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June 14 2017_Board_Agenda_PacketAGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JUNE 14,2017 4:00 P.M., 7:00P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 4:00 P.M. -Closed Session: There will be a Closed Session pursuant to Section 2.2-3711, A, (1) of the Code of Virginia,1950, as amended, for discussion of personnel matters, specifically, the annual evaluation of the County Administratorand the County Attorney. There will be a Closed Session pursuant to Section 2.2-3711 A (3) of the Code of Virginia, 1950, as amended, for discussion or consideration of the acquisition of real property for a publicpurpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. 7:00 P.M. -Regular Meeting -Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: A, C, Dand E) Citizen Comments(Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JUNE 14,2017 PAGE 2 Minutes:(See Attached)A ------------------------------------------------------------------------------- 1.Closed Session and Regular Meeting of April 26, 2017. County Officials: (See Attached)B 1.Committee Appointments. ------------------------------------------- (See Attached)C 2.Resolutions on Behalf of Shenandoah University: ------------ a.Resolution of the Board of Supervisors of Frederick County Concurring with a Financing to be Undertaken by the Economic Development Authority of the Town of Mount Jackson, Virginia, to Benefit Shenandoah University. b.Resolution of the Board of Supervisors of Frederick County Concurring with a Financing to be Undertaken by the Economic Development Authority of the Town of Woodstock, Virginia, to Benefit Shenandoah University. 3.Request to Schedule a Public Hearing on the Conveyance of Security Drive. (See Attached)D ------------------------------------------------------------------------------- Committee Reports: (See Attached)E 1.Transportation Committee. ------------------------------------------ Public Hearing: 1.Twelve Month Outdoor Festival Permit Request of Cedar Creek Battlefield Foundation (Patrick Kehoe).Pursuant to the Frederick County Code, Chapter 86, Festivals; Section 86-3, Permit Required; Application; Issuance or Denial; Fee; Paragraph D, Twelve Month Permits. All Events to be Held on the Grounds of Cedar Creek Battlefield Foundation, 8437 Valley Pike, Middletown, Virginia, Back Creek Magisterial District. Property Owned by (See Attached)F Cedar Creek Battlefield Foundation.------------------------------ Planning Commission Business: Public Hearing: AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JUNE 14,2017 PAGE 3 Draft Update of the 2017-2018 Frederick County Primary and Interstate 1. Road Improvement Plans -The Primary and Interstate Road Improvement Plans Establish Priorities for Improvements to the Primary and Interstate Road Networks within Frederick County. Comments from the Transportation Committee will be Forwarded to the Planning Commission and Board of Supervisors. Ultimately, the Priorities Adopted by the Board of Supervisors will be Forwarded to the Commonwealth Transportation Board for Consideration. The Virginia Department of Transportation and the Board of Supervisors for the County of Frederick, Virginia, in Accordance with Section 33.2-331 of the Code of Virginia, will Conduct a Joint Public Hearing. The Purpose of this Public Hearing is to Receive Public Comment on the Proposed Six Year Plan for Secondary Roads for Fiscal Years 2018 Through 2023 in Frederick County and on the Secondary System Construction Budget for Fiscal Year 2018. Copies of the Proposed Plan and Budget May be Reviewed at the Edinburg Office of the Virginia Department of Transportation, Located at14031 Old Valley Pike, Edinburg, Virginia or at the Frederick County OfficesLocated at 107 North Kent Street, Winchester, Virginia. All Projects in the Secondary Road Improvement Plan that are Eligible for Federal Funds will beIncluded in the Statewide Transportation Improvement Program (STIP), which Documents How Virginia will Obligate Federal Transportation Funds. Persons Requiring Special Assistance toAttend and Participate in this Hearing Should Contact the Virginia Department of Transportation at 1-800-367-7623. (See Attached)G ------------------------------------------------------------------------------------ Other Planning Items: 1.Resolution to Allow Transfer of Development Rights (TDR) to be Utilized for (See Attached)H Proffer Payments within theVillage at Middletown.---------- Board Liaison Reports(If Any) Citizen Comments Board of Supervisors Comments Adjourn COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop AICP, Assistant Director - Transportation RE: Security Drive DATE: June 2, 2017 cted to advertise for the abandonment of a portion of Security Drive as highlighted in blue on the following map. Staff has begun that advertising and that item will be before the Board for action on July 12, 2017. Assuming the Board does choose to proceed with that abandonment a second action and public hearing will be needed to deal with the conveyance of the abandoned right-of-way to the surrounding property owners. In this case, that would be Navy Federal Credit Union. At this time staff is seeking authorization to begin advertising for a public hearing regarding that conveyance. This item would come after the abandonment item on your July 12, 2017agenda. JAB/pd Attachments 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop, AICP, Assistant Director - Transportation RE: Transportation Committee Report for Meeting of May 22, 2017 DATE: June 6, 2017 The Transportation Committee met on May 22,2017 at 8:30 a.m. Members Present Members Absent Gary Lofton Chairman (voting) Mark Davis (liaison Middletown) Judith McCann-Slaughter (voting) Barry Schnoor (voting) James Racey (voting) Gene Fisher (voting) Lewis Boyer (liaison Stephens City) Gary Oates (liaison PC) Gregory Unger (PC Liaison filling for Gary Oates) ***Items Requiring Action*** NONE ***Items Not Requiring Action*** 1.Interstate, Primary, and Secondary Road Plan Updates This item was reviewed and recommended for approval by the Committee, but appears independently on the Board of Supervisors agenda due to its status as a public hearing item. 2.County Projects Update Snowden Bridge Boulevard: Stub connection from Snowden Bridge Boulevard to Milburn Road is complete and that will be the last step of the project prior to requesting adoption into the State System of Highways. 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000 -2- Tevis Street Extension/Airport Road/I-81 Bridge: Bridge design is ongoing and draft environmental documents for VDOT have been received. Bridge design has reached 75% and comments have been received. Pennoni is incorporating the recent round of comments on the TIA, as well as incorporating additional scenarios to evaluate a potentially reduced section for the Northern Y. The updated TIA is expected June 7, 2017. Comments have been received on the roundabout from the Roundabout Committee in Richmond and our consultant is working on addressing those. Renaissance Drive: TPOF agreements have been received from VDOT. Evaluating with the Board of Supervisors on the status of revenue sharing matching funds prior to beginning of design. Completing new project documentation for CSX through the County Attorney. Valley Mill Road Realignment: Private partner has indicated a desire not to continue the project. Staff is following up to clarify their intentions. Coverstone Drive: No activity at this time. Jubal Early Drive Extension and Interchange with Route 37: Staff has participated in a number of recent meetings regarding the status of previous design work and permits. 3.Other advance warning flashers that indicate when the signal ahead will be changing for signalized intersections with poor sight distance and noted it will be on an upcoming agenda. Staff reported on their recent attendance at the I-81 Corridor Coalition and noted that it was a very good event. Progress of the Exit 310 construction project was also noted. JAB/pd Frederick County Transportation Committee: 5/22/2017 Frederick County Planning Commission: 6/07/2017 Frederick County Board of Supervisors: 06/14/2017 (as illustrated on map as priority A) (as illustrated on map as priority B) (as illustrated on map as priority C) (as illustrated on map as priority D) £ ¤ 522 § ¨¦ 81 £ ¤ 11 £ ¤ £ 50 ¤ 522 £ ¤ 37 £ ¤ 11 £ ¤ £ ¤ 50 522 £ ¤ 7 Winchester £ ¤ 50 £ ¤ 11 £ ¤ 37 £ ¤ 50 £ ¤ 522 £ ¤ 11 2017 - 2018 Stephens City Interstate Road Improvement Plan Priority A £ ¤ 522 !( Make Safety & Operational Improvements at Exit 310 Priority B § £¨¦ ¤ !( Urgent Need for Increased Study 11 81 Relocate Exit 307 at RT 277 Priority C Widen I81 from Middletown Rt277 N to Rt37 N Priority D Widen Remainder of I81 £ ¤ 522 § ¨¦ 66 01.252.55Miles Frederick County Transportation Committee: 5/22/2017 Frederick County Planning Commission: 6/07/2017 Frederick County Board of Supervisors: 06/14/2017 (As illustrated on map as priority 1A) (As illustrated on map as priority 1B) (As illustrated on map as priority 1C) (As illustrated on map as priority 3A) (As illustrated on map as priority 3B) (As illustrated on map as priority 3C) (As illustrated on map as priority 4) (As illustrated on map as priority 5A) (As illustrated on map as priority 5B) (As illustrated on map as priority 6) (As illustrated on map as priority 7) § ¨¦ 81 3C § ¨¦ 81 3B 1B 3B 1B £ ¤ 50 5B £ ¤ 11 £ 4 ¤ £ ¤ 7 522 2017 - 2018 £ ¤ 11 Primary Road Winchester Improvement £ ¤ Plan 50 5A Rt37 Bypass Phases Priority 1A § ¨¦ £ ¤ 81 1C 522 Priority 1B £ ¤ 37 Priority 1C Rt277 East of StephensCity 3A Priority 2 £ ¤ 37 Rt11 North & South £ ¤ 50 Priority 3A 1A Priority 3B Priority 3C Rt7 Priority 4 £ ¤Rt50 11 Priority 5A Stephens City Priority 5B § ¨¦ South Frederick County Parkway 81 2 Priority 6 £ ¤ 11 Commuter - Park & Ride Lots 2 ! ( 6 Priority 7 00.512Miles Frederick County Transportation Committee: 5/22/2017 Frederick County Planning Commission: 6/07/2017 Frederick County Board of Supervisors:06/14/2017 MAJOR ROAD IMPROVEMENT 2017/2018 through Major road improvement projects command the reconstruction of hardsurfaced roads to enhance public safety. Improvements required for road width, road alignment, road strength, androad gradient are considered major road improvements projects. $5,798,052 SulphurSprings.30MiEast 655Route5060001.1milesSH$7,505,445After AllocatedSSYP 1) RoadRt.656 2022Smart-Scale Int. .47MiPartial Snowden 2)661RedBudRoadSouth13000.5milesST$2,000,000Funded After Bridge Route11Relocation 2022 Blvd. Partial $1,500,000 Funded 0.35milesSignificantly 3)672BrucetownRoadRoute11.35MiEast3200STUN/SH$100,000 Variable ThruPlan $10,414,000 Appliedfor 788Winchester0.44milesRevenue 4)EastTevisStreetRoute522N/ASHUN/SH R/SFunds CityLimitSharing $1,400,000 0.40milesCover Overall Revenue 5)788EastTevisStreetRoute522I-81N/ASHUN/SH SharingProjectNeeds LFTurnLns Under81$3,346,924 SBound@ Overpass160000.20milesSTRevenueI-81 Overpass 6)11MartinsburgPikeUN/SH Exit317Sharing$1.9M Smart Scale Federal Bridge AtClarke2017 723CarpersValleyRoad1100N/ASH$1,262,327 7)County lineReplacement Funding .24MiInt.Shady R/S& 788RenaissanceWestElmRoadN/A.18milesBC$1,635,658UN/SH TPOF 8) Route11 Funds .5MiEast R/SFunds Of 9)659ValleyMillRoadRt.7N/A.65milesRB$7,200,000UN/SHUnder Funded Channing $5.2M Dr. IntEast AirportRoadInt R/S 10)645TevisN/A.4MilesSH$5,600,000UN/SH ExtensionRoute522Funds Road 210 Ft. N. Funded 280 Ft. S. 11) $150,000 Thru N/A.1 Miles$150,000UN/SH 1012 Town Run LaneStickley DriveStickley Plan Int. Drive £ ¤ 522 § ¨¦ 3 81 £ ¤ 11 6 2 £ ¤ 522 £ ¤ 37 £ ¤ 50 £ ¤ 7 9 Winchester £ ¤ 37 1 4 5 § ¨¦ 81 10 1. Sulphur Springs Rd 2. Redbud Rd 7 3. Brucetown Rd 8 £ ¤ 4. East Tevis Street 50 5. East Tevis Street £ ¤ 522 6. Martinsburg Pike 7. Carpers Valley Rd £ ¤ 11 8. Renaissance Dr 9. Valley Mill Rd § ¨¦ 81 10. Airport Rd Extension 11. Town Run Ln Stephens City Frederick County 11 Major Road Improvement Projects 2017/2018 thru 2022/2023 £ ¤ 11 µ 00.512Miles NON-HARDSURFACE ROAD IMPROVEMENT 2017/2018 through Non-Hardsurface roadimprovement projects provideimpervious resurfacing andreconstruction of non-hardsurfaced secondary roads. Non-Hardsurface improvement projects are prioritized by an objective rating system, which considers average daily traffic volumes; occupied structures; physical road conditions including geometrics, drainage, and accident reports; school bus routing; and the time that project requests have beenon the Secondary Road Improvement Plan. CTBUnpaved 629CarterLaneRoute631Route6252201.8milesBC$549,000 2020 RoadsFunding 1.2MiNECTBUnpaved 692PackHorseRoadRoute6712101.4milesGA$427,000 2021 ofRt.600RoadsFunding 1.25MiW CTBUnpaved LaurelGroveRoadRoute6222001.25milesBC$376,000 2022 of 629 RoadsFunding Rt.622 1.25MiW 2.5MiWofCTBUnpaved 629LaurelGroveRoadof2001.25milesBC$376,000 2021 Rt.622RoadsFunding Rt.622 Rt. 610CTB Unpaved WV state 707 Hollow Road 190 1.8 miles$495,000 GA2021 line Muse RoadRoads Funding 1.27 MI S of 2.27 MI S District Grant North Sleepy Creek Road 500.9 milesGA$305,0002021 734 RT 522of RT 522 Unpaved Road District Grant BabbsMountain Road 1300.9 milesGA$275,0002022 730 Route 677 Route654 Unpaved Road District Grant Old Baltimore Road 901.23milesGA$366,0002023 677 Route676Route 672 Unpaved Road «bh9t t©š†;-·­ ©; ¦Œ-;7 š“ ·w; ­-w;7Ҍ;7 Œz­· ,­;7 Ò¦š“ 5h ¦©š†;-·­ ,;z“m 7;Œä;7 š© ©;’šÝ;7 E©š’ ·w; ­-w;7Ҍ;7 Œz­·u Frederick County Non-Hardsurfaced Road 1. Carters Ln Improvement Projects 2. Pack Horse Rd 2017/2018 thru 2022/2023 3. Laurel Grove Rd 4. Laurel Grove Rd 6 2 5. Hollow Rd £ ¤ 522 6. North Sleepy Creek Rd 7. Babbs Mountain Rd £ ¤ 127 8. Old Baltimore Rd 7 5 8 § ¨¦ 81 £ ¤ 522 £ ¤ 259 £ ¤ 11 £ ¤ 50 § ¨¦ 81 £ ¤ 37 £ ¤ 7 Winchester 4 £ ¤ 37 £ ¤ 50 3 1 § ¨¦ 81 £ ¤ £ ¤ 522 55 Stephens City £ ¤ 277 µ £ ¤ 11 Middletown § ¨¦ 66 0248Miles UNSCHEDULED NON-HARDSURFACE ROAD IMPROVEMENT PROJECTS RATINGS NOT UPDATED 2017/2018 through 2022/2023 1Middle Fork Rd695*522WV Line500.9GA68.33 2Timberlakes Ln811671*6712800.25ST68.00 3East Parkins Mill Rd64450Clark Line2000.81SH66.79 4Fletcher Rd733507071701.3GA66.65 5Fishel Rd612600600601.6BC66.56 6Canterburg Rd6366406411401.5OP63.17 7Clark Rd638625759700.8BC62.94 8Heishman Rd607600600700.78BC62.37 9Glaize Orchard Rd6826086542401.54GA61.22 10Sir John's Road667672Last Residence2902.37ST60.44 11South Timber Ridge 6965226942201.3GA58.58 12Cougill Rd634635111200.25BC58.00 13Huttle Rd6367097351101.1OP53.05 14Light Rd685600681801.3BC51.46 15McDonald Rd616608.44 N. of 608600.45BC51.33 16Cattail Rd731608654601.7GA51.24 17Hunting Ridge Rd608682681902.44GA51.01 18Mount Olive Road61550Hammack Lane1100.37BC49.00 19Shockeysville Road671690.90 miles west of 6901200.9GA46.67 20Mount Olive Road615Hammack Lane6001100.4BC38 Note: Project ratings are updated only when funding is available topromote projectsto the scheduled list. Frederick County Unscheduled Non-Hardsurfaced Road Improvement Projects Ratings Not Updated 1. Middle Fork Rd 2017/2018 thru 2022/2023 1 2. Timberlakes Ln QR 3. East Parkins Mill Rd 4. Fletcher Rd 11 5. Fishel Rd !( 6. Canterburg Rd 19 7. Clark Rd!( £ ¤ 8. Heishman Ln 127 9. Glaize Orchard Rd 14 17 10. Sir John's Rd !( !( 9 11. South Timber Ridge Rd £ ¤ 522 !( GAINESBORO 12. Cougill Rd 16 13. Huttle Rd !( 2 14. Light Rd 4 !( 15. McDonald Rd !( £ ¤ 50 § ¨¦ 16. Cattail Rd 10 81 !( 17. Hunting Ridge Rd £STONEWALL ¤ 259 18. Mount Olive Rd £ ¤ 522 £ ¤ 19. Shockeysville Rd 11 18 20 20. Mount Olive Rd !( !( £ ¤ 37 £ ¤ 50 £ ¤ 7 Winchester 15 REDBUD !( 5 § ¨¦ 81 !( £ ¤ 37 BACK CREEK £ ¤ SHAWNEE 50 8 3 £ ¤ 522 !( !( £ ¤ 55 Stephens City £ ¤ 7 277 !( µ £ ¤ 11 OPEQUON 12 6 !( £ ¤ Middletown !( 522 13 !( § ¨¦ 66 0248Miles COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Frederick County Board of Supervisors FROM: Candice E. Perkins, AICP, CZA, Assistant Director SUBJECT: Resolution to Allow the Use of Transfer of Development Rights for Proffer Payments for the Village at Middletown DATE: June 2, 2017 Staff has received a request from Dave Holliday Construction to allow the use of extinguished Transfer of Development Rights (TDR) to serve as monetary proffer payments within the Village at Middletown. This development is located within the Town of Middletown but has proffers payable to Frederick County per the Joint Agreement for the Administration of Proffers. The site was originally rezoned in 2006 and revised in 2017. With the 2017 proffer revision an allowance to utilize The Village at Middletown proffered the following monetary contribution: The Applicant shall contribute to the Town for transfer to the County the sum of $13,952.06 per single family detached dwelling unit for capital improvements to capital facilities located at Middletown Elementary School, Robert E. Aylor Junior High School, Sherando High School, or any newly constructed capital school facility which serves school age children of the Town of Middletown, payable upon the issuance of an occupancy permit for each single family detached unit. Per proffer 16.1 of the Village at Middletown Subject to approval by Frederick County, in lieu of the per unit monetary contributions for School Construction as provided above, the Applicant may extinguish a Transferrable Development Right (TDR) within Frederick County. No monetary proffers for School Construction shall be required for any dwelling unit constructed utilizing this method, but all remaining proffered commitments shall remain ap in lieu of the monetary contribution is subject to approval by the Board of Supervisors. If approved, staff would oversee the severance and extinguishment of Attachments:1.Request Letter 2.Village at Middletown Proffers 3.Joint Agreement for the Administration of Proffers 4.Resolution CEP/pd RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS th The Board of Supervisors of Frederick County, in regular meeting on the 14day of June 2017, adopted the following: WHEREAS, Frederick County has received a request from Dave Holliday Construction to allow the use of extinguished Transfer of Development Rights (TDR’s) to serve as monetary proffer payments within the Village at Middletown, located in the Town of Middletown; WHEREAS, proffer 16.1 of the Village at Middletown states “Subject to approval by Frederick County, in lieu of the per unit monetary contributions for School Construction as provided above, the Applicant may extinguish a Transferrable Development Right (TDR) within Frederick County. No monetary proffers for School Construction shall be required for any dwelling unit constructed utilizing this method, but all remaining proffered commitments shall remain applicable to such dwelling units”; WHEREAS, The Frederick County Board of Supervisors is supportive of the use of extinguished Transfer of Development Rights (TDR’s) to serve as monetary proffer payments within the Village at Middletown; NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisorsof Frederick County hereby supports and approves the useof extinguished Transfer of Development Rights (TDR’s) to serve as monetary proffer payments within the Village at Middletown. BE IT FURTHER RESOLVED, that this approval is contingent upon receipt by Frederick County of an acceptable document extinguishingthesubject development rights. Passed this 14thday of June,2017by the following recorded vote: Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton____ Robert W. Wells ____ Bill M. Ewing ____ Gene E. Fisher ____Judith McCann-Slaughter____ Blaine P. Dunn____ A COPY ATTEST ______________________________ Brenda G. Garton PDRes #21-17Frederick County Administrator