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July_27_2016_Board_Agenda_Packet AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JULY 27, 2016 5:00 P.M., 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 5:00 P.M. Closed Session: There will be a Closed Session Pursuant to Section 2.2-3711 A (3) of the Code Of Virginia, 1950, as Amended, for Discussion or Consideration of the Acquisition of Real Property for a Public Purpose, and of the Disposition of Publicly Held Real Property, Where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position or Negotiating Strategy of the Board and Pursuant to Section 2.2-3711(A)(7) of the Code Of Virginia, 1950, as Amended, for Consultation with Legal Counsel and Briefing by Staff Members Pertaining to a Litigation Matter, Stonewall Industrial Investors, LLC V. Frederick County, Virginia, Currently Pending in the Frederick County Circuit Court, Where Such Consultation or Briefing in an Open Meeting Would Adversely Affect the Negotiating or Litigating Posture of the Public Body, and for Consultation with Legal Counsel Employed or Retained by a Public Body Regarding Specific Legal Matters Requiring the Provision of Legal Advice by Such Counsel. 7:00 P.M. Regular Meeting - Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: E, F, G, H, I, J and S) AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JULY 27, 2016 PAGE 2 Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes: (See Attached)A ------------------------------------------------------------------------------- 1. Regular Meeting of June 22, 2016. County Officials: 1. Presentation of Resolution in Memoriam of Richard G. Dick. (See Attached)B 2. Employee of the Month Award. ------------------------------------ (See Attached)C 3. Committee Appointments. ------------------------------------------- 4. Request from Commissioner of the Revenue for Refunds. (See Attached)D ------------------------------------------------------------------------------- 5. Resolution to Authorize the Executive Director of the Winchester-Frederick County Tourism Office to Apply for Appropriate Virginia Department of Alcoholic Beverage Control Licensing for the Purpose of Selling Locally Produced Beer and Wine in the Winchester-Frederick County Visitor Center (See Attached)E Gift Shop. ---------------------------------------------------------------- 6. Resolutions the Rappahannock Regional Criminal Justice Academy and to Establish Membership in the Skyline Regional Criminal Justice Academy. (See Attached)F ------------------------------------------------------------------------------- (See Attached)G 7. Request to Schedule Work Session. ----------------------------- Committee Reports: 1. Parks and Recreation Commission Meeting of June 14, 2016. (See Attached)H ------------------------------------------------------------------------------- 2. Parks and Recreation Commission Meeting of July 12, 2016. (See Attached)I ------------------------------------------------------------------------------- (See Attached)J 3. Transportation Committee. ------------------------------------------ AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JULY 27, 2016 PAGE 3 (See Attached)K 4. Human Resources Committee. ------------------------------------ (See Attached)L 5. Code and Ordinance Committee. --------------------------------- (See Attached)M 6. Finance Committee. --------------------------------------------------- Planning Commission Business: Public Hearing: 1. Conditional Use Permit #03-16 for Verizon Wireless Commercial Telecommunications Facility,Submitted to Construct a Wireless Telecommunications Facility Consisting of a 150 Foot Monopole with Capacity for a Least 3 Carriers (Applicant Included) and 50 x 50 Foot Equipment Compound Base. The Property is Located at Grace Brethren Church at 143 Greenwood Road and is Identified with Property Identification Number 55-A-79 in the Redbud Magisterial District. (See Attached)N ------------------------------------------------------------------------------- , 2. Conditional Use Permit #05-16 for Edwin ElvirawhichSubmitted for a Retail Nursery/Landscaping Store. The Property is Located at 1590 Fairfax Pike, White Post, Virginia and is Identified with Property Identification Number 87-1-B in the Opequon Magisterial District. (See Attached)O ------------------------------------------------------------------------------- 3. Rezoning #04-16 for Snowden Bridge StationSubmitted by GreyWolfe, Inc., to Rezone 11.340 Acres from the M1 (Light Industrial) District to the B2 (General Business) District, and 2.629 Acres from the M1 (Light Industrial) District to the B3 (Industrial Transition) District with Proffers. The Properties are Located on the Southeastern Side of Martinsburg Pike (Route 11) and Southern Side of Snowden Bridge Boulevard and are Identified by Property Identification Numbers 43C-3-2, 43C-3-3, 43C-3-4, 43C-3-4A, 43-A-150, 43-A-151A and 43-A-151B in the Stonewall Magisterial District. (See Attached)P ------------------------------------------------------------------------------- 4. Rezoning #05-16 for CB Ventures LLC.Submitted by Greenway Engineering, to Rezone 3.75+/- Acres from the B3 (Industrial Transition) District to the B2 (General Business) District, and 1.23+/- Acres from the B2 (General Business) District to the B2 (General Business) District with Proffers. The Property is Located on the South Side of Martinsburg Pike (US Route 11) and the Northeast Side of Amoco Lane (Route 839) at the AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JULY 27, 2016 PAGE 4 Southwest Quadrant of Interstate 81 Exit 317 and is Identified by Property Identification Number 43-A-48A in the Stonewall Magisterial District. (See Attached)Q ------------------------------------------------------------------------------- Draft Update of the 2016-2017 Frederick County Primary and Interstate 5. Road Improvement Plans - The Primary and Interstate Road Improvement Plans Establish Priorities for Improvements to the Primary and Interstate Road Networks within Frederick County. Comments from the Transportation Committee will be Forwarded to the Planning Commission and Board of Supervisors. Ultimately, the Priorities Adopted by the Board of Supervisors will be Forwarded to the Commonwealth Transportation Board for Consideration. The Virginia Department of Transportation and the Board of Supervisors for the County of Frederick, Virginia, in Accordance with Section 33.2- 331 of the Code of Virginia, will Conduct a Joint Public Hearing. The Purpose of this Public Hearing is to Receive Public Comment on the Proposed Six Year Plan For Secondary Roads for Fiscal Years 2017 Through 2022 in Frederick County and on the Secondary System Construction Budget for Fiscal Year 2017. Copies of the Proposed Plan and Budget May be Reviewed at the Edinburg Office of the Virginia Department of Transportation, Located at 14031 Old Valley Pike, Edinburg, Virginia or at the Frederick County Offices Located at 107 North Kent Street, Winchester, Virginia. All Projects in the Secondary Road Improvement Plan that are Eligible for Federal Funds will be Included in the Statewide Transportation Improvement Program (STIP), which Documents How Virginia will Obligate Federal Transportation Funds. Persons Requiring Special Assistance to Attend and Participate in this Hearing Should Contact the Virginia Department of Transportation at 1-800-367-7623. (See Attached)R ------------------------------------------------------------------------------- Other Planning Items: 1. Resolution Re: Revenue Sharing Programmatic Agreement. (See Attached)S ------------------------------------------------------------------------------- 2. Request to Schedule Work Session with Planning Commission. (See Attached)T ------------------------------------------------------------------------------- Board Liaison Reports (If Any) AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JULY 27, 2016 PAGE 5 Citizen Comments Board of Supervisors Comments Adjourn COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop, AICP, Assistant Director - Transportation RE: Transportation Committee Report for Meeting of June 20, 2016 DATE: July 15, 2016 The Transportation Committee met on June 20, 2016 at 9:00 a.m. Members Present Members Absent Gary Lofton (voting) Mark Davis (liaison Middletown) Judith McCann-Slaughter (voting) Gary Oates (liaison PC) Gene Fisher (voting) James Racey (voting) Barry Schnoor (voting) Lewis Boyer (liaison Stephens City) ***Items Requiring Action*** None ***Items Not Requiring Action*** 1.Interstate, Primary, and Secondary Road Plan updates Staff presented the draft plans to the committee for their consideration and noted the updates from last year. On a Motion by Mrs. McCann-Slaughter that was seconded by Mr. Fisher the Committee unanimously recommended approval to the Board of Supervisors.This item will be before the Board under its own agenda item. 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000 2.VDOT Project Updates VDOT staff was on hand to update the Committee on a couple of items as follows: Exit 313 Bridge Noted that the study has proceeded and the deficient status of the bridge continues to be of concern. This project is expected to be an application for funding under SmartScale (formerly HB2) through the Metropolitan Planning Organization. Exit 310 VDOT staff addressed the backups that have been occurring along Tasker Road since the realigned Tasker was opened up and noted that once work at the top of the I-81 exit ramps was completed and the remaining 37 lanes were able to reopen that this condition should be resolved. 3.County Project Updates Snowden Bridge Blvd: Construction is underway and on schedule at this time. Tevis Street Extension/Airport Road/I-81 Bridge: The Applicant has the draft revenue sharing agreement but has not yet executed it. The Applicant has been working through issues with VDOT regarding entrances on the masterplan. These masterplan discussions appear to be complete and staff is awaiting the new masterplan submission. In addition, Staff is actively engaged in negotiations on the agreement with frequent communication taking place. Renaissance Drive: Staff Coordinated with the EDA to complete an application for additional state funds. In addition, since the Committee meeting, staff has been notified that CSX has needed. Valley Mill Road Realignment: Thirty percent design h providing an updated cost estimate to complete design through 100%. Upon approval by the private party partner, the next phase of design will begin. Coverstone Drive: No activity at this time. 4.Other JAB/pd Revised 7/18/2016 ORDINANCE ___ _, 2016 The Board of Supervisors of Frederick County, Virginia hereby ordains that Article V (School Buses) of Chapter 158 (Vehicles and Traffic) of the Code of Frederick County, Virginia be, and the same hereby is, enacted, as follows: CHAPTER 158 VEHICLES AND TRAFFIC Article V School Buses § 158-19 Passing stopped school buses; penalty; prima facie evidence. A. Pursuant to the authority and provisions of § 46.2-844 of the Code of Virginia, 1950, as amended, the Frederick County school division is hereby authorized to install and operate a video-monitoring system in or on school buses operated by the school division or may contract with a private vendor to do so on behalf of the school division for the purpose of recording violations of subsection A of § 46.2- 844 of the Code of Virginia, which provision of the Code of Virginia has been duly incorporated by reference in § 158-1 of this Code. B. The driver of any motor vehicle who violates subsection A of § 46.2-844 of the Code of Virginia is subject to a civil penalty of $250.00, which penalty, when collected, shall be paid to the Treasurer of Frederick County. C. A summons, to appear in the General District Court, for a violation of subsection A of § 46.2-844 of the Code of Virginia may be executed by the Sheriff as provided in § 19.2-76.2 of the Code of Virginia, based on information provided to the Sheriff regarding the violation, and, notwithstanding the provisions of § 19.2- 76 of the Code of Virginia, the summons may be executed by mailing by first- class mail a copy thereof to the address of the owner of the vehicle contained in the records of the Department of Motor Vehicles, as determined by the Sheriff. Every such mailing shall include, in addition to the summons, a notice of (i) the summoned person’s ability to rebut the presumption that he was the operator of the vehicle at the time of the alleged violation through the filing of an affidavit as 1 Revised 7/18/2016 provided in subsection A of § 46.2-844 of the Code of Virginia and (ii) instructions for filing such an affidavit, including the address to which the affidavit is to be sent. If the summoned person fails to appear on the date of return set out in the summons mailed pursuant to this section, the summons shall be executed by the Sheriff in the manner set out in § 19.2-76.3 of the Code of Virginia. No proceedings for contempt or arrest of a person summoned by mailing shall be instituted for failure to appear on the return date of the summons. Any summons executed for violation of this section shall provide to the person summoned at least 30 business days from the mailing of the summons to inspect information collected by a video-monitoring system in connection with the violation. D. The term “video-monitoring system” shall have the meaning given it in subsection B of § 46.2-844 of the Code of Virginia. Enacted this ___ day of ___, 2016. Charles S. DeHaven, Jr., Chairman ____ Gary A. Lofton ____ Robert A. Hess ____ Robert W. Wells ____ Blaine P. Dunn ____ Gene E. Fisher ____ Judith McCann-Slaughter ____ A COPY ATTEST __________________________ Brenda G. Garton Frederick County Administrator 2 Frederick County Board of Supervisor’s Code and OrdinanceCommittee Charter I. Organization There shall be a committee of the Board of Supervisors (“Board”) of Frederick County, Virginia (“County”) known as the Code and Ordinance Committee (“Committee”).The Committee shall be comprised of three (3) members of the Board of Supervisors who will be appointed by the Chairman of the Board, with one appointed as Chair, and three (3) citizen members as appointed by the Chairman of the Board. This Charter shall govern the Committee with regard to its duties and responsibilities. II. Purpose The primary function of the Committee is to assist the Board in the review and recommendation of proposed text changes to the Frederick County Code, excluding amendments to the Zoning Ordinance and Subdivision Ordinance. The Committee’s primary duties and responsibilities are as follows: •To review all proposed changes to the Frederick County Code. • To work with department heads and staff to initiate amendments to the Frederick County Code. The Committee will primarily fulfill these responsibilities by carrying out the activities enumerated in Section IV of this Charter. III. Meetings The Committee shall meet as circumstances dictate. The Chairman of the Board,the Chairman of the Committee, or a majority of the Committee members may callor cancel meetings of the Committee. The Chairmanof the Committee shall prepare or approve an agenda in advance of each meeting. Department heads or department representativesoffering proposed amendments shall be invited to the meetings. Other management officials and counsel to the Board may be invited as necessary. IV. Responsibilities The Committee shall have the following duties and responsibilities: 1. Review and advise the Board of Supervisorswith respect to Frederick County Code initiatives and amendments. 2.Prepare minutes of all meetings of the Committee, and report to the Board on the matters discussed at each Committee meeting, as appropriate. 3.Forwardall recommendation to the Board of Supervisors for final approval. 4. Review and reassess annually the adequacy of this Charter, and conduct an annual self- assessment of this Committee’s performance. 5. Perform any other activities consistent with this Charter, the County’s goals, objectives and governing law, as the Committee or the Board deems necessary or appropriate. COUNTY of FREDERICK Finance Department Cheryl B. Shiffler Director 540/665-5610 Fax: 540/667-0370 E-mail: cshiffle@fcva.us TO:Board of Supervisors FROM:Finance Committee DATE:July 20, 2016 SUBJECT:Finance CommitteeReport and Recommendations A Finance Committee meetingwasheldin the First Floor Conference Room at 107 North Kent ()  Street onWednesday,July 20, 2016 at 8:00 a.m.All members were present. Items 1, 2, and 4 were approved under consent agenda. ()  1.The Sheriff requests an FY2016General Fund supplemental appropriation in the amount of $100.This amount represents a DARE donation. No additional local funds required. See attached memo, p. 5. ()  2.The Sheriff requests an FY 2016 General Fund supplemental appropriation in the amount of $887.70.This amountrepresents an investigation reimbursement. No local funds required. See attached memo, p. 6. 3.The EDA Executive Director requests an FY 2017 EDA Fund supplemental appropriation in the amount of $16,800.This amount represents compensation for the EDA Board of Directors. No local funds required. See attached memo, p. 7. The committee recommends approval. ()  4.The Public Safety Communications Director requests an FY 2017 General Fund supplemental appropriation in the amount of $2,000.This amount represents a PSAP Education Program Grant. No local funds required. See attached memo, p. 8 – 9.  107 North Kent Street Winchester, Virginia 22601 1 Finance CommitteeReport and Recommendations July 20, 2016 Page|2 5.The Public Works Director requests an FY 2017 General Fund supplemental appropriation in the amount of $82,000.This amount represents funds needed for the purchase of three mid-size pickup trucks (2 for Inspections, 1 for Engineering). See attached information, p.10 – 18. The committee recommends approval. 6.The Director of Public Works requests an FY 2017 General Fund supplemental appropriation in the amount of $35,000.This amount represents unspent FY 2016 funds to be used for site testing to relocate the Clearbrook citizens’ convenience site. See attached information, p.19. The committee recommends approval. 7.The Victim Witness Director requests an FY 2017 General Fund supplemental appropriation in the amount of $100,173.This amount represents an increase in grant funds for FY 2017. No local funds required. See attached information, p.20 – 24. The committee recommends approval. 8.The Fire & Rescue Chief requests an FY 2016 EMS Recovery Fund(Fund 30) supplemental appropriation in the amount of $324,465.This amount represents funds thrd needed for 4quarter mileage and 3quarter revenue recovery payments. No local funds required. See attached memo, p.25. The committee recommends approval. 9.The Transportation Director requests an FY 2017 Development Projects Fund(Fund 27) supplemental appropriation in the amount of $12,751,872.This amount represents an executed revenue sharingagreement for the I-81 Bridge/Tevis/Roundabout/Airport Road project. The project will be shared by VDOT and R 150 SPE LLC. No local funds required. This item will require a public hearing. See attached information, p.26 – 37. The committee recommends advertising for a public hearing. 10.The Parks and Recreation Commission requests the donations received in FY16for the PLAY Fund in the amount of $2877.76be reserved, subjectto future appropriations. This amount represents the collection of $3,595reduced by the financial assistance provided during FY16 in the amount of $717.24. No local funds required. See attached memo, p. 38 – 41. The committee recommends approval. 2 Finance CommitteeReport and Recommendations July 20, 2016 Page|3 11.Greenwood Volunteer Fire & Rescue Company requests an FY 2017 General Fund supplemental appropriation in the amount of $37,771.This amount represents proffer funds to assist with the purchase of a ladder truck. No local funds required. See attached Proffer Policy and letter, p. 42 – 43. The committee recommends approval. 12.The County Administrator requests an FY 2017 General Fund supplemental appropriation in the amount of $2,366,365.This amount represents unspent FY 2016 capital contingency funds. See attached information, p. 44. The committee recommends approval. INFORMATION ONLY 1.The Finance Director provides aFund 10 Transfer Report for June2016. See attached, p. 45 – 46. 2.The Finance Director provides apreliminaryFY 2016 Fund Balance Report ending June30, 2016. See attached, p. 47. 3.The Voter Registrar provides information on the reimbursement received for the March1, 2016 presidential primaries. See attached memo, p. 48. 4.The Government Finance Officers Association (GFOA) has awarded the County the Award for Outstanding Achievement for Outstanding Achievement in Popular Annual Financial Reporting for the June30, 2015PopularAnnual Financial Report (PAFR). This is the 9th consecutive year that Frederick County has received this achievement. See attached, p. 49 – 50. 5.The Government Finance Officers Association (GFOA) has awarded the County the Award for Outstanding Achievement for Excellence in FinancialReporting for the June30, 2015Comprehensive Annual Financial Report (CAFR). This is the 30th consecutive year that Frederick County has received this achievement. See attached, p. 51 – 52. 3 Finance CommitteeReport and Recommendations July 20, 2016 Page|4 Respectfully submitted, FINANCE COMMITTEE Judith McCann-Slaughter, Chairman Charles DeHaven Gary Lofton Bill Ewing Angela Rudolph By___________________________ Cheryl B. Shiffler, Finance Director 4 5 6 DATE July 6, 2016 TO: Cheryl Shiffler Finance Director FROM: Patrick Barker, CEcD Executive Director CC: Brenda Garton County Administrator RE: EDA Board Compensation The Economic Development Authority (EDA) would like the Frederick County Board of Supervisors (BOS) to consider compensation for EDA Board of Directors pursuant to §15.2-4904 (D) of the Code of Virginia, which provides the mechanism for this action to occur. Such compensation recognizes Board of DirectorsÔ time and efforts. Compensation also reminds the Directors of their obligation and commitment. The EDA prefers to compensate each Board of Director $200 per meeting and any reasonable necessary travel and other expenses incurred in the performance of their duties. To accomplish this, the EDA request supplemental appropriation of $16,800 for compensation of committee members/EDA Board of Directors which the EDA will then reimburse Frederick County from its investment account. We hope this request can be added to the next appropriate County meeting agenda. Please advise our office if you anticipate a delay. Thank you for your considerat 7 8 9 MEMORANDUM TO: Cheryl Shiffler, Director of Finance FROM: Harvey E. Strawsnyder, Director of Public Works SUBJECT: Request for Supplemental Appropriation to Purchase Mid-Size Pickup Trucks DATE: July 11, 2016 ______________________________________________________________________________ In a regularly scheduled meeting held on May 31, 2016, the Public Works Committee reviewed and unanimously endorsed requests for supplemental appropriations to purchase two (2) mid-size pickup trucks for Inspections ($54,000.00) and one (1) mid-size pickup truck for Engineering ($28,000.00). These vehicles are needed to replace older, high mileage trucks that are incurring higher maintenance costs. It should be noted that these vehicles incur a great deal of off road travel to access construction sites which greatly increases the maintenance costs. The above requests were included in the Fiscal Year 2017 budget submittals in keeping requirements. However, these requests were eliminated during the budget process. Because there is still a need to replace aging vehicles with high mileage and increasing maintenance costs, we are requesting permission to purchase the vehicles, using funds derived from the additional revenue generated by the Inspections and Engineering departments in FY 2016. To highlight this additional revenue, we offer the following comparisons: DepartmentFiscal Year 2016 ProjectionsActual Fiscal Year 2016 Revenue Inspections $850,000 $1,552,416 Engineering $92,700 $152,449 10 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 Request for Supplemental Appropriations Page 2 July 11, 2016 The attached memoranda from Mr. John Trenary (Inspections) and Mr. Joe Wilder (Engineering) provide additional details to justify the purchases. HES/kco Attachments: as stated cc: file 11 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Deputy Director of Public Works SUBJECT: Request to Purchase Replacement Vehicle DATE: May 24, 2016 (Revised June 2, 2016 ) _____________________________________________________________________________________ We requested a replacement vehicle in the Fiscal Year 2017 Engineering budget (see attached). This vehicle was intended to replace a 2007 GMC Canyon four wheel drive truck which has approximately 150,000 miles. We requested an amount of $28,000 to purchase a new four wheel drive pickup truck. . The request was subsequently cut during the budget review process. During preparation of the current 2016 Engineering budget, a revenue amount of $92,700 was projected for the issuance of land disturbance and stormwater permits. To date, we have collected a total amount of $129,350 and anticipate total revenue of at least $140,000 by the end of the current fiscal year. That amounts to more than $47,300 over our projected revenue. Therefore, I am requesting a supplemental appropriation for the purchase of a replacement four wheel drive vehicle. I am requesting a transfer in the amount of $28,000 from line item 10-1303-44 Land Disturbance Permit Revenue to line item 10-4201-8005-00 Motor Vehicle and Equipment. Also, I am requesting acarry forward of these funds into Fiscal Year 2016/2017 budget. Obtaining a new vehicle through the state contract is very difficult at this time of the year with changing of model years. This request was approved by the Public Works Committee on May 31, 2016. They requested we provide some additional information at the Finance Committee meeting. We do require a four wheel drive vehicle since we have to access new construction sites on a daily basis. There are usually no roads and we must get onto the sites to comply with state and County mandates regarding environmental inspections. In light of the recent budgetary constraints, we continue to push higher mileage on the vehicles which will eventually yield higher maintenance costs. Since the additional revenue is available at this time, we are making the request. This vehicle is averaging over 25,000 miles per year, therefore, this vehicle would have over 175,000 miles next year at this time. If you should have any questions, I will be in attendance at the Finance Committee meeting. JCW/kco cc: File 12 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 15 Addendum to Building Inspection Department May 25, 2016 Vehicle Replacement Memorandum Cost information related to vehicle use and maintenance. Fuel Consumption Comparison, The new replacement four wheel drive vehicle will average approximately two (2) additional miles per gallon over the current two wheel drive vehicle. The rate of savings would be as follows : Current two wheel drive vehicle, 15,000 miles / 18.5 mpg = 811 gallons fuel x $2.25 per gallon = $1,824.00 per year. New 4x4 vehicle, 15,000 miles / 20.5 mpg = 731 gallons fuel x $2.25 per gallon = $1,646.00 per year. $356.00 The annual savings would be per year in fuel expenditures for the two vehicles. Annual estimated maintenance required for ten year old vehicles withextended mileage, Oil change at 5000 miles @ $35.00 x 3 = $110.00 Tires, Alignment, Brakes, Tune-up, Electrical repairs, Labor = $1,100.00 Engine or Transmission repair = $2,200.00 Annual maintenance expenditure on new vehicle, Oil change at 7000 miles @$35.00 x 2 = $70.00 $2,000.00$6,000.00 The potential annual savings could be between and on the two vehicles. 16 19 COUNTY OF FREDERICK ROSS P. SPICER NICHOLAS L. MANTHOS DANIEL H. COHAN Commonwealth’s Attorney HEATHER D, ENLOE ANDREW M. ROBBINS MARIE E. ACOSTA CINDY LEIGH DECKER Deputy Commonwealth’s Attorney Assistant Commonwealth’s Attorney ERIC W. HEFLIN th MELISSA D. RICE 107 North Kent Street, 4Floor, Winchester, VA 22601 Investigator Winchester, VA 22601 Victim/Witness Director (540) 665-6369 / Fax (540) 667-3454 mrice@fcva.us Date: July 7, 2016 To:Finance Committee From:Melissa Rice RE: Additional Funds The Department of Criminal Justice has allocated additional funds AT NO COST to Frederick County. The Frederick County Victim Witness Program has been given $100,173.00 in additional Grant Funds, which will be allocated for the FY 2016-2017 year. These monies will be appropriated in the following manner and will continue to funded for each thereafter” 1.Full-time Program Assistant (Cover Salary and Benefits) 2.Training for new employees and the current employees 3.New Computer 4.New Desk 5.New Copy Machine 6.Office Supplies These funds were distributed different across the state, to all the jurisdictions, you will notice I have attached the sheet. These amounts represent services, direct and indirect to Victims and Witnesses in Frederick County. 3-010-24040-0047 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 RECREATION RESERVE FUND 500.20 PURPOSE: The Recreation Reserve Fund within the Frederick County Reserve Fund will be used for Frederick County residents who need financial assistance for their children to participate in recreation programs and to assist Frederick County in raising funds to fund capital projects identified in the Frederick County Comprehensive Plan. This fund is not intended to provide funds which can be substituted for traditional tax base funding. GOAL: Increase Frederick County youth participation in recreation for those who are unable to afford recreation programs and provide recreation facilities identified in the Frederick County Comprehensive Plan. POLICY: There are three types of funds within the Recreation Reserve Fund, the Recreation Assistance Fund, specific capital project funds, and a general park improvement fund. A. Recreation Assistance Fund: Funds dedicated for Recreation Assistance will be placed in the Recreation Reserve Fund within Frederick County's Reserve Fund as they are received. Each donation will be noted in a revenue code (10GL-3-010-018990-0027). Donations are non-refundable. These funds will be utilized for individuals seeking recreation assistance based on their income level according to the Economic Assistance Policy (#500.08). Each time an individual requests assistance, Parks and Recreation staff will apply the standards from Policy #500.08. If the individual is eligible to receive assistance and funds are available, assistance will be provided and accounted in the department's registration system. Staff will request the Commission to recommend receiving the discounted registration fees from the Recreation Reserve Fund's Recreation Assistance Fund at the July Parks and Recreation Commission meeting. This request will be forwarded to the Finance Committee for recommendation to the Board of Supervisors for reimbursement. The Recreation Assistance Fund is known as the PLAY Fund, an acronym for People Lending Assistance to Youth. B. Capital Project Funds A capital project fund may be created for any capital project approved by the Frederick County Parks and Recreation Commission and Frederick County Board of Supervisors. Twenty percent of the total project cost must be pledged prior to the establishment and acceptance of donations for a specific capital project fund in a revenue code (10GL-3-010-018990-0027). The Frederick County Parks and Recreation Commission will recommend utilizing the money from the Recreation Reserve Fund within the Frederick County Reserve Fund to the Frederick County Finance Committee to recommend to the Frederick County Board of Supervisors. The 40 Frederick County Board of Supervisors must approve the disbursement of the Recreation Reserve Fund money within the Frederick County Reserve Fund. C. General Park Improvement Fund The general park improvement fund is for donations made to improve existing parks or facilities. Donations may be of any amount, deposited into revenue code (10GL-3-010-018990-0027), and are non-refundable. The Parks and Recreation Commission will recommend the use of General Park Improvement Funds to the Finance Committee and the Board of Supervisors specifying the particular improvement. Auditing/Accountability: All funds within the Recreation Reserve Fund will be accounted for annually by the Parks and Recreation Department based on the balance provide by the Frederick County Finance Department and the Parks and Recreation Department. This balance and activity will be reported to the Parks and Recreation Commission annually. Approved: May 2015 41 42 Frederick County Cash Proffer Policy As approved by the Board of Supervisors on January 28, 2009. Proffered funds received by Frederick County will be held for the use specified by the proffer language. In the case of funds proffered to offset impacts to fire and rescue services, in the absence of other proffered specifications, the funds will be earmarked for the first due company in the area of the subject rezoning at the time the proffered funds are received. All proffered funds will be collected, held, and will accumulate until such time as a capital project funding request is received from a qualifying County department, agency, or volunteer fire and rescue company. requests to access proffered funds shall be submitted to the Qualifying agency or departmental Countys Finance Department for processing.In order to qualify as a capital project the = following criteria must be met: 1) the item or project must have a minimum value of five thousan($5,000), and; 2) the item/project must have an anticipated useful life of at The Finance Department will forward requests to the Finance Committee for a recommendation to the Board of Supervisors on the appropriateness of the use of proffered funds for the requested purpose. To assist the Finance Committee and Board in their deliberations requests to utilize proffered funds should include the following: 1) the amount of funds requested, 2) the total project cost, 3)a detailed description of the desired capital project or purchase including a discussion of how recent or anticipated development contributes to the need forthe expenditure, and, 4) indicate whether or not the item or project is listed on the Countys Capital Improvements = Plan (CIP). In order to comply with State Code 15.2-2-2298 (A) the Planning staff, working in conjunction ' with the County Attorney, will attempt to insure that cash proffers associated with future rezonings are appropriately addressed through inclusion of relevant capital projects in the Countys CIP prior = to acceptance of the proffered funds. For the purpose of determining whether a project or item is app the CIP only,a threshold value of $100,000 and useful life of at least five year shall be utilized. (This would not preclude the purchase of capital items valued at less than $100,000 utilizing proffered funds, where other relevant criteria are met and procedures followed.) U:\DOCS\FY2017\FINANCECOMMITTEE\20160720\11B_ADOPTED PROFFER POLICY 1 28 09.DOCX 43 FY2016 JUNE BUDGET TRANSFERS Page 1 DATEDEPARTMENT/GENERAL FUNDREASON FOR TRANSFERFROMTOACCTCODEAMOUNT 6/8/2016PARKS & RECREATION ADMINISTRATIONPSYCHOLOGICAL TESTING FOR BASIC REC PARTICIPANT71015204000002 (160.00) PARKS & RECREATION ADMINISTRATION 71013002000000 160.00 6/8/2016PARKS & RECREATION ADMINISTRATIONTO COVER CREDIT CARD FEES71015204000002 (157.87) PARKS & RECREATION ADMINISTRATION 71015413000000 157.87 6/13/2016MANAGEMENT INFORMATION SYSTEMSCELL PHONE HARDWARE UPGRADE12225401000000 (2,000.00) MANAGEMENT INFORMATION SYSTEMS12225204000000 2,000.00 6/13/2016COUNTY OFFICE BUILDINGS/COURTHOUSEREPAIR TRACER SYSTEM FOR AC COUNTY ADM. BUILDING43043004000003 (183.84) COUNTY OFFICE BUILDINGS/COURTHOUSE 43043004000001 183.84 6/14/2016PUBLIC SAFETY COMMUNICATIONSBALANCE PERSONNEL LINE ITEM35061001000003 (233.34) PUBLIC SAFETY COMMUNICATIONS35061001000011 233.34 6/14/2016COMMONWEALTH'S ATTORNEYFOR OFFICE SUPPLIES22015411000000 (500.00) COMMONWEALTH'S ATTORNEY22015401000000 500.00 6/14/2016COMMONWEALTH'S ATTORNEYFOR TRAVEL EXPENSES22015411000000 (1,470.00) COMMONWEALTH'S ATTORNEY22015506000000 1,470.00 6/14/2016FIRE AND RESCUEPURCHASE RADIO BATTERIES35054003000002 (4,000.00) FIRE AND RESCUE 35055407000000 4,000.00 6/14/2016PARKS MAINTENANCEPURCHASE TRACTOR/LOADER/BACKHOE71035403000000 (500.00) SHERANDO PARK 71108001000000 500.00 6/14/2016COUNTY OFFICE BUILDINGS/COURTHOUSEPARKING LOT REPAIRS 43048900000000 12,260.00 COUNTY OFFICE BUILDINGS/COURTHOUSEPARKING LOT REPAIRS 43048900000006 27,022.93 COUNTY OFFICE BUILDINGS/COURTHOUSEROOF TOP UNIT & HEAT PUMPS43048001000000 158,617.00 COUNTY OFFICE BUILDINGS/COURTHOUSESECURITY CAMERA SYSTEM43048007000000 25,655.07 TRANSFERS/CONTINGENCYCOUNTY ADMINISTRATION BUILDINGS93015899000000 (223,555.00) 6/15/2016GENERAL DISTRICT COURTCONTRACTUAL SERVICES21029001000000 (10.50) GENERAL DISTRICT COURT21023010000000 10.50 6/15/2016COUNTY OFFICE BUILDINGS/COURTHOUSEPARKING LOT REPAIRS AT BOWMAN LIBRARY43043004000007 (1,800.00) COUNTY OFFICE BUILDINGS/COURTHOUSE 43048900000006 1,800.00 6/15/2016RECREATION CENTERS AND PLAYGROUNDSPURCHASE DUMP TRAILER71045410000000 (6,655.00) SHERANDO PARK 71108001000000 6,655.00 6/15/2016PARKS AND RECREATION ADMINISTRATIONPURCHASE UTILITY CART71015401000000 (9,599.20) CLEARBROOK PARK71098001000000 9,599.20 6/15/2016GENERAL DISTRICT COURTTRANSFER TO DUES AND ASSOCIATION MEMBERSHIPS21029001000000 (71.00) GENERAL DISTRICT COURT21025801000000 71.00 6/15/2016INFORMATION TECHNOLOGYVISUAL SOUND INTERACTIVE DISPLAY FOR IT PROJECTS12205413000003 (1,000.00) INFORMATION TECHNOLOGY12205413000000 1,000.00 6/16/2016COUNTY ADMINISTRATORFOIA TRACKING12013010000000 6,100.00 TRANSFERS/CONTINGENCY93015890000000 (6,100.00) 6/17/2016GENERAL DISTRICT COURTMONITORS21025401000000 5,139.00 TRANSFERS/CONTINGENCY93015890000000 (5,139.00) 6/21/2016COUNTY ATTORNEYADDITIONAL PAYROLL EXPENSE12023004000001 (250.00) COUNTY ATTORNEY12021003000000 250.00 COUNTY ATTORNEY12025204000000 (327.50) COUNTY ATTORNEY 12021003000000 327.50 6/21/2016COMMISSIONER OF THE REVENUEBPOL PROGRAM CAVS SUBSCRIPTION12095204000000 (1,500.00) COMMISSIONER OF THE REVENUE12095401000000 1,500.00 COMMISSIONER OF THE REVENUE12095506000000 (1,400.00) COMMISSIONER OF THE REVENUE12095411000000 1,400.00 6/21/2016COMMISSIONER OF THE REVENUECOMPUTER MONITORS12093010000000 (600.00) COMMISSIONER OF THE REVENUE 12095401000000 600.00 6/21/2016REFUSE COLLECTIONFUND SUPPLIES42035408000002 (2,000.00) REFUSE COLLECTION 42035407000000 2,000.00 6/21/2016PUBLIC SAFETY COMMUNICATIONSRADIO REPAIR35065204000000 (1,400.00) PUBLIC SAFETY COMMUNICATIONS 35063004000001 1,400.00 6/21/2016INSPECTIONSTO COVER DEFICIT FOR PAYROLL34014003000002 (101.42) INSPECTIONS34012008000000 101.42 6/22/2016PARKS AND RECREATION ADMINISTRATIONCREDIT CARD FEES FOR MAY71015204000002 (4,323.01) PARKS AND RECREATION ADMINISTRATION 71015413000000 4,323.01 6/22/2016COUNTY ADMINISTRATORTO COVER DEFICIT IN TRAVEL12015506000000 3,000.00 OTHER12243002000000 (3,000.00) 6/23/2016DSS ADMINISTRATIONTELEPHONE EXPENSES53165202000000 550.00 DSS ADMINISTRATION53165401000000 (550.00) 6/23/2016HUMAN RESOURCESACA REPORTING12033010000000 6,849.50 TRANSFERS/CONTINGENCY 93015890000000 (6,849.50) 6/27/2016VOLUNTEER FIRE DEPARTMENTSNORTH MTN F&R CONSTRUCTION32025604000090 94,553.00 TRANSFERS/CONTINGENCY 93015890000000 (94,553.00) 6/27/2016SHERIFFPURCHASE MOBILE LAPTOPS FOR NEW CRUISERS31025401000000 22,000.00 SHERIFF31025408000000 (22,000.00) 6/27/2016FIRE AND RESCUECOVER TRAINING CENTER REPAIR35054003000002 (2,000.00) FIRE AND RESCUE35055407000000 2,000.00 6/27/2016CLEARBROOK PARKPURCHASE TORO CART71095408000000 (1,300.80) CLEARBROOK PARK 71098001000000 1,300.80 6/28/2016AGRICULTURESUPPLIES TO ENHANCE PROGRAM/OFFICE OPERATION83015204000000 (93.00) AGRICULTURE83015401000000 26.66 AGRICULTURE83015401000000 93.00 AGRICULTURE83015506000000 (26.66) 6/28/2016GENERAL ENGINEERING/ADMINISTRATIONADDITIONAL COST OF OVERTIME42011005000000 2,500.00 GENERAL ENGINEERING/ADMINISTRATION42014003000002 (2,500.00) 45 FY2016 JUNE BUDGET TRANSFERS Page 2 DATEDEPARTMENT/GENERAL FUNDREASON FOR TRANSFERFROMTOACCTCODEAMOUNT 6/29/2016FIRE AND RESCUEHYDRO TESTING OF CYLINDER35053004000001 500.00 FIRE AND RESCUE35055408000000 (500.00) 6/29/2016FIRE AND RESCUEVEHICLE REPAIRS35053004000002 1,000.00 FIRE AND RESCUE 35053006000000 (1,000.00) 6/30/2016COUNTY ATTORNEYREPLACEMENT OF BROKEN DELIPIDATED OFFICE FURNITURE12023002000000 (287.62) COUNTY ATTORNEY12025401000000 287.62 7/1/2016HUMAN RESOURCESCOVER POSTAGE/TELEPHONE FOR REMAINDER OF YEAR12033002000000 (300.00) HUMAN RESOURCES 12035204000000 300.00 7/1/2016TREASURERLEXIS NEXIS SUBSCRIPTION HIGHER12133002000000 (400.00) TREASURER12135411000000 400.00 7/1/2016HUMAN RESOURCESMILEAGE REIMBURSEMENT12033002000000 (98.00) HUMAN RESOURCES 12035506000000 98.00 7/1/2016ANIMAL SHELTERSUPPLEMENT LINE ITEM FOR YEAR END43053002000000 (100.00) ANIMAL SHELTER 43053010000000 100.00 7/1/2016MAINTENANCE ADMINISTRATIONVEHICLE REPAIR COST 2006 FORD TRUCK43013004000002 1,271.96 COUNTY OFFICE BUILDINGS/COURTHOUSE43045302000006 (1,271.96) 7/6/2016CLEARBROOK PARKCLEARBROOK ELECTRICAL COST71095101000000 364.46 CLEARBROOK PARK71095102000000 (364.46) 7/6/2016CLEARBROOK PARKCLEARBROOK ELECTRICAL COST71095101000000 1,444.33 CLEARBROOK PARK71095101000000 2,591.81 CLEARBROOK PARK71095103000000 (1,444.33) CLEARBROOK PARK71095408000000 (2,591.81) 7/6/2016PARKS AND RECREATION ADMINISTRATIONCOVER BACKGROUND CHECKS FOR JUNE71015204000002 (219.50) PARKS AND RECREATION ADMINSTRATION71015415000000 219.50 7/6/2016COUNTY ATTORNEYFILING FEES FOR ADDITIONAL COURT DOCUMENTS12023002000000 (42.00) COUNTY ATTORNEY1202541300000042.00 7/6/2016ELECTORAL BOARD AND OFFICIALSGENERAL REGISTRAR'S TRAVEL13015204000000 (500.00) REGISTRAR13025506000000 500.00 7/7/2016HUMAN RESOURCES BOOK PURCHASE12035411000000 20.00 HUMAN RESOURCES 12035415000000 (20.00) 7/7/2016COMMISSIONER OF THE REVENUEPHONE BILLS12093004000002 (900.00) COMMISSIONER OF THE REVENUE12095204000000 900.00 7/7/2016HUMAN RESOURCES COVER OFFICE SUPPLIES12033002000000 (1,500.00) HUMAN RESOURCES 12035401000000 1,500.00 HUMAN RESOURCES 12035401000000 933.00 HUMAN RESOURCES 12035415000000 (933.00) 7/8/2016RECREATION CENTERS AND PLAYGROUNDSTO COVER AWARD FOR JUNE71045412000000 (1,833.48) RECREATION CENTERS AND PLAYGROUNDS71045415000000 1,833.48 7/8/2016PARKS AND RECREATION ADMINISTRATIONTO COVER BACKGROUND CHECK71015204000002 (177.14) PARKS AND RECREATION ADMINISTRATION71015413000000177.14 7/8/2016SHERANDO PARKTO COVER BALLFIELD SUPPLIES71103004000003 (2,335.58) SHERANDO PARK711054130000002335.58 7/8/2016RECREATION CENTERS AND PLAYGROUNDSTO COVER BASICREC SUMMER FIELD TRIPS CAMP71043010000000 (2,116.91) RECREATION CENTERS AND PLAYGROUNDS71043011000000 2,116.91 7/8/2016CLEARBROOK PARKTO COVER EQUIPMENT RENTAL71095408000000 (320.10) CLEARBROOK PARK71099001000000 320.10 7/8/2016SHERANDO PARKTO COVER JANITORIAL SUPPLIES71103004000003 (1,789.94) SHERANDO PARK71105405000000 1,789.94 7/8/2016SHERANDO PARKTO COVER MAINTENANCE SUPPLIES71103004000003 (864.67) SHERANDO PARK71105407000000 864.67 7/8/2016SHERANDO PARKTO COVER RENTAL EQUIPMENT71103004000003 (1,496.78) SHERANDO PARK71109001000000 1,496.78 7/8/2016CLEARBROOK PARKVEHICLE REPAIR71093004000001 (4,047.03) CLEARBROOK PARK71093004000002 4,047.03 7/8/2016PUBLIC ASSISTANCEVIEW-SMARTBOARD53175861000000 (2,579.00) PUBLIC ASSISTANCE53175872000000 2,579.00 7/11/2016INFORMATION TECHNOLOGYBALANCE LINE ITEM12205299000000 (1,100.00) INFORMATION TECHNOLOGY12205401000000 3,200.00 INFORMATION TECHNOLOGY12205401000000 1,100.00 INFORMATION TECHNOLOGY12205413000002 (3,200.00) 7/11/2016REFUSE COLLECTIONCOLLECTION UNIT SHOES/TEXTILES RECYCLING42035407000000 (1,830.00) REFUSE COLLECTION42038006000000 1,830.00 7/11/2016BOARD OF SUPERVISORSTO COVER DEFICIT IN BOOKS11013002000000 (491.00) BOARD OF SUPERVISORS11015411000000 491.00 7/11/2016COUNTY ADMINISTRATORTO COVER DEFICIT IN TRAVEL12015506000000 201.00 COUNTY ADMINISTRATOR12015801000000 (201.00) 46 CountyofFrederick,VA ReportonUnreservedFundBalance June30,2016*PRELIMINARY* UnreservedFundBalance,BeginningofYear,July1,201542,344,282 PriorYearFunding&CarryforwardAmounts C/FRoseHillPark (168,000) C/FSherandoParkmasterplan (22,780) C/FDARE(400) C/FAbbottGrant (33,854) C/FFireCompanyCapital (274,086) ReserveEsummonsfunds (38,816) C/FFireProgramfunds (29,521) ReserveP&RPlayFundfunds (6,932) Schoolencumbrances (581,267) C/FForefeitedassets (58,035) C/FSchoolCapitaltoSchoolOperating (314,747) C/FSchoolOperating (123,737) C/FF&Rvehicleequipment (40,000) C/FF&Runiforms (64,000) (1,756,175) OtherFunding/Adjustments Parksreturnedunusedproffer(710) CORrefundBrookfieldStephensonVillage(20,539) CORrefundAllyFinancial(5,405) CORrefundFordMotorCredit(2,930) CORrefundOpalOil(4,070) Treasurerdrivethroughrepair(30,000) CircuitClerkdeputyclerkposition(10,913) Airportcapital(63,818) Gainesborositeretainage5,960 CORrefunddisabledveteran(3,689) CORrefundGreenwayEngineering(12,753) CORrefundNavitusEngineering(42,560) CORrefundCitizensAssetFinance(5,736) CORrefundCarrierEnterprises(144,392) ArmelElementaryrenovationdesign(200,000) NSVRCcontribution(1,216) PPEArefundadministrationbuilding(47,897) CORrefundDaimlerTrust(8,679) CORrefundAquaLakeHolidayUtilities(2,759) CORrefundProbuildCOLLC(13,282) CORrefundLawrenceFabrications(6,533) CORrefundWashingtonGas(89,697) CORrefundCarrierEnterprises(106,516) CORrefundBrittLouisNemeth(3,019) CORrefundAdmiralSecurityServices(2,815) CORrefundShenandoahGas(17,706) CORrefundGlassAmerica(2,834) CORrefundCrownCork&Seal(352,334) 3/2016PresidentialPrimaryElection(38,614) FY15VJCCCArefund(1,142) CORrefunddisabledveteran(7,065) FY16School&Countycapital(7,000,000) CORrefundAtlanticConstruction(13,574) SecurityDrive(4,390) CORrefundUniminCorp(11,662) CORrefundShenValleyLimeCorp(6,282) ReduceDSSlocalshare10,325 CORrefundRegionalCeilings(2,600) CORrefundDLPetersonTrust(6,269) CORrefundValleyProteins(6,053) (8,284,168) YearEndAdjustments RemoveFY16buget20,089,843 20,089,843 FundBalance,June30,2016*PRELIMINARY*52,393,781 47 48 49 50 51 52 CONDITIONAL USE PERMIT #03-16 Cellco Partnership d/b/a Verizon Wireless Staff Report for the Board of Supervisors Prepared: July 14, 2016 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: ard of Supervisors: EXECUTIVE SUMMARY AND PLANNING COMMISSION RECOMMENDATION FOR THE 07/27/16 MEETING: Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. LOCATION: MAGISTERIAL DISTRICT: PROPERTY ID NUMBER: PROPERTY ZONING & PRESENT USE: ADJOINING PROPERTY ZONING & PRESENT USE: PROPOSED USE: REVIEW EVALUATIONS: Virginia Department of Transportation: Frederick County Inspections: Winchester-Frederick County Health Department: Frederick County Sanitation Authority: Frederick County Fire Marshall: City of Winchester: Winchester Regional Airport: Please see attached letter from Serena Manuel, Executive Director dated March 2, 2016. Frederick County HRAB Comments: Please see attached letter from Candice Perkins, Assistant Director dated May 24, 2016. Planning and Zoning: Waiver: STAFF CONCLUSIONS FOR THE 06/15/16 PLANNING COMMISSION MEETING: PLANNING COMMISSION SUMMARY AND ACTION OF THE 06/15/16 MEETING: CONCLUSION FOR THE 07/27/16 BOARD OF SUPERVISORS MEETING: Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. 165 163 CUP # 03 - 16 MERLOT DR MORGAN MILL RD 163 MERLOT DR Grace Brethren Church 149 154 161 MORGAN 250 250 MORGAN PIN: MILL RDMERLOT DR FIRST FIRST MILL RD WOODS DR WOODS DR 55 - A - 79 139 159 MORGAN MERLOT DR Cell Partnership for Verizon Wireless Tower MILL RD 157 140 MERLOT DR MORGAN 127 01 MILL RD 155 MORGAN 7 MERLOT DR MILL RD 153 126 MERLOT DR MORGAN MILL RD 151 136 MERLOT DR PIONEERS RD 135 118 134 PIONEERS RD GREENWOOD RD PIONEERS RD 2098 PIONEERS RD BERRYVILLE 131 PIKE 132 PIONEERS RD PIONEERS RD 2118 2126 BERRYVILLE PIONEERS RD 128 BERRYVILLE PIKE PIONEERS RD PIKE 142 GREENWOOD RD 126 2140 PIONEERS RD BERRYVILLE 124112 PIKE PIONEERS RDPIKESIDE DR 122 PIONEERS RD 2196 PIONEERS RD BERRYVILLE 2178 PIONEERS RDPIKE BERRYVILLE 112 120 PIKE 159 PIKESIDE DR CUP #03-16 PIONEERS RD 117 GREENWOOD RD PIONEERS RD 118 PIONEERS RD 167115 GREENWOOD RDWINNS 116 CIR PIONEERS RD 17555 A 79 113 GREENWOOD RD WINNS 114 CIR PIONEERS RD 181 GREENWOOD RD 111 112 WINNS PIONEERS RD 189 CIR GREENWOOD RD 110 109 PIONEERS RD 101 114 112WINNS CIR110 116 BATTLEFIELD DR WALLS 108WALLSWINNS CIR WALLS CIR 110 103107 108 CIR PIONEERS RD CIR 108 WALLS BATTLEFIELD DRWINNS WALLS 106 WINNS CIR CIR CIR 105 118 CIR PIONEERS RD BATTLEFIELD DR WALLS 107105 100 CIR 106 BATTLEFIELD DRWINNS 109 PIONEERS RDWINNS CIR WALLS CIR CIR 100 BATTLEFIELD DR120 111 102 109 BATTLEFIELD DR103 104 WALLS BATTLEFIELD DR PIONEERS RD 113 WALLS 117WINNS WALLS CIR CIR BATTLEFIELD DR 106CIR CIR WALLS 122 115 BATTLEFIELD DR CIR105 101 101102 WALLS BATTLEFIELD DR 117 WALLS CIR 102 WINNS FREEDOMWALLS CIR BATTLEFIELD DR FREEDOM CIR CIRCIR100 124 231 123 119 CIR WALLS 103 112 WALLS CIR GREENWOOD RD WALLS BATTLEFIELD DR CIR WALLS CIR 110216 BATTLEFIELD DR 104 125 CIR BATTLEFIELD DRASBURY RD 121 FREEDOM 01 114 WALLS CIR 103 01 Applications 209 211 7 BATTLEFIELD DR CIR BATTLEFIELD DR 7 241FREEDOM 214 203 ASBURY RD ASBURY RD Parcels 106 CIR116 GREENWOOD RD ASBURY RD ASBURY RD FREEDOM BATTLEFIELD DR Building Footprints 212 105 207 111 CIR 110120 104 ASBURY RD FREEDOM205 ASBURY RD 123 251 B1 (Business, Neighborhood District) TUCKS TUCKSBATTLEFIELD DR ARTILLERY RD CIR ASBURY RD 108BATTLEFIELD DR 118 GREENWOOD RD CIR 210 B2 (Business, General Distrist) CIR FREEDOM BATTLEFIELD DR 103 ASBURY RD 109 CIR107 135 B3 (Business, Industrial Transition District) 108 GREENWOOD RD208 SETTLERS 204 TUCKS FREEDOM122102 ASBURY RD TUCKS ASBURY RD CIR 110 EM (Extractive Manufacturing District) ASBURY RD CIR CIR BATTLEFIELD DRSETTLERS CIR 133101 FREEDOM105 103 112109106 104 102 202 CIR HE (Higher Education District) 107 ASBURY RDCANNON 265 CIR SETTLERS REBELS CIR FREEDOMFREEDOMTUCKS SETTLERS REBELS ASBURY RD TUCKS CIR CIR M1 (Industrial, Light District) CUP # 03 - 16 Note: M2 (Industrial, General District) Frederick County Dept of MH1 (Mobile Home Community District)Grace Brethren Church Planning & Development I MS (Medical Support District) 107 N Kent St PIN: Suite 202 OM (Office - Manufacturing Park) 55 - A - 79 Winchester, VA 22601 Cell Partnership for Verizon Wireless Tower R4 (Residential Planned Community District) 540 - 665 - 5651 R5 (Residential Recreational Community District) Map Created: March 14, 2016 RA (Rural Area District) Staff: mcheran RP (Residential Performance District) 0160320640Feet Verizon Cell Tower 01 7 Note: Frederick County Dept of Planning & Development I Cell Tower 107 N Kent St Suite 202 Applications Winchester, VA 22601 Battlefield Foundation Parcels 540 - 665 - 5651 1 Mile Radius Map Created: May 5, 2016 Parcels Building Footprints 01,0002,0004,000Feet RESOLUTION ______________________________ Action: RESOLUTION CONDITIONAL USE PERMIT #03-16 CELLCO PARTNERSHIP D/B/A VERIZON WIRELESS WHEREAS, Conditional Use Permit #03-16 of Cellco Partnership d/b/a Verizon Wireless,, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT ORDAINED A COPY ATTEST CONDITIONAL USE PERMIT #05-16 EDWIN ELVIRA Staff Report for the Board of Supervisors Prepared: July 15, 2016 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this request. It may also be useful to others interested in this zoning matter. Reviewed Action Planning Commission: Board of Supervisors: EXECUTIVE SUMMARY & CONCLUSION FOR THE 07/27/16 BOARD OF SUPERVISORS MEETING: Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. LOCATION MAGISTERIAL DISTRICT: PROPERTY ID NUMBER PROPERTY ZONING & PRESENT USE: ADJOINING PROPERTY ZONING & PRESENT USE: PROPOSED USE: REVIEW EVALUATIONS: Virginia Department of Transportation: Frederick County Sanitation Authority: Winchester-Frederick County Health Department: Frederick County Fire Marshall: Frederick Count Inspections Department: Please see attached letter from John Trenary dated June 16, 2016. Planning and Zoning: Route 277 Triangle STAFF CONCLUSIONS FOR THE 07/06/16 PLANNING COMMISSION MEETING: PLANNING COMMISSION SUMMARY AND ACTION OF THE 07/06/16 MEETING: CONCLUSION FOR THE 07/27/16 BOARD OF SUPERVISORS MEETING: Following this public hearing, a decision regarding this Conditional Use Permit application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. FAIRFAX 1450 PIKE CUP # 05 - 16 FAIRFAX 160 PIKE JOURNEYMAN LN 206 1553 Edwin Elvira WRIGHTS FAIRFAX 1555 RUN LN PIKE FAIRFAX 1579 PIN: PIKE FAIRFAX PIKE 87 - 1 - B Retail Nursery/Landscaping 1615 1597 FAIRFAX FAIRFAX 1518 PIKE PIKE FAIRFAX 1605 PIKE 127 FAIRFAX 01 APPRENTICE LN PIKE 1532 FAIRFAX 277 PIKE 1636 127 FAIRFAX APPRENTICE LN PIKE 107 APPRENTICE LN 107 APPRENTICE LN 1677 FAIRFAX PIKE CUP #05-16 1500 FAIRFAX PIKE 1675 FAIRFAX PIKE 87 1 B 109 APPRENTICE LN 201 RIDINGS LN 214 APPRENTICE LN 1702 FAIRFAX PIKE Applications Parcels Building Footprints B1 (Business, Neighborhood District) 01 B2 (Business, General Distrist) 277 B3 (Business, Industrial Transition District) EM (Extractive Manufacturing District) HE (Higher Education District) M1 (Industrial, Light District) Note: M2 (Industrial, General District) CUP # 05 - 16 Frederick County Dept of MH1 (Mobile Home Community District) Edwin Elvira Planning & Development I MS (Medical Support District) 107 N Kent St PIN: Suite 202 OM (Office - Manufacturing Park) 87 - 1 - B Winchester, VA 22601 R4 (Residential Planned Community District) Retail Nursery/Landscaping 540 - 665 - 5651 R5 (Residential Recreational Community District) Map Created: June 13, 2016 RA (Rural Area District) Staff: mcheran/tklein RP (Residential Performance District) 0150300600Feet FAIRFAX 1450 PIKE CUP # 05 - 16 FAIRFAX 160 PIKE JOURNEYMAN LN 206 1553 Edwin Elvira WRIGHTS FAIRFAX 1555 RUN LN PIKE FAIRFAX 1579 PIN: PIKE FAIRFAX PIKE 87 - 1 - B Retail Nursery/Landscaping 1615 1597 FAIRFAX FAIRFAX 1518 PIKE PIKE FAIRFAX 1605 PIKE 127 FAIRFAX 01 APPRENTICE LN PIKE 1532 FAIRFAX 277 PIKE 1636 127 FAIRFAX APPRENTICE LN PIKE 107 APPRENTICE LN 107 APPRENTICE LN 1677 FAIRFAX PIKE CUP #05-16 1500 FAIRFAX PIKE 1675 FAIRFAX PIKE 87 1 B 109 APPRENTICE LN 201 RIDINGS LN 214 APPRENTICE LN 1702 FAIRFAX PIKE 01 277 Note: CUP # 05 - 16 Frederick County Dept of Edwin Elvira Planning & Development I 107 N Kent St PIN: Suite 202 87 - 1 - B Winchester, VA 22601 Retail Nursery/Landscaping 540 - 665 - 5651 Applications Map Created: June 13, 2016 Parcels Staff: mcheran/tklein Building Footprints 0150300600Feet RESOLUTION ______________________________ Action: RESOLUTION CONDITIONAL USE PERMIT #05-16 EDWIN ELVIRA WHEREAS, Conditional Use Permit #05-16 of Edwin Elvira, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT ORDAINED A COPY ATTEST Following the required public hearing, a decision regarding this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this application. It may also be useful to others interested in this zoning matter. Unresolved issues concerning this application are noted by staff where relevant throughout this staff report. Following the required public hearing, a decision regarding this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address allconcerns raised by the Board of Supervisors. 191 REZ # 04 - 16 MARKET ST 1912 Snowden Bridge Station MARTINSBURG PIKE PINs: 1876 43 - A - 150, 43 - A - 151A, 43 - A - 151B,MARTINSBURG 111 PIKE MERCHANT ST 43C - 3 - 2, 43C - 3 - 3, 43C - 3 - 4, 1864 MARTINSBURG 43C - 3 - 4A PIKE Rezoning from M1 to B2 and B3 141 1854 NULTON LN MARTINSBURG 111 PIKE MERCHANT ST 149 1840 NULTON LN MARTINSBURG 112 PIKE MARKET ST 163 NULTON LN REZ #04-16 43 A 150 REZ #04-16 220 EZRA LN REZ #04-16 43C 3 2 REZ #04-16 01 43C 3 3 REZ #04-16 11 REZ #04-16 43C 3 4 43C 3 4A 43 A 151B 1744 1754 MARTINSBURG MARTINSBURG PIKE PIKE REZ #04-16 1734 MARTINSBURG PIKE 43 A 151A 1724 MARTINSBURG PIKE 220 EZRA LN Applications Parcels Sewer and Water Service Area 01 11 Building Footprints 185 REDBUD RD B1 (Business, Neighborhood District) B2 (Business, General Distrist) § ¨¦ B3 (Business, Industrial Transition District) 81 EM (Extractive Manufacturing District) 361 MILBURN RD HE (Higher Education District) M1 (Industrial, Light District) REZ # 04 - 16 Note: M2 (Industrial, General District) Frederick County Dept of Snowden Bridge Station MH1 (Mobile Home Community District) Planning & Development I MS (Medical Support District) 107 N Kent St PINs: Suite 202 OM (Office - Manufacturing Park) 43 - A - 150, 43 - A - 151A, 43 - A - 151B, Winchester, VA 22601 43C - 3 - 2, 43C - 3 - 3, 43C - 3 - 4, R4 (Residential Planned Community District) 540 - 665 - 5651 43C - 3 - 4A R5 (Residential Recreational Community District) Map Created: May 19, 2016 Rezoning from M1 to B2 and B3 RA (Rural Area District) Staff: cperkins RP (Residential Performance District) 0125250500Feet 191 REZ # 04 - 16 MARKET ST 1912 Snowden Bridge Station MARTINSBURG PIKE PINs: 1876 43 - A - 150, 43 - A - 151A, 43 - A - 151B,MARTINSBURG 111 PIKE MERCHANT ST 43C - 3 - 2, 43C - 3 - 3, 43C - 3 - 4, 1864 MARTINSBURG 43C - 3 - 4A PIKE Rezoning from M1 to B2 and B3 141 1854 NULTON LN MARTINSBURG 111 PIKE MERCHANT ST 149 1840 NULTON LN MARTINSBURG 112 PIKE MARKET ST 163 NULTON LN REZ #04-16 43 A 150 REZ #04-16 220 EZRA LN REZ #04-16 43C 3 2 REZ #04-16 01 43C 3 3 REZ #04-16 11 REZ #04-16 43C 3 4 43C 3 4A 43 A 151B 1744 1754 MARTINSBURG MARTINSBURG PIKE PIKE REZ #04-16 1734 MARTINSBURG PIKE 43 A 151A 1724 MARTINSBURG PIKE 220 EZRA LN 01 11 185 REDBUD RD § ¨¦ 81 361 MILBURN RD REZ # 04 - 16 Note: Frederick County Dept of Snowden Bridge Station Planning & Development I 107 N Kent St PINs: Suite 202 43 - A - 150, 43 - A - 151A, 43 - A - 151B, Winchester, VA 22601 43C - 3 - 2, 43C - 3 - 3, 43C - 3 - 4, Applications 540 - 665 - 5651 43C - 3 - 4A Parcels Map Created: May 19, 2016 Rezoning from M1 to B2 and B3 Sewer and Water Service Area Staff: cperkins Building Footprints 0125250500Feet REZ # 04 - 16 1912 191 MARTINSBURG MARKET ST PIKE Snowden Bridge Station 1876 1864 MARTINSBURG MARTINSBURG PINs: PIKE 111 PIKE MERCHANT ST 43 - A - 150, 43 - A - 151A, 43 - A - 151B, 43C - 3 - 2, 43C - 3 - 3, 43C - 3 - 4, 141 43C - 3 - 4A 1854 NULTON LN MARTINSBURG 111 Rezoning from M1 to B2 and B3 PIKE MERCHANT ST 1840 151 MARTINSBURG MARKET ST149 PIKE NULTON LN 112 MARKET ST 163 NULTON LN REZ #04-16 43 A 150 REZ #04-16 220 EZRA LN REZ #04-16 43C 3 2 REZ #04-16 43C 3 3 REZ #04-16 REZ #04-16 43C 3 4 43C 3 4A 43 A 151B 01 1744 11 MARTINSBURG 1754 PIKE MARTINSBURG 1734 PIKE MARTINSBURG REZ #04-16 PIKE 1724 MARTINSBURG PIKE 43 A 151A Applications Parcels Sewer and Water Service Area Building Footprints Long Range Land Use Residential Neighborhood Village 220 EZRA LN Urban Center Mobile Home Community Business Highway Commercial Mixed-Use Mixed Use Commercial/Office Mixed Use Industrial/Office Industrial Warehouse Heavy Industrial Extractive Mining Commercial Rec Rural Community Center 185 REDBUD RD Fire & Rescue Historic Institutional 01 11 Planned Unit Development Park 361 Recreation MILBURN RD § ¨¦ School 81 Employment Airport Support Area B2 / B3 REZ # 04 - 16 Note: Residential, 4 u/a Frederick County Dept of Snowden Bridge Station High-Density Residential, 6 u/a Planning & Development I High-Density Residential, 12-16 u/a 107 N Kent St PINs: Suite 202 Rural Area 43 - A - 150, 43 - A - 151A, 43 - A - 151B, Winchester, VA 22601 43C - 3 - 2, 43C - 3 - 3, 43C - 3 - 4, Interstate Buffer 540 - 665 - 5651 43C - 3 - 4A Landfill Support Area Map Created: May 19, 2016 Rezoning from M1 to B2 and B3 Natural Resources & Recreation Staff: cperkins Environmental & Recreational Resources 0140280560Feet REZONING APPLICATION #05-16 CB VENTURES Staff Report for the Board of Supervisors Prepared: July 14, 2016 Reviewed Action Planning Commission: Board of Supervisors: PROPOSAL: Rezoning #05-16 for CB Ventures LLC., LOCATION: EXECUTIVE SUMMARY & CONCLUSIONS FOR THE 07/27/16 BOARD OF SUPERVISORS MEETING: Following the required public hearing, a decision regarding this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this application. It may also be useful to others interested in this zoning matter. Unresolved issues concerning this application are noted by staff where relevant throughout this staff report. Reviewed Action Planning Commission: Board of Supervisors: PROPOSAL: Rezoning #05-16 for CB Ventures LLC., LOCATION: MAGISTERIAL DISTRICT: PROPERTY ID NUMBERS PROPERTY ZONING PRESENT USE: ADJOINING PROPERTY ZONING & PRESENT USE: REVIEW EVALUATIONS: Frederick-Winchester Service Authority: Frederick County Sanitation Authority: Please see the attached letter from Eric Lawrence dated March 23, 2016. Public Works Department: Frederick County Fire Marshall: Winchester Regional Airport: Virginia Dept. of Transportation: Frederick County Attorney: Please see the attached letter from Roderick B. Williams dated M 2016. Frederick County Planning Department: Please see attached letters from Candice Perkins dated March 22, 2016 and John Bishop dated April 22, 2016. Planning & Zoning: 1)Site History: 2)Comprehensive Policy Plan: The 2030 Comprehensive Plan is the guide for the future growth of Frederick County. Land Use Transportation and Site Access Staff Note: Staff and VDOT recommend that the Amoco Lane improvements be extended along the entire Amoco Lane frontage and R-O-W expansion for Amoco Lane. 3)Site Suitability/Environment: 4) Potential Impacts: A.Sewer and Water B.Use C.Landscaping and Buffering Staff Comment: Consideration should be given to maintaining the existing mature evergreen and deciduous trees located along Amoco Lane. Utilizing the existing vegetation, and supplementing if necessary, would be preferable to removal and replacement. 4)Proffer Statement, Dated February 1, 2016, revised May 9, 2016, July1, 2016: PLANNING COMMSSION SUMMARY AND ACTION FROM THE 06/15/16 MEETING: EXECUTIVE SUMMARY & CONCLUSIONS FOR THE 07/27/16 BOARD OF SUPERVISORS MEETING: Following the required public hearing, a decision regarding this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board of Supervisors. REZ # 05 - 16 1601 1593 MARTINSBURG MARTINSBURG CB Ventures, LLC PIKE PIKE PIN: 43 - A - 48A Rezoning from B2, B3 to B2 1571 MARTINSBURG PIKE ST 661 01 § ¨¦ 81 11 1574 MARTINSBURG PIKE REZ #05-16 1544 MARTINSBURG PIKE § ¨¦ 43 A 48A 81 1518 MARTINSBURG 140 PIKE AMOCO LN 148 AMOCO LN 168 AMOCO LN 178 AMOCO LN 188 AMOCO LN 198 141 AMOCO LN PRECISION DR 208 172 AMOCO LN Applications PACTIV § ¨¦ WAY Parcels 81 01 11 Sewer and Water Service Area Building Footprints B1 (Business, Neighborhood District) B2 (Business, General Distrist) B3 (Business, Industrial Transition District) § ¨¦ EM (Extractive Manufacturing District) 81 HE (Higher Education District) M1 (Industrial, Light District) Note: M2 (Industrial, General District) REZ # 05 - 16 Frederick County Dept of MH1 (Mobile Home Community District) Planning & Development I CB Ventures, LLC MS (Medical Support District) 107 N Kent St PIN: Suite 202 OM (Office - Manufacturing Park) 43 - A - 48A Winchester, VA 22601 R4 (Residential Planned Community District) Rezoning from B2, B3 to B2 540 - 665 - 5651 R5 (Residential Recreational Community District) Map Created: May 23, 2016 RA (Rural Area District) Staff: cperkins RP (Residential Performance District) 0105210420Feet REZ # 05 - 16 1601 1593 MARTINSBURG MARTINSBURG CB Ventures, LLC PIKE PIKE PIN: 43 - A - 48A Rezoning from B2, B3 to B2 1571 MARTINSBURG PIKE ST 661 01 § ¨¦ 81 11 1574 MARTINSBURG PIKE REZ #05-16 1544 MARTINSBURG PIKE § ¨¦ 43 A 48A 81 1518 MARTINSBURG 140 PIKE AMOCO LN 148 AMOCO LN 168 AMOCO LN 178 AMOCO LN 188 AMOCO LN 198 141 AMOCO LN PRECISION DR 208 172 AMOCO LN PACTIV § ¨¦ WAY 81 01 11 § ¨¦ 81 Note: REZ # 05 - 16 Frederick County Dept of Planning & Development I CB Ventures, LLC 107 N Kent St PIN: Suite 202 43 - A - 48A Winchester, VA 22601 Applications Rezoning from B2, B3 to B2 540 - 665 - 5651 Parcels Map Created: May 23, 2016 Sewer and Water Service Area Staff: cperkins Building Footprints 0105210420Feet REZ # 05 - 16 1593 1601 MARTINSBURG MARTINSBURG PIKE PIKE CB Ventures, LLC PIN: 43 - A - 48A 1571 Rezoning from B2, B3 to B2 MARTINSBURG PIKE ST 661 01 11 § ¨¦ 1574 81 MARTINSBURG PIKE REZ #05-16 1544 MARTINSBURG PIKE 43 A 48A § ¨¦ 81 Applications Parcels 1518 MARTINSBURG Sewer and Water Service Area PIKE 140 Building Footprints AMOCO LN Long Range Land Use 148 Residential AMOCO LN Neighborhood Village Urban Center Mobile Home Community 168 Business AMOCO LN Highway Commercial Mixed-Use 178 AMOCO LN Mixed Use Commercial/Office 188 Mixed Use Industrial/Office AMOCO LN Industrial Warehouse 198 Heavy Industrial AMOCO LN 141 Extractive Mining PRECISION DR 208 Commercial Rec AMOCO LN 172 Rural Community Center PACTIV Fire & Rescue WAY § ¨¦ Historic 81 01 11 Institutional Planned Unit Development Park Recreation School § ¨¦ Employment 81 Airport Support Area B2 / B3 Note: Residential, 4 u/a REZ # 05 - 16 Frederick County Dept of High-Density Residential, 6 u/a Planning & Development I CB Ventures, LLC High-Density Residential, 12-16 u/a 107 N Kent St PIN: Suite 202 Rural Area 43 - A - 48A Winchester, VA 22601 Interstate Buffer Rezoning from B2, B3 to B2 540 - 665 - 5651 Landfill Support Area Map Created: May 23, 2016 Natural Resources & Recreation Staff: cperkins Environmental & Recreational Resources 0105210420Feet AMENDMENT Action: - WHEREAS Rezoning #05-16 of CB Ventures, LLC, , WHEREAS WHEREAS WHEREAS NOW, THEREFORE, BE IT ORDAINED A COPY ATTEST FREDERICK COUNTY SANITATION AUTHORITY Post Office Box 1877 PH (540) 868-1061 Eric R. Lawrence Winchester Virginia 22604-8377 Fax (540) 868-1429 Executive Director www.fcsa-water.com RE: Rezoning Application Comment CB Ventures LLC Commercial Tax Map Numbers: 43-A-48A 3.75 acres WATER’S WORTH IT IMPACT ANALYSIS STATEMENT CB VENTURES, LLC COMMERCIAL DEVELOPMENT Stonewall Magisterial District Frederick County, Virginia TM 43-((A))-48A May 9, 2016 Current Owner: CB Ventures, LLC Contact Person: Evan Wyatt, Director of Land Planning Greenway Engineering, Inc. 151 Windy Hill Lane Winchester, VA 22602 540-662-4185 CB VENTURES, LLC COMMERCIAL DEVELOPMENT INTRODUCTION COMPREHENSIVE POLICY PLAN SUITABILITY OF THE SITE SURROUNDING PROPERTIES TRANSPORTATION SEWAGE CONVEYANCE AND TREATMENT WATER SUPPLY SITE DRAINAGE SOLID WASTE DISPOSAL HISTORICAL SITES AND STRUCTURES OTHER POTENTIAL IMPACTS SCALE: 1 Inch = 150 Feet AERIAL OVERVIEW PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT AERIAL OVERVIEW COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY SCALE: 1 Inch = 200 Feet LOCATION AND ZONING PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT LOCATION AND ZONING COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY SCALE: 1 Inch = 500 Feet SWSA MAP PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT SWSA MAP COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY SCALE: 1 Inch = 200 Feet ENVIRONMENTAL FEATURES PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT ENVIRONMENTAL FEATURES COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY SCALE: 1 Inch = 100 Feet SOILS MAP PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT SOILS MAP COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY SCALE: 1 Inch = 500 Feet HISTORIC FEATURES PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT HISTORIC FEATURES COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY SCALE: 1 Inch = 150 Feet ADJOINING PROPERTIES MAP PROJECT ID: 2022CDATE: 2016-01-07 DESIGNED BY: DWE FREDERICK COUNTY, VIRGINIA COMMERCIAL REZONING STONEWALL MAGISTERIAL DISTRICT ADJOINING PROPERTIES MAP COMMERCIAL REZONING CB VENTURES, LLC PROPERTY CB VENTURES, LLC PROPERTY COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop, AICP, Assistant Director Transportation RE: Update of the Interstate, Primary, and Secondary Road Plans DATE: July 14, 2016 This is a public hearing item to consider the update of the 2016 2017 Interstate, Primary, and Secondary Road Improvement Plans. Summary of Changes: 1.Interstate Road Improvement Plan No Changes 2.Primary Road Improvement Plan a.Addition of Route 7 and Route 50 East and West widening areas per MPO modeling. 3.Secondary Road Improvement Plan a.Update of rankings and promotion of Hollow Road to scheduled list for non-hard surface roads. b.Addition of notation that clarifies allocations are based upon VDOT revenue projections. The Transportation Committee reviewed this item on June 20, 2016 and has recommended approval to the Board of Supervisors.In addition, the Planning Commission reviewed this item on July 6, 2016 and recommended approval to the Board of Supervisors. Staff is seeking Board action on the draft plans. Attachments JAB/pd 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000 2016-2017 INTERSTATE ROAD IMPROVEMENT PLAN for FREDERICK COUNTY, VIRGINIA Frederick County Transportation Committee: 6/20/2016 Frederick County Planning Commission: 07/06/2016 Frederick County Board of Supervisors: I-81 Improvements : Provide additional travel lanes on the main line, evaluate collector-distributor lanes adjacent to the main line, modifications to existing interchange areas, and develop new interchange areas and bridge crossings of the main line as recommended by the WinFred MPO Long Range Plan. In addition, as the State continues to work toward an ultimate plan for the I-81 widening, the County of Frederick continues to support the study of Eastern Route 37 as a potential corridor on new location as an alternative for that effort. Moreover, the County of Frederick supports exploration of the potential for rail transportation as a component of the Interstate 81 Corridor improvements. A)Phase 1 of the FHWA approved interchange modification to Exit 310 (as illustrated on map as priority A) B)Relocate Exit 307 further south to alleviate existing and future congestion on Route 277. Note: Relocation study is underway. (as illustrated on map as priority B) C)Widen I-81 from Fairfax Pike to Route 37 North. This should include the relocation of the 277 Interchange. From: Route 277, Exit 307 To: Route 37 North, Exit 310 (as illustrated on map as priority C) D) Widen Remainder of I-81 in Frederick County From: West Virginia line To: Warren County line (as illustrated on map as priority D) E) Spot Improvements on I-81 in Frederick County. Provide spot improvements at various interchanges to increase capacity and/or enhance safety for the motoring public. £ ¤ 522 § ¨¦ 81 £ ¤ 11 £ ¤ £ 50¤ 522 £ ¤ 37 £ ¤ 11 £ ¤ £ ¤ 50 522 £ ¤ 7 Winchester £ ¤ 50 £ ¤ 11 £ ¤ 37 £ ¤ 50 £ ¤ 522 £ ¤ 11 2016 - 2017 Stephens City Interstate Road Improvement Plan Priority A £ ¤ 522 !( Make Safety & Operational Improvements at Exit 310 Priority B § £¨¦ ¤ !( Urgent Need for Increased Study 11 81 Relocate Exit 307 at RT 277 Priority C Widen I81 from Middletown Rt277 N to Rt37 N Priority D Widen Remainder of I81 £ ¤ 522 § ¨¦ 01.252.55Miles 66 RESOLUTION 2016-2017 INTERSTATE ROAD IMPROVEMENT PLAN WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on June 20, 2016; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on July 6, 2016; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2016 2017 Interstate Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the interstate road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The 2016-2017 Interstate Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Interstate Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2016-2017 Interstate Road PDRes. #19-16 -2- Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on July 27, 2016. This resolution was approved by the following recorded vote: Charles S. DeHaven, Jr., Chairman _____ Gary A. Lofton _____ Robert A. Hess _____ Robert W. Wells _____ Gene E. Fisher _____ Judith McCann-Slaughter _____ Blaine P. Dunn _____ A COPY ATTEST _________________________________ Brenda G. Garton Frederick County Administrator PDRes. #19-16 2016-2017 PRIMARY ROAD IMPROVEMENT PLAN for FREDERICK COUNTY, VIRGINIA Frederick County Transportation Committee: 6/20/2016 Frederick County Planning Commission: 07/06/2016 Frederick County Board of Supervisors: 1)Route 37 Bypass A.Route 37 - Phase 1 Initiate final engineering and design, acquire right-of-way, and establish a construction phase schedule for the southern segment of the Route 37 Eastern Bypass from Interstate 1-81 to Front Royal Pike (Route 522 South). (As illustrated on map as priority 1A) B.Route 37 - Phase 2 Initiate final engineering and design, acquire right-of-way, and establish a construction phase schedule for the preferred alternative between existing Route 37 around Stonewall Industrial Park and Route 7. (As illustrated on map as priority 1B) C.Route 37 - Phase 3 Initiate final engineering and design, acquire right-of-way, and establish a construction phase schedule for the preferred alternative between Route 7 and Route 522. (As illustrated on map as priority 1C) 2) Route 277 (East of Stephens City) From: I-81/Route 277/Route 647 Intersection (East of Stephens City) To: Route 340/Route 522 South Intersection (East of Double Toll Gate) Improve to a four lane divided roadway with County Staff to work with site developers to acquire dedicated right-of-way and achieve grading, drainage, and construction improvements in conjunction with development projects which occur along the corridor until such time that funding is available for construction. Establish a construction schedule for the phased improvement of Fairfax Pike (Route 277). Program funding for the completion of right-of-way acquisition and construction of each phase as described above. 3)Route 11 (North and South of Winchester) A)Establish an Urban Divided Four Lane System From: Southern limits of the City of Winchester To: 0.4 miles south of intersection of Route 37 South, Exit 310 (As illustrated on map as priority 3A) B) Establish an Urban Divided Six Lane System From: Northern limits of the City of Winchester To: Intersection of Cedar Hill Road (As illustrated on map as priority 3B) C) Establish an Urban Divided Four Lane System From: Intersection of Cedar Hill Road To: West Virginia line (As illustrated on map as priority 3C) 4)Route 7 Establish a 6 Lane Cross Section From: Exit 315 Interchange To: Future Route 37 Interchange (As illustrated on map as priority 4) 5)Route 50 East and West A)Establish a 6 Lane Cross Section From: The Interchange at Exit 313 To: The Future Route 37 Interchange (As illustrated on map as priority 5A) B) Establish a 6 Lane Cross Section From: The Interchange with Route 37 To: Poorhouse Road (As illustrated on map as priority 5B) 6)South Frederick County Parkway From: Relocated Exit 307 To: Intersection with Route 277 approximately 1 mile west of the intersection of Route 277 and Route 522 This is a planned new roadway with limited access points serving a mixture of predominantly commercial and industrial development. There is a need to study this project in conjunction with the Exit 307 relocation and planning for Route 277 improvements noted in item 3. Phasing of this project is not yet clearly defined, however general phasing would be from West to East with the clear first phase being from relocated Exit 307 to Warrior Drive. (As illustrated on map as priority 6) 7)Commuter Park and Ride Lots Establish a new park and ride facility along the Berryville Pike (Route 7) corridor. Work with the Northern Shenandoah Valley Regional Commission to determine appropriate Development Area. For Park and Ride locations in Frederick County the primary goal should be that they are situated in such a manner that they reduce traffic in Frederick County in addition to adjacent localities. (As illustrated on map as priority 7) § ¨¦ 81 3C £ ¤ 522 § ¨¦ 81 3B 1B £ ¤ 3B 37 1B £ ¤ 37 5B £ ¤ 37 £ ¤ 11£ 4¤ 7 2016 - 2017 £ ¤ 11 Primary Road £ ¤ 37 Winchester Improvement £ ¤ 50 £ ¤ Plan 50 £ ¤ 37 5A Rt37 Bypass Phases Priority 1A § ¨¦ £ ¤ 81 1C 522 Priority 1B £ ¤ 37 Priority 1C Rt277 East of StephensCity 3A Priority 2 £ ¤ Rt11 North & South £ ¤ 37 50 Priority 3A 1A Priority 3B Priority 3C Rt7 Priority 4 Rt50 Priority 5A Stephens City Priority 5B § ¨¦ South Frederick County Parkway 81 2 Priority 6 £ ¤ 11 Commuter - Park & Ride Lots 2 ! ( 6 Priority 7 00.512Miles RESOLUTION 2016-2017 PRIMARY ROAD IMPROVEMENT PLAN WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on June 20, 2016; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on July 6, 2016; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of licies and procedures and participated in a public hearing on the proposed Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2016 2017 Primary Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the primary road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The 2016-2017 Primary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Primary Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2016-2017 PDRes. #20-16 -2- Primary Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on July 27, 2016. This resolution was approved by the following recorded vote: Charles S. DeHaven, Jr., Chairman _____ Gary A. Lofton _____ Robert A. Hess _____ Robert W. Wells _____ Gene E. Fisher _____ Judith McCann-Slaughter _____ Blaine P. Dunn _____ A COPY ATTEST _____________________________ Brenda G. Garton Frederick County Administrator PDRes. #20-16 2016/17-2021/22 SECONDARY ROAD IMPROVEMENT PLAN for FREDERICK COUNTY, VIRGINIA Frederick County Transportation Committee: 06/20/2016 Frederick County Planning Commission: 07/06/2016 Frederick County Board of Supervisors: MAJOR ROAD IMPROVEMENT 2016/2017 through Major road improvement projects command the reconstruction of hardsurfaced roads to enhance public safety. Improvements required for road width, road alignment, road strength, and road gradient are considered major road improvements projects. Sulphur Springs .30 Mi East $5,798,052 655 Route 50 6000 1.1 miles SH $7,505,445 After 1) Road Rt. 656 Allocated 2022 Int. .47 Mi Partial Snowden 2)661 Red Bud Road South 1300 0.5 miles ST $2,000,000 Funded After Bridge Route 11 Relocation 2022 Blvd. Partial $1,500,000 Funded 0.35 miles Significantly 3) 672 Brucetown Road Route 11 .35 Mi East 3200 ST UN/SH $100,000 Variable Thru Plan $10,414,000 Appited for 788 Winchester 0.44 miles Revenue 4) East Tevis Street Route 522 N/A SH UN/SH R/S Funds City Limit Sharing $1,400,000 0.40 miles Cover Overall Revenue 5) 788 East Tevis Street Route 522 I-81 N/A SH UN/SH Sharing Project Needs LF Turn Lns Under 81 $3,346,924 SBound @ Overpass 16000 0.20 miles ST Revenue I-81 Overpass 6)11 Martinsburg Pike UN/SH Exit 317 Sharing $1.9 Mil Short on Funding HB-2 Federal At Clarke Bridge 2017 723 Carpers Valley Road 1100 N/A SH $1,262,327 Replacement 7)County line Funding .24 Mi Int. Shady R/S 788 Renaissance N/A .18 miles BC $1,635,658 UN/SH West Elm Road 8)Funds Route 11 .5 Mi East R/S Funds Of 9)659 Valley Mill Road Rt. 7 N/A .65 miles RB $7,200,000 UN/SH Under Funded Channing $5.2M Dr. Int East Airport Road Int R/S 10)645 Tevis N/A .4 Miles SH $5,600,000 UN/SH Extension Route 522 Funds Road Directly Snowden Bridge Int. 11)883 before Int. N/A .8 Miles ST $8,136,700 Under R/S Funds Blvd. Route 11 Milburn Const. 210 Ft. N. 280 Ft. S. 12) 1012 N/A .1 Miles OP $150,000 Town Run Lane Stickley Drive Stickley Int. Drive Int. £ ¤ 522 § ¨¦ 3 81 £ ¤ 11 6 11 2 £ ¤ 522 £ ¤ 37 £ ¤ 50 £ ¤ 7 9 Winchester £ ¤ 37 1 4 5 § ¨¦ 81 10 1. Sulphur Springs Rd 2. Redbud Rd 7 3. Brucetown Rd 8 £ ¤ 4. East Tevis Street 50 5. East Tevis Street £ ¤ 522 6. Martinsburg Pike 7. Carpers Valley Rd £ ¤ 11 8. Renaissance Dr 9. Valley Mill Rd § ¨¦ 81 10. Airport Rd Extension 11. Snowden Bridge Blvd Stephens City 12. Town Run Ln Frederick County 12 Major Road Improvement Projects 2016/2017 thru 2021/2022 £ ¤ 11 µ 00.512Miles NON-HARDSURFACE ROAD IMPROVEMENT 2016/2017 through Non-Hardsurface road improvement projects provide impervious resurfacing and reconstruction of non-hardsurfaced secondary roads. Non-Hardsurface improvement projects are prioritized by an objective rating system, which considers average daily traffic volumes; occupied structures; physical road conditions including geometrics, drainage, and accident reports; school bus routing; and the time that project requests have been on the Secondary Road Improvement Plan. $20,000 Allocated 0.4 East of Potential Rural 671 Woodside Road Route 11 50 0.4 miles ST $144,000 UN/SH Route 11 Rustic/Funding by Others CTB Unpaved Woodside Road Route 669 WV Line 270 0.30 miles ST $91,500 2017 671 Roads Funding CTB Unpaved 661 Wright Road Route 669 WV Line 240 1.84 miles ST $561,200 2018 Roads Funding CTB Unpaved 629 Carter Lane Route 631 Route 625 220 1.8 miles BC $549,000 2019 Roads Funding 1.2 Mi NE CTB Unpaved 692 Pack Horse Road Route 671 210 1.4 miles GA $427,000 2020 of Rt. 600 Roads Funding 1.25 Mi W CTB Unpaved Laurel Grove Road Route 622 200 1.25 miles BC $376,000 2021 of 629 Roads Funding Rt. 622 1.25 Mi W 2.5 Mi W of CTB Unpaved 629 Laurel Grove Road of 200 1.25 miles BC $376,000 2022 Rt. 622 Roads Funding Rt. 622 Rt. 610 CTB Unpaved WV state 707 Hollow Road 190 1.8 miles GA $495,000 line Muse Road Roads Funding «bh9t t©š†;-·­ ©; ¦Œ-;7 š“ ·w; ­-w;7Ҍ;7 Œz­· ,­;7 Ò¦š“ 5h·wš­; ¦©š†;-·zš“­ -“ Œ;7 ·š ¦©š†;-·­ ,;z“m 7;Œä;7 š© ©;’šÝ;7 E©š’ ·w; ­-w;7Ҍ;7 Œz­·u Frederick County Non-Hardsurfaced Road 1. Woodside Rd Improvement Projects 2. Woodside Rd 2016/2017 thru 2021/2022 3. Wright Rd 4. Carter Ln 5 5. Pack Horse Rd £ ¤ 522 6. Laurel Grove Rd 7. Laurel Grove Rd £ ¤ 127 8. Hollow Rd 3 2 8 1 § ¨¦ 81 £ ¤ 522 £ ¤ 259 £ ¤ 11 £ ¤ 50 § ¨¦ £81 ¤ 37 £ ¤ 7 Winchester 7 £ ¤ 37 £ ¤ 50 6 4 § ¨¦ 81 £ ¤ £ ¤ 522 55 Stephens City £ ¤ 277 µ £ ¤ 11 Middletown § ¨¦ 66 0248Miles UNSCHEDULED NON-HARDSURFACE ROAD IMPROVEMENT PROJECTS RATINGS NOT UPDATED 2016/2017 through 2021/2022 1) 677 Old Baltimore Route 676 Route 672 220 1.2 Miles GA 77 Road 2) 730 Babbs Mountain Route 654 Route 677 90 .90 Miles GA 73 Road 3) 695 Middle Fork Road 2.3 Mi N of Route 522 WV Line 50 .90 Miles GA 68 4) 811 Timberlakes Ln 671 671 280 0.25 ST 68 Miles 5) 644 East Parkins Mill Route 50 Clark Co. Ln 200 .81 Miles SH 67 Road 6) 733 Fletcher Road Route 50 Route 707 170 1.3 GA 66 Miles 7) 612 Fishel Road Route 600 Route 600 60 1.6 BC 66 Miles 8) 636 Canterburg Road Route 640 Route 641 140 1.5 OP 63 Miles 9) 638 Clark Road Route 625 Route 759 90 0.8 BC 63 Miles 10) 607 Heishman Lane Route 600 End of State 70 0.78 BC 62 Maintenance Miles 11) 682 Glaize Orchard Route 608 Route 671 240 1.54 GA 61 Miles Road 12) 667 Route 672 Last Residence 290 2.37 ST 60 Miles 13) 696 South Timber Route 522 Route 694 220 1.3 GA 59 Ridge Road Miles 14) 634 Cougill Road Route 635 Route 11 120 0.25 BC 58 Miles 15) 636 Huttle Road Route 709 Route 735 110 1.1 OP 53 Miles 16) 685 Light Road Route 600 Route 681 80 1.3 GA 51 Miles 17) 616 McDonald Road Route 608 .44 Mi N of Route 60 .45 BC 51 608 Miles 18) 731 Cattail Road Route 608 Route 654 60 1.7 GA 51 Miles 19) 608 Hunting Ridge Route 682 2.41 Miles West of 90 2.41 GA  Road Route 682 Miles 20) 671 Shockeysville Road Route 690 .90 Miles West of 120 .90 GA  690 Miles 21) 671 Mount Olive Road Route 50 Route 600 110 .77 BC Miles Note: Project ratings are updated only when funding is available to promote projects to the scheduled list. Frederick County Unscheduled Non-Hardsurfaced Road Improvement Projects Ratings Not Updated 1. Old Baltimore Rd QR 2. Babbs Mountain Rd 2016/2017 thru 2021/2022 3 3. Middle Fork Rd 4. Timberlakes Ln 5. East Parkins Mill Rd !( 13 6. Fletcher Rd !( 7. Fishel Rd 20 8. Canterburg Rd £ ¤ 9. Clark Rd 127 10. Heishman Ln !( !( 16 19 11. Glaize Orchard Rd !( 11 12. Sir John's Rd £ ¤ 522 GAINESBORO 13. South Timber Ridge Rd !( 18 14. Cougill Rd !( 4 15. Huttle Rd !( 6 !( 2 16. Light Rd £ ¤!( 50 1 !( § ¨¦ 17. McDonald Rd 12 81 18. Cattail Rd STONEWALL £ ¤ 259 !( 19. Hunting Ridge Rd£ ¤ 522 21 £ ¤ 11 20. Shockeysville Rd 21. Mount Olive Rd £ ¤ 37 £ ¤ 50 £ ¤ 7 Winchester !( 17 REDBUD !( 7 § ¨¦ 81 £ ¤ 37 BACK CREEK £ ¤ SHAWNEE !(50 !( 10 5 £ ¤ 522 £ ¤ 55 Stephens City !( £ ¤ 9 277 µ £ ¤ 11 OPEQUON !( 14 !( 8 £ ¤ Middletown !( 522 15 § ¨¦ 66 0248Miles RESOLUTION 2016-2017 SECONDARY ROAD IMPROVEMENT PLAN WHEREAS, Section 33.2-364 of the 1950 Code of Virginia, as amended, provides the opportunity for each county to work with the Virginia Department of Transportation in developing a Six-Year Road Plan; and, WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on June 20, 2016; and, WHEREAS, the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on July 6, 2016; and, WHEREAS, the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of earing on the proposed Plan, after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS, a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2016 2017 Secondary Road Improvement Plan and the Construction Priority List; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the secondary road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors as follows: The 2016-2017 Secondary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Secondary Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2016-2017 Secondary PDRes. #21-16 -2- Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on July 27, 2016. This resolution was approved by the following recorded vote: Charles S. DeHaven, Jr., Chairman _____ Gary A. Lofton _____ Robert A. Hess _____ Robert W. Wells _____ Gene E. Fisher _____ Judith McCann-Slaughter _____ Blaine P. Dunn _____ A COPY ATTEST _________________________________ Brenda G. Garton Frederick County Administrator PDRes. #21-16 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop AICP, Assistant Director - Transportation RE: Revenue Sharing Programmatic Agreement DATE: July 14, 2016 Attached, please find a VDOT resolution for extension of our existing Programmatic Agreement for management of revenue sharing projects. The Board has previously adopted the majority of this resolution on June 22, 2016. However, they have asked that additional language be added over and above what was originally provided to the County. request. As before, this does not change the nature or obligations of the agreements in place. JAB/pd 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000 RESOLUTION TO EXTEND PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT AND PROVIDE SIGNATURE AUTHORITY FOR REVENUE SHARING PROJECTS WHEREAS , the LOCALITY and the DEPARTMENT, entered into a Programmatic Project Administration Agreement for Revenue Sharing Projects on April 18, 2014; and WHEREAS , said agreement had an initial term of three fiscal years (each year stth beginning July 1 June 30), and expired on June 30, 2016 and may be extended for one additional term of three fiscal years; and WHEREAS , the parties to the agreement hereby declare their intent to extend said agreement as provided in Paragraph 1 of said agreement and further declare that such terms and provisions provided therein shall remain unchanged. NOW THEREFORE BE IT RESOLVED , in consideration of the mutual premises contained therein, the parties agree to extend said agreement for one additional term of three fiscal years with a new expiration date of June 30, 2019. BE IT FURTHER RESOLVED , that the Board of Supervisors of Frederick County hereby commit to fund their local share of preliminary engineering, right-of-way and construction (as applicable) of the project(s) under agreement with the Virginia Department of Transportation in accordance with the project financial document(s). BE IT FURTHER RESOLVED , that the County Administrator/or other named position designee is authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation. th Adopted this 27 day of July, 2016 by the Board of Supervisors for Frederick County, Virginia. APPROVED: ATTEST: ______________________________ ________________________ PDRes #17-16 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: Michael T. Ruddy, AICP, Planning Director RE: Scheduling a work session with the Planning Commission DATE: July 20, 2016 Staff is looking to schedule a Board of Supervisors work session with the Planning Commission during the month of August, 2016. The purpose of the work session is to discuss several planning items including the 2035 Update of the Comprehensive Plan and tted during this application cycle. It is anticipated that this would be a noon work session. The following dates are offered to the Board for your review. Tuesday, August 16, 2016 Wednesday, August 17, 2016 Thursday, August 18, 2016 Tuesday, August 23, 2016 Wednesday, August 24, 2016 Thursday, August 25, 2016 It is hoped that a date can be agreed upon that works for all of the Board Members. Alternative dates suggested by the Board would also work. MTR/dlw 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000