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November 9 2016 Minutes of Work Session with School Board13� A joint work session of the Frederick County Board of Supervisors and the Frederick County School Board was held on Wednesday, November 9, 201b, at 5:00 PM, in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Vice - Chairman Gene E. Fisher; Blaine P. Dunn (arrived at 5:45 p.m.); Robert A. Hess; Gary A. Lofton; Judith McCann - Slaughter and Robert W. Wells. SCHOOL BOARD MEMBERS PRESENT Dr. John Lamanna, Chairman; Jay Foreman; Kali Klubertanz; Michael A. Lake; Peggy Clark; Seth Thatcher; and Frank E. Wright. OTHERS PRESENT Brenda G. Garton, County Administrator; Kris C. Tierney, Deputy County Administrator for Community Development; Jay E. Tibbs, Deputy County Administrator for Human Services; Roderick B. Williams, County Attorney; Cheryl B. Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director; Jennifer Place, Budget Analyst; C. William Orndoff, Jr., Treasurer; Ellen Murphy, Commissioner of the Revenue; Finance Committee member Bill M. Ewing; Dr. David Sovine, Superintendent of Schools; Dr. Albert Orndorff, Assistant Superintendent for Administration; Dr. James Angelo, Assistant Superintendent for Instruction; Patty Camery, Acting Director of Finance; Kristen Anderson, Budget Supervisor Frederick County Public Schools; Steve Edwards, Coordinator of Policy and Communications; and Tim Crisman, Frederick County Public Schools Director of Buildings and Grounds. CALL To ORDER Chairman DeHaven and Dr. Lamanna called the joint meeting to order. Upon motion by Supervisor Lofton, seconded by Supervisor Slaughter, the Board approved the agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Absent Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye Dr. David Sovine, Superintendent of Frederick County Schools, thanked the boards for their willingness to receive an update on the capital improvements plan which focused on the Minute Book Number 42 Board of Supervisors work Session with Frederick County School Board on 11/09/16 County of Frederick, Virginia 13� 12th elementary school, 4`h high school, and renovations to Armel Elementary School. He noted the projects were being driven by growth. He concluded by saying the School Board had discussed these projects at several meetings. Dr. Al Orndorff reviewed the student growth trends and the costs of the projects. He then reviewed the options being considered should the projects be postponed. Supervisor Hess asked about rezoning at the elementary school level. Dr. Sovine responded when a rezoning was conducted they hoped the goal could be achieved, but it was hard to say. He went on to say a rezoning was ashort -term fix, but in the long -term there could be a high probability of multiple rezonings. Supervisor Slaughter asked about capacity at the old Frederick County Middle School. Dr. Orndorff responded 720 students without the use of modular units. Dr. Lamanna stated the School Board had put forward three projects they felt were a priority. He went on to say an appropriation was not expected at the meeting, but these were priorities for the school system. He concluded by saying the School Board's intent would be to bring the projects forward to the Board of Supervisors at the December 14, 2016 meeting. Supervisor Fisher spoke about the design of the schools going forward, which was triggered by the new Frederick County Middle School. He noted the designs needed to be more efficient. He felt the money needed to be spent on the interior of the buildings (i.e. qualiiy of the classrooms). He went onto say the architects needed to be more efficient with their designs and aware of the taxpayers' dollars. He believed the 4`h high school could be built for $83 million and he could not agree with the proposed $93 million price tag. He stated he would like to see a schematic plan for the 12t" elementary school. Dr. Sovine stated the 12th elementary school, 4th high school, and new Frederick County Middle School could serve as prototypes going forward. Chairman DeHaven thanked everyone for coming and expressed appreciation for the collaboxative efforts. ADJOURN UPON MOTION BY � SUPERVISOR FISHER, SECONDED BY SUPERVISOR SLAUGHTER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (6:52 P.M.) Minute Book Number 42 Board of Supervisors Work Session with Frederick County School Board on 11/09/16 County of Frederick, Virginia 13i Charles S. DeHaven, Jr. Brenda G. Garton Chairman, Board of Supervisors Clerk, Board of Supervisors Minutes Prepared By: .lay . T'i s Deputy Clerk, Board of Supervisors Minute Book Number 42 Board of Supervisors Work Session with Frederick County School Board on ll/ ©9116 County of Frederick, Virginia