March 1 2017 Budget Work Session with Finance Com Minutes28�
A Budget Work Session of the Frederick County Board of Supervisors and Finance
Committee was held on Wednesday, March 1, 2017, at 5:00 P.M., in the First Floor Conference
Room, 107 North Kent Street, Winchester, Virginia.
PRESENT
Chairman Charles S. DeHaven, Jr.; Vice - Chairman Gene E. Fisher; Blaine P. Dunn;
Bill M. Ewing; Gary A. Lofton; Judith McCann - Slaughter; and Robert W. Wells.
OTHERS PRESENT
County Administrator Brenda G. Garton, Deputy County Administrator for Community
Development Kris C. Tierney, Deputy County Administrator for Human Services Jay E. Tibbs,
Finance Committee Member Angela Rudolph, Commissioner of the Revenue Ellen Murphy,
Treasurer C. William Orndoff, Jr., Finance Director Cheryl B. Shiffler, Budget Analyst
Jennifer Place, Assistant Finance Director Sharon Kibler, County Attorney Rod Williams, IT
Director Scott Varner, HR Directox Becky Merriner, Superintendent of Schools
Dr. David Sovine, Director of Middle &Secondary Instructional Services Dr. Juliette Myers,
School Board Members Dr. John Lamanna and Mike Lake, Budget Supervisor, Frederick County
Public Schools Kristen Anderson, and Executive Director of Finance for Frederick County
Public Schools Patty Camery.
CALL TO ORDER
Chairman DeHaven called the work session to order.
Administrator Garton reviewed a proposed new scenario 4, which was a compromise
scenario based on feedback from the last work session. This proposal would reduce the current
use of fund balance funding by '/4 and would set aside half of the new revenue derived from the
reassessment into a capital reserve fund.
Supervisor Ewing reviewed his proposed budget scenario, which used the original option
3 scenario as a baseline. He suggested setting aside the full $4.3 million in revenue from the
reassessment into a capital fund. He also stated that he would like to fund 12 firefighters/EMTs
in this scenario.
Supervisor Slaughter concurred with Supervisor Ewing's suggestion to set aside $4.3
million in a capital fund. She stated that her baseline is scenario 3 and she would intend to fund
12 firefighters in option 3.
Minute Book Number 42
Board of Supervisors Budget Work Session with Finance Committee of 03/01/17
County of Frederick, Virginia
Vice - Chairman Fisher stated that he preferred using $1.8 million in Fund Balance and he
agreed with Supervisor Ewing regarding the additional firefighter positions. He went on to say
that he would like to set aside $3 million of the reassessment revenue in a capital reserve with the
remainder to be put into revenue to be used to do something for the Sheriff s Department. He
stated he would be agreeable to using $2.7 million in Fund Balance and putting all of the $4.3
into a capital reserve.
Supervisor Dunn reviewed his proposed scenario. He noted that he too used option 3 as
his baseline. He stated that, long -term, getting away from using Fund Balance was a smart thing
to do. In his proposal he would like to fund 20 police cars, one K -9 unit, the self - contained
breathing apparatus grant, use some proffer dollars to fund Frederick Heights Park, fund 6
additional firefighters and one Sheriff's deputy. He would decrease the proposed Contingency
Fund by $250,000. His proposal also included a 2% salary increase instead of 2.5 %. He
concluded by saying that he would like the school to build in 13 school buses.
Dr, Sovine noted that under option 3 the schools would not be in a position to do a 2.5%
salary increase.
Ms, Rudolph stated that she concurred with Supervisor Fisher's comments relative to
funding the Sheriff's Department.
Supervisor Wells stated that he was still interested in either the original option 1 or option
2. He disagreed with option 3.
Supervisor Dunn noted that his proposal netted an additional $400,000 over option 3. He
then reviewed some of the capital expenditures to include Frederick Heights Park, K -9 unit, and
20 sheriff's vehicles.
Chairman DeHaven sought consensus on several items in an effort to provide guidance to
the county administrator for an alternate scenario.
The majority consensus was to set aside all of the $4.3 million in increased revenue from
the reassessment.
The majority consensus was to reduce the use of Fund Balance from $3.6 million to $2.7
rnillion.
The majority consensus was to fund the following positions: 12 firefighters, one building
inspector, 1 Social Services administrative assistant, 1 recreation technician in Parks &
Recreatian, 1 sheriff's deputy, and 1 cashier in the Treasurer's office (mid -year hire).
Minute Book Number 42
Board of Supervisors Budget Work Session with Finance Committee of 03!01/17
County of Frederick, Virginia
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Administrator Garton advised the Contingency Fund would be significantly reduced;
however, she would be concerned if it got to $0. She felt $400,000 to $500,000 would be fine.
Chairman DeHaven felt the Contingency Fund could be less.
The next budget work session will be held on Wednesday, March 8, 2017 at 6:00 P.M.
There being no further business, the work session was adjourned at 6:29 P.M.
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Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
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Brenda G. Garton
Clerk, Board of Supervisors
Minutes Prepared By: L {,t �,, ��. � %Y,�
Jay . Ti s
Deputy Clerk, Board of Supers °isors
Minute Book Number 42
Board of Supervisors Budget Work Session with Finance Committee of 03 /Ol /17
County of Frederick, Virginia