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HomeMy WebLinkAboutNovember 14, 2001 Regular Meeting 513 A W orksession/Regular Meeting ofthe Frederick County Board of Supervisors was held on November 14, at 5:00 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice Chairman Charles W. Orndoff, Sr.; W. Harrington Smith, Jr.; Robert M. Sager; Margaret B. Douglas; and Sidney A. Reyes. CALL TO ORDER Chairman Shickle called the meeting to order. BOARD RETIRES INTO CLOSED SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board retired into Closed Session in accordance with the Code of Virginia, 1950, as amended, Section 2.2-3711, Subsection A(l) (5) and (7) to Discuss Personnel, Economic Development, and Legal Matters. The above motion was approved by the following recorded vote: Richard C. Shick1e - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD WITHDRAWS FROM CLOSED SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board withdrew from Closed Session. The above motion was approved by the following recorded vote: Richard C. Shick1e - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD RECONVENES INTO REGULAR SESSION Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the Board reconvened into Regular Session and certified nothing other than what was noted as reason for going into Closed Session was discussed. The above motion was approved by the following recorded vote: Richard C. Shick1e - Aye Minute Book Number 27 Board of Supervisors Meeting of 11114/01 514 Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye COUNTY ADMINISTRATOR JOHN R. RILEY, JR. - CONTRACT WITH THE COUNTY IS EXTENDED UNTIL JANUARY t, 2006 Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the contract of County Administrator John R. Riley, Jr. is extended until January 1, 2006. The above motion is approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye ADMINISTRATOR RILEY AUTHORIZED TO HIRE AND TERMINATE DEPARTMENT HEADS AS WELL AS CONDUCT THEIR EV ALUA TIONS AND CERTIFICATIONS Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, Administrator Riley is hereby authorized to hire and terminate department heads, as well as conduct their evaluations and certifications. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD RECESSES TO CONDUCT WORKSESSION WITH PARKS AND RECREATION COMMISSION RE: PROPOSED MASTERPLAN FOR SHERANDO PARK Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the Board moved to recess at this time. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Director of Parks and Recreation James Doran, and Assistant Director Matthew Hott, in Minute Book Number 27 Board of Supervisors Meeting of 11114/01 5'15 addition to all Parks and Recreation Commission Members, were present with the exception of Cheryl Swartz. Robert Hartman, Chairman of the Sherando Master Plan Project, addressed the Board at which time he advised that Ken Magdziuk of Timmons Consulting Firm was present, along with Joe Robinson, to present their proposal for Sherando Park. Chairman Hartman further advised that he felt this design was good and one that was planned for the county citizens. The plan addressed both locations of the park, the one to the north of Route 277, as well as the one to the south. Mr. Robinson advised that the plan, being presented, calls for the use of 200 acres of park land at a total cost of$3,839,769.50 when the build out is complete. He further advised that there has been four meetings to receive staff and public comment that started in April of this year. The Parks and Recreation Commission gave their approval on September 18, 2001. He further advised that in 1990 the figures show that there were 115,000 visitors to the park, and in 2000-2001, this figure has increased to 213,913. Supervisor Sager had questions about Warrior Drive and it's part in this particular plan. A slide presentation showing the existing conditions at both locations of the park was presented. Mr. Robinson presented the master plan opportunities for this park explaining what would be involved in making this plan a reality. Board members discussed the area of donations and how the various county organizations could contribute to assist with this project. Director Doran advised that all shelters within the park have been donated up to this time and the area designated within the plan as the Corporate Section, would be done with the help of corporate donations. Chairman Shickle asked how much road would need to be built with this plan. Mr. Robinson replied that has not been finalized. The proposed lake is to cover approximately 12 acres, and there would be approximately 4.3 miles of trails with a width of 10 feet. Administrator Riley stated that the total cost of the lake is $165,000. Mr. Robinson pointed out that there are a number of grants are available to assist with this park plan. He did note that the total cost of$3.8 million would more than likely be a build out over the next 10 to 15 years or even longer. He further noted that the field house is not included in the Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 516 total figure for the plan. Supervisor Sager asked about Route 636, the dam and drainage, as he did not feel the master plan covered all of this. He further asked about the lake and use of its water in case of an emergency. Chairman Hartman once again conveyed his positive thoughts on this plan and thanked the Board for having the worksession. Director Doran advised that the Commission would like to get the Board's blessings on this master plan at this meeting, if at all possible. Administrator Riley advised this would be voted on, once the Board reconvenes into Regular Session. Chairman Shickle asked if the south side of Route 277 is pretty much completed. Director Doran replied just about. This concluded the worksession. (A complete copy of the proposed Master Plan for Sherando Park is on file in the Office of Parks and Recreation as well as the County Administrator's Office). CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION The invocation was delivered by Reverend Anthony Wadsworth of the Round Hill United Methodist Church. PLEDGE OF ALLEGIANCE ADOPTION OF AGENDA Administrator Riley requested the addition of the Master Development Plan for Sherando Park under County Officials. Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the agenda was adopted, as amended, by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 517 CONSENT AGENDA Administrator Riley suggested the following tab for approval under consent agenda: 1. Road Name Change Request for Ssilyab Road - Tab G. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the consent agenda was approved, as noted above, by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Ayc CITIZEN COMMENTS Louise Cather, resident of Back Creek District, appeared before the Board to ask that they consider doing something to help alleviate the problem of second hand smoke within the county. She further advised that it was determined quite some time ago that smoking is a health hazzard and she feels if an individual elects to smoke that is their business; however, when that smoke is in an area where non-smokers have to be, that is wrong. She further advised that one-third ofthe counties in West Virginia have gone to smoke free areas, and she would like to see Frederick County consider taking simliar action. Jim Giraytys, Back Creek District, addressed the issue of new comers to the Board and the fact that this involves everyone. The voters, regardless of whether you agree with their vote, did vote for change. Their vote means business as usual will change. He referred to the importance of the new budget and how this budget is prepared is very important to all the citizens of the county. He addressed the fact that the current EDC director is retiring and the importance of exploring these paths to look at what is already in the county. How does one react to change is very important. Carolyn Borror, resident of City of Winchester, basically endorsed what Louise Cather had requested with regard to second hand smoke being allowed in public places. Both ladies appeared before City Council at their meeting last evening and made the same request of Council. Mike McMillian, Opequon District, and President of VISION. He referred to the past election and some ofthe major decisions that are before this Board. He stated that regardless of how you interpret the results ofthe election the message is the same, and that is the need to create a new vision for Frederick County. He feels this vision could allow the citizens to come together and Minute Book Number 27 Board of Supervisors Meeting of 11114/01 51 reconcile some of the differences that exist within the different parties that have bcen involved in some ofthe discussions that have taken place within the past six months. He addressed the Regional Water Authority and if a decision is made on this before a vision is actually created for Frederick County, it could strain the ability to set a new direction for Frederick County. He referred to the word "authority" and felt this is something that needs to be looked at very carefully as there have been authorities created in other areas that have failed, because they have been controlled by certain special interests in that region or area. He asked the Board to consider all ofthese issues before deciding on creating a Regional Water Authority. Lynda Tyler, Board member elect from Stonewall District, advised the Board that she would bring many qualities that will prove to be effective as a supervisor. She feels she has a very strong work ethic and does her homework on all issues. She looks forward to working with the Board and for the citizens of Stonewall District. Bill Shepherd, Gainesboro District, and mcmber of VISION. He referred to the election of November 6 when county citizens gave a signal of new direction in how they wanted to see county business conducted. He hopes this new Board will be harmonist; however, with the eleventh hour actions of the current lame duck Board this will eliminate the participation of the newly elected supervisors and deny them the opportunity to represent their constituents wishes. He does not feel there is any emergency in approving participation in a Regional Water Authority, extension for employment of a contract for a county staff member, funding or replacement of a EDC Director. He feels these issues should wait until the new board members are seated. Sam Lehman, Back Creek District, has three concerns. He wished the county had a policy that would separate the people who carry out the policy from those that make the policy. He would like to see the county have a policy that would not allow large sunken wells to take water from rural areas and pipe it a long way away. He does not feel there should be any kind of "golden parachutes" for any county employees. County employees serve at the pleasure ofthe Board. Very few people in this county have employment contracts that would pay them for years after they are dismissed from their position. He asked the Board not to do this. MINUTES Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the minutes of the Regular Meeting of October la, 200 I were approved as presented by the following recorded Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 519 vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye In the minutes of October 24, 2001, Supervisor Orndoff stated that on page 23, third paragraph, it states that Supervisor Smith seconded the motion, he does not think that is correct. (Upon checking my notes from the meeting this should have read Supervisor Reyes). Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, the minutes of the Regular Meeting of October 24,2001 were approved, as amended, by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye WILLIAM ROSENBERRY APPOINTED TO PLANNING COMMISSION FROM SHAWNEE DISTRICT Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, William Rosenberry was appointed to the Planning Commission from Shawnee District. This is a four year appointment. The term will begin on November 14, 2001 and expire on November 14, 2005. The above appointment was approved by the following recorded vote: Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Nay W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye W. HARRINGTON SMITH. JR.. REAPPOINTED TO THE NORTHERN SHENANDOAH VALLEY REGIONAL COMMISSION Upon motion made by Supervisor Sager, seconded by Supervisor Orndoff, W. Harrington Smith, Jr., was reappointed to the Northern Shenandoah Valley Regional Commission for a four year term to coincide with his term of office. This term will begin on January 1,2002 and expire on December 31,2005. The above motion was approved by the following recorded vote: Minute Book Number 27 Board of Supervisors Meeting of 11114/01 5 0 Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Abstained Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PROPOSED LEGISLATIVE ISSUES FOR 2002 GENERAL ASSEMBLY SESSION - APPROVED Administrator Riley prcscnted this information to the Board wherein he advised them ofthe proposed legislative issues, as previously discussed, are as follows: Fiscal Impact issues to include an increase in local option sales tax; meals tax, lodging tax; real estate transfer tax in lieu of cash proffers; equal taxing power for counties as related to cities; and modifying the Dillion Rule for counties. President of Council for the City of Winchester Charles Gaynor appeared before the Board at which time he addressed the 1 cent sales tax issue that was approved by the voters ofthe City of Winchester on November 6 by a 2-1 margin. He further advised that the funds would provide funding for the school system that is severely needed. He also addressed the fact that Loudoun County receives funding from the state of 1 0% per pupil; however that same funding is not available to the City of Winchester nor Frederick County, it only goes to those counties in the northern section of the state. He further advised the Board that he and Councilman John Schroth would be willing to help the county in any way they can to get extra revenue from sales tax or whatever tax the county chooses. Supervisor Sager referred to the meeting that is scheduled tomorrow with the legislators, and the hope that this message can be conveyed to them at this time. It was noted that there is currently a $1 billion shortfall for projects within the state; which means no one knows at this time what amounts will be available to the localities. Upon motion made by Supervisor Sagcr, seconded by Supervisor Douglas, the issues, as noted above, are hereby approved for forwarding to our legislators for the 2002 session of the General Assembly. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Abstained W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 21 Supervisor Smith addressed the issue ofthe Dillon Rule and why he has objected to this so strongly for so many years. MASTER PLAN FOR SHERANDO PARK - ENDORSED Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the master plan as discussed earlier in a worksession was endorsed by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PLANNING COMMISSION BUSINESS PUBLIC HEARING PUBLIC HEARING - CONDITIONAL USE PERMIT #17-01 OF JORDAN SPRINGS TO ESTABLISH AN OFFICE USE THAT IS OF EOUAL OF LESSER NONCONFORMITY THAN THE SHALOM ET BENEDlCTUS TREATMENT CENTER. THIS PROPERTY IS LOCATED AT 1160 JORDAN SPRINGS ROAD AND IS IDENTIFIED WITH PROPERTY IDENTIFICATION NUMBER 44-A-294 IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED Planner II Rebecca Ragsdale presented this request to the Board advising that staff and planning commission recommended approval with conditions. There was no public input. Upon motion made by Supervisor Orndoff, seconded by Supervisor Sager, CUP # 17 -01 was approved, as presented, by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PUBLIC HEARING - UPDATE OF THE 2002-2003 FREDERICK COUNTY SIX YEAR PLAN FOR SECONDARY HIGHWAYS AND SETTING BUDGET PRIORITIES FOR FISCAL YEAR 2002-2003 THROUGH 2007-2008 - (RESOLUTION #018-00 - APPROVED Planning Director Evan Wyatt presented this plan to the Board advising that the $400,000 has been revised for Warrior Drive Project from March of this year until March of next year. He further advised that a draft update for the 2002-2003 Secondary Road Improvement Plan was presented in the Board's agenda for this meeting. A summary ofthe modifications from the previous Secondary Road Improvement Plan is also included for their information. Once this plan is Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 52,- approved by the Board it will be forwarded to the VDOT Edinburg Residency for funding allocations. The secondary road plan update summary as presented by Director Wyatt is as follows: 2002/2003 SECONDARY ROAD PLAN UPDATE SUMMARY Major Road Improvement Projects . Rt. 669 (Exit 323) bridge Preliminary Engineering - Removed From Plan . Warrior Drive project - Ad Date Revised From 03/01 to 03/02 . No revisions to the Unscheduled Project section Hardsurface Road Improvement Proiects . Klines Mill complete but on plan to allow VDOT to charge to project line Adams Road split into two projects to allow southern segment to begin while right-of-way is accomplished in northern section . Unscheduled projects were rerated and reprioritized to reflect new project request for the unpaved segment of Chestnut Grove Road (Rt. 681) Incidental Construction Proiects . Item #32 is a continuation of the program to install guardrail at various locations throughout the county . Projects #33 - #47 are new to the plan . Several of these projects involve the overlay of existing subdivision streets with plant mix, including Burning Knolls, Brentwood Terrace and Fairway Estates General . All projects have been reviewed to ensure conformity with new magisterial district lines Lorraine DeHaven, Gainesboro District, expressed concern about Route 608 and the need for this road to be widened. She explained that she has been a bus driver for twenty-nine years and feels the condition of this road, not only the width, but the current wash boarding and the over growth of brush is something that really needs to be addressed. She further explained that she travels this road seven times a day picking up and delivering children. She addressed Route 681 and the increased traffic, especially during the time ofthe annual skirmish when people use this road to exit to Route 522. Jim Giraytys, Back Creek District, referred to Laurel Grove Road and the need of a curve Sign. He has lived at this location for nine years and feels this sign is needed very badly. Supervisor Smith asked Resident Engineer Jerry Copp about the signs. Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 523 Mr. Copp advised that he would take care ofthe signs. Supervisor Reyes asked Resident Engineer Copp if anything could be done to alleviate Ms. DeHaven's concerns. Mr. Copp advised that the wash boarding is made worse, due to the lack of moisture, and the fact that this area has not had a measurable rain fall for quite some time, has only compounded this issue. There are no funds available to widen the road at this time. The brush concern can be taken care of. Supervisor Douglas stated that she would like to see Route 622 moved further up the list. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the following resolution was approved: 2002-2003 SECONDARY ROAD IMPROVEMENT PLAN WHEREAS, the Transportation Committee and Frederick County planning staff reviewed the proposed 2002-2003 Secondary Road Improvement Plan for Frederick County; and, WHEREAS, the Transportation Committee recommended unanimous approval ofthis plan on October 2,2001; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended unanimous approval of this plan at their regular meeting on November 7, 2001; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation policies and procedures and participated in a public hearing on the proposed plan, as well as the Construction Priority List on November 14, 2001, after duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed plan and priority list; and, WHEREAS, Mr. Jerry Copp, Residency Engineer, Virginia Department of Transportation, appeared before the Board and recommended approval of the Six-Year Plan for Secondary Roads (for 2002-2003 through 2007-2008) and the Construction Priority List for 2002-2003 for Frederick County. WHEREAS, the Frederick County Board of Supervisors considered and approved this plan on November 14, 2001; and, NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The 2002-2003 Secondary Road Improvement Plan appears to be in the best interest of the Secondary Roads System in Frederick County and ofthe citizens residing on the Secondary Roads System; said Six-Year Plan and Construction Priority List are hereby approved as presented at the public hearing, as amended. The above resolution was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, Jr. - Aye Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 52 Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye OTHER PLANNING ITEMS ROAD NAME CHANGE REQUEST FOR SSIL Y AB ROAD - APPROVED UNDER CONSENT AGENDA The planning department has received a petition from the residents along a private subdivision roadway to change the road name Ssilyab Road to Dreamcatcher Drive. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT The Public Works Committee met on Tuesday, October 30,2001, at 8:00 a.m. All members were present except Charles W. Orndoff, Sr. and George Ludwig. The following items were discussed: ***Items Requiring Action*** 1. Review Maintenance MOU: Bowman Librarv - Approved The memorandum of understanding (MOU) between the board of supervisors and the county school board for the operation and maintenance of the county office complex has been revised to include the new Bowman Library and the Handley Regional Library Board. The attached MOD was unanimously approved by the committee. (See Attachment 1) Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above MOD was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 2. Review Berrv. Rio & Associates Contract: Deshw of Third Floor for Social Services - Approved A proposal from Beery, Rio and Associates for the design of the third floor renovation for Social Services was presented by the Director of Public Works. The committee recommended approval ofthe design fee proposal in the amount of$3 7,400 and asked the Director of Public Works to renegotiate the construction administration fee. Following the meeting, the Director of Public Works contacted Beery, Rio and Associates and negotiated a reduced scope of services for construction management which excluded processing change orders, payment applications and reduced the number of site visits. The new contract administration fee will be $9,200 rather than $12,800. The total fee including design costs will be $46,400. Upon motion made by Supervisor Orndoff, seconded by Supervisor Reyes, the above cost figure of $46,400 was approved by the following recorded vote: Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 525 Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 3. Inspections: Extra Help/Overtime - Approved The County Building Official, Mf. John Trenary, presented a supplemental appropriation request in the amount of $12,000 to augment the part-time personnel line item. The additional funding will be used to provide part-time staffing to alleviate scheduling problems during peak construction times. The attached memorandum dated October 24,2001, provides justification for this request. The committee unanimously endorsed this request. (See Attachment 2) Upon motion made by Supervisor Orndoff, seconded by Supervisor Douglas, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jf. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 4. Vacate Easement: Shawnee Drive - Approved The Director of Public Works presented a request from Mr. Parker Hinzman and Mr. Robert Dodson, Jr., President of Dodson Brothers Exterminating, to vacate an easement located between their properties located at 3158 Shawnee Drive and 3192 Shawnee Drive, respectively. Their letter outlining their request is attached. (See Attachment 3) The easement represents the original location of Shawnee Drive previously abandoned by the Virginia Department of Transportation when the new road alignment was constructed. The vacation of this easement will not prohibit Winchester landowners from accessing their property because of a like paved easement through the city on the north side of Hogue Run. The committee unanimously voted to recommend that the board hold a public meeting to vacate the easement. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye ***Items Not Requiring Action*** 1. Update on Bowman Librarv Sidewalk Extension The Director of Public Works updated the committee on the status of the sidewalk extension from the Bowman Library to Chinkapin Drive. The Lakeside Homeowners Association has been contacted through their attorney, Ms. Mary Daniel, to determine ifthey would grant an easement for the sidewalk. To date, we have not received a firm commitment even though they have verbally agreed to the concept. Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 52 Staff provided a cost estimate of $1 0,000 for the approximate 800 foot extension of the four foot wide concrete sidewalk. Mr. Riley suggested that staff investigate the cost of an asphalt bike path in lieu of concrete. 2. Status Report for Old Countv Court House The renovation ofthe Old County Court House is on schedule to be completed by February 1,2002. The renovation of the cupola should be completed by November 15, 2001, despite the replacement of approximately 50 percent of the exterior siding and associated trim molding due to water and insect damage. Weare currently awaiting news from Representative Frank Wolf s office to determine ifthey were successful in obtaining a $100,000 grant for the renovation of the Old Court House. This grant would certainly allow us to complete the entire project including change orders. 3. Buildinl: Security System for County Office Complex Mr. Kris Tierney, assistant county administrator, presented a tentative plan to install a security system in the county office complex. This system will include electronic keyless entree systems at each exterior door and video cameras to monitor movements at each exterior entrance. The video cameras will be connected to movement sensors. The video system will be monitored by the dispatch center. 4. Summary of Electronics Recyclinl: Event Ms. Gloria Puffinburger, recycling coordinator, presented the results of an electronics recycling event held on September 22,2001, in the parking lot ofthe James Wood Middle School. The results are summarized in the attached memorandum dated October 25,2001. (See Attachment 4) 5. Landfill Citizens' Convenience Site The design of the new landfill citizens' convenience site is ongoing. Meetings will be held with adjacent homeowners to explain the new design and address concerns. The public works committee will be briefed prior to convening these meetings. The new landfill budget, Fiscal Year 2002/2003, will be based on revised hours of operation at the new citizens' convenience site. Tentatively, we are proposing to operate the new site from Monday through Saturday during the hours of7:00 A.M. to 6:00 P.M. This will result in 66 hours of operation time compared to our existing site which is open only 55 hours. The new budget will reflect this time increase. 6. Miscellaneous Reports a) Tonnage Report (see Attachment 5) b) Recycling Report (see Attachment 6) c) Animal Shelter Dog Report (see Attachment 7) d) Animal Shelter Cat Report (see Attachment 8) BOARD OF SUPERVISORS COMMENTS Supervisor Sager referred to the loss of two young people in the area during the last two days, and he would just like to extend his condolences on behalf of the Board to members oftheir families during this very difficult time. Supervisor Douglas, stated that she hoped Mr. Reyes knew when he was elected supervisor Minute Book Number 27 Board of Supervisors Meeting of 11/14/01 527 that we did have executive or closed meetings and they do have a purpose, and it is her firm belief that the citizens of Frederick County did have trust and confidence in the supervisors until Mr. Reyes started sowing the seeds of mistrust in their minds. UPON MOTION MADE BY SUPERVISOR SAGER, SECONDED BY SUPERVISOR SMITH, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (TIME: 8:23 P.M.) (? _fl Q. ~o ~~ Richard C. Shickle Chairman, Board of Supervisors ~~ Jo R. Riley, Jr: Clerk, Board of Supervisors Minutes Prepared By: " ~" . ~1- ---,-: ',1)() , . ~) Carol T. Bayliss ( Deputy Clerk, Board of Supervisors Minute Book Number 27 Board of Supervisors Meeting of 11114/01