HomeMy WebLinkAboutJanuary 18 2017 Budget Work Session with Finance Com Minutes221
A Budget Work Session of the Frederick County Board of Supervisors and Finance
Committee was held on Wednesday, January 1$, 2017, at 8:OSA.M., in the First Floor
Conference Room, 107 North Kent Street, Winchester, Virginia.
PRESENT
Chairman Charles -S. DeHaven, Jr,; Vice - Chairman Gene E. Fisher; Blaine P. Dunn;
Bill M, Ewing; Gary A. Lofton; Judith McCann - Slaughter; and Robert W. Wells.
OTHERS PRESENT
Finance Committee member Angela Rudolph; County Administrator
Brenda G. Garton, Deputy County Administrator for Community Development
Kris C. Tierney, Deputy County Administrator for Human Services Jay E. Tibbs,
Commissioner of the Revenue Ellen Murphy, Treasurer C. William Orndoff, Jr., Finance
Director Cheryl B. Sniffler, Budget Analyst Jennifer Place, County Attorney Rod Williams,
IT Director Scott Varner, Superintendent of Schools Dr. David Sovine; School Board
Member Mike Lake; Executive Director of Finance for Frederick County Public Schools
Patty Camery; and Handley Library Business Manager Ann White.
CALL TO ORDER
Chairman DeHaven called the work session to order.
Finance Director Sniffler began by reviewing the contents of the budget notebooks to
include the proposed budget calendar. She then presented preliminary General Fund budget
scenarios.
Supervisor Ewing asked about the requests for vehicles and equipment, particularly
the wide range in vehicle price estimates. He also suggested the equipment purchases go
through the Public Works Committee for some type of review.
Supervisor Dunn asked- about the 57 -43% split with the schools and now it came to
exist and when. He stated he would also like to see capital costs projected for the next five
years.
Supervisor Lofton asked if any proposed salary increase was included in the budget.
Finance Director Sniffler responded 3% or $1S million had been budgeted in the General
Fund, but it had not yet been defined as a merit or COLA. She went on to say there was
Contingency Fund of $750,000 included as well.
Supervisor Ewing asked about the funding for outside agencies which were governed
Minute Book Number 42
Board of Supervisors work Session with Finance Committee of 01/18/17
County of Frederick, Virginia
22��
by an MOU and if the requests were in line with the MOU.
Finance Director Shiffler stated the library was a little low, but the others were in line.
Supervisor Ewing stated he would like to see what amount it would take to bring
their funding up to the MOU level.
Supervisor Lofton asked if there were any new requests from outside agencies
because he was not interested in funding any new requests. He went on to say that he wanted
to see a report from the agencies that showed the number of Frederick County citizens served.
Supervisor Slaughter felt the Board should not fund any new requests.
Treasurer Orndoff suggested the County consider development of a debt policy
because that would be a way to leverage (borrow) dollars to meet some of the capital needs.
Supervisor Slaughter suggested setting aside the additional reveltue from the
reassessment for capital expenditures.
Chairman DeHaven stated there were a lot of requests that have to be met and the
Board should look long and hard at that list.
Vice - Chairman Fisher stated that scenarios C or B would be the way to go in order
to meet the needs the Board was facing this year. He concluded by saying that it would
probably take scenario C.
Chairman DeHaven agreed that it had to be either scenario B or C.
Supervisor Wells agreed with Scenario C.
The January 25, 2017 budget work session was canceled. The next budget work
session will be held an February 1, 2017 at 8:00 a.m.
Vice - Chairman Fisher advised that he had requested a meeting to look at the
school's capital improvements plan and he relayed that the $83 million figure for the 4th
high school, that he had previously mentioned, was not a valid number because he had
received information from other board members that says the number is more like the mid
to upper 70s. He stated that he read in the morning's paper that the schools said they would
have to cut programs. He went on to say they do not have to cut programs, they need to
redesign the buildings.
There being no further discussion, the work session was adjourned at 9:47 a.m.
Minute Book Number 42
Board of supervisors Work Session with Finance Committee of Ol /18 /17
County of Frederick, Virginia
22
Charles S. DeHaveu, Jr. renda G. Garton
Chairman, Board of Supervisors Clerk, Board of Supervisors
Minutes Prepared By: � I- � `�:.�
Jay bs
Deputy Clerk, Board of Supervisors
Minute Book Number 42
Board of Supervisors Work Session with Finance Committee of O1 /18/17
County of Frederick, Virginia