August_10_2016_Board_Agenda_PacketAGENDA
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, AUGUST 10, 2016
6:00 P.M., 7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
6:00 P.M. Closed Session:
There will be a Closed Session Pursuant to Section 2.2-3711(A) (3) of the
Code Of Virginia, 1950, as Amended, for Discussion or Consideration ofthe
Acquisition of Real Property for a Public Purpose, and ofthe Disposition of
Publicly Held Real Property, Where Discussion inan Open Meeting Would
Adversely Affect the Bargaining Position or Negotiating Strategy ofthe Board
and
Pursuant to Section 2.2-3711(A) (7) oftheCode Of Virginia, 1950, as
Amended, for Consultation with Legal Counsel and Briefing by Staff Members
Pertaining to Probable Litigation Where Such Consultation or Briefing inan
Open Meeting Would Adversely Affect the Negotiating or Litigating Posture of
the Board; andfor Consultation with Legal Counsel Employed bythe Board
Regarding Specific Legal Matters Requiring the Provision of Legal Advice by
Such Counsel.
7:00 P.M. Regular Meeting - Call To Order
Invocation
Pledge of Allegiance
Adoption of Agenda:
Pursuant to established procedures, the Board should adopt the Agenda for
the meeting.
Consent Agenda:
(Tentative Agenda Items for Consent are Tabs: B)
AGENDA
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, AUGUST 10, 2016
PAGE 2
Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.)
Board of Supervisors Comments
County Officials:
(See Attached)A
1.Committee Appointments. -------------------------------------------
Committee Reports:
(See Attached)B
1.Public Works Committee. --------------------------------------------
Public Hearing:
1.Outdoor Festival Permit Request of Concern Hotline Friday Fish Fry
Celebration. Pursuant to the Frederick County Code, Chapter 86, Festivals;
Section 86-3, Permit Required; Application; Issuance or Denial; Fee, for an
Outdoor Festival Permit. Festival to be Held on Friday, September 2, 2016,
from 4:00 P.M. to 9:00 P.M.; on the Ground-
Davidson, 140 Independence Drive, Winchester, Virginia. Property Owned
(See Attached)C
by Jobalie, LLC.--------------------------------------------------------
2.Outdoor Festival Permit Request of Karen Helm and Ron Hottle for
Celebrating Patsy Cline, Inc. Saturday Night Shindig (Part of the
Patsy Cline Music Festival).Pursuant to the Frederick County Code,
Chapter 86, Festivals; Section 86-3, Permit Required; Application;
Issuance or Denial; Fee, for an Outdoor Festival Permit. Festival to be
Held on Saturday, September 3, 2016, from 5:00 P.M. to 9:00 P.M.; on
the-Davidson, 140 Independence
Drive, Winchester, Virginia. Property Owned by Jobalie, LLC.
(See Attached)D
-------------------------------------------------------------------------------
3.Outdoor Festival Permit Request of Rotary Club of Winchester
Shenandoah Valley Apple Harvest Festival. Pursuant to the Frederick
County Code, Chapter 86, Festivals; Section 86-3, Permit Required;
Application; Issuance or Denial; Fee, for an Outdoor Festival Permit.
Festival to be Held on Saturday and Sunday, September 17 and 18, 2016,
from 10:00 A.M. to 5:00 P.M. Each Day; on the Grounds of the Frederick
County Fairgrounds, 250 Fairground Road, (Route 11 North), Clearbrook,
(See Attached)E
Virginia. Property Owned by Frederick County Fair.--------
AGENDA
CLOSED SESSION AND REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, AUGUST 10, 2016
PAGE 3
4. Outdoor Festival Permit Request of Artyom Wunder Valley Fusion
Festival. Pursuant to the Frederick County Code, Chapter 86, Festivals;
Section 86-3, Permit Required; Application; Issuance or Denial; Fee, for
an Outdoor Festival Permit. Festival to be Held on Saturday, September
17, 2016, from 12:00 P.M. to 10:00 P.M.; on the Grounds of 740, 750 and
760 Merrimans Lane, Winchester, Virginia. Property Owned by 740 LLC,
(See Attached)F
750 LLC and Willow Grove V LLC. --------------------------------
5. Amendment to the 2016-2017 Fiscal Year Budget - Pursuant to Section
15.2-2507 of the Code of Virginia, 1950, as Amended, the Board of
Supervisors will Hold a Public Hearing to Amend the Fiscal Year 2016-2017
Budget to Reflect: Development Projects Fund (Fund 27) Supplemental
Appropriation in the Amount of $12,751,872. This Amount Represents an
Executed Revenue Sharing Agreement for the I-81 Bridge/Tevis/-
Roundabout/Airport Road Project. The Project Cost will be Shared by
VDOT and R 150 SPE LLC. No Local Funds Required.
(See Attached)G
-------------------------------------------------------------------------------
Board Liaison Reports (If Any)
Citizen Comments
Board of Supervisors Comments
Adjourn
MEMORANDUM
TO:
Board of Supervisors
FROM:
Harvey E. Strawsnyder, Jr., P.E., Director of Public Works
SUBJECT:
Public Works Committee Report for Meeting of July 26, 2016
DATE:
August 1, 2016
______________________________________________________________________________
The Public Works Committee met on Tuesday, July 26, 2016, at 8:00 a.m. All members
were present except Bob Hess and Jim Wilson. The following items were discussed:
***Item Not Requiring Action***
1. Carry Forward Request:
The committee reviewed and unanimously endorsed the following carry forward requests:
a. Landfill - $25,000 (Attachment #1)
b. Inspections - $12,560.00 (Attachment #2)
These requests will be forwarded to the Finance Committee for their review and action.
2. Project Update:
a. Snowden Bridge Boulevard Extension: This revenue sharing project is approximately
two (2) months ahead of schedule. The beams for the railroad crossing were placed last
week. Asphalt will be placed on the road located west of the bridge this week. Subbase
stone has been placed on the road on the east side of the bridge.
b. CDD Closure: The contractor for the CDD Closure has completed the fine grading in
preparation for the placement of the 40 mil textured liner. They are also completing the
installation of the storm drainage system and gas vents. This projects is also ahead of
schedule.
c. Roundhill Fire Station: The fire company has occupied the new Roundhill Fire Station
and Event Center. Several minor deficiencies have been experienced including problems
with the operation of the overhead doors, balancing the hot/cold water in the showers,
controls associated with one of the HVAC zones and other minor electrical issues. These
deficiencies have been conveyed to the contractor for immediate resolution.
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
Public Works Committee Report
Page 2
August 1, 2016
3.
Miscellaneous Reports:
a)
Tonnage Report
(Attachment 3)
b)
Recycling Report
(Attachment 4)
c)
Animal Shelter Dog Report
(Attachment 5)
d)
Animal Shelter Cat Report
(Attachment 6)
Respectfully submitted,
Public Works Committee
Gene E. Fisher, Chairman
Gary Lofton
David W. Ganse, AIA
Whit L. Wagner
By ____________________________
Harvey E. Strawsnyder, Jr., P.E.
Public Works Director
HES/kco
Attachments: as stated
cc: file
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
MEMORANDUM
TO:
Public Works Committee
FROM:
Harvey E. Straswnyder, Jr., P.E., Director of Public Works
SUBJECT:
Meeting of July 26, 2016
DATE:
July 21, 2016
________________________________________________________________________
in the
There will be a meeting of the Public Works Committee on Tuesday, July 26, 2016 at 8:00 a.m.
conference room located on the second floor of the north end of the County Administration Building at
107 North Kent Street, Suite 200.
The agenda thus far is as follows:
1. Review the following carry forward requests:
a. Landfill - $25,000 (Attachment 1)
b. Refuse Collection - $9,300 (Attachment 2)
c. Inspections - $12,560 (Attachment 3)
2. Miscellaneous Reports:
a. Tonnage Report: Landfill
(Attachment 4)
b. Recycling Report
Attachment 5)
(
c. Animal Shelter Dog Report:
(Attachment 6)
d. Animal Shelter Cat Report
(Attachment 7)
HES/kco
Attachments: as stated
cc: file
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
MEMORANDUM
TO:
Public Works Committee
FROM:
Harvey E. Strawsnyder, Jr., P.E., Director of Public Works
SUBJECT:
Monthly Tonnage Report - Fiscal Year 14/15
DATE:
July 21, 2016
The following is the tonnage for the months of July 2015, through June 2016, and the average monthly tonnage
for fiscal years 03/04 through 15/16.
FY 03-04: AVERAGE PER MONTH: 16,348 TONS (UP 1,164 TONS)
FY 04-05: AVERAGE PER MONTH: 17,029 TONS (UP 681 TONS)
FY 05-06: AVERAGE PER MONTH: 17,785 TONS (UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS (DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS (DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS (DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS (DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS (DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS (DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS (UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS (UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS (UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS (UP 851 TONS)
MONTH FY 2014-2015 FY 2015-2016
JULY 14,029 15,019
AUGUST13,585 13,853
SEPTEMBER13,274 14,103
OCTOBER14,339 14,095
NOVEMBER11,194 13,053
DECEMBER 12,132 13,589
JANUARY10,297 11,191
FEBRUARY9,369 12,240
MARCH12,768 15,058
APRIL14,826 14,563
MAY16,461 15,198
JUNE 15,321 15,845
HES/gmp