HomeMy WebLinkAboutSeptember_28_2016_Board_Agenda_PacketTO:Board of Supervisors
FROM:Finance Committee
DATE:
September, 2016
SUBJECT:Finance CommitteeReport andRecommendations
A Finance Committee meetingwasheldin the First Floor Conference Room at 107 North Kent
Street onWednesday,September 21, 2016 at 8:00 a.m.Non-voting liaison Ellen Murphy was
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absent.Items 6, 8, 9, and 10 were approved under consent agenda.(No action
required.)
1.The FCPS Finance Director provides FY 2016 Year End financial informationand is
available for discussion. See attachment, p.4- 30. No action required.
2.The FCPS Assistant Director of Finance requestsSchool Operating Fund and General
Fund supplemental appropriationsin the amount of $211,634.10.This amount
represents funds received during FY16 for designated projects. See attached memo,
p.31.The committee recommends approval.
3.The FCPS Assistant Director of Finance requestsSchool Operating Fund and General
Fund supplemental appropriationsin the amount of $458,984.80.This amount
represents unspent FY16 funds to be spent on high priority items in the transportation
and facilities services departments. See attached memo, p.31.The committee
recommends approval.
4.The Finance Director presents FY 2016 Year End financial information. See attached,
p.32- 48. No action required.
Finance CommitteeReport and Recommendations
September 21, 2016
Page|2
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The SolidWaste Manager requestsaGeneral Fund supplemental appropriation in
5.
the amount of$750.This amount representsa Keep Virginia Beautiful grantfor the
Walk Your Human initiative.No additional local fundsare required as remaining
program costs are available in the current budget.Seeattached memoand original
grant application, p..
6.The Deputy PublicWorksDirector requests aLandfill Fund supplemental appropriation
in the amount of $200,000.This amount representsacarry forward of unspent FY16
funds for anongoing project:the PartialClosure ofArea1, Phase1,CDD Landfill.See
attached memo,p..The committee recommends approval.
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7.The Sheriff requests aGeneral Fund supplemental appropriationin the amount of
$300. This amount representsdonationstothe K-9 Program. No local funds required.
See attached memo, p..
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The Sheriff requests aGeneral Fund supplemental appropriation in theamount of
8.
$50.This amount represents a donation to DARE. Nolocal funds required. See
attached memo,p..
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9.The Fire& Rescue Chief requests aGeneral Fundsupplemental appropriation in the
amount of $4,845.85.Thisamount represents an insurance reimbursement for an auto
claim. No local funds required. See attachedmemo,p..
10.The Deputy County Administrator requests aGeneralFund supplemental appropriation
in the amount of $31,202.77.This amountrepresentsacarryforward ofunspent FY16
fundsfor carpet replacement,whichwas started in FY16 but has been delayed. See
attached memo,p..The committee recommends approval.
11.The EDA ExecutiveDirector requests anEDA Fund supplemental appropriation inthe
amount of $100,000.Thisamount represents thethird installment under the
performance agreement with CarmeuseLime and Stone. See attachedmemo, p..
The committee recommends approval.
Finance CommitteeReport and Recommendations
September 21, 2016
Page|3
12.The EDA ExecutiveDirector requests anEDA Fund supplemental appropriation inthe
amount of $100,000.Thisamount represents the final installment underthe
performance agreement with HP Hood. See attachedmemo, p..The committee
recommends approval.
13.The Finance/Audit Committeecharter adopted bythe Boardof Supervisors requires an
annual review and reassessment. See attached charter, p..The committee
recommends no changes.
INFORMATION ONLY
1.The FinanceDirector provides aFund 10 Transfer ReportforAugust2017. See attached,
p..
2.The FinanceDirector provides financial statements for themonth ending
August31,2016. See attached, p..
3.The FinanceDirector provides an FY2017Fund Balance Report ending
September15,2016. See attached, p..
4.The FY16year-end open purchaseorders have been provided by the Countyand the
Schools. See attachments,p..
5.The County Administrator’s recommendationon County committee/commission pay
willbe provided in October.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter, Chairman
Charles DeHaven
Gary Lofton
By
Bill Ewing
___________________________
Angela Rudolph
Cheryl B. Shiffler,Finance Director
Executive Director of Financefryel@fcpsk12.net
D
ATE:August 31, 2016
T
O: School Board Finance Committee Members
David T. Sovine, Ed.D., Superintendent of Schools
F:
ROM Lisa K. Frye, Executive Director of Finance
S
UBJECT: Financial Reports for Fiscal Year 2015-16
Attached are the year-end financial reports for fiscal year 2015-16. As of the date of this report,
the financials are unaudited. Included are the statements of operations for all funds managed by
the school system. This report summarizes the key activities within each fund.
Table of Contents
Fund Report
UUUU
School Operating FundPage 3
School Nutrition Fund Page 8
School Textbook Fund Page 10
School Capital Projects Fund Page 12
School Construction Fund Page 14
School Debt ServiceFundPage 16
School Health Insurance Reserve Fund Page 18
Northwestern Regional Educational Programs Funds Page 20
Consolidated Services Fund Page 22
Special Grants Fund Page 24
Private Purpose Funds Page 26
Please refer to the respective financial statement as you procee
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School Operating Fund
The unobligated surplus for the fiscal year 2016 school operating fund is $458,985, which is 0.31% of the
$148,733,931 total school operating fund budget.
The operational highlights of the fiscal (and school year) 2015-2016
Implementation of instructional coaching model to collaborate wi
professional development and instructional strategies that direc
Implementation of Summer School Academy, an in-between years instructional program for
academically at-risk elementary and middle school students
Fall 2015 enrollment was 13,066 compared to an expected 13,166
Expansion of 1:1 technology initiative for all middle and some elementary and high school students
Summary budget statistics
1.The original (beginning) budget for the school operating fund for FY 2016 was $148,028,927.
2.Budget adjustments of $705,004 resulted in the current budget balance of $148,733,931 and
included the following:
a.encumbrance or undelivered commitments of $581,267
b.carry-forward restricted grant receipts of $123,737 from FY 2015
Summary financial statistics
1.Actual FY 2016 revenues in the school operating fund were $147,310,865.
2.Actual FY 2016 expenses and encumbrances totaled $146,640,246.
3.Obligations for restricted programs in the amount of $211,634 are a part of the year-end surplus
and are reserved for appropriation to FY 2017.
4.An unobligated amount of $458,985 remained at year-end. [Line E]
Key factors contributing to the school operating fund surplus ar
Budget Actual Variance
State sales tax $14,266,303$14,338,077 $ 71,774
Budgetary expense surplus schools and $19,429,829$19,050,004 $ 379,825
departments
$45,573 schools
$334,252depts.
All other variances $ 7,386
Unobligated Surplus for FY 2016 $ 458,985
The remaining portion of this section explains the financial activity and resulting variances.
School Operating Fund Continued
16BU
Understanding the Operating Fund Variances
The financial statement for the School Operating Fund is presented in a format reflecting two components
of financial activity: unrestricted and restricted programs. The majority of the school divisions programs
and operations are funded by state and local funds in the unrestricted component. While the scho
division must maintain minimum standards of quality with a manda
school board allocates those funds with discretion aligned to planning goals. Therefore, the expenditures
in this component are referred to as unrestricted.
The restricted program section shows the activity of grant funds received for specific use on designated
programs. The budget and related financial activity align with the grant aw
period, creating budget to actual variances which tend to be misunderstood as local surpluses or deficits.
For this reason, the format shown is designed to assist the reader with the distinction between the two.
Summary of Revenues and Expenditures
Unrestricted revenues exceeded expenditures by $795,035 [line 11]. The variance for each revenue source
and expenditure category is described in the following text. This amount is offset by $124,416 in restricted
program variances [line 14] resulting in the total operating fund surplus of $670,619 [line 15], which is then
reduced by $211,634 in carryforward obligations. The final resu-obligated surplus for FY
2016.
Unrestricted Revenues: $141,844,316 [line 6]
U
Local Sources [line 1]
$902,888 in miscellaneous local revenue was received, including fees and charges to students and the
public, as well as billings to other agencies, gifts and donations, rebates and refunds, and rental charges
for the use of school division facilities. Funds received from these sources were less than projected by
$31,205 and eRate reimbursing funds.
Commonwealth [line 2]
$68,152,369 in state revenues were received including Standards of Quality (SOQ) funding, sales tax
receipts, incentive funding, categorical funding, lottery funds, and some miscellaneous funds were less
than budgeted by $279,148.
SOQ funding was less than budgeted by $344,063 due to lower than projected enrollment.
Sales tax funding was more than budgeted by $71,774 due to greater sales tax collections received by the
Commonwealth than was planned by the Virginia Department of Taxa
Medicaid revenues were greater than budgeted by $119,961.
All other state funding received was less than budgeted by $126, again primarily due to less than
expected enrollment.
Federal Government [line 3]
$7,987 in unrestricted, federal program revenues were received. A small amount of funding is provided
each year based on the amount of federal land in the county. There is no notable variance in this section.
Local Government and Transfers [lines 4-5]
$72,781,072 were received from the Countys General Fund local government dollars. This total
includes the prior year encumbrance and grant obligations, as well as the current year funding support
from the local governing body.
School Operating Fund Continued
Unrestricted Expenditures: $141,049,281 [line 10]
Instruction [line 7]
$105,846,588wereexpended for instructional purposes and includes costs incurred forclassroom
instruction, student support services, library and media service
school administrative offices in the areas of regular education, special education, vocational
gifted education, and the other categories of instruction. Seventy-five percent of all expenditures are in
this category. The positive variance of $53,305 is attributable to expenditure savings throughout the
schools and instructional departments.
17B
Instructional and Administrative Technology [line 8]
$7,377,806 were expended for costs associated with division technology - instructional, administrative,
and operational categories. Savings in vehicle fuel and employee compensation due to personnel
turnover provided some funding to expand the school divisions 1:1 student technology dice initiative
to additional grade levels.
Support Services [line 9]
$27,824,887 were expended for costs associated with supporting the operations of the school division,
including administration, services related to students attendance and hea
maintaining facilities. The $584,160 positive variance is the net of personnel and operational
expenditures. The majority of this positive variance is due to residual fuel and utility savings.
Restricted program revenues and expenditures [
lines 12 - 14]
Restricted Programs provide funding for specific initiatives. T
student populations or capabilities. Restricted program funding is associated with spending criteria
reporting criteria. The vast majority of restricted revenues come from the federal government, but a few are from
state or miscellaneous sources. Restricted program revenues tot466,549 for FY 2016, and program
expenditures totaled $5,590,965. The resulting negative balance of $124,416 represents an amount of additional
local funding toward those specific program budgets.
FY2016 Un-obligated Surplus $458,985 [lines 15-17]
(Revenues in Excess of Expenditures)
The total surplus for FY 2016 of $670,619 is reduced by the amount of revenue received for a special purpo
has not yet been encumbered. These funds are considered obligations against the surplus funds, total $211,634,
and include: 1) $128,763 for SOL Algebra Readiness, 2) $49,228 for the Apple Federal Credit Union mentor teacher
program, 3) $31,156 for property repairs, and 4) $2,487 for the VA Star program and website advertising. A
separate appropriation request will be submitted for these amoun Supervisors.
The unobligated surplus for FY 2016 is $458,985.
Frederick County Public Schools
School Operating Fund
Year Ended June 30, 2016
[a][b][c][d][e]
2014-152015-162015-162015-16Variance
Actual*OriginalAdjusted Actual*from
BudgetBudgetAdj. Budget
SUMMARY
Revenue from Local/Other Sources$ 1,197,652 $ 1,056,305$ 1,087,324$ 988,752 $ (98,573)
Revenue from the Commonwealth$ 68,475,796$ 70,040,965$ 69,825,620$ 69,264,017$ (561,603)
Revenue from the Federal Government$ 4,520,254 $ 4,855,589$ 5,039,915$ 4,277,024 $ (762,891)
Revenue from Local Governing Body67,132,44372,076,06872,781,07272,781,0720
TOTAL REVENUES
[A]$ 141,326,145$ 148,028,927$ 148,733,931$ 147,310,865$ (1,423,066)
Instruction$ 100,814,363$ 106,692,797$ 105,899,893$ 105,846,588$ 53,305
Instruction - Restricted Programs5,741,0217,072,3737,014,1415,590,9651,423,175
Technology - Instructional & Administrative7,052,2375,871,2077,410,8517,377,80633,045
Support Services27,280,04028,392,55028,409,04727,824,887584,160
TOTAL EXPENDITURES
[B]$ 140,887,661$ 148,028,927$ 148,733,931$ 146,640,246$ 2,093,685
* Actual fiscal year expenditures includes encumbrances
REVENUE OVER EXPENDITURES
[C]$ 438,484 $ -$ -$ 670,619
[D]Obligated Funds-Special Programs$ 123,737 $ 211,634
[E]LOCAL FUNDS UNOBLIGATED AT JUNE 30$ 314,747 $ 458,985
[F]Percentage Surplus of Total Budget0.22%0.31%
Unrestricted Revenues
[1]Revenue from Local Sources$ 1,043,468$ 937,493$ 934,093 $ 902,888 $ (31,205)
[2]Revenue from Commonwealth$ 67,454,879$ 68,355,993$ 68,431,517$ 68,152,369$ (279,148)
aStandards of Quality (SOQ) 49,264,059 49,307,236 49,307,236 48,963,173 (344,063)
bSales Tax 13,944,103 14,266,303 14,266,303 14,338,077 71,774
cIncentive Accounts 518,000 1,132,574 1,132,574 1,128,556 (4,018)
dCategorical 79,725 81,320 81,320 101,927 20,607
Homebound 79,725 81,320 81,320 101,927 20,607
eLottery-Funded Programs 3,410,221 3,476,060 3,504,417 3,361,009 (143,409)
fMiscellaneous State 238,770 92,500 139,666 259,627 119,961
[3]Revenue from Federal Government$ 5,458$ 5,000$ 9,334$ 7,987$ (1,347)
aMiscellaneous 5,458 5,000 9,334 7,987 (1,347)
[4]Transfers/ CarryOver/ Prior Year Encumbrances$ 1,784,703$ -$ 705,004 $ 705,004 $ -
[5]Local Funds -Board of Supervisors$ 65,347,740$ 72,076,068$ 72,076,068$ 72,076,068$ -
[6]Total Unrestricted Revenues$ 135,636,248$ 141,374,554$ 142,156,016$ 141,844,316$ (311,700)
Unrestricted Expenditures
[7]Instruction$ 100,814,363$ 106,692,797$ 105,899,893$ 105,846,588$ 53,305
aRegular education 75,767,962 80,593,759 79,927,857 79,906,077 21,780
bSpecial education 15,891,719 16,604,460 16,460,271 16,449,211 11,059
cVocational education 6,953,883 7,245,825 7,285,755 7,284,751 1,005
dGifted education 811,686 845,081 846,505 840,579 5,926
e Other education 1,349,064 1,362,157 1,337,991 1,328,522 9,469
fSummer School 23,135 23,750 23,750 20,534 3,216
gAdult education 16,914 17,764 17,764 16,914 850
[8]Instructional & Administrative Technology$ 7,052,237$ 5,871,207$ 7,410,851$ 7,377,806$ 33,045
aInstructional technology 2,308,228 1,015,978 1,793,254 1,791,348 1,906
bInstructional support technology 2,802,456 3,096,787 3,208,650 3,201,994 6,656
cAdministrative support technology 1,941,553 1,758,441 2,408,946 2,384,464 24,482
[9]Support Services$ 27,280,040$ 28,392,550$ 28,409,047$ 27,824,887$ 584,160
aAdministration, Attendance & Health 5,886,193 6,387,423 6,386,250 6,316,279 69,971
bPupil Transportation Services 8,061,763 8,638,755 8,249,665 8,122,430 127,236
cOperation and Maintenance 12,684,115 12,692,221 13,094,499 12,722,190 372,309
dFacilities 157,101 204,412 203,021 188,376 14,645
e Fund Transfers 490,869 469,739 475,612 475,612 -
[10]Unrestricted Expenditures$ 135,146,640$ 140,956,554$ 141,719,791$ 141,049,281$ 670,510
[11]Unrestricted Revenue Over/(Under) Expense$ 489,607 $ 795,035
Year Ended June 30, 2016
[a][b][c][d][e]
2014-152015-162015-162015-16Variance
Actual*OriginalAdjusted Actual*from
BudgetBudgetAdj. Budget
Restricted Programs
Revenue from Local/Other Sources$ 154,184 $ 118,812$ 153,231 $ 85,864$ (67,368)
aeRate Program 90,768 93,812 92,390 26,911 (65,480)
bEmergency Planning Grant - Generator 7,661 - - - -
cBridges to Success-Apple Federal CU 30,000 25,000 30,000 30,000 -
dNOAA Grant 25,756 - 30,841 28,953 (1,888)
Revenue from Commonwealth$ 1,020,917$ 1,684,972$ 1,394,103$ 1,111,649$ (282,455)
aRemedial Summer School - 106,484 62,848 62,798 (50)
bRegional Juvenile Detention Center 512,374 545,671 545,671 542,928 (2,743)
cSpecial Education - In-Jail 84,020 90,000 90,000 87,653 (2,347)
dEarly Reading Intervention 242,843 242,843 242,843 236,721 (6,122)
eSOL Algebra Readiness 117,263 117,263 119,200 119,200 -
fOther Special State Programs64,41732,71167,03662,349 (4,687)
Excess Appropriation - 550,000 266,505 - (266,505)
g
Revenue from Federal Government$ 4,514,796$ 4,850,589$ 5,030,581$ 4,269,037$ (761,544)
aTitle I, Part A 1,470,700 1,703,071 1,716,189 1,313,086 (403,103)
bTitle I, Part D 68,478 65,467 82,852 81,262 (1,590)
cTitle II, Part A Improve Teacher Quality 331,187 267,006 342,137 226,003 (116,133)
dTitle III, Part A LEP 68,118 64,274 74,719 70,816 (3,903)
eTitle VI-B IDEA Regular 2,356,903 2,454,793 2,566,749 2,387,535 (179,213)
fTitle VI-B IDEA Preschool 41,184 41,184 41,184 41,226 42
gPerkins Vocational 158,727 154,794 148,846 149,108 262
hOther Miscellaneous Grants 19,500 - - - -
iExcess Appropriation - 100,000 57,906 - (57,906)
[12]Total Restricted Revenues$ 5,689,897 $ 6,654,373$ 6,577,915$ 5,466,549 $ (1,111,367)
Restricted Program Expenditures
aeRate Program 85,826 93,812 97,332 27,015 70,317
bBridges to Success - Apple Federal CU 15,813 25,000 30,000 10,772 19,228
cTitle II, Part B NOAA Grant 23,010 - 30,841 29,606 1,235
dEmergency Generator Grant 965 - - - -
eRemedial Summer School - 228,168 160,712 160,842 (130)
fRegional Juvenile Detention Center 506,244 545,671 545,671 536,396 9,275
gSpecial Education - In-Jail 84,020 90,000 90,000 87,653 2,347
hEarly Reading Intervention 271,220 287,807 246,807 241,518 5,289
iSOL Algebra Readiness 169,552 186,695 278,574 149,812 128,763
jOther Special State Programs96,29765,69699,23189,451 9,780
kTitle I, Part A 1,470,700 1,703,071 1,716,189 1,313,086 403,103
lTitle I, Part D 106,781 105,586 115,340 113,343 1,997
mTitle II, Part A Improve Teacher Quality 331,187 267,006 342,137 226,003 116,133
nTitle III LEP 68,118 64,274 74,719 70,816 3,903
oTitle VI-B 2,356,903 2,454,793 2,566,749 2,387,535 179,213
pPerkins Vocational 154,386 154,794 148,846 147,119 1,727
qExcess Appropriation - 800,000 470,993 - 470,993
[13]Total Restricted Expenditures$ 5,741,021 $ 7,072,373$ 7,014,141$ 5,590,965 $ 1,423,175
[14]Restricted Revenue Over/(Under) Expense$ (51,124)$ (124,416)
[15]All Revenue Over/(Under) Expense$ 438,484 $ 670,619
[16]Obligated Funds-Special Programs 123,737211,634
[17]LOCAL FUNDS UNRESTRICTED AND UNOBLIGATED AT JUNE 30$ 314,747 $ 458,985
School Nutrition Fund
The food service operation completed the FY 2016 with revenues in excess of expenditures of $383,335,
which increases the fund balance to $1,942,843. Of this fund balance, $272,504 is the value of inventory at
year-end and is categorized as non-spendable. The School Nutrition Services Program served meals over 178
days, two days less than the budget due to inclement weather.
Even though the fund continues to realize a profit, revenue was less than expected due to a decline in the
number of students buying meals and two less serving days. On average, 50 percent of the student
membership participated in the food service program. Expenditures were significantly less than expected
for the associated number of meals served. Equipment expenses were also less than planned.
1,166,682 lunches and 298,771 breakfasts were served throughout the 2015-2016 school year, which were
85,032 less meals than budgeted. The lunch prices for a full meal were50 for elementary, $2.75 for
middle, and $2.75 regular lunch/$2.85 pizza lunch for high school students. Other items were sold on an
à la carte basis. The division food service operation produced an av14.29 meals per labor hour
8,460 equivalent meals daily. As of June 2016, 34.6% of students were eligible for free or reduced-priced
meals.
Revenue Variances:
Compared to budget, revenues were $234,907 less than expected. The variance is the result of two main
components: lunch sales and federal meal reimbursement through the National School
Lunch sales for full-priced meals were $190,280 lower than expected. This variance is attributed to
two fewer serving days and less than expected number of students participating who pay full price
for meals.
Federal subsidies were $45,797 less than planned. This decrease in revenue reflects fewer serving
days and changes in student meal participation patterns.
Expenditure Variances:
Compared to budget, expenditures were less than expected. $1,502,573 of the total expenditure variance
represents appropriation of prior year fund balance. The excess
if needed. The other operational variances are the result of the following:
Labor cost was $259,937 less than planned. Productivity gains were realized and overtime and
substitute costs were less than anticipated.
Food and supply costs were $200,160 less than planned. The average food cost per meal was $1.23
for FY 2016, which was six cents less than budgeted.
Contracted services, utilities, travel, and other miscellaneous
positive variance of $8,439.
Capital outlay represents the purchase of new or replacement equipment which realized a positive
variance of $149,706.
Frederick County Public Schools
School Nutrition Fund
Year Ended June 30, 2016
[a][b][c][d][e]
AdjustedVariance
ActualActualBudgetActualfrom
2013-20142014-20152015-162015-2016Adj Budget
[1]Beginning Balance July 1$ 1,202,601 $ 1,368,808 $ 1,502,573 $ 1,559,508 $ 56,935
Revenues:
[2]Interest on Bank Deposits$ 2,484$ 2,902$ 2,484$ 4,085$ 1,601
[3]Type A Lunches1,485,5161,507,2271,725,8801,535,600(190,280)
[4]Breakfast Program89,964102,006116,201120,4764,275
[5]All Other Sales and Adults572,743588,632611,835586,691(25,144)
[6]Other Receipts92,35669,14659,39678,44419,048
[7]State School Food Payments91,72586,54989,18489,22743
[8]Federal Meals Reimbursement2,275,3712,328,3302,514,8552,469,058(45,797)
[9]Transfers From School Operating - 24,064 4,526 5,8731,347
[10]Total Revenues$ 4,610,158 $ 4,708,855 $ 5,124,361 $ 4,889,454 $ (234,907)
Total Revenues and Beginning Balance 5,812,759 6,077,663 6,626,934 6,448,962
Expenditures:
[11] Salaries$ 1,742,933 $ 1,745,169 $ 1,937,283 $ 1,759,359 $ 177,924
[12] Fringe Benefits607,530644,130691,778609,765 82,013
[13] Contractual Services47,62662,19967,95761,946 6,011
[14] Utilities, Travel and Misc47,28652,01054,03351,605 2,428
[15] Food and Supplies1,965,7781,945,8852,194,9621,994,802 200,160
[16] Capital Outlay32,79768,763178,34828,642 149,706
- 1,502,573 - 1,502,573
[17] Appropriation Fund Bal. - Prior Year -
[18]Total Expenditures$ 4,443,951 $ 4,518,155 $ 6,626,934 $ 4,506,119 $ 2,120,815
[19]Revenue Over / (Under) Expenditures$ 166,207$ 190,700$ -$ 383,335
[20]Balance June 30$ 1,368,808 $ 1,559,508 $ -$ 1,942,843
[21]Balance Nonspendable - Inventory$ 210,365$ 238,947$ 272,504
[22]Committed - reserve for encumbrance$ 25,481$ -$ -
[23]Assigned fund balance$ 1,132,962 $ 1,320,561 $ 1,670,339
School Textbook Fund
3B
The textbook fund finished the year with an increase of $637,333 resulting in a fund balance to $1,714,833.
The primary source of revenue for this fund comes from the Stand
Commonwealth. The state funds require a local match equal to th
Beginning fund balance for the School Textbook Fund was $1,077,501. Revenues plus the beginning fund
balance provide for the total available funds of $2,340,825. For FY 2016, state funds of $788,171 plus
$469,739 in local matching funds, and miscellaneous receipts for interest and fees totaled $1,263,324 in
revenue.
Textbook purchases were made for replacements of worn textbooks, new music textbooks for grades
kindergarten through 5, new math textbooks for high school grades, and new science textbooks for high
school grades. Total expenditures on textbooks and related activities equaled $625,991 for the year less
than planned due to savings on music and science textbooks, shipping costs, consumables and stable
enrollment. A small portion of the expense total is for a clerical position attributable to maintaining the
textbook inventory.
The textbook fund balance increases and decreases over time as it supports the year-to-year disbursements
driven by the timing of required textbook adoptions. Textbook fund balance is assigned to the next fiscal
year to support required textbook adoptions.
Frederick County Public Schools
School Textbook Fund
Year Ended June 30, 2016
[a][b][c][d][e]
2013-142014-152015-162015-16
ActualActualBudgetActualVariance
[1]Balance July 1$ 1,155,102$ 1,421,028$ 625,965 $ 1,077,501$ 451,536
Revenues:
[2] Interest on Bank Deposits$ 2,803$ 2,620 $ 5,000$ 3,882 $ (1,118)
[3] Sale of Textbooks/ Lost Fees2,5882,1445,0001,115(3,885)
[4] Sale of Used Books3591,500417(1,083)
[5] State Reimbursements745,103787,033793,340788,171(5,169)
[6] Transfers From Other Funds421,529476,198469,739469,7390
[7]Total Revenues$ 1,172,023$ 1,268,354 $ 1,263,324$ (11,255)
$ 1,274,579
Expenditures:
[8] Salaries$ 17,813$ 16,076$ 30,775$ 17,088$ 13,686
[9] Fringe Benefits6,5344,0174,2584,204 54
[10] Contractual Services - 2,195 - - -
[11] Payments to Publishers881,7491,589,5931,099,050604,699 494,351
[12] Planned Carryforward to Next Year - 766,461 766,461
[13]Total Expenditures$ 906,097$ 1,611,881 $ 625,991$ 1,274,553
$ 1,900,544
[14]Revenues Over / (Under) Expenditures$ 265,926$ (343,527)$ (625,965)$ 637,333$ 1,263,298
[15]Balance June 30$ 1,421,028$ 1,077,501$ -$ 1,714,833
[16]Committed - reserve for encumbrance$ 5,557$ -$ -
[17]Assigned fund balance$ 1,415,471$ 1,077,501$ 1,714,833
School Capital Projects Fund
4B
The school capital projects fund is a separate fund intended for the purchase of capital items that are not
provided for in the annual school operating fund. This fund typically receives revenue from the local
governing body through direct appropriation or through the trans
balances in the school operating fund.
The beginning fund balance of $647,957 was used to complete maintenance projects after July 1, 2015.
New funding of $4,314,747 was provided by the county for the folfire alarm
replacement at James Wood High School, division-wide building automation management systems upgrade,
roof replacement at Sherando High School, HVAC upgrade at school board administration building, fire
pump upgrade at Bass-Hoover Elementary School, chiller replacement at Armel Elementary School, and
eight school bus replacements.
As of June 30, 2016, these projects were in various stages of planning, completion, or payment. The balance
will be carried forward into FY 2017.
Some of the items listed above should be supported by a sufficient funding level in the operating fund
because they are part of the larger scope of the annual operatin
Restoration of such funding in the operating budget will allow f return to the practice of using
it for special projects outside the norm of the operating fund, yet als not large enough for the construction
fund.
Frederick County Public Schools
School Capital Projects Fund
Year Ended June 30, 2016
[a][b][c][d][e]
Variance
2013-142014-152015-162015-16from
ActualActualBudgetActualAdjusted
Budget
[1]Balance July 1 $ 148,628$ 858,814$ 500,000$ 647,957$ 147,957
Revenues:
[2]Other Receipts
[3]Local Funds - Frederick County$ 800,883$ 542,594 $ -
$ 4,314,747$ 4,314,747
[4]Transfers from Other Funds1,045,748 - - - -
[5]Transfers- Encumbrances from prior year - -166,292 -(166,292)
Total Revenues$ 1,846,631$ 542,594 $ (166,292)
$ 4,481,039$ 4,314,747
Expenditures:
[6]Capital Outlay$ 1,136,445$ 753,451 $ 863,222
$ 4,981,039$ 4,117,816
[7]Total Expenditures$ 1,136,445$ 753,451 $ 863,222
$ 4,981,039$ 4,117,816
[8]Fund Balance June 30$ 858,814$ 647,957$ -
$ 4,099,481
[9]Committed - reserve for encumbrance$ 79,205 $ 166,292
$ 1,332,857
[10]Assigned fund balance$ 779,609$ 481,665
$ 2,766,624
Construction Fund
The active construction projects for FY 2016 were:
construction of replacement for FCMS;
continued design of the fourth high school;
and design of the twelfth elementary school and Armel addition.
A project-to-date summary is shown below and is provided in a different format on
statement. The amounts shown in bold represent active project balances at y-end, which will be
automatically re-appropriated in the next fiscal year to provide for the seamless continuation of the
project.
Replacement FCMS: 12 th Elementary School:
Beginning project amount $49,500,000.00 Beginning project amount $ 1,500,000.00
Expenditures through June 30, 2016 $(42,914,261.58) Expenditures through June 30, 2016 $( 242,094.50)
O/S Encumbrances @ June 30, 2016 $( 5,363,352.78) O/S Encumbrances @ June 30, 2016 $( 1,113,818.30)
$Remaining project balance $ 144,087.20
Remaining project balance 1,222,385.64
.
Cash received bond proceeds $ 46,840,723.67
Cash received bond proceeds $00
Cash received premium proceeds $ 4,598,400.95
Cash received premium proceeds $ .00
Cash received interest earnings $ 80,620.92
Cash received interest earnings $ .00
120,000.00
Cash received easement proceeds $
Cash received other sources $ 1,500,000.00
Cash transferred to other projects $( 2,108,015.62)
Cash disbursed for project $( 180,663.00)
Cash disbursed for project $(38,958,795.69)
Accounts Payable @ June 30, 2016 $( 61,431.50)
Accounts Payable @ June 30, 2016 $( 3,955,465.89)
Cash/A/P balance @June 30, 2016 $ 1,257,905.50
Cash/A/P balance @June 30, 2016 $ 6,617,468.34
Fourth High School:
Armel Additions:
Beginning project amount $6,000,000.00
Beginning project amount $500,000.00
Expenditures through June 30, 2016 $(5,286,590.98)
Expenditures through June 30, 2016 $( 147,053.00)
O/S Encumbrances @ June 30, 2016 $( 271,195.47)
O/S Encumbrances @ June 30, 2016 $( 327,220.00)
Remaining project balance $ 442,213.55
Remaining project balance $ 25,727.00
Cash received bond proceeds $2,734,850.00
Cash received bond proceeds $ .00
Cash received premium proceeds $ 209,216.97
Cash received premium proceeds $ .00
4,733.58
Cash received interest earnings $
.00
Cash received interest earnings $
Cash transferred-undesignated fund $2,500,000.00
500,000.00
Cash received from other projects $
Cash received from other projects $ 230,199.17
Cash disbursed for project $( 75,500.00)
Cash disbursed for project $(5,220,935.98)
Accounts Payable @ June 30, 2016 $( 71,553.00)
Accounts Payable @ June 30, 2016 $( 65,655.00)
Cash/ A/P balance as of June 30, 2016 $ 352,947.00
Cash/A/P balance @June 30, 2016 $392,408.74
Frederick County Public Schools
Construction Funds
Year Ended June 30, 2016
[a][b][c][d]
Cummulative
ProjectPrior Years'2015-2016Project
BudgetReceiptsActual ReceiptsReceipts
[1]Balance July 1$ 8,777,475
Revenues:
[2]Interest Income$ -$ 46,103$ 39,093$ 85,196
[3]Proceeds from Bond Sale 54,300,000 22,940,574 26,635,000 49,575,574
[4]Other Receipts 3,200,000 2,033,619 5,516,183 7,549,801
[5]Miscellaneous - - - -
[6]Total Revenues$ 57,500,000 $ 25,020,296$ 32,190,276$ 57,210,571
[a][b][c][d][e][f]
CummulativeRemaining
ProjectPrior Years'2015-2016ProjectOutstandingProject
BudgetExpendituresActualExpendituresEncumbrancesBalance
Expenditures:
[7]Replacement FCMS$ 49,500,000 $ 12,264,430$ 30,649,832$ 42,914,262 $ 5,363,353 $ 1,222,386
[8]Armel Elementary Additions 500,000 - 147,053 147,053.00 327,220 25,727
[9]Twelfth Elementary School 1,500,000 - 242,095 242,095 1,113,818 144,087
[10]Fourth High School - land & design 6,000,000 3,978,391 1,308,200 5,286,591 271,195 442,214
[11]Total Expenditures$ 57,500,000 $ 16,242,821$ 32,347,179$ 48,590, 000$ 7,075, 587$ 1,834, 414
[12]Balance June 30$ 8,620,572
Debt Service Fund
6B
The year-end balance in the debt service fund is $113,879. The fund balance is carried forward to offset the
local share of debt service in the next fiscal year.
During the fiscal year, FCPS received $76,264 in refinancing credits from VPSA and $277,270 from the
federal government as an interest rebate subsidy for the Qualified School Construction Bonds (QSCB)
program. Additionally, $14,626,151 was received from the county. These revenues plus the beginning fund
balance was used for the principal, interest, and administrative
The FY 2016 principal, interest, and debt management fee payments totaled $15,153,330. The end of year
fund balance is $113,879 and will be used toward the FY 2017 deb
A summary of the outstanding indebtedness is shown below.
Outstanding debt at June 30, 2015 $ 108,075,406
New debt incurred during FY 2016 $ 26,635,000 *
Principal payments on existing debt during FY 2016 ($ 10,119,992)
Outstanding debt at June 30, 2016 $ 124,590,414
* During FY 2016, FCPS participated in the fall 2015 and spring 2016 Virginia
Public School Authority (VPSA) bond sales for $18,535,000 and $8,100,000
respectively. These borrowings were used to fund the construction of the
replacement Frederick County Middle School.
Frederick County Public Schools
Debt Service Fund
Year Ended June 30, 2016
[a][b][c][d][e]
Variance
2015-16from
2013-142014-15Adjusted 2015-16Adjusted
ActualActualBudgetActualBudget
[1]Balance July 1$ 20,158$ 922,736$ 273,291 $ 287,524$ 14,233
Revenues:
[2]State VPSA Credits$ -$ -$ 61,261$ 76,264$ 15,003
[3]Federal - QSCB 276,080 275,783 275,782 277,270 1,488
[4]Local Funds - Frederick County 14,626,151 14,626,151 14,626,151 14,626,151 -
[5]Transfers from Other Funds
[6]Total Revenues$ 14,902,231 $ 14,901,934 $ 14,963,194$ 14,979,685 $ 16,491
Expenditures:
[7]Principal Payments$ 8,978,905 $ 9,236,871 $ 10,119,992$ 10,119,992 $ -
[8]Interest Payments3,961,1504,718,909 5,017,4395,017,438 0
[9]Miscellaneous 13,850 15,050 99,054 15,900 83,154
[10]Total Expenditures$ 12,953,905 $ 13,970,830 $ 15,236,485$ 15,153,330 $ 83,155
[11]Transfers to Other Funds$ 1,045,748$ 1,566,316$ -$ -
[12]Balance June 30$ 922,736$ 287,524$ -$ 113,879
[13]Committed - reserve for encumbrance$ -$ -$ -
[14]Assigned fund balance$ 922,736$ 287,524$ 113,879
Insurance Reserve Fund
7B
The insurance reserve fund accounts for the premiums received an
employees. The fund balance is generated from medical and dental premiums paid by the school syst
and employees exceeding insurance carrier payments for those cla Likewise, the fund balance could
decrease for claims exceeding premiums paid. A range for projected claims expense and health care
utilization is prepared by the insurance carrier. Premiums are set within the projected range.
The health insurance program provided coverage for about 1,780 FCPS employees and retirees plus their
dependents. The program includes three medical plan options, one vision, and one dental planall
provided by Anthem. The three medical plan options are known as KeyCare 300, KeyCare 30, and the Health
Savings Account (HSA) plan.
Column [e] shows the current year activity compared to expected and maximum levels shown in columns [c]
and [d]. Medical and dental claims, affordable care act and other expenses for FY 2016 were $18,123,265,
significantly above the expected level of $16,753,405. The insurance reserve fund year-end balance
decreased by $1,760,920 to an ending balance of $1,878,863. The fund balance equates to just under one
and a half months of claims activity. The fund balance is assigned to supp
Columns [f] and [g] provide a range of activity projected for FY 2017. Due to claims activity significantly
exceeding the expected level in the FY 2016, the coverage plans
two plans known as KeyCare 25 and health savings account (HSA) plan will be available to em
Overall, the fund needs to support about $18.9 million in expect It is important to
maintain a fund balance sufficient to support claims which exceed the expected level.
Frederick County Public Schools
Insurance Reserve Fund
Year Ended June 30, 2016
[a][b][c][d][e][f][g]
Maximum Maximum
ExpectedClaimExpectedClaim
ActualActualActivityLiabilityActualActivityLiability
2013-20142014-152015-162015-162015-162016-172016-17
[1]Balance July 1$ 2,312,491$ 3,622,668$ 3,639,783$ 3,639,783$ 3,639,783$ 1,878,863$ 1,878,863[1]
Revenues:
[2]Interest on Bank Deposits$ 11,775 $ 12,026 $ 11,500$ 11,500$ 15,395 $ 11,500$ 11,500[2]
[3]Health Insurance Premiums 15,616,995 16,094,732 16,290,766 16,290,766 16,345,445 18,844,116 18,884,116[3]
[4]Donations/Grants/Other 9,254 2,865 1,505[4]
[5]Total Revenues$ 15,638,024$ 16,109,623$ 16,302,266$ 16,302,266$ 16,362,345$ 18,855,616$ 18,895,616[5]
Expenditures:
[6]Contracted Activities$ 6,456$ 294,921$ 100,000 $ 100,000 $ 251,263$ 174,000 $ 174,000 [6]
[7]Taxes & Fees 3,061 6,194[7]
[8]Supplies 5,218 3,327 4,471[8]
[9]Health Care Claims 13,430,301 14,788,283 15,653,405 18,001,416 16,763,280 17,681,616 20,333,858[9]
[10]Dental Claims 885,873 1,002,916 1,000,000 1,000, 000 1,098,057 1,000, 000 1,000, 000[10]
[11]Total Expenditures$ 14,327,847$ 16,092,508$ 16,753,405$ 19,101,416$ 18,123,265$ 18,855,616$ 21,507,858[11]
[12]Revenues Over (Under) Expenditures$ 1,310,177$ 17,115 $ (451,139)$ (2,799,150)$ ( 1,760,920)$ -$ (2,612,242)[12]
[13]Balance June 30$ 3,622,668$ 3,639,783$ 3,188,644$ 840,633 $ 1,878,863$ 1,878,863$ (733,379)[13]
Northwestern Regional Educational Programs (NREP) Funds
8B
Frederick County Public Schools is the fiscal agent for the NREP program. The school divisions of Winchester
City and Frederick and Clarke Counties fund the program along with some federal and state dollars. The
NREP program provides intense services to multiple disabled students, emotionally disabled students,
autistic students, hearing impaired students, deaf/blind students, and preschoolersvarious disabilities.
The program also provides outreach services to daycares and home
speech therapy services. About 250 students are served by this program.
Total revenues were $4,709,785 and were $221,941 less than budgeted. This amount represents a
reduction in the localities contributions due to the distributithe FY 2015 surplus of $218,442, as well
as negative variances in interest earnings, tuition payments, and state grant funds of $3,499. Expenditure
savings of $623,254 were realized throughout the year. The residual surplus is $292,243, which will be
credited back to the localities in FY 2017. The residual surplus was generated from vacancy and turnover
savings in personnel and reduced contracted costs for autism specialization services.
The NREP textbook fund concluded the year with a fund balance of62,689. The fund balance is
accumulated over time and is assigned to future disbursements driven by textbook adoption requirements.
Frederick County Public Schools
Northwestern Regional Educational Programs (NREP) Funds
Year Ended June 30, 2016
[a][b][c][d][e]
2013-142014-152015-162015-16Variance
ActualActualAdjustedActualfrom
OPERATING FUND
BudgetAdj. Budget
Balance at July 1
$ 54,495 $ 220,262$ 327,512$ 218,442$ (109,070)
REVENUES:
[1]Interest$ 1,494$ 1,196$ -$ 1,615 $ 1,615
[2]Tuition7,5607,4037,4004,646(2,754)
[3]Revenue from Commonwealth26,00040,07839,81837,458(2,360)
[4]Revenue from Federal Government - - - - -
[5]Local Funds -- Frederick County, - - - - -
Winchester City, and Clarke County4,421,4004,456,7784,884,5084,666,066(218,442)
[6]TOTAL REVENUES$ 4,456,455$ 4,505,455$ 4,931,726$ 4,709,78 5$ (221,941)
EXPENDITURES:
[7]Instruction$ 3,493,474$ 3,662,691$ 4,047,066$ 3,791,54 9$ 255,518
[8]Administration, Attendance & Health177,625183,113187,040186,934106
[9]Pupil Transportation Services - - - - -
[10]Operations and Maintenance544,694584,921620,657580,89739,760
[11]Food Services - - - - -
[12]Fund Transfers/Contingency25,00025,000352,51225,000327,512
[13]Technology49,89551,55051,96351,604359
[14]TOTAL EXPENDITURES$ 4,290,687$ 4,507,275$ 5,259,238$ 4,635,98 4$ 623,254
Balance at June 30
[15]$ 220,262$ 218,442$ -$ 292,243
[16]Committed - reserve for encumbrance$ -$ -$ -
[17]Assigned fund balance$ 220,262$ 218,442$ 292,243
TEXTBOOK FUND
Balance at July 1
$ 25$ 13,409 $ 15,000 $ 38,493$ 2 3,493
REVENUES:
[1]Interest$ 48$ 85$ -$ 163$ 163
[2]Transfers from NREP Operating Fund25,00025,00025,00025,000 -
[3]TOTAL REVENUES$ 25,048 $ 25,085 $ 2 5,000$ 25,163$ 163
EXPENDITURES:
[4]Payments for textbooks$ 11,664 $ -$ 40,000 $ 967$ 39,0 33
[5]TOTAL EXPENDITURES$ 11,664 $ -$ 40,000 $ 967$ 39,0 33
Balance at June 30
$ 13,409 $ 38,493 $ -$ 62,689
[6]Committed - reserve for encumbrance$ -$ -$ -
[7]Assigned fund balance$ 13,409 $ 38,493 $ 62,689
Consolidated Services Fund
9B
The consolidated services fund accounts for the transaction activity associated with building services
provided to county buildings and the Handley Regional Library, a
the school division and outside agencies.
The transportation facility is located on Route 522 south and is equipped for fleet maintenance and
fueling services to support the school division. Services are also provided to some county offices and
departments, and volunteer fire and rescue stations. The facility operations include vehicle repairs, tire
changing, washing and fueling, and inspections. The facility is staffed by heavy-duty and light-duty
mechanics. Most of the service mechanics hold Automotive Service Excellence
their respective fields. Fleet services are billed to user agencies on a cost recovery ba The charges
are comprised of full recovery of all direct and indirect expens
FY 2016 revenues totaled $2,553,758 and expenses totaled $2,549,416. The excess of revenues over
expenditures is $4,342 and contributes to the fund balance. The surplus was primarily due to savings
realized in utilities.
Frederick County Public Schools
Consolidated Services Fund
Year Ended June 30, 2016
[a][b][c][d][e]
2015-16Variance
2013-20142014-15Adjusted2015-16from
ActualActualBudgetActualAdj. Budget
Balance July 1$ 232,220$ - $ -$ 359,970
[1]Revenue:
[2]Building Services
Billings to Regional Library Board$ 5,435$ 7,294$ 4,900 $ 5,109$ 209
Billings to County Government3,0534,98810,1002,789(7,311)
Sub-total Building Services$ 8,488$ 12,282 $ 15,000$ 7,898$ (7,102)
[3]Vehicle Services
Billings to FCPS$ 2,714,744 $ 2,643,872 $ (495,691)
$ 2,391,844$ 2,148,181
Billings to Outside Agencies243,544481,239941,128397,678(543,450)
Other Receipts - 7,570 - 0
Sub-total Vehicle Services$ 2,958,288 $ 3,585,000 $ (1,039,141)
$ 2,880,653$ 2,545,859
[4]Transfers from School Operating Fund$ 4,289$ - $ - $ -$ -
[5]Prior Year Encumbrances$ -$ - $ - $ -$ -
[6]Total Receipts$ 2,971,065 $ 3,600,0002,553, $ (1,046,243)
$ 2,892,935$ 758
[7]Expenditures:
[8]Building Services
County Administration Building$ 1,152$ 2,685$ 5,000 $ 2,060$ 2,940
Bowman Regional Library5,4357,2947,5005,109 2,391
Other Agencies2,0842,3032,500729 1,771
Sub-total Building Services$ 8,671$ 12,282$ 15,000$ 7,898$ 7,102
[9]Vehicle Services
Salaries$ 638,096$ 657,723 $ 718,349$ 698,968$ 19,381
Fringe Benefits229,546224,703239,538221,380 18,158
Purchased Services46,04415,049322,68621,866 300,820
Other Charges104,05463,549123,05052,343 70,707
Materials and Supplies1,870,6151,864,8102,181,3771,546,960 634,417
Capital Outlay1,107 - - - -
Sub-total Vehicle Services$ 2,889,462 $ 3,585,000
$ 2,825,834$ 2,541,517$ 1,043,483
[10]Total Expenditures$ 2,898,133 $ 3,600,0002,549,
$ 2,838,116$ 415$ 1,050,585
[11]Revenues Over/ (Under) Expenditures$ 72,932$ 54,819$ 4,342
[12]Balance June 30$ 305,151 $ 54,819 $ 364,312
[13]Balance Nonspendable - Inventory$ 305,151$ 256,860 $ 278,961
[14]Unreserved fund balance$ -$ 103,110 $ 85,351
Special Grants Fund
9B
The special grants fund is a fiduciary fund which accounts for t
special grants or programs for which Frederick County Public SchThese grants may
be multi-year or multi-jurisdictional grants and fall outside of the typical K-12 programs for FCPS.
FY 2016 active grants and programs include the Chain of Checks and a misc
benefit of low-income students.
Frederick County Public Schools
Special Grants Fund
Year Ended June 30, 2016
[a][d][c][d]
2013-142014-152015-162015-16
ActualActualAdjusted Actual
Budget
Balance July 1$ 31,113$ 12,471$ 3,403$ 3,403
REVENUES:
[1]Donations and Grants$ 510$ -$ - $ -
Fees from Business & Industry$ -$ -$ - $ -
Tuition Payments from Localities - - - -
Revenue from the Commonwealth - - - -
Revenue from the Federal Government - - - -
[2]Sub-total Regional Adult Ed. Revenues$ -$ -$ - $ -
[3]Federal Grant - Teaching American History$ 34,040$ -$ - $ -
[4]TOTAL REVENUES$ 34,550$ -$ - $ -
EXPENDITURES:
[5]Chain of Checks$ 7,813$ 8,994$ 12,307$ 3,313
[6]At Risk/Low Income 346 75 164 89
[7]Teacher of the Year 4,072
[8]Regional Adult Education 6,290 - - -
[9]Teaching American History 34,671 - - -
[10]TOTAL EXPENDITURES$ 53,192$ 9,069$ 12,471$ 3,403
[11]Balance June 30$ 12,471$ 3,403$ (9,069)$ -
Private Purpose Funds
10B
The school division maintains a private-purpose endowment fund and a private-purpose income fund. The
endowment fund activity includes contributions and management expenses ass with the principal or
corpus. The income fund activity includes miscellaneous restricted donations, interest postings,
disbursements, and fund transfers. Fund balances are brought forward each year into the next fiscal
The fund balance at June 30, 2016, is comprised of the following:
Private-Purpose Private-Purpose
Endowment BalanceIncome Fund Balance
Armstrong Foundation Scholarship$224,861 $ 788
Della Stine Scholarship $ 13,464 $ 92
Axalta Scholarship N/A $ 0
Clyde & Alfretta M. Logan
N/A $ 22,500
Scholarship
Bright Futures Program N/A $ 10,199
Teacher of the Year N/A $ 2,954
Total $ 238,325 $ 36,533
Private-Purpose Endowment Funds
Armstrong Foundation Scholarship FundThis fund accounts for funds provided by the
Armstrong Foundation. Earnings are used to provide scholarships to deserving students of
the Frederick County, Virginia schools.
Della Stine ScholarshipThis fund accounts for funds provided by a private donor. Earnings
on fund assets may be used to provide a scholarship to a deservi who attended
Dowell J. Howard Learning Center.
Private-Purpose Income Fund
The Armstrong Foundation, Della Stine, Axalta, and Clyde and Alfretta M. Logan Scholarship
Funds are used for the restricted purpose of providing scholarshstudents at the three
Frederick County high schools. The two endowed funds are used to support the respective
annual scholarship when interest income is insufficient.
Bright Futures is a non-profit organization that helps schools connect student needs with
resources that already exist in the community. Resources can be
money, supplies, or time.
The Teacher of the Year award is presented each year during conv
receives a plaque, a ring featuring the school divisions logo, a Chromebook, and a spending
account to be used for instructional materials, supplies, or travel.
Frederick County Public Schools
Private Purpose Funds
Year Ended June 30, 2016
[a][b][c][d]
FY14-15FY14-15FY15-16FY15-16
Private-PurposePrivate-PurposePrivate-PurposePrivate-Purpose
EndowmentIncomeEndowmentIncome
[1]Balance July 1$ 263,240$ 13,524$ 241,326$ 9,848
REVENUES:
[2]Interest on Bank Accounts$ -$ 613 $ - $ 755
[3]Interest on Investments - -
[4]Donations and Grants - 16,11757,259
[5]Transfers from Other Funds - - 3,000
[6]Investment Earnings - -
[7]TOTAL REVENUES$ -$ 16,730$ - $ 61,014
EXPENDITURES:
[8]Scholarship Payments$ -$ 14,000$ - $ 9,500
[9]Other Expenses 12,533 - - 3,556
[10]Other Operating Supplies - 1,521 - 16,274
[11]Instructional Supplies - 2,747 - 4,999
[12]Technology Hardware - 2,128 - -
[13]Transfers to Other Funds 9,381 123,000 -
[14]TOTAL EXPENDITURES$ 21,914$ 20,407$ 3,000$ 34,329
[15]Balance June 30$ 241,326$ 9,848$ 238,326$ 36,533
Assistant Director of Financecameryp@fcpsk12.net
TO: Cheryl Shiffler, Frederick County Finance Director
FROM: Patty Camery, FCPS Assistant Director of Finance
DATE: September 8, 2016
SUBJECT:FY 2017 Budget Items for Consideration by the Board of Supervisors
At their meeting on September 6, 2016, the School Board approved the following budget adjustments,
which are subject to consideration and approval by the Board of Supervisors. Please include the following
requests for FY 2017 budget adjustments onthe agenda for the County Finance Committee meeting
scheduled for September 21, 2016.
Budget Adjustments for the School Operating Fund
l. A FY 2017 budget adjustment to the school operating fund is requested for $211,634.10, which
represents funds received during FY 2016 and are to be used for their specific purposes including
mentor teacher programs, algebra readiness program, and other miscellaneous purposes.
ll.The school board is requesting a FY 2017 budget adjustment to the school operating fund for
$458,984.80, which represents the total of the unobligated surplus in the school operating fund.
Approval of this request will provide appropriation for fundstobe spent on high priority itemsin
the transportation and facilities services departments.
cc: David T. Sovine, Ed.D., Superintendent
Brenda G. Garton, County Administrator
1415 Amherst Streetwww.frederick.k12.va.us540-662-3888
P.O. Box 3508fax 540-722-2788
Winchester, Virginia 22604-2546
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Litter Prevention – Grants will be awarded to parks, communities, government or non-profit
entities that implement programs in Virginia to reduce litter. Funding will support educational
outreach materials, and clean-up events. The purpose of these grants is to support sustainable
prevention and a measurable reduction of litter within Virginia’s communities.
DUE: NO LATER THAN APRIL 29, 2016.
REQUEST: $850
Please give a brief overview of your project and how it relates to the intent of the grant.
"Walk Your Human" is proposed as a new approach to raising awareness aboutan old, unappealing
problem – the plight of litter in our community. Not only will it increase awareness, but those who
accept the challenge to collect litter while walking their pet will be provided with a litter grabber, pet
waste bags and even a pedometer to measure the health benefits of their walks. Walkers will also be
asked to take selfies with the litter they collect using an on-line application, Litterati. Through GPS,
Litterati will provide global tracking of results on its website and Face Book pages as well as Instagram.
Social media influences will spark greater interest and encourage volunteerism. It is believed that the
element of “Litter Selfies” will appeal to a wide audience, particularly young people, who are always
looking for a new way to use their smartphones.
Please discuss your goals, implementation plan, probable results, and any partners.
"Walk Your Human" is a new approach to a long-standing problem. How do you turn complaints about
litter into positive action? “Green Starts Here” is more than a slogan. It is a call to personal
responsibility. How do you make sure that there’s buy-in? By making the program upbeat and coupling it
with the quality time spent with one's furry companion, not to mention the health benefits of walking,
enjoying the outdoors, and the responsible management of pet waste to protect our waterways, the
tech element adds a completely new twist that is fun while providingaccountability.
Information about the program will be included on the county website, Face Book, and in the form of a
brochure. Those interested in participating will receive a brochure, litter grabber, pet waste bags and
pedometer, along with details about Litterati. Outreach will primarily be through local dog clubs, canine
competitions, and events sponsored by the county's animal shelter, our partner.
Since "Walk Your Human" will be an innovative idea for this area, I expect it to generate media attention
and create a buzz about the importance of a clean and green community. My goal is to show the
community that there is much more they can do than simply complain about litter. They can be a part of
the solution.
Please provide a budget for your project.
250 litter grabbers, custom --$300
Pet waste bags/dispenser --$550
300 Color Brochures -- $250 – funded by county
250 pedometers --$1,000 – donated by Valley Health Systems
Staff time estimated @ $1,475
In-kind contribution by volunteers $324
TOTAL PROJECT BUDGET: $3,899
You will be required to provide measurable results (i.e. number of volunteers, cigarette litter count before
and after, pounds of litter removed, number of reusable bags handed out, number of plants/trees
planted, etc.) in your final report. Please discuss what you will be measuring and what results you expect.
Measurements of success will be determined through number of participants who pledge to
participate, on-line registration through the county’s website, media exposure, and social
media posts through Litterati.
Since this is a new program, I expect it to elicit enthusiasm within the community, encouraging
residents to start in their own backyard, with their pet furry friend in tow, making the
community greener. This program is the perfect opportunity for the county to bring its litter
program, Clean Sweep,into focus and encourage greater volunteer participation locally and
through the state’s Adopt-a-Highway program.
DATE September 12, 2016
TO: Cheryl Shiffler
Finance Director
FROM: Patrick Barker, CEcD
Executive Director
CC: Brenda Garton
County Administrator
RE: Supplemental Appropriation Request for 31-8102-5600-001
The Economic Development Authority (EDA) is requesting an appropriation increase to 31-
8102-5600-001 for FY16-17 in the amount of $100,000. The appropriation increase will allow
us to provide the third installment for ON MINERALS (CHEMSTONE) COMPANY D/B/A
CARMEUSE LIME AND STONE by Frederick County under the Performance Agreement dated
July 25, 2012.
As a refresher, ON MINERALS (CHEMSTONE) COMPANY D/B/A CARMEUSE L
STONE committed to expanding its manufacturing operation in Frederick County. This
expansion included a $49.2 million investment through a building
and adding 25 new jobs.
The performance date for this project was June 1, 2016. The performance audit demonstrated
compliance. As of May 2016, ON MINERALS (CHEMSTONE) COMPANY D/B/A CARMEUSE
LIME AND STONE had invested $61 million in new capital investment, created and maintained
36 new full time positions at an average age of $59,838 while maintaining the 22 jobs as of June
5, 2012. In summary, they exceeded all of their performance goals.
All data on performance goals is first collected by the company, then cross checked two ways.
The Frederick County Commissioner of RevenueÔs office is contacted to verify the status of
capital investment values. Proprietary employment data is purchased by the EDA from the
Virginia Employment Commission to verify status of employment goals. If necessary, on-site
visits are also conducted to verify.
Thanks for your help. Please advise if additional information is required.
DATE September 12, 2016
TO: Cheryl Shiffler
Finance Director
FROM: Patrick Barker, CEcD
Executive Director
CC: Brenda Garton
County Administrator
RE: Supplemental Appropriation Request for 31-8102-5600-001
The Economic Development Authority (EDA) is requesting an appropriation increase to 31-
8102-5600-001 for FY16-17 in the amount of $100,000. The appropriation increase will allow
us to provide the final installment out of four for HP HOOD LLC by Frederick County under
the Performance Agreement dated January 8, 2104.
As a refresher, HP HOOD LLC committed to expanding its manufacturing operation in
Frederick County. This expansion included an $84.6 million investment through a building
expansion and new machinery and adding 75 new jobs with average annual salary of $44,080.
The expansion will increase the companyÔs ultra-high temperature production capacity.
The performance date for this project was July 31, 2016. The performance audit demonstrated
compliance. As of May 2016, HP HOOD LLC had invested $102 million in new capital
investment, and created and maintained 99 new full time positions at an average wage of
$44,189. In summary, they exceeded all of their performance goals.
All data on performance goals is first collected by the company then cross checked two ways.
The Frederick County Commissioner of RevenueÔs office is contacted to verify the status of
capital investment values. Proprietary employment data is purchased by the EDA from the
Virginia Employment Commission to verify status of employment goals. If necessary, on-site
visits are also conducted to verify.
Thanks for your help. Please advise if additional information is required.
FY2017 AUGUST BUDGET TRANSFERS Page 1
DATEDEPARTMENT/GENERAL FUNDREASON FOR TRANSFERFROMTOACCTCODEAMOUNT
8/1/2016SHERIFFCOVER 911 EMPLOYEE MERIT31021002000054 3,400.24
PUBLIC SAFETY COMMUNICATIONS 35061001000003 (3,400.24)
8/1/2016SHERIFFPROMOTIONS31021001000036 4,450.00
31021002000088 (4,450.00)
31021001000026 2,243.39
31021002000026 (2,243.39)
31021002000002 2,572.71
31021002000026 (2,572.71)
8/15/2016HUMAN RESOURCESTO COVER MILAGE FOR A. HICKS12033002000000 (93.00)
12035506000000 93.00
8/16/2016REFUSE COLLECTIONRECLASS CODE FOR RECYCLING CAN42033004000003 (1,850.00)
42035413000000 1,850.00
8/16/2016HUMAN RESOURCESPC REFRESH 201712035401000000 859.02
COMMISSIONER OF THE REVENUE 12095401000000 7,731.18
TREASURER12135401000000 2,219.72
FINANCE 12145401000000 5,005.45
INFORMATION TECHNOLOGY12205401000000 1,150.45
INFORMATION TECHNOLOGY12205401000002 1,360.70
INFORMATION TECHNOLOGY12205401000004 (54,486.00)
MANAGEMENT INFORMATION SYSTEMS 12225401000000 2,721.40
REGISTRAR 13025401000000 2,577.06
COMMONWEALTH'S ATTORNEY22015401000000 4,586.53
SHERIFF 31025401000000 10,809.92
INSPECTIONS34015401000000 859.02
FIRE AND RESCUE 35055401000000 2,577.06
PUBLIC SAFETY COMMUNICATIONS 35065401000000 5,154.12
GENERAL ENGINEERING/ADMINISTRATION 42015401000000 1,150.45
PARKS AND RECREATION ADMINISTRATION71015401000000 1,150.45
PLANNING81015401000000 3,436.08
TRANSFERS/CONTINGENCY93015890000000 1,137.39
8/26/2016PARKS MAINTENANCEELECTRIC FOR SNOWDEN BRIDGE71035101000000 180.00
SHERANDO PARK71105101000000 (180.00)
8/26/2016PARKS MAINTENANCETO COMPLETE ROSE HILL PARK71038900000000 21,200.00
RECREATION CENTERS AND PLAYGROUNDS 71045412000000 (21,200.00)
9/6/2016SHERIFFPURCHASE A USED VEHICLE31023004000002 (18,700.00)
SHERIFF 31028005000000 18,700.00
County of Frederick
General Fund
August 31, 2016
ASSETSFY17FY16Increase
8/31/168/31/15(Decrease)
Cash and Cash Equivalents53,929,243.2256,063,901.57(2,134,658.35)*A
Petty Cash1,555.001,555.000.00
Receivables:
Taxes, Commonwealth,Reimb.P/P46,391,636.4942,399,629.433,992,007.06
Streetlights16,873.8616,476.70397.16
Miscellaneous Charges40,866.8446,059.63(5,192.79)
Due from Fred. Co. San. Auth.734,939.23734,939.230.00
Prepaid Postage4,143.032,740.201,402.83
GL controls (est.rev / est. exp)(7,077,772.23)(8,476,900.86)1,399,128.63(1) Attached
TOTAL ASSETS94,041,485.4490,788,400.903,253,084.54
LIABILITIES
Performance Bonds Payable2,909,852.67446,656.752,463,195.92
Taxes Collected in Advance104,069.86196,174.53(92,104.67)*B
Deferred Revenue46,442,031.2642,456,861.233,985,170.03*C
TOTAL LIABILITIES49,455,953.7943,099,692.516,356,261.28
EQUITY
Fund Balance
Reserved:
Encumbrance School0.00(581,267.27)581,267.27*D
Encumbrance General Fund880,736.75723,446.20157,290.55(2) Attached
Conservation Easement4,779.854,779.850.00
Peg Grant205,675.38137,071.7568,603.63
Prepaid Items949.63949.630.00
Advances734,939.23734,939.230.00
Employee Benefits93,120.8293,120.820.00
Courthouse Fees312,512.63269,039.5743,473.06
Historical Markers17,368.9617,322.2546.71
Animal Shelter335,530.02335,530.020.00
Proffers3,610,003.965,042,419.80(1,432,415.84)(3) Attached
Parks Reserve9,810.010.009,810.01
E-Summons Funds103,763.7538,816.2564,947.50
VDOT Revenue Sharing436,270.00436,270.000.00
Undesignated Adjusted Fund Balance37,840,070.6640,436,270.29(2,596,199.63)(4) Attached
TOTAL EQUITY44,585,531.6547,688,708.39(3,103,176.74)
TOTAL LIAB. & EQUITY94,041,485.4490,788,400.903,253,084.54
NOTES:
*A Cash decrease can mainly be attributed to a decrease in fund balance.
*BPrepayment of taxes.
*C Deferred revenue includes taxes receivable, street lights, misc.charges,dog tags, and motor vehicle registration fees.
*D The FY17 School encumbrance entry from FY16 has been transferred.
BALANCE SHEET
(1) GL ControlsFY17FY16Inc/(Decrease)
Est.Revenue 159,808,756 147,542,644 12,266,112
Appropriations (69,849,005) (63,720,264) (6,128, 741)
Est.Tr.to Other fds (97,918,260) (93,022,727) (4,895, 533)
Encumbrances 880,737 723,446 157,291
(7,077,772) (8,476,901) 1,399,129
(2) General Fund Purchase Orders @8/31/16
DEPARTMENTAmount
Animal Shelter 41,726.00(12) Double Stack Cat Condos W/Bases
Clerk 5,590.00 Conservation&Preservation of (3) Books
Commonwealth's Attorney 7,195.00 Konica Minolta Copier & Scanner
County Office Buildings 9,749.10 Access Controls
33,768.00Tracer System HVAC Controls
41,080.00Parking Lot Repair/Cty.Adm.Bldg.&Bowman Library
124,849.00 (2)Roof Top Units /Heat Pump Replacements
25,655.07Security Camera
Fire & Rescue 9,336.00 (1) Washer/Extractor
7,209.00 Training Equipment & Supplies
2,545.00 Hazmat Shower(FEMA)
5,478.25 Badges, Emblems,Patches, etc.
64,827.60 Uniforms
4,497.00 (60)Stream Lights(LED)
7,807.00 Portable Gear Dryer
4,850.00 (2) 40' Cargo Containers
2,969.67 (33) Window 10 Tablets
8,309.30 Textbooks for Training
General District Court 2,732.80 (14) Mesh Back Chairs
5,139.00 (3)Video Docket PC's w/Monitors
General Fund Departments 40,685.58 PC Refresh 2017
14,202.20 (56) Microsoft Licenses
IT 2,524.00 Unified Licensing
Parks 49,792.00 Sierra Restroom Building
9,640.00 Rose Hill Electrical Project
54,200.00 Kubota Tractor
15,047.00 Laminated Wood Shelter Rose Hill Park
6,655.00 Bri-Mar Dump Trailer
4,565.49 Lumber/Clearbrook Park Roof
Refuse Collection 9,225.00 30 Yard Recycling Can
Public Safety 4,877.40 HVAC Unit
Registrar 7,131.31 Optical Scan Voting Machine
Sheriff 6,164.50 Ammunition
5,649.98 Body Armor
78,837.00 (3) 2016 Police Interceptor
109,880.50 (3)Chevy Tahoe's
4,032.00 Uniforms
22,947.50 (5)Gentrac Laptop's W/Docking Stations &Adaptors
16,000.00 2016 Chevy Malibu
Treasurer 3,367.50 Envelopes
Total 880,736.75
Designated
(3)Proffer InformationOther
SCHOOLSPARKSFIRE & RESCUEProjectsTOTAL
953,404.62535,958.54470,228.701,650,412.10 3,610,003.96
Balance @8/31/16
Designated Other Projects Detail
Administration 256,929.10
Bridges 2,500.00
Historic Preservation 126,000.0012/11/14 Board Action designated $50,000 for final debt payment
Library 134,968.00on the Huntsberry property.
Rt.50 Trans.Imp.10,000.00
Rt. 50 Rezoning 25,000.00
Rt. 656 & 657 Imp.25,000.00
RT.277 162,375.00
Sheriff 57,950.00
Solid Waste 12,000.00
Stop Lights 52,445.00
BPG Properties/Rt.11 Corridor 330,000.00
Blackburn Rezoning 452,745.00
Clearbrook Bus.Ctr.Rezoning 2,500.00
Total1,650,412.10
Other Proffers@8/31/16
(4) Fund Balance Adjusted
Ending Balance 8/31/16 40,797,284.49
Revenue 8/16 10,384,257.07
Expenditures 8/16 (11,946,501.51)
Transfers 8/16 (1,394,969.39)
8/16 Fund Balance Adjusted 37,840,070.66
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
August 31, 2016
FY17FY16YTD
REVENUES:8/31/168/31/15Actual
AppropriatedActualActualVariance
General Property Taxes109,067,433.004,024,945.263,594,867.68430,077.58(1)
Other local taxes34,831,980.001,178,647.231,038,981.42139,665.81(2)
Permits & Privilege fees1,283,923.00386,661.32412,828.95(26,167.63)(3)
Revenue from use of money
and property159,359.0070,818.7047,995.2122,823.49(4)
Charges for Services2,710,296.00484,180.71407,038.6677,142.05
Miscellaneous490,082.00108,644.6810,943.9497,700.74
Recovered Costs1,567,516.00162,701.66111,891.7750,809.89(5)
Proffers370,228.64382,279.09(12,050.45)(5)
Intergovernmental:
Commonwealth9,662,167.003,590,953.873,611,595.20(20,641.33)(6)
Federal36,000.006,475.0010,612.69(4,137.69)(7)
Transfers.0.000.000.00
TOTAL REVENUES159,808,756.0010,384,257.079,629,034.61755,222.46
EXPENDITURES:
General Administration 10,636,956.182,844,967.671,423,567.311,421,400.36
Judicial Administration2,622,683.47383,134.34350,954.1332,180.21
Public Safety33,354,052.915,434,475.935,079,408.64355,067.29
Public Works5,194,482.90472,810.64494,654.11(21,843.47)
Health and Welfare8,700,921.001,370,563.401,297,438.2973,125.11
Education78,819.0019,704.7514,000.005,704.75
Parks, Recreation, Culture6,408,086.151,211,428.941,110,231.06101,197.88
Community Development1,965,491.14209,415.84201,942.747,473.10
TOTAL EXPENDITURES68,961,492.7511,946,501.519,972,196.281,974,305.23(8)
OTHER FINANCING SOURCES ( USES):
Operating transfers from / to 98,805,772.231,394,969.391,030,165.96364,803.43(9)
Excess (deficiency)of revenues & other
sources over expenditures
& other uses(7,958,508.98)(2,957,213.83)(1,373,327.63)1,583,886.20
Fund Balance per General Ledger40,797,284.4941,809,597.92(1,012,313.43)
Fund Balance Adjusted to reflect37,840,070.6640,436,270.29(2,596,199.63)
Income Statement 8/31/16
`
(1)General Property TaxesFY17FY16Increase/Decrease
Real Estate Taxes 1,360,234 1,306,260 53,974
Personal Property 2,545,243 2,169,171 376,072
Penalties and Interest 66,918 53,592 13,326
Credit Card Chgs./Delinq.Advertising (24,725) (20,134) (4,591)
Adm.Fees For Liens&Distress 77,275 85,979 (8,704)
4,024,945 3,594,868 430,077
(2) Other Local Taxes
Communications Sales Tax - 174.10 (174.10)
Utility Taxes 193,977.81 252,404.84 (58,427.03)
Business Licenses 179,174.68 132,174.80 46,999.88
Auto Rental Tax 19,409.23 9,342.88 10,066.35
Motor Vehicle Licenses Fees 44,517.15 30,223.30 14,293.85
Recordation Taxes 315,235.86 267,823.46 47,412.40
Meals Tax 373,563.88 310,525.88 63,038.00
Lodging Tax 51,811.12 35,620.94 16,190.18
Street Lights 897.50 390.36 507.14
Star Fort Fees 60.00 300.86 (240. 86)
Total 1,178,647.23 1,038,981.42 139,665.81
(3)Permits&Privileges
Dog Licenses 12,291.00 1,850.00 10,441.00
Transfer Fees 648.00 588.60 59.40
Development Review Fees 49,657.00 85,088.54 (35,431.54)
Building Permits 253,219.40 218,481.40 34,738.00
2% State Fees 5,705.92 9,345.41 (3,639.49)
Electrical Permits 16,827.00 28,674.00 (11,847.00)
Plumbing Permits 7,529.00 5,319.00 2,210.00
Mechanical Permits 9,546.00 36,659.00 (27,113.00)
Sign Permits 975.00 900.00 75.00
Blasting Permits 60.00 60.00 -
Land Disturbance Permits 30,003.00 25,863.00 4,140.00
Transfer Development Rights 200.00 - 200.00
Total 386,661.32 412,828.95 (26,167.63)
(4) Revenue from use of
Money 69,657.50 36,003.52 33,653.98
Property 1,161.20 11,991.69 (10,830.49)
Total 70,818.70 47,995.21 22,823.49
(5) Recovered CostsFY17FY16Increase/Decrease
8/31/20168/31/2015
Worker's Comp 200.00 250.00 (50.00)
Recovered Costs-IT/GIS - 313.98 (313.98)
Recovered Cost Fire Companies 27,209.00 - 27,209.00
Reimbursement Circuit Court 1,766.29 2,482.27 (715.98)
Reimb.Public Works/Planning Clean Up - 570.00 (570.00)
Clarke County Container Fees 20,959.95 18,466.27 2,493.68
City of Winchester Container Fees 13,789.61 13,469.60 320.01
Refuse Disposal Fees 26,186.72 19,333.91 6,852.81
Recycling Revenue 18,474.58 7,836.60 10,637.98
Fire & Rescue Merchandise(Resale) - 1,050.00 (1,050.00)
Container Fees Bowman Library 291.76 437.64 (145.88)
Litter-Thon/Keep VA Beautiful Grant 750.00 500.00 250.00
Restitution Victim Witness 3,799.50 3,171.00 628.50
Reimb.of Expenses Gen.District Court 5,749.62 3,469.99 2,279.63
Reimb.Task Force 7,679.95 11,161.44 (3,481.49)
Sign Deposits Planning - (50.00) 50.00
Comcast PEG Grant 20,434.00 17,879.40 2,554.60
Fire School Programs 14,035.00 8,120.00 5,915.00
Clerks Reimbursement to County 1,375.68 2,418.09 (1,042.41)
Sheriff Reimbursement - 1,011.58 (1,011.58)
Subtotal Recovered Costs 162,701.66 111,891.77 50,809.89
Proffer-Other - 157,500.46 (157,500.46)
*1
Lynnhaven 13,513.24 - 13,513.24
Proffer Redbud Run 32,270.00 19,362.00 12,908.00
Proffer Canter Estates 20,439.85 12,263.91 8,175.94
Proffer Village at Harvest Ridge 4,617.00 3,078.00 1,539.00
Proffer Southern Hills 29,460.00 - 29,460.00
Proffer Snowden Bridge 103,895.55 108,498.72 (4,603.17)
Proffer Meadows Edge Racey Tract 161,152.00 80,576.00 80,576.00
Cedar Meadows 4,881.00 - 4,881.00
Proffer Westbury Commons - 1,000.00 (1,000.00)
Subtotal Proffers 370,228.64 382,279.09 (12,050.45)
Grand Total 532,930.30 494,170.86 38,759.44
*1 Transportation Costs for Blackburn Commerce Ctr.& Clearbrook Business Ctr.
(6) Commonwealth Revenue8/31/168/31/15
FY17FY16Increase/Decrease
Motor Vehicle Carriers Tax 18,955.14 37,180.73 (18,225.59)
Mobile Home Titling Tax 30,435.00 29,477.94 957.06
Recordation Taxes 102,748.29 81,547.51 21,200.78
P/P State Reimbursement 2,610,611.27 2,610,611.35 (0.08)
Shared Expenses Comm.Atty. 37,661.30 36,708.00 953.30
Shared Expenses Sheriff 124,265.63 166,142.91 (41,877.28)
Shared Expenses Comm.of Rev. 15,846.33 16,641.68 (795.35)
Shared Expenses Treasurer 10,537.44 11,477.17 (939.73)
Shared Expenses Clerk 32,920.22 28,272.36 4,647.86
Public Assistance Grants 531,951.16 494,996.41 36,954.75
DMV Grant Funding 5,098.06 5,462.99 (364.93)
JJC Grant Juvenile Justice 32,090.00 32,090.00 -
Rent/Lease Payments 31,569.74 49,283.74 (17,714.00)
Wireless 911 Grant 5,506.81 5,410.75 96.06
State Forfeited Asset Funds 757.48 6,291.66 (5,534.18)
Total 3,590,953.87 3,611,595.20 (20,641.33)
(7) Federal Revenue FY17FY16Increase/Decrease
Federal Forfeited Assets 6,475.00 10,612.69 (4,137.69)
Total 6,475.00 10,612.69 (4,137.69)
(9) Transfers Increased $364,803.43 FY17FY16Increase/Decrease
Transfer to School Operating903,813.48581,267.27 322,546.21*1
Transfer to Debt Service County155,182.51151,387.95 3,794.56
Operational Transfers335,973.40297,510.74 38,462.66*2
Total1,394,969.391,030,165.96 364,803.43
*1 Increase in FY17 School Operating Fund Transfer
*2 Timing of Insurance Charge Outs
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
August 31, 2016
ASSETSFY2017FY2016Increase
8/31/168/31/15(Decrease)
*1
Cash6,846,245.715,940,834.89905,410.82
GL controls(est.rev/est.exp)(731,328.31)(645,911.60)(85,416.71)
TOTAL ASSETS6,114,917.405,294,923.29819,994.11
LIABILITIES
Accrued Operating Reserve Costs2,395,005.002,258,904.00136,101.00
TOTAL LIABILITIES2,395,005.002,258,904.00136,101.00
EQUITY
Fund Balance
Reserved
Encumbrances44,800.69132,240.74(87,440.05)
Undesignated
*2
Fund Balance3,675,111.712,903,778.55771,333.16
TOTAL EQUITY3,719,912.403,036,019.29683,893.11
TOTAL LIABILITY & EQUITY6,114,917.405,294,923.29819,994.11
NOTES:
*1 Cash increased $905,410.82. Refer to the following page for comparative statement of revenues and
expenditures and changes in fund balance.
*2 Fund balance increased $771,333.16. The beginning balance was $3,860,407.45 and includes adjusting
entries, budget controls for FY17($746,029.00), and the year to date revenue less the expenditures of
$560,733.26.
Current Unrecorded Accounts Receivable-
FY2017
Prisoner Billing:31,049.49
.
Compensation Board Reimbursement 8/16458,631.69
Total
489,681.18
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
8/31/16
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
FY2017FY2016
REVENUES:8/31/168'31/2015YTD Actual
AppropriatedActualActualVariance
Credit Card Probation-36.1420.7715.37
Supervision Fees38,896.005,311.635,310.501.13
Drug Testing Fees1,000.00---
Work Release Fees414,868.0030,917.3525,449.495,467.86
Federal Bureau Of Prisons0.00396.000.00396.00
Local Contributions6,988,314.001,747,078.501,623,776.50123,302.00
Miscellaneous6,500.0013,882.91626.7713,256.14
Phone Commissions420,000.000.000.000.00
Food & Staff Reimbursement112,000.004,249.720.004,249.72
Elec.Monitoring Part.Fees85,000.009,165.376,062.773,102.60
Share of Jail Cost Commonwealth1,250,000.000.000.000.00
Medical & Health Reimb.75,000.005,500.677,604.47(2,103.80)
Shared Expenses CFW Jail5,200,000.00361,135.75391,202.33(30,066.58)
State Grants276,233.000.000.000.00
Local Offender Probation247,636.000.000.000.00
Bond Proceeds0.002,196.760.002,196.76
Transfer From General Fund5,299,912.001,324,978.001,275,824.5049,153.50
TOTAL REVENUES20,415,359.003,504,848.803,335,878.10168,970.70
EXPENDITURES:21,191,488.002,944,115.542,916,524.0927,591.45
Excess(Deficiency)of revenues over
expenditures560,733.26419,354.01141,379.25
FUND BALANCE PER GENERAL LEDGER3,114,378.452,484,424.54629,953.91
Fund Balance Adjusted To Reflect 3,675,111.712,903,778.55771,333.16
Income Statement 8/31/16
County of Frederick
Fund 12 Landfill
August 31,2016
FY2017FY2016Increase
ASSETS8/31/168/31/15(Decrease)
Cash33,920,460.3332,130,780.721,789,679.61
Receivables:
Accounts Receivable
Fees744,247.55662,914.4781,333.08*1
Accounts Receivable Other0.00(566.13)566.13
Allow.Uncollectible Fees(84,000.00)(84,000.00)0.00
Fixed Assets44,899,611.0743,682,208.641,217,402.43
Accumulated Depreciation(26,818,616.30)(25,115,864.21)(1,702,752.09)
GL controls(est.rev/est.exp)(412,188.15)(647,034.70)234,846.55
TOTAL ASSETS52,249,514.5050,628,438.791,621,075.71
LIABILITIES
Accounts Payable - -
Accrued VAC.Pay and Comp TimePay191,362.47191,362.470.00
Accrued Remediation Costs12,516,507.6412,233,415.93283,091.71*2
Retainage Payable0.009,244.62(9,244.62)
Deferred Revenue Misc.Charges0.00(566.13)566.13
TOTAL LIABILITIES12,707,870.1112,433,456.89274,413.22
EQUITY
Fund Balance
Reserved:
Encumbrances1,863,016.2584,435.301,778,580.95*3
Land Acquisition1,048,000.001,048,000.000.00
New Development Costs3,812,000.003,812,000.000.00
Environmental Project Costs1,948,442.001,948,442.000.00
Equipment3,050,000.003,050,000.000.00
Undesignated
Fund Balance27,820,186.1428,252,104.60(431,918.46)*4
.
TOTAL EQUITY39,541,644.3938,194,981.901,346,662.49
TOTAL LIABILITY AND EQUITY52,249,514.5050,628,438.791,621,075.71
NOTES:
*1 Landfill receivables increased $81,333.08. Landfill fees at 8/16 were $589,436.39 compared to $493,931.11
at 8/15 for an increase of $95,505.28. Delinquent fees at 8/16 were $150,471.49 compared to $166,126.00 at 8/15
for a decrease of $15,654.51.
*2 Remediation increased $283,090.71 and includes $252,368.00 for post closure and $30,723.71 interest.
*3 The encumbrance balance increased $1,778,580.95 and includes $1,184,483.80 for CDD Landfill partial closure
of Area 1, Phase 1, $651,874.00 for a 2016 Cat 826 K compactor, and a 2017 Ford F150 for $26,658.45.
*4 Fund balance decreased $431,918.46. The beginning balance was $28,103,613.68 and includes adjusting entries,
budget controls for FY17($645,965.00), and year to date revenue less expenditures of $362,537.46.
Note that FY16 budget controls ($75,138.00) compared to FY17($645,965) for a difference of $570,827.00
reduction in fund balance.
County of Frederick
Comparative Statement of Revenue,Expenditures
and Changes in Fund Balance
August 31, 2016
FUND 12 LANDFILLFY17FY16YTD
REVENUES8/31/168/31/15Actual
AppropriatedActualActualVariance
Credit Card Charges0.00440.78381.0459.74
Interest on Bank Deposits60,000.002,564.842,470.1494.70
Salvage and Surplus0.0022,062.0020,597.801,464.20
Sanitary Landfill Fees5,516,450.00959,721.65916,360.8343,360.82
Charges to County0.0084,767.5871,622.3213,145.26
Charges to Winchester0.0020,877.0822,527.60(1,650.52)
Tire Recycling120,000.0015,165.1617,689.93(2,524.77)
Reg.Recycling Electronics66,000.0010,882.008,836.002,046.00
Greenhouse Gas Credit Sales10,000.000.000.000.00
Miscellaneous60,000.000.000.000.00
Wheel Recycling70,000.000.000.000.00
Charges for RTOP0.000.000.000.00
Renewable Energy Credits116,262.0041,293.3622,451.8018,841.56
Landfill Gas To Electricity370,758.0066,461.9469,904.65(3,442.71)
Waste Oil Recycling0.001,169.82(1,169.82)
State Reimbursement Tire Operation0.000.000.000.00
TOTAL REVENUES6,389,470.001,224,236.391,154,011.9370,224.46
Operating Expenditures5,520,435.02416,943.33377,027.3439,915.99
Capital Expenditures3,144,239.38444,755.60656,618.75(211,863.15)
TOTAL Expenditures 8,664,674.40861,698.931,033,646.09(171,947.16)
Excess(defiency)of revenue over
expenditures362,537.46120,365.84242,171.62
Fund Balance Per General Ledger27,457,648.6828,131,738.76(674,090.08)
FUND BALANCE ADJUSTED 27,820,186.1428,252,104.60(431,918.46)
CountyofFrederick,VA
ReportonUnreservedFundBalance
September15,2016
UnreservedFundBalance,BeginningofYear,July1,201644,322,798
PriorYearFunding&CarryforwardAmounts
C/FClearbrookConvenienceSite
(35,000)
C/Fcapitalcontingency
(2,366,365)
Schoolencumbrances
(903,813)
C/FFireCompanyCapital
(218,002)
AdjustPEGgrantreserves
3,523
C/FRoseHillproject
(13,163)
C/FSherandoParkmasterplan
(4,112)
C/FDatacenterrefreshlease
(108,032)
C/FAbbottgrant
(514)
(3,645,478)
OtherFunding/Adjustments
VictimWitness7,241
CORrefundGeneralMotors(6,308)
CORrefundWalmart(3,812)
CORrefundAndresGodinezJr.(2,978)
CORrefundInterstateResuce(9,267)
CORrefundToyotaLease(3,477)
AirportCapitalbudget(157,333)
(175,935)
FundBalance,September15,2016 40,501,385
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE1
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21892007032ENVIROWORLDCORPORATION4010-042030-5413-000-000-3/14/201660.00COMPOSTTHERMOMETER
21892007032ENVIROWORLDCORPORATION4010-042030-5413-000-000-3/14/201650.00COMPOSTTURNER
21892007032ENVIROWORLDCORPORATION4010-042030-5413-000-000-3/14/2016520.00SHIPPING
21892007032ENVIROWORLDCORPORATION4010-042030-5413-000-000-6/08/20166,116.00-
21892007032ENVIROWORLDCORPORATION4010-042030-5413-000-000-6/08/2016164.00-.00
------------
.00*
21893008568ATLANTICTACTICALINC4010-031020-5409-000-000-3/14/20166,164.50RA223M(200RDSEA)OF69GR.
21893008568ATLANTICTACTICALINC4010-031020-5409-000-000-3/14/20162,442.40RA40TA(500RDSEA)165GR.40
21893008568ATLANTICTACTICALINC4010-031020-5409-000-000-3/14/201616,849.00USA40SW(500RDS)165GR.40
21893008568ATLANTICTACTICALINC4010-031020-5409-000-000-5/20/201619,291.40-6,164.50
------------
6,164.50*
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/2016520.00DUPLEX
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/2016127.506IRON
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/2016710.00SPEEDZONE
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/2016396.00QUINCLORACDF
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/20164,896.00ARENA30LB.
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/20161,412.60LEBANON50LB.16-0-843%MESA
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-3/25/20161,355.25FERTILIZE24-0-12W/SULFATE
21902003900LANDSCAPESUPPLYINC4010-071030-5403-000-000-6/21/20169,417.35-.00
------------
.00*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE5
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
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21904002411SHEEHYFORD4010-031020-5409-000-000-3/25/201618,970.00PARTNUMBERSC-917-B
21904002411SHEEHYFORD4010-031020-5409-000-000-3/25/20161,260.00INSTALLATION/LABOR
21904002411SHEEHYFORD4010-031020-5409-000-000-3/25/2016675.00SHIPPING
21904002411SHEEHYFORD4010-031020-5409-000-000-3/25/2016160.00MISCELLANOUSSUPPLIES
21904005802SHEEHYFORDOFRICHMOND4010-031020-5409-000-000-4/22/201619,645.00-
21904002411SHEEHYFORD4010-031020-5409-000-000-6/21/20161,420.00-.00
------------
.00*
21908007019COMMERCIALLAUNDRYEQUIP4010-035050-8009-000-000-3/30/201628,008.0028,008.00CONTINENTALWASHEREXTRACTOR
------------
28,008.00*
21911009825BASICRENTACARCOINC4010-031020-8005-000-000-4/04/201641,320.002015CHRYSLERVAN
21911009825BASICRENTACARCOINC4010-031020-8005-000-000-5/16/201641,320.00-2015CHRYSLERVAN
21911009825BASICRENTACARCOINC4010-031020-8005-000-000-5/16/201617,700.002015FORDTRANSITCONNECTXLT
21911009825BASICRENTACARCOINC4010-031020-8005-000-000-5/16/201623,620.002016CHRYSLERTOWN&COUNTRY
21911009825BASICRENTACARCOINC4010-031020-8005-000-000-6/08/201641,320.00-.00
------------
.00*
21912005205GALLSLLC4010-031020-5410-000-000-4/06/201614,125.00BP747VBLKCTM00
21912005205GALLSLLC4010-031020-5410-000-000-4/06/2016409.60TAILOREDARMORCARRIER
21912005205GALLSLLC4010-031020-5410-000-000-4/06/2016204.80TAILOREDARMORCARRIER
21912005205GALLSLLC4010-031020-5410-000-000-4/06/2016249.48R20DCARRIER
21912005205GALLSLLC4010-031020-5410-000-000-4/06/2016525.0015,513.88CUSTOMMADEHONORGUARDBLOUSE
------------
15,513.88*
21913000023B-KOFFICESUPPLYINC4010-081010-5401-000-000-4/06/20163,030.50OFFICEFURNITURE
21913000023B-KOFFICESUPPLYINC4010-081010-5401-000-000-6/21/2016252.00-
21913000023B-KOFFICESUPPLYINC4010-081010-5401-000-000-6/21/2016917.00-
21913000023B-KOFFICESUPPLYINC4010-081010-5401-000-000-6/21/20161,861.50-.00
21913000023B-KOFFICESUPPLYINC4010-081010-5401-000-001-4/06/2016730.00DRAFTINGTABLEANDBASE
21913000023B-KOFFICESUPPLYINC4010-081010-5401-000-001-6/21/2016730.00-.00
------------
.00*
21914008709TRISTARMETALSINC4010-043050-5413-000-000-4/08/20168,968.00DOUBLESTACKSSCATCONDO
21914008709TRISTARMETALSINC4010-043050-5413-000-000-4/08/2016600.00STAINLESSSTEELCUSTOMBACK
21914008709TRISTARMETALSINC4010-043050-5413-000-000-4/08/20163,400.00STAINLESSSTEELCABINETBASES
21914008709TRISTARMETALSINC4010-043050-5413-000-000-4/08/2016648.00-DISCOUNT
21914008709TRISTARMETALSINC4010-043050-5413-000-000-4/08/20161,695.0014,015.00SHIPPINGANDHANDLING
------------
14,015.00*
21915005259NEOPOSTUSAINC4010-012130-8001-000-000-4/08/201640,357.0040,357.00HASLERDS-16HPINSERTER
------------
40,357.00*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE6
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
-------------------------------------------------------------------
21916003540VALLEYDRILLINGCORP4010-071030-8900-000-000-4/12/20165,423.00WELLINSTALLATION
21916003540VALLEYDRILLINGCORP4010-071030-8900-000-000-6/21/20163,422.00-
21916003540VALLEYDRILLINGCORP4010-071030-8900-000-000-6/21/20162,001.00-.00
------------
.00*
21918004429ISCOINDUSTRIESLLC4012-042040-8006-000-000-4/20/20167,623.86FUSIONMACHINEW/ATTACHMENTS
21918004429ISCOINDUSTRIESLLC4012-042040-8006-000-000-6/21/20167,623.86-.00
------------
.00*
21919006899KOFILEPRESERVATIONINC4010-021060-3006-000-000-4/25/20165,590.005,590.00CONSERVATION&PRESERVATION
------------
5,590.00*
21920005768ELECTIONSYSTEMS&4010-013010-8001-000-000-4/25/20167,131.317,131.31OPTICALSCANVOTINGMACHINE
------------
7,131.31*
21921009906CAPITOLOFFICESOLUTIONS4010-012200-8007-000-002-4/26/20168,950.008,950.00HPDESIGNJETT930MFP
------------
8,950.00*
21922005802SHEEHYFORDOFRICHMOND4010-031020-8005-000-000-4/26/201678,837.0078,837.002016POLICEINTERCEPTOR
------------
78,837.00*
21923002668RKCHEVROLETINC4010-031020-8005-000-000-5/03/201673,218.0020164WDCHEVYTAHOE
21923002668RKCHEVROLETINC4010-031020-8005-000-000-5/03/201636,662.50109,880.5020164WDCHEVYTAHOE
------------
109,880.50*
21924005824VAISALAINC4085-081030-8801-000-043-5/03/20161,472.00HMP155KITFORAWOSV-D
21924005824VAISALAINC4085-081030-8801-000-043-5/03/20164,730.00VHFRADIOUPGRADEAWOSV-D
21924005824VAISALAINC4085-081030-8801-000-043-5/03/2016100.006,302.00FREIGHTCHARGES
------------
6,302.00*
21925000390MOTOROLASOLUTIONSINC4010-031020-5409-000-000-5/03/201618,678.5418,678.54APX6500VHF/ACCESSORIES
------------
18,678.54*
21926005267HETZERINCCWILLIAM4012-042040-8900-000-001-5/06/20162,125,770.00CDDLANDFILL
21926005267HETZERINCCWILLIAM4012-042040-8900-000-001-6/27/2016263,768.82-1,862,001.18
------------
1,862,001.18*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE7
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
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21927009851EQUIPMENTMANAGEMENT4010-035050-5605-000-002-5/06/20161,975.00EMC.FEMA112A
21927009851EQUIPMENTMANAGEMENT4010-035050-5605-000-002-5/06/2016140.00EMC.FEMAPK
21927009851EQUIPMENTMANAGEMENT4010-035050-5605-000-002-5/06/2016305.00EMC.PSC.103
21927009851EQUIPMENTMANAGEMENT4010-035050-5605-000-002-5/06/2016125.00FREIGHT
21927009851EQUIPMENTMANAGEMENT4010-035050-5605-000-002-5/06/2016.002,545.00PERQUOTESUBMITTED
------------
2,545.00*
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/201626,904.00DOUBLESTACKSSCATCONDO
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/20161,176.00PVCVENTILATIONPIPE
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/20161,800.00STAINLESSSTEELBACK
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/201610,200.00BASECABINETUNIT
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/20162,004.00-SALESDISCOUNT
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/20163,200.00SHIPPINGANDHANDLING
21928008709TRISTARMETALSINC4010-043050-5413-000-000-5/16/2016450.0041,726.00LIFTGATE
------------
41,726.00*
21929000625CONSOLIDATEDELECTRIC4010-071030-8900-000-000-5/16/20169,640.009,640.00ROSEHILLELECTRICALPROJECT
------------
9,640.00*
21930007374EMERSONNETWORKPOWER4010-012220-8007-000-000-5/16/20168,317.438,317.43TAG#137652040XENERSYSHX300
------------
8,317.43*
21931006275CONFEDERATECONTRACTOR4010-022010-5413-000-007-5/16/20165,300.00BUILDWALLTOCREATEOFFICE
21931006275CONFEDERATECONTRACTOR4010-022010-5413-000-007-6/07/20162,650.00-2,650.00
------------
2,650.00*
21932009924DEHAVENSBACKHOESERVICE4010-071030-8900-000-000-5/16/201613,750.00ROSEHILLSEPTICSYS/FOUNDATIO
21932009924DEHAVENSBACKHOESERVICE4010-071030-8900-000-000-6/27/2016800.00COMPLETETRAILTORESTROOM
21932009924DEHAVENSBACKHOESERVICE4010-071030-8900-000-000-6/27/201611,475.00-3,075.00
------------
3,075.00*
21933005769MUNICIPALEMERGENCYSERVI4010-035050-5605-000-002-5/19/AV3000HTKEVLARHEADNET
21933005769MUNICIPALEMERGENCYSERVI4010-035050-5605-000-002-5/19/AV3000HTKEVLARHEADNET
21933005769MUNICIPALEMERGENCYSERVI4010-035050-5605-000-002-5/19/AV3000HTKEVLARHEADNET
21933005769MUNICIPALEMERGENCYSERVI4010-035050-5605-000-002-5/19/4,946.00SHIPPING&HANDLING
------------
4,946.00*
21934009197HENRYSCHEININC4010-035050-5404-000-000-5/20/20162,188.00PEDIATRICINTUBATIONTRAINER
21934009197HENRYSCHEININC4010-035050-5404-000-000-5/20/20161,138.00INFANTAIRWAYMANAGEMENT
21934009197HENRYSCHEININC4010-035050-5404-000-000-5/20/2016923.96NEONATALINTUBATIONTRAINER
21934009197HENRYSCHEININC4010-035050-5404-000-000-5/20/2016.004,249.96EVA001_QQ213679_RESP_1
------------
4,249.96*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE8
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
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21935009934POCKETNURSE4010-035050-5404-000-000-5/20/20162,138.00NGTUBEANDTRACHCARE
21935009934POCKETNURSE4010-035050-5404-000-000-5/20/2016399.96HUMERUSINTRAOSSEOUS
21935009934POCKETNURSE4010-035050-5404-000-000-5/20/2016.002,537.96PRICEPEREVA
------------
2,537.96*
21936002497TURFEQUIPMENT&SUPPLY4010-071090-8001-000-000-5/20/201661,416.80TOROGROUNDSMASTER4100DMOWER
21936002497TURFEQUIPMENT&SUPPLY4010-071090-8001-000-000-6/23/201661,416.80-.00
------------
.00*
21937000625CONSOLIDATEDELECTRIC4010-071100-3004-000-003-5/20/20166,712.006,712.00REPLACE60'LIGHTPOLE
------------
6,712.00*
21938009906CAPITOLOFFICESOLUTIONS4010-012200-8007-000-002-5/26/201617,614.0017,614.00T3500MULITFUNCTIONAL&ADDONS
------------
17,614.00*
21939003799SIGNETSCREENPRINTING&4010-031020-5413-000-001-5/27/20163,171.38DARESHIRTS
21939003799SIGNETSCREENPRINTING&4010-031020-5413-000-001-5/27/201664.603,235.98DARESHIRTS
------------
3,235.98*
21940009944KINGTRAININGINNOVATIONS4010-035050-5413-000-000-5/27/KINGCEILINGPROP
21940009944KINGTRAININGINNOVATIONS4010-035050-5413-000-000-5/27/REBARCUTTINGATTACHMENT
21940009944KINGTRAININGINNOVATIONS4010-035050-5413-000-000-5/27/5,970.96SHIPPINGGROUNDTRUCK
------------
5,970.96*
21941005603PERFORMANCETRAINING4010-035050-5411-000-000-5/27/20164,881.004,881.00TESTBANKUPDATES
------------
4,881.00*
21942009948RENNERSAUTOSALESLLC4010-035050-5408-000-000-5/27/20163,230.003,230.007X12UTILITYTRAILER
------------
3,230.00*
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/2016720.00AXE
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/2016680.00QUIC-BAR
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/2016800.00JACK
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/20161,800.00PICKET
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/2016144.00GRAB&HOOK
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/2016180.00HOOKS
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/20161,320.00CORDREEL
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/20161,156.00JUNCTIONBOX
21943009334ATLANTICEMERGENCY4010-035050-5413-000-000-6/01/2016409.007,209.00SHIPPINGANDHANDLING
------------
7,209.00*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE9
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
-------------------------------------------------------------------
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/20161,612.50FIREFIGHTERBADGE
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/20161,344.00COLLARPINS
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016774.00TECHNICIANBADGE
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016360.20LIEUTENANTBADGE
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016209.80LIEUTENANTCOLLARPINS
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016252.14CAPTAINBADGE
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016209.80CAPTAINCOLLARPINS
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016517.40NAMEBARRHODIUM
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/201641.96NAMEBAR-GOLD
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/201696.75FIREMARSHALBADGE
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/201659.70FIREMARSHALCOLLARPINS
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016.00SHIPPINGANDHANDLING
21944006801LAWMENS&SHOOTERS4010-035050-5410-000-000-6/01/2016.005,478.25SPECS:
------------
5,478.25*
21945006966WITMERPUBLICSAFETY4010-035050-5410-000-000-6/01/20168,728.50MORNINGPRIDE
21945006966WITMERPUBLICSAFETY4010-035050-5410-000-000-6/01/2016793.509,522.00MORNINGPRIDE
------------
9,522.00*
21946009541MILLERAUTOSALESINC4010-012100-8005-000-000-6/01/201620,696.9420,696.942015FORDESCAPE
------------
20,696.94*
21947006014FORMDOCSLLC4011-033010-5401-000-000-6/01/20167,699.957,699.95FORMDOCS
------------
7,699.95*
21948000247PIFEROFFICESUPPLYINC4010-021020-5401-000-000-6/01/20162,732.802,732.80MESHBACKCHAIRW/BLACKFABRIC
------------
2,732.80*
21949005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/01/GLOBEMES
21949005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/01/PRO-WARRINGTON
21949005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/01/SHIPPING&HANDLING
21949005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/01/.007,224.13SIZING:
------------
7,224.13*
21950000271PAYNEPUMPANDWELLCO4010-071030-8900-000-000-6/01/20163,828.753,828.75ROSEHILLWATERSYSTEM
------------
3,828.75*
21951009949BUCKSFABRICATING4010-042030-8006-000-000-6/01/20169,225.009,225.0030YDRECYCLINGCAN;TOSPECS
------------
9,225.00*
21952003954DELLMARKETINGLP4010-022020-5401-000-000-6/01/2016579.98DELLFLATPANELMONITORTOUCH
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE10
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
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21952003954DELLMARKETINGLP4010-022020-5401-000-000-6/01/20162,033.57XPS15
21952003954DELLMARKETINGLP4010-022020-5401-000-000-6/01/20163,749.466,363.01PRECISIONWORKSTATIONT3620
------------
6,363.01*
21953005769MUNICIPALEMERGENCYSERVI4010-035050-5407-000-000-6/02/AV3000HT
21953005769MUNICIPALEMERGENCYSERVI4010-035050-5407-000-000-6/02/AV3000HT
21953005769MUNICIPALEMERGENCYSERVI4010-035050-5407-000-000-6/02/AV3000HT
21953005769MUNICIPALEMERGENCYSERVI4010-035050-5407-000-000-6/02/2,915.00SHIPPING&HANDLING
------------
2,915.00*
21954005969BKCONNECTEDSOLUTIONS4010-043040-8007-000-000-6/02/20169,749.109,749.10ACCESSCONTROLS
------------
9,749.10*
21955005283SUNGARDPUBLICSECTORINC4010-031020-5401-000-000-6/06/28,500.00ONESOLUTIONMCTUSERLICENSE
------------
8,500.00*
21956005899DOCUMENTSOLUTIONSINC4010-012200-8007-000-000-6/13/20168,720.008,720.00KONICAMINOLTAC454E,ADD-ONS
------------
8,720.00*
21957007400MTSEQUIPMENT4011-033010-8001-000-000-6/13/201630,100.0030,100.00CHAMPIONDISHWASHER
------------
30,100.00*
21958009499WOODSTOCKEQUIPMENTCO4010-071100-8001-000-000-6/14/201654,200.0054,200.00KUBOTAM62TLBTRACTOR
------------
54,200.00*
21959009959RCPSHELTERSINC4010-071030-8900-000-000-6/14/201615,047.0015,047.00SHELTER24'X36'LAMINATEDWOOD
------------
15,047.00*
21960005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/15/GLOBE#D1253-GJACKETPER
21960005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/15/GLOBE#E1253-GTROUSERSPER
21960005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/15/GLOBE#D1253-GLETTERINGSEE
21960005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/15/.00SHIPPINGINCLUDEDPERCONTRACT
21960005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/15/.0047,671.01REQUESTTOHAVEGEARIMPORTED
------------
47,671.01*
21961003922KUSTOMSIGNALSINC4010-031020-5409-000-000-6/16/20164,329.004,329.00RAPTORRP-1,DUALK-BAND
------------
4,329.00*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE11
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
-------------------------------------------------------------------
21962004102DEHAVENSAUTO&CAMPER4010-071100-8001-000-000-6/16/20166,655.006,655.002016BRI-MARDUMPTRAILER
------------
6,655.00*
21963006224BOLAND4010-043040-8001-000-000-6/21/201633,768.0033,768.00TRACERSYSTEMHVACCONTROLSCH
------------
33,768.00*
21964005472WILSONASPHALT4010-043040-8900-000-000-6/21/201612,260.0012,260.00PARKINGLOTREPAIRSATCAB
21964005472WILSONASPHALT4010-043040-8900-000-006-6/21/201628,820.0028,820.00PARKINGLOTREPAIRSATBOWMAN
------------
41,080.00*
21965005035TRANEU.S.INC4010-043040-8001-000-000-6/21/201690,449.0090,449.00ROOFTOPUNIT/HEATPUMP
------------
90,449.00*
21966005969BKCONNECTEDSOLUTIONS4010-043040-8007-000-000-6/21/201625,655.0725,655.07NEWSECURITYCAMERAS
------------
25,655.07*
21967006224BOLAND4010-043040-8001-000-000-6/21/201634,400.0034,400.00ROOFTOPUNIT/HEATPUMP
------------
34,400.00*
21968009961VISUALSOUNDINC4010-012200-5413-000-000-6/21/20164,430.004,430.00INTERACTIVEDISPLAY
------------
4,430.00*
21969005205GALLSLLC4010-031020-5410-000-001-6/27/20161,288.00TROUSERS
21969005205GALLSLLC4010-031020-5410-000-001-6/27/20161,456.00SHIRTS
21969005205GALLSLLC4010-031020-5410-000-001-6/27/20161,288.004,032.00COATS
------------
4,032.00*
21970004004RAYALLENMANUFACTURING4010-031020-5402-000-001-6/27/2016979.99F3K-9DEPLOYMENT&HEATALERT
21970004004RAYALLENMANUFACTURING4010-031020-5402-000-001-6/27/20161,159.96FEMCK-COY:KIT-5.11SLINGBACK
21970004004RAYALLENMANUFACTURING4010-031020-5402-000-001-6/27/2016129.98MD10-F;FAN,FSERIES
21970004004RAYALLENMANUFACTURING4010-031020-5402-000-001-6/27/20162,099.99EZ1IN:CRUIZEEZE
21970004004RAYALLENMANUFACTURING4010-031020-5402-000-001-6/27/2016213.504,583.42SHIPPING
------------
4,583.42*
21971005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/27/5.11RESPONDERHIGH-VISIBILITY
21971005769MUNICIPALEMERGENCYSERVI4010-035050-5410-000-000-6/27/7,599.29SHIPPING&HANDLING
------------
7,599.29*
AP2407/01/2016COUNTYOFFREDERICKVA.OPENPURCHASEORDERS*OPEN*PAGE12
PO#VEND#NAMEFUND-DEPT-LOC-ACCTDATE$AMOUNT$$TOTAL$APPRVDBYPODescription
-------------------------------------------------------------------
21972005184F&FANDAJACOBSAND4010-035050-5410-000-000-6/27/2016874.00WHITE,ALBOUMBELLCROWNCAP
21972005184F&FANDAJACOBSAND4010-035050-5410-000-000-6/27/20163,827.00NAVY,ALBOUMBELLCROWNCAP
21972005184F&FANDAJACOBSAND4010-035050-5410-000-000-6/27/2016.004,701.00SHIPPING&HANDLING
------------
4,701.00*
21973006966WITMERPUBLICSAFETY4010-035050-5410-000-000-6/27/20164,497.00STREAMLIGHTSURVIVORLED,
21973006966WITMERPUBLICSAFETY4010-035050-5410-000-000-6/27/2016.004,497.00SHIPPING&HANDLING
------------
4,497.00*
21974002497TURFEQUIPMENT&SUPPLY4010-071090-8001-000-000-6/28/201611,483.2011,483.20TOROMDX-DUTILITYCART
------------
11,483.20*
21975009982WILLIAMSDIRECTDRYERS4010-035050-3004-000-001-6/28/20166,995.00PORTABLE,4STATION,TURNOUT
21975009982WILLIAMSDIRECTDRYERS4010-035050-3004-000-001-6/28/2016500.0010YEARWARRANTY
21975009982WILLIAMSDIRECTDRYERS4010-035050-3004-000-001-6/28/2016312.007,807.00SHIPPING
------------
7,807.00*
21976001947SUPREMECOURTOFVIRGINIA4010-021020-5401-000-000-6/28/246"NECMONITORLCDSCREEN
21976001947SUPREMECOURTOFVIRGINIA4010-021020-5401-000-000-6/28/25,139.00VIDEODOCKETPCTINYFORMM900
------------
5,139.00*
21977008205PCNSTRATEGIES4010-031020-5401-000-000-6/29/201615,701.80GETACV110LAPTOP
21977008205PCNSTRATEGIES4010-031020-5401-000-000-6/29/20163,225.00GETACV110DOCKINGSTATION
21977008205PCNSTRATEGIES4010-031020-5401-000-000-6/29/2016735.75ANTENAEPLUSCELL+WIFI+GPS
21977008205PCNSTRATEGIES4010-031020-5401-000-000-6/29/2016659.95GETACVEHICLEPOWERADAPTER
21977008205PCNSTRATEGIES4010-031020-5401-000-000-6/29/20162,625.0022,947.50GETACEXTENDWARRANTYYR4&5
------------
22,947.50*
------------
8,835,988.30**
CUP # 09 - 16
Connie Ann Moss
PIN:
75 - A - 28
Cottage Occupation - Dog Kennel
01
11
4506
VALLEY
PIKE
CUP #09-16
75 A 28
4548
VALLEY
PIKE
4541
VALLEY
4560
PIKE
VALLEY
PIKE
Applications
Parcels
01
4580
11
Sewer and Water Service Area§
¨¦
VALLEY PIKE
81
§
¨¦
Building Footprints
81
4563
B1 (Business, Neighborhood District)
VALLEY
PIKE
Stephens
B2 (Business, General Distrist)
City
B3 (Business, Industrial Transition District)
4699
EM (Extractive Manufacturing District)
VALLEY
PIKE
HE (Higher Education District)
9112
M1 (Industrial, Light District)
Note:
M2 (Industrial, General District)
CUP # 09 - 16
Frederick County Dept of
MH1 (Mobile Home Community District)
Connie Ann Moss
Planning & Development
I
MS (Medical Support District)
107 N Kent St
PIN:
Suite 202
OM (Office - Manufacturing Park)
75 - A - 28
Winchester, VA 22601
R4 (Residential Planned Community District)
Cottage Occupation - Dog Kennel
540 - 665 - 5651
R5 (Residential Recreational Community District)
Map Created: July 28, 2016
RA (Rural Area District)
Staff: mcheran
RP (Residential Performance District)
090180360Feet
CUP # 09 - 16
Connie Ann Moss
PIN:
75 - A - 28
Cottage Occupation - Dog Kennel
01
11
4506
VALLEY
PIKE
CUP #09-16
75 A 28
4548
VALLEY
PIKE
4541
VALLEY
4560
PIKE
VALLEY
PIKE
01
4580
11
§
¨¦
VALLEY PIKE
81
§
¨¦
81
4563
VALLEY
PIKE
Stephens
City
4699
VALLEY
PIKE
9112
Note:
CUP # 09 - 16
Frederick County Dept of
Connie Ann Moss
Planning & Development
I
107 N Kent St
PIN:
Suite 202
75 - A - 28
Winchester, VA 22601
Applications
Cottage Occupation - Dog Kennel
540 - 665 - 5651
Parcels
Map Created: July 28, 2016
Sewer and Water Service Area
Staff: mcheran
Building Footprints
090180360Feet
lease see the attached letter from Roderick B. Williams dated August
10,2016.
Land Use
Site Access
additions or expansions would require submission of a revised site plan per
the Frederick County Zoning Ordinance).
REZ # 09 - 16
Commonwealth Business Center Lot 5
PIN:
75 - A - 91E
Rezoning from B3 to B2
3583
VALLEY
PIKE
180
HOOD
WAY
135
COMMONWEALTH CT
139
COMMONWEALTH CT
REZ #09-16
75 A 91E
175
COMMONWEALTH CT
185
COMMONWEALTH CT
3661
VALLEY
PIKE
Applications
01
Parcels11
Sewer and Water Service Area
190
201
COMMONWEALTH CT
Building Footprints
COMMONWEALTH CT
B1 (Business, Neighborhood District)
B2 (Business, General Distrist)
B3 (Business, Industrial Transition District)
EM (Extractive Manufacturing District)
221
HE (Higher Education District)
COMMONWEALTH CT
M1 (Industrial, Light District)
REZ # 09 - 16 Note:
M2 (Industrial, General District)
Frederick County Dept of
MH1 (Mobile Home Community District)
Commonwealth
Planning & Development
I
MS (Medical Support District)
107 N Kent St
Business Center Lot 5
Suite 202
OM (Office - Manufacturing Park)
PIN:
Winchester, VA 22601
R4 (Residential Planned Community District)
75 - A - 91E
540 - 665 - 5651
R5 (Residential Recreational Community District)
Rezoning from B3 to B2
Map Created: August 15, 2016
RA (Rural Area District)
Staff: cperkins
RP (Residential Performance District)
065130260Feet
REZ # 09 - 16
Commonwealth Business Center Lot 5
PIN:
75 - A - 91E
Rezoning from B3 to B2
3583
VALLEY
PIKE
180
HOOD
WAY
135
COMMONWEALTH CT
139
COMMONWEALTH CT
REZ #09-16
75 A 91E
175
COMMONWEALTH CT
185
COMMONWEALTH CT
3661
VALLEY
PIKE
01
11
190
201
COMMONWEALTH CT
COMMONWEALTH CT
221
COMMONWEALTH CT
REZ # 09 - 16 Note:
Frederick County Dept of
Commonwealth
Planning & Development
I
107 N Kent St
Business Center Lot 5
Suite 202
PIN:
Winchester, VA 22601
Applications
75 - A - 91E
540 - 665 - 5651
Parcels
Rezoning from B3 to B2
Map Created: August 15, 2016
Sewer and Water Service Area
Staff: cperkins
Building Footprints
065130260Feet
REZ # 09 - 16
Commonwealth Business Center Lot 5
PIN:
75 - A - 91E
Rezoning from B3 to B2
3583
VALLEY
PIKE
180
HOOD
WAY
3595
135
VALLEY
COMMONWEALTH CT
PIKE
139
COMMONWEALTH CT
3605
REZ #09-16
VALLEY
PIKE
75 A 91E
Applications
Parcels
Sewer and Water Service Area
Building Footprints
175
COMMONWEALTH CT
Long Range Land Use
Residential
Neighborhood Village
Urban Center
Mobile Home Community
Business
185
Highway Commercial
COMMONWEALTH CT
Mixed-Use
Mixed Use Commercial/Office
Mixed Use Industrial/Office
3661
Industrial
VALLEY
Warehouse
PIKE
Heavy Industrial
Extractive Mining
Commercial Rec
201
Rural Community Center
COMMONWEALTH CT
Fire & Rescue
01
Historic11
190
COMMONWEALTH CT
Institutional
Planned Unit Development
Park
Recreation
School
221
COMMONWEALTH CT
Employment
Airport Support Area
B2 / B3
REZ # 09 - 16
Note:
Residential, 4 u/a
Frederick County Dept of
Commonwealth
High-Density Residential, 6 u/a
Planning & Development
I
High-Density Residential, 12-16 u/a
107 N Kent St
Business Center Lot 5
Suite 202
Rural Area
PIN:
Winchester, VA 22601
Interstate Buffer
75 - A - 91E
540 - 665 - 5651
Landfill Support Area
Rezoning from B3 to B2
Map Created: August 15, 2016
Natural Resources & Recreation
Staff: cperkins
Environmental & Recreational Resources
075150300Feet
SCALE:
1 Inch = 100 Feet
AERIAL OVERVIEW
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
AERIAL OVERVIEW
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
SCALE:
1 Inch = 200 Feet
LOCATION AND ZONING MAP
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
LOCATION AND ZONING MAP
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
SCALE:
1 Inch = 100 Feet
WATER-SEWER & SWSA-UDA MAP
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
WATER-SEWER & SWSA-UDA MAP
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
SCALE:
1 Inch = 300 Feet
ENVIRONMENTAL FEATURES MAP
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
ENVIRONMENTAL FEATURES MAP
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
SCALE:
1 Inch = 100 Feet
SOILS MAP
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
SOILS MAP
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
SCALE:
1 Inch = 600 Feet
HISTORIC FEATURES MAP
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
HISTORIC FEATURES MAP
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
SCALE:
1 Inch = 100 Feet
ADJOINING PROPERTIES MAP
PROJECT ID: 2530MDATE: 2016-05-16
DESIGNED BY: DWE
LOT 5
FREDERICK COUNTY, VIRGINIA
COMMONWEALTH BUSINESS CENTER
BACK CREEK MAGISTERIAL DISTRICT
ADJOINING PROPERTIES MAP
COMMONWEALTH BUSINESS CENTER, LOT 5
MOSAIC BIBLE CHURCH REZONING
MOSAIC BIBLE CHURCH REZONING
CPPA #01-16 Leonard Property Sewer and Water Service Inclusion R
Parcels: 75-A-112 and a portion of 75-A-113
Transportation Comment John A. Bishop, AICP Assistant Director-Transportation
As noted in the application, the Comprehensive Plan calls for th
commercial and industrial uses. In addition, the Eastern Road P
Plan calls for significant transportation improvements to suppor
these uses. While some improvement has been made to the north oof-ways
have been proffered for additional expansion, White Oak Road to
narrow roadway which may be difficult and costly to improve.
The application also notes that a mixture of B2 and B3 zonings w While uses can vary
widely under B2/B3 zoning, based upon the acreage (43.77), signi
expected which would require the completion of a Traffic Impact
Traffic Impact Analysis would indicate a number of significant i
would need to be paid to entrance scenarios and treatments as we
the adjacent retirement village residents are not negatively imp
their neighborhood.
CPPA #02-16 Russell & Smith Properties, Urban Development Area (UDA) and
Service Area (SWSA) Inclusion Request
Parcels: 64-A-37, 64-A-37A, 64-A-37B, 76-A-5, 76-A-5B, 76-A-5C, 5D
Transportation Comment John A. Bishop, AICP Assistant Director-Transportation
As noted in the application, the Comprehensive Plan calls for th
commercial and residential uses. The Eastern Road Plan componen
portion of the road connection between existing Justes Drive and Airport Road traversing a portion of
this property as well. This roadway section is a planned urban
need to be considered. Transportation connections would need to
Laurelwood Drive.
With the rezoning that would need to take place to accommodate t
the property a Traffic Impact Analysis (TIA) would need to be co
acres, this would result in a very significant level of traffic
that would be expected to be used to access the property. This
that would be needed to offset the impacts of the development.
neighboring school property would be very important, not only to
properly managed during key school access times, but also to pro
the school property.
CPPA #03-16 Woods Mill Road Properties, Northeast Frederick Land
Development Area (UDA) and Sewer and Water Service Area (SWSA) I
Parcels: 55-A-127, 55-A-136, 55-A-137, 55-A-137, 55-A-138, and
Transportation Comment John A. Bishop, AICP Assistant Director-Transportation
As noted in the application, the subject property is currently
Area (DSA) and the Applicant envisions the property for an RP re
component of the Comprehensive Plan identifies Route 37 crossing
according to the application, of approximately 19 acres. Key ac
Woods Mill Road, which is identified by VDOT as a rural collecto
Virginia Primary Road.
With a total parcel size of 316.78 acres, even with a potential of-way there
would be a significant impact imposed by residential development
somewhat exacerbated by the available surrounding transportation
roadways before Route 7 (Woods Mill Road and Redbud Road) are ru
significantly impacted by a sizable residential development. Wh
help identify the extent of impacts and potential offsetting imp
measure of caution regarding the 4,500 trips identified in the a
that trip generation rate, significant improvements may be neede
additional traffic.
In addition, due to the fact that this area has not been previou
comprehensive study of the existing and proposed road network wo
impact on the immediate area, as well as the surrounding area.
nearby transportation system would also need careful considerati
CPPA #04-16 Fruit Hill Orchard (The Interstate Orchard, Inc.) Rest Church Road Properties Sewer and
Water Service Area (SWSA) Inclusion Request
Parcels: 33-A-89, 33-A-90, 23-A-17, 23-A-18 and one unnamed parc
Transportation Comment John A. Bishop, AICP Assistant Director Transportation
As noted in the application, the current property is currently d
office. The Eastern Road Plan Component of the Comprehensive Pl
(U4D) major collector roadway throughout the property. Key acc
via Rest Church Road with eventual tie in to the south, as well as a connector roadway to Zachary Ann
Lane.
With a total area of approximately 300 acres there would be a si
particularly on Rest Church Road and its interchange with I-81. T
eased somewhat as future connections come into place to the sout
very important in determining the full scope of transportation i
the impact of the new development.
CPPA #01-16
ST
636
Leonard Property
Draft SWSA Amendment
PINs: 75 - A - 112, portion of 75 - A - 113
ST
636
CPPA #01-16
75 A 112
CPPA #01-16
75 A 113
SWSA
Parcels
Applications
Eastern Road Plan
ST
Major Arterial
636
Improved Major Arterial
Minor Arterial
Improved Minor Arterial
Major Collector
Improved Major Collector
Minor Collector
Improved Minor Collector
Ramp
Roundabout
Trails
Long Range Land Use
Rural Community Center
Business
Mixed-Use
Mixed Use Commercial \ Office
Flood
Highway Commercial
wwww
Warehouse
Zone
Industrial
A
Heavy Industrial
Mixed Use Industrial \ Office
Extractive Mining
Residential
Planned Unit Development
Mixed Use Age Restricted
Urban Center
Neighborhood Village
Note:
Recreation
CPPA #01-16
Frederick County Dept of
Commercial Recreation
Planning & Development
I
Leonard Property
Open Space
107 N Kent St
Natural Resources & Recreation
Suite 202
PINs: 75 - A - 112, portion of 75 - A - 113
Park
Winchester, VA 22601
Draft SWSA Amendment
540 - 665 - 5651
Historic \ DSA
Map Created: June 2, 2016
Fire & Rescue
Staff: cperkins
Institutional
School
00.050.10.2Miles
CPPA #01-16
ST
636
Leonard Property
Draft SWSA Amendment
PINs: 75 - A - 112, portion of 75 - A - 113
ST
636
CPPA #01-16
75 A 112
CPPA #01-16
75 A 113
ST
636
SWSA
Parcels
Applications
Eastern Road Plan
Major Arterial
Improved Major Arterial
Minor Arterial
Improved Minor Arterial
Major Collector
Improved Major Collector
Minor Collector
Flood
Improved Minor Collector
Zone
Ramp
Roundabout
A
Trails
Zoning
B1 (Business, Neighborhood District)
B2 (Business, General Distrist)
B3 (Business, Industrial Transition District)
EM (Extractive Manufacturing District)
HE (Higher Education District)
Note:
M1 (Industrial, Light District)
CPPA #01-16
Frederick County Dept of
M2 (Industrial, General District)
Planning & Development
I
Leonard Property
MH1 (Mobile Home Community District)
107 N Kent St
MS (Medical Support District)
Suite 202
PINs: 75 - A - 112, portion of 75 - A - 113
OM (Office - Manufacturing Park)
Winchester, VA 22601
Draft SWSA Amendment
540 - 665 - 5651
R4 (Residential Planned Community District)
Map Created: June 2, 2016
R5 (Residential Recreational Community District)
Staff: cperkins
RA (Rural Area District)
RP (Residential Performance District)
00.050.10.2Miles
ST
645
CPPA #02-16
ST
645
Russell and Smith Properties
Draft SWSA and UDA Amendments
ST
645
PINs: 64 - A - 37, 64 - A - 37A, 64 - A - 37B,
64 - 5 - B, 76 - A - 5, 76 - A - 5B, 76 - A - 5C, 76 - A - 5D
MATE CT
WESTWOOD
CPPA #02-16
64 A 37A
CPPA #02-16
64 A 37B
01
CPPA #02-16CPPA #02-16
522
64 A 3776 A 5D
CPPA #02-16
64 5 B
ST
ST
Urban Development Area
644
644
ST
SWSA
644
CPPA #02-16
Applications
76 A 5
Parcels
Future Rt 37 Bypass
Eastern Road Plan
Major Arterial
Improved Major Arterial
Minor Arterial
CPPA #02-16
Improved Minor Arterial
76 A 5C
Major Collector
CPPA #02-16
Improved Major Collector
76 A 5B
Minor Collector
Improved Minor Collector
01
Ramp
522
Roundabout
Trails
Long Range Land Use
Rural Community Center
Business
Mixed-Use
Mixed Use Commercial \ Office
Highway Commercial
wwww
Warehouse
Industrial
Heavy Industrial
Mixed Use Industrial \ Office
Extractive Mining
01
Residential
522
Planned Unit Development
Mixed Use Age Restricted
Urban Center
Neighborhood Village
Note:
CPPA #02-16
Recreation
Frederick County Dept of
Commercial Recreation
Russell and Smith Properties
Planning & Development
I
Open Space
107 N Kent St
PINs: 64 - A - 37, 64 - A - 37A, 64 - A - 37B,
Natural Resources & Recreation
Suite 202
64 - 5 - B, 76 - A - 5, 76 - A - 5B,
Park
Winchester, VA 22601
76 - A - 5C, 76 - A - 5D
540 - 665 - 5651
Historic \ DSA
Draft SWSA and UDA Amendments
Map Created: June 2, 2016
Fire & Rescue
Staff: cperkins
Institutional
School
00.1250.250.5Miles
ST
645
CPPA #02-16
Russell and Smith Properties
ST
645
Draft SWSA and UDA Amendments
PINs: 64 - A - 37, 64 - A - 37A, 64 - A - 37B,
64 - 5 - B, 76 - A - 5, 76 - A - 5B, 76 - A - 5C, 76 - A - 5D
WESTWOOD
CIR
CPPA #02-16
64 A 37A
CPPA #02-16
64 A 37B
01
CPPA #02-16
CPPA #02-16
64 A 37
76 A 5D
522
CPPA #02-16
64 5 B
ST
ST
644
ST
644
644
CPPA #02-16
76 A 5
CPPA #02-16
76 A 5C
CPPA #02-16
76 A 5B
Urban Development Area
SWSA
Applications
Parcels
01
Future Rt 37 Bypass
522
Eastern Road Plan
Major Arterial
Improved Major Arterial
Minor Arterial
Improved Minor Arterial
Major Collector
Improved Major Collector
Minor Collector
Improved Minor Collector
Ramp
Roundabout
Trails
Zoning
01
B1 (Business, Neighborhood District)
522
B2 (Business, General Distrist)
B3 (Business, Industrial Transition District)
EM (Extractive Manufacturing District)
HE (Higher Education District)
Note:
CPPA #02-16
M1 (Industrial, Light District)
Frederick County Dept of
M2 (Industrial, General District)
Russell and Smith Properties
Planning & Development
I
MH1 (Mobile Home Community District)
107 N Kent St
PINs: 64 - A - 37, 64 - A - 37A, 64 - A - 37B,
MS (Medical Support District)
Suite 202
64 - 5 - B, 76 - A - 5, 76 - A - 5B,
OM (Office - Manufacturing Park)
Winchester, VA 22601
76 - A - 5C, 76 - A - 5D
540 - 665 - 5651
R4 (Residential Planned Community District)
Draft SWSA and UDA Amendments
Map Created: June 2, 2016
R5 (Residential Recreational Community District)
Staff: cperkins
RA (Rural Area District)
RP (Residential Performance District)
00.1250.250.5Miles
CPPA #03-16
Woods Mill Road
Draft NELUP Amendment
PINs: 55 - A - 127, 55 - A - 136
55 - A - 137, 55 - A - 138, 55 - A - 139
ST
660
CPPA #03-16
55 A 136
CPPA #03-16
55 A 127
SWSA
Applications
Parcels
Future Rt 37 Bypass
CPPA #03-16
Eastern Road Plan
55 A 137
Major Arterial
Improved Major Arterial
ST
Minor Arterial
660
Improved Minor Arterial
Major Collector
Improved Major Collector
Minor Collector
Improved Minor Collector
Ramp
Roundabout
ST
Trails
661
Long Range Land Use
Rural Community Center
ST
CPPA #03-16
659
Business
55 A 138
Mixed-Use
ST
CPPA #03-16
660
Mixed Use Commercial \ Office
55 A 139
Highway Commercial
wwww
Warehouse
Industrial
Heavy Industrial
Mixed Use Industrial \ Office
Extractive Mining
ST
Residential
ST
660
659
Planned Unit Development
01
Mixed Use Age Restricted
7
Urban Center
Neighborhood Village
Note:
Recreation
CPPA #03-16
Frederick County Dept of
Commercial Recreation
Planning & Development
I
Woods Mill Road
Open Space
107 N Kent St
Natural Resources & Recreation
Suite 202
PINs: 55 - A - 127, 55 - A - 136
Park
Winchester, VA 22601
55 - A - 137, 55 - A - 138, 55 - A - 139
540 - 665 - 5651
Historic \ DSA
Draft NELUP Amendment
Map Created: June 2, 2016
Fire & Rescue
Staff: cperkins
Institutional
School
00.10.20.4Miles
CPPA #03-16
Woods Mill Road
Draft NELUP Amendment
PINs: 55 - A - 127, 55 - A - 136
55 - A - 137, 55 - A - 138, 55 - A - 139
ST
660
CPPA #03-16
55 A 136
CPPA #03-16
55 A 127
ST
660
CPPA #03-16
55 A 137
SWSA
Applications
Parcels
Future Rt 37 Bypass
Eastern Road Plan
Major Arterial
Improved Major Arterial
ST
Minor Arterial
661
ST
Improved Minor Arterial
659
Major Collector
CPPA #03-16
Improved Major Collector
55 A 138
ST
CPPA #03-16
660
Minor Collector
55 A 139
Improved Minor Collector
Ramp
Roundabout
Trails
Zoning
ST
B1 (Business, Neighborhood District)
659
B2 (Business, General Distrist)
01
ST
B3 (Business, Industrial Transition District)
7
660
EM (Extractive Manufacturing District)
HE (Higher Education District)
Note:
M1 (Industrial, Light District)
CPPA #03-16
Frederick County Dept of
M2 (Industrial, General District)
Planning & Development
I
Woods Mill Road
MH1 (Mobile Home Community District)
107 N Kent St
MS (Medical Support District)
Suite 202
PINs: 55 - A - 127, 55 - A - 136
OM (Office - Manufacturing Park)
Winchester, VA 22601
55 - A - 137, 55 - A - 138, 55 - A - 139
540 - 665 - 5651
R4 (Residential Planned Community District)
Draft NELUP Amendment
Map Created: June 2, 2016
R5 (Residential Recreational Community District)
Staff: cperkins
RA (Rural Area District)
RP (Residential Performance District)
00.10.20.4Miles
CPPA #04-16
Fruit Hill Orchard - Rest Church
BERKELEY
Draft SWSA Amendment
COUNTY
WEST VIRGINIA
PINs: 23 - A - 17, 23 - A - 18,
CPPA #04-16
33 - A - 89, 33 - A - 90, one unnamed parcel
Unnamed Parcel
CPPA #04-16
23 A 18
CPPA #04-16
23 A 17
ST
ST
669
669
ST
669
ST
669
CPPA #04-16
33 A 90
SWSA
Applications
Parcels
Eastern Road Plan
ST
§
¨¦
669
Major Arterial
81
Improved Major Arterial
§
¨¦
81
Minor Arterial
Improved Minor Arterial
Major Collector
01
Improved Major Collector 11
Minor Collector
CPPA #04-16
33 A 89
Improved Minor Collector
Ramp
Roundabout
Trails
Long Range Land Use
Rural Community Center
Business
01
Mixed-Use
Mixed Use Commercial \ Office
11
Highway Commercial
wwww
Warehouse
§
¨¦
Industrial
81
Heavy Industrial
Mixed Use Industrial \ Office
01
Extractive Mining
11
§
¨¦
Residential
81
Planned Unit Development
Mixed Use Age Restricted
JOLINE DR
Urban Center
CPPA #04-16
Neighborhood Village
Note:
Recreation
Frederick County Dept of
Fruit Hill Orchard -
Commercial Recreation
Planning & Development
I
Rest Church
Open Space
107 N Kent St
Natural Resources & Recreation
Suite 202
PINs: 23 - A - 17, 23 - A - 18,
Park
Winchester, VA 22601
33 - A - 89, 33 - A - 90,
540 - 665 - 5651
Historic \ DSA
one unnamed parcel
Map Created: June 2, 2016
Fire & Rescue
Draft SWSA Amendment
Staff: cperkins
Institutional
School
00.1250.250.5Miles
CPPA #04-16
Fruit Hill Orchard - Rest Church
BERKELEY
Draft SWSA Amendment
COUNTY
WEST VIRGINIA
PINs: 23 - A - 17, 23 - A - 18,
33 - A - 89, 33 - A - 90, one unnamed parcel
CPPA #04-16
Unnamed Parcel
CPPA #04-16
23 A 18
CPPA #04-16
23 A 17
ST
669
ST
ST
669
669
CPPA #04-16
ST
669
33 A 90
ST
669
§
¨¦
81
§
¨¦
81
01
SWSA
11
Applications
Parcels
CPPA #04-16
Eastern Road Plan
33 A 89
Major Arterial
Improved Major Arterial
Minor Arterial
Improved Minor Arterial
Major Collector
Improved Major Collector
Minor Collector
Improved Minor Collector
Ramp
§
¨¦
81
Roundabout
Trails
01
Zoning
11
§
¨¦
B1 (Business, Neighborhood District)
01
81
B2 (Business, General Distrist)
11
B3 (Business, Industrial Transition District)
JOLINE DR
EM (Extractive Manufacturing District)
CPPA #04-16
HE (Higher Education District)
Note:
M1 (Industrial, Light District)
Frederick County Dept of
Fruit Hill Orchard -
M2 (Industrial, General District)
Planning & Development
I
Rest Church
MH1 (Mobile Home Community District)
107 N Kent St
MS (Medical Support District)
Suite 202
PINs: 23 - A - 17, 23 - A - 18,
OM (Office - Manufacturing Park)
Winchester, VA 22601
33 - A - 89, 33 - A - 90,
540 - 665 - 5651
R4 (Residential Planned Community District)
one unnamed parcel
Map Created: June 2, 2016
R5 (Residential Recreational Community District)
Draft SWSA Amendment
Staff: cperkins
RA (Rural Area District)
RP (Residential Performance District)
00.1250.250.5Miles
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary systemof state highways.
A Copy Testee Signed (County Official): ____________________________________________
In the County of Frederick
By resolution of the governing body adopted September 28, 2016
The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
A Copy Testee Signed (County Official): ____________________________________________
Report of Changes in the Secondary System of State Highways
Project/Subdivision Santa Maria Estates, Mystical
Rose Lane
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute:§33.2-705
Street Name and/or Route Number
Mystical Rose Lane, State Route Number 1607
Old Route Number: 0
From: Inter. 1640, Christo Rey Dr. & Rte. 1641, Santa Maria Dr.
To: 0.18 mile southeast to cul-de-sac, a distance of: 0.18 miles.
Recordation Reference: Instr. 070003116, Page 0570
Right of Way width (feet) = 50'
VDOT Form AM-4.3 (4/20/2007) Maintenance Division
Date of Resolution: September 28, 2016 Page 1 of 1