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HomeMy WebLinkAboutFebruary 22 2017 Regular Meeting Minutesi A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, February 22, 2017, 7:00 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr., Blaine P. Dunn, Bill M. Ewing, Gene E. Fisher, Gary A. Lofton, Judith McCann - Slaughter, and Robert W. Wells. CALL TO ORDER Chairman DeHaven called the meeting to order. INVOCATION Vice Chairman Fisher delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED County Administrator Brenda Garton stated there were no changes to the agenda. Upon motion made by Supervisor Ewing, seconded by Supervisor Lofton, the Board approved the agenda as presented by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED Upon motion made by Supervisor Lofton, seconded by Vice Chairman Fisher, the Board approved the following items under the consent agenda: - Resolution of Appreciation. of Henry Shiley -Tab D; - Parks and Recreation Commission Report -Tab E; - Road Resolution — Meadows Edge, Phase 3 -Tab I. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A, Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Minute Boak Number 42 Board of Supervisors Regular Meeting of 02/22/17 County of Frederick, Virginia 26� CITIZEN COMMENTS George Hughes, Gainesboro District, addressed the Board with reference to the budget and the increased debt service and property taxes, and stated the county needs to step back and take a look. He stated the county is not bankable anymore. John O'Connor, Gainesboro District, addressed the Board and stated there is a problem with the people that do not pay their shaxe of taxes; they refuse to pay their taxes. He felt the Board needed to make everyone pay their share. Ray Lanham, Gainesboro District, addressed the Board with reference to BRYSA and their request for tax exempt status before the Finance Committee. He stated there was a miscommunication and they were not in attendance at the last Finance Committee meeting, but they will be on the Finance Committee agenda for their meeting of March 15, 2017. He stated BRYSA is anon- profit organization and they are deep in planning of their property for Phase I and felt it will be a great addition to what the Parks and Recreation Department already has. Jay Marts, Gainesboro District, addressed the Board with reference to BRYSA and stated they were a wonderful organization and asked the Board to approve their tax exempt request. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors comments. MINUTES - APPROVED Upon motion made by Supervisor Lofton, seconded by Supervisor Ewing, the minutes of the Regular Meeting of January 11, 2017 were approved as submitted by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn � Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon motion made by Supervisor Slaughter, seconded by Supervisor Dunn, the minutes of the Budget Work Session of February 1, 2017 were approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E, Fisher Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Minute Book Number 42 Board of Supervisors Regular Meeting of 02 /22/17 County of FYederick, Virginia zs� Robert W. Wells Aye COUNTY OFFICIALS COMMITTEE APPOINTMENTS RON CLEVENGER REAPPOINTED TO THE CONSERVATION EASEMENT AUTHORITY - APPROVED Upon motion made by Supervisor Fisher, seconded by Supervisor Lofton, Ron Clevenger was reappointed to the Conservation Easement Authority, for a three year term, said new term to expire March 23, 2020. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye ADDITIONAL RESOLUTION ( #056 -17) FOR SHAWNEE CANNING COMPANY — APPROVED Executive Dixector of the Economic Development Authority Patrick Barker addressed the Board on behalf of this request and stated specific language was omitted from the previous resolution that was approved, that being the appropriation of funds from the state. This additional resolution would correct that. He stated he was available to answer any questions the Board might have. Upon motion made by Supervisor Ewing, seconded by Supervisor Lofton, the Board approved the additional resolution for Shawnee Canning Company. RESOLUTION SHAWNEE CANNING COMPANY, INC WHEREAS, SHAWNEE CANNING COMPANY, INC has made known its uttent to expand its operation by making new taxable machinery and equipment and real property improvements and retain and create jobs; and BE IT RESOLVED, that the Board of Supervisors for the County of Frederick, Virginia, does hereby approve and appropriate the payment of $7,500.00 to the Economic Development Authority of Frederick County, Virginia from the Governor's Agriculture and Forestry Industries Development Fund to assist in expanding the operation for SHAWNEE CANNING COMPANY, INC. in Frederick County, Virginia. BE IT RESOLVED, that said funds are subject to an executed Performance Agreement outlining the required performance criteria. ADOPTED, this 22nd day ofFebruary 2017. The above motion was approved by the following recorded vote: Minute Book Number 42 Board of Supervisors Regular Meeting of42/22/17 County of Frederick, Virginia 27Q Charles S. DeIiaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RESOLUTION OF APPRECIATION f #057 -17) OF HENRY SHILEY - APPROVED UNDER CONSENT AGENDA RESOLUTION OF APPRECIATION CHIEF HENRY SHILEY, MH)DLETOWN VOLUNTEER FIRE AND RESCUE COMPANY WHEREAS, Henry Shiley has served the citizens of Middletown and Frederick County, Virginia, for approximately 61 years as a member of the Middletown Volunteer Fire and Rescue Company, beginning July 7, 1955; and WHEREAS, Henry Shiley was elected Fire Chief, a position he has held since 1963; and WHEREAS, under his leadership the company has evolved to meet the ever changing demands of providing firefighting and emergency medical services; and WHEREAS, Chief Shiley is admired by his peers throughout the fire service due to his knowledge, strong and steady leadership, kindness, and humor; and WHEREAS, Chief Shiley was a tireless worker for the Middletown Volunteer Fire and Rescue Company, whether working behind the scenes through the bingo program, carnivals, or dinners or leading during moments of great responsibility and danger. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors extends its sincerest thanks to Chief Henry Shiley for his leadership, dedication, and strong sense of volunteerism and wishes him all of the best in his future endeavors. BE IT FURTHER RESOLVED, that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this citizen volunteer. ADOPTED this 22nd day of February, 2017. COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on February 14, 2017. Members present were: Randy Carter, Christopher Fordney, Natalie Gerometta, Gary Longerbeam, Ronald Madagan, Charles Sandy, Jr., Amy Strosnider and Robert Wells (Board of Supervisors' Non - Voting Liaison). Members absent: Guss Morrison. Items Requiring Board of Supervisors Action None Submitted for Board Information Only: 1. Collection Policy - Mr. Sandy moved to adopt the Collection Policy, second by Ms. Gerometta, motion carried unanimously (7 -0). The Collection Policy is attached. 2. Youth Sport Partner Agreements - Mr. Fordney moved to accept the YSP Agreements with Blue Ridge Youth Soccer, Frederick County National Little League and Minute Book Number 42 Board of Supervisors Regular Meeting of 02/22/17 County of Frederick, Virginia 2� Frederick County American Little League, second by Mr. Carter motion carried unanimously (7 -0). 3. Donation and Recognition (Naming Rights) Policy - Mr. Madagan recommended that the Donation and Recognition (Naming Rights) Policy be approved, second by Mr. Sandy motion carried unaninlausly (7 -0). The Donation and Recognition (Naming Rights) Policy will be forwarded to the Finance Committee for review. 4. Buildings and Grounds Committee - Closed Session: Nlr. Madagan moved to convene into closed session Under Virginia Code 2.2- 3711A(3) for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, second by Mr. Carter, motion carried unanimously (7 -0). Mr. Madagan moved to exit closed session, second by Mr. Carter, carried unanimously {7 -0). All Commission members were polled re: any discussion besides matter for closed session, all said no. FINANCE COMMITTEE REPORT - APPROVED Supervisor Slaughter presented the Finance Committee Report. A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, February 15, 2017 at 8:00 a.m. There was an Audit Committee meeting prior and a Budget Work Session following. Member Angela Rudolph was absent. Items 2, 3, 4, and 5 were approved under consent agenda. Upon motion made by Supervisor Slaughter, seconded by Supervisor Wells, items 2, 3, 4, and 5 were approved under the consent agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye Finance Committee 1. The Blue Ridge Youth Soccer Association, Inc. (BRYSA) requests real property tax exemption for land owned by the organization. See attached information, p. 4 — 10. The committee forwards to the Board with no recommendation. It was noted,. due to miscommunication, aBRYSA representative was not in attendance at the Finance Committee meeting and would be placed on the Finance Committee agenda for their meeting scheduled for March 15, 2017. 2. The Sheriff requests a General Fund supplemental appropriation in the amount of $5,529.12. This amount represents Treasury Department reimbursements. No local funds required. See attached memo, p. 11 0. — Approved Under Consent Agenda. 3. The Sheriff requests a General Fund supplemental appropriation in the amount of 160. This amount represents court ordered restitution. No local funds required. See attached memo, p. 12 —14. — Approved Under Consent Agenda. 4. The Sheriff requests a General Fund supplemental appropriation in the amount of $150. This amount represents a DARE donation. No local funds required. See attached memo, p. 15 — 16. - Approved Under Consent Agenda. Minute Book Number 42 Board of Supervisors Regular Meeting or 02/22/17 County of Frederick, Virginia 272 5. The Sheriff requests a General Fund supplemental appropriation in the amount of $2,900. This amount represents an auto claim reimbursement. No local funds required. See attached memo, p. 17 —18. - Approved Under Consent Agenda. 6. The Sheriff requests a General Fund supplemental appropriation in the amount of $64,220 (federal grant fundsl and an intradepartmental funds transfer in the amount of $64 220 (local shared. These amounts represent the implementation of 120 deputy body cameras with a total year 1 cost of $12$,440 (additional funds would be required for years 2 -5). See attached information, p. 19 — 40. The committee recommends approval. - Approved. Supervisor Slaughter moved to approve the above request. The motion was seconded by Supervisor Wells. Supervisor Lofton reiterated the comments he made during the Finance Committee meeting; that he has full faith in the county's deputies, their training and administration, but felt this was a "knee jerk" reaction to recent high profile events around the country. He further stated he felt it was a solution in search of a problem and was concerned about the long term cost with minimal benefits and would not vote in favor ofthis request. Supervisor Wells stated he felt that body cameras were a good thing when everyone has a camera these days. He noted that you can see the whole event and not just snippets. He stated he felt it will save the county money when going to court in some civil cases as they will have a way to prove a point and stated he would vote in favor of this request. Supervisor Ewing stated he echoed Supervisor Lofton's comments. He stated if it were a one -time expense, he would vote in favor, but a five year expense, he felt that was hard to justify and he would not be voting in favor of this request. Supervisor Fisher stated the Sheriff had explained there were already incidents that occurred where the body camera immediately took away any discussion of what occurred as you could see what happened. He stated if you read the news, there are liability issues and he fully supports this request. Supervisor Dunn referenced the comments made by the Sheriff at the recent Finance Committee meeting and the officer that had to shoot a person after they refused to put down their weapon. He stated this type of incident would leave an officer with no way to protect himself if someone accused them of something else. He stated while he was sympathetic to Supervisor Lofton's comments, he felt the need to protect the officers and stated he would support this request. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Minute Book Number Q2 Board of supervisors Regular Meeting of 02/22/17 County of Frederick, Virginia z �� Bill M. Ewing Nay Gene E. Fisher Aye Gary A. Lofton Nay Judith McCann - Slaughter Aye Robert W. Wells Aye 7. The Sheriff requests a General Fund supplemental appropriation in the amount of $70,495. This amount represents the implementation of an electronic summons (eSummons) system. No local funds are required. See attached information, p. 41 — 48. The committee recommends approval. - Approved. Supervisor Slaughter moved to approve the above request. The motion was seconded by Vice Chairman Fisher. Supervisor Dunn stated he had spoken with the Sheriff and this money comes from $5 that is charged for every ticket and the money can only be used for this purpose. He stated he would like to postpone this request for one year and see if legislation can be changed so the Sheriff's Department can use this money in other areas that is needed. He stated he would not support this request. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Nay Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Audit Committee (No action required.) David Foley from Robinson, Farmer, Cox Associates will present the FY 2016 CAFR and be available for discussion of the upcoming FY 2017 audit. The FY 2016 CAFR is available in dropbox or online at: www.fcva.us /CAFR. See attached, p. 49 — 50. Budget Work Session (No action required.) See attachments, p. 51— 66. Information Only 1. The Finance Director provides a Fund 10 Transfer Report for January 2017. See attached, p. b7. 2. The Finance Director provides an FY 2016 Fund Balance Report ending February 9, 2017. See attached, p. 68. 3. The Finance Director provides financial statements for the month ending January 31, 2017, See attached, p. 69 — 79. PUBLIC HEARINGS PUBLIC HEARING - RELIANCE ROAD TRUCK RESTRICTION - PROPOSAL TO CLOSE ROUTE 627 TO TRUCKS FROM I -81 EXIT 302 TO THE FREDERICK/WARREN COUNTY LINE. THE PROPOSED ALTERNATE ROUTE IS I -81 TO I -66 TO ROUTE 522. THIS RESTRICTION WILL APPLY Minute Book Plumber 42 Board of Supervisors Regular Meeting of 02!22/17 County of Frederick, Virginia 274 TO COMMERCIAL VEHICLES EXCEEDING 30 FEET IN LENGTH - (RESOLUTION #058 -17) - APPROVED. Assistant Planning Director - Transportation John Bishop addressed the Board and stated this request originated as a partnership with Warren County. He stated Reliance Road on Frederick County's side is pretty good, but when you cross into Warren County, the road is much more winding and narrow. He stated this section of road is not suitable for trucks over 30'. He stated many trucks use this road as a short cut or as an alternative to the interstate in order to avoid the scales as they are illegally overloaded. Supervisor Wells stated there are individuals living along this road and asked about any trucks that would be making deliveries to them. Iv1r. Bishop stated this restriction was only for "thru truck traffic ". Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion made by Supervisor Lofton,. and seconded by Supervisor Wells, the resolution of support for the request to close route 627 to trucks from I -81 exit 302 to the Frederick/Warren County line, with restriction to apply to commercial vehicles exceeding 30 feet in length was approved. FREDERICK COUNTY BOARD OF SUPERVISORS RESOLUTION TO REQUEST NO THROUGH TRUCK TRAFFIC ON RELIANCE ROAD FROM INTERSTATE 81 TO THE WARREN COUNTY LINE WHEREAS, Reliance Road (Route 627) is classified as a local road designed to handle residential traffic and is not designed or intended to serve heavy truck traffic; and WHEREAS, local residents and County officials are concerned about heavy truck traffic on this road; and WHEREAS, the Frederick County Board of Supervisors has identified that an alternate transportation route exists via I -81 to I�66 to Route 522 to accommodate heavy truck traffic safely and efficiently for the Reliance Road proposed restriction; and WHEREAS, in accordance with Section 46.2 -809 of the Code of Virginia, the Frederick County Board of Supervisors has conducted a public hearing on February 22, 2017 to obtain public comments on restricting through truck traffic on Reliance Road {Route 627); and WIIEREAS, the Frederick County Board of Supervisors will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby zequest that the Commonwealth Transportation Board, or its designee, consider restricting through truck traffic on Reliance Road (Route 627), from I -81 to the Warren County Line. Minute Book Number 42 Board of Supervisors Regular Meeting of 02122/]7 County of Frederick, Virginia 27�� This resolution shall be in effect on the day of adoption. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye PUBLIC HEARING - PROPOSED REAL PROPERTY TAX INCREASE - APPROVED County Administrator Brenda Garton read the public hearing ad in order to provide the correct details. I�lotice of Proposed Real Property Tax Increase -The County of Frederick proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 8.4 percent. 2. Lowered Rate Necessary to Offset Increased Assessment. The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.5532 per $100 of assessed value. This rate will be known as the "lowered tax rate ". 3. Effective Rate Increase: The County of Frederick proposes to adopt a tax rate of $ 0.60 per $100 of assessed value. This difference between the lowered tax rate and the proposed rate would be $0.0468 per $100, or 8.4 percent. This difference will be known as the "effective tax rate increase ". Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total budget of the County of Frederick will exceed last year's by 7.0 percent. Chairman DeHaven convened the public hearing. Pat Grosso, Gainesboro District, addressed the Board and stated she fully supports the effective tax rate of $0.60 per $100. She stated this will allow the budgets to be funded at a higher level in order to maintain services. She further stated while this is an increase due to the reassessment, it is lower than surrounding localities, including Winchester. Ms. Grosso further stated that salary increases have been low the last several years, and the schools and county departments have lost people that go across the mountain to work. Allison Behan, Stonewall District, addressed the Board and stated she supports the effective tax rate increase. She further stated there have always been citizens on fixed incomes Minute Book Number 42 Board of Supervisors Regular Meeting of b2 /22/17 County of Frederick, Virginia 27� and as homeowners; taxes are a part of that. She stated that taxes are not fixed when someone purchases a home, and as homeowners, citizens need to adjust and calculate for tax increases. She stated tax increases are needed in order to keep up with the needs of a growing community and to support education. Joy Krr &, President of the Frederick County Education Association and Back Creek District resident, addressed the Board and stated that she supports the tax increase of $0.60 per $100 and thanked the Board for not keeping the tax revenue neutral. She stated she appreciates the fact the Board is proactive and not reactive. She went on to say she believes in the value of education and strong public services such as police and fire and rescue. She further stated that strong parks and recreation services also provide for a community where people want to live and thrive. She stated "you get what you pay for" and as a growing community, the needs are ever increasing. She stated she supports the effective tax increase in order. to provide for the services the community needs as it continues to grow. Brandi Hammond, Shawnee District, addressed the Board and stated she supports the effective tax rate in order to maintain a good community. She stated she understands that when the reassessment goes up, as a homeowner, the value of your home goes up. Jay Marts, Gainesboro District, addressed the Board with reference to the proposed real property tax increase and stated this follows a tax increase from last year. He stated he felt the Board needed to provide some tax relief to the citizens in face of the pay increases that were provided last year and pay increases proposed for this year, He stated he was also concerned about the trend he is seeing and that is the trend of increased taxes, increased debt, expanding government and raiding the rainy day fund. Carrie Carmichael, Shawnee District, addressed the Board and stated she was in favor of the effective tax increase. She stated she felt this increase was necessary in order to maintain quality education and for salary increases for the teachers and for fire and rescue staff so they would not go to Loudoun County. Eric Peterson, Stonewall District, addressed the Board and thanked them for their service. He stated he felt the Board had. a real opportunity to continue to make the county vibrant and a prosperous county, rich in culture, with a tax increase. He stated he felt the Board and the School Board needed to work together in a creative way to achieve everyone's goals to keep the county vibrant and a desirable location for ti4e county's families and businesses. He Minute Book Number 42 Board of Supervisors Regular Meeting of 02!22/17 County of Frederick, Virginia 27':r. stated chat if the Board had a dollar threshold in mind, to please provide it to the School Board. He further stated that with reference to the School Board's capital improvements plan, he had not seen any actions, suggestions or recommendations. He further stated he was in favor of the effective tax increase. George Hughes, Gainesboro District, addressed the Board and stated he did not envy their job. He stated maybe they are looking at the budget from the wrong end. He went on to say, according to his math, if they are going to get 1700 students; that is about 800 new homes at a median rate of $300,000, that would generate about $1800 each and that does not cover the cost of one classroom. He stated maybe what the Board needed to do is cut off the development until they can catch up. He stated they are building the ghettos of the next generation when they build townhouses all over on postage stamp size- lots with streets that do not go anywhere, He further stated that he sees development that is counterproductive to the wellbeing of the county. Mike Bowen, Opequon District, addressed the Board and stated he was in support of the effective tax rate increase. He noted there are so many demands year after year on the monies that he saw no choice but a tax rate increase this time. He stated in order for the county to remain. a vibrant, safe and progressive community, a tax increase was needed. Michelle Meeks, Stonewall District, addressed the Board in support of the effective tax rate increase. She stated she knows Frederick County has great schools as she is a teacher there and is aware of the overcrowding. She stated the county cannot wait five years to address the problem as the overcrowding will be outrageous, forcing students into the modulars which are not safe. She further stated the modular have no security, there is no way to protect the students if something happens. Jason Tresidder, Shawnee District, addressed the Board and thanked them for what they do for the county. He stated he supports the effective tax rate increase. He stated he has heard from both sides about the tax increase and the increased debt. He noted there are more people in favor of an increase than against, and feels the county has an opportunity to increase revenue without a tax rate increase due to the real estate reassessment, which keeps the rate lower than some of the surrounding counties. There were no further comments. Chairman DeHaven closed the public hearing. Upon motion made by Vice Chairman Fisher, and seconded by Supervisor Wells, the Minute Book Number 42 Board of Supervisors Regular Meeting of 02/22/17 County of Frederick, Virginia z7�. Board adopted the tax rate of $0.60 per $100 for real property. Supervisor Lofton stated they heard pros and cons to a tax increase and there are needs they need to fulfill in order to keep the county vibrant; however, he felt the Board had not fully researched, vetted and thought about what they currently do. He stated he felt they needed to look if some things could be done by the private sector, and if so, how that would impact their cost, their expenditures, and their tax rate. He stated if they did this, they could still have a vibrant community and maybe would not need to raise taxes or increase them this much. He stated that his vote would be in a protest of until he has had the opportunity to look at what they do, how they do it and should they continue to do it. Supervisor Ewing stated that he was reluctantly going to vote in favor of this $0.60 per $100 rate but he was going to fight during the budget process that this money go into a construction fund and not be used for operations. Supervisor Slaughter stated they talked about this during budget deliberations, and was one of the suggestions she had when they looked at the various scenarios as far as how they address their budget needs. The Board knows they are facing capital needs for construction of schools at some point in the future, be it adding on to an existing school, renovating schools that are sitting idle, etc., and they had set aside a million dollars last year, even though that is a drop in the bucket, to address some of these projects. She further stated she had talked with the County Fire Chief and was advised of the decline in Fire and Rescue volunteers. She stated the county is facing drastic changes and even though she never likes a tax increase, she felt it was necessary to set aside the $4.3 million into a capita] fund and would be in favor of the $0.60 per $100 rate. Supervisor Dunn stated he has wrestled with this. He stated his district is split on whether to raise the tax. He stated the economy has not grown in this community and will remain relatively flat the next couple of years. He stated an increase of $0.58 would be less of a burden on those citizens on a fixed income. Supervisor Dunn amended the motion to set the tax rate at $0.58 rather than the $0.60. The motion died for lack of a second. The above motion to approve the $0.60 per $100 tax rate was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Minute Book Number 42 Board of Supervisors Regular Meeting of 02!22/17 County of Frederick, Virginia 2f11 Blaine P. Dunn Nay Bill M. Ewing Aye Gene E. Fisher Aye Gary A. Lofton Nay Judith McCann - Slaughter Aye Robert W. Wells Aye PLANNING COMMISSION BUSINESS ROAD RESOLUTION ( #059 -1.'ll - MEADOWS EDGE, PHASE 3 - APPROVED UNDER CONSENT AGENDA RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 22nd day of February, 2017, adopted the following; WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Deparhnent of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- -way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer. for the Virginia Department of Transportation. Supervisor Fisher stated he had a personal issue come up and needed to leave the meeting. (7:55 P.M.). BOARD LIAISON REPORTS There were no Board liaison reports. CITIZEN COMMENTS Allison Behan, Stonewail District, addressed the Board with reference to the School Capital lrnprovement Plan and stated the Board was presented with three separate school projects and they have not taken any action on them. She asked them to move forward with a public hearing in order for this to be in the bond cycle for May and to not delay these projects. She asked why the Board has not at least told the School Board what they are willing to do and Minute Book lYumber 42 Board of Supervisors Regular Meeting of 02/22/]7 County of Frederick, Virginia 2��1 instead, the Board is doing nothing. Mike Procuk, Stonewall District, addressed the Board and stated he wanted to remind the Board of the core values they established a few years ago. He stated he had a petition of over 350 signatures in support of the Frederick County Schools Capital Improvement Plan and they asked the School Board to work. in conjunction with the Board of Supervisors to immediately find a viable solution for the overcrowding which is becoming systemic for the school system. He further stated they acknowledged the need to find a balance between modern, state of the art facilities while remaining fiscally responsible. He stated they asked the collection of officials to address the three school projects without additional administrative delay, Ned Fairinholt, Stonewall District, addressed -the Board and stated that he has had children, and now grandchildren, in public, private, parochial, and home schools and by far, and not just his opinion, the worst of these alternatives is government run public schools. He stated a failing School Board asks for unprecedented and absurd increases for operating and capital budgets when enrollments are not growing. He stated it would be foolhardy to go into debt for a failing system and to say no. Joy Kirk, President of the Frederick County Education Association and resident of Baek Creek District, addressed the Board and asked them to take action on the School Board Capital Improvement Plan. She stated action can be taken on the three school construction items individually and not as a whole. She stated there is a document on the Virginia Department of Education's web site about guidelines of facilities for best practices of Virginia's public schools and stated a lot of the questions can be answered in this document. She encouraged the Board to look at the School Capital Improvement Plan and to read this document. John Birch, Shawnee District, addressed the Board and stated bath supporters and opponents of the School's Capital Improvement Plan have something in common and that is some level of disbelief that the school projects that they are continuing to debate about have been on this plan and discussed for ten years and here they are at the 11�' hour still arguing about the "ifs" and the "what's ". He stated it was well past time to have focused discussion on the "how" part of the problem. He further stated the suggestions of additions, renovations, and additional modulars, are foolish short term solutions as they will be back in ten years for the same thing, but construction costs will be higher. There were no further comments. Minute Book Number 42 Board of Supervisors Regular Meeting of 02/22/17 County of Frederick, Virginia Chairman DeHaven closed the Citizen Comments portion of the meeting. BOARD OF SUPERVISORS COMMENTS Supervisor Wells thanked everyone that spoke. He stated he felt the School Board, Sheriff s Department and Fire and Rescue do an excellent job.. He further stated the Board and School Board are not bickering and the Board is not, "not doing anything." He stated they are working hard together. He stated the Board of Supervisors works hard and they are not against the School Board. Supervisor Slaughter stated that it may appear there is inaction on their part but they are working hard to find a solution and a balance. She stated they are looking out into the future; looking at various scenarios. Supervisor Dunn stated chat he echoes Supervisor Wells' and Slaughter's comments. There are three school items and they are trying to work together to find a solution. Chairman DeHaven stated he had a request to designate April as Parkinson's Awareness Month and asked if there were no objections from the Board, and if it will not conflict with other commiUnents for April, he would execute that. There were no concerns expressed. ADJOURN UPON MOTION MADE BY SUPERVISOR LOFTON, SECONDED BY SUPERVISOR EWING, THEKE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THE MEETING WAS ADJOURNED. (8:15 P.M.) �� �lV "� Charles S. DeHaven, Jr, Chairman, Board of Supervisors L renda G. Garton Clerk, Board of Supervisors �J Minutes Prepared By: � i.vr�,S <a � -�,-, �-„ Teresa J. Pr c Administrative Assistant County Administrator's Office Minute Book Number 42 Board of Supervisors Regular Meeting of 02/22/17 County. of Frederick, Virginia