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HomeMy WebLinkAboutFebruary 22 2017_Board_Agenda_PacketAGENDA JOINT WORK SESSION, BUDGET WORK SESSION, REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 22, 2017 4:00 P.M., 5:30 P.M., 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 4:00 P.M. —Board of Supervisors Work Session with Frederick County School Board 5:30 P.M. —Board of Supervisors Budget Work Session 7:00 P.M. — Regular Meeting -Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: D, E, and I) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes: (See Attached) 1. Regular Meeting, January 11, 2017. 2. Budget Work Session, February 1, 2017. County Officials: D AGENDA JOINT WORK SESSION, BUDGET WORK SESSION, REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 22, 2017 PAGE 2 1. Committee Appointments. (See Attached) -3 2. Additional Resolution for Shawnee Canning Company. (See Attached) - - - -- C 3. Resolution of Appreciation of Henry Shiley. (See Attached) -------------- - - - - -- D Committee Reports: 1. Parks and Recreation Commission. (See Attached) ------------------------ - - - - -- E 2. Finance Committee. (See Attached Public Hearing: F Proposed Reliance Road Truck Restriction - Proposal to Close Route 627 to Trucks from I -81 Exit 302 to the Frederick/Warren County Line. The Proposed Alternate Route is I -81 to I -66 to Route 522. This Restriction will Apply to Commercial Vehicles Exceeding 30 Feet in Length. (See Attached) ------------------------------------------------------------------------- - - - - -- G 2. Notice of Proposed Real Property Tax Increase -The County of Frederick proposes to increase property tax levies. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 8.4 percent. 2. Lowered Rate Necessary to Offset Increased Assessment. The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.5532 per $100 of assessed value. This rate will be known as the "lowered tax rate ". 3. Effective Rate Increase: The County of Frederick proposes to adopt a tax rate of $ 0.60 per $100 of assessed value. This difference between the lowered tax rate and the proposed rate would be $0.0468 per $100, or 8.4 percent. This difference will be known as the "effective tax rate increase ". Individual property taxes may, however, increase at a percentage greater AGENDA JOINT WORK SESSION, BUDGET WORK SESSION, REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 22, 2017 PAGE 3 than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total budget of the County of Frederick will exceed last year's by 7.0 percent. (See Attached) Planning Commission Business: 1. Road Resolution — Meadows Edge, Phase 3. (See Attached) Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn H }�'�c.. TI�LTTES� R�G�ILAR ME'TI1V+� Jf�IYIUP,,I�CY � �� a�oi� A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, January 11, 2011, 7:00 1'.M., in the Board of Supervisors' Meeting Room, 107 T�orth Kent Street, Winchester, Virginia. P�SJ�N'I' Chairman Charles S. DeHaven, Jr., Maine P. Dunn, Bill M. Ewing, Gary A. Lofton, Judith IvlcCann- Slaughter, and Robert W. We11s. Gene E. Fisher was absent as he was in Richmond. C!I?� � � .: M C. Chairman DeHaven called the meeting to order.. INVi�CATION Pastor Ross 1- lalbersa, l'�ew Dope Alliance Church, delivered the invocation.. PL1�I�GF CAF ALLE��AI�CE Chairman DeHaven stated that Vice Chairman Fisher was absent due to being. in Richmond as the Governor of the Commonwealth would be making an announcement. Supervisor Lofton led the Pledge of Allegiance. �R�ANZAT><�N d?F TI-�E B�i�]�D CAF SiJPER.VTS()IZS FC�ICt 2�1i: Selection of Vice - Chairman —Gene E. Fisher I��ected Supervisor Lofton nominated Supervisor Gene E. Fisher for the office of Vice- Chairman. "p'he nomination was seconded lay Supervisor Wells. Upon oration by Supervisor Lofton., seconded by Supervisor Ewing, the Beard closed the nominations.. The above motion was approved by the following recorded vote: 1 13oarcl of Supervisors regular Meeting ❑f of /11!17 Ctsuut�^ of lareder6ck, Vrrginia Charles S. DeI-Javen, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Absent Clary A, I.�ofton Aye Judith Mt;Cann- Slaughter Aye Robert W . Wells Aye The motion. to approve Supervisor Gene E. Fisher as Vice - Chairman was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Absent Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Adtr�tian of Rules of Procedure �- Appr�aved I�Jpon motion by Supervisor Ewing, seconded by Supervisor Dunn,. the Board adopted the Rules of Procedure that the Frederick County Board of Supervisors adopted May 28, 2iI03, amended September 14, 2�1 I and Robert's Rules of C►rder Simplified and Applied. The above motion was approved by the following recorded vote: Charles S. I�eI- Iaven, Jr. Aye BlaIlne P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Absent Gary A. 1lofton Aye Judith McCann - Slaughter Ayc Robert W. Wells Aye Selection of` a Parliamentari��n -� Caun Aduiiuistrator Fleeted [Jpon a motion by Supervisor Slaughter, seconded by Supervisor Dunn, the Board elected the county administrator as Parliamentarian. The above motion vase. approved by tl�e following recorded vote; 0 Board o�Supeawisors Regular Meeting of'�l /111I7 County of Frederick, Virginia Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill NI, Ewing Aye Gene E, Fisher Absent Clary A, Lofton Aye Judith 1VicCann�- Slaughter Aye Robert . We11s Aye Selectiion of a 'Tune and Place for 11ie ular Meetin s .. A roved Supervisor Wells moved that the second and fourth Wednesdays of each month,.. at 7:00 P.M., in the Board of Supervisors' 1'a'Ieeting Room, County Administration Building, 10'� North Kent Sfireet, Winchester, Virginia be the time and meeting place for the Frederick County Board of Supervisors for 2017. Should the meeting be cancelled due to inclement weather, then it will take place on t1�e following evening. Tl�e motion was seconded by Supervisor Dunn. �"hc above motion was passed by the following recorded vote:. Charles S. DeHaven, .lr. Aye Blaine P. Dunn Aye Bill lvl. Ewing Aye. CJene E, Fisher Absent Cryrary A. Lofton Aye ,ludith McCann- Slaughter Aye Robert W. Wells Aye C`haurznan's BoardfCo�n>rnit�ee Asst nrnents � A roved Chairman Del�aven asked tl�e Board to endorse the committee assignments.. Charles S. Del�laven Jr.: Finance Committee; Joint Finance Committee; Metropolitan Planning C7rganization; Northwestern regional Jail Board alternate. Blaine P. Dunn: Code & C)rdinance Committee Chairman; Human Resources Committee; Public; Safety Committee; Handley. Regional Library liaison; Planning Commission liaison, Fire � fescue Association liaison. 3 Board of Supervisors l�egudar Meeting of 011l I/17 County of Frederick, Virginia Bill M. Ewir�;�: I -luman Resources Camrriittee Chairman; Cade 8� _. Ordinance Committee; Information Technologies Committee; Public Works Committee; and Tourism Board liaison. Gene E. fisher:. Public Safety Committee Chairman; Public Works Committee Chairman; Transportation. Committee; Airport Authority; Conservation Easement Authority; Fred -Wine Service Authority; Northern Shcnandoal� Valley Regional Commission; and Sanitation Authority liaison. Gary A....Lc�fton: inform�tian `Techz�olagies Cr�mmittee Chairman, Transportation Comz�ittee Chairman; Finance Committee; Public Safety Committee; Social Services Board liaison;.. Economic Development Authority; Agricultural District Advisory Committee liaison; Extension T�eadership Council liaison, Judith lVlcCann -Blau titer: Finance Committee Chairman; Information Technologies Committee; Transportation Committee; Joint Finance Committee; Metropolitan Planning C7rganization; Northen� Shenandoah Valley Regional Commission; Northwestern Regional Adult Detention Center Board and Planning Commission liaison alternate. Robert. W. Wells: Cade and Ordinance Committee; Human Resources Committee; Public Works Committee; Regional Jail Board;.. Parks and Recreation. Commission liaison; and 1landfill Oversight Committee. Citizen Conatnittee A olr�tmers Code & ordinance Corrnrreittcc Derek C. Aston Stephen C�. Butler James A. Drown F'inacc Comarx�ittee Angela L. Rudolph 1%Iu�nain Resources �C'omittee Board of Supervisors Eiegwlar Meeting ofi 011l l/1? County of i�"rederick, Virginia L7on Butler Morrie R. Greene Seth Lewin nfarmatian rI'echnalagies Gatnrnittec Quaisar A:bsar Todd F�.obertson Lorin Sutton Public SaI'cty Committee Walt Curiningharn l�elen Lake Charles 1�. "Chuck "Torpy Pulic.'Warks Gatramittee David W. Ganse, AlA Whitney "Whit" L. Wagner James T. Wilson �'rauspa�tatioe� Cammittee Jarrzes 1N1. Racey, lI Barry G. Schnoar Upon motion by Supervisor Wells, seconded by Supervisor Lofton, the Board endorsed the Chairman's committee assignrr�er�ts for 2�1i, The above motion vas approved by the following recorded vote; Charles S. I�el�aven, Jr. Aye Blaine 1'. Lunn Aye Sill I1!I. Ewing Aye Gene E,. Fisher Absent Gary A. Lofton Aye Judith. McCann- Slaughter Aye l�.obert W. Wells Aye County Administrator Brenda. Garton asked to authorize the reassessment and tas� rate E B+uard of Supervi�or5 Regular Meeti�ag of Q➢lfll /17 �crunt� of Frederick,'Vrrglmia public hearing ad as number three under County Officials and to place it on Consent Agenda. Upon motion by Supervisor Dunn, seconded by Supervisor Slaughter, the Board approved the agenda as amended by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine F. Dunn Aye Bill M. Ewing Aye Gene E, 1�`isher Absent Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert . Wells Aye. CDN'�ENT AGI�NTDA _ APPIR(�'VEI� Upon motion by Supervisor Ewing, seconded by Supervisor Wells, the Board approved the following items under the consent agenda: - Public Safety Communications l;.eport -Tab F> - Transportation Committee Report �- Tab G; - Road Resolution — Abrams Pointe, Phase 1 B —Tab O; Reassessment and Tax Rate Public 1�earing Ad - Addition of #3 under County Officials. The above motion was approved by the following. recorded voter Charles S. DeHaven, Jr. Aye Blaine I'. Dunn Aye Bill M. Ewing Aye Gene E. Fisher absent Crary A, Lofton Aye Judith i'�icCann- Slaughter Aye Robert W. Wells Aye �I'1['IZ� C4NiNiNTS There were no citizen eomrner�ts. Board of Supervisors Regular Nleetiug of Olfl 1f17 County of Frederick, Virginua Supervisor Ewing stated it was good to be baci� and appreciated the vote of confidence. 1ViUT1GS Upon motion by Supervisor Slaughter, seconded by Supervisor Dunn, the minutes of the regular board meeting ofi`�iovember 9, 2016, were approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bi11 M. Ewing Abstained Gene E. Fisher Absent. Gary A. Lofton Aye Judith. McCann- Slaughter Aye Robert W. Weill Aye �n�NTY +�FFICAIt.,S C'C)NIM)1TTEE APP(�TNTl�11JNTS CT- ICAI�LES E. TRPET'I' R>l<AP)P(�IfiT"�'E T� '�'I-�F FREDEI�C']K; �Ci�JN"T"�' PLAIVN�Nt� C'OlV'][1V�TSSI(lN — APPR�.IVFI} �7pon motion made by Supervisor Ewing, seconded by Supervisor Wells, Charles E, 1 riplett was reappointed to the Planning Commission as a representative of Gainesboro District, for a four year term, said new term to commence February 22, 2Q 17 and expire February 22, 2021. The above motion was approved by the following recorded vote. Charles S. Del"-laven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Absent Gary A. Lofton Aye audith McCann- Slaughter Aye Pobert W. Wells Aye �.r � hoard of supervisors R.eguiar Meefing of O1I11 /1'] County of Frederick, 'Virginia l.Jpon motion made by Supervisor P,ofton, seconded by Supervisor Ewing, County Administrator Brenda G. Garton was reappointed to the ASAP` Board. and. the Community Criminal Justice Board as a representative of Frederick County, for a three year term, said new term to commence February 22, 2(117 and expire February 22, 2020. The above motion was approved by the following recorded vote: Charles S, DePlaven, Jr. Aye Blaine I". Dunn Aye Bill lvl. Ewing Aye Gene E. Fisher Absent Gary A. I.,ofton Aye Judith McCann�Slaughter Aye Robert W. Wells Aye � � � Administrator Garton reviewed the fallowing requests from. the Commissioner of the Revenue to authorize the Treasurer to refund: 1. Aqua Virginia, Inc. in the amount of X3,028.91 for adjustment of real. estate taxes in 2016. This refund resulted from an audit by the State Corporation Cornmissian and notification to the county in December that the original filing received in September 2016 had been adjusted by the Commission. T.�pon motion by Supervisor Slaughter, secanded by Supervisor Lof�tan, the above refund request and supplemental appropriation was approved by the fallowing retarded vote: Charles S, DeHaven, Jr. Aye Blaine P. Dunn Aye Bi111VI. Ewing Aye Crepe E. Fisher Absent Gary A. Lofton Aye Judith MtCann- Slaughter Aye Robert W. Wells Aye 2. Brian Camps Towing &Repair LI.0 r'n the amount of $4,235.45 far adjustment of personal property taxes in 2016. This refund. resulted from taxes paid on vehicles sold by tht company during the taxation period. 8 Board of supervisors Regular Meeting of Olit llt'7 Caunt�y of k rederick, 'Virginia �1pon motion by Supervisor Loving, seconded by supervisor Lofton, the above refund request and supplemental appropriation was approved by the following recorded vote: Charles s. DeHaven, Jr. Aye Blaine P. Bunn Aye Bill M. Loring Aye Gene L. Fisher Absent Gary A, Lofton Aye Judith McCann - slaughter Aye Robert W. Wells Aye 3. Capital Meats, lnc. in the amount of $8,2i4.�i far adjustment of personal property taxes and license fees from 2(113 to 2(116. This refund resulted from taxes paid an vehicles that had been sold or moved out of Frederick County, but not reported as such to the Commissioner of the Revenue. Upon motion by supervisor Lofton, seconded by Supervisor Dunn, the above refund regtnest and supplemental appropriation was approved by the following recorded vote: Charles s. Del�aven, Jr. Aye Blaine l'�. Dunn Aye Bill M, Loving Aye Gene L. Fisher Absent. Gary A. Lofton Aye Judith McCann- slaughter Aye Robert W. Wells Aye 4. Rutherford LLC in the amount of $2,674.20 far adjustment of real estate taxes in 2.416. 1 "h1s refund resulted from an appeal and new information presented by the taxpayer during assessors' hearings.. Upon motion by supervisor slaughter, seconded by supervisor Dunn, the above refund request and supplemental appropriation was approved by the fallowing recorded vats: Charles s. Del�aven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene L. Fisher Absent Gary A. Lofton Aye Judith. McCann - Slaughter Aye Robert W. Wells Aye Board of Supervisors Rei;ulur N[eeting crEq�f19f17 Coundy of Frederick„ Virginia 5. Valley Proteins, Inc. in the amount of X36,735.77 far adjustment of personal property taxes and license fees from 20132016, This refund resulted ipam taxes paid an vehicles that were said or housed in another state and incorrectly reported to Frederick County as subject to local tax.. Upon motion by Supervisor Ewing, seconded y Supervisor Caftan, the above refund request and. supplemental appropriation was approved by the fallowing recorded vote: Charles S. DeI- lavers, Jr. Aye Blaine l", Dunn. Aye Bill M. Ewing Aye Gene >�, fisher Absent Crary A. Caftan Aye Judith McCann - Slaughter Aye Robert W. Wells Aye �COMM�T'I'EE :,IP�RTS l� IlVAC� C`(�Tb'1CyT'�'IEE FtIEPOT � AP1'RQ'VE� A Finance Committee meeting was held in the First Floor Conference Roam at 107 North rent Street on Wednesday, December 21, 2016, at 5:00 a.m. A budget work session immediately followed, All members were present. Items 6 and 9 were approved under consent agenda. upon motion by Supervisor Slaughter, seconded by Supervisor Caftan, items 6 and 9 were approved under the consent agenda by the fallowing reeorded vote: Charles S. DeHavez-z, Jr, Aye Blaine 1', Dunn Aye Bill M, pawing Aye Gene E. Fishez• Absent Gary A. Lefton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye >Errnancc C' ®m�nittm~e 1. The Sheriff requests a General Fur�.d supplemental appropriation in the amaunt of $8536.55. This amaunt represents reimbursements from the Treasury Department. No local funds required. See attached enema, p. 4, The cornm:ittee recommends approval. — Apg�rclved. 1 t1 Board of Supervisors Ke�ular Meeting of 01/11117 County o1'�rederick, Virginia Upon motion by Supervisor Slaughter, seconded by Supervisor Wells, the above request was approved by the following recorded vote: Charles S. DelJaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene E. Fisher Absent Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Ayc 2. The Sheriff requests a General. Fund su lemenal a ro nation in the amount of �S,(}iJfl, This amount represents Byrne Justice Assistance Program: Naloxone for Law Enforcement Agencies grant. Flo local funds required. See attached information, p, 5 — 12. The committee recommends approval. - Approved. Upon. motion by Supervisor Slaughter,. seconded by Supervisor Ewing, the above request was approved by the following recorded vote: ClYarles S. Del - haven, Jr, Aye Blaine P. Dunn Aye 8111 M, EWITYg Aye �"xene E. Fisher Absent Gary A. Lofton Aye Judith McCann., Slaughter Aye Robert W, Wells Aye 3. The Sheriff requests a General �"und su lemental a ro nation in the amount of 1 i,'�99 „. This amount represents the 21 Century Policing Grant. A local in -kind �natclY of $2,0(} 1 is required. See attached information, p. 13 — 29. The committee recommends approval. - Approved. Upon motion by Supervisor Slaughter, seconded by Supervisor Lofton., the above request was approved. by the f ©Mowing recorded vote: Charles S. I)eHaven, Jr. Aye Blaine P. Dunn Aye Bill IV1. Ewing Aye Gene E. Fisher Absent Gary A. Lofton Aye Judith McCann- Slaughter Aye Baard of Strpervasor� 1�aga�lar Meeting ai`01(11117 Coaanty �f Frederick, `Virginia Robert W. Wells Aye 4. The Sheriff requests a General Fund su lemental a ro nation in tl�e amount of $3,61°7. This amount represents unbudgeted proceeds from the Sheriff's Sale. S`�lo local funds.. required. See attached memo, p. 3Ci — 31. The committee recommends approval. - Approved. t�.lpon motion by Supervisor Slaughter, seconded by Supervisor Ewing, the above request was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye 13111 M. 1,.wing Aye Gene E. Fisher Absent Gary A. Lofton Aye Judith eCann- Slaughter Aye Robert. W. Wells Aye 5. The Fire &Rescue Chief requests a General 1~und su lemental a ro nation in the amount of $9,.662. This amount represents unbudgeted Aid- to,Localities funds received. o local funds required.. See attached memo, p. 32. The committee recornn� ends denial of the supplemental appropriation - Denied. Upon motion by Supervisor Slaughter, seconded by Supervisor Lefton,.. the above request was denied by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye BiII M. ]✓wing Aye Gene E. Fisher Absent Gary A. Lofton Aye. Judith McCann - Slaughter Aye Robert W. Wells Aye 6. The Fire &Rescue Chief requests a General. Fund su lemental a ro nation in the amount of 5 096.4. This amount represents an auto claim. No local funds required. See attached memo, p. 33 -� 34. — Approved >�nder �'onsent Agenda. "7. The Fire &Rescue Chief requests a General Fund supplemental appropriation in the amount of 16 291 for e� enditures and $32 594 for. revenue. This amount represents the unlaudgeted portion of a Local Emergency Management Performance Grant. See attached information, p. 35 � 44. 'The committee recommends approval. - Approved. [Jpon motion by Supervisor Slaughter, seconded by Supervisor Lofton, the above �3oard at Supervisors Regular iVieeting of Ol /1Il /17 County of �redericic, Virginia request was approved by the fallowing retarded vote: Charles S. DeHaven, Jr. Aye Blaine i'. Dunn Aye Bill M. lJwing Aye Gene E, Fisher Absent Gary A, Lofton Aye Judith McCann - daughter Aye Robert . V�'ells Aye 8. The Finance Director requests a General Fund su lemental a ro nation in the amount of �2� 263.76.. This amount represents unspent FY16 'VJCCCA funds to be returned to the state. See attached letter, p, 4S. The committee recommends approval, - Ap�Iraved. Upon. motion by Supervisor daughter, seconded by Supervisor Lofton., the above request was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. l✓wing Aye Gene E. Fisher Absent Gary A. Lofton Aye Judith lVlcCann- Slaughter Aye Robert . Wells Aye �. The Landfill Manager requests a Landfill Fund su lementai a ro nation in the amount of $3 04q 96 This amount represents an auto claim. No focal funds required. See attached memo, p. 46 — X17. � Approved Under �ansent lhgerada. B�Idget `work Session See attachments,. p, 4$ — 7�1. Inforrnati0n [inly 1. The Finance Director provides a Fund i 0 Transfer lZeport for hlovember 2017, 'See attached, p. 75. 2. Tl�1e Finance Director provides financial statements for the month ending 1�Iovember 30, 2016. See attached, p, 76 — 86. 3. The Finance Director provides an FY 2016 Fund Balance Report ceding. December 14, 2016, See attached, p. 87, 13 Board of Supervisors Regniar Meeting of 01/11117 County of f'rederick, Virginia 4. The NRADC Superintendent discusses long range planning far the academy. . � Y � r � � u � r � � � ! r � y �� A meeting of the Public Safety Committee was held on Wednesday Decerriber 14, 2016, at 8:30 a.m., at the Frederick Caunty Public Safety Building, 1080 Coverstone Drive, Winchester, VA. Cammittee members present were: Committee Chairman Gene Fisher, Gary Lefton, Walter Cunningham, Chuck Tarpy and Helen Lake, Member Blaine Lunn was not present. Also in attendance were Assistant County Attorney Erin swisshelm, Fire 8z Rescue Chief Benny Limburg, Major Steve Hawkins, Camunicatians Director LeeAnna Pyles, Deputy County Administrator for Human services ;lay � "ibbs, Deputy Fire Chief Larry Lliver, and Sheriff Lenny Millhalland. The following items were discussed: I�iscussiao Items 1. Depart�net><tal budget >Qncrea�ses for YII� Sheriff Milihalland stated that his department's significant FY18 budget increase of $2.9 million would be allotted for vehicle replacement and new personnel. In his submission, his department is lacking. to obtain approximately 25 cars per year to replace the existing fleet of 140 cars which currently have high mileage and maintenance casts in addition to hiring and training 1 �, new deputies. Director LeeAnna Pyles has requested a $63,000 increase far her department's FY18 budget submission, This would go to upgrade the dispatch centers current phone system in order to receive Text to 9 -�1 -1. This is starting to become the "norm'" at dispatch centers, where citizens have the ability to text in an emergency if their situation warrants. Given That Interstate 81 runs through the county and our proximity to Interstate 66, bath major transportations routes,. the Director would like Frederick County to have this feature available. she Hated that same ether localities along the I -81 corridor in our region are planning to implement this technology as well. Chief Limburg presented his departments FYlB budget increase request of $6.3 milliat� to the Cammittee. As in years past, personnel anal training are a large pant of his budget request.. He is requesting far funding of 2� additional persannel. Clothing., vehicle replacements, radial and gear are factored into the increase as well. Chief Limburg emphasized that the self- contained breathing apparatus" are coming to the "end of life" and need to be replaced. This is a vital piece of equipment for fire fighters. He advised that his office has applied far a grant that would offset same of the cast {up to $ l million dollars of the estimated $3 million dollar cast. It will be spring of 2017 before there will be any announcement of the grant award. 2. R�"I' Study Hpdate Chief Limburg updated the Committee an the status of the Fire &Rescue Study. He 14 Board ol'Supervisors ReguEar Meeting of 01111117 County of Fredearicic, Virginia advised that a committee had been established and. a Request fflr Proposal was prepared anal advertised with a number of fzrzns responding.. to the RfP. 1�e went on to say that asub- committee has been meeting to review the proposals and they have narrowed the interview list down to 4, including PSSI, CPSM, Fitch and ESCI. Interviews will be held on Tuesday, December 2a, 2016.. 3, C�tert3�usiness Helen Lake inquired about the dropping of radio signals out in the Feld. Director Pyles stated we are in the process of upgrading the Sheriff s C�f�ce radios which will cost between $25, Of10- :�3[},QO(}. It was reiterated that there are ° "dead." spots within the County and we are working on minimizing the issue. Major Hawkins added that his office has obtained new radios at no cost l�towever they need batteries, antennas and programming. Fire &Rescue's Fred Kinder and Captain Karl Steudl, who is retiring at the end of January, have been working in tandem to reprogram these radios. The both of them have extensive knowledge of our radio system anal. it keeps the cost to a minimum. By week`s end, the Sheriff's. (Jffice wi11 test 1(7 of these new radios in the field. Chief Limburg gave kudos to +Chief Henry Shiley {Co.12) who is retiring at year's end after 53 years as Chief of Middletown Volunteer fire � Rescue Company. Next Meeting: Date to be set for January 11, 2017 at 8:�tia.m. Adjourn: The meeting was adjourned at 9;�C1 a.m, �`; The Transportation Committee met on December 19, 2f�16 at 8;3f! a.m. Members Present Gary Lofton — +Chairman (voting} Judith McCann- Slaughter (voting) Gene Fisher (voting) Lewis Boyer {liaison Stephens City} Crary C7ates (liaison PC) James Racey(votirxg} Members Absent Mark Davis (liaison Middletown} Barry Schnoor (voting] l[ter>as Requuiring Action l[tc�ns look Requiring �.ctian 15 Beard ofsupervisnrs Regular 1Veetie�g off}1f11l17 �Counfy mf T�rederlck, Virgluia 1, Capital Irn e-avenaent Flan l:Tpdate Staff presented last year's Capital Iarr�provorrment Plan to the Committee and noted the individual projects that are identified, as well as the balance of the Eastern Road Plan. Staff recommended that additional projects that have been called out individually in the draft update of tlae Eastern Road Plan should likewise be individually noted in the Capital Improvement flan. Staff also noted that this recommendation is contingent upon wl�.at format the Board of Supervisors chooses to adopt for the Capital Iaxaprovement Plan. The Comrrlittee reviewed and. endorsed the Staff recommendation by consensus. Z, CFaineslt!ora school Transps�rtation Mr. Wayne I�ee of the Irederiek County Public School System was present to update the Committee on the transportation. at the Gainesboro School on Route 522 :Forth, Previously the Committee had requested more information on an alternative route to Route. 522 via Gainesboro Road. r. I.ce noted that one of the issues with Gainesboro Road is that the crossover of Route 522 is not wide enough to hold a bus.. r, Qates asked about the possibility of shifting the southbound lanes of Route 522 to allow for a wider median. and noted that there appears to be right -of- -way available. Mr. I.ee stated that this had not been considered. Mr. fisher asked whether (other issues aside) a stop.. light would allow vehicles to exit the facility and head North on Route 522. The answer was yes, but additional safety concerns were noted.. Mr. Tierney noted that the sight distance at the existing entrance cannot be fixed and that the only real long term solution is to get the traffic to Gainesboro Road. Staff asked whether a signal warrant had been completed for Gainesboro Road at Route 52.2 that took into consideration school traffic using Gainesboro Road. It had not. r. fisher reiterated that warning lights are necessary such as those used on Route 46(I in Bedford County. Mr. Racey asked how many buses would not have to access Route 522 at ali if the school traffic ryas sent to Gainesboro Road. While the exact number ryas not. available the estimate was lf� -15, A number of individuals discussed the possibility of keeping. the existing entrance to the school as a right in/r•ight out. access. The consensus of the Committee was to continue looking into the possibility of getting school traffic an entrance onto Gainesboro Road, changing. the existing access point for the schools t ❑aright inlright out entrance, extending the left turn lane of Route 522 at Gainesboro m Board of Sup�ervisnrs Regular Meeting of pIf 1 Y/17 County of Frederick, virgBniR Road and evaluate a signal at Gainesboro and Route 522, Tw'lr. Fisher noted his hope that the traffic issues for the 12`x' elementary school will be addressed prior to construction. Mr. Lee noted that the school division is working hard on that and is currently having discussions with Shockey for additional access. Mr. Lee noted that ultimately two- thirds of the student population in the 12t� elementary school is expected to be from the Snowden Bridge Development. Mr. Cates noted that this discussion highlights the need to look at infrastructure when schools are planned. 3. Transportation Forum Report Staff provided the feedback received from the Transportation Forum to the Committee as well as photos from the event (attached. Staff also prated that there was a great turnout and that they had received numerous compliments on the event, 4. County IProjects Update Sna�vden fridge >!�aulevard: final items are being addressed as this project wraps up. Tevis Street ExtensionlAirport Roadfi -81 ll3rdge: Bridge design is ongoing and environmental documents fear VDO`f" are being completed. Bridge design has reached 75 °la, but comments are pending frrom V1�CT on earlier subfnissions. Renaissance Drive: Currently working with CSX on MCU for the future crossing. The Co�.►nty's Transportation Partnership Opportunity Fund application has been recommended far approval by the Governor's Advisory Committee and agreements are expected shortly. Valley Mil Road Realignment: Thirty percent design has been completed and the County's on call consultant is providing an updated cost estimate to complete design through 1 Qfi %. ltiTpon approval by t17e private party partner, the next phase of design will begin. Coverstone Drive: No activity at this time, 17 hoard ad'Supervisors �tegular Meeting of Q1 /1117 Cauuty of Frederick, VirginiR Jlaba� Early Drive Extension and Interchange wrath Rol�te 3: initial meetings regarding a draft agreement and fallow up application far additional revenue sharing funds has been held with the private partner team. �. Other n� s `; � r s � y y ,, 1. � 1,. ' � /. '. ♦ �', i �" 0... � ;:�` .. Executive L�irec:tor of the Sanitatian Authority Erie Lawrence addressed the Beard and stated the proposed amendments were miner revisions. Currently tyre names, addresses and terms of authority members are il�leluded in the Articles of incorporation and.. therefore reflect members who no longer have a role an tl�le Sanitatian Authority Board. The Articles of Incorporation will simply state that the membership will consist of five members with 4 year teens. l�✓ir. Lawrence further stated another revision is to eznpawer the authority members to establish their own compensation. as deemed appropriate. The Frederick County Sanitation Authority makes no profit and its operations and finances are independent of Frederick County's tax supported services. Frederick County Sanitatian Autl�rority members and its customers pay the compensation of its board members. The Sanitatian Authority Beard has stated its intent to increase the campensatiol�l from $2�}Q per month to X300 per month. Supervisor Dunn asked what is the recourse if the authority should go "hog wild ". lr✓Ir. Lawrence advised. the Board of Supervisors could hold a public hearing to amend the 18 Board oiSuporwisors lieg�al�r IYieetirog of O1f11117 Coa�ty of F'redericic, vir�in�a Articles of Incarparatian and revoke that central, Supervisor I.aftan stated when compensation increase is proposed, could that be tied with their budget public hearing. He went an to say he was comfortable with that being tied to the budget public hearing sa citizens would knew. years. Chairman DeI -faven stated lie felt the increase was warranted as it had been aver twenty Chairman I?eI -Iaven convened the public hearing. There were no public comments, Chairman DeHaven chased the public hearing. Upon motion by Supervisor I.�afton, seconded by Supervisor Wells, the Board approved the p'rederick County Sanitation Authority Amended Articles of Ineorparatian as presented. 1 ' � � 1 �, In compliance with the Virginia Water and Waste Authorities Act (Chapter 51, Title 15.x, Cade of Virginia, 1950,. as amended }, the Beard of County Supervisors of l rederick County, Virginia, pursuant to an Articles of Incorporation resolutian dated April 10, 1967,. created the sanitation authority. T'he Articles of Incorporation are amended., and restated as fellows; Via} This Authority is farmed under the Virginia Water and Waste Authorities Act, its name shall be "FREI)IRICK CQUNTY SANI"fATIC►N AUTIIC3RIT`r"', and the address of its principal office shall be 315 Tasker Road, Stephens City, Virginia, (b} The name of the incorporating political subdivision. is FREDERICK COUNTY, VIRGINIA. There shall be five (5} members of the Board of Directors of the Authority, each of whom shall maintain a residence in Frederick County, Virginia. The names and addresses of the members of the Board of Directors of the Authority shall be maintained. in the County Administrator's Office. Tl�e expiration of the term of office of each member is as follows; __ MEMBER EXPIRATIC►N QF TERM (�F QFF� ICE 19 13oard of Supervisors Tteguiar Meeting of O1 /] 1.117 County of Frederick, Virginia. Member 1 April 15, 2017 Member 2 April 15, 2018 Member 3 Aril 15, 2019�� Member 4 April 1 S, 2021} Member 5 April 1 S, 2 ®2(} The successor of each member shall be appointed by the Board of County Supervisors for a term. of four (�} years and until his successor shall be duly appointed and qualify, except that any person appointed to fill a vacancy shall serve only for the unexpired term and until his successor shall be duly appointed aa�d qualify, Any member of the Board of Directors of the Authority shall be eligible faz• reappointment. Members of the Board of Directors of the Authority shall serve with compensation as shall be fixed from time to time by resolution. of the Authority, and shall be reimbursed for any actual expenses necessarily incurred in the performance of his duty, (c} �1`he pu�pase for which the Authority is created is the acquisition, construction and maintenance of (a} an integrated water system. for supplying and distributing water in Frederick County and {b} an integrated sewer system for Frederick County, and. for the purpose of exercising the powers conferred by the Virginia Water and Waste Authorities Act, except that the paver of the Authority to acquire, construct, operate, or maintain facilities for treatment of sewage is restricted to operation, construction, and maintenance of sewage treatment facilities provided. they are awned by Frederick- Winchester Service Authority, which much approve such role of the Autharity. Na other authority has been created, under the provisions of the Virginia Water and Waste Authorities Act,. serving the whale or any part of the same area and none of the powers granted by said Act shall be exercised by the Autharity in the construction, improvement, maintenance, extension. or operation of any project or projects which in whale ar part. shall duplicate existing utilities, public or private, serving substantially the same purposes and. area, TI'S WITI'1ESS WHEREOF, Frederick County, Virginia, the political subdivision incorporating said Autharity, has caused these Articles of Incorporation to be executed by the Chairman of its Board of County Supervisors and the official seal of said Board of County Supervisors be affixed hereto and attested by the Clerk of said Board this day of , 201® The above motion was approved by the following recorded vats: Charles S. DeHaven, .Tr. Aye Blaine P. Dunn Aye Bill M, Ewing Aye Crene E. Fisher Absent Crary A. Lofton Aye 2t? Board of 5upervisars Regular Meeting of O�II11I7 iC'auraky at' P'ree�erick, �?irginia Assistant Planning Director Candace Perkins presented the proposed ordinance amendment to update the minimum right -o %way requirement necessary to create a Family subdivision lot. Family subdivision Iots as small as two acres in the l� �1Zural Areas) District are permitted to be divided and conveyed to an immediate family member. The subdivision ordinance currently states that a 5(} foot right- of -�vay is required in order to subdivide these lots; however, the Code. of Virginia stales that a 2(} foot right- ot=way is the maxirnum that can be required. This proposed amendment would bring the subdivision ordinance into compliance with the state code. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing.. [7pan motion by supervisor Slaughter, seconded by supervisor Lofton, the Board approved the ordinance amendment as presented. Alli OR��NANC.'� AMEN]I�ING kIE FFt1�D�ERICK CC�1�NT�' ��DE GHA]PTER 144, SiTT13I}1`v'l1SION C}�' LANI} ATICII.,E V — D1f<SI+CYN STA�IiDARI�S §1.44 -31 —RURAL S%JBI)1'VISTONS Z1 Board of Supervisors Regular 1�leoking of 41.!11117 Country of i'rederick, Virginia i�6'I- IR:EA.S, an ordinance to amend Chapter 144, Subdivision to decrease the right -of= way necessary to create a family division lot from 5Q feet to 20 feet per the Cade of Vrrfinia was considered; and �1HIiItIiJAS, the Planning Commission held a public hearing on this ordinance on T�ecember 7, .2!116;. and WIII�RE.A.S, the Board of Supervisors held a public hearing on this ordinance on January 11, 2f117; and. WH�R�,A, the Frederick County Board of Supervisors finds that the adoption of this ordinance to be in the best interest of the public health, safety, welfare, and in good zoning practice; and NC�W, TII>EI�EF'4)IZE, I3E I'T �IRDAINED by the Frederick County Board of Supervisors that Chapter 144 Subdivision of Land, is amended to modify Article V -� Design Standards, § 144 -31 Rural Subdivisions; to amend Chapter 144, Subdivision to decrease the right -of way necessary to create a family division lot from SO feet to 2(} feet per the Code of �Virgi�, ARi"ICLL"- V — DESIGN STAIVDACtCDS 144.31. Rural subdivisians. [Amended 6 -9 -193; 8- 12 -2UU9] The requirements of this section shall apply to all subdivisions of land zoned RA {Rural Areas) under Article IV of Chapter 165, Zoning, of the Frederick County Code. *Sectians A and B remain unchanged. C. Minor rural subdivisions. {1) The division of the following types of lets is permitted under the regulations for minor rural subdivision: {a} Gats described by § 165- 401,o66r Famify divisian lots of Chapter 165, Zoning, of the Frederick County Code. [Amended 12- 9 -2UA9] {b) !wets described in § 165- 401.Q6A, Traditional five -acre lets, and § 16Sm401.Q6C7, aural preservatian lets, provided that a total of no mare than three such lots may be created from any one parcel under these regulations, {2} Shared private driveways. Vehicular access to a minor rural... subdivisian may be pravided by means of shared private driveways, The awners of lets provided....... with access via such driveways shall be responsible far the improvement and maintenance of said driveways, When shared driveways are used, the Subdivision Administrator Board ofSupCrvisors Regular Meeting of`t}H114 /17 County of P'rederick,'Virginia shall be provided with copies of the deeds of transfer. Such deeds shall contain the fallowing language:. The proposed shared' private driveway is not building according to street standards and will not be maintained by the Virginia department of Transportation or the County of Frederick. The improvement and maintenance of said driveway shall be the sole responsibility of the owners of lots which are provided with access via the driveway. Said shared private driveways will not be considered for inclusion into the state secondary system until they meet the appicable construction standards of the Virginia Department of Transportation. The cost of bringing said driveways to acceptable standards shall not be borne by the Virginia Department of Transportation nor by Frederick County. (3) Minimum width for shared private driveway. The minimum right -of -way width for a shared private driveway shall be SD feet to a public street ar riclht- of -way dedi+cateai' fLor maintenance b the Vir inia l7e artment o Trans ortation. For the ur ases o family division lots, the minimum rightWaj` way width far a shared privt7t driveway shall be Zit feet to a public street ar right-a f ..way dedicated far maintenance b the Virginia Deportment of Transportatr "on. The above motian was approved by the fallowing recorded vote: Charles S, DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Ewing Aye Gene �. ]Fisher .Absent Cary A. Lofton Aye Judith McCann - Slaughter Aye Robert Vd. Wells Aye i, � I i � � i i ! i �' � � .� 1 � 1 p 1`� 1 1; p 11 1 1 r I I; � � r r , i Assistant Planning Director Candice PerlGns presented the proposed ordinance amendment. Sloe stated the zoning ordinance currently states that if a nonconforming use is discontinued far a period exceeding one year it is deemed abandoned. The Code of 'Vir nia however, states that a two year period is required before a use can be deemed 23 Board of Supervisors Regular IWleeting of4lltlli<'7 County of Frederick, Virginia abandoned. This proposed amendment would bring the zoning. ordinance into compliance with state code. Chairman DeHaven convened the public bearing.. There were no public comments. Chairman Del -Iaven closed the public hearing. Upon motion by Supervisor Lofton, seconded by Supervisor Ewing, the Board approved the ordinance amendment as presented. � � � � � �, � � ARTICLE � — l�l7NCfiNF�@RMIN� USES, STR�1(:TURES A1"�D SINS PART 901 — RECYJI,ATIt�NS �G5- 901.2 - DiSCCDNTTNUAI�C WHEREAS, an ordinance to amend Chapter 165, Zoning - to extend the timeframe where nonconforming uses are deemed abandoned from one year to two years, per the Cade. of V�i was considered; and WHEREAS, the Planning Commission held a public hearing on this ordinance on December 7, 2016; and WHEREAS, the Board of Supervisors l�cld a public hearing on this ordinance on January 11, 2017; and WHEREAS, the 1 rederick County Board of Supervisors finds that the adoption of this ordinance to be in the best interest of the public health, safety, welfare, andrn good zoning practice; and N(�W, THE�iE�'QRE, BE 11T (�RDAINE� by the Frederick County Board of Supervisors that Chapter 165 Toning, is amended to modafy Article 1X- 1�lonconforming Uses, Structures and Signs, Part 901 �- Regulations, §165 - 901.02 Discontinuance; to amend Chapter 165, Zoning - to extend the timeframe where nonconforming uses are deemed abandoned from. one year to two years, per the Code of Virginia. �t �^r� AR7"�CV.E IX part 9Q1— Regulatit�ns 24 Beard of Supervisors Regular Meetug of fill11117 Couuty cif Frederick, Virginia 16S- 9fl1.fi1 Continuation of pre- existing uses, structures and signs.. Any use which does not canfarm to the requirements of this chapter at the effective adoption date of this chapter may be continued so tang as it remains atherwise lawful, Structures and land may cant %nue to be used as they were at the effective adoption date so long as they remain atherwise lawful. Any use, structure, ar sfgn which subsequently becomes nancanfarming as a result of amendments to this chapter may continue as it was at the time of the adaptian of the amendment, as long as it remains atherwise lawful. Such nancanfarming uses, structures) and signs shall conform to all laws in effect at the time when the use, structure, and signs were established. A, if any change of ownership, possession ar lease of any legally nancanfarming use, structure, or sign occurs, the use, structure, ar sign may continue according to the requirements of this article. B. When the boundaries of a district. are changed, any uses, structures, ar signs which become nonconforming as a result of such change shalt be subject to the provisions of this article. 1fiS- �O1.Ci2 piscontiinua�nce. A. If any legally nancanfarming use ar legally nancanfarming sign is discontinued far a period exceeding one -i`wa years after the enactment of this chapter, it shall be deemed to be abandoned, and any use ar sign thereafter shall canfarm to the requirements of this chapter. li. Seasonal legally nancanfarming uses that have been in continuous operation far a period of two years ar mare prier to the adaptian of this chapter may be continued.. The above motion was approved by the fallowing recorded vote: Charles S. I�eHaven, .Ir. Aye Blaine P. I?unn Aye Bill M, Ewing Aye Crene E. Fisher Absent Clary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye PUBLIC IIEARII`d� �- f�I2I�I1`dA,NCE AM�I'� 1VIENT T� TII FT2EDIJRIC�{ C�I.]NT�' CnDE, CI- IA>?E➢� 165, Z�i}NI�, AR.TII�I�E VI BLTSNS ANA INI�IJST AIa Zfl�l'�ING DISTRICTS, Pf�RT 603 -� B2 GEL�IERAI.d BUSI�I +1� TDIST CT 165- 603.x2 ALLC�wEI USES A:ND I'AI2T 606 IVI1 LI+�I -IT II`elI?il~T,STRIAIJ DISTRICT, �165�606.02 ALLOWED USES, REVSIClNS Tci THE FREDERICK COUNTY ZO�+iINC ORDINANCE TO ELIMI1Sr�.TE 1VIOTORCYCLE REPAIR IN THE X32 (GENERAL BUSINESS) DISTRICT AND AIJLOW TIIIS USE IN THE M1 AND 2 DISTRICT. — RESOLUTION X04 ? -17� - APPROVED Assistant Planning Director Candice Perkins presented the proposed ordinance 25 Berard of Supervisors Regular Meeting of 01 /11117 County ofBrederiel, Virginia amendment to remove motorcycle repair from the B2 (General Business} District and include it in the TdI1 {Light Industrial) and iv12 {Industrial General) Districts. Currently,. motorcycle repair is permitted in the B2 {General Business} and B3 {Industrial Transition.} Districts, Supervisor Lofton asked if this impacted existing businesses, Ms. Perkins replied no, they were vested, Chairman DeHaven convened the public hearing. There were no public comments.. Chairman Del-laven closed. the public hearing. Upon motion made by Supervisor Slaugl�lter, seconded by Supervisor Dunn, the Board approved the ordinance amendment as presented. y r i ARTICLE VI — IIIUSIIrIESS AND INDUSTRIAL, Z ®NINE DISTRICTS I'AI2T 6(13 — I32 CENT��RAL. BUSINESS DISTRICT X165- �6a3.�2 ALLI�W�D USI�S PART 606 — PVII LIGHT INDUSTRIAL DISTRICT §165 - 606.02 AL,LaWED USES WHEREAS, an ordinance to amend Chapter 165, Goring to remove motorcycle repair from the 82 (General Business} District and include it in the M1 {Fight Industrial) and 2 {Industrial ' Iransiton) Districts was considered; and WHEREAS, the Planning Commission held a public hearing on this ordnance on December 7, 2016;. and WHEREAS, tl�►e Board of Supervisors held a public hearing on this ordinance on January 11, 2017; and WHEREAS, the Frederick County Board of Supervisors finds that the adoption of this ordinance to be in the best ilrterest of the public health, safety, welfare, and in good zoning practice; and N4W, THERE]F�RE, I3E IT �RDAINE by the Frederick County Board of Supervisors that Chapter 165 Toning, is amended. to modify Article VI -- Business and Industrial Zoning Districts, fart 603 — B2 General Business District, X165- 603.02 Allowed Uses, fart 606 M1 26 Board of Supervisors liegula�r Meehan of Q1 /11!17 County of Frederiek, Virginia Light Industrial District, � � 65- 606.�ZAllaed uses;. to amend Chapter 1 f 5, Zoning 4 to reffnave matarcycle repair frarn the B2 (General business) District and include it in the I'll (Light Industrials and. 1�I2 (Industrial Transition) Districts. AIiTICL� VI BUSINESS AID[? IIVDUS7"RIAL � ®NING DISI-RICTS fart 603 _ B2 General Business District 165- 603.02 Allowed uses. Allowed uses shaPl be as follows: Allowed lJses Standard Industrial Classificatian (SIC} Veterinary offices with ail activities and animals kept within the fully enclosed primary structure, excluding the foflowin�: 074 Veterinary services livestock 0741 ,Animal specialty services, except veteriinary, with all activities and animals kept within the fully enclosed primary structure 0752 Communieation facilities and offices, including telephone, telegraph, radio, television and other communicatians, excluding the following:jl� 48 Communications services, not elsewhere classified 4899 Paint, glass and wallpaper stores 52.3 Hardware stores 525 ....Retail nurseries and lawn and garden supply stares 526 General'. merchandise stores.... 53 Food stores, excluding the fallowing: .._ 54 Fruit and vegetable stands 5431 Automotive dealers and gasoline service stations 55 .�� Apparel and accessory stores __ Home furniture, furnishings and equipment stores 56 57 Restaurants 58 Miscellaneous retail, except for the following: 59 Fuel dealers �� 598 Flea markets, operated outdoors - Finance, insurance and real estate offices - Hotelsand motels __ 701'.. organization hotels and Lodging 704 .Personal services, including laundry and funeral services, excluding the following: 72 Linen supply 721..3 C}ry cleaning plants 7216... z� Bvarci of Superviso'•s ReguEnr Meetiar� oPO�llllli County of Frederick, V irgini� Industrial launderers 7218 Escort services 7299 Turkish baths 7299 Steam baths 7299 Business services, excluding the following: 73 Outdoor ad services 7312.... Miscellaneous equ %pment rental 735 Automobile recovery service 7389 Automobile repossession service 7389 Exhibits building of by industrial contractors 7389 Filling of pressure containers (aerosoPj 7389 Cas systems contract conversion from manufactured to natural gas 7389 Produce weighting service 7389 Product sterili2ation service 7389 Repossession service 7389 Salvaging of damaged merchandise nat engaged in sales 7389 Scrap steel cutting �_ _ 7389 Car washes Miscellaneous repair services, excluding the following: 7542 76 .m Welding repair 7592 Agricultural equipment repair 7699 Blacksmith shops 7699 Boiler ciea�ning and repair.... 7699 Cesspool cleaning 7699 Coppersmithing 7699 Dental and medical instrument repair 7699 Engine repair 7699.. Farm machinery and tractor repair 7699 Farriers 7699 Horseshoeing 7699 industrial truck repair 7699 Laboratory instrument repair 7699 Machinery cleaning 7699 Measuring and controlling instrument repair; mechanical Meteorological instrument repair 7699 7699 Matorc�ycle Repair service ___ i699 Precision instrument repair 7699 Repair of optical instruments _.,____ 7699 Repair of service station equipment 7699 Scale repair service 7699 Septic tank cleaning service 7699 Board oiSupervisors �te�ular t1'leeting of(�1 /11 /17 County ot�`rederick, VSrgin�a Sewer cleaning service 759 Surgical instrument re air7699 7599 ank_and boiler cleanin service 7599 ank truck cleaning service 7699 axidermists i599 insmithin 7699 Motion picture theaters, except drive -in 7832 Videotape rental .�� 784 Amusement and recreation services operated indoors 79 .� _ ____ Golf driving ranges and miniature golf courses Health services _ 7999 80 Legal services 8� Child day -care facilities. 8351 Membership organizations 86 Engineering, accounting, research, management and related services, excluding 87 the following: _. _ � -.��� eating laboratories 8734 General business offices Model hams sales offices Self - service storage facilities - - Public buildings � - Public utility distribution facilities -_m__ Business signs - - Signs allawed in § 165 - 201.068 - Freestanding building entrance signs Multi- tenant complex signs Electronic message signs - Residential uses which are accessary to allowed business uses Parks - - Churches - Libraries - Electrical.. Supplies 505 Hardware and plumbing and heating equipment Commercial batting cages operated outdoors .507 - Fire stations, companies and rescue squads - Commercial sport and recreation clubs m.__ _..�.___.�� Social services, except far the following: - 83 Residential care 835 � *7699 as a whale use group is permitted in the B3 district Dart 686: lVl1 Light Industrial i?istr %ct 24 Board of Supervisors ]tegul�r Meeting of O1 /11!17 t✓:aunty of Frederick, Virginia § 165- 606.D2. Allowed uses. Allowed uses are as follows: __ AlCawed Uses landscape and horticultural services Standard Industrial Classification (SIG) 078 Offices and' storage facilities for building construction contractors, heavy construction contractors and speciaP trade contractors 15 16 and 17 Manufacturing asfollows: -- Dairy products 202. Canned, frozen and preserved fruits, vegetables and soup mixes 203 Bakery products 205 Sugar and confectionary products 206 Beverages 208 Miscellaneous food preparations and products, excluding the following: 209 Canned and cured fish and seafood _ 2091 Fresh or frozen fish and seafood 20792 Textile mill products.... 22 Apparel or other finished products made from fabrics and similar material' 23 lumber and wood products, excluding the following; 24 lagging.. 241, Sawmills and planing mills 242 Woad preserving 2491 Furniture and fixtures 25 Paperboard containers and boxes 265 Converted paper and pape�rbaard products, except containers and boxes 267 ..._. Printing, publishing and allied industries 27 Drugs 283 .Rubber and miscellaneous plastics products 30 Concrete black and brick and related products 3271.. Fabricated metal products, excludiing the following: 34 __. Coating, engraving and allied services 347 Ammunition, except for small arms 3483 Ordnance and accessories, not elsewhere classified 3489 Industrial and commercial machinery and computer equipment ._� 35 Electronics and other electrical equipment and components, excluding the follawi ng: 36 lead acid batteries 3691...... Primary batteries 3692 Transportation equipment 37 3Q l�aard afSupervisors Regular Meeting pf�]1f11 /17 County ®��redercic, V�rgQnsa Measuring, analyzing and controlling instruments; photographic, medical and optical goads; and watches and clacks �$ Miscellaneous manufacturing industries �'� d_ocai and suburban transit and interurban...... highway passenger transportation 41 Motor freight transportation and warehousing �2 Transportation y air 45 Transportation services 47 Communication facilities and offices, including telephone, telegraph, radio, television and other communications 48 Electric, gas and other utility facilities and offices and trucking and warehousing 49 Wholesale trade _ Advertising specialties— wholesale 5199. Pestaurants 58 i.inen supply 7213 �_� Dry cleaning plants 7216 Business services 73 Truck rental and leasing, without drivers Automotive repair shops 7513 753 Welding repair 7692. ._.._ Agricultural equipment repair 7699 Boiler oleaning and repair Cesspool cleaning 7699 7699 Coppersmithing _ 7699 Engine repair 7699 .....Farm machinery and tractor repair 7699 ...Industrial truck repair..... 7699 .......Machinery cleaning 7699 _�._ Measuring and controlling instrument repair; mechanical 7699 Meteorological instrument repair � 7699 IVTotorcycie i2epair Service 7'699 Precision instrument repair 7699 Pepair of optical instruments 7699 Pepair of service station equipment 7699 Scale repair service 7689 Septic tank cleaning service 7699 Sewer cleaning service 7699 Tank and. boiler cleaning service 7699 Tank truck cleaning service 7699 Tinsmithing _ 7699.... Vocational schools 82.4 Business associations 861. Professional membership organizations 862 31 Board of Supervis+o-rs Regular PWleeting of Qlflfil7 Coupty of I+redericl<, Virginia Labor unions and similar labor organizations Engineering, accounting, research, management and related services 853 87 Testing laborataries $73� General business offices, including corporate, government or other offices Not providing services to the general public on a regular basis as the primary use �� _ Accessory retailing Aye Public buildings _ Public utility distribution facilities Aye Business signs Signs allowed in § 155- 2Q1.05B Freestanding build'�ing entrance signs - Multi�tenant complex signs Electranic message signs Residential uses which are accessory to allowed business uses - Parks _ Regional crirninai justice, enforcement and detention facilities for Frederick County, Ciarke County and the City of Winchester _.m Industrial launderers ��1g Truck or fleet maintenance facilities .....Self _ - service storage facilities FVexMTech Fire stations, companies and reseue squads - Tl�e above rriatian was approved by the fallowing; recorded vate: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Bill M. Lwrng; Aye Gene E. Fisher Absent. Gary A. Caftan Aye Judith McCann - Slaughter Aye Robert W : Wells Aye PUBLIC I�IIEARING - CIRDINANCE AENDMI +;NT TCI TI-IE �' DERICI� C'�iUNTY CCDDE CHAPTER 165 ZCINING ARTICLE II SUPPLIi�MENCAR�' USE REGULATI(INS PARKING BUFI�'ERS AND REGULATIi�NS EDR SPECIFIC' USES PART' 204 ADT3ITI[)NAL REGULATIQNS Fi�R SPECIFIC USES. I65- 204.29 CGN[MERCIAL RECREATI{�N TNDO�R� ARTICLE I GIiNERAL PRGVISIfJNS AMEN MEN'TS AND C'�3ND'I`It�NAL USE PERMITS PART 101 GENERAL PR�OVISTk�NS 165 - 101.02 DEFINITI�CDNS AND WGRI) USAGE• ARTICLE �'I BUSINESS ANI) INDUST AL GfiNING DISTRICTS PART 606 M1 LIGHT INDUSTRIAL DISTRICT.. 165- 606.03 C(}NDITIONAL USES AMID PART 605 GM tIFFICE MANUFACTURING PARK fcl? [3aard �f S�w�erwisors Regu9ar Meeting of(}lfl 1f17 County of Frederick, Virginia DISTRICT 16- 605.03,1 CONDITIONAL I1SES. REVISIONS TO THE FREDERICK: CC�CINT'Y Z+I�NING ORDINANCE TQ INCLUDE INDOOR RECREATION AS A CONDITIONAL USE IN TIIE M1 LIGHT INDUSTRIAL AND T)�IIiJ OM +L�FFICE�14'IAI'�iTJFA�TI.TRINO DNIN+G DISTR.Ii✓'I`S �(12ESOLUTION #048 -17) W APPROVED. Assistant Planning Director Candice Perkins presented the proposed ordinance amendment to Chapter 16�, Zoning;, to include an allowance for amusement and recreation services aperated indoors SIC 79 to be permitted through a Conditional Use Permit in the lull (Light Industrial} and the OM (Office - Manufacturing.} Districts. She stated staff has limited the allowances to SIG 7941 (commercial sports).., SIG 7991 (physical. fitness facilites)5 SIC 7997 (membership sports and. recreation clubs) and portions of 7909 (fitness and sports instruction }, Staff has also drafted supplemental use regulations that would correspond to the use — additional requirements could be added during the Conditional Use Permit process if necessary. Chairman DcHaven stated he was pleased with the in -depth work that was done on this. He convened the public hearing.. There were no public comments.. Chairman Del4aven closed the public hearing. Upon motion by Supervisor Lofton, seconded by Supervisor Wells, the Board approved the ordinance amendment as presented, AN OI)INAN�E AIVIENDIN(J THE FRE EItTCI� COUNT'S CODE CHAPTER 165 ZONING ARTICLE VI — BUSINESS AND INDUSTRAL ZONING DISTRICTS PART 605 — Olvi OFFICE 1VIANiJFACTURING PARK (DISTRICTS X165- 605,03.01 CONDITIONAL USES I'AR'I' 606 — i'v11 LIGHT INDUS'T'RIAL DISTRICTS X165- 606.03. CONDITIONAL USES 33 Boawd of Supewvsors aZeg�rlaw Meeting of Q 1/11.!17 County of F+'redewick,'Virgini�a ARTICLE II — SIIPPLEiVIENTAItY USE REGULATIONS, PARKING, BUFFERS, AMID REGULATIONS FOR SPECIFIC USES PART 204 — AI]IDITIONAL REGULATIONS FQR SPECIFIC USES §16�- 204.29 COIVIl'VIERCIAL RECREATION, INII(?GIt ARTICLE 1 _.. GENERAL PROVISIONS,. AMENIDIVIENTS AI�1D CONIDI'T'IONAL USE PERMITS PART 101 — GENERAL PROVISIONS X165- 101.02 DEFINITIONS &WORD USAGE WIIEREAS, an ordinance to amend Chapter 165, Zoning _... to include an allowance for amusement and recreation services aperated indoors SIC 79 to be permitted through a Conditional Use Permit in the M1 (Light Industrial} District and the OM (Office Manufacturing bark) District was considered;.. and WHEREAS, the Planning Commission held a public hearing on this ordinance on December 7, 2016; and WHEREAS, the Board of Supervisors held a public hearing on this ordinance on January 11, 201i; and WHEREAS, the Frederick County Board. of Supervisors Ends that the adoption of this ordinance to be in the best interest of the public health, safety, welfare,.. and in good zoning practice;. and NOW, TIIEREI'OI�E, SE IT ORDAINED by the Frederick County Board. of Supervisors that Chapter 165 Zoning, is amended to modify ARTICLE VI -�_ BUSINESS AND INDUSTRAL ZONING DISTRICTS, PART 605 — OM OFFICE MANUFACTURING PARK DISTRICTS, �1f�5- 605.03,01 CONDI'T'IONAL USES, PART 606 —1\!I1 LIGHT INDUSTRIAL DISTRICTS, §165 - 606.03. CONDITION�?.L USES, �.RTICLE II — SUPPLEMEN "I'ARY UST; REGULATIONS, PARKING, BLTI�fi�RS, AND REGULATIOI`�iS fOR SPECIFIC USES, PART 204 — ADDITIONAL REGULATIONS FOR: SPECIFIC USES, § 165- 204.29.. COMMERCIAL RECREATION, INDOOR,.. ARTICLE I — GENERAL PROVISIONS, AMENDMENTS ANIa CONDI "I'IONAL USE PERMITS, PART 101 — GENERAL PRC)VISIONS, X165- 10I.02 DEFINITIONS � WORD USAGE; to amend Chapter 165, Zoning - to include an allowance for amusement and recreation services operated indoors SIC 79 to be permitted through a Conditional Use Permit in tl�e Ml (Light Industrial) District and the OM (Office Man�.ifacturing Park) District. ARTICLE VI BUSINESS ANC1 WDUSTI2IAL ZC+NING IaISTRICTS Part 606 — IN1 Light Industrial Caistrict Board of'Sulrervisors Regular IYQeeting of OI'111 /17 County of Frederick, Virginia § x.65- 606.4D3. Conditionals Uses. Uses permitted with a conditional use permit shall be as follows: Conditional USes Standard Industrial C1a551flCatl�On SIC) Tractor Trunk and Tractor Truck Trailar Parking - - - -- Cammereia! Recreation indoor *: �`��� Professions! Spans Clubs ���� � Physics! Fitness Facrlrties 7'91 Spans and iecreatian Clubs 7997 _Membership � Amusement and Recreatian Services fta include ��'�� only fitness and sports rnstructian facilities) *This use will not be permissible in the M2 Zoning District. Part 6QS — G)Ih/l (]ffice- fNlanufacturing Park 1istrict 165�605.Q3.1 Conditional Uses. Uses permitted with a conditional use permit shall be as follows: Conditional Uses Standard Industrial Classification SIC) Commercial Recreatian indoor *: 0 Professional Sparta Clubs �`��� Physical Fitness Facilities 7991 Membe^rshp Sports and Recreation Clubs 7997 � Amusement and Recreatian Services fta include 799 only fitness and sports instruction facHities) Article II SUPPLEMEfVTARY USE REGULATI{]NS, PARKt1VG, BUFFERS, AIVU REGULAT1flIVS Ft)R SPECIFIC USES Part 2U4 _Additional Regulations far Specific Uses �.6S- 284.29. Commercial Recreatioro Indoor. Commercial indoor Recreatian located in the M1 Li ht industrial listrict and the OM ®ice - Manufaeturinsl district shall be sub'ect to the o!lvwin re uirements: Snarl' of Supervisors Regular Cvl;eeting ot'Q1II1 /I7 County of Fre�ericl�, Virginia A. Parkin areas or recreation acilities shelf be deli Hated to enhance the sa et o Patrons as they arrive at and i+eav� the}'acifity. B. Ade uate arkin shaft be rovfded onsfte or thrau h a shared arkin a regiment shah be rer�uired per § 165 - 20,2.01. C. Estabfishments shelf include a deli Hated icku and deli�e area or all atrons in such a wa that rovides sa a and clear! des! Hated access to enter or exit the acilit . �. Afl uses shall Abe o erated indoors outdaor recreation shelf be rohibited. ARTICLE � GE�'ERAL PROVI'S1�3N5, AMEfVDMEIVI"5, AND CUNDITIOIVAL USE PERMITS Part 10�, �- General ProviSl ©ns § X65- 1U�..Q2 Definitions &word' usage. Ct7MMERCI�L RECI�tEATIUN, INDO ©R r,�r °1�'�`�' ^�I A sports or activity�acility either open to the genera�aubffc for a fee or for members grad their guests, located in an enclosed building ar structure desi ned to accommodate atherira s Rr��da�e, r ^^ � ®��� ^�*n� +�a �-° ��� *' ^� � far athletic, training, recreational ar park purposes, games, cultural activities martial arts arche and the like. The above rnotion was approved. by the �oIlowing recorded vote; Charles S. 17eaven, .lr. Aye Blaine P. I]�unn Aye 13111 M. Ewing Aye Cxene 1�. Fisher Absent Gary A. Lo�kon Aye lndiih McCann- SlaLighter Aye Robert W . Wells Aye RS€�LIU'�'I(�N ��g -1 ?} - APFR€�'Vl) Assistant Planning I?irector Candice Perkins presented the proposed ordinance �6 Board pf Supervisors IteguPar �Yleetirog of pl /11 /I7 County of T�'redericlr, Virginia arendment, Chapter Y 65, Zoning, to modify the standards far the submittal of a miner site plan. She stated the current. threshold #or a miner site plan is "a revision that increases an existing structure area by 2D °i'o or less and does not exceed 5,DDD square feet of disturbed area''. At the �:ugust meeting of the Development Review and Regulations Comrnittee (DRRCj, the committee requested to increase the disturbed area Pram S,DDD square feet to ID,DDD square feet to be consistent with the state requirements for a land disturbance permit. Chairman DeHaven convened the public hearing. Ti'here were na public comments. Chairman D!ehaven closed the public hearing. Upon motion by Supervisor Slaughter, seconded by Supervisor l.,ofton, the Board approved the ordinance amendment as presented. AN (}RI�TNAN+C� AMENDTN� "T"TTE FR�i)>�RICT� C(}�TNTY COTE CTIAP'�1�R 1�S ZT)NTN�G ARTTCI.E VTTT _ T�EV�L.OT'MN'T' TANS AND AT'PR�GVAT�S TART 802 _ STTE PILANS §165 - 802,03 — SITTa1 PT_,AN ANT) TL,LUSTRATTVE SKET+CT,I P1LAN T1QNT�Pi'T'S 'WTTER�AS, an ordinance to amend Chapter 165, ,Zoning — to madify the standards far a submittal of a minas site plan from S,DDD square feet to 1 D,DDD square feet, was considered, and V4JTIER:�AS, the Planning Conamissian held a public hearing on this ordinance an December "i, 2D 16; anal �v'�v'T- TFRI�A.S, the Board of Supervisors held a public hearing on this ordinance an ;Janaary 11, 2D17� and WHEREAS, the Frederick County Beard of Supervisors finds that the adoption of this ordinance to be in the best interest of the public health, safety, welfare, and.. in gaud zoning practice; and NC)W, THERET'C�RIE, iTE 1lT' �RTAAiI'VETT by the Frederick County Board of Supervisors that Chapter 165 laving, is amended to madify Article ''III � Development Plans and Approvals, Part �D2 —Site Plans, � 1.65 -8D.D3 —Situ Plan and Illustrative Sketch Plan. 37 Board of supervisors l7e�ular iVleeting oi'O1I11i17 County of Frederick, Wirinia [oD�o��� ���u����n��m��ofum�0 ���au�om�,�(��u�o��� ART�L�\4UD�V�L�PKo�MT��4N�A�DAPPRQVAL5 � 1��-8O��� �t��|an�nd U|ustr�t�esketchp|�n�on�mntn' [LW1innr �he �|anu. A m|nor s�o phan may be su�m�ted in |�eu of e fmU s�e p|an fgr add��ns to existin�s�es. A mino�sbe p|an sheU const�u�e a r�v�ion that incmeeses �n eni���n� otructure area bv 2�� or |eys and ��es no� exceed uare f��t nf�ix1urbod area. K4inors�� p|mm� ot � rninimunl Sha|| inc1ud�thefVOnvvin�inform�tiVn� (1) A t�� �hat imdudes tbe n�me of the prmposed or exisdnO �usness and a suht�|a vvh�ch dencd�esthepropuseddeve|opmeot. (2) Thenam�,a�dre��,and�hunemumhermf1he|andovvne�dewe|ope�onddesi�ner. (3) TheFreder|ckCoun1yPwmpe�y�demtifica1iomNumber(P8N)ofaN|o�sindudedpntheoitap|an. /4) Thetota||and�re�and1ota|deve|oped|andareanfaU|oLs|ndudedomthesitep|an. (5) A detai|e� deacrlp�ion oftbe propose� use mr u�es of the devo|mpment, es vveU an a dmscr|pt|on uftheexist�n�useoruxo�. {6) A reference �o any oth�r site p[an mr mm�t�r deve�mpmen� p|an a�prov�d by ��e [omn�y for �hesi�e. (7) The �a�e tbe s�e p|nn vv�s prepared and a hsi ofaU revinionu nnade, |ncUu�in� thc date um� �d�s�ri@dmnofvvhythesi�ep|anvvasrovised. (8) Atab|eofcnntentsincVud|n�aUpa�eyo��hes�ep|�o� (9) An inset nnap shovvio� the |ocadon nfthe si1e, a�on� vvith the |ocatinn ofs�naets, noa�y and |andws�xvv|�h|o580feetofthepropeMY� (1D) As�a�ement Ust|nguH re�uirementmand cond|tions p|eced onthe �and induded ln the site pVan resu|1inOfrommapprVv�[nfcood|��ona|zon|m�oracooditinna|uoepermit. /11lAdesoriptiunofsetbackomrcondit|onsp|oced�n�hesit�axareuu|tofanappmovedv�ri�nce. /1�\Thenameufthe PWa�isteri�K0irLrictvv|thinvvhichprope�y�o|oc�ted. (13)C�|cu|atinno shnvv|oQ the tmte| number of raquired and proNosed parkin� and |o��|nQ spa�e�indudin0thei��a|numberofexis�inQandprnpose�spaceo. (14) �a|cu|at|ons shom/ln� th� to�a| number of required perimeter mnd im�n,ior trees requ�re�, indudin� lhe nmnnber of �ruvided tre�s. The Zonin� �dnninisLna1ur shmU determine the numberof|endscap�n� pl�nts nequired, propo,tiona|tn the add|�|onsshoxvn onthe minors�te p|mm. (15)A s' ned wea| of�he oert��ed Vir0ini� |ond sunxsyo� aohhect o, en�im�er vvhm prepamed thep|an. (1G) Any mt�er informetinn de�ennined �v tho Zoning Adroimistrator oecessary fnr the �avie� of t�eminorsitep|an. (17) The Zonin� �dministra�or may eUm|n�te mny of�he �hove naquiremenLs on a minorsite p|an, if it|udntmrm|nednottmbevvarramted. T��ahov�oou�oon�� h»l�� ���Ord���0��� �� �*xrdo��opw,p�vmRo�wgr���b�v�ol/D/|7 �nvmk/nf��o0orie�\/ir�ivim Charles S, Del• - lavers, Tr. Aye Blaine P. Dunn Aye Bill Irvl'l. Ewing Aye Gene E, Fisher Absent Gary A. Lefton Aye Tudith McCann- Slaughter Aye Rabert W. Wells Aye QTIiER PI..A1�NING �T�N�S REZ�1'�ING t�PPL��ATY()1°� ;��2 -16 - SC)W�EN B12IAG STATy�1V - PRi)F>�ER All�T)�l'e'I�Ml�1T -� RESQLUTI(}l°� #050 -i7 -.. APIP�4VEl� Assistant Planning L)irector Candice Perkins presented the application to amend the praffers fram Rezoning #03 -05 far 59.223 acres of land. She stated this miner proffer amendment. seeks to amend a transpartation proffer that previously dedicated public right -of -way far the construction, of the realignment of Redbud load. Since the 2005 rezoning was approved, the proposed realignment far Redbud Read has been relacated to the CTraystone property and therefore a public right- af=way dedication is net necessary. T'he Applicant is requesting to revise the proffer to make this dedication a private access easement far five properties should they no longer have access to Redbud Raad once it is relacated (Ezra Lanej. This an�endrnent would bring the proffers f ©r this site rota alignment with #Q4 -16 which vas approved in Tune of 2016, making the eastern portion of this roadway private. She further stated this site is located within the Sewer and Water Service Area (SWS) and is located within the limits of the l�ortheast Land 'Use Plan of the 2030 Comprehensive Plan. The 2[}30 Comprehensive Plan identifies these properties with an industrial land use designation. The subject properties are currently zoned Ml (Light Industrials Iiistrict and therefore consistent with the goals afthe Comprehensive Plan. `fhe proffer statement has been modified to eliminate previously completed proffers, reduce the maximum allowable square footage based on land subsequently rezoned ( #04 -16) and the 39 Board of Supervisars �2eg+ular Meeting of 01f11f17 Connt� 01' Frederick, Virginia applicant has increased the monetary contributioll from $0.01 per structural square f ©ot to $Q.l a per building square foot for Fire and Rescue, Supervisor Dunn asked if any property owner affected objected. Ms. Perkins replied no, ITpon motion by Supervisor Slaughter, seconded by Supervisor Dunn, the Board approved the Rezoning Application #12 -1f, Snowden Bridge Station proffer amendment as presented. All ORDINANCE AMEiVI3ING THE ZCDNING DISTRICT MAI' REZ�NII`�C x`12 -6 SNdJWDEN IiRIT)�E STAT[�N WHEREAS, Rezoning #12 -16 of Snowden Bridge Station, submitted by CireyWolfe, Inc., to revise the proffers associated with Rezoning X03 -OS for North Stephenson., Inc. for 59.2 acres of land, with a final. revision date of August 19, 2016 was considered. "Phis minor proffer amendment seeks to amend. a transportation proffer that. previously dedicated public right -of way for the construction of a public roadway for the realignment of Redbud Raad, This proffer amendment seeks to make the dedication a private access easement. "The Properties are located on the eastern side of Martinsburg Pike (Route 11 }, western side of CSX, northern side of Redbud Road, and southern side of Snowden Bridge Boulevard in the Stonewall Magisterial District and are identified with Property Identification Numbers 43C -3R5, 43C -3 -7A, 43 -A -151 and 43 -A -152; and. WHEREAS, the Planning Commission held a public hearing ol] this rezoning on December 7, 2016 and recommended approval; and WHEREAS, the Board of Supervisors held a public bearing on this rezoning on January 11, 2017; and WIFIEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of` the public health, safety, welfare, and il� conformance with the Comprcl�tensive Policy Plan; NCiW, THEREFORE, Dl� IT O AINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the Zoning District Map to revise the proffers associated with Rezoning #03 -05 for North Stephenson, Inc. fir 59.2 acres of land. This minor proffer amendment seeks to amend a transportation proffer that. previously dedicated public right -of -way for the construction of a public roadway for the 4@ Board or Supervisors lteguiar Meetiu� of�l /11117 Couuty of �`redericic, Virgittia realignment ofRedbud Road; this proffer amendnnent seeks to make the dedication. aprivate access easement,, with a final revision date of August 19, 2a 1 C. The conditions voluntarily proffered.. in writing by the Applicant and the Praperty Owner are attached. This Ordinance shall be in effect upon adoption. The abave motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine F'. Lunn Aye Bill l�!1. Ewing Aye Gene E, Fisher Absent Crary A. Lofton Aye Judith I�IcCann- Slaughter Aye Robert W. Wells Aye ROAD RE�(�LU'TIGN X51 -17 — A�RAM�S I'f�IN'I'>� PIIASE 113 — APPR6J�VED UNDER CC7NSEN'I` AGENDA �, The Board of Supervisors of Frederick County, in regular meeting on the 11th day of January, 2(}17, adopted the following; WIIEREA the streets described on the attached Form AIVI -.3, fully incorporated herein by reference,, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WI- I]EREA�, the Resident Engineer of the Virginia Department of Ti °ansportation has advised this Board that the streets meet tl�e requirements established by the Subdivision Street Requirements of the Virginia t7epartzraent of Transportation; and WI- I>�I2]�AS, the County and the Virginia. ]department of Transportation have entered into an agreement on June 9', 1'3'93, far comprehensive stormwater detention which applies to this request for addition; and. N�➢W, 'FIIERE�t)RE, I3 IT I�ESGLVI�D, this Board requests the Virginia 1epament of Transportation. to add the streets described in the attached Form AI'vr -4.3 to the secondary system of state highways, pursuant to 33.2 -i05, Code of Virginia,. and the l�epartrr�ent's Subdivision Street Requirements; and III I'I" F"�R"I"ER It�CILVED, this Board guarantees a clear and unrestricted right -of way, as 41 Board of Sa�aervusors Ixe��ular ll�eeting, ot'Ql /Tl /17 County of Frederick, Varginia described, and any necessary easements for cuts, fills and drainage; and �E 11T Fl<J1C�TI��R TiES�I,VEID, that a certified copy of this resolution be forwarded to the Resident l ngineer for the Virginia Department of Transportation. Sppervisor Dunn stated the Parks and Recreation Commission had met and. discaissed Frederick. Heights Park which is underutilized. The commission is considering expanding that park by putting in a multi -use bike path. This park will serve eastern Frederick County and as the park grows, so will the need for its services which will need to go through the budget process. He stated he hopes to have the Board's support at that time. Secondly, he commended Eagle Scout flake Sandy for his work on a project at Sherando Park facilitating access to the restrooms. CT�ZIEI�d Ci3Ml1�l�NTS Susan 13r�ink�rnycr, Stonewall District, addressed the Board and stated she is in support of the School. Board's proposed projects. She stated waiting is not wise and they will pay more later. She asked the Board to move forward and open this for public comment. John Nelson, Opecluon District, and principal of Sherando High School, addressed the Board and stated lie is in support of construction. of the fourth high school. He addressed the safety and security issues, and severe weather concerns with the outside classrooms. He noted entering.. and exiting during.. an evacuation is problematic, He stated students are taught differently today, teachers teach differently today and asked the Board to consider building the school for future standards. Torn, Chun�a, C�pequon District, addressed the Board regarding their inaction to move forward on the construction of the fou�h high school. He addressed the safety issues and 42 Board of Supervisors Regutar Meeting of 01fI1f %7 Coanty of Frederick, Virginia. concerns. He stated construction costs will always rise and to delay would not be financially prudent and asked the Board to schedule this fore public comment. ll�ra�di Harrirr�anc�, Shawnee District, addressed. the Board and. stated she is concerned about the C1P not moving. forward. Space is needed and they are already behind schedule. She stated she is worried about future growth and tl�e curzent environment is not conducive for educating students. She too addressed safety concerns, class sizes and the ability to attract quality teachers. She asked the hoard to think about future children coming up. IE;I';izabeth 1VIistretta, �Dpcquol� District, and principal of Evendale Elementary, addressed. the Board and. stated that her position gives her a different perspective, She stated all students deserve quality education and an optimal learning environment. She asked the Board to support the School Board's C1P. Carriearine Hite, Shawnee District, addressed the Board and stated she supports the CIP al�d building of the fourth high school. She felt the design of the proposed school was thoughtful and in alignment with the recommendation of the Departament of Education and was not in excess. With respect to cost, new schools cannot compare to the recommended. standards of schools built in the past. Cram Walstiner, Clainesboro District, addressed the Board and their inaction on the C1P and the fourth high school. Stated they are at 103 °'o capacity and three years down the road, it will be worse. As an athletic director, there is less oppoz•tunity fcrr the students due to number of kids and the room for them. New schools need to accommodate the future and he asked the Board to hold a public hearing... Tracey Sawyer, C)pequon District, and Sherando High School teacher, addressed the 43 Board of Svp+�rvisors 12egular 117eeting of (}ifl Ift7 County of i'rederick, Virginia Board and stated she is in support of the fourth high school. 31 °lo o� science classes are already overcrowded. Currently, Sl�erando does not meet the needs. She leas to keep moving her classraam and has been doing. so for fourteen years, as she has not. had a roam of her own. She stated due to overcrowding., this creates safety issues and inadequate learning issues. Jae Salyer°, Stonewall District, addressed the Board and stated he is concerned abaut educating the students and being able to keep up with the trends, If history repeats itself, grawtl will contia�ue, new occupational opportunities will surface and educational needs of our youth will change. He encouraged the Board to support the education of our youth and noted the need for the fourth high school. ftheanda. Bodenschatz, �pequan District, and Sherando Business Department chair, appeared. before the Board and addressed. the overcrowding and law that affects students and colleagues. "1`here is no roam for teachers, a closet leas now beca�x�e a room for three teachers, students have lang lines to the restroom. Students miss announcements due to overcrowding and getting to class. Students have electives, but cannot get into that class due to space and end up taking a class just because there is a seat for them. They end up unmotivated and can tend to have behavioral' problems. She supports and encourages the Board holding the public hearing on the fourth high school. �enrpifer illia�ans, Shawnee District, parent and substitute teacher, addressed the Board and stated s1�e has been in all. schools and sees the overcrowding. Does not understand the delay. With the recent ecanamy and. development, where does the Board expect these children to go? Sloe asked the Board to please mave forward with the Cil' and public hearing on the renovatians and. the fourth high school. 44 C�oarci ot'Supervisars Regular Meeting oi°U111i /T7 County of Frederick, Virginia .1(asar� Treseid+der, Shawnee District, parent and teacher, addressed the Board with reference to the overcrowding and lacy of support. He stated the Cll' and the Board's Comp Flan encourages growth and the need to have schools largo enough to support the growth. He asked the Board to reconsider having.. tl�e public bearing. El�zabet)ka HCowe, tapcquon District, teacher and administrator in Frederick County Schools, addressed the Board anal asked them. to please provide the fourth high school. She addressed the overcrowding and stated James Wood f�igh School is outdated. She stated teaching is not the same as in 19E6 or 1 X96, It is different now and the Board needs to take steps to become a premier school division so they can address the needs of students. „7Cirri 1V)CeCorinell, Shawnee District, and. teacher, addressed the Board with reference to the growing number of students with attention issues. When these students get into the overcrowded /larger classrooms they become distracted and they are already behind. F�sked the Board to think about all students aa�d invest in all students. Alan 1Vlorrison, Gainesboro District, addressed the Board and stated it is their duty and that of the citizens to provide education but it is their responsibility to do it right. 1-1e stated there is a misconception and that it is the Board who provides the money based on the proposals the School. Board submits, but it is the School Board who controls how the money is spent, lde stated with the high rate of residential development, th taxes will not support the services those houses require. 1-Ie also addressed security and stated that they have cast out of the schools civility, morality and spiritual direction, and as long as they prohibit those things, they will never have security regardless of the facility they put in place. He asked the Board to not Fairfax Frederick County as that seems to be the path they are on, 45 Board or�upervsorx i2eguNar Meeting od'p1J11i17 [;aunty of Frederick, `Virginia .day T�l�k, Back Creek L istrict, and President of FCEA, addressed the ward and referenced some concerns that had not been addressed due to overcrowding, She referenced the modelers and additions, and painted out the cafeteria remains the same, the hallways do Hat get wider and. students have to use these hallways to get where they necd to be, There is only so much jostling that someone may take and kids may react inappropriately. Stated they are already aver 1 Df�'� /Q capacity and it needs to be SO %o, ream to grew. She asked the Board to look at all the scenarios and ask all the questions,. I)r. David Bovine, Szzperintendez�zt of Frederick County Schools, asked the Beard to reconsider their decision to take no action on the Schaal Board's request. and appropriate the funds needed to fund the tap three priorities, thane being the Armel Elementary renovations, the construction of the fourth high school and 12t�' elementary school. These projects will help address the overcrowding and future enrollment growth. 1-Ie Hated other pra�ects an their CIP that need. to be addressed as they Dave been on the list for aver a decade. f-1e stated further delay of projects will add to the cost. Dr, Savine stated that he and the School Board are committed to working with the Board of Supervisors to address the issues and are available to answer any questions.. Mike �Clir�e, C�ainesbaro District, addressed the Beard and referenced proffers and haw the laws are changing. He stated that Frederick County has to pay for more than just schools and they need to keep that in mind. Chairman DeHaven stated that they are committed to work %ng with the School. Board and others in the community to find a path to bring. this corrzmunity farwaxd. He stated they are 46 Bcaard arSupervisors fteguiar Meeting of Q1 /I I /l'i Couuty ot'FredericVC, Virginia committed to working together and that it will not get easier. 1 Ie stated he appreciated everyone taking their time to come out, Supervisor Fells thanked everyone for coming. out and they took their comments to heart. e reiterated Chairtx�an DeHaven's comments in that they are committed to working together to find a path. Supervisor Dunn thanked everyone for coming out, I-Ie stated his concerns going forward are cost, He stated in addition to the School Board's request, is the need in the future for a new county courthouse,. and a new administration building, I-Ie proposes delaying. the request for five years as county debt would then go down and they will have saved money to have gore of a dawn payment and Less of a loan. l Ie understands they need to work together and is willing to talk with the citizens. County administrator Garton stated that Supervisor Fisher is in Richmond and that the Governor had made an announcement that Davy Federal Credit Union would be investing $1 �4 million. to expand its operations in Frederick County and would create fo�rrteen hundred new Gobs. rrr� r��r �i ward of 5u�ervisov-s A2egular M�et�ng o�'QIAN N /17 County of �' °edec °ack, vir�;inia FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES Budget Work Session February 1, 2017 A Budget Work Session of the Frederick County Board of Supervisors and Finance Committee was held on Wednesday, February 1, 2017 at 8:00 A.M., in the First Floor Conference Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Charles S. DeHaven, Jr.; Vice - Chairman Gene E. Fisher; Blaine P. Dunn; Bill M. Ewing; Gary A. Lofton; Judith McCann - Slaughter; and Robert W. Wells OTHERS PRESENT Finance Committee member Angela Rudolph, County Administrator Brenda G. Garton, Deputy County Administrator for Human Services Jay E. Tibbs, Commissioner of the Revenue Ellen Murphy, Treasurer C. William Orndoff, Jr., Finance Director Cheryl B. Shiffler, Budget Analyst Jennifer Place, Assistant Finance Director Sharon Kibler, County Attorney Rod Williams, IT Director Scott Varner, HR Director Becky Merriner, Superintendent of Schools Dr. David Sovine; School Board Member Mike Lake; Executive Director of Finance for Frederick County Public Schools Patty Camery; and Handley Library Business Manager Ann White. CALL TO ORDER Chairman DeHaven called the work session to order. Finance Director Shiffler distributed an updated budget calendar and additional information to include the county administrator's preliminary budget. Administrator Garton reviewed her preliminary budget, which assumed a real estate tax rate of $0.60/$100 and the use of $3.6 million from fund balance, which was the same amount used last year. Supervisor Ewing stated he would like to see a detail of the proposed cuts at some point. Supervisor Slaughter stated she would like to see a prioritization of capital funding. She went on to say she would also like to see a scenario showing what would remain in and what would be taken out using the natural increase in tax revenue and setting aside the $4.3 million from the reassessment in a capital reserve. Chairman DeHaven stated he would like to see that information in advance of the work session rather than receiving it that day. Supervisor Dunn stated he would like to see $4 -$5 million in additional money set aside to deal with capital projects. He went on to say that, at some point, we will have to address capital projects in the next five years. Chairman DeHaven stated he was okay with the preliminary budget assumptions, but he would like to see a scenario with the use of fund balance cut in half. Supervisor Ewing supported that suggestion. Supervisor Slaughter suggested not using the $4.3 million from the reassessment as part of this budget. Supervisor Wells stated the fund balance money was needed and he would like to see it remain at $3.6 million. Supervisor Dunn concurred with Supervisor Slaughter. Supervisor Ewing stated Supervisor Slaughter's proposal had merit. Supervisor Slaughter stated she would like to see what would have to come out if the $4.3 million were ear marked for capital. Finance Director Shiffler briefly reviewed possible budget scenarios. Supervisor Slaughter stated she would like to know when fees were last evaluated. 2 Supervisor Ewing asked about outside agency funding and stated he would like to see funding for those agencies with MOUs to be per the respective MOU. Supervisor Slaughter asked about the schools. Dr. Sovine advised that he was working with his board and staff to finalize his proposed budget and they were considering the various funding scenarios. He noted they were at about $3 million in cuts. Chairman DeHaven suggested the school budget discussion wait until the Superintendent presents his proposed budget. There being no further discussion, the work session was adjourned at 9:09 a.m. . �° " � = �" TO: Board of Supervisors l= a(7P�: Brenda. G. Garton, County Administrator DATE: February 14,.2(117 RE: Committee Appointments 1C�d 'f�. �x°��n �oun�y AdIlminnstratc��° 5�a/665 -63$2 �'ax S�OJ667- �3'7CD -- u��i�: bgartcan@fcv�,us Listed below are the vacancieslappointments duo through March, 2017. As a reminder, in order for everyone to have ample time to reviernr applications, and so they can be inciuded in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. }- Conservation Easement Authorit GEA Ron Clevenger — Frederick County Representative 1028 Welltown Road Winchester, VA 22603 Home: (540)32,3 -0630 Term Expires: 03123117 Three year term (Staff= has been advised that Mr.. Clevenger is rrvillin� td continue serving. (The Conservation basement Authority was established in August, 2005. The Authority consists of seven citizen members, one member from the Board of Supervisors and one member from the Planning Commission. Members should be knowledgeable in one or ►Wore of the following fields: conservationx biology, real estate and /or rural land appraisal, accounting, farming, or forestry. ,Members serve a three year term and are eligible for reappointment,,i ...: :.....:.. Linda M. Martenson -� Member- At�Large Representative 211 Woodcrest Drive Winchester, VA 22603 l -tome: (540 }�i67 -294 t�1� aa-r� e�x Str�e� � v�a��kaes��r, Vi��ir�ta 2601 Memorandum _ hoard o� Supervisors February '%�, 2017 Page 2 Term Expires: 03l13I17 Four year #erm (S�afif has been adv�see� fhag JVIs. N1ar#enson does rro# v�anf to be reappon�ed. EGG /tjp U: 1" fJPlcarr�mitt�eappair�tmentslMmasLettrslBcrardCarnmitt��Appts ((}22217BdV11itg).d��x F�OP�: Pathck��rhe��EcD ��: Br�ndeGark�m At�achedo|eaoe�mdam�dd�hznaUr�sok�io�forthggxp�m�onofDHA\�0�E�4�NU�� [OK8PANliT�]smeso|utioma�pro�N�t�mtb���overnp/sA�h�u�ureamd�onaotry|ndu�trkey DeveKo�rnewtFundrnomiemne[mtedtuthe����ct.T�ere|ot�dPe�O�rm8nceA�reemmen� approved�nNuvennber�n�|ude�(am�oaQ�re|Jtedto�heGowarno�oA�ricu|tur��o�Fnr�Stry |ndus1ries�eve|opmentFundmmnnies�hmxw�vH�thmneawUu±iun��opted�ythe�oerdof �up�n/|so�s#n|yappr�ph��ed�nede�ckCou�ty'sport|omVffin�nc�a|a���stau�etmSh�m/n�� C�nnin��amnpany. 5t�ffi6s�ek|n��oa���rtion�oapprmpriGt�th8st�tefundin��0rthis Th�n�sforyomr�uppurtunthis�roject |amno��0a�Uc�you�av��nyqu�stk�n���oornn�emt� Atta�hm�nt� ��W�M��E��R��M��ME�T ����������������������������»�� F�OP�: Pathck��rhe��EcD ��: Br�ndeGark�m At�achedo|eaoe�mdam�dd�hznaUr�sok�io�forthggxp�m�onofDHA\�0�E�4�NU�� [OK8PANliT�]smeso|utioma�pro�N�t�mtb���overnp/sA�h�u�ureamd�onaotry|ndu�trkey DeveKo�rnewtFundrnomiemne[mtedtuthe����ct.T�ere|ot�dPe�O�rm8nceA�reemmen� approved�nNuvennber�n�|ude�(am�oaQ�re|Jtedto�heGowarno�oA�ricu|tur��o�Fnr�Stry |ndus1ries�eve|opmentFundmmnnies�hmxw�vH�thmneawUu±iun��opted�ythe�oerdof �up�n/|so�s#n|yappr�ph��ed�nede�ckCou�ty'sport|omVffin�nc�a|a���stau�etmSh�m/n�� C�nnin��amnpany. 5t�ffi6s�ek|n��oa���rtion�oapprmpriGt�th8st�tefundin��0rthis Th�n�sforyomr�uppurtunthis�roject |amno��0a�Uc�you�av��nyqu�stk�n���oornn�emt� Atta�hm�nt� ��W�M��E��R��M��ME�T '�'' 1 Y WIIEItEAS, SHAWNEE CANNTP*IG CQlYTPAP�IY, INC has made known its intent to expand. its operation by making new taxable machinery and equipment and real property iznprovenaents and retain and create jobs; and >f�E IT ItES�iL'V�I), that the Board of Supervisors for tTze County of Frederick, Virginia, daes hereby approve and appropriate the payment of $7,500.00 to the Ecanamic I)evelapmezzt Authority of Frederick Couzzty, Virginia from the Governar's Agriculture and Forestry Industries T)evelopment Fund. to assist in expanding the aperation for SHAWNEE CANI�III�G CCaIvIPAN�', TNC. in Frederick County, Virginia. �E IT RCS ®I,VIrID, that said fiends are subject to an executed Performance Agreement outlining the required performance criteria. [Jpan znatian duly made by ,seconded by ,and on the votes hereafter recorded, A�(il'T�ID, this 22"� day of February 2017. Charles S. T7ehavez�, Jr Bill Ewing Gene Fisher Blaine T�unn Judith McCann -� Slaughter Gary Lofton Robert Wells A CCiI'Y TSTIE: Brenda Garton Clerk, Board of Supervisors RESOLUTION OF APPRECIATION CHIEF HENRY SHILEY, MIDDLETOWN VOLUNTEER FIRE AND RESCUE COMPANY WHEREAS, Henry Shiley has served the citizens of Middletown and Frederick County, Virginia, for approximately 61 years as a member of the Middletown Volunteer Fire and Rescue Company, beginning July 7, 1955; and WHEREAS, Henry Shiley was elected Fire Chief, a position he has held since 1963; and WHEREAS, under his leadership_the companyhas evolved to meet the ever changing demands of providing firefighting and emergency medical services; and WHEREAS, Chief Shiley is admired by his peers throughout the fire service due to his knowledge, sf�ong and steady leadership, kindness, and humor; and WHEREAS, Chief Shileywas a tireless worker for the Middletown Volunteer Fire and Rescue Company, whether working behind the scenes through the bingo program, carnivals, or dinners or leading during moments ofgreat responsibility and danger. NOW,'THEREFORE�BE ITRESOLVED, that the Frederick GountyBoard of Supervisors extends its�sincerest thanks to ChiefHenry Shiley for his leadership, dedication, and strong sense of volunteerism and wishes him all of the best in his future endeavors. BEIT FURTHER'RESOLVED;that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect uponthe accomplishments of this citizen volunteer; ADOPTED this 22nd ,day of February, 2017. Charles S. DeHaven, Jr. Gene E. Fisher Chairman � Shawnee Distric£ Supervisor Bill M. Ewing Blaine P. Dunn Gainesboro District Supervisor .. Red Bud DistrictSupervisor Robert W. Wells Judith McCann- Slaughter Opequon District Supervisor Stonewall District Supervisor Gary r1. Lofton Brenda G. Garton Back Creek District Supervisor Clerk � 1► 1► 1► � �:► . "�' �a �' Parks and Rec�-eatic�n C�epartrrreaat 54(pf�G� -5�i�3 ��� Tta. .lay Tubs, 17eputy County Administrator for Human Se icc,� roe�a:: ,Talon L. Robertson, Director, Parks � Recreation dept. � �,�.�� -�-.. .�.� --w� Sbjcct: Parks and Recreation Commission Action Bate.. :Febraaary 1S, X01? Tlie Parks and Recreation Commission met on February 1 �l, 20l i. Members present were: Randy Carter, Cl�ristopixer P"ordney, Natalie Gerametta, teary Longerbeam, Ronald Madagan, Charles Sandy, ,Tr., Amy Strosnider ar�:d Robert �1'ells (Board of Supervisors° Non.- Voting Liaison }. Members absent: Cross Harrison l::x_.aiR: fcprc��l= ev��.us www.fcprd. net Items Recpuirin� Board of�ervisors_Actiora: None Submitted. for board Information. Cinly: t . Collection Policy —1VIr. Sandy moved to adopt the Collection Policy, second by Mrs. Ceroznetta, motion carved unanimously (i -��. The Collection Policy is attached 2. Youth Sport Partner Agreements -- Mr. Fordney moved to accept the YSP Agreements with Blue Ridge Pout➢]. Soccer, Frederick County National Little League and Frederick County Ameracan Little League, second by Mr. Carter motion carried unanimously (i -� }. 3. lC�onation and. Recognition (Naming Rights) Policy — Mr. Madigan. recommended that the flonation and Recognition (Naming Rights Policy be appraved, second by Mr. Sandy motion carried. unanimously (7 -0). The Donation. and Recognition (Naming Rights) Policy will be forwarded to the Finance Committee for review.. �. Buildings and Grounds Committee — Closed Session: Mr. Madagan moved fo convene into closed session. Under'�irginia. Code 2.�_3711A(3� for discussion or consideration of the acquisition of real. property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body,. second by Mr. Carter, motion carried unanimously (i -�). Mr. Madigan moveel to exit closed session, second. by Mr. Carter, carried unanimously ("7 -tD }. All Commission members were polled re: any discussion besides matter for closed session, all said. no. Attachment cc: Crary Longerbeaan, Chairman Robert wells, Board of Supervisors' Non- Votirng Liaison l�0"� I'�ortlY Tent Street � �wiz�c;hest€�r, Virgra�ia 22(11 Page 2 .:Parks & recreation Commission I"�lovember 2'q, 2016 i�I�LI�Ir7I�10+1'T' FED ��LLE�C"i,I�N 500.0 " � � To provide a procedure for the I�epartrnent to collect delinquent program fees or contractual obligations fro�r� participants and contractors responsible Fiscal management. 4,A: To establish a uniform IT�epart�nental guideline far the collection of delinquent program fees and contractual obligations. �� In an attempt to alleviate delinquent program. fees, the Frederick County Parks and I�.ecreation Department �FCPR➢�� wilfl utilize the folflowing procedure in the recovery of delinquent. fees.. 1. Individuals or organizations with a delinquent balance will be contacted via phone, email, oz° certified.lnail indicating the balance due and the date t11e balance z�ust be paid. Care will be taken to ensure the person or organization contacted is advised to contact FCI'RD if they feel there is a diserepancy. Individuals or organizations will not be allowed. to utilize or participate in FCPfl�D activities or facilities until their account is paid in full. 2. If payment is not received after step 1 a second contact will be made via certified n1ai1. indicati�:ng the balance clue and the date the balance must be paid.. The balance a-nust be paid. within seven. days. oftl�e contact date.. Ifappflicable, the participant will also be given a tertr� nation date until the account is paid in full.. 3. Ifpayment is not received, a third contact will be made via certified mail indicating the balance due and the date the balance ��ust be paid, The letter will also note that the balance must be paid within seven days to avoid collections. �. If the balance rerraains unpaid, Then. the account will be sent to the Couiaty Treasurer's Office for collection. If the County Treasurer is unabfle to collect, the balance may be sent to a contracted. collector. Specific laolicies for dealing with the collections of delinquent fees far the basicltEC C CATNIP basicltEC progra�s are outlined separately in the parent information booklet. 1lpp�o�ved: �'e�ra��ar�r 2d�17 COUNTY of FREDERICK Finance Department Cheryl B. Shiffler Director 540/665 -5610 Fax: 540/667 -0370 E -mail: csluffle @fcva.us TO: Board of Supervisors FROM: Finance Committee DATE: February 15, 2017 SUBJECT: Finance and Audit Committee Report and Recommendations, and Budget Work Session A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, February 15, 2017 at 8:00 a.m. There was an Audit Committee meeting prior and a Budget Work Session following. Member Angela Rudolph was absent. (D) Items 2, 3, 4, and 5 were approved under consent agenda. FINANCE COMMITTEE 1. The Blue Ridge Youth Soccer Association, Inc. (BRYSA) requests real property tax exemption for land owned by the organization. See attached information, p. 4 — 10. The committee forwards to the Board with no recommendation. 2. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 5 529.12. This amount represents Treasury Department reimbursements. No local funds required. See attached memo, p. 11. 3. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 160. This amount represents court ordered restitution. No local funds required. See attached memo, p. 12 — 14. 4. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 150. This amount represents a DARE donation. No local funds required. See attached memo, p. 15 — 16. 107 North Kent Street •Winchester, Virginia 22601 1 Finance and Audit Committee Report and Recommendations, and Budget Work Session February 15, 2017 F�aFc �2 5. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 2 900. This amount represents an auto claim reimbursement. No local funds required. See attached memo, p. 17 — 18. 6. The Sheriff request a General Fund supplemental appropriation in the amount of $64,220 (federal grant funds) and an intradepartmental funds transfer in the amount of $64,220 (local share). These amounts represent the implementation of 120 deputy body cameras with a total year 1 cost of $128,440 (additional funds would be required for years 2 -5). See attached information, p. 19 — 40. The committee recommends approval. 7. The Sheriff requests a General Fund supplemental appropriation in the amount of 70 495. This amount represents the implementation of an electronic summons (eSummons) system. No local funds are required. See attached information, p. 41 -48. The committee recommends approval. AUDIT COMMITTEE 1. (no action required) David Foley from Robinson, Farmer, Cox Associates will present the FY 2016 CAFR and be available for discussion of the upcoming FY 2017 audit. The FY 2016 CAFR is available in dropbox or online at: www.fcva.us /CAFR. See attached, p. 49 — 50. BUDGET WORK SESSION 1. (no action required) See attachments, p. 51— 66. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for January 2017. See attached, p. 67. 2 Finance and Audit Committee Report and Recommendations, and Budget Work Session February 15, 2017 ��aFc �3 2. The Finance Director provides an FY 2016 Fund Balance Report ending February 9, 2017. See attached, p. 68. 3. The Finance Director provides financial statements for the month ending January 31, 2017. See attached, p. 69 — 79. Respectfully submitted, Idl►1_1►[y�iIil► 1► I����q Judith McCann - Slaughter, Chairman Charles DeHaven Gary Lofto n By ��� .mot Cheryl B. Shiffler, Financ rector 3 T0: Rod Williams, County Attorney FROM: Ellen Murphy, Commissioner of the Revenu DATE: January 30, 2017 � �'� RE: Blue Ridge Youth Soccer Association, Inc. Attached, in connection with the request for real property tax exemption, are Blue Ridge Youth Soccer Association's letter to the Board of Supervisors, Application for Exemption, and IRS exemption determination. For 2016, the taxes for Map No. 77 -A -26A were $751.80 and for Map No. 77 -A -26B were $992.55. This year they did not re -apply for land use as they have applied for tax exemption. I have let Mr. Lanham know that this will be presented to the Finance Committee on February 15 and to the Board of Supervisors on February 22. In addition, I have let Mr. Lanham know that if the exemption is granted, we will request it to be retroactive to the date of purchase of the property at his request. Thank you. 0 + � � '' r m . » �;� .J�€nuary 1�, 2�'f' ATl"I`�: Frederik �c�unty, "1fA, ward vt' St��rvisc�r�. �r.s �.r€ Xi�htr. ijj f_ _._.. _..�....__ __.i RE: Blue �Idg� Yc�uti� Sr�ccer Aa�ociatic�� Ins, ��RYSA} Requea� fair Pray Tex l�xennp#lon Deer l�c�arc t�f Supervisors, By mews oi' this fetter and as an active mi:rr�l�er of the BRYuA executive Cammittee, I respecti°uily :request Ize�i Property Tax Exemption for the land owned: by our organiaatie�rt with property i:D's of 7'T -� - =� � 7''�- A- �f� -B. iNe lave a ��'l �c)�3) F+�eral Tax Desinati�n and have provided the appli�a'llvr� required by tl�e �r�t�nrnissic�ner of F�ever�ue, Shouid. Yd� have arty questions ple�;ae � not hesitate tt� +�ortt;�ct m�, Respec°d�iily r , �, Ray Lanha%r IVlemi?er AI- Large, �ecc+atar�t 5 0 7 05/30/2002 13:09 FAX 540,5875532 _ � _ ,�,`s. c INTSRIJAL REVffi�S SERVICE DISTRIC'i'' DIRECTOR P. 0. SOX 2508 CINCINNATI, OH 45201 Date : �U6 1 � Y H B MIDDLEBURG X002 BLUB RIDGE YOU'PH SOCCER ASSOCIATION INC PO BOX 2865 WINCHE5P8R, VA 22604 Dear Applicant: DEPARTMENT OF TH8 TREASURY Employer Identification Number: 54- 1269291 DLN: 17053140023008 Contact PerSOn: D. A: DOWNING Contact Telephone Number: {513) 241 -5199 Accounting Period i�nding: October 31 Form 990 Required: Yes Addendum Agplies: Yes Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501 (a) of the Internal Revenue Code as an organization described in section 501(c)(3). We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described ih section 509(a)(2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes wader the Federal Insurance Contributions Act (social security taxes) on rernuneraeion of $i00 or more you pay to each of your employees during a calendar year. You axe not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Grantors and contributors may rely oa this determination unless the Internal Revenue Service publishes notice to the contrary. Frowever, if you lose your section 509(a)(2) status, a grantor or contributor may not rely a�n this determiaatioA if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change oa the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a)(2) organization. Letter 947 (DO /CG) V I 06/30/2002 13:04 FA% 5906873532 S 0' h):00 BR,O X003 -2- BLOE RIDGE YOUTH SOCCER ASSOCIATION Donors may deduct contributions to you as provided is section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or far your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of Code sections 2055, 2106, and 2522. Contribution deductions are allowable to donors only to the extent that their contributions are gifts, with no consideration received. Ticket pur- chases and similar payments is conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circum- stances. See Revenue Ruling 67 -246, published in Cumulative Sulletia 1967 -2, oa page 1D4, which sets forth guidelines regarding the deductibility, ae chari- table contributions, of payments made by taxpayers for admission to or other participation in fundraising activities for charity. in the heading of this letter we have indicated whether you must file Form 990, Return of Organization Exempt Fran Income Tax. If Yes is indicated, you are required to file Farm 990 only if your gross receipts each year are normally more than $25,000. However, if you receive a Form 990 package in the mail, please file the return even if you do not exceed the gross receipts test, If you are not required to file, simply attach the label provided, check the box in the heading to indicate that your annual grass receipts are normally $25,000 or less, and sign the return. If a return is required, it awst be filed by the 15th day of the fifth month aftex the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete, so be sure your return is complete before you file it. You are required to make your annual return available for public inspection for three years after the return is due. You are also required to make available a copy of your exertion application, nay supporting documents, and this exemption letter. Failure to make these docuuents available for public inspection may subject you to a penalty of $z0 per day for each day there is a failure to comply (up to a maximum of $10,000 in the case of an annual return). You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990 -T, B�cempt Organisation Business income Tax Return►. In this letter we are not determining whether nay of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. Letter 947 (DO /Cf3) 0 05/30/2002 13:05 FA% 5406873532 Y H B MIDDLEBURG � 004 ,.. ., , -3- BLUE RIDGE YOUTH SOCCER A850CIATION You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we have indicated in the heading of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. Because taxis letter could help resolve any questions about your exempt status and foundation status, you should keeg it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. $nclosurele): Addendum Sincerely yours, �.. . District Dixector 10 Letter 947 (DO /CG) Sheriff Lenny MiIlholland To :Cheryl Shiffler 1080 COVERSTONE fJRIVE WINCHESTER, VIRGINIA 22802 540/662 -& 1 S$ FAQ 540/504 -5400 From :Sheriff Miilholland Date :February 1, 2017 Subject :Appropriation of Reimbursements Major Steve A. Hawkins We are requesting the reimbursements received from the Treasury Department totaling $5,529.12 that was posted to 3- 010 - 033010 -0025 be appropriated as follows: 3102- 1005 - 000 -000 - $2,837.35 (overtime paid aut for cigarette case) 3102 - 5506 -000 -000 - $2,691.77 {travel /lodging/ meals —court in New York) Thank you, i_WM /adl 2745.65 - 1/9/17 �� 2783.47 - 1/10/17 11 �heYiff !.antsy Millltollantl 108D DoVER�T ®IVE DRIVE WI�ICH�STER, VIRCx6tVIA 22802 540/662 -6i G6 F,�X 540/504 -6400 TO :Angela Whitacre, Treasurer's Office FROM ;Sheriff Lenny Millholland SUBJECT :Restitution DATE :January 27, 201i Major �te�e A. liavukerts .F � . ^.K� �;�. 4' Attached please find a cheek in the amount of $160.00. This amount represents court ordered restitution for medical /lab eharges involving Cruelty to Animal case. We are requesting this amount be posted to revenue line 3 -010- ©19040 -001© (IOCZ) A copy of this memo will be sent to Finance for appropriation. Thank you. �.`.�_� LWM /asw Cc, F�nanc� - .:appropriate into: 3.02 -5413- 0170 =000 `(ct�py'of invoice paidattac�ed) c�s� a�a►�-� 12 lRnC;n�rnDt�frtrxrrhr� RICH o�Ae�e,�zrm,�.cun Virginia Departrr3ent of Agriculture & Gpnsumer Services Ca�r�ur�r,�xE� VDACS Office pf Laboratory Services P.O. Bnx 430 Richrnand, VA 23218 -0430 Prev. Phone: (804)786 -8202 Fax: r;804)371 -2380 $310,00 New B[il End Dat ®: 8f31f201 Bill Number: Amt. Due: FREDERIGK COUNTY ShIERIFF Account No: A0418g 9080 COVERSTONE WINCHESTER VA .22802 Accession # Owner Yet lD invoice Date Cast W4637878 ,;:::::W1838493 Bli�ll'!g �Oi1C)I ___ ___- - Sadie $15fl.fl0 Ghamp ,, $1 fi0.00_ . . Payment Is due 34 days after i3ili End Date, unless a contract or the Code pf usrginia requires different payment Terms. !f your payment was forwarded tp our office within the East few days, you may disregard this bill. The Code of Virginia authorizes the Department of Agriculture and Consumer Services to charge interest, sate fees, cailectian costs andlor administrative costs and to deny services on past due accounts. A $50 fee will be assessed an each retumad check. Unfortunately, at this time, VDACS OL5 is only able to accept payment vla check (either by mail or in person at a regianai laboratory) pr cash (at the laboratory). We do not have the capahility #a accept debit ar credit cards, online payments ar payments by Telephone. If you would prefer your monthly statement emaiied fp you instead of sent through the postal service, please Contact the OEifce of Lab Services at Cecelia .FreelandQvdacs.virginia.gpv PLEASE REMIT THIS SECTION WITH YOf3R PAYMENT T � � � Biii end Date: ^ T" �' � � � 813'112x16 _ _ M Account No: A04'�a9 BIII No: 8048133 PrAVlous Balance: 50.00 New Charges: $310.00 New Crediis: 0.00 Frederlcic County Sheriff Total Amount Due: � � E � Amount Paid: tvtake checks payable fa: i;,,��� -J,�.� Treasurer ©t Virginia V ©ACS t�fice of Laboratory Services P.O. Box 4313 Richmond VA 23218 -0430 ❑ Change CNAddress Namel i3usin$ss Name Street Address City I State f Zip PhanefFax �,., ��"�� vim- Page 9 af,1� 9f712016 :�7 -�3` �.�.' YQ"' =`v°.� �; s� £��- � :�¢ �:.� -� rss,G �,�, �s+Y+:.�" r��� -,; - .a=te " ��`���, y ,: '� i� -�- u5 � k'�_ -,;:' > r' �t� y � -: ? ,� �, "'a.. ��'"� 3'"ZZ'�` u k� -. n � - �,�r-r.s�,zt �?� �,'�,�"g �s�`?�" ��a°� c� z .+'� ^���� ,���i��lu�� 1�' �' h�,���S�s`}' � ��`�s�� �-���3 rr f� � ��y 3�s, a �'s�' � r�� _ �u� S'� .���,�.,��,. n,�3 � .,:, -,�. _.c��oe.�.,,;� ._,.,� „wa�� „r,�r�_w. ,f".f.», �,.�a�_�,.m.,a'�s.�`x, M,.:.�,�� - .,.�uv�,��;;�„ t_. .,., ,,� .� ..�.�x „�. M,..,... �r x �s .._,._..n, .,t � G' � � . � vz�,.� „z Account: AA4159 - Frederick County Sheriff Bi`:ll �tumber: i3U4$133 Access'ran mate Veterinarian Owner Animal il) Qty Price Ta#ai -:.�a. -w.�. �..'"s� l����I �`�,' 7`�:�� z���� - ri�;gs,,��eyl rTS�i �N�` ��Y f }�� Y:�vY.F ����.. �� ��'f�S F� 5� ;'��r���'����`� �2�� �.�`���;.:v ��� � � � �. � �^F3 .�� � <'��:?.+ C�`. �Y Z� ��R �PY ��u �:.. �'��"��� F Nt.. ,�..'r. -'=m "; �`?,"r�..•is�„'�- �,: Pathoiogy (Microscopic Exam) 1 0.0D D.DD D.00 Pathology 1 1 aD. D0 150.pfl 2 Parasite unknown iD (Fecal Floatation Sugar) 1 0.0D D.00 Carcass i]isposal < 900 lbs. 150.0D 10.00 1D.OD Accession Date Veterinarian Owner AnimallD Qty Price Total �,: Pathology {Microscopic Exam) 1 D.00 D.DD Sacieriai unknown ip (Aerobic Culture) 2 0.00 O.DD Pa #h41agY 1 150.0D 95D.D0 Page 1 of 1 � 4 Date Printed; 9/7I2fl16 Sheriff Lenny Miillzolland 1080 C ®VEi�S'r ®IVE DRIVE V1�IIriGIi�STEFi, VIF(a'II�IIA 22602 540/662 -6168 FAX 5401504 -6400 TO :Angela Whitacre, Treasurer's Office FROM :Sheriff Lenny Millholland SUBJECT :Donation —DARE DATE :January 27, 2017 Major Steve A. Fiauuki�s !,.` .' , , "�' _ ;� , � 1f'i J31 Attached please find a check in the amount of $150.00. This amount represents a donation to the DARE Program. We are requesting this amount be posted to revenue line 3- 010 - 018990 -0015 �100J) A copy of this memo will be sent to Finance for appropriation. Thank you. ,. -- ..�. LWM /asw Cc ..Finance.. - ..appropriate .into 3102 -5413- 000 -0111 15 'a. 16 m 0 �a m ns I� a. a 0 -� a a u �-_' b _� � �� .'k� � «� �» Ch O O C7 Sheriff Lenny Millholiand 1080 COVERSTONE DRIVE W11�CHESTER, VIRGIiVi�4 22602 5401662 -6168 1=AX 540/544 -6440 TO :Cheryl Shiffler, Finance Department FROM :Sheriff Lenny Millholland SUBJECT :Insurance Reimbursement DATE :January 31, 2017 Major Steve ,4. Hawkins We are requesting the insurance check received in the amount of $2,900.00 for the auto claim dated August 27, 2016 involving Nathan Spence be appropriated into our budget line of 3102- 3004 -000 -002. Thank you. � °�_, -�-- -- LWM /adl ��5, lija��tb 3-bin- Q1�9�v -��ai 17 COUNTY �f FRED��C� ii inar►ce Departmen# ��eryi B. Shifter Director S40l665 -55;:0 Fax: 5401667 -0370 E -maai: cshiffle@f'cva..us MEMQRANf�UM TQ: Angela ilViltiamsan, Sheriff's Uffice FRAM: Jennifer L. Place, Finance Department DATF. November 18, 2p16 SiiBJIACT: Insurance Reimbursement Attached is a copy of two checks received #otal'ing $2,9f?O.t}�1 for the auto claim dated August 27, 2016 involving Nathan Spence. This vehicle was determined to be a tr�tal toss. This amount represents the vehicle appraisal minus the $500 deductible. If you would like these funds appropriated to your budget, please send the Finance Department a memo requesting appropriation try forward tc� the Finance Committee. tf you have any questigns, please give me a catt. � €37 Nort}a Kent street m Wi$�estera Virginia 22C€} I �, i « i ���© C�V��TOINE �DR�111E wII�CHSTIR, VpFiN�'1.4 2�F�2 540 /�ifi -�i 68 F�� ��0la1�4- f41�CN Trr1 Cheryl.. Shiffle�, D'urector of Finance FR�Di"� sheriff Lenny Millholland SUE3JECT supplemental Appropriation and Funds Transfer DATE :February �, ��17 � �° ��il �''� � f s�,, � �; .. — The Frederick County Sheriff's Office has been approved for a partnership in a cooperative agreement through a� DCJS graint awarded to the City of Winchester for the implementation of a body worn camera system. This is a five year program where the graint covers only half of the total first year costs. In addition, I'�ocal funds in the amount of $�GJ_,08i:1 will be needed for each year �- 5. The total cost of the project for the County for year one is $128,44i:1.fJ0�. Half of that, ��,22C1, are reimbursable Federal grant funds,. and the ether half Is the County's portion. We are requesting a supplemental appropriation iin the amount $fr+�,.0.E9� for the Federal portion, and an intradepartmental transfer of funds. from budget line 3�.C2.- X00.5- �DQ� -CQ��1 (Health /Dental Plans in the amounnt of $6,220.00 into budget line ��.0- 5409 - 000 -0i�0 to cover the cost of purchasing the cameras and software for year one. The Finance Department has verified that there are sufficient funds in the Fy 1i health insurance line iitem to accommodate the trainsfer request.. This is a sole source purchase due to the project lacing compatible with our existing TA5EIg program.. I have spoken with iT —Scott Varner —and he has no immediate concerns about, this project. Mr. Varner and i will both be at the Finance Committee meeting to address any questions. Thank you for our cons6deration in this request. ,, LWIVI /asw 19 2.6 Yearly Cost 64220 Purchase #Purchased Total Federal Share Local share Body Camera $ 399.00 120 $ 47,880.00 $ 23,940 $ 23,940.00 Auto Upgrade $ 204.00 120 $ 24,480.00 $ 12,240 $ 12,240.00 Evidence .com license $ 180.00 120 $ 21,600.00 $ 10,800 $ 10,800.00 Docking Stations $ 599.00 20 $ 11,980.00 $ 5,990 $ 5,990.00 Premium Service $ 7,500.00 1 $ 7,500.00 $ 3,750 $ 3,750.00 Storage $ 1,500.00 10 $ 15,000.00 $ 7,500 $ 7,500.00 Total Cost 120 Cameras $ 128,440.00 $ 64,220 $ 64,220.00 2.6 Yearly Cost 64220 20 * yearly upgrade Years 2 -5 (local funds) Year 1 $ /Unit #Units total License 180 120 $ 21,600.00 Storage /Terabyte 1500 10 $ 15,000.00 cameras* 204 120 $ 24,480.00 $ 61,080.00 20 * yearly upgrade Years 2 -5 (local funds) Year 1 Aw.....w�...._� . .............w_.... w ___ SERVICE TYPE &LOCATION ANTICIPATED SERVICE UPFRONT MONTHLY RECURRING TERM INSTALLATION DATE PAYMENT PAYMENT (FROM AGREEMENT (NRC) -1 TIME (MRC) EXECUTION 5OI5O MBPS ETHERNET 30 -45 DAYS WAIVED $1250 36 MONTHS DEDICATED INTERNET SPECIAL NOTES This price quotation does not constitute an offer by Comcast Business Services to sell a service or product, but is instead an invitation to issue a purchase order to Comcast until the quotation valid date specified on this quotation. Such a purchase order will be subject to Comcast Business Services standard agreement, procedures, terms and conditions for the acceptance of purchase orders. �mm� �, �. e © 2006 Comcast Cable. All Rights Reserved. 21 IJ:S. department of „fttistiee ,� t �tf '� � � i3ffice of Justice Programs b„ �.r `" Office of the Assistant Attorney �renerai tVusl :rngtnrt, / >.C. 2GS3d Septemiaer 26, 201 b Ms. laden Freeman C:[ty o4' VV unchester 1S ]V. Catneron Street. Winchester, VA 22601 -47Ei4 Dear h'1s. Pre�eman. (3n behalf of Attornay General Loretta S.,ynch, it is my pfeasure io inform you that the C7fface of justice Programs has apprcvcd your application t'or fundinb under the f°°Y' 15 Body- �A7arn Camera Pclicy and �mpiementation Pragr'am: trnpieentatian or Expansion of B'ay'C Programs for Mid -Sized Agezecies in the arnaunt of $104,828 for City of Winchester. Enclosed you will fwud the Grant .Award and Specwal Conditions documents. "d'his award is stabjact to all administrative and financia8 requirements, including the timely submission of all financial and prcagrammatic reports., resolution of a &1snterim audit 5ndings, and the maintenance of a minimum Ievel of cash -on -hand. Should you not adhere to these reyuixements, you will be in violation of thG terms of this agreement and the aw++ard wii9 be subject to termination for cause or other administrative aotion as appropriate. Tf you have. questions regarding this award, please contact: - Program t'�uestions„ Stephen Fender, Program Manager at (2' ©2� 59$- 9490:, and - Financial C�uestons, the 4�ffice of the Chief Financial Ufficer, Cusiomcr 5en'ce Center (CSC) at (800j 45$ -0786, or you may contact the CSC at asl:.acfoCC?usdoj.gov. Congratulations, attd we look forward to working with you,. Sincerely, Ik:aro& Virginia Masnn Assistant Attorney Generai Enclosures. 22 (��'Fi�� FCD� +C�"VI� �ti��iT'S ,. , � , - C)ffic� of Justice �'roarams ���,'� . U.S. ➢�e�artmel�t of Jt�stace "� 810 "7th Street, NW Washington, >C 2ii531 Tel: (2-02} 3t17 -0690 'T'T'Y: {202) 3(17 -2027 E -mail: askC)C1tC}usdaj . gov Wetrsite: wvw.ojp:usdaj.gavdacr Septerri6er 26, 2016 1V[s. L�len Freernan City af'Wnchester 15 Psi. Cameron Street. Winchester, V,A 22.601 -4.764 Dear Ms. Freeman: Congratulations on your recent award. In establsshing financial assistance. pragranas, Congress linked khe receipt of federal funding to compliance verb federal civil rights taws. The Office far Civil Rights (QCl2)„ Office of Justice 1'robrams (4JP), U.S. Departnaertt of Justice {T>C+J) is responsible f`or ensuring that. recipients of financial. assistance Pram the l"�Jp, the Office of Community {.7riented Policing Services (CC"JFS), and the {lf�ce an 'Wiolence ."against Woanen {C)V W) comply with the app &stable federal civil rights Taws. We at the t}CR, are available to help you. and yoar organization meet the civil rights requirements that come with DC3J funding.. �nsnring Access to Federally Assisted P,rogramcas Federal laws that apply to recipients of financial assistance from the L�CJ prohibit discrimination on the basis of race, solar, national origin, religion, sex, or disability in fended pragraarrs err activities, not only in emplayaraent but also in the delivery of services ar benefits. ,4, federal law else prohibits recipients from disc:rinainating an the basis of age ire the delivery of services or benefits. In March of 2ii13, President C?bama signed the "Violence .Against Wanaen Reauthorization Act of 2013. "flee statute amends the Violence Against Women Act of 1994 {�°AWf#) by ineludng a nandiscriminatian grant condition that prohibits discrimination based era actual ar perceived race, solar, national origin, tell ;ion, sex, disability, sexual araentatinzn, or gender identity. The new nandiscriminatian grant condition applies to certain probrams funded after tJctober 1, 2013. The OCR grad the l')V W have developed answers to some frequently asleed qucstians about this provision to assist recipients of VA'WA funds to understand their obligations. The 1'requentSy As6;ed Qucstaons are available at http:! lojp .govlabaut/ocrdvawafags,.httn.. k;ntorciang C%vll Rights Laws .All recipients of federal financial ass "stance, regardless of the particular funding source, the amount of the grant award, ar the nuanber of employees in the woritiorce, are subject to prohibitions against unlawftal discrimination. t5.ccordingly, the t}Cl2 investigates recipients that are the subject of discrimination complaints ilrorn both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year far compliance reviews, audits that require recipients to submit data shaving that tiaey are peoviding services equi:tahy to all segments of their ;service population and that their employment. practices meet equal opportunity standards. 23 Prravidng Services to Larnited ?�'nglisin I"rof➢ciency (LEP) Individuals 1n accordance with DC7J guidance pertaininb to Title Vt of th,e Civil nights Act of 1964, 42 U.S.C. § 2044d, recipients of federal financial assistance must take reascnable steps to provide meaningful access to their programs and activities for persons with limited. English proficiency (LEF'). Sec U.S. Dcpartinent of Justice, fiuidance to Federal Financial Assistance Recipients Regarding Title SJ1 Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg.. 41,455 (2402). Eor mare information on the cie�il rights responsibilities that recipients have in providing language services to LEP ndivsduals, please see the. xs ^ebsite http: /1www.lep. gay. I+ansn¢�ing )�tJux1 Treattnettak liar Faiklt -Based C7�'t'ganizakions 'Vl�e 17C7J regulation, Equal Treatment for Fai tit -Based C7rganizations, 28 C.F.R. pt. 38, requires State Administet�ing Agencies (SAAB) to treat faith- laa,5ed organizations the same as an }� other applicant or recipient. The regulation prohibits SAAB from making awards or grant administration decisions an Che basis of an arganizakion °s religious character or affiliation, religious name,.. or the religious campasiton of its board of directors. Tkee rcgulatean also prbhibits faith -based organizations from rtising financial assistance from the DOT to fund inherently (car explicitly) religious activities. '4'�Jltle faith -based organizations can engage annon- fonder! inherently religions activities, they must hold them separately from the program funded fay the I7C7J, and recipients cannot compel beneficiaries to parkicipate in. LRiem. The Equal Treatment P.egulatian also makes clear that organizafrans participating in programs funded by the 13C}J are noC permitted Yo discriminate in the provision of services on the basis of a beneficiary's religion.. For more information on the regulation, please .see the flt=R's vfebsite at http:llwww.ojp.usdoj .govlaboutlocrlequal_fbo.htrn . SAAB and faith - based organizations should also Hate that the pmnibus Crime Control and Safe 5'tmets Act (Safe Streets Act) of 195$, as amended, 42 U.S.C. § 37$9d(c); the Victims ref Crime Act of 1984, as aznanded, 42 U.S.C. § I45U4(e): the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pn'la. L.1^do. 113 -4,, sec. 3(b)(4), 127 Stet. 54, 61 -fit (to be codified ar 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination an the basis of religion in employment. 17espite these raondiscriminatian provisions, the DOJ has canciuded that it tray canstru,e the Religious Freedarn Restoration Act. (RFIlAj on a case -by- case basis to perm¢t sauna faith -based organizations to receive 1:70.1 funds wkzile taking nra account religion when hiring staff, even if the statute that authorizes the funding program. generally forbids recipients from considering religicn in employment decisions. Please consult woth the O(:;R if you !nave any questions abatit the regulation ar the application of RFRA to ilia statutes that praftibit discrimination in employment. Using Aa'rest and, i:onviction I2ccords in $i!1.alring employment 13�ceisioris The 47062 issued an advisory docuanent for recipients on the proper use of arrest and conviction records in making Erring decisions. See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the 1T.5. Equal Employment Qpportunity Comrn'rssion °s Enforcement Guidance:: Consideration of Arrest and Conviction Records in Eitaployrnent 1}acisiozas Under "f`itle Vl1 of the Civil flights Act of 1964 (Trine 2013), available at http; /lwww.ajp.nsdoj.gavll shoutl acrlpdfs /UseofCanviction_Advisory.pdf. Recipients should ire mindful that the misuse of arrest or conviction records to screen either applicants far ernplaymeut ar employees for retention or promotion may have a disparate impact based an race or national origin, resulting in rtmlawful employment discrimination. lit light of the .Advisory, recipients should ccnsult local counsel in reviewing their employment practices. if warranted, recipients should also incorporate an analysis of Che use of arrest and conviction records in tlseir Equal Employment Opportunity Flans (ESOPs) (see below). Cnmp6yitug witkr 2hc Safe Streets Act An organization t4tat is a recipient. of financial assistance subject to ilia nondiscrimination. pr °aviszons of the Safe Streets Act,. must meeC two a6aligations: t l) complying with 'the federal regulation pertaining to the development of an ESOP (see 28 C.F.R.. pt. 42, subpt. E) and (2) submitting to the 47CR findings of discrimination (sc:e 28 C,F.R. §§ 42.204(c), .245(c)(5)). 24 ..... NJCeetiarg klre )F'EOP Regrairerneaat Tf your organization has less than irfty employees or receives an award of less than $25,000 or is a nanprolat organization, a medical institution, an adncational institution., or an Indaan tribe, then it is cxerngat from the 1 gFi7T' requirement. To claim the exemption, yattr orgarrizatiorr must complete and submit Section A of the Certification Form, which is available onl`ane at http:f f w�;v w.o� p.usdn j,gov f abautf ©crlpdisf cert,pdf. If your organisation is a government agency ar private business and receives an award of $25,400 ar more, but less than. $540,OQ0, and has fife }+ or more employees (counting both full- and part -time employees but excludira political appointees), then it has to prepare. a Utilization Report (formerly called an EGOF Short Formj, but zt does not have to submit the report to the C7CR f'or review, Instead, your organization has to maintain the 'Utilization Report on file and rrrake it available for review an request. In addition, your organization has to camptetc Section � of the Certification Form and return it to the OCR. The Certification harm is available at http:ilwww .a�p,usdo�p,gov (aboutlocrFpdfsleert,pdC. If your organization ms a gavernaneat agency or private business and has. received an award for $Sfl0,040 ar mare and has fifty or more employees {counting both full- and part -time employees but excluding political appointees }, then it has to prepare a iJtilisatian Report. (formerly called art T�EOF Short Form) and submit it to fire C3CR far.review within sixty days from the date of this better. Far assistance in developing a Utilization Report, please consult the OCR's website at http: l/ www. o�p .usdoj.gavfaboutlocrleeap.htm. Tn addition, your organization has to complete Section C of the Certification Form and retcrrn it. to the OCR.. The Certification Fortin is available at lattp:Nwww .ojp.usdoj .govlaboutf ocrfpdfsfcert.pdf. To comply with the El C)P requaremeatts, you may request technical assistance from an EF(7p speca9ist aR the C7CR by telnphone at {202y 34i -4690, by TTY at (2.02) 30'7 -2fl2i, or by e -maa6 at F,Ft�snbmissonC�usdoj. gov. eeElcug tlae ;teguiremcnt to Srabanit F'irudlirtigs of Discrimination If` in the three years prior to the date of the grant award, your organization has received an adverse finding of disct:imizs,atiata based an race, color„ national origin, religion, or sex,after adue- process hearsrxg, from a state oc federal court or from a stake or federal. administrative agency, your or�anizatlon must send a copy of the finding to the QCR. I�,nsuring Elie Gampdiance a1" Suhrecipients SAAB must have standard assurances to notify subrecipaents of their civil rights obligations, written procedures to address discrimination complaints filed a;ainst subrecipsents, methods to monitor suiarecipients" compliance with. civil rights requi,rcments,.and. a. program to train subrecipients on applicable civil rights laws. Tn addition, SAAB must submit to tae OCR every three years written ?vlefhads of Admznistratian (iVTt?Ay that sunrenarize the policies and px °acedures that they have.amp$emcntcd to ensure khe cis« "H rights compliance of subr�ecipients. For mare informakion rn the lutOA requirement, see http: /Iwww.o;�p.usdoj. gov/ fundinglother _requiremenis.htrra. if fire C ?Cl2 eau assist you in any way in l'utfillng yaua° argarrizat "son's civil rights responsibilities as a recipient tsffederal iirrancial assistance,ialease contact. us. Sincerely, T,+fiichaei T <. Alston f3irectar cc: Grant rWTanager Financial Analyst 25 [I.S. Departmetuk rl� lustiae t3fflce of Justice Pragranfls "�� s �� � PAGP, 1 @F I2 � �3uk�eaul o�f,�u>ISta'c'e Assik�tal)rzc� �Cooperakv�.Ar�emtei ,a � ��° Y -...._::��" I. RECIPIENT NAME Ah'Y3 A1'7DRESS (Snn9udin,�, Zip Codej 'G. A'JJAKD NUMSC.P_; 2416 }3C:- 13?� -h437 f�� City of \Vinchester � - - -�, ._,,...___. -..-.. 15 N. Cameron. Street 5. PROJECT PERIOD FROM t41{5212416 TO U913412U18 WSnchester, VA 22(s01 -4744 Y2. SPECIAL CONDITI'O'NS ' THE AEOVE @RANT PROJECT IS APPROVED SUBJECT T@ SUCH C @N371T1ON'S OR LIMITATIONS AS ARE SET FORTH OlW THE ATTACfiED PAGE(5). 13. STATIJT@RY AUTHORITY FOR GRANT 'this project is supported under FY 16(BIA -Body -Worn Camera Program) Pub. L. No. t 14113, 329 Slat 2242.2348 ....,_._._.._�..... -_._. .. _.� .... _ .....w_.. ._..._...._ .. -_ -_ l4 CAFALOG Of' DOMESTIC FEDERAL ASSISTANCE {CFI'}A Nurriber) 16.fi.;S - B«ly Warn Camera Policy and Implenrental'uan Program. IBt117G1;T PERIO ➢: FR(7M lUl011261fi Td U9J3Ul2fl1S _���......__._ —____. — — �_._-- 6. AWARC) DATE U9f2fi12UIEa - -___w 7, ACTION �_.�_. ..__..e..__ —_ _.._ ,- _ _ ...._.._ - 2a. GRANTEE 1R5 /VENDOR. NO. - ........ —�. _. � ...w._._ 8. SUPPLEA�IENT NCIN➢BER a ln;itiaV ' 54fiU4Il6'84 i Ud Aden. Freamara '', 2b. GRANTEE DUNS NO. ... .. -._� � 9. PREVIOUS AWARD AMOUNT _ ..._....__ _ _.m_m.___ $ 4 U6938U574 ...d7. SIGNATI.JRE OF APPROVI?a ^O OFFICIAL 19. SIGNATIIP.E OF AUTH @RIZED RECIlPIL:NT OPF °iCI,�#L ' 19A. DATE 3, PR03ECT TI7 "LE = 14. A�,hOITNT @F TIIiS A WARD $ l U4828 Bcdy -wo¢rt Camera Implementation Program r...- - _- ___ _.._ . I.1.TOTA.LA:'xJ.ARP 51'(14828 '. Y2. SPECIAL CONDITI'O'NS ' THE AEOVE @RANT PROJECT IS APPROVED SUBJECT T@ SUCH C @N371T1ON'S OR LIMITATIONS AS ARE SET FORTH OlW THE ATTACfiED PAGE(5). 13. STATIJT@RY AUTHORITY FOR GRANT 'this project is supported under FY 16(BIA -Body -Worn Camera Program) Pub. L. No. t 14113, 329 Slat 2242.2348 ....,_._._.._�..... -_._. .. _.� .... _ .....w_.. ._..._...._ .. -_ -_ l4 CAFALOG Of' DOMESTIC FEDERAL ASSISTANCE {CFI'}A Nurriber) 16.fi.;S - B«ly Warn Camera Policy and Implenrental'uan Program. �' SS- MF.'rIIOD OF PAYMENT GPRS AOB'�C'YAPPRrJ''vAI Y.^iy�� x '�.,,_ � .............� 1., h I evw, I GRA.NTEEACCEPTANCE ..:.-:r "rjvvvv "U� � a�aU � ....._..._.._ ' 16. TYPED NAME AND TflT1.,E OP APPFA4`JLNG OFFICIAL '. 18. TYPED NAME AND T!'1'LE OF AUTI30RSZED GRA.➢1"f'FE OFFICIAI. I Kzrol Vlrgfnia Iulasrm Aden. Freamara '', City' Manager Assistant Attorney Gcnea'al ...d7. SIGNATI.JRE OF APPROVI?a ^O OFFICIAL 19. SIGNATIIP.E OF AUTH @RIZED RECIlPIL:NT OPF °iCI,�#L ' 19A. DATE 1 �� _,_._._,_�� ! .._ .:......... .. _.... _...... �.w._..._ ._�.., ACiHNCY USE ONLY _� �I 2U. ACCOl7NTING CLASSIFICATION CODES 21. RBCIIGT1494 FISCAL FI.JND B'U7). AIV. .. YBAR CODI~ ACT. OFC. REG. SUB. POMS Ah�G@UNT X B BG 8C? 44 i14 RU482B �. - -_.. OIP FORM 400412 iREV. 5 -87y PREVIOUS EDflTIC1NS ARE @BSOLF.TE. @IP FORM 4061012 (REV. 4->3SS 26 -z" ,;;;,;. U.S. Department oC Justice Office of Justice Prograuts r% ' t � � Bureau o1F�tastice Assistance F'KOSEC'i' I�PUMSER. 20th- BC'- RX- K6:i'7 A�WAi±�t C+Di^,'X'i'�UATI�� S�iE�'I' Camperative A�ree�me�tt .nwa�.3� zaA�'r os�2�kzo�� sr��cr�c, co�w�c�zvrrs I . Ap3iiicabiiity oi' Part 2130 JJnforrra Requirements Carta x c3F tz The Unifarrn Administrative Requirements., Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adapted and supplemented by the Department of Justice (DC9J) its 2 C.F.R. Part 2fJ00 (together, the "Part 20Q UneE ®rm Requirements °') apply to this ZD16 award frrarn the Gffice of Justice Programs (OIP). The Part ZD(; Uniform Requirements were first adapted by 170.6 on L7ecember 26, 20Y4. 1f this 2OI6 award sccpplerraents Bands previously awarded by OJP under Ehe same award number (c.g.,Cunds awarded. ire 2034 ur earlier years), the Paa°rt 2D0 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived Cram tlae Ynitial award or a supplemental award) that are o61rpated an or after the acceptance date of this 2066 award. For more information and resources on the Part 204 Uaaiform Requirements as they pelate to OJP awards and suhawards ( "'subgrants "'), see the C7ffice of Justice Programs ((3JP} website at http:IPoj p.gov /fundenglPart200UnifcnnR equi retttents.latm. In the eueaat that an award - related question anises from documents or other materials prepared or distributed. by OJP that may appear to conflict with, ear deffer in some way from, the provisions of the Part 2(lD Uarifotxtt Requirements, the recipient is tea contaci O.1P promptly for clarification. 2. Compl'aance with. 17(37 Grants Financial {itside The recipient agrees to comply with the L7apartment of Justice Grants Financial Guide as pasted uza the Q7P wetasite (currently, the ° "2D15 llD7 Firants Financial Civade "),including any updated version that rrnay be pasted, during the period of performance. 3. Required training Cor Point of Cantaet and all Financial Points of Contact $oth the Paint caf C°antact (POC4 and all Financial Points of Contact (FPt7Cs }for this award ar�nst have successfully cotatpieted an "'OJPfinancial management and graratadministrat3ora training„ by 320 days after the dace of the recipient "s acoeptarace aC the award. Successful cozmpletian of such a training on ear after January Y, 2D15, will satisfy this cond�tt3an. In the event that either the POC or an FPOC Gor this award ohanges during the period o£ perFormance, the never POC or FPOC must have successfully completed an " "C37Y financial management and grant administration training'" by Y2D calendar days after __ (1 }the dace of OJP °s approval of the "'Change f'rrantee Contact" C'iAl+] (in the case oi' a new P ©C), car (2j the date the PdC enters information on the new FPC7C`. in CaiNtS (in the case of a new FPOC'}- Successful campleti,on of such a tt °ainisag on crafter January 9 , 20 Y 5, yell satisfy this condition. tl list of OJP trainings that OJP wily consider ' ^flJP financial management and grant administration training" for purposes of this cond'at3on is awaelakale at http: l/ www.ojp.govltrainenglfmts.htm,. t:ll traiz¢ings that satisfy this condition include a session cn grant fraud prevention. aztd detection The recipient should aaaticipate that QJP will immediately withhold (' °free2e "} award funds if the recipient fails to comply ws¢.h this condition. The recipient's failure to comply also may lead O3P to impose additional appropreate conditions an this award.. C1JP E'CY9ttvt AUOQP2 £REV. 488) 27 _, >. ,.;,, U.S, Department of ,lustice ,; .�,•. office of Iustica k'ragratns ;` �_� u'' �3n.rt'at� +�f ,l�stc�e A�sslst�nxc�e a �" ` ,;;ti.,�"w,�. °,�,; ��aa�cl t�uaNa��tz .„zt}y�- sc- Ax -r�oa� SHk�ET �oo�erative Agt•�exnert�t AWARIiDA":E i➢4��2612016 SPECIAL CC}N1717'CONS 4. Requit�emenas t�lated to ' "de minimis" indirect cosy rata ea,t;� � ota tz A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the ' °de minimis" indirect cost rate described in 2 C.F,R. 200.414(i}, and that elects to use the "de rninimis" indirect cast rate, must advise C7JP in writing of kaath its eligibiliiy and its election, and must comply with ail associated regatiremeuts in the Part 200 tlnifarm Requirements. "t "he "dc minimis" rate may be applied. truly ao modified. total dia�ect costs (TI -?C;} as defined by the Part 200 Uniform Requirements. 5. Requirement to report potentially duplicative funding Tf the recipient currently has other active awards off federal funds.. or af' the recipient ret;eivas any ether award of federal #'ands during Yk�e pentad of performance for this award,. the. recipient prontipt] }� must deterr¢tine vahether funds from any taf those. other federal awards have been, are being, or are to be used (in whole ar `rn part) for one or mare of the identical cost items for which funds are provided under this award. If so, the recipenk must promptly notify the DQ.I awarditg agency (Q7P or i3V'i3d, as appropriate) in writing ref the potential duplication, and, ii set requested by D0:6 awarding agency, mast seek abudget- modification or change -of- project -scope grant ad,}ustaueart notate (GAN) to eliminate any inappropriate duphcation of funding. fi. Requirements related to System for Award Management and Unique Entity ldcntifiers The recipient must comlaly with applicable requirements regarding the System for t"sward Tvlanageaxre:ni (SAM), currently accessible aC h1tp:Nwww.sam.gov. This includes applicable requirements regarding registration with SAM, as well as rnaiirtaining the cunent:y of inftrrnnation in SAM The recipient also must comply with applicable restrictions an subawards ( ° °subgrants "'} to first -liar 5ubrecipents {first -ties "subgrantees ") „including restrictions can subawards to entities that do not acquire and pravidc (to the recipient) the unique entity identifier required for SAtwi regrstratian.. "T'he details of the recipir;nt's obligations related to SAM and to unique entity identifiers are posted on the OlP web site at http: Ila�p .govlfundinglExplore:J5A1VS.htm (.Award condition: System for Award Managerzrent (SAM) grad Universal. Identifier Requirements), and are incorporated by reference here.. d'his spet;ial condition. does not apply to an award to antndividual who received the award as a. natural persau (i.e., �n� elated to any business or non - profit organizatiara that he or she may oSwn ar operate in his or her name }. 7. All subawards ( "subgrants "} must trace specific federal. authorization The recipient, and any subrecipient { "'sutagrantee ") at any t%er, must comply with ail applicable requirements for authorizaRion of any saibaward. "fhis rendition applies to agreements Chat - -far purposes of federal grants administrative regtt'tCements -- CJ:IP considers a "'subaward" (and therefore dies not cesnsider a procurement "contract' "). The details of the requirement for authorization of any suhaward ace pasted. on the t7.1P weh site at http: llojp. gnvlfunding!) xplare JSubawardituthorizaticrn:htm {A,ward t;onditian: Award {;erudition: All subawards { "''subgrants ") rntast have specific federal autharszation)pend era incorporated by reference here. 077' Fal�tt� aarorz tR;w.v...t -sAp i „ " "��a� U,S.I7epartmentofJustice r€ �. � C)ffice of Justice Programs �. - .° � Bttr�ttw taf ,jf'ttsiLi�ce �ssns�azrc� „r. w PRnJEGT IVUMB�R �OI�,- BC- &X -K037 �A �CQN"I'il`�I�A"�'I�l`�T SHEE'1�' ��oap�er��v�e Agreerai�rnt AWARD DATE 09f26f2t)14 S}'EtrIF1I. GDNi`.7ITIONS PArrF 4 OF' l2 $, 5pecific post -award approval required to use a nancampetitive approach in any procurement contract that would exceed �]50,ti00 The rccilrient, and any subrecipienC ( "subgrantee ° ^i at any tier, must comply with all applicable requiretttents to obtaPZa specific advance approval to use a noncompetitive approach in any procuremenk contaacf Chat would exceed the Simplified AcquisiCion Tltreslaold (cu'ently, 150,OOC7). This condition applies Co agreements that - -for purposes of federal grants administrative requirements -- i)JF considers a prescurer¢¢ent' °contract" (and therefore does not consider a subaward }. The details of the requirement for advance approval to use a noncompetitive approach in a procurement contracC under an OJP award are posted an the L)JP tveb cite at http:Nojp.govl funding/ Explorell` +loncompeti:kaveProcurement.htm (Award condition Specific past -award approval required to use a noncompetitive approach in a procurement contract (if contract vvould exceed $1.50,0007), and are incorporated by reference here. 9. i2aquremenis pertaining, to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award} The recipient, and any subrecipient {' "subarantee ") at any kiet°, musk comply with all applicable requirements {Including requirements to report allegations) pea•caining to prcihibi,ted conduct related. to the trafficking of persons, whether on the pact of recipients, subrecipients {' °subgrantees "' }, or individuate defined (for purposes of this condition} as "'employees" of` the recipient o¢' of any subreeipient. The details crE the recipient's obligations related to prohibited conduct related Co trafficking in persr3ats are �,�isted on tlae tJJF' weh site at inttp: llojp. govffundanglExplorelPruttibitedConduct Trafficking.htan (Award condition: Prohibited conrract by recipients and subreoipoents related to trafficking in persons (including reporting requirements and C?JP authority to terminate award)), and are incorporated by reference here. 10. �auuplianoe with applicable rules re.gardi¢r,g approval, planning, and reporting of castf'erenoes, meetings., trainngs, and other euents '6'he recipient, and any suUreeipient ( "subgrazatee "} at any tier, must. rornply with ail applicable laws, regulations, policiaa, az¢d official f3C3J guidannce (including specific eost limits, priorappraval and reporting requirements, where applicable) governing the. use of federal funds far expenses related to conferences (as that team. is dei'ined by T9C➢J }, ine &tiding Che provision of food. andlor beverages at sucY¢ conferences, and costs of attendance at such conferences. Information on the pertinent 1�0J definition of conferences and the ruGcs applicable to this. award appears in the. I7DJ Grants Financial Gutde (currently, as seeti,on 3.10 of "`Postaward Requirements'" in the " "2015 I7GJ Grants Financial Guide "). fl 1. Rctluireancnt for data oat performance and effectiveness under �e award '1"lte recipient must collect and maintain data that measure the performance atad effectiveness of activities under this award. The data must be provided to OJP tan Che manner {including within Che Cimeframes} specified by OJP in the prograan solicitation or ottaer applicable: written guidance. Bata co6lection supports compliance with the= CiovemmenC Performance and Res¢aits Act ({:rl'RAJ and Ilse GPRA lvladernizatiott Act, and other applicable taws. 12. OJP 'training Cxuiding Prinoip4es Away training or training materials that the reciplent -- or any sutzrecipient (' °subgrantee "') at any tier -- develops or delivee °s with OJP award funds must. adhere to the Cd9P Training C;uiding Princip4es tar Grantees and Subgrantees, avai,ialale at http:fl ojp. govTfundinglajptrainingguidingprinciples .Matt. OJP Ft�RM 4q�P12 (REV.4 -88) 29 ._ '�'n;< =� lJ.S. DeparRn7ent of 7ustiGe �, �� Off "see of Justice k'rograms .A.'Wt� CQiN�`IN1�A "1"i��N ;s ,��,`� • � '� �ur�a>a �i�usiic� �,�ss�nc� ���E s o� tz .��' �rtitaput~ra��e A�gree�rxea>ll Pfi2C3]ECT�uMEiER xos�- �r~- �x -xa3 -r awnRr� ®rxlb uvrx�aza5� SPECIAL CC�NDI7"I(�iVS l3. Effect of failure to addt-ess audit issues The recipient understands and agrees that the DCi7 awarding agency (rJ7P or CVW, as appropriate) may withhold award. funds, or ¢na }' impose other related requirements, if (as determined by Clue DCiJ awarding agency) the recipient does not satis'factarily and prtsmptly address outstanding issues from audits required by the fart 2 ©t1 Elnifdrrn Requirements (ar lay the terms of this award }, or other outstand'sng issues that arise in cartnectian wikh audits, investigatiaus, or reviews of d3O7 awards.. 34. The recipient agrees to comply with any addikionat requiretrtents that may be imposed by the I)Q7 awarding agency (CiJP or OVW, as appropriate) during the period of perfarnaance for this award, if the recipient is designated as "high - risk" far purposes n4" the I�CiJ high -risk rantee last,. 15. Compliance with I >t3J regulations pertaining. to cit ^il rights and nondiscrimination - 28 C:P.R. ParC42 "y'he recipient, and any stfbreeipient (' "stibgrantee ° "} at any tier, must comply with all applicable requinemetrts of 28 C.F.Q.. Part 42, specifically including any applica{atc requirernertts in Subpart E of 2& C.P.R. fart 42 that relate to an equal employment opportunity program.. l ti. Campliance with iJQJ r'egttlatians pertaining to civil rights and nandiscnnaination - 28 C :P.R. Part 88 "l'he recipient, and any suhrccrpient (' "subgrantee "`) at any tier, must comply with alt applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requia- emenks regarding written notice to program beneficiaries and prospective prograrn benefaciazies. fl?a��t 3fi of 28 C.F.R., a DC7J regulation, loos attsended effective lvlay 4, 2x16. Among other things, 28 C.F.R.. Part 38 includes rotes that prohibit specific farms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sots out rules and, requirements that pertain to recipient and subrectpierit ( "subgrantee' ") organizations that engage in ar ao�ndact expha;itly religious activities, as wall as soles and requr" "cements that pertain to recipients and 5ubrccipients that are faitdt- based, or religious organizations. The text of the regutafion, not«' entitled "Partnerships with Faith- l3ascd and Cttaer Neighborhood i7rganizakians," is available t =iz the Electronic Cade of Pederati Regulafiians (currently accessible at http:lPwww.ecfr.gavlcgi- biulECFFt` ?page = browse), by tarawsireg to'Ti tl e 28 -7 udi cial Admini strati on, Chapter l ,d'art 38, under e -CP4Z "cua a ent" data. I7. Restrictions an ` "lobbying" Federal funds may not be used by the recipient, or any sularecipient ( "subgrantee ") at any tier, either directly pr indirect9y„ to support or appose fhe enactment, repeal, madifioat'ron or adoption of any law, rcgutation, or policy,. at any ievel a& gaverument. Should atag^ question arise as to whethas a particular use of Federal funds by a recipient (or subrecipient) wa+ald or might fall within the scope ol• this prahibitian, the r ecipient is to contact p.TP 6or guidance, and may not proceed without the express prior written approval of Q7P. C7JP FDRM 4Q(H3f2 (RE'V. �t�88) 30 ° " "��.,. LJ.S. bapartment of Justice �'fice of 3eastice �Proorarns ', � � '� >�reatt tIf Jr<lst��:e Ass�starnee - � � `"�w« .tea!• ... PRC77ECT FaLaMS)_1R 2416- �C -13X 91037 SHEET �t•It�pe��iive ..rliigreemen� Al'�ARI3 CiAT��Q412b12d�16 PAGE 6 4F 12 SI'ECIAf, CONDITiOtWS 2.8. Compliance wflth beneral apps °oprations -law restrictions an the use of federal funds {FY 2026) The recipient, and any subrecipicnt { "subga-antee ") 'at any tier, must aomply wieh all applicable restricitions an the use of federal. funds set. out in federal aggrapriations statutes. Pertinent restria[ ions, including from various "'general previsions" in the 4:onsa(idated F�pprapriatiotss Act, 2016, are set out at http: 11 aap -�avlfundnglE�plorell-`C201f�� AppropriatansL .awl2.estrietians.him, and are incorporated b�+ reference here. Should a question arise as to whether a garGcuflar use of federal funds by a recipient (or a subrecipient} would or might fall within the scope of an appropriatiarss -la�s� restriction.,. the recipient is to cantaat OJP far guidance, and may not pracer;tl � °ithout the express prier writken approval of OJP. 1r3. I:eporking Potential Prated, Waste„ and Abuse „and Similar C++Iisaanduat The recipient and any sulrrecipients { "subgrantees ") nbust promptly refer to the DOJ Office of the Inspector General {C12G) any credible evidence that a principal, employee, agent, sulareoipient, carztraator, subcontractor, or other person has., in connection with funds under this award -- { I) submitted, a claim that violates the False Claims Art; or {2) committed a erimrna:l or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar rrei seonduat. I?otent'tal fraud, waste, abuse, ar misconduct invalvin,g or relating to funds under° this award shdulcl be reported to the OICi by -- (1 }mall direa4ed ta`. Office of the Inspector Cameral, 6.9.5. Department of Justice,.Investiaatans Division, 9S0 Pennsylvania Avenue, I�1:Vu'. I:oam 4706,'�✓ashingtan, IBC 20530; {2) e -snail ta: oig.liafline�aasdoy.gav; artdlot (:3j the DO5 OIf'i hotline: (contact. irrfarmJtticrn in F�t�lisln aatd Spanish) at (800} 86? -4199 (phone} or' (242) 6I5 -1881 (lax). Additional information is available from the DO,I OIG website at ht(p;llwww.usdcsj . govdoig. U7T� FrJRM AWOP2 CR1:V.488j 31 TJ.S. Iyepartment of 9ustice Jffice of Justicef'rograrns ., � � �' �mmeam o£'�ms�ic� Assi�ta��tc� A'4?4�ARID �;C➢l� rT�TUA7C�N SI�]�"�' �Camper��ive Areemient f'RC33ECT N[J:M�1nR ZQt6- HC- BX- IC,037' A"JJ,ACtD DATE 69/2b12Q16.. s��c %��. �anrr�rrrc��s 2C1. Restrictions and certifications regarsdin non - disclosure agreements and related matters I�Eo recipient or subreciplent ( "saibgrantee' ") under this award, or entity that receives a pray. uremeatt contract car subcontract with any funds under this award, may require arey emiiiayee or contractor to sign an internaE cortfidentiality agreement ar statement. that prohibits or otherwise rertriots, or purports to prohibit ar restrict, the repartin; (in accnrdanee witEa law) of waste, fraud„ ar abuse rca an investigative ar law eztforcement representative of a federal department or agency authorized to receive such infortnatian. "1"hc foregairag is not intended, and shall not be understood by the agency ma➢:ng this aGVard, to contravene requirements applicable to Standard Fbrrn 3 ].2 {vvhich relates to classified information }, k'orm �u11.4 (which. relates to sensitive compartmented information), or any other farm issued by a federal department or agency governing the nondisclosure of classified iiaformatioz&. 1. Ira accepting this award, the recipient a. represents that. it neither requBres nor &aas required internal canfiderat3ality agreements ar statements fratn employees or contractors [hat currently prohibit or otherwise currently restrict {ar purport. to prohibit ar restrict) empioyees or contractors from reporrting waste, fraud, or abuse as described above; and b. certifies that,rf tit learns or is notified that it is or has been requiring Its. employees aa° coiatractars to execute agreertaeatts ar staterrsents that prohibit ar otherwise restrict (ar purport to prohitrit or restrict), reporting of vraste; fraud, or abuse as described. above, it will immeds "ate }y stag any furtieer obligations of award funds, wall provide prompt written notification to the federal agency making dais award, and will resume {or permit resumptiau afj such obligations only if expressly authorYZed to do so try that, agency. lq. if the recipient does or is authorized under dais award. to make subawards ( "'subgrants'" },procurement ccsntracts, or both -- a.. it represents Ghat_._ {1J it has determined that na other entity that the recipient's application proposes may or wil! receive award funds (whether through a sisbaward ( " °subgrant "),procurement contract, or subcontract. under a procurement GcDntract) either requires ar has required iritemal confidentiality agreements or statements from employees or contractors that currently prahitait or otherwise curren,t1,y restrict {or purport to prohibit ar restrict) employees ar eantractars' from reporting waste, fraud, ar abuse as described ataaveP and (2) it ltas made appropriate inquiry, or otherwise. has an adequate factual bases, to support this representation; and b. it certifies that, if it ieartis or' is notified that any suhre<:ipient, contractor, ar subcontractor entity that receives funds undet this award is ar has been requiring its eiuipioyees ar contractors trr execute agreements qr statements that prgkaibit or athervaise restrict (ar purport to prohibit ar restrict), reporting of waste, fraud, or abuse as described above, it will i:mmediatefy stag any further atalagations of award foods to or by that entity, wall provide prompt written notification to the. federal agency making this award, and will resume (or permit resumption af) such. obligations only if expressly authorized to do so by that agency. zJ7P F(7ttM 44dOf2 (A.'EV. 488 32 �. "��, iJ.S. f7eparttnent of £artier '� f � Offiss aF Justice Pc�ngrams ,'`. �� - `> ��� �U,r�`dll t►��IYSf,�G� [liS5iS���e � ,. .t�� PR036(°C I�.'UMSEt2 2pDG- BC"- B�:- tiC}37 .A'6�t'A,.�9 CCaN'I'ITV�iA'�'��11'�T '��' �+,`� PAGE B Ol= t2 Co�p�er�irive A�reetrternt .�wARt73�ATF.. p9V�GIZp1G Sf',�CIAC, C'CiNT�a*TiDNS 21. Cotrtpliance with 41 U.S,tti. 4712 (including prrihibitians on reprisal; notice to smp4oyees) Ths recipient must comply with, and is subject ta, all applicable provisions of 49 t 7.S.C. 4712, including all applicable provisions that proFaibit, under spedified circumstances, discrirninatiou against an empinyse as reprisal for the employee's disclosure of information related to gross misnranagemsnt of a federal grant, n grass waste. of federal funds, an abuse of authority relating to a federal grant, a substantial atad specific danger to public healer, or safsta�, ar a vialacan of law, male, ar regulation related to a federa& grant. T'he recipient also must �inftrrrn its employees, in writing (and i,n the predominant �uatave language of the workfares�, of employee rights and remediss undss 4➢ U.S.C. 4"712, Should a question arise as to the applicabilit }^ oti the provisions of 4l U.S.C. 4712. to this award, the recipient is to contact the DOJ awarding agency (CJJP or OVW, as appropriate) fat guidance,. 22. EncouragetitsnF of policies W ban text messaging while drivang Pursuant to Executive Order 13513,.'" Federal F,eadership on Reducing `l °ext Tv2essagng',r�hile lariving,;" 741~ "ed. Reg. 51225 (October 1, 2n119), L10.Y encourages recipients and subrecipients ( "subgrantees ") to adapt and enforce policies banning employees from text messaging while drivrng any vehicle during the= course of performing work funded toy this award.„ and to estahlistt workplace safety policies. and conduct education,, awareness, and other outreach to decrease crashes caused Fay dastracted drivers. 23. The award rec;ipisnt agrees to participate in a data callactian process measuring progrartf outputs and outcomes. Tits data elements far this process will bs outlined by the Office of . lustice Programs. 24. Orazatec agrees to comply with alt confidenkiality requirements of 42 TZ.S.C, section 37898 and 28 O'.F.f�. Part 22 that are appiicabls tie collection, use, and revelation. of data or infottuaton. �Crrantee further agrees, as a condition of grant approval, to submit a Privacy �:srtificate that [s in accord with requirements of 28 C.F.1�. Part 22 and., in particular, section 22.23. 23. The recipient agrees to reoperate with any assessments, national evaluation effarts, ar infarmatian or data collestiota requests, inciuding, but not limited to, the pravisuon of any information required for fre assessment or evaluation of any actin °hies within this project. 26. ilpproval oC this award does not indicate approva9 of any consultant race iu excess of �tfY51� per day. A detailed justi6ication must be submitted to and approved by the Office of Justice Prragratns (t}JP) program office prior to obligation ar sxpcnditure of such funds. 27, The recipient agrees to catnply with applicable requirements Co r•sport first -tier subawards of S25,OOQ or more and, in certain sircumstaness, to report the names and total compensation of #ha five mast highly compensated executives of the reoapisnt and firs¢ -iisrc subrecipients of .award funds. Such data will be submitted Co the FPATA Subaward Reporting System {F51tS). `T'tte details of recipient a6ligatious, which derive Exam the Federal Funding Accountability .and Transparency Act.. of 2Sltl6 (hFATA), are posted. nn the Office of justice Programs web site at http: /iojp.govlfunding /Explore /Ff'ATA.htm (Award condition: Reporting Subawards and Executive Compensation), and arcs ncorparatsd by reference here. This condition, and its reporting requirement, does not apply to grant awards made. to an individual who received the award as a natural person (i.e., unrelated tc any business at non -prof t organization that he or she may awn of operate in his ar her name)... �JP F "ORt� �1pdUl2 (AEN. 4-B$) 33 ���:,, >a.5, i7epartment of .lustace Office of Justice Programs A�vVA.� �QI�d�'�1'�TUAT'T4� ,� �' �ure�u of ��sta�:Q Ass�s't�tmce SST Pa,UC � a� tz '. ��, .,,��-`� �aag��ert��>ta�°� �gretr�rter�# __ _..__� � — _____ —_ _._.. -._ �w_. __w._.... .PR�OJECT�IJMBES2 20.156- BC- IIXKq�7 AWAF.DIiATE 09l2G12Atfi SP�CiAL �ON�fTdfJNS 28. Award recipients must verify Point of Contact(1'CaCI, Financial Paint of Contact (FF'C3C1, atad Authorized i2epresentatiwe contact informatitan in Gl'vIS„ including telephone number and �; -mail address. Ii any informal -son is incorrect or has changed, a Grant A d�yusttnent Notice (GENT) gnus¢ be submitted via the grants Manngc;ment System {GIvIS} to document changes. 29. The recipient agrees to comply with tJ3P grunt monitoring guidelines, protocols, and procedures, and to cooperate with on al'i cant 03P (including the grant managerfor this award and the C7lffice o£ Chief Financial Officer { ©C'i'd)} g monitonng requests, including requests related to desk reviews, enhanced prograanmatzc desk reviews, and /or site visits. The recipient agrees to provide Ca 17�P ail documentation necessary to cnmpiete rttomtnring tasks, including dacumentati,on related to any subawards made under this award.. further, the recipient agrees To abide by reasonable deadlines sef by C}3P far providing the requested documents. i�ailzare to cooperate with p3P's grant monitoring activities may result in sanctions affecting the recipienC "s llO7 awards, including., but tact limited ta: withholdings arndlor other restrictions an the reeipienk's access to grant funds; referral to the. tJ1 °fioe of the I:nspeotor General f'or audit review; designation of the recipient as a'LyG.[ High Risk grantee; or termination of an award {s). S6. "i "he recipient acknowledges that the Office cif ,Tustice Programs. {C)7P) reserves aroyalty- free., non - exclusive, and, irrevocable license to reproduce, publish, or athervrise use, and. autiaori2e otkrters to use {ln whdla or in part., including in connection with derivative works },for federal purposes: {1) any work sub)ect to copyright developed. under an award or subaward; and {2) any rights of copyright to which a recipient or subreci,pient purchases ownership +with Federal support. The recipient ac%nowledges Chat 4">.1P has the right to ( ➢ }obtain, reproduce, ptaYalisl5, or otherwise use the data first produced under au award or subaward, and (2} authorize others to receive, reproduce, publish, ar otherwise use such data for F�:deral purposes. "Data° nc4udes data as defined in. Federal r'adc;quisitiara I2egulaticn (fAR) provision 52.227 14 (Rights ➢ti Data - Genera3 }. It is the responsibility of tine recipsent (.and of each sxtbreoipient, if applicable} to ensure that, tksis condition is included in any saibttward under taxis ativaxd,. "I'he recipient has the responsibility to obtain from subrccipients, contractors, and subcontractors {if any) all rigints and data necessary to fulfill the recipient`s obligations to the Govetxrment under this award. if a proposed subrecipient, contractor, or stglacaritractar refxzses to accept terms afford'sng the Government such rights, the recipietxt shall promptly bring such. refgasal to the .attention. of the pJY program. manager for the award and not proceed with the agreement in. question without'Further authorization from Che O]P progzam office. 31. Any Web site that is funded in whale ar in part under this award roust include the fallowing statcmenk on the home. page,. on all major entry pages (i.a., pages (exclusive o¢ documents} v +hose primacy purpose is to navigate the user to interior content }, and. an any pages from which a 'visitor may access or use aWeb- based. service, including any pages that provide results or outputs from fhe service: "This Web site is funded [insert + "in part, "" if applicable 'through a $rant from tYae [insert name ot" ©:IP eotnpanetxt�, Gff'i,ce of justice Programs, U.S. DepartmenC of justice. I~Icither the IJ.S. Department of 3ustice oar any of its components operate, control, are responsible far, ar necessarily endorse, this l�leD site {ine ➢uding, without lianitation, its content, technical infrastructure, and pokicies, and. any services or tools provided).," The fti[l text of the 9"oregoing statement roust be clearly uisible on the home page. On other pages. the statement may be included through a link, entitled ' "Notice of Federal Funding and I~edera] Disclaimer," to the ful➢ text of the statement. OSP F�CSRNt 400pl2 {(rE4. q-Sii) 34 U.S. Department. of Justice .' ��� Office of Justice f'ragrarrts . '; �nre�u of Justice Ass�s�tatl�c� '.;� �' �r� "; PR.07B.CTNUMBER 2q.i5- BC- B ?�..,K037 AWA.1�'1 �'iD1wTI�rtUA�')<Oi'� SHT" C;op�erative Agreextnteatt n�v,�R� pnTt: osrz��zota I�AGG so r�F rz SPEG'IAL C'[)TJ�IT,'C�NS 32. The recipient agrees to submit to B9t1 for review and apprawal any curricula, training materials, proposed p>flblicatians, reports, or any other wrikken materials that will 6e published, includittg web -based materials and web site content, through funds frarra this ,grant at least thirty (30} walking days prior to the targeted dissemination date. Any written.,. visual, or audio publacations, %� ^ith the exception of press releases, whether published at the grantee's or gavemment "a expense, shall contain the fallowing statements: " "I'hi,s project was supported gyy Grant Rio. 2x16 -$GBX -x{137 awarded by the $ureau of Justice Assistance. The Bureau of ,lustice Assiskanc( is a component of the Department of 3ustice's Office of Justice Programs, which also includes the Bureau of Jnstsce 5tatisttcs, the I�iational Bnstitute of Justice, tlae Office of Juvenile Justice and Delinquency Prevention., the Office far Victims of Crime, and. klre SMART Office. Paints of view ar opinsons in this dacnment are thaw of the argthor and do net necessarily represent. the official posirtaan or policies of the U.S. Department of Justice.'" The arm -remt editiesn of the C30J Grants financial Crnide provides guidance on. allawabie printing and publication activities. 33. All program authority and responsibility inherent in tree Federal stcwardsbip role sha11 remain with. the Bureau al" Justice Assistance (13JA }. BJA will work to conjunction with the recipient to routinely review and, refine the work, plan so that the pragraan's goals and objectives can be effectively accosnplishsd. BJA will monitor the project on a continual basis by maintaining ongoing contact with tlae recipient and. will. provide input to the ,program "s direction, in cansultatian with the recipient, as needed. 34. I"he recipieat agrees to submit a final report at the end of this award documenting all retevant project activities, during the entire period of support under this award.'1'his report will include detailed infar-arration about the praject(sj funded, including, brat net limited ta, infarmatlon about haw the funds mva.re actually used fcsx each purpose area, data to support. state¢nenis of progress, and data concerning individual results and outcomes of funded projects reflecting* graject successes and impacts. The final report: is due no later than 90 days folln�+ving the claw of this award period or the expiration of any extension periods. `Phis report will be submitted to 4he Office of Justice Programs, on -line thraugh the Internet at hktps:ldgrants.ojp.usdoj.govl. 35. T'he recipie +nt agrees dlxat it wi11 subtnrt quarterly ffinancial, srtatus reports to OJP on -line (at https�llgrants.ajp.usda�p.pav) using the SF 425 Federal Financial Report form {available far viewing at v, �ww. v✓ hilehouse. govl or¢ ib/ grantsJstandard _formsPff�rapoa °t.pdf}, not 4ater than 3Q days after the end. of each. calendar quarter.. The final report shall be submitted not later than 9C1 days fallowing the end of the award lreriad. 3fa. The recipient shall subn�ait semiannuaD progress reports. Progress reports shall be srabrnitked within 34 days af`Ger the end of the reporting periods, which are .lone all and December3l, far the life of the award. These reports will be submitted. to the �'Jffaee of Justice Programs, on -line through the Internet at hops:Ylgrartts.ojp.usdoj,.gavl. OIP FrJRIVI 4(14C➢l2 (REV.4 -88} 35 �,��,wNrc,.�.. t.�. � � a ��,, �'. ��, �� ��J����� J 1.5. I?epartsn,ent of J ustice l7ff €ce csf Justice T'eo� rams Bure�tt o�,�l�st�ca Assns>}ance PRC]SECTNi7NlE3pR 20i6- SC- BX: -K037 A'l�F"t�it� CCeNT�S�;C�AT�tJ S�3[E�T Cm+�pelrati��c A�reemen� A1vART7 DATA; t7J12G12015 ra.cs� tt ct: tz SF'�Cd>�lL CfJN1�ITIt7NS 37. Verithirs 4S calendar days after the end al` any conference, meeting, retreat, serrsinar, symposium, training activity, nr similar event f °unded under this award,, and. the total cost of which exceeds $2fl,bflfl in award funds, the recipient must. provide the program manager with tde following isaformatian and 'eternized. costs: 1) tzame of event; 2) event dates; 3) location of event; 4) number of fedes�al attendees; 5) number of'non - federal attendees; 6) costs of event. space, including morns for break -csut sessions; 7) casts of aud`ao visual services; $) other cvluigment costs (e.g., computer fees, telephone fees); 9) casts. al` printing and distribution; l0) costs of meals provided during the avant; 1 I) costs of refreshments provided during klse event; 12) costs ref event planner;. 13) costs of event facil[tatars; and l�lj any rather costs assvaciated with the event.. The recipient must also itemize and report any of the fcllowing attendee (including participants, presenters, speakers) coasts that are paid ar reimbursed with cooperative agreement funds: I) meals and incidental expenses (M�i TR r portion of per daent); 2) lodging; �) transportation taffrom event ]vacation (e.g., common. ca¢rler, i'rivately Owned Vehicle (PCtV)j; and., A} local transportation (e.g., ��ental nor, �aV) at event location. biota that ii any item is paid for with registration fees, or any other non -award funding, then that portion of tiee expense dines not need to be reported. p^urtlaer instructi+ans regarding the submission oaf this data, amd haw tea detetxtsine costs, are available in the GJP �inanc "sal Guide Conference. Cast Chapter. t79t' FC7RNt -0a7t➢D12 {S:`J. 4 -SPp 36 q,;�ew.wtoF';�� w� f� T -b �mfi � �i �, �° w�r���: «�` U.S. Department of Justice Gi'fice of Justice Programs ]�Ytreara �+��f�ust�'ce Assis��c� r�atr;cr Nta�tr3�rz tots- ac- �x- a�a�'� ���� �t�r��rera>ra've AgreeY�erufi �wAt;D D,a�'1; agrzsrzotry Pt4GE t2 OP 32 SPECIAL Ct��+'I7I`i'ICJNS 38. The recipient Is authorized to obligate, expend, or draw dawn funds in an amount not to exceed lQ %n of this award for the sole purpose o #` developing a Bady- Worsa Camera ($VJC) policy. The $"Grr'C policy must be submitted no laser than l S� days of award acceptance, artless an extension far goad. cause shown has been granfied by 13JA. The recipient is not atstharized to incur any add'itiantat obligations, take any additxortal expenditures, or draw dawn any additional funds until. BJr� has approved the recipient's completed 134niC policy and has issued. a Grant Adjustment Notice (GAN) retnaving this condition. 3S. Tfxe recipient agrees to participate in �JA- sponsored training events, technical. assistance events., ar conferences. held � by BJA ar its designees, ul,an JA's request.. 4i7. The recipient may trot obligate, expend, or draw dawn any award i`unds until: (l � it has provided to the grant manager for this'C7JP award either an "applicant disclosure of pending applications" for federal funding ar a specifec affirmaCave statement that na such pending appticatians (whether direct or indirect exist, in accordance with the detaiicd instruotians in the progr'atn solieitation„ ('2) OJP has completed its review of the information provided and of any , suppleinental information it may request, {3) the recipient has made aaty adjustments to the award that i)Ji' may require to prevent or eliminate any inappropriate duplication of ftinding (e.g., budget madificatoan, pragect scope adjustment }, (4) if appropriate adjustments to a disorekiaiaary award cannot be made, the recipient has agreed in writing to any necessary reduction of the award asnaunt in any amount sufficient to prevent duplication (as determined by rJJP), and (5j a Grant Adjustment Notice Vaas been issued removing this speciai condition. �tJ . T`he recipient. is authorized to ittcut` ahl`agatians, expend, and draw down funds for travel, lodging, and pea diem casts only, in an amount nest to exceed $15,1?00, for the sole purpose of attending a reguiced C)J3' conference associated varih this grant award.'1'he grantee is not authorized to incur any additional crbl'ugatioais, or ma9ee any additional. expenditures or draw dawns until the awarding agency and the Gffice of the C%ief Financial Gfiicer (C3Cpb) has reviewed and approved the recipient's budget and budget narrative, ascd a Grant Adjustment Notice {G,4N) has been issued to remove this special condition. 4 �07A FDRM 4aa612 �F:.E'v'. 4-SSj 37 _ �.�, De�aa>'1tm�;zzt o?F Jnstuce ° ^_ � office of justice programs W � .� I�urenu rfJ:�stice Ass�stulzce S'4"as hdaa� to �i..Fi.C. 2 65'3 ) 1WYerrna�rartdtrm �'o: 'Gfficial Grant p'ilc Frcar: Grbin "Gerry, i�pA Coordinator Snb�ect. Categorical Y�xclusion for City of "�JJincheseer A.vvards under iltis pro6razn will be used to flan or' izrlplernent a body 4vorn camera program. l�ione of the follotiving activities will be conducted wtaether under the Office of Justice prograrras federal action rar a related third party action: (1} 1'�ew construction. (2) Anyr renovation ar remodel'ing +�f a pa °operty ltacated in an environcnent�lly or laistarically scnsiti°��e area., including property (a) listed on ar eligable for listing on the 1Wational Register of historic paces, or (b) located within a I Cl� -year �laad plain, a wetlarcid, ar habitat for an endangered species. (3) A renovation 4vhich tivill change the basic prior use of a facility ar significantly change its size. (4j Kesearcli azzd technology whose anticipated and future application could he expected to have ari effect an the environment. �S) Irnplerraentatiazt of a pragrant involving the use of cherrzicals. Additionally, the proposed action is neither a phase nor a segment of a project which when revieswed an its entirety would not meet the criteria for a categorical exclusion. Cansep,uently, the subgect federal actioaz meets the office of Tustice pragrains' criteria for a catebor'ical exclusaan as contained in paragraph d(b) of Appendix. l� to part X61 of `l"'iile 2$ of the Code of Federal Regulations., i L1.5. I7eparlaa'Ienl ref Juslace GRAFT Pw/IAl'�,?�[;:T�+ tt'S 1W��1Vd0�2A.T`r�DiTM, �"�`. I; "'�a offrce ©f raas4ice Programs ��� J��� � ���.� ' -, �, ,� � .P I; F3 ureau of .Tuslice Assistancta ; "� ` ,, C".aape>r*atrrra �,greel<mamlt ,w '���,,.� , . _ r"° �-_ _ PRfl9EC;1'NUfivSTiER — __,__- �...._ PAGE ! aF ! 2[71 &- I3C- $� -K037 _ _.. -_— ...... -. —__�� W __....__ _ .m..� —� . �_ 'T'his praject is supported. under F`r`16(BJA FTcdy -Worn Camera Program) Pub. L. 9Va. 114 313, 129 5tat 2242 Z.�UB 1. STAFF CO1�lTACF (;game & [elep➢rone numbcrS Stephen Fender (262) 59R -4490 2. PRfl1ECT 1J1REC'I'OR (Iv'ante, address & telephone numhe:r) ', Tyler5ahenck Program h!lanager 15 N. Cameron SCreek Winchester, VA 226U1 (546) SaCi7 -1$IS ' 3a.TITL.PCJFTI-TEPROGi2AM _._..__ I I3.GA Fi' 16 Body -WoarH Camera Folic }� and lmp9emetwtatoon Program: lm¢lementation er T3xpansian of &3WG PGOgrams for Mid- 5i'r�d Aoeseoies. 4. T1T"I,P; OFPROJECI" Body -worn Camera Implementation Program 5. I`dANt)u 8c ADT3RkSS flF GRA9�ITT;i3 ' f"ity of Winchester' 95 IV. Cameron Srtreet i Winchester, VA 226U1 -4764 7. PRC> ,IZAM PFftICJD " FRf}M:. I Ulf? b 1261 b 4. AMOCIYT OP AWARD $ 164,828 .—_.. 1 ]. SECOIVTi YFAIt'S G3CDGFT 13. T1- TIRI%YEAEt'S BUDGET PECtHQ➢ ib. POMS CaAE tSEl IE.ISTRCti.'TTflt"u5 ON RE'JT;FSE) 6. N.�lMF & ADRT;SS C)F SfIBCxRANTRI; ', 8, I3ilAG�"'T' PERIC'�i7 TC3: 0 9730120 1 8 FR[)M: IUIGOl2iD1�i TO: 69J3Uf2U18 �.,.� -. m ' 16.IlATI6FAWAIiD 64f2612U16 12. SIaCOC+➢D YT:AR'S �Td1�GET AMOIJN "1' 14. TITTRD YEP:R'S BUDCrP:'I AMOIJ6^1T I5. SUMMARY UP:SCRTYTIOT*I OF f'RO]ECT (See instruction on reverse} The T3ody Wotn Camera Policy grad 1rtnpEeme¢rtation program (BWC: PIP) provides Sunding to limited public agencies (t.e., sIIates, units of lanai ryoverument, (iucluditag tribal government, recognized by the Secretary of the Interior), combinations of such states or units, or any department, agency, or instrumentality of the ' foregoing), that perform. crimina➢ �pusfioa functions; and national and regional public and privaCe enClklea„ including Sat -proiak (r„ommerc'ial) and nonprofit organizations (ancluding tribal nonprea'fit or for- pml`it organizations }, 4'aiih -based and corramunity organizatrans, and �mstitutions ref higher education (including tribal instaruaions of higher education) than suppose anitiatives ro improve tlae funccicning ref the crirzrznal;pustice systrsm. For -profit organizations must. agree to forgo any profit ar managemerer fee. The BVJC PIP, funded under the 2695 Department of Jus¢ioe Appropriations Act (P.I.. ] i�F113), wiA] support the irnplementatian ref body -worn camera progcama ' `in haw e:tfoxcement. agetcies across the country+- The intenk of [he program is help agencies develop, implement, and evaluate a T3 WC program. as one tool in a law _— _..___. -._._ ._ __ - .__. -�.i iDIP FORM 4C7t3U12 (RE57.488y 39 ettforcement agency's comprehensive prolrleCn sowing approach Co enhance oificex interactdons with the public and build community trust. dements of such art approach include; Tmplementatian of a BW�C pragrarn developed in a p+:lanncd and phased appr ©. ch; Colialrnratiaar that leverages partnerships with cross- agency criminal justice stakeholders inoludiaxg prosecutors grad advocacy organizations; Implemantatan of appropriate privacy policSes;.lrnplementation of operational pnocednres and tracking mechantisms; Tminireg of officers, administrators, and associated agencies rcquoring access to digital multimedia evidence (f71vIE); Adoption of puacticcs and deployment of BWC programs ag7pmprateky addressing operational requirements. The Cidy of Winchester body -worn camera program "ss designed. to create a cantprehensivc and pnclusive plat%rsu that welcomes ccrrnmunrty involvement and input. 'the prorrames propnscd partnership tretween the City of WWigeheaYer and County of Foederick v+BIN maxamiae tiux prograan's impact ou the Northern. Shenandoah Valley rcoion. The partnership intends to prtsrurc 195 WCs with accompanying software licensing and related acaessorEes far the Winchester T'o9ico fdcpartmcnt and Sheriff "s %lfiicc and I'redasdek County 5heraft's Office law esafgreemeat officers. These cnrneras wiVl be accompam "red iry a eompreltensiwe policy manual and. Graining pragrant that dictaCes protocol and procedure for the daily oparatioox of the devices. TCt addition, the'dJiochester Cnmmontvealth's Attorney acrd Frederick County Cctntrnonvveafth "s Attamey have @aPh picdged. ¢Breit sRapp€trt to ous' program and uzrdea's[and the capabslodes of our FWC iniCiaSive, CAINCP / , Sher�ft� L.enn�r �illhe!VVa�n�d X080 CUVEIRS"TC1N IUR'f!i"E wIPV�GIiSS1f, 11'IFCCaII�IA 2�c1� 5401/66 -6�i 6&� FAX 54i1f5�14 -64011 Ta : Che�yi Shiffler, [7irectar of Funance Fram :Sheriff Lenny Millhallland Subject : transfer of Revenue Funds �- - Summons Gate :February+ 8, 20�.' � ' °� � j�a r (�� r'' f �I�lar Steve �. Haim Pursuant to §17'.x- 279.1.af the Cade af'Virinia, � fee is assessed as part af'the casts in each criminal or traffic case in the Frederick County courts. Chapter x.55, Article XII of the Cade of Frederick County states the treasurer shall hold funds subject to disbursement by the I�aard of Supervisors to the Sheriff of Frederick County saltily to fund' software, hardware, and associated equipment casts far the implementation and! maintenance of an electronic summons systems.. the total cast far the implementation of this pra�ram will be X95,495.00 Attached is the... Sungard gusts far the �- Summons system. �"e are requesting a supplemental appropria�tian in the mount of $70,495.00 from the �- Summons revenue to be pasted to our bud;�et lone 3.02- 5409 -00® -005 far the purpose of implementing the electronic summons system. 1Ne requested and' received an appropriation in the amount of X25,000 in August and this is the remaining amount needed for the program. 'VVe have spoken with IT, Scott liarne�, and he Ihas no immediate concerns with this program. Both Scott and II will be at the Fr�nance CammCttee meeting to address any questnans. Th k you, F� %ad l 41 Code of Virginia Title 17.1. Courts of Record Chapter 2. Clerks, Clerks' Offices and Records § 17.1- 279.1. Additional assessment for electronic summons system Any county, city, or town, through its governing body, may assess an additional sum not in excess of $5 as part of the costs in each criminal or traffic case in the district or circuit courts located where such cases are brought in which the defendant is charged with a violation of any statute or ordinance, which violation in the case of towns arose within the town. The imposition of such assessment shall be by ordinance of the governing body, which may provide for different sums in circuit courts and district courts. The assessment shall be collected by the clerk of the court in which the action is filed, remitted to the treasurer of the appropriate county, city, or town, and held by such treasurer subject to disbursements by the governing body to a local law - enforcement agency solely to fund software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons system. The imposition of a town assessment shall replace any county fee that would otherwise apply. 2014, c u�' °,;2015, cc ,!���c�, ����:�- 1 zisizoi� 42 eSummons Funds NOTES: VA Code 17.1 -279.1 (2014) Frederick County Code 155 -47 (10/8/2014) Middletown Code 9 -22 (12/14/2015) -funds are distributed to Middletown monthly. Stephens City Code - cannot find, if they have not adopted anything then we do not distribute their funds. County Attorney, Rod Williams, advises to hold funds. State Police - per Cpt. Craig Worsham there are no provisions in the Code of VA for the State Police to collect monies related to e- summons inititatives, only local agencies. Per Lt. Bruce Walters funds collected by the State Police are available for use by the County. County Attorney, Rod Williams, confirmed that funds can be used by County. FY 2017 Revenue Received through 12/31/16 (M�ddietoWn couectlons d�5tr�buted� 3- 010 - 016010 -0015 eSummons SP 16,355.71 3- 010 - 016010 -0013 eSummons Fees 17,536.36 33, 892.07 Reserved eSummons Fund Balance 0- 010 - 000240 -2506 7/1/16 beginning balance 103,763.75 9/14/16 supplemental appropriation (25,000.00) 78,763.75 eSummons 4- 010 - 031020 - 5409 - 000 -005 7/1/16 beginning balance - 9/14/16 supplemental appropriation 25,000.00 25, 000.00 Tota I 137,655.82 less Stephens City through 6/30/16 (1,021.00) less Stephens City June -Dec 2016 (FY17) (749.00) 135,885.82 43 � � �� et ; c�'a m f � (� jai � N N +�+ & II ,� I 69 p .«p 1 +FA i' [L r �; � � cs.6 a a., , f r r. �� � � � � �� E � 1' � ( P' ar o o' � c� ca I' � as ; eu C,;' 'd.. G. � »� , �� � c, a c� Ky �' �� a�� y � tLr� c� iL "� �f' .`�� � rig'[•, � � �� (�; ICS � �'C.7 :�i /� W � �S � �i 4� lS�i K� �� �iA y � � I i `� V �( �'I � � '�}' � � � � � IP. 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P e fA3 �° c is '� o �x � �, �_ O' O C a� � cu "_' �q n.> a �r r� �a ti (Answers, in red, provided by Joey Henry) ®ra yrau prat n��d the $4,080 frar the maint�nanc�? ®r is that included as part raf the $95,495? ����^ �, „�`�d��.���`� ���r���rva�r^�rv�r��rvacr^ "� ����a�a��t �ara�%����^�rva� �r^��rva� �+r^r��� �Wn� ��. �rv�r^�^r��^r���� ���r^ ��rv����ral �a����c,��ra�r^ (��r71r�; r ?`vlxl'Y�Yk'Y�Yfil'Y�r I`Rxl'Y6V�r c °�xrr 11f? la�rf ?6V Ir7x` IIx11xl "di:';af ?Fxl'�� rr�rFxlrrt „¢:l'YFxI'Yf`fi�' r`r7�;1 `f} Hraw are yrau dialing with prracur�m�nt? ?��W��r��� �� �a���a�����ra���' ���1 �����c �p r��rv� rar�r� �a����r���� � ���� c,��������rva� r�c,��r�� Wry /� Wn��ll �I�c�� ����� ��ac���c, r��������� ��� ��ra��r�Wn�ra�� �rfdr '�'�ll'll'> {JL /I�� {)l' N1Cdll /rJLFI�I "'l' l,(d�il`'�r` IP1 ldl�lk`I!`IfdP1 !`C� !`�ll' ;'a��,Pl�t" l�llf�'!`l' gill {)YYII!`!`l'f;k` {JL /1!`�l !`� }Lei Il'I�IIF;'�i�';"� I�'u� �� r��uut�� $Q�Q���� u�tll� ��u�nu�uu�t fig Ilfi�tcr,� to cu��ury Il���urv�,�w��urvc. I III urvcu�n��fiu�fiu� cu�cury �u�tw��urvc ��u�r� Il�urvu����fiuu���ll �curv�rfic�. Has this gram thrraugh IT? I Il�c �Il�curvfi�� ��u�r� II �Il�ull�c wfitll� Scutt ��I�u�ut tll�c � ��uu�nu�nuu�� ��u�r� Iur�y ��u�curv�� Il�ii "u.11r"ct�� II.. °III II���� u�u fiu�nu�nu�,�fi��tu cuu�cuurvu�� ��Il�uu�ut ufitll�uu" Il�ii "u.11uct� Itutll� wfillll I�u Il�urvu�uu�t ��t tll�u u�uxt tfiu���u�cu uu�nu�nfittuu to uu�tuurvt��i °iu� �,u�uu�ti °iuu��� i °i� u�uu�,�ur,�. i• +.....'�'. �S1GAW�a tl M1�i�owtsdty +n r, ..,. Y�'v[^-0M�fl '�" WWWM�t �Y ! na�NNNN��' w. �' n�re. �vaua,.. n�. �-- vn�r._:. „,,,�nvi.�.i'.s;.�3�,'wWauwlN� tuw' �vMpkrmn .a�m.�.v�.'��`v-- .,y.,..4_. _ �_ct�u^'6f &Sr�.'NF� '�' ,' m� wn miv ..:. n�mi3cm--”. ���e' uiU: �:a4WYdUW000Uq��u1tlM�iid,StlWli� A PROFESSIONAL LIMITED LIABILITY COMPANY CERTIFIED PUBLIC ACCOUNTANTS Communication with Those Charged with Governance To the Audit Committee County of Frederick, Virginia We have audited the financial statements of the governmental activities, business -type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the County of Frederick ( "County ") for the year ended June 30, 2016. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards and the Uniform Guidance as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated March 15, 2016. Professional standards also require that we communicate to you the following information related to our audit. Swgnificant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the County are described in Note 1 to the financial statements. As described in Note 20 to the financial statements, the County changed accounting policies by adopting the following GASB statements, Statement of Governmental Accounting Standards (GASB Statement) Nos. 72, Fair Value Measurement and Application, GASB Nos, 79 Certain External Investment Pools and Poo( Participants, and Nos. 82 Pension Issues- on amendmentWe noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the County's financial statements were: Management's estimate of the depreciable lives of capital assets is based on the actual lives of prior assets and industry standards. We evaluated the key factors and assumptions used to develop the depreciable lives in determining that it is reasonable in relation to the financial statements taken as a whole. Management's estimate of other post- employment benefit liabilities is based on the actuarial valuation performed by a qualified independent actuary. We evaluated the key factors and assumptions used to develop the estimated liability in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent, and clear. .• Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit's financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated November 28, 2016. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Matters We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of the Audit Committee and management of the County of Frederick and is not intended to be and should not be used by anyone other than these specified parties. �i�� -, � e'er Charlottesville, Virginia November 28, 2016 50 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� IIII..I�f�II� ��II' ��II''� " "II " "II��II� �� II�� " "II "" II' IIIIIL.... III'��llII:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax Rate for Capital Rate for Capital Total General Fund Budgeted FY 16 -17 Revenue* Add: Natural increase in local taxes Proposed RE Tax Rate of $.60 (increase over equalized tax rate) Non -tax increase in revenue (not available to share with schools) ** Reduction in Use of Fund Balance from Last Year Use of Fund Balance for One Time Capital (F & R SCBA to match $1M est grant rev) ** Use of Fund Balance for One Time School Capital (in proportion to county FB cap) ** Total Additional Revenue (B + C + D + E + F + G) Total Revised General Fund Projected Revenues (A + H) Revenue set aside for Capital Reserve Fund Total Revised General Fund Projected Revenues Available for Operating Budgets (1 -K) Less Revenue for Schools (see calculation below) General Fund Revenue available after School allocation and capital set aside School Detail: Increase in Local School Funding Requested (operating, debt service, capital) Revenue available for schools: Natural increase in local taxes Proposed RE Tax Rate of $.60 (increase over equalized tax rate) Less set -aside for capital Less reduction in use of fund balance compared to last year Increase in revenue available to share (B + C + K + E) Total new operating revenue for schools from RE and PP tax increases (57% of AA)"' Add School capital set aside Total new operating revenue for schools and capital set aside (CC + G) Reduction in School Request (PP - QQ) Total General Fund Expenditure Requests (not including schools) Difference between projected revenues and expenditure requests over (short) (SS -J) Less Proposed Capital Cuts to General Fund Requests: TT All General Fund Capital Requests^ L Capital Requests Recommended for Funding: BOS: FOIA tracking system Sheriff: K9 Sheriff: 31 req; 12 replacement vehicles (8 interceptors, 4 SUVs), 8 (5 & 3) , 0 Inspections: 1 vehicle for new position F & R: SCBA ** F & R: 1 F250 F & R: Hydraulic Extrication Equipment Pub Saf Comm: Vesta 911 Equipment County Office Buildings: Heat pump replacement Total General Fund Capital Items Funded (sum) M LL - 6,346,775 Include $4.6 M - 11,549,931 6,968,107 6,968,107 Fund Bal for One 0 0 0 Time Capital 8,800 0 321,824 Continue Use Continue Use Reduce $3.5 M 28,000 of $3.6 M of $3.6 M Use of Fund 0 Fund Bal Fund Bal Bal to $1.8 M A 163,306,583 163,306,583 163,306,583 B 5,021,855 5,021,855 5,021,855 C 4,323,620 4,323,620 4,323,620 D 2,517,701 1,517,701 1,517,701 E 0 0 - 1,800,000 F 2,000,000 0 0 G 2,651,163 0 0 H 16,514,339 10,863,176 9,063,176 1 179,820,922 174,169,759 172,369,759 K - 1,000,000 - 4,323,620 - 4,323,620 00 178,820,922 169,846,139 168,046,139 QQ - 7,408,084 - 2,862,457 - 1,836,457 SS 171,412,838 166,983,682 166,209,682 PP 8,682,797 8,682,797 8,682,797 B 5,021,855 5,021,855 5,021,855 C 4,323,620 4,323,620 4,323,620 K - 1,000,000 - 4,323,620 - 4,323,620 E - 1,800,000 AA 8,345,475 5,021,855 3,221,855 CC 4,756,921 2,862,457 1,836,457 G 2,651,163 QQ 7,408,084 2,862,457 1,836,457 RR 1,274,713 5,820,340 6,846,340 J 177,759,613 177,759,613 177,759,613 TT All General Fund Capital Requests^ L Capital Requests Recommended for Funding: BOS: FOIA tracking system Sheriff: K9 Sheriff: 31 req; 12 replacement vehicles (8 interceptors, 4 SUVs), 8 (5 & 3) , 0 Inspections: 1 vehicle for new position F & R: SCBA ** F & R: 1 F250 F & R: Hydraulic Extrication Equipment Pub Saf Comm: Vesta 911 Equipment County Office Buildings: Heat pump replacement Total General Fund Capital Items Funded (sum) M LL - 6,346,775 - 10,775,931 - 11,549,931 6,968,107 6,968,107 6,968,107 0 0 0 8,800 8,800 0 321,824 215,612 0 28,000 28,000 0 3,000,000 0 0 31,000 31,000 0 60,000 60,000 0 70,000 70,000 0 40,000 40,000 0 0 0 0 3,559,624 453,412 0 FY18 Budget Request Cuts 18 for 170215 5 � 2/9/2017 3:30 PM 1 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� IIII..I�f�II� ��II' ��II''� " "II " "II��II� �� II�� " "II "" II' IIIIIL.... III'��llII:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax Rate for Capital Rate for Capital Include $4.6 M Fund Bal for One Time Capital Continue Use Continue Use Reduce $3.5 M of $3.6 M of $3.6 M Use of Fund Fund Bal Fund Bal Bal to $1.8 M Total Reductions in Proposed Capital Expenditures (L -LL) N 3,408,483 6,514,695 6,968,107 Positions Recommended for Funding (not deducted from requests) Treasurer: 2 Cashiers (mid -year hires); Fund 1, 0, 0 27,226 0 0 Sheriff: 11 Patrol Deputies, 1 Investigator; Fund 2, 1, 0 patrol deputies 112,088 56,044 0 Inspections: 1 Inspector; Fund 1 73,908 73,908 73,908 Fire and Rescue: 29 positions; Fund 12, 6, 6 firefighters 671,340 335,670 335,670 Social Services: 1 Admin, Fund 1, 1, 0 53,424 53,424 0 Parks and Recreation: 1 Technician; Fund 1, 0, 0 46,495 0 0 Positions Recommended for Funding (not deducted from requests) O 984,481 519,046 409,578 Less Proposed New Requested Postions Not Recommended for Funding: Treasurer: 2 Cashiers (mid -year hires); Not Funded 1, 2, 2 27,225 54,451 54,451 Sheriff: 11 Patrol Deputies, 1 Investigator; Not funded 10, 11, 12 576,807 632,851 688,895 Inspections: 1 Inspector; Not funded 0, 0, 0 0 0 0 Fire and Rescue: 29 positions; Not funded 17, 23, 23 951,054 1,286,724 1,286,724 Social Services: 1 Admin, Not funded 0, 0, 1, 0 0 53,424 Parks and Recreation: 1 Technician; Not funded 0, 1, 1 0 46,495 46,495 Total Reductions in New Position Requests P 1,555,086 2,020,521 2,129,989 Total General Fund Personnel Requests 2,539,567 2,539,567 2,539,567 Less Positions Not Recommended for Funding P 1,555,086 2,020,521 2,129,989 Remainder of Positions Recommended for Funding O 984,481 519,046 409,578 Original Number of New Position Requests 46 46 46 Less New Positions Not Recommended for Funding P 28 37 39 Number of general fund positions recommended for funding O 18 9 7 Less Proposed Operating Costs Reductions (Increases) in Requests: Part Time Receptionist 11,205 11,205 11,205 BOS FOIA Tracking System -5,500 -5,500 -5,500 Postage and Telephone 2,000 2,000 2,000 Office Supplies 2,100 2,100 2,100 Board of Supervisors Total (1101) 9,805 9,805 9,805 Printing and binding 500 500 500 Postage and Telephone 2,688 2,688 2,688 Travel 3,000 3,000 3,000 County Administrator Total (1201) 6,188 6,188 6,188 Salary adjustment 1,929 1,929 1,929 County Attorney Total (1202) 1,929 1,929 1,929 Tuition assistance 6,000 6,000 6,000 Advertising 3,200 3,200 3,200 Human Resources Total (1203) 9,200 9,200 9,200 Independent Auditor Total (1208) 0 0 0 Salary adjustments 33,160 33,160 33,160 G n 52 FY18 Budget Request Cuts 18 for 170215 2/9/2017 3:30 PM 2 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� IIII..I�f�II� ��II' ��II''� " "II " "II��II� �� II�� " "II "" II' IIIIIL.... III'f��llll:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax Rate for Capital Rate for Capital Commissioner of the Revenue Total (1209) Salary adjustments Part time help (eliminate 2 of 3 PT positions requested) Advertising Central stores - gasoline Reassessment Total (1210) Treasurer Total (1213) Advertising Office Supplies Other operating supplies Travel Finance Total (1214) Professional Services Tuition Travel IT Total (1220) Include $4.6 M Fund Bal for One Time Capital Continue Use of $3.6 M Fund Bal 33,160 3,397 39,708 800 1000 44,905 0 0 1,000 1,000 1,000 1,000 4,000 41,604 7,350 10,000 58,954 Continue Use of $3.6 M Fund Bal 33,160 3,397 39,708 800 1,000 44,905 0 0 1,000 1,000 1,000 1,000 4,000 41,604 7,350 10,000 58,954 Reduce $3.5 M Use of Fund Balto$1.8M 33,160 3,397 39,708 800 1,000 44,905 0 0 1,000 1,000 1,000 1,000 4,000 41,604 7,350 10,000 58,954 M.I.S. Total (1222) 0 0 0 Professional services -other 14,000 14,000 14,000 Blue Ridge Legal Services 5,547 5,547 5,547 Bluemont Concert Series 8,000 8,000 8,000 CLEAN 5,000 5,000 5,000 Our Health 5,000 5,000 5,000 Other Total (1224) 37,547 37,547 37,547 Electoral Board Total (1301) 0 0 0 Salary Supplement 26,019 26,019 26,019 Registrar Total (1302) 26,019 26,019 26,019 Circuit Court Total (2101) 0 0 0 Supplement to staff salaries 28,446 28,446 28,446 General District Court Total (2102) 28,446 28,446 28,446 Salary supplements 23,252 23,252 23,252 J & D Court Total (2105) 23,252 23,252 23,252 Professional services 1,000 1,000 1,000 Lease of equipment 2,000 2,000 2,000 Clerk of the Circuit Court Total (2106) 3,000 3,000 3,000 Law Library Total (2108) 0 0 0 Salary increases 6,589 6,589 6,589 Tuition assistance 3,500 3,500 3,500 Printing and binding 1,000 1,000 1,000 Commonwealth's Attorney Total (2201) 11,089 11,089 11,089 Office supplies 19,038 19,038 19,038 Travel 2,000 2,000 2,000 53 FY18 Budget Request Cuts 18 for 170215 2/9/2017 3:30 PM 3 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� IIII..I�f�II� ��II' ��II''� " "II " "II��II� �� II�� " "II "" II' IIIIIL.... III'��llII:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Road Administration Total (4102) FY18 Budget Request Cuts 18 for 170215 54 0 0 0 2/9/2017 3:30 PM 4 Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax Rate for Capital Rate for Capital Include $4.6 M Fund Bal for One Time Capital Continue Use Continue Use Reduce $3.5 M of $3.6 M of $3.6 M Use of Fund Fund Bal Fund Bal Bal to $1.8 M Victim Witness Total (2202) 21,038 21,038 21,038 Overtime 50,000 50,000 50,000 Prof Health Services ($6120 for 12 positions requested) 5,100 5,610 6,120 Repair & Maint - Vehicles ($1900 for each veh requested) 36,100 43,700 58,900 Repair & Maint - Vehicles (excess ?) 100,000 100,000 100,000 Auto insurance (add 2 veh @$550) -1,100 -550 0 Office Supplies (adjust to history) - 30,519 - 30,519 - 30,519 Office Supplies (remove computers @$6,063 for vehicles not funded; add for new officers) 175,827 181,890 187,953 Vehicle and Powered Equipment (for vehicles not funded @ $4800.67) 262,287 306,979 396,363 Police supplies (taser equipment for positions not funded @$2326) 23,260 25,586 27,912 Uniforms 18,230 20,053 21,876 Taser Training for new positions requested, but not funded 17,000 18,200 19,400 Sheriff Total (3102) 656,185 720,949 838,005 Fuel assistance for fire companies 187,690 187,690 187,690 Volunteer Fire Depts. Total (3202) 187,690 187,690 187,690 Ambulance and Rescue Service Total (3203) 0 0 0 Jail Total (3301) 0 0 0 Juvenile Court Probation Total (3303) 0 0 0 Salary changes (changes in personnel) 28,524 28,524 28,524 Overtime 10,000 10,000 10,000 Professional Services Other 2,000 2,000 2,000 Travel 1,750 1,750 1,750 Inspections Total (3401) 42,274 42,274 42,274 Increase in OT 50,000 50,000 50,000 Rep and Maint - -New veh egip 23,750 23,750 23,750 Maintenance service contracts 125 125 125 Printing and binding 9,800 9,800 9,800 Advertising 5,000 5,000 5,000 Other contractual services ($600 physical each) 10,200 13,800 13,800 Central stores - gasoline 13,000 13,000 13,000 Food supplies 1,000 1,000 1,000 Ag supplies 500 500 500 Vehicle and powered equipment (equipment for new veh not funded) 117,900 117,900 117,900 Uniforms ($6879 each) 207,141 248,415 248,415 Other operating supplies - 10 treadmills 58,190 58,190 58,190 Travel ($50 each) 5,850 6,150 6,150 Fire and Rescue Total (3505) 502,456 547,630 547,630 Electrical services 1,175 1,175 1,175 Heating services 390 390 390 Public Safety Communications Total (3506) 1,565 1,565 1,565 Road Administration Total (4102) FY18 Budget Request Cuts 18 for 170215 54 0 0 0 2/9/2017 3:30 PM 4 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� IIII..I�f�II� ��II' ��II''� " "II " "II��II� �� II�� " "II "" II' IIIIIL.... III'��llII:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax Rate for Capital Rate for Capital Include $4.6 M Fund Bal for One Time Capital Continue Use Continue Use Reduce $3.5 M of $3.6 M of $3.6 M Use of Fund Fund Bal Fund Bal Bal to $1.8 M Street Lights Total (4104) 0 0 0 Repair and maintenance equipment 1,400 1,400 1,400 Maintenance service contract 200 200 200 Central stores - gasoline 1,525 1,525 1,525 Travel 1,000 1,000 1,000 General Engineering Admin Total (4201) 4,125 4,125 4,125 Electrical services 3,276 3,276 3,276 Postage and telephone 264 264 264 Travel 800 800 800 Refuse Collection Total (4203) 4,340 4,340 4,340 Refuse Disposal Total (4204) 0 0 0 Printing and binding 500 500 500 Advertising 200 200 200 Litter Control Total (4205) 700 700 700 Vehicle and powered equipment supplies 500 500 500 Maintenance Total (4301) 500 500 500 Heating services 25,500 25,500 25,500 Water and sewage 15,000 15,000 15,000 Postage and telephone 1,300 1,300 1,300 Materials and supplies CAB 7,000 7,000 7,000 Repair and maintenance supplies CAB 6,000 6,000 6,000 Vehicle and powered equipment 2,500 2,500 2,500 County Office Buildings Total (4304) 57,300 57,300 57,300 Professional health services 5,250 5,250 5,250 Professional services -other 4,010 4,010 4,010 Other contractual services 1,780 1,780 1,780 Postage and telephone 920 920 920 Boiler insurance 100 100 100 Dog food 1,300 1,300 1,300 Medical and lab supplies 2,000 2,000 2,000 Laundry /Housekeeping and janitorial 2,800 2,800 2,800 Animal Shelter Total (4305) 18,160 18,160 18,160 Health Department Total (5101) 0 0 0 Northwestern Comm. Serv. Total (5205) 0 0 0 Contribution (eliminate increase) 2,000 2,000 2,000 Area Agency on Aging Total (5305) 2,000 2,000 2,000 0 0 0 Property Tax Relief Total (5306) 0 0 0 Laurel Center Requested Increase 2,000 2,000 2,000 Social Services Administration Total (5316) 2,000 2,000 2,000 0 0 0 Public Assistance Total (5317) 0 0 0 0 0 0 55 FY18 Budget Request Cuts 18 for 170215 2/9/2017 3:30 PM 5 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� IIII..I�f�II� ��II' ��II''� " "II " "II��II� �� II�� " "II "" II' IIIIIL.... III'��llII:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax Rate for Capital Rate for Capital Community College Total (6401) Parks and Recreation Total (7101) Parks Maintenance Total (7103) Printing and binding Medical and lab supplies Repair and maintenance supplies Uniforms /Admin Recreation Centers and Playgrounds Total (7104) Other contractual services Clearbrook Park Total (7109) Other contractual services Sherando Park Total (7110) Include $4.6 M Fund Bal for One Time Capital Continue Use of $3.6 M Fund Bal 0 0 0 0 0 20,000 3,478 500 23,978 0 0 0 Continue Use Reduce $3.5 M of $3.6 M Use of Fund Fund Bal Bal to $1.8 M 0 0 0 0 0 0 0 0 0 0 20,000 20,000 3,478 3,478 500 500 0 0 23,978 23,978 0 0 0 0 0 0 Handley Library Total (7302) 0 0 0 Repair and maintenance equipment 700 700 700 Motor vehicle insurance 500 500 500 Office supplies 4,925 4,925 4,925 Travel 2,000 2,000 2,000 Planning Total (8101) 8,125 8,125 8,125 Reduce transfer for FT position requested 70,205 70,205 70,205 Restore PT funding - 48,418 - 48,418 - 48,418 Economic Development Total (8102) 21,787 21,787 21,787 Zoning Board Total (8104) 0 0 0 Building Appeals Board Total (8106) 0 0 0 Reduction in request from NSVRC Board 11,992 11,992 11,992 NSVRC (Northern Shenandoah Valley Regional Commission) Total (8107) 11,992 11,992 11,992 Eliminated requested increase 4,250 4,250 4,250 Soil and Water Conservation District Total (8203) 4,250 4,250 4,250 Travel 500 500 500 Agriculture (Extension) Total (8301) 500 500 500 Misc. Transfers /Debt Service Total (9301) 0 0 0 Total Unidentified Reductions (increases) 0 0 0 Total Various General Fund Reductions (Increases) from Above Q 1,868,459 1,978,397 2,095,453 GF COLA /merit @ 3% to 2.5% (school budget include 2.5% step increase) R 216,667 216,667 216,667 Reduce (Increase) County Adm. Contingency ($750K proposed) - [plug] T 0 45,652 139,716 Reserve for implementation of Fire and Rescue Study (Increase) U - 701,920 Other reductions (increases) not identified V 0 0 0 Adjustments W 0 0 0 Total reductions in other GF operating requests (Q+ R +T + U + V + W) X 1,383,206 2,240,716 2,451,836 Total Reductions in Proposed Capital Expenditures N 3,408,483 6,514,695 6,968,107 56 FY18 Budget Request Cuts 18 for 170215 2/9/2017 3:30 PM 6 FY 18 Budget Request Reductions to Balance at Several Options at $.60 cent Real Estate Tax Rate C����llII " "II " "l�f III: IIIIIIII� " "II " "II'� " "II " "�II'� "� /��II'�II�IIII II''�II''�III.....II'�� P 1,555,086 2,020,521 IIII..I�f�II� ��II' ��II''� " "II " "II��II� -- II�� " "II "" II' IIIIIL.... III'��llII:III..... " "II "" II' VIII..... C��IIIIIII .....IIII: " "II " "II��II Total reductions in GF requests (X + N + P) Y 6,346,775 Option 1 Option 2 Option 3 Use $.60 Tax Set Aside Rev Set Aside Rev Revenue From $.60 Tax From $.60 Tax 0 Rate for Capital Rate for Capital Include $4.6 M 0 Difference (Should be 0) Fund Bal for One 0 0 Time Capital 3,600,000 1,800,000 Continue Use Continue Use Reduce $3.5 M of $3.6 M of $3.6 M Use of Fund Fund Bal Fund Bal Bal to $1.8 M Total Reductions in New Position Requests P 1,555,086 2,020,521 2,129,989 Total reductions in GF requests (X + N + P) Y 6,346,775 10,775,932 11,549,932 Total Revised Projected General Fund Expenditures (J -Y) Z 171,412,838 166,983,681 166,209,681 Balanced if 0 (SS - Z) 0 0 0 Check on balance (TT + Y) 0 0 0 Difference (Should be 0) 0 0 0 Fund Balance Analysis: Current excess fund balance 7,000,000 7,000,000 7,000,000 Increase in fund balance generated in June 17 from reassessment FY 16 -17 2,161,810 2,161,810 2,161,810 Total excess fund balance anticipated 9,161,810 9,161,810 9,161,810 Proposed use of fund balance: Continue level of fund balance use from last year E 3,600,000 3,600,000 1,800,000 Use of fund balance for county project F 2,000,000 0 0 Use of fund balance for one time school projects G 2,651,163 0 0 Proposed use of fund balance 8,251,163 3,600,000 1,800,000 Remainder 910,647 5,561,810 7,361,810 Sets aside capital reserve for undesignated future capital projects K 1,000,000 4,323,620 4,323,620 Notes: *FY 16 -17 Revenue includes the use of $3.6 M in fund balance as a source of revenue. Some scenarios attempt to reduce that to $1.8 or $0 M. Increase in school local funding request is calculated as 57% of available revenue. * *Options 2 and 3 eliminate the use of fund balance for county and school capital in the total amount of $4,651,163 and reduce the funds not available to share with schools by $1 M for matching grant. FY18 Budget Request Cuts 18 for 170215 57 2/9/2017 3:30 PM 7 4 O O O £1. 0 0 0 0 4 O� 0 0 0 0 0 0 0 0 O �/1 O O O O O O M Ol l0 N lf'f � Lf3 h`+� O N Lf1 O O I� n W O Ol .--� � Ol .--� Lf1 O .--� Lf1 O O 00 I� W '. '. O N ri O' l0' cri cri I� W' 00' l0' 00' ri F V � � N ri Lf1 ONO N .--� c�-I N Lf1 m O � f6 G. O c-I' O £ m O p � � m 4 00 O �� Ol O t0 O O O o0 O O o0 O O O O O O O Ci l0 I� l0 O Vl O � l0 Ol Lf1 00 V1 N O O 00 V1 Lf1 N 00 O Ol V1 I� O O � f6 L.L M Q'ti V w 00 O m N 04 m Lf1 m N Lf1 m Ol Lf1 l0 m N I� Lf1 71 O z m f`�.. �( SV N m m I� Q `°� .� Q m Q Lf1 Q z z z z ao? 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O � e ,� � W Ci i,+ Ui � v +3+ Q v e30 � � � v 3 � W �n ° Vt � �� �n p] J (� G U i � �7 d ,� 4v.0 � _ '�, C C V V _ d �(0 N (� � C �, � N v -O -O � U = c41 �y��, � Q OZ$ Y � M V (j V � -_ N (0 (0 -6 C � G, � �, L, � U Qy , � U .0 � C � N N i O 00 0 N E � � � N (n O v, > 00 `° � °2S U = 02S o � >' � °� v—� � O c °- -o > > cn � �....... > H � co °' c`o � ° �� =o .� c, a N 'ce N U � u � , �, � � v°1, >, v 'co v ,� � v � = �� v 0 ° � v N 0 � �, O Q H � a` � � , � cK � � s� ,,,�' ,, � "�,,,,�' ,,, � �,,,,,,,,' t +� v c S � O Q � O � � � — +� � � cn cn cx c'� +� � 0 m 00 r-I .., N w v o; a � o � 00 �` c N c 'c cue co v T3 c..... c 4a cLi7 2'. a +� v m o c� � �� �� D c° - � - ono �•' �` i�� FY20177AN UARY BUDGET TRANSFERS Page 1 DATE DEPARTMENT /GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT 1/1/2017 HUMAN RESOURCES RECLASSIFICATION AND CAREER DEVELOPMENT 1203 1001 000 001 2,606.00 HUMAN RESOURCES 1203 1001 000 043 (2,606.00) FINANCE DEPARTMENT 1214 1001 000 003 2,847.00 FINANCE DEPARTMENT 1214 5506 000 000 (2,847.00) FIRE AND RESCUE 3505 1001 000 013 2,349.00 FIRE AND RESCUE 3505 1007 000 001 (2,349.00) FIRE AND RESCUE 3505 1001 000 094 2,380.57 FIRE AND RESCUE 3505 1007 000 001 (2,380.57) FIRE AND RESCUE 3505 1001 000 056 4,626.19 FIRE AND RESCUE 3505 1001 000 058 (4,626.19) FIRE AND RESCUE 3505 1001 000 127 2,348.00 FIRE AND RESCUE 3505 1007 000 001 (2,348.00) FIRE AND RESCUE 3505 1001 000 069 3,752.00 FIRE AND RESCUE 3505 1001 000 058 (3,752.00) ROAD ADMINISTRATION 4102 3010 000 000 (2,500.00) PLANNING 8101 1001 000 009 2,500.00 1/9/2017 PARKS MAINTENANCE TO COVER ELECTRIC COST AT ROSE HILL PARK 7103 5101 000 000 350.00 PARKS MAINTENANCE 7103 5101 000 000 100.00 CLEARBROOK PARK 7109 5101 000 000 (100.00) SHERANDO PARK 7110 5101 000 000 (350.00) 1/11/1017 MAINTENANCE ADMINISTRATION TO COVER VEHICLE INSURANCE 4301 5408 000 000 (149.67) MAINTENANCE ADMINISTRATION 4301 5305 000 000 149.67 1/11/2017 COMMONWEALTH'S ATTORNEY SOFTWARE MANAGEMENT SYSTEM MAINTENANCE 22015401 000 000 (6,200.00) COMMONWEALTH'S ATTORNEY 2201 3005 000 000 6,200.00 1/17/2017 PARKS MAINTENANCE TO PURCHASE TOPDRESSER 7103 5403 000 000 (1,999.99) SHERANDO PARK 7110 8001 000 000 1,999.99 1/18/2017 INSPECTIONS RETIREMENT PAYOUT 3401 1001 000 057 23,737.00 TRANSFERS /CONTINGENCY 9301 5890 000 000 (23,737.00) 1/31/2017 INFORMATION TECHNOLOGY STORMWIND(ON LINE TECHNOLOGY TRAINING PROVIDER) 12205506 000 000 12,000.00 INFORMATION TECHNOLOGY 1220 5413 000 000 (5,020.00) INFORMATION TECHNOLOGY 1220 5506 000 000 5,020.00 MANAGEMENT INFORMATION SYTEMS 1222 5401 000 000 (12,000.00) 1/31/2017 GENERAL ENGINEERING /ADMINISTRATION UNUSED FUNDS FOR PUBLIC WORKS VEHICLE 4201 8005 000 000 (2,500.00) TRANSFERS /CONTINGENCY 9301 5899 000 000 2,500.00 67 County of Frederick, VA Report on Unreserved Fund Balance February 9, 2017 Unreserved Fund Balance, Beginning of Year, July 1, 2016 Prior Year Funding & Carryforward Amounts C/F Clearbrook Convenience Site � ���MQ:P�:P�:P� C/F capital contingency ��M �� »� »M �� »��� School encumbrances ��%�:P �M3:1. �� C/F Fire Company Capital ��:1.3MQ:P�:P�� Adjust PEG grant reserves 3,523 C/F Rose Hill project � "I. �M "I�x �� C/F Sherando Park master plan �� "I "I �� C/F Data center refresh lease �:I.Q:P3M�:P ��� C/F Abbott grant ���:I.�i� C/F 3rd floor carpet � �:I.M�Q:P �� C/F School operating �� » "7�:PM� »:I.�%� C/F Forfeited assets � "�M��3� Accrue FY16 auto rental tax 9,526 Other Funding /Adjustments Victim Witness 7,241 COR refund - General Motors �� »M ��:P�S� COR refund - Walmart � �M3:1.�� COR refund - Andres Godinez Jr. ���M "�3� COR refund - Interstate Resuce �,�'�� » "�� COR refund - Toyota Lease � �M�i "7 "7� Airport Capital budget �:I.�� "7M � � �� COR refund -Plaza Pet Clinic � �M�% "I �:P� COR refund -Lake Holiday Countyr Club � �M� »�:P��� COR refund -Leda Enterprises � "7M � "7�%� COR refund - Virginia 10 RSA �:I. �M��:P �� COR refund -Food Lion �:I.�%M ��� »� COR refund -Ryder Truck Rental � �M:1.3��� F &R LEMP grant 16,297 Return unspent FY16 VJCCCA funds ���%M�� » »� COR refund -Aqua Virginia � �M�:P��%� COR refund -Brian Omps Towing �k� ���� COR refund - Capital Meats �3M�� "���� COR refund - Rutherford LLC ���MuW » » "���� COR refund - Valley Proteins � �� »M "7 ��%� COR refund - R. Hawkins � �,uW » » "��'�� COR refund - Enterprise FM Trust � pk� ��%� Fund Balance, February 9, 2017 • i 44,322,798 b�,.A'.F,.p b N � �' 39,586,354 County of Frederick General Fund January 31, 2017 ASSETS FY17 FY16 Increase Taxes Collected in Advance 1/31/17 1/31/16 (Decrease) Cash and Cash Equivalents 45,763,625.13 44,136,008.06 1,627,617.07 *A Petty Cash 1, 555.00 1, 555.00 0.00 Receivables: 205,675.38 137,071.75 68,603.63 Taxes, Commonwealth,Reimb.P /P 3,363,834.52 3,005,945.46 357,889.06 Streetlights 1,355.98 1,536.86 (180.88) Miscellaneous Charges 25,462.58 40,330.34 (14,867.76) Due from Fred. Co. San. Auth. 734,939.23 734,939.23 0.00 Prepaid Postage 3,760.38 4,862.03 (1,101.65) GL controls (est.rev / est. exp) (9,344,974.97) (13,869,685.30) 4,524,710.33 (1) Attached TOTAL ASSETS 40,549,557.85 34,055,491.68 6,494,066.17 LIABILITIES Performance Bonds Payable 859,596.67 438,090.46 421,506.21 Taxes Collected in Advance 193,783.39 168,674.30 25,109.09 *B Deferred Revenue 3,391,871.17 3,048,111.66 343,759.51 *C TOTAL LIABILITIES 4,445,251.23 3,654,876.42 790,374.81 EQUITY Fund Balance Reserved: Encumbrance General Fund 207,489.09 399,617.29 (192,128.20) (2) Attached Conservation Easement 4,779.85 4,779.85 0.00 Peg Grant 205,675.38 137,071.75 68,603.63 Prepaid Items 949.63 949.63 0.00 Advances 734,939.23 734,939.23 0.00 Employee Benefits 93,120.82 93,120.82 0.00 Courthouse Fees 312,512.63 269,039.57 43,473.06 Historical Markers 17,403.11 17,339.18 63.93 Animal Shelter 335,530.02 335,530.02 0.00 Proffers 3,261,503.96 1,850,419.80 1,411,084.16 (3) Attached Parks Reserve 9,810.01 6,932.25 2,877.76 E- Summons Funds 78,763.75 38,816.25 39,947.50 VDOT Revenue Sharing 436,270.00 436,270.00 0.00 Undesignated Adjusted Fund Balance 30,405,559.14 26,075,789.62 4,329,769.52 (4) Attached TOTAL EQUITY 36,104,306.62 30,400,615.26 5,703,691.36 TOTAL LIAB. &EQUITY 40,549,557.85 34,055,491.68 6,494,066.17 NOTES: *A Cash increase includes an increase in revenue, expenditures, and fund balance, and a decrease in transfers(refer to the comparative statement of revenues, expenditures, transfers and change in fund balance). *B Prepayment of taxes. *C Deferred revenue includes taxes receivable, street lights, misc.charges, dog tags, and motor vehicle registration. • � BALANCE SHEET (S) GL Controls FY17 FY16 Inc /(Decrease) Est.Revenue 160,235,018 147,654,112 12,580,906 Appropriations (71,198,603) (68,462,203) (2,736,400) Est.Tcto Other fds (98,588,879) (93,461,211) (5,127,668) Encumbrances 207,489 399,617 (192,128) 187,458.54 (9,344,975) (13,869,685) 4,524,710 (S) General Fund Purchase Orders @1/31/17 DEPARTMENT Amount HR 4,061.72 Furniture (3)Proffer Information 4,225.74 ProjectorN County Office Buildings 21,949.20 Tracer System HVAC Controls Other 4,947.50 Parking Lot Repair County Administration Building Rt. 50 Rezoning 3,440.00 (2jRoof Top Units /Heat Pump Replacements Fire and Rescue 46,109.58 Uniforms Projects 11,265.00 (3) Motorola Radios Balance �1 /31/17 7,694.01 Hazmat Supplies for RAE System 187,458.54 3,294.64 Bailout Equipment General District Court 2,732.80 (14) Mesh Back Chairs General Fund Departments 1,113.11 PC Refresh Parks 5,456.92 Program &Staff Shirts Clearbrook Bus.Ctr. Rezoning 4,425.38 Arts &Crafts Supplies Total 12,999.99 TopDressor Sheriff 6,164.50 Ammunition 8,475.00 Body Armor 5,760.00 (2) Apple Computers 4,329.00 (3) Radar Units 24,130.00 (20j Riot Suits 24,915.00 COPsync 911 Software Total 207,489.09 Designated Other Projects Detail Administration 256,929.10 Designated 2,500.00 (3)Proffer Information 126,000.00 12/11/14 Board Action designated $50,000 for final debt payment Library 134,968.00 on the Huntsberry property. Other 10,000.00 Rt. 50 Rezoning SCHOOLS PARKS FIRE &RESCUE Projects TOTAL Balance �1 /31/17 953,404.62 187,458.54 470,228.70 1,650,412.10 3,261,503.96 Designated Other Projects Detail Administration 256,929.10 Bridges 2,500.00 Historic Preservation 126,000.00 12/11/14 Board Action designated $50,000 for final debt payment Library 134,968.00 on the Huntsberry property. Rt.50 Trans.lmp. 10,000.00 Rt. 50 Rezoning 25,000.00 Rt. 656 & 6571mp. 25,000.00 RT.277 162,375.00 Sheriff 57,950.00 Solid Waste 12,000.00 Stop Lights 52,445.00 BPG Properties /Rt.ii Corridor 330,000.00 Blackburn Rezoning 452,745.00 Clearbrook Bus.Ctr. Rezoning 2,500.00 Total 1,650,412.10 Other Proffers @1/31/17 (4) Fund Balance Adjusted Ending Balance 1/31/17 39,586,355.45 Revenue 1/17 79,238,972.90 Expenditures 1/17 (39,786,246.23) Transfers 1/17 (48,633,522.98) 1/17 Adjusted Fund Balance 30,405,559.14 70 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance January 31, 2017 FY17 FY16 YTD REVENUES: 1/31/2017 1/31/2016 Actual Appropriated Actual Actual Variance General Property Taxes 109,067,433.00 47,540,596.13 43,527,199.07 4,013,397.06 (1) Other local taxes 34,831,980.00 13,686,088.72 12,680,208.25 1,005,880.47 (2) Permits &Privilege fees 1,283,923.00 1,231,229.88 1,335,382.16 (104,152.28) (3) Revenue from use of money 8,712,321.00 4,484,365.40 4,210,360.89 274,004.51 and property 162,976.00 163,000.08 103,250.36 59,749.72 (4) Charges for Services 2,710,296.00 1,638,302.93 1,519,297.43 119,005.50 Miscellaneous 513,947.49 962,886.63 210,094.51 752,792.12 "A Recovered Costs 1,568,266.00 986,472.74 1,023,652.65 (37,179.91)(5) Proffers 976,751.31 1,239,406.62 (262,655.31) (5) Intergovernmental: Commonwealth 10,046,660.00 12,021,922.42 11,833,816.57 188,105.85 (6) Federal 49,536.58 31,722.06 45,950.45 (14,228.39) (7) Transfers 0.00 0.00 0.00 TOTAL REVENUES 160,235,018.07 79,238,972.90 73,518,258.07 5,720,714.83 EXPENDITURES: General Administration Judicial Administration Public Safety Public Works Health and Welfare Education Parks, Recreation, Culture Community Development TOTAL EXPENDITURES OTHER FINANCING SOURCES (USES): Operating transfers from / to Excess (deficiency)of revenues &other sources over expenditures & other uses 11,111,532.95 6,763,904.91 6,827,293.01 (63,388.10) 2, 677, 014.22 1, 478, 060.21 1, 315, 053.20 163, 007.01 34,842,502.22 20,016,262.74 18,810,693.18 1,205,569.56 5,262,059.61 2,717,273.03 2,354,369.53 362,903.50 8,712,321.00 4,484,365.40 4,210,360.89 274,004.51 78,819.00 39,409.50 28,000.00 11,409.50 7,144,154.64 3,526,875.72 3,404,484.28 122,391.44 1,978,031.94 760,094.72 749,323.94 10,770.78 71,806,435.58 39,786,246.23 37,699,578.03 2,086,668.20 (8) Fund Balance per General Ledger Fund Balance Adjusted to reflect Income Statement @1/31/17 "A The Animal Shelter has received $600,000 in donations. 97,981,046.55 48,633,522.98 49,087,333.29 (453,810.31) (9) (9,552,464.06) (9,180,796.31) (13,268,653.25) (4,087,856.94) 71 39,586,355.45 39,344,442.87 241,912.58 30,405,559.14 26,075,789.62 4,329,769.52 (1)General Property Taxes FY17 FY16 Increase /Decrease Real Estate Taxes 25,497,060 23,238,948 2,258,112 Public Services Current Taxes 1,194,760 1,347,709 (152,949) Personal Property 20,110,869 18,270,296 1,840,573 Penalties and Interest 615,956 511,831 104,125 Credit Card Chgs. /Delinq.Advertising (43,980) (29,150) (14,830) Adm.Fees For Liens &Distress 165,932 187,566 (21,634) Meals Tax 47,540,596 43,527,199 4,013,397 (2) Other Local Taxes Local Sales and Use Tax 5,736,683.87 5,437,611.56 299,072.31 Communications Sales Tax 535,951.47 545,402.43 (9,450.96) Utility Taxes 1,677,447.98 1,477,018.66 200,429.32 *1 Business Licenses 1,430,097.79 1,313,954.72 116,143.07 Auto Rental Tax 61,045.19 64,727.84 (3,682.65) Motor Vehicle Licenses Fees 439,831.36 404,248.12 35,583.24 Recordation Taxes 1,014,832.18 911,177.40 103,654.78 Meals Tax 2,429,498.21 2,252,936.79 176,561.42 Lodging Tax 340,175.59 253,659.72 86,515.87 Street Lights 16,415.08 15,330.20 1,084.88 Star Fort Fees 4,110.00 4,140.81 (30.81) Tota I 13, 686, 088.72 12, 680, 208.25 1,005,880.47 (3)Perm its &Privileges Dog Licenses 24,102.00 19,496.00 4,606.00 Land Use Application Fees 5,500.00 9,600.00 (4,100.00) Transfer Fees 2,030.17 1,924.20 105.97 Development Review Fees 221,669.60 354,004.14 (132,334.54) Building Permits 759,734.27 697,024.68 62,709.59 2 %State Fees 8,430.44 4,678.42 3,752.02 Electrical Permits 57,171.00 63,869.00 (6,698.00) Plumbing Permits 13,000.40 12,142.00 858.40 Mechanical Permits 51,585.00 78,575.00 (26,990.00) Sign Permits 3,725.00 2,526.72 1,198.28 Explosive Storage Permits - 800.00 (800.00) Commercial Burning Permits 125.00 50.00 75.00 Blasting Permits 135.00 315.00 (180.00) Land Disturbance Permits 83,472.00 88,927.00 (5,455.00) Residential Pump and Haul Fee 50.00 - 50.00 Septic Haulers Permit 300.00 300.00 - Sewage Installation License - 1,150.00 (1,150.00) Transfer Development Rights 200.00 - 200.00 Total 1,231,229.88 1,335,382.16 (104,152.28) (4) Revenue from use of Money 138,532.03 75,758.21 62,773.82 Property 24,468.05 27,492.15 (3,024.10) Total 163,000.08 103,250.36 59,749.72 *1 Timing of the receipt of the utility taxes in the previous year. 72 (5) Recovered Costs FY17 FY16 Increase /Decrease 1/31/2017 1/31/2016 Recovered Costs Treasurer's Office 33,861.00 44,626.00 (10,765.00) Worker's Comp 700.00 750.00 (50.00) Purchasing Card Rebate 161,675.29 124,206.59 37,468.70 Recovered Costs- IT /GIS 20,000.00 20,313.98 (313.98) Fire &Rescue Fee Recovery 145,574.24 362,043.85 (216,469.61) Recovered Cost Fire Companies 120,674.40 38,672.90 82,001.50 Reimbursement Circuit Court 5,523.73 7,858.76 (2,335.03) Reimb.Public Works /Planning Clean Up 2,590.00 2,496.25 93.75 Clarke County Container Fees 40,899.04 32,620.45 8,278.59 City of Winchester Container Fees 34,692.81 29,589.25 5,103.56 Refuse Disposal Fees 65,556.55 46,069.92 19,486.63 Recycling Revenue 42,587.11 42,606.06 (18.95) Fire &Rescue Merchandise(Resale) - 1,050.00 (1,050.00) Container Fees Bowman Library 1,088.58 875.28 213.30 Litter -Thou /Keep VA Beautiful Grant 750.00 500.00 250.00 Restitution Victim Witness 9,229.79 260.00 8,969.79 Reimb.of Expenses Gen.District Court 20,346.25 14,313.04 6,033.21 Reimb.Task Force 32,206.05 39,792.74 (7,586.69) Reimb. Elections 5,460.29 - 5,460.29 Sign Deposits- Planning - 100.00 (100.00) Westminster Canterbury Lieu of Taxes 13,967.40 12,456.00 1,511.40 Grounds Maintenance Frederick Co.Schools 135,347.57 129,382.99 5,964.58 Comcast PEG Grant 62,810.50 53,839.80 8,970.70 Fire School Programs 17,435.00 11,224.25 6,210.75 Clerks Reimbursement to County 5,304.07 6,466.95 (1,162.88) Sheriff Reimbursement 8,193.07 1,537.59 6,655.48 Subtotal Recovered Costs 986,472.74 1,023,652.65 (37,179.91) Proffer -Other - 483,090.46 (483,090.46) Proffer Lynnehaven 50,674.65 20,269.86 30,404.79 Proffer Redbud Run 83,902.00 38,724.00 45,178.00 Proffer Canter Estates 53,143.61 53,143.61 - ProfferVillage at Harvest Ridge 13,851.00 12,312.00 1,539.00 Proffer Southern Hills 44,190.00 19,640.00 24,550.00 Proffer Snowden Bridge 450,214.05 390,882.69 59,331.36 Proffer Meadows Edge Racey Tract 241,728.00 181,296.00 60,432.00 Proffer Cedar Meadows 39,048.00 39,048.00 - Proffer Westbury Commons - 1,000.00 (1,000.00) Subtotal Proffers 976,751.31 1,239,406.62 (262,655.31) Grand Total 1,963,224.05 2,263,059.27 (299,835.22) "1 Transportation Costs for Blackburn Commerce Ctr.& Clearb rook Business Ctr. 73 (6) Commonwealth Revenue 1/31/2017 1/31/2016 FY17 FY16 Increase /Decrease Motor Vehicle Carriers Tax 26,854.52 37,721.45 (10,866.93) Mobile Home Titling Tax 104,845.41 98,521.12 6,324.29 Recordation Taxes 299,794.03 284,889.59 14,904.44 P/P State Reimbursement 6,526,528.18 6,526,528.26 (0.08) Shared Expenses Comm.Atty. 268,682.87 240,050.33 28,632.54 Shared Expenses Sheriff 1,183,704.31 1,224,066.44 (40,362.13) Shared Expenses Comm.of Rev. 107,162.53 108,245.01 (1,082.48) Shared Expenses Treasurer 81,068.49 81,715.97 (647.48) Shared Expenses Clerk 241,364.00 213,710.85 27,653.15 Public Assistance Grants 2,646,803.42 2,486,317.93 160,485.49 Litter Control Grants 15,152.00 15,687.00 (535.00) Emergency Services Fire Program 219,662.00 214,535.00 5,127.00 DMV Grant Funding 13,450.55 8,880.11 4,570.44 State Grant Emergency Services - 30,754.29 (30,754.29) Sheriff State Grants 17,381.86 - 17,381.86 JJC Grant Juvenile Justice 64,180.00 96,269.00 (32,089.00) Rent /Lease Payments 156,578.17 97,931.09 58,647.08 Spay /Neuter Assistance -State 187.78 2,318.10 (2,130.32) Wireless 911 Grant 35,054.68 33,262.38 1,792.30 State Forfeited Asset Funds 13,177.82 30,270.65 (17,092.83) F &R GEMS Reimbursement 289.80 2,142.00 (1,852.20) Total 12,021,922.42 11,833,816.57 188,105.85 *1 Increase for Special Needs 74 *1 County of Frederick General Fund January 31, 2017 (7) Federal Revenue FY17 FY16 Increase /Decrease Federal Forfeited Assets - 11,538.45 (11,538.45) Housing Illegal Aliens - Federal 9,803.00 12,581.00 (2,778.00) Federal Funds Sheriff 15,444.06 8,983.00 6,461.06 Emergency Services Grant 6,475.00 12,848.00 (6,373.00) Total 31,722.06 45,950.45 (14,228.39) (8) Expenditures Expenditures increased $2,086,668.20.. Public Safety increased $1,205,569.56 and reflects an increase of the local contribution to the Jail of $147,460.50. Additionally, the year to date salaries and fringe benefits increased $1,022,753.32 impacted by staff turnover, position reclassifications, and the addition of seven deputy and sixteen firefighter positions. The Transfers decreased $453,810.31. See chart below: (9) Transfers Decreased $453,810.31 FY17 FY16 Increase /Decrease Transfer to School Operating 39,093,518.88 36,743,038.31 2,350,480.57 Transfer to Debt Service Schools 7,986,237.50 7,313,075.50 673,162.00 Transfer to School Construction 0.00 3,200,000.00 (3,200,000.00) Transfer to Debt Service County 1,679,466.80 1,431,080.22 248,386.58 Transfer to School Operating Capital 0.00 314,746.72 (314,746.72) Operational Transfers - 125,700.20 85,392.54 (211,092.74) Total 48,633,522.98 49,087,333.29 (453,810.31) *1 Increase in FY17 School Operating Fund Transfer *2 Increase in FY17 School Debt Service Transfer *3 Payments include the Bowman Library, Roundhill, Millwood Station, Public Safety Building, the Animal Shelter, and The City of Winchester for Courtroom,Roof, and HVAC Projects. *4 Timing of insurance charge outs. 75 *1 *2 *3 *4 NOTES: *1 Cash increased $854,270.27. Refer to the following page for comparative statement of revenues, expenditures and changes in fund balance. *2 Fund balance increased $614,719.19. The beginning balance was $3,860,407.45 and includes adjusting entries, budget controls for FY17($746,029), the first bond payment for the security system upgrade($105,475.42), and the year to date revenue less expenditures of $1,798,525.67. Current Unrecorded Accounts Receivable- FY2017 Prisoner Billing: 26,878.57 Compensation Board Reimbursement 2/17 456,673.06 Total 483,551.63 76 County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER January 31, 2017 ASSETS FY2017 FY2016 Increase 1/31/2017 1/31/2016 (Decrease) Cash 8,084,038.12 7,229,767.85 854,270.27 *1 GL controls(est.rev /est.exp) (808,205.92) (764,761.03) (43,444.89) TOTAL ASSETS 7,275,832.20 6,465,006.82 810,825.38 LIABILITIES Accrued Operating Reserve Costs 2,395,005.00 2,258,904.00 136,101.00 TOTAL LIABILITIES 2,395,005.00 2,258,904.00 136,101.00 EQUITY Fund Balance Reserved Encumbrances 73,398.50 13,391.31 60,007.19 Undesignated Fund Balance 4,807,428.70 4,192,711.51 614,717.19 *2 TOTAL EQUITY 4,880,827.20 4,206,102.82 674,724.38 TOTAL LIABILITY &EQUITY 7,275,832.20 6,465,006.82 810,825.38 NOTES: *1 Cash increased $854,270.27. Refer to the following page for comparative statement of revenues, expenditures and changes in fund balance. *2 Fund balance increased $614,719.19. The beginning balance was $3,860,407.45 and includes adjusting entries, budget controls for FY17($746,029), the first bond payment for the security system upgrade($105,475.42), and the year to date revenue less expenditures of $1,798,525.67. Current Unrecorded Accounts Receivable- FY2017 Prisoner Billing: 26,878.57 Compensation Board Reimbursement 2/17 456,673.06 Total 483,551.63 76 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance 1/31/2017 FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER EXPENDITURES: 21,296,963.42 11,240,145.95 11,042,988.57 197,157.38 Excess(Deficiency)of revenues over expenditures 1,798,525.67 1,708,286.97 90,238.70 FUND BALANCE PER GENERAL LEDGER 3,008,903.03 2,484,424.54 524,478.49 Fund Balance Adjusted To Reflect 4,807,428.70 4,192,711.51 614,717.19 Income Statement 1/31/17 77 FY2017 FY2016 REVENUES: 1/31/2017 1/31/2016 YTD Actual Appropriated Actual Actual Variance Credit Card Probation - 80.15 85.34 (5.19) Interest 14,740.00 6,448.55 8,291.45 Supervision Fees 38,896.00 17,574.62 20,531.00 (2,956.38) Drug Testing Fees 1,000.00 200.00 - 200.00 Work Release Fees 414,868.00 181,579.18 186,257.80 (4,678.62) Federal Bureau Of Prisons 0.00 1,263.28 1,147.52 115.76 Local Contributions 6,988,314.00 5,241,235.50 4,871,329.50 369,906.00 Miscellaneous 6,500.00 21,761.11 3,785.21 17,975.90 Phone Commissions 420,000.00 139,909.53 147,463.89 (7,554.36) Food &Staff Reimbursement 112,000.00 33,528.14 30,740.41 2,787.73 EIec.Monitoring Part.Fees 85,000.00 51,675.38 58,607.42 (6,932.04) Share of Jail Cost Commonwealth 1,250,000.00 348,291.51 747,470.60 (399,179.09) Medical &Health Reimb. 75,000.00 41,864.28 43,670.46 (1,806.18) Shared Expenses CFW Jail 5,200,000.00 2,692,698.50 2,664,685.40 28,013.10 State Grants 276,233.00 136,060.00 73,340.94 62,719.06 Local Offender Probation 247,636.00 139,079.00 68,238.00 70,841.00 Bond Proceeds 0.00 2,197.44 0.00 2,197.44 Transfer From General Fund 5,299,912.00 3,974,934.00 3,827,473.50 147,460.50 TOTAL REVENUES 20,415,359.00 13,038,671.62 12,751,275.54 287,396.08 EXPENDITURES: 21,296,963.42 11,240,145.95 11,042,988.57 197,157.38 Excess(Deficiency)of revenues over expenditures 1,798,525.67 1,708,286.97 90,238.70 FUND BALANCE PER GENERAL LEDGER 3,008,903.03 2,484,424.54 524,478.49 Fund Balance Adjusted To Reflect 4,807,428.70 4,192,711.51 614,717.19 Income Statement 1/31/17 77 County of Frederick Fund 12 Landfill January 31, 2017 ASSETS Cash Receivables: Accounts Receivable Fees Accounts Receivable Other Allow.Uncollectible Fees Fixed Assets Accumulated Depreciation GL controls(est.rev /est.exp) TOTAL ASSETS LIABILITIES Accounts Payable Accrued VAC.Pay and Comp TimePay Accrued Remediation Costs Retainage Payable Deferred Revenue Misc.Charges TOTAL LIABILITIES EQUITY Fund Balance Reserved: Encumbrances Land Acquisition New Development Costs Environmental Project Costs Equipment Undesignated Fund Balance TOTAL EQUITY TOTAL LIABILITY AND EQUITY FY2017 1 /31 /2017 34,463,799.20 516, 707.83 1,988.93 (84,000.00) 45,498,224.85 (27,824,334.18) (1.720.280.21) FY2016 1 /31 /2016 33,384,874.09 591,919.43 1,285.86 (84,000.00) 44,899,611.07 (26,818,616.30) (731.470.00) 50.852.106.42 51.243.604.15 Increase (Decrease) 1,078,925.11 (75,211.60) *1 703.07 0.00 598,613.78 (1,005,717.88) (988.810.21) (391.497.73) 183,021.61 191,362.47 (8,340.86) 12,516,507.64 12,233,415.93 283,091.71 *2 26,133.20 0.00 26,133.20 1.988.93 1.285.86 703.07 12.727.651.38 12.426.064.26 301.587.12 769,924.19 0.00 769,924.19 *3 1,048,000.00 1,048,000.00 0.00 3,812,000.00 3,812,000.00 0.00 1,948,442.00 1,948,442.00 0.00 3,050,000.00 3,050,000.00 0.00 27.496.088.85 28.959.097.89 (1.463.009.04) *4 38.124.455.04 38.817.539.89 (693.084.85) 50.852.106.42 51.243.604.15 (391.497.73) NOTES: *1 Landfill fees decreased $75,211.60. Landfill fees for 1/17 were $464,764.18 compared to $388,966.58 at 1/16 for an increase of $75,797.60. Delinquent fees for 1/17 were $49,535.31 compared to $182,872.32 at 1/16 for a decrease of $133,337.01. *2 Remediation increased $283,091.71 and includes $252,368.00 for post closure and $30,723.71 interest. *3 The encumbrance balance at 1/31/17 was $769,924.19 and includes $118,050.19 for CDD Landfill partial closure of Area 1, Phase 1, and $651,874 for a Cat 826K compactor. *4 Fund balance decreased $1,463,009.04. The beginning balance was $27,678,717.24 and includes adjusting entries budget controls for FY17($645,965), carry forward funds of ($15,000) for chiller repair on the landfill gas treatment skid, ($200,000) carry forward funds for the partial closure of Area 1, CDD landfill, and $678,336.61 year to date revenue less expenditures. Note that FY16 budget controls ($75,138.00) compared to FY17($645,965) for a difference of $570,827.00 reduction in fund balance. i County of Frederick Comparative Statement of Revenue,Expenditures and Changes in Fund Balance January 31, 2017 FUND 12 LANDFILL FY17 FY16 YTD REVENUES 1/31/2017 1/31/2016 Actual Appropriated Actual Actual Variance Credit Card Charges 0.00 2,090.83 2,119.66 (28.83) Interest on Bank Deposits 60,000.00 57,713.64 35,118.91 22,594.73 Salvage and Surplus 0.00 63,997.70 41,433.75 22,563.95 Sanitary Landfill Fees 5,516,450.00 3,176,499.84 3,035,019.56 141,480.28 Charges to County 0.00 292,296.75 227,440.80 64,855.95 Charges to Winchester 0.00 121,292.88 66,383.20 54,909.68 Tire Recycling 120,000.00 80,129.85 39,866.38 40,263.47 Reg.Recycling Electronics 66,000.00 31,187.00 25,822.00 5,365.00 Greenhouse Gas Credit Sales 10,000.00 0.00 0.00 0.00 Miscellaneous 63,049.96 3,315.96 234.00 3,081.96 Wheel Recycling 70,000.00 0.00 0.00 0.00 Renewable Energy Credits 116,262.00 123,331.78 83,505.00 39,826.78 Landfill Gas To Electricity 370,758.00 212,031.48 208,678.57 3,352.91 Waste Oil Recycling 0.00 1,920.53 (1,920.53) TOTAL REVENUES 6,392,519.96 4,163,887.71 3,767,542.36 396,345.35 Operating Expenditures Capital Expenditures TOTAL Expenditures Excess(defiency)of revenue over expenditures Fund Balance Per General Ledger FUND BALANCE ADJUSTED 5,538,485.06 1,904,916.94 1,716,651.44 188,265.50 3,344,239.30 1,580,634.16 747,426.75 833,207.41 8,882,724.36 3,485,551.10 2,464,078.19 1,021,472.91 79 678,336.61 1,303,464.17 (625,127.56) 26,817,752.24 27,496,088.85 27,655,633.72 (837,881.48) 28,959,097.89 (1,463,009.04) COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop AICP, Assistant Director - Transportation � � -' "` RE: Reliance Road (Route 627) Through Truck Restriction DATE: February 14, 2017 This is a public hearing item for the Board of Supervisors to consider forwarding the attached resolution to the Virginia Department of Transportation (VDOT) requesting that Reliance Road, from I -81 to the Warren County Line be restricted to through truck traffic. The Transportation Committee has considered this item and recommended approval. This is a joint truck restriction request done in concert with Warren County and at the request of Warren County. This is due to the fact that the Warren County section of Reliance Road is much more narrow and winding than the Frederick County section, making it unfit for tractor trailers. In addition to the attached resolution, please find attached emails from residents along the roadway and communications between Staff and Warren County and VDOT officials. Staff is seeking action on the resolution following a public hearing. JAB /pd 107 North Kent Street, Suite 202 •Winchester, Virginia 22601 -5000 Action: RESOLUTION BOARD OF SUPERVISORS: February 22, 2017 ❑ APPROVED ❑DENIED FREDERICK COUNTY BOARD OF SUPERVISORS RESOLUTION TO REQUEST NO THROUGH TRUCK TRAFFIC ON RELIANCE ROAD FROM INTERSTATE 81 TO THE WARREN COUNTY LINE WHEREAS, Reliance Road (Route 627) is classified as a local road designed to handle residential traffic and is not designed or intended to serve heavy truck traffic; and WHEREAS, local residents and County officials are concerned about heavy truck traffic on this road; and WHEREAS, the Frederick County Board of Supervisors has identified that an alternate transportation route exists via I -81 to I -66 to Route 522 to accommodate heavy truck traffic safely and efficiently for the Reliance Road proposed restriction; and WHEREAS, in accordance with Section 46.2 -809 of the Code of Virginia, the Frederick County Board of Supervisors has conducted a public hearing on February 22, 2017 to obtain public comments on restricting through truck traffic on Reliance Road (Route 627); and WHEREAS, the Frederick County Board of Supervisors will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors does hereby request that the Commonwealth Transportation Board, or its designee, consider restricting through truck traffic on Reliance Road (Route 627), from I -81 to the Warren County Line. PDRes. #OS -17 -2- This resolution shall be in effect on the day of adoption. Passed this 22nd day of February, 2017 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton Gene E. Fisher Robert W. Well Judith McCann - Slaughter PDRes. #OS -17 Bill M. Ewing Blaine P. Dunn A COPY ATTEST Brenda G. Garton Frederick County Administrator Map Produced by Frederick County Planning and Development Dept. 0 0.4 0.8 1.6 Miles e February 14, 2017 0 C7 0 M N N 3 0 a� -b -b -b x U .� Qi M N .� .� Lf� .� E (0 >, O C O �N I..L U C c0 r N O �D N N Q �> �C G U C (0 � O � M M �O N N N N c,i° '"��4,� �';;; :- ..r.,. �k, "i�h .,I� "� °�Jh�� �y��rc�� ��, „���� O O O N N m 4 O C7 h O N "�O a 0 0 h O N T N Ol f0 E C .0 N U C (0 .� N N N G t7 N G� tt) �� C M O� O N ,�-i 4-i O John Bisho From: webmastr @fcva.us Sent: Thursday, December O1, 2016 7:52 AM To: John Bishop Ss��jeet: Frederick County: Email from Frederick County Website A new entry to aform /survey has been submitted. Form Name: Date &Time: Response #: Submitter ID: IP address: Time to complete: Survey Details Page 1 Email Planning Assistant Director /Transportation -John Bishop 12/01/2016 7:52 AM 35 26327 75.145.197.3 14 min. , 36 sec. Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the Internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam ". To better assist you, fields marked with an asterisk are required. 1. Your Name Roy Rumsey 2. Your Email � � ...' ',b�"N.J°1C1'h "N W "9 M � 3. Your Phone Number 540 - 539 -0078 4. Subject Reliance road truck traffic 5. Message I'm writing in reference article in Winchester Paper other day. There is way to many heavy wide trucks on road Through Warren county This portion way to hilly, windy, and norrow For today's large trucks This road just quilified for yellow line They using road as short cut to and from Route 522:340 and all new shopping centers Etc plus they can carry more weight on Reliance 1 Road than interstate and save couple miles Rather then use interstate 66 Traffic running in both directions east and west In fact when watch trucks on road they usually Having ride on yellow lines since road narrow And if they move over be the rear axle wheel Hang over shoulder A meeting is in order with both county Officials and residents along this road Thanks Roy Rumsey 1526 reliance Rd Warren co VA The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any a -mail message, sent to a public official andJor employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and /or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665 -5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"". Please do not reply directly to this email. John Bishop From: webmastr @fcva.us Sent: Thursday, December O1, 2016 7:54 AM To: John Bishop Subject: Frederick County: Email from Frederick County Website A new entry to a form /survey has been submitted. Form Name: Email Planning Assistant Director /Transportation -John Bishop Date &Time: 12/01/2016 7:53 AM Response #: 36 Submitter ID: 26328 IP address: 174.204.7.208 Time to complete: 13 min. , 6 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the Internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam ". To better assist you, fields marked with an asterisk are required. 1. Your Name Kevin Keefauver 2. Your Email �� r'p`t 3. Your Phone Number 5408692325 4. Subject Reliance Road 5. Message Mr. Bishop, I just finished reading an article in the Northern Virginia Daily about tractor trailers on Reliance Road. I live in Frederick County and my wife and I have to travel Reliance road every day because there's no good routes through Frederick County. If you have never traveled Reliance Road please do. The reason you get no complaints in Frederick county is the road structure is so much better, but once you hit the Warren County Line it gets very narrow, deep drop offs, very dangerous when tractor trailers travel towards you. In my opinion Route 66 should be used by all tractor trailers. It runs parallel to Reliance Road. My understanding is that they can't use their 5 %overload permits sounds like an easy fix to me? I'll live with whatever decision is made but Common Sense tells me tractor trailers should not use Reliance Road. Thanks for your time. The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may 1 be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any a -mail message, sent to a public official and /or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and /or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665 -5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"". Please do not reply directly to this email. Response #: Submitter ID: IP address: 103 26880 107.77.204.112 Time to complete: 10 min. , 28 sec. Survey Details Page 1 Frederick County uses the form below for email communications instead of traditional links within the pages due to the use of software on the Internet which collects mail addresses from web pages to send unsolicited commercial email, or "spam ". To better assist you, fields marked with an asterisk are required. 1. Your Name Max and Ellen Yoder 2. Your Email �� „rt�a:y.p�..��izwr "���6E"���;�? :Nrx�x�id.�.l~::�id''m"! 3. Your Phone Number 540 - 869 -1824 4. Subject Traffic on Reliance Road 5. Message Please assist Warren County with the safety problem concerning speeding tractor trailer traffic on the Reliance Road. This small country road is already filled with students traveling to Lord Fairfax. My husband watched a deputy stop the same student twice in one day for speeding. The trucks are too large for this narrow road and they make it unsafe for any of us to cross, walk or ride bikes on the road. Our farm is on the line between Warren and Frederick Counties. We lived in Frederick many years before moving here. Thank you for any assistance you can lend to this concern. Ellen Yoder The County of Frederick respects your privacy. Other than as required by the Virginia Freedom of Information Act or as may be reasonably anticipated in connection with the conduct of the County business to which your communication relates, Frederick County does not disclose, sell, share or trade any information from communications sent to the County. Please note, though, that any written communication, including any a -mail message, sent to a public official and /or employee of Frederick County becomes a public document and may be subject to the Virginia Freedom of Information Act. This means that a copy of any such message could be requested by a citizen, or a member of the media, may be subject to disclosure, and if disclosed could be reprinted and /or used in a public forum by the requestor. If you need immediate assistance or have questions about the Virginia Freedom of Information Act and its impact on this communication, please call (540) 665 -5600. Thank you, Frederick County This is an automated message generated by the Vision Content Management System'"”. Please do not reply directly to this email. Bisha� � From: Doug Stanley <Dstanley @warrencountyva.net> Sent: Thursday, December 01, 2016 4:41 PM To: John Bishop Cc: Robert Childress; Dan Murray; Balderson, Clifton M. 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P i= "�" R�U m f fJ�. 0 i�W i:" i IP`� � l i I: i �� f. i�f fJ' f:: fJ "IP�PIimTf�, ���.i -�:� i:�O POMP.. �:�:�y �.:�"�(.��'°, �.,8�, )�� (i��Ci...��: ���iII � &"i� �b�E ..fJ O f G- i;i~i� Pi�i Il�:r�,.`�Prn i�lW:�'µiµif��� -�,..k -P k: D"Jf l "� i�' I��i�"9i �i�� I`P..iP� dP� ''�w`.wi�„ �i "1- `Niim+9 ��l_r�l =. f�f�:)��"� =��;P �" d:p�.�"�Iw Oim `f�..Pl�, � �.��:, �I�(•�a6��1 �t"OP,�i,. From: John Bishop [�n��i����J���I���t������Tc�.j Seir�t: Thursday, December O1, 2016 4:03 PM To: Robert Childress Subject: Reliance Road Truck Restriction :.. I took the request we got from you all to our transportation committee and they just had a couple of questions. I'd like to get it back to them on the 19`h for a recommendation to our Board. 1. Where did the request originate or what caused it. 2. Do you have any count data aside from the VDOT counts? 3. Is any of the data directional? They are wondering if the truck trips are mostly east or westbound if you know. 4. Do you have any indication of whether this seems to bean issue caused by GPS routing? I think that's about it. Anything you have will help as we try and get them to a decision. Thanks! John John A. Bishop AICP Assistant Director — Transportation Frederick County Planning and Development 107 N. Kent Street Winchester, VA 22601 540 - 665 -5651 John Bishop From: Carter, Edwin (VDOT) < Edwin.Carter @vdot.virginia.gov> Sent: Friday, January 06, 2017 6:43 AM To: Doug Stanley; John Bishop Cc: Balderson, Clifton M. (VDOT); Logan, Donald D. (VDOT); Leckrone, Sam (VDOT) Subject: Truck restrictions - Rt. 627 Reliance Rd. 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G�`SfIV�" i'D ���;b49N7u��a" V�INr61a ° "� �,a4 "bd� C'Y�I�� Vkl �..�.4��Sik�w,?191� N.N4i'�FI� "sFrr!'�pa'', Thanks, �d Edwin Z. Carter Assist. Residency Administrator VDOT— Edinburg Residency (540) 984 -5605 Fax (540)984 -5607 NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE The County of Frederick proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 8.4 percent. 2. Lowered Rate Necessary to Offset Increased Assessment. The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.5532 per $100 of assessed value. This rate will be known as the "lowered tax rate ". 3. Effective Rate Increase: The County of Frederick proposes to adopt a tax rate of $ 0.60 per $100 of assessed value. This difference between the lowered tax rate and the proposed rate would be $0.0468 per $100, or 8.4 percent. This difference will be known as the "effective tax rate increase ". Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total budget of the County of Frederick will exceed last year's by 7.0 percent. A public hearing on the increase will be held on February 22, 2017 at 7:00 p.m. at County Administration Office Building, 107 North Kent Street, Winchester, Virginia. COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors %�., ,: From: Mark R Cheran, Zoning and Subdivision Administrator Date: February 14, 2017 RE: Meadows Edge Subdivision —Phase 3 The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Falling Mountain Place, State Route Number 1711 0.10 miles Firefly Lane, State Route Number 1713 0.04 miles Firefly Lane, State Route Number 1713 0.04 miles Eleven Moons Place, State Route Number 1710 0.10 miles Mary's Wind Court, State Route Number 1712 0.07 miles Littlewing Way, State Route Number 1715 0.07 miles Falling Mountain Place, State Route Number 1711 0.07 miles Eleven Moons Place, State Route 1710 0.06 miles Eleven Moons Place, State Route 1710 0.14 miles Dragonfly Way, State Route Number 1714 0.05 miles Dragonfly Way, State Route Number 1714 0.06 miles Firefly Lane, State Route Number 1713 0.06 miles Branch Court, State Route Number 1457 0.03 miles Littlewing Way, State Route Number 1715 0.04 miles Staff is mailable to answer any questions. MRC /dlw 107 North Kent Street, Suite 202 •Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 22nd day of February, 2017, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Charles S. DeHaven, Jr., Chairman Gary A. Lofton Bill M. Ewing Blaine P. Dunn Judith McCann - Slaughter PDRes. #04 -17 Robert W. Wells Gene E. Fisher A COPY ATTEST Brenda G. Garton Frederick County Administrator In the County of Frederick ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted February 22, 2017 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project /Subdivision Meadows Edge Phase 3 Tvpe Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number Falling Mountain Place, State Route Number 1711 Old Route Number: 0 -------------------------------------------- • From: Dragonfly Way, Route 1714 To: 0.10 mile southeast to cul -de -sac, a distance of: 0.10 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Firefly Lane, State Route Number 1713 Old Route Number: 0 -------------------------------------------- • From: Mary's Wind Court, Route 1712 To: Cul -de -sac, a distance of: 0.04 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Firefly Lane, State Route Number 1713 Old Route Number: 0 -------------------------------------------- • From: Eleven Moons Place, Route 1710 To: Mary's Wind Court, Route 1712, a distance of: 0.04 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: February 22, 2017 Page 1 of 3 Street Name and/or Route Number Eleven Moons Place, State Route Number 1710 Old Route Number: 0 -------------------------------------------- • From: Firefly Lane, Route 1713 To: Dragonfly Way, Route 1714, a distance of: 0.10 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Mary's Wind Court, State Route Number 1712 Old Route Number: 0 -------------------------------------------- • From: Firefly Lane, Route 1713 To: Cul -de -sac, a distance of: 0.07 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Littlewing Way, State Route Number 1715 Old Route Number: 0 -------------------------------------------- • From: Branch Court, Route 1457 To: Eleven Moons Place, Route 1710, a distance of: 0.07 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Falling Mountain Place, State Route Number 1711 Old Route Number: 0 -------------------------------------------- • From: Dragonfly Way, Route 1714 To: 0.07 mile northwest to cul -de -sac, a distance of: 0.07 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Eleven Moons Place, State Route Number 1710 Old Route Number: 0 -------------------------------------------- • From: Littlewing Way, Route 1715 To: Cul -de -sac. a distance of: 0.06 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Eleven Moons Place, State Route Number 1710 Old Route Number: 0 -------------------------------------------- • From: Dragonfly Way, Route 1714 To: Littlewing Way, Route 1715, a distance of: 0.14 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: Page 2 of 3 Street Name and/or Route Number Dragonfly Way, State Route Number 1714 Old Route Number: 0 -------------------------------------------- • From: Eleven Moons Place, Route 1710 To: Falling Mountain Place, Route 1711, a distance of: 0.05 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Dragonfly Way, State Route Number 1714 Old Route Number: 0 -------------------------------------------- • From: Garden Gate Drive, Route 1700 To: Eleven Moons Place, Route 1710, a distance of: 0.06 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Firefly Lane, State Route Number 1713 Old Route Number: 0 -------------------------------------------- • From: Garden Gate Drive, Route 1700 To: Eleven Moons Place, Route 1710, a distance of: 0.06 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 Street Name and/or Route Number Branch Court, State Route Number 1457 Old Route Number: 0 -------------------------------------------- • From: Littlewing Way, Route 1715 To: 0.03 mile southeast to existing Branch Court, Route 1457, a distance of: 0.03 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 54 Street Name and/or Route Number Littlewing Way, State Route Number 1715 Old Route Number: 0 -------------------------------------------- • From: Dollie Mae Lane, Route 1702 To: Branch Court, Route 1457, a distance of: 0.04 miles. Recordation Reference: Instr. 130001569 Page 0022 Right of Way width (feet) = 47 VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: Page 3 of 3