenance and replacement of street signs including routers, table saws, circular saws, drills, blades and bits for all, etc. Fences, cables, posts, etc. Lumber and paint for repairs to buildings. Welding rods Steel to fabricate metal repairs as needed. Cutting torches Chain saws - bars, chain, sprockets, clutches, filters. 11. Nuts, bolts, screws, lights, wire, fuses, butt -connectors, wire ties, etc. Total Repair and Maintenance Supplies $13,000 5408-00 Vehicle and Powered Equipment This line item is targeted for all necessary equipment parts required for in-house repairs to each piece of equipment from large to small (grader, backhoe, trucks, mowers, weed eaters, etc.). Total Vehicle and Powered Equipment 3010 -00 -Other Contractual Services $17,000 This line item is used for out sourcing contracts such as tree removal, snow removal, Combs Wastewater, etc. An amount of $1,250 has been added for the additional Combs Wastewater service at the Cherokee Beach. An additional $10,000 has been added for Stormwater permits and E and S permits. An additional $12,000 was added for beach security and $5,000 will be added for pipe replacement. Total Other Contractual Services $71,540 REVISED: November 20, 2017 Page 7 SHAWNEELAND MAJOR ACCOMPLISHMENTS 2018/2019 BUDGET: During this fiscal year, we accomplished our prime objectives. We maintained and repaired our equipment and road network with in-house forces, keeping the maintenance costs at a bare minimum. GENERAL REPAIRS: Our main objectives were to improve and maintain roadways and drainage ditches. We replaced and upgraded damaged and undersized drainage culverts. CLEARING RIGHT-OF-WAYS: Because the sanitary district is located in a wooded area, this has been and will continue to be an ongoing project to enhance sight distances for every motorist and also make the roads safer for pedestrian traffic. We have also been cutting dead trees along the roadways to prevent trees from falling on roads or power lines. RESOURCE SHARING: Cross -use of equipment and manpower between Frederick County and the sanitary district continues to be an asset. MAINTENANCE OF THE COMMON GROUNDS: The maintenance staff continues to maintain the appearance the property owners have become accustomed to. We also maintain two playgrounds, the ball diamond, Cherokee Lake, two ponds, Swan Lake, and two Mail Houses. CHEROKEE LAKE DAM: The staff monitors the level of the lake throughout the year. The crew mowed the dam and seeded grass to keep the dam maintained. The crew weed eats the dam four to five times per season. VANDALISM: Street signs and school bus shelters continue to be the biggest targets for the neighborhood vandals. However, the staff continues to fabricate and replace street signs and repair school bus stop shelters as necessary throughout the subdivision. REVISED: November 20, 2017 Page 8 2018/2019 GOALS FOR SHAWNEELAND 1) Operate within the approved budget. 2) Maintain and improve all existing roads within the Shawneeland Sanitary District (SSD). 3) Will continue to use the equipment to complete each task as safe and cost effective as possible. 4) Maintain all common grounds and amenities within the SSD. 5) Maintain and repair all SSD -owned equipment in-house when possible to help reduce repair cost. 6) Upgrade or replace culverts throughout the SSD. REVISED: November 20, 2017 Page 9 10/03/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-016 SHAWNEELAND SANITARY DISTRICT 081080 -000-000 SHAWNEE -LAND SANITARY DISTRICT 081080-1000-000-000 PERSONNEL SERVICES 081080-1001-000-000 SHAWNEELAND DISTRICT MANAGER 61,069 63,054 65,241 16,311 65,243 081080-1001-000-001 SR MOTOR EQUIPMENT OPERATOR 46,616 48,061 49,709 12,427 49,709 081080-1001-000-002 SR MOTOR EQUIPMENT OPERATOR 33,133 37,605 40,592 10,148 40,593 081080-1001-000-003 MOTOR EQUIPMENT OPERATOR 42,199 40,824 44,801 9,448 39,125 081080-1001-000-004 MOTOR EQUIPMENT OPERATOR 37,488 38,555 39,829 9,957 39,830 081080-1001-000-005 SECRETARY 30,270 31,224 32,285 8,071 32,285 081080-1001-000-006 LABORER 25,720 27,162 6,7911 27,162 081080-1003-000-000 PART TIME/EXTRA HELP 24,508 5,030 081080-1003-000-001 OFFICE ASST. II 081080-1003-000-002 LIFEGUARDS 081080-1005-000-000 OVERTIME 1,341 850 8,000 8,000 081080-1009-000-000 MERIT RESERVE 081080-1099-000-000 MERIT RESERVE PERSONAL SERVICE 276,624 290,923 307,619 73,153 301,947 081080-2000-000-000 FRINGE BENEFITS 081080-2001-000-000 F. 1. C.A. 19,664 20,342 23,533 5,085 22,487 081080-2002-000-000 RETIREMENT - V.S.R.S. 26,607 25,815 27,565 6,730 27,043 081080-2005-000-000 HOSPITAL/MEDICAL PLANS 67,192 84,117 95,460 24,202 87,076 081080-2006-000-000 GROUP INSURANCE 2,984 3,676 3,924 958 3,851 081080-2008-000-000 SHORT & LONG DISABILITY 623 719 850 148 600 081080-2011-000-000 WORKER'S COMPENSATION 11,844 11,910 12,667 2,650 10,652 081080-2013-000-000 EDUCATION -TUITION 081080-2099-000-000 FRINGE BENEFIT RESERVE FRINGE BENEFITS 128,914 146,579 163,999 39,773 151,709 081080-3000-000-000 CONTRACTUAL SERVICES 081080-3002-000-000 PROFESSIONAL SERVICES - OTHER 600 2,000 2,000 081080-3004-000-001 REPAIR AND MAINTENANCE -EQUIP. 2,782 3,899 20,000 466 20,000 081080-3004-000-002 REPAIR AND MAINTENANCE -VEHICLE 11,947 7,213 12,000 728 12,000 081080-3004-000-003 REPAIR AND MAINTENANCE - BUILD 831 5,000 5,000 081080-3004-000-004 REPAIR & MAINTENANCE - ROADS 200,284 184,625 185,378 081080-3006-000-000 PRINTING AND BINDING 1,200 081080-3007-000-000 ADVERTISING 081080-3010-000-000 CONTRACTUAL SERVICES 31,489 30,072 59,290 471 71,540 PURCHASED SERVICES 46,818 242,299 284,115 1,665 295,918 081080-4000-000-000 INTERNAL SERVICES 081080-4003-000-001 CENTRAL STORES -COPIES 081080-4003-000-002 CENTRAL STORES - GASOLINE 081080-5100-000-000 UTILITIES 081080-5101-000-000 ELECTRICAL SERVICES 4,7791 4,7591 5,3761 1,6481 5,376 Page 10 081080-5102-000-000 HEATING SERVICES 817 665 2,400 2,400 081080-5103-000-000 WATER & SEWAGE SERVICES 162 362 480 480 081080-5204-000-000 POSTAGE AND TELEPHONE 081080-5204-000-001 POSTAGE 820 0 081080-5204-000-002 TELEPHONE 3,397 3,647 5,076 265 5,076 081080-5301-000-000 BOILER INSURANCE 37 36 100 35 100 081080-5302-000-000 FIRE INSURANCE 3,182 3,726 4,500 3,686 4,500 081080-5305-000-000 MOTOR VEHICLE INSURANCE 4,837 6,058 6,500 5,630 6,500 081080-5306-000-000 SURETY BONDS 081080-5307-000-000 PUBLIC OFFICIAL LIABILITY 081080-5308-000-000 GENERAL LIABILITY INSURANCE 879 1,151 1,800 1,114 1,800 081080-5310-000-000 BURGLARY INSURANCE 081080-5401-000-000 OFFICE SUPPLIES 344 979 2,000 99 2,000 081080-5403-000-000 ARGICULTURAL SUPPLIES 621 592 5,000 273 5,000 081080-5404-000-000 MEDICAL & LABORATORY SUPPLIES 101 212 500 500 081080-5405-000-000 LAUNDRY/HOUSEKEEPING AND JANIT 601 628 850 850 081080-5407-000-000 REPAIR AND MAINTENANCE SUPPLIES 12,244 7,608 13,000 334 13,000 081080-5408-000-000 VEHICLE AND POWERED EQUIPMENT 17,529 12,308 17,000 1,734 17,000 081080-5408-000-001 VEHICLE - TIRES AND PARTS 5,141 11,149 5,000 58 5,000 081080-5408-000-002 VEHICLE - FUELS AND LUBRICANTS 15,695 13,563 29,250 1,691 29,250 081080-5410-000-000 UNIFORMS -CLOTHING 1,768 2,550 3,000 299 3,000 081080-5413-000-000 OTHER OPERATING SUPPLIES 1,250 1,474 2,000 16 2,000 081080-5413-000-001 ROAD AND STREET MATERIALS 83,230 70,170 99,221 23,856 172,820 081080-5414-000-000 MERCHANDISE FOR RESALE 081080-5415-000-000 OTHER EXPENSES 3,320 3,818 3,850 236 4,000 081080-5415-000-001 OTHER EXPENSES -MAILBOXES 081080-5506-000-000 TRAVEL 081080-5800-000-000 MISCELLANEOUS 081080-5806-000-000 RESERVE FOR CONTINGENCIES 081080-5808-000-000 INTEREST 081080-5810-000-000 PAYMENT OF UNEMPLOYMENT CLAIMS 081080-5899-000-000 CAPITAL TRANSFER OTHER CHARGES 159,934 145,455 207,723 40,974 280,652 081080-8001-000-000 MACHINERY & EQUIPMENT 081080-8002-000-000 LEASE/RENT OF BUILDINGS 081080-8003-000-000 COMMUNICATIONS EQUIPMENT 081080-8005-000-000 MOTOR VEHICLES 38,953 081080-8006-000-000 CONSTRUCTION VEHICLES AND EQUIP 081080-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 081080-8009-000-000 MISCELLANEOUS EQUIPMENT 081080-8700-000-000 LAND 081080-8800-000-000 BUILDINGS 081080-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 30,000 CAPITAL OUTLAY 38,953 30,000 081080-9001-000-000 LEASE/RENT OF EQUIPMENT 1 1151 1 3,0001 1 3,000 081080-9500-000-000 IDEPRECIATION OF EQUIPMENT Page 11 Page 12 OTHER USES OF FUNDS 115 3,000 3,000 TOTAL DEPARTMENT 651,358 825,256 966,456 155,565 1,063,226 093010 -000-000 TRANSFERS 093010-2011-000-000 WORKER'S COMP FOR WELLNESS 093010-5807-000-001 MERIT RESERVE -8,801 093010-5807-000-002 MERIT RESERVE FRINGES OTHER CHARGES -8,801 0 TOTAL DEPARTMENT 1 1 -8,8011 1 0 TOTAL FOR FUND 1 651,3581 825,2561 957,6551 155,5651 1,063,226 Page 12 L Shawneeland Sanitary District The Sanitary District's priorities are road maintenance and upkeep of common properties. Our plans for Fiscal Year 2018/2019 are as follows: 1.) Roads a.) Maintain and improve approximately 50 miles of roadway; tar and chip 7.90 miles of trails throughout Shawneeland b.) Improve the shoulders and side -ditches c.) Replace and upgrade culverts d.) Prune trees and foliage at intersections and right-of-ways e.) Manufacture, repair, and replace street name signs 2.) Common Properties a.) Groom and maintain 40 plus acres of common area b.) Improve and maintain Cherokee Lake c.) Maintain the ball -field d.) Maintain ponds and lakes; stock with fish e.) Maintain two mail -house complexes f) Maintain two play ground areas 3.) Other Items a.) Monitor water levels on Cherokee Lake and comply with state regulations b.) Maintain the emergency siphoning system at Cherokee Lake c.) Perform maintenance and repairs on all Sanitary District owned vehicles, equipment, and hand tools d.) Maintain and repair all functional Sanitary District owned buildings Page 13 2019 FISCAL YEAR PLAN DEPARTMENT: SHAWNEELAND SANITARY DISTRICT 8108 DESCRIPTION: OBJECTIVES: The Shawneeland Sanitary District (SSD) was established by the Frederick County Board of Supervisors under the authority of the Code of Virginia. By designating this area a sanitary district, the county can levy additional taxes on the residents and/or landowners. The manager of the SSD is hired by and works for the Frederick County Board of Supervisors. An active advisory committee has been established within the sanitary district to make recommendations to the board of supervisors through the SSD manager. Short Term Objectives: 1.Roads: Number one priority. a) Maintenance and Repairs of existing roads. b) Snow removal. c) Upgrade main arterial roads. 2.Improve and extend recreational areas. 3.Work with the Shawneeland Advisory Committee and sub -committees on long and mid-range plans. Page 14 FY 2017 BUDGET FY 2018 BUDGET FY 2019 BUDGET FY 2017 BUDGET FY 2018 BUDGET FY 2019 BUDGET COSTS: REVENUES: Personnel 425,031 442,822 453,656 Fees 689,900 697,180 707,260 Operating 507,034 494,838 579,570 State/Federal Capital 0 0 30,000 SSD Reserve Fund 242,165 240,480 355,966 TOTAL 932,065 937,660 1,063,226 TOTAL 932,065 937,660 1,063,226 Page 14 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-1001-00 Personal Services $293,947 Includes salaries of one Laborer position, two Motor Equipment Operator positions, two Senior Motor Equipment Operator positions, one full-time Secretary I position, and the SSD Manager position. 16-8108-1005-00 Extra Help/Overtime $8,000 Includes overtime wages for emergency situations. a. Emergency Help $8,000 16-8108-2001-00 F.LC.A. $22,487 16-8108-2002-00 Retirement $27,043 16-8108-2005-00 Hospital/Medical Plans $87,076 16-8108-2006-00 Group Insurance $3,851 16-8108-2008-00 Short & Long Disability $600 16-8108-2011-00 Workers Compensation $10,652 16-8108-3002-00 Professional Services $2,000 Surveying and engineering costs related to road improvements and evaluation of Cherokee Dam and other capital projects. Sources used outside of local government. REVISED: 11/20/2017 Page 15 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-3004-01 Repair and Maintenance - Equipment $20,000 Heavy duty repairs that cannot be performed in-house (i.e., engine overhaul, transmission repair or flat tire on backhoe or grader). Line item increased due to aging equipment and high costs of major repairs. 16-8108-3004-02 Repair and Maintenance - Vehicle $12,000 This amount includes anticipated maintenance and repairs to vehicles which are essential to our snow removal plan as well as daily duties. 16-8108-3004-03 Repair and Maintenance - Buildings $5,000 This amount covers the cost for repairs to all functional Sanitary District owned buildings. 16-8108-3004-04 Repair and Maintenance - Roads $185,378 To Tar and Chip 7.90 miles of trails.74,151 sq. yds. @ $2.50 per sq. yd. 16-8108-3010-00 Other Contractual Services $71,540 Drainage Culvert Replacement $5,000 Equipment w/operator for snow removal (pick-up with plow/wheel loader. $15,000 Tree Trimming and Tree Removal-- $6,500 an average of 52 trees per year $125 per tree. REVISED: 11/20/2017 Page 16 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-3010-00-Cont'd Management reimbursement to Frederick County (Engineering $20,000 Budget: 3010-019070-0002) for the services of the County staff for administration Pest Control --$45 per month $540 Combs Wasterwater Management-- $2,500 1 at the maintenance office for 12 months 2 at the beach and 1 at the playground for 6 months Stormwater/E and S Permits Lump Sum (State Requirement) $10,000 Beach Security $12,000 16-8108-5101-00 Electrical Services $5,376 Electric service to maintenance building: lights to garage bays, $2,568 heat/air conditioning, lights to the offices and meeting room. $214 per month average for 12 months Outdoor security lighting: front entrance, 2 mailhouse complexes, the $2,808 light on Bear Trail, and at the beach. $234 per month average for 12 months 16-8108-5102-00 Heating Services $2,400 Fuel for the furnace that heats the garage area: 800 gals. X $3.00 per gallon REVISED: 11/20/2017 Page 17 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5103-00 Water and Sewage Services $480 Includes costs associated with Aqua Virginia's water availability fees for lots owned by Shawneeland. Pumping of the septic tank. $300 9 Lots (i� $20 per Lot. $180 16-8108-5204-02 Telephone $5,076 Verizon - $90 x 12 months. (Shawneeland Office Phone Monthly) $1,080 MCI - $8.00 x 12 months. (Shawneeland Office Long Distance Monthly) $96 Verizon Wireless -7 mobile phones $40.00 per month @ 12 months $3,360 Each employee has a phone to communicate in the Sanitary District because 2 way radio's do not work. Verizon Wireless - internet $45.00 per month @ 12 months $540 16-8108-5301-00 Boiler Insurance $100 16-8108-5302-00 Fire Insurance 4,500 Includes property coverage for Cherokee Dam and fire insurance for the maintenance building, council house, etc. REVISED: 11/20/2017 Page 18 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5305-00 Motor Vehicle Insurance $6,500 11 vehicles (i� $590.91/year. 16-8108-5308-00 General Liability Insurance $1,800 16-8108-5401-00 Office Supplies $2,000 Ink cartridges for copier, fax, and printer. $1,360 Paper supplies (copy paper, folders, mailing supplies, notepads). $220 Pens/miscellaneous $100 Computer programs (includes recordable cds). 5320 16-8108-5403-00 Agricultural Supplies 55,000 The major portion of this amount is utilized for flowers and plants to landscape both entrances to Shawneeland, chemicals for the beach and ponds (plant growth controls), fertilizers, grass seed, and straw to stabilize shoulders and drainage ditches along roadways. Increase due to new Stormwater and E & S Regulations. 16-8108-5404-00 Medical Laboratory Supplies $500 To restock the first aid kits. REVISED: 11/20/2017 Page 19 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5405-00 Laundry/Housekeeping and Janitorial Supplies $850 To maintain cleanliness of office and meeting rooms. 16-8108-5407-00 Repair and Maintenance Supplies $13,000 This line item includes lumber, posts, and plants for all buildings, bus stop shelters, street signs, etc. Because we perform most of our vehicle and small equipment maintenance and repairs in-house, we need to replace tools, parts, and supplies. 16-8108-5408-00 Vehicle and Powered Equipment $17,000 This line item is targeted for all necessary equipment parts required to perform in-house repairs to each piece of equipment from large to small (grader, backhoe, trucks, mowers, weed eaters, etc). Line item has increased due to aging equipment. 16-8108-5408-01 Vehicle - Tires and Parts $5,000 To purchase new tires for equipment (as needed). (Pick-up Truck, Motor Grader, Wheel Loader, Lawn Mower, Etc.) 16-8108-5408-02 Vehicle - Fuels and Lubricants $29,250 4,000 gallon of Gasoline x$2.25 per gallon $9,000 6,000 gallons of Diesel x$2.50 per gallon $15,000 375 gallons of Hydraulic and Motor Oil $14.00 per gallon $5,250 REVISED: 11/20/2017 Page 20 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5410-00 Uniforms and Clothing $3,000 6 Employees at $350 each per year to purchase safety boots, $2,100 pants, shirts, and winter protection clothing. The remainder will purchase safety protection apparel. $900 These items are required to be worn while doing assigned job duties. hard hats safety vest gloves eye protection hearing protection chaps rubber boots 16-8108-5413-00 Other Operating Supplies $2,000 To purchase industrial chemicals, manufacturing supplies, electrical supplies, ADP supplies, and other operating supplies not provided for in the foregoing accounts. 16-8108-5413-01 Road and Street Materials $172,820 For general maintenance of approximately 50 miles of roads, along $16,850 with culvert replacements and upgrades. This line item also covers salt, calcium, and #8 stones for snow and ice control. Stones 21A, #10, #8, 3" x 8". 21A -800 tons x $10.75 per ton equals $8,600. #10 -50 tons x $12.00 per tonequals $600. REVISED: 11/7/2014 Page 21 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-5413-01-Cont'd #RRAL-OGB-300 tons x $13.00 per ton equals $3,900. #8- 300 tons x $12.50 per ton equals $3,750. Delivery of stone $7.00 per ton (i� 80 tons/mo. = $560 x 12 mos. $6,720 Asphalt: 1,500 tons (i� $70/ton. $105,000 Calcium: 20 tons x$700/ton. $14,000 Salt: 50 tons @$200/ton. $10,000 Culverts: (15 inch to 42 inch diameter $10435/foot) estimate to upgrade and replace culverts $13,000 Cold Patch: 50 tons (i� $145 per ton. $7,250 16-8108-5415-00 Other Expenses $4,000 To cover purchase and replacement of road signs. 50 stop signs (i� $35/ea. $1,750 10 Children at Play signs @$30/ea. $300 10 Speed limit signs x$50/ea. $500 5 Handicap signs @$30/ea. $150 To purchase trout for fishing derby $1,300 16-8108-8800-00 Buildings Addition to Shawneeland Office $30,000 REVISED: 11/20/2017 Page 22 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-9001-00 Lease - Rental of Equipment 53,000 Covers rental equipment due to breakdown of in house equipment. TOTAL 51,063,226 REVISED: 11/20/2017 Page 23 2018-2019 CAPITAL REQUESTS DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 16-8108-8006-00 Construction Vehicles and Equipment 0 16-8108-8800-00 Buildings 30,000 30,000 REVISED: 11/20/2017 Page 24 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT SHAWNEELAND SANITARY DISTRICT DEPARTMENT CODE 8108 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCALSOURCES TOTAL 16-1101-01 CURRENT SANITARY DISTRICT TAX Unimproved lots 5190,000 $190/year x 1000 lots Improved lots 5466,480 $560/year x 833 lots External Users $190/year x 50 lots 59,500 $560/year x 13 lots 57,280 16-1501-01 REVENUE FROM USE OF MONEY 58,000 Back taxes paid 525,000 16-1911-07 REVENUE FROM CULVERT INSTALL. 51,000 Total 5707,260 REVISED: 11/20/2017 Page 25 Shawneeland Sanitary District $2,500,000.00 y $2,000,000.00 U M M $1,500,000.00 a C 3 LL w $1,000,000.00 a °C $500,000.00 $0.00 2011 2012 2013 2014 2015 2016 Fiscal Year Reserve Fund Balance Improved Fee FY. End 2011 2012 Reserve Fund Balance $2,050,685.63 $2,100,633.75 Improved Lot Fee _ $450 $530 Unimproved Lot Fee $180 $180 2013 $2,280,834.98 $530 $180 2014 $2,179,095.32 $530 $180 2015 $2,317,140.21 $530 $180 2016 $1,976,207.52 $560 $190 2017 $2,088,778.05 $560 $190 Unimproved Fee 2017 $600 $500 a a $400 L V $300 p $200 c M H $100 $0 Page 26 12-4204 LANDFILL REFUSE DISPOSAL - LANDFILL 4204 DESCRIPTION: The Frederick County Sanitary Landfill provides non -hazardous solid waste disposal needs for Frederick and Clarke Counties and the City of Winchester. The landfill property includes 932 acres of which 90 acres have been permitted under Subtitle "D" Regulations as a municipal solid waste facility, and 50 acres permitted as a Construction Demolition Debris waste facility. The additional acreage is maintained as borrow area and buffer. In addition to operating the two permitted landfills, the facility operates a fully equipped Citizen's Convenience Center offering disposal options for several waste streams including: household municipal, construction demolition debris, household hazardous waste, electronics, and numerous other recycling opportunities. A program to convert landfill gas to electricity was established in 2010. Currently two Jenbacher model 320 engines are fueled by the landfill gas and are capable of producing approximately two megawatts of power. This program is designed to expand as the landfill continues to grow. In addition, the landfill operates and maintains a leachate pretreatment system designed to collect and provide treatment from all three of the permitted landfills located at the facility. GOALS: • Maintain vegetative cover on exposed soils by overseeding and fertilizing, increase frequency of mowing established vegetation. • Improve management of stormwater control features. • Work with local wastewater treatment plants to improve sludge management procedures. • Increase safety awareness of all landfill employees and continuing education of operators. • Begin preliminary base grade excavation for construction Phase 3 Cell A MSW Landfill cell. • Modify leachate system to better manage collection, treatment and disposal. • Maintain and expand landfill gas collection system as needed to maximize collection efficiency. • Expand landfill gas perimeter monitoring network around CDD landfill to maintain compliance. • Conduct major overhaul of both Jenbacher engines to maintain manufacturer warranties. • Maximize electrical production from landfill gas collected. • Strive for waste reduction through recycling, composting brush grinding, tire shredding, etc. PERFORMANCE INDICATORS: Tons of waste weighed and disposed Megawatt/hours of power generated from Gas to Energy Plant Gallons of pretreated leachate collected and discharged Tons of scrap metal recycled Tons of household hazardous waste collected Tons of tires processed to rubber chips Tons of yard waste processed to mulch BUDGET SUMMARY: FY 2017 FY 2018 FY 2019 Actual Projected Projected 167,617 160,000 170,000 11,989 10,512 10,512 16,492,000 20,000,000 20,000,000 1,294 800 1000 67 100 100 1,205 1,100 1,100 5,778 7,500 6,000 Page 1 FY 2018 FY 2018 FY 2019 Increase/Decrease FY 2017 Approved Estimated Adopted FY 2018 App. To FY 2019 Actual Budget Budget Budget Amount % Costs: Personnel Operating 1,906,723 2,063,983 44,378 2.20% Capital/Leases 2,087,508 2,857,258 -28,572 -0.99% TOTAL 2,378,516 4811000 2,681,000 125.87% 9,732,241 2,696,806 38.33% 6,372,747 9,732,241 7,034,376 Revenue: Fees State/Federal 7,338,267 6,734,695 345,225 5.40% Local/Reserves 0 0 0 0.00% TOTAL 0 2,997,546 2 351 581 364.04% 9,732,241 2,696,806 38.33% 7,338,267 9,732,241 7,034,376 Full-time Positions 27 27 0 0.00% Page 1 ENVIRONMENTAL MANAGER ENVIRONMENTAL SAFETY TECHNICIAN LFG TO ENERGY PLANT OPERATOR ADMINISTRATIVE ASSISTANT PUBLIC WORKS DIRECTOR LANDFILL MANAGER SCALE OPERATOR LANDFILL CONVENIENCE OPERATIONS SITE SUPERVISOR SUPERVISOR H EAVY ASSISTANT EQUIPMENT CONVENIENCE MECHANIC SITE SUPERVISOR ASSISTANT CONVENIENCE MAINTENANCE SITE ATTENDANT MECHANIC (2) SENIOR LANDFILL LABORER (1) TECHNICIAN (3) LANDFILL PARTTIME TECHNICIAN (7) LABORERS (6) SPOTTER (2) Page 2 11/01/2017 COUNTY OF FREDERICK -BUDGET- EXPENSE ACCOUNTING PERIOD 2017/10 FUND #-012 FRED. WINC LANDFILL FUND • mo ri 'Trim 042040 LANDFILL 042040 -000-000 REFUSE DISPOSAL 042040-1000-000-000 PERSONNEL SERVICES 042040-1001-000-001 COMPENSATION OF PUBLIC WORKS 042040-1001-000-002 LANDFILL MANAGER 85,870 108,530 91,470 21,306 85,222 042040-1001-000-003 ENVIRONMENTAL MANAGER 71,931 65,833 76,411 15,899 63,596 042040-1001-000-004 ADMINISTRATIVE COSTS 142,955 170,175 151,566 32,010 128,040 042040-1001-000-005 HEAVY EQUIPMENT MECHANIC 63,261 65,222 67,432 16,858 67,432 042040-1001-000-036 SECRETARY III 042040-1001-000-056 SCALE OPERATOR 57,689 38,839 39,072 9,768 39,072 042040-1001-000-057 ADMINISTRATIVE ASSISTANT 42,099 43,714 45,195 11,299 45,195 042040-1001-000-058 ASST.CONVENIENCE CENTER SUPER. 28,207 21,310 31,331 4,331 38,800 042040-1001-000-066 SPOTTER 32,841 34,063 35,228 8,807 35,228 042040-1001-000-067 MAINTENANCE MECHANIC ASSISTANT 15,425 32,930 34,015 8,504 34,016 042040-1001-000-068 LABORER 7,225 29,705 30,711 7,678 30,712 042040-1001-000-069 LANDFILL TECHNICIAN 35,311 31,293 36,786 8,977 33,506 042040-1001-000-070 SR LANDFILL TECHNICIAN 39,202 40,460 41,861 10,465 41,861 042040-1001-000-071 SR LANDFILL TECHNICIAN 43,323 27,138 44,923 44,923 042040-1001-000-072 LANDFILL TECHNICIAN 36,795 38,212 39,463 9,866 39,464 042040-1001-000-081 LANDFILL TECH 32,300 33,183 34,263 8,566 34,264 042040-1001-000-082 LANDFILL TECHNICIAN 38,175 39,400 40,755 10,189 40,756 042040-1001-000-083 LFG TO ENERGY PLANT OPER. 54,225 55,878 57,761 14,440 57,760 042040-1001-000-084 LANDFILL TECHNICIAN III 042040-1001-000-085 LABORER 1 1/2 042040-1001-000-086 LANDFILL OPERATIONS SUPV 58,244 60,084 62,151 15,538 62,151 042040-1001-000-087 LABORER 11 042040-1001-000-088 LANDFILL TECHNICIAN 38,604 21,235 40,069 4,512 34,000 042040-1001-000-089 SPOTTER 19,870 22,377 30,090 5,167 31,000 042040-1001-000-090 CONVENIENCE SITE SUPERVISOR 29,111 46,537 48,136 12,034 48,136 042040-1001-000-091 LABORER 27,009 27,761 28,676 7,169 28,676 042040-1001-000-092 LABORER 11 042040-1001-000-093 SR LANDFILL TECHNICIAN 43,349 44,671 46,183 11,546 46,184 042040-1001-000-094 ENVIRONMENTAL SAFETY TECH. 46,590 42,753 51,812 9,583 46,000 042040-1001-000-095 LANDFILL TECHNICIAN 33,727 34,757 35,881 8,970 35,881 042040-1001-000-096 LANDFILL TECHNICIAN 38,070 39,192 40,512 10,128 40,513 042040-1001-000-097 LABORER 27,009 27,778 28,701 2,392 28,006 042040-1001-000-098 LABORER 042040-1003-000-000 PART TIME/EXTRA HELP 52,390 67,405 93,600 23,287 98,280 042040-1005-000-000 OVERTIME 55,393 53,889 67,980 13,522 67,980 042040-1005-000-001 JOVERTIME - INVESTIGATIVE 042040-1009-000-000 MERIT RESERVE 042040-1099-000-000 CHANGE IN ACCRUED LEAVE -8,341 PERSONAL SERVICE 1,287,859 1,364,3241 1,472,034 322,811 1,426,654 Page 3 042040-2000-000-000 FRINGE BENEFITS 042040-2001-000-000 F. I. C. A. 93,611 98,732 111,215 23,751 109,134 042040-2002-000-000 RETIREMENT - V. S. R. S. 123,351 108,460 120,562 25,528 115,956 042040-2005-000-000 HOSPITAUMEDICAL PLANS 249,200 259,720 311,060 68,888 325,936 042040-2006-000-000 GROUP INSURANCE 13,835 15,444 17,167 3,635 16,511 042040-2007-000-000 ACCRUED VACATION PAY 042040-2008-000-000 SHORT & LONG TERM DISABILITY 947 1,536 1,600 487 1,800 042040-2011-000-000 WORKER'S COMPENSATION 54,001 57,463 62,762 12,270 47,688 042040-2013-000-000 EDUCATION - TUITION ASSISTANCE 042040-2099-000-000 FRINGE BENEFIT RESERVE FRINGE BENEFITS 534,945 541,355 624,366 134,559 617,025 042040-3000-000-000 CONTRACTUAL SERVICES 042040-3001-000-000 PROFESSIONAL HEALTH SERVICES 229 1,400 1,500 1,500 042040-3002-000-000 PROFESSIONAL SERVICES OTHER 309,849 433,315 440,000 71,452 500,000 042040-3002-000-001 STATE PERMIT FEES 29,746 30,892 36,800 32,153 39,600 042040-3002-000-002 PROFESSIONAL SVC - INVESTIGATI 042040-3003-000-000 TEMPORARY HELP SERVICE FEES 042040-3004-000-001 REPAIR AND MAINTENANCE -EQUIP. 69,233 24,601 170,000 6,655 130,000 042040-3004-000-002 REPAIR AND MAINTENANCE - VEHIC 7,642 9,096 12,000 455 12,000 042040-3004-000-003 REPAIR AND MAINTENANCE - BUILD 30,682 20,758 35,000 165 30,000 042040-3004-000-004 REPAIR AND MAINTENANCE -GENERATOR 114,997 91,108 120,000 3,268 80,000 042040-3005-000-000 MAINTENANCE SERVICE CONTRACTS 15,598 17,028 25,350 573 25,350 042040-3005-000-001 GENERATOR OIL SAMPLING 2,724 5,435 6,500 6,500 042040-3007-000-000 ADVERTISING 2,152 2,214 3,000 383 3,000 042040-3010-000-000 OTHER CONTRACTUAL SERVICES 278,172 295,710 418,020 31,950 510,020 042040-3010-000-001 CONTRACTUAL SERV. - TIRE PROGRAM 51,404 79,878 110,000 14,409 142,500 042040-3010-000-002 RTOP OPERATIONAL COSTS 042040-3010-000-003 REGIONAL ELECTRONICS RECYCLING 78,500 83,600 66,000 11,400 91,200 PURCHASED SERVICES 990,928 1,095,035 1,444,170 172,863 1,571,670 042040-4000-000-000 INTERNAL SERVICES 042040-4001-000-000 DATA PROCESSING SERVICES 042040-4003-000-001 CENTRAL STORES -COPIES 042040-4003-000-002 CENTRAL STORES -GASOLINE 042040-5100-000-000 UTILITIES 042040-5101-000-000 ELECTRICAL SERVICES 34,013 37,439 45,000 2,624 45,000 042040-5101-000-001 ELECTRICAL SERV. -INTERCONNECTION 20,368 24,071 26,000 1,840 26,000 042040-5102-000-000 HEATING SERVICES 3,952 8,803 6,000 10,000 042040-5204-000-000 POSTAGE AND TELEPHONE 13,452 13,026 18,060 3,156 18,060 042040-5204-000-001 POSTAGE AND SHIPPING -GENERATOR 1,473 1,749 5,000 181 2,160 042040-5301-000-000 BOILER INSURANCE 723 699 798 738 798 042040-5302-000-000 FIRE INSURANCE 13,952 14,850 17,000 16,374 17,000 042040-5305-000-000 MOTOR VEHICLE INSURANCE 4,826 6,049 6,250 5,118 6,250 042040-5306-000-000 SURETY BONDS 24 29 40 29 40 042040-5308-000-000 GENERAL LIABILITY INSURANCE 5,197 6,005 6,500 5,743 6,500 Page 4 042040-5401-000-000 OFFICE SUPPLIES 8,707 6,806 10,000 1,653 10,000 042040-5403-000-000 AGRICULTURAL SUPPLIES 1,361 1,739 10,000 15,000 042040-5404-000-000 MEDICAL AND LABORATORY SUPPL 1,445 1,883 2,500 401 2,500 042040-5405-000-000 LAUNDRY & JANITORIAL SUPPLIES 3,804 3,489 6,000 761 6,000 042040-5407-000-000 REPAIR AND MAINTENANCE SUPPL 26,415 23,492 30,000 441 30,000 042040-5408-000-000 VEHICLE AND POWERED EQUIPMENT 103,683 97,967 150,000 12,528 180,000 042040-5408-000-001 VEHICLES -TIRES AND PARTS 1,379 282 4,500 392 4,500 042040-5408-000-002 VEHICLE -FUELS AND LUBRICANTS 160,235 163,651 303,700 24,556 303,700 042040-5408-000-003 GENERATOR SPARE PARTS 343,849 61,664 150,000 473 100,000 042040-5408-000-004 GENERATOR LUBRICANTS 34,065 28,978 48,740 10,783 48,740 042040-5410-000-000 UNIFORMS 5,712 5,828 7,000 636 23,450 042040-5410-000-001 SAFETY EQUIPMENT 462 4,500 2,500 042040-5411-000-000 BOOKS & SUBSCRIPTIONS 535 1,500 551 1,500 042040-5413-000-000 OTHER OPERATING SUPPLIES 13,869 9,989 10,000 4,267 12,000 042040-5413-000-001 OTHER OPERATING SUPPLIES-GENERAT 5,755 2,072 60,612 30,843 40,000 042040-5506-000-000 TRAVEL 9,832 3,945 12,000 925 12,000 042040-5506-000-001 LANDFILL GAS GENERATOR TRAINING 3,712 10,000 276 10,000 042040-5604-000-000 OTH. PAYMENTS OR CONTRIBUTIONS 167,807 174,088 160,000 170,000 042040-5800-000-000 MISCELLANEOUS 042040-5801-000-000 DUES AND ASSOC. MEMBERSHIPS 1,622 1,433 2,000 1,116 2,000 042040-5806-000-000 RESERVE FOR CONTINGENCIES 315,892 042040-5806-000-001 POST CLOSURE COSTS 283,092 291,450 320,000 320,000 042040-5806-000-002 CONTINGENCY -TIPPING FEE ADJUST 042040-5806-000-003 PAYMENTS TO LOCALITIES 042040-5810-000-000 PAYMENT OF UNEMPLOYMENT CLAIMS 10,000 10,000 042040-5810-000-001 EEOC CLAIMS OTHER CHARGES 1,274,324 992,473 1,443,700 126,405 1,751,590 042040-8001-000-000 MACHINERY AND EQUIPMENT 042040-8002-000-000 FURNITURE AND FIXTURES 042040-8003-000-000 COMMUNICATIONS EQUIPMENT 5,000 15,000 042040-8005-000-000 MOTOR VEHICLES AND EQUIPMENT 26,658 95,000 31,094 35,000 042040-8006-000-000 CONSTRUCTION VEHICLES & EQUIP 1 651,874 961,000 630,000 042040-8007-000-000 INTEGRATED TECHNOLOGY EQUIPMENT 5,000 5,000 042040-8009-000-000 MISCELLANEOUS EQUIPMENT 5,990 10,000 25,000 042040-8009-000-001 MISC.-LANDFILL GAS GENERATORS 20,000 10,000 042040-8700-000-000 LAND 042040-8800-000-000 BUILDINGS 042040-8900-000-000 IMPROVEMENTS OTHER THAN BUILDING 43,180 3,330,000 1,345,000 042040-8900-000-001 SITE DEVELOPMENT 1,650,776 042040-8901-000-000 LOSS ON DISPOSAL 042040-8999-000-000 INTEREST EXPENSE CAPITAL OUTLAY 1 2,378,478 4,426,000 31,094 2,065,000 042040-9000-000-000 DEPRECIATION 042040-9001-000-000 LEASE/RENT OF EQUIPMENT 621 38 40,000 40,000 042040-9500-000-000 IDEPRECIATION OF EQUIPMENT 1,974,437 500,000 042040-9500-000-001 IDEPRECIATION OF EQUIP.-GENERAT 75,000 OTHER USES OF FUNDS 1 1,975,0581 381 615,0001 40,000 Page 5 Page 6 TOTAL DEPARTMENT 6,063,115 6,371,703 10,025,270 787,732 7,471,939 093010 -000-000 TRANSFERS 093010-2011-000-000 WORKER'S COMP FOR WELLNESS 77 44 FRINGE BENEFITS 77 44 0 093010-5807-000-001 MERIT RESERVE 1,970 1,000 -32,427 093010-5807-000-002 MERIT RESERVE FRINGES OTHER CHARGES 1,970 1,000 -32,427 0 TOTAL DEPARTMENT 2,047 1,044 -32,427 0 TOTAL FOR FUND 6,065,162 6,372,747 9,992,843 787,7321 7,471,939 Page 6 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCAL SOURCES TOTAL 1501-01 Interest on Bank Deposits 120,000 120,000 1502-01 Sale of Junk 75,000 Scrap recycling 75,000 1608-05 Sanitary Landfill Fees 6,562,000 Based on Tonnage of 170,000 Commercial/Industrial $50/ton x 41 % x 170, 000 ton 3,485,000 Municipal $20/ton x 25% x 170,000 ton 850,000 Construction Demolition Debris $45/ton x 19%x 170,000 ton 1,453,500 Municipal Sludge $38/tonx 10%x 170,000 646,000 Rubble/Concrete/Rock $15/ton x 5% x 170,000 127,500 8 -Nov Subtotal 6,757,000 Page 7 2018-2019 BUDGET INFORMATION - REVENUES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 SOURCES OF FUNDS SVC -GENERATED/ PROVIDED FROM REVENUE LINE ITEM FUNDING SOURCES OTHER REVENUE STATE FEDERAL LOCALSOURCES TOTAL 1608-08 Tire Charges/Reimbursement 142,500 Based on 1,500 ton of tires delivered yearly NSVRC (RTOP) Members $80 x 25% x 1500 = 30,000 30,000 Commercial $100 x 75% x 1500 = 112,500 112,500 1608-11 E -Cycle Collections 91,200 91,200 Fees collected for the collection of electronics & unacceptable waste paid by haulers $3800 x 2 x 12 months 1608-13 Gas to Energy 312,837 312,837 $29.76/mwh x 1.5mwh/hr x 80% x 8760hrs 1608-14 Renewable Energy Credit 168,402 168,402 1.5 x 8,760 x 80% x $16.02 Subtotal 714,939 8 -Nov TOTAL 7,471,939 Page 8 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-1003 Part Time Help / Convenience Center Staffing 98,280 Required extra help necessary for mowing, litter control, tire grinding and convenience center staffing. 6 people x 30 hr/week x$10.50/hr x 52 weeks 12-4204-1005 Overtime / Holiday Work 67,980 Overtime = 1716 hours/yr X $30/hr = $51,480 51,480 Holiday work = 550 hours/yr X $30/hr = $16,500 16,500 12-4204-3001-00 Professional Health Services 1,500 Hepititis B vaccinations for new hires 12-4204-3002-00 Professional Services 500,000 1. Surveying -Marsh & Legge 50,000 2. Environmental Monitoring, Sampling and CQA 125,000 3. Northern Shenandoah Valley Regional Commission 20,000 4. Gas Management Design Services -SCS Engineers 150,000 5. Leachate Treatment/Management Professional Services 20,000 6. Treasurer (credit Card Fees) 10,000 7. Engineering Services (Cell Construction) 125,000 8 -Nov Subtotal 667,760 Page 9 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3002-01 State Permit Fees 39,600 Title V Annual permit fee 7,000 Solid Waste permit#40 1,500 Solid Waste permit #591 5,500 Solid Waste permit #529, $.14 X 140,000 tons of MSW Waste 19,600 Tire Processing 6,000 12-4204-3004-01 Repair and Maintenance - Equipment 130,000 Repairs that need to be made to equipment because of inadequate facilities or tools that prevent landfill heavy equipment mechanic from performing work. Anticipate additional expenses due to age of equipment. 12-4204-3004-02 Repair and Maintenance - Vehicles 12,000 This figure reflects the amount for installation of new tires and miscellaneous repairs and maintenance of vehicles that landfill heavy equipment mechanic cannot perform. 12-4204-3004-03 Repair and Maintenance - Buildings and Grounds 30,000 This figure reflects the anticipated work related to maintenance for electrical service and fencing, litter fence and upkeep. Expenses have increased due to electrical repairs for pumps and associated equipment. %]101rem Subtotal 211,600 Page 10 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3004-04 Repair and Maintenance - Generators 80,000 (Gas to Energy) This figure represents repairs to be made to generators and ancilliary 80,000 equipment by others. 12-4204-3005-00 Maintenance Service Contracts 25,350 PraxAir $300/month X 12 3,600 (Tank & welding supplies since all work is performed in house) Scale maintenance: Calibrate scales 2 X year @ $2,125 each 4,250 Fire X $5,000 X 2 Events 10,000 (Service on fire supression systems on heavy equipment) OSHA Certification on overhead crane and forklift 2,500 Leachate Line Flushing 5,000 12-4204-3005-01 Generator Oil Samples 6,500 Annual Subscription for weekly sampling 12-4204-3007-00 Advertising 3,000 Includes ads for Household Hazardous Waste Collections, E -Cycle, Holiday closings and other special events. Subtotal 114,850 Page 11 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3010-00 Other Contractual Services 445,320 Rags / Rug Rentals $750/month X 12 9,000 Water Coolers 3,120 5 gallon water containers 10- per week X $6.00 each X 52 weeks Leachate Treatment 41,600 Costs for monitoring, testing and maintaining leachate system (includes laboratory testing) $800/week X 52 weeks Brush Grinding 90,000 Private contractor to grind brush (two times/year) Assume 6,000 tons x $15/ton= $90,000 Household Hazardous Waste 120,000 Costs for Environmental Company to Package and Remove these special wastes. Estimate $10,000/ month Wastewater Disposal Fees 130,000 Leachate pumped to Opequon Water Reclamation Facility, Based on 20,000,000 gal/year X $6.50/1000 gal Septage Pump and Haul $300/month X 12 3,600 Rock Crushing Aggregate 48,000 *Separate approximately 4,000 tons concrete@ $12/crushed ton 8 -Nov Subtotal 445,320 Page 12 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-3010-00 Office floor stripping and waxing ( 2x year @ $750) 1,500 64,700 Ductwork Cleaning 2x year (Office and maintneance shop) 1,200 CAT Subscription (To allow mechanic to work on equipment) 3,000 GPS Subscription - Trimble landfill module 9,000 Scrap Metal Hauling 50,000 12-4204-3010-01 Tire Grinding- Local Tires 142,500 Costs related to grinding tires by the Northern Shenandoah Planning Commisssion. Cost is offset by equal revenue reimbursement. 12-4204-3010-03 Regional Electronics Recycling Program 91,200 Costs related to disposal of wastes collected at E -Cycle programs Estimate $7,600/month x 12 months= $91,200 12-4204-5101-00 Electrical Services 45,000 Increased based on the additional electrical load for stationary tire grinder 12-4204-5101-01 Electrical Services - Interconnection Fees 26,000 Fees paid to Rappahannock Electric Cooperative for use of power lines to transport power from GTE plant to utility substation. 12-4204-5102-00 Heating Services (LP) 10,000 Based on using LP gas rather than landfill gas 8 -Nov Subtotal 379,400 Page 13 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5204-00 Postage and Telephone 18,060 AT&T $21/month X 12 X 5 1,260 Long Distance: $100/month X 12 1,200 Two Way Radio Repeator Tower Rental $175 X 12 2,100 Mobile Telephone 6,000 Average Monthly Charge $50/month X 12 X 10 Internet Fees $75/month X 12 x 5 cellular modems 4,500 Postage 3,000 Average $250/ month x 12 months = $3,000 12-4204-5204-01 Postage and Shipping - Gas to Energy 2,160 Oil Analysis shipping 52 weeks X $30 1,560 Ship GEM for calibration 2 times/year 600 12-4204-5301-00 Boiler Insurance 798 Air Compressors 3 X $266 12-4204-5302-00 Fire Insurance 17,000 %]101rem Subtotal 38,018 Page 14 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5305-00 Motor Vehicle Insurance 6,250 1997 Chevy S-10 (Tag# 30-798L) 625 2000 Dodge Van (Tag# 179-640L) 625 2006 Chevrolet Colorado (Tag# 130-750L) 625 2012 Ford F250 4x4 (Tag# 105-202L) 625 2012 Ford F250 4x4 (Tag# 152-325L) 625 2015 Ford F350 4x4 (Tag # 187-463L) 625 2016 Ford F250 4x4 (Tag# 179-895L) 625 2017 Ford F-150 4x4 (Tag# 197-603L) 625 2017 Ford F-450 (Litter Buggy, Tag#) 625 2018 Ford F-150 (Tag# 201-126L) 625 12-4204-5306 Surety Bonds 40 12--4204-5308-00 General Liability Insurance 6,500 12-4204-5401-00 Office Supplies 10,000 Computer paper, disks, scale tickets, etc. 12-4204-5403-00 Agricultural Supplies 15,000 Seed, fertilizer and mulch to establish vegetation on disturbed areas 12-4204-5404-00 Medical and Laboratory Supplies 2,500 To replenish existing first aid kits (Based on historical use) 8 -Nov Subtotal 40,290 Page 15 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5405-00 Laundry and Janitorial Supplies 6,000 Average $500/ month x 12 months = $6,000 12-4204-5407-00 Repair and Maintenance - Buildings and Grounds 30,000 Gravel, signs, road salt, etc. Based on previous year cost and projected in-house projects 12-4204-5408-00 Repair and Maintenance - Powered Equipment 180,000 Parts: $15,000/month X 12 months 12-4204-5408-01 Miscellaneous (motor vehicles) 4,500 For licensed vehicles (Based on average of previous years spending) 12-4204-5408-02 Fuels and Lubricants (Landfill) 303,700 Gas: 200 gal/wk. X $2.25 X 52 weeks 23,400 Diesel: 2,000 gal/wk. X $2.50 X 52 weeks 260,000 Lubricants: engine oil, hydraulic fluids, grease, diesel exhaust fluid 17,000 Antifreeze: 220 gal/year X $15.00 3,300 12-4204-5408-03 Generator Spare Parts - Gas to Energy 100,000 Costs associated with maintenance of generators and associated equipment, including air compressor, gas treatment skid, and flare based on historical averages. Subtotal 624,200 Page 16 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5408-04 Generator Lubricants - Gas to Energy 48,740 6 oil changes/yr. 220 gal X $16/gal X 2 units 42,240 Glycol 500 gal/yr. X $10 5,000 Misc Bearing Grease and Lubricants 1,500 12-4204-5410-00 Uniforms 23,450 20 people x $1000yr = $20,000 20,000 23 people x $150yr /boot allowance = $3450 3,450 12-4204-5410-01 Safety Equipment 2,500 Personal Protective Equipment inculding safety vests, respirators, gloves and other equipment 12-4204-5411-00 Books and Subscriptions 1,500 Safety Films 12-4204-5413-00 Other Operating Supplies 12,000 Includes miscellaneous specialty tools 12,000 Based on 5 year average 12-4204-5413-01 Other Operating Supplies - Gas to Energy 40,000 Specialty Tools required to perform maintenance 10,000 Siloxane removal media $1000/ton X 30 tons 30,000 8 -Nov Subtotal 128,190 Page 17 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-5506-00 Travel / Training 12,000 Required training for maintaining landfill certification. Twelve people @ $1000/ea. (Includes training costs, travel and per diem.) 12-4204-5506-01 Gas to Energy - Travel - Training 10,000 Plant operator to attend Jenbacher training event and PJM certification training (2 operators @ $2,500/class + travel expenses) 12-4204-5604-00 Payments to other Municipalities 170,000 Distribution of recycling funds. Proportioned by Population Based on $1/ton X 170,000 tons/year. Frederick County - 64.5% = $109,650 109,650 Clarke County - 12.7% = $21,590 21,590 Winchester - 22.8% = $38,760 38,760 12-4204-5801-00 Dues and Memberships 2,000 SWANA Membership (10 Members @ $200/ea.) 12-4204-5806-00 Reserve for Contingencies 315,892 12-4204-5806-01 Post Closure Financial Assurance 320,000 Financial Assurance required by State DEQ Estimated amount based on formula that is specified by DEQ 12-4204-5810-00 Payment of Unemployment Claims 10,000 Estimated Amount 8 -Nov Subtotal 839,892 Page 18 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8003-00 Communication Equipment 15,000 Funded at a minimum amount to replace radios as needed 12-4204-8005-00 Motor Vehicles and Equipment 35,000 New F-150 Crew 4x4 35,000 12-4204-8006-00 Construction Vehicles and Equipment 630,000 35 ton Articulated off road truck 600,000 Fork Lift - to replace unit @ convenience center 30,000 12-4204-8007-00 Integrated Technology Equipment (A.D.P.) 5,000 Funded at minimum to replace equipment as needed 12-4204-8009-00 Miscellaneous (Landfill) 25,000 New tools for shop 10,000 New GEM gas meter 15,000 12-4204-8009-01 Miscellaneous Equipment - Generators (Gas to Energy) 10,000 New specialty tools for gas plant 10,000 E:1l►M1 Subtotal 720,000 Page 19 2018-2019 BUDGET INFORMATION - EXPENDITURES DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8900-00 Improvements Other Than 1,345,000 Expand HHW Building 80,000 Stormwater Improvements - Landfill Entrance 200,000 Leachate Aeration Upgrade 15,000 Block replacement & control upgrade for 2 Jenbacher engines 900,000 Gas Wellfield Expansion 150,000 Extend gas collection header and add additional horizontal collectors in active cell. Gas collection system for CDD Landfill. 12-4204-9001-00 Lease/Rent Equipment 40,000 Subtotal 1,385,000 Total Expenditures 5,594,520 8 -Nov Page 20 2018-2019 CAPITAL REQUESTS DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8003-00 Communication Equipment 15,000 Funded at a minimum amount to replace radios as needed 12-4204-8005-00 Motor Vehicles and Equipment 35,000 New F-150 Crew 4x4 35,000 12-4204-8006-00 Construction Vehicles and Equipment 630,000 35 Ton Articultated offroad truck 600,000 Fork Lift - to replace unit @ convenience center 30,000 12-4204-8007-00 Integrated Technology Equipment (A.D.P.) 5,000 12-4204-8009-00 Miscellaneous (Landfill) 25,000 New tools for shop 10,000 New GEM gas meter 15,000 12-4204-8009-01 Miscellaneous Equipment - Generators (Gas to Energy) 10,000 New specialty tools for gas plant 7 -Nov Subtotal 720,000 Page 21 2018-2019 CAPITAL REQUESTS DEPARTMENT LANDFILL DEPARTMENT CODE 12-4204 EXPENDITURE DETAIL TOTAL AMOUNT LINE ITEM DESCRIPTION AMOUNT (PER LINE ITEM) 12-4204-8900-00 Improvements Other Than 1,345,000 Expand HHW Building 80,000 Stormwater Improvements - Landfill Entrance 200,000 Leachate Aeration Upgrade 15,000 Block Replacement & Control upgrade for 2 Jenbacher engines 900,000 Gas Wellfield Expansion 150,000 Extend gas collection header and add additional horizontal collectors in active cell. Gas collection system for CDD Landfill. 12-4204-9001-00 Lease/Rent Equipment 40,000 7 -Nov Subtotal 1,385,000 Total 2,105,000 Page 22 Future Projects at Landfill Projected during the 2018/2019 budget process (Based on projected waste disposal of 160,000 — 175,000 tons per year) FY 18/19 60, 000 Generator Service $900,000 FY 20/21 Partial Closure CDD Landfill (10 Acre) $2,000,000 FY 22/23 New (1) Megawatt Generator $1,500,000 FY 22/23 Upgrade Power line to Substation $1,500,000 FY 24/25 Closure MSW Phase 2 Cell A/B (20 Acre) $4,000,000 Future Cell Development FY 20/21 Rough Grading and Rock Crushing $4,500,000 FY 21/22 Leachate Stone 50,000 ton @ $25/ton $1,250,000 FY 21/22 Cell Construction MSW Phase 3 Cell A $2,750,000 11 Acres Total $18,400,000 Page 23 TO: FROM: SUBJECT: DATE: I MEMORANDUM Public Works Committee Joe C. Wilder, Director of Public Works Monthly Tonnage Report - Fiscal Year 16/17 November 20, 2017 Attachment 2 COUNTY of FREDERICK Department of Public Warks 540/665-5643 FARC: 5401678-4682 The following is the tonnage for the months of July 2017, through June 2018, and the average monthly tonnage for fiscal years 03/04 through 17/18. FY 03-04: FY 04-05: FY 05-06: FY 06-07: FY 07-08: FY 08-09: FY 09-10: FY 10-11: FY 11-12: FY 12-13: FY 13-14: FY 14-15: FY 15-16: FY 16-17: FY 17-18: MONTH JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: AVERAGE PER MONTH: 16,348 TONS (UP 1,164 TONS) 17,029 TONS (UP 681 TONS) 17,785 TONS (UP 756 TONS) 16,705 TONS (DOWN 1,080 TONS) 13,904 TONS (DOWN 2,801 TONS) 13,316 TONS (DOWN 588 TONS) 12,219 TONS (DOWN 1,097 TONS) 12,184 TONS (DOWN 35 TONS) 12,013 TONS (DOWN 171 TONS) 12,065 TONS (UP 52 TONS) 12,468 TONS (UP 403 TONS) 13,133 TONS (UP 665 TONS) 13,984 TONS (UP 851 TONS) 14,507 TONS (UP 523 TONS) 16,456 TONS (UP 1,949 TONS) FY 2016-2017 13,391 15,724 14,649 14,160 13,834 16,821 12,520 12,542 13,216 14,252 16,105 JUNE 16,873 JCW/gmp FY 2017-2018 15,465 17,694 16,813 15,853 RECYCLING REPORT - FY 17/18 Attachment 3 AL STEEL MONTH GLASS PLAST CANS CANS PAPER OCC SHOES/TEX ELEC SCRAP TOTAL JUL 34,060 3,410 7,330 76,060 89,540 6,560 85,340 289,600 591,900 AUG 37,820 4,370 7,770 100,380 95,140 40,420 269,640 555,540 SEP 35,820 2,205 4,175 69,480 83,597 4,860 37,520 333,060 570,717 OCT 33,620 3,760 8,870 78,340 82,240 39,960 242,741 489,531 NOV 0 DEC 0 JAN 0 FEB 0 MAR 0 APR 0 MAY 0 JUN 0 TOTAL 0 141,320 13,745 28,145 324,260 350,517 11,420 203,240 1,135,041 2,207,688 FY 16-17 372,600 430,435 41,002 89,976 1,082,737 1,009,153 37,220 495,500 2,687,241 6,245,864 FY 15-16 919,540 428,300 52,077 97,252 1,275,060 974,493 48,820 480,400 2,376,344 6,652,286 FY 14-15 895,600 407,703 40,060 97,515 1,272,660 893,380 49,440 532,283 1,890,729 6,079,370 FY 13-14 904,780 417,090 39,399 99,177 1,281,105 902,701 37,800 611,580 1,639,225 5,932,937 FY 12-13 913,530 410,338 45,086 102,875 1,508,029 878,450 39,700 502,680 1,321,938 5,722,626 FY 11-12 865,380 398,320 43,884 99,846 1,492,826 840,717 37,920 484,600 1,432,678 5,696,171 FY 10-11 949,185 378,452 42,120 98,474 1,404,806 824,873 41,700 467,920 1,220,107 5,427,637 FY 09-10 1,123,671 370,386 42,844 96,666 1,235,624 671,669 21,160 435,680 1,348,398 5,346,098 FY 08-09 762,810 322,928 23,473 55,246 1,708,302 564,957 28,780 404,760 1,097,151 4,968,407 FY 07-08 794,932 284,220 15,783 40,544 1,971,883 545,692 0 498,110 1,172,880 5,324,044 FY 06-07 600,464 200,720 11,834 29,285 1,684,711 441,321 0 382,574 550,070 3,900,979 FY 05-06 558,367 190,611 12,478 28,526 1,523,162 381,469 204,220 2,898,833 FY 04-05 549,527 193,224 11,415 27,525 1,552,111 273,707 25,080 2,632,589 FY 03-04 541,896 174,256 11,437 31,112 1,443,461 156,870 336,230 2,695,262 FY 02-03 413,627 146,770 9,840 23,148 1,381,195 62,840 171,680 2,209,100 FY 01-02 450,280 181,040 10,565 25,553 1,401,206 54,061 58,140 2,180,845 FY 00-01 436,615 198,519 10,367 24,988 1,759,731 9,620 2,439,840 FY 99-00 422,447 177,260 10,177 22,847 1,686,587 44,180 2,363,498 FY 98-99 402,192 184,405 9,564 22,905 1,411,950 48,810 2,079,826 FY 97-98 485,294 136,110 13,307 29,775 1,830,000 2,494,486 FY 96-97 373,106 211,105 23,584 46,625 1,690,000 2,344,420 FY 95-96 511,978 167,486 28,441 44,995 1,553,060 2,305,960 TO DATE 14,247,821 6,009,678 548,737 1,234,855 33,150,206 8,547,406 342,540 6,225,034 17,634,721 87,941,078 Attachment 4 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2017-2018 DOG REPORT BROUGHT IN ON HAND AT RECEIVED MONTH FIRST OF MONTH AT KENNEL JULY 50 28 AUG 44 25 SEP 28 21 OCT 28 36 NOV 0 38 DEC 8 0 JAN 51 2 FEB 43 44 MAR 0 0 28 APR 1 0 MAY 32 3 JUN 0 28 43 TOTAL 150 110 Attachment 4 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2017-2018 DOG REPORT BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED OVER BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH 47 4 0 38 39 8 0 0 44 51 2 0 43 44 7 0 0 28 38 1 0 24 32 3 1 0 28 43 2 0 39 30 3 0 0 37 179 9 0 144 145 21 1 0 137 In the month of October - 103 dogs in and out of kennel. Attachment 5 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2017-2018 CAT REPORT BROUGHT IN ON HAND AT RECEIVED MONTH FIRST OF MONTH AT KENNEL JULY 101 135 AUG 94 183 SEP 115 171 OCT 132 153 NOV 23 2 DEC 28 2 JAN 0 0 FEB 24 2 MAR 43 1 APR 2 0 MAY 28 1 JUN 24 4 TOTAL 442 642 Attachment 5 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2017-2018 CAT REPORT BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED TO BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH 23 2 6 28 2 143 0 0 94 24 2 8 43 1 150 2 0 115 28 1 0 24 4 152 2 1 132 14 1 0 26 3 167 2 0 102 89 6 14 121 10 612 6 1 443 In the month of October - 300 cats in and out of shelter. CONSENT AGENDA COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 TO: Board of Supervisors FROM: RE: DATE: MEMORANDUM John A. Bishop, AICP, Assistant Director - Transportation Transportation Committee Report for Meeting of November 27, 2017 November 29, 2017 The Transportation Committee met on Monday, November 27, 2017 at 8:30 a.m. Members Present Gary Lofton Chairman (voting) Judith McCann -Slaughter (voting) James Racey (voting) Gene Fisher (voting) Kevin Kenney (liaison PC) The Committee submits the following: Members Absent Mark Davis (liaison Middletown) Barry Schnoor (voting) Lewis Boyer (liaison Stephens City) * * *Items Requiring Action * * * None ***Items Not Requiring Action*** 1. Designation of Critical Freight Corridors (see attached): Staff presented a brief overview on VDOT updating statewide inventory of Critical Urban and Critical Rural Freight Corridors. This is a federal designation and criteria for designating these corridors, which are outlined in Section 1116 of the FAST Act. According to the Act, Virginia has an allotment of 166.69 miles of Critical Rural Freight Corridors and 83.35 miles of Critical Urban Freight Corridors. Designation makes projects eligible for National Highway Freight Program funds. Staff has recommended the areas below for inclusion as VDOT considers final designations. • Route 522 South from Exit 313 to the Virginia Inland Port • Route 277 from I-81 to Route 522 • Future Route 37 from I-81 Exit 310 to Route 522 • Route 11 South from the Winchester City Limits to Route 37 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 • Route 522 North from Route 37 to Indian Hollow Road • Route 11 North from Route 37 to Old Charlestown Road • Hopewell and Brucetown Roads from I-81 to the Carmeuse Entrance • Rest Church Road from I-81 to Route 11 • Route 11 North from Rest Church Road to Woodbine Road Mr. Lofton asked that Renaissance Drive be extended to the Route 11 South and to include Renaissance Drive, since this area will become a major freight area. Mr. Tierney suggested adjusting the 522 North area to show from Route 37 to Crossroads Grocery (Route 654). A motion was made to endorse the Staff's recommendations with the amendments by Mr. Fisher and seconded by Ms. McCann -Slaughter. Motion passed unanimously. 2. Old Charlestown Road Bridge Discussion (see attached): Mr. Keith Harrop, Design Engineer for VDOT was present to update and explain the four (4) options in discussion on the Old Charlestown Road Bridge replacement with the Committee. The project is currently funded at $4.356 million in Clarke County's program. Staff noted that Clarke County was in favor of options 2 and option 4 of the attached. By consensus, the Committee chose to table this recommendation until the December committee meeting. 3. County Project Updates Tevis Street Extension/Airport Road/I-81 Bridge: The full bridge plans are in review for final comments. The Airport Road and the Roundabout are at 60% and have been submitted to VDOT. Environmental surveys are complete. Geotech report is expected by the end of the week. Renaissance Drive: TPOF agreement has been executed. Also, the pending Carbaugh rezoning application has a potential to impact this project with matching funds for revenue sharing. This rezoning is proceeding to the Board of Supervisors. Coverstone Drive: No activity at this time. Jubal Early Drive Extension and Interchange with Route 37: Communication was sent to the Applicants noted that the County could make no further moves forward on the project until a revenue sharing agreement is in place. A meeting was held at which the agreement was discussed. Staff is awaiting feedback from the Applicant. Staff has reached out to the Applicant's engineer and no update was provided. No new action as of this agenda 4. Upcoming Agenda Items: December MPO Route 11 South Stars Study December/January Oakdale Crossing Traffic Calming Study SmartScale Applications Discussion 5. Other Business: Eastern Road Plan Progress — Staff noted that the Planning Commission recommended approval and the Board of Supervisors will see the item on December 13. Transportation Forum follow up that will be held on December 5, 2017. Supervisor McCann -Slaughter mentioned the concern with the speed limit on Greenspring Road. A study by VDOT traffic engineering regarding a potential reduction in the speed limit will be conducted. A formal request for this item will be presented to the Committee in December. The Committee meeting date for December has been rescheduled to Monday, December 18, 2017 at 8:30 a.m. Time will be 8:30 in the first floor conference room. JAB/ks The Ince-state 81 —d—, designated _idor of statewide sig"fi—M as pursuant of VA mde 15.2 - 2232. o— I"N%.O Critical Freight Corridors Future Rt 37 Bypass Map Created by Frederick County Dept of Planning and Development November 29, 2017 0 0.1 1 2 Miles COUNTY of FREDERICK } Parks and Recreation Department 1738 5401665-5678 Fax: 5401665-9687 E-mail: feprd@fcva.us www.fcprd.net 2728 MEMO To: Jay Tibbs, Deputy County Administrator for Human Services From: Jason L. Robertson, Director, Parks & Recreation Dept. & 2017,Cn Subject: Parks and Recreation Commission Action p "' cx GnUltty m J �"'-Tato: °s cftica'�' Date: November 15, 2017 rid► )oib The Parks and Recreation Commission met on November 14, 2017. Members present were Randy Carter, Christopher Fordney, Natalie Gerometta, Gary Longerbeam, Ronald Madagan, Guss Morrison, Charles Sandy, Jr., Amy Strosnider, and Robert Wells (Board of Supervisors' Non -Voting Liaison). Members absent: None Items Requiring Board of Supervisors Action: 1. Right of Way Donation — Abrams Creek — A property owner of land needed for Abrams Creek Trail right of way has requested assurance the County would accept the property as a donation should he choose to donate. The attached resolution provides this assurance and additionally allows for the acceptance of the property in the event it is donated. The Buildings and Grounds Committee recommended the resolution, second by Mr. Fordney, motion carried unanimously (8-0). Please see attached Resolution Authorizing Acceptance of Real Property. 2. Rose Hill Memorandum of Understanding — The Buildings and Grounds Committee recommended to approve the 2014 Rose Hill Park Memorandum of Understanding addendum which clarifies lease area changes due to new hiking trails and addresses the lease area implication for future amenities, second by Mr. Morrison, motion carried unanimously (8-0). Please see attached Memorandum of Understanding. Submitted for Board Information Only: 1. Policy Revisions - Mr. Sandy moved to adopt the Facility Rental (500.19) and Athletic Field Use Policies (500.01), second by Mr. Madagan motion carried unanimously (8-0). The Facility Rental and Athletic Field Use policies are attached. 2. Sherando High School — The Buildings and Grounds Committee recommended to accept Frederick County Public Schools' request to use the north Sherando Park softball fields for necessary improvements to comply with a U.S. Department of Education Office of Civil Rights agreement, second by Mr. Carter, motion carried unanimously (8-0). 107 North Dent Street • Winchester, Virginia 22601 Page 2 Parks & Recreation Commission November 14, 2017 I OH! Grant — Frederick Heights Park — The Buildings and Grounds Committee recommended accepting McKee Foods expectation of recognition with a directional sign identifying OH! Outdoor Happiness program to receive $20,000 to be used at Frederick Heights Park, second by Mr. Sandy, motion carried unanimously (8-0). 4. FY 2019 Budget including Fees and Charges — The Finance Committee recommended to accept the 2019 Budget including Fees and Charges as submitted, second by Mr. Morrison, motion carried unanimously (8-0). Attachment cc: Gary Longerbeam, Chairman Robert Wells, Board of Supervisors' Non -Voting Liaison BOARD OF SUPERVISORS RESOLUTION AUTHORIZING ACCEPTANCE OF REAL PROPERTY FROM THOMAS G. SCULLY December 13, 2017 WHEREAS, Thomas G. Scully is the record owner of eight (8) certain parcels of land situate in Redbud Magisterial District in Frederick County; and WHEREAS, said parcels are identified as: • Lot 1, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-1; • Lot 2, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-2; • Lot 3, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-3; • Lot 4, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-4; • Lot 5, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-5; • Lot 6, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-6; • Lot 7, Section B in Rolling Fields Subdivision, Tax Parcel Number 54C-11 B-7; and • Lot 8, Section A in Rolling Fields Subdivision, Tax Parcel Number 54C-11 A-8. This land being a portion of the land conveyed to Thomas G. Scully from David G. Simpson and Judith Meade Simpson in Deed Book 328 page 585; and WHEREAS, Thomas G. Scully has indicated an interest in donating the above - referenced lots to the County for the purpose of promoting outdoor recreation within the County; and WHEREAS, the Board of Supervisors intends to accept the gift of land from Thomas G. Scully, if the same is offered. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors hereby authorizes the County Administrator, Kris Tierney, to accept a deed of gift for the above described property from Thomas G. Scully on behalf of the County. Adopted this 13th day of December, 2017, Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Blaine P. Dunn Judith McCann -Slaughter Robert W. Wells Gene E. Fisher A COPY ATTEST Kris C. Tierney Frederick County Administrator ADDENDA NO. 2 To the MEMORANDUM OF UNDERSTANDING Between The COUNTY OF FREDERICK, VIRGINIA (County) and the GLASS GLEN-BURNIE FOUNDATION (GGBF) and the GLASS GLEN-BURNIE MUSEUM, INC. (GGBM) On the 5 1 of May 2014, the County, GGBF, and GGBM entered into a Memorandum of Understanding (MOU) for the purpose of developing a portion of the property (hereinafter known as "Rose Hill"), located at 1985 Jones Road in the County of Frederick Virginia identified with Property Identification Number 62 -A -73B in the Back Creek Magisterial District. On the 10`' of August 2016, the parties amended the reference MOU with Addenda No. 1. II. The parties now mutually desire and agree to amend the reference MOU and Addenda as follows. • Add Article 27, "The County shall have the opportunity to install and maintain, at its own expense, dirt surface hiking/walking trails on the 115.4 acre parcel identified in Exhibit A of the May 2014 MOU. Trail location and design shall be agreed upon prior to commencing work and include a 3' maintenance buffer area from the trail tread." • Add Article 28, "Any added trail or other agreed upon amenity shall be considered to be an extension of the lease area to the County, to include an agreed upon buffer area from the actual amenity. All other terms and conditions that are not hereby amended are to remain in full force and effect. THIS AGREEMENT EXECUTED IN DUPLICATE with one copy to Glass -Glen Burnie Foundation, and the other to the County of Frederick, Virginia. WITNESS the following signatures and seals: THE COUNTY OF FREDERICK, VIRGINIA County Administrator Page 1 of 2 State of City/County of on , whose name is signed to the foregoing instrument, personally appeared before me, acknowledged the foregoing signature to be his, and having been duly sworn by me, made oath that the statements made in the said instrument are true. My Commission expires Notary GLASS -GLEN BURNIE MUSEM AND GLASS -GLEN BURNIE FOUNDATION GGBM Executive Director State of City/County of on (Seal) whose name is signed to the foregoing instrument, personally appeared before me, acknowledged the foregoing signature to be his, and having been duly sworn by me, made oath that the statements made in the said instrument are true. My Commission expires Notary Page 2 of 2 (Seal) FACILITY RENTAL 500.1.9 PURPOSE: To establish a procedure for patrons renting or leasing indoor or outdoor FCPRD facilities. GOAL: To standardize the process for facility rentals to improve customer service and to provide a pleasurable experience for all park visitors. POLICY: FCPRD has the following facilities available for rental: athletic fields, shelters, pools, gymnasiums, multi-purpose rooms, and open outdoor areas. Any rental that meets at least one of the following criteria will be defined as a festival/special event; (1) monies will be collected (on or off Frederick County Property) to attend the activity, either as an admission fee or as a donation for fundraising purposes or, (2) the activity is open to the general public. For rentals that are defined as a festival/event; the following criteria must be met before approval will be granted; (1) the person reserving the facilities must be at least 21 years of age, (2) the activity must be covered by a general liability insurance policy naming Frederick County, VA and or Frederick County Public Schools, Frederick County, VA as additionally insured in the appropriate amount; adequate coverage amounts will be provided upon request, and (3) individual or organization must have a Frederick County business or vendor license, and (4) security personnel may be required by the Director or designee depending upon the nature of the activity. Any rental for the purpose of an athletic tournament must adhere to the applicable procedures outlined in the tournament packet. For groups requesting space to hold walk-a-thons; the following guidelines have been established: All requests for Sherando Park will be assigned the track at Sherando High School and the walking/5K trail located in the adjacent woods. A fee may be charged based on services and materials required of Frederick County Parks and Recreation Department. The Parks and Recreation Vendor Policy (#500.16) will be applicable. For shelters or pools, all facility reservations must be made one (1) business day in advance. Payment is due upon reservation. For community center reservations; requests must be made seven (7) business day in advance and is based upon staff availability. For use of outdoor athletic fields; adhere to the procedures outlined in the Athletic Field Use Policy (#500.01). For other outdoor areas not located within Sherando or Clearbrook Park (i.e., Rose Hill Park, Frederick Heights, etc.) permission must be granted by the Superintendent of Parks or designee and is subject to approval based on the nature of the activity. A fee may be charged based on services and materials required of Frederick County Parks and Recreation Department. The Parks and Recreation Vendor Policy (4500.16) will be applicable. Approved: November 2017 ATHLETIC FIELD USE 500.01 PURPOSE: To allow the use of Frederick County Parks and Recreation maintained athletic fields by public groups and organizations. GOAL: To establish standardized fees and charges for the use of Frederick County Parks and Recreation Department athletic fields. POLICY: The following priorities have been established for athletic facilities use: 1. FCPRD programs 2. FCPRD Youth Sports Partners 3. Frederick County Public School Activities 4. Others SCHEDULING OF FACILITIES: Fields needed for FCPRD programs will be reserved by December 15t' for spring/summer programs, and by July I" for fall programs. FCPRD will allocate fields seasonally based on priority, historical usages, and availability to FCPRD programs, YSP organizations, and FCPS activities. All remaining fields will be scheduled on a first come, first serve basis. No reservations will be confirmed until the fee has been paid. Reservations for field use may be made after January st of each year and are limited to that calendar year. Reservations may be made between the hours of 8 a.m. and 5 p.m. Monday through Friday. Special requests may be made to the Director for events which have to be booked more than one (1) year in advance (i.e., Statc Championships, etc.) or for tournaments held the prior year. These special request reservations must be made by December 15 of the prior year. All field reservation fees must be paid at the time of the special request. All field reservations will be sold in two (2) hour blocks only and are subject to the following criteria: Fields located at Sherando and Clearbrook Park: Field Reservations requiring field prep (dragging, lining, lights) Monday through Friday must be made by 3 p.m. the day prior to the reservation. Field reservations for Saturday, Sunday, and Frederick County recognized holidays requiring field prep must be made three business days prior to the day reserved. All weekend requests requiring field prep made less than three business days or weekday requests made after 3pm the prior day will be at the discretion of the Superintendent of Parks, or his designee. Reservations for Monday through Friday requiring no field prep may be made until 3 p.m. of the day requested. Weekend reservations requiring no field prep must be made by 3 p.m. on Friday. Fields located at FCPS: All field reservations must be made 7 business days prior to the day reserved and are subject to availability per FCPS. FCPRD will perform the required field prep one time per day. Bases and pitching plates will be set by Park Staff. Fields typically are not dragged for scheduled practices. FIELD CLOSURE FOR UNPLAYABLE FIELD: Field playability for all FCPRD athletic fields will be determined by FCPRD staff. LIGHTENING/THUNDER: It is the responsibility of the field user to evacuate the field and seek a safe location after thunder has been heard, or lightning seen. The facility should remain evacuated until 30 minutes from the last sound of thunder or lighting seen. FEES: Reservation fees vary with facility. The fee schedule is available upon request. The entire fee must accompany each field reservation. All payments for reservations must be delivered or mailed to FCPRD's main office. All reservations are subject to the regulations set forth in the policy on registration in regards to receipting, mail -in, etc. Periodically, fees and charges are subject to change as economic factors dictate. Individuals, teams; groups, and organizations should contact FCPRD for current updated information. There will be no charge for Frederick County Public Schools to use FCPRD fields except for field preparation. An additional charge will be assessed for materials and labor used to make ballfields playable as a result of rain. An additional fee for clean-up may be charged if necessary. These charges will be determined by the Superintendent of Parks. INSURANCE Frederick County insurance guidelines are to be adhered to for all reservations. Insurance certificates listing Frederick County, Virginia as additionally insured are required for all contractors performing a medium or high risk business in the Frederick County Parks. If a contractor is performing a medium or high risk business in the Frederick County Community Centers or on Frederick County Public School property, the contractor will need to list Frederick County VA and the Frederick County Public Schools as additionally additional insured. The contractor's insurance certificate will need to demonstrate coverage for public liability for no less than $1 million per occurrence for bodily injury and a $2 million annual aggregate. Coverage for property damage of $200,000 for any one accident and an aggregate of $500,000 is also required. This coverage requirement can be met by a policy with either separate limits as stated above or by one with a combined single limit for bodily injury and property damage of $1 million per occurrence and a $2 million annual aggregate will also meet this requirement. The policy must also be endorsed and the endorsement letter must be provided. HOURS OF AVAILABILITY: Lighted fields are available from 9 a.m. to 11 p.m. Unlit fields are available from 9 am. -dusk. If you desire a field earlier or later you must make your request in writing for approval by the Superintendent of Parks. OVERNIGHT TOURNAMENTS: Overnight tournaments are scheduled only at Clearbrook Park, must be scheduled thirty days in advance, must conclude by 8 a.m. and the Park may only host one per month from May through September. Additional -tournaments may be approved at the discretion of the Director or his designee. Individuals or groups requesting overnight tournament reservations must secure and provide a minimum of one (1) officer from the County Sheriff's Department or an approved security guard for the duration of the event. FIELD CANCELLATION/REFUNDS: All requests for refiulds or cancellation must be made verbally or in writing to the FCPRD administrative offices five (5) business days prior to the reservation. A refund less a 20% administrative charge or full credit to your account will be given for all field cancellations. There will be no refunds given after this time unless the event is rained out and cannot be rescheduled by the department at another time. Approved: November 2017 4,cK �oG CONDITIONAL USE PERMIT #07-17 Caroline (Dixie) Scheulen - Special Event Facility x k Staff Report for the Planning Commission w Prepared: December 5, 2017 Staff Contact: M. Tyler Klein, AICP, Planner This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: 09/20/17 Public Hearing Held; Postponed Planning Commission: 11/01/17 Recommended Approval Board of Supervisors: 12/13/17 Pending EXECUTIVE SUMMARY & PLANNING COMMISSION RECOMMENDATION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: This is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, Staff recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52 -A -280A in general conformance with the layout below: Page 2 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. Page 3 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 LOCATION: This approximately 135 -acre property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 52-A-261 PROPERTY ZONING & PRESENT USE: Zoned: RA (Rural Areas) Land Use: Agriculture/Open Space ADJOINING PROPERTY ZONING & PRESENT USE: North: RA (Rural Areas) South: RA (Rural Areas) East: RP (Residential Performance) West: RA (Rural Areas) PROPOSED USE: Use: Agricultural/Vacant Use: Residential/Agricultural Use: Residential Use: Residential/Agricultural This is a request for a Conditional Use Permit (CUP) to enable the establishment of a special event center for weddings and other similar type events in the RA (Rural Areas) Zoning District. Improvements to the property will include construction of a 5,000 -square foot (SF) event center (including restrooms, kitchen and storage), a 600 SF detached bridal suite, a concrete patio and gazebo. The Applicant intends to develop this project in phases. REVIEW EVALUATIONS: Virginia Department of Transportation: (10-11-17 VDOT Comment Letter) The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. (06-30-17 VDOT Comment Letter) The application for the Conditional Use Permit for this property appears to have a measurable impact on Route 803 (Round Hill Road), the VDOT facility which would provide access to the property. Prior to operation of the business a commercial entrance must be constructed to our standards to allow for safe egress and ingress of the property. Any work performed on the State's right-of-way must be covered under a land use permit. The Page 4 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 permit is issued by this office and requires an inspection fee and surety coverage. Frederick County Inspections: Please see attached comments from Mark Fleet, Building Code Official dated August 17, 2017. Winchester -Frederick County Health Department: Please see attached letter from Herbert Cormier, Environment Health Supervisor, Lord Fairfax Health District dated June 1, 2017. Frederick Water: No comments. Frederick County Fire Marshall: Please see attached comments from Kenneth Scott, Jr., Fire Inspector, Fire & Rescue dated June 5, 2017. City of Winchester: No comments. Winchester Regional Airport: No comments. Historic Resources Advisory Board: Please see attached letter from Candice E. Perkins, AICP, Assistant Director/Staff to HRAB, dated June 23, 2017. Planning and Zoning: This application is for a Conditional Use Permit (CUP) to permit the establishment of a special event facility for private events such as weddings. A special event facility is a permitted use in the RA (Rural Areas) Zoning District with an approved CUP. The Zoning Ordinance defines "special event facility" as a facility or site utilized for events that are typically conducted on a single day but which may be conducted for up to three consecutive days, for which attendance is permitted only by invitation or reservation; special events include, but are not limited to, meetings, conferences, banquets, dinners, weddings and private parties. This proposed use will take place on a 135.8 -acre property, which is currently being used for agricultural purposes (raising of cattle and farming hay). The special event facility will be accessed via Barracks Lane (a private drive), from Woodchuck Lane (State Route 654), a state-owned roadway. The Applicant intends to use a portion of the site for the proposed special event facility, while maintaining the remainder of the site as productive agricultural land. The Applicant proposes to erect an approximately 5,000 square foot (SF, 50' x 100') one-story event center, which includes a kitchen, permanent restrooms, banquet hall and storage, a separate approximately 600 SF bridal suite, and an outdoor concrete patio and gazebo. This facility may accommodate events up to 280 persons (note: actual occupancy, not to exceed 280 persons, will be determined at time of site plan). The Applicant states the design and architecture of the proposed event center and accessory buildings will be consistent with structures found in the County's rural areas. The Applicant also intends phase construction of the facility and accessory structures. All buildings relating to the proposed use, a special event facility, would require building permits and would not be eligible for an agricultural exemption. Page 5 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 The property is surrounded by RA (Rural Areas) and RP (Residential Performance) zoned property, which includes open space, agricultural uses, and single-family detached residences. The 2035 Comprehensive Policy Plan of Frederick County (Comprehensive Plan) identifies this area of the County as "rural" and is to remain agricultural in nature and is not part of any land use study. The Board of Supervisors added "special event facilities" to the conditional use list for the County's Rural Areas Zoning District in May 2017 to support additional opportunities for agribusiness and agritourism. "Agritourism" is broadly defined in the Zoning Ordinance as: any activity carried out on a farm or ranch that allows members of the general public, for recreational, entertainment, or educational purposes, to view or enjoy rural activities, including farming, wineries, ranching, historical, cultural, harvest -your -own activities, or natural activities and attractions. An activity is an agritourism activity whether or not the participant paid to participate in the activity. The proposed use is consistent with the goals and strategies expressed in the 2035 Comprehensive Plan and the definitions and provisions included in the Frederick County Zoning Ordinance. STAFF CONCLUSIONS FOR THE 09/20/17 PLANNING COMMISSION MEETING: Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. Events may accommodate up to and not to exceed 280 persons. 5. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 6. Any expansion or modification of this use will require the approval of a new CUP. Page 6 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 PLANNING COMMISSION SUMMARY AND ACTION OF THE 09/20/17 MEETING: The Planning Commission held a public hearing on September 20, 2017. Planning Staff provided an overview of the proposed use, noting the Applicant had satisfied all County requirements and comments from review agencies. The Applicant, Mrs. Caroline "Dixie" Scheulen also spoke, noting her desire to open a special event facility for weddings at 238 Barracks Lane, and to maintain the rural character of the property, and be a good neighbor along Woodchuck Lane. Mrs. Claire Boyd, the property owner and co -applicant, also spoke on the merits of the application, and a demand for a wedding venue to support visitors from Northern Virginia, and nearby states, in addition to local residents. During the public hearing, several members of the public spoke in opposition of the proposed special event facility, citing concerns regarding traffic along Woodchuck Lane, vehicle safety entering and leaving the site, noise from live music, outdoor lighting shining onto adjacent homes and trash. Planning Staff responded to several of the concerns raised by the public, specifically vehicle access, safety, noise, and lighting: Vehicle Access & Safety: As evaluated by the Virginia Department of Transportation (VDOT) as part of the CUP application, Barracks Lane is the preferred point -of -access due to appropriate sight distance onto Woodchuck Lane, and from Woodchuck Lane onto Round Hill Road (old Route 50). Barracks Lane is also a private drive on the Applicants property. Staff noted one solution may be the relocation of Barracks Lane along the property frontage and away from the neighboring residence, however, this would require an additional review from VDOT to ensure it would be appropriate. Other alternative vehicle access evaluated by VDOT and Planning Staff included: shared private access to existing Cather Lane to Round Hill Road; shared private access across the old Round Hill Volunteer Fire Station property to Round Hill Road; and proposed private access across an adjacent owner's property to Round Hill Road. Staff noted that under the County's Zoning Ordinance's "Supplemental Use Regulations for Special Event Facilities," shared access across adjacent property would also require the Applicant to have written consent from those owners to utilize a private easement and as such these other points of access may not be feasible. Staff further stated that VDOT had informally commented that these alternatives also may present issues with site distance onto Round Hill Road. The Planning Commission directed Staff to work with the Applicant, and VDOT, to consider relocation of Barracks Lane east along the property frontage to have less impact on an adjacent property. Noise: Staff noted noise was evaluated during the CUP application. The proposed buildings would need to adhere to the Virginia (VA) Statewide Building Code requirements, and a Condition had been included regarding hours of operation. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residential property line. Page 7 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 The Planning Commission directed Staff to work with the Applicant to further restrict outdoor music, as applicable, to not adversely impact adjacent residences. Lighting: Staff noted outdoor lighting would be evaluated during review of the site plan application, and that the County's Zoning Ordinance contained provisions for outdoor lighting standards. Staff also noted the location of the proposed building was more than 1,300 FT from the nearest residence. The Planning Commission directed Staff to work with the Applicant to further restrict outdoor lighting, as applicable, to not adversely impact adjacent residences. The Planning Commission continued to discuss the merits of the application, and concerns raised by members of the public. The Planning Commission voted 8-3-1 (Commissioners Marston, Ambrogi & Manual objecting; Commissioner Oates absent) to postpone action for 30 -days on the CUP application, and requested Staff work to with the Applicant to include additional Conditions of Approval to address comments and concerns raised during the public hearing and Planning Commission discussion. Staff noted the application would come back to the Planning Commission at the November 1, 2017 meeting. STAFF CONCLUSIONS FOR THE 11/01/17 PLANNING COMMISSION MEETING: Following the Planning Commission Public Hearing and discussion on September 20, Staff sought additional written comments from VDOT (attached, dated 10-11-17) regarding the proposed point - of -access using Barracks Lane, and alternative points -of -access. Per VDOT's comments, the current location of the Barracks Lane ingress from and egress to Woodchuck Lane is preferred as it meets sight distance requirements for vehicle safety. Alternative points -of -access (i.e. to Round Hill Road through the old Round Hill Volunteer Fire Station property or relocating Barracks Lane to the east) have restricted lines of sight which may impede vehicle safety exiting the property and would require the Applicant to acquire sight distance easements from neighboring properties. Additional points -of -access evaluated by Staff included: Cather Lane (State Roadway 711), direct access to Round Hill Road (State Roadway 803) or another connection to Woodchuck Lane (Route 654). Cather Lane is currently an unpaved roadway, of minimal width, with an un -signalized railroad crossing. Based on Staff's research, it does not appear the Applicant's property has direct access to Cather Lane through a private access agreement or recorded deed -of -easement. Direct access from the subj ect property to Round Hill Road, or to Woodchuck Lane at a different location, would require the Applicant to obtain ownership of adjacent private property or written permission from the adjoining property owner to access the state road network. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section §165- 204.03 (E)), 165- 204.03(E)), special event facilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. Page 8 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 To address comments identified at the September 20m Planning Commission Public Hearing, Staff has drafted additional conditions (see numbers 4, 5, 6, & 7 below). These new conditions further prohibit outdoor music after 9 p.m.; would require any outdoor lighting to be downcast to avoid glare onto adjacent properties and residences; and would realign the internal access drive (Barracks Lane) to avoid traffic passing directly by and vehicle headlights shining directly onto an adjacent residence. Further, Staff has included a condition to allow a new point -of -access without requiring a new CUP should the Applicant be able to secure a deed of easement or written consent from an adjacent property owner for use. Should the Planning Commission find this use appropriate, Staff would suggest the following conditions be placed on the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4) All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5) All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6) Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52 -A -280A in general conformance with the layout below: Page 9 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 7) In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8) Events may accommodate up to and not to exceed 280 persons. 9) One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10) Any expansion or modification of this use will require the approval of a new CUP. PLANNING COMMISSION SUMMARY AND ACTION OF THE 11/01/17 MEETING: The Planning Commission held a public meeting on the proposed CUP on November 1, 2017. The Planning Commission Chair acknowledged at the start of the meeting the receipt of more than 28 pieces of correspondence regarding the proposed CUP, and noted that a public hearing had been held on September 20th. During the "Public Comment" portion of the agenda seven (7) members of the public spoke in opposition to the proposed CUP citing the following concerns: outdoor music & noise, traffic along Woodchuck Lane & Round Hill Road, safety of residents, children & visitors, supervision (or perceived lack -there -of) during special events, water usage, and the lack of existing agriculture activities on the property. Staff provided a brief overview of the proposal, also acknowledged receipt of written public comment, and spoke to changes made to the application and additional recommended Conditions of Approval from the September 20th Planning Commission Public Hearing. Staff noted the Planning Commission had specifically raised three (3) concerns to be further evaluated, including: traffic, access & safety, noise, and site lighting; further Staff noted how new conditions provided Page 10 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 sought to mitigate these concerns. The Planning Commission had several additional questions, which Staff addressed regarding: water/septic use on site specific to a commercial kitchen; hours of operation; and how this "commercial" type use fit with the agricultural nature of the site and surrounding Round Hill Community. Staff reiterated that under the County's 2035 Comprehensive Plan and definition of "agritourism" in the Zoning Ordinance, this type of facility was envisioned as compatible, given the Applicant intended to continue to farm the balance of the site. Further Staff clarified that there were other uses, with similar or greater traffic generation, that would otherwise be allowed by -right without requiring an approved CUP or site plan, such as farm wineries/farm breweries, civic and other assembly type uses, and farmers markets. Staff noted for farm wineries and civic uses, weddings and other special events could be held as "accessory" type events. Staff clarified that in this request, the proposal is considered a commercial -type building for building classification purposes, as it does not meet the requirements for "agricultural exemption" as defined by the Virginia Statewide Building Code. The Applicants also spoke, clarifying comments raised during the "Public Comment" period and in e-mails/letters to the Planning Commission by neighbors. The Applicants stated they intend to farm the balance of the property's acreage, and had already planted grass for next season to feed their cattle. The Applicant's further reaffirmed their desire to be good neighbors, to listen and understand their neighbors' concerns presently and in the future and to resolve issues with the special event center in a timely manner if they were to arise. The Applicants stated that their special event facility would be supervised at -all -times by one of the property owners or their designee to ensure safety of guests, outside vendors and others. The Applicant noted they would also be vigilant to the property and clean up any trash and keep the facility attractive to guest and neighbors. The Applicants concluded highlighting the financial benefit of this type of facility to the Frederick County and Winchester economies, stating it would not only support their family farm, but also other small businesses in the community such as photographers, caterers, and other vendors. In response to additional questions by the Planning Commission, Staff noted that CUP's "run with the land" and that any future sale or transfer of the property would include the CUP for a special event facility. Staff clarified the recourse for CUP's that are in violation of their conditions, noting it was ultimately up to the Board of Supervisors to revoke an approved CUP. Commissioner Kenney expressed his concern with the proposal, specifically the opposition from neighbors, the traffic along Woodchuck Lane and the impact on adjacent residences, and the perception of locating a "commercial" type use in a rural/residential area. Commissioner Marston stated his support for the proposal, citing the work put into the application to address concerns of neighbors and his confidence in the Applicant to run a successful business. There was no further discussion by the Planning Commission. The Planning Commission voted 9-1-3 (Commissioner Kenney opposed; Commissioners Oates, Thomas and Unger absent) to forward the item to the Board of Supervisors with a recommendation of approval with conditions. Page 11 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 EXECUTIVE SUMMARY & PLANNING COMMISSION RECOMMENDATION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: Following the Planning Commission Public Meeting on November 1, 2017 at the request of the Applicant, Planning & Development Staff requested VDOT comment on a change in the proposed entrance from Barracks Lane to use of the Applicants private access to Round Hill Road (across property presently owned by the Round Hill Volunteer Fire Company). In an email dated November 7, 2017, VDOT confirmed they had no objection to the use of the Applicant's 50 foot (FT) -wide private access easement to Round Hill Road as the main entrance to the proposed special event facility. As required under the County's Zoning Ordinance "Supplemental Use Regulations for Special Event Facilities" (Section § 165-204.03(E)), special event facilities that share a private access easement with another property owner/s must show the easement allows a use of this type or written permission must be obtained by the sharing parties. The County Attorney notes the Applicant's deed provides a private 50 -FT access easement from the property directly to Round Hill Road for use, thus satisfying the above requirement. In conclusion, this is a request for a Conditional Use Permit (CUP) for a special event facility in the RA (Rural Areas) Zoning District. Should the Board of Supervisors find this application for a special event facility to be appropriate, the Planning Commission recommends that the following conditions be attached to the CUP: 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A- 261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52 -A -280A in general conformance with the layout below: Page 12 CUP 907-17, Caroline Dixie Scheulen — Special Event Facility December 5, 2017 In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. CUP #07-17 IN, N Caroline "Dixie" Scheulen PIN: 52-A-261 y Special Events Facilities 3] Location Map _ _1. HIIIRD -WILL -RD 0 C GATHER LN 235 CATHER LN 12793 ��craalw �� :: )RTHWESTERN �NORTHWESTERN:�21,27;NORTHWESTERN 691 �.plr"'KE�*= PIKE '-''^ NORTH Q62. NORTHWESTERNPIKE POORHOUSERD 119IKE 2633 160 PINGLEY LN 2693- 185 NOV RHOUSE RD NORTHWESTERN 175 PINGLEY LN 121 PIKE PINGLEY LN - PINGLEY LN.. 163 - 182 S®RD696 PINGLEY. LN PINGLEYLN ROUND 135 :164 712 HILL RD PINGLEY LN : PINGLEY LN I S ROUND 684 123 V HILL RD ROUND PINGLEYcLN+, -; HILL RD 132. 68,,, PINGLEYLN ;134 F / HILL RL)JIW 109 615 )CHUCK LN ROUND 599 HILL RD ROUE 137. .-._ - HILL 622 WOODCHUCKLN "+ . 56'1"' WOODCHUCK LN 285 b FOX MEADOW LN C1 CUP #07-17 Caroline "Dixie" Scheulen PIN: 52-A-261 Special Events Facilities Zoning Map _' HII;RD WILLR��— 200 CATHER LN . f ' 235 CATHER LN 622 CHUCKLN NORTHWESTERN rNORTHWESTERNr 2691ry�� 2727 PlrIE214, 2a P.IKEi NOR�TIiWESTERN NORTHWESTERN NORM POORHOUSE RD 119 PIKE PIKE 2633 kn' 160 -nm �'' ° NOV PINGLEY LN 2693 ' 185 PIKE POORHOUSE RD NORTHWESTERN 175 PINGLEY LN k�RD 1 PIKE PINGLEY LN - f EY LN.. 163 - 182 'V 696 PINGLEY. LN PINGLEY LN OUND 135 : 164ILL RD PINGLEY LN : PINGLEY LN 684 123 V ROUNDPINGLE "LIN,2932 HILL RDD 668'^,. RPING EYLNP ;134 f / HILL-RL)JIJJM 109 615 )CHUCKLN ROUND 599 HILL RD ROUND HILL_. WOODCHUGKLN 285 FOX �/42 MEADOW LN*. ! Elk t Ci f Submittal Deadline P126 j J'7 P/C Meeting 2-o 1 7 BOS Meeting IpT) 0 APPI✓ICATION FOR CONDITIONAL IJSE PERMIT FREDERICK COUNTY, VIRGINIA 1. Applicant (check one): Property Owner Other NAME: Caroline Dixie Scheulen (daughter of property owners) ADDRESS: 285 Fox Meadow Lane; Winchester VA 22602 TELEPHONE: 540-664-2145 2. Please list all owners, occupants, or parties in interest of the property: Robert & Claire Boyd Caroline Dixie Boyd Scheulen 3. The property is located at: (please give exact directions and include the route number of your road or street) 283 Barracks Lane; Winchester VA 22602 Take US -50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. 4. The property has a road frontage of 300 feet and a depth of 2400 feet and consists of 135.87 acres. (Please be exact) 5. The property is owned by Robert & Claire Boyd as evidenced by deed from Franklin Lewis (previous owner) recorded in deed book no. 727 on page 715 , as recorded in the records of the Clerk of the Circuit Court, County of Frederick. on Property Identification Number (P.I.N.) 52 A 261 Magisterial District Back Creek Current Zoning RA 5 7. Adjoining Property: USE ZONING North residential RA East residential Rural preservation South agriculture/farming RA West agriculture/farming RA 8. The type of use proposed is (consult with the Planning Dept. before completing): Special Event Facilities 9. It is proposed that the following buildings will be constructed: Event Center (50'X 100') with adjoining 20' X 30' bridal suite and eventually an additional bridal suite, concrete patio Gazebo 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. (Continue on back if necessary.) These people will be notified by mail of this application: Name and Property Identification Number Address Name ter i Property # Name Property # Name Property # Name Property # Name Property # Name Property # Name Properly # 0 - Caroline Dixie Scheulen CUP #07-17 PTN S9-A_gKi Name and Property Identification Number Address Name K & M Enterprises Property # 52 -A - 12 4 Name Louise Cather Trust Property# 52-A-298 Name Round Hill Cnmmiiaity lProperty# 52-9-B Name Daniel & Ava Sullivan Property # 52-A-286 Name Kelrock LLC 52 -A -261A Property # Name Kellie Keplinger Property# 52 -A -280A Name Barbara Singhas Property# 52 -A -287B Name DTS LC Property# 52-A-300 Name Robert & Donna Properties Property# 52 -A -262A & 262 Name Lisa Dreher Bell Property# 52-17-2-11 & 12 Name Property# 52-16-1-2 Name Anthony Riley Property# 52-16-1-3 Name Richard Newlin Property# 52-16-1-3 * Name Judith Malone Property# 52-17-2-5A Name and Property Identification Number Address Name Richard Singhas Property # 52-17-2-5B Name Willard & Robin Link Property# 52-17-2-6A Name Carol Crocker Property# 52-17-2-6B Name Gregory & Marsha Miller Property# 52-17-2-7 Name Robert & Michelle Loy Property # 52-17-2-8 Name Lois Sargent Property# 52-17-2-9 Name George & Linda Lashbaugh Property# 52-17-2-10 Name Michael Alexander Property# 52-17-2-13 Name Stephen Clark Property # 52-A-260 LDC FNNameTS perty # 52-A-300 Name Craig & Kathy Smith Property# 52-10-2-7 Name Property # Name rProperty # Name Property # law RT. 6.54 w y 135.879 ACRES A � •� Q � J r b M t� 01- 11b. Please use this pa -p for your sketch of the property. Show proposed and/or existing structures on the prop" ty, including measurements to a.. property lines. From Frederick County GIS ft4� 4 � • Septic / Fiel �4.C► �`: Gaze 4 ravel Parking Lot Center low r --Iq 6 +I d L 360 Panoramic Views from Center of Event Center Site Vii jvs Site Views 12. Additional comments, if any: 1 hope to bring tourism to Frederick county and allow clients to witness on-site agricultural production increasing awareness of working farms in this area. We hope to provide a positive outlook and answer any questions regarding grain, hay, or livestock production. We plan to be very conscientious of excessive noise, light, and late hours, keeping adjacent neighbors in mind and communication open. In hopes to maintain this property and mortgage as farmland in Frederick county we will need to subsidize farm income. We think the 138 acre buffer will adequately minimize any disturbances to neighbors and the community at large. I (we), the undersigned, do hereby respectfully make application and petition the governing body of Frederick County, Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property line at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. Signature of Applicant Signature of Owner Owners' Mailing Address Owners' Telephone No. 2368 Cedar Creek Grade 540-327-7980 TO BE COMPLETED BY THE ZONING ADMINISTRATOR: USE CODE: RENEWAL DATE: Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Website: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know Alt Men By These Presents: That I (We) (Name) Robert & Claire Boyd (Phone) 540-327-7980 (Address) 283 Barracks Lane, Winchester VA 22602 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. 727 on Page 717 , and is described as Parcel: Lot: 261 Block: Section: Subdivision: do hereby snake, constitute and appoint: (Name) Caroline Dixie Boyd Scheulen (phone) 540-664-2145 (Address) 285 Fox Meadow Lane; Winchester, VA 22602 To act as my true and lawful attorney - in - fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: Rezoning (including proffers) Conditional Use Permit 0 Master Development Plan (Preliminary and Final) Subdivision FSite Plan Variance or Appeal My attomey-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and -seal this d\ day of��20_j �, Signature(s) State of Virginia, City/County of Frederick , To -wit: a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument personally appeared before me and has acknowledged the same before me in the jurisdiction aforesaid this ��clay ofMt-_, 20 My Commission Expires:L`tG Notary Public gall tu A NONSNOW Ct4'R THM MARM LEPOfiE .,a lifld AiIY�LON WMMONWE&T" OF VTApW 3H[ki31 MUMV11LL$iF#FIJ MY � EXI II AUOL 31.2= I COMMOSM 0 771 f2W From: Smith, Matthew, P.E. (VDOT) To: Tyler Klein Cc: Rhodgs. Timothy WDOTI; John Subject: RE: Request for Additional Comments - Barracks Lane Date: Wednesday, October 11, 2017 7:56:40 AM Tyler, The existing entrance (Barracks Lane) meets the minimum sight distance requirements for a Commercial entrance/street connection. Moving the entrance east along the property frontage on Woodchuck Lane would present more challenges to overcome, Foremost obtaining substantial permanent sight distance easements from the neighbor across the street and the neighbor to the east.. The Round Hill Road option isn't a great location either with the undesirable skew of the railroad tracks which are located in the functional area of the intersection. Let me know if you have any other questions. Thanks, matt Matthew B. Smith, P.E. Area .Land Use .Engineer VOOT- Land Development Clarke, Frederick, Shenandoah & barren Counties 14031 Old Valley Pike Edinburg, VA 22824 Phone # (540) 9&4-5675 Fax # (540) 984-5607 From: Tyler Klein [mailto:tklein@fcva.us] Sent: Tuesday, October 03, 2017 3:23 PM To: Smith, Matthew, P.E. (VDOT); Rhodes, Timothy (VDOT) Cc: John Bishop Subject: Request for Additional Comments - Barracks Lane Matt & Tim, following our recap this morning of the discussion of pending CUP #07-17 (Caroline Dixie Scheulen) for 283 Barracks Lane; can you please confirm the current configuration of Barracks Lane as the private -access drive onto Woodchuck Lane is acceptable VDOT and that moving the entrance east along the property frontage on Woodchuck Lane may otherwise not be appropriate. Also, please confirm access from the property across the old Round Hill Fire Station (& railroad tracks) onto Round Hill Road is not desirable given site distance and grade. If we need to discuss further, please let me know. This item goes back to the Planning Commission on November 1; if possible please provide a written response in the next few business days. Thank you. M. Tyler Klein, AICP Planner Department of Planning & Development Frederick County, Virginia 107 N. Kent Street Winchester, VA 22601 (540)722-8248 fkdeiaLeDfcva us REQUEST FOR CONDITIONAL USE PERIWIT COMMENTS Virginia Department of Transportation Mail to: Virginia DepaitmeRt of Transportation Attri- Re-,sident Friginmr 1.1031 Oid Vatley Pike Edinburg, Virginia .2-28211 Hand deliver to: Virginia Lqpartmui of TrangNrtation Attn: Residcwit Engftwc--, 2275 Novh,,weswrn Pike WiWwAsx, Virginia —1�60-1 The local -office of the Transportation Department jwa, located at 2275 Narthwestem Plkv in Winclwswr i Fyou profe to band de -h - ver &ss.fbmj, Applicant' It is v0l'ir M-S�'1i3Psij'-t.Wry ELI oon-tplele dij.,form, as accvrau:"'Y a6 pusw'bW ill 0"Xicr (() asst [ agency milb the� revive. ALso, plea6e. attach two (2) cop; cs o1L your aPplicatiivv form, location reap and W I other penirnat imform aba& A NaW C 6GYd fer,' Mailing Addrtss. 205 Fum Moaogrw Uine Vilx�w-vwr. VA 227e02 Tej'CDh()ne. W-684-2145 andicicJescrip't'.- o rcqiicst. X f I 'vrdls be i Vs --,sn Zufc! be C" it, -0.j,& 103ariac*!: VAT- inia Departwent of Transpurtacina C" nnxkv-ntq, _9 101�r "'his pn,�te,t� ii-, k�r a Condiftnalo Use Permit rn Tt-e' 7,z�nwr entrawce mist �e cOnstrwIlieu, 01.'r rvess and, F a +aAd .-lit j.S iS_-L;ed by this office ait-J requires jf� Inspectl-JEC ic- L, fc; r vwl.r i g usri p c rt. v P c ii- - e n t. VDOT & 1� N le �1)01' - 'Pie sl Rr-,Ax-) Porm la --ippficint I " REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Inspections Department Mail to: Frederick County Inspections Department 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 (540) 665-5650 Hand deliver to: Frederick County Inspections Department Attn: Building Official 107 North Kent Street, 2nd Floor Winchester, Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Caroline "Dixie" Boyd Scheulen Telephone: 540-664-2145 Mailing Address: 285 Fox Meadow Lane Winchester, VA 22602 Name of development and/or description of the request: Seeking approval to develop an event venue to accommodate up to 280 people. Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekends (Fridays through Sundays) The building would be climate controlled with restrooms. An engineered site plan with follow the CUP. Location of Property: 283 Barracks Lane; Winchester, VA 22602 Take US -50 (Northwestern Pike) to VA-803/Round Hill Road, turn onto Woodchuck Lane in order to get to Barracks Lane. Building Official's Comments: Building Official's Signature & Date: _ Notice to Inspections Department - Please Return This Form to the Applicant 12 Buildings shall comply with The Virginia Uniform Statewide Building Code, and Section 303 - A,Assembly Use Group of the Virginia Building Code/2012. Other Code that applies are the International Energy Code, ICC/ANSI A] 17.1-09 Accessible and Usable Buildings and Facilities. Design plans submitted for permit application shall be sealed by a Virginia Licensed Design Professional. Occupant load and fire egress plans shall be indicated on sealed plans at time of submittal. New assembly building shall meet height and area for the type of construction as allowed in T503 with applicable increases. Multi-level buildings and facilities shall meet Section 1104.4 for an accessible route. Building shall comply with Section 903, Automatic Sprinkler System. All required egress shall meet ANSI A 117.1-09 for slopes. 60% of all public entrances shall be accessible. Vestibule or air lock is required for entrances opening into a space exceeding 3000 sq ft. A detailed site plan is required to indicate the finished floor elevation(s) and accessible parking/unloading area, accessible route to main entrances, and elevations at fire exits. Site plan shall indicate the location and size of any equipment/tank associated with the fire suppression system. Sidewalks that exceed a 1:20 slope shall be designed as a ramp with details submitted. Curb ramps shall maintain a 1:12 maximum slope. Parking is provided in accordance with T1106.1(1) of the IBC. Where buildings have multiple accessible entrances with adjacent parking, accessible parking spaces shall be dispersed and located near the accessible entrance. A minimum of one van accessible parking and unloading is required. Max slope of accessible parking and unloading areas shall not exceed 2%. Signage for parking shall be provided as required per USBC 1106.8. Maximum %" door threshold is allowed per ANSI A 117.1-09 Demolition of any structure requires a building permit and an asbestos inspection. Restroom quantities shall be determined by Assembly Use Group Use based on the occupant load. Health Department approval for the sanitation system is required Please note the requirements in Chapter 17 of IBC for special inspection requirements on the type of structure.( Soils, concrete etc..). 8/17/17 Single story Assembly broken into fire areas (minimum 2 hour requirement) to reduce fire area to less than 5000 sq foot in lieu of providing the suppression system. Fire barrier shall comply with Section 707 of the 2012 Virginia Building Code for construction and termination. Multiple buildings located more than 20' away. Gazebo and storage building requires a building permit. All bathing facilities/restrooms shall meet ANSI A 117.1-09 for accessibilities requirements. All building plans submitted shall be designed by a registered design professional. S:\Site Plan comments\2012\Assem CUP Event Center.doc 0 N GRAVEL PARKING LOT Dom` I � f I BREEZEWAY z+otw - _}lls- ' �lr _7 FM1 Ki SLIRING 6AIRN[ R} GROOM SUITE- ■ FIRiW4fi o ' BRIDAL — SUITE 17 1}L-? 4%P�iif�ilii ti[1liiiii� t R CONCRETE PATIO so' -0 STORAGE v 4 2- �, c� ✓r —f- �rCogM � Project shall comply wi#h,. ANSI Al 17.1- 0 9 For accessible and usable buildings and facilities ttl':QtIFST FOR CON1)1TI( NA1. USE: 11FPUNIIT COMf%IV,NTS WincYtes,to-freclerick County Health Depai-iment Alai tri: 1 rr�fcri�k-1�%imheacr I lralth Dcparnmmt Alm. Sanitation Ft-- alcer 107 North Kent Street V�'S17i1ic dtii. Vlro-IJI a 22601 cr ( 41)) 7?21-3480 Hand deliver ta: l redcrick- Winchester health Dc1mr(mviii Alin: Sa1 imllo)i J:ngincer 107 Norill Kent Street. Suitc 201 WitlOwstcr, Vii-t;ini,l r1pplic..lnt: ll is vollr rcN E l','[ Wilily to cow*le this forin :is accurate!-• os possible in ordcr !o ns.itit the ;igLm -%:\ v%ith their r vice. \I -A). 1tleclsc attach Iwo (2) copies of Four-ipp)icalion 4i rm. hn;;lllon imip :mo ;111 ollicl pertinent infort)ma(iom Applican-I's Name: G rvl.:nC'C}ixw " F3,ayr,! SChtK9lcn iN1:111 inn Address: 285 Frax hAvsAr>w Lam< ftnic u, --r. Vii 2: liil: I'elcplltinc. 546-664-2145 N am -e o llevc1opr.wal ;�r]�t1.Ear liLslrlptltrn �tl"the rcyuesi: ri+ ukjng approval To Ceveiop an cvm venire to accommodate approxrmaiery 250 -300 pcapic. 'Business meetings. weddings, and tether gatl'teririgs of families and Friends would be r!s use. Predminate kiss wotrtd by over wsekends (Fridays throur]h Sunday%) Tho building woidd be ckrmle cmurAcd m1h restrooms -- I .ocaljon olTropecty: 2(]3 1.3.irracks Lane; WinchorJty, VA 225D2 f iAa U&SO tNorLtwom(em P*,e) to VA-803JFiound HdI Road, turn nnio WmIcNick Lime in (Ader to get co 3anacks Law- Fredei-ich-Winchester 1lraldl] Departn>ent's Comments: I leahlt Dcpl, Signature & Dole: Nn ie -c to 11r.]:Itl+ Department - P.1case Rcturn This Form to file Applicant 13 LORD FAIIUL ,rFIFIALTH DISTRICT Lord F airftrx Healbi District Fre(lerick 1 Winchester I'm ironmental i icalthVDHOF VIRGINIA 1117 No rdi 1tiow S11C `1 Stlllt = 'I11 DEPARTMEN HEALTH i c 1. 15-:1 1 r 1 So I % 1 ;.1 t i 1 722-3-479 f roiectiny You and 1bur En ironmenr L1'tl'tt .t'illI iFtIII1AR !'O l re. �rirJ � �'i1�cllr_ster 'I Ic:flth .IX -p 1rimen1's t`s11r1tncnt : This I icidth Di� :arownt hastltlie i°:gLitLM f0f c0.111111Cnts I,or thy° SpC.ri.11 I;ve111 Fil ilio.. kacale-d -)S, B.ocr,lcl:,: Lonc, Witathcr icr, VA ')?f)O" i"I" N.IS 1'1ci11t11 I eyal-tmcill lls n1) o'bjections it) the consiruclion o1 the sttucttlrc 1i)r hollsin', the NC11LIC- 110IN-cl-CF. III Ilio CVC111 Ifle tl]Poficnllt 1'1�;11'�`5 I+� jarovikiv IOod �,,Cn I t:c in I I Ic Ilo1;IIII% ;ail ;;l)1 v 1't1d1 n dni . this I3c.,11�1hT c;?altrncljl ., ik! 1to,11cr QSF111I .sf1t t0d Inc n1 l-ol-1 d 1 r t1a ,mv All-i-icr wk,11: is •11o1ae on 1.11 hwtljccl. The 1.4 a;soll 9s 111x14 1�6od "'ITC1_1 11 ttaslot of r t"t111lcs wl11 'mxk] to be �; tlorcd inti) the 1'.1•..', cicsl-on cidc-i 1.allo , Als+�, Process by this I le, l;h 1)-.11-,,1111vcn2 is inct1mplctc_penclin<7 submitlal ol'a prAlinlil�ir� 1)1•.111,.'I1e1't):�I'."ti :4ilc .l 1. ``.4 1.11 tt iryl�li. I 0'.11(1-, H ) A I::'VY-111.1:AS I XFIA IN'N II IIS I'{)R:N1 -I () "II11. APP1.1{'ANA v REQUEST FOR CONDITIONAL USE PERMITCOMMENTS Frederick County Fire Marshal Mail to: Frederick Courcy l=ire Marshal -1800 C overstone Drive Winchester, Virgima 226p2 (540)665-6350 Hand deliver to: Frederick County Dire & Rescue Dept. Altn: Fire Marshal Public Safety Building 1800 Coverstone Drive Winchester. Virginia Applicant: It is your responsibility, to complete this lo.rm as accurately as possible in order to assist The agency with iheirre��iew. Also, please attach [%No {2) copies of your application form, location map and all other pertinent intbrination. Applicant's INr3me: Caroline "fixe" Boyd Scneuler, Mai lim, Address: 285 Fox Meadow Lane Winchester, VA 22602 Telephone. 540-664-2145 Mame of development and/or description ofthe request: Seeking appraval to develop an event venue to accommodate approximately 250 -344 people. Business meetings, weddings, and other gatherings of families and friends would be its use. Predominate use would be over weekerds (Fridays through Sundays) The building viould be climate controlled with restroorns. - - - --- — l-ocation of Property: 283 Barracks LaneWinchester, VA 22602 Take US -50 (Worthwes'ern Pike) to VA-803/Round Hill Road, tum onto Woodchuck Lane in order to get to Barracks Lane. Fire Marshal's Comments: Fire Marshal's Si;gnature Notice to Fire Marshal - Please Return This Form to the Applicant 11 Date Received 5/26/2017 Frederick- County Department of Fire and Rescue Office of the Fire Marshal 1080 C overdone Drive Winchester, V J 22602 ('640) 665-6350 Fax. (540) 678-4739 Enz,(d fnrn(afcva.u.s Pian Review & Comments Plan/Permit Type Conditional Use Permit 05-2617 Name Caroline"Dixie" Boyd Scheulen Address 283 Barracks LN Winchester Project Name Event Venue Applican'. dame & Number R F# Permit Number Emergency Vehicle Access: Hydrant Location: Siamese Location_ Fire Lanes Requir-ed: Plan Approval Status Adequate Inadequate NA Adequate Inadequate .. /A Adequate Inadequate '/A Yes No Date Reviews ed 6/5/2017 VA 22602 Comments A Site plan wall be needed to be submitted. ) he structure shall ave to cc - 3' / with the Frederick Cour Fire :prevention Code and FTederick County Local Code Section 90 Signature: Reviewed By: K^ nneth Scott, Jr. Title: COUNTY of FREDERICK. Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-4395 June 23, 2017 Robert & Claire Boyd 2368 Cedar Creek Grade Winchester, Virginia 22602 RE: Request for Historic Resources Advisory Board (HRAB) Comments Conditional Use Permit — Event Center at 283 Barracks Lane; PIN 052-A-261 Zoning: RA (Rural Areas) District Dear Mr. & Mrs. Boyd: The Frederick County Historic Resources Advisory Board (IRkAB) considered the above referenced Conditional Use Permit application during their meeting on June 20, 2017. The HRAB reviewed information associated with the Rural Landmarks Survey, information from the Virginia Department of Historic Resources (VDHR) and information provided by the Applicant. This application seeks to operate an event center at 283 Barracks Lane, Winchester. This property is within the Gainesboro Magisterial District. Historic Resources Advisory Board Comments: The Study of Civil War Sites in the Shenandoah Valley, published by the National Park Service, does not identify the proposed site or the surrounding areas as being part of a battlefield. The Rural Landmarks Survey Report for Frederick County, Virginia, identifies five historic structures located within the vicinity of the proposed Conditional Use Permit, with the neighboring structure eligible for the National Register of Historic Places. After reviewing this information and the Applicant's materials and proposals, the Historic Resources Advisory Board (DRAB) recommended approval of the Conditional Use Permit with the condition that the Applicant utilize materials that keep with the rural agricultural nature of the area; specifically wood construction with a standing seam metal roof. Thank you for the chance to comment on this application. Please call if you have any questions or concerns. Sincerely, Candice E. Perkins, AICP, CZA Assistant Director CEP/pd 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, November 01, 2017 9:08 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website To add to the others. Do you have a current total on how many we have received? Thanks much, lune From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.coml Sent: Wednesday, November 1, 2017 7:04 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 11/01/2017 7:03 AM Response #: 28 Submitter ID: 31675 IP address: 73.148.78.38 Time to complete: 20 min. , 51 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Craig & Kathy Smith 2. Your Email kathysmith210Pcomcast.net 3. Your Phone Number 540.931.5164 4. Subject CUP#07-17 S. Message 1 Dear June, I hope all is well with you. I know you have received many letters from other homeowners and residents of Woodchuck Lane, we believe this CUP #i07-17 will significantly impact the character and quality of our neighborhood too. Our objection is based on several important factors (I know you have heard) that I hope the planning commission will take into consideration. Firstly, I would like to express that we are not opposed to event centers. However, I do not like the proximity to the RP zoned properties, noise pollution, traffic, our children coming home on the same roads at the time the event is over, how much drinking will occur? Also, the reduction in our property resale value. We must also protect our neighbors. The proposed site should have sought support from the closest neighbors before going forward with this application. As we live in this community, we should be concerned about our impacts on others. It works both ways. Sincerely, Craig and Kathy Smith 210 Woodchuck Lane The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, November 01, 2017 9:09 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Another, J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Tuesday, October 31, 2017 10:39 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman -June Wilmot Date & Time: 10/31/2017 10:38 PM Response #: 27 Submitter ID: 31668 IP address: 73.152.252.78 Time to complete: 0 min. , 56 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Michelle Loy 2. Your Email m ichelleloyl @yahoo.co m 3. Your Phone Number 540-535-9192 4. Subject CUP #07-17 S. Message 1 Planning Commission, I have reviewed CUP #07-17, Caroline Dixie Scheulen — Special Event Facility, dated 10/20/2017 and I would like to express my opposition to the implementation of this facility on Woodchuck Lane, Winchester, VA. My 2 main reasons are below. Noise: The Staff noted that if approved by the Planning Commission, Staff would suggest the following condition on the CUP to note "All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event." Due note that the events can start as early as 10 am and last throughout the day. There is no stipulation noting that outside music and event noise needs to be restrained at any time throughout the day. There is no restriction on how loud the noise can be. I have researched noise levels and how they travel with no obstructions and good weather conditions. Sites note that "In "good" conditions a 110 -dB sound could easily be heard 10 or 20 km away. " Note 1 km = 0.62 miles and 10 km = 6.21 miles. I live 1300 ft. (.25 ml) from the building site. With outdoor music being in an open field with no sound barriers, it is possible that event music/noise will literally be like living in the city with my next-door neighbor blaring their TV or stereo every day/eve of the weekend. I understand the owner is initially proposing her business will only be operational on Fri — Sun; however, this will indeed be her business and she can certainly operate it 365 days a year should she wish to do so. In addition, I understand the suggestion by Staff to have outdoor music moved indoors by 9 pm. Please note that indoor music/bands may play at "80 - 90c1B SPL for a typical wedding or dinner -dance band (typical audience position)." The facility drawing notes there will be 8 French door openings onto an outdoor concrete patio. What is to keep the venue occupants from opening those doors after 9 pm to allow the indoor music to their patio guests? Even though the music may be buffered by the indoors, the 8 French doors offer up to a 50 ft. of opening allowing possibly 40 dB of sound to travel with no restrictions causing a nuisance to the community during later hours. In addition, Staff mentioned at the first meeting that there were no complaints from the "Festival permits" that were approved for the events occurring in the Middletown area. Please note these are festivals. They occur a few times a year; not 52 weekends of the year or even 365 days a year. The community is aware of these festivals. The residents know it's a "temporary" change to their lifestyle. They are either participating in the event or they chose to leave the area if they do not wish to participate in noise and traffic. The Barack's Lane event venue is a permanent facility with the potential to operate year-round. This is not an apple to apples comparison. Traffic: Woodchuck Lane is a small, 2 -way "lane" with no road markings. This small lane is now subject to a 280 -guest facility with an unknown amount of facility attendants (band, food prep, facility help, etc.). In the CUP, VDOT noted that Round Hill road will sustain "measurable impact on Route 803 (Round Hill Road)". If a 2 -way marked road will sustain "measurable impact" with the implementation of an event venue in the vicinity, then what is the impact on an unmarked narrow Lane? There can potentially be 175-200 vehicles travelling to and from the proposed event venue multiple times throughout the day. There is nothing stating that there could not be up to 3-4 events throughout the day, although discussions have focused on only 2 events per day. Even at 2 events per day, the traffic of these events will the affect the families in 30 households residing on Woodchuck Lane. As I discussed with Dixie personally, I noted to her that I'm now going to have to alter my lifestyle around the events being held at the facility. I noted to her that I can no longer project to leave or re-enter my home at the normal time frames but will have to be aware of when events were starting and ending as this will alter my schedule significantly while trying to make appointments and commitments of my own. I joked with her that she's going to have to post to a website the event times and details, so I know the severity of traffic for each event. She kindly agreed and even offered to send emails to all residents of event times. I told her that it would be like a train of traffic that I had to wait through before and after each event. She agreed that it would be a train but would only be for 30 minutes at a time. Do you see the ridiculousness in this? I now must view event times and project how long it's going to take me to get from point A to point B due to traffic. There is only one exit out of Woodchuck Lane and it is the exit to Round Hill road shared by Barack's Lane and now possibly 280 venue guests. It took me 3 mins to drive the speed limit on Round Hill road and Woodchuck lane from the Walmart, Rt. 50 stop light to the beginning of Barack's Lane. How long do you think it's going to take to exit 200+ vehicles out of Woodchuck Lane (.25 ml) (1320 ft.) onto Round Hill road (1.06 ml) (5596 ft.)? This is a total of 6,916 ft. If you allow 30 ft. per vehicle (w/ conservative space buffer) for 200 vehicles, this is a road space consumption of 6,000 ft. The train of event venue traffic would consume the entrance of Woodchuck Lane and most of Round Hill road through to the stop light. In addition, this could occur up to 4 times a day with the starting and ending of events. That's ridiculous. On a final note, with the possibility of 52 weekends out of the year noise and traffic congestion, I feel that these factors will have a great impact on my property value. The new venue may look nice in an open field, but I may have a hard time hiding the noise and traffic on a sunny Saturday afternoon showing. Thank you for your time and thoughtful consideration of my concerns. Michelle Loy 404 Woodchuck Lane 540-535-9192 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. -Chank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tyler Klein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:25 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planner - Tyler Klein Date & Time: 10/31/2017 9:24 PM Response #: 20 Submitter ID: 31659 IP address: 67.166.182.206 Time to complete: 6 min., 45 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Melissa Clark 2. Your Email melissa.glynn510@yahoo.com 3. Your Phone Number 540-539-7725 4. Subject regarding conditional use permit #07-17 S. Message Dear Commissioners: Our names are Zach and Melissa Clark. We live at 126 Woodchuck Lane, Winchester Va. Our house is the first house on the right on Woodchuck Lane after turning in from Round Hill Road (rt. 803). Our concerns laid out in this letter are regarding Mrs. Scheulen's building of a special event center (conditional use permit application #07-17). Though we do not wish her to have failure in her business ventures, we feel that certain things should have been taken into account before moving forward with this. We have several concerns including depletion of our water supply, property value of our home, and the fact that there are already three event centers in a very close vicinity. Our most profound concern however, is the disturbance to the neighborhood that this proposed facility will most certainly 1 cause. These disturbances are both with traffic and with noise. We regularly go on walks down our road -especially on the weekends because that is when we have the most time and energy since we have not been working all day. The addition of the proposed event center would most definitely make this unsafe since hundreds of cars would be travelling down our road with drivers that are unfamiliar with the area. It is becoming especially concerning as we are expecting our first child in February. We plan to take her on walks with us as well but have become fearful of doing so because of the traffic that will be coming to and from the event center. Making sure our child gets to have experiences like going on walks with her parents is important to us, but it probably won't get to happen because of the danger. We are also fearful of the traffic because our house lies fairly close to the road. Our daughter's nursery is going to be located at the front of the house and all of that traffic coming and going will obviously cause noise that will wake her up. Even worse than that, these events will be unsupervised which means that patrons to certain events will get drunk, which leads to drunk driving and an accident that could not only occur right in our front yard but, God forbid, right into our baby's room. We don't understand how others could not think of this sort of thing and perhaps rethink what they are proposing. We know that Mr. Keplinger made Mrs. Scheulen an offer that included him building an alternative route to the facility. While this does not solve the other problems that will come with this facility, that would at least take the stress off of us residents that fear all of that traffic right in front of our houses. As a mother herself, we don't see how Mrs. Scheulen couldn't understand that and opt for an option that poses the least danger to other children and their parents. As we stated before, we do not wish for failure for Mrs. Scheulen. It is good to take advantage of an opportunity if you have it, but NOT at the expense or safety of others who have lived in the area for years. Thank you for your time, Melissa and Zach Clark The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tyler Klevi From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:29 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planner - Tyler Klein Date & Time: 10/31/2017 9:28 PM Response #: 21 Submitter ID: 31660 IP address: 67.166.182.206 Time to complete: 3 min. , 6 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Catherine Glynn 2. Your Email cglynn54@yahoo.com 3. Your Phone Number 540-539-0516 4. Subject regarding conditional use permint #07-17 5. Message Dear Commissioners: My name is Catherine Glynn and I live at 126 Woodchuck Lane, Winchester VA. I live in the first house on the right on Woodchuck Lane once you turn off of Round Hill Road (Rt. 803). 1 wish the best for Mrs. Scheulen and I do not want her to fail in her business endeavors, but when these business endeavors cause unrest within the community I feel like perhaps other plans could be made. I am speaking of her plans to build a special even facility (conditional use permit #07-17). There are several reasons that I am concerned about this facility being approved and built. The first concern I have is that extra traffic plaguing our road will make for dangerous conditions for our residents, their family and pets, and the planned event patrons themselves. There is more foot traffic than you would think on our road as it 1 is a great place to take a walk on a beautiful afternoon as long as you are vigilant and watch for traffic. If traffic is increased the way it is to be planned (as many as 100 or more cars per event) then taking a walk would become unsafe. The second concern I have is that the building of this facility will most certainly cause property value in the area to go down. If I ever did want to move, this facility will plummet the property value of my home which I have worked very hard to keep in an above average state. This is my only home and if I needed to sell it, I would expect to get fair market value for it and an event center would most definitely cause this not to happen. Once homebuyers find out that an event center of this scale is so close with so many concerns, it will either cause me to not be able to sell my home, or drive the price down considerably. The third and biggest concern I have is that our water could become depleted because of events taking place at the proposed center. Everyone in this area uses well water for everything. We all use it for drinking, laundry, cooking, cleaning, flushing, and outdoor use. If a large event takes place that draws water from the same system that everyone else in the neighborhood uses, it can cause problems with our water system. If we don't have water, we cannot live -we would have to go and buy bottled water, spending a fortune on something we should already have. It makes me very uneasy to think that at any weekend following any event I could possibly lose the ability to live regularly just because someone wanted to put in an event center without really considering what will happen to the neighbors. If this were planned properly, every angle would be looked at -including the water system and any regullar person would think that maybe this needs to be reassessed so as to not cause so many issues for the people who have already been living in the area for years. As I stated earlier, I do not wish any ill will to Mrs. Scheulen and I hope that she is successful in her endeavors because as human beings we should all want that for each other. However, I think that she needs to reassess her plans for this center. I would suggest she use the route to her facility that Mr. Keplinger is happy to build for her. That way traffic would not plague our area. I would also suggest if she must go forward with this, she find an alternative for her water system or make it so that the renters must rent out porter pottys. These alternatives would be safer and better for everyone in our area. Thank you, Catherine Glynn The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. Tyler KQein From: webmastr@fcva.us Sent: Tuesday, October 31, 2017 9:32 PM To: Tyler Klein Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planner - Tyler Klein Date & Time: 10/31/2017 9:31 PM Response #: 22 Submitter ID: 31661 IP address: 67.166.182.206 Time to complete: 2 min. , 53 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Lawrence Hofsiss 2. Your Email lawrencehofsiss@gmail.com 3. Your Phone Number Not answered 4. Subject regarding conditional use permit #07-17 5. Message Dear Commissioners: My name is Lawrence Hofsiss and I live at 126 Woodchuck Lane, Winchester VA. I live in the first house on the right after turning in from Round Hill road (rt. 803). 1 am not opposed to Mrs. Scheulen wanting to better her business ventures, however I do have several concerns regarding the proposed special event center (conditional use permit application #07- 17). My first concern is that an event center in our neighborhood will cause increased noise. The cars themselves will cause a large increase in noise, especially if they are all leaving at 12am or even later. Many of the houses on Woodchuck Lane are in close proximity to the road and every vehicle passing can be heard even if you are inside your house. This is fine right now as 1 our road stays relatively quiet with only the neighbors using the road. My second concern is that the event patrons are not going to be supervised and therefore excessive drinking could take place causing trespassing on nearby properties and drunk driving. This would then have an increased number of phone calls going out to the police. Once the police notice a pattern that our neighborhood is getting a large activity of vandalism, drunk driving, accidents etc. that will put a bad name on our peaceful neighborhood and cause problems for the police department who could be taking care of other important issues in our town. My biggest concern is that visibility on the hill where my house lies is already not the best when pulling out of the driveway. Most everyone who lives on the road knows this and knows to take precautions, however if we get hundreds of people from out of town, they do not know these roads and will not be paying attention because they are looking for their destination. I fear this will cause increased accidents involving vehicles and pedestrians. I have varying hours depending on my work schedule and I could be leaving to go to work when an event starts or ends and I am concerned all this extra traffic will cause an accident that will not only inconvenience or injure myself, but the patrons to the event. As stated before, I wish for Mrs. Scheulen to have success in her business endeavors, however this particular event center does not seem well planned enough to move forward. When building an event center you want the support of the community for business and with all of the problems that this event center will cause, it will not have the support needed. Thank you for your time, Lawrence Hofsiss The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or er=-gp'oyee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Monday, October 30, 2017 3:23 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Another Monday one. Think we have heard from her before. J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Monday, October 30, 2017 12:15 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/30/2017 12:14 PM Response #: 25 Submitter ID: 31618 IP address: 199.193.144.50 Time to complete: 1 min. , 50 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email marshamiller75 mail.com 3. Your Phone Number 540-550-6768 4. Subject CUP # 07-17 5. Message 1 Dear Ms. Wilmot, After reviewing the revised CUP #07-17, we still oppose this CUP based on the following reasons: 1. Traffic on Woodchuck Lane—the lane is just not built for that kind of traffic, with the potential of 140+ cars in and out for multiple events every weekend, and possibly during the week. 2. Noise during times when residents are home and wish to enjoy their property. The field is completely open with no noise barrier whatsoever, and sound carries all over the neighborhood whenever there is an event in the area. 3. Will this affect our water wells? Has anyone been consulted about drilling a new well for an event center that will have the load of 3-4 events per weekend of the potential of 280 persons per event? How much water will be used? Will this affect our wells? 4. Is this location really putting forth the best face for our county? Is it really a good fit for this neighborhood? 5. The current condition of the land. The promise to maintain and use the rest of the land agriculturally is not currently being carried out, as it is growing up in weeds and looks very unsightly. Dixie Scheulen visited us on Saturday evening to discuss the situation and let us know that if the CUP is not approved, they plan to do it anyway as a vineyard or farm market with the event center as a secondary use of the property. Since neither Ms. Scheulen nor her parents live on this property, they will not be personally affected by these changes, and since the property is currently in an unkempt condition, we feel their interests lie solely in a business to make money, and not in improving or even preserving the quality of life in our area. We have no personal animosity towards Dixie or her family, and recognize her right to use her land in any way she is legally entitled to do so. This action is our only recourse to preserve and protect our interests in our community. We believe these concerns are valid, and must be addressed before any decision is reached. Thank you, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Monday, October 30, 2017 9:02 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Tyier, another. J From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Monday, October 30, 2017 12:38 AM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman -June Wilmot Date & Time: 10/30/2017 12:37 AM Response #: 24 Submitter ID: 31599 IP address: 75.150.53.185 Time to complete: 2 min. , 23 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Rick Lynch 2. Your Email rickdlvnch@gmaii.com 3. Your Phone Number 540-514-8474 4. Subject Conditional use permit 07-17 5. Message 1 Dear Frederick County Planning Commission: I am writing to you regarding the latest proposal for Conditional Use Permit 07-17. My name is Rick Lynch. My wife and I reside at 873 Round Hill Road, Back Creek District. Our family has resided there since April, 1985. While in close proximity to Winchester, we chose this community to raise our children based on the rural setting and agriculture based zoning. This is a quiet, peaceful neighborhood with a stable residential traffic flow compatible to enjoyable outdoor activity. We have been informed that a new event center with additional amenities to be added in phases has been proposed which could potentially impact the character of the neighborhood several times a week. I would like to inform you that ! oppose the approval of Conditional Use permit 07-17 to change the use of the subject property for a building rented to the public without oversight for the following reasons. 1. The terrain of the land allows for sounds to carry great distances and certainly not limited just to adjoining properties. Large crowds and loud music would be disruptive during waking hours and would impact a substantial number of residents. 2. Events would result in high volume traffic and related noise at intermittent periods increasing the possibility of auto collisions. This would be heightening by unmonitored consumption of alcoholic beverages on private property. 3. 1 am unable to determine if the intended use of the property is compatible with the character and zoning of the surrounding properties. I have concerns for its present condition, and requirements for how it will be maintained after large events. 4. Perhaps my greatest objection is due to the high demand for well water. An event center with capacity up to 280 and the potential for an additional 20 residences would result in extraordinary water consumption. My well depth is 500 feet. I have been informed that there are water flow issues in the area. This could result in a loss of water source for the community. 5. 1 learned recently that sink holes are formed in areas with a high concentration of limestone. Soil can collapse when water levels drop and form a cavity below the land surface. The Round Hill rock formation coupled with intense water use would meet both of these conditions. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System•"^. Please do not reply directly to this email. October 27, 2017 Frederick County Planning Commission 107 Kent Street Winchester, VA 22601 Dear Ms. Wilmot and Commissioners: @7 �r_ f F rgETDI, -IiCK CQI_Ii\5T1"' .� r �,�.... .� -��Stj�� •_I i -•',fir,. ;r f.'r:7 I am writing in reference to the conditional use permit application ##07-17 for a special event facility to be built by Caroline (Dixie) Scheulen on property owned by Regalo LLC (Claire Boyd as the registered agent). I am strongly opposed to this permit for several reasons including traffic, public safety, and noise disturbance. In addition, there were several issues that were introduced at the Commission meeting on 9/20/2017 that need to be addressed. The increased amount of traffic caused by this event center directly affects my property at the corner of Round Hill Road and Woodchuck Lane. My driveway on Woodchuck Lane is a few yards downhill from a hill crest approximately 30 yards to the south. Currently, I have neighbors who drive this road every day who forget about my driveway as they crest that hill. Many times in the past eight years my neighbors have swerved to avoid my car backing out of my driveway. If Ms. Scheulen's goal is to have large events with 100-200 vehicles per event entering and exiting her property from Woodchuck Lane, with a large number of them from outside the Winchester area, this will increase the number of people unaware of that blind hill and the safety issue with my driveway. It puts me and my personal property at a much greater risk. In addition, the increased out-of-town traffic will also experience a potential danger entering Round Hill Road from Woodchuck Lane. There is a blind hill a few yards to the west of the intersection on a road that regularly has traffic exceeding the speed limit to 50 mph or more including dump trucks and large farming equipment (including weekends). In the winter, many vehicles slide through the stop sign into Round Hill Road. The likelihood of an accident at that intersection will increase drastically. It is putting the event center clientele at risk along with those who regularly travel Round Hill Road. The increased traffic for an event center would be greatly concentrated. At times prior to and following an event, cars entering or exiting Woodchuck Lane would be in an extremely long line. Exiting vehicles will incur a long wait due to the stop sign at the intersection with Round Hill Road. Residents along this part of Woodchuck Lane will be blocked from entering and exiting their properties. The CUP stipulates that events must end by midnight (p. 1). Although not every event will take place in the evening, but many wedding receptions do. They can continue quite late. All of the remaining vehicles will exit at the same time, with a great increase of light and noise disturbance to our neighborhood. The VDOT Comment Letter included on page three of the CUP indicates that there would be "a measureable impact on Route 803 (Round Hill Road)." If there will be a measureable impact on that road where there are two approaches to Woodchuck Lane, then it stands to reason that the impact would be multiplied for Woodchuck Lane and the twelve families between that intersection and the proposed entrance to the property. By definition a lane is a narrow, roadway. On Woodchuck Lane, there is no exit. There are no sidewalks. It was not intended for heavy traffic use. Without significant investment by the County in terms of sidewalks, surface improvements, and gutters, it will not bear the impact of this new business well. Although the current CUP addresses the VDOT statement about safe sight distance for egress, it may be the better course of action to have a more complete VDOT Traffic Impact Statement (24VAC30-155-60) of the "measureable impacts" on not only Route 803/Round Hill Road, but also Woodchuck Lane. With Ms. Scheulen's goal of "bring[ing] tourism to Frederick county" [sic] (p. 25), her clients will not have the vested interest in the safety and respect for our community as do our neighbors. With an increase of visitors from outside the local community, there is an increased risk of damage to our properties. This will negatively impact our property values as well as safety. The Frederick County code with regard to noise is weak. It does ensure that "complaint from any person annoyed, disturbed or vexed by unnecessary and unreasonable noise" (§188-1) be addressed by the Sheriff's office. An event center with a wall of doors opening to a large patio does not ensure that noise from events will be contained to the building. Even if the band or DJ is located inside the building, on days with good weather those doors will be open and the sound will travel. The increased traffic on Woodchuck Lane means increased noise (and light) as the large number of cars slowly progress to the stop sign at Round Hill Road when leaving an event, which is 20 feet from my bedroom window. On page 6, added notes regarding both noise and lighting indicate, "Staff also noted that the location of the proposed building was more than 1,300 FT from the nearest residence." However, on page 17, the diagram indicates only 650 feet to the home directly to the south of the property just over the property line. The home is visible in the image on the same page. The eight south -facing doors from the facility open toward that home. Noise and light are great issues for this family. Noise impact is greater for my neighbors down the lane, who will bear the brunt of the annoyance and the responsibility for reporting disturbances to the Sherriff's office. With each report, all of our property values go down and insurance rates go up. While there are three successful businesses in our neighborhood, all operate during normal business hours during the week (mainly 8am to 5pm). The owners and their families live in the neighborhood, and have for decades. The proposed new business intends to operate primarily outside of normal business hours, "Predominate use would be over weekends (Fridays through Sundays)," during the times when residents what to enjoy the peace and quiet of our rural neighborhood. Does the applicant intend to live in our neighborhood and manage her business? Who will monitor the use of the facility during events? The combined effects of the increased traffic of non-residents, increased risk to the safety of residents and increased noise disturbance from the proposed events center poses a risk to property values for the adjacent properties and the residential properties along Woodchuck Lane and Round Hill Road that do not abut the Regalo property but are close enough to be directly impacted. One additional issue that has not been addressed is that on page four of the current CUP with regard to zoning, it states that that the property "is currently being used for agricultural purposes (raising of cattle and farming hay)." The applicant stated on 9/20 that the property was being used to farm hay. Having lived on Woodchuck Lane for more than eight years, I have seen the property used for agricultural purposes in years past, most recently for corn. That was several years ago. I have not seen hay bales come from that property. In fact, the grass and weeds are currently overgrown and unmanaged. I have not seen any cattle, other than the small piece that has been recently leased to someone else (not Regalo LLC) for that purpose. Where is the documentation or evidence for the current agricultural use of this property by Regalo LLC? Where are their cattle? Where is the Regalo farming equipment? Aside from the misinformation about current use, there are more pressing questions about future use. The applicant wishes to, "allow clients to witness on-site agricultural production increasing awareness of working farms in this area" (p. 25), and she would be "maintaining the remainder of the site as productive agricultural land" (p. 4). Many questions remain: Is there a business plan for this activity? Will there be buildings or structures for agricultural use? Who will be employed to farm it? If there will be cattle, who will maintain them? How many will there be? Where will they be fed? When will they arrive? Where will they be kept in relation to the neighboring properties? If this is indeed the intent, to have crops or cattle on the property in addition to the event center, it would likely increase the number of heavy trucks accessing the property with further impact on Round Hill Road and Woodchuck Lane. Would these additional vehicles use the main entrance or one of the other access points? The County's 2035 Comprehensive Plan supports Agribusiness Business Development to "further promote the evolution of agriculture in the County's Rural Areas." It further states in the goals that each Rural Community Center, of which Round Hill is one, "remain the focal point of the rural community and their character and scale should be preserved" (p. 13). Perhaps the biggest question is: What guarantee do we as neighbors have that the property will be used for agriculture in addition to this business? How does the County ensure appropriate agribusiness use? The County's plan does not indicate how the goals and strategies would be assessed and managed. These, however, are important questions in light of the current codes and 2035 Comprehensive Plan. It would be useful to see documentation for the answers to these questions rather than taking the applicant's word for it and trusting that the County will police the conditions of the CUP. I am finding it difficult to believe that this property will be used for agriculture in conjunction with her business. There is no documentation, no physical evidence. There are too many conflicting statements in the correspondence as well as in the applicant's statements at the meeting on 9/20. Given the current CUP application, it does not appear that the property was bought with the intention of agricultural use, but rather a strict business use of this event center. At one point in the meeting on 9/20, one of the commissioners commented that the increase in traffic would be less with this event center than a housing development. Without direct input from residents, he was inferring that we would be happier with the event center traffic rather than the daily traffic from a housing development if the property were sub -divided and sold for that purpose. This is in error for two reasons. According to the current Frederick County zoning codes, the property in question, zoned as a Rural Area for 138.87 acres, could possibly be developed for housing at one dwelling unit per five acres (§165- 302.03.H). This would result in a maximum number of 26 homes if the entire property were subdivided with room for roads. If every home had two vehicles that were operated on a daily basis, that would equate to approximately the same number of vehicles accessing our road each week as an average of three events at the event center. It is not the enormous difference that the commissioner indicated. Neighbors driving on Woodchuck Lane and Round Hill Road would also not be doing so all at the same time. Use would be dispersed. The difference between event center clients coming from out of town and residents who are neighbors is large. I would much rather have more neighbors with a vested interest in the community driving past my home than event center clientele who have no connection with our neighborhood. This difference also is evident in the resulting impact on property values; the event center would have a negative impact and a housing development would have a positive impact. It is my understanding that should this CUP be approved and an event center built, the property owner can still subdivide the remaining acreage into five -acre residential lots without further consideration from the Planning Commission. That would preclude any farming on the property. It would, however, be a convenient way to pay for the event center. This seems quite a likely scenario and is a clear intent to use the property for business for which it is not zoned and not for "maintaining the remainder of the site as productive agricultural land." What recourse is there to prevent misuse? There are many issues that have not been properly addressed by the applicant or the planning staff. It is the duty of the commissioners to ensure the application is thoroughly vetted and all concerns from property owners are addressed. Although this application is for a Conditional Use Permit, by definition not permanent, it would be difficult to undo a 5,000 square foot endeavor should it prove to be the wrong decision. For these reasons, I strongly oppose the current CUP application. Respectfully submitted, 0 Stephanie Standerfer 109 Woodchuck Lane Winchester, VA 22602 Tyler Klein From: Mike Ruddy Sent: Friday, October 27, 2017 10:06 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website From: webmastr@fcva.us [mailto:webmastr@fcva.us] Sent: Thursday, October 26, 2017 8:39 PM To: Mike Ruddy <mruddy @fcva.us> Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planning Director - Mike Ruddy 10/26/2017 8:38 PM 125 31539 73.152.25.79 1 min. , 23 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Robin Link 2. Your Email robiniink8l@gmaii.com 3. Your Phone Number 540-247-4628 4. Subject CUP 07-17 5. Message 1 Mr. Ruddy, I would like to express my opposition to the revised Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Facility. I have lived at 364 Woodchuck Lane in Winchester for 16 years and am the property owner of the said address. I have two children who ride their bikes on Woodchuck Lane and take family walks as well. If an event center were to be approved, I would have concern regarding noise and traffic. Even though I live past where the entrance would be located, I'm sure cars will take a drive to the end of our street not realizing it's a dead end. As far as the noise and the permit stating that music will move to the indoors beginning at 9pm, who is going to monitor that this will take place? The property of the proposed event center has evolved from peach trees, apple trees, feed corn, and now grown up grass with a proposed event center. I'm hoping this land will still be used and maintained for agriculture as it is zoned for. Agriculture land owners receive special tax relief/benefits and should still be farmed for its zoned purpose. Please consider the concerns that the citizens in our community have as you plan to place your vote on November 1, 2017. Sincerely, Robin Link The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SysternTM. Please do not reply directly to this email. Tyler Klein From: Candice Perkins Sent: Friday, October 27, 2017 7:50 AM To: Tyler Klein Subject: Fwd: Frederick County: Email from Frederick County Website Follow Up Flag: Follow up Flag Status: Completed Sent from my Whone Begin forwarded message: From: <webmastr@fcva.us> Date: October 26, 2017 at 8:40:15 PM EDT To: <cperkins@co.frederick.va.us> Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Assistant Director - Candice Perkins Date & Time: 10/26/2017 8:40 PM Response #: 98 Submitter ID: 31540 IP address: 73.152.25.79 Time to complete: 1 min. , 3 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required.. 1. Your Name Robin Llnk 2. Your Email robin) nk8l@gmaiLcom 3. Your Phone Number 540-247-4628 I 4. Subject CUP 07-17 5. Message Ms. Perkins, I would like to express my opposition to the revised Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Facility. I have lived at 364 Woodchuck Lane in Winchester for 16 years and am the property owner of the said address. I have two children who ride their bikes on Woodchuck Lane and take family walks as well. If an event center werE to be approved, I would have concern regarding noise and traffic. Even though I live past where the entrance would be located, I'm sure cars will take a drive to the end of our street not realizing it's a dead end. As far as the noise and the perrr stating that music will move to the indoors beginning at Spm, who is going to monitor that this will take place? The propert of the proposed event center has evolved from peach trees, apple trees, feed corn, and now grown up grass with a proposed event center. I'm hoping this land will still be used and maintained for agriculture as it is zoned for. Agriculture land owners receive special tax relief/benefits and should still be farmed for its zoned purpose. Please consider the concerr that the citizens in our community have as you plan to place your vote on November 1, 2017. Sincerely, Robin Link The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County Please note, though, that any written communication, including any e-mail message, sent to a public official and/or ennp! yee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-7,rt€0. Thank you, Frederick County This is an automated message generated by the Vision Content Management System•"". Please do not reply directly to this email. Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Thursday, October 26, 2017 9:26 AM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website Number 3 for the record, June From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Thursday, October 26, 2017 9:23 Alvl To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/26/2017 9:22 AM Response #: 20 Submitter ID: 31508 IP address: 73.31.246.24 Time to complete: 1 min. , 19 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Rocky Keplinger 2. Your Email sales@keplingerfire.com 3. Your Phone Number 540-974-3114 4. Subject CUP 07-17 S. Message 1 We have reviewed the revised CUP 07-17 for Dixie Scheulen Event Center at 283 Barracks Lane, relocating Barracks Lane to straight in front of my house resolves cars going by my bedroom window every weekend. But by not moving Barracks Lane east 100 feet, (because of VDOT) will result in dust, noise and trash in my front yard, and this still does not resolve the extra traffic the this event center is going to put on Woodchuck Lane and Round Hill Road. Another concern of the citizens of the Round Hill Community is if the event center is approved, there is no way Frederick County can keep the Boyd family from developing the remaining of the property into 5 acre lots after the event center is built. The Boyd Family will set aside 30 acres around the event center and have approx. (20) 5 acre lots. Selling the lots will, pay off Mortgage on original investment and most of the cost to build event center. This is why they did not consider building on the 801 Acres that the Boyd Family owns off Cedar Creek Grade. This also explains why there has been no farming done on the property since purchase (10 months ago) except for planting grass that needs to be mowed now. Mrs. Scheulen said at the Planning Commission meeting 9-20-17 that no cows were coming for 2 years, yes this is agricultural property, but are they really planning on farming it. It was purchased Jan. 2017 and in March started a process to build an event center. If you read the e- mails that she and I had, in the revised planning commission file, you will find that this is nothing more than a commercial building (looking like a barn) sitting on farm land, that she plans on renting, Mrs. Scheulen's comment to me, if my renters cause any problems you can call or text me. That's tells me that there will be no management from the Regalo LLC, Boyd or Scheulen family at the event center while it's being used. Her e-mail states that she wants to keep her full time job, and she can't afford to have a full time market, winey or coffee shop. The Round Hill community is experiencing ground water issues and the community has concerns that the event center and possible more houses would deplete the ground water to our homes. Then what will the County of Frederick do to help with our ground water issue. Because of all the above concerns and the lack of Mrs. Scheulen being responsive to the resident of our community, we are opposed to this Conditional Use Permit. Rocky and Kellie Keplinger 218 Woodchuck Lane Winchester, Virginia The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"". Please do not reply directly to this email. Michael Oates t6a Woodchuck Lane, ftichester. VA, 540-545-8820 October 26. 2017 Tyler Kleln Frederfrk County Plainning Department This lekter is in reference to Caralirw Dixie Rheul�n's recluest for a Conditional Use Pi�rmlt at 283 Barracks lane, Winchester, 'V,- I am extremely concerned if this permK Is issued. The multiple concerns that I ares expTessing are recast reasonable and legit, nut only to myself, but also to the neighborhood as a whole. ply concerns are as fellows. f. Alcoholic beverages that will be seri d and how it will affect the behaviors of the people who are con5urning them. WE! would alt like to think that people know their limitations of alLahol but we know it would be faulty thinl ing oa our part to believe so. We also know that alcohol can creat negative behaviors in people sueh as driving under the Influence and arguments leading to physical fights spi Ifing over into the lives of my neipjhbars and me. What really concerns me is title fatalities that could happen to the children who walk or ride their bikes on WaodchijCk Lane- while anewhile individuals are driving under the influence. Also who will monitor speeding on Woodchuck Lane? ?. Another concern is the noise that this event renter will produce. What time uw111 these events be he Id? W I I I the eve n% he aHowed to run late In thL- night while my neighbors and I are sleeping? 3. MV neighbors and I have tried to keep our neighborhood clean and presentable. So the other roncern is the trash that +will be discarded from vehicles. Who wants broken tsottie5, cans. paper% etc_ lying in their yards, oat the sine of the roads, or even in the roads of their neighborhood? I wil¢ thank vau in advanee for your tare and effort in reedigg my letter and considermg ,pry conce Ya. Sincorely, Michael K gates Tyler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, October 25, 2017 4:50 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website For the record, #2 From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, October 25, 2017 12:40 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/25/2017 12:39 PM Response #: 18 Submitter ID: 31470 IP address: 204.111.85.82 Time to complete: 5 min. , 21 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Mrs Sandra Westenkirchner 2. Your Email pwestenk(Photmail.com 3. Your Phone Number 540-877-2416 4. Subject CUP #07-17 5. Message 1 Reference: CUP 0717 Caroline (Dixie) Scheulen- Special Event Facility I reside at 545 Singhass Road and I am totally opposed to the development of the property known as CUP 0717 Caroline (Dixie) Scheulen Special Event Center for the following reasons. The proposed Special Event Facility will set in close proximity to my property. When there are venues for the events of Apple Blossom and events at a near by Cedar Creek venue the noise from the music and voices travel and can be heard at my house. This proposed Event Center being even closer will produce even louder noise not just from the music but also from the amount of people attending, their voices, their vehicles etc. There is no guarantee that this noise will quit at 9:OOpm and if the music stops then there will be the added noise of the attendees leaving the center. The vehicle noise, the radios blaring and more then likely that added litter that will be thrown from these vehicles. For this I oppose this development. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'". Please do not reply directly to this email. Tiler Klein From: June Wilmot <june.wilmot@gmail.com> Sent: Wednesday, October 25, 2017 4:48 PM To: Tyler Klein Subject: FW: Frederick County: Email from Frederick County Website For the records (1 ) From: june.wilmot@gmail.com [mailto:june.wilmot@gmail.com] Sent: Wednesday, October 25, 2017 1:42 PM To: june.wilmot@gmail.com Subject: Frederick County: Email from Frederick County Website A new entry to a form/survey has been submitted. Form Name: Email Planning Commission Chairman - June Wilmot Date & Time: 10/25/2017 1:42 PM Response #: 19 Submitter ID: 31476 IP address: 73.152.109.81 Time to complete: 4 min., 3 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Bonnie S. Willison 2. Your Email bonniewillison ft comcast. net 3. Your Phone Number 540-662-4025 4. Subject Conditional Use Permit #07-17 Caroline Dixie Scheulen 5. Message 1 My husband and I are residents of the Round Hill RD community. I am writing to you to let you know our concerns about the Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Center submitted for Barracks LN. We are of course concerned about the change to our community for noise, traffic, will her business well affect our wells and changing our neighborhood from living in the county atmosphere. We are quite concerned because the special event center events will be unsupervised. When I take my .5 year old grandson to the backyard to swing now I need to think about who is at the special event center. I am asking you to please consider the change this city type of business will have on our county neighborhood. Bonnie S. Willison 739 Round Hill RD Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"^. Please do not reply directly to this email. 10-25-17 Tyler Klein Frederick County Planning Staff I'm writing this fetter to oppose the Conditional Use Permit #07-17 that is going before the Frederick County Planning commission on Novernberl" 2017, for an Event Center on Barrack Lane off Woodchuck Lane, Winchester, Virginia 22602 for Regato LLC (Dixie Scheulen) i Ove at 235 Cather Lane. I will be within 1600 feet of the evert center, I have laved on Cather Lane since '1962, and my concerns are noise on weekends even during day time, #paving, additional event traffic (approx. 50 to 140 Carse traveling on Round Hill load my access to Cather Lane. Another concern is this event center next to my property will decrease the property valve of my home. The everts that are being planned for the CUP bring concerns about the alcohol, drinking and driving that these types of events normally have, plus bringing out of town people to our community is not a good fit for our quiet neighborhood. I would prefer more houses than an event center, I'm extremely upset to hear that there is a chance that the traffic entrance might Lorne out Cather Lane right by any house. Me and my Nate husband built on Cather Lane for the peace and quite, not to have a parade of cars every weekend. Louise Cather Mr & Mrs Paul L. Willison 739 mound Hill RD Winchester, VA 22602 October 25, 2017 TO: Tyler Klein Frederick County Punning Commissioner & Frederick County Punning Commission members My wife and I lure at 739 Bound Mill RD in Frederick County where the Conditional Use Permit #07-17 for the Caroline Dixie Scheulen Special Event Center has been submitted for Barracks LN. We are very concerned about the change the special event center will have on our neighborhood concerning increased noise and traffic. And the question will the commercial grade well affect our wells? We also are concerned because the special event center will be unsupervised. Would you want someone to put an unsupervised event center in your backyard? Who will be responsible to monitor for example the hours in the rental agreement for noise or call the Fire Department if no representative of the special event center is present at any of the events? Please gyre this Conditional Use Permit consideration to how It will affect the current residents and how they will deal with this going forward. Paul L. Willison Bonnie S. Willison 739 bound till RD Winchester, VA 22602 545 Singhass .Rd Winchester, VA 22602-214.9 OcL aber 25, 2017 Dear M. Tyler Klein, AICP, Planner Reference. CUP 0717 Caroline (Dixie) Schculen- Special Event Facility I reside at 545 Singhass mood and i am totally opposed to the development of the property known as CUP 0717 Caroline (Dixie) Scheuten Special Event Center for the following reasons. The proposed Special Evert Facility will set in ckose proximity to my pv-iaperty, When there are venues for the events of Apple Blossom and events at a near by Cedar Creep venue the noise from the music and voices travel and can be heard at my house. This proposed Event Center situated even closer to my property would produce even leader noise not just from the music but also from the amount of people attending, their voices, their vehicles etc. There is no guarantee that this noise will quit at 9:00pm. If the music does stop at 9PM thea thcre will be the aided noise of the attendees leaving the center. The voices From the people leaving, the vehicle noise, the radios blaring and more then likely that added litter that wit] be thrown from these vehicles. For this C oppose this development. The additional traffic that this Event Center will produce will also be an added nuisance. I am sure that my road (Singhass RD) will receive some of the added traffic making it a nuisance with the added noise at all times of night and day. The safety concerns for my neighbors and me as e try to cross the road to retrieve or mail car making it difficult to come and go from our residences. The added traffic on bound Hill road and Poorhouse Road will also mean added congestion for all that live in the area making it difficult to come and go. At this time it is difficult to access Route 50 at Poorhouse Read because of the traffic on Route 50. This will only add to that and in so malting it even more dangerous with backed up traffic. For this I oppose this developmerr.t. My concerns also are the affects on my property values. If this development goes through my neighborhood will no longer be the quiet family friendly community it is now and making my property value decrease, I also may add my concerns for the safety of the children in the area who now can walk and play with the rninimal neighborhood traffic. The added presence from people outside our community may bring people that may target our children as well as the residences of the community in such a way making it unsafe. Since our community is situated in a mostly unknown area in respect to crime this development would now make it more visible for many crirne5. I am sure there will be aluuhuliu beverages served at these venues making for more possibilities of drinking and driving and distlurbances, From the consumption of such beverages. The coni ern also being that illegal drugs are a problem in today's life there may be more presence at these venues. The ccncern also being that the County 5herriff s Dept. is strained with the vast amount of jurisdiction it has to confer and the lack of officers it now has. This added development would bring more calls for many different reasons adding to that strain. For this I oppose this development. In conclusion, I am not pleased that the residences of Singbass Road were riot contacted by letter concerning the development of this went Center being that we too would greatly be affected by the noise, the traffic and the ov'erail feelings of peace in our novo quiet community. In my opinion N5 Event Center would bring only negative value to the community surrounding it. Also please note that were are now at leant 3 other evert centers in the close vicinity making; the added event center not being needed. Thank you For taking the time to read ai-id consider the concerns 1 have on this matter. Please do not approved this development and in so keeping our community a true residential/agricultural county quiet family friendly community it is nDw. Respectively, Mrs. Sandra'w estenkirchner wywenk@hamail,conz - '34f . a r7,4� October 24, 2017 Frederick CouritV Planning Camrnission To whorn it may concern, My name is Ron ray Clowser and i lire at 221 Cather Lane. I am writing to you In regards of the events center that is being considered to be built on Barracks Lane. I am opposed to Gather Laine being considered as a way to gain access to the events center. My wife and I have lived on Cather Lane for 55 years, we are in our early 80's. Cather Lane has always been a quiet back road with minimal traffic. Our Concern would be the amount of traffic coming up and down the road late at night, creating a Int of noise and dost. Increased traffic on Cather Lane also means increased traffic on Round Hill Read and if alcohol Is provided at any of these events that cc I igcrease the chances of accidents happening, especially late at night. Also there is a concern with people tittering along the road and Into our front yard. These are my concerns and 4 hope the PlannIng Commisslon carefully considers not only my cr ncems but everyone else who wou16 be affected by this proposed events center. Hopefully a solution can be found that would he in the best imerest of all parties involved. Thank you, Ronny Clo+Wser 221 Cather Lane 10-23.17 Tyler Klein Frederick County !Planning Department I'm writing this letter to oppose the Conditional Use Permit #07-17 that is going before the Frederick County Ptanning commission on Novernberl" 2017, for ars Event Center on Barrack Lane off Woodchuck lane, Winchester, Virginia 22602 for Regale LLC - (Dixie Scheulen) I live at 352Woodchuck Lane. Having evert traffic for 281 people (approx. 140 Cars) traveling in and out would be like a parade of cars, tying Woodchuck Lane aid Round 1401 Road intersection. AnDther concern is this event center in my backyard wilt decrease the property valves of the resident on Woodchuck Larne In looking at the event center site plan furnished by your department, it shows a place for outdoor activities, which wi l bring excessive noise to our community. $ have concerns about the alcoholic, drinking and driving that these types of events normally have. The excessive traffic, noise and bringing out of town people to our community is not a good fft for our quiet neighborhood- I would prefer more Mouses than an event center. Richard Singhas BARBARA C SINGHAS 775 ROUND WI.L ROAD W1NCH1~S1'ER, VA 22602 OCTOBER 23, 2017 COUNTY OF FREDERICK DEPARTMENT OF PLANNING AND DEVELOPMENT 107 NORTH KENT 5TREET WINCH ESTER, VA ?2601 RE; CONDITIONAE USE P'EIRM)T APPLICATION 907-17 FOR CAROUNE 0WESCHEULfN I AM WRITING THIS LETTER TO EXPRESS MY CONCERNS WO REGARD TO THE ABOVE APPLICATION FOR AN EVENT CENTER TO BE BUMT ADJACENT TO MY PROPERTY. 1. 1 AM CONCERNED THAT MY RIGHT OF WAY MAYBE CONSIDER ASA POSSIBILITY FOUR THE INGRESS/EG1Rf55 FOR THE PROPOSED EVENT CENTER_ I AM CONCERNED THAT THE NOISE' ILL BE DISRUPTIVE TO THE QUIET ENJOYMENT OF ALL SURROUNDING HGME5. 1 I AM +CONCERNEO THAT THE INCREASED TIRAFFtC IN THE NE16I150RI-1001) MAY CAU5E A HAZARD FUER THE CHILDREN, ESPECIALLY SINCE Thi E MA OR TY OF TH E TRArFIC Wl LL BE +N THE EVE NONG5 AND WEEIGENOS W)leN TIE CWLE)REN AREOUT Of SCHOOL - 4. 1 AM CONCERNE0 THAT THE EVENT CENTER WILL DRAW EVENTS THAT WILL PR()ViDE ALCOHOL CONSUMPTION THAT MAYBE HAZARDOUS O ANYONE ON TIS E ROAD5 AFTER THE EVENT I5 OVER AS THEY TRAVEL HOME- 5. OME - 5. R A{"w+4 CONCERNED THAT THE EVENT WILL ORAW LARGER EVENTS DURING THE APPLE BLOSSOM FF.ST1VtTIES, INCREAS114E TRAFFIC, DRUNK 1; RIVING AND ROSSIRLE BRAWLS. THa5 IS ALWAYS A CONCERN AT ANY EVENT WHERE THERE 15 ALCR]FIOUC REVENGES LON;UMEG BY THE ATTE N EPEES. 6 1 AM CONCERNED AS TO THE EFFECT ON THE PROPERTY VALUES AND REAL ESTATE TAXES IF THIS EVENT CENTER 1S APPROVED. 7. AT THE LAST MEETING IT WAS MENTIONED THAT THEY COULD PLAT 4.N AN ADDITIONAL W) HOMES WITHOUT ANYONE NE1EAMNG TO APPROVE. i BELIEVE I WOULD PREFER THAT TO THE EVE=NT CENTER, AT LEAST THAT WOULD IMPAOVE PROPERTY VALUES AND LE55EN THE TRAFFIC POTENTIAL. 8. 1 AM CONCERNED THAT THE PROPERTY IS NOT BEING FARMED AS THE GROUND SURROUNDING MY HOME HAS BECOME AN UNTENDED WEED PATCH. i WILL BE ✓ATTENDING THE NEXT PUBLIC MEFTINGi ON NOVEMBER 1, 2017 AND Wal.. BE INTERE5T'ED TO SEE HOW THIS PLAYS OUT. RESPJCTFULLY, BARBARA C. SlNGHAS October 20, 2017 To the Frederick County Planning Commission - The thought of an went venue on Barracks Lane has the residents of Woodchuck Lane and pirop8rty owners In a tizzy. I too am a property owner on the east side of Woodchuck Lane. Traffic on Woodchuck Lame would affect my tenants minimally, hoWever, be Pg said, it was stated in the proposal that less than 50 vehicles would have a majority impact on travel along Woodchuck Lane. Multipiy that times two, 50 vehicles arriving and 50 vehicles exiting. Not to mention the fact that few people carpool anVmor+e and with ars cccupanW of 280 people allowed, it is more Likely there w1lI be In excess of 100 veh%cies going each way. My opirnion ori#y. Cure concern that i do have is the noise from a live band. I believe erne of the Com rn iss ioners ilkened this venue to a country chub where, virtually, no soured was heard from, the outside. This may be true of that particular establishment, however, can we be assured we can expect the sarne7 An outside gazebo was to be a part of this venue. Rules and regulations will, I am sure, be establisher) by the proprietors, however, in my many years of catering events, once the overseers exit the ,premis®s rules berme moot. Younger participants, especially those in their twentie!5, take it open themselves to believe more fun is to be had out of doors and in this instance a gazebo is a perfect to place for a band, radio, CD player and yes the old standby the boom box. Ever heard of karaoke? A microphone voice carries and carries. I believe Mr. Unger brought up the fact that should the venue not r+orry there was a ,passibility that a small Subdivision could take its place in the future, I ask yoU, M1r. t.Inger, would I have a better chance of selling my property with an event venue behind rma or a subdivision? These are my opinions and my cvr-ceras. I would hope that the Commission carefully ponder the pros and cons of the citizens of Fredefck County and most particularly the residents of Woodchuck Lane and make 3 decision that is beneficial to al cancemed. Respeetfuily, Judi Malone, Property Owner, 340 Woodchuck Lane, Winchester, VA Matthew D. Keefer 148 Woodchuck Lank Winchester VA 21-602 10/13121017 Frederick County Planning and Development Commission 107 N, Kim[ Stmt Suite 20? Winche-ter VA 22.601 To Whom h May Concerti. This letter is to express my concern regarding the event center that is being planned for 283 BwTack-9 Lane by Caroline Scheuaen. 1 am most concerned About the tragic that will go by rriy home that will be a result of having the entrance to this event center off` of liar ticks Lane. Woodchuck Lane is a small, narrow road %ith a speed limit of 4G rnph. 1 feel that Woodchuck L=a, for being a dead end road, already has a high traffic volume tiow with the residents and visitors that pass by toy home. This event cooter is planned to have a maximum capacity of 280 persons. At ? people per vehicle that will be 140 carry using the roadway to enter and exit the event center_ 1 am ;eery much against having a large line of t ie in frCmnt of my home ft extended periods of tune while the patrons are entering and exiting the event center. I should not have to be inconvenienced by this increase espeeia.Uy since there are other viable options that have been introduced io CaroUne, but are not being considered by her. As we all know, most weddings have alcohol that is being seared due to the rclebration of'a marriage. I have three children who spend most of their time outside with the other children who five on the stretch of Woodchuck Lane that is going to be aft cted by this increase in traffic flow. f am deeply concerned by the potential of having many intoxicated drivers pass by my home and endanger my children. Their active outdoor lifestyle should not have to suffer because of this event center. 1 arts a county employee with the Sheriff's Office. With the world the way it is concerning my job, l also feet that my safety is being compromised by having this increase intraffic flow by my home, The eventcenter will bring in people who may or may not have a negative ouilook on, my profession. 1 do not want my family or 1 targeted because of my profession by allowing non -county residents to pass by my home and [Recipient Name] [Datel Page 2 identify that I ani a Deputy Sheriff. I chose Woodchuck Lame to live on because of safety, I don't want that diminished. The intersection of Woodchuck Lane and Round Hill Road will see many accidents due to this event center. As 1 mentioned before, there will be a long line of traffic looking to exit Woodchuck Lane with possibly intoxicated drivers behind the wheel. Intoxicated, impatient driven will btc blowing die hams late at right in front of my horse, tittering, and causing property damage with their vehicles. Dere are other entrance options availably: for this event center. 'hese options do not affect the lives of the tax paying offizens of Frederick County that live on Woodchuck Lane. 1 aim also concerned about the noise that will be generated by the event center. Woodchuck Lane is a quiet roadway. I would like to see it stay that way. In Summary, I have no issue vhth Mrs. chr-Wen's business adventure, and I wish her good luck going forward. I have an issue with the incteased tTaffic on Woodchuck Lane, Th ere n+ee&- to ba another entmneee created that will ,give 100. Scheuten an entrance off of Round Dill Road to the event center. l believe other land owners in the area have proposed such an entrance. This entrance will not only help lvirs. Sche-We". but will help out the neighbors who tvfrs. 5cheulen's business will affect if 'Wmdchuck Lane is used as an entrance point, incerel� V,.: Matthm D. Keds ` October 1, 2(117 Frederick County Manning Commission Reference: Com'' 07-17 Dixie Scheulen Even Cewer 365 Barracks Lane Winchester, V'a, 22W Dear Corn6sslon: We are residents of 611 Singbass Read and vire are strongly opposed to the approval of this CUP 07-17, We moved to the Round Bill Community tent years agn ror the pewe and quite on five acres. We lured in Winchester across from Jim Barnett Park on Holtingswonth Drive. The church located on Pleasant Valley Avenue built a event center behind our house There was always noise coming from this building. Bands used The huildirig to practice a a31 hours of the flay and night,and the Functions at any time during the month w!ich caused a parking problem in front nrour horns and up &nd down the street_ We were so glad to leave all of that beh nd us. The narrow Woodchuck Lane, Round mill Road and Singhass Road struggle to accommodate everyday traic. We carnnoi imagine the impact 120 additional cars will have on our community, Our mail aM paper boxes have been knocked d€ vm by passing traffic duce threes already by passing traffic, What will happen when intoxicated peCiple Dame this event center and travel the narrow no ads in the community? Nothing will be safe — our pets and the wild Lite that we enjoy watching in our yards. The farm was bought in January 2417 and we heard the new owners were farmers and ,waoid continue to Farm the property In March 2017 a CUP 07-17 was requcsted For this event center. 'There is no farming ov Livestock on this property_ l have riox seen a tractor and I do not believe the fences arc sufficient to keep livestock on the property The community was Fooled into thinking the farm would continue to be farmed and we would continue to be a quiet, safe neightarli d_ We have heard that h'15 event center +will rein tselr. The towner will not be present at the events to enforce the noise curfew and conduct aFthe people who rent this center - Has anyoric thought about where is the watv coming from and how long will the homes or our community continue to have precious water if the event center is okayed and starls drawing on our water supply? This event center is NOT For our community and we strongly ask that this CUP not be approved. Please think of the citizens that have lived here for years and vote NO to this event center. Vote NO for the event center, the extra tratlic, the noise, laud mimic , the crime elemernt and the use of Cour precious water supply This is not in [tie hest interest of the citizens who live in this community. Thank you, Linda and Justice Russeli 6 t t Singhass Read Winchester, Va. 22602 540 667 495 1 Taobyr's Letter docx 1 1 i A itA Octobea' 11, 2017 Frederick County Planning Commission 107 Kent Street WInehester, VA 22601 [dear Commissioners; MV name is Toby Cunningham. I live at 138 Woodchuck Lane, Winchester, VA. I live in the second house on the right on Woodchu6 Lane after you turn off of Raund till Road [Rt, 803 J, I am not apposed to Ms. Scheulen building the special event facility (conditional use permit application 007.17), but to the use of Woodchuck Lane as access. I I hm at the top of a On hllf an Waodchuck Lane and getting ctur of my driveway is tricky now. It will be a lot homier and dangerous with all the extra traffic. There are afso people who walk tf'ieir dogs. jcag, anti Wa Ik with their children on this road. n Intersection at Ruund Hila Road an dWoodchuck Lane is dangerous now vviO the traffic and b[Ind hi 11 to tho west With A the traffic leaving at orae lime ori the night of an eVe nt, the [ars WIJI be backed up passed my house trying to get onto Round Hill. There will probahly be a ICA lot wmcks at the intersection _ I Mink the best way for Ms. 5heulen to get to her special event facility wnuld he to LIS e the lane that Mt Rocky Keplinger would build 'for Ms, Sheulen to use. Mir. Keplinger Mewed a path in his field to shave the neighboa'hood where it would go. I walked down to it and it would Iead straight into her land, I hope the County will make the change of the right of YM for Ms. Scheoltri to get to her bciIity from Woodchurk Lane to the lane Chat Mr_ Kep[in ger will build kr her. The change would be a lot saferfor everyone. Thank you,—,,,,,, IV �+ g Toby Cunningham 138 Waodchuck Lane ,j y9f Rd-LAnd L4t-ll IW5� i a C [ f -h 6r From: webmastr@fcva.us To: Tyler Klein Subject: Frederick County: Email from Frederick County Website Date: Sunday, September 17, 2017 9:03:12 PM A new entry to a form/survey has been submitted. Form Name: Date & Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planner -Tyler Klein 09/17/2017 9:03 PM 18 29842 73.251.141.109 36 min. , 38 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam". To better assist you, fields marked with an asterisk are required. 1. Your Name Greg & Marsha Miller 2. Your Email gm75miller@yahoo.com 3. Your Phone Number 540-550-6768 4. Subject CUP #07-17, Dixie Scheulen 5. Message Dear Mr. Tyler, Having lived on Woodchuck Lane for 39 years, we would like to offer our opinion for consideration at the upcoming meeting on Wed, Sep 20, 2017. Our main concerns regarding Ms. Scheulen's proposed business, are the traffic on Woodchuck Lane, and the noise that most certainly will be heard across the field from the event center. While we are certainly in favor of a business, this type of business will bring undue discomfort to neighboring land -owners. Woodchuck Lane would be overwhelmed with the possibility of 140+ cars at multiple events each weekend, with the potential of music, lights, and traffic until 12:00 midnight. After reading through the materials for this meeting, we are also very concerned that Ms. Scheulen will not even consider Mr. Keplinger's offer to move the access road to Round Hill Rd. She stated in a letter to residents bordering her property that she was eager to be "very conscientious of excessive noise, light and late hours, keeping adjacent neighbors in mind and communication open". Her refusal of his offer does not indicate this. Thank you for your consideration. Sincerely, Greg & Marsha Miller 388 Woodchuck Lane Winchester, VA 22602 The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any e-mail message, sent to a public official and/or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and/or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665-5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management SystemT"'. Please do not reply directly to this email. 9-8,17 Tyler Kielty FT edeftW 'Curunly ftanNmR Depzn zrrt I'm writing to Confirm that my wife and I have met with Caroline Dixie Srheuien once end haft several e-mails in reference to her request far a Condlit oval Use Permit at 283 barracks Lane, Winchester, We have disrussed blur concerns to her and her parents iwy,'e have showed her Several options to help relive our traffic concerns and they woutd still have complete access to their went Center, but based on Dixie's time frame, she is not interested in any of them. We have offered trading property and a ssisting with cost of the gravel rcaad giving them access tin hound I -Al Road, eliminating traffic roncerns beside oUr Mouse and excess traffic on Wa adce uck Lane, and not putting extra cost on Dixie and her family, plus increage their property valuel Her reason for nc t lodk{r}g at th!5- is the County of Frederick making her go hack thru the prQcm (starting ager) fees related tri starting over. I would hope that t#ae County of Frederie.k staff would work with Dix re, root to start over, if it was a Letter option. Not sure what the hurry since her mother already has a barn to use. Yes, I understand that Dixie can put in a Wlnea y, but when you look at the cast of the startup, labor and equipment to maintain that type of business, I'm not sure she is ready for that. Just nny thoughts. My wife and I want. lr We and her family to succeed in this hus;ness venture, but we also need it to be a nice a dditlon to our community and not a burden to me or our neighbors. e have been in contact with our Frederick County Board of Superv}sor represer.tative IGaTyr LOWn)and t look forward to speaking at the planning conrnission rneetirrg on Sept. 201h 2017. Thanks 8-r, Intersection of Barrack Lane and Woodchuck Lane looking south We are not opposed if Barrack Lane entrance is moved to the east and then go straight up field past the trees, this will keep the 40 to 100 cars from driving by our house on the weekend. Looking West on Barrack Lane, South side of our House 70 feet from house to road, would you want 100 cars going by your bedroom on the weekend (280 person event center with 2 people per car equals 140 cars plus event staff vehicles) 9-1-17 Tyler Klein FrederiCk County PJanNng Department I'm wrlking this letter to oppose the Conditional Use I'erfait that Is going before the Frederick County Plannhig cummhsion 0n September 201x' 7D17, fair an Event Center on barrack Lane alis 1 nodchuck Lane. W1nchesier, Virginia 22602 for Re;galo LLL (Dixie 5cheulen} I live at 218 Woodchuck Lane and the present Barrack Lane Road terns alongside aur house X70 feet from road to house), that side of the house 15 where all the bedrooms are. J-iauing event traffic for 280 people, running by our bedroom every Friday and Saturday wilt not work. Another concern is the extra traffic ion a dead end road where children play on the weekends. In having a conversation with you on 9-31-17 aria phone, you toad me that the Barrack Lane was the read that will be used for this Condltlonal Use Permit, and that the plimning commission could not tell the land owner which way to run the road thru private property after V OT approved the entrance. I find that hard to believe, with a I the other restrlctlons that Fred erIck CoLin ty requires. You suggested that we work with Ducie to resolve the roadway iacatlon. We have contacted Dixie several times aria a -mu ll and we have yet to meek and discuss this issue, We have offered several differen10 ptlom to help Regala LLC IDIxie Scheulen) change the roadway to the Event Center, even Isscludlin,g a land swap giving Regalb LLC access directly to Round Hill Road thru pr4pPrty we own (Kelrock Li! Q I think .Regale LLC is interested In that option, but when she Was told that she would lose all her Conditlanal We Permit fees and would have to start over by the Frederick County Planning Department, It was reason for Dixie not to coasFder that option. Kellie a nd I are for Regain LLC (Oboe 5cheuten) having Che Event Center, but until we have a resolution as to where the exact roadway will be in writing, We are opposed to this Conditional Use Permit. We feet that before Frede6ck Caumy Pkannkcn , AppVav@S thts Canditlo t Use P@mlT the m,&d ay mtessti%S& that pvulparty scuds to bye determined the exact location for the tra#hc- ttaci�y l�elali er ;K fi plinger Dixie Scheulen 285 Fox Meadow Lase, Winchester, VA 2602 j CS40)6 4-21 5 I dixiescheuieri ft ail;cnm August 18, 207 Ke track LLC, Keplinger Family 218 Woodr-buck Lane Winchester, VA 22602 To Mr, & Mrs. Keplinger, As you kndW.... my nan:e is Dixie ScbeuIen and I ain seeking aPeroval with the county to develop an event venue. Currently, any mons, Claire Boyd has been renting her barn 'Cloverda]e Barn" Business meecings, weddings, and other V therings of families and Friends would be its use. Predaminate use would be over weekends (Fr1days through Sundays) - We plan to be very co" rientlous of excessive nolle, tight, and late hours, keeping adjacent neighbors In mind and communicatian open. In hopes to mal ntaIn the Integrity of this property as far n1and In Fre&�rJek county we will need to subsidize ,farm income. When the property was for salic we kniew it would not be an easy investment but we could not forego the once in a IIfetime opportunity to purcliase ad)atent farmland despite the subsWritial monthly mortgage for a farmer (Dad) and a teacher [Moir]. We think the 13$ -acre buffer will adequately minimize any disturbances to neighbors and the community at large. 'Below you will see the approximate proposed location and L wink you will find It to be isolated. r From Frederick County GIS `N't* Please Jo nut he.51tate to contact me far any questions or tin address any concerns. I appreciate your tame and haelp in making this pass Ib]e. The proposal +will go to the Board of Sup ervisom. Ifpossibke, I Wo+uftl love to meet ur discuss any ob jectfans prior to the meeting. We hope to be-0eighbor friendly' and maybewltb any rate of success 1 would like to ultimately coffer discounts for your ram Hy reunions, weddings, birthday parties, etc. Sincerely, Carohne nixie Boyd Scheulen Sales Department From: Sales pepartment ,sales keplingerfire.corn> Sent: 7uesd'ay, September GS, 2017 4,-02 PM To: 'Dixie 5cheulen, Cc. 'Claire-deverL-ux.boyd@gmail.com' Sulaject: RE: FW: Farm Event Attachments: Regalo LLC option that Kellie & Rocky can accept, 9-5.17 .pdf Dixie, thanks For meeting with us on Monday, sorry we could not get something worked out on this issue, If you find a way W move the road away from the front of our house and goo straight thro the Field toward targe tree (eliminating using the gravel turns beside our house) Kellie and I can live with this. We were hoping that we could have rome up with some way to help raffset the cost of this road, keeping ybur startup east dawn, bat h'115 app'MMthat vue can be of na help to your cause. I hope you can woA out this road issue before the Frederick Cuunty Public hearing on Sept. 20", 2017. thanks Rocky From: Dixie 5cheulen[mailto.dixiescheulen@gmaii.cornj Sent: Friday, Septemher DI, 2017 9:30 PM To: Sales Npartment <sales�ia keplingerfirexorn> Subjeck: ice. FW-. Farm Event Monday should work great See you at 6PM, just let me [snow if you need to go later we are tlexib:e! On Fri, Sep 1, 2017 at 4:15 PM, Dixie Scheulen <diYJe;clYeuIEn(a yin => write: IT ask morn and dad tonight— may he better anyways as i wasn't really thinking ahotit Dad's feeding schedule when l said morning tin 1~ri, Sep 1, 2017 at 4:12 Pik, Sales Departmental i0ke 21int rfire cnm> wrote: Dixie, 1 will not be available until Mondayevening- as our ,grandkids are in town and we are camping. So if Monday evening around 6 Pm works for you all, I cacti make it work. Let me know. X will check emails occasionally when 1 can, Rock 5c11t from my SPrini Saran unv Galaxy S) Fix. _ Original message �...`�.� From: Dixie Scheulen � ixies_c[�eul�nrfa��rr,ail.cc�m Date: 911.117 4:08 P {GMT -05,00) To: Sales Department <aaLuJ.�rfirc.eon�> Subject: Re: FW: Fum Event Hey Rocky, I am sura we can work out some time Monday to meet, maybe M artday moming. you pick the time, l think meeting at the shed or at your office would work great as I admittedly didn't evn know there was land behind that row of .houses until you drew the driveway there. I did speak with the county on how this would affect my CUP application and they said the choice is mine but it would delay everytWng 3 months to get the approvals from each of the agencies again (VDOT, fire rnarshail, building/inspections, sanitation authority, csc). C am not really willing to make this sacrifice. I don't get the feeling my parents are too ambitious to do any immediate changer but regardless 1 think it would be worth hearing your out as t know it is something you really want. Thanks again, Dixie On Wed, Aug 30, 2017 at 4:16 PM, Sales Depanment <so eplingg �e.cr�> wrote: Nixie, I just got back into town frorr a'business trip with rustofners, this weekend is not going to work, we go carnping with family every labor day, weekend. Note sure of your mom's and your schedule, but I'm avai#able tomorrow (Thursday) afternoon and everting, Monday evening Sept 4' and every day or evening next week. we don't have tri go out for lunch (it ww"Id he nine) but gust meet and look at and discuss options to make this work for everyone now and in the future. let me know what will work. Thanks Rocky From. Dixie Scheulen[mallto.dixles=heuienCpmaii.coml Sent: Tuesday, August 29, 2017 8.44 PM To: Sales Department <�ales keplingerfire.com> Subject: Re; Fw: Farrn Event Barry for the delay in getting back, I went out of town without the kids andexpected lots of dawn time but that did not end up being the case. Your proposed road is definitely more ideal for an event center but 1 atn not sure tom1'Da&s plans, etc, And my biggest concern is I have been, working on this project sine March and have not made it any further than this and would worry about this furthering dr -lays. i would be concerned that by the time bath properties are surveyed for the trade, attorney fees, road and/or well that it will be very costly for you. Maybe we can meet Saturday or Sunday around lunch time? 1 will bring mom. Just let me know what works well For you. Thanks and sorry to take so long to get back to you! Dhie On Sun, Aug 27, 2017 at 9:11 PM, Sales Department rt -k lire zerf`rre. mp wrote: Dixie. still waiting; to see i f we can have a meeting to took at some options. I'm trying, to look at this in a way that helps all of us in the future, not knowing; what the future brings, I have a few options I would like to show you. (1) one option would be to work with you and your morn to get a 100 foot wide Iand trade going, all the way to Round Hill Road, in exchange for land next to our Rouse, This option keeps the traffic off Woodchuck lame, give you a driveway that attaches directly to Round Hill Road that you all will own, Keeps traffic away fr-orn the side of my house. We are open to discuss, us installing the gravel roadway up to the end of your property at our expense, (you would be responsible for the State approved entrance at Round Hill Road) This option also if in the future something happens and you all would need to sell the property, you all would own land to Round [fill Road making it a perfect access for development. Less hassle„ for those wanting to develop the land. l hope that never happens, but we just don't know what the future brings. KelIie and 1 want you AI to have ,your event center, we what to do nur part to help make it easier on everyone with out issues, but we need some answers before the Fretledck County planning commission meeting in Septcrnber. Waiting to hear from you. Rocky From: Sales Department (mailto: ales(c ite lira erfire.com Sent: Thursday, Augst 24, 2L) 17 9.35 AM To. 'Dixie ScheuIcn' <dixieschculen gInai1.cum> Cc; Xellie Keplinger' <kelli kerlinue re.com> Subject: RE: Farm went Kell It and I would stiff I like to have a meeting to see where you think the road will be ,wing, I know from experi once with our church, the County of Frederick Inas (1) requirement about road entr ces and them a]I has to be approved by VD }T which has another painful set of requirements that usually override the County of Frederick, Helping with road work, (to help Kim & Marietta) we basically rent thein the dutnp truck with a driver by the hour ($40.00) pier hour, and charge the gravel and material to their account at Stuart M. Parry. (It cost $75.00 per dump truck load., If Stuart M. Perry delivers) I would charge $25.00 a hour rent and operate my Trach loader. This is one farmer helping another. In our spare time. You would be tesponsible for any soil disturbance permits, or related permits, and silt fencing i i-` required, (Basically you are thecontractor) I did talk bHefly with Mr. Riley and lie agreed to meet with you to discuss this project and what he might be cable to help with. I would be glad to arrange the me ting and introduce you to hirn. l think he can be very helpful and he also know a lot ofVDOT people. When is the county meeting to discuss this event? When can you stop by to show Ketlic and me you plants. Thanks Rocker From. Dixie Scheulen rrnailto:dix escheulen,grnail.com�l Sent, Wednesday, Aupst 23, 2017 12:19 PM To: Sales Department <sales@kemlingertire.com> uhject- Re- Farm Event - Hcy Reeky, Thank you so much for bringing your concems up nn v so hopefully your mirid can be more at ease and there is a better understanding , My hopes were to access the event center through the fire department but since that is not going to be easily achieved I think we will prat ably have an entrance 30' or so further down W odchuck lane than the existing entrance assurning this doesn't upset the budget as this is truly my preference as well. The county is going to require a cornmercial entrance wherever my entrance is so I would suspect that will meson it will be paved to a certain extent anywrays. In terrns of the land trade you will need to talk to mom 540-327-79ag or email her your idea at Ciaire.d�a vereux.bpyd umail.__c�rrc but l don't think she is super anxious to makes any changes right now. In terms of hours of operation this may be subjective as there is always set up and clean up That can take hours upon hours and I will never ward off these cleaning_ Mosi weddings that I attend seem to wrap up by midnighi so 1 would erect that to be a pretty safe guess- : would expect the noise to be less than what you arc likely used to f orn the Fireball (birtgo nights, events, etiw.) givei the incric$sed distnnce, The b u I Iding will b -C insvIaWd so Z do not fo;resec this bcing an issue_ Of course I will ru~ver mind a eallftext if the renters are beim unr-easonablc about noise and 1 will be sure to include this in my event contracts so it will not be a surprise to them either. Dad Mans to fence the prapuny tet bn-ng the cattle Aver soon %o I dry imagine there will a gate. hur grmiIar in my awn hnittie i cinnII mee n Iot nF11wrnIive. 0hing5 in chi- barn that people will be coming for so I doubt the- gate will be up year round htit I tui tl have the ability to Iock up thc: barn. l I- l hnd it to be-corne an issue I +will put tip a monitoring systems or whatever means rrecv ary to find the criminals as it is illegal to trespass, speed, or litter. Unfortunately, have little control over peoples prerogatives and integrity but mn wide the lav in doint; so if l third: necessary. Mom cion not have "y problems with littering acid l imagine the lore road on the property to the building will take the lnr} at cifany litter. It will cost at minimum 55,000 for a site plan so I am not planning to Flo the site ply until I have Made it through the county's rrtectirl - this will have the specifics of the road etc when we do it. It will be in the back of the property as approximated by the rnap 1 sent with a little expected change for wherever the excavators think is the must logical place is in that general vicinity. I can probably shag you a general idea thought. You had mentioned an interest in saying gravel at one point and l was going to start working on the road as I'd like to get a wirlllelectricity in for the cattle. If tliat is something you are stili interested in pleme let me know and maybe we can work on a qutnte as I am meeting somebody tumorr(w and met with somobody last week. 1. know ycou helped Marietta with leer Parti: goad and slid a great job. Altematively speaking there is a lot of agriculture exemptions that allow for weddings and events wiIhout any process. 1 f I find the county to have too warty requirements outside of my budget or ton many limitations r+cstricting a successful business I am strongly Considering instead doing a vine yard, brewery, ccITee shop, meii( marled or NomethinS that avo1d-, all v these ste=ps and still allows the venue. Of course I have been trying to comply with the new Condititmal Use Permit for la redcr ek County since March in order to maintain my time in the hospital at least 2 days a week as that would be near impossible if [ had to main(ain a market open every day. in terms of children playing, etc, the parents can let nye know their cell phones etc. ifthcy want erre to notify thorn when cvcnts are but l feel lake it only takes one car and that could happen on any given day tit any time i3f the day so 1 i m >hopeiul that the children in the road itsolf are older and have some traffic competency (hopefully better than my children %vho Miele it entirely). i sure have seers trucks and cars fly down 'Woodchuck bane! Hope this helps_ Sorry that everything is still 'very preliminary as this has been such a lengthy proce."! Dixie Sent From my iPhone On Aug 2 , 201'x, at 9.45 AM, Sales Department <splcst( kcplinurfirc.com�,- wrote: Dixie, Kellic and i ars vett' exritcd that your family has purdhased the farm off Woodchuck Lane rear our property, having it stay as a Farm is a lot better than being tumc€l into a residential housing development. We do hav� some conci--ms and would like to address them with you and your family before it goes to Frederick County for consideration. Some of our concerns arc: I - What is going to be the main entrance access for traffic to access the building, (at present th,c farm lane ofd' Woodchrck lane runs within 100 feet of the side of our house where our lard roam is) Pius in Rant of our Mouse is a dirt mad and the added traffic would cause a dust issue.. So if we can address this wou)d be helpful. A- Suggest asphAiting road in font of our ltinuse to keep dust down. B- Recommend moving read beside our house to go straight Up #1ru field past old house site (we have c 4uipCi` a nt lir help relocate the road, and are wil ling, to h01p, let's discuss Options) C- We trade laced givirig You complete access to Round Hill Road thru our alfalfa field, eliminating Mme of the concerns that will be coming up at the Frederick County Mecting using Woodchuck Lane, 2- What are gyring to he LhC hours ofoperatiran (how tate at night, will people be ,going in and out) 3- How are you planning on securing access to property when envt in use (gate at entrance?) 4- We would like to sec a lamer set of plans and property layout for die toads and access to the building before the county meetin6, 5- flow are you going to address the extra traffic on Woodchuck Lasec? There is a lot of families with small children playing on Woodchuck Lane on the weekends. 6 -There is already an issue with trili being thrown out on Woodchuck Lane, will this be address? We want to he good neighbor.9 and hope that we can address these issues, so that when it -comes b -0 -ore the Frederick County {alarming officials, vire have a plan that everyone can ac ucpt and support you as neighbors, We are wailing to hear from you. My cell 540-974-3 [_14 Kellie Cell540-974-311 Thanks Rocky Keplingcr <imageoo jpg> Virginia 'Dealer # 27881 Rocky Keplinger President Office 1-800-654-5538 Cell 1-540-974-3114 -. SPARTAN Page 1 of 1 nr.Oq-mr Mr http-llgi-q-cn-Crederick.va.ustarc;gisweblr tldirit7focil�ar-gisoutPU UtHitiCLWaiingTools.,- =712017 037 I 'Property Map - Frederick County, VA I Fmdatick Cuunty Infocmellun T"hrPolt9fea — ,•1 707 R Kent 5i Win clrpslu, VA 22609 s r twa'/mloCal�14Yl` Os' �+M i 120 Rml �do�G {�loii P� irq ��v 'WI r�ied rE+ah6i, m'C. q'7Jb rg7�lid7d46f� f'kllArliJp pd RiM JZMhU , W efiwref� s>ircrirrp rry o aP odiFrXrer Cwt* G[U` tli.Fs. I property Map - Frederick County, VA I FmdderFck Caunty in h3miation irwhnolvurev %7 N Kent $t Winrhisster. VA 22651 ■ 640-61515-6614 4— &90&7ft -gr7�iiGR�Prti1V1'JrsSfa rrmrmii�olirryp. sl �lrr�k S I L i '�'I rr ne csc rmnp iyff '4lnr Fr4de'i kGCrrd'!}'G15ffi tr 13 ZOE RESOLUTION Action: PLANNING COMMISSION: November 1, 2017 Recommended Approval BOARD OF SUPERVISORS: December 13, 2017 ❑ APPROVED ❑ DENIED RESOLUTION CONDITIONAL USE PERMIT #07-17 CAROLINE (DIXIE) SCHEULEN SPECIAL EVENT FACILITY WHEREAS, Conditional Use Permit #07-17 for a Special Event Facility, submitted by Caroline (Dixie) Scheulen was considered. The Property is located at 283 Barracks Lane, Winchester, Virginia, immediately south of Route 50 (Northwestern Pike) and Round Hill Road and immediately west of Woodchuck Lane and is further identified with Property Identification Number 52-A-261, in the Back Creek Magisterial District; and WHEREAS, the Frederick County Planning Commission held a public hearing on the Conditional Use Permit on September 20, 2017 which was postponed, and action was taken on the request on November 1, 2017 and recommended approval of the Conditional Use Permit with conditions; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit during their regular meeting on December 13, 2017; and, WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the zoning map to reflect that Conditional Use Permit Application 907-17 for a Special Events Facility on the parcel identified by Property Identification Number 52-A-261 with the following conditions: PDRes #44-17 1. All review agency comments shall be complied with at all times. 2. An engineered site plan, in accordance with the requirements of Article VIII of the Fredrick County Zoning Ordinance, shall be submitted to and approved by Frederick County prior to the establishment of the use. Building permits are also required for all buildings and structures. 3. Events shall start no earlier than 10 a.m. and all events and related activities shall conclude by midnight. 4. All outside music shall conclude by 9 p.m. Music may continue indoors until the conclusion of the event. 5. All lighting shall be downcast to avoid glare onto adjacent properties and residences. 6. Access to the site shall be provided to Woodchuck Lane (Route 654) via Barracks Lane (private internal access drive). The Applicant shall relocate Barracks Lane on PIN 52-A-261 to ensure the access drive to the event center is not immediately adjacent to the southern property boundary of Parcel 52 -A -280A in general conformance with the layout below: 7. In the future, should the owner of parcel 52-A-261 be able to secure private access to Cather Lane (Route 711), Round Hill Road (Route 803), or Woodchuck Lane (Route 654) through a recorded deed of easement or written consent from the property owner, a new CUP would not be required to implement such access. 8. Events may accommodate up to and not to exceed 280 persons. PDRes #44-17 2 9. One (1) monument style sign with a maximum sign area not to exceed 50 square feet (SF) and not to exceed 10 feet (FT) in height is permitted. 10. Any expansion or modification of this use will require the approval of a new CUP. Passed this 13th day of December 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman J. Douglas McCarthy Gene E. Fisher Robert W. Wells PDRes #44-17 Gary A. Lofton Judith McCann -Slaughter Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator 3 REZONING APPLICATION #04-17 CARBAUGH BUSINESS CENTER Staff Report for the Board of Supervisors Prepared: November 28, 2017 Staff Contact: Candice E. Perkins, AICP, CZA, Assistant Director John Bishop, AICP, Assistant Director -Transportation Reviewed Action Planning Commission: 11/01/17 Public Hearing Held; Recommended Approval Board of Supervisors: 12/13/17 Pending PROPOSAL: To rezone two parcels of land that total 107.21+/- acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers. LOCATION: The site has an address of 831 Shady Elm Road (Route 651) and is located on the southeastern side of Shady Elm Road, approximately 1. 11 miles southwest of the intersection of Shady Elm Road and Apple Valley Road (Route 652). The southeastern portion of the site is bounded by the CSX Railroad. EXECUTIVE SUMMARY & STAFF CONCLUSION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: This is an application to rezone two parcels of land that total 107.21+/- acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers. The subj ect properties are located within the limits of the Sewer and Water Service Area (SWSA) and are within the limits of the Kernstown Area Plan of the 2035 Comprehensive Plan. The Comprehensive Plan identifies these properties with an industrial land use designation which is generally consistent with the requested M1 zoning. With this rezoning, the Applicant has proffered that this project will contribute to transportation improvements in the vicinity of the site that have been identified as important to the overall transportation solution for this general area. The Applicant has proffered to participate in the cost of transportation improvements to Renaissance Drive (up to a maximum of $1,080,000.00), right-of-way dedications for Renaissance Drive and Shady Elm Road, limits on the number of access points for the site, and proffers for inter -parcel connections for all new parcels. The Applicant has also provided proffers for the screening of loading docks, landscaping, signage, documentation of the Carbaugh House and monetary proffers for fire and rescue purposes. The Planning Commission recommended approval of the rezoning application at their November 1, 2017 meeting. Followinz the required public hearinz, a decision rezardin,- this rezoninz application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. Rezoning #03-17 Carbaugh Business Center November 28, 2017 Page 2 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this application. It may also be useful to others interested in this zoning matter. Unresolved issues concerning this application are noted by staff where relevant throughout this staff report. Reviewed Action Planning Commission: 11/01/17 Public Hearing Held; Recommended Approval Board of Supervisors: 12/13/17 Pending PROPOSAL: To rezone two parcels of land that total 107.21+/- acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers. LOCATION: The site has an address of 831 Shady Elm Road (Route 651) and are located on the southeastern side of Shady Elm Road, approximately 1. 11 miles southwest of the intersection of Shady Elm Road and Apple Valley Road (Route 652). The southeastern portion of the site is bounded by the CSX Railroad. MAGISTERIAL DISTRICT: Back Creek PROPERTY ID NUMBER: 74-A-68 and 74-A-69 PROPERTY ZONING: RA (Rural Areas) District PRESENT USE: Vacant/Agricultural ADJOINING PROPERTY ZONING & PRESENT USE: North: M1 (Light Industrial) District Use: Vacant RA (Rural Areas) District Residential, Agriculture South: RA (Rural Areas) District Use: Residential, Agriculture East: B3 (Industrial Transition) District Use: Commercial RA (Rural Areas) District Railroad West: RA (Rural Areas) District Use: Residential, Agriculture Rezoning #03-17 Carbaugh Business Center November 28, 2017 Page 3 REVIEW EVALUATIONS: Virginia Dept. of Transportation (VDOT): Please see the attached email from Matthew Smith, P.E., dated September 7, 2017. Frederick County Fire Marshall: Approved Frederick Water: Please see the attached letter from Eric R. Lawrence, Executive Director dated August 18, 2017. Frederick County Department of Public Works: A comprehensive review shall occur at time of site plan submission. We offer no additional comments at this time. Virginia Department of Health: This Health Department has reviewed the request for comments for the Rezoning of property located at 831 Shady Elm Road, in the Back Creek Magisterial District, Tax Map 974-A-68 & 74-A-69 from RA to M1. Based upon information provided by the Applicant, this Health Department has no objection to the rezoning of the subject property. However, it is the recommendation of this Health Department that any know or discovered sewage disposal systems or private water wells on the property be properly abandoned, per Health Department Regulations or best practice policies. In the event that it is determined that there are sewage disposal systems or private water wells on the property, please notify this Health Department immediately for proper abandonment procedures. Frederick County Planning Department: Please see the attached letter from Candice E. Perkins, Assistant Director dated August 7, 2017. Frederick County Transportation Comments: Please see the attached letter from John A. Bishop, Assistant Director -Transportation dated August 7, 2017. Historic Resources Advisory Board: The Historic Resources Advisory Board (HRAB) recommended approval of the Rezoning with the condition that the Applicant perform an intensive level survey on the historic structure located on-site (Henry Carbaugh House - 934-1040) prior to its demolition. Planning & Zoning: 1) Site History The original Frederick County Zoning Map (U.S.G.S. Winchester Quadrangle) depicts the subject properties as being zoned A-2 (Agricultural General) District. The County's agricultural zoning districts were subsequently combined to form the RA (Rural Areas) District upon adoption of an amendment to the Frederick County Zoning Ordinance on May 10, 1989. Rezoning #03-17 Carbaugh Business Center November 28, 2017 Page 4 2) Comprehensive Plan The 2035 Comprehensive Plan is the guide for the future growth of Frederick County. The 2035 Comprehensive Plan is an official public document that serves as the Community's guide for making decisions regarding development, preservation, public facilities and other key components of Community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. The Area Plans, Appendix I of the 203 5 Comprehensive Plan, are the primary implementation tool and will be instrumental to the future planning efforts of the County. Land Use The subject properties are located within the limits of the Sewer and Water Service Area (SW SA) and are within the limits of the Kernstown Area Plan of the 203 5 Comprehensive Plan. The Kernstown Area Plan identifies these properties with an industrial land use designation as outlined in the Shady Elm Economic Development Area, which is generally consistent with the requested M1 zoning designation. The Shady Elm Economic Development Area is designed to be a significant area of industrial and commercial opportunity that is fully supportive of the County Economic Development Authority's targeted goals and strategies. The intent of the industrial designation is to further enhance the County's commercial and industrial areas and to provide focus to the County's future regional employment centers. Transportation and Site Access The Eastern Road Plan of the 203 5 Comprehensive Plan and the Kernstown Area Plan both call for the extension of a new maj or collector roadway though parcel 74-A-68, which is adjacent to the Artillery Business Center Development which was rezoned in 2007 and revised in 2015. This new major collector roadway, Renaissance Drive, has been constructed from Valley Pike (Route 11) to the limits of the CXS Railroad. The Comprehensive Plan calls for this roadway to be extended to Shady Elm Road. The plan also calls for Shady Elm Road to be improved four lane divided collector roadway. Site access to the subject property will be provided via two entrances on Renaissance Drive. 3) Site Suitability/Environment: The site is not located within or near any 100 -year floodplains. The site has some wetlands in the form of two small farm ponds and a spring. The spring feeds one of the ponds and drains via a culvert under the CSX railroad; the Applicant intends on preserving the spring and lower pond while removing the upper pond. There are no areas of mature woodlands. The site does contain 46 acres of prime agricultural farmland and 59 acres of farmland of statewide importance. Rezoning #03-17 Carbaugh Business Center November 28, 2017 Page 5 4) Potential Impacts: Existing Residential Uses: This application recognizes the existing residential land uses that are zoned RA (Rural Areas) District that are located adjacent to and across Shady Elm Road from the Carbaugh Property by providing buffering and landscape screening (full screen) consistent with the Zoning Ordinance to screen the development and loading docks from Shady Elm Road. This buffer consists of 100' of distance (75' active/25' inactive), a 6' berm and 3 plants per 10 linear feet. Historic Resources: The Study of Civil War Sites in the Shenandoah Valley published by National Park Service Study of Civil War Sites in the Shenandoah Valley does not identify a core battlefield on the site. The battle maps for the 1st and 2nd Battles of Kernstown show that troops might have marched across the subject property on their way to the battles, no fighting is recorded on the property. The Historic Resources Advisory Board recommended that the Applicant conduct an intensive level survey on the historic structure located on-site (Henry Carbaugh House - 934- 1040) prior to its demolition; the Applicant included this in their proffer statement. Frederick County Transportation Comments: The Applicant's Transportation Impact Analysis assumes 46.9 acres of light manufacturing and 46.9 acres of warehousing uses. This results in average weekday vehicle trips totaling 4,820 which the Applicant proposes to address via transportation proffers of right-of-way and funding toward the Renaissance Drive project. The proffered funding amount allows the County to fully match revenue sharing funds that have been awarded to the project. 5) Proffer Statement — Dated October 6, 2017, Revised October 19, 2017 Site Improvements: 1. The owner agrees to participate in the cost of transportation improvements in the nearby area, up to a maximum of $1,080,000.00. Such payment shall be made either within 30 calendar days after the start of the Renaissance Drive extension or prior to the issuance of the certificate of occupancy for all buildings developed on the Property, whichever comes first. 2. The owner agrees to dedicate 60' of right-of-way along Shady Elm Road, 10' of which shall be used for construction of a pedestrian trail. 3. The owner agrees to dedicate 20' of right-of-way along its northeast boundary for the extension of Renaissance Drive from Valley Pike to Shady Elm Road. 4. The owner agrees to grant to Frederick County an 80' grading/slope easement for the construction and maintenance of a bridge over the CSX rail line that will be part of the extension of the Renaissance Drive. 5. The owner agrees to limit the number of commercial entrances for the property to a maximum of two along Renaissance Drive. a. In the event that the property is developed prior to the completion of Renaissance Drive, the owner may build a portion of the road from Shady Elm Road to the first entrance to the site to enable use of the site. Rezoning #03-17 Carbaugh Business Center November 28, 2017 Page 6 b. In the event that Frederick County requests that the owner not build a portion of the extension, the owner may build a temporary entrance onto Shady Elm Road for commercial use. The temporary entrance will be permanently closed immediately after Renaissance Drive is available for use by the applicant. 6. The owner proffers to provide for inter -parcel connections for all new lots to provide access to the access points on Renaissance Drive. Building Restrictions: The development of the subject Property shall include the following building restrictions: 1. All loading docks shall be screened from view from all adjacent properties in the RA (Rural Areas) Zoning District that are located west of Shady Elm Road. The owner will utilize a 100' Category C (full Screen) buffer. 2. Individual business signs will be prohibited along Shady Elm Road. 3. The owner will perform an intensive level survey on the Henry Carbaugh House prior to its demolition. Landscape Design Features 1. The owner shall provide street trees planted 50' on center adjacent to the Renaissance Drive road extension. Monetary Contributions to Offset Impact of Development: The owner proffers to pay $30,000.00 prior to the issuance of the Certificate of Occupancy for the first structure constructed on the property for fire and rescue purposes. PLANNING COMMISSION SUMMARY AND ACTION FROM THE 11/1/17 MEETING: Staff reported this is an application to rezone two (2) parcels of land that total 107.21 +/- acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers. Staff further stated that the properties are located within the limits of the Sewer and Water Service Area (SW SA) and are within the limits of the Kernstown Area Plan of the 203 5 Comprehensive Plan. Ms. PerkinsShe noted the plan identifies these properties with an industrial land use designation as outlined in the Shady Elm Economic Development Area and the Comprehensive Plan calls for the extension of a new major collector roadway, Renaissance Drive. A Commission Member inquired about the monetary transportation proffer and what it would provide and about improvements to Shady Elm Road. Staff stated that the monetary proffer would be for the construction of Renaissance Drive and noted that the application proffers right-of-way for future widening of Shady Elm Road. Mr. Tim Stowe of Stowe Engineering, P.L.C. representing the Applicant came forward. Mr. Stowe reported there are benefits of this project that he feels should be highlighted and are: the project builds on the work the Planning Commission has done over the past two years when the Comprehensive Plan and the Kernstown Area Plan were updated, the transportation improvements will be critical to that local area, the property is rail accessible, will provide an additional 60' right-of-way on Shady Elm Rezoning #03-17 Carbaugh Business Center November 28, 2017 Page 7 Road to satisfy requirements of the Comprehensive Plan and a multi -use trail along Shady Elm Road and proffered inter -parcel connectors. The Applicant also stated they have taken steps to protect neighbors with buffers and screening and that there will be no signs placed on Shady Elm Road. During the public hearing three citizens came forward to speak. Concerns were expressed about traffic safety, the potential for large trucks along Shady Elm Road, and Springdale Road and the proffered monetary contribution to Fire and Rescue. Mr. Stowe addressed the concerns pertaining to truck traffic; he empathizes with the citizens that came forward regarding Springdale Road. He continued it's his understanding that the railroad crossing on Springdale Road may eventually be closed with the bridge crossing at Renaissance Drive taking shape. Regarding the Fire and Rescue proffer, Mr. Stowe reported over a million dollars is being invested in Renaissance Drive to make emergency access to this area much easier and faster for emergency vehicles to be able to get to the residences, businesses, and the surrounding area. Mr. Stowe concluded, they feel that is a significant contribution to help with the needs of Fire and Rescue. A motion was made, seconded, and unanimously recommended approval of REZ #04-17 for Carbaugh Business Center. EXECUTIVE SUMMARY & STAFF CONCLUSION FOR THE 12/13/17 BOARD OF SUPERVISORS MEETING: This is an application to rezone two parcels of land that total 107.21+/- acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers. The subj ect properties are located within the limits of the Sewer and Water Service Area (SWSA) and are within the limits of the Kernstown Area Plan of the 2035 Comprehensive Plan. The Comprehensive Plan identifies these properties with an industrial land use designation which is generally consistent with the requested M1 zoning. With this rezoning, the Applicant has proffered that this project will contribute to transportation improvements in the vicinity of the site that have been identified as important to the overall transportation solution for this general area. The Applicant has proffered to participate in the cost of transportation improvements to Renaissance Drive (up to a maximum of $1,080,000.00), right-of-way dedications for Renaissance Drive and Shady Elm Road, limits on the number of access points for the site, and proffers for inter -parcel connections for all new parcels. The Applicant has also provided proffers for the screening of loading docks, landscaping, signage, documentation of the Carbaugh House and monetary proffers for fire and rescue purposes. The Planning Commission recommended approval of the rezoning application at their November 1, 2017 meeting. Followinz the required public hearinz, a decision rezardinz this rezoninm application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. 66"PWI "M rte, 1, S KYJES LN133 HOCKMAI 164 SKYJES LN 138 S, ICY,JES 649 ' 8 Applications Sewer and Water Service Area Q Parcels Building Footprints B1 (Neighborhood Business District) B2 (General Business District) B3 (Industrial Transition District) EM (Extractive Manufacturing District) HE (Higher Education District) M1 (Light Industrial District) M2 (Industrial General District) MH1 (Mobile Home Community District) MS (Medical Support District) OM (Office - Manufacturing Park) 4 R4 (Residential Planned Community District) 4W RS (Residential Recreational Community District) RA (Rural Areas District) RP (Residential Performance District) W 00 BMW mm o� 5 mm 4046 �•'�"• VALLEY alts VALLEY PIKE • Y 4184 4168' VALLEY VALLEY 224 PIKE PIKE SPRINGDALE RD REZ # 04 - 17 Note: Frederick County Dept of Carbaugh Business Center Planning & Development PINS: 107 N Kent St e 74 - A - 68, 74 - A - 69 Suite 202 Rezoning from RA to M1 Winchester, VA 22601 Zoning Map 540 - 665 - 5651 Map Created: October 10, 2017 Staff: cperkins 0 420 840 1,680 Feet REZ#04-17 Carbaugh Business Center PI Ns: 74 -A -68,74-A-69 Rezoning from RA to M1 Location Map EMAN C -i )CKMAN Ci M► ?a 166 � HOCKMANrCT 130 750 HOCKMAN CT ,P SHADY p ELM RD 114 171 -KMAN,GT,�,.. HOCKMAN CT 6MON-Da 74 A 68 160 DUSTRIAL DR 121 SKYJES LN- 957 �7 SHADY �4 411 E' RD VALL 74 A 69 PIK Y 983 y SHADY ELM RD 10064168 SHADY 4184 -41 VALLEYR ELM RD VALLEY PIKE 316 _ 224 PIKE 1043 SHADY SPRINGDALE RD SPRINGDALE RD ; ELM RD 1 364 2 4200 -400 SPRINGDALE SPRINGDALE RD VALLE PIKE SPRINGDALE RD •1 385w 140 421-SPRINGDALE RD 117 SPRINGDALE SPRINGDALE RD SPRING385 DALE RD SPRINGDALE RD I 4324 4330 VALLEY VALLEY PIKE PIKE 180 ;PERITY k "�%PR 161 11 PRC LL1 4141 Lim VALLEY` PIK :MUSKETDR 13 M USKET D. Ci 0 188 HOCKMAN C -i 166 >�n • ,. HOCKMAN Ci 75( C 130 SH HOCKMAN CT�ELA Ci 114 , HOCKMAN C-7 171 >CKMAN CT / 147 HOC Ci 133 HO:KMAN Ci 113 s �8 HOCKMAN Ci 138 SKy0I, 8 Applications Sewer and Water Service Area Q Parcels G Building Footprints Long Range Land Use Residential ® Neighborhood Village ® Urban Center - Mobile Home Community Business Highway Commercial Mixed -Use Mixed Use Commercial/Office Mixed Use Industrial/Office - Industrial ® Warehouse ® Heavy Industrial - Extractive Mining Commercial Rec \m°� `j Rural Community Center ® Fire & Rescue ® Sensitive Natural Areas ® Institutional - Planned Unit Development Park Recreation School Employment (311 Airport Support Area ® B2 / B3 Q Residential, 4 u/a High -Density Residential, 6 u/a ® High -Density Residential, 12-16 u/a Q Rural Area Interstate Buffer Landfill Support Area Natural Resources & Recreation Environmental & Recreational Resources 651 P 649 MR. �4 4046 VALLEY PIKE N REZ # 04 - 17 Note: Frederick County Dept of Carbaugh Business Center Planning & Development PINS: 107 N Kent St e 74-A - 68,74- A- 69 Suite 202 Rezoning from RA to M1 Winchester, VA 22601 Long Range Land Use Map 540 - 665 - 5651 Map Created: October 10, 2017 Staff: cperkins 0 462.5 925 1,850 Feet REZONING REQUEST PROFFER Property Identification Number 74 - ((A)) - 68 and 74 - ((A)) - 69 Back Creek Magisterial District Carbaugh Business Center Record Owner: The Henry J. Carbaugh Trust Applicant: Timothy Stowe Original Date of Proffers: 10/6/17 Revisions Date of Proffers: 10/19/17 Preliminary Matters Pursuant to Section 15.2-2296 et.seg., of the Code of Virginia, 1950, as amended, and the provisions of the Frederick County Zoning Ordinance with respect to conditional zoning, the undersigned owner hereby proffers that in the event the Board of Supervisors of Frederick County, Virginia, shall approve Rezoning Application # for the rezoning of Tax Map Parcel 74-A-68, a 89.8719 -acre parcel, and Tax Map Parcel 74-A-69, a 17.3391 -acre parcel, to establish 107.21 +/- acres of Light Industrial (M-1) Zoning District, development of the 107.21 +/- acre Light Industrial (M-1) Zoning District, hereinafter referred to as the "Property', shall be done in conformity with the terms and conditions set forth herein, except to the extent that such terms and conditions may be subsequently amended or revised by the owner and such be approved by the Frederick County Board of Supervisors in accordance with Virginia Law. In the event that such rezoning is not granted, then these proffers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be binding upon the owner and their legal successors or assigns. Site Improvements The owner agrees to participate in the cost of transportation improvements in the nearby area. The owner will contribute to Frederick County, Virginia, a maximum of one million and eighty thousand dollars ($1,080,000.00). Such payment shall be made either within 30 calendar days after the start of construction on the extension of Renaissance Drive that will connect with Shady Elm Road or prior to the issuance Proffer Statement Page 1 of 4 of the certificate of occupancy permit for the first building structure developed on the Property, whichever event occurs first. Such funds can be used by the Board of Supervisors in its discretion for transportation improvements related to the extension of Renaissance Drive, an East-West Collector Road, to Shady Elm Road and can be used as local match funding for County Revenue Sharing Program projects related to the aforementioned extension. 2. The owner agrees to dedicate 60' (sixty feet) of right-of-way along Shady Elm Road to Frederick County as depicted on the Generalized Development Plan (GDP), which is attached and incorporated as part of the Proffer Statement. 10' (ten feet) of which is to be used for the construction of a pedestrian trail adjacent to the Property. This dedication is to be made within 90 (ninety) days after the date of the approved Rezoning Application. 3. The owner agrees to dedicate 20' (twenty feet) of right-of-way along its northeast boundary to Fredrick County for the extension of the East-West Collector Road (Renaissance Drive) from Valley Pike (Rt. 11) to Shady Elm Road. This right-of-way is depicted on the GDP. This dedication is to be made within 90 (ninety) days of a written request by Frederick County. 4. The owner agrees to grant to Frederick County an 80' (80 feet) grading/slope easement for the construction and maintenance of a bridge over the CSX rail line that will be part of the extension of the East-West Collector Road (Renaissance Drive) from Valley Pike (Rt. 11) to Shady Elm Road if needed. The final length of the easement will be determined during the design phase of the extension of the East- West Collector Road. The length shall not exceed the distance from the CSX rail line to the start of the bridge ramp. This grant is to be made within 90 (ninety) days of a written request by Frederick County. 5. The owner agrees to limit the number of commercial entrances for the Property to be rezoned to a maximum of two (2) entrances along the new collector road to be constructed as an extension of Renaissance Drive and intersecting with Shady Elm Road. In the event the property is developed prior to the completion of Renaissance Drive collector road extension, the owner may build a portion of Renaissance Drive collector road extension from Shady Elm Road to the first entrance to the site to enable use of the site. The portion of the collector road to be built in this event will meet with both VDOT and Frederick County approval. In the event that Frederick County request that the owner not build a portion of the Renaissance Drive collector road extension, the owner may build a temporary entrance onto Shady Elm Road for commercial use. The temporary entrance on Shady Elm Road will be permanently closed Proffer Statement Page 2 of 4 immediately after the Renaissance Drive collector road extension is available for use by the owner. 6. The owner herby proffers to provide for inter -parcel connections for all new lots to provide access to the two new access points on Renaissance Drive. Building Restrictions The development of the subject Property shall include the following building restrictions: All loading docks shall be screened from view from all adjacent properties in the Rural Area (RA) Zoning Districts that are located west of Shady Elm Road. The Owner will utilize a Class C — Full Screen (As defined by Frederick County at the date of this rezoning) 100' (one hundred feet) buffer adjacent to Rural Area (RA) Zoning Districts west of Shady Elm Road. 2. Individual business signs will be prohibited along Shady Elm Road. 3. The owner will perform an intensive level survey on the historic structure located on-site (Henry Carbaugh House - #34-1040) prior to its demolition. Landscape Design Features The development of the subject Property, and the submission of any Master Development Plan, shall include the following landscape design features: 1. The owner shall provide street trees planted 50 (fifty) feet on center adjacent to the Renaissance Drive collector road extension. The trees are to be planted within 120 (one hundred and twenty) days of written request by Frederick County. Monetary Contributions to Offset Impact of Development The owner, hereby voluntarily proffers that if the Board of Supervisors for the County of Frederick, Virginia approves the rezoning for the 107.21 +/- acre property to the Light Industrial (M-1) Zoning District, the undersigned will pay Frederick County, prior to the issuance of the Proffer Statement Page 3 of 4 Certificate of Occupancy Permit for the first structure constructed on the Light Industrial (M-1) Zoning District portion of the parcel, the sum of thirty thousand dollars ($30,000.00), for use by the Board in its discretion for fire and rescue purposes. Additionally, the owner shall contribute five thousand dollars ($5,000.00) to the Kernstown Battlefield Association prior to the issuance of the Certificate of Occupancy Permit for the first structure constructed on the property. Escalator In the event the monetary contributions set forth in the Proffer Statement are paid to Frederick County within eighteen (18) months of the approval of this rezoning, as applied for by the owner, said contributions shall be in the amounts as stated herein. Any monetary contributions set forth in this Proffer Statement which are paid to the County after eighteen (18) months following the approval of this rezoning shall be adjusted in accordance with the Urban Consumer Price Index ("CPI -U") published by the United States Department of Labor, such that at the time contributions are paid they shall be adjusted by the percentage change in the CPI -U from that date eighteen (18) months after the approval of this rezoning to the most recently available CPI -U to the date the contributions are paid, subject to a cap of 4 percent (4%) per year, non -compounded. Respectfully Submitted, The Henry J. Carbaugh Trust OWNER: HCV1'-I JT ce"'b"" 7rt,4_�+•[ c.' c; c'•vt�C- '� �1)e,ceorbCt' �� 1u�E `b� �'�-,mak �Cic'f�.� �cl;L-4 r��.ttCrSs�" us lee Date: _hir? %Ina, h c il I )% STATE OF VIRGINIA, AT LARGE FREDERICK COUNTY, To -Wit: The foregoing instrument was acknowledged before me this day of c� , e nlih.�f 2017, by C . -p--- My Commission expires y _1,0-101c6 Notary Public%G— Proffer Statement Page 4 of 4 G 0 � gHAOY ESM RD °�' x LU _ m _ d U C l0 N - N C _ _ m Q' M1 DISTRICT TOTAL ACREAGE: 107.2 AC. 1 CSX RAILROAD pt aUSe�'Ec' PARK c d GtNk'Rk LQ'-jD Dig;'.,FL0PlIMEN7 KAj•i AMENDMENT Action: PLANNING COMMISSION: November 1, 2017 - BOARD OF SUPERVISORS: December 13, 2017 - Recommended Approval ❑ APPROVED ❑ DENIED AN ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING #04-17 CARBAUGH BUSINESS CENTER WHEREAS, REZONING #04-17 Carbaugh Business Center, submitted by Stowe Engineering, PLC to rezone two parcels of land that total 107.21± acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers with a final revision date of October 19, 2017 was considered. The site has an address of 831 Shady Elm Road (Route 65 1) and are located on the southeastern side of Shady Elm Road, approximately 1. 11 miles southwest of the intersection of Shady Elm Road and Apple Valley Road (Route 652). The southeastern portion of the site is bounded by the CSX Railroad, in the Back Creek Magisterial District and is identified by Property Identification Nos. 74-A-68 and 74-A-69; and WHEREAS, the Planning Commission held a public hearing on this rezoning on November 1, 2017 and recommended approval; and WHEREAS, the Board of Supervisors held a public hearing on this rezoning on December 13, 2017; and WHEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code, Zoning, is amended to rezone two parcels of land that total 107.21± acres from the RA (Rural Areas) District to the M1 (Light Industrial) District with proffers with a final revision date of October 19, 2017. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. PDRes 945-17 -2 - This ordinance shall be in effect on the date of adoption. Passed this 13th day of December, 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Gene E. Fisher Blaine P. Dunn PDRes 945-17 Robert W. Wells Judith McCann -Slaughter A COPY ATTEST Kris C. Tierney Frederick County Administrator Candice Perkins From: Funkhouser, Rhonda (VDOT) <Rhonda.Funkhouser@VDOT.Virginia.gov> on behalf of Smith, Matthew, P.E. (VDOT) <lMatthew.Smith@vdot.virginia.gov> Sent: Thursday, September 7, 2017 9:37 AM To: John Bishop; 'mcheran@fcva.us Cc: Tim Stowe; Short, Terry (VDOT); Campbell, Adam (VDOT); Smith, Matthew, P.E. (VDOT) Subject: Carbaugh Rezoning - Tax Map 74-A-68,69 - VDOT Comments A VDOT review has been completed on the Carbaugh Rezoning. We offer the following comments: Following discussions with Frederick County, it is VDOT's understanding that if an agreeable proffer regarding the monetary participation for the completion of Renaissance Drive can be reached between Frederick County and the developer, the county will consider the transportation mitigation responsibilities of the subject property resolved. While VDOT agrees that the completion of Renaissance Drive is an important and significant transportation improvement to the area, there remains future concerns over the operation of US 11 and the interchange with Route 37 given the extent of planned developments in the region. Should the County determine a revised submission of the TIA is not warranted, the following comments are for the County's knowledge and understanding of potential operational issues related to the TIA's study limits along the US 11 corridor. 1. The primary mitigation proposed in the study to address transportation impacts of the development is monetary participation by the developer in the extension of Renaissance Drive to Shady Elm Road. While this transportation improvement is critical for the subject development, as well as other developments in the vicinity of Shady Elm Road and Apple Valley Road, the current trigger of said participation in both the draft proffers and study report conveys the risk of potential impacts to the existing transportation network in the event that the subject development proceeds prior to the completion of Renaissance Drive. The study states that access to the development will be from Shady Elm Road prior to the completion of Renaissance Drive and the conclusion section states that "the traffic that is forecasted from this development can be accommodated on the existing road network". However, this assumption is unfounded as the TIA does not include Build and Design Year scenarios where Renaissance Drive does not connect US 11 and Shady Elm Road. It is VDOT Staunton District Planning's recommendation that Frederick County consider requesting modifications to the proffers that requires the monetary participation of the developer and start of construction on the extension of Renaissance Drive, prior to the issuance of the initial occupancy permit on the subject property. Without such changes to the proffer, it is recommended that the TIA be revised to evaluate the build and design year impacts without Renaissance Drive in place and detail improvements needed to mitigate impacts. 2. The traffic models and analysis outputs presented in the study are currently inadequate in identifying the future operational performance of the US 11 corridor between Renaissance Drive and the Route 37 interchange. As a result, the potential impacts of the full build out of the subject property on US 11 are unclear. The following is a summary of deficiencies within the current traffic models: • In all models, the traffic signal at US 11 and the Route 37 eastbound ramps is coded with signal timings, vehicle extension, and clearance intervals that do not match VDOT supplied data (the signal timing sheet is included in Appendix F of the report). • In the existing year models at the US 11 and Route 37 eastbound ramp signal, the left turn movements for the off -ramp and Kernstown Commons Boulevard approach need to be revised to protective / permissive phasing with leading lefts. • The percentage of heavy vehicles within the models seems to be based on the number of heavy vehicles counted during the entire traffic data collection window instead of the peak hour window, and therefore may not represent accurate conditions. Additionally, it seems future year heavy vehicle percentages at the US 11 and Route 37 eastbound ramp intersection were not adjusted for development traffic. • No trips were assigned to the various side streets accessing US 11 between Renaissance Drive and Route 37 and as a result, there are considerable vehicle balancing discrepancies in the models. While these side streets were not scoped as study intersections, assumptions should have been made for these side street movements to achieve vehicle balancing in the network and provide a more accurate analysis of the operational performance of US 11. • The analysis does not consider trip diversion or potential impacts from existing developments along Shady Elm Road and Apple Valley Road to the US 11 corridor via routing along Renaissance Drive. 3. Even with the deficiencies listed above, based on the potential trip generation associated with the subject property and other potential developments within the vicinity, it is likely that additional improvements will be necessary within the study area to mitigate future impacts. These may include access management / alternative intersection consideration along US 11 between Renaissance Drive and Route 37 and a potential second lane on the Route 37 eastbound on-ramp to accommodate simultaneous receipt of heavy northbound left turns and southbound right turns from US 11. 4. In the Build and Design Year models, the US 11 and Route 37 eastbound ramp signal is modified from the current protected only left turn phasing on US 11 to protected / permissive phasing in the form of flashing yellow arrows. However, this left turn phasing modification is not discussed in the report from either a safety or operational perspective or listed as an improvement recommendation. If a modification from protected only to protected / permissive left turn phasing is being considered as a future year improvement, VDOT recommends that the protected only left turn phasing also be analyzed in the future year to identify operation impacts if left turn phasing must be converted back from protective / permissive should a safety concern arise. Additionally, VDOT intends to upgrade the Route 37 eastbound ramp and Kernstown Commons Boulevard left turn phasing to protective / permissive via flashing yellow arrows in the next few years. 5. When Frederick County's Revenue Sharing project advances for the extension of Renaissance Drive, improvements should be considered along the existing section of the roadway to improve future operations of the facility as developments begin to come online. Improvements to be considered include modifying the traffic signal at US 11 to provide flashing yellow arrow left turn phasing and the consolidation of the two eastern most entrances currently serving vacant properties in order to reduce potential turning movement conflicts and increase available storage of the eastbound left turn lane onto northbound US 11. 6. The study includes two trip generation scenarios for the subject property, consisting of ITE rates and custom rates with supporting documentation as proposed by the preparer of the study. This approach was agreed to during study scoping to evaluate the differences in transportation impacts between to two trip generation scenarios. Please be advised that the utilization of ITE rates will still be the accepted process for all studies moving forward per the Chapter 527 TIA Administrative Guidelines. Any use of custom trip rates, if requested, will be discussed on a case by case basis during the study scoping process. Should you have any questions or wish to discuss this information, do not hesitate to let me know. Matthew B. Smith, P.E. f fAica Land Use Engviere; Virginia Department of Transportation Clarke, Frederick, Shenandoah & Warren Counties 11031 told Valley Pike Edinburg, VA 22524 voice. 5403/984-5615 111.--41: Matth m. Smith Cdvdotvi rci i nia.gov FREDERICK WATER 315 Tasker Road PH (540) 868-1061 Eric R. Lawrence Stephens City, Virginia 22655 Fax (540) 868-1429 Executive Director www.FrederickWater.com August 18, 2017 Tim Stowe Stowe Engineering, PLC 103 Heath Court Winchester, Virginia 22602 RE: Rezoning Application Comment Carbaugh Rezoning Application Tax Map Number: 74-A-68 and 74-A-69 107.21 acres Dear Mr. Stowe: Thank you for the opportunity to offer review comments on the Carbaugh rezoning application package, with an undated draft proffer statement and the Impact Statement dated October 21, 2016. Frederick Water offers comments limited to the anticipated impact/effect upon Frederick Water's public water and sanitary sewer system and the demands thereon. The project parcels were recently added to the sewer and water service area (SWSA) and in an area not presently served by FCSA. SWSA enables access to public water and sewer service by county policy. Location within the SWSA does not guarantee that sanitary sewer and water capacities are available to serve the property. The rezoning application is silent on the potential use, square footage, and water and sewer demands. The Impact Analysis suggests a 1,000,000 square foot user for calculating solid waste production, while the Traffic Impact Analysis proposes 46.9 acres of light manufacturing and 46.9 acres of warehousing uses. In order to analyze water and sewer usage, Frederick Water will analyze demands based on a light industrial user which consumes 500 gpd/a (gallons per day, per acre). Based on the 107 acre site, water and sewer demands are projected to each be 53,500 gpd. ►,rI � eANNIVFRSARV' Water At Your Service IdEmmaix Page 2 Carbaugh rezoning application Tim Stowe, Stowe Engineering August 18, 2017 Water and sanitary sewer treatment facilities are presently available to meet the projected demand of 53,500 gpd. Facilities for conveyance of water to, and sanitary sewer from, the subject properties does not presently exist. From previous discussions with the applicant, Frederick Water understands the applicant's intent is to construct a water line which will tap into an existing 20 -inch water main along Route 11, and traverse westward within to be established easements. Sanitary sewer would be addressed through the construction of a new sanitary sewer pump station located along the CSX railroad tracks, and a sanitary sewer force main northward following the CSX railroad tracks to a point at which the force main would discharge into the Hoge Run Interceptor. "rhe interceptor would then convey flows to Parkins Mill Wastewater Treatment Plant. An optional sanitary sewer route would be the construction of the Opequon Interceptor which will facilitate flows directly from the subject properties to the Parkins Mill Wastewater Treatment Plant. Regardless of the route for water and sanitary sewer conveyance, the construction of the infrastructure will be the responsibility of the applicant. The proffer statement is silent on improvements that would be constructed by the applicant to meet water and sanitary sewer demands. Accordingly, the comments offered herein are general in nature. The ultimate decision regarding the ability to serve the property with adequate water and sanitary sewer will be determined at the time the site's use is determined, conveyance facilities are constructed, and water and sewer connection fees are paid to Frederick Water. Sanitary sewer system capacity is not reserved until the sewer connection fee is paid to Frederick Water, and physical connection to the system is made. Water and sanitary sewers are to be constructed in accordance with the FCSA standards specifications. Dedicated easements may be required and based on the layout vehicular access will need to be incorporated into the final design. Please be aware that the FCSA is offering these review comments without benefit of knowledge of the specific use of the site. Additionally, we would welcome an opportunity to review any proffers which may serve to mitigate any sanitary sewer deficiencies. Thank you for the opportunity to offer review comments. Sincerely, F Eric R. Lawrence Executive Director Cc: Michael T. Ruddy, AICP, County Planning Department COUNTY of FREDERICK Department of Planning and .Development. 5401665-5651 Fax: 5401665-6395 August 7. 2017 Mr. Tim Stowe, PE, LS Stowe Engineering, PLC 103 Heath Court Winchester, Virginia 22602 RE: Proposed Rezoning for Carbaugh Business Center Property Identification Numbers (PINS): 74-A-68 and 74-A-69 Dear Tim: I have had the opportunity to review the draft rezoning application for the Carbaugh Business Center. This application seeks to rezone two properties totaling 107.21 acres from the RA (Rural Areas) Districts to the M 1 (Light Industrial) District with proffers. The review is generally based upon the proffer statement submitted on July 131 2017. Prior to formal submission to the County, please ensure that these comments and all review agency comments are adequately addressed. At a minimum, a letter describing how each of the agencies and their comments have been addressed should be included as part of the submission. Kernstown Area Plan — Land Use. The 2035 Comprehensive Plan and the Kernstown Area Plan provide guidance on the future development of the property. The property is located within the SWSA. The 2035 Comprehensive Plan identifies these properties with an industrial land use designation. The proposed Ml Zoning is generally consistent with the Kernstown Area Plan as it relates to this area The land use plan depicts access to this site through a new major collector road, Renaissance Drive. 2. Proffer — Site Improvements. a. Shady Elm Road is a rural roadway that is not set up to accommodate new industrial entrances at this point. This roadway should not be utilized for new industrial entrances which would place heavy industrial traffic in close proximity to existing rural residential land uses, even on a temporary basis. Staff recommends that the proffer be revised to state that Renaissance Drive must be completed prior to any occupancy permits granted for any proposed structures. Page 2 Mr. Tim Stowe RE: Carbaueh Business Center August 7, 2017 b. A proffer should be included that restricts the location of temporary construction entrances. Construction entrances should not be placed near existing residential land uses along Shady Elm Road. Any temporary entrances (including temporary construction entrances) should be provided adjacent to Renaissance Drive. c. Proffer 2 and 3 from this section should be expanded to state "to Frederick County for Dedication to VDOT d. Proffer 7 from this section should be modified to state that the owner will provide interparcel connections for all new lots to provide access to the two new access points on Renaissance Drive to ensure future lots have access to an improved collector road and do not impact Shady Elm Road. 3. Proffer — Building Restrictions. a. Proffer 2 under this section is a requirement of the Subdivision Ordinance and should be removed. b. Staff suggests providing a proffer for building facades facing Shady Elm Road and Renaissance Drive (cast stone, stone, brick, architectural block, glass, wood, dry vit or stucco — similar to the Artillery proffer statement). c. A proffer for a multi -tenant complex sign is suggested along Shady Elm Road and Renaissance Drive, with prohibitions for individual business signs along Shady Elm Road. d. Flashing loading bay lighting should be addressed with this proffer statement in addition to the proffer for screening. Industrial facilities on similar properties contain flashing loading bay lights. 4. Proffer — Landscape Design Features. a. Proffer 1 under this section is proffering less than the buffer section of the Zoning Ordinance. The land uses across Shady Elm Road consist of single family residential — therefore a full distance buffer would be required (three trees per ten linear feet — evergreen, shrub, deciduous and a 6' berm). Staff suggests depicting the three trees per ten linear feet along Shady Elm Road and providing street trees along Renaissance Drive on the GDP. b. Proffer 2 from this section is proffering less than the buffer section of the Zoning Ordinance. The southwestern portion of the property is adjacent to RA residential land uses and therefore the minimum required is a Category C — full screen 100' buffer. 5. Proffer — Monetary Proffer. Recent rezonings have included a $0.05-50.10 per building square foot proffer to Fire and Rescue, staff recommends keeping within this range. The Fire and Rescue proffer provided with this rezoning equates to Pa Lye 3 Mr. Tim Stove RE: Carbaugh Business Center August 7, 2017 S0.02 per building square foot based on the 1.000.000 square foot assumptions provided in the application. 6. Impact AnalN-sis. Expand the parameters of the impact analysis section pertaining to surrounding properties. This development Nvill impact a number of existing rural residential land uses along Shade Elm Road and adjacent to the southwestern property line of the proposed rezoning. Consideration of the topography and viewshed from the residential properties and the existing agricultural operation along Shady Elm Road should be addressed in this section. 7. Transportation Comments. Please note that the transportation comments on the rezoning application from John Bishop, Assistant Director - Transportation, are being provided to you in a separate letter. Staff may also provide additional comments related to the proposed changes if warranted subject to adjustments requested by VDOT. 8. Agency Comments. Please provide appropriate agency comments from the following agencies: Virginia Department of Transportation, Frederick County Department of Public Works, Frederick County Fire Marshal, Frederick County Sanitation Authority, Health Department, the local Fire and Rescue Company, the County Attorney, the Historic Resources Advisory Board (HRAB) and the Frederick -Winchester Service Authority. 9. Fees. Based on the fees adopted by the Board of Supervisors on April 23, 2008, the rezoning fee for this application would be 520.721.00 based upon acreage of 107.21 acres. All of the above comments and reviewing agency comments should be appropriately addressed before staff can accept this rezoning application. Please feel free to contact me with questions regarding this application. Sincerely, Candice E. Perkins, AICP, CZA Assistant Director CEP/pd August 7, 2017 Mr. Tim Stowe. PE, LS Stowe Engineering. PLC 103 Heath Court Winchester, Virginia 22602 COUNTY of FREDERICK Department of PIanning and Development 5401665-5651 Fax. 540J 665-6395 RE: Transportation Comment for Proposed Rezoning for Carbaugh Business Center Property Identification Numbers (PINS): 74-A-68 and 74-A-69 Dear Tim: Thank you for the opportunity to review the draft rezoning application for the Carbaugh Business Center to rezone two properties totaling 107.21 acres from the RA (Rural Areas) Districts to the M1 (Light Industrial) District with proffers. The review is based upon the undated proffer statement submitted on July 13, 2017. Transportation Comments Renaissance Drive Proffer 1 notes that the applicant is willing to provide $820,000.00 toward the completion of Renaissance Drive. As noted in the T1A, Renaissance Drive is important in offsetting the impact of the proposed development and will comprise a significant portion of traffic on the roadway. The current proffer is insufficient to move the project to bid. Based upon that, though the TIA notes the need of Renaissance Drive to offset the traffic impact, the current proffer does not offset the transportation impact of the proposed development. 2. Entrances Proffer 5 notes that the owner may use two temporary entrances on Shady Elm until such time as Renaissance Drive is in place for construction and commercial purposes. Extreme care should be taken to minimize the impact of this traffic on the residential neighborhood on the west side of Shady Elm Drive and staff would suggest that the applicant coordinate with County Staff and VDOT to keep any access as close to the final intended location on future Renaissance Drive as possible. Particularly in the case of actual commercial Page 2 Mr. Tim Stowe RE: Carbaugh Business Center August 7, 2017 entrances, staff believes it would be difficult to relocate a commercial entrance once established. 3. Bicycle and Pedestrian Accommodation In keeping with the Comprehensive plan and due to the significant number of potential future employees as well as existing residents, please work to mirror the trail that has been proffered along Shady Elm Drive by previous rezonings. All of the above comments and reviewing agency comments should be appropriately addressed before staff can accept this rezoning application. Please feel free to contact me with questions regarding this application. S incerel John A. Bishop, AICP Assistant Director -Transportation JAB/pd October 4, 2017 Mr. Michael Ruddy County of Frederick Department of Planning and Development 107 North Kent Street, Suite 202 Winchester, VA 22602 RE: Rezoning Application Comments Dear Mr. Ruddy, The following summary outlines agency responses to our rezoning application: (Please see attached documents for verification) 1) Frederick County Fire and Rescue Department — Office of the Fire Marshall a. Plan approval was recommended 2) Winchester Regional Airport a. Proposed rezoning of M1 is compatible with airport Operations. 3) Frederick County Sanitation Authority a. The parcels to be rezoned have been added to the sewer and water service area. b. Water and sanitary sewer treatment facilities are presently available to meet the projected demand of 53,000 gpd. c. The applicant is in agreement that construction of adequate infrastructure will be the responsibility of the applicant. d. Water and sanitary sewers are to be constructed in accordance with the FCSA (Frederick Water) standard specifications. 4) Frederick -Winchester Service Authority a. Comments deferred to FCSA 5) Frederick County Department of Public Works a. Only comment, "A comprehensive review shall occur at time of site plan submission". 6) Virginia Department of Transportation (VDOT) a. VDOT's comment, "Following discussions with Frederick County, it is VDOT's understanding that if an agreeable proffer regarding the monetary participation for the completion of Renaissance Drive can be reached between Frederick County and the developer, the county will consider the transportation mitigation responsibilities of the subject property resolved." It is the applicant's understanding that the revised Proffer Statement's monetary participation is agreeable to Fredrick County. 7) Frederick County Attorney a. "Applicant" has been changed to "owner" in the Proffer Statement b. The sentences have been combined in the Proffer Statement c. The GDP has been incorporated as part of the Proffer Statements d. The Proffer Statement was revised to indicate "whichever event occurs first" e. See the current revised Proffer Statement: Item 2 — "This dedication is to be made within 90 (ninety) days after the date of the approved Rezoning Application. Item 3 — "This dedication is to be made with 90 (ninety) days of a written request by Frederick County." Item 4 --This grant is to be made with 90 (ninety) days of a written request by Frederick County." f. The Proffer Statement has been revised to "grading/slope" easement. g. See the revised Proffer Statement, Site Improvements, Item 5. h. The Proffer Statement was been revised to "west of Shady Elm Road" i. The Proffer Statement was revised to "The trees are to be planted within 120 (one hundred and twenty) days of written request by Frederick County." 8) Historic Resources Advisory Board a. Approval was recommend with the condition that the Applicant preform an intensive level survey on the Henry Carbaugh House #34-1040. b. The Proffer Statement was revised to require the intensive level survey request prior to demolition of the Henry Carbaugh House. 9) Virginia Department of Health, Lord Fairfax Health District a. No objections noted. b. The applicant will properly abandon any discovered sewer disposal systems or private wells per Health Department Regulations. 10) Department of Planning and Development Proffer—Site Improvements a. The Proffer Statement has been revised to limit the impact on Shady Elm Road. See Site Improvement — Item 5. b. On the Proffer Statement. See Site Improvements — Item 5. c. The suggested change has been incorporated into the Proffer Statements. d. The suggested change has been incorporated into the Proffer Statements. Proffer - Building Restrictions a. The item has been removed from the Proffer Statement b. The applicant feels that a facade restriction would place an undo burden on the marketability of the land for future developments. Those restrictions are not prevalent on other M1 zoned properties. c. Signage has been restricted on Shady Elm Road in the Proffer Statement. d. The flashing lights cannot be restricted on the buildings as it has become a loading dock safety requirement. The applicant has added the use of a Category — C full screen 100' buffer to the Proffer Statement to mitigate the impact of the loading dock lights. Proffer—Landscape Design Features. a. See the revised GDP and Proffer Statement. Street tress have been provided for along Renaissance Drive. b. The item has been removed. Proffer — Monetary Proffer a. The applicant has increased the proffered amount by $20,000 dollars. Impact Analysis: TBD 11) Frederick County Transportation a. To be discussed Please feel free to contact me with any questions or concerns. Thank you, Tim Stowe Impact Analysis Statement ca rba ugh Rezoning Back Creek Magisterial District Parcel ID 74-(A)-68 and 69 Total Area: 105.74 acres October 21, 2016 Owner: Henry J. Carbaugh Trust Winchester, VA 22603 Prepared by Stowe Engineering, PLC 103 Heath Court Winchester, VA 22602 Google,earth f' 0_) 2017 1e IMPACT ANALYSIS STATEMENT Henry J. Carbaugh Trust Introduction The Henry J. Carbaugh Trust is requesting a rezoning of a 105.75 -acre parcel in Frederick County. The property is owned by the Trust and is located east of Shady Elm Road, west of the CSX railroad, and south of the planned extension of Renaissance Drive. The site has previously been leased for agricultural use and the abandoned home on the property has been vacant in recent years. The applicants are seeking a change in zoning from RA to M-1. The property is currently open fields with an abandoned home and farm buildings. Multiple utilities run along the perimeter of the property adjacent to the railroad and Shady Elm Road. Stormwater drains generally south east to a 3' x 5' stone box culvert that pass under the CSX railroad. The Frederick County Comprehensive Plan's 2035 Long Range Land Use map shows this property is planned for industrial use. The requested M-1 zoning is consistent with this planned use. Light manufacturing and warehousing businesses are planned for the site. The site will be graded, landscaped, and roads will be installed that will meet current County specifications. The main entrance will connect to Renaissance Drive when Renaissance Drive is extended Shady Elm Road. Inter -parcel connectors will be utilized within the parcel to direct all traffic to this main entrance. Site Suitability 100 Year Flood Plains - The site is not located within or near any 100 -year flood plains per FEMA Flood Map Nos. 51069CO330D and 51187C0050C. Wetlands — Based on field studies performed by Virginia Waters and Wetlands and a site visit by the US Army Corps of Engineers, Warrenton field office representative, the Corps of Engineers is taking jurisdiction of wetland areas on the property, which includes two farm ponds and a small spring. Steep Slopes — This site is fairly flat, without any steep slopes. Mature Woodlands — There are no areas of mature woodlands on the site. Prime Agricultural Soils — Based on data from the USDA Web Soil Survey there are 46.3 acres of Prime Farmland on the site and 59.45 acres of farmland of statewide importance. Efforts will be made to preserve these lands in the wetlands and inactive buffer areas. Soil or Bedrock Conditions which would create Construction Difficulties or Hazards —A review of the USDA Web Soil Survey indicates that the depth to bedrock is over 80 inches for 80+ acres of the site, and for the remainder of the site it is 20 to 40 inches. Where rock is encountered in excavation areas it will be removed by mechanical means or blasting. Surrounding Properties The subject property is surrounded by: • The CSX railroad to the east. On the opposite side of CSX is undeveloped land and the Mountain View Church. • The proposed American Woodmark headquarters lies to the north. • To the south and adjoining the property are four homes. • To the west is Shady Elm Road and on the opposite side of the road is the Shady Elms Farm subdivision. The distance from the property line to the homes on the west side of Shady Elm Road is 130 feet or more. Due to existing utilities, the VDOT right of way dedication requirements, and the Frederick County zoning buffer requirements, noise and glare impacts on the neighbors is expected to be minimal, if any. The planned uses will are not generators of loud noises, fumes or pollution. Traffic A Traffic Impact Study has been prepared by Stowe Engineering. The study shows that Renaissance Drive, when completed, will serve as the primary road between Route 11 and the site. Until Renaissance Drive is completed, Shady Elm Road will be used for access. Route 11 currently operates at a good level of service south of Route 37. However, it is recognized that this proposed development will add traffic to the roadways. Therefore, the developer is proffering to participate financially to improve mobility to the area. 2 Sewage Conveyance and Treatment The site is located inside of the Frederick County Sewer and Water Service Area. Wastewater from the site will be collected and pumped into the existing FCSA gravity sewer system. Improvements to the Battlefield pumping station will be implemented as needed to convey the wastewater to the Parkins Mill Wastewater Treatment Plant which is sized to treat 5 million gallons a day. Water Supply The site is located inside of the Frederick County Sewer and Water Service Area. An existing 20" water main in Valley Pike will be tapped to provide water to the site. A new line will be run perpendicular to Valley Pike and under the CSX railroad to the serve the site. The line will be constructed so it can be looped back into the water system. Drainage Drainage from the site flows to the southeast. A spring feeds a small stream which fills a farm pond in the southeast area of the property, which ultimately drains through a 3'x 5' stone box culvert under the CSX Railroad. An upper farm pond does not collect water and has little development value. Preliminary plans call for the spring and lower pond to be preserved, while the upper pond will be removed. Post -development drainage from the developed areas will be routed through stormwater management facilities to control the quantity and quality of stormwater leaving the site. Solid Waste Collection of solid waste will occur through the use of on-site dumpsters and private haulers. The Civil Engineering Reference Manual, 4`h edition, uses a solid waste generation rate of 5.4 cubic yards per 1,000 square feet of floor area. Applying this rate, 1,000,000 sf development will generate 5,400 cubic yards of solid waste per year. The solid waste will be transferred to the Frederick County Landfill Facility by private licensed commercial carriers. Historical Site and Structures A review of battle maps for the V and 2nd Battles of Kernstown showed that troops marched across the subject property on their way to the battles, but no fighting is recorded on the property. A review of the VA Department of Historic Resources record 034-1040 for the Henry Carbaugh House (formerly the Hockman House) provided the following statements: 11/2006: The Hockman House has aluminum replacement windows, and an interior that was destroyed by fire and rebuilt. Research did not indicate that it was associated with historical events, persons of historical significance, nor is it an outstanding example of an architectural style or type or the work of a master craftsman. Impact on Community Facilities Educational Facilities — This project will add no children to the school system. Emergency Services — Police protection will be provided by the Frederic County Sheriff Department. The property is located in the first response area for the Stephens City Fire and Rescue station. Response times from the station to the site are reasonable. Parks and Recreation — This project will not add to the population of Frederick County and therefore will not increase the demand for Parks and Recreational services. Libraries - This project will not add to the population of Frederick County and therefore will not increase the demand for library services. Local Government — The Frederick County Impact Model will be used to determine the level of impact this project will have on the local government. 4 Traffic Impact Study Carbaugh Rezoning January 2S, 2017 Prepared for Henry J. Carbaugh Trust c/o Bank of Clarke County Trust Dept. 202 North Loudoun Street Winchester, VA 22601 10 p,LTH qp less lie qlh' �c TIMOTHY S. ;meg STO 0 E o I C.No. 21924 Prepared by Stowe Engineering, PLC 103 Heath Court Winchester, VA 22602 Executive Summary This Traffic Impact Study was prepared to support the rezoning request for the land owned by the Henry J. Carbaugh Trust, and is located south of Kernstown in Frederick County, VA. The rezoning, if approved, will lead to development that will create 46.9 acres of light manufacturing and 46.9 acres of warehousing uses. The total area of the proposed project area is 107.21 acres. The subject property is located south of the unincorporated area of Kernstown in Frederick County, VA. More specifically the site is west of Route 11, east of Shady Elm Road, and north of Springdale Road. Access to the site will be through a new entrance onto Renaissance Drive. Development traffic will be directed east on Renaissance Drive towards Route 11 for access to Route 37 and 1-81. During the scoping for this project it was brought to the attention of the VDOT staff that the ITE trip generation method was found to overestimate the traffic associated with light manufacturing and warehousing land uses. Some ITE data for these land uses dates to the 1960s and does not reflect efficiencies gained with current technologies and automation systems. The old data also does not account for the increased capacity of modern day trucks. The Proposed Trip Generation rates presented in this report were offered to VDOT as a more appropriate trip generation rates for this project. VDOT asked that the 2018 Build and 2026 Design Year analyses be performed using the Proposed Trip Generation and ITE Trip Generation rates. These are included in this report and are identified with labeling of either "Proposed" or "FTE trip generation rates. While the traffic that is forecasted to result from this development can be accommodated on the existing roadway network, the completion of Renaissance Drive will bring with it benefits beyond those recognized by this project by providing traffic relief to other local roadways in the region, including Route 11 on the north side of Route 37. The recommended roadway improvements are: • 20 feet of right of way should be dedicated along the northern property line towards the Renaissance Drive project, totaling approximately one acre. Note: the remainder of the needed right of way for Renaissance Drive and the Shady Elm Road intersection improvements was proffered with the rezoning of the Venture 1 property. • An 80' wide permanent grading/slope easement should be dedicated along the aforementioned right of way line extending 600 ft. west from the CSX right of way, totaling approximately 1.1 acres. • 40' of additional right of way should be dedicated for future roadway improvement along the western property line adjacent to Shady Elm Road, totaling approximately 2.7 acres. • Participation financially in the development of Renaissance Drive. With these improvements proffered by this developer combined with the improvements planned and proffered by other developers in the vicinity, it is the opinion of this engineer that the transportation impacts of this rezoning and its resulting development are both manageable and acceptable for this project setting. Fable of Contents ExecutiveSummary.....................................................................................................................................1 Introduction..................................................................................................................................................4 Purpose..................................................................................................................................................... 4 StudyObjectives....................................................................................................................................... 4 BackgroundInformation...............................................................................................................................4 Transportation Improvements Assumed to be in Place...........................................................................4 Transportation Improvements Planned....................................................................................................4 DevelopmentDescription.............................................................................................................................4 SiteLocation..............................................................................................................................................4 Descriptionof the Parcel........................................................................................................................... 5 GeneralTerrain Features..........................................................................................................................5 Location within Jurisdiction and Region................................................................................................... 5 Comprehensive Plan Recommendations......................................................................................................6 CurrentZoning..............................................................................................................................................7 StudyArea Description................................................................................................................................. 7 StudyArea................................................................................................................................................. 7 Proposedand Existing Uses..........................................................................................................................8 ExistingUse............................................................................................................................................... 8 ProposedUses & Access........................................................................................................................... 8 NearbyUses.............................................................................................................................................. 9 ExistingRoadways.....................................................................................................................................9 Future Transportation Improvements......................................................................................................9 2016 Existing Traffic Conditions..................................................................................................................10 DataCollection........................................................................................................................................10 Analysis...................................................................................................................................................11 2018 Background (No -Build) Traffic Conditions.........................................................................................16 Analysis...................................................................................................................................................16 Methodsof Forecasting Trips.....................................................................................................................19 Proposed Method for Trip Generation and Trip Distribution.....................................................................20 Trip Generation — Proposed Method......................................................................................................20 Trip Distribution — Proposed Method..................................................................................................... 20 2018 Build -Out Conditions — Proposed Method......................................................................................... 24 Analysis...................................................................................................................................................24 2024 Design Year Conditions — Proposed Method.....................................................................................30 Analysis...................................................................................................................................................30 ITE Trip Generation and Distribution..........................................................................................................36 TripGeneration — ITE Method................................................................................................................36 TripDistribution......................................................................................................................................36 2018 Build -out Conditions with ITE Rates...................................................................................................39 Analysis...................................................................................................................................................39 DesignYear (2024) with ITE Rates..............................................................................................................46 Analysis...................................................................................................................................................47 Recommended Roadway Improvements....................................................................................................52 QueueAnalysis............................................................................................................................................53 Pedestrianand Bicycle Traffic.....................................................................................................................54 Conclusions................................................................................................................................................. 55 Appendices Appendix A Pre -Scope of Work Meeting Form Appendix B Traffic Count Data Appendix C Synchro LOS and Queue Reports Appendix D Cost Estimate Appendix E Generalized Development Plan Appendix F Traffic Signal Timing Plan Introduction Purpose ThisTraffic Impact Study has been prepared to support a rezoning request for the land located south of Kernstown in Frederick County, VA that is owned by the Henry J. Carbaugh Trust. The rezoning, if approved, will lead to development that will create 46.9 acres of light manufacturing and 46.9 acres of warehousing uses. The total area of the proposed rezoning is 107.21 acres, which includes the entire parcel. Study Objectives The objectives of this study are to identify: 1. Impacts on traffic operations that may result from the project. 2. Future connectivity to pedestrian and bicycle facilities. Background Information Transportation Improvements Assumed to be in Place For the purposes of this study Renaissance Drive is assumed to completed from its current terminus to Shady Elm Road prior to the build out year of this proposed project. Transportation Improvements Planned A review of the VDOT Six Year Improvement Plan shows that VDOT has one planned construction project near this proposed rezoning, the extension of Renaissance Drive, UPC 91847. Schedule information for the project is not provided in the VDOT online database. According to the Frederick County 2016-2017 Secondary Road Improvement Plan and the 2016-2017 Primary Road Improvement Plan, two planned roadway improvement projects are near the Carbaugh property. These are: Improve Valley Pike (Route 11) to establish an Urban Divided Four Lane System from the southern limits of the City of Winchester to 0.4 miles south of intersection of the Route 37 EB ramps. It is assumed that this improvement will not be in place before 2018, the build out year for this rezoning project. The extension of Renaissance Drive from 0.24 miles west of Route 11 to Shady Elm Road. It is assumed that this improvement will be in place before 2018. Development Description Site Location The subject property is located south of the unincorporated area of Kernstown in Frederick County, VA. More specifically the site is west of Route 11, east of Shady Elm Road, and north of Springdale Road. Figure 1 shows the location of the property and its surrounding land uses. Access to the site will be through a new entrance onto Renaissance Drive. Figure 1 Project Location Map (n.t.s.) Description of the Parcel The subject property for which this rezoning is requested encompasses 107.21 acres with frontage along Shady Elm Road and future frontage along Renaissance Drive. The terrain is gently rolling and the land is currently farmed. The property lies within the Frederick County Sewer and Water Service Area. General Terrain Features The site and its surrounding areas have gently rolling terrain with gentle slopes draining to the east. The CSX railroad runs north -south on the east side of the property and runoff collects along the railroad until it reaches a stone culvert near the south end of the property where drainage flows under the railroad and ultimately to Opequon Creek. Shady Elm Road runs north -south along the western side of the property and the future Renaissance Drive will run east -west along the north side of the property. Location within jurisdiction and Region The subject property is in the Back Creek Magisterial District of Frederick County, VA. Comprehensive Plan Recommendations The 2035 Frederick County Comprehensive Plan — Kernstown Plan, identifies the future land use on the site to be industrial. Surrounding properties are designated as industrial to the north, business to the east and rural/agricultural to the south and west. Figure 2 shows the Future Land Use Plan near the rezoning area. Figure 2 Future Land Use map (n.t.s.) Current Zoning The current zoning on the property is RA (Rural Agriculture) and the property is being used for agricultural purposes. The current land uses and zoning for the surrounding properties are: Table 1 Surrounding zoning and land use North M1 Light Industrial _ agricultural East CSX railroad w/ RA beyond agricultural__ ^� South_�� RA, large lot residential _ housing West Jv RA, large lot residential Housing and agricultural r The current zoning map is shown in figure 3. �r LOCATION !' 1 ' : - ,`� Figure 3 Existing Zoning Map (n.t.s.) Study Area Description Study Area For the purposes of this Traffic Impact Study the study extends from Route 37 on the north to Springdale Road on the south, and from Valley Pike on the east to Shady Elm Road on the west. There are no additional major intersections within 2000 feet of the site that are not being studied. Figure 4 shows the locations of the intersections that have been studied and the existing roadways near the site. Figure 4 Location of Study Intersections Proposed and Existing Uses Existing Use The property is currently used for agricultural purposes. Proposed Uses & Access The proposed uses for the property are light manufacturing and warehousing (ITE land uses 110 and 150) which will include a mix of manufacturing, service and warehouse facilities. A plan of the proposed development at an engineering scale is included in Appendix E of this report. Access to the property will be through a proposed commercial entrance on Renaissance Drive. This will be the only access to the site for normal traffic. A connection to Shady Elm Road is also proposed and will be used for site access until Renaissance Drive is open to traffic. After the opening of Renaissance Drive the Shady Elm access will be closed to normal traffic and reserved for emergency and maintenance access. Nearby Uses The existing land uses near the proposed site are: • North —agricultural land that is zoned Light Industrial. • West — agricultural land and large lot residential that is zoned Rural/Agricultural. • South — agricultural land and large lot residential that is zoned Rural/Agricultural. • East - CSX railroad and a mixture of Rural/Agricultural and commercial entities beyond CSX. Existing Roadways Figure 4 shows the location of the existing roadways near the subject property. The typical section attributes for these roadways is as follows: Table 2 Existing Roadway Attributes Shady Elm Road 2 11 Gravel, variable width Major Collector Renaissance Drive 2 12 Curb & Gutter Major Collector Route 11 - Valley Pike 2 NB and 2 SB thru 12 Curb & Gutter in Major Arterial lanes w/ left and right some sections. Gravel turn lanes at Route 37 shoulders with EB ramps and variable width in commercial some sections entrances. Narrows to one thru lane with left and right turn lanes at Renaissance Drive Route 37 EB Ramps 3 EB, 1 WB 12-18 Gravel, variable width n/a The intersection of Route 11 and the eastbound ramp for Route 37 is signalized. A traffic signal was constructed at the intersection of Route 11 and Renaissance Drive when phase 1 of Renaissance Drive was constructed. Since that time the signal has been "bagged" and is not in service. For the purpose of this study it is assumed that the signal will be placed into service by VDOT in the project buildout year of 2018. Future Transportation Improvements The subject property is in the Virginia Department of Transportation's Staunton District, and Edinburg Residency area of responsibility. A review of the VDOT Six Year Improvement Plan shows that VDOT has one planned construction project near this proposed rezoning, the extension of Renaissance Drive, UPC 91847. Schedule information for the project is not provided in the VDOT online database. According to the Frederick County 2016-2017 Secondary Road Improvement Plan and the 2016-2017 Primary Road Improvement Plan, two planned roadway improvement projects are near the Carbaugh property. These are: • Improve Valley Pike (Route 11) to establish an Urban Divided Four Lane System from the southern limits of the City of Winchester to 0.4 miles south of intersection of the Route 37 EB ramps. It is assumed that this improvement will not be in place before the build out year of 2018. • The extension of Renaissance Drive from 0.24 miles west of Route 11 to Shady Elm Road. It is assumed that this improvement will not be in place before the h'ild out year of 2018. 2016 Existing Traffic Conditions Data Collection. To analyze the existing traffic conditions, peak hour turning movement counts were performed in late August and early September following the opening of Frederick County Public Schools. Count data at the following locations was collected using a video recording device that was later reviewed and tabulated: • The intersection of Shady Elm Road where Renaissance Drive will connect (vol. on Shady Elm Rd. only). • The intersection of Route 11 and Renaissance Drive. • The intersection of Route 11 and the Route 37 EB ramps. The intersection count data was classified into cars and heavy vehicles thus providing a percentage of heavy vehicles in the traffic. A minimal number of pedestrian movements (5) were also counted in the intersection of Route 11 and Route 37 EB ramps. Some construction was underway north of the Route 11— Route 37 EB ramp intersection at the time of the count. After waiting over 4 weeks for the work area to clear, it became apparent the work area was going to remain in place from 8:00 AM to 4:00 PM each week day for the foreseeable future. Based on visual observations it was determined that the work area did not affect the flow of traffic in the intersection and the count proceeded. In addition to the intersection counts, 24 hour tube counts were also performed on Route 11 between Renaissance Drive and Route 37 EB ramps. Count data was collected independently for the northbound and southbound directions over a two-week period, but due to equipment problems only one week of data was reported as having a high quality. Data from Tuesday through Thursday is used in this reporting. This data is summarized in table 3 below and the count reports are included in Appendix B of this report. Table 3 Summary of Tube Count Data for Route 11 For the purposes of this report a 'K factor' of 0.086 was computed based on the PM peak hour volumes from the tube counts. Since the VDOT Traffic Volume reports only include a 'k' Factor for Route 11, this computed 'k' factor was applied to all other study locations to compute the AADT for those roadways. A count of the vehicles that did not clear the queue at the intersection of Route 11 and Route 37 EB ramps was also performed in the peak AM and PM hours. The data was collected to more accurately model the actual conditions during saturated flows, although in almost every cycle the queue cleared, there was a minimal number of vehicles that did not clear the signal queue on every cycle. Visual observations indicate that inattentive drivers using their phones was the cause of most vehicles not clearing the queue. This data is also included in Appendix B. Analysis The existing AM and PM peak hour intersection turning movements were analyzed using the Synchro 9.1 traffic modeling software. The location of the intersections studied is shown in figure 4, and the existing AM and PM peak hour traffic volumes are shown in figure 5. For the AM peak hour, the existing lane geometry, levels of service, and delays are shown in figure 6 and the resulting 951h percentile queues are shown in figure 7. For the PM peak hour, the existing lane geometry, levels of service, and delays are shown in figure 8 and the resulting 951h percentile queues are shown in figure 9. The modeling results (levels of service and delays) are shown in tabular form in Tables 3 through 6. Route 11 is a major north -south corridor that parallels 1-81 through Frederick County. In the study area, patrons are attracted to local restaurants, shops, and a large theater. Two intersections that are not being studied were modeled to evaluate the impact of traffic in the NB Route 11 queue that could block these intersections. These intersections are at Kernstown Commons Blvd (150' wide) and Kavanaugh Drive (95' wide). While there are other commercial and residential entrances within the study area on Route 11, these two each have a break in the raised median and therefore require additional consideration. Through visual observations during the PM peak hour it was determined that drivers on Route 11 have no reservation about blocking the intersection with Kavanaugh Drive. Under existing conditions, the NB Route 11 queue does not extend to the intersection with Kernstown Commons Blvd, so it was not possible to evaluate driver's willingness to also block that intersection. However, for modeling purposes, it was assumed that if drivers are willing to block one intersection, they are willing to at least partially block another. In this case it was assumed that 2 vehicles will partially block the intersection with Kernstown Commons Blvd south. The model was coded to reflect this situation. a � a 51 (70) 34 (40) i • 17 (22) cY Kernstown Rte 37 EB Ramps Commons Blvd A k 110(114) 4- 10(29) ;10(29) -i 196(171) 00 t v L m m m 0n ry 00 m Legend: AM Peak Hr, (PMP ak HR), Figure 5 Existing Year 2016 AM and PM Peak Hour Volumes ry N � d 4 (11) '— 1 (0) ' ► 0 (6) • Renaissance Or Volvo Dealer Entrance 3 (3) • r A ► i 0(i) - ► 0 (7) Ln a N .� 0) N m m M7 Figure 6 AM Peak Hour Existing Year 2016 AM Lane Geometry, Lane Delay and LOS H Q! Ln Q) m � Q) ti L` L 0 (150) • ► 20 (300) • tf Kernstown Rte 37 EB Ramps Commons • 95 (165) -4- • ► 21 (175) o 0 Ln v v O Legend: 951h Percentile Que�e (Available Storage) Figure 7 AM Peak Hour Existing Year 2016 AM Queue Length (ft) ry C'1 h C'1 Q Q) Y Q) � O m N N • - 22.0(C) CL m o f - 21.9 (C) • ♦ ► 23.2 (C) Kernstown Rte 37 EB Ramps # Commons Blv 30.9 (C) 20.9 (C) i 0 28.4 (C) -4 ,'— 3 (35) Volvo Dealer • ® N h `-' • 0� a N f-1 Ln Figure 6 AM Peak Hour Existing Year 2016 AM Lane Geometry, Lane Delay and LOS H Q! Ln Q) m � Q) ti L` L 0 (150) • ► 20 (300) • tf Kernstown Rte 37 EB Ramps Commons • 95 (165) -4- • ► 21 (175) o 0 Ln v v O Legend: 951h Percentile Que�e (Available Storage) Figure 7 AM Peak Hour Existing Year 2016 AM Queue Length (ft) H r1 h C'1 d 4 � o CL m o 00 rIj m m 12.5 (B) • 0 Renaissance Dr -4 ,'— 3 (35) Volvo Dealer ® Entrance • 0 19.2 (C) — ! ► 19.2 (C) --o 0 Entrance 3 (200) a • ► r-1 W Figure 6 AM Peak Hour Existing Year 2016 AM Lane Geometry, Lane Delay and LOS H Q! Ln Q) m � Q) ti L` L 0 (150) • ► 20 (300) • tf Kernstown Rte 37 EB Ramps Commons • 95 (165) -4- • ► 21 (175) o 0 Ln v v O Legend: 951h Percentile Que�e (Available Storage) Figure 7 AM Peak Hour Existing Year 2016 AM Queue Length (ft) h C'1 o CL 00 rIj m m • -4 ,'— 3 (35) 0 Renaissance Dr Volvo Dealer 0 Entrance 3 (200) { • ► Ln O Ln0 N O O Legend: Delay in sec., (LOS) � 5. a U N N LI Y a v v r,jN a 23.8 (C) 00 �— 23.5 (C) i _► r— 29.1 (C) i Kernstown Rte 37 EB Romps Commons Volvo Dealer 28.7 (C) Entrance 25.1 (D) 19.2 (B) • ? ► I i 1 6.8 (A) a i m + rn oo Lr! a) o oo N N ri Legend: Delay in sec., (LOS) Figure 8 PM Peak Hour Existing Year 2016 PM Lane Geometry, Lone Delay and LOS Rte 37 EB Ramps 125 (165) 8 (175) 0 (150) 31 (300) Kernstown Commons r � i I ► Ln 0 0 v k.0 I Ln O 14 Legend: 951h Percentile Que�e (Available Storage) Figure 9 PM Peak Hour Existing Year 2016 PM Queue Length (ft) J _ Y OO � oo 14 v N 8 (35) Renaissance Dr Volvo Dealer Entrance 3 (200) • • ► i 0 0 ,n O N O O Y a `1 � a 00 17.4 (C) i Renaissance Dr Volvo Dealer Entrance 25.1 (D) • ? ► 15.4 (C) • o6 Figure 8 PM Peak Hour Existing Year 2016 PM Lane Geometry, Lone Delay and LOS Rte 37 EB Ramps 125 (165) 8 (175) 0 (150) 31 (300) Kernstown Commons r � i I ► Ln 0 0 v k.0 I Ln O 14 Legend: 951h Percentile Que�e (Available Storage) Figure 9 PM Peak Hour Existing Year 2016 PM Queue Length (ft) J _ Y OO � oo 14 v N 8 (35) Renaissance Dr Volvo Dealer Entrance 3 (200) • • ► i 0 0 ,n O N O O Table 4 Level of Service and Delays at Route 11 and Route 37 EB Ramps Route 11, Route 37 EB Ramps, and Kernstown Commons Blvd Level of Service per Movement by Approach (delay in sec/veh) Overall Scenario LOS Eastbound Westbound Northbound Southbound LT I TH I RT LT I TH I RT I LT TH I RT LT I TH I RT AM Peak Hour C C C C C C C B A C C 2016 41) 30.9 20.9 28.4 23.2 21.9 22.0 27.2 19.7 5.9 26.3 23.0 I TH Existing (2 C (29.2) C (22.4) C (21.5) C (23.4) C BA C C C C B B B C l 2018 91) 24.7 15.9 6.4 27.9 20.3 20.3 20.1 19.7 17.2 14.6 21.8 2016 No Build (1 B(14.6) C(22.0) B(19.7) C(20.9) 0.0 14.0 8.3 C C B C C B B B A B C B (14.0) 2018 B 30.0 24.0 11.9 25.3 24.9 12.2 14.9 17.3 4.9 12.7 21.6 A Build -out (1 C (22.8) C (20.6) B (16.4) C (20.9) A C C B C C B B B A B C - 2024 - 29.6 23.4 12.8 24.7 24.3 11.6 15.6 18.0 5.1 13.2 20.9 Design Yr (194) C (22.5) B (19.9) B (17.1) C (20.3) PM Peak Hour C B C B A C C C C C B C C B 2016 14.0 28.7 19.2 6.8 29.1 23.5 23.8 29.9 20.8 18.5 27.5 23.2 (14.8) Existing (23 2) C (20.2) C (24.6) C (23.3) C (24.0) C (24.4) B (13.3) C B A C C AC C 8 B C C B 2018 A 27.1 18.5 6.7 29.0 22.6 9.5 21.5 20.6 18.1 14.4 22.1 25.0 10.0 No Build (20 3) B (19.3) B (18.3) C (20.8) C (20,7) 14.3 13.2 C C A C C C C B B B C B (13.8) 2018 33.7 23.4 7.9 33.8 27.6 28.1 25.0 18.7 15.9 12.8 24.9 Build -out (22.6) C (23.4) C (29.1) C (21.2) C (23.0) D C A C C B C B B B C 2024 C 36.1 24.6 8.5 34.7 28.8 14.7 25.5 18.5 15.7 12.7 25.5 C(24.6)-- C(23.9)_ C(21.3) C(23.41 I Desi rt_y (22.6) Table 5 Level of Service and Dellaws at Route 11 and Renaissance Drive 2016 2018 No Build C 2018 (23.9) Build -out 2024 C Design Yr , (24.6) D 5.1) C (19.2) C 4.2) C (19.7) 1.3 14 C (29.6) t.9 15. k: (31 1) PM Peak Hour C C A 5.3 17.4 8.5 B (12.5) C C A 5.3 16.4 8.5 C (16.4) C B C 33.4 16.8 25.6 C (33.4) C (25.2) 35.0 C (35.0) C(25.8) B (19.6) C C 3.5 24.2 C (20.1) Route 11, Renaissance Drive, and Volvo Dealer Ent. Level of Service per Movement by Approach (delay In sec/veh) Overall Scenario LOS Eastbound Westbound Northbound Southbound LT I TH I RT LT I TH I RT LT TH I RT LT I TH I RT AM Peak Hour 2016 21.7 0.0 14.0 8.3 8.3 C (21.7) B (14.0) Existing C A B A A 2018 19.2 0.0 - - 12.5 8.1 - - 3Il - - C (19.2) B (12.5) - - No Build C B C B B A A B 8 2018 B 29.5 14.0 24.4 10.0 13.5 9.3 9.9 14.3 13.6 Build -out (14.8) C (27 9) C (24.4) B (13.3) B (13.9) C B C B B A A B B .i 2024 B 33.5 14.6 25.0 10.0 13.8 9.2 9.9 14.3 13.2 Design Yr (15.1) C (31.6) C (25.0) B (13.5) B (13.8) _ 2016 2018 No Build C 2018 (23.9) Build -out 2024 C Design Yr , (24.6) D 5.1) C (19.2) C 4.2) C (19.7) 1.3 14 C (29.6) t.9 15. k: (31 1) PM Peak Hour C C A 5.3 17.4 8.5 B (12.5) C C A 5.3 16.4 8.5 C (16.4) C B C 33.4 16.8 25.6 C (33.4) C (25.2) 35.0 C (35.0) C(25.8) B (19.6) C C 3.5 24.2 C (20.1) Table 6 Level of Service and Delays at Renaissance Drive and Site Entrance Renaissance Drive and Site Entrance Level of Service per Movement by Approach (delay In sec/veh) Overall Scenario LOS I Eastbound I Westbound I Northeast I Northwest RT AM Peak Hour 2016 Level of service per Movement by Approach (delay in sec/veh) 1 Existing 2018 LOS Southeast -bound Northwest -bound Northeast -bound Southwest -bound LT TH RT LT I TH I RT LT TH RT LT THRT No Build AM Peak Hour 2016 A c A 2018 9) - -(7,91 116.6)B.8 - - Build -out ( - - - A (9.2) A B B 2024 A - - 7.5 10.9 No Build 10.2 - - DesignYr - (7.9) - - - B(10.21 PM Peak Hour 2016 Level of service per Movement by Approach (delay in sec/veh) Existing 2018 LOS Southeast -bound Northwest -bound Northeast -bound Southwest -bound LT TH RT LT I TH I RT LT TH RT LT THRT No Build AM Peak Hour 2016 A B B 2018 2) - - - 7.S) 10.2 - - - Build -out ( - - - B (10.2) A B B 2024 A - - - 7.5 10.9 No Build 10.2 - - - Design Yr (9.2) _ _ _ 8(10.2) Table 7 Level of Service and Delays at Renaissance Drive and Shady Elm_ Road Shady Elm Road and Renaissance Drive Level of service per Movement by Approach (delay in sec/veh) Overall Scenario LOS Southeast -bound Northwest -bound Northeast -bound Southwest -bound LT TH RT LT I TH I RT LT TH RT LT THRT AM Peak Hour 2016 Existing 2018 No Build A A A 2018 7) 8.9 8.6 7.3 Build out ( A (8.8) A (3.3) A A A 2024 8.9 8.6 7.3 Design Yr (1.6) A (8.8) PM Peak Hour 2016 Existing 2018 No Build A A A 2018 (8.4)7.3 Build -out (3) 9.0) A (B.7) A A A 2024 A 9.0 8.4 7.3 Deshzn Yr (1.2) A (8.7) 2018 Background (No-Bulld) Traffic Conditions Background traffic conditions are those that are expected to occur without the proposed rezoning. These traffic conditions were established by increasing the existing 2016 traffic volume by 1.0% per year to the build -out year of 2018. The growth factor of 1.0% was determined by VDOT Staunton District Planning staff and is based on the historical and anticipated growth in traffic volumes in the project area. The 2018 Background AM and PM peak hour intersection turning movements were analyzed using the Synchro 9.1 traffic modeling software. The AM and PM peak hour traffic volumes are shown in Figure 10. The lane geometry, AM peak hour delay and level of service are shown in Figure 11 and the 95th percentile queue for the AM peak hour is shown in figure 12. The lane geometry, PM peak hour delay and level of service are shown in Figure 13 and the 95th percentile queue for the PM peak hour is shown in figure 14. The modeling results (levels of service and delay) are tabulated in Tables 4 through 7. Analysis The traffic modeling shows that traffic continues to operate smoothly with acceptable levels of service under the no -build conditions. Figure 10 No -Build Year 2018 AM and PM Peak Hour Volumes � � Y e -I � Ul 7T, Ln Q N n m Ln N * 4 (11) F • ' 0 (6) • sonce Dr 3 (3) 0 (1) —A. 0 (2) L N Volvo Dealer Ln vN N y al N m a 52 (71) • 35 (41) t ► 17 (22) Ker nstown Rte 37 EB Ramps Commons Blvd 112 (116) * .- r 10 (30) - r 200(174)- • rn m �— v m rn M Legend: AM Peak Hr, (PMP ak HR), r� Figure 10 No -Build Year 2018 AM and PM Peak Hour Volumes � � Y e -I � Ul 7T, Ln Q N n m Ln N * 4 (11) F • ' 0 (6) • sonce Dr 3 (3) 0 (1) —A. 0 (2) L N Volvo Dealer Y U � a a 0 a v 00 � v 20.3 (C) t-- 20.3 (C) 'J 1: ► 27 9 (C) Rte 37 ER Ramps 24.7 (C) — 15.9 (B) --i 6.4 (A) Legend: Delay in sec., (LC Kernstown Commons 81vc r ♦ ► f � U as a0 N r-1 r -I Y CL Q v m o o •� 12.5 (B) Renaissance Dr 0 Volvo Dealer 0 Entrance 19.2 (C) —' . ♦ s i 19.2 (C) 1► Q r-1 CO Figure 11 AM Peak Hour No -Build 2018 Lane Geometry, Delay (sec) and LOS H ti H v r, Y CL Q1 �' � � N N 3 A 0 (150) + ` i 27 (300) i Kernstown Rte 37 EB Ramps .:r1 Commons 102 (165) 4- ♦ ♦ 25 (175) o 0 Ln a � o a Legend: 95th Percentile Que e (Available Storage) Figure 12 AM Peak Hour No -Build 2018 95th Percentile Queue (ft) N N h 00 o Y CL N O .-1 O 0 (35) 0 Renaissance Dr Volvo Dealer Entrance 0 (200) • 1, i r 0 0 ,n o 0 0 * — 9.5 (A) �— 22.6 (C) 29.0 (C) _ `II Kernstown Rte 37 EB Romps 4 commons 27.1 (C) 4� ♦ ♦ . ► 18.5 (B) ---+ 1� 6.7 (A) i v m • n s o oo N N r4 Legend: Delay in sec., (LOS) Figure 13 PM Peak Hour No -Build 2018 Lane Geometry, Delay (sec), and L05 Rte 37 EB Ramps 107(16S) 33 (175) —� �— 0 (150) 34 (300) ♦ ► U) a 00 Kernstown Commons Legend: 9511 Percentile Que�e (Available Storage) Figure 14 PM Peak Hour No -Build 2018 95th Percentile Queue (ft) M M _ Q Y 4 ]` N d j 00 t— 16.4 (C) i O p ♦ 0 f�-- 6(3s) Renaissance Dr Volvo Dealer 0 0 Entrance 24.2 (C) �� i r► 15.3 (C) 0 Entrance 3 (200) — N oo Figure 13 PM Peak Hour No -Build 2018 Lane Geometry, Delay (sec), and L05 Rte 37 EB Ramps 107(16S) 33 (175) —� �— 0 (150) 34 (300) ♦ ► U) a 00 Kernstown Commons Legend: 9511 Percentile Que�e (Available Storage) Figure 14 PM Peak Hour No -Build 2018 95th Percentile Queue (ft) 0 Y 4 O 00 O p ♦ f�-- 6(3s) 0 Renaissance Dr Volvo Dealer 0 Entrance 3 (200) — 4 ♦ I. I o „') o o � Metbods of Forecasting Trips During the scoping for this project it was brought to the attention of the VDOT staff that the ITE trip generation method was found to overestimate the traffic associated with light manufacturing and warehousing land uses. A report was prepared by Stowe Engineering that analyzes three locations where traffic counts were performed to compare the actual trip rates for warehouses and light industrial land uses with those published in the ITE Trip Generation Manual. The report was undertaken as part of the traffic study scoping for the development of the Carbaugh Business Center, a 107.4 -acre parcel in Frederick County, VA and is included in Appendix A as a part of the scoping document for this project. There is a strong indication that the trip generation rates published by ITE overestimate the trips that will result for warehouse and light manufacturing land uses. Some ITE data for these land uses dates to the 1960s and does not reflect efficiencies gained with current technologies and automation systems. The old data also does not account for the increased capacity of modern day trucks. Warehouse and light manufacturing facilities have evolved rapidly in recent years and have significantly improved the management of transporting their products. This must be accounted for in the planning of modern facilities. While the data and findings presented in this report may not be representative of these same land uses in other areas, it does represent local conditions as is demonstrated in the Stowe Engineering Report. The trip generation rates presented in table 8 were presented to VDOT as more appropriate trip generation rates for this project. VDOT asked that the 2018 Build and 2026 Design Year analyses be performed using both scenarios. Subsequent sections of this report first present the more appropriate trip generation rates identified as "Proposed", followed by the ITE trip generation rates. A summary of these rates is presented in table 8. Trips for both scenarios were distributed according to the distribution agreed upon in the project scoping and discussed later in this report. Table 8 Proposed and ITE Trip Generation Rates Proposed Trip ITE Trip Gen. Land Use Time Period Gen. Rate per ITE % Increase Rate per Acre Acre 110 Light Manufacturing ADT AM Peak 20.5 1 47.8 4.1 7.5–�- 1336.2% 82.9%�� PM Peak 4.4-�.— � 6.1 38.6%__.._ 150 Warehousing , ADT AM Peak 23.6 54.9 I 132.6% 4.7 8.6 83.0% �� PM Peak 5.7 7.8 J 36.8% Proposed Method for Trip Generation and Trip Distribution Trip Generation Proposed Method The developer of this project has performed traffic analyses at three locations where they have developed similar projects to determine the appropriateness of the ITE trip generation rates for the light manufacturing and warehousing land uses. Through these studies, it has been found that the ITE trip generation rates greatly overestimate the amount of traffic that is associated with these uses. A copy of the analyses performed resulting in this determination is included in the appendix C of this report. The trip generation rates provided on the following page are proposed as an alternative to the ITE trip generation rates. These proposed rates are consistent with actual traffic counts taken at similar nearby facilities where modern warehousing and production methods are in use as well as late model trucks. Eight percent of the new traffic associated with the development is assumed to be heavy trucks based on information presented in the ITE Trip Generation Handbook data for industrial parks. There were no pass -by trip reductions applied to the forecasted traffic volumes. Trip Distribution - Proposed Method Trips generated by the development using the proposed trip generation rates were assigned to the roadway network based on proximity to logical transportation corridors, access to 1-81, and commuter patterns. The trip distribution percentages are shown in figure 15-A and the assignment of the new AM and PM peak hour trips are shown in figure 15-13. Trip Generation Summary Alternative: Full Build Out with Proposed Trip Generation Rates Phase: Project: Carbaugh Business Center Open Date: 7/7/2016 Analysis Date: 7/7/2016 Total Weekday Average Daily Trips Internal Capture = 0 Percent Total Weekday AM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent Total Weekday PM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent * - Custom rate used for selected time period. Source: Institute of Transportation Engineers, Trip Generation Manual 9th Edition, 2012 TRIP GENERATION 2014, TRAFFICWARE, LLC P. 1 Weekday AM Peak Hour of Weekday PM Peak Hour of Weekday Average Daily Trips Adjacent Street Traffic Adjacent Street Traffic ITE Land Use * Enter Exit Total * Enter Exit Total * Enter Exit Total 110 Light Industrial Use ✓ 481 480 961 ✓ 159 33 192 ✓ 45 161 206 46.9 Acres 150 Warehousing Use ✓ 554 553 1107 ✓ 158 62 220 ✓ 93 174 267 46.9 Acres Unadjusted Volume 1035 1033 2068 317 95 412 138 335 473 Internal Capture Trips 0 0 0 0 0 0 0 0 0 Pass -By Trips 0 0 0 0 0 0 0 0 0 Volume Added to Adjacent Streets 1035 1033 2068 317 95 412 138 335 473 Total Weekday Average Daily Trips Internal Capture = 0 Percent Total Weekday AM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent Total Weekday PM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent * - Custom rate used for selected time period. Source: Institute of Transportation Engineers, Trip Generation Manual 9th Edition, 2012 TRIP GENERATION 2014, TRAFFICWARE, LLC P. 1 40 `Kenn 6wn 4 44, 44 Project Location `� 1,1a" W, 37 EB Romps 63 (28) i Kernstown Commons Figure 16-8 New Trips - Proposed Method Legend: AM Peak Hr, (PM Peak HR),� ui N H y 0 0 Ln 00 • n a, Ln N Figure 16-8 New Trips - Proposed Method Legend: AM Peak Hr, (PM Peak HR),� ui N H y Ln 00 • Renaissance Dr ° Volvo Dealer Entrance 86 (302) J ' * ► 10 (34) .1 N m 2018 Bund -Out Conditions - Proposed Methor! The 2018 build -cut condition combines the background traffic for the year 2018, and the new trips that are forecasted to result from the development of this property. This is the "Proposed Build Condition" which is forecasted to occur in the year 2018. The Proposed Build Condition anticipates the completion of Renaissance Drive from its current terminus to Shady Elm Road and the activation of the traffic signal at Renaissance Drive and Route 11. The entrance to the development will connect to Renaissance Drive west of the CSX crossing. It is assumed that Renaissance Drive will cross the CSX with a bridge over the railroad. Analysis The 2018 Build Condition AM and PM peak hour turning movements were analyzed using the Synchro 9.1 traffic modeling software. The AM and PM peak hour traffic volumes are shown in Figure 16. The lane geometry, AM peak hour delays, and level of service are shown in Figure 17. The AM peak hour 95`h percentile queue length is shown in figure 18. The lane geometry, PM peak hour delays, and level of service are shown in Figure 19. The PM peak hour 95`h percentile queue length is shown in figure 20. The modeling results (levels of service and delay) are tabulated in Tables 3 through 6, 3 5 (5) 317 (139) Dr 5 (5) ---► 5 (5) a 'o m v � � U � G Ln d G W Figure 178uih-f-0r1 01 : ,ne Geometry , Legend: AM Peak Hr, (PM Peak HR),� ry Q 11 N .-I G) v � � a _. rn O N u-� Ln 00 v � � 52 (71) rIj Ln i 35 (41) 17 (22) t I .— Kernstown 37EBRomps v Commons 112 (116) . ♦ i 10 (30) - ► 263 (202) ; • M v M ,r M 3 5 (5) 317 (139) Dr 5 (5) ---► 5 (5) a 'o m v � � U � G Ln d G W Figure 178uih-f-0r1 01 : ,ne Geometry , Legend: AM Peak Hr, (PM Peak HR),� Dr =+ Volvo Deoler 89 (305) 0(i) ► 10 (36) - � v ui ��■ M V Q 11 N .-I y y V v rIj Ln 4 (11) .— 1 (0) f� v 0 (6) Dr =+ Volvo Deoler 89 (305) 0(i) ► 10 (36) - � v ui ��■ M V W�tY 5. v m a v a v 'o ' • 12.2 (B) �— 24.9 (C) + ♦ 1 25.3 (C) i `3 Kernstown Rte 37 EB Romps Commons • 30.0 (C)A A -_► 24.0 (C) -- P. 11.9 (B) v a Ql M v r� Q1 E w Q o s 8.6 (A) i ► 8.9 (A) v Renaissance Dr • ► Figure 187 Btti d -Oat Yr 2013 AM Peak Hour Lan Gecmetry,. Belay (sec) and Level cf Service – Pmpased Method Figure 19 8uddd-Out Yr 2013 AM Peak Maur 95th Percentile Queue Ui! - Proposed Method H ry ry a v Ln H ar,a m � v > A J i + 0 (150) + • to. 27 (300) +7 • 99 (200) • 4 01 Kernstown Rte 37 EB Ramps L) Commons 103 (165) Ln0 4 ♦ A N O 5.4 62 (175) + 0 0 Ln kD D O n Figure 19 8uddd-Out Yr 2013 AM Peak Maur 95th Percentile Queue Ui! - Proposed Method H H 00N o a rY v > A J i + 10 (35) Renaissance Dr ri Volvo Dealer +7 Entrance 99 (200) • Ln0 N O 5.4 00 O Figure 19 8uddd-Out Yr 2013 AM Peak Maur 95th Percentile Queue Ui! - Proposed Method ST I va 04 2 8. 1 (C) 27.6 (C) ♦ • i ► 33.8 (C) i �A Kernstown Rte 37 EB Ramps _ Commons Blvd ♦ - r 33.7 (C) A + I 23.4 (C) -- ► 7.9 (A) O h a Ln 00 Ln c W a e r 8.4 (A) i--► 9.0 (A) • Renaissance Dr A I► Figure 19 aurid Out Yr 201? Pi's Peak Hour one Geometry, Delay (seg) and Level o'. VrEe :'F+ .sed f! 1?thod 7.5 (A) • Renaissance Dr — m m • O1 N O O c b c W v r4 r; h c W a e r 8.4 (A) i--► 9.0 (A) • Renaissance Dr A I► Figure 19 aurid Out Yr 201? Pi's Peak Hour one Geometry, Delay (seg) and Level o'. VrEe :'F+ .sed f! 1?thod r4 r; h N N N ♦ .u•— 33.4 (C) Renaissance Or Volvo Dealer Entrance 31.3 (C) 14.8 (8) 00 H D fy Ui N �6 rl c W a e r 8.4 (A) i--► 9.0 (A) • Renaissance Dr A I► Figure 19 aurid Out Yr 201? Pi's Peak Hour one Geometry, Delay (seg) and Level o'. VrEe :'F+ .sed f! 1?thod 'i 'i H Ln M Q G U U Ln r 0 (150) ♦ i -► 33 (300) Kernstown Rte 37 EB Ramps Commons Blvd 131 (165) 57 (175) -� o v � Ln M O N Renaissance Dr 8 (575) 0 (150) n ♦ n m m O m c 0 c w Figure 200 Buid•aui Vr 2018 PArr Peak Hour 95th Percentile Queue (ft) - Proposed Method 2024 Design Year Conditions , Proposed Method The design year for the project is six years beyond the Build Conditions of the project, which in this case is the year 2024. ,Analysis The 2024 Design Year AM and PM peak hour intersection turning movements were analyzed using the Synchro 9.1 traffic modeling software. AM and PM peak hour traffic volumes are shown in Figure 21. The lane geometry, AM peak hour delay and LOS are shown in Figure 22 and the AM peak hour 95`h percentile queue length is shown in figure 23. The lane geometry, PM peak hour delay and LOS are shown in Figure 24 and the PM peak hour 95`h percentile queue length is shown in figure 25. The modeling results (levels of service and delay) are tabulated in Tables 3 through 6. N Vly o a n v N" Ln Ln * 55 (76) t 37 (43) 'q + r 18 (24) Kernstown 37 EB Ramps Commons, 119(123)- 19(123)-11 11(3 1) �. .. 275 (213) °L° m m oLn v v co V, M QI I� y M 00 r� v a v v N a `.o 4 (11) ' 1 (0) ,, 0 (6) Renaissance Or �'� _ Volvo Dealer N Entrance E f9 89 (305) d 0(i) 10 (36) m • D rn 25 ?plumes - ", :=dasea Method Legend: AM Peak Hr, (PM Peak HR)� r1 r1 Y T �j a0 C v oN > * 11.6 (B) — 24.3 (C) ii l► — 24.7(C) !! Kernstown Rte 37 EB Ramps b� Commons 29.6 (C) 23.4 (C) - ► 4f 12.8(B) u� oo ti U� F- - 7 7.9 (A) Renaissance Dr — u � � Q Cq U ~ 00 C O C W v in E W Q b m r 8.6 (A) • ♦ 8.9 (A) i 0 Renaissance Dr 2 Oesign Year 2026 Lace eir,y (sec} and Levei otService —Proposed Metho; 0 •'i ^1 M m .: 25.0 (C) Renaissance Dr Volvo Dealer Entrance • J 33.5 (C) - ! I i 14.6 (B) �r m m Q 0 00 6 ri m E W Q b m r 8.6 (A) • ♦ 8.9 (A) i 0 Renaissance Dr 2 Oesign Year 2026 Lace eir,y (sec} and Levei otService —Proposed Metho; 0 ih '6 j v � CL qj p O00 N M n4 q N r qj — 0 (150) + • ► 29 (300) • -4' 10 (35) •J + ► Kernstown 37 EB Romps Volvo Dealer Commons 108 (165) Entrance f i 110 (200) �I i 64 (175) ± Ln Ln o 0 Ln S ka v m n O 18 (575) Renaissance Dr 0 (150) l vi n � u M 00 c O C W y H s E `W r4 o N -C N � O ` v ► 0 (225) S Renaissance Dr I 0 ft U, O Figure 23 Design Yeor 2024 AA? Peak How 9 -5th Percentile queue (ft) - Proposed Conditions j p O00 n4 q N r qj Z � O J j -4' 10 (35) •J + ► Renaissance Dr Volvo Dealer Entrance 110 (200) �I i Ln Ln 00 � o s E `W r4 o N -C N � O ` v ► 0 (225) S Renaissance Dr I 0 ft U, O Figure 23 Design Yeor 2024 AA? Peak How 9 -5th Percentile queue (ft) - Proposed Conditions 7 •'i •'i v > m tI a CL 14.7 (B) f 28.8 (C) ♦- ♦ i ..► 34.7 (C) N N rN Kernstown Rte 37 EB Ramps V Commons 36.1 (D) - —* T *1 • r► 24.6 (C) — Volvo Dealer 8.5 (A) { Entrance T V V h 32.9 (C) '� Ln N 00 Ln, N r -I 7.5 (A) Renaissance Dr a ► m o 0 0 c 0 c w v � b W I _ a Q O .a M . h — 8.4 (A) ► i 9.0 (A) Renaissance Dr ♦ �► i I Pigare 244 Qesign Year 2024 Lent. Geo,-ctry; PM peak Maur Delay (sec) and L� 2 - Proposed Conditions j CL M V W p N N rN ._.L—._. 35.0 (C) T Renaissance Dry{ Volvo Dealer { Entrance r 32.9 (C) '� 15.8 (B) �► m V m � b W I _ a Q O .a M . h — 8.4 (A) ► i 9.0 (A) Renaissance Dr ♦ �► i I Pigare 244 Qesign Year 2024 Lent. Geo,-ctry; PM peak Maur Delay (sec) and L� 2 - Proposed Conditions v, 0Oo CD c N - y V1 j pt n 0 (35) Renaissance Dr Volvo Dealer Entrance 348 (200) ? ! —1. 0 0 "' o N � o O Figure .25 design Year 2024 PM Peak Flour 95th Pereen tUe (queue (f[) -Proposed Method v Ln v a N N N D ; ! ` — 0 (150) • ► 49 (300) _ W Kernstown Rte 37 EB Ramps r Commons 161 (165) � I I 70 (175)Ln 0 0 S Io v� m N N O v, 0Oo CD c N - y V1 j pt n 0 (35) Renaissance Dr Volvo Dealer Entrance 348 (200) ? ! —1. 0 0 "' o N � o O Figure .25 design Year 2024 PM Peak Flour 95th Pereen tUe (queue (f[) -Proposed Method ITE Trip Generation and Distribution Trip Generation - ITE Method The ITE Method of trip generation for the project uses was developed using Trip Gen 2014 software based on the 9`h edition of the ITE Trip Generation Manual. The peak traffic volumes on the adjacent streets for the AM and PM periods were used for forecasting the new traffic. Land uses and trips generated using the ITE rates are summarized in table on the following page. Eight percent of the new traffic associated with the development is assumed to be heavy trucks based on information presented in the ITE Trip Generation Handbook data for industrial parks. There were no pass -by trip reductions applied to the forecasted traffic volumes. Trip Distribution Trips generated by the development were distributed on the roadway network based on proximity to logical transportation corridors, access to 1-91, and commuter patterns. The trip distribution percentages are shown in figure 15-A and the assignment of the new peak hour trips are shown in figure 26. Trip Generation Summary Alternative: Full Build Out using ITE Trip Generation method Phase: Project: Carbaugh Business Center Open Date: 7/7/2016 Analysis Date: 7/7/2016 Total Weekday Average Daily Trips Internal Capture = 0 Percent Total Weekday AM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent Total Weekday PM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent * - Custom rate used for selected time period. Source: Institute of Transportation Engineers, Trip Generation Manual 9th Edition, 2012 TRIP GENERATION 2014, TRAFFICWARE, LLC P. 1 Weekday Average Daily Trips Weekday AM Peak Hour of Weekday PM Peak Hour of Adjacent Street Traffic Adjacent Street Traffic ITE Land Use * Enter Exit Total * Enter Exit Total * Enter Exit Total 110 Light Industrial Use 1122 1121 2243 292 60 352 64 225 289 46.9 Acres 150 Warehousing Use 1289 1288 2577 291 113 404 128 237 365 46.9 Acres Unadjusted Volume 2411 2409 4820 583 173 756 192 462 654 Internal Capture Trips 0 0 0 0 0 0 0 0 0 Pass -By Trips 0 0 0 0 0 0 0 0 0 Volume Added to Adjacent Streets 2411 2409 4820 583 173 756 192 462 654 Total Weekday Average Daily Trips Internal Capture = 0 Percent Total Weekday AM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent Total Weekday PM Peak Hour of Adjacent Street Traffic Internal Capture = 0 Percent * - Custom rate used for selected time period. Source: Institute of Transportation Engineers, Trip Generation Manual 9th Edition, 2012 TRIP GENERATION 2014, TRAFFICWARE, LLC P. 1 Kernstown Rte 37 ER Ramps Commons • 117 (38) r rn M Ln O N 583 (191) Renaissance Dr Vlil► N ♦ V Cf G O ro G W � v iA h H j N N 7 � y a a Y m v a 00 a, a • Renoissonce Dr ° Volvo Dealer ti + Entrance 156 (416) F } Kernstown Rte 37 ER Ramps Commons • 117 (38) r rn M Ln O N 583 (191) Renaissance Dr Vlil► N ♦ V Cf G O ro G W � v iA Figure 26 New Trip Assignments based on ITE Trip Generation Method Legend: AM Peak Hr, (PM Peak HR),� h H j �♦ N r N y a a v ul Renoissonce Dr ° Volvo Dealer ti + Entrance 156 (416) F } 17 (46) Z oo Figure 26 New Trip Assignments based on ITE Trip Generation Method Legend: AM Peak Hr, (PM Peak HR),� 2018 Build -out Conditions with ITE Rates The 2018 build -out conditions combine the background traffic for the year 2018, and the new traffic that is forecasted to result from the development of this property. This is commonly referred to as the "Build Condition" which is forecasted to occur in the year 2018. The Build Condition takes into account the completion of Renaissance Drive from its current terminus to Shady Elm Road and the activation of the traffic signal at Renaissance Drive and Route 11. The entrance to the development will connect to Renaissance Drive west of the CSX crossing. It is assumed that Renaissance Drive will cross the CSX with a bridge over the railroad. It is also assumed that the signal at the intersection of Valley Pike and Renaissance Drive will be activated. Analysis The 2018 Build Condition AM and PM peak hour turning movements were analyzed using the Synchro 9.1 traffic modeling software. The AM and PM peak hour traffic volumes are shown in Figure 27. The lane geometry, AM peak hour delays, and level of service are shown in Figure 28. The AM peak hour 95' percentile queue length is shown in figure 29. The lane geometry, PM peak hour delays, and level of service are shown in Figure 30. The PM peak hour 95th percentile queue length is shown in figure 31. The modeling results (levels of service and delay) are tabulated in Tables 10 through 13. Figure 27 Build Condition 2018 Peak Hour Traffic Volumes Legend: AM Peak Hr, (PM Peak HR,© �j W r b m Jim s° Irl Ln a L Y a y i 5 (5) o) v Renaissance Dr "' — 52 (71) r,, r � � -- 1 (0) ._ • . ► �- 35 (41) �+ • Renaissance Dr 17 (22) ° Volvo Dealer j • Entrance 159 (419) t 11 Kernstown 37 EB Ramps 17 (48) Commons, A a 112 (116) L N ♦ ► 10 (30) -- P. Ln Ln IT 317(212)- LnLn n 1 1 + 00 m Figure 27 Build Condition 2018 Peak Hour Traffic Volumes Legend: AM Peak Hr, (PM Peak HR,© a r � �j W r b m Jim s° lD L(1 y i 5 (5) r � a Renaissance Dr oZZ rn 00 rn -1 * 4 (11) r � � -- 1 (0) ._ • . ► 0 (6) • Renaissance Dr t ° Volvo Dealer j Entrance 159 (419) A 11 0(1) 17 (48) a L N Ln Ln IT a r � W r b m s° 5 (5) • i 5 (5) Renaissance Dr i 1 r � � k 8.8 (A) Renaissance Dr i v v m a N O 0 v c`iv ^- ON A f — 13.6 (B) • � 31.7 (C) #— 26.6 (C) ' m ai 34.2 (C) c 0 Entrance • w Kernsfown 37 EB Ramps 17.9 (B) Commons 33.5 (C) 4-- -21.8 CO 2 1.8(C) - -P, al al .-I N 10.7 (B) u m m —Co • M n r, k 8.8 (A) Renaissance Dr i Figure 28 AM Peak Hour Build Condition 2018 Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) o m v a N O 0 v ^- ON A 4 • � 31.7 (C) Renaissance Dr m ai c 0 Entrance • w Figure 28 AM Peak Hour Build Condition 2018 Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) o m v a N O 0 v ^- ON A j 31.7 (C) Renaissance Dr Volvo Dealer Entrance • 30.5 (C) 17.9 (B) i +o m u CO 0o al al .-I N Figure 28 AM Peak Hour Build Condition 2018 Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) L 0 (150) f ' V • ► 28 (300) • 37 EB Ramps 106(165) 71 (175) Renaissance Or Kerns t own Commons 0 0 v � v C) O ti 50 (575) 0 (150) - ^ m M fr. 00 v s .-I c 0 c W v o a 00 N v N C) M j �— 10 (35) nce Or Volvo Dealer Entrance 137 (200) * ► I Ln 0 rn o m Figure 29 AM Peak Hour 2018 Build Condition 95th Percentile Queue Length (ft) Legend: 951h Percentile Queue (Available Storage) a CCE W N = N � O i ► 0 (225) i 0 Renaissance Or s 0 v Lr) CX > ^ a N N L 0 (150) f ' V • ► 28 (300) • 37 EB Ramps 106(165) 71 (175) Renaissance Or Kerns t own Commons 0 0 v � v C) O ti 50 (575) 0 (150) - ^ m M fr. 00 v s .-I c 0 c W v o a 00 N v N C) M j �— 10 (35) nce Or Volvo Dealer Entrance 137 (200) * ► I Ln 0 rn o m Figure 29 AM Peak Hour 2018 Build Condition 95th Percentile Queue Length (ft) Legend: 951h Percentile Queue (Available Storage) a CCE W N = N � O i ► 0 (225) i 0 Renaissance Or s 0 � Y m C v Q, 6 Q Z Rte 37 EB Ramps • 38.2 (D) -- ' 24.7 (C) -- ► 26.4 (C) i } — 14.8 (B) • 29.0 (C) 35.1 (D) Kernstown Commons "r u m m N � � M W L!1 7.6 (A) Renaissance Or — m m � � v U � � G b W v H • 46.3 (D)- - ► 14.4 (B) � U m cn W to M N Figure 250 PM Peak Hour 2018 Build Condition Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) Y o m a to N ZZ N cl M b , M L 37.9 (D) F � ► i Renaissance Or ''` Volvo Dealer Entrance • 46.3 (D)- - ► 14.4 (B) � U m cn W to M N Figure 250 PM Peak Hour 2018 Build Condition Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) Rte 37 EB Ramps 126 (165) • 33 (175) + 0 (150) 32 (300) Kernstown Commons Ln 0 0 v � m M o M Lj f 12 (575) Renaissance Or 0 (150) ♦ rn m m N U C C W ¢1 H r1 H O Y � o a rIj a Q, - 0 (35) Renaissance Or Volvo Dealer Entrance • 443 (200) —-� • ► O o `^ o � o N Figure 161 PM Peak Hour 1018 Build Conditions 95th Percentile Queue Length (ft) F 13 w ut o NLn t O 1 ► 0 (225) Renaissance Or O r -I O Table 9 Level of Service and Delays at Route 11 and Route 37 EB Ramps - ITE Trip Generation Method Route 11, Route 37 EB Ramps, and Kernstown Commons Blvd Table 10 Level of Service and Delays at Route 11 and Renaissance Drive - ITE Trip Generation Method Route 11, Renaissance Drive, and Volvo Dealer Ent. Level of Service per Movement by Approach (delay in sec/veh) Overall Scenario LOS Eastbound Westbound Northbound Southbound LT TH I RT LT I TH I RT LT I TH I RT I LT TH RT AM Peak Hour Level of Service per Movement by Approach (delay in sec/veh) B Overall D B B C Scenario LOS Eastbound Westbound Northbound Southbound LT TH RT LT TH RT LT TH RT LT TH RT C (34.2) D Cc C B C C B C B B B C (18.3) 2018 C (33.5) (21.8) (10.7) (34.2) (26.6) (13.6) (27.3) (16.8) (14.7) (12.3) (24.7) Build -out (22.3) C (21.3) C (23.7) C (20.2) C (23.9) DC B C C C C B B B C 2024 C (35.8) (22.1) (11.4) (34.2) (27.0) (27.0) (28.2) (17.0) (14.8) (12.3) (25.2) Design Yr (23.0) C (22.5) C (28.6) C (20.6) C (24.4) PM Peak Hour DC C D C B C B B B C 2018 C (38.2) (24.7) (26.4) (35.1) (29.0) (14.8) (29.2) (18.4) (15.9) (12.8) (24.9) Build -out (25.9) C (23.4) C (29.1) C (21.2) C (23.0) D C B C C C C C C C D 2024 C (41.4) (28.9) (12.1) (29.3) (29.3) (30.0) (31.1) (26.9) (21.7) Design Yr (30.3) C (28.5) C (29.6) C (28.6) C (33.6) Table 10 Level of Service and Delays at Route 11 and Renaissance Drive - ITE Trip Generation Method Route 11, Renaissance Drive, and Volvo Dealer Ent. Level of Service per Movement by Approach (delay in sec/veh) Overall Scenario LOS Eastbound Westbound Northbound Southbound LT TH I RT LT I TH I RT LT I TH I RT I LT TH RT AM Peak Hour PM Peak Hour C B CB D B B C B D 2018 C (30.5) (17.9) (31.7) (19.8) (29.6) (16.7) (20.0) (17.0) (47.2) Build -out (31.9) C (29.3) C (31.7) B (28.4) C (34.2) D B C B C B B B C 2024 C (38.4) (18.3) (31.4) (19.3) 1 (26.8) 1 (15.3) (19.5) (15.6) (35.0) Design Yr (273) D (36.5) C (31.4) C (25.9) C (26.4) PM Peak Hour D B D D C B B D A 2018 C (46.3) (14.4) (37.9) (36.7) (28.5) (16.9) (19.2) 1 (39.6) (2.7) Build -out (33.5) D (43.0) D (37.9) C (28.8) C (30.3) D B D C C B B D C 2024 C (49.0) (16.6) (42.3) (21.4) (28.0) 1 (16.9) (19.6) 1 (36.6) 1 (20.9) Design Yr (34.9) D (45.7) D (42.3) C (27.7) C (32.8) Table 11 Level of Service and Delays at Renaissance Drive and Site Entrance - ITE Trip Generation Method Renaissance Drive and Site Entrance Level of Service per Movement by Approach (delay in sec/veh) Overall Scenario LOS Eastbound Westbound Northeast Northwest LT I TH I RT LT I TH I RT LT I TH I RT LT I TH I RT AM Peak Hour Tabie 17 Leve( of Scrvire and Delays at Renaissance Drive and 5hadV Elm fid - ITE Trip Generation Method Shady Elm Road and Renaissance Drive A _[___ E A Scenario 2018 A Westbound Northbound Southbound (8.8) (39.8) (9.18) Build -out (8.9) AM Peak Hour B (10.0) A A E A 2024 A A (8.8) (39.8) (9.1) Design Yr (8.9) (7.3) B (10.0) Build -out PM Peak Hour A (8.8) A B B 2018 B (7.6) (12.2) (11.4) Build -out (10.1) A B (11.4) (8.9) (8.6) A B B Design Yr 2024 B A (8.8) (7.6) - (12.2) (11.4) Design Yr (10.1) A - - B (11.4) A Tabie 17 Leve( of Scrvire and Delays at Renaissance Drive and 5hadV Elm fid - ITE Trip Generation Method Shady Elm Road and Renaissance Drive Level of Service per Movement by Approach (delay in sec/veh) OverallLOS Scenario Eastbound Westbound Northbound Southbound LT TH RT LT TH RT LT TH RT LT TH RT AM Peak Hour A A A 2018 A (8 9) (8.6) (7.3) Build -out (1.7) A (8.8) A (3.3) A A A 2024 A (8.9) (8.6) (7.3) Design Yr (1.6) A (8.8) PM Peak Hour A A A 2018 A (9.0) (8.4) (7.3) Build -out (1.3) A (8.7) A A A 2024 A (9.0) (8.4) (7.3) Design Yr (1.2) A (8.7) Design Year (2024) with ITE Rates The design year for the project is six years beyond the Build Conditions of the project, which in this case is the year 2024. Analysis The 2024 Design Year AM and PM peak hour intersection turning movements were analyzed using the Synchro 9.1 traffic modeling software. AM and PM peak hour traffic volumes are shown in Figure 32. The lane geometry, AM peak hour delay and LOS are shown in Figure 33 and the AM peak hour 951h percentile queue length is shown in figure 34. The lane geometry, PM peak hour delay and LOS are shown in Figure 35 and the PM peak hour 95`h percentile queue length is shown in figure 36. The modeling results (levels of service and delay) are tabulated in Tables 10 through 13. Figure 27 Design Year 2024 Peak Hour Volumes Legend: AM Peak Hr, (PM Peak HR)� l _ :1 1D I� y P ^ 00 v a v v r° � * 4 (11) 1 (0) r i-► 0 (6) i Renaissance Dr t Volvo Dealer Entrance 159 (419) ' r ► 0(i) --i 17 (48) j O N Ln M , 1 in v Ef 1. a a 0 IT Ln 5 (5) 5 (5) 0 Renaissance Dr m N � N ^ a Ln _ Ln v Ln � v N I- Ln 55 (76) I 37 (43) t i ► 18 (24) ! Kemstown Rte 37 EB Ramps Commons 119 (123) . * ► 11 (31) --�► 329 (223) m w • v r, m m m. Lo 01 i7 N C:, Figure 27 Design Year 2024 Peak Hour Volumes Legend: AM Peak Hr, (PM Peak HR)� l _ :1 1D I� y P ^ 00 v a v v r° � * 4 (11) 1 (0) r i-► 0 (6) i Renaissance Dr t Volvo Dealer Entrance 159 (419) ' r ► 0(i) --i 17 (48) j O N Ln M , 1 in v Ef 1. a a 0 IT Ln 5 (5) 5 (5) 0 Renaissance Dr m N � N - -7 v LL ^. 27.0 (C) I �— 27.0 (C) i 34.2 (C) mat' pp Commons N O W 00 r- V N ri r-4 O �p V1 v Ln Ln M �t— 31.4(C) 4 ♦ :-► Renaissance Or Volvo Dealer 0 Entrance 38.4 (D) 4 • ► i i 18.3 (B) —�► M W M Ln �- N .: C E w o r M`n • n 8.6 (A) + ► 8.9 (A) i Renaissance Or Figure 28 AM Peak Hour 2024 Design Year Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) 8.8 (A) Renaissance Or m r! Qj M rn c 0 c Lu v v7 O �p V1 v Ln Ln M �t— 31.4(C) 4 ♦ :-► Renaissance Or Volvo Dealer 0 Entrance 38.4 (D) 4 • ► i i 18.3 (B) —�► M W M Ln �- N .: C E w o r M`n • n 8.6 (A) + ► 8.9 (A) i Renaissance Or Figure 28 AM Peak Hour 2024 Design Year Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) Renaissance Dr 0 (150) — i - 50 (575) b o0n 0 a v Ln rl N O v v m Qj Qj A Renaissance Dr f} o > Volvo Dealer 0 (150) II Entrance 41 • L* 165 (200) _ - 30 (300) r' 0Ln 0 1 J N Kernstown Rte 37 EB Ramps M F Commons 140 (165) 4 A + �_► 72 (175) Q Ln o v rn � ti O Renaissance Dr 0 (150) — i - 50 (575) I � b W � O N � N � O � • - 0 (225) Renaissance Dr I Ln Ln N Figare 29 AM Peak Hour 2024 Design Year 95*^ Percentile Queue Length (ft) Legend: 95th Percentile Queue (Available Storage) o0n 0 a rl N O t-- 11 (35) �- Renaissance Dr f} Volvo Dealer Entrance 41 • 165 (200) _ ' • r' 0Ln 0 N O V M O I � b W � O N � N � O � • - 0 (225) Renaissance Dr I Ln Ln N Figare 29 AM Peak Hour 2024 Design Year 95*^ Percentile Queue Length (ft) Legend: 95th Percentile Queue (Available Storage) � N Y o � o a N D 30.0 (C) �. 29.3 (C) + ► 29.3 (C) i as ' Kernstown Rte 37 EB Ramps 41.4 (D) 28.9 (C) _ ► 12.1 (B) -- a + _ 7.6 (A) Renaissance Dr ♦ ry v ry ri U � � C a c w v v o m v O "o 01 j fN m 1 t ! — 42.3 (D) Renaissance Dr ? Volvo Dealer Entrance A 49.0 (D) ' ' 0- 16.6 16.6 (B) --j► v v m v o rn r o6 �6 � a r< E 'w Q a ro • 8.4 (A) + ► 9.1 (A) i Renaissance Dr Figure 30 PM Peak Hour 2024 Design Year Lane Geometry, Delay and LOS Legend: Delay in sec., (LOS) -0 j I Va v � } i 0 (150) t ► + + 34 (300) Kernstown 37 EB Romps Commons 134 (165) 39 (175)Ln � � a rn M o Renaissance Dr 467 (200) j. a K Figure i ; ,,W Peok Ifour 2024 Design Year g5th Percentile Queue Length (t) Legend: 95th Percentile Queue (Available Storage) W a `^ o N t N � 0 (35) i Volvo Dealer i 0 0 `n o rrIj 0 • j 0 (225) Renaissance Dr I 0 0 Recommended Roadway Improvements The speedy completion of Renaissance Drive is a necessary component of this project. The completion of Renaissance Drive will bring with it benefits beyond those recognized by this project by providing traffic relief to other local roadways in the region, including Route 11 on the north side of Route 37. Additionally, planning for future roadway improvements, as depicted in the Frederick County Comprehensive Plan, is necessary. Since the studied intersections operate at an acceptable level of service, the focus for roadway improvements has directed towards the roadways surrounding the site. The recommended roadway improvements are: • 20 feet of right of way should be dedicated along the northern property line towards the Renaissance Drive project, totaling approximately one acre. Note: the remainder of the needed right of way for Renaissance Drive and the Shady Elm Road intersection improvements was proffered with the rezoning of the Venture 1 property. • An 80' wide permanent grading/slope easement should be dedicated along the aforementioned right of way line from the CSX right of way, 600 ft. to the west, totaling approximately 1.1 acres. • 40' of additional right of way should be dedicated for future roadway improvement along the western property line adjacent to Shady Elm Road, totaling approximately 2.7 acres. • Financial participation in the development of Renaissance Drive. With these improvements proffered. by this developer, combined with the improvements planned and proffered by other developers in the vicinity, it is the opinion of this engineer that the transportation impacts of this rezoning and its resulting development are both manageable and acceptable for this project setting. Queue Analysis At signalized intersection and stop signs a queue forms while vehicles wait to advance. An analysis was performed to evaluate the back of the queue for the 50th and 95th percentile of the queue. The 50th percentile maximum queue is the maximum back of queue on a typical traffic signal cycle and has a probability of happening 50% of the time. The 95th percentile maximum queue is the maximum back of queue with 95th percentile traffic volumes when traffic does not move for two signal cycles and has the probability of happening 5% of the time. The queues associated with the 50th and 95th percentile maximum queues using the Proposed Trip Generation method are shown in Table 14. The same queues for the ITE Trip Generation method are shown in Table 15. Table 13 50th and 95th Percentile Queue Lengths — Proposed i able 14 50"n and 95th Percentile Queue i er+gth - !TE Trip Generation Method Pedestrian and Bicycle Traffic To identify any previously planned pedestrian and/or bicycle facilities in the project area, the Frederick County Comprehensive Plan Future Land Use map was reviewed. There are no pedestrian or bicycle facilities planned in this area. However, in discussions with the County Transportation Planner it was learned that a multi -use trail was proffered/is planned along Shady Elm Road on the Venture 1 property. It was felt that this trail should be extended south on this property as well. Therefore the developer is proposing to construct a 10' wide multi -use trail along the east side of Shady Elm Road for the length of its frontage on said road. Conclusions This Traffic Impact Study was prepared to support the rezoning request for the land owned by the Henry J. Carbaugh Trust, and is located south of Kernstown in Frederick County, VA. The rezoning, if approved, will lead to development that will create 46.9 acres of light manufacturing and 46.9 acres of warehousing uses. The total area of the proposed project area is 107.21 acres. The subject property is located south of the unincorporated area of Kernstown in Frederick County, VA. More specifically the site is west of Route 11, east of Shady Elm Road, and north of Springdale Road. Access to the site will be through a new entrance onto Renaissance Drive. Development traffic will be directed east on Renaissance Drive towards Route 11 for access to Route 37 and 1-81. During the scoping for this project it was brought to the attention of the VDOT staff that the ITE trip generation method was found to overestimate the traffic associated with light manufacturing and warehousing land uses. Some ITE data for these land uses dates to the 1960s and does not reflect efficiencies gained with current technologies and automation systems. The old data also does not account for the increased capacity of modern day trucks. The Proposed Trip Generation rates presented in this report were offered to VDOT as a more appropriate trip generation rates for this project. VDOT asked that the 2018 Build and 2026 Design Year analyses be performed using the Proposed Trip Generation and ITE Trip Generation rates. These are included in this report and are identified with labeling of either "Proposed" or "ITE trip generation rates. While the traffic that is forecasted to result from this development can be accommodated on the existing roadway network, the completion of Renaissance Drive will bring with it benefits beyond those recognized by this project by providing traffic relief to other local roadways in the region, including Route 11 on the north side of Route 37. The recommended roadway improvements are: 20 feet of right of way should be dedicated along the northern property line towards the Renaissance Drive project, totaling approximately one acre. Note: the remainder of the needed right of way for Renaissance Drive and the Shady Elm Road intersection improvements was proffered with the rezoning of the Venture 1 property. An 80' wide permanent grading/slope easement should be dedicated along the aforementioned right of way line extending 600 ft. west from the CSX right of way, totaling approximately 1.1 acres. 40' of additional right of way should be dedicated for future roadway improvement along the western property line adjacent to Shady Elm Road, totaling approximately 2.7 acres. • Participation financially in the development of Renaissance Drive. With these improvements proffered by this developer combined with the improvements planned and proffered by other developers in the vicinity, it is the opinion of this engineer that the transportation impacts of this rezoning and its resulting development are both manageable and acceptable for this project setting. �'^ ' | | SM� ------- AMING CMIERS (TAX MAP 74 -A -57A VERNON E. HEAVNER, II & LISA M. HEAVNER INST. #110005301 02TAX MAP 74-A-59 ROBERT J. DIAZ & DONNA L. DIAZ INST. #060014496 (j)TAX MAP 74-A-61 ROBERT D. PATTON & ANITA K. RUKAVINA-PATTON INST- #070005130 J)TAX MAP 74-A-62 DAVID H. CARBAUGH INST. #150001374 (a)TAX MAP 74-A-63 DAVID H. CARBAUGH INST. #150001375 ��r P FRAME S 40'08'12" W 1 120,12' BARN & RS SHEDS POND ti o I k6l; � RS F µrn 9 RS -" TAX MAP 74 -A -fig eN Le) PF INST. #070000157 c� w C=) co 40 X`� RF PF /SRF sir fl RF 0 LEr \ O GRAPHIC SCALE RF - REBAR FOUND RS - REBAR SET 0' 400' 800' PF - PIPE FOUND s OVERHEAD UTIL{TY LINE SCALE : 1" = 400' *SEE SHEET 2 FOR NOTES, LINE TABLE do CURVE TABLE BOUNDARY SURVEY OF THE LAND OF THE HENRY' J. CARBAUGH TRUST BACs{ CREEK MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA DRA14'N BY: JTG I DING NAME. 10205- PLAT- 4-17 SHEET 1 Of 2 V Marsh & Legge Land Surveyors, P.L.C. 560 NORTH LOUDOUN STREET WINCHESTER, VIRGINIA 22601 PHONE (540) 667-0468 FAX (540) 667-0469 EMAIL off ice��rcrshcndlegge.com Nrsh Lic. No. 001843 "�L�D SURv�j� DATE: 08/12/2016 T.ik 75-A-1 VENTURE I OF WINCHESTER, LLC INST. #080005980 INST. #160001418 1\ 45.1035 ACR -S PROPERTY LINE 1 _BY 5 51'23'411 874.?u R CIF BOUNDARY LINE ADJUSTMENT RE W Y NST. #160007 "18 RE rn ° j27.15' S 45'04'39" E , S 42'06'49" W J� 169.64' _s N TAX MAP 74-A-68 89.8719 ACRES N INST. #160001418 cc„ INST. #070000157 cr. ( 1POND to a u FRAME 'c- DWELLING a \ i d oGRAVEL nc DRIVEWAY Ip (.n AMING CMIERS (TAX MAP 74 -A -57A VERNON E. HEAVNER, II & LISA M. HEAVNER INST. #110005301 02TAX MAP 74-A-59 ROBERT J. DIAZ & DONNA L. DIAZ INST. #060014496 (j)TAX MAP 74-A-61 ROBERT D. PATTON & ANITA K. RUKAVINA-PATTON INST- #070005130 J)TAX MAP 74-A-62 DAVID H. CARBAUGH INST. #150001374 (a)TAX MAP 74-A-63 DAVID H. CARBAUGH INST. #150001375 ��r P FRAME S 40'08'12" W 1 120,12' BARN & RS SHEDS POND ti o I k6l; � RS F µrn 9 RS -" TAX MAP 74 -A -fig eN Le) PF INST. #070000157 c� w C=) co 40 X`� RF PF /SRF sir fl RF 0 LEr \ O GRAPHIC SCALE RF - REBAR FOUND RS - REBAR SET 0' 400' 800' PF - PIPE FOUND s OVERHEAD UTIL{TY LINE SCALE : 1" = 400' *SEE SHEET 2 FOR NOTES, LINE TABLE do CURVE TABLE BOUNDARY SURVEY OF THE LAND OF THE HENRY' J. CARBAUGH TRUST BACs{ CREEK MAGISTERIAL DISTRICT FREDERICK COUNTY, VIRGINIA DRA14'N BY: JTG I DING NAME. 10205- PLAT- 4-17 SHEET 1 Of 2 V Marsh & Legge Land Surveyors, P.L.C. 560 NORTH LOUDOUN STREET WINCHESTER, VIRGINIA 22601 PHONE (540) 667-0468 FAX (540) 667-0469 EMAIL off ice��rcrshcndlegge.com Nrsh Lic. No. 001843 "�L�D SURv�j� DATE: 08/12/2016 NOTE? 1. NO TITLE REPORT FURNISHED; THEREFORE, EASEMENTS OR ENCUMBRANCES AFFECTING THE PROPERTY REPRESENTED BY THIS SURVEY MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. 2. THE LOCATIONS OF UNDERGROUND UTILITIES OR OTHER SUBSURFACE IMPR0%IMENTS, IF ANY, '4ERE NOT ASCERTAINED; THEREFORE, ARE NOT SHOWN, 3. THE INFORMATION SHOWN 0'4 THIS PLAT IS BASED ON AN ACTUAL FIELD SURVEY COMPLETED UNDER MY SUPERVISION ON 10 AUGUST 2016. 4. REFERENCE IS MADE TO RAILROAD VALU411GN MAP ENTI7LED RIGHT OF WAY AND TFNCK MAP THE WINCHESTER AND STRASBURG RAILROAD COMPANY OPERATED BY THE BALTIMORE )VO OHIO RAILROAD COMPANY V32.1/'3. BOUNDARY SURVEY OF THE LAND OF THE HENRY J. CARBAUGH TRUST BACK CREEK MAGISTERIAL DISTRICT FREDERICK COUNT'Y, 'VIRGINIA DRAWN BY: JTG DWG NAME: 10205 -PLAT L SHEET 2 OF 2 Marsh & Le ge Land Surveyors, P.L.G. 1 560 NORTH LOUDOUN STREET WINCHESTER, VIRGINIA 22601 PHONE (54C) 667-0468 FAX (540) 667-0469 EVAIL office@,Yriarshandlegge.com N bF U `' MQrsh Lic. No. 001843 DATE: 03/12/2016 LINE TABLE LINE BEARING DISTANCE Ll S 61'26'49" W 57,20' L2 S 30'2958" W 'r)1T 9 L3 N 77'56'19" W 176.80' L4 N 07'34'36" E 153.22' L5 N 75'57'24'IV 34.09' L6 N 08'35'35" E 303.46' L7 N 76'47'38" W 214.35' BOUNDARY SURVEY OF THE LAND OF THE HENRY J. CARBAUGH TRUST BACK CREEK MAGISTERIAL DISTRICT FREDERICK COUNT'Y, 'VIRGINIA DRAWN BY: JTG DWG NAME: 10205 -PLAT L SHEET 2 OF 2 Marsh & Le ge Land Surveyors, P.L.G. 1 560 NORTH LOUDOUN STREET WINCHESTER, VIRGINIA 22601 PHONE (54C) 667-0468 FAX (540) 667-0469 EVAIL office@,Yriarshandlegge.com N bF U `' MQrsh Lic. No. 001843 DATE: 03/12/2016 CURVE TABLE CURVE RADIUS ARC LENGTH CHORD LENGTH CHORD BEARING DELTA ANGLE Cl 960.00' 436.53' 432.77' S 38'22'06" E 23'03'12" C2 1540.00' 530.46'E 527.84' S 35'12'34" E 19'44'09" C3 570.40' 191.31' 190.41' N 18"29'32" E 19'13`00" BOUNDARY SURVEY OF THE LAND OF THE HENRY J. CARBAUGH TRUST BACK CREEK MAGISTERIAL DISTRICT FREDERICK COUNT'Y, 'VIRGINIA DRAWN BY: JTG DWG NAME: 10205 -PLAT L SHEET 2 OF 2 Marsh & Le ge Land Surveyors, P.L.G. 1 560 NORTH LOUDOUN STREET WINCHESTER, VIRGINIA 22601 PHONE (54C) 667-0468 FAX (540) 667-0469 EVAIL office@,Yriarshandlegge.com N bF U `' MQrsh Lic. No. 001843 DATE: 03/12/2016 REZONING APPLICATION FORM FREDERICK COUNTY, VIRGINIA To be completed by Planning Staff. � Fee Amount Paid $ ;�'x� J " Zoning Amendment Number -0 �-1 ^ Date Received ) e�3t �I PC Hearing Date I t� BOS Hearing Date i� j if 1 The following information shall be provided by the applicant: All parcel identification numbers, deed book and page numbers may be obtained from the Office of the Commissioner of Revenue, Real Estate Division, 107 North Kent Street, Winchester. 1. Applicant: Name: Timothy Stowe Address: Stowe Engineering, PLC 103 Heath Court, Winchester VA 22602 2. Property Owner (if different than above): Name: The Henry J. Carbaugh Trust Address: C/O Bank of Clarke County Trust Department 202 N. Loudoun St. Winchester VA 22601 3. Contact person if other than above: Name: Timothy Stowe Telephone: 540-336-0656 Telephone: Telephone: 540-336-0656 4. Property Information: a. Property Identification Number(s): 74 - A - 68 and 74 - A - 69 b. Total acreage to be rezoned: 107.21 acres C. Total acreage of the parcel(s) to be rezoned (if the entirety of the parcel(s) is not being rezoned): d. Current zoning designation(s) and acreage(s) in each designation: 107.21 acres zoned RA e. Proposed zoning designation(s) and acreage(s) in each designation: 107.21 acres to be rezoned M1 f Magisterial District(s): Back Creek Magisterial District 12 5. Checklist: Check the following items that have been included with this application. Location map ✓ _ Agency Comments Plat _ ✓Fees _ Deed to property _ V/— Impact Analysis Statement _ ✓ Verification of taxes paid _ V(_ Proffer Statement Plat depicting exact meets and bounds for the proposed zoning district _ ✓ _ Digital copies (pdfs) of all submitted documents, maps and exhibits _ ✓ _ 6. The Code of Virginia allows us to request full disclosure of ownership in relation to rezoning applications. Please list below all owners or parties in interest of the land to be rezoned: The Henry J. Carbaugh Trust 7. Adjoining Property: PARCEL ID NUMBER USE ZONING See attached List S. Location: The property is located at (give exact location based on nearest road and distance from nearest intersection, using road names and route numbers): The property is located at 831 Shady Elm Road. From the intersection of Apple Valley Road and Shady Elm Road, the property is located approximately 1.11 miles heading southwest on Shady Elm Road. The southeast portion of the property in bound by the CSX Railroad. 13 9. The following information should be provided according to the type of rezoning proposed: Number of Units Proposed Single Family homes: Townhome: Multi -Family: Non -Residential Lots: Mobile Home: Hotel Rooms: Square Footage of Proposed Uses Office: Service Station: Retail: Manufacturing: 500,000 Restaurant: Warehouse: 500,000 Commercial: Other: 10. Signature: I (we), the undersigned, do hereby respectfully make application and petition the Frederick County Board of Supervisors to amend the zoning ordinance and to change the zoning map of Frederick County, Virginia. I (we) authorize Frederick County officials to enter the property for site inspection purposes. I (we) understand that the sign issued when this application is submitted must be placed at the front property line at least seven days prior to the Planning Commission public hearing and the Board of Supervisors public hearing and maintained so as to be visible from the road right-of-way until the hearing. I (we) hereby certify that this application and its accompanying materials are true and accurate to the best of my (our) knowledge. �. Applicant(s): Date: 11117 Date: Owner(s): IE' Date: Date: Adjoining Pr art y q rLrners # PIN Owner -,.dress Zoning 1 75 A 1 Venture I of Winchester LLC 54 Merriman's Lane, Winchester, VA 22601 M1 2 74 A 71 Stephen D. Brim, ETALS 254 Queen Street, Strasburg, VA 22657 RA 3 74 A 70 Elizabeth Ann Haymaker 316 Springdale Road, Winchester, VA 22602 RA 4 74 A 72 Elizabeth Ann Haymaker 316 Springdale Road, Winchester, VA 22602 RA 5 74 A 57A Vernon E., II and Lisa M. Heavner 1043 Shady Elm Road, Winchester, VA 22602 RA 6 74 A 59 Robert J. and Donna L. Diaz _ 1006 Shady Elm Road, Winchester, VA 22602 RA 7 74 A 61 Robert D. Patton and Anita K. Rukavina-Patton _ 983 Shady Elm Road, Winchester, VA 22602 RA 8 74 A 62 David H. Carbaugh _ 957 Shady Elm Road, Winchester, VA 22602 RA 9 74 A 63 David H. Carbaugh 957 Shady Elm Road, Winchester, VA 22602 RA 10 74 A 64 Ronald L. Brown _ 970 Shady Elm Road, Winchester, VA 22602 RA 11 74 612 30ON LLC P. 0. Box 179, Moorefield, WV 26836 RA 12 74611 Daniel J. and Sandra M. Lyons 121 Skyjes Lane, Winchester, VA 22602 RA 13 7462 30ON LLC P. 0. Box 179, Moorefield, WV 26836 RA 14 7461 Matthew and Mary Ann Kremer 138 Skyjes Lane, Winchester, VA 22602 _ RA 15 74314 Kevin and Tina Anderson 113 Hockman Ct., Winchester, VA 22602 _ RA 16 7435 Gregory R. and Johanna A. Brown 114 Hockman Ct., Winchester, VA 22602 RA 17 7434 Jacob T., III and Heather R. Rudolph 750 Shady Elm Road, Winchester, VA 22602 RA 18 74 A 67 Kitty Hockman Nicholas 690 Shady Elm Road, Winchester, VA 22602 RA 19 7433 Kitty Hockman Nicholas and Robin H. Eddy 690 Shady Elm Road, Winchester, VA 22602 RA 20 7432 Kitty Hockman Nicholas and Robin H. Eddy 690 Shady Elm Road, Winchester, VA 22602 _ RA 21 _ 22 23 _ 24 25 26 27 28 29 30 31 32 33 _ 34 Special Limited -Vover of Attorney County of Frederick, Virginia Frederick Planning Website: wwwAcya.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665-5651 Facsimile (540) 665-6395 Know All Men By These Presents: That I (We) Henry J. Carbaugh Trust Under Agreement (Name) Dated December 18. 2006 (Phone) 540/665-2400 (Address) 202 North Loudoun Street, Winchester, VA 22601 the owner(s) of all those tracts or parcels of land ("Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by SEE EXHIBIT "A" ATTACHED HERETO FOR DESCRIPTION OF PROPERTY_ Instrument No, on Page , and is described as Parcel: Lot: Block: Section: Subdivision: do hereby make, constitute and appoint: (Name) Timothy Stowe (Phone) 540: 336-0656 (Address) 103 Heath Court, Winchester, VA 22602 To act as my true and lawful attorney-in-fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including: X Rezoning (including proffers) Conditional Use Permit X Master Development Plan (Preliminary and Final) X Subdivision Site Plan Variance or Appeal My attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this day of , 20 , Signature(s) SEE ATTACHED SIGNATURE PAGE State of Virginia, City/County of To -wit: I, , a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument personally appeared before me and has acknowledged the same before me in the jurisdiction aforesaid this day of , 20 My Commission Expires: Notary Public HENRY J. CARBAUGH TRUST UNDER AGREEMENT DATED DECEMBER 18, 2006 By: Bank of Clarke County, Successor Trustee By: - - aC e_�_ _- � (SEAL) Carl A. Esterhay, Senior Vice P esident STATE OF VIRGINIA, AT LARGE, CITY OF WINCHESTER, to -wit: The foregoing instrument was acknowledged before me, a Notary Public in and for the State and Jurisdiction aforesaid, this 'ir day of J oiNe , 20175 by Carl A. Esterhay, Senior Vice President of Bank of Clarke County, Successor Trustee of the Henry J. Carbaugh Trust Under Agreement Dated December 18, 2006. My commission expires y -,:j0 -az' A e i ry Pini 'c EXHIBIT "A" PARCEL ONE: That certain parcel of land containing 89.8719 acres, more or less, located on the Pastern side of Shady Elm Road, in Back Creek Magisterial District, Frederick Co>>nty, Virginia, designated as "Tax Map 74-A-68 89.8719 Acres" on that certain plat titled "Boundary Survey Of The Land Of The Henry J. Carbaugh Trust" dated August 12, 2016, drawn by S. W. Marsh, L.S., a copy of which is attached hereto and incorporated herein by reference as if set out in full; and being a portion of the lands designated as Parcel One acquired by that certain Deed dated January 3, 2007, of record in the Clerk's Office of the Circuit Court of Frederick County, Virginia as Instrument No. 070000157. Tax Map No. 74-A-68. PARCEL TWO: That certain parcel of land containing 17.3391 acres, more or less (according to Frederick County Tax Records), located on Shady Elm Road, in Back Creek Magisterial District, Frederick County, Virginia, designated as "Tax Map 74-A-69 17.3391 Acres" on that certain plat titled "Boundary Survey Of The Land Of The Henry J. Carbaugh Trust" dated August 12, 2016, drawn by S. W. Marsh, L.S., a copy of which is attached hereto and incorporated herein by reference as if set out in full; and being the remainder of the lands designated as Parcel Two acquired by that certain Deed dated January 3, 2007, of record in the Clerk's Office of the Circuit Court of Frederick County, Virginia as Instrument No. 070000157. Tax Map No. 74-A-69. MLB/pmn clMisc\Carbaugh Exhibit A 6/16/17 COUNTY of FREDERICK Department of Planning and Development 07) 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: Candice E. Perkins, AICP, CZA, Assistant Director G� DATE: December 4, 2017 RE: Public Hearing: 2017-2022 Capital Improvements Plan (CIP) The Capital Improvements Plan (CIP) is a document that consists of a schedule of major capital expenditures for the County for the ensuing five-year period, as well as, a category for long term projects (6 + years out). Staff would note that this update to the CIP has been modified from its previous version to improve its presentation and utility, and to reflect input provided by members of the Planning Commission and Board of Supervisors. The plan is intended to assist the Board of Supervisors in preparation of the County budget. In addition to determining priorities for capital expenditures, the County must also ensure that projects contained within the CIP conform to the Comprehensive Plan. Specifically, the projects are reviewed with considerations regarding health, safety, and the general welfare of the public, and the policies of the Comprehensive Plan. When the CIP is adopted, it becomes a component of the Comprehensive Plan. Frederick County approved the 2035 Comprehensive Plan on January 25, 2017. The inclusion of projects on the CIP is in no way an indication that Frederick County will be undertaking these projects. The CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once adopted, project priorities and cost estimates may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. The CIP is also updated annually, and projects are removed from the plans as they are completed or as priorities change. Please note that the monetary amounts shown within the tables were compiled December 2016 -January 2017; some of these figures may have changed. Updated figures will be gathered during the next CIP cycle (2018-2023). CIP Components The CIP provides project recommendations from various County Agencies and tables that outline the projects and cost estimates for the projects. Within the tables, columns for each year show the funding needs that would be requested in the corresponding budget cycle. In addition, those projects that are long range projects have been placed at the end of the CIP table, outside of the five-year window. 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 2017-2022 CIP December 4, 2017 Page 2 The CIP includes a total of 75 projects, including several new projects. Projects within the CIP are for: Schools, Parks and Recreation, Regional Library, Transportation, Winchester Regional Airport, County Administration, and Fire and Rescue. Background — Discussions On March 20, 2017, the Comprehensive Plans and Programs Committee (CPPC) met with County Department and Agency representatives to discuss their individual capital improvement project requests, including new projects and modifications to previous requests, associated with the 2017-2018 CIP. The role of the CPPC in the CIP process was to ensure that the various departmental project requests are in conformance with the County's Comprehensive Plan. The evaluation and prioritization of departmental projects was presented by Frederick County Public Schools, Parks and Recreation, and Staff. Also provided was a projected cost for each project as required by the Code of Virginia. Following the CPPC discussion, the Committee endorsed the CIP and endorsed its conformance with the County's Comprehensive Plan. The CPPC forwarded the CIP to the Planning Commission for discussion. The Planning Commission discussed the CIP on April 5, 2017 meeting; at that meeting the Planning Commission stated that the CIP conformed with the Comprehensive Plan and sent the document forward to the Board of Supervisors. The Planning Commission held a public hearing for the CIP on September 6, 2017; the CIP was tabled for 45 days due to the monetary figures within the CIP. Staff has initiated the update of this information for the upcoming 2018-2023 CIP cycle which will be presented to the Planning Commission and the Board of Supervisors at a future date. The Planning Commission had a public meeting for the 2017-2022 CIP at their meeting on November 1, 2017. The Planning Commission affirmed that the projects contained within the 2017-2022 CIP are in conformance with the 2035 Comprehensive Plan and sent the plan forward to the Board of Supervisors. Conclusion Staff is seeking a decision from the Board of Supervisors on the adoption of the 2017-2022 CIP. Please find attached the Draft 2017-2022 CIP with applicable text, tables and maps. If adopted, the CIP and included maps will become a component of the Comprehensive Plan, which would satisfy the review requirement of Section 15.2-2232 of the Code of Virginia, which states that no public facility shall be constructed unless said facility is a "feature shown" within a jurisdiction's comprehensive plan. Please contact the Planning Department should you have any questions regarding this information. CEP/pd Attachments: 1. 2017-2022 Capital Improvement Plan 2. Resolution FREDERICK COUNTY, VIRGINIA 2017-2022 CAPITAL IMPROVEMENT PLAN Adopted by the Frederick County Board of Supervisors TBD, 2017 Recommended by the Frederick County Planning Commission TBD, 2017 TABLE OF CONTENTS INTRODUCTION.......................................................................... 1 PROJECT RECOMMENDATIONS..................................................2 Frederick County Public Schools .................................. 2 Frederick County Parks and Recreation ..................... 2 Handley Regional Library..............................................3 Transportation Committee ........................................... 3 Winchester Regional Airport.........................................4 County Administration..................................................4 Fire& Rescue...................................................................5 2017-2022 CAPITAL PROJECTS MAPS 2017-2022 Capital Projects.............................................6 2017-2022 Frederick County Public Schools................7 2017-2022 Parks and Recreation..................................8 2017-2022 Transportation Projects...............................9 [liI_1:11aWNawil► Fill IEel 0 It, PROJECT FUNDING...................................................................... 10 2017-2022 CAPITAL IMPROVEMENT PROJECTS TABLE ........... 11 APPENDIX - PROJECT DESCRIPTIONS Frederick County Public Schools ................................. 16 Frederick County Parks and Recreation ......................21 Handley Regional Library...............................................31 Transportation Committee............................................33 Winchester Regional Airport ..................................... 40 County Administration ............................................... 44 Fire and Rescue...............................................................48 CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY FY 2017-2022 INTRODUCTION Section §15.2-2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the County for the ensuing five years. The CIP is updated annually. Projects are removed from the plans as they are completed or as priorities change. The plan is intended to assist the Board of Supervisors in preparation of the County budget. In addition to determining priorities for capital expenditures, the County must also ensure that projects contained within the CIP conform to the Comprehensive Plan. Specifically, the projects are reviewed with considerations regarding health, safety, and the general welfare of the public, and the policies of the Comprehensive Plan. Once the CIP is adopted, it becomes a component of the 2035 Comprehensive Plan and provides a link between the documents and potential proffered contributions made with future rezoning projects. The inclusion of projects to the CIP is in no way an indication that Frederick County will be undertaking these projects. The CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is projected. 1 PROJECT RECOMMENDATIONS Frederick County Public Schools Frederick County Public Schools continue to commence and complete capital projects that have been priorities from previous years. The joint top capital improvement priority for the Schools is the construction of the 4th High School. The new high school has been requested to relieve overcapacity issues at the high school level and in anticipation of projected student population growth. Additions and renovations to Armel Elementary School is the second highest priority, followed by the construction of the 121h Elementary School as the third highest priority. The second and third priorities are in recognition of the anticipated community growth in these two general locations. Other schools included for renovation projects include Robert E. Aylor Middle School, Apple Pie Ridge Elementary School, Bass Hoover Elementary School, and James Wood High School. This year's CIP also includes requests to improve the parking lot and construct a softball field at Sherando High School, Route 522 North transportation improvements for the Gainesboro Campus and plans to renovate and expand the current administration building on Amherst Street. Parks & Recreation Swimming improvements continue to be a focus for Parks and Recreation. The indoor aquatic facility continues to be proposed as a high priority of the Parks and Recreation Department. In recent years this project has been moved up to the Department's second priority in recognition of Frederick County Public Schools 41h High School land opportunity. The upgrade of pool amenities at the swimming pools at both parks will include the addition of water slides and a spray ground. This project is expected to increase pool attendance by 30 percent while providing recreational opportunities for both the Sherando and Clearbrook Park service areas. The majority of the recommended projects are planned for the County's two regional parks (Sherando & Clearbrook). However, a new project, the Frederick Heights Park has been identified in recognition of improvements requested to allow public access to underutilized park land. Other projects include the Snowden Bridge Park and continued improvements to the Rose Hill Park. 2 The effort of the Parks and Recreation Department and their identification of their comprehensively planned parks including community, neighborhood, and district parks, further emphasize the connection between the CIP, Comprehensive Plan, and potential proffered contributions made with rezoning projects. Projects planned for Sherando Park include: upgrade of baseball lighting, upgrade pool amenities, a softball complex, a soccer complex, maintenance compound and office, skateboard park, parking and multi-purpose fields with trail development, picnic area with a shelter, and an access road with parking and trails. The projects planned for the Clearbrook Park include, upgrade of baseball lighting, upgrading pool amenities, a new open play area, a tennis/basketball complex, and shelter with an area for stage seating. A project that continues to be a high priority for Parks and Recreation is the Abrams Creek Greenway Trail. This facility would provide recreational opportunities for residents of this corridor along with the surrounding communities and was emphasized in the Senseny/Eastern Frederick Urban Areas Plan completed during 2012. This project will provide trails with bicycle, walking and jogging opportunities, which ranks #1 in the 2007 Virginia Outdoors Plan survey for all outdoor recreational activities. Handley Regional Library The Handley Regional Library recommends three projects. The library's top priority is a new library branch in the Gainesboro area. The two remaining projects request that funding be provided for new library branches throughout the County which include the areas of Sense ny/G ree nwood Road and Route 522 South, both of which are anticipated to be located within the UDA (Urban Development Area) in locations consistent with recently approved area plans; the Senseny/Eastern Frederick Area Plan, and the Southern Frederick Area Plan. Transportation Committee The Transportation Committee continues to provide project requests for the CIP. Virginia State Code allows for transportation projects to be included within a locality's CIP. Funding for transportation project requests will likely come from developers and revenue sharing. Implementation of transportation projects does not take away funding for generalized road improvements. The Transportation Committee has requested funding for 22 projects. The 22 requests include projects that entail widening of major roads; key extensions of roads that help provide better networks, bicycle and pedestrian improvements, and the addition of turn lanes at current unsafe intersections. The inclusion of the Eastern Road Plan Improvements item once again emphasizes the 3 connection between the CIP and potential proffered contributions made with rezoning projects which are aimed at mitigating potential transportation impacts identified in the Comprehensive Plan. The major change to the transportation project list in recent years CIP's is the classification of the projects into funded and unfunded priorities. Winchester Regional Airport Funding for airport projects is derived through a complex formula where the federal and state governments contribute a majority of the funding, with Frederick County and the other jurisdictions providing the remaining funding. The construction of a new general aviation terminal to support future airport operations and associated parking improvements continues to be number one in the CIP, followed by the Fuel Storage Facility. The Airport has recently completed a major improvement of their runway. With this project moving from the CIP, The Airport Authority is now focusing their CIP efforts on taxiway improvements and property acquisition in support of airport development to meet Federal Aviation requirements for general aviation facilities. The vast majority of the funding for these improvements came from the FAA and VDA. The number of projects that are included in this CIP has been consolidated in recent years as the Airport Authority is further aligning the County's CIP with the one provided to the Virginia Department of Aviation. County Administration With the potential necessary relocation of the Clearbrook citizen convenience center in the future, the number one priority is a new facility proposed as a replacement for the current convenience site at another location in the immediate vicinity to the existing convenience site. The other requests from Public Works are for the expansion/relocation of both the Albin and the Gore Refuse Sites to allow for a trash compactor, which will reduce operational costs, by compacting trash before it reaches the landfill. The joint County Administration and School Administration Building that was included in recent CIP's remains in this year's project list along with the future replacement of the Joint Judicial Center. M Previously, an item was added to enhance the connection between the CIP and proffered contributions made to mitigate the impacts of development projects. This item, General Government Capital Expenditures, is an item that addresses those general government capital expenditures that may fall below the established $100,000 departmental threshold. This is similar to the approach previously taken for Fire and Rescue Capital Equipment. Fire and Rescue has its own section. Fire and Rescue The top project for the Fire and Rescue component remains the creation of Fire & Rescue Station #22 in the vicinity of Route 277, with the ability to provide an annex facility for other County -related offices. The collaboration of this project with other community users and a land use planning effort was a key element of the Southern Frederick Land Use Plan. Fire and Rescue has also included a project which provides for the capital apparatus needs of this facility. Fire & Rescue has once again requested the creation of Station #23, a new facility located in the vicinity of Crosspointe, and a Fire & Rescue Regional Training Center. Such a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located within the region. Fire and Rescue Volunteer Company Capital Equipment Requests Previously, a project consisting of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services was established. It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment that may fall below the guidelines established by the Finance Committee. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. This year's CIP does contain requests that do meet this guideline. Individual Fire and Rescue Companies previously identified their own capital requests which have been added to the CIP in a lump sum amount. Each of the capital requests meet the $100,000 guideline established by the Finance Committee. E 2017-2022 Capital Improvements Specific or Approximate Locations County Administration 1Clearbrook Convenience Site 2 Albin Convenience Site Expansion 3 Gore Convenience Site Expansion - Airport ® Library 1 Library Branch-Gainesboro 2 Library Branch-Senseny&Green—od 3 Library Branch- Rt 522 South Fire & Rescue 1F re & Rescue Station 22 2 Clearbrook Fire Station Relocation 3 Fire & Rescue Station 23 4 Fire & Rescue Station 24 Miles 3 0 5,000 10,000 20,000 Feet 0 1.25 2.5 5 Miles 3 High Schools Middle Schools Elementary Schools Support Facilities Potential School Facility Locations OPotential School Locations OPurchased Land OProffered Land C> Potential Proffer �.. Urban Development Area 0 SWSA Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvement Requests submitted by Frederick County School Board 3/8/17 I Elementary School 0 1 2 4 Miles Old i, Multi -Use Campus .2 �...�/ The Willows • • �VIlage � ildings &Grounds jB`u 12th Elementary School, at Snowden Bridge 1S Middle School R S —,4 4 rd"—' f �.IElementary School 22* >e' -4 __-,i' rTranspolallo'n urth High School Facility Elementary School School Locations ED Are Most Appropriate Within the UDA Proposed Parks District Community Neighborhood Abrams Creek Trail Existing County Parks District Park Community Park 0 Neighborhood Park Publically Accessible Land 4W Federal 4W State ® Battlefield 4W Non -Profit 4W Local Park '%_ Tuscarora Trail 4W School ® Public Boat Launch • Urban Development Area Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvement Rem submitted by The Dept of Parks & Recreation 3/8/2017 d � Reynolds Store r 22 r 1 r Cross JunctibnV e Gainesboro * ry Go rem `4 .` r Clear Brook )ok 1 t' son r' .j l Star Tannery J.• S r' i �J 0 0.75 ® 3 Mile! I--I--I--I--I--I--HH 2017-2022 Capital Improvement Plan Transportation Projects Funded Priorities ®1 1. 1-81 EXIT 310 IMPROVEMENTS �2. ROUTE 277 WIDENING & SAFETY IMPROVEMENTS (PH 1) ONAO3. EAST TEVIS ST EXTENSION & BRIDGE OVER 1-81 ^%0#4. RENAISSANCE DR, PHASE 2 5. SULPHUR SPRINGS RD IMPROVEMENT FROM ROUTE 50 TO LANDFILL Unfunded Priorities 6. CONTINUE ROUTE 37 PLANNING & ENGINEERING WORK 1® 7.1-81 EXIT 307 RELOCATION 04,14111908. ROUTE 277 WIDENING & SAFETY IMPROVEMENTS (PH 2) 9. REDBUD RD & EXIT 307 RAMP REALIGNMENTS 10. ROUTE 11 N WIDENING FROM SNOWDEN BRIDGE BLVD TO OLD CHARLESTOWN RD 11. WARRIOR DR EXTENSION TO NEW EXIT 307 12. CHANNING DR EXTENSION TO ROUTE 50 ®13. BRUCETOWN RD/ HOPEWELL RD; ALIGNMENT AND INTERSECTION �14. ROUTE 11 N OF WINCHESTER WIDENING TO WV LINE 0%015. SENSENY RD WIDENING ONMO16. INVERLEE WAY; CONNECTION FROM SENSENY RD TO ROUTE 50 FOX DR; INSTALL TURN ®17. LANES ONTO ROUTE 522 Z f18. WARRIOR DR EXTENSION FROM ROUTE 37 19. ROUTE 277; RT TURN LANE © 9D EXTENSION AT WARRIOR DR 0 0.5 1 2 Miles `leo 20. PAPERMILL RD; RT TURN LANE EXTENSION AT ROUTE 522 Frederick County Dept of Planning & Development 21. SENSENY RD; TURN LANES 107Kent ® ATCRESTLEIGH DR 2er, VA 22601 Winchester, ww.us 3/8/17 3/8/17 ffi 22. EASTERN ROAD PLAN IMPROVEMENTS THE CIP TABLES - CONTENT DESCRIPTIONS The Capital Improvements Plan tables, on the following four pages, contains a list of the capital improvement projects proposed for the ensuing five years. A description of the information in this table is explained below. Projects Ranked by Department - The priority rating assigned by each agency or department for their requested projects. County Contribution - The estimated dollar value that will be contributed for each project. This value is listed by individual fiscal years and by total contributions over the five-year period. The total contribution column, located to the right of the fiscal year columns, does not include debt service projections. Notes - Indicates the footnotes that apply to additional funding sources for particular projects. Total Project Costs - The cost for each project, including the County allocations and other funding sources. PROJECT FUNDING The projects included in Table 1 have a total projected cost to the County of $247,794,039, this figure excludes Airport request and transportation projects as these are primarily funded through other sources. While the CIP is primarily used to cover the next five years, much of the project costs have been identified beyond the next five years. • School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. • Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the County. The Parks and Recreation Commission actively seeks grants and private sources of funding for projects not funded by the County. • The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. • Airport projects will be funded by contributions from the federal, state, and local governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, Warren Counties, and the City of Winchester. 10 LIM -. -. I Me, MGM tre MUM Long Range Projects - Ranked by Comprehensive County Total Project 12021-2022 Department 2017-2018 2018-2019 2019-2020 2020-2021 2022+ Plan Projects Contributions Notes Costs Ensuing Department Fiscal Year Year 2 Year 3 Year 4 Year 5 Beyond Year 6+ AIL 0 Public Schools Please refer to the map identifying future school sites for additional school sites located throughout the County. Fourth High School $31,000,000 $29,500,000 $21,500,000 $9,400,000 $91,400,000 $91,400,000 Armel Elementary School $5,100,000 $2,900,000 $8,000,000 $8,000,000 Addition and Renovation Elementary School#12 $20,500,000 $11,900,000 $32,400,000 $32,400,000 Robert E. Aylor Middle School Addition and Renovation TBD TBD TBD James Wood High School Upgrades TBD TBD TBD Sherando High School Parking Lot & Softball Field Improvements TBD TBD TBD Route 522 North Super Street at Gainesboro Campus TBD TBD TBD Apple Pie Ridge Elementary Phase 2 Renovation TBD TBD TBD Bass Hoover Elementary Phase 2 Renovation TBD TBD TBD Administration Office TBD TBD TBD Total $0 $56,600,000 $44,300,000 $21,500,000 $9,400,000 $0 $131,800,000 $131,800,000 Parks & Recreation Sherando North West Sherando Park $671,000 $671,000 $671,000 Indoor Aquatic Facility $480,000 $10,820,000 $11,300,000 $11,300,000 Frederick Heights Park $197,000 $197,000 $197,000 Clearbrook & Sherando Water Slide/Spray Ground $624,000 $624,000 $624,000 Abrams Creek Greenway Trail $61,000 $1,200,000 $1,200,000 $1,200,000 $3,661,000 $3,661,000 Snowden Bridge Park Development $300,000 $4,250,000 $4,550,000 $4,550,000 Rose Hill Playground $100,000 $100,000 $100,000 Sherando Area 4 North Park Development $176,000 $1,473,000 $1,649,000 $1,649,000 Baseball Field Lighting Upgrade $1,300,000 $1,300,000 $1,300,000 Sherando Area 3 North Park Development $2,121,000 $2,121,000 $2,121,000 Community Park $1,970,000 $1,970,000 $1,970,000 Neighborhood Parks (6) $831,000 $4,155,000 $4,986,000 $4,986,000 District Parks (4) $3,934,000 $7,869,000 $11,803,000 $11,803,000 Community Center Sherando South Sherando Park Development $2,035,000 $2,035,000 $2,035,000 Fleet Trip Vehicles $9,067,000 $9,067,000 $9,067,000 Sherando Area 1 North Park Development $1,153,000 $1,153,000 $1,153,000 Sherando Area 2 North Park Development $529,000 $529,000 $529,000 Indoor Ice Rink $307,000 $307,000 $307,000 Clearbrook lClearbrook Park Development 1 $524,0001 $524,000 $524,000 Total 1 $671,0001 $5,359,0001 $20,544,0001 $14,201,000 $4,917,0001 $12,331,0001 $524,0001 $58,547,000 $58,547,000 Other Funding Sources: E= Partial funding anticipated through development & revenue sources TBD= To be Determined Long Range Projects -Ranked by Comprehensive County Total Project Department 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022+ Plan Projects Contributions Notes Costs Regional Library Gainesboro Library $155,023 $1,465,736 $128,275 $1,749,034 $1,749,034 Senseny/Greenwood Library TBD TBD TBD Route 522 South Library TBD TBD TBD $0 $155,023 $1,465,736 $128,275 $0 $0 $1,749,034 $1,749,034 County Administration Clearbrook Convenience Site $540,650 $540,650 E $540,650 Albin Convenience Site $30,000 $540,650 $570,650 $570,650 Relocation/Expansion Gore Site $30,000 $358,105 $388,105 $388,105 General Government Capital ExpenditurE $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 E $1,000,000 County/School Board Administration Building TBD TBD E TBD Joint Judicial Center TBD New Facility E $0 $200,000 $770,650 $770,650 $558,105 $200,000 $0 $2,499,405 $2,499,405 Fire & Rescue Fire & Rescue Station #22 (277) $400,000 $1,500,000 $1,500,000 $3,400,000 $3,400,000 F&R Station #22 (277) Apparatus $100,000 $805,000 $905,000 $905,000 Fire & Rescue Station #23 $550,000 $2,150,000 $1,000,000 $3,700,000 $3,700,000 Regional Training Center $75,000 $100,000 $1,250,000 $10,000,000 $9,500,000 $10,250,000 $31,175,000 $31,175,000 Total _ $0 $1,125,000 $4,555,000 $3,750,000 $10,000,000 $9,500,000 $10,250,000 39,180,000 _ $39,180,000 Fire & Rescue Company Capital Requests Fire & Rescue Capital Equipment $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 E $1,000,000 $13,018,600 $13,018,600 E $13,018,600 Fire & Rescue Company Requests including capital equipment requests $871,0001 $64,009,6731 $71,635,3861 $40,137,380 $24,517,000 $21,831,0001 $246,794,039 _ $247,794,039 Other Funding Sources: E= Partial funding anticipated through development & revenue sources TBD= To be Determined 0 F1..iFal MIN . - M IM 10 ong Range Comprehensive County Total Project Projects - Ranked by Agency 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022+ Plan Projects Contributions Notes Costs Ensuing Beyond Fiscal Year Year 2 Year 3 Year 4 Year 5 Year 6+ Funded Priorities 1-81 Exit 310 Improvements $49,121,000 $49,121,000 E $49,121,000 Route 277, Fairfax Pike, Widening and Safety Improvements (ph 1) $38,000,000 $38,000,000 E $38,000,000 East Tevis Street Extension and Bridge over 81 $15,000,000 $15,000,000 E $15,000,000 Rennaisance Drive, Phase 2 $5,300,000 $5,300,000 E $5,300,000 Sulpher Springs Road Improvement project $5,000,0001 1 1 $5,000,000 E $5,000,000 Unfunded Priorities Route 37 Engineering & Construction $300,000,000 $300,000,000 E $300,000,000 1-81 Exit 307 Relocation $60,000,000 $60,000,000 E $60,000,000 Route 277, Fairfax Pike, Widening and Safety Improvements (ph 2) $25,500,000 $25,500,000 E $25,500,000 Redbud Road Realignment and Exit 317 Ramp realignment $11,500,000 $11,500,000 E $11,500,000 Widening of Route 11 North (ph 1) $28,500,000 $28,500,000 E $28,500,000 Warrior Drive Extension (south) $23,200,000 $23,200,000 E $23,200,000 Channing Drive Extension $20,600,000 $20,600,000 E $20,600,000 Brucetown/Hopewell Realign. $3,000,000 $3,000,000 E $3,000,000 Widening of Route 11 North (ph2) $47,800,000 $47,800,000 E $47,800,000 Senseny Road Widening $22,800,000 $22,800,000 E $22,800,000 Inverlee Way $10,200,000 $10,200,000 E $10,200,000 Fox Drive $250,000 $250,000 E $250,000 Warrior Drive Extension (Crosspointe south) $12,000,000 $12,000,000 E $12,000,000 Route 277 right turn extension Warrior Drive $500,000 $500,000 E $500,000 Papermill Road right turn lane extension Route 522 $500,000 $500,000 E $500,000 Senseny Road turn lanes/improvements Crestleigh Drive $2,600,000 $2,600,000 E $2,600,000 Eastern Road Plan Improvements I TBDJ TBDJ E I TBD Total 1 $112,421,000 $0 $0 $0 $0 $0 $568,950,000 $681,371,000 1 $681,371,000 Other Funding Sources: E= Partial funding anticipated through development & revenue sources The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing • NTMKOM - • Long Range Comprehensive County Total Project Projects - Ranked by Agency 2017-2018 2018-2019 2019-2020 2020-2021 2021-20227Year Plan Projects Contributions Notes Costs Ensuing d Fiscal Year Year 2 Year 3 Year 4 Year 5 + New General Avaiation Terminal $380,000 $3,330,000 A,B $3,710,000 Fuel Storage Facility Design/Construction $1,000,000 A,B $1,000,000 North Side Svc Road $400,000 A,B $400,000 Taxiway"A" Relocation Design/Construction $200,000 $4,650,000 $1,250,000 $1,250,000 $2,300,000 A,B $9,650,000 Land Parcel 64-A-64 $275,000 A,B $275,000 Land Parcel 64-A-60 $275,000 A,B $275,000 Land Parcel 64-A-59 $300,000 A,B $300,000 Land Parcel 6413-A-52 $300,0001 A,B $300,000 Total J $0 $2,130,0001 $8,980,000 $1,250,000 $1,250,000 $2,300,000 1 $0 $15,910,000 A= Partial funding from VA Dept. of Aviation B= Partial funding from FAA *Airport projects will be funded by contributions from the federal, state, and local governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, and Warren Counties, and the City of Winchester. APPENDIX PROJECT DESCRIPTIONS 15 Frederick County Public Schools Project Priority List PRIORITY 1- Fourth High School Description: The fourth high school project will serve students grades 9-12, have a program capacity of 1,725 students, and will address anticipated growth in high school student enrollment in the school division. The site is located at the end of Justes Drive behind Admiral Byrd MS. This school is designed for collaborative education, similar to the new Frederick County MS, with a variety of learning spaces to meet the needs of a variety of learning styles and to impart skills necessary in today's working world. Capital Cost: $91,400,000 Justification: This project will address expected growth in high school student enrollment in the school division over the next several years. We project that enrollment in the high schools by the fall of 2020 will be 4,246 students. High school program capacity is currently 4,050 students. To relieve overcrowding in the high schools, we need to construct the fourth high school in Frederick County to open in that time frame. Construction Schedule: Construction will take 48 months PRIORITY 2 - Armel Elementary School Addition and Renovation Description: Armel ES opened in 1991 and has served continuously as a K-5 elementary school since that time. The school contains 70,281 square feet and has a program capacity of 590 students. As of October 31, 2016, the school has 606 students. Eight classrooms will be added to Armel ES, to accommodate the additional growth at Lake Frederick. The existing facility will be updated as needed and core areas partially renovated to serve the additional students. Capital Cost: $8,000,000 Justification: Armel Elementary School is in good condition; however, growth in the attendance zone will need to be addressed through the addition of classrooms to the facility. An attendance rezoning was completed three years ago as part of the implementation of full-day kindergarten. Addressing the growth issue at Armel was studied as a part of this rezoning. Four areas were identified to be rezoned to another school to offset the additional growth at Lake Frederick. None of the four options provided a complete and satisfactory solution. One option would have put Armel outside of its own attendance zone. A second would have split a neighborhood and sent some of the neighborhood to a school further away. A third would have simply relocated the growth issue to another school. The fourth option was adopted, but only moved —50 students, a temporary reprieve from growth pressures. Construction Schedule: 30 months 16 PRIORITY 3 - New 12th Elementary School Description: The 12th ES will have a floor area of approximately 100,000 square feet and will be located in Snowden Bridge. The facility will be designed to accommodate a student membership of 600. Capital Cost: $32,400,000 Justification: The 12th ES project will address anticipated growth in student enrollment in the school division in general and in the Stonewall and Redbud Run Elementary School attendance zones in specific over the next several years. Construction Schedule: 30 months PRIORITY 4 - Robert E. Aylor Middle School Addition and Renovation Description: Robert E. Aylor Middle School opened in 1969 as a junior high. The school contains 113,643 square feet and has a program capacity of 850 students serving grades 6-8. The building is in acceptable condition; however, several major areas need to be addressed in a renovation. Major areas of this renovation project include the following: reorganization and addition of classroom and storage space to better equip the building to support collaborative education, complete replacement of fire alarm and communication systems, upgrade of electrical and plumbing, and complete replacement of mechanical systems. Other areas to be addressed are security and reorganization of asphalted areas. Capital Cost: $TBD Justification: Robert E. Aylor Middle School is 47 years old and renovations are needed to a number of areas to ensure the economical and efficient operation of the school for years to come. The school was constructed as a junior high, where the school was arranged by department. Modern instruction requires that the school be arranged by grade and that a variety of learning spaces be provided (classroom, low intensity labs, high intensity labs, small collaborative spaces, large collaborative spaces, etc.) to meet the needs of a variety of learning styles and to impart skills necessary in today's working world. Construction Schedule: 48 Months PRIORITY 5 - James Wood High School Upgrades Description: James Wood High School opened in 1980 and has served as a high school since that time. The school contains 234,095 square feet and has a program capacity of 1,400 students. Currently, the building serves grades 9-12. The building is in good condition; however, several major areas need to be addressed in a renovation. Major areas to be included in this renovation project 17 are increased electrical service and distribution to support technology, technology cabling, hardware and its installation, upgrade of plumbing and mechanical systems, and modification of instructional areas to support modern instructional delivery. Capital Cost: $TBD Justification: James Wood High School is 36 years old. Renovations and technological upgrades are needed to a number of areas to ensure effective, economical, and efficient operation of the school for years to come. This school will be renovated to be more like the 4t" HS, the new Frederick County MS, and the renovated Aylor MS, with a variety of learning spaces to meet the needs of a variety of learning styles and to impart skills necessary in today's working world. Construction Schedule: 36 Months PRIORITY 6 - Sherando High School Parking Lot and Softball Field Improvements Description: This project is being undertaken to address several traffic safety concerns identified over the years at Sherando High School and to address equity issues (there is no softball field at SHS). Two studies of the site have been conducted, and a master plan created. Concerns exist for pedestrians, school buses, student drivers, parents, and staff. Rearrangement of the site and the flow of traffic on the site are necessary to address these needs. Capital Cost: $TBD Justification: This is a two-part project. For transportation safety, concerns exist on the school site at Sherando High School during arrival and dismissal. The students, many of their parents, and the staff necessary to serve them are exposed to these safety concerns on a daily basis. The flow of traffic at arrival is so slow that at times vehicles on Route 277 back up past Double Church Road. For the softball field, SHS does not have a softball field on site, instead using a softball field in neighboring Sherando Park. This represents an equity issue between boys and girls sports and is contrary to FCPS' standpoint of equity between boys and girls sports. Construction Schedule: 30 Months PRIORITY 7 - Route 522 North Super Street at Gainesboro Campus Description: The entrance off of Route 522 serves both Frederick County Middle School and Gainesboro Elementary School. As part of the design of FCMS, both a Traffic Impact Assessment and a Signal Warrant were prepared. The conclusion of the Signal Warrant was that the intersection met one warrant. However, VDOT requires that intersections meet two warrants in order to qualify for a traffic signal. This project is to provide a solution other than a traffic signal to address safety concerns. The exact form of that solution is still undecided. IN Capital Cost: $TBD Justification: Although the Signal Warrant concluded that the intersection does not qualify for a traffic signal, safety concerns still continue. Visibility over the hill crest northbound is limited. The crossover is narrower than a bus is long, and visibility for left turners who are located in the crossover is nil when a large vehicle is in the northbound left turn lane. Construction Schedule: 24 Months PRIORITY 8 - Apple Pie Ridge Elementary School Phase 2 Renovation Description: Apple Pie Ridge Elementary School opened in 1974 and has served continuously as an elementary school since that time. The school contains 65,120 square feet and has a program capacity of 528 students. Currently, the building serves grades K-5. The building is in good condition; however, several major areas need to be addressed, including open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. Capital Cost: TBD Justification: Apple Pie Ridge Elementary School is 42 years old and renovation is needed to a number of areas to ensure the economical and efficient operations of the school for years to come. Construction Schedule: 36 months PRIORITY 9 - Bass -Hoover Elementary School Phase 2 Renovations Description: Bass -Hoover Elementary School opened in 1975. The school contains 70,569 square feet and has a program capacity of 656 students. Currently, the building serves grades K-5. The building is in good condition; however, several major areas need to be addressed. Renovations will address several major issues, including open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition, Phase 1, has been done to maintain program capacity and prepare the building for full-day kindergarten. Capital Cost: TBD Justification: Bass -Hoover Elementary School is 41 years old and renovation is needed to a number of areas to ensure the effective, economical, and efficient operations of the school for years to come. Construction Schedule: 36 months 19 PRIORITY 10 - Administrative Office Description: Frederick County Public Schools' administration has been located at the old Kline Elementary School building since 1983. Before the building was converted to offices, it had served as a school since 1961. The facility contains 27,992 square feet, including the 5,000 square foot Annex and the 2,400 square foot Finance Addition, but not including the four modular classroom units that are used for offices and work space. Capital Cost: TBD Justification: The 55 year old Administrative Offices building does not have enough office and meeting space, needs technology upgrades, and improvements to the mechanical, plumbing and electrical systems to meet modern code. Meeting space is at a premium, as we have only 2 sizeable meeting rooms. There are also building security and asbestos issues. Existing issues will become more pressing and new issues will appear as the district (and therefore the staff) grows. Construction Schedule: 30 months 20 Parks & Recreation Department Project Priority List PRIORITY 1 - North West Sherando Park Development Description: This project involves the development of an Access Road, Parking, Shelter, Restroom, Playground, and Open Play Field in the North West area of Sherando Park, off Warrior Drive. Improvements to include: Entrance and access road (335 If) off Warrior Drive, 46 paved parking spaces, adult fitness park, restrooms, shelter and playground. Capital Cost: $671,000 Justification: This facility would provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. This project will provide access to new recreation amenities trails with walking and jogging opportunities. Walking and jogging rank #1 in the 2011 Virginia Outdoors Plan survey and 2012 Parks and Recreation Community Survey for all outdoor recreational activities. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Sherando Park, currently owned by Frederick County, offers the best location for this development. This project, being located at Sherando Park, is necessary to meet the needs of our service area. Construction Schedule: Completion in FY 17-18. PRIORITY 2 - Indoor Aquatic Facility— Competitive/Training Pool Description: The Parks and Recreation Commission has engaged in conversation with FCPS to site the facility at the 41" High School campus. Land on the site has been set aside for this purpose. The approximately 35,000sf building will likely house a 10 lane competitive pool, 6 lane warm water teaching pool, meeting rooms, shower and changing rooms, and facilities support areas. The above facility would meet the swimming needs of the community, including HS level swim teams. Capital Cost: $11,300,000 Justification: There are no public indoor public pools in Frederick County. By constructing the indoor pool, it would permit the department to meet competition needs, instructional needs, citizen programming provide a nucleus to attract new businesses to the community. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. This facility would be available to all area residents. The construction of this project will provide a facility to offer competitive scholastic programs and year round recreational programming for the residents of Frederick County. Construction Schedule: Completion in FY 18-19. 21 PRIORITY 3 - Frederick Heights Park Description: Development to include entrance, 14 space parking lot and a Y mile paved shared use path. Capital Cost: $197,000 Justification: This project will allow public access to an underutilized Frederick County park. Providing a walking trail in the Redbud District this project will address the #1 identified public recreation need — multi -use trails. This facility would be open and available to all area residents. Construction Schedule: Completion in FY 18. PRIORITY 4 - Water Slide Spray Ground Description: Upgrade the outdoor swimming pools at both Clearbrook and Sherando Parks. Upgrade would involve the removal of the diving boards and the installation of one 50' water slide and one 75' water slide at each pool. The upgrade would also include the addition of a spray ground with 10-12 features at each pool. Capital Cost: $624,000 Justification: To provide recreational opportunities for the Clearbrook Park and Sherando Park service area. Frederick County Parks and Recreation Department operates two outdoor swimming pools at the regional parks. These facilities are over 20 years old and were constructed with two diving boards as the main feature for each pool. Swimming pool attendance has trended decline in recent years and users are requesting different water features. The addition of two water slides and a spray ground to each pool facility will appeal to families and younger children, increasing pool attendance by an estimated 30%. With the increase in attendance and potentially fees to comparable facilities, the County could realize an additional $24,000 in revenue annually. Clearbrook and Sherando Parks, currently owned by Frederick County, offer the best site and location for the development of this facility. With the upgrade to the existing swimming pool facilities, the County would not have to incur costs for property acquisition or infrastructure development and increase the recreational opportunities at the regional parks. Construction Schedule: FY 17-18. PRIORITY 5 - Abrams Creek Greenway Trail Description: 10' wide asphalt multi -use bicycle/pedestrian trail along Abrams Creek from Senseny Road to Channing Drive. It is estimated that the trail will have (6) three bridges (stream crossings) and will be approximately 2.6 miles in length. As outlined in 22 this form, the project is divided into 3 phases. Phase 1 from Senseny Road to Woodstock Lane. Phase 2 from Woodstock Lane to Woody's Place, and Phase 3 from Woody's Place to Channing Drive. Capital Cost: $3,661,000 Justification: This facility would provide recreational opportunities for residents of this corridor along with the surrounding communities. This project will provide trails with bicycle, walking and joggings opportunities, which ranks #1 in the 2007 Virginia Outdoors Plan survey for all outdoor recreational activities. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Construction Schedule: Completion in FY 18-19. PRIORITY 6 - Snowden Bridge Park Development Description: Snowden Bridge Park, situated on land proffered by the Snowden Bridge development utilizes park and school land for the provision of an active recreation park. The above park is to include three (3) baseball fields suitable for little league play. Lighting, restroom and parking are part of the park concept. Capital Cost: $4,500,000 Justification: The overall park design is informed by the Snowden Bridge (formerly Stephenson Village) rezoning proffer of 2003. The proffer indicates the provided land to be used for baseball and/or soccer field development in anticipation of the population increase generated by the development. The Parks and Recreation Commission adopted a site plan for the property in 2015 showing parking and three (3) baseball fields. Construction Schedule: Completion in FY 18-19. PRIORITY 7 - Rose Hill Park Playground Description: The Rose Hill Park playground is part of the development vision, and the last capital items to finish the Rose Hill Park project. It is intended to provide a challenging play area for youth while remaining sensitive in design to the historic nature of the property. Capital Cost: $100,000 Justification: This facility would provide recreational opportunities for the Rose Hill Park service area and the entire Frederick County community. This project is intended to fulfil the County's agreement with the Glass Glen Burnie Museum (Museum of the 23 Shenandoah Valley) in the development vision for the park. The playground will meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Construction Schedule: Completion in FY 17-18. PRIORITY 8 - Sherando Park North — Area 4 Development Description: This project completes the development vision for the SE area of Sherando Park located north of Route 277. This vision is expressed in the 2016 North Sherando Park Master Plan update. Included are softball fields to complete the complex, a shared use trail segment, roadway and parking. Capital Cost: $1,620,000 Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. Presently, there are ten softball/baseball fields within the County's regional park system. Eight of ten existing fields must serve a dual purpose of facilitating youth baseball as well as youth and adult softball programs. With the increased usage of these fields, it has become more difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand of youth baseball and adult softball programs. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Sherando Park, currently owned by Frederick County, represents the very best site for softball field development. The fact that the County will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the County and is adjacent to Sherando High School. Joint use of facilities between the park and school system has facilitated school activities and recreation programs. Construction Schedule: Completion in FY 17-18 PRIORITY 9 - Baseball Field Lighting Upgrade Description: Upgrade the ballfield lighting at both Clearbrook and Sherando Parks Baseball facilities. The upgrade would involve the removal of the 30/20 FC (footcandle) level fixtures, lamps, and wood poles and replace with 50/30 FC (footcandle) level fixtures, lamps and steel poles on (4) four fields at Clearbrook Park and (4) four fields at Sherando Park. This upgrade is required by Little League International on all little league fields. Capital Cost: $1,300,000 24 Justification: The Parks and Recreation Commission is recommending the ballfield light system be upgraded to achieve the recommended 50/30 footcandle level lighting on the playing surface. This will facilitate the provision of recreational opportunities at Sherando and Clearbrook parks for the service areas which include all Frederick County residents. The field light fixtures are over twenty-five years old and are affixed to poles, the majority being over thirty-five years old. Construction Schedule: FY 18-19. PRIORITY 10 - Sherando Park North —Area 3 Development Description: This project completes the development vision for the SW area of Sherando Park located north of Route 277. This vision is expressed in the 2016 North Sherando Park Master Plan update. Included are rectangular play fields, a shared use trail segment, roadway and parking, playground, restroom, and maintenance building. Capital Cost: $2,120,000 Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. With the development of Area 4 (CIP item #8) two rectangular play fields will be displaced. The development of area 3 not only addresses this direct result, but also addresses additional identified needs of the community. Construction Schedule: FY 18-19. PRIORITY 11 - Community Park Description: The Community Park project includes the acquisition of approximately thirty-five acres. Developed amenities will ultimately be determined by the specific site, however typical development would include: Acquisition of Parkland (35 acres) • Paved & Gravel Paths • Playground • Tot lot • Shelters • Lighted Basketball & Tennis courts • Open Play Fields • Toilets • Parking 25 • Shade Trees & Turf Capital Cost: $1,970,000 Justification: This project would be used by the entire Frederick County area. To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the 2007 Virginia Outdoors Plan. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Potential acreage for parkland would be located close to population density, east of Winchester, Redbud / Shawnee District area. The location of this project would provide developed parkland to create more accessible recreational facilities and opportunities to the residents Frederick County. Construction Schedule: FY 19-20. PRIORITY 12 — Neighborhood Parks Description: The Neighborhood project includes the acquisition of three sites of approximately ten acres and the subsequent development of these sites. Developed amenities will ultimately be determined by the specific site, however typical development would include: Acquisition of Parkland (10 acres per site) • Paved Path • Playground • Shelter • Hard Surface Courts • Open Play Fields • Parking Capital Cost: $2,495,000 Justification: This project would be used by the entire Frederick County area. To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the 2007 Virginia Outdoors Plan. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Potential acreage for parkland would be located in the Urban Development Area or Rural 26 Community Centers. The location of this project would provide parkland developed to create more accessible recreational facilities and opportunities to the residents of Frederick County. Construction Schedule: Completion in FY 18-19. PRIORITY 13 — District Parks Description: Acquisition of Parkland: • Northeastern Frederick County 150-200 acres • Western Frederick County 150-200 acres • Eastern Frederick County 150-200 acres Capital Cost: $9,067,000 Justification: This project would be used by the entire Frederick County area. To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Potential acreage for parkland would be located in all parts of Frederick County. The location of this project would provide parkland which could be developed to create more accessible recreational facilities and opportunities to the residents of Frederick County. Construction Schedule: Land acquisition FY 20/21 with the remainder beyond FY 22. PRIORITY 14 — Community Center Description: The Field House project would be approximately 44,000 square feet and include an indoor area large enough to accommodate a 1/16 mile track and a minimum of two basketball courts. This court area would also be designed for utilization by indoor soccer, baseball, softball, wrestling, volleyball, tennis and badminton with the installation of in -floor sleeves and drop curtains or partitions. This area could also be used for special events such as dances, proms, music festivals, garden and home, outdoor, craft, antique, quilt, or boat shows, thus providing a flexible facility for a multitude of activities to take place at one time. The facility would also house a fitness center, multi-purpose rooms, office, storage, and locker rooms. Capital Cost: $9,067,000 Justification: Since its inception, the Parks and Recreation Department has relied significantly on the use of the county public schools to house recreation programs. This arrangement was adequate when the department first started out, however the 27 department currently offers over 250 sections of programs, creating a situation where the department is limited in its ability to meet the programming and facility needs of the County residents. A Community Center facility will facilitate the department to meet citizen programming demands and provide the area with a facility to attract new businesses to the community. This facility would be available to all area residents and is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. The Department and the community has benefitted from the co -location of recreation and school facilities, however community size warrants a separate facility dedicated to recreation use. The construction of this project will provide a facility the Department will be able to offer year round recreational programming to the residents of Frederick County. This facility could be built in conjunction with or as an attachment to the Indoor Aquatic Facility. Construction Schedule: Completion in FY 20-21. PRIORITY 15 - Sherando Park North —Area 3 Development Description: This project completes the development vision for the area of Sherando Park located south of Route 277. This vision is expressed in the 2002 Sherando Park Master Plan update. Included are rectangular play fields, skate park, roadway and parking, and restroom. Capital Cost: $2,035,000 Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. Construction Schedule: Completion in FY 21-22. PRIORITY 16 - Fleet Trip Vehicles Description: The Parks and Recreation Department needs to upgrade the current vehicle fleet to offer a comprehensive package of trips for Frederick County citizen's recreation needs. The addition of the below vehicles would replace the current 1994 bus and 1999 van. These are necessary to adequately offer trip packages and provide reliable transportation for program participants. Bus #1 — 40-50 Passenger Bus, Bus #2 — 30-40 Passenger Bus, Van #1— 12 Passenger Van. Capital Cost: $307,000 Justification: To offer a comprehensive package of trips where the population of Frederick County could begin to rely on the Parks and Recreation Department to meet their trip needs. Construction Schedule: Completion in FY 21-22. PRIORITY 17 — Sherando Park North — Area 1 Development Description: This project completes the development vision for the NW area of Sherando Park located north of Route 277. This vision is expressed in the 2016 North Sherando Park Master Plan update. Included are multi -use trail, mountain bike trails, restrooms, pavilions, bike pump track, dog parks, roadway and parking. Capital Cost: $2,414,000 Justification: This facility would provide recreational opportunities for the entire Frederick County area. In addition to its use as a recreational facility, it will be used by the Frederick County school system. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Construction Schedule: FY - long term planning item. PRIORITY 18 — Sherando Park North — Area 2 Development Description: This project completes the development vision for the NE area of Sherando Park located north of Route 277. This vision is expressed in the 2016 North Sherando Park Master Plan update. Included are multi -use trail, mountain bike trails, restrooms, pavilions, roadway and parking. Capital Cost: $2,273,000 Justification: This facility would provide recreational opportunities for the entire Frederick County area. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Construction Schedule: FY - long term planning item. PRIORITY 19 - Indoor Ice Rink Description: The Ice Rink project would be approximately 40,000 square feet and include an indoor area large enough to accommodate a single 200' x 85' ice rink, locker rooms, party/meeting rooms, and concession area and would need approximately 10 acres to construct. This facility should be located on property owned or proffered to the County. The ice rink may be co -located with other compatible uses should opportunities arise, reducing the acreage demand. Capital Cost: $6,180,000 Justification: There are no public indoor ice rinks in Frederick County and county residents currently must travel over one hour to use an indoor ice facility. By constructing the indoor ice rink, it would permit the department to meet competition needs, instructional needs, citizen programming and leisure demands as well as provide a nucleus to attract new businesses to the 29 community. This facility would be available to all area residents. The construction of this project will provide a facility to offer year round recreational programming for the residents of Frederick County. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. The Indoor Ice Rink facility should be located in an area convenient to the major transportation corridors of the County. However, as an alternative, one of the two county regional parks could be used to house the facility, since these locations are already identified as centers for recreation programs and activities. Construction Schedule: FY - long range capital project. PRIORITY 20 — Clearbrook Park Development Description: This project completes the development vision for Clearbrook Park. This vision is expressed in the 1987 Clearbrook Park Master Plan. Included are; Croquet, shuffleboard, volleyball, updating concession, parking shelter renovation, tennis courts, basketball courts, shelter, shelter/stage, lake renovation, and associated landscaping. Capital Cost: $1,559,000 Justification: This facility would provide recreational opportunities for the entire Frederick County area. Construction Schedule: FY - long range planning objective. 30 Handley Regional Library Project Priority List PRIORITY 1- Northern Frederick County — Gainesboro Library Branch Description: Construction of a 4,000 to 5,000 square foot branch library, either as a stand-alone facility or co -located with a planned Frederick County facility (e.g. the new middle school). Initial parking should be for at least 50 vehicles. The proposed location would be on Rt. 522 in the Gainesboro District, but this could change depending on patterns of library use and on whether donated land could be located or if co -located with a Frederick County project already in the early planning stage. This projected branch would fit per discussions with FCPS on existing property and was outlined in a document prepared by FCPS students two years ago. Capital Cost: $1,749,034 Justification: This branch would serve citizens living in this growing area. In 2014-2015 Frederick County citizens of all ages checked out 471,957 items. 41,034 Frederick County residents have library cards and averaged 63.7 % of all materials checked out of the regional system. 2,956 Frederick County residents, adults and children, registered for library cards for the first time in 2015- 2016. Of Frederick County residents over five years of age (when you can get a library card), approximately 52.8 % of the total have library cards. This new branch would bring the level of library usage up closer to the national average level of 58%. This population group in the Gainesboro District is not close to a library in the regional system. The Library will provide materials and programming for citizens from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access via Wi-Fi, rental tablets and hotspots, via desktop/laptop computers for word processing, as well as other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: Completion in FY 21/22 PRIORITY 2 - Frederick County Library Branch — Senseny/Greenwood Description: Construction of a 10,000 sq.ft. branch library with expansion possible to 15,000 square feet. Initial parking should be for a minimum of 65 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 5 to 8 acres. Capital Cost: TBD Justification: This branch would serve citizens living in this growing area. In 2014-2015 Frederick County citizens of all ages checked out 471,957 items. 41,034 Frederick County residents have library cards and averaged 63.7 % of all materials checked out 31 of the regional system. 2,956 Frederick County residents, adults and children, registered for library cards for the first time in 2015- 2016. Of Frederick County residents over five years of age (when you can get a library card), approximately 52.8 % of the total have library cards. This new branch would bring the level of library usage up closer to the national average level of 58%. This population group in the Redbud/Shawnee District is not close to a library in the regional system. The Library will provide materials and programming for citizens from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access via Wi-Fi, rental tablets and hotspots, via desktop/laptop computers for word processing, as well as other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD PRIORITY 3 - Frederick County Library Branch - Route 522 South Description: Construction of a 7,000 sq.ft. branch library with expansion possible to 10,000 square feet. Initial parking should be for a minimum of 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 3 to 4 acre or collocated with the new High School projected to be built in the same area. Capital Cost: TBD Justification: This branch would serve citizens living in this growing area. In 2014-2015 Frederick County citizens of all ages checked out 471,957 items. 41,034 Frederick County residents have library cards and averaged 63.7 % of all materials checked out of the regional system. 2,956 Frederick County residents, adults and children, registered for library cards for the first time in 2015- 2016. Of Frederick County residents over five years of age (when you can get a library card), approximately 52.8 % of the total have library cards. This new branch would bring the level of library usage up closer to the national average level of 58%. This population group in the Opequon District is not close to a library in the regional system. The Library will provide materials and programming for citizens from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access via Wi-Fi, rental tablets and hotspots, via desktop/laptop computers for word processing, as well as other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD 32 Transportation Committee Project Priority List Funded Priorities PRIORITY 1- Interstate 81, Exit 310 Improvements Description: Construct improvements to Exit 310 interchange. Capital Cost: $49,121,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD PRIORITY 2 - Route 277 Widening and Safety Improvements (Ph 1) Description: Construct a 4 -lane divided roadway beginning at 1-81 and continuing to Sherando Park. Project would include realignment of Aylor Road to align with Stickley Drive. Capital Cost: $38,000,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: TBD PRIORITY 3 - East Tevis Street Extension and Bridge over 1-81 Description: Construct a 4 -lane divided roadway beginning at Route 522 and going west approximately 0.2 miles to connect to the road network being constructed by the Russell 150 Development. Project includes bridge over Interstate 81. Capital Cost: $15,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address development to the surrounding area. The location is as identified by joint planning efforts between the County, VDOT, and the developer. Construction Schedule: TBD 33 PRIORITY 4 - Renaissance Drive, Phase 2 Description: Construct a connector road and Railroad Crossing between Route 11 and Shady Elm Drive. Capital Cost: $5,300,000 Justification: This is a transportation improvement that will address congestion at key points along Route 11 and Apple Valley Drive. This project is identified in Secondary Road Improvements Plan. Construction Schedule: Entering design phase, expected to go to bid by Spring 2018. PRIORITY 5 - Sulphur Springs Road Intersection improvement and widening from Route 50 to the Landfill Description: Widen Sulphur Spring Road from the intersection with Route 50 to the regional landfill, add paved shoulders for pedestrians and bicycles, improve the intersection at Route 50. Capital Cost: $5,000,000 Justification: This project will address capacity and safety improvements to the corridor. This project is identified in Secondary Road Improvements Plan. Construction Schedule: Entering design and right -of- way underway. Unfunded Priorities PRIORITY 6 - Planning, Engineering, Right -of -Way and Construction Work for Route 37 Description: This project would be to continue work on the Eastern Route 37 extension. More specifically, to update the Environmental Impact Statement to the point of a new Record of Decision and to update the 1992 design plans to address the current alignment, engineering guidelines, and possible interchange improvements. In addition, this allows for advanced engineering, right-of-way purchase and construction. Capital Cost: $300,000,000 + Justification: This project moves the County closer to completion of a transportation improvement that would benefit the entire County and surrounding localities. Construction Schedule: TBD 34 PRIORITY 7 - Interstate 81, Exit 307 Relocation Description: Construct a relocated Exit 307 interchange. Capital Cost: $60,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD PRIORITY 8 - Route 277 Widening and Safety Improvements (Ph 2) Description: Construct a 4 -lane divided roadway beginning at 1-81 and continuing to Sherando Park. Project would include realignment of Aylor Road to align with Stickley Drive. Capital Cost: $25,500,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: TBD PRIORITY 9 - Redbud Road Realignment and Exit 317 Ramp Realignment Description: Realign Redbud Road from its current location through development land in the vicinity of Route 11 north and Snowden Bridge Boulevard and Relocate the 1-81 Exit 317 NB ramp to the current location of the Redbud Road/Route 11 intersection. Capital Cost: $11,500,000 Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD PRIORITY 10 - Route 11 North Widening to 6 Lanes from Snowden Bridge Boulevard to Old Charlestown Road Description: Route 11 North of Snowden Bridge Boulevard is currently primarily a two lane roadway. This project would widen that facility to a 6 lane divided roadway with turn lanes where appropriate. Capital Cost: $28,500,000 35 Justification: This is a transportation improvement that will provide a significant capacity upgrade to address congestion on the Route 11 Corridor. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD PRIORITY 11- Warrior Drive Extension Description: Construct a 4 -lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and continuing that roadway south and west to intersect with 1-81 at the location of the relocated Exit 307 interchange. Capital Cost: $23,200,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: TBD PRIORITY 12 - Channing Drive Extension Description: Construct a 4 -lane divided roadway beginning at Senseny Road where Channing Drive intersects from the north and continuing that roadway south to intersect with Route 50 East at Independence Drive. Capital Cost: $20,600,000 Justification: This project has been identified in the Eastern Road Plan, and will address congestion in Eastern Frederick County and address development to the surrounding areas. Construction Schedule: TBD PRIORITY 13 - Brucetown Road/Hopewell Road Alignment and Intersection Improvements Description: Realign Brucetown Road to meet Hopewell Road at Route 11. Improvements to this intersection will address comprehensive planned development's traffic generation in the area. Capital Cost: $3,000,000 Justification: This is a transportation improvement that will have significant impact on the Route 11 corridor. The location is identified by joint planning efforts between the County and VDOT. Construction Schedule: TBD 36 PRIORITY 14 - Widening of Route 11 North to the West Virginia State Line Description: Improve Route 11 to a divided 4 and 6 -lane facility as detailed in the Eastern Road Plan. Capital Cost: $47,800,000 Justification: This is a regional transportation improvement that will address congestion over a large area of the County and address development to the surrounding area. This project improves the safety for the traveling public by reducing congestion and improving the flow of traffic. Construction Schedule: TBD PRIORITY 15 - Senseny Road Widening Description: Widen Senseny Road to a 4 -lane divided roadway. This project is not dependent upon, but is being coordinated with the implementation of Route 37, Channing Drive, and development in the area. Capital Cost: $22,800,000 Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD PRIORITY 16 - Inverlee Way Description: Construct a 4 -lane divided roadway beginning at Senseny Road and going south to Route 50 East. This project is being planned in conjunction with improvements to Senseny Road and surrounding development. Capital Cost: $10,200,000 Justification: This is a regional transportation improvement that will address congestion and provide an additional needed link between Senseny Road and Route 50 East. Construction Schedule: TBD PRIORITY 17 - Fox Drive Description: Add additional turning lane(s) to Fox Drive where it intersects with Route 522 North. Capital Cost: $250,000 37 Justification: This is a transportation improvement that will address congestion at this intersection. Construction Schedule: TBD PRIORITY 18 - Warrior Drive Extension from Route 37 Crosspointe south to existing terminus Description: 4 lane roadway from the Route 37 extension in the Crosspoint Development south to the existing terminus of Warrior Drive. Capital Cost: $12,000,000 Justification: This improvement would be concurrent with a Route 37 extension and would provide significant congestion relieve at Exit 307 as well as Tasker Road at Exit 310 Construction Schedule: TBD PRIORITY 19 - Route 277 right turn lane extension at Warrior Drive Description: Extend right turn lane for eastbound 277 at the intersection of Rt 277 and Warrior Drive. Installation of sidewalk for pedestrian safety and installation of pedestrian pedestal. Capital Cost: $500,000 Justification: This improvement would be a significant safety upgrade to this intersection. Construction Schedule: TBD PRIORITY 20 - Papermill Road right turn lane extension at Route 522 Description: Extend right turn bay of Papermill Road (Route 644) where it intersects with Route 522 to alleviate turn bay spillover that is taking place. Capital Cost: $500,000 Justification: This improvement would be a significant safety upgrade to this intersection. Construction Schedule: TBD PRIORITY 21- Senseny Road Turn lanes at the intersection of Senseny Road and Crestleigh Drive Description: Improvements to the intersection of Senseny Road (657) and Crestleigh Drive to include turn lanes and potential signalization. This project would add left and right turn lanes to Senseny Road at the intersection of Crestleigh and potentially a full signalization of the intersection. Capital Cost: $2,600,000 Justification: This improvement would be a significant safety upgrade to this intersection. Construction Schedule: TBD PRIORITY 22 - Frederick County Eastern Road Plan Description: This project is intended to address all of the planned transportation improvements in the County Comprehensive Plan, Eastern Road Plan that are not noted individually above. Capital Cost: $TBD Justification: This project prepares the County for future development by addressing the projects needed to support that development in a manner consistent with the Comprehensive Plan. Construction Schedule: N/A 39 Winchester Regional Airport Project Priority List PRIORITY 1- New General Aviation Terminal Building, Site Work and Parking Lot - Design/Build Description: The Winchester Regional Airport proposes to construct a new general aviation terminal building. The new facility will be constructed in a new location slightly south of the existing terminal building. Capital Cost: $3,710,000 Justification: Since its opening in the early 1990s, the general aviation terminal building for the Winchester Regional Airport has had only limited interior work completed. Interior repairs are necessary due to extensive usage and some damage from water leaking from the roof prior to its replacement in the spring of 2006 by necessity. The heating and cooling systems are approaching 25 years in age and are nearing the end of their useful life. The exterior of the terminal building is made from Drivet that has failed in many areas and is generally in fair to poor condition. In addition, the windows are not energy efficient and several of the window seals have failed. In 2008, a study was completed to examine needs and costs to renovate the existing terminal building. After review of the study, the WRAA determined it would be more economical to build a new energy efficient building slightly east of the existing terminal. The proposed location of the project will allow enough room to build out a new transient apron during the taxiway relocation project. Construction Schedule: TBD - scheduled depending on availability of State funding program. PRIORITY 2 - Fuel Storage Facility Description: Construct new fuel storage facility for expansion and to meet DEQ and EPA requirements. Capital Cost: $1,000,000 Justification: When the taxiway "A" midfield section is relocated it will cause an encroachment into the current fuel farm site. The current site does not allow for future expansion or upgrades to meet DEQ and/or EPA regulations. Construction Schedule: TBD - Start of project is dependent upon FAA and/or Virginia Department of Aviation funding program. PRIORITY 3 - Northside Service Road Description: This project proposes to construct a two lane service road around the end of Runway 14. The road will be approximately 1/2 to 3/4 miles in length so that vehicles stay clear of navigational aid critical areas. It is proposed that the road will be 2 lanes. M Capital Cost: $400,000 Justification: The approved airport layout plan shows new development occurring on the northside of the runway. By having aircraft ground operations and storage on both sides of the airfield (north and south), ground vehicle traffic requiring access to both sides of the airfield will be generated. The traffic will include fueling truck operations and personnel activities for general maintenance. The FAA encourages the construction of service roads around aircraft activity areas, especially the runways, to prevent unauthorized ground vehicle access to aircraft movement areas and to promote a safer operating environment. The service road, located on the west side of the airport (Runway 14 end) will accomplish these goals. Construction Schedule: Completion in FY 18-19 PRIORITY 4 - Taxiway (A) Relocation Description: The relocation of Taxiway "A" is part of the overall Airport upgrade to meet safety design standards for a Group III airport. This relocation will improve the serviceability and safety of the airport in regards to ground operations for larger jet aircraft. Due to the complex task of relocating the entire 5,500' taxiway, the project has been broken down into two phases - Phase I will begin at the 32 approach end of the runway and continue to the terminal building located midfield. Phase II will continue from the terminal building to the approach end of runway 14. The project will be broken down into sections within the phases based on pavement conditions, demand and availability of funding from the Federal Aviation Administration. Capital Cost: $9,650,000 Justification: The relocation of Taxiway A is necessary to increase the Airport's ability to accommodate larger aircraft. This project also will improve the serviceability of the Airport for larger aircraft wishing to use the airport. Construction Schedule: Completion in FY 19+ PRIORITY 5 - Land Acquisition — Buff lick Road — Parcels 64-A-64 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64-A-64 on Bufflick Road. This parcel is critical to airport development because of the close proximity within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. 41 Construction Schedule: Completion in FY 17-18 PRIORITY 6 - Land Acquisition — Bufflick Road — Parcel 64-A-60 Description: The Winchester Regional Airport Authority proposes to acquire Parcel 64-A-60 (Cooper, David) on Bufflick Road to meet FAA design standards for Runway 14 Safety Area. This parcel is critical to airport development because of the close proximity within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 17-18 PRIORITY 7 - Land Acquisition — Bufflick Road — Parcel 64 A 59 Description: The Winchester Regional Airport Authority proposes to acquire Parcel 64-A-59 (Kyle) on Bufflick Road to meet FAA design standards for Runway 14 Safety Area. This parcel is critical to airport development because of the close proximity within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18-19 PRIORITY 8 - Land Acquisition — Bufflick Road — Parcel 64-A-52 Description: The Winchester Regional Airport Authority proposes to acquire Parcel 64-A-52 (Lee) on Bufflick Road to meet FAA design standards for Runway 14 Safety Area. This parcel is critical to airport development because of the close proximity within or near the airport primary surfaces. 42 Capital Cost: $300,000 Justification: Under the FAA Part 77 Surface Requirements and the Code of Virginia 15.2e, the airport is required to own fee simple property located within the Primary Surfaces. There are currently more than 120 aircraft based at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18-19 43 County Administration Project Priority List PRIORITY 1 - Clearbrook Convenience Site Relocation Description: The current two -acre facility is situated on quarry land and is the beneficiary of a no -cost lease which ended December 31, 2015. The owner, Carmeuse Lime & Stone, has asked that the County vacate its property by the end of 2017. The original lease agreement was negotiated between the County and the previous quarry owner, O -N Minerals Co., which planned to long wall mine below the surface. Due to Carmeuse's intention to use an open pit approach during its expansion, the convenience site will be forced to relocate to another parcel in the Clear Brook/Stephenson community. In order to provide uninterrupted service to the citizens of this area, it is imperative that land acquisition, design and construction begin immediately. Capital Cost: $540,650 Justification: Planned quarry expansion will mandate that the current facility be relocated, preferably on County -owned land in the Clear Brook/Stephenson community. For residents in this area, the next closest convenience site is located on Indian Hollow Road in Albin, a distance of seven miles. The Albin location is already the County's most heavily used facility at an average of 16,270 vehicles trips each month. Logistically, the Albin facility cannot accommodate as many as 500 additional vehicles traveling from the Clear Brook community to deposit refuse and recycling. Although the landfill is an option and has sufficient capacity, it is located 13 miles away from the current Clear Brook facility. Construction Schedule: Construction beginning in FY 17 PRIORITY 2 - Albin Convenience Site Relocation Description: The relocation of the Albin citizens' convenience site to property located within the Sunnyside/Albin community is projected for FY 18/19. A fenced two -acre site is proposed between North Frederick Pike and Indian Hollow Road on County -owned property in close proximity to the existing site, ideally on a portion of the former FCPS transportation facility. The project will require several months to complete including fencing, earthwork, retaining walls, electric, equipment, lighting, paving and landscaping. Capital Cost: $570,650 Justification: During August of 2016, 16,270 vehicles visited the Albin facility, making it the single most utilized solid waste facility outside of the landfill. Usage continues to rise each year as the site serves a geographic area extending from Sunnyside to Cedar Creek Grade westward to Gainesboro. It is easily accessible from Route 37 and North Frederick Pike. The total number of vehicles using the facility, an average of 651 per day, represents an eight percent increase over 2016. On Fridays and weekends, this number can exceed 800 vehicles. As trash disposal and the resulting traffic continue to increase, the present infrastructure will be unable to safely serve the public. During holidays, the site requires two attendants in order to efficiently move traffic. However, lines still back out onto Indian Hollow Road during holidays and some weekends, creating a hazard noted several times by the Sheriff's Office. For residents living between Cedar Creek Grade and Apple Pie Ridge Road, curbside pickup is costly, prompting heavy utilization of the convenience site which attracts a mix of users from the suburbs and rural community. A number of users are those from the more western end disposing of their trash when traveling into Winchester. Avid recyclers from Westminster -Canterbury, Shenandoah University, Shenandoah's Pharmacy School and SU students living in nearby townhomes also frequent the facility. Construction Schedule: Construction beginning in FY 18/19 PRIORITY 3 - Gore Refuse Site Relocation/Expansion Description: The project will expand refuse capacity in the Gore community by installing a surplus trash compactor. Installation of a compactor at Gore will drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In order to accomplish this, and account for improved traffic flow and the construction of compactor and recycling staging areas, the site will be expanded onto an adjoining parcel owned by the County. Capital Cost: $388,105 Justification: A total of 3,140 vehicles utilized the facility during the month of August 2016. On a typical Saturday, usage peaks at 156 vehicles. The project will pay for itself in lower refuse collection costs through compaction of solid waste before transport. Also, with a compactor in place, refuse will be contained in an enclosed receiver can, reducing blowing litter and odor and vectors, all of which can be a problem when using open collection cans. The project will also provide much-needed capacity during heavy flow times such as weekends and holidays. All 10 containers now fill to capacity during Saturdays and Sundays. Numerous times, the site has closed early on Sundays when capacity is reached. A 40 -yard roll -off container is used during holidays to contain excess trash and pulled multiple times, another additional expense. An upgraded site will meet the current and future solid waste needs of the Gore community. Construction Schedule: Construction beginning in FY 19/20 PRIORITY 4 - General Government Capital Expenditures 'k, Description: This project consists of a revolving fund in the amount of $1,000,000 for the benefit of General Governmental Capital Expenditures. It is the intention of this capital expenditure fund to be for the purpose of purchasing capital equipment for governmental agencies and to allow for improvements to general governmental facilities. Such expenditures may be less than the established $100,000 departmental threshold. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is for the benefit of the County Governmental Entities participating in the CIP but does not include individual Volunteer Fire and Rescue Companies. Capital Cost: $1,000,000 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing capital equipment for governmental agencies and to allow for improvements to general governmental facilities will enable the County to meet the requirements of the Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the governmental entities. Construction Schedule: N/A PRIORITY 5 - County/School Board Administration Building Description: This project consists of a County/School Board Administration Building, to be located generally in the County's Urban Development Area. The Joint Administrative Office Complex project is for a new 150,000 square foot office building shared with the County Schools Administration. The Schools' portion would be 50,000 square feet. Capital Cost: TBD Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government services in an accessible location. Construction Schedule: TBD PRIORITY 6 - Joint Judicial Center New Facility Description: This new project consists of a new future Joint Judicial Center Facility to be located generally in the City of Winchester or in the County's Urban Development Area. Capital Cost: TBD Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government M services in an accessible location. The need for this project has been established through ongoing communication with the court system and the City of Winchester. Construction Schedule: TBD 47 Fire & Rescue Project Priority List PRInRITV 1 Fire & Rescue Station #22 /Annex Facilities (Route 277) Description: Construct a two bay Fire and Rescue Station with satellite Sheriff's office and the potential for office and meeting room space for the County and community. The station will be located in the area of Fairfax Pike, White Oak Road, and Tasker Road to provide service for the heavy growth area east of Stephens City. An approximate three -acre site will be needed to accommodate this facility. The fire station will be approximately a 10,000 sq ft facility to house an engine and ambulance. Those who would occupy the facility will determine the size of the satellite office and meeting room space. This facility is specifically identified in the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Capital Cost: $3,400,000 Justification: This development is scheduled to be an active adult resort gated community with age restrictions on 80% of the homes above 55 and the other 20% above 45. The developer's master plan will allow for 2,130 individual dwelling units using a mix of housing types. Construction Schedule: Completion in FY 16-17 PRIORITY 2 Fire & Rescue Station #22 / Apparatus (Route 277) Description: Purchase one (1) custom pumper equipped and one (1) custom Type I Advanced Life Support (A.L.S.) capable ambulance equipped to be assigned to Fire and Rescue Station 22. Capital Cost: $905,000 Justification: This fire and rescue apparatus will be assigned to Fire and Rescue Station 22 located on Fairfax Pike East in the Stephens City area of Frederick County. The pumper will be built to N.F.P.A. 1901 specifications and equipped with all of the required and necessary equipment to function as a Class A Pumper. The ambulance will be built to the Federal KKK -A -1822E specifications and equipped with all of the required and necessary equipment to function as an Advanced Life Support ambulance. This fire and rescue apparatus is needed due to the fact that the Fire and Rescue Department currently owns one (1) pumper and one (1) ladder truck that are twenty (20) plus years of age and already assigned to other functions. The currently owned fire and rescue apparatus would not endure the demands placed on it while being assigned to a high call volume. Construction Schedule: Completion in FY 16-17 PRIORITY 3 Fire & Rescue Station #23 / New Facility (Crosspointe) Description: This project consists of a 10,000 square foot fire station to accommodate 4 pieces of emergency equipment, and to house living and sleeping areas for staff. This project also has the potential for office and meeting room space for the County and community with an additional 2,000 square feet of building area. A two and Y acre parcel should be sufficient for building, parking and amenities for approximately 20 to 30 persons. The project is located at Crosspointe Center at the end of current Route 37 South, an area of proposed high density residential development, and commercial development. Capital Cost: $3,700,000 Justification: The proposed location at the South end of Route 37 provides for quick and easy access to Interstate 81 North and South at the 310 Exit. Access and response on Route 37 will be greatly enhanced from Interstate 81 to Route 50 West in the Northbound Lane. Currently Stephens City and Round Hill Volunteer Fire and Rescue Companies serve the area. This location also provides easy access to Route 11 and the Kernstown area along with access to Middle Road and Subdivisions of Brookneil, Stonebrook, and Jacksons Woods. These subdivisions have large single family homes in an area of Frederick County outside of the UDA. Water supplies are scarce in these areas and a rapid response from this proposed facility will likely reduce property damage from fire and response times for Medical Emergencies. Major collector roads such as Tasker Road and Warrior Drive along with the proposed extension of Route 37 and new roadways in the development will provide quick access to additional homes and businesses in areas including Front Royal Pike, Papermill Road. These roadway construction efforts will provide for an increased level of quality emergency service to the citizens in this entire area. Construction Schedule: To be determined. PRIORITY 4 Fire & Rescue Regional Training Center Description: Construct a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located in Clarke County, Frederick County, Shenandoah County, Warren County, Winchester City, State Agencies, Federal Agencies, and potentially jurisdictions within the State of West Virginia. Capital Cost: $31,175,000 Justification: This project will facilitate realistic training in today's modern environment for emergency services and industrial personnel located throughout the Northern Shenandoah Valley and expanding into the State of West Virginia. This project will reinforce existing training programs in those respective agencies and jurisdictions as well as facilitate training that is currently not available within the Northern Shenandoah Valley which causes students and instructors to travel into the Washington Metropolitan region. The number of potential personnel being trained at this Training Center is potentially in the thousands based upon training statistics provided in July 2007 by the participating agencies. Construction Schedule: Completion in FY 20-21 Fire & Rescue Company Capital Project Requests Capital Equipment Fire & Rescue — Vehicles & Equipment Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services. It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. Capital Cost: $1,000,000 50 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment will enable the County to meet the requirements of the Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the fire and rescue companies. Construction Schedule: N/A Individual Fire & Rescue Company Capital and Capital Equipment Requests. The individual Fire and Rescue Companies requests have been added to the CIP. The individual Fire and Rescue Companies have identified their own capital requests which have been recognized in the CIP by way of a total project category. The projects are in no particular order. (This information may be found on the County's website www.fcva.us/planning) 51 Action: PLANNING COMMISSION BOARD OF SUPERVISORS RESOLUTION November 1, 2017 December 13, 2017 - Recommended Approval RESOLUTION LL APPROVED LL DENIED 2017 - 2022 CAPITAL IMPROVEMENTS PLAN (CIP) WHEREAS, the Frederick County Planning Commission held a public hearing on the proposed 2017-2022 Capital Improvements Plan (CIP) for Frederick County on September 6, 2017 and a public meeting on November 1, 2017; and, WHEREAS the Frederick County Planning Commission recommended approval of this plan at their regular meeting on November 1, 2017 and affirmed that the projects contained in the 2017-2022 Capital Improvements Plan (CIP) are in conformance with Frederick County's 2035 Comprehensive Plan; and, WHEREAS, the Frederick County Board of Supervisors held a public hearing on this plan during their regular meeting on December 13, 2017; and, WHEREAS, the Frederick County Board of Supervisors supports the priorities for capital expenditures contained in the Capital Improvements Plan (CIP) and has affirmed the determination of the Planning Commission that the projects contained in the Capital Improvements Plan (CIP) conform to the Frederick County Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The Frederick County Board of Supervisors hereby approves the 2017-2022 Capital Improvements Plan (CIP) for Frederick County, Virginia as an element of the 2035 Comprehensive Plan. PDRes #43-17 -2 - Passed this 13th day of December, 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Judith McCann -Slaughter Gene E. Fisher Robert W. Wells PDRes #43-17 Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator COUNTY of FREDERICK Department of Planning and Development 07) 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop AICP, Assistant Director Transportation RE: Eastern Road Plan Update DATE: December 4, 2017 Topic Synopsis The Eastern Road Plan is the primary transportation map in the County Comprehensive Plan. As such, it is the document that guides transportation planning in the County, keeps citizens apprised of long term transportation planning, and assists the Board of Supervisors and County planning staff through land use planning actions. The Eastern Road Plan is developed to plan a transportation network that supports the Board of Supervisors' long- range vision for the overall development of the County. This update is primarily to incorporate VDOT work on Route 37 and Route 522 and to clean up/clarify a number of items as described below. Analysis Attached, please find a series of maps which detail the updates described below. Each highlighted area has a zoom in map that shows the update and comparison to the current plan in greater detail. Route 37 Staff is seeking to incorporate updated VDOT work on Route 37 in order to have the needs shown be as up to date as possible. Included are ramps updated to more current standards, ramp work where previously there had only been a note of a desire for an interchange, and updates to the centerline where needed for engineering purposes. At the proposed interchange for Snowden Bridge Boulevard there are two scenarios shown. One scenario shows an interchange with a spacing of 800 feet while the other interchange shows a spacing of 1,200 feet. There are positives and negatives to both designs. The 800 feet ramp spacing allows less room for stacking and as such would require future Snowden Bridge Boulevard to have features such as double lefts to adequately accommodate stacking. However, the reduced spacing results in a much smaller impact on the surrounding industrial property. The 1,200 feet ramp spacing scenario allows for better stacking and thus a narrower Snowden Bridge Boulevard, but results in a much more significant right-of-way impact. 2. Independence Drive Alignment When zoomed in closely, the current Eastern Road Plan shows an offset between 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 Independence Drive and what was formerly known as the Channing Drive extension, now Constitution. This update corrects the offset. 3. Lenoir Drive — Slip Ramp Clarification For many years a ramp has been shown on the plan connecting Lenoir Drive to Route 37 at Stonewall Industrial Park. However, as drawn currently, it gives the impression that a vehicle could only exit Lenoir Drive onto southbound Route 37. The update clarifies that traffic could exit to southbound Route 37 and also exit from southbound Route 37. 4. Route 522 Realignment As part of their modeling and study surrounding Exit 313, VDOT analyzed the planned Route 522 realignment and has recommended the alignment shown in this update. The current plan has the Route 522 realignment intersecting with Route 50/17 at Ryco Lane, while the proposed change realigns Route 522 to Prince Frederick Drive. The new alignment is preferable due to improved spacing from surrounding intersections and reduced direct impact on surrounding businesses. As part of this recommendation, VDOT vetted this improvement through the regional travel demand model. 5. Stephens City Bypass — Connector Road The Stephens City Bypass does not have access to Route 11 due to the close proximity to the future relocated Exit 307. This update incorporates the connector roadway from Stephens City, planning that offers the first access back to Route 11 from the Stephens City Bypass. 6. Tasker Road Alignment This update adjusts the alignment of Tasker Road to match the work completed by VDOT in the vicinity of I-81 Exit 310. Recommended Action Staff recommends approval of the changes with the 800 feet wide interchange at Snowden Bridge Boulevard and Route 37. The Transportation Committee reviewed the proposed changes on October 30, 2017 and recommended approval, the Comprehensive Plans and Programs Committee reviewed the item on November 13, 2017 and recommended approval, and the Planning Commission recommended approval on November 15, 2017. JAB/pd Attachments: 1. Maps 2. Resolution -2- I Co Proposed Future Rt 37 Bypass �-� Existing Future Rt 37 Bypass Eastern Road Plan - Nov 2016 k� Improved Major Arterial • �, ♦ New Minor Arterial 011+,.0 Improved Minor Arterial f ��* New Major Collector Improved Major Collector f �_f New Minor Collector Improved Minor Collector ON -0 Ramp '-'\, Roundabout (.•Urban Development Area Sewer and Water Service Area Map O-eand by Fretlerlck County Dept a'd bevel opm ent O1-117, .17 P \\ F y )ODRIDGE CT m� 8 �o z m P � F 3�a11 �i Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass Eastern Road Plan New Major Collector Improved Major Collector New Minor Collector Improved Minor Collector Roundabout Urban Development Area .Sewer and Water Service Area Map Created by Frederick County Dept of Planning and Development October 17, 2017 i. 0 0.045 0.09 0.18 Miles lanRoad • LgURELWOOD,DR° t Y Attachment ite 37 • Route 522 w _ PAPERMIL_L 'EIEND OE.�RR JUSTES OR i 4. R s Ii ° a� rzz. i * y / e g A x O �i Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass ` AFR�ej�z Eastern Road Plan New Major Collector Improved Major Collector New Minor Collector Improved Minor Collector Roundabout y+ •-•Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept of Planning and Development October 17, 2017 0 0.05 0.1 0.2 Miles Eastern Road Plan Attachment C Route 37 and Route 50 s It Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass Eastern Road Plan Improved Major Arterial New Major Collector Improved Major Collector m .r J ,� ti♦.. Y' • Improved Minor Collector Roundabout orQ �i CgNYpN Rp ,,� � a r CT f r F '-- �' .. __.f-_�� __ _... .._. _. 'e' e 6 Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass 3. Eastern Road Plan New Major Collector Improved Major Collector Improved Minor Collector !-$Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept .f Planning and Development October 17, 2017 0 0.045 0M A. Miles f V v r�f.,� •jJ-� r`� p�� '-r� f. _ nom• » _ r , nF��, i r !:i SEN ` t • V;,Y' r. �' .. __.f-_�� __ _... .._. _. 'e' e 6 Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass 3. Eastern Road Plan New Major Collector Improved Major Collector Improved Minor Collector !-$Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept .f Planning and Development October 17, 2017 0 0.045 0M A. Miles Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass Eastern Road Plan Improved Major Arterial New Major Collector New Minor Collector •-$Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept of Planning and Development October 17, 2017 0.16 Miles Eastern • • PlanMap 1: 800' Spreade Attachment F-1 -e 37 and Snowden Bridge Boulevard w: Ilk 7 /. • J ,� -fix- �i gRIDgEg��N SNOWDEN �V ris 1 4 Proposed 800' Spread Existing Future Rt 37 Bypass Eastern Road Plan it MgRVU/S New Major Collector f CT _ Improved Major Collector New Minor Collector '� • REDBUDR, i •$Urban Development Area OSewer and Water Service Area Map Created by Frederick County Dept of Planning and Development October 17, 2017 0 0.0325 0.M1 0.13 Miles E I A. 3: SNOW DEN BRIDBEBLUD t"I .. of �y.. i1l Proposed 1200' Spread r; ,\ Existing Future Rt 37 Bypass Eastern Road Plan MgRvu/Sc tY �� New Major Collector Improved Major Collector New Minor Collector i •-$Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept of Planning and Development October 17, 2017 0 ..Ms ..Ml 0.13 Miles - ,b9it ,•�' r �� Rye- - . r, i 1r -ce T1= ih r� r. F � s -� F. r•� �y� $ F �'� � r• r' r z.' �' .ail► awF i4 f i., r., 1rip a �+Ilyl� .. E . i^ Proposed Future Rt 37 Bypass a Existing Future Rt 37 Bypass I� Eastern Road Plan Improved Major Arterial New Major Collector Improved Major Collector 8 � � New Minor Collector '^► •-$Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept rof Planning and Development October ll. 2017 0A1 Miles Ix 4 .{ T , r. "!� 1 `if�� • � � f 7` �� Proposed Future Rt 37 Bypass �,w � i Existing Future Rt 37 Bypass Eastern Road Plan '•- j tT r n Improved Major Arterial r Improved Minor Arterial New Minor Collector y �� + ! • .'' r� � Improved Minor Collector r F Ir Ramp P,� - •,� • ,,`�� i_ �� Urban Development Area r` f Sewer and Water Service Area - Map Created by Frederick County Dept of Plannmg and Development October 17, 2017 P New Independence Dr Alignment Old Independence Or Alignment 1� imamjL i t A+ - - �.. Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass Eastern Road Plan Improved Major Arterial New Major Collector Improved Major Collector Roundabout Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept of Planning and Development October 17, 2017 �e 0 0.0325 0.065 0-11- Slip Ramp Clarification -- .--- --------------- Proposed Future Rt 37 Bypass Existing Future Rt 37 Bypass Eastern Road Plan Improved Major Arterial New Minor Collector Ramp ••Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept of Plannmg and Development October 17, 2017 0.0325 0.065 0.13 Miles r 0 F p e . , MARGATE GT ,rP ON 0 1 _ r _JJ e r COS Lo r Old Route 522 Realignment J NcRFst New Route 522 Realignment p �� y _ e 2. Eastern Road Plan LEAFIELD CT - RoygLAVE _I �� Improved Major Arterial New Minor Arterial New Major Collector Q Improved Major Collector New Minor Collector r , Urban Development Area jSewer and Water Service Area oho°� QV Map Created by Frederick County Dept I �� of Planning and Development October 17, 2017 .® 0.05 0.1 0.2 Miles 4 New Connector Road A. •; ��,, t7 etf g t/ / / �a1 2 y Eastern Road Plan ^% New Minor Arterial New Major Collector New Minor Collector Roundabout •-$Urban Development Area Sewer and Water Service Area Map Created by Frederick County Dept .f Planning and Development October 17, 2017 0 0.05 0.1 0.2 Miles _ • • • _ • � �' iOySTG 7 r Y f \ d cOMMONWEq , + + �..,�•. f'`it � � � � ll, LTH �}. •t _ \'- I 4 r , a SY er h New Tasker Rd Alignment y ra Old Tasker Rd Alignment \ 1 1 55 �i Proposed Future Rt 37 Bypass „o Existing Future Rt 37 Bypass Eastern Road Plan Improved Major Arterial New Major Collector Improved Major Collector New Minor Collector Improved Minor Collector _40 Roundabout �sF x`' 3 jooDRIDCE� o • •Urban Development Area T Qp0 0o Sewer and Water Service Area • CHINKAPINDR % =Q Map Created by r dD— County Dept of Planning and Development October 17, 2017 f PDKD��OF` x �D��D�V DR HAVEN GC SURREY CLUB LN. - o o.os 0.1 0.2 Miles I Proposed Future Rt 37 Bypass Eastern Road Plan `O Improved Major Arterial • �� New Minor Arterial Improved Minor Arterial New Major Collector _ ♦0 Improved Major Collector • ``v New Minor Collector 01,11k.0 Improved Minor Collector 01%.0 Ramp '—\i Roundabout (.*Urban Development Area Sewer and Water Service Area Map Created by Frederick caunry Dep, of Pla nningsnd Developm en[ 0-- 17, 2017 - ea Cop les Action: AMENDMENT PLANNING COMMISSION: November 15, 2017 - Recommended Approval BOARD OF SUPERVISORS: December 13, 2017 ❑ APPROVED ❑ DENIED AN AMENDMENT TO THE FREDERICK COUNTY 2035 COMPREHENSIVE PLAN CHAPTER V, TRANSPORTATION WHEREAS, an amendment to The Frederick County 203 5 Comprehensive Plan, Chapter V, Transportation, to modify the Eastern Road Plan was considered. This amendment was reviewed by the Transportation Committee, the Comprehensive Plans and Programs Committee (CPPC), and the Planning Commission during their regularly scheduled meetings; and WHEREAS, The Transportation Committee recommended approval of this amendment on October 30, 2017; and WHEREAS, The Comprehensive Plans and Programs Committee (CPPC) recommended approval of this amendment on November 13, 2017; and WHEREAS, the Planning Commission held a public hearing on this Comprehensive Plan amendment on November 15, 2017; and WHEREAS, the Board of Supervisors held a public hearing on this Comprehensive Plan amendment on December 13; and WHEREAS, the Frederick County Board of Supervisors finds the adoption of this Comprehensive Plan amendment to be in the best interest of the public health, safety, welfare, and in good planning practice; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that the Frederick County 2035 Comprehensive Plan, Chapter V, Transportation, is amended to modify the Eastern Road Plan. PDRes#47-17 -2 - This amendment shall be in effect on the day of adoption. Passed this 13th day of December, 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Robert W. Wells Judith McCann -Slaughter Blaine P. Dunn Gene E. Fisher A COPY ATTEST Kris C. Tierney Frederick County Administrator PDRes#47-17 COUNTY of FREDERICK Department of Planning and Development 07) 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: M. Tyler Klein, AICP, Planner SUBJECT: Ordinance Amendment — Residential Separation Buffer Waiver — Public Hearing DATE: December 5, 2017 This is a proposed amendment to Chapter 165 — Zoning Ordinance to modify the requirement for residential separation buffers in the RP (Residential Performance) Zoning District. Currently, residential separation buffers are required only in the RP Zoning District to adequately buffer different housing types from one another within adjacent separate developments. Staff has drafted a revision to the Zoning Ordinance to modify the required residential separation buffer matrix between certain housing types specifically: single-family detached (SFD) units and townhome units; and single-family small lot (attached and detached) units and townhome units. The modification would change the required buffer category from a Category B Type Buffer to a Category A Type Buffer. The table below provides a simple example of the difference between a Category B and a Category A Type Buffer with a "full screen" (note: a full screen requires a landscape screen (plantings) and a 6 foot (FT) tall fence, wall, mound or berm). The intent of this modification is to provide flexibility for smaller infill -type lots in the RP Zoning District, ensuring the desired housing types and densities are sited where they are planned for as part of the County's 2035 Comprehensive Plan's Long Range Land Use Plan (LRLUP). Staff notes, this amendment does not change the required "Zoning 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 Category A Type Buffer* Category B Type Buffer* Inactive Distance Required FT 15' 30' Active Distance Required FT 10' 20' Total Distance Required 25' 50' The intent of this modification is to provide flexibility for smaller infill -type lots in the RP Zoning District, ensuring the desired housing types and densities are sited where they are planned for as part of the County's 2035 Comprehensive Plan's Long Range Land Use Plan (LRLUP). Staff notes, this amendment does not change the required "Zoning 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 District Buffers" that would otherwise be required between different land uses (such as between residential and commercial/industrial uses). This item was proposed through a request from private developers and discussed by the Development Review and Regulations Committee (DRRC) at their April 27, May 25, July 27, and August 24, 2017 regular meetings. The Planning Commission discussed this item at the June 7, 2017 meeting. The DRRC agreed with the proposed changes from their August 24, 2017 meeting, and the item was forwarded to the Planning Commission for discussion again on September 20, 2017. The Board of Supervisors discussed this item at their October 11, 2017 meeting. The Board of Supervisors expressed concern with reducing the buffer distance between certain housing types, noting the perceived incompatibility of townhomes with single-family detached residences. The Board of Supervisors sent the item forward for public hearing. The Planning Commission held a public hearing on this item on November 1, 2017. One member of the public spoke in support of the proposed ordinance amendment, noting it encouraged growth in the desired areas of the County and it also provided a "right -size" approach regarding buffers between housing types that are generally compatible, such as townhomes and single-family small lot attached houses (i.e. duplexes). The Planning Commission voted 8-2-3 (Commissioners Kenny & Cline — No; Commissioners Oates, Thomas & Unger — Absent) to forward the text amendment to the Board of Supervisors for public hearing with a recommendation of approval. The attached document shows the existing ordinance with the proposed change supported by the DRRC (with bold italic for text added). This proposed amendment is being presented to the Board of Supervisors as a public hearing item. A decision by the Board of Supervisors on this proposed Zoning Ordinance text amendment is sought. Please contact me if you have any questions. Attachments: 1. Revised ordinance with additions shown in bold underlined italics. 2. Resolution MTK/pd Article II SUPPLEMENTARY USE REGULATIONS; PARKING; BUFFERS; AND REGULATIONS FOR SPECIFIC USES Part 203. Buffers and Landscaping § 165-203.02. Buffer and screening requirements. C. Residential separation buffers. Residential separation buffers shall be established to adequately buffer different housing types from dissimilar housing types within adjacent separate developments. The requirements for residential separation buffers are as follows: (1) When placed adjacent to one another, developments with different housing types shall provide the following residential separation buffers: Minimum Residential Separation Buffer Area Required Proposed Use/Development Adjoining Existing Use/Development 1 2 3 4 5 1. Single-family detached - - A B B 2. Single-family zero lot line or small lot - - A B B 3.jyk�' Townhouse A_ A_ - B B 4. Garden apartment or multifamily buildings C C B - A 5. Age -restricted multifamily C C C - - ORDINANCE AMENDMENT Action: PLANNING COMMISSION: November 1, 2017 Recommended Approval BOARD OF SUPERVISORS: December 13, 2017 IJ APPROVED IJ DENIED AN ORDINANCE AMENDING THE FREDERICK COUNTY CODE CHAPTER 165 ZONING ARTICLE II SUPPLEMENTARY USE REGULATIONS; PARKING; BUFFERS; AND REGULATIONS FOR SPECIFIC USES PART 203 — BUFFERS AND LANDSCAPING §165-203.02. BUFFER AND SCREENING REQUIREMENTS WHEREAS, an ordinance to amend Chapter 165, Zoning to modify the requirement for residential separation buffers in the RP (Residential Performance) Zoning District was considered; and WHEREAS, the Planning Commission held a public hearing on this ordinance on November 1, 2017; and WHEREAS, the Board of Supervisors held a public hearing on this ordinance on December 13, 2017; and WHEREAS, the Frederick County Board of Supervisors finds that the adoption of this ordinance to be in the best interest of the public health, safety, welfare, and in good zoning practice; and NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors that Chapter 165 Zoning, is amended to modify ARTICLE II — SUPPLEMENTARY USE REGULATIONS; PARKING; BUFFERS; AND REGULATIONS FOR SPECIFIC USES, PART 203 — BUFFERS AND LANDSCAPING, §165-203.02. BUFFER AND SCREENING REQUIREMENTS PDRes 937-17 -2 - to amend Chapter 165, Zoning — to modify the requirement for residential separation buffers in the RP (Residential Performance) Zoning District. Passed this 13th day of December, 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman J. Douglas McCarthy Gene E. Fisher Robert W. Wells PDRes 937-17 Gary A. Lofton Judith McCann -Slaughter Blaine P. Dunn A COPY ATTEST Kris C. Tierney Frederick County Administrator CONSENT AGENDA COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 Memorandum To: Frederick County Board of Supervisors From: Mark R. Cheran, Zoning and Subdivision Administrator - Date: December 4, 2017 RE: Round Hill Fire Station The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Corporate Place, State Route Number 877 0.07 miles Spinning Wheel Lane, State Route Number 878 0.08 miles Corporate Place, State Route Number 877 0.08 miles Staff is available to answer any questions. MRC/dlw 107 North Kent Street, Suite 202 9 Winchester, Virginia 22601-5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 13th day of December, 2017, adopted the following: WHEREAS, the Edinburg Residency Office of the Virginia Department of Transportation recommends that the street(s) referenced in this Board's resolution to be added to the secondary system of state highways as a no cost rural addition pursuant to Section 33.1-229 and Commonwealth Transportation Board policy, because the street(s) meets current minimum standards, the condition of the existing hard surface is serviceable, the street(s) has provided continuous public service since its establishment in July 2016 and currently services the Round Hill Fire Hall. WHEREAS, the Edinburg Residency Office of the Virginia Department of Transportation confirms that no Department funds are required to improve the street(s) described on the attached additions form AM -4.3 to meet current minimum deign or maintenance standards of the Department. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached additions Form AM -4.3 to the secondary system of state highways, pursuant to 33.1-229, Code of Virginia, and the and the Rural Addition Policy of the Commonwealth Transportation Board of the Virginia Department of Transportation. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, on the attached for AM -4.3, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Charles S. DeHaven, Jr., Chairman Gary A. Lofton J. Douglas McCarthy Blaine P. Dunn Judith McCann -Slaughter PDRes. #46-17 Robert W. Wells Gene E. Fisher A COPY ATTEST Kris C. Tierney Frederick County Administrator In the County of Frederick ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted December 13, 2017 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Round Hill Fire Station Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: Rural Addition (CTB Policy - No Cost) Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ♦ Corporate Place, State Route Number 877 Old Route Number: 0 --—————————————————————————————————————————- • From: Route 1100, National Lutheran Boulevard To: Route 878, Spinning Wheel Lane, a distance of: 0.07 miles. Recordation Reference: Instr. #140006177 Right of Way width (feet) = 65 Street Name and/or Route Number ♦ Spinning Wheel Lane, State Route Number 878 Old Route Number: 0 --—————————————————————————————————————————- • From: Route 877, Corporate Place To: 0.08 mile north of Route 877, Corporate Place, a distance of: 0.08 miles. Recordation Reference: Instr. #140006177 Right of Way width (feet) = 53 Street Name and/or Route Number ♦ Corporate Place, State Route Number 877 Old Route Number: 0 --—————————————————————————————————————————- • From: Route 878, Spinning Wheel Lane To: 0.08 mile west of Route 878, Spinning Wheel Lane, a distance of: 0.08 miles. Recordation Reference: Instr. #140006177 Right of Way width (feet) = 60 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: December 13, 2017 Page 1 of 1