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April 27 2016 Regular Meeting Minutes316 A Closed Session of the Frederick County Board of Supervisors was held an Wednesday, Apri127, 2016 at 6:00 P.M., in the Board of Supervisors' Meeting Roam, 107 North bent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; Blaine P. Dunn; Robert A. Hess; Gary A. Lofton; Judith McCann - Slaughter; and Robert W. Wells. CALL TO ORDER Chairman DeHaven called the meeting to order. CLOSET) SESSION Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Hess, the Board convened in closed session pursuant to Section 2.2 -37I 1(A }(3} of the Gode of Vir inia, 1950, as amended, far discussion or consideration of the acquisition of real property for a public purpose, anal of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board; and, pursuant to Section 2.2- 3711(A }(7} of the Code of Virginia, 1950, as Amended, for consultation with legal counsel and briefing by staff members pertaining to probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, and for consultation with legal counsel employed ar retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Rabert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Dunn, the Board came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Minute Book lYurnber 41 Board of Supervisors Regular Meeting of 0/27116 i 31 "f Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Dunn, the Board certified that to the best of each board member's knowledge that only acquisition and disposition of real property for a public purpose, pursuant to Section 2.2 -3711 A (3) of the Code of Virginia, 1950, as amended, specificaliy discussion or consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board; and consultation with legal counsel and briefing by staff pursuant to Section 2.2 -3711 A (7) of the Code of Virginia, 195Q, as amended, specifically consultation with legal counsel and briefing by staff pertaining to probable litigation where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the Board, and the matter requires the provision of legal advice by such counsel were discussed. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye REGULAR MEETING —CALL TO ORDER Chairman DeHaven called the regular meeting to order. INVOCATION Supervisor Hess delivered the invocation. PLEDGE OF ALLEGIANCE Vice - Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA — APPROVED AS AMENDED County Administrator Brenda Garton advised there were two changes to the agenda. She advised that the discussion of the ordinance amendment regarding flea markets as a conditional use in the B2B3 Districts has been removed at the request of the applicant. The second change was the addition of a resolution in memoriam of Richard G. Dick as item number 3 under County Officials. Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board approved the agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Minute Book Number 41 Board of Supervisors ReguEar Meeting of 04/27/16 Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor Slaughter, the Board approved the following items under the consent agenda: - Minutes —Tab A; , - Parks and Recreation Commission Report —Tab D; and - Road Resolution —Twin Lakes Overlook, Phase 9 —Tab K. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES — APPROVED UNDER CONSENT AGENDA The Board approved the minutes from the April 5, 2016 Budget Work Session and April 13, 2016 Regular Meeting under the consent agenda. COUNTY OFFICIALS COMMITTEE APPOINTMENTS APPOINTMENT OF CHRISTOPHER E. COLLINS TO THE FREDERICK COUNTY SANITATION AUTHORITY TO FILL THE UNEXPIRED TERM OF ROBERT P. MOWERY - APPROVED Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board appointed Christopher Collins to the Frederick County Sanitation Authority to fill the unexpired term of Robert P, Mowery. Term expires April 15, 2018. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr, Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Minute Book Number 41 Board of ,Supervisors Regular Meeting of 04/27/16 ��R Robert W. Wells Aye REAPPOINTMENT OF TARA L. WOOLEVER AS FREDERICK COUNTY REPRESENTATIVE TO THE LORD FAIRFAX COMMUNITY COLLEGE BOARD - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board reappointed Tara L. Woolever as Frederick County repxesentative to the Lord Fairfax Community College Board. This is a four year appointment. Term expires June 30, 2020. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye RE VEST FROM COMMISSIONER OF THE REVENUE FOR REFUND - APPROVED Administrator Garton advised this was a request from the Commissioner of the Revenue to authorize the Treasurer to refund Unimin Corporation the amount of $I1,66234 for personal property taxes in 2015. This refund is a result of land purchased in 2014 that was inadvertently added to the company's rendition for assets on their machinery and tools filing for 2015. Upon a motion by Supervisor Hess, seconded by Supervisor Slaughter, the Board approved the refund request and supplemental appropriation by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine F. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RESOLUTION #064 -1b iN MEMORIAM OF RICHARD G. DICK CHAIRMAN OF THE BOARD OF SUPERVISORS, FREDERICK COUNTY, VIRGINIA - APPROVED _ -- Upon a motion by Supervisor Fisher, seconded by Supervisor Lofton, the Board approved a resolution in memoriam for Richard G. Dick, former Chairman of the Frederick County Board of Supervisors, WHEREAS, Richard CJ. Dick. served the citizens of Frederick County, Virginia, for four (4) Years as Chairman At -Large for the Board of Supervisors frorr� January I, 1992- December 31, 1996; and, WHEREAS, Richard G. Dick helped promote Frederick County as a business location during his 32 years of service as a member of the Frederick County Industrial Development Authority, now known as the Frederick County Economic Development Authority, where he Minute Book Number 41 Board of supervisors Regular Meeting of 64/27/15 ��U served as chairman from January 2004 through January 2015; and, WHEREAS, during his tenure he held seats an numerous committees, including chairman of the Winchester - Frederick County Economic Development Cormission, chairman of the Lord Fairfax Community CCollege Foundation, member of the State Board for Community Colleges, and a member of the Winchester_ Frederick County Joint Judicial Center Committee; arid, WHEREAS, Mr. Dick helped negotiate a voluntary settlement agreement between the City of Winchester and Frederick County, which was instrumental in keeping the Frederick County government offices in downtown Winchester; and, WHEREAS, Mr. Dick was a tireless worker for all of the citizens of Frederick County; and, WHEREAS, Mr. Dick will be long remembered, by those who served with him and the employees of Frederick County Government that worked far him, as a man who was generous with his time and personified love of community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors extends its deepest sympathy to the family of Richard G. Dick, a true friend of Frederick County. BE IT FURTHER RESOLVED, that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this citizen legislator and that a true copy of this resolution be presented to his wife and family. ADOPTED this 27th day of April, 2016. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Crary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT — APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on Aprii 12, 2016. Members present were: Randy Carter, Christopher Fordney, Natalie Gerametta, Ronald Madagan, and Charles Sandy, Jr, and Board of Supervisors' liaison Blaine Dunn. Members absent were Kevin Anderson, Patrick Anderson, and Gary Longerbeam. Items Requiring Board of Supervisors Action None Submitted for Board Information Onl 1. 2Q35 Comprehensive Plan Update _ Mr. Sandy moved the Parks and Recreation Commission endorse the proposed Parks and Recreation component section of the 2035 Comprehensive Plan as submitted, second by Mr, Madagan, motion carried unanimously (5 -0 }. Please fnd attached copy of the proposed Parks and Recreation component section of the 2035 Comprehensive Plan. The update v�rill be forward to the Planning Commission and Board of Supervisors for their review. Minute Book Number 41 Board of Supervisors Regulur Meeting oi`Q4f27li6 �G� 2. Sherando Park North Master Plan — Mr. Madagan moved to accept the Sherando Park Master Plan concept maps for public input with the amended change to move the Bike Pump Track to the northwest section in lieu of the open field and move the Adult Fitness Course from Area 1 to the playground area, second by Mr. Sandy, motion carried unanimously (5 -0). FINANCE COMMITTEE REPORT - APPROVED A Finance Committee meeting was held in the First floor Conference Room at 107 North Kent Street on Wednesday, April 20, 2016 at 8:00 a.m. Nonvoting liaison C. William Orndoff was absent. All other members were present. l.. The Winchester Regional Airport Director requests- an Ai ort O eratin Fund supt�lemenial appropriation in the amount of $100 000 and a General Fund supplemental ap�ropriatian (local funds), or a General Fund operational contingency transfer in the amount of 75 100 in order to cover the anticipated deficit through FY 2016. See attached information, p. 3 -8. The committee recommends an Airport fund supplemental appropriation in the amount of $100,000 and a General Fund operational contingency transfer in the amount of �75,1Q0. - Approved Upon a motion by Supervisor Slaughter, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye 2. The Deputy Public Works Director requests a Landfill Fund su�plernental appropriation in the amount of $2,125,770. This amount represents funds required for the partial cappingfclosure of area 1, phase 1 of the CDD landfill — DEQ permit 591. No local funds required. See attached memo, p. 9 -10. The committee recommends approval. - Approved Upon a motion by Supervisor Slaughter, seconded by Supervisor Lofton, the Board approved the above request by the following recorded gate: Charles S. DeHaven, Jr. Blaine P. Dunn Gene E. Fisher Robert A. Hess Gary A. Lofton Judith McCann - Slaughter Robert W. Wells Aye Aye Aye Aye Aye Aye Aye ** *Information Only * ** 1. The Finance Director provides a Fund 10 Transfer Report for March 2016. See attached, p. 11. 2. The Finance Directar provides an FY 2016 Fund Balance Report ending April 14, 2016. 3. The Finance Director provides financial statements for the month ending March 31, 2016. See attached, p. 13 -22. PUBLIC HEARING Minute Book Dumber 41 Board of supervisors Regular Meeting of 04/27/16 322 PUBLIC HEARING - OUTDOOR FESTIVAL PERMIT RE UEST OF CHARLES HARBAUGH IV /CEDAR CREEK BATTLEFIELD FOUNDATION BATTLE OF MEADOW MILLS. PURSUANT TO THE FREDERICK COUNTY CODE, CHAPTER 86, FESTIVALS; SECTION 86 -3, PERMIT REQUIRED; APPLICATION• ISSUANCE OR DENIAL• FEE• FOR AN OUTDOOR FESTIVAL PERMIT. FESTIVAL TO BE HELD ON SATURDAY NNE 5 2016 FROM 10:00 A.M. TO 3:00 P.M. TO BE HELD ON THE GROUNDS OF CEDAR CREEK BATTLEFIELD 834'i VALLEY PIKE MIDDLETOWN VIRGINIA 22645 PROPERTY OWNED BY CEDAR CREED BATTLEFIELD FOUNDATION. - APPROVED Mr. Charles Harbaugh appeared before the Board regarding this application. He noted this proposed event was a way to generate revenue for the Cedar Creek Battlefield Foundation. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board approved the outdoor festival permit for the Battle of Meadow Mills, The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye PUBLIC HEARING OUTDOOR FESTIVAL PERMIT RE UEST OF MICHAEL S. COLLINS — RENEGADE DANCE AND ARTS CAMPOUT. PURSUANT TO THE FREDERICK COUNTY CODE CHAPTER $6 FESTIVALS; SECTION 86 -3, PERMIT REQUIRED; APPLICATION; ISSUANCE OR DENIAL; FEE; FOR AN OUTDOOR FESTIVAL FERMIT FESTIVAL TO BE HELD ON FRIDAY JUNE 3 2016 FROM 4:00 P.M. THRU 12:00 NOON SUNDAY JUNE 5 2016. ON THE GROUNDS OF THE COVE CAMPGROUND, 980 COVE. ROAD GORE VIRGINIA PROPERTY OWNED BY ALEXANDER W. K. MCDOWELL AND MCDOWELL FAMILY LLC. - APPROVED Mr, Michael Collins appeared before the Board regarding this application. He advised that he had been doing these types of events for five years in Maryland and West Virginia. He stated this event would have artists and musicians with a heavy emphasis on visual art and decoration. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Lofton, seconded by Supervisor Dunn, the Board approved Minute Book Number 41 Board of Supervisors Regular Meeting of 04/27/l6 32� the outdoor festival permit for the Renegade Dance and Arts Campout. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye PLANNING COMMISSION BUSINESS PUBLI C HEARING PUBLIC HEARING - REZONING #02 -16 FOR I -81 WEST BUSINESS PARK SUBMITTED BY GREYWOLFE INC. TO REZONE 35.675 ACRES FROM THE RA (RURAL AREAS DISTRICT TO THE B -2 BUSINESS GENERA DISTRICT 45.453 ACRES FROM THE RA RURAL AREAS DISTRICT TO THE B -3 (INDUSTRIAL TRANSITION} DISTRICT AND 73.360 ACRES FROM THE RA RURAL AREAS DISTRICT TO THE M -1 LIGHT INDUSTRIAL DISTRICT WITH PROFFERS. THE PROPERTIES ARE LOCATED ON THE WEST SIDE OF INTERSTATE 81 BETWEEN CEDAR HILL ROAD RT. 671} AND HOPEWELL ROAD RT. 672 AND ARE IDENTIFIED BY PROPERTY IDENTIFICATION NUMBERS 33 -A -113 33 -A -124 AND 33 -A -14B IN THE STONEWALL MAGISTERIAL DISTRICT. — SOLUTION #065 -15 - APPROVED Assistant Planning Director Candice Perkins appeared. before the Board regarding this item. She advised this was a request to rezone 155 acres from R -A (Rural Areas) District to B -2 (Business General), B -3 (industrial Transition }, and M -1 (Light Industrial} Districts with proffers. The property is located within the boundaries of the Northeast Land Use Plan and the Sewer anal Water Service Area. She then turned the presentation over to Assistant Planning Director - Transportation John Bishop to review the Transportation proffers. Assistant Director Bishop noted the key proffer was the 6,330 vehicle trips per day limitation. The applicant has proffered a 60 foot right -of way for a potential future ramp access. He noted VDOT would like to see a signal warrant analysis performed and turn lane improvements associated with the new road. He concluded by saying the Planning Commission recommended approval and staff was seeking a decision from the Board regarding this application. Gary Oates, GreyWolfe, appeared before the Board regarding this application.. He began by saying that he had spoken with the applicant and they would like to change the $0.05 /square foot proffer to $O.101square foot for fire and rescue in order to be consistent with other rezonings in the area. He noted the applicant could not accommodate the interchange split on the property. He went on to say that the turn lane improvements in proffer l A would be Minute Baok Number 4l Board of Supervisors Regular Meeting of 04127lI6 �7�� developed to VDOT standards. He advised, with regard to the signal warrant analysis, the applicant was not required to do one and they did not agree with VDOT's position. He stated the traffic impact analysis shows the development would not generate the need for a traffic signal. He noted the proposed Sanitation Authority tank was placed so far away because of the need for adequate water pressure. He stated this tank was only 10 feet higher than the minimum needed for adequate water pressures. He concluded by saying no adjacent property owners had communicated ar�y issues with this development to him. Supervisor Lofton asked about any possible roadblocks to improving the road. Mr. Oates responded there would be some significant challenges. Chairman DeHaven convened the public hearing. Darla Parson Barrett, Stonewall District, expressed concern. about the possible impact this development would have on the Hopewell Road interchange. She noted a lot of heavy traffic comes into that area now. There being no further public comments, Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Slaughter, seconded by Supervisor Hess, the Board approved Rezoning #02 -16 with the revised fire and rescue proffer offered by the applicant. WHEREAS, Rezoning #02 -16, of )1 -8.1 West Business Park submitted by GreyWolfe, Inc,, to rezone 3b.676 acres from RA (Rural Areas} District to the B2 (General Business) District, 45.453 acres from the RA {Rural Areas) District to the B3 (Industrial Transition) District and 73.360 acres from the RA (Rural Areas) District to the M1 (Light Industrial} District with proffers to accommodate commercial and industrial uses, final revision dated April 27, 2016 was considered. The properties are located on the west side of Interstate S 1 between Cedar Hill Road (Rt. 671) anal Hopewell Road {Rt. 672). The properties are further identified with PIN(s} 33 -A -113, 33 -A -124 and 33- A -114B in the Stonewall Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this rezoning on March 16, 2416 and tabled the application for up to 30 days to allow for revised proffers to be submitted; and WHEREAS, the Planning Commission held a public meeting on this rezoning on April 6, 20 i 6 and recommended approval; and WHEREAS, the Board of ,Supervisors held a public hearing on this rezoning on April 27, 2016; and WHEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick Couniy Code, Zoning, is amended to revise the Zoning District Map to rezone 36.676 acres from RA (Rural Areas) District to the B2 (General Business) District, 45.453 acres from the RA (Rural Areas} District to the B3 (Industrial Transition} District and 73.360 acres from the RA (Rural Areas} District to the M1 {Light. Industrial) District with proffers to accommodate commercial and industrial uses, final revision Minute Book Dumber 4I Boarc! of Supervisors 17egular Meeting of 04!27116 �z� dated April 27, 2416. This ordinance shall be in effect on the date of adoption. Passed this 27th day of April, 2016 by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann�Slaughter Aye Robert W. Wells Aye OTHER PLANNING ITEMS DISCUSSION — ORDINANCE AMENDMENT — FLEA MARKETS AS CONDITIONAL USE IN I32B3 DISTRICTS. — WITHDRAWN AT THE RE UEST OF THE APPLICANT DISCUSSION — ORDINANCE AMENDMENT — DEDTCATION OF PUBLIC UTILITIES ON RURAL PRESERVATION LOTS.. — SOLUTION #U66 -16 - SENT FORWARD FOR PUBLIC HEARING Assistant Planning Director Candice Perkins appeared before the Board regarding this item. She advised staff received a request to revise the Zoning Ordinance to provide for an allowance to permit divisions from rural preservation lots for public road dedications or utility dedications. She noted staff had prepared a minor revision to provide an allowance for the boundaries of rural preservation lots to be madifzed, provided that the future division (subdivision) would only be allowed for the expansion of an existing VDOT awned road or for a public utility dedication. The proposed revision regarding public roads would allow for the wi$ening of an existing VDOT road only. She advised the Development Review and Regulations Committee agreed with the proposed revision and the Planning Commission recommended sending this revision forward to the Board for discussion. She concluded by saying staff was seeking Board direction regarding whether to send it forward for public hearing. Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board approved sending this proposed ordinance forward for public hearing. WHEREAS, an ordinance to amend Chapter 165, Zoning to allow dedications for Public Utilities and existing road right -of- -ways on Rural Preservation Lots in the RA (Rural Areas) District was considered; and WHEREAS, The Development Review and Regulations Committee (DRRC) reviewed the changes at their February 26, 2016 meeting and had minor revisions and sent the proposed amendment forward for review by the Planning Commission and Board of Supervisors; and WHEREAS, the Planning Commission discussed the changes at their regularly scheduled meeting on April 6, 2416 and agreed with the amendment; and Minute Book Number 41 Board of Supervisors Regular Meeting of 04127f16 �7 WHEREAS, the Board of Supervisors discussed the changes at their regularly meeting an Apri127, 2016; and WHEREAS, the Frederick County Board of Supervisors finds that in the public necessity, convenience, general welfare, and goad zoning practice, directs the Frederick County Planning Commission hold a public hearing regarding an amendment to Chapter 165 ;and NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors that the Frederick County Planning Commission shall hold a public hearing to allow dedications for Public Utilities and existing road right -of ways on rural Preservation Lots in the RA (Rural Areas} District. Passed this 27th day of April, 201 { by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P, Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye 3uditb McCann - Slaughter Aye Robert W. Wells Aye ROAD RESOLUTION #067 -16 —TWIN LAKES OVERLOOK PHASE 9 — APPROVED UNDER CONSENT AGENDA The Board of Supervisors of Frederick County, in regular meeting on the 27th day of April, 2016, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Departnn.ent of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on Tune 9, 1 g93, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described. in the attached Form AM -d.3 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -af- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. BOARD LIAISON REPORTS Supervisor Hess reported on his attendance at the Business and Education Summit held at Lord Fairfax Community College. He stated the sessions were excellent and the program was very worthwhile. He also reported an his attendance at the monthly community health forums held a Handley Library. Supervisor Dunn reported on the Parks and Recreation Commission meeting where the iWiinute Book Number 41 Board of Supervisors Regular iVIeeting of 041271]6 �2�'I Commission looked at the need to establish more parks in the county. He noted the Planning Commission held an excellent retreat last week. He also reported on his attendance at the Fire and Rescue Association meeting. . .. •��• Supervisor Slaughter complemented the Local Government Education Week Service Learning project, which was directed by County Administration staff and students from iVlillbrook and Sherando High Schools. She participated at Aylor 1Vliddle School and thought the group did a great job and she wished a similar program had existed when she was in school. Supervisors Fisher, Dunn, Hess, and Lofton reported that they had also participated in the discussion portion of the program at various schools and thought it was a great program and a great way to talk to students about local government. Supervisor Lofton stated he was looking forward to seeing all of the Service Learning project presentatFOns. CITIZEN COMMENTS Gary Oates, Stonewall District, urged the Board to give serious consideration to giving themselves a salary increase because it had been several years since it had been increased. He stated that it would get to a point where the only people who could serve on the Board would be the independently wealthy ar retired. BOARD OF SUPERVISORS COMMENTS Supervisor Lofton stated the resolution honoring Richard Dick spoke very well to the gentleman he knew. He noted that to the very end 1'vlr. Dick gave his heart and soul to Frederick County and he would be sorely missed. Supervisor Dunn noted Mr. Dick was a good man and. that the Board's thoughts and prayers should be with his family. Supervisor fisher stated Mr. Dick set a real example that the country could use. He treated people with respect regardless of political off Nation. He stated the entire country could take a lesson from him. ADJOURN UPON A MOTION BY VICE�CHAIRMAN FISHER, SECONDED BY SUPERVISOR LOFTON, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (8:05 P.M.) Minute Baok lYumber 41 Board of Supervisors Regular Meeting of 04/27116 s Charles S. DeHaven, Jr. Chairman, Board of Supervisors Brenda G. G rton Clerk, Board of Supervisors Minutes Prepared By: �, Jay E. i s Deputy Clerk, Board of Supervisors Minute Book Namber 41 Board of Supervisors Regular Meeting of 04127!16