October 11 2017 Board_Agenda_Packet
AGENDA
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, OCTOBER 11, 2017
6:00 P.M., 7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
6:00 P.M. - Closed Session:
There will be a Closed Session pursuant to Section 2.2-3711, A (7) of the
Code of Virginia,1950, as amended, for consultation with legal counsel
regarding a specific legal matter requiring the provision of legal advice by
such counsel.
There will be a Closed Session pursuant to Section 2.2-3711 A (3) of the
Code of Virginia, 1950, as amended, for discussion or consideration of the
acquisition of real property for a public purpose, and of the disposition of
publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the Board.
7:00 P.M. - Regular Meeting - Call To Order
Invocation
Pledge of Allegiance
Adoption of Agenda:
Pursuant to established procedures, the Board should adopt the Agenda for
the meeting.
Consent Agenda:
(Tentative Agenda Items for Consent are Tabs: B, C, G, H and O)
Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.)
Board of Supervisors Comments
AGENDA
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, OCTOBER 11, 2017
PAGE 2
County Officials:
(See Attached)A
1. Committee Appointments. -------------------------------------------
2. Correspondence from Virginia Association of Counties (VACo) Re:
Voting Credentials for the Annual Business Meeting Request to
(See Attached)B
Designate County Administrator to Vote. ------------------------
3. Request to Approve Holding Two Rabies Clinics in 2018.
(See Attached)C
-------------------------------------------------------------------------------
Committee Reports:
(See Attached)D
1. Parks and Recreation Commission. ------------------------------
(See Attached)E
2. Finance Committee. ---------------------------------------------------
(See Attached)F
3. Transportation Committee. ------------------------------------------
(See Attached)G
4. Human Resources Committee. ------------------------------------
(See Attached)H
5. Public Safety Committee. --------------------------------------------
Public Hearing:
1. Proposed Amendment to the Frederick County Code, Chapter 89 Fire and
Rescue Services; Article IV Volunteer Membership; Section 89-12,
Volunteer Fire Fighter and Rescue Members. This Proposed Amendment
Would Provide an Alternative Option for Completing Background Checks
Necessary to Approve Volunteer Fire and Rescue Members.
(See Attached)I
-------------------------------------------------------------------------------
2. Proposed Amendment to the Frederick County Code, Chapter 122
Nuisances; by the Addition of Section 122-11, Methamphetamine Lab
Cleanup and Removal Responsibility for Costs; Determination of Amount.
This Proposed Amendment Would Provide an Additional Means for the
County to Recover Any Costs It Might Incur to Protect the Public Health
(See Attached)J
and Safety in the Cleanup of Methamphetamine Labs. -----
3. Proposed Amendments to the Frederick County Code, Chapter 155
Taxation; Article I General Provisions; Section 155-3, Tax Returns;
Failure to File. The Proposed Amendments are Technical Amendments
AGENDA
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, OCTOBER 11,2017
PAGE 3
to the Provision Governing Personal Property Tax Return Filings
Regarding Mobile Homes and to Establish a Uniform Filing Deadline of
(See Attached)K
March 1 for Personal Property Returns.-------------------------
Planning Commission Business:
Public Hearing:
1.South Frederick Agricultural and Forestal District -To Consider Adding
Additional Parcels into the South Frederick Agricultural and Forestal
District. These Properties are Located at 933 Barley Lane, Winchester,
Virginia and are Identified with Property Identification Numbers 60-A-89,
61-A-15 and 61-A-17 in the Back Creek Magisterial District
(See Attached)L
-------------------------------------------------------------------------------
Other Planning Items:
1.Discussion-Subdivision Application #05-17 of Freedom Crossing.
(See Attached)M
-------------------------------------------------------------------------------
2.Discussion Residential Separation Buffer Waiver in the RP(Residential
(See Attached)N
Performance)District.-------------------------------------------------
(See Attached)O
3.Road Resolutions: -----------------------------------------------------
a.Roscommon, Sections 6and7;
b.Meadows Edge Phase 2.
Board Liaison Reports(If Any)
Citizen Comments
Board of Supervisors Comments
Adjourn
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
TO: Board of Supervisors
FROM: Finance Committee
DATE: September 20, 2017
SUBJECT: Finance Committee Report and Recommendations
A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street
Wednesday, September 20, 2017 at 8:00 a.m. All members were present. () Items 5, 6, and 7 were
approved under consent agenda. () Items 2, 9, 10, 11, 12, 14, and 17 require no action.
1.Shenandoah Valley Community Residences, Inc. requests real property tax exemption. See
attached application and Code of Virginia Tax Exempt Property, p. 4 37. The committee
recommends approval of the exemption. An ordinance amendment is required to reflect the
change, draft attached, p. 38 40. A public hearing is required on the ordinance amendment.
2.() Presentation by SCS Engineers of Pro Forma Analysis and FY 2019
for the Frederick County Regional Landfill. This item has been
Oversight Committee. See attached information, p. 41 60. No action required.
3.The Public Works Director requests a General Fund supplemental appropriation in amount of
$50,000. This amount represents funds donated to the Frederick County Est
Shelter and will be used for the engineering and architectural s
architectural plans for a building addition at the shelter. No required. This item was
approved by the Public Works Committee. See attached informatio 61 63. The committee
recommends approval.
4.The Public Works Director requests a General Fund supplemental appropriation in the amount of
$10,000. This amount represents funds donated to the Frederick County Esther Boyd A
Shelter and will be used to expand the existing spay/neuter prog
This item was approved by the Public Works Committee. See attac 61 63.
The committee recommends approval.
107 North Kent Street Winchester, Virginia 22601
1
Finance Committee Report and Recommendations
September 20, 2017
Page 2
5.() The Sheriff requests a General Fund supplemental appropriation in the amount of $4,354.
This amount represents an auto claim reimbursement. No local fu
memo, p. 64.
6.() The Shawneeland Manager requests a Shawneeland Fund supplemental appropriation in the
amount of $13,692.56. This amount represents an auto claim reimbursement. No local fu
required. See attached memo, p. 65.
7.() The Superintendent of Parks request a General Fund supplemental appropriation in the
amount of $20,000.This amount represents a carry forward of unspent FY 2017 funds
used for the installation of a fire hydrant at the Sherando Park
attached memo, p. 66.
8.Discussion is requested on committee and commission compensation. The
recommends the changes per the attached information, p. 67.
9.() The committee will continue discussion on the airplane tax rate. See attached information,
p. 68 74. The committee requested continued discussion at the next committ
10.() The committee will continue discussion on real property tax reli
information, p. 75 76. The committee concluded discussions on the topic.
11.() The Finance Director presents FY 2017 Year End financial information. See attached,
p. 77 92. No action required.
12.() The FCPS Finance Director provides FY 2017 Year End financial information and is available
for discussion. See attachment, p. 93 119. No action required.
13.The FCPS Finance Director requests School Operating Fund and General Fund supplemental
appropriations in the amount of $285,003.55. This amount represents grant funds received
during FY 2017 for specific purposes. See attached memo, p. 120. The committee recommends
approval.
14.() The FCPS Finance Director requests School Operating Fund and General Fund supplemental
appropriations in the amount of $997,264.55. This amount represents unspent FY 2017 funds to
be spent on buses. Local funds are required. See attached memo, p. 120. The committee
postpones the request awaiting further information.
2
Finance Committee Report and Recommendations
September 20, 2017
Page 3
15.The FCPS Finance Director requests School Operating Fund supplemental appropriation in the
amount of $502,498.66. This amount represents the FY 2018 Preschool Expansion Grant. No
local funds are required. See attached memo, p. 120. The committee recommends approval.
16.The FCPS Finance Director requests School Operating Fund supplemental appropriation in the
amount of $100,000. This amount represents a grant award from the National Oceanic and
Atmospheric Administration. No local funds are required. See a 120. The
committee recommends approval.
17.() The Finance Director provides updated debt service information reflecting the $27 million
for the 12th elementary school, and is available for discussion. See attache
p. 121 125. No action required.
INFORMATION ONLY
1.The Finance Director provides a Fund 10 Transfer Report for August 2017. See attached, p. 126.
2.The Finance Director provides financial statements ending August 31, 2017. See attached,
p. 127 137.
3.The Finance Director provides an FY 2018 Fund Balance Report end
attached, p. 138.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter, Chairman
Charles DeHaven
Gary Lofton
Angela Rudolph
Jeffrey Boppe
By ___________________________
Cheryl B. Shiffler, Finance Director
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---------------------------------------------------------
Sharon Kibler
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§ 58.1-3651. (Effective January 15, 2018) Property exempt from taxation by classification...Page 1of 3
Code of Virginia
Title 58.1. Taxation
Chapter 36. Tax Exempt Property
This section has more than one version with varying effective dates. Scroll down to see all versions.
§ 58.1-3651. (Effective until January 15, 2018) Property exempt
from taxation by classification or designation by ordinance
adopted by local governing body on or after January 1, 2003.
A. Pursuant to subsection 6 (a) (6) of Article X of the Constitution of Virginia, on and after January 1, 2003, any county, city, or
town may by designation or classification exempt from real or personal property taxes, or both, by ordinance adopted by the local
governing body, the real or personal property, or both, owned bya nonprofit organization that uses such property for religious,
charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes. The ordinance shall state the specific
use on which the exemption is based, and continuance of the exemption shall be contingent on the continued use of the property
in accordance with the purpose for which the organization is cla
organization that has any rule, regulation, policy, or practice that unlawfully discriminates on the basis of religious conviction,
race, color, sex, or national origin.
B. Any ordinance exempting property by designation pursuant to sg
with respect thereto, at which citizens shall have an opportunity to be heard. The local governing body shall publish notice of the
hearing once in a newspaper of general circulation in the countycity, or town where the real property is located. The notice shall
include the assessed value of the real and tangible personal proty
taxes assessed against such property. The public hearing shall not be held until at least five days after the notice is published in the
newspaper. The local governing body shall collect the cost of publication from the organization requesting the property tax
exemption. Before adopting any such ordinance the governing body shall consider the following questions:
1. Whether the organization is exempt from taxation pursuant to
2. Whether a current annual alcoholic beverage license for serving alcoholic beverages has been c
Beverage Control Board to such organization, for use on such property;
3. Whether any director, officer, or employee of the organizatio is paid compensation in excess of a reasonable allowance for
salaries or other compensation for personal services which such director, officer, or employee actually renders;
4. Whether any part of the net earnings of such organization inures to the benefit of any individual, and whether any significant
portion of the service provided by such organization is generated by funds received from donations, contributions, or local, state or
federal grants. As used in this subsection, donations shall include the providing of personal services or the contribution of in-kind
or other material services;
5. Whether the organization provides services for the common goo
6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting to
influence legislation and whether the organization participates , or intervenes in, any political campaign on behalf of any
candidate for public office;
7. The revenue impact to the locality and its taxpayers of exemp
8. Any other criteria, facts and circumstances that the governing body deems pertinent to the adoption of such ordinance.
C. Any ordinance exempting property by classification pursuant t
hearing with respect thereto, at which citizens shall have an opportunity to be heard. The local governing body shall publish notice
of the hearing once in a newspaper of general circulation in thetil at
least five days after the notice is published in the newspaper.
D. Exemptions of property from taxation under this article shall be strictly construed in accordance with Article X, Section 6 (f) of
the Constitution of Virginia.
35
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///7
§ 58.1-3651. (Effective January 15, 2018) Property exempt from taxation by classification...Page 2of 3
E. Nothing in this section or in any ordinance adopted pursuant to this section shall affect the validity of either a classification
exemption or a designation exemption granted by the General Assembly prior to January 1, 2003, pursuant to Article 2 (§ 58.1-3606
et seq.), 3 (§ 58.1-3609 et seq.) or 4 (§ 58.1-3650 et seq.) of this chapter. An exemption granted pursuant to Arti58.1-3650 et
seq.) of this chapter may be revoked in accordance with the provisions of § 58.1-3605.
2003, c. 1032; 2004, c. 557.
§ 58.1-3651. (Effective January 15, 2018) Property exempt from
taxation by classification or designation by ordinance adopted b
local governing body on or after January 1, 2003.
A. Pursuant to subsection 6 (a)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, any county, city, or town
may by designation or classification exempt from real or personal property taxes, or both, by ordinance adopted by the local
governing body, the real or personal property, or both, owned bya nonprofit organization that uses such property for religious,
charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes. The ordinance shall state the specific
use on which the exemption is based, and continuance of the exemption shall be contingent on the continued use of the property
in accordance with the purpose for which the organization is cla
organization that has any rule, regulation, policy, or practice that unlawfully discriminates on the basis of religious conviction,
race, color, sex, or national origin.
B. Any ordinance exempting property by designation pursuant to sg
with respect thereto, at which citizens shall have an opportunity to be heard. The local governing body shall publish notice of the
hearing once in a newspaper of general circulation in the countycity, or town where the real property is located. The notice shall
include the assessed value of the real and tangible personal proty
taxes assessed against such property. The public hearing shall not be held until at least five days after the notice is published in the
newspaper. The local governing body shall collect the cost of publication from the organization requesting the property tax
exemption. Before adopting any such ordinance the governing body shall consider the following questions:
1. Whether the organization is exempt from taxation pursuant to
2. Whether a current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Board of Directors of
the VirginiaAlcoholic Beverage Control Authority to such organiz
3. Whether any director, officer, or employee of the organizatio is paid compensation in excess of a reasonable allowance for
salaries or other compensation for personal services which such director, officer, or employee actually renders;
4. Whether any part of the net earnings of such organization inures to the benefit of any individual, and whether any significant
portion of the service provided by such organization is generated by funds received from donations, contributions, or local, state or
federal grants. As used in this subsection, donations shall include the providing of personal services or the contribution of in-kind
or other material services;
5. Whether the organization provides services for the common goo
6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting to
influence legislation and whether the organization participates , or intervenes in, any political campaign on behalf of any
candidate for public office;
7. The revenue impact to the locality and its taxpayers of exemp
8. Any other criteria, facts and circumstances that the governing body deems pertinent to the adoption of such ordinance.
C. Any ordinance exempting property by classification pursuant t
hearing with respect thereto, at which citizens shall have an opportunity to be heard. The local governing body shall publish notice
of the hearing once in a newspaper of general circulation in thetil at
least five days after the notice is published in the newspaper.
D. Exemptions of property from taxation under this article shall be strictly construed in accordance with Article X, Section 6 (f) of
the Constitution of Virginia.
E. Nothing in this section or in any ordinance adopted pursuant to this section shall affect the validity of either a classification
exemption or a designation exemption granted by the General Assembly prior to January 1, 2003, pursuant to Article 2 (§ 58.1-3606
36
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///7
§ 58.1-3651. (Effective January 15, 2018) Property exempt from taxation by classification...Page 3of 3
et seq.), 3 (§ 58.1-3609 et seq.) or 4 (§ 58.1-3650 et seq.) of this chapter. An exemption granted pursuant to Arti58.1-3650 et
seq.) of this chapter may be revoked in accordance with the provisions of § 58.1-3605.
2003, c. 1032; 2004, c. 557; 2015, cc. 38, 730.
The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may
exclude chapters whose provisions have expired.
7/26/2017
Virginia Law Library
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both EPub and MOBI eBook formats.
U.S. Constitution
37
http://law.lis.virginia.gov/vacode/title58.1/chapter36/section58.1-3651726201
///7
ORDINANCE
[date]
The Board of Supervisors of Frederick County, Virginia hereby ordains that
Section 155-153 (Property exempted from taxation by designation) of Article XXV
(Exemption for Nonprofit Organizations) of Chapter 155 (Taxation) of the Code of
Frederick County, Virginia be, and the same hereby is, amended by enacting an
amended Section 155-153 (Property exempted from taxation by designation) of Article
XXV (Exemption for Nonprofit Organizations) of Chapter 155 (Taxation) of the Code of
bold underline
Frederick County, Virginia, as follows (additions are shown in and
bold strikethrough
deletions are shown in ):
CHAPTER 155 TAXATION
Article XXV Exemption for Nonprofit Organizations
§ 155-153 Property exempted from taxation by designation.
A. The real or personalproperty of an organization designated by the Board of
Supervisors and used by such organization exclusively for one or more of the
purposes as set forth in Article X, Section 6(a) of the Constitution of Virginia shall be
exempt from taxation so long as such organization is operated not for profit and the
property so exempted is used in accordance with the purpose(s) for which the
organization is classified. The indicated real or personal property of each of the
following organizations is so designated by the Board of Supervisors pursuant to this
section:
1. ARC-Northern Shenandoah Valley, Incorporated, The (formerly known as
Winchester-Frederick County Association for Retarded Citizens and as Northern
Shenandoah Valley Association for Retarded Citizens, Inc., The) – tax parcels
54J-2-3-59,,
54J-2 3-60 and 54J-2-3-61;
2. Belle Grove, Inc. – tax parcels 90-A-33A and 90-A-37;
3. Blue Ridge Hospice, Inc. – personal property of thrift shop in Stephens City;
4. Cedar Creek Battlefield Foundation, Inc. – tax parcels 90-A-23A, 90-A-23B, 90-
A-32A, 90-A-34, 90-A-55, 90-A-59A, and 91-A-28C;
1
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5. Conservation Club [Winchester- Frederick County Conservation Club, Inc.] – tax
parcels 19-A-27, 19-A-49, 19-A-50, 19-A-51, 19-A-52E, 19-A-53A, 19-A-81A, 29-
A-37B, 29-A-38, and 29-A-43B;
6. Fort Collier Civil War Center, Inc. – tax parcel 54-A 81G;
7. Frederick United Methodist Housing Development Corp. – tax parcel 75-A-80B;
8. Kernstown Battlefield Association, Inc. – tax parcels 63-A-6A, 63-A-7A, 63-A-18,
63-A-18A, 63-A-18B, 63-A-18C, and 63-A-18D;
9. Leary Educational Foundation, Inc. – tax parcels 6-A-17 and 6-A-18;
10. Nature Conservancy, The – tax parcels 48-A-45 and 48-A-47;
11. NW Works, Inc. (formerly known as Northwestern Workshop, Inc.) – tax parcel
75-A-1F;
12. People-to-People Health Foundation, Inc., The (Project Hope) – tax parcel 64-A-
40C;
13. Potomac Appalachian Trail Club – tax parcels 19-A-41D, 28-A-119A, 48-A-29C,
48-A-33A, 48-A-37, 48-A-37I, 48-A-37A, 48-A-37R, 48-A-49B, and 49-1-2-48;
14. Salvation Army, The – tax parcel 54-A-36F;
15. Shenandoah Valley Battlefields Foundation – tax parcels 43-A-154, 43-A-155,
43-A-159A, 54-A-1B, 54-A-1C, 54-A-88, 54-A-89C, 54-A-90, 55-A-3, and 55-A-4;
54J-2-3-59,
16. Shenandoah Valley Community Residences, Inc. – tax parcels 54N-
,
2-2-32 and 65H-12A-108;
17. Stone House Foundation – tax parcels 74A03-A-77, 74A03-A-141, 74A03-A-142,
74A03-A-144, and 74A03-A-146;
18. Wayside Foundation for the Arts, Inc., The – tax parcel 91B-1-B-27;
19. Winchester Chapter of the Izaak Walton League – tax parcels 77-A-72 and 77-A-
76A;
20. Woodmen of the World – tax parcel 54E-8-33; and
21. Youth Development Center, Inc., The – tax parcel 63-A-110B.
B. Each organization which owns real property exempt from taxation pursuant to
designation of the Board of Supervisors or pursuant to designation of the General
Assembly shall file triennially, commencing on November 15, 2014, an application
with the Commissioner of the Revenue as a requirement for retention of the exempt
status of the property. The Commissioner of the Revenue shall send notice of this
requirement to each such organization by not later than September 15 preceding the
November 15 on which such application is due. Such application shall show the
ownership and usage of such property, and such other information as the entity
deems desirable, for the property for which retention of such exemption is sought.
C. Exemptions of property from taxation under this article shall be strictly construed in
accordance with the provisions of Article X, Section (6)(f) of the Constitution of
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Virginia.
Enacted this ____ day of ____, 2017.
Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____
Bill M. Ewing ____ Robert W. Wells ____
Blaine P. Dunn ____ Gene E. Fisher ____
Judith McCann-Slaughter ____
A COPY ATTEST
__________________________
Kris C. Tierney
Frederick County Administrator
3
40
Millions
MEMORANDUM
TO:
Cheryl Shiffler, Director of Finance
FROM:
Joe C. Wilder, Director of Public Works
SUBJECT:
Supplemental Appropriation Requests
DATE:
September 5, 2017
______________________________________________________________________________
In a regularly scheduled meeting held on August 29, 2017, the Public Works Committee
endorsed the following supplemental appropriation requests:
a. Request for $50,000.00 for the Frederick County Esther Boyd Animal Shelter
(See attachment 1 for justification of request):
b. Request for $10,000.00 Frederick County Esther Boyd Animal Shelter
(See attachment 1 for justification of request)
c. Presentation of Pro Forma Analysis andFY 2019 budget recommendations
(See attachment 2):
Please include the above supplemental appropriation requests and the Pro Forma
informational presentation on the next Finance Committee agenda.
JCW/kco
Attachments: as stated
cc: Sharon Kibler, Assistant Finance Director
file
61
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
MEMORANDUM
TO:
Public Works Committee
FROM:
Joe C. Wilder, Director of Public Works
SUBJECT:
Frederick County Esther Boyd Animal Shelter Subcommittee Recommendations
for Building Addition and Supplemental Appropriation Requests
DATE:
August 25, 2017
__________________________________________________________________________________________
On Wednesday, August 9, 2017, the subject subcommittee met to discuss the possible building addition
at the Frederick County Esther Boyd Animal Shelter. The subcommittee was made up of the following
members:
Staff Members: Kathy Whetzel Amy Feltner
Holly Grim Steve Richman
Mark Fleet Joe Wilder
Board and
Citizen Members: Gene Fisher Whit Wagner
Ed Strawsnyder
After some discussion, the subcommittee made the following recommendations:
1. Construct a stand-alone building on the northwest part of the site as shown on the attached
drawing. (attached sketch)
2. Construct the building to match the existing brick portion of the building with a flat roof and
covered walkway between buildings.
3. Define the use of the building as a training facility, but will be used for multiple functions.
4. Use masonry construction with epoxy coated walls and concrete floors with a special coating to
assist in maintaining a clean environment in the building.
5. Provide accessible site, expanded parking lot, separate secured entrance, accessible restrooms,
a maintenance room, office area and intercom system with the new building.
62
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
Page 2
Public Works Committee/Landfill Oversight Committee
August 25, 2017
6. Procure services by local architect to develop plans for construction.
I am recommending that staff be allowed to move forward with commencing design of the building
based on these recommendations. As you are aware, the Animal Shelter has been the beneficiary of almost one
million dollars in donations over the past year. These donated funds have been placed in a separate Reserved
Fund, line item 10-240-2501. About 75% of the funds can be used for a purpose that the county and staff
determine to be of the most beneficial use. It was recommended by staff and the Public Works Committee that
a building addition be constructed to provide a long term benefit to the Animal Shelter and the community.
We are therefore requesting a supplemental appropriation in the amount of $50,000.00 to be placedin
Professional Services Engineering/Design, line item 10-4305-3002-02from the Reserved Fund, line item
10-240-2501. This will allow staff to procure engineering and architectural services to develop a site plan and
architectural plans for a building addition at the Animal Shelter. Our plan is to have design plans completed by
the end of the year and be back to this committee for further review.
Also, about 25% of the donated funds were earmarked to expand the existing spay/neuter program.
Therefore, we are requesting a supplemental appropriation in the amount of $10,000.00 to be placed in
Professional Health Services, line item 10-4305-3001-00.These funds will allow staff to expand our current
program and assist with more adoptable animals being spayed and neutered.
We recommend both requests be forward to the Finance Committee for further review and approval and
on to the Board of Supervisors if recommended by this committee.
JCW/kco
Attachments: as stated
cc: Kathy Whetzel, Animal Shelter Manager
file
63
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
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Executive Director of Financecameryp@fcpsk12.net
D
ATE:September 5, 2017
T
O: School Board Finance Committee Members
David T. Sovine, Ed.D., Superintendent of Schools
F:
ROM Patty Camery, Executive Director of Finance
S
UBJECT: Financial Reports for Fiscal Year 2016-17
Attached are the year-end financial reports for fiscal year 2016-17. As of the date of this report,
the financials are unaudited. Included are the statements of operations for all funds managed by
the school system. This report summarizes the key activities within each fund.
Table of Contents
Fund Report
UUUU
School Operating Fund Page 3
School Nutrition Fund Page 8
School Textbook Fund Page 10
School Capital Projects FundPage 12
School ConstructionFundPage 14
School Debt ServiceFundPage 16
School Health Insurance Reserve Fund Page 18
Northwestern Regional Educational Programs Funds Page 20
Consolidated Services Fund Page 22
Special Grants Fund Page 24
Private Purpose Funds Page 26
Please refer to the respective financial statement as you procee
93
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94
School Operating Fund
The unobligated surplus for the fiscal year 2017 school operating fund is $997,265, which is 0.64% of the
$155,066,258 total school operating fund budget.
The operational highlights of the fiscal (and school year) 2016-2017
Expanded the instructional coaching model to collaborate with teachers throug
professional development and instructional strategies that direc
Opened the replacement Frederick County Middle School
Expanded the 1:1 technology initiative at the elementary and high school levels
Served 13,246 students compared to a projected 13,117 student enrollment
Summary budget statistics
1.The original (beginning) budget for the school operating fund for FY 2017 was $153,211,000.
2.Budget adjustments of $1,855,258 resulted in the current budget balance of $155,066,258 and
included the following:
a.encumbrance or undelivered commitments of $903,813
b.carry-forward restricted grant receipts of $211,634 from FY 2016
c.carry-forward surplus funds for facilities and transportation of $458,
Summary financial statistics
1.Actual FY 2017 revenues in the school operating fund were $154,365,531.
2.Actual FY 2017 expenses and encumbrances totaled $153,083,263.
3.Obligations for restricted programs in the amount of $285,004 are a part of the year-end surplus
and are reserved for appropriation to FY 2018.
4.An unobligated amount of $997,265 remained at year-end.
Key factors contributing to the school operating fund surplus ar
Budget Actual Variance
State revenue (more students offset by $ 55,914,040$ 56,493,855 $579,815
compensation supplement loss)
State sales tax $ 14,883,266$14,560,987 ($322,279)
Budgetary expense surplus payroll, schools, $147,141,373 $146,371,267$770,106
and departments
All other variances ($ 30,377)
Unobligated Surplus for FY 2017 $ 997,265
The remaining portion of this section explains the financial activity and resulting variances.
95
School Operating Fund Continued
16BU
Understanding the Operating Fund Variances
The financial statement for the School Operating Fund is presented in a format reflecting two components
of financial activity: unrestricted and restricted programs. The majority of the school divisions programs
and operations are funded by state and local funds in the unrestricted component. While the scho
division must maintain minimum standards of quality with a mandated local match in most cases,
school board allocates those funds with discretion aligned to planning goals. Therefore, the expenditures
in this component are referred to as unrestricted.
The restricted program section shows the activity of grant funds received for specific use on designated
programs. The budget and related financial activity align with the gran
period, creating budget to actual variances which tend to be misunderstood as local surpluses or deficits.
For this reason, the format shown is designed to assist the reader with the distinction between th
Summary of Revenues and Expenditures
Unrestricted revenues exceeded expenditures by $1,347,762 [line 11]. The variance for each revenue
source and expenditure category is described in the following te This amount is offset by $65,494 in
restricted program variances [line 14] resulting in the total operating fund surplus of $1,282,268 [line 15],
which is then reduced by $285,004 in carryforward obligations. The final result is $997,265 in un-obligated
surplus for FY 2017.
Unrestricted Revenues: $148,373,097 [line 6]
U
Local Sources [line 1]
$703,520 in miscellaneous local revenue was received, including fees and charges to students and the
public, as well as billings to other agencies, gifts and donations, rebates and refunds, rental charges for
the use of school division facilities, and eRate reimbursing funds. Funds received from these sources were
more than projected by $4,382.
Commonwealth [line 2]
$71,054,842 in state revenues were received including Standards of Quality (SOQ) funding, sales tax
receipts, incentive funding, categorical funding, lottery funds, and some miscellaneous funds were more
than budgeted by $257,536.
SOQ funding was more than budgeted by $702,360 due to greater than projected student enrollment.
Sales tax funding was less than budgeted by $322,279 due to less sales tax collections received by the
Commonwealth than was planned by the Virginia Department of Taxa
Incentive accounts were $417,302 less than budgeted due to elimi
funds to address a projected budget shortfall at the state level.
All other state funding received was greater than budgeted by $294,757 again primarily due to more
than expected enrollment.
Federal Government [line 3]
$2,129 in unrestricted, federal program revenues were received. A small amount of funding is provided
each year based on the amount of federal land in the county. There is no notable variance in this section.
Local Government and Transfers [lines 4-5]
$76,612,605 were received from the Countys General Fund local government dollars. This total
includes the prior year encumbrance and grant obligations, as well as the current year funding support
from the local governing body.
96
School Operating Fund Continued
Unrestricted Expenditures: $147,025,335 [line 10]
Instruction [line 7]
$108,546,079wereexpended for instructional purposes and includes costs incurred forclassroom
instruction, student support services, library and media service
school administrative offices in the areas of regular education, special education, vocational
gifted education, and the other categories of instruction. Seventy-four percent of all expenditures are in
this category. The positive variance of $374,718 is attributable to expenditure savings throughout the
schools and instructional departments.
17B
Instructional and Administrative Technology [line 8]
$7,401,454 were expended for costs associated with division technology - instructional, administrative,
and operational categories. Savings in vehicle fuel and employee compensation due to personnel
turnover provided some funding to expand the school divisions 1:1 student technology dice initiative
to additional grade levels and address device replacement cycles.
Support Services [line 9]
$31,077,802 were expended for costs associated with supporting the operations of the school division,
including administration, services related to students attendan
maintaining facilities. The $331,889 positive variance is the net of personnel and operational
expenditures. The majority of this positive variance is due to residual fuel, vehicle maintenance, and
utility savings.
Restricted program revenues and expenditures [
lines 12 - 14]
Restricted Programs provide funding for specific initiatives. T
student populations or capabilities. Restricted program funding
reporting criteria. The vast majority of restricted revenues come from the federal government, but a few are from
state or miscellaneous sources. Restricted program revenues tot992,434 for FY 2017, and program
expenditures totaled $6,057,928. The resulting negative balance of $65,494 represents an amount of additional
local funding toward those specific program budgets.
FY2017 Un-obligated Surplus $997,265 [lines 15-17]
(Revenues in Excess of Expenditures)
The total surplus for FY 2017 of $1,282,268 is reduced by the amount of revenue received for a special purpo
but has not yet been encumbered. These funds are considered obligations against the surplus funds, total
$285,004, and include: 1) $146,151 for SOL Algebra Readiness, 2) $97,919 for the Apple Federal Credit Union
mentor teacher program, 3) $19,379 for eRate, 4) $12,466 for project graduation, 5) $6,702 for VA tiered systems
of support, 6) $2,000 for career switcher program, and 6) $387 for the VA Star program. A separate appropriation
request will be submitted for these amounts to be approved by th The unobligated surplus
for FY 2017 is $997,265.
97
Frederick County Public Schools
School Operating Fund
Year Ended June 30, 2017
[a][b][c][d][e]
2015-162016-172016-172016-17Variance
Actual*OriginalAdjusted Actual*from
BudgetBudgetAdj. Budget
SUMMARY
Revenue from Local/Other Sources$ 988,752 $ 1,083,436$ 958,335 $ 986,746 $ 28,411
Revenue from the Commonwealth$ 69,264,017$ 72,393,717$ 71,909,842$ 72,102,244$ 192,402
Revenue from the Federal Government$ 4,277,024$ 4,695,674$ 5,585,476$ 4,663,936$ (921,540)
Revenue from Local Governing Body72,781,07275,038,17376,612,605$ 76,612,6050
TOTAL REVENUES
$ 147,310,865$ 153,211,000$ 155,066,258$ 154,365,531$ (700,727)
[A]
Instruction$ 106,007,430$ 110,467,323$ 108,920,796$ 108,546,079$ 374,718
Instruction - Restricted Programs5,430,1236,707,6397,264,2856,057,9281,206,357
Technology - Instructional & Administrative7,377,8066,473,4967,471,4857,401,45470,031
Support Services27,824,88729,562,54231,409,69131,077,802331,889
TOTAL EXPENDITURES
$ 146,640,246$ 153,211,000$ 155,066,258$ 153,083,263$ 1,982,995
[B]
* Actual fiscal year expenditures includes encumbrances
REVENUE OVER EXPENDITURES
[C]$ 670,619 $ -$ -$ 1,282,268
[D]Obligated Funds-Special Programs$ 211,634 $ 285,004
[E]LOCAL FUNDS UNOBLIGATED AT JUNE 30$ 458,985 $ 997,265
[F]Percentage Surplus of Total Budget0.31%0.64%
Unrestricted Revenues
[1]Revenue from Local Sources$ 902,888 $ 774,046$ 699,138$ 703,520 $ 4,382
[2]Revenue from Commonwealth$ 68,215,167$ 70,820,758$ 70,797,306$ 71,054,842$ 257,536
aStandards of Quality (SOQ) 49,025,971 50,568,427 50,541,791 51,244,151 702,360
bSales Tax 14,338,077 14,883,266 14,883,266 14,560,987 (322,279)
cIncentive Accounts 1,128,556 1,071,378 935,302 518,000 (417,302)
dCategorical 101,927 101,152 101,152 88,762 (12,390)
eLottery-Funded Programs 3,361,009 4,026,035 4,045,249 4,370,805 325,557
fMiscellaneous State 259,627 170,500 290,546 272,136 (18,410)
[3]Revenue from Federal Government$ 7,987$ 5,000$ 6,254$ 2,129$ (4,125)
[4]Transfers/ CarryOver/ Prior Year Encumbrances$ 705,004 $ -$ 1,574,432$ 1,574,432 -
[5]Local Funds -Board of Supervisors$ 72,076,068$ 75,038,173$ 75,038,173$ 75,038,173$ -
[6]Total Unrestricted Revenues$ 141,907,114$ 146,637,977 $ 148,115,303 $ 148,373,097$ 257,794
Unrestricted Expenditures
[7]Instruction$ 106,007,430$ 110,467,323 $ 108,920,796 $ 108,546,079$ 374,718
aRegular education 79,906,077 81,927,610 80,723,303 80,583,184 140,119
bSpecial education 16,449,211 18,536,393 18,120,578 17,944,484 176,094
cVocational education 7,284,751 7,459,066 7,593,368 7,591,854 1,513
dGifted education 840,579 935,514 936,439 900,416 36,023
e Other education 1,328,522 1,339,908 1,329,634 1,308,666 20,968
fSummer School 181,376 251,918 200,560 200,560 -
gAdult education 16,914 16,914 16,914 16,914 -
[8]Instructional & Administrative Technology$ 7,377,806$ 6,473,496$ 7,471,485$ 7,401,454$ 70,031
aInstructional technology 1,791,348 1,063,122 1,535,415 1,524,902 10,513
bInstructional support technology 3,201,994 3,327,359 3,489,389 3,457,861 31,529
cAdministrative support technology 2,384,464 2,083,015 2,446,681 2,418,691 27,990
[9]Support Services$ 27,824,887$ 29,562,542$ 31,409,691$ 31,077,802$ 331,889
aAdministration, Attendance & Health 6,316,279 6,771,401 6,778,816 6,629,360 149,456
bPupil Transportation Services 8,122,430 8,767,835 8,795,504 8,762,472 33,032
cOperation and Maintenance 12,722,190 13,251,074 14,729,030 14,585,095 143,935
dFacilities 188,376 206,887 540,996 540,924 72
e Fund Transfers 475,612 565,345 565,345 559,951 5,394
[10]Unrestricted Expenditures$ 141,210,123$ 146,503,361 $ 147,801,973 $ 147,025,335$ 776,638
[11]Unrestricted Revenue Over/(Under) Expense$ 696,991 $ 1,347,762
98
Year Ended June 30, 2017
[a][b][c][d][e]
2015-162016-172016-172016-17Variance
Actual*OriginalAdjusted Actual*from
BudgetBudgetAdj. Budget
Restricted Programs
Revenue from Local/Other Sources$ 85,864 $ 309,390$ 259,197$ 283,226 $ 24,029
aeRate Program 26,911 92,390 125,809 124,414 (1,395)
bBridges to Success-Apple Federal CU 30,000 30,000 49,228 99,228 50,000
cNOAA Grant 28,953 - 30,841 22,531 (8,310)
dClaude Moore Foundation - - 38,629 37,052 (1,576)
e 187,000 14,690 - (14,690)
Excess Appropriation
Revenue from Commonwealth$ 1,048,851$ 1,572,959$ 1,112,536$ 1,047,402$ (65,134)
aRegional Juvenile Detention Center 542,928 545,671 559,448 562,026 2,578
bSpecial Education - In-Jail 87,653 92,000 92,868 92,856 (12)
cEarly Reading Intervention 236,721 237,140 237,140 175,811 (61,329)
dSOL Algebra Readiness 119,200 115,437 115,437 119,747 4,310
eOther Special State Programs62,34932,711105,61296,962 (8,650)
Excess Appropriation - 550,000 2,031 - (2,031)
f
Revenue from Federal Government$ 4,269,037$ 4,690,674$ 5,579,222$ 4,661,806$ (917,415)
aTitle I, Part A 1,313,086 1,571,643 1,914,469 1,603,511 (310,958)
bTitle I, Part D 81,262 73,099 55,004 53,988 (1,016)
cTitle II, Part A Improve Teacher Quality 226,003 264,152 374,578 228,955 (145,623)
dTitle III, Part A LEP 70,816 62,361 71,289 39,965 (31,325)
eTitle VI-B IDEA Regular 2,387,535 2,429,347 2,695,349 2,543,464 (151,885)
fTitle VI-B IDEA Preschool 41,226 41,226 41,226 44,592 3,366
gPerkins Vocational 149,108 148,846 146,481 146,981 500
hVirginia Preschool Initiative Plus - - 280,825 350 (280,475)
iExcess Appropriation - 100,000 - - -
[12]Total Restricted Revenues$ 5,403,751$ 6,573,023$ 6,950,955$ 5,992,434$ (958,521)
Restricted Program Expenditures
aeRate Program 27,015 92,390 125,809 78,020 47,789
bBridges to Success - Apple Federal CU 10,772 30,000 49,228 1,309 47,919
cClaude Moore Foundation - - 38,629 37,052 1,576
dTitle II, Part B NOAA Grant 29,606 - 30,841 23,203 7,638
eRegional Juvenile Detention Center 536,396 545,671 559,448 556,944 2,504
fSpecial Education - In-Jail 87,653 92,000 92,868 92,856 12
gEarly Reading Intervention 241,518 270,180 270,180 264,619 5,561
hSOL Algebra Readiness 149,812 188,900 317,663 178,565 139,098
iOther Special State Programs89,45165,696150,829125,995 24,834
jTitle I, Part A 1,313,086 1,571,643 1,917,059 1,605,085 311,974
kTitle I, Part D 113,343 109,453 133,800 134,990 (1,190)
lTitle II, Part A Improve Teacher Quality 226,003 264,152 374,578 228,955 145,623
mTitle III LEP 70,816 62,361 71,289 39,965 31,325
nTitle VI-B 2,387,535 2,429,347 2,695,036 2,543,539 151,497
oPerkins Vocational 147,119 148,846 146,481 146,481 -
pVirginia Preschool Initiative Plus - - 280,825 350 280,475
qExcess Appropriation - 837,000 9,721 9,721
[13]Total Restricted Expenditures$ 5,430,123$ 6,707,639$ 7,264,285$ 6,057,928$ 1,206,357
[14]Restricted Revenue Over/(Under) Expense$ (26,372)$ (65,494)
[15]All Revenue Over/(Under) Expense$ 670,619 $ 1,282,268
[16]Obligated Funds-Special Programs 211,634285,004
[17]LOCAL FUNDS UNRESTRICTED AND UNOBLIGATED AT JUNE 30$ 458,985 $ 997,265
99
School Nutrition Fund
The food service operation completed the FY 2017 with revenues in excess of expenditures of $472,149,
which increases the fund balance to $2,414,992. Of this fund balance, $235,775 is the value of inventory at
year-end and is categorized as non-spendable. The School Nutrition Services Program served meals ov80
days.
Even though the fund continues to realize a profit, revenue was less than expected due to a decline in the
number of students buying meals. On average, 47 percent of the student membership participated in the
food service program. Expenditures were significantly less than expected for the associated number of
meals served. Equipment expenses were also less than planned.
1,141,554 lunches and 338,809 breakfasts were served throughout the 2016-2017 school year, which were
32,079 less meals than budgeted. The lunch prices for a full meal were60 for elementary, $2.85 for
middle, and $2.85 regular lunch/$2.95 pizza lunch for high school students. Other items were sold on an
à la carte basis. The division food service operation produced an av14.38 meals per labor hour
8,359 equivalent meals daily. As of June 2017, 35.5% of students were eligible for free or reduced-priced
meals.
Revenue Variances:
Compared to budget, revenues were $49,378 less than expected. The variance is the result of two main
components: lunch sales and federal meal reimbursement through the National School
Lunch sales for full-priced meals were $169,769 lower than expected. This variance is attributed to
less than expected number of students participating who pay full price for meals.
Federal subsidies were $94,499 greater than planned. This increase in revenue reflects changes in
student meal participation patterns.
Expenditure Variances:
Compared to budget, expenditures were less than expected. $1,578,143 of the total expenditure variance
represents appropriation of prior year fund balance. The excess
if needed. The other operational variances are the result of the following:
Labor cost was $232,492 less than planned. Productivity gains were realized and overtime and
substitute costs were less than anticipated.
Food and supply costs were $175,626 less than planned. The average food cost per meal was $1.19
for FY 2017, which was eight cents less than budgeted.
Contracted services, utilities, travel, and other miscellaneous expenses ended the year with a
positive variance of $9,939.
Capital outlay represents the purchase of new or replacement equipment which realized a positive
variance of $103,470.
100
Frederick County Public Schools
School Nutrition Fund
Year Ended June 30, 2017
[a][b][c][d][e]
AdjustedVariance
ActualActualBudgetActualfrom
2014-20152015-20162016-172016-2017Adj Budget
[1]Beginning Balance July 1$ 1,368,808 $ 1,559,508$ 1,578,143 $ 1,942,843 $ 364,700
Revenues:
[2]Interest on Bank Deposits$ 2,902$ 4,085 $ 2,902$ 9,587$ 6,685
[3]Type A Lunches1,507,2271,535,6001,702,6781,532,909(169,769)
[4]Breakfast Program102,006120,476132,476143,70911,233
[5]All Other Sales and Adults588,632586,691614,369619,0884,719
[6]Other Receipts69,14678,44472,36369,785(2,578)
[7]State School Food Payments86,54989,22785,40796,63411,227
[8]Federal Meals Reimbursement2,328,3302,469,0582,474,4192,568,91894,499
[9]Transfers From School Operating 24,064 5,873 7,000 1,606(5,394)
[10]Total Revenues$ 4,708,855 $ 4,889,454$ 5,091,614 $ 5,042,236 $ (49,378)
Total Revenues and Beginning Balance 6,077,663 6,448,962 6,669,757 6,985,079
Expenditures:
[11] Salaries$ 1,745,169 $ 1,759,359$ 1,973,854 $ 1,801,735 $ 172,119
[12] Fringe Benefits644,130609,765751,686691,313 60,373
[13] Contractual Services62,19961,94668,68365,936 2,747
[14] Utilities, Travel and Misc52,01051,60558,75951,567 7,192
[15] Food and Supplies1,945,8851,994,8022,120,5751,944,949 175,626
[16] Capital Outlay68,76328,642118,05714,587 103,470
-1,578,143 - 1,578,143
[17] Appropriation Fund Bal. - Prior Year -
[18]Total Expenditures$ 4,518,155 $ 4,506,119$ 6,669,757 $ 4,570,087 $ 2,099,670
[19]Revenue Over / (Under) Expenditures$ 190,700$ 383,335$ -$ 472,149
[20]Balance June 30$ 1,559,508 $ 1,942,843$ -$ 2,414,992
[21]Balance Nonspendable - Inventory$ 238,947$ 272,504$ 235,775
[22]Committed - reserve for encumbrance$ -$ -$ 78
[23]Assigned fund balance$ 1,320,561 $ 1,670,339$ 2,179,139
101
School Textbook Fund
3B
The textbook fund finished the year with an increase of $971,914 resulting in a fund balance to $2,686,747.
The primary source of revenue for this fund comes from the Stand
Commonwealth. The state funds require a local match equal to th
Beginning fund balance for the School Textbook Fund was $1,714,833. Revenues plus the beginning fund
balance provide for the total available funds of $3,177,495. For FY 2017, state funds of $884,353 plus
$558,345 in local matching funds, and $19,964 in miscellaneous receipts for interest and fees totaled
$1,462,662 in revenue.
Textbook purchases were made for replacements of worn textbooks, handwriting textbooks for grades 1
through 3, and math consumables. Total expenditures on textbooks and related activities equaled
$490,748 for the year less than planned due to delaying the purchase of new social studies textbooks at all
levels and high school science textbooks until the next fiscal yportion of the expense total is for
a clerical position attributable to maintaining the textbook inventory.
The textbook fund balance increases and decreases over time as it supports the year-to-year disbursements
driven by the timing of required textbook adoptions. Textbook fund balance is assigned to the next fiscal
year to support required textbook adoptions.
102
Frederick County Public Schools
School Textbook Fund
Year Ended June 30, 2017
[a][b][c][d][e]
2014-152015-162016-172016-17
ActualActualBudgetActualVariance
[1]Balance July 1$ 1,421,028$ 1,077,501 $ 1,714,833$ 495,584
$ 1,219,249
Revenues:
[2] Interest on Bank Deposits$ 2,620 $ 3,882 $ 5,000$ 12,196$ 7,196
[3] Sale of Textbooks/ Lost Fees2,1441,1155,0007,7682,768
[4] Sale of Used Books3594171,500(1,500)
[5] State Reimbursements787,033788,171877,358884,3536,995
[6] Transfers From Other Funds476,198469,739558,345558,3450
[7]Total Revenues$ 1,268,354$ 1,263,324 $ 1,462,662$ 15,459
$ 1,447,203
Expenditures:
[8] Salaries$ 16,076$ 17,088$ 17,430$ 17,471$ (41)
[9] Fringe Benefits4,0174,2044,4114,405 6
[10] Contractual Services 2,195 - - - -
[11] Payments to Publishers1,589,593604,6992,461,608468,872 1,992,736
[12] Planned Carryforward to Next Year183,003 183,003
[13]Total Expenditures$ 1,611,881$ 625,991 $ 490,748$ 2,175,704
$ 2,666,452
[14]Revenues Over / (Under) Expenditures$ (343,527)$ 637,333$ (1,219,249)$ 971,914$ 2,191,163
[15]Balance June 30$ 1,077,501$ 1,714,833$ -$ 2,686,747
[16]Committed - reserve for encumbrance$ - $ - $ -
[17]Assigned fund balance$ 1,077,501$ 1,714,833$ 2,686,747
103
School Capital Projects Fund
4B
The school capital projects fund is a separate fund intended for the purchase of capital items that are not
provided for in the annual school operating fund. This fund typically receives revenue from the local
governing body through direct appropriation or through the trans
balances in the school operating fund.
The beginning fund balance of $4,099,481 was used to complete maintenance projects after July 1, 2016 and
include: fire alarm replacement at James Wood High School, division-wide building automation
management systems upgrade, roof replacement at Sherando High School, HVAC upgrade at school
administration building, fire pump upgrade at Bass-Hoover Elementary School, chiller replacement at Armel
Elementary School, and eight school bus replacements.
As of June 30, 2017, these projects were in various stages of planning, completion, or payment. The balance
of $1,220,061 will be carried forward into FY 2018.
Some of the items listed above should be supported by a sufficient funding level in the operating fund
because they are part of the larger scope of the annual operatin
Restoration of such funding in the operating budget will allow f return to the practice of using
it for special projects outside the norm of the operating fund, yet als
fund.
104
Frederick County Public Schools
School Capital Projects Fund
Year Ended June 30, 2017
[a][b][c][d][e]
Variance
2014-152015-162016-172016-17from
ActualActualBudgetActualAdjusted
Budget
[1]Balance July 1 $ 858,814$ 647,957
$ 3,000,000$ 4,099,481$ 1,099,481
Revenues:
[2]Other Receipts
[3]Local Funds - Frederick County$ 542,594$ 4,314,747$ - $ - $ -
[4]Transfers from Other Funds - - - - -
[5]Transfers- Encumbrances from prior year - -1,332,857 - (1,332,857)
Total Revenues$ 542,594$ 4,314,747 $ - $ (1,332,857)
$ 1,332,857
Expenditures:
[6]Capital Outlay$ 753,451$ 863,222
$ 4,332,857$ 2,879,420$ 1,453,437
[7]Total Expenditures$ 753,451$ 863,222
$ 4,332,857$ 2,879,420$ 1,453,437
[8]Fund Balance June 30$ 647,957$ 4,099,481$ -
$ 1,220,061
[9]Committed - reserve for encumbrance$ 166,292$ 1,332,857$ 734,367
[10]Assigned fund balance$ 481,665$ 2,766,624$ 485,694
105
Construction Fund
The active construction projects for FY 2017 were:
construction of replacement for FCMS;
continued design of the fourth high school;
and continued design of the twelfth elementary school and Armel addition.
A project-to-date summary is shown below and is provided in a different format on
statement. The amounts shown in bold represent active project balances at y-end, which will be
automatically re-appropriated in the next fiscal year to continue the project.
Replacement FCMS: 12 th Elementary School:
Beginning project amount $49,500,000.00 Beginning project amount $ 1,500,000.00
Expenditures through June 30, 2017 $(48,252,699.46) Expenditures through June 30, 2017 $( 1,050,204.40)
O/S Encumbrances @ June 30, 2017 $( 1,174,232.59) O/S Encumbrances @ June 30, 2017 $( 338,858.40)
$ Remaining project balance $ 110,937.20
Remaining project balance 73,067.95
.
Cash received bond proceeds $ 46,840,723.67
Cash received bond proceeds $00
Cash received premium proceeds $ 4,598,400.95
Cash received premium proceeds $ .00
Cash received interest earnings $ 103,268.15
Cash received interest earnings $ .00
120,000.00
Cash received easement proceeds $
Cash received other sources $ 1,500,000.00
Cash transferred to other projects $( 2,108,015.62)
Cash disbursed for project $( 1,050,204.40)
Cash disbursed for project $(48,182,077.42)
Accounts Payable @ June 30, 2017 $( 0.00)
Accounts Payable @ June 30, 2017 $( 70,622.04)
Cash/A/P balance @June 30, 2017 $ 449,795.60
Cash/A/P balance @June 30, 2017 $ 1,301,677.69
Fourth High School:
Armel Additions:
Beginning project amount $6,000,000.00
Beginning project amount $500,000.00
Expenditures through June 30, 2017 $(5,308,590.98)
Expenditures through June 30, 2017 $( 471,563.00)
O/S Encumbrances @ June 30, 2017 $( 249,195.47)
O/S Encumbrances @ June 30, 2017 $( 7,770.00)
Remaining project balance $ 442,213.55
Remaining project balance $ 20,667.00
Cash received bond proceeds $2,734,850.00
Cash received bond proceeds $ .00
Cash received premium proceeds $ 209,216.97
Cash received premium proceeds $ .00
4,733.58
Cash received interest earnings $
Cash received interest earnings $ .00
Cash transferred-undesignated fund $2,500,000.00
500,000.00
Cash received from other projects $
Cash received from other projects $ 230,199.17
Cash disbursed for project $( 471,563.00)
Cash disbursed for project $(5,308,590.98)
Accounts Payable @ June 30, 2017 $( 0.00)
Accounts Payable @ June 30, 2017 $( 0.00)
Cash/ A/P balance as of June 30, 2017 $ 28,437.00
Cash/A/P balance @June 30, 2017 $370,408.74
106
Frederick County Public Schools
Construction Funds
Year Ended June 30, 2017
[a][b][c][d]
Cummulative
ProjectPrior Years'2016-2017Project
BudgetReceiptsActual ReceiptsReceipts
[1]Balance July 18,620,571
Revenues:
[2]Interest Income$ -$ 85,196$ 22,806$ 108,002
[3]Proceeds from Bond Sale 54,300,000 49,575,5740 49,575,574
[4]Other Receipts 3,200,000 7,549,801 0 7,549,801
[5]Miscellaneous - -0 -
[6]Total Revenues$ 57,500,000 $ 57,210,57122,806$ 57,233,377
[a][b][c][d][e][f]
CummulativeRemaining
ProjectPrior Years'2016-2017ProjectOutstandingProject
BudgetExpendituresActualExpendituresEncumbrancesBalance
Expenditures:
[7]Replacement FCMS$ 49,500,000 $ 42,914,2625,338,438$ 48,252,699 $ 1,174,233 $ 73,068
[8]Armel Elementary Additions 500,000 147,053324,510$ 471,563$ 7,770 $ 20,667
[9]Twelfth Elementary School 1,500,000 242,095808,110$ 1,050,204$ 338,858$ 110,937
[10]Fourth High School - land & design 6,000,000 5,286,591 22,000$ 5,308,591$ 249,195$ 442,214
[11]Total Expenditures$ 57,500,000 $ 48,590,0006,493,058$ 55,083, 058$ 1,770,056 $ 646,886
[12]Balance June 30$ 2,150,319
107
Debt Service Fund
6B
The year-end balance in the debt service fund is $30,470. The fund balance is carried forward to offset the
local share of debt service in the next fiscal year.
During the fiscal year, FCPS received $94,742 in refinancing credits from VPSA and $276,973 from the
federal government as an interest rebate subsidy for the Qualified School Construction Bonds (QSCB)
program. Additionally, $15,972,475 was received from the county. These revenues plus the beginning fund
balance were used for the principal, interest, and administrative expenses fo
The FY 2017 principal, interest, and debt management fee payments totaled $16,427,599. The end of year
fund balance is $30,470 and will be used toward the FY 2018 debt obligations.
A summary of the outstanding indebtedness is shown below.
Outstanding debt at June 30, 2016 $ 124,590,414
New debt incurred during FY 2017 $ 0
Principal payments on existing debt during FY 2017 ($ 10,863,296)
Outstanding debt at June 30, 2017 $ 113,727,118
108
Frederick County Public Schools
Debt Service Fund
Year Ended June 30, 2017
[a][b][c][d][e]
Variance
2016-17from
2014-152015-16Adjusted 2016-17Adjusted
ActualActualBudgetActualBudget
[1]Balance July 1$ 922,736$ 287,524$ 103,290 $ 113,879$ 10,589
Revenues:
[2]State VPSA Credits$ -$ 76,264$ 94,742$ 94,742$ 0
[3]Federal - QSCB 275,783 277,270 275,782 276,973 1,191
[4]Local Funds - Frederick County 14,626,151 14,626,151 15,972,475 15,972,475 -
[5]Transfers from Other Funds
[6]Total Revenues$ 14,901,934 $ 14,979,685$ 16,342,999$ 16,344,190 $ 1,191
Expenditures:
[7]Principal Payments$ 9,236,871$ 10,119,992$ 10,863,296$ 10,863,296 $ -
[8]Interest Payments4,718,9095,017,438 5,557,9935,547,953 10,040
[9]Miscellaneous 15,050 15,900 25,000 16,350 8,650
[10]Total Expenditures$ 13,970,830 $ 15,153,330$ 16,446,289$ 16,427,599 $ 18,690
[11]Transfers to Other Funds$ 1,566,316$ - $ -$ -
[12]Balance June 30$ 287,524$ 113,879$ -$ 30,470
[13]Committed - reserve for encumbrance$ -$ - $ -
[14]Assigned fund balance$ 287,524$ 113,879$ 30,470
109
Insurance Reserve Fund
7B
The insurance reserve fund accounts for premiums received and health claims
employees. The fund balance is generated from medical and denta
and employees exceeding insurance carrier payments for those cla Likewise, the fund balance could
decrease for claims exceeding premiums paid. A range for projected claims expense and health care
utilization is prepared by the insurance carrier. Premiums are set within the projected range.
The health insurance program provided coverage for about 1,820 FCPS employees and retirees plus their
dependents. The program includes two medical plan options, one vision, and one dental planall provided
by Anthem. The two medical plan options are known as KeyCare 25 and the Health Savings Account (HSA)
plan.
Column [e] shows the current year activity compared to expected shown in columns [c]
and [d]. Medical and dental claims, affordable care act and other expenses for FY 2017 were $17,321,578,
significantly below the expected level of $18,855,616. The insurance reserve fund year-end balance
increased by $639,098 to an ending balance of $2,517,960. The fund balance equates to just under two
months of claims activity. The fund balance is assigned to suppfuture health claims.
Columns [f] and [g] provide a range of activity projected for FY 2018. Overall, the fund needs to support
about $19.8 million in expected claims for the FY 2018. It is important to maintain a fund balance sufficient
to support claims exceeding the expected level.
110
Frederick County Public Schools
Insurance Reserve Fund
Year Ended June 30, 2017
[a][b][c][d][e][f][g]
Maximum Maximum
ExpectedClaimExpectedClaim
ActualActualActivityLiabilityActualActivityLiability
2014-152015-162016-172016-172016-172017-182017-18
[1]Balance July 1$ 2,312,491$ 3,639,783$ 1,878,863$ 1,878,863$ 1,878,863$ 2,517,960$ 2,517,960[1]
Revenues:
[2]Interest on Bank Deposits$ 12,026 $ 15,395 $ 11,500$ 11,500$ 26,949 $ 20,000$ 20,000[2]
[3]Health Insurance Premiums 16,094,732 16,345,445 18,844,116 18,884,116 17,931,992 19,763,734 19,763,734[3]
[4]Donations/Grants/Other 2,865 1,505 1,735[4]
[5]Total Revenues$ 16,109,623$ 16,362,345$ 18,855,616$ 18,895,616$ 17,960,676$ 19,783,734$ 19,783,734[5]
Expenditures:
[6]Contracted Activities$ 294,921$ 251,263$ 174,000 $ 174,000 $ 198,603$ 198,000 $ 198,000 [6]
[7]Taxes & Fees 3,061 6,194 6,964[7]
[8]Supplies 3,327 4,471 2,203[8]
[9]Health Care Claims 14,788,283 16,763,280 17,681,616 20,333,858 16,022,741 18,465,606 21,235,447[9]
[10]Dental Claims 1,002,916 1,098,057 1, 000,000 1, 000,000 1,091,069 1, 120,128 1, 120,128[10]
[11]Total Expenditures$ 16,092,508$ 18,123,265$ 18,855,616$ 21,507,858$ 17,321,578$ 19,783,734$ 22,553,575[11]
[12]Revenues Over (Under) Expenditures$ 17,115 $ (1,760,920)$ -$ (2,612,242)$ 639,098$ -$ (2,769,841)[12]
[13]Balance June 30$ 2,329,606$ 1,878,863$ 1,878,863$ (733,379)$ 2,517,960$ 2,517,960$ (251,881)[13]
111
Northwestern Regional Educational Programs (NREP) Funds
8B
Frederick County Public Schools is the fiscal agent for the NREP program. The school divisions of Winchester
City and Frederick and Clarke Counties fund the program along with some federal and state dollars. The
NREP program provides intense services to multiple disabled students, emotionally disabled students,
autistic students, hearing impaired students, deaf/blind students, and preschoolers with various disabilities.
The program also provides outreach services to daycares and home
speech therapy services. About 250 students are served by this program.
Total revenues were $4,767,709 and were $279,035 less than budgeted. This amount represents a
reduction in the localities contributions due to the distributithe FY 2016 surplus of $292,243, as well
as positive variances in interest earnings, tuition payments, and state grant funds of $13,208. Expenditure
savings of $602,036 were realized throughout the year. The residual surplus is $315,243, which will be
credited back to the localities in FY 2018. The residual surplus was generated from vacancy and turnover
savings in personnel and reduced contracted costs for autism specialization services.
The NREP textbook fund concluded the year with a fund balance of63,010. The fund balance is
accumulated over time and is assigned to future disbursements driven by textbook adoption requirements.
112
Frederick County Public Schools
Northwestern Regional Educational Programs (NREP) Funds
Year Ended June 30, 2017
[a][b][c][d][e]
2014-152015-162016-172016-17Variance
ActualActualAdjustedActualfrom
OPERATING FUND
BudgetAdj. Budget
Balance at July 1
$ 220,262$ 218,442$ 300,000$ 292, 243$ (7,757)
REVENUES:
[1]Interest$ 1,196$ 1,61 5$ -$ 4,054$ 4,054
[2]Tuition7,4034,6467,4003,110(4,290)
[3]Revenue from Commonwealth40,07837,45826,00039,44413,444
[4]Revenue from Federal Government - - - - -
[5]Local Funds -- Frederick County, - - - - -
Winchester City, and Clarke County4,456,7784,666,0665,013,3444,721,101(292,243)
[6]TOTAL REVENUES$ 4,505,455$ 4,70 9,785$ 5,046,744$ 4,767,709$ (279,035)
EXPENDITURES:
[7]Instruction$ 3,662,691$ 3,79 1,549$ 4,152,980$ 3,884,791$ 268,189
[8]Administration, Attendance & Health183,113186,934196,742196,475267
[9]Pupil Transportation Services - - 2,917 2,917 -
[10]Operations and Maintenance584,921580,897640,946607,36033,586
[11]Food Services - - - - -
[12]Fund Transfers/Contingency25,00025,000300,000 - 300,000
[13]Technology51,55051,60453,15953,166(6)
[14]TOTAL EXPENDITURES$ 4,507,275$ 4,63 5,984$ 5,346,744$ 4,744,708$ 602,036
Balance at June 30
[15]$ 218,442$ 292,243$ -$ 315,243
[16]Committed - reserve for encumbrance$ -$ -$ -
[17]Assigned fund balance$ 218,442$ 292,243$ 315,243
TEXTBOOK FUND
Balance at July 1
$ 13,409 $ 38,493$ 50,0 00$ 62,689$ 12,6 89
REVENUES:
[1]Interest$ 85$ 163$ -$ 321$ 321
[2]Transfers from NREP Operating Fund25,00025,000 - - -
[3]TOTAL REVENUES$ 25,085 $ 25,163$ -$ 321$ 321
EXPENDITURES:
[4]Payments for textbooks$ -$ 967$ 50 ,000$ -$ 50,0 00
[5]TOTAL EXPENDITURES$ -$ 967$ 50 ,000$ -$ 50,0 00
Balance at June 30
$ 38,493 $ 62,689$ -$ 63,010
[6]Committed - reserve for encumbrance$ -$ -$ -
[7]Assigned fund balance$ 38,493 $ 62,689$ 63,010
113
Consolidated Services Fund
9B
The consolidated services fund accounts for the transaction activity associated with build
provided to county buildings and the Handley Regional Library, a
the school division and outside agencies.
The transportation facility is located on Route 522 south and is equipped for fleet maintenance and
fueling services to support the school division. Services are also provided to some county offices and
departments, and volunteer fire and rescue stations. The facility operations include vehicle repairs, tire
changing, washing and fueling, and inspections. The facility is staffed by heavy-duty and light-duty
mechanics. Most of the service mechanics hold Automotive Service Excellence
their respective fields. Fleet services are billed to user agencies on a cost recovery ba The charges
are comprised of full recovery of all direct and indirect expens
FY 2017 revenues totaled $2,531,730 and expenses totaled $2,562,444. Revenues are under
expenditures by $30,714 which is absorbed by fund balance.
114
Frederick County Public Schools
Consolidated Services Fund
Year Ended June 30, 2017
[a][b][c][d][e]
2016-17Variance
2014-152015-16Adjusted2016-17from
ActualActualBudgetActualAdj. Budget
Balance July 1$ - $ 359,970$ 802,633$ 364,312$ (438,321)
[1]Revenue:
[2]Building Services
Billings to Regional Library Board$ 7,294$ 5,109$ 9,000 $ 3,569$ (5, 431)
Billings to County Government4,9882,7896,000569(5,431)
Sub-total Building Services$ 12,282 $ 7,898$ 15,000$ 4,138$ (10,862)
[3]Vehicle Services
Billings to FCPS $ 2,298,462$ 2,154,526$ (143,936)
$ 2,391,844$ 2,148,181
Billings to Outside Agencies481,239397,678483,906372,247(111,659)
Other Receipts 7,570 - 818818
Sub-total Vehicle Services $ 2,782,367$ 2,527,591$ (254,776)
$ 2,880,653$ 2,545,859
[4]Transfers from School Operating Fund$ - $ -$ - $ -$ -
[5]Prior Year Encumbrances$ - $ -$ - $ -$ -
[6]Total Receipts $ 2,797,367$ 2,531,730$ (265,638)
$ 2,892,935$ 2,553,758
Total Receipts and Beginning Balance $ 3,600,000$ 2,896,042
$ 2,892,935$ 2,913,728
[7]Expenditures:
[8]Building Services
County Administration Building$ 2,685$ 2,060$ 6,000 $ 569$ 5,431
Bowman Regional Library7,2945,1099,0003,569 5,431
Other Agencies2,303729 -
Sub-total Building Services$ 12,282$ 7,898$ 15,000$ 4,138$ 10,862
[9]Vehicle Services
Salaries$ 657,723 $ 698,968$ 719,910$ 683,754$ 36,155
Fringe Benefits224,703221,380224,287216,170 8,117
Purchased Services15,04921,866815,53942,268 773,271
Other Charges63,54952,34371,81961,347 10,472
Materials and Supplies1,864,8101,546,9601,746,8841,548,205 198,680
Capital Outlay - - 6,562 6,562 -
Sub-total Vehicle Services $ 3,585,000$ 2,558,306
$ 2,825,834$ 2,541,517$ 1,026,694
[10]Total Expenditures $ 3,600,000$ 2,562,444
$ 2,838,116$ 2,549,415$ 1,037,556
[11]Revenues Over/ (Under) Expenditures$ 54,819$ 4,342$ (30,714)
[12]Balance June 30$ 54,819 $ 364,312 $ 333,598
[13]Balance Nonspendable - Inventory$ 256,860 $ 278,961$ 308,500
[14]Unreserved fund balance$ 103,110 $ 85,351$ 25,098
115
Special Grants Fund
9B
The special grants fund is a fiduciary fund which accounts for t
special grants or programs for which Frederick County Public SchThese grants may
be multi-year or multi-jurisdictional grants and fall outside of the typical K-12 programs for FCPS.
Currently, there are no active grants and programs reported.
116
Frederick County Public Schools
Special Grants Fund
Year Ended June 30, 2017
[a][d][c][d]
2014-152015-162016-172016-17
ActualActualAdjusted Actual
Budget
Balance July 1$ 12,471$ 3,403$ - $ -
REVENUES:
[1]Donations and Grants$ -$ -$ - $ -
Fees from Business & Industry$ -$ -$ - $ -
Tuition Payments from Localities - - - -
Revenue from the Commonwealth - - - -
Revenue from the Federal Government - - - -
[2]Sub-total Regional Adult Ed. Revenues$ -$ -$ - $ -
[3]Federal Grant - Teaching American History$ -$ -$ - $ -
[4]TOTAL REVENUES$ -$ -$ - $ -
EXPENDITURES:
[5]Chain of Checks$ 8,994$ 3,313$ - $ -
[6]At Risk/Low Income 75 89 - -
[7]Teacher of the Year
[8]Regional Adult Education - - - -
[9]Teaching American History - - - -
[10]TOTAL EXPENDITURES$ 9,069$ 3,403$ - $ -
[11]Balance June 30$ 3,403$ -$ - $ -
117
Private Purpose Funds
10B
The school division maintains a private-purpose endowment fund and a private-purpose income fund. The
endowment fund activity includes contributions and management expenses ass with the principal or
corpus. The income fund activity includes miscellaneous restricted donations, interest postings,
disbursements, and fund transfers. Fund balances are brought forward each year into the next fiscal period.
The fund balance at June 30, 2017, is comprised of the following:
Private-Purpose Private-Purpose
Endowment BalanceIncome Fund Balance
Armstrong Foundation Scholarship$224,861 $ 2,234
Della Stine Scholarship $ 13,465 $ 184
Axalta Scholarship N/A $ 0
Clyde & Alfretta M. Logan
N/A $ 15,000
Scholarship
Bright Futures Program N/A $ 61,175
Teacher of the Year N/A ( $ 246)
Total $ 238,326 $ 78,347
Private-Purpose Endowment Funds
Armstrong Foundation Scholarship FundThis fund accounts for funds provided by the
Armstrong Foundation. Earnings are used to provide scholarships to deserving students of
the Frederick County, Virginia schools.
Della Stine ScholarshipThis fund accounts for funds provided by a private donor. Earnings
on fund assets may be used to provide a scholarship to a deservi who attended
Dowell J. Howard Learning Center.
Private-Purpose Income Fund
The Armstrong Foundation, Della Stine, Axalta, and Clyde and Alfretta M. Logan Scholarship
Funds are used for the restricted purpose of providing scholarsh
Frederick County high schools. The two endowed funds are used to support the respective
annual scholarship when interest income is insufficient.
Bright Futures is a non-profit organization that helps schools connect student needs wit
resources that already exist in the community. Donated resources can be in the form of
money, supplies, or time.
The Teacher of the Year award is presented each year during conv
receives a plaque, a ring featuring the school divisions logo, a Chromebook, and a spending
account to be used for instructional materials, supplies, or travel.
118
Frederick County Public Schools
Private Purpose Funds
Year Ended June 30, 2017
[a][b][c][d]
FY15-16FY15-16FY16-17FY16-17
Private-PurposePrivate-PurposePrivate-PurposePrivate-Purpose
EndowmentIncomeEndowmentIncome
[1]Balance July 1$ 241,326$ 9,848$ 238,326$ 36,533
REVENUES:
[2]Interest on Bank Accounts$ -$ 755$ -$ 1,538
[3]Interest on Investments
[4]Donations and Grants57,25968,073
[5]Transfers from Other Funds3,000
[6]Investment Earnings
[7]TOTAL REVENUES$ -$ 61,014 $ -$ 69, 612
EXPENDITURES:
[8]Scholarship Payments$ -$ 9,500$ -$ 8,000
[9]Other Expenses - 3,556 - 10,780
[10]Other Operating Supplies - 16,274 - 8,020
[11]Instructional Supplies - 4,999 - 99
[12]Technology Hardware - - - 899
[13]Transfers to Other Funds3,000 - - -
[14]TOTAL EXPENDITURES$ 3,000$ 34,329 $ -$ 27, 798
[15]Balance June 30$ 238,326$ 36,533 $ 238,326$ 78,347
119
120
Key Debt Ratio
Debt Service to Expenditures
Debt Service vs. Govt Exp
18.000%
15.000%
12.000%
9.000%
6.000%
3.000%
0.000%
$220,088,6582015 Adj Expenditures
$229,552,4702016 (4.3%)
$242,636,9612017 (5.7%)
*2018 & beyond (2%)
8% -12% range is the adopted County debt policy guideline
27M passed
122
Key Debt Ratio
Debt to Assessed Value
Debt to Assessed Value
3.500%
3.000%
2.500%
2.000%
1.500%
1.000%
0.500%
0.000%
.75-1.75 % is County guideline
Growth in assessed value is 2% average
123
Key Debt Ratio
Tax Supported Debt Service
10-Year payout
100.0%
90.0%
80.0%
70.0%
60.0%
50.0%
40.0%
30.0%
20.0%
10.0%
0.0%
Amount of principal to be retired in the next 10 years.
65% is the County guideline
27M passed
124
August 2017 Budget Transfers Page 1
DATEDEPARTMENT/GENERAL FUNDREASON FOR TRANSFERFROMTOACCTCODEAMOUNT
8/15/2017REFUSE COLLECTIONSTEPHENSON CONVENIENCE CENTER42038900000000 540,000.00
TRANSFERS/CONTINGENCY93015899000000 (540,000.00)
8/21/2017SHERIFFPURCHASE VEHICLE REPLACEMENT31023004000002 (12,050.00)
SHERIFF31028005000000 12,050.00
8/21/2017COMMONWEALTH'S ATTORNEYTO FUND OTHER OPERATING 22015401000000 (1,000.00)
COMMONWEALTH'S ATTORNEY22015413000000 1,000.00
8/22/2017INFORMATION TECHNOLOGYHOOTSUITE FOR FY1812205401000000 (119.88)
INFORMATION TECHNOLOGY 12205413000000 119.88
8/25/2017COUNTY ADMINISTRATORSALARY INCREASES FY1812011001000001 (2,749.98)
COUNTY ADMINISTRATOR12011001000036 2,749.98
COUNTY ADMINISTRATOR12011001000001 (210.38)
COUNTY ADMINISTRATOR12012001000000 210.38
COUNTY ADMINISTRATOR12011001000001 (253.00)
COUNTY ADMINISTRATOR12012002000000 253.00
COUNTY ADMINISTRATOR12011001000001 (36.03)
COUNTY ADMINISTRATOR12012006000000 36.03
COUNTY ADMINISTRATOR12011001000001 (47.85)
COUNTY ADMINISTRATOR12012011000000 47.85
PUBLIC SAFETY COMMUNICAIONS35061001000003 (3,601.34)
PUBLIC SAFETY COMMUNICAIONS35061001000018 3,601.34
MAINTENANCE ADMINISTRATION43011003000000 (2,376.58)
MAINTENANCE ADMINISTRATION43011001000023 2,376.58
MAINTENANCE ADMINISTRATION43011003000000 (2,306.92)
MAINTENANCE ADMINISTRATION43011001000021 2,306.92
MAINTENANCE ADMINISTRATION43011003000000 (3,775.25)
MAINTENANCE ADMINISTRATION43011001000097 3,775.25
MAINTENANCE ADMINISTRATION43011003000000 (1,552.41)
MAINTENANCE ADMINISTRATION43011001000093 1,552.41
MAINTENANCE ADMINISTRATION43011003000000 (765.85)
MAINTENANCE ADMINISTRATION43012001000000 765.85
MAINTENANCE ADMINISTRATION43011003000000 (921.03)
MAINTENANCE ADMINISTRATION43012002000000 921.03
MAINTENANCE ADMINISTRATION43011003000000 (131.15)
MAINTENANCE ADMINISTRATION43012006000000 131.15
MAINTENANCE ADMINISTRATION43011003000000 (174.19)
MAINTENANCE ADMINISTRATION43012011000000 174.19
RECREATION CENTERS AND PLAYGROUNDS71041001000031 415.24
TRANSFERS/CONTINGENCY93015807000002 (415.24)
126
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128
129
130
131
132
133
134
135
136
137
138
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
MEMORANDUM
TO:
Board of Supervisors
FROM:
John A. Bishop, AICP, Assistant Director - Transportation
RE:
Transportation Committee Report for Meeting of September 25, 2017
DATE:
October 4, 2017
The Transportation Committee met on September 25, 2017 at 8:30 a.m.
Members Present Members Absent
Gary Lofton Chairman (voting) Mark Davis (liaison Middletown)
Judith McCann-Slaughter (voting) Lewis Boyer (liaison Stephens City)
James Racey (voting)
Barry Schnoor (voting)
Gene Fisher (voting)
Kevin Kenney (liaison PC)
***Items Requiring Action***
1.Kernstown Limited Access Break:
Request for Limited Access Break:
A.
The owner of the subject property, which is located on the northeast
quadrant of the Interchange between Route 37 and Route 11 in Kernstown,
is seeking a break in the VDOT limited access line immediately across
from the interchange ramp. The Applicant has been working with VDOT
to make the limited access break work. To date, they have had a Traffic
Impact Analysis (TIA) done. The TIA has graphic detail of what needs to
be completed for this limited access to work. The Applicant is seeking
concurrence from the County in the form of a letter or resolution from the
Board of Supervisors (BOS) to be forwarded to the Commonwealth
Transportation Board (CTB). The CTB grants the limited access breaks
upon recommendations of VDOT, agreements to develop between VDOT
and the Applicant, and the concurrence from the County. The pros based
on the study are that the limited access break will give an alternative way
107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000
-2-
of entrance/exit onto Commonwealth Court via direct access to Route 37
ramps. Also, this request is consistent with the Comprehensive Plan. The
cons are the additional traffic, this is even with improvements. The
representatives of the Applicant were present to address concerns that the
Committee had on the improvements. Ms. McCann-Slaughter and Mr.
Fisher requested larger scale copies to review with the improvements prior
to the Board of Supervisors meeting.
On a motion by Mr. Racey that was seconded by Mr. Schnoor the
Committee passed unanimously to recommended to forward the item
to Board of Supervisors to adopt a resolution of support contingent on
all improvements being implemented.
B.Request for Revenue Sharing:
Included in the above request is a request from the Applicant for the
County to apply for Revenue Sharing on their behalf. A draft revenue
sharing agreement is being reviewed by the County Attorney. The cost
estimate provided by VDOT as the management agency for the project
will be verified by VDOT for the cost estimate to their standards. It was
noted that the project will be backed up with a bond. Also, noted the
County is in the bi-annual process for Revenue Sharing, there are no other
competing applications to date.
On a motion by Mr. Fisher and seconded by Mr. Racey the
Committee, passed unanimously that this item be forward to the
Board of Supervisors for recommendation.
2. SmartScale Program Update:
At the August 2017 meeting of the Transportation Committee, the SmartScale
application process was discussed. The Commonwealth Transportation Board
(CTB) will be meeting in October and Staff is looking for direction for comments
to be directed to the CTB at that meeting.
Staff concerns are as follows:
The reduced number of applications that the County can apply for which is
four (4). The MPO and Regional Commission each also can do 4
applications which the County, and other regional localities, can
potentially access.
Per the presentation more changes could be presented to the CTB for
action without the opportunity for localities to render further input.
Congestion-Current Day Demands vs. Forecasted Demands; Good for
current needs but not supportive of long range planning.
-3-
To receive points for being consistent with local planning, the project must
be specifically referenced in the Comprehensive Plan or regional
economic development strategy.
Project Readiness, analysis needs to be completed. This can cause
localities to shoulder the burden of often expensive technical studies
which will now be required as parts of certain projects.
The deadline to submit comments on the draft SmartScale Technical Guide is by
October 20, 2017.
By consensus the Committee forwarded this item to the Board for review and
consideration of whether to direct Staff to comment on these items to the
Commonwealth Transportation Board.
4. Transportation Partnership Opportunity Fund-Agreement Execution:
The Transportation Partnership Opportunity Fund (TPOF) Agreement has been
awarded in the amount of $2,000,000.00 for the Renaissance Drive project. This
is a reimbursement grant. All the Revenue Sharing funds will need to be used on
this project before the TPOF funds awarded are used.
Motion by Mr. Racey and seconded by Mr. Schnoor to recommend that the
Board of Supervisors approve execution of the agreement.
5. Transportation Partnership Opportunity Fund Application:
VDOT and Staff have been working closely with Navy Federal Credit Union
regarding desired upgrades to the intersection of Route 50 and Independence
Drive. VDOT is reviewing the Traffic Impact Analysis (TIA) to develop
alternatives and cost estimates. Navy Federal Credit Union (NFCU) has reached
s office for support, which is the reason for the TPOF. A
on this project.
On a motion by Ms. McCann-Slaughter and seconded by Mr. Racey the
Committee recommended to forward to the Board of Supervisors to apply
for funding under the TPOF.
9. Valley Mill Road Revenue Sharing Fund Transfer:
Staff recommends that the funds for Valley Mill Road, which is a private
agreement with County. This project is 30% completed. They have responded
that they do not want to move forward with the project. Staff suggested that the
funds be transferred between Bridge Construction and the Airport Road
Extension. The total amount of VDOT funds to be transferred is $3,559,814.32.
-4-
Motion by Mr. Fisher and seconded by Ms. McCann-Slaughter to
recommend approval to the Board of Supervisors.
***Items Not Requiring Action***
3.VACO Legislative Priorities:
It was noted that any comments would be directed to the VACO Transportation
Subcommittee. The VACO Legislative priorities are broken into two (2) parts
Priorities and Positions. Staff has reviewed the VACO legislative three (3)
Priorities and is in much support of those items but under Positions, Highway
Tolls and Parking Staff is not in support. Also, note that when the Board of
Supervisors is working on the Legislative Agenda this could be used as a guide to
incorporate information.
By consensus the Committee opted not to forward comments to the VACO
Transportation Subcommittee at this time.
6. Request for 4-way Stop at the Intersection of Dragonfly Way and Eleven
Moons Place:
Chairman Lofton received an online request from a citizen for an upgrade of the
intersection of Dragonfly Way and Eleven Moons Place within the Meadows
Edge Subdivision for a 4-way stop.
By consensus, the Committee chose to forward this recommendation to
VDOT.
7. Fall Transportation Forum Discussion:
The Fall Transportation Forum themes to date that have been discussed have been
the transportation funding and I-81. The Committee recommended that Staff add
Route 50 west corridor and design standards for the Staunton District.
8. VTRANS 2040:
Staff commented on the important key points of the VTRANS 2040 is that it is
part of SmartScale application as gate keeper. Also, noted was that it is a study
done in detail but under estimated the amount of truck traffic on I-81
underdetermined for the area. VDOT presented a slide for the MPO on this issue.
The Committee suggested that comments for the corridor rail be discussed, as
well.
10. County Project Updates
Snowden Bridge Boulevard:
The roadway is open to traffic and Staff is beginning project final close out.
-5-
Tevis Street Extension/Airport Road/I-81 Bridge:
Bridge design is ongoing and draft environmental documents for VDOT have
been received. Bridge design has exceeded 90% and is expected to be approved
by early November, while 60% roundabout plans have been submitted for review.
Renaissance Drive:
TPOF agreements have been received from VDOT. Staff is seeking authorization
to execute the TPOF agreements. Completing new project documentation for
CSX through the County Attorney. The pending Carbaugh rezoning application
also has potential to impact this project with matching funds for revenue sharing.
Initial proffers have been reviewed and commented on and Staff is awaiting a new
draft.
Valley Mill Road Realignment:
Private partner has reiterated a desire not to continue the project. Staff is
considering opportunities to transfer funds. This would come to the TC and
Board of Supervisors for action. Item submitted earlier in this agenda.
Coverstone Drive:
No activity at this time.
Jubal Early Drive Extension and Interchange with Route 37:
Communication was sent to the Applicants noting that the County could make no
further moves forward on the project until a revenue sharing agreement is in
place. Following that a meeting was held at which the agreement was discussed
and Staff is awaiting feedback from the Applicant.
11. Upcoming Agenda Items
October/November
Eastern Road Plan Update
Secondary Fund Allocation
CTB Fall Public Meeting-October10, 2017
November/December
Oakdale Crossing Traffic Study
Freight Panel
12. Other
JAB/ks
FREDERICK COUNTY BOARD OF SUPERVISORS
A RESOLUTIONTO SUPPORT
AN APPLICATION TO THE COMMONWEALTH
TRANSPORTATION BOARD
FOR A LIMITED ACCESS BREAK ON
VALLEY PIKE/ROUTE 11
(Immediately west of the interchange ramp from westbound
Route 37 to Route 11)
Action:
BOARD OF SUPERVISORS: October 11, 2017 APPROVED DENIED
WHEREAS,
Winchester 81, LLC (Owner) is the owner of Tax Map Parcel Numbers 75-
A-10A, 75-A-10B, 75-A-10C, and 75-A-10D; and
WHEREAS,
the Owner plans to make an Application to the Commonwealth
Transportation Board (CTB) for a limited access break on Valley Pike (Route 11); and
WHEREAS,
the improvements depicted on the attached map, in addition to signalization
upgrades, will be implemented upon approval of the access break by the Commonwealth
Transportation Board; and
WHEREAS,
those improvements involve the following:
A.Addition of one lane, median and access management on southbound Route
11 from Commonwealth Court to the Route 37 westbound interchange;
B.Restriping of Route 11 northbound consistent with the exhibit;
C.Addition of northbound right turn lane at site entrance;
D.Lane addition to the Route 37 westbound to Route 11 exit ramp;
E.Signalization upgrades to the intersection of Route 11 and Route 37
westbound ramp; and
F.Any additional items not shown that may be required during design to meet
VDOT Standards.
WHEREAS,
the Board believes that additional access at this point will provide a net
benefit for the citizens of Frederick; and
NOW, THEREFORE, BE IT RESOLVED
by the Frederick County Board of
th
Supervisors on this 11 day of October 2017, that it be and hereby does express its
PDRes #39-17
-2-
support for the application to the Commonwealth Transportation Board, subject to the
items detailed above and by attachment, for a limited access break on Route 11
immediately east of the interchange ramp from westbound Route 37 to Route 11.
th
ADOPTED,
this 11 day of October 2017.
This resolution was approved by the following recorded vote:
Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____
Bill M. Ewing ____ Robert W. Wells ____
Gene E. Fisher ____ Judith McCann-Slaughter ____
Blaine P. Dunn ____
A COPY ATTEST
______________________________
Kris C. Tierney
Frederick County Administrator
PDRes #39-17
www.greenwayeng.com
Fax: (540) 722-9528
Telephone: (540) 662-4185
Winchester, Virginia 22602
151 Windy Hill Lane
TRANSPORTATION PARTNERSHIP OPPORTUNITY FUND
DRAFT AWARD AGREEMENT
Award AgreementMay
This
XX, 2017Virginia Department of Transportation
, by and among the
County of Frederick, Virginia
the County
Explanatory Statement
A. The Transportation Partn
created under Section §33.2-1529.1
Commented [UM1]:
Changed from 33.2-1529.11 to 33.2-1529.1
funds to address transportation aspects of economic development opportunities.
B. The Governor is authorized to award assistance from the Fund in various forms
to an agency or political subdivision of the Commonwealth.
C. The Recipient is a duly created and validly existing political subdivision of the
Commonwealth and is eligible to receive financial assistance from the Fund.
one million, nine hundred,
D. The Recipient submitted an application requesting
ninety-five thousand, six hundred eighty-two dollars($1,995,682.00
) in the form of a
the Renaissance Drive Extension project
grant from the Fund to assist in as defined in
n
economic development opportunity for the Commonwealth, thereby meeting the
Transportation Evaluation Criteria established for the Fund, and will be administered by
the Recipientct
found that it meets the requirements of the Code and the Transportation Evaluation
elines and Criteria, dated January 2016. The Panel
October 27, 2016
recommended on to the Secretary of Transportation and the Secretary
one million, nine hundred,
of Commerce and Trade, an award by the Governor of a
ninety-five thousand, six hundred eighty-two dollars($1,995,682.00
) grant, subject to
certain conditions.
March 1, 2017 one million, nine
F. On the Governor approved the award of the
hundred, ninety-five thousand, six hundred eighty-two dollars ($1,995,682.00)
grant
Recipient. A copy of the Decision Brief signed by the Governor is
provided as Exhibit C.
G. Sufficient monies exist in the Fund to consider the recipient
financial assistance.
NOW, THEREFORE,
in consideration of the foregoing and other good and valuable
consideration, the receipt and sufficiency of which are acknowledged by the parties, the
parties agree as follows:
1. Purpose of Agreement. The purpose of this Agreement is to provide for the terms
and conditions required for making the grant, the disbursement and application or use of
the proceeds of the Grant and other matters related thereto.
2. Disbursement Authorization and Application and Use of TPOF Grant Proceeds.
(a) Requisition.In order to requisition disbursement of the Grant proceeds, the
Recipient shall submit to VDOT, a completed requisition for disbursement of the Grant
proceeds signed by an authorized representative of the Recipient. The requisition will
contain all information called for by, and otherwise be substantially in the form of
(b) Disbursement. Disbursement of the grant proceeds will begin after all other
monies awarded to the locality for this project are exhausted and will be on a
reimbursable
basis, with a frequency of no more than one (1) requisition for
disbursement per month.
(c) Application and Use of Grant Proceeds. The Grant proceeds shall be used for
the sole purpose of funding the cost and expenses of the activities and tasks undertaken
by the Recipient in the development and procurement of the Project as generally
summarized in the Project Budget and described in more detail in the TPOF
but not limited to right-of-way acquisition, professional and inspection services,
one
construction contractor payments and a contingency. The Grant will be limited to
million, nine hundred, ninety-five thousand, six hundred eighty-two dollars
($1,995,682.00)
and along with the other identified monies, is expected to be adequate to
fully fund the tasks identified in the Project Budget. Any Project cost exceeding the
amount of the Grant shall be paid for by the Recipient using its own monies.
(d) Performance Date. Means March 1, 2020. If the Recipient, in cooperation with
VDOT, deems that full faith and reasonable efforts have been made and are being made
by the Recipient to achieve the Targets, VDOT may extend the Performance Date by Six
(6) Months. If the Performance date is extended, this new Performance Date will for the
purpose of this agreement will be the Performance Date.
The performance date shall only be extended twice during the life of the project.
(e) Targets. The Recipient agrees that the capital investment will be $30,000,000
and the number of jobs created/retained will be 55. These amounts will be achieved on
or prior to the Performance date and shall be maintained for a total of thirty-six (36)
months after the Performance Date.
The average annual wage of new jobs will be $50,000.
The capital investment is limited to the capital investment specific for this grant.
(f) Reporting Period. The reporting period is from the date of this Agreement to
thirty-six (36) months after the Performance Date.
3. Project Schedule.
Every good faith effort shall be made by the Recipient to cause the completion of
July 31, 2019.
components of the Work no later
4. Reports and Records.
(a) Maintenance Requirements. Full and detailed accounts and records shall be
maintained, as appropriate, by the Recipient for the Project and the Grant and such
controls shall be exercised as may be necessary for proper financial management, using
accounting and control systems in accordance with generally accepted accounting
principles and standards, so as to provide complete records to fully support the use of the
Grant proceeds to pay any cost and/or expense charged to the Work. During the
performance of the Work, access shall be afforded by the parties to each other and their
representatives and agents to the records, books, correspondence, receipts, subcontracts,
purchase orders, vouchers, memoranda and other data, including but not limited to
electronic schedules and other electro
(b) Periodic Reports. On April 1 and October 1 of each year until the End of the
Reporting Period, the Recipient
summary outlining the use of the TPOF monies and the status of the Project. This report
should also provide an update on all progress made in order to achieve the projects
investment and employment targets. In addition, the Recipient shall promptly notify
VDOT of any material events that could affect the ability to meets its
financial obligations toward the Project.
5. Extension in the Performance Date If the Recipient has not achieved at least 90%
of its new jobs and capital investment targets by the Performance Date set forth in this
agreement, an extension may be granted, as long as the Recipient can provide sufficient
evidence to VDOT that a full faith effort is underway in achieving its Targets. Generally,
an extension will be granted only in circumstances under which it is reasonable to believe
that the Recipient is likely to make significant progress toward meeting its performance
targets by the extension date.
6. Failure of Compliance: If Targets criteria are not met, the Recipient will be
issued a Notice of Failure and will be held responsible for any repayments as calculated
by VDOT. The recipient will have a period of Thirty (30) days to respond to a failure and
repayment notice, after which time the Recipient will be required and responsible for
returning the grant monies to the Commonwealth within ninety (90) days of the Notice of
Failure.
7. Repayment Obligation. Repayment obligations will be assessed based on an equal
weighting of the targets. In the event that the project covers Jobs and Investment, each
Target is weighted at 50% and the repayment obligation will be based on the combined
level of failure of the Targets. For projects that only have a single Target, this target will
be the only calculation for repayment obligation.
The formula for calculating the failure for Job Targets
less
Target Jobs Actual Jobs
Target Jobs
The formula for calculating the failure in CapitalInvestment Targets
less
Target Capital Investment Actual Capital Investment
Target Capital Investment
A 100% claw back may be required if at any time VDOT concludes that the Recipient
will be unable to meet its new jobs and capital investment targets by the Performance
Date OR a failure of reaching Targets is equal or greater than 75% of the combined target
failures.
8. Representations. The Recipient further represents, covenants and agrees as
follows:
(a) The Recipient has full right, power and authority to execute and deliver this
Agreement, to perform its obligations under the Agreement and to carry out the tasks
associated with the Work and the Project.
(b) Any of the transportation improvements completed with TPOF funds shall be
accomplished using applicable industry standards and specifications.
suits or actions of any nature that may have an adverse effect
(financial or otherwise) or its ability to perform under the Agreement and there has been
no material adverse change in the financial condition of the Recipient as indicated in the
information furnished to VDOT.
(d) The Recipient shall be responsible for all activities necessary to complete the
Project and shall coordinate with Department staff for all reviews, approvals and
necessary oversight as required.
9. Public Property. The Work Product shall not become private property, but shall
become or remain public property following completion.
10. Amendment. The provisions of this Agreement may be amended, modified or
waived only by written instrument executed by both parties.
11. Applicable Law. This Agreement shall be governed by and construed under the
laws of the Commonwealth of Virginia.
12. Permits. The Recipient shall obtain all necessary permits for all Work associated
with the Project.
13. Notices. All notices, approvals, consents, requests and other communications
under this Agreement shall be in writing and shall be deemed to have been given when
delivered in person, or when sent by Federal Express or a comparable express courier
service, or when mailed by registered or certified mail, postage prepaid, addressed to the
parties at the following addresses or such other addresses as a party may designate by
prior written notice to the other:
(a)if to VDOT:
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Attn: Chief Financial Officer
with a copy to:
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Attn: Director, Financial Planning Division
and
Office of the Attorney General
900 East Main Street
Richmond, Virginia 23219
Attn: Senior Assistant Attorney General, Chief - Transportation Section
(b) if to the Recipient:
14. Entire Agreement. This Agreement, together with the Exhibits, constitutes the
entire agreement of the parties with respect to its subject matter and supersedes all prior
or contemporaneous, oral or written agreements or understanding with respect to such
subject matter.
15. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed to be an original, but of which together shall constitute one and the same
agreement.
IN WITNESS WHEREOF,
the parties, intending to be legally bound, have
executed this Agreement on the date first written above.
VIRGINIA DEPARTMENT OF TRANSPORTATION
By: ________________________________________
Name: Charles A. Kilpatrick, P.E.
Title: Commissioner of Highways
Recipient
By: _________________________________________
Name:
Title:
EXHIBIT A
PROJECT DESCRIPTION
Renaissance Drive Extension - American Woodmark Relocation
Formatted: Font: Bold
Formatted: Centered
The TPOF funds will be used to assist in providing key network connectivity including a
Formatted: Font: Bold
rail bridge crossing between Route 11 and Shady Elm Drive in support of the American
Woodmark relocation. The infrastructure improvements will consist of constructing three
lanes from the existing intersection of Renaissance Drive and Prosperity Drive. It will
proceed to the west across CSX railroad which is planned to be a bridge crossing. After
the crossing, the road will taper to a two lane rural cross section and conclude with an
intersection at Shady Elm Drive (Route 651).The project is identified in the County
Comprehensive Plan, MPO Long Range Plan and services existing and emerging activity
centers identified in the VTRANS 2040 needs analysis.
EXHIBIT B
PROJECT BUDGET
AND SOURCES OF FUNDS
Renaissance Drive Extension American Woodmark Relocation
Formatted: Font: Bold
TPOF Project Budget
Task Estimated Cost
Road and Bridge Design $825,000
Bidding, Utilities, CSX Cost 425,000
Construction (10% contingency included) 4,015,000
Total $5,265,000
Sources of Funds
Source Amount
Revenue Sharing
$1,634,659
Local Match
1,634,659
Transportation Partnership Opportunity Fund
1,995,682
Total $5,265,000
EXHIBIT C
EXECUTED DECISION BRIEF
EXHIBIT D
REQUISITION FOR DISBURSEMENT
[ON RECIPIENT LETTERHEAD]
[Date]
Mrs. Laura A. Farmer, Director
Financial Planning Division
Virginia Department of Transportation
1401 East Broad Street
th
Old Highway Building 4 Floor
Richmond, Virginia 23219
Transportation Partnership Opportunity Fund
Re:
Dear Mrs. Farmer:
This requisition, Number ____, is submitted in connection with the Grant Agreement
n the Virginia Department of
Transportation and __________________________________________(the
The undersigned authorized representative of the Recipient hereby requests disbursement
of proceeds under the Agreement in the amount of $______________, for the purposes of
payment of project costs as set forth in Schedule 1 attached hereto.
Attached hereto are the invoices relating to the items for which payment is requested and
that have been approved by the Recipient.
The undersigned certifies that i) the amounts requested by the requisition will be applied
solely and exclusively to the payment, or to the reimbursement of the Recipient for the
payment of project costs, and ii) any materials, supplies or equipment covered by this
requisition are not subject to any lien or security interest or such lien or security interest
will be released upon payment of the requisition.
This requisition includes an accompanying Certificate of the Project Manager/Project
Engineer as to the performance of work.
Sincerely,
Title
Attachments
TRANSPORTATION PARTNERSHIP OPPORTUNITY FUND
CERTIFICATE OF THE PROJECT MANAGER/PROJECT ENGINEER
FORM TO ACCOMPANY REQUEST FOR DISBURSEMENT
This Certificate is being executed and delivered in connection with Requisition Number
__, dated _______________, 20__, submitted by the
______________________________________________
the Grant Agreement dated _________, between the Virginia Department of
Transportation and the Recipient.
The undersigned consulting engineer for the Recipient hereby certifies that, insofar as the
amounts covered by this requisition include payments for labor or to contractors, builders
or materialmen, i) such work was actually performed or such materials, supplies and/or
equipment were actually furnished to or installed in the construction portion of the
Transportation Partnership Opportunity Fund project and ii) expenditures for such work
have not been submitted as a part of a previous requisition.
_____________________________________
[Project Manager/Project Engineer Firm]
By: _____________________________________
Date: _______________________, 20____
Exhibit A
01
37
01
37
§
¨¦
01
81
11
§
¨¦
81
American Woodmark
01
ST
651
37
Parcels
Future Rt 37 Bypass
Eastern Road Plan
New Major Arterial
Improved Major Arterial
New Minor Arterial
Improved Minor Arterial
New Major Collector
§
¨¦
Improved Major Collector
81
New Minor Collector
Improved Minor Collector
Ramp
§
¨¦
81
Roundabout
01
11
I
Map Produced by Frederick County Planning and Development Dept.
00.0750.150.3Miles
May 26, 2016
Agreement Regarding Transportation Partnership Opportunity Fund Grant
To Frederick County for Intersection Improvements
At US Route 50/17 and Independence Drive (Route 1092)
Related to Navy Federal Credit Union Facility Expansion
THIS AGREEMENT, made and dated this day of _____, 2017, is made by and
COUNTY OF FREDERICK, VIRGINIA
between the
NAVY FEDERAL CREDIT UNION
of Virginia, and (NFCU, a federally chartered credit
union.
RECITALS:
WHEREAS, NFCU has previously announced its intention to expand, equip, improve,
making a new capital investment of $100,000,000 in Frederick County and creating and
Expansion;
and
WHEREAS, NFCU anticipates receiving various state-level and local-level incentives for
the Expansion, including, from the Commonwealth of Virginia,
Development Opportunity Fund, from the Virginia Jobs Investment Program, and from a
Virginia Economic Development Incentive Grant, and, from the County,
Economic Development Authority, a Local Economic Development Incentive Grant; and
WHEREAS, the Expansion will result in increased traffic to and from the Facility,
including impacts to the intersection of US Route 50/17 and Independence Drive (Route 1092)
Intersection
WHEREAS, to mitigate such impacts, various improvements, generally identified on the
attached Exhibit A (Intersection Improvements Exhibit, August 22, 2017, prepared by Greenway
Engineering), to the Intersection are appropriate; and
WHEREAS, the County anticipates applying for a Transportation Partnership
Opportunity Fund Grant (the Grant, TPOF existing pursuant to the
provisions of Section 33.2-1529.1 of the Code of Virginia to provide funds to government
entities to address the transportation aspects of economic development opportunities, the purpose
of the application being in order to obtain funding for all or a portion of the construction and
construction management of the Road Improvements (the construction and construction
Project; and
WHEREAS, as the TPOF Grant would be to the County, with the Virginia Department of
unty
arranging for all funding for completion of the Road Improvements Project, including to the
extent that any and all costs of the Road Improvements Project, including any County project
management and/or consultant costs, incurred by the County, exceed the amount of the TPOF
Grant; and
WHEREAS, the guidelines and criteria for TPOF require that a locality receiving TPOF
grant funds enter into a TPOF agreement with VDOT governing the use of the TPOF grant funds
and that such agreement provide that, among other things, in the event an economic development
project for which a TPOF grant is awarded does not meet the job creation/retention and capital
investment levels by the performance date and maintain those levels throughout a thirty-six
month period following such date, the government entity receiving funds from TPOF must repay
a specified amount to TPOF; and
WHEREAS, the parties desire to provide a means by which NFCU is to reimburse the
County (i) for any and all costs of the Road Improvements Project that may be incurred by the
County, including any County project management and/or consultant costs, to the extent any and
all costs exceed the amount of the TPOF Grant, and (ii) for any repayment the County must
make to TPOF in the event NFCU fails to meet specified job creation/retention and capital
investment levels by a specified performance date and maintain those levels throughout a thirty-
six month period following such date.
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the sum of
Ten Dollars, ($10.00), cash in hand paid by each of the parties hereto unto the other, the receipt
and sufficiency of which is hereby acknowledged, the parties do agree as follows:
RECITALS
1.: The Recitals are made a material part hereof and incorporated herein by
reference as if set out in full.
THE PERFORMANCE AGREEMENT
2.: NFCU and the County will enter into
Performance Agreement, for NFCU to
receive various state-level and local-level incentives for the Expansion, including, from the
from the Virginia Jobs Investment Program, and from a Virginia Economic Development
Incentive Grant, and, from the County, elopment
Authority, a Local Economic Development Incentive Grant. In the event, however, that
NFCU and the County do not enter into such an agreement, then the parties shall have no
further obligations to each other under this Agreement, including any obligation by the
County to apply for the TPOF Grant and/or to enter into a TPOF agreement with VDOT, and
this Agreement shall be otherwise null and void.
THE TPOF APPLICATION
3.: The County will apply for the TPOF Grant and, if the
application is approved, the County may, in its reasonable discretion, enter in to a TPOF
. In the event, however, that the County
does not apply for the TPOF Grant, in the event the County does not enter into the TPOF
Agreement, or in the event that the County does not receive any TPOF Grant funds, then the
parties shall have no further obligations to each other under this Agreement and this
Agreement shall be otherwise null and void.
S PAYMENT OBLIGATIONS:
4.
2
a.To the extent that any and all costs of the Road Improvements Project, including any
County project management and/or consultant costs, incurred by the County, exceed
the amount of the TPOF Grant, NFCU shall pay to the County such excess costs,
within 30 days of receiving an invoice from the County for the same. Once the
County incurs such excess costs, the County may invoice NFCU on a monthly basis,
as to previously unpaid excess costs and as to new incurred excess costs.
b.In the event that NFCU fails to meet the following job creation/retention and capital
investment levels and, to the extent that VDOT requires from the County the
repayment of any or all of the TPOF Grant, on a pro rata basis based on the extent to
which NFCU fails to meet the following job creation/retention and capital investment
levels, as a result, then, upon 30 days written notice of the same from the County to
NFCU, NFCU shall pay to the County an amount equal to the repayment VDOT
requires from the County:
i.New capital investment of $100,000,000 in Frederick County by not later than
December 31, 2022; and
ii.Creating and maintaining 1,400 new jobs in Frederick County, as of
December 31, 2022; and
iii.Maintaining the levels in (i) and (ii) through and including December 31,
2025.
5.NOTICES:
All notices, demands, or other communications that may be necessary or proper
hereunder shall be deemed duly given if personally delivered, or when deposited in the
United States mail, postage prepaid, first class, registered or certified, return receipt
requested, or when sent via a nationally recognized overnight courier, addressed respectively
as follows:
County:
County of Frederick
Department of Planning and Development
107 N. Kent Street
Winchester, VA 22601
Attn: John A. Bishop
With a copy to: County of Frederick
County Attorney
107 North Kent Street
Winchester, VA 22601
Attn: Roderick B. Williams
NFCU:
Navy Federal Credit Union
141 Security Drive
Winchester, VA 22602
Attn: __________________
3
With a copy to: Navy Federal Credit Union
820 Follin Lane
Vienna, VA 22180
Attn: __________________
6.ENTIRE AGREEMENT; AMENDMENTS; TERM OF AGREEMENT; TIME:
a.This Agreement constitutes the entire agreement of the parties and supersedes any
prior understandings, whether oral or written, of the parties regarding the subject
matter of the Agreement and no amendment to this Agreement shall be effective
unless made in writing and signed by both parties.
b.Time is of the essence with respect to all matters set forth in this Agreement.
c.The provisions of this Agreement shall extend to the later of completion of
construction of the Road Improvements Project or the date for completion of all of
.
d.This Agreement shall be binding upon and the obligations and benefits hereof shall
accrue to the parties hereto and their successors and assigns.
7.GOVERNING LAW; VENUE:
This Agreement shall be governed by and interpreted
according to the laws of the Commonwealth of Virginia and any dispute hereunder shall be
heard only in the Circuit Court of Frederick County, Virginia.
WITNESS the following signatures and seals:
COUNTY OF FREDERICK, VIRGINIA
By (SEAL)
NAVY FEDERAL CREDIT UNION
(SEAL)
(SEAL)
4
ALLIEDDONALD
DONALD W SR
W SR
Route 50 and Independence Dr
SYSTEMS REAL
MOULDEN
ESTATE LLC
DONALD
W SR
VICTORY
AUTOWORKS LTD
VICTORY ROAD
PROPERTIES LLC
PERRY
PROPERTIES
EFG LLC
EFG LC
JOBALIE
LLC
01
UNITED
50
STATES OF
AMERICA
01
50
BRADDOCK STREET
MYERS
PROPERTIES LLC
JAMES E
SAI
EFG LC
PROPERTIES
LLC
NAVY FEDERAL
CREDIT UNION
EUGENE F
GROVE LLC
HONESTY
DONALD
HONESTY
Parcels
DONALD
ETALS
HONESTY Future Rt 37 Bypass
PHELPS
WASHINGTON
WILLIAM E
PROPERTIES
CHARLES H
I
Map Produced by Frederick County Planning and Development Dept.
00.02750.0550.11Miles
September 20, 2017
COUNTY of FREDERICK
DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS
1080 Coverstone Drive, Winchester, VA 22602
LeeAnna Pyles, Director
Public Safety Communications
M E M O R A N D U M
TO: Board of Supervisors
FROM: LeeAnna Pyles, Director, Public Safety Communications
SUBJECT: Public Safety Committee Meeting Report of September 21, 2017
DATE: October 2, 2017
A meeting of the Public Safety Committee was held on Thursday September 21, 2017 at 8:30
a.m. at the Frederick County Public Safety Building, 1080 Coverstone Drive, Winchester, VA.
Committee members present were: Committee Chairman Gene Fisher, Gary Lofton, Blaine
Dunn, Helen Lake and Chuck Torpy. Member Walt Cunningham was not present. Also in
attendance were Major Steve Hawkins, Deputy Chief Larry Oliver, Director of Communications
LeeAnna Pyles, Assistant County Attorney Erin Swisshelm, Deputy County Administrator Jay
Tibbs, Sheriff Lenny Millholland, Fire Marshal Jay Bauserman and Deputy Director of
Emergency Management Chester Lauck. The following items were discussed:
***Item Not Requiring Action***
Prese and Request for additional
1.
positions (see attached):
Sheriff Millholland gave a comprehensive overview of his departments need for additional
staffing. Compensation Boards staffing standards as
well as the workload of current personnel. At the present time, the Compensation Board states
th
the department is due 13 deputies; however, Frederick County is 9 on the list of localities to
receive funding. Sheriff Millholland requested funding for 3 of the 11 positions previously
and 1 Investigator.
Mr. Torpy made a motion to approve the request and forwarded this recommendation to the
Finance Committee for funding in the current fiscal year. Ms. Lake seconded the motion and the
Committee unanimously approved the request.
2.Other business:
Chairman Fisher shared his concerns about the speed of traffic on major roadways (e.g. Rt.50,
Rt. 522, etc.) and the safety of the officers issuing speeding tickets to drivers. He suggested the
possible use of speed cameras vs. radar, higher fines for drivers or any other ways to deter this
dangerous driving and ensure safety to all. Sheriff Millholland stated that he and Assistant
County Attorney Erin Swisshelm would look into possible ideas and advise the Committee of
some potential solutions.
nd
Major Hawkins mentioned that the Valor Awards are being held on November 2 at the Lee
Jackson at 6 p.m. This recognizes law enforcement, fire/rescue, personnel, and citizens who
have gone above and beyond to ensure the safety of others.
Next Meeting: Thursday November 16, 2017 (presentation of Public Safety Department
FY19 budget)
Adjourn:
10:00 a.m.
Respectfully submitted by,
Stefanie Salvato
Stefanie Salvato, Secretary
Frederick County Department of Public Safety Communications
cc: Members
Guests
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
M E M O R A N D U M
TO: Frederick County Board of Supervisors
FROM: Mark R. Cheran, Zoning Administrator
RE: Request to Add Parcels 60-A-89, 61-A-15 and 61-A-17, owned by Vernon
Wright and Eula Wright to the South Frederick Agricultural and Forestal
District.
DATE: October 2, 2017
Please find attached a form from Vernon Wright and Eula Wright, dated July 20, 2017. The
District. The South Frederick Agricultural and Forestal District was established in 1980.
The most recent renewal of this district occurred in May 2016 for a period of five years.
Currently, 6,070+/- acres are contained in this district.
Mr. and Mrs. Wright desire to add three parcels totaling 178.50+/- acres to the South
Frederick Agricultural and Forestal District. Section 15.2-4314 of the Code of Virginia,
1950, as amended, provides property owners with the ability to request to add land to the
Agricultural and Forestal District through a public process via the local governing body.
The Agricultural District Advisory Committee (ADAC) considered this request during their
meeting on August 23, 2017. The ADAC unanimously recommended that the three parcels
totaling 178.50+/- acres to be added to the South Frederick Agricultural and Forestal District.
The Planning Commission considered this request during their meeting on September 20,
2017. The Planning Commission unanimously recommended that the three parcels totaling
178.50+/- acres to be added to the South Frederick Agricultural and Forestal District. The
addition of the 178.50+/- acres will increase the South Frederick Agricultural and Forestal
District to 6,248.50+/- acres.
Staff will present mapping during the Board of Supervisors Meeting which delineates the
location of this acreage and its proximity to other land within the South Frederick
Agricultural and Forestal District.
MRC/pd
107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000
Addition to the
South Frederick Agricultural and Forestal District
This is a request to the Frederick County Agricultural District Advisory Committee (ADAC) to
update the South Frederick Agricultural and Forestal District. Chapter 43, Section 15.2-4300 of
the Code of Virginia, 1950, as amended, requires that Agricultural and Forestal Districts be
reviewed by the local government every five years after establishment. The South Frederick
Agricultural and Forestal District (District) was established in 1980. This is a request to the
South Frederick Agricultural and Forestal District to increase the District, to add three parcels of
178.50+/- acres.
LOCATION AND SIZE
The District is located in the Back Creek Magisterial District and currently contains 6,070±
acres. The proposed addition of three parcels (tax map numbers 60-A-89, 61-A-15, and 61-A-17)
totaling 178.50± acres has requested to be included in the South Frederick Agricultural and
Forestal District bringing the acreage to 6,248.50± acres. Please see attached map.
AGRICULTURAL & FORESTAL SIGNIFICANCE
The predominantly agricultural operations in the District are 90 percent agriculture (orchard, and
crop harvesting) and 10 percent open-space/woodlands. The area within the District is rural in
nature.
LAND USE
All parcels within the District are in agricultural or residential use.
COMPREHENSIVE PLAN
The 2035 Comprehensive Policy Plan of Frederick County (Comp Plan) provides guidance when
considering land use actions. The addition of these parcels within the District are outside the
Urban Development Area (UDA) and Sewer and Water Service Area (SWSA), and are not part
of any land use plan or study by the County. The current land use should remain in its present
land use of pristine condition with orchards, agricultural, and residential.
LAKES/PONDS/STREAMS
The District lies primarily within the Opequon Creek and Stephens Run drainage area. The
establishment of this District will fu
resources.
SOILS
The general relief of the District varies from rolling hills to ridges to the north, west, south and
east. This District lies within the Opequon Creek watershed and water is available from ponds,
wells and springs.
PRIME AGRICULTURE SOIL
The largest amount of prime agricultural soils located within the District is Frederick-
Poplimento.
STAFF COMMENTS
Based on this information, Staff feels that the additions to this District are agriculturally
significant as outlined in the Agricultural and Forestal Districts Act and the 2035 Comprehensive
Policy Plan (Comp Plan), which labels the area as rural. The intent of the Rural Areas is to
character of areas outside of the UDA. The Comprehensive Plan can accomplish this by
promoting the inclusion of additional land in Agricultural and Forestal Districts. The
Comprehensive Plan supports additions to and renewal of the District, for it provides an
opportunity for the agribusiness community to conduct long range planning efforts for the
management of their operations while providing a reserve of agricultural land through the year
2020.
AGRICULTURAL DISTRICT ADVISORY COMMITTEE FOR THE 08/23/17
MEETING:
The Agricultural District Advisory Committee (ADAC) unanimously recommended approval to
add three (3) parcels totaling 178.50± acres to the South Frederick Agricultural and Forestal
District which would increase the South Frederick Agricultural and Forestal District to 6,248.50±
acres.
CONCLUSION FOR THE 09/20/17 PLANNING COMMISSION MEETING:
The
Frederick County Agricultural District Advisory Committee (ADAC) unanimously
recommended approval to add three (3) parcels totaling 178.50± acres to the South Frederick
Agricultural and Forestal District at their meeting on August 23, 2017. Staff would recommend
t
that the Planning Commission recommend to the Board of Supervisors he addition of the three
(3) parcels totaling 178.50± acres to the District.
PLANNING COMMISSION SUMMARY & ACTION OF THE 9/20/17 MEETING:
Staff reported this is a request to add three (3) parcels of land totaling 178.50± acres owned by
Vernon and Eula Wright to the South Frederick Agricultural and Forestal District. Mr. Cheran
noted currently the District contains 6,070± acres; this addition would increase that total to
6,248.50± acres. Staff presented location maps of the property. Staff concluded the Agricultural
District Advisory Committee (ADAC) unanimously recommended to add the three (3) parcels to
the District at their meeting on August 23, 2017.
A motion was made, seconded, and unanimously passed to recommend approval of the South
Frederick Agricultural and Forestal District to consider adding additional parcels into the South
Frederick Agricultural and Forestal District. These properties are located at 833 Barley Lane,
Winchester Virginia and are identified with Property Identification Numbers 60-A-89, 61-A-15
and 61-A-17 in the Back Creek Magisterial District.
(Note: Commissioner Oates was absent from the meeting)
CONCLUSION FOR THE 10/11/17 BOARD OF SUPERVISORS MEETING:
Staff presented to the Agricultural District Advisory Committee (ADAC) on August 23, 2017, to
add three (3) parcels totaling 178.50+/- acres to the South Frederick Agricultural and Forestal
District. The ADAC unanimously recommended approval. This request was presented to the
Planning Commission at their September 20, 2017 meeting to add three (3) parcels of land
totaling 178.50+/- acres to the South Frederick Agricultural and Forestal District. The Planning
Commission recommended to add the three (3) parcel of 178.50+/- acres to the South Frederick
Agricultural and Forestal which would increase the District to 6,248.50+/-.
2015-2020 South Frederick Addition
Agricultural & Forestal District
61 A 15
61 A 17
60 A 89
Addition
Parcels
PINOwnerAcres
60 A 89WRIGHT, VERNON C & EULA H28.00
61 A 15WRIGHT, VERNON C & EULA H52.50
61 A 17WRIGHT, VERNON C & EULA H98.00
I
Note:
Frederick County Dept of Planning & Development
107 N Kent St. Suite 202, Winchester, VA 22601
00.0750.150.3Miles
540 - 665 - 5651
Map Created: August 2, 2017
01
37
ST
622
60 A 89
Winchester
61 A 15
61 A 17
178.50 Acre Addition
ST
628
01
37
ST
622
§
¨¦
81
01
Stephens City
11
ST
628
01
277
§
¨¦
81
Future Route 37 Bypass
District Acreage: 6,248.71 Ac.
I
2015-2020 South Frederick Addition
Agricultural & Forestal District
Note:
00.4250.851.7Miles
Frederick County Dept of Planning & Development
107 N Kent St. Suite 202, Winchester, VA 22601
540 - 665 - 5651
Map Created: August 3, 2017
ADDITION
Action:
PLANNING COMMISSION: September 20, 2017- Recommended Approval
BOARD OF SUPERVISORS: October 11, 2017 APPROVED DENIED
ADDITION TO THE
SOUTH FREDERICK AGRICULTURAL & FORESTAL DISTRICT
WHEREAS,
an addition to the 2015-2020 South Frederick Agricultural & Forestal District
was considered. Vernon and Eula Wright desire to add three (3) parcels identified by Property
Identification Numbers 60-A-89, 61-A-15 and 61-A-17 to the South Frederick Agricultural &
Forestal District located in the Back Creek Magisterial District. This request was reviewed by the
Agricultural District Advisory Committee (ADAC), and the Planning Commission during their
regularly scheduled meetings; and
WHEREAS,
The Agricultural District Advisory Committee (ADAC) recommended
approval of this addition on August 23, 2017; and
WHEREAS,
the Planning Commission held a public hearing and recommended approval of
this addition to the 2015-2020 South Frederick Agricultural & Forestal District; and
WHEREAS,
the Board of Supervisors held a public hearing on this addition to the 2015-
2020 South Frederick Agricultural & Forestal District on October 11, 2017; and
WHEREAS,
the Frederick County Board of Supervisors finds the addition to the 2015-2020
South Frederick Agricultural & Forestal District contributes to the conservation and preservation of
agricultural and forestal land in Frederick County;
NOW, THEREFORE, BE IT ORDAINED
by the Frederick County Board of Supervisors
as follows:
The Frederick County Board of Supervisors hereby adopts the addition to the 2015-2020
South Frederick Agricultural & Forestal District of 178.50± acres in the Back Creek Magisterial
District, with an expiration date of May 27, 2020. This Agricultural & Forestal District is as
described on the attached map dated 08/03/17 and the attached property owners table dated 08/02/17.
This ordinance shall be in effect on the day of adoption.
PDRes. #36-17
-2-
Passed this 11th day of October, 2017 by the following recorded vote:
Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____
Bill M. Ewing ____ Robert W. Wells ____
Gene E. Fisher ____ Judith McCann-Slaughter ____
Blaine P. Dunn ____
A COPY ATTEST
_________________________________
Kris C. Tierney
Frederick County Administrator
PDRes. #36-17
SUBDIVISION REQUEST #05-17
FREEDOM CROSSING
Staff Report for the Board of Supervisors
Prepared: September 29, 2017
Staff Contact: Mark R. Cheran, Zoning Administrator
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist in the review of this application.
It may also be useful to others interested in this zoning matter.
Reviewed Action
Planning Commission:
09/20/17 Reviewed
Board of Supervisors:
10/11/17 Pending; Public Meeting
LOCATION:
The property is located on 357 Double Church Road, Stephens City.
MAGISTERIAL DISTRICT:
Opequon
PROPERTY ID NUMBER:
86-A-6
PROPERTY ZONING & PRESENT USE:
RP (Residential Performance)
ADJOINING PROPERTY ZONING & USE
:
North: RP (Residential Performance) Use: Residential
South: RP (Residential Performance) Use: Residential
East: RP (Residential Performance) Use: Residential
West: RP (Residential Performance) Use: Open Space
STAFF CONCLUSION FOR THE 10/11/17 BOARD OF SUPERVISORS MEETING:
This application is for a subdivision design plan for seven (7) single-family attached
(townhouses) units with a minimum lot size of 1,500 square feet planned to be constructed on
1.2751+/- acres of land zoned RP (Residential Performance) District. The proposed subdivision
will be accessed by Double Church Road (Route 641) via a private internal road. This subject
property is located within the limits of the Urban Development Area (UDA) and the Sewer
Water Service Area (SWSA). The 2035 Frederick County Comprehensive Policy Plan also
shows this property with a residential land use designation.
The Applicant previously received a waiver of the Master Development Plan (MDP) requirement
and has chosen to process a subdivision design plan in lieu of the MDP. When processing a
subdivision design plan in lieu of the MDP, the application must be presented to the Planning
Commission and the Board of Supervisors as an informational item. Following its presentation
to the Planning Commission and the Board of Supervisors, staff will proceed with approval of
the plan.
This application is presented for information; no action is necessary.
Subdivision Request
Subdivision #05 -17 Freedom Crossing
September 29, 2017
Page 2
SUBDIVISION SPECIFICS:
Subdivision of 1.2751+/- acres into seven (7) single-family
(townhouses) lots with a minimum lot size of 1,500 square feet each.
REVIEW AGENCY COMMENTS:
Virginia Department of Transportation:
A VDOT review has been conducted for the
Freedom Crossing Site Plan with a signature date of July 26, 2017. Based off of the review of
the Drawings, all of the previous VDOT comments have been addressed and the Site Plan is
approved by our office.
Frederick County Fire Marshall:
Approved.
Inspections:
Project shall comply with The Virginia Uniform Statewide Building Code (USBC).
Dwellings (R-5) shall comply with The Virginia Residential 2012 Codes. Other Codes that apply
are the 2009 ANSI A117.1-09 Accessible and Usable Buildings and Facilities and the 2012
Virginia Energy Code.
Dwelling (townhouse) shall be separated as required for per Section R 302.2. All recreational
facilities shall be provided with an accessible route.
Engineer design
sand/gravel.
Engineer design may be required under R610 for windbracing requirements.
Backwater valves shall be installed on all plumbing fixtures, (subject to back sewer), located
below the top elevation of the upstream man hole cover.
Storm water drains, if higher than the basement finished floor, may require additional
engineering of the foundation.
Site plan approved pending receipt of geotechnical soil investigation soil investigation as
required.
7/17 sidewalk provided to recreational area. Walkway shall not exceed 5%.
Frederick County Public Works:
Approved 8/8/17
Parks and Recreation:
Plan appears to meet Parks and Recreation requirements.
GIS:
Crossing. Addresses will be assigned to the town homes during the building permitting process.
Please note: New addresses for Anthem Ct will replace the existing address 357 Double Church
Road. The address will be removed from the County system after construction of Anthem Ct.
Frederick County Sanitation Authority:
Approved as noted.
Subdivision Request
Subdivision #05 -17 Freedom Crossing
September 29, 2017
Page 3
Frederick County Public Schools:
Frederick County Public Schools has reviewed the Freedom
Crossing site plan submitted to us on June 5, 2017. We offer the following comment:
lanes, students who live on this street will need to walk to a public street to meet the bus at a
location to be designated by our Transportation Department.
Planning Staff Review
:
The Subdivision Ordinance requires that land divisions in the RP (Residential Performance)
Zoning District, without an approved Master Development Plan (MDP) be presented to the
Board of Supervisors (Chapter144-12E). The MDP requirement may be waived under Section
165-801.03A(5) of the Frederick County Zoning Ordinance if the Applicant chooses to process a
design plan in lieu of an MDP:
A MDP may also be waived if the applicant chooses to process a site plan in lieu of a
MDP. The site plan must contain all information generally required on a MDP and a
site plan. Once the site plan is in an administratively approvable form, the plan will be
presented to the Planning Commission and the Board of Supervisors per § 165-801.06.
This application is for a subdivision design plan for seven (7) single-family attached
(townhouses) units with a minimum lot size of 1,500 square feet planned to be constructed on
1.2751+/- acres of land zoned RP (Residential Performance) District. The proposed subdivision
will be accessed by Double Church Road (Route 641) via a private internal road. This subject
property is located within the limits of the Urban Development Area (UDA) and the Sewer
Water Service Area (SWSA). The 2035 Frederick County Comprehensive Policy Plan also
shows this property with a residential land use designation.
The applicant previously received a waiver of the Master Development Plan (MDP) requirement
and has chosen to process a subdivision design plan in lieu of the MDP. When processing a
subdivision design plan in lieu of the MDP, the application must be presented to the Planning
Commission and the Board of Supervisors as an informational item. Following its presentation
to the Planning Commission and the Board of Supervisors, staff will proceed with approval of
the plan.
PLANNING COMMISSION SUMMARY FOR THE 09/20/17 MEETING:
Staff reported this is a subdivision request for seven (7) single family (townhouse) lots located at
357 Double Church Road. Mr. Cheran presented location maps of the property. Staff continued
the property is located within the Urban Development Area (UDA) and the Sewer Water Service
Area (SWSA). Staff noted access will be provided via a private internal street that access
Double Church Road. Staff explained the plan calls for right-of-way dedication on Double
Church Road, sidewalks, landscaping, and buffers. Staff reported the Applicant previously
Subdivision Request
Subdivision #05 -17 Freedom Crossing
September 29, 2017
Page 4
received a waiver of the Master Development Plan (MDP) requirement and has chosen to
process a subdivision design plan in lieu of the MDP; the application must be presented to the
Planning Commission and Board of Supervisors as an informational item.
Although not a public hearing, two (2) citizens were permitted to speak regarding this item. Ms.
Melissa Turner shared her concerns regarding barriers, the development entrance, and what type
of fencing will serve as a buffer. Ms. Kizzy Pangle shared her concerns regarding the titling and
deed for this property and noted her family has a scheduled court date of October 4, 2017 to help
clarify this issue.
STAFF CONCLUSIONS FOR THE 10/11/17 BOARD OF SUPERVISORS MEETING:
This proposed subdivision meets the requirements of the Zoning and Subdivision Ordinances and
is in a form that it is administratively approvable. All the issues brought forth by the Board of
Supervisors should be appropriately addressed by the Applicant. This is being presented as an
informational item and following its presentation to the Planning Commission and the Board of
Supervisors, staff will proceed with approval of the plan.
This application is presented for information; no action is necessary.
DOUBLE139
BRUNSWICK RD
WARREN CIR
BRUNSWICK RD
SUB # 05 - 17
CHURCH RD
137
104
BRUNSWICK RD
141
WARREN CIR
BRUNSWICK RD
Freedom Crossing Lot 7
106
WARREN CIR
143
108BRUNSWICK RD
PIN:
WARREN CIR
110
86 - A - 6
WARREN CIR
112
Zoning Map
101
WARREN CIR
WARREN CIR
114
WARREN CIR
105
103
WARREN
WARREN CIR
CIR
109
107
WARREN
901
WARREN CIR
CIR
118
AYLOR RD
116
WARREN
WARREN
111
CIR
CIR
WARREN
113
329
CIR
122
120
WARREN
322
DOUBLE
WARREN
WARREN
CIR
DOUBLE
CHURCH RD
CIR
115
CIR
CHURCH RD
WARREN CIR
124
WARREN CIR
126
130
WARREN
WARREN
CIR
CIR
128
132
WARREN CIR
WARREN
125
332
CIR
HARMON PL
DOUBLE
CHURCH RD
SUB 05-17
86 A 6
403
DOUBLE
CHURCH RD
342
DOUBLE
CHURCH RD
366
DOUBLE
CHURCH RD
100
FREETON CT
104
FREETON CT
102
FREETON CT
334
108
106
DOUBLE
FREETON CT
FREETON CT
CHURCH RD
112
110
FREETON CT
FREETON CT
114
FREETON CT
116
FREETON CT
306
FREETON CT
§
¨¦
Applications
81
Parcels 204
302
FREETON CT
Building Footprints
FREETON CT
304
FREETON CT
B1 (Neighborhood Business District)
200
FREETON CT
208
B2 (General Business District)
300
FREETON CT
414
B3 (Industrial Transition District)
FREETON CT
202
303
DOUBLE
206
FREETON CT
FAIRFAX
EM (Extractive Manufacturing District)
01
CHURCH RD
FREETON CT
PIKE
HE (Higher Education District)277
M1 (Light Industrial District)
Note:
M2 (Industrial General District)
SUB # 05 - 17
Frederick County Dept of
MH1 (Mobile Home Community District)
Planning & Development
I
Freedom Crossing Lot 7
MS (Medical Support District)
107 N Kent St
Suite 202
OM (Office - Manufacturing Park)
PIN:
Winchester, VA 22601
86 - A - 6
R4 (Residential Planned Community District)
540 - 665 - 5651
Zoning Map
R5 (Residential Recreational Community District)
Map Created: September 7, 2017
RA (Rural Areas District)
Staff: mcheran
RP (Residential Performance District)
060120240Feet
DOUBLE139
BRUNSWICK RD
WARREN CIR
BRUNSWICK RD
SUB # 05 - 17
CHURCH RD
137
104
BRUNSWICK RD
141
WARREN CIR
BRUNSWICK RD
Freedom Crossing Lot 7
106
WARREN CIR
143
108BRUNSWICK RD
PIN:
WARREN CIR
110
86 - A - 6
WARREN CIR
112
Location Map
101
WARREN CIR
WARREN CIR
114
WARREN CIR
105
103
WARREN
WARREN CIR
CIR
109
107
WARREN
901
WARREN CIR
CIR
118
AYLOR RD
116
WARREN
WARREN
111
CIR
CIR
WARREN
113
329
CIR
122
120
WARREN
322
DOUBLE
WARREN
WARREN
CIR
DOUBLE
CHURCH RD
CIR
115
CIR
CHURCH RD
WARREN CIR
124
WARREN CIR
126
130
WARREN
WARREN
CIR
CIR
128
132
WARREN CIR
WARREN
125
332
CIR
HARMON PL
DOUBLE
CHURCH RD
SUB 05-17
86 A 6
403
DOUBLE
CHURCH RD
342
DOUBLE
CHURCH RD
366
DOUBLE
CHURCH RD
100
FREETON CT
104
FREETON CT
102
FREETON CT
334
108
106
DOUBLE
FREETON CT
FREETON CT
CHURCH RD
112
110
FREETON CT
FREETON CT
114
FREETON CT
116
FREETON CT
306
FREETON CT
§
¨¦
81
204
302
FREETON CT
FREETON CT
304
FREETON CT
200
FREETON CT
208
300
FREETON CT
414
FREETON CT
202
303
DOUBLE
206
FREETON CT
FAIRFAX
01
CHURCH RD
FREETON CT
PIKE
277
Note:
SUB # 05 - 17
Frederick County Dept of
Planning & Development
I
Freedom Crossing Lot 7
107 N Kent St
Suite 202
PIN:
Winchester, VA 22601
86 - A - 6
540 - 665 - 5651
Location Map
Applications
Map Created: September 7, 2017
Parcels
Staff: mcheran
Building Footprints
060120240Feet
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
MEMORANDUM
TO:
Frederick County Board of Supervisors
FROM:
M. Tyler Klein, AICP, Planner
SUBJECT:
Ordinance Amendment Residential Separation Buffer Waiver Discussion
DATE:
October 3, 2017
This is a proposed amendment to Chapter 165 Zoning Ordinance to modify the requirement for
residential separation buffers in the RP (Residential Performance) Zoning District. Currently,
residential separation buffers are required to adequately buffer housing types from dissimilar
housing types within separate adjacent developments.
Staff has drafted a revision to the Zoning Ordinance to modify the required residential separation
buffer between single-family detached (SFD) units and townhome units; and single-family small
lot (attached and detached) units and townhome units. This modification would change the
required buffer category from a Category B Type Buffer to a Category A Type Buffer. The intent
of this modification is to provide flexibility for smaller infill-type lots in the RP Zoning District,
Long Range Land Use Plan (LRLUP).
This item was proposed through a request from a private developer and discussed by the DRRC at
their April 27, May 25, July 27 and August 24, 2017 regular meetings. The DRRC agreed with the
proposed changes from August 24, and the item was forwarded to the Planning Commission for
discussion. The Planning Commission discussed this item at their June 7 and September 20, 2017
meetings. The Planning Commission agreed with the changes presented on September 20 and sent
the item forward for review by the Board of Supervisors.
The attached document shows the existing ordinance with the proposed changes supported by the
Staff is seeking direction from the Board of Supervisors
DRRC (with bold italic for text added).
on this Zoning Ordinance text amendment.
Attached is a resolution directing the item to a public
hearing should the Board of Supervisors deem it to be appropriate.
Attachments: 1. Revised ordinance with additions shown in bold underlined italics.
2. Resolution
MTK/pd
Article II
SUPPLEMENTARY USE REGULATIONS; PARKING; BUFFERS; AND REGULATIONS
Part 203. Buffers and Landscaping
§ 165-203.02. Buffer and screening requirements.
C. Residential separation buffers. Residential separation buffer
buffer different housing types from dissimilar housing types wit
The requirements for residential separation buffers are as follows:
(1) When placed adjacent to one another, developments with diffe
provide the following residential separation buffers:
Minimum Residential Separation Buffer Area Required
Proposed Use/Development Adjoining Existing Use/Development
1 2 3 4 5
1.Single-family detached - - A B B
2.Single-family zero lot line or small lot - - A B B
3.Multiplex or T ownhouse A A - B B
4.Garden apartment or multifamily C C B - A
buildings
5.Age-restricted multifamily C C C - -
____________________________
Action:
BOARD OF SUPERVISORS: October 11, 2017 APPROVED DENIED
RESOLUTION
DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING
REGARDING CHAPTER 165, ZONING
ARTICLE II
SUPPLEMENTARY USE REGULATIONS, PARKING; BUFFERS; AND
REGULATIONS FOR SPECIFIC USES
PART 203 BUFFERS AND LANDSCAPING
§165-203.02. BUFFER AND SCREENING REQUIREMENTS
WHEREAS,
an ordinance to amend Chapter 165, Zoning to modify the requirement for
residential separation buffers in the RP (Residential Performance) Zoning District was
considered; and
WHEREAS,
The Development Review and Regulations Committee (DRRC) reviewed
the change at their April 27, May 25, July 27 and August 24, 2017 regular meetings to
modify the required residential separation buffer between single-family detached (SFD)
units, townhome units, single-family small lot (attached and detached) units and
townhome units. The modification would change the required buffer category from a
Category B Type Buffer to a Category A Type Buffer; and
WHEREAS,
the Planning Commission discussed the proposed change at their regularly
scheduled meeting on June 7, 2017 and September 20, 2017 and agreed with the
proposed changes; and
WHEREAS,
the Board of Supervisors discussed the proposed change at their regularly
scheduled meeting on October 11, 2017; and
WHEREAS,
the Frederick County Board of Supervisors finds that in the public
necessity, convenience, general welfare, and good zoning practice, directs the Frederick
PDRes #37-17
-2-
County Planning Commission hold a public hearing regarding an amendment to Chapter
165; and
NOW, THEREFORE, BE IT REQUESTED
by the Frederick County Board of
Supervisors that the Frederick County Planning Commission shall hold a public hearing
to modify the requirement for residential separation buffers in the RP (Residential
Performance) District, the modification would change the required buffer category
between certain housing types from a Category B Type Buffer to a Category A Type
Buffer.
Passed this 11th day of October, 2017 by the following recorded vote:
Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____
Bill M. Ewing ____ Blaine P. Dunn ____
Gene E. Fisher ____ Robert W. Wells ____
Judith McCann-Slaughter ____
A COPY ATTEST
_____________________
Kris C. Tiereny
Frederick County Administrator
PDRes #37-17
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
Memorandum
To: Frederick County Board of Supervisors
From: Mark R. Cheran, Zoning and Subdivision Administrator
Date: October 2, 2017
RE: Roscommon, Sections 6 & 7
The following additions to the Secondary System of State Highways,
pursuant to the statutory provision or provisions cited, are hereby requested;
the right of way for which, including additional easements for cuts, fills and
drainage, as required, is hereby guaranteed:
LaCosta Court, State Route Number 1571 0.11 miles
Saint Andrews Court, State Route Number 1570 0.46 miles
LaCosta Court, State Route Number 1571 0.23 miles
Staff is available to answer any questions.
MRC/dw
107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000
RESOLUTION
BY THE
FREDERICK COUNTY BOARD OF
SUPERVISORS
The Board of Supervisors of Frederick County, in regular meeting on the 11th day of
October, 2017, adopted the following:
WHEREAS,
the streets described on the attached Form AM-4.3, fully incorporated
Court of Frederick County; and
WHEREAS,
the Resident Engineer of the Virginia Department of Transportation has
advised this Board that the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation; and
WHEREAS,
the County and the Virginia Department of Transportation have entered
into an agreement on June 9, 1993, for comprehensive stormwater detention which
applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED,
this Board requests the Virginia
Department of Transportation to add the streets described in the attached Form AM-4.3 to
the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the
Subdivision Street Requirements; and
BE IT FURTHER RESOLVED,
this Board guarantees a clear and unrestricted right-of-
way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED,
that a certified copy of this resolution be forwarded to
the Resident Engineer for the Virginia Department of Transportation.
Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____
Bill M. Ewing ____ Robert W. Wells ____
Blaine P. Dunn ____ Gene E. Fisher ____
Judith McCann-Slaughter ____
A COPY ATTEST
_____________________________
Kris C. Tierney
Frederick County Administrator
PDRes. #35-17
In the County of Frederick
By resolution of the governing body adopted October 11, 2017
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
A Copy Testee Signed (County Official): ____________________________________________
Report of Changes in the Secondary System of State Highways
Project/Subdivision Roscommon, Sections 6 & 7
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute:§33.2-705
Street Name and/or Route Number
LaCosta Court, State Route Number 1571
Old Route Number: 0
From: Route 1570, Saint Andrews Court
To: 0.11 mile southwest of Route 1570, Saint Andrews Court, a distance of: 0.11
miles.
Recordation Reference: Instrument #170006376
Right of Way width (feet) = 50'
Street Name and/or Route Number
Saint Andrews Court, State Route Number 1570
Old Route Number: 0
From: Route 621, Merrimans Lane
To: 0.46 mile northwest to Lacosta Court, Route 1571, a distance of: 0.46 miles.
Recordation Reference: Instrument #170006376
Right of Way width (feet) = 50'
Street Name and/or Route Number
LaCosta Court, State Route Number 1571
Old Route Number: 0
From: Route 1570, Saint Andrews Court
To: 0.23 mile east of Route 1570, Saint Andrews Court, a distance of: 0.23 miles.
Recordation Reference: Instrument #170006376
Right of Way width (feet) = 50'
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: October 11, 2017 Page 1 of 1
COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
Memorandum
To: Frederick County Board of Supervisors
From: Mark R. Cheran, Zoning and Subdivision Administrator
Date: October 2, 2017
RE: Meadows Edge Phase 2
The following additions to the Secondary System of State Highways,
pursuant to the statutory provision or provisions cited, are hereby requested;
the right of way for which, including additional easements for cuts, fills and
drainage, as required, is hereby guaranteed:
Velvet Wall Way, State Route Number 1703 0.06 miles
Nightbird Way, State Route Number 1716 0.18 miles
Littlewing Way, State Route Number 1715 0.06 miles
Littlewing Way, State Route Number 1715 0.19 miles
Littlewing Way, State Route Number 1715 0.07 miles
Littlewing Way, State Route Number 1715 0.04 miles
Driftwood Drive, State Route Number 1450 0.08 miles
Staff is available to answer any questions.
MRC/dw
107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000
RESOLUTION
BY THE
FREDERICK COUNTY BOARD OF
SUPERVISORS
The Board of Supervisors of Frederick County, in regular meeting on the 11th day of
October, 2017, adopted the following:
WHEREAS,
the streets described on the attached Form AM-4.3, fully incorporated
Court of Frederick County; and
WHEREAS,
the Resident Engineer of the Virginia Department of Transportation has
advised this Board that the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation; and
WHEREAS,
the County and the Virginia Department of Transportation have entered
into an agreement on June 9, 1993, for comprehensive stormwater detention which
applies to this request for addition; and
NOW, THEREFORE, BE IT RESOLVED,
this Board requests the Virginia
Department of Transportation to add the streets described in the attached Form AM-4.3 to
the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the
Subdivision Street Requirements; and
BE IT FURTHER RESOLVED,
this Board guarantees a clear and unrestricted right-of-
way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED,
that a certified copy of this resolution be forwarded to
the Resident Engineer for the Virginia Department of Transportation.
Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____
Bill M. Ewing ____ Robert W. Wells ____
Blaine P. Dunn ____ Gene E. Fisher ____
Judith McCann-Slaughter ____
A COPY ATTEST
_____________________________
Kris C. Tierney
Frederick County Administrator
PDRes. #38-17
In the County of Frederick
By resolution of the governing body adopted October 11, 2017
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
A Copy Testee Signed (County Official): ____________________________________________
Report of Changes in the Secondary System of State Highways
Project/Subdivision Meadows Edge Phase 2
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute:§33.2-705
Street Name and/or Route Number
Velvet Wall Way, State Route Number 1703
Old Route Number: 0
From: Route 1716, Nightbird Way
To: Route 1715, Littlewing Way, a distance of: 0.06 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 47'
Street Name and/or Route Number
Nightbird Way, State Route Number 1716
Old Route Number: 0
From: Route 1703, Velvet Wall Way
To: Route 1715, Little Wing Way, a distance of: 0.18 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 47'
Street Name and/or Route Number
Littlewing Way, State Route Number 1715
Old Route Number: 0
From: Route 1702, Dollie Mae Lane
To: Route 1716, Nightbird Way, a distance of: 0.06 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 47'
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: October 11, 2017 Page 1 of 2
Street Name and/or Route Number
Littlewing Way, State Route Number 1715
Old Route Number: 0
From: Route 1716, Nightbird Way
To: Route 1450, Driftwood Drive, a distance of: 0.19 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 47'
Street Name and/or Route Number
Littlewing Way, State Route Number 1715
Old Route Number: 0
From: Route 1703, Velvet Wall Way
To: cul-de-sac, a distance of: 0.07 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 47'
Street Name and/or Route Number
Littlewing Way, State Route Number 1715
Old Route Number: 0
From: Route 1450, Driftwood Drive
To: Route 1703, Velvet Wall Way, a distance of: 0.04 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 47'
Street Name and/or Route Number
Driftwood Drive, State Route Number 1450
Old Route Number: 0
From: Route 1453, Barkwood Drive
To: Route 1715, Littlewing Way, a distance of: 0.08 miles.
Recordation Reference: Instr. #130009595 Pabe 0165
Right of Way width (feet) = 54'
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: Page 2 of 2