Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
May_25_2016_Board_of_Supervisors_Agenda_Packet
AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 25, 2016 5: 00 P.M, 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 5:00 P.M. — Closed Session: There will be a Closed Session pursuant to Section 2.2 -3711 A (3) of the Code of Virginia, 1950, as amended, for discussion or consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board and Section 2.2 -3711 A (1) of the Code of Virginia, 1950, as amended, for discussion of personnel matters, specifically, the annual evaluation of the county administrator and county attorney. 7:00 P.M. — Regular Meeting -Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: A, E, F, and J) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes: (See Attached) ------------------------------------------------------------------------- - - - - -- A AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 25, 2016 PAGE 2 1. Closed Session and Regular Meeting, May 11, 2016. County Officials: 1. Employee of the Month Awards (May and June). (See Attached)-------- - - - - -- B 2. Committee Appointments. (See Attached) C 3. Request from Commissioner of the Revenue for Refund. (See Attached) - -- D 4. Amendment to County Administrator's Contract. See Attached) --------- - - - - -- E Committee Reports: 1. Parks and Recreation Commission. (See Attached) ------------------------ - - - - -- F 2. Finance Committee. (See Attached)--------------------------------------------- - - - - -- G 3. Transportation Committee. (See Attached)------------------------------------ - - - - -- H Planning Commission Business: Public Hearing: 1. Rezoning #03 -16 for Shawnee Canning Company Inc., Submitted by Painter - Lewis, PLC, to Rezone 2.10 Acres from the RA (Rural Areas) District to the B2 (General Business) District with Proffers. The Property is Located at 231 Cross Junction Road, Less than 0.3 Miles from the Intersection with US Route 522 North (North Frederick Pike) in the Gainesboro Magisterial District, and is Identified by Property Identification Number 18 -A -41. (See Attached)------------------------------------------------- - - - - -- Other Planning Items: 1. Road Resolutions: (See Attached) ----------------------------------------------- - - - - -- J a. Snowden Bridge, Section 2. b. Meadows Edge, Phase 1 B. Board Liaison Reports (If Any) AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 25, 2016 PAGE 3 Citizen Comments Board of Supervisors Comments Adjourn }�'�c.. � � � FREDERICK C ®LINTY BOARD OF SUPERVISORS' MINUTES CLOSED SESSION AND REGULAR MEE'T'ING May 11, 2016 A Closed Session of the Frederick County Board of Supervisors was held on Wednesday, May 11, 2016 at 6:00 P.M., in the Board of Supervisors' Meeting Raam, 107 North Kent Street, Winchester, VA. PRESENT Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; Blaine P. Dunn; Robert A. Hess; Gary A. Lofton; Judith McCann - Slaughter; and Robert W. Wells. CALL TO OR.DEA2 Chairman DeHaven called the rz�eeting to order. CLOSED SESSION Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Lofton, the Board convened in closed session pursuant to Section 2.2- 3711(A)(3) of the Code of Virginia, 1950, as amended, far discussion or consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board; and, pursuant to Section 2.2- 3711(A }(1) of the Code of Virginia, 1950, as amended, for discussion of a personnel matter, specifically concerning the terms and conditions of the employment of the County Administrator. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye 1 Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Hess, the Board came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Lofton, the Board certified that to the best of each board member's knowledge that only acquisition of real property for a public purposed pursuant to Section 2.2 -3711 A E3) of the Code of Virginia, 1950, as amended, specifically discussion nr consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board, and, a personnel matter pursuant to Section 2.2, -3711 A (1) of the Code of Virginia, 1950, as amended, specifically concerning the terms and conditions of the employment contract of the County Administrator were discussed. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RECESS Chairman DeHaven recessed the meeting until 7:00 p.m. 2 REGULAR MCEETING —CALL TO ORDER Chairman DeHaven called the regular meeting to order. INVOCATION Pastor Mark Carey, Fellowship Bible Church, delivered the invocation. PLEI3GE OF ALLEGIANCE Vice - Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA — APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor Slaughter, the Board approved the agenda by the following recorded vote: Cbarles S. DeHaven, Jr. Aye Blaine F. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. We11s Aye CONSENT AGENDA - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Fisher, the Board approved the £ollowing items under the consent agenda: - Minutes —Tab A; and - Resolution — Designation a£ Freedom a£ Information Act {FOIA) Officer —Tab D. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine F. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye f�� RECOGNITION OF 4 -H ALL STARS Supervisor Lofton recognized the following individuals who received the 4 -H A11 Star designation, which is the highest recognition in Virginia 4 -H: Brandon McDonald, �osie Bauknecht, Alina Hackney, Morgan Strickler, and Shelby Frank. The Board commended those individuals on their achievement. CITIZEN COMMENTS Larry Webb, Warren County, appeared before the Board regarding the Clowser House. He reviewed the history of the Clowser family and why this house should be saved. He concluded by saying he was seeking more time to make the structure safe so it could be used for other uses. Debbie Martin, Opequon District, stated her grandparents were Clowsers. She was concerned about the fi.�ture of the council house due to the historic signif cance of the property. She questioned the $30,000 cost to repair the structure and felt it could be done for less. She asked for more time to save the building. Judy Clowser Yancey, Opequon District, stated the Clowser house was part of Frederick County's history and she requested the property be preserved. lf�nth Perrine, Back Creek District, stated she was present on behalf of the residents who did not know a vote was taken to demolish this structure. She cited the lack of cornxnunicatiox by the Shawneeland Sanitary District Advisory Committee to the community. She concluded by asking for more time to save this building. Bob Stieg, Claremont Foundation CEO, asked for more time to save the Clowser house. Patsy Gochenour, Red Bud District, reviewed her connection to the Clowsers and the Clowser house. She asked the Board to give folks more time to preserve the house. L� Jim Moyer, Winchester, stated that he had created a website showing a map of the Clowser family's journey and story. He cited the core values adopted by the Board in 2009 and asked that they delay a decision in order to give people time to preserve this house. Michelle Landon, Shawneeland Sanitary District Advisory Committee member, stated the decision to tear dawn this house had not been a rash decision. She noted that two subcommittees worked three years to solve This problem. She went on to say residents did not want to use Sanitary District fees to preserve this structure. She advised that if the damaged wall were to collapse that Frederick County would be liable. Betsy Arnett, Preservation of the Northern Shenandoah Valley, stated her organization had offered mare than three years ago to work with the subcommittee on the Clowser House. She advised that her organization could serve as a holding entity to allow tax deductible donations to save this building. She concluded by saying she remained committed to serving that function to hnd a solution to preserve the building and find a permanent solution. Clare Mullett, former member of the Shawneeland Sanitary District Advisory Committee, stated he had pledged some of his own personal money to preservation of this house. He noted the structure was fairly stable. He concluded by saying he had a lot of history about the structure and would be glad to share it. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES — APPROVED UNDER CONSENT AGENDA The minutes from the April 27, 201 b closed session and regular meeting were approved under the consent agenda. COUNTY OFFICIALS INTRODUCTION OF NEW DEPARTMENT DIRECTORS County Administrator Brenda Garton introduced Becky Merriner, Frederick County's new HR Director, and Scott Varner, Frederick County's new IT Director. COMMITTEE APPOINTMENTS REAPPOINTMENT OF PAUL G. ANDERSON JR. AS FREDERICK COUNTY REPRESENTATIVE TO THE WINCHESTER AIRPORT AUTHORITY APPROVED Upon a motion by Supervisar Fisher, seconded by Supervisor Hess, the Board reappointed Paul G. Anderson, Jr. as Frederick County representative to the Winchester Regional Airport Authority. This is a four year appointment. Term expires May 9, 2420. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E, Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye REAPPOINTMENT OF DANA BOWMAN AND LESLIE STEWART AND APPOINTMENT OF JAY TIDES TO THE COMMUNITY POLICY AND MANAGEMENT TEAM - APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor Lofton, the Board reappointed Dana Bowman as a private provider representative and Leslie Stewart as a parent representative to the Community Policy and Management Team. These are two year appoiniments. Terms expire June 34, 2418. The Board also appointed Jay Tibbs as County Administration representative to the Community Policy and Management Team. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye C� Gene E, Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye APPOINTMENT OF ANDY GYURISTN AND MARY BRAUN AND REAPPOINTMENT OF SHARON FARINHOLT TO THE WINCHESTER - FREDERICI� COUNTY TOURISM BOARD - APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor Lofton, the Board appointed Andy Gyurisin and Mary Braun and reappointed Sharon Farinholt to the Winchester Frederick County Tourism Board. These are three year appointments. Terms expire June 30, 2019. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine 1'. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RE VEST FROM COMMISSIONER OF THE REVENUE FOR REFUND - APPROVED Administrator Garton advised this was a request from the Commissioner of the Revenue to authorize the Treasurer to refund Shen - Valley Lime Corp the amount of $6,281.64 for real estate taxes from 2013 through 2015. This refund is a result of inadvertently duplicating billing to real estate taxes on the same property. Upon a motion by Supervisor Slaughter, seconded by Supervisor Lofton., the Board approved the refund request and supplemental appropriation. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye 7 Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RESOLUTION — DESIGNATION OF FREEDOM OF INFORMATION ACT �FOIA} OFFICER — APPROVED UNDER THE CONSENT „AGENDA WHEREAS, the Virginia Freedom of Information Act (FOIA }, located § 2.2 -3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives o£ the media access to public records held by public bodies, public officials, and public employees; and, WIIEREAS, the policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities; and, WHEREAS, the Virginia General Assembly an April 20, 2016 approved amendments to the Freedom of Information Act (FOIA), �� 2.2- 3704.1 and 2.2- 3704.2; and, WHEREAS, the revised statute requires a111ocal public bodies that are subject to the provisions of § 2.2 -3700 et seq. of the Cade of Virginia identify one or more Freedom of Information Act officers whose responsibility is to serve as a paint of contact for members of the public in requesting public records and to coordinate the public body's compliance with the provisions of the Virginia Freedom of Information Act. NOW, THEREFORE, BE IT RESOLVED, that the Soard of Supervisors of the County of Frederick, Virginia, hereby designates Karen Vacchio, Public Information Officer, as the Freedom of Information Act Officer. ADOPTED this i 1th day of May, 2016 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE The Public Works Committee met on Tuesday, April 2b, 2016 at 8:00 a.m. All members were present except Bob Wells and Jim Wilson. The following items were discussed. ** *Items Not Requiring Action * ** 1. Demolition of the old Shawneeland Council House: - REFERRED BACK TO THE PUBLIC WORKS COMMITTEE WITH THE RECOMMENDATION TO COME BACK TO THE BOARD OF SUPERVISORS FOR FINAL DECISION. The Director presented a brief update of the status of the old Shawneeland Council House whicla continues to deteriorate. During the past three (3) years, efforts have been made to procure funding to stabilize the structural deterioration which was previously outlined in a report prepared by Ruckman Engineering_ Several ad hoc committees have been appointed by the Shawneeland Advisory Committee to seek funding for this purpose. One of the committees even attempted to have the building included on the National Historical Registry. Unfortunately, this approach did not yield any fiinding to stabilize the structural deterioration. Consequently, the Advisory Committee during their March 7, 2d l 6 meeting unanimously voted to demolish the building to eliminate a potential liability. To date, the Shawneeland staff has not scheduled the demolition. Supervisor 1~isher advised that the Public Works Committee accepted this item for information only. Supervisor Dunn stated he had a background in history and he believed there should be a delay of the demolition of this property. He noted the house does need some work. He asked the Board to consider a delay until the end of the year to allow folks to get together and work to save the house. He went on to say that he has been inundated with e -mails and phone calls. He stated he did not believe Shawneeland residents should bear the burden of this preservation. He concluded by saying the property was eligible for designation as a historic site. Supervisor Lofton stated he appreciated Supervisor Dunn's comments. He noted that for three years two subcommittees were given an opportunity to work on this to come up with a solution to accomplish this goal. He advised that no one has come forward with a plan of how this would happen. Supervisor Lofton moved that this issue be sent back to the Public Works Committee for discussion. and that Mr. Dunn's suggestions be taken to come up with a plan of action and bring it back to the Board. The motion was seconded by Supervisor Fisher. Supervisor Fisher noted there were bigger issues to be researched such as liability, safety, access, and legal issues. Supervisor Hess stated he was excited to see the level of citizen engagement on this issue. G� Supervisor Dunn stated he might be amenable to the motion, but he did not want a quick turn around and he would like to have until the end of the year to resolve this problem. Supervisor Wells stated he was a member of the Public Works Committee and he agreed this matter should come back to the committee for review. He assured Supervisor Dunn there would be no surprises from the committee. Supervisor Fisher asked County Attorney Rod Williams if the demolition ofthis structure needed to be approved by the Board. Attorney Williams responded the Board could choose to act on it. He went on to say it could become an issue of what the Board is comfortable delegating to staff Supervisor Hess moved to amend the motion to include that the final decision on the demolition to be made by the Board. The motion was seconded by Supervisor Dunn. The amendment was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Nay Robert A. Hess Aye Gary A. Lofton Nay Judith McCann - Slaughter Aye Robert W. Wells Aye The amended motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye 2. Project Update: 10 a. Round Hill Fire Station: The Deputy Director indicated that a substantial completion date of April 22, 2016 has been established and forwarded to the contractor for their signature. lssuing the substantial completion will allow the Round Hill Fire Company to occupy the Fire Station and Event Center. b. Landfill CDD Closure: Staff received three (3) bids for the closure often (I O) acres of CDD Landfill space. The low bid was submitted by C. William Hetzer, Inc. of Hagerstown, Maryland, in the amount of $2,125,770. This amount will be obtained from the Indfill reserve fund. Staff had budgeted $2,000,000 for this project. A contract will be awarded following approval by the Board of Supervisors. c. Snowden Bridge Boulevard: The Deputy Director indicated that this project was on schedule. The final road subgxade should be achieved by the end of this week. The construction of the west retaining wall which will support the bridge beams should be completed by mid -May 2016. The actual placement of the bridge bear�as is scheduled for mid- September 2016. Project completion is scheduled for mid - December 2016. d. County Office Alleyway: The alleyway between the county affice complex has received paving upgrades to eliminate standing water and further pavement deterioration. The total cost of this project was below staff's estimated budget. 3. North Mountain Fire Hall Bunk Room: The committee briefly reviewed drawings prepared by Architect David Ganse to construct sleeping rooms within the existing North Mountain Fire Station. The committee unanimously endorsed the concept of the proposed alterations and recommended that the project be submitted to the Finance Committee for their review and approval of a supplemental appropriation. 4. Miscellaneous Reports: a. Tonnage Report b. Recycling Report c. Animal Shelter Dog Report d. Animal Shelter Cat Report PUBLIC HEARING PROPOSED ORDINANCE — SALARIES OF THE BOARD OF SUPERVISORS -- PURSUANT TO SECTION 15.2 - 1414.3 OF THE CODE OF VIRGINIA 1950 AS AMENDED THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING TO FIX THE ANNUAL SALARIES OF THE BOARD OF SUPERVISORS AS FOLLOWS: CHAIRMAN, $10,800; VICE - CHAIRMAN, 510 200• AND EACH OTHR MEMBER OF THE BOARD OF SUPERVISORS AT 59,000 - APPR_O�ED 11 Administrator Garton reviewed the process the Board uses to approve their salaries. Chairman DeHaven convened the public hearing. Jim Moyer, Winchester, stated the Board could give themselves a $1,000 raise if THEY save the Clowser House. There being no further comments, Chairman DeHaven closed the public hearing. Supervisor Dunn stated this year he would concur with the salaries as proposed; however, next year he would suggest the Board look at approving a significant pay raise of $15,000 added to the current salaries. He asked the citizens to contact him and the Board to let them. know whether they would support this proposal or not. Upon a motion by Supervisor Fisher, seconded by Supervisor Wells, the Board approved the ordinance to set the salaries of the Board. BE IT ORDAINED, the annual salary for each member of the Frederick County Board of Supervisors, for the fiscal year beginning July 1, 2016, shall be as follows: Chairman, $10,800; Vice - Chairman, $10,200; and each other member of the Board of Supervisors at $9,000. Supervisor Hess stated he did not think you could compensate anyone to make this equivalent to a full -time job. He went on to say that it takes a servant's heart to do this job. Supervisor Fisher stated he chase to run for office to give back to the community. He concluded by saying we do not need full -time supervisors. The above motion was approved by the fallowing recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye 3udith McCann- Slaughter Aye Robert W. Wells Aye BOARD L)EAISON REPORTS 12 Supervisor Lofton reported on his attendance at the Social Services Board meeting. He stated there was a need for more foster homes in Frederick County. CTTIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVTSORS COMMENTS Supervisor Wells thanked the citizens who came out tonight and voiced their concerns. Supervisor Slaughter stated the Board had the pleasure of viewing the Service Learning presentations on Monday night. She noted the projects were truly amazing and Frederick County's suture is in good hands with those students. Supervisor Dunn thanked the Board for the comments on the Clowser House and the salary issue. ADJOURN UPON A MOTION BY VICE - CHAIRMAN FISHER, SECONDED BY SUPERVTSOR LOFTON, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (5:16 P.M.} 13 � { 1�1 r F. � i 2 �'Jf l /� / 1 � �� �, ,., � �, i r.� % � % „o. ..,.. ., a .i / ,i ,i., i. ,: /„ r � U l ,,,.. 1 � i� �� � // i / � f /�✓ � i / % �'r � Y;. I `r, w � '�' A �' � �� �� '� ` �' S '� r � �; � ,� � �; �� ' � 'r� ,� � � .�, Mr ��, r, ;w f � fi �" • � � � � . ,�' r I � �" ' '� it 4= i �, i � i � � ! � M' i- ',� ► �. � " � �N � �' ,�! i fir, �! • � AI !- � i i �` � �; '� � r � � • n � �� � `. r �s r '� �, f` � 'w � �' � i;" is ' %� �iY /' s �'; :� �r A r �r s� , �, r v►„ � w; � r �; �„ , �; , , y .:. � , W � - � �� ° ��r? +� � ; w �� , r; r' r i� l ,, ,� �,� r u ,,�, i 11r r ��; r 11 i �� , , �, r, r f „t r t,. „�; lr �� a ��, � 8u��m�mgsem�ecambedomons�atodinmamy�ayn b��ita|waysinvo�esmore1han/u���oudjobpe�mrmance. Anemp|oye�canb�um�t ndin�forso��es�ng�mpvoveroemtstha¢esu|ting��teref�cienq�imp�mvedsen�m�orcost saving��for|ea�emhipindepa�menta|activides,fmrthedepa�mem�'�0ua|surfort�egoa�softhecnuntynoawhnVe. {}u�s��n6|mgsen/ice[ndudesjm�ped�rmamcmthatdeadyexoeedsmequirennents. TheUoar ofSupen�sor rnu��d�cmunt�enee|�iesnotsu��or��bys�eciMcexamp|esmf�ct��tkenvvh�hsup�or the nnminedon. Renmembe��hereismpwaytmkno�whetherspe�i�csamemi�zim0�yaoc�entarbecausetheydomotexint �yuube|iemeanem�|oyeehasnnadeamoutotandingcnnthbution'givespe���cexanop|esmfw/haLtheyhavedone. Nominat�nsanenmtjudgedonhovv�e|yuuwrhe �m�ev�rtheyanejmdgedonthefa�spn�ented� Mo�inado��ubm�(ed�� Lor�ineK8oasbwrg Nomim�tn���ignatune� �ate O�/31/2010 � �� �aUofdhetaxne|��progmn�,dler xre�pec�cqma|�cat�mstha�nm��be�etandd�tai�d�ocument tha�must su�nmh�ed. 0arb�oa�sknow|edgea�|e�bo��t�e|eg�|��|onbehindtMe�maWmmnfthoprogmmsasweUasma�� �gram'sny�minemnen1s�orsuantto�he�odesmfVlngimiaamdFpede�ick[oumsy. ���ee m�e pms�on. &8anyo�thepa�idpa�sintendoma|��de|�ertheirap[����um|npeaomnatherthanbymmi|yeara�eryear because�he�mmn�um|yBar�*mtuhamd|etheiraccmumt �heta�es�hetimeto|ist�mtoth�iry�,r�esam�kmmmsnnt mnYyLhembvnamebuta|�mth�irtam|�ymenmbe�tou ' �����[t�Dn� Rece��d� �mai|edtoHR�ommi�ee �, � � ., ��� '� � r -� �, �� �. "'V- �E,��y the r��u-ik Caunty ��rd +�� ����rvusa�rs ragni��s that tl��e bounty's empVoyees are a mast irn�artant resa�rce; and, � r � "" �� Ir r � � I r �., r *, � s IMf � r. I ;w. r r i * M � "'11 � • • �, � r ii ''w��V�a�4S, �rllena V. Korrak �rha serves as a Licensed �ractucal Nurse far the Northvuestern Rer�ianal Adult �etentian Center was naminated for �mpVayee of the P�anth; and, 'V41HERAS, Allena V. Kavak v�ras selected s ernployee of the rnonth based an the rn�eri!ts a�f her outstanding performance and raductivit�r► positive jo�a attitude and other ncateorthy contributions to their department and to the County; and _... � r Ir r r i M � III ' Ir ' r Iw w ` i r �" • r � �'' Ir Ni � � r • r `i r � County of V= redericl�, VA Beard of Supervisors � r M r >; � `� \ � \ t� �� 2 \� ; . � \ : � } ° � \ � »m � » ° / � S >� , �y � y �y �� �y y� d < \ � m/ : , > /% � # / #. / k «� � # � � � / t 2 : : <—[���hx[]f�r���� '�� ����|C)�����t��� K�[}D�� N�[�-��h���n00 ������ Uu�% m�mg�erv�ecanbe�emnons��tedinmanyway�but��hways�nvu|vesmorethanjustguo�jo�per��rmamce. Aoem�|oyeecanbeouts�mdim�forsmggesdngimp/ovem�e�st�a¢�su�ing��tere�deng�inmpr�vedserv�e orcost savings�for|eadeohipiodepa�nmenta�activbie�forthedepa�memt`sgoa|sorfortha�oa|softh�coon�yasawhoKe. Out�tandimg�erv�ceinc|udey�mbpe��rmoanceihatdea�yexceedsnequi/ememtu. The�oavdofSupen�so�muntdisc�umtgem��|b�*not�up�mrky�b�s�ecHN�exam�|esnfacdV�eswhidh»upportt�e nominadon� Remnenobe�then��spowaytnknmmwhetherspe�0��arem�ssin�b�acckdentcvbe�ausezheydmno1ex]st |fyombe|�eveanennp[oyeehmsnmad��nout�an��mgoontribut�un,gives�eci0�exam�|esofw�att�oyhave�one. Nm�n��a��j����h��|����H��d�a�j���mn�����n�. �����bm���� ��di��in�n D�a�r�n�NRA�[ No�n������un���r�ip���50n ��~~~�.� D�e 0���8l� ReasonforNorninatiVn(p|ease�especNlc��reci��andde�n�e)� ° /n�youbnryourconsider�ion, INFORMATIONAL DATA SHEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS Judith McCann — Slaughter Stonewall District Supervisor, would like to nominate you to serve on the Plannin Commission As a brief personal introduction to the other Board members, please fill out the information requested below far their review prior to filling the appointment. (Please Print Clearly. Thank You.) Name: � ����r`� �� � Home Phone: Address: � � Office Phone; CelUMobile: Fax: Employer: � ; j� �_ �, �;� t�� Email: Occupation: Y� CivicfCommunity Activities: � 6 ° -`l �- � 12_`t -- � t� =y Spa � Will You Be Able To Attend This Committee's Regularly Scheduled Meet' On: Yes: �Q: Do You Foresee Any Possible Conflicts Of Inte�st Which Might Arise By Your Serving On This Committee? Yes: No: � Explain: Additional Information Or Comments You Would Like To Provide (!f you need more space, please use the reverse side or include additional sheets): Applicant's Signature: Nominating Supervisor's Comments• Bill is a 4th generation farm family. He is ver hard workin and'dee 1 rooted and con ec e Bill currentJ.y serves on the Frederick Leadership Councl__and_is a life member Jp.�f �lear� Bropol� Fire and Rescue Department, where he has served in many Yleasesu)�m���orm totes' Frederick County Administrator's Office 107 North Kent Street Winchester, VA 22601 or ea�ail to; tprice(cUfcva.us or,'t� ibb����fcva.us (03/41/15 } MEMORAI�1DU11� TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: Brenda G. Garton, County Administrator FROM: Roderick B. Williams, County Attorney DATE: May 18, 2016 RE: Refund _Regional Ceilings, Inc. COUNTY OF FREDERICK Roderick D. �Villiains County Attorney 5401722 -8383 Fax 540/667 -0370 E -mail rwillia @fcva.us I am in receipt of the Commissioner's request, dated May 17, 2016, to authorize the Treasurer to refund Regional Ceilings, Inc. the amount of $2,600.35, for business license taxes in 2014 and 2015. This refund resulted from this company erroneously filing for business license with Frederick County instead of other Virginia localities. The Commissioner verified that documentation and details for this refund meet all requirernents. Pursuant to the provisions of Section 58.1 - 3981 {A) of the Code of Virginia {1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act an the regy�t for approval of a supplemental appropriation, as indicated in the Commissioner's B. Williams County Aitarney Attachment 107 North Kent Street Winchester, Virginia 22601 May 17, 2016 Frederick County, Virginia Ellen E. Murphy Commissioner of the Revenue 907 North Kent Street Winchester, VA ,22609 Phone 540- 665 -5fi89 Fax 540 -fi67- -6457 email: emurphy @co.frederick va.us TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Baard Brenda Garton, County Administrator FROM: Ellen E. Murphy, Commissioner of the Revenue RE: Exoneration Regional Ceilings Inc. ���� + �: �LS �� �ar Please approve a refund of $2,600.35 for business license taxes for 2014 and 201 S in the naxne of Regional Ceilings, Inc. This corporation filed for business licenses by mistake with Frederick County instead of other Virginia localities. The Commissioner's staff person has verified all required data and the paperwork is in the care of the Com�x�issioner of the Revenue. Please also approve a supplemental appropriation for the Finance Director on this request. Exoneration is $2,600.35. Date: 5/17/16 Cash Register: COUNTY OF FREDERICK Time: 14:03:30 Tatal Transactions: 45S (;ustomer Name: REGIONAL CEILINGS INC Customer Transactions: 2 Options: 2 =Edit 4= Delete 5 =View Opt Dept Trans Ticket No. Tax Amount Penalty Int Amount Paid _ BL2014 1 00023610001 $50.00- ..00 $50.00- , BL2015 2 00064900001 $2,550.35- $.00 $2,550.35- Total Paid : $2,600.35 F3 =Exit F14 =Show Map# F15 =Show Balance F18= Sort_ Entered F21= CmdLine �_ ��� ������� i� r�T���� Parks and Recreatian Department �� � ��,� 5401665 -5678 Fax: 5401665 -9687 � �: E -mail: fc xd @fcva.us � � � � vvww.fcprd.net � �� ��a To: Jay Tibbs, Deputy County Administrator far Hum. From: Jason L. Robertson, Director, Parks &Recreation Subject: Parks and Recreatian Commission Action Date: May 11, 2016 The Parks and Recreation Commission rnet an May 10, 2016. Members present were: Kevin Anderson, Christopher Fordney, Natalie Gerometta, Gary Longerbeam, Ronald Madagan, Charles Sandy, Jr. and Blaine .Dunn (BOS Liaison }. Members absent were: Patrick Anderson and Randy Carter ltems ReQUirin� Board of Supervisors Action; None Submitted for Board lnfrmation Only: 1. Northwest Sherando Park VDOT Recreation Access Grant -The Buildings and Grounds Committee recamrnended applying for a Virginia Department of Transportation Recreatian Access Grant in the amount of $322,500 and the use of X348,500 from the Parks and Recreatian proffer account to develop access to Northwest Sherando Park contingent on being awarded the grant ,second by Mr. Sandy, carried unanimously (6 -0). This recommendation will be forwarded to the Finance Committee. 2. Closed Session: Ms. Gerometta moved to convene into closed session Under Virginia Code 2.2 -371 IA(3) for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating stzategy of the public body, second by Mr. Sandy, motion carried unanimously (6 -0). Ms. Gerometta moved to exist closed session, second by Mr. Madagan, carried unanimously (6 -0). All Commission members were polled re: any discussion besides matter for closed session, all said no. cc: Gary Langerbeam, Chairman Blaine Dunn, Board of Supervisors' Non - Voting Liaison 107 North Kent Street ®Winchester, Virginia 22601 COUNTY of FREDERICK Finance Department Cheryl B. Shiffler Director 540/665 -5610 Fax: 540/667 -0370 E -mail: csluffle @fcva.us TO: Board of Supervisors FROM: Finance Committee DATE: May 18, 2016 SUBJECT: Finance Committee Report and Recommendations A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, May 18, 2016 at 8:00 a.m. Non - voting liaison C. William Orndoff was absent. All other members were present. (D) Items 3, 4, and 5 were approved under consent agenda. 1. The Village at Orchard Ridge requests an alternative real estate tax consideration. See attached information, p. 4— 14. Mr. Ewing recused himself from this item. The committee took no action. 2. The Sheriff requests a General Fund supplemental appropriation in the amount of 1 461. This amount represents Byrne JAG grant and will be used to purchase outer carrier vests. No additional local funds required. The $162 match can be met with current budgeted funds. See attached information, p. 15 — 22. The committee recommends approval. 3. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 2 938.65. This amount represents prisoner extradition reimbursements. No additional local funds required. See attached memo, p. 23. 107 North Kent Street •Winchester, Virginia 22601 1 Finance Committee Report and Recommendations May 18, 2016 ��aFc �2 4. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 2 996.62. This amount represents reimbursement for DARE t- shirts. No additional local funds required. See attached memo, p. 24. 5. (D) The Sheriff requests a General Fund supplemental appropriation in the amount of 5 202.66. This amount represents a reimbursement for an auto claim. No additional local funds required. See attached memo, p. 25. 6. The Department of Social Services requests a General Fund supplemental appropriation in the amount of $245,000. This amount represents budget adjustments required for FY16. No additional local funds required. See attached information, p. 26 — 29. The committee recommends approval. 7. The Victim Witness Coordinator requests a General Fund supplemental appropriation in the amount of $15,485. This amount represents a 15% increase in grant funds. No additional local funds required. See attached information, p. 30 — 31. The committee recommends approval. 8. The NRADC Superintendent requests a NRADC Fund budget transfer in the amount of 45 000. This amount represents funds needed for overtime. Policy states that Board approval is required to transfer out of a fringe benefit line item. No additional local funds required. See attached information, p. 32. The committee recommends approval. 9. The Parks &Recreation Director requests the following actions relating to a VDOT Recreation Access Grant as part of the Northwest Sherando Park project. The committee recommends approval of all items. a. Approval of the use of $348,500 in proffer funds designated to parks (proffer policy attached, p. 48); 2 Finance Committee Report and Recommendations May 18, 2016 ��aFc �3 b. Approval of the grant application and required resolution, see attached, p. 33 — 47; c. An FY 2017 General Fund supplemental appropriation not to exceed $671,000. No additional local funds are required. The appropriation entry would be subject to a final grant award. 10. The EDA Executive Director requests an EDA Fund supplemental appropriation in the amount of $8,100. This amount represents contributions received in excess of budgeted to be used for The Widget Cup and the Business &Education Summit. No additional local funds required. See attached information, p. 49 — 51. The committee recommends approval. INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for April 2016. See attached, p. 52 — 53. 2. The Finance Director provides an FY 2016 Fund Balance Report ending May 11, 2016. See attached, p. 54. 3. The Finance Director provides financial statements for the month ending April 30, 2016. See attached, p. 55 — 65. Respectfully submitted, FINANCE COMMITTEE Judith McCann - Slaughter, Chairman Charles DeHaven Gary Lofto n Bill Ewing Angela Rudolph g Y Cheryl B. Shiffler, Finance Director 3 Frederick County Finance Committee Presentation May 18, 2016 Background Information The Village at Orchard Ridge (Orchard Ridge) is a 501(c)3 not for profit tax exempt organization which first opened its doors in Frederick County in February 2013. The community is located on approximately 130 acres of land and consists of the following unit mix and population: • 152 Independent Living apartments in a three story congregate building • 69 Independent Living cottages in both duplex and free standing configurations • 18 beds for Memory Support Assisted Living health care services • 10 beds for Skilled Nursing health care services • The original community also included a community chapel, dining services and common space in the Village Center The current occupancy in the campus is greater than 95% and has approximately 331 residents residing in the community. There are approximately 126 employees currently providing services to the residents at Orchard Ridge. In 2016, Orchard Ridge will complete approximately 100 additional Independent Living units; 10 additional Skilled Nursing units along with expanded dining facilities, and an additional activities and service space to support fitness and aquatic activities. Orchard Ridge has been in discussion with the County since before its opening in 2013 about an abatement of a portion of the Real Estate tax expense. During the zoning /site plan process there does not appear to have been any discussion about abated taxes in early development discussions. Frederick County Tax Criteria In December, 2012 there were communications between the County and Orchard Ridge about the eligibility of Orchard Ridge to receive alternative Real Estate tax consideration. The county provided information that would need to be submitted by Orchard Ridge to be considered for any kind of reduction in Real Estate taxes. There were eight requirements that Orchard Ridge would need to meet in order to be considered. Orchard Ridge completed the requirements and felt that all eligibility criteria for exemption was met. (See Attachment VA Tax Exempt Requirements) Representatives of Orchard Ridge did meet with the Frederick County Finance Committee who denied the request for consideration of an alternative tax treatment. The Board of Supervisors had a split vote to approve the recommendation of the Finance Committee. Community Impact on Frederick County Orchard Ridge has had a significant impact on the lives of not only the residents at the community but also in Frederick County through its partnerships with local organizations including Shenandoah University and Valley Health. The Chapel at Orchard Ridge has been the site for numerous community meetings and an opportunity for aspiring artists from the Shenandoah University Conservatory to 0 perform. Orchard Ridge was also the recipient of a significant gift which has allowed for the installation of a new organ in the Chapel which will also be available to be used in future community events. During the fiscal year ending 2015 Orchard Ridge provided the following: • Approximately $54,000 in discounted and non - compensated services to individuals receiving services at the community. • Resident and Staff Community hours o Flying Fingers contributed 300 hats and scarves to the Frederick County and City of Winchester Public School systems o Flying Fingers contributed 150 hats to the WATTS program prior to 2015, three dozen hats to the American Cancer Society and two dozen blankets to chemotherapy patients 0 125 Hours of service volunteered to benefit Highland Food Pantry o Residents mentored and tutored students at Indian Hollow Elementary School o The "Barbara Group" adopted two families in Winchester providing gifts for Christmas o Orchard Ridge residents worked with local Lutheran congregations to provide backpacks of school supplies for students served by Lutheran Family Services of Virginia o Baked goods and thank you notes were provided to the Round Hill Volunteer Fire and Rescue of Frederick County o Umbrellas, strollers and diapers were delivered to the Congregation Community Action Project, a ministry of 45 congregations and synagogues which serves individual families in need. o Toys and other items were gathered and delivered to Frederick County Social Services to benefit their Birthday and Crisis Closet o Orchard Ridge also acts as a clinical site for students from Shenandoah University, who accrued 706 clinical hours in 2015. 0 73% of our current Independent resident households are not from Virginia which puts over 138 households adding their buying power to the Winchester City and Frederick county Overall, 80 Orchard Ridge residents volunteered 3,671 hours in 22 Winchester city or Frederick county organizations in 2015. Real Estate Tax payments and other Not for Profit similar organizations Since Orchard Ridge opened in February, 2013, the total tax payments made to Frederick County are approximately $740,000. Westminster Canterbury of the Shenandoah Valley (WCSV) has been in Frederick County and City of Winchester since approximately 1985. At that time, the Virginia General Assembly granted a tax exemption to WCSV which resulted in WCSV paying taxes to Frederick County in the amount of one tenth of one percent of the annual appraised value of the Community. Beginning in approximately 2009, the Virginia General Assembly no longer provides tax exemption, but has ceded that responsibility and decision to the individual counties. The real estate tax payment made by WCSV over the years approximates an annual value of $25,000 based upon public information. Over the last 30 year period, the approximate aggregate tax payments for WCSV would be close to $750,000 paid to Frederick County. A similar amount may have been paid to the City of Winchester, although that information has been more difficult to confirm. In the four years that Orchard Ridge has been opened 5 the tax payments have approximated those paid by WCSV over a 30 year period. Based upon conversations with Frederick County officials, WCSV was approached about their tax exempt status and was asked to voluntarily release the County from the agreement. It was reported that WCSV indicated that paying the full Real Estate tax on the assessment would be a "financial hardship on their community ". Recent Actions by Frederick County and the Virginia General Assembly In both the 2015 and 2016 General Assembly sessions, Frederick County worked with certain legislators to submit a bill to revoke the tax exempt status of some 501(c)3 organizations including WCSV. In both sessions the proposed Bill did not make it to the General Assembly floor, failing to move from the Committee process. In speaking with Chairman DeHaven and County Administrator Garton, the County will continue to pursue the General Assembly, and expect to be successful ultimately to revoke the status of WCSV. In the meantime, there is considerable disparity between the annual taxes paid by Orchard Ridge and by WCSV. Chairman DeHaven has been quoted recently in the Winchester Star that it is recognized that the treatment of the two not for profit organizations are disparate and unequal. Both of these communities provide a valuable service to the residents residing in the respective communities and to Frederick County and the City of Winchester at large. The communities are similar in size and services provided. Recommendations Until the Virginia General Assembly acts and revokes the agreement currently in place with WCSV, Orchard Ridge would request one of the following alternatives for consideration by the Board of Supervisors: 1. Consider a similar agreement as the one which exists with WCSV, that is a tax of one tenth of one percent of the annual appraised value of Orchard Ridge. 2. Alternatively, data has historically supported that organizations such as Orchard Ridge and WCSV do not put any additional expense burdens on education and /or traffic but do utilize Public Safety services, primarily Fire and Rescue services provided by the County. During 2014, Orchard Ridge met the requirements of its site plan proffer and paid $1,000,000 towards the construction of the new Fire Station on National Lutheran Boulevard. During the construction of the community in 2011, Orchard Ridge funded the addition of the traffic signal at the entrance to National Lutheran Boulevard. During 2015, Orchard Ridge, based upon internal records had approximately 120 responses to the community by both Rescue Services and Fire Vehicles. In addition, Orchard Ridge does have annual inspections by the Fire Marshall and staff. In 2016, the annual budget in Frederick County for Fire and Rescue approximated $9,829,763 for an estimated number of Performance Indicators of 10,935. The number of Performance Indicators associated with fire incidents, emergency /medical services and code inspections total 8,900, or 81.3% of all Performance Indicators. Applying this percentage to the total budget of $9.8 million leaves approximately $8.0 million to apply against emergency /medical services, fire incidents and code inspections. Based upon Performance Indicators of 8,900 and a budget of approximately $8.0 million, the cost per Performance Indicator would be close to $898 per Performance Indicator. Multiplying the number of trips by Orchard Ridge, 120, by the $898 0 would result in annual cost of services to Orchard Ridge of $107,800, which would be paid in lieu of the current appraised value structure, but under no circumstances would this calculation ever exceed the current formula. While this amount of tax payment would continue to be significantly more than WCSV currently pays it would more accurately reflect the services received by Orchard Ridge versus the current taxation structure. 3. Orchard Ridge would further agree to revert back to the current tax basis if the General Assembly and Frederick County revoke the current agreement with WCSV, putting both WCSV and Orchard Ridge on an equal footing in the payment of their annual tax bill. Orchard Ridge is very appreciative of the attention that the County can give to this matter of inequity between Orchard Ridge and WCSV relating to the current Real Estate tax structure. :� 7 The Village at Orchard Ridge Overview The Village at Orchard Ridge (TVOR) is a faith based Virginia, 501(c)(3) not for profit organization whose sole member is the board of National Lutheran Communities &Services (NLCS), a Maryland 501(c)(3) not for profit organization. NLCS has been providing services to seniors from Maryland, Virginia, Delaware, and the District of Columbia since 1890. NLCS expanded its services to Virginia residents in 2011 through the acquisition of a rental moderate price community in Staunton, VA and will open TVOR in February 2013. NLCS corporate membership includes the three adjoining Synods of the Evangelical Lutheran Church in America (ELCA), which cover Virginia, Maryland, Delaware and the District of Columbia. All NLCS related communities serve individuals and couples of all faiths and backgrounds at each of its communities. In its 122 years of service to seniors, NLCS has never asked anyone to leave their community due to lack of resources. The organization currently provides annual benevolent care and discounted services amounting to approximately $5 million, which accounts to 16% of annual gross revenue. The mission of the organization is as follows: "To fulfill its Christian ministry, National Lutheran Communities &Services provides an array of options for seniors including residential living along with home and health care services which are designed to meet individual needs." What do Nonprofit organizations stand for? In December 2012, the Johns Hopkins University — Center for Society Studies released a paper to answer the questions "What do Nonprofit Stand For Renewing the nonprofit value commitment ". The study identified the following seven features commonly associated with the nonprofit sector: • Productive — creating jobs and economic value; mobilizing assets to address public problems; enhancing local economic vitality • Empowering— mobilizing &empowering citizens; contributing to public discourse; providing opportunities for civic engagement for the public good. • Effective providing programs &services of the highest quality at reasonable cost; making a difference in the lives of the individuals and the community. • Enriching— giving expression to central human values; providing opportunities for people to learn and grow; fostering intellectual, scientific, cultural &spiritual development; preserving culture &history; promoting creativity. • Reliable resilient and demonstrating staying power both in good times and bad; operating in a trustworthy and accountable manner • Responsive responding to clients, patrons and communities; meeting needs that the market and government don't meet; pursuing innovative approaches when needed. December 19, 2012 Page 1 • Caring serving underserved populations; providing services /programs at reduced or no cost to disadvantaged populations; community focused. How does TVOR reflect the above values in their resident community and the community at large? Productive ❖ TVOR will provide approximately 100 jobs each year. ❖ During the TVOR construction project there were 1,200 hard hat stickers issued to workers on the project. ❖ Approximately 98 different contractors have worked on the TVOR project. ❖ TVOR is currently negotiating with local farmers to build a local sustainable agricultural program which will provide most of the food utilized at TVOR. ❖ TVOR will have a vibrant volunteer program which will provide opportunities for the Frederick County community at large to participate in the Community. Empowering ❖ TVOR Staff has met with members of the Frederick County Parks and Recreation department to discuss possible collaborations to build a second pool at the TVOR site to provide practice facilities for local school districts. ❖ TVOR has been approached about collaborating on a prof ect to provide a cart path that would ultimately connect Valley Health with the Rock Harbor Golf Club and "green ring ". ❖ TVOR has filed applications to provide home health services to the greater Frederick County area beyond the boundaries of TVOR. ❖ TVOR is in discussions with Valley Health to provide "SaferAging Technology" as part of the post discharge regiment of patients going back home from the hospital. ❖ TVOR can be a significant partner in transitional care that will have a positive impact on the community and as a synergistic component for both TVOR and Valley Health. ❖ TVOR will provide $1 million to Frederick County to build a new fire station in December, 2014. Effective ❖ TVOR will provide independent living, assisted living /memory support and skilled nursing at its community. Short -term rehabilitation will be a component of the skilled nursing community during the early years of operation. ❖ Additionally, TVOR will provide 25 rental units which will provide an additional option for those individual or couples whose resources fit better with a rental versus and entry fee product. Enriching ❖ The residents at TVOR will represent all aspects of respectful and dignified aging. It is expected that TVOR will help teach individuals how to age as they go through the continuum care by providing comfort, care, compassion and respect. ❖ TVOR will provide a robust Life Enrichment program to foster a culture of lifelong learning in the community. This will be done through internal and external programs brought to the community but also through collaborative efforts with local organizations including Shenandoah University. A catalogue of activities will be developed on a quarterly basis which will at times be made available to the Frederick County community at large. December 19, 2012 0 Page 2 ❖ TVOR will seek in collaboration with Valley Health a Clinical Pastoral Education that will help instruct clergy from all faiths to better serve seniors in all phases of the aging process. ❖ Each resident at TVOR has a unique story and life experience. Through the use of a collaboration with "LifeBio ", these stories will not be lost but preserved through interviews and observations. A collaboration with local schools to help document these life experiences has been successful throughout other areas of the country and the intent will be to establish these collaborations with TVOR. Reliable ❖ TVOR is a part of the NLCS organization, which has demonstrated over 122 years of service its commitment to serving seniors. While this mission has primarily been from facilities located in the District of Columbia and in Maryland, the organization now has a substantial presence in Virginia to enhance this long legacy of service. ❖ NLCS as an organization is committed to developing an annual Community Impact report which will reflect the impact of each community in its local area. Even prior to opening TVOR has participated in the annual Apple Blossom Festival along with community volunteer activities in the holiday season. Responsive ❖ The Center for Medicare Studies has provided data which indicates the gap in services available to seniors in communities such as TVOR. The Center indicates that for every individual in a skilled nursing care, eight seniors are living alone or with a well caregiver or family member. To respond to this issue, TVOR will actively provide services outside the boundaries of the TVOR community. ❖ Innovative products such as SaferAging Technology will provide technology in individuals' homes that can alert emergency responders to health or safety issues, enhancing the quality of life in the senior's home. Caring ❖ TVOR, consistent with the long history of NLCS will provide a benevolent care program to those individuals who can no longer afford their care. ❖ TVOR will never ask anyone to leave the community due to a lack of financial resources through no fault of their own. ❖ TVOR will provide jobs for some of the youth of Frederick County. For many of them this will be their first job experience. The experience of working with seniors in their community and in an environment of care, will hopefully enhance their view of seniors and provide a springboard for work ethic, compassion and caring. Other Issues ❖ TVOR understands that there is no longer a State legislative solution to achieve either a full or partial tax exemption and understands that it is at the discretion of each County to provide such a tax abatement. ❖ This precedent of tax abatement has been established in Frederick County with Westminster Canterbury — Shenandoah Valley. Pursuant to budget information provided on the County website, Westminster Canterbury seems to provide approximately $25,589 annually to the County for a payment in lieu of taxes. ❖ There will be approximately 300 residents living on the TVOR campus when Phase I is full. Of the current depositors on record, only 23 %currently reside in Frederick County. In December 19, 2012 10 Page 3 addition to the jobs depicted above, that means there maybe as many as 220 to 230 new residents in Frederick County that are currently living elsewhere. These individuals will be a vibrant part of the community contributing income taxes, sales taxes and personal property taxes to Frederick County, as well as generating taxes and economic development within Frederick County from their (and their families and visitors) purchases of goods and services to County based businesses. ❖ TVOR has provided infrastructure to enhance the area off of Route 50 where the community will reside. Just this week, it appears that a new national pharmacy chain is considering this area and requested prof ected census information for TVOR to help support their decision to re- locate to this area of Frederick County. ❖ As a senior living community, TVOR will not contribute to traffic or infrastructure issues and will not put any burden on schools or education resources. There will be additional demands on fire and rescue services, but TVOR's $1 million payment to support anew fire station will significantly enhance the county fire and rescue facilities. ❖ Without some sort of tax abatement, There will be an inherent competitive imbalance between the two not for profit Continuing Care Retirement Communities in Frederick County (Westminster Canterbury and TVOR), given the potential difference in payments for real estate taxes between the two communities. In summary, The Village at Orchard Ridge will be a vibrant part of the Frederick County Community for all of the reasons described above. The Village at Orchard Ridge respectfully requests consideration from Frederick County to develop a Payment in Lieu of Taxes program consistent with what has been provided to the other Continuing Care Retirement Community in Frederick County. Providing this option to The Village at Orchard Ridge will create a competitive balance to providing services to seniors in the Shenandoah Valley. Thanks for your consideration. December 19, 2012 11 Page 4 Governing Body shall consider: 1. Whether the organization is IRC §501(c) tax exempt. The Village at Orchard Ridge (TVOR) is exempt from federal income taxes as a 501(c)(3) organization. The effective date of exemption is October 15, 2008, pursuant to a determination letter dated June 24, 2010 issued by the Internal Revenue Service. 2. Whether the organization has a current annual ABC license for the property. TVOR has applied for an ABC license, but until the Business License for the community is received following construction completion, the ABC license will not be available. 3. Whether any director, officer, or employee of the organization is paid compensation in excess of a reasonable allowance for salaries or other compensation. TVOR and its parent organization, National Lutheran Communities &Services, conduct salary surveys at least every three years to assure that compensation is adequate and not in excess of a reasonable allowance. The survey is conducted by a third party Human Resources professional to assure a reasonable salary structure. 4. Whether any part of the net earnings of such organization inures to the benefit of any individual, and whether any significant portion of the service provided by the organization is generated by funds received from donations, contributions, or local, state or federal grants. As a not for profit organization, no part of the net earnings of the organization inure to the benefit of any individual. Additionally, net earnings of the organization are invested into the business in order to assure /enhance current and future services to the residents of TVOR. TVOR is funded through entry fees and monthly fees paid by the residents of the community. It is anticipated that TVOR may participate in the Medicare and Medicaid programs for skilled nursing services. The community receives no federal or state grants, and the community will solicit donations to support its benevolent and capital causes as necessary. 5. Whether the organization provides services for the common good of the public. The Village at Orchard Ridge will be providing housing and health services to both residents of Frederick County and beyond the county's boundaries. In addition, the community will provide activities, meals and other services related to quality aging services. The organization, in its 122 years of history, has never asked any resident to leave its community due to a lack of sufficient funds to pay for the resident's room, board and care. The organization currently provides approximately $5 million in annual free and discounted care to its residents. 6. Whether a substantial part of the activities of the organization involves carrying on propaganda or attempting to influence legislations and whether the organization participates in political campaigns. 12 TVOR does not carry on any propaganda or participate in political campaigns. TVOR is a member of the Virginia Association of Not for Profit Homes for the Aging and LeadingAge. Both of these service organizations advocate for legislative issues important to seniors. TVOR may from time to time contact its governmental representatives to express views on pending legislation. 7. The revenue impact to the locality and its taxpayers of exempting the property. ❖ There will be approximately 300 residents living on the TVOR campus when Phase I is fully occupied. Of the current depositors on record, only 23 %currently reside in Frederick County. In addition to the new jobs created by TVOR, there maybe as many as 220 to 230 new residents in Frederick County who are currently living elsewhere. These individuals will be a vibrant part of the community, contributing income taxes, sales taxes and personal property taxes to Frederick County, as well as generating taxes and economic development within Frederick County from their (and their families' and visitors') purchases of goods and services from County based businesses. ❖ TVOR has provided infrastructure to enhance the area off of Route 50 where the community is located. It has recently come to our attention that a new national pharmacy chain is considering the area and has requested projected census information from TVOR to help support its decision to locate to this area of Frederick County. ❖ As a senior living community, TVOR will not contribute to traffic or infrastructure issues and will not put any burden on schools or education resources. There will be additional demands on fire and rescue services, but TVOR's $1 million payment to support a new fire station will significantly enhance the county fire and rescue facilities. 8. Any other criteria, facts and circumstances that the Board deems pertinent. The County's precedent for tax abatement has been established already with a Payment in Lieu of Taxes program established for Westminster Canterbury of Winchester, dating from November 18, 1985. The agreement between Frederick County and Westminster Canterbury requires an annual payment of one tenth of one percent (.O1 %) of the assessed value of Westminster Canterbury's property. Pursuant to a letter from Ellen Murphy, the Frederick County Commissioner of Revenue, to John Riley, County Administrator, and the gross assessment of TVOR's property will be $43,502,400. Assuming that TVOR and the County enter into an agreement that is similar to the agreement between Frederick County and Westminster Canterbury, the annual Payment in Lieu of Taxes for TVOR would be $43,502.40. TVOR assumes, however, that this number will change as the assessment on the community changes over time and future phases of the project are constructed. There is a chapel on the community's campus that will be available to both residents of the community, and residents generally of Frederick County. The chapel will be used for both religious services and for activities that will be open to the general public. 2 13 The community's campus will also include a licensed nursing home, which will be operated strictly on anot- for - profit basis. It was shared with us by Mr. Shickle that as TVOR was proceeding through the zoning process, a request for tax exemption or abatement was never mentioned by the organization. As I was not a part of that process, I cannot confirm anything that may have been said. However, there are good reasons why TVOR did not request an exemption at that time: • The tax exempt status of TVOR was not yet confirmed by the Internal Revenue Service. While the exemption may have been anticipated at that time, without a determination letter from the IRS, any discussion of a tax exemption during the zoning process would have been moot. • The zoning process was handled by the seller of the property to TVOR, with relatively limited input and involvement from TVOR. TVOR did not own the property at the time of the rezoning. In all likelihood, the property seller was unaware of the issues involved (since it was not eligible for a tax exemption itself), and therefore did not ask for an exemption. There maybe other reasons, but given the organization's change in leadership since that time, any other reasons for not mentioning the issue are purely speculation. It was also shared by Mr. Riley that the inducement resolution clearly indicates, as required by the resolution in Line 3, that the "Estimated real property tax per year using present tax rates" would be $189,978. Given that TVOR never discussed any kind of tax arrangements with the County and was unaware of the agreement with Westminster Canterbury, the figure noted was based solely on the current tax rate without regard to TVOR's eligibility for tax exemptions or abatement. Additional justification and information about The Village at Orchard Ridge is also attached to this document. 3 14 � � � � i �,wp :� w � a .� a� x` w r: I. � � �. t� � �. T� :Sharon Kibler — Finance I3epart�x�ent Fp..GM : Sherifl`L. Mi��lhollarncl aL713�CT : E3yrne �- Lssistarice Gant 1:�ATE : May � 0, 201 b . - �. �'he Frederick County S1lerif�s C7fi.ce has been awarded a l�ynae .rustics assistance Gram {JAG} in the amount of $1,61.00 with a �natchfng focal fundiza� of $� 162.00 for a total of $1,623.00. e are requestirn� this funding be appropriated into our operating; budget li�ae off' 31.02- 510 -000- 000 to purchase outer carrier vests. for the body armor. `f°hank you. 1� Mlasw P� CZ. 2UiP�iamsarz: $762 matcPc uuP� came �xar►i. cwvicerrt �ucud�eted �urac�s lOFN 3- 010 - 033010 -0025 15 �a�a� . �1 L� � , _ 4� � c. {��( �4 {�. \�11�1�.��1.�I�11�n1 �� l "ci . \� .�� Francine C. Eckar DepCll"ti72e12$ Of CY'lYY1l12C11.17d.�tlCE SeYV2C2S Director April 1, 2016 Ms. Brenda G. Garton County Administrator Frederick County 107 North Kent Street Winchester, VA 22601 Title: Byrne Justice Assistance Grant, 16 -E 1211 LO ] 5 Dear Ms. Garton: s �� �'�Ei`3��ICK C'Q� €�+TY l�i'R � � 2i��� F #�iAiJ��= 1;3irF�AF?�iu4tat�i :� �� 1100 Bank Street Richmond, Virginia 23219 {804) 786 -4000 TDD {Sd4) 386 -8732 The Byrne Justice Assistance Grant Program (JAG) makes federal funds available to localities to help support their efforts to reduce crime and improve public safety. The Department of Criminal Justice Services has been designated to administer a portion of the 1AG funds reserved for Virginia and to make those funds avai]able to local units of government. I am pleased to advsse you that we are awarding your locality $1,461,00 in federal funds. With the required local cash matching funds of$162,00, your total award is $1,623,00. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please complete and sign the award acceptance and return it to Janice Waddy, General Administration Manager IJ, Office of Grants Management, at the Department of Criminal Justice Services {DCJS), Please review the conditions carefully; as they include specific requirements about how the grant funds must be managed once you receive them. We are required to provide the entire federal portion of your award in one distribution. Please refer to the enclosed "Past Award Instructions and Reporting Requirements" for details on how to request funds using our online Grants Management Information System (GMIS }. All financial reports and request for funds must be submitted through GMIS. In order to complete the award acceptance, you must also provide information on how your locality will use the awarded federal funds. Instructions are attached. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please contact Shelia Anderson at (804) 786 -9469 or by email at Shelia. anderson @dcj s.virginia,gov. Sincerely, a Francine C. Ecker Director 1✓nclasures cc; The Han, L. W. "Lenny" Millholland, Sheriff Ms. Chery[ B. Shiffler, Finance Director Ms. Shelia Anderson, DCJS Monitor Criminal Justice Service Board •Committee on Training •Advisory Committee on Juvenile Justice Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs private Security Services Advisory Board • Cr'tlr®al Justice Information Systems Committee www.dcjs,virginia . gov Department of Criminal Justice Services 1100 Bank Street, 12th Fiaor, Richmond, VA 23219 Byrne Justice Assistance Grant Statement o� Award /Acceptance 1. Lave Enforcement Date: April 1, 201b Grant Period: Subgrantee: County of Frederick Grant No: lb- E1211L015 April 1, 201b— December 31, 2016 Project Director Project Administrator Finance Ofbcer The Hon. L. W. "Lenny" Millholland Ms. Brenda G. Garton Ms. Cheryl B. 5hi#�ler Sheriff County Administrator Finance Director Frederick County Frederick County Frederick County 1080 Goverstone Drive 107 North Kent Street 107 North Kent Street Winchester, VA 22b02 Winchester, VA 22b01 Winchester, VA 22601 Phone No: (540) 662 -6168 Phone No: (540) 665 -Sbbb Phone No: {540} 665 -5610 Federal Sub rantee Cash Match TOTAL TOTAL PROJECT X1,461 � 162 $1,623 ___ _ _ __ Tbis grant is subject to all rules, regulations, and special conditions included in t ward. m � .� ,P,s.,___„�, Francine C. Ecker,l]irector Please provide the information requested below. See attached instructions for completing the award acceptance. Enter the amount of Federal funds you plan to spend in each category below. The total of Federal funds entered must equal the total of Federal foods awarded in this grant. Please round to the nearest dollar. Purpose Areas federal Amount Category 1. Lave Enforcement a. Hirin $ #Current Officers b. ®vertime $ #Officers to Hire C. E t1i meat: #Current Su art Personae[ 3.) Traditional Law Enforcement E ui meat $ # Su ort Personnel to Hire {2) information Technology � Sworn ❑ Ciailian 2. Prosecution &Courts $ 3. Prevention &Education $ 4. Corrections &Community Corrections $ 5. IDrug Treatment $ 6. Plalaning, Education &Technology Ymprovement $ The nndersigned, having received the Statement of Grant Award /Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this day of � , 20 Signature of Project Administrator: Title: 17 STATEMENT ®� GRANT A�VAl� SPECIAL C ®NIiITZ ®NS Department of Criminal Justice Services 1100 Bank Street Richmond, Virginia 23219 Byxne Justice Assistance Giant Pxogra� Grautee: Frederick County Grant Number: 16- E1211LO15 Federal Catalog No.: Ib.738 Title: Local L. E. Block Grant The following conditions are attached to and made a part of this grant award: 1. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees: Date: Apri11, 2016 to use the grant funds to carry out the activities subgrantee establishes in the Statement of Grant Award/Acceptance; as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCJS; to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and, to comply with all terms, conditions and assurances attached to this award. 2, The subgrantee agrees to submit such reports as requested by DCJS. 3. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local funds that would, in the absence of this grant, be made available for the same purposes. 4. By accepting this grant, the recipient assures that a trust fund will be established in which to deposit grant funds. Any interest gained from khe trust fund may be used to add to the Federal award amount. Any interest earned must be spent within the grant period, and on eligible program activities. 5, If these requirements can be met within the recipient's current financial management system, there is no need to establish a separate account. 6. Grant fiords are not to be used to purchase, lease, rent, or acquire tanks or armored vehicles, fixed -wing aircraft, limousines, real estate, yachts, consultants, or any vehicle not used primarily for law enforcement° 7. The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of this grant award° 8. All purchases for goods and services must comply with the Virginia Public Procurement Act. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so as to provide maximum open and free competition. An exemption to this regulation requires the pzior approval of the DCJS and is only given in unusual circumstances. Any request for exemption must be submittedzn wri #ing #o the DCJS. 9. PROJECT INCOME: Any funds generated as a direct result of DCJS grant funded projects are deemed project income. Project income must be reported on forms provided by DCJS. The following are examples of project income: Service fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets {cash, personal oz real pzoperty included). 10. The subgrantee agrees that it and all its contractors will comply with the following federal civil tights laws as applicable: Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin in the delivery of services {42 U.S.C. § 2000d }, and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart C; The Omnibus Crime Control and Safe Streets Act of 196$, which prohibits discrimination on the basis of race, color, national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 37$9d(c)(1)), and the DOJ implementing regulations at 2$ C.F.R. Part 42, Subpart D; i Statement of Grant Award Special Conditions (Continued) Grant No: 16- E1211L015 ° Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (29 U.S.C. § 794), and the DO] implementing regulations at 28 C.ER. Part 42, Subpart G; ■ Title II of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (42 U.S.C. § 12132), and the DO] implementing regulations at 28 C.P.R. Part 35; ■ Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs and activities {20 U.S.C. § 1681), and the D07 implementing regulations at 28 C.P.R. Part 54; ■ The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42 U.S.C. § 6102), and the D07 implementing regulations at 28 C.F.R. Part 42, Subpart I; and The DO] regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the basis of religion in the delivery of services and prohibit organizations from using D07 funding for inherently religious activities {28 C.F.R. Part 38 }. The juvenile ]ustice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in 77DPA- funded programs or activities (42 U.S.C. § 5672(b) }a ■ Section 1407 of the Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in VOCA- funded programs or activities. (42 U.S.C. § 10604). I i. T'he subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of justice Programs. 12,. By accepting the accompanying grant award, you are agreeing to submit financial reports during the grant period, as well as a final report to close out the grant. Financial reports are due no later than the close of business on the 12th working day after tine end of the quarter. 13. Grant funds, including match, must be expended and/or obligated during the grant period. All legal obligations must be liquidated no later than 90 days after the end of the grant period. The grant recipient agrees to supply a fnal grant financial report and return all unexpended grant funds to DC7S within 90 days of the end of the grant period. 14. No extensions of the grant period for this award will be permitted. l5. Prior to DC7S disbursing funds, the Grantee must comply with the following special conditions; a} Submit a budget narrative outlining all expenditures. 19 v}4 9,� � �� L � _ e ' (��.� [ .� l (�� . \� 11 1 �� '11 _� 1 � 1 1 �n j ` � I lt' (; l . \� •1 D2�7Q'Y'1i112ili Of �Yl%i1lYlLil.J2l.4t1C2 S2YVZC2.4 1100 Sank Street Francine C. Ecker Richmond, Virginia 23219 Director {804) 786 -4000 TDD (804) 386 -8732 NOTICE To: Grants Project Administrator From: Janice Waddy, DCJS Grants Administrator Re: Post Award Instructions and Reporting Requirements PL.�ASL READ VElt �'" CAREI't']LL Y � GRANTAWARD AND SP�CIAI CONDITIONS: Please review your Award and Special Conditions very carefully. Pay attention to the last Special Condition listed This Special Condition may require additional documentation from you before grant funds can be released. Sign and date the grant award acceptance and submit any Special Condition documentation to: Office of Grants Management Attn: Janice Waddy, Manager Department of Criminal Justice Services 11 QQ Bank Street, 12�' Floor Richmond; Virginia 23219 REPORTINGRE4UIREM�NTS By accepting the accompanying grant award, you are agreeing to submit online quarterly financial reports for this grant throughout the grant period, as well as final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if any of the required Financial reports for the current grant are more than thirty (3Q) days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision. Financial reports are due no later than the close of business on the 12`h working day after the end of the quarter. Reports are required even if no expenditures have occurred during the quarter° Requests for funds will not be honored from grant recipients bvho do not fulfill this reporting obligation. A schedule of due dates is also attached for your reference. Please retain copies of the schedule for future use and reference. Criminal Justice Service Board •Committee on Training � Advisory Committee on Juvenile Justice Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs private Security Services Advisory Board • C;�! Justice Information Systems Committee www.dcjs.virginia.gov Page 2 of 2 ❑ FINANCIAL REPORTS Refer to our website for submitting financial reports through our online Grants Management Information System (GMIS). In order to use this web -based system, if you have not previously done so, you must obtain a user name and password set up by your Finance Officer, whose name and contact information is listed on the attached Grant Statement of AwardlAcceptancee The address is httpa /www.dcjs.virginia. ov/ erantsAdministration /gmis /index.cfm ?menuLevel =4. Pa er co ies o the anancial re orts are no Yon er acce ted You are re wired to use the online system in reporting your expenditures. ❑ REQUESTING GRANT FUNS Refer to our website for requesting funds through our online Grants Management Information System {GMIS). In order to use this web -based system, if you have not previously done so, you must obtain a user name and password set up by your Finance Officer, whose name and contact information is listed on the attached Grant Statement of Award/Acceptance. *Please note you can access this system using the same password assigned for the online financial reporting systetn. The address is hitp:l /www.dcjs.vir inia. goy/ grantsAdministration /gmis /index.cfrn ?menuLevel =4. You are required to use the online system for requesting funds. Pager conies of the Request for Funds are no loner accepted. If you have any questions, please contact Beverly Johnson at {804) 786 -9055 or by e -mail at Beverly .johnson @dcjs.virginia.gov. 2 � Updated 04/201.5 PROJECTED DUE DATES FINANCIAL REPORTS Reports are due by the 12th workin da following the close of the quarter covered in the report. Financial reports are required, even if no expenditures have occurred. �U14RTEIa E1VDIIV� DUE DATE 6/30/2016 7/19/2016 913 012016 10/19/2016 12/31/2016 1/19/2017 3/31/2017 X118/2017 22 �� Sheriff Lenny Millholland COUNTY SHERIFps oFFrCE 1� 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 540/504 -6400 TO :Finance Department FROM :Sheriff Lenny Millholland SUBJECT : Reimbursement— Extraditions DATE :April 18, 2016 Fla►nricins '4�t ��, r;,. -;; ;:> . ��y��'f ���iiil, We are requesting the funds received totaling $2,938.65 posted to revenue line 10FL 3 -010- 019110 -0058 be appropriated into our operating budget line of 3102- 5506- 000 -001. This amount represents reimbursement forthe following extraditions: Colangelo 3/8/16 Jobe 3/24/16 Dugan 3/29/16 Thank you. LWM /asw 23 �� Sheriff Lenny Millholland COUNTY SHERjFF,s oFFIC� 1�. 1080 C ®VERSTONI; DRIVE lAl1PdCHESTER, VIRGINIA 22602 540/662 -6Y 66 FAX 540/5048400 TO :Angela Whitacre, — Treasurer's Office FROM ;Sheriff Lenny Millholland SUBJECT :Reimbursement, DARE DATE :May 2, 2016 Major Steve A. Hawkins FR���R��K ��� ��n���fv �� �fi��� ?���; Attached please find endorsed checks totaling $2,996.62. These checks represent reimbursement from the elementary schools for DARE t�shirts. This amount can be posted to: 3- 010 - 018990 -0015 (100J). A copy of the memo will be sent to Finance for appropriation in our operating budget line of 3102 5413000 =001: Thank you. LWM/adl Cc: Finance Department:: , 24 r, „� � N ,, w � �� N� � s; y ��r �"� � Jenl�ifer Place, Finarnce ID�epart��rerit FR.flf : Sheriff Lenny �iilhoIland S��BJEC`P : Insura�ace �ein�bursenent l�t�'fE ; may J 0, fl � .r l�� "� � r �, �tla�cs� t�+�e ,�, h���s�r� e are recg�estir��; the iz��urai�ce check. received in flee a�n�unt of �5,2��.�i6 far the auto cflaiin dated. Afri� 18, Ql 6 inv�ivin� L`►ePty 'Walther be appropriated rote c��r b�d�et iinc cf � 1 �2- 34Q4- �f�� -�Q. T1�ank yon. .��� �a��mm�ti,.� ®v... �, "° ..._�.�w_..���,..���...�.. �.�. . ,�ro ...w ..w._�.� �.�.:�. LdV1 /add. c.�. 5/77/76 3- U�U- U�f�99U -UUU� 25 e %: From: CC: Date: Re: Finance CommitteelCheryl 5hiffler Delsie D. Jobe May 10, 2016 Appropriation adjustments The attached spreadsheet contains thirteen (13) budget lines that need to be adjusted in order to bring our County budget in line with our State budget. Of that thirteen, three (3) programs need to be reduced by a total of $80,000, of which 'f0 325 is a reduction in Local dollars. These programs had a decrease in caseloads in FY 2016. Five (5) other program budget lines need to be increased by a total of $35,000. Two of these budget lines are State mandated programs and we spent our initial allocation and the State gave us additional funding. The net of these adjustments results in an increase of $245,000 of Federal /State dollars. The remaining five (5) adjustments were to our Administrative budget lines and those adjustments were only to absorb negative amounts in our short/long term disability and operating fine items of maintenance and non- legal contract services. The net of these adjustments are $0.00 as we were able to absorb these negatives due to health insurance savings and rent of the building. No additional local dollars is needed. Thank you for your consideration. '.r .( �'' �P� C_. Delsie D. Jobe Administrative Services Manager 26 2015 -2015 BUDGET INFORMATION - ORIGINAL BUDGET FISCAL YEAR END 2016 APPROPRIATION ADJUSTMENTS Original Budget Debit Credit New Appropriation $ 053170 - 5804 -000 Auxiliary Grant 125,000.00 50,004.04 75,000.00 053170 - 5811 -044 iV -E Foster Care 358000.00 205,000.00 555,000,DO 453170 - 5812 -004 Adoption Subsidy 610,000.00 105,000.00 715,000.00 053170 5817.000 Special Needs Adoption 400,000.00 10,000.00 394,000.00 05317Q - 5829 -Q40 Family Areservation 6,753.00 3,000.00 9,753.00 053170 - 5833.000 Adult Services 94,146.00 14,040.04 104,146.00 453170 - 5886 -000 Promoting Safe and Stable Families 42,000.00 2,000.00 44,000.00 053170 5872 -000 VIEW Purchase Sevices 120,000.00 20,000.00 104,000.00 053160 • 2005 -440 HealthlDental 601,426.00 300.00 601,126.00 053160 • 20Q8 -000 ShortlLOng Term Disability 3,365.40 300.00 3,665.00 053180 - 3005 -000 Maintenance Service Contrags 15,500.00 2,000,00 17,500.00 053160 - 3Q14 -000 Contract Services -Not Legal 50,000.00 20,000.00 70,000,00 053160 - 9002 -000 Rent of Building 246,340.00 22,000.00 224,340.00 2,664,530.00 347,300.00 102,300.00 2,909,530.00 245,040.04 allocation increase for FY 2016 *' These changes are to bring the county budget appropriations in alignment to our state budget appropriatons. No additional local dollars are needed. 27 • Q1 i � a � i O i O � i i p � O i e � i � i i E � � � � O i C M M d O O wd„ N O `� O � M 0 o 0 o 0 r� �t rn (7 cfl N m Ql u� (D o O N O o O o O o O a O o O 0 O 0 O o iD v C7 o O 0 O 0 O 0 O 0 O B o O a `ct' o0 to � *, N 1` CO CO (D r � (D O N O Lf? tt� O O O cV � O O O O N O O ('� N h rr O Oi � ui � r f� M O O� ti t- O C6 O M 61 O (*) tf3 CfJ � a0 �� 07 7 G1 � l[) N N N M M O (Q M � Q � � N M M 1� N � N N �!') � Q � M t!'1 m � � rL L M O O 1� Q� (D (O tt7 O N O 0 0 0 0 0 0 0 0 0 0 0 0 0 � O O o0 +� d a� o a �r M N o� to 0 0� C) c� t!') o o c5 0 o m a o O o O o o v E v, m .� N � f� Oi 00 v (D N (fl r � c= e- � M ri O o N o O t= Sri � � O a O oo O a N ai � of O o Q cri O ui O co N � O ao O <-�' M B cri N ai N N N CM') fOD ("7 � � O r l!') N M M i� N r� i, ems" ❑ � �rj ' u1 '� !W!� V+ � � a W a � � I � i � �! ''I o ail � � �� � aI ��� �� �I !�� � �, � i� I I III; I o � � i, � � � � j l l � I, �: I Z o � � � i � I, ; � i � � � H � � �'' � I I ! ' �! � I �, zI W o � E i � i �� ��N �,:� Imo. r� � � '� �� ;� � J � U �;� N H •� 0 � i � � � NI C � � � J (� . i U1: O �,` ZI t i I p � � � CO3 � O� m� � G ❑�� N', i VI f � � � N C� � � C �I �i Q •� Q Q% � � � W 3 o� , � � � E �'' _� Q � � �i a� � �I �I L �� . � � 03 �m� � III �, � 3 � Q t �a W s w m CD r s6 � O � �a � y � C o nrl cn ! � � • I ml Q � v . I � � � � N� rn � � � w .� .r O N ea oi� a, m � E .� G'll � �, U cn � �: � � cn, [� ; �, � � � a a � ,o �, .� r, � � c a� V f4 �� � ¢� UJ I 3 � � �, .` � � a, � �: W v U �� mi 7 v, O 67 N (A Q F,,, '!" Y f6 �.. �� �C O U f0 E1T ' N O �� O N C s O C O 9 SO I -O i C I O i N i U1 N i O '�i U1 � 7 y � � � C O O I �' O � �� O O i1 fn LLIICisLL.�I,ZIC7.cn � �IIU,�;¢,U C7'dIF"I � O F" h- UE�� � J J H N� I � i I �I I I' �I � I �I ��, � � I I j I � I � , i � uZ.r w I I'� � aZ � I � '' � I � � J I � i I i i � i I a "' . ' 0 � to 0 (O 0 r 0''� N lf7 O; O, (D � O a0 ' O O � � O � N O LC] h Q Of O �{ N O r C? N 0 O E 0'� r^' 0 tt"1 ' 0' i tP O ! O �' �-^ O' 0 tf7 0 I� C7 r N 0 0 � O O O N N N I� N ON N i N M ; OM' �'�, � � cNt� tt7 LMf1 � ; � Ln � iA [D ' op u7 Ln O a0 C7 O � O O 07 O • 29 O � O O d ' t!7 V.v+ O O CO V' v O d +-` ch O � N M O R¢ N t+') O � E O O O O O O d O O O Q d d O d d O d O O O O 0 0 O O O O O ti O � to C7 C] O N O if) r' M � � O O N � b C �_ � O O V � O O O O O O � c+3 W O O N C] O d d O i� W 0 0 0 0 0 0 �f3 B O O (*3 O O d d O (� C7� r � � O (� O O O O r- � v (O I� in O d 0 0 _ 07 cD W Q. to � � tf7 O Q Oi �t 'd' � M ':h O I� .^- 00 � Q �3 � � r � O :Y C7 N �"" O a Ll! O N � 7 Q ❑ � z 'W =+ y000000 0 oco0000 0 0 0 0 0 � M �nvoor000000m �.- CD O vcor�u�0000rn O N O O O O O ti a0 rn co W 'p u7 O O O O CO [h V' u7 t� N O t� r 00 6i N 3 N � tC� m r- co ti-- O v O V' N � N +r oa Li pp J �° d r a a Z a LL � j i ', ' � I Z 0 it � �I I �� � j ��/ o , j � ,� i� j �,., � � i � z �i, o � H d � a � 3 Vl � LLI Q � ! '�, Y � CO a f6; ,Q U s6 � J N � U� U) a� � m � � � U V i ! N Y � i1. C7 N � �, C �� t U I G i �N' w. � Q. {, � N .� C C� � I� � U R U �� a � N O +, ro � �! . �' � (A N, f0 �(� UI � CA �? �j � -v �� a� � c � � c ' � m o N N � � t of LLi cn � � m� Z� ��I � Z �� � n�,' � � �'� � roi �= m o � m a� � m . � O =_ ,�„ 3 U Q' N 'U � .._ _ , LL I Ll1 C.� f� I, N � _ V X C � © O C � w E � ] � ! L.L "C7 � I O �� � V1 i Cif � � it L d '� �,. iL W III i ���i �' � i ! Z � I, ', g w � I �o � a J �C � � w o o � � P0� r N c+3 €�� O� W c'�� � N �' COj N M{ O � � O O , r � e- r e^- N ! j C7 V Iii CO [fl CO Cfl f� ! IOC] 1� W O w. ❑ tdf3 t� � t� ��fl ��f7 , � � � 117 � �f7 j � - t�f) � ifj � h" 29 Frederick County Victim Witness 15% Increase in Grant Funds Personnel $5,202.04 E uipment $9,394.00 "°���� Sup lies and Other $893.40 �' XPS Laptop 2 New Computers with monitors 1 Printer 1 Desk Software for new computers * *A11 Items were approved by Frederick County IT. /1 -���,� �� 30 16- V8587VW15 Chestertield $321,473 $369,694 $48,221 16- P3591VW15 Clarke $40,195 $46,224 $6,029 16�T9280VW15 Colonial Heights $56,284 $64,727 $8,443 16- R3033VW15 Covington $59,486 $68,409 $8,923 16- V8572VW15 Culpeper $73,962 $85,056 $11.,094 16 -T9271 VW15 Danville $52,911 $60,848 $7,937 16- S9596VG15 bept. of Corrections $62,511 $71,888 $9,377 16- N3957VW15 Dept. of Crim Just Svcs $42,706 $49,112 $6,406 16- G6120VW1.5 Dickenson $25,377 $29,184 $3,807 16- R3034VW15 Dinwiddie $55,739 $64,100 $8,361 16- V8567VG15 Emporia $58,317 $67,065 $8,748 16- S9587VW15 Essex $23,027 $26,481 $3,454 16- T9279VG15 Fairfax $187,491 $215,615 $28,124 16- J5261VW15 Fluvanna $30,569 $35,154 $4,585 16- T9261VW15 Frederick $103,230 $118,715 $15,485 16- V8573VW15 Fredericksburg $63,130 $72,600 $9,470 16- T9270VW15 Gloucester $52,707 $60,613 $7,906 16- S9582VW15 Goochland $30,569 $35,154 $4,585 16- S9592VW15 Grayson $29,800 $34,270 $4,470 16- R3029VW15 Greene $26,647 $30,644 $3,997 16- V8563VG15 Halifax $57,447 $66,064 $8,617 31 �T ®rt�estern l�eg� ®nab Adult etenti ®n Center James F. WElitley - Superintendent �,�.,�a'S�� -�G�p� 141 Fart Collier Road, Winchester, VA 22603 (540) 665 -6374 (540) 665 -1615 FAX x O MEMORANDUM To: Cheryl Shiffler, Frederick County Finance Director From: James F. Whitley, Superintendent Date: March 31, 2016 Subject: Transfer Request approval to transfer $45,000 from 11- 033010 -2002, Retirement/VRS, to the following line item: d- 011 - 033010 - 1005 -000 -000 - Overtime This request is due to numerous officer vacancies that have arisen from retirements, disciplinary actions and resignations. Your consideration of this request is most appreciated. �� � ��� "Serving the Criminal�stice System Since 1991" To: Finance �oru�rnittee Fromm: Cason Robertson, director ���� �- ����.- Par➢cs and Recreation Subs: Proffer Request anal Virgi�a 1'�cpartrnent ofTranspartation (�a'l��T� Recreation �rarnt Access Resolutiorn late: Mai l 1, al 'T"he Frederick. +County Parks anal. Recreation C:ornrrnission is requesting $ �48,5�!tl in paz °➢�s and Recreation.. proffer funds to provide � match fair file VI��T Recreation. Access Grant for a turn lane, entrance, and road, and to construct a � s ➢pace parking tat, install outdoor adu ➢t fitness equipr�eut, arnd grading for future s ➢Welter and i °estroorn 1''�ocatio�� ass part oftil,e %lorthwest Sherando Park pra�ct. The l�iortlnest Sl�erando I''ark prr�ject (,�it�a�ehr�en� 1)� is a portion of the second priority fir the Parks anal Recreation I�epartzanent's �Dl capital lmprovenn,ent P ➢an �GlP� and is tine top priority of the pzoposed Parks and Recn-cation 2i� ➢'� CIP. Sl�neramdo Par1c is near and. serves the C)ld Don�ninion Greens, Musket Ridge, banter Estates, Albin Estates, and 'akeland Manor co�xn�nunities. Use ofthe ���18,�ti proffer fund request. breaks down. as follows: T . VL)+�T Grant Match: �72,5�l�} in proffer faands to provide the ➢.oval rnatcla for the VI;��CwT Recreation Access Gn-ant. 'The �+1�(J�T Recreation Grant nail➢ provide $322,5(l� for the construction of the entrance and road. if a�;rarded. �. Site i�evelopa�ent: �"i,ti0il in proffer funds for the parking lot, g�°ading and outdoor fatness equprra.ent.. Proffer funds ortld only be used ifFrcdet-�ck County is awarded the VI�C}T great.. The Parks and Recreation Gonnn�ission is seeking the following actnoru: l . Approve➢ of the ��38,5t➢� proffer request �. Approval of�'L)�T Recreation Access G -rant application. and reso ➢ution (.4t�ach�en� #� 2�. �. Supp ➢emental appropriation for the corribination of proffer (�18,5t➢tl} and. rci�burserd�nt grant program (322,St➢�� funds fdr a. total of $6"71,t1C►d. Tnis request requires no additional local funds. ltl7 d�Tort➢a nt Street � Ji.nchestcr, �r'irgir�ia 221. 33 P"�ease feed �e tc+ �a��aci � i�a �dv��u�.� ��h �r�y c��u��tia�r�� yc�u �x�ay h�v� ar�,�z•�in,g tl�:is 34 d �� � � � � e � �,r��i �° �� � r°�� --r � _� � �: �, �, �. M- ^� � e �'i �, . r � + r� ��� ,�� �,� �� ,, . �' �� Fr � r �� �r -� u ,„ �r s :� �� r' b �� I .� e� w � W �;J �� 3 " s o. n A � � �e �p P �, ,�� 35 r...-- ��� �.. l"tecre.ation Ar�cess Eur+d Request Frederick �Caunty, 1A/� Si�erandca Park Entrance-and �kccess Road — �ti/arrior l3rive Nntrcaductian. Frederick �County'is requesting sntrance and access road funds for 5hsrando Parrk, Access to this area. far visitars 'in veiiicies crurrentiy invalvss �ralking ar biking appraximatsl'y ane arils frarn the. nearest parking let. the regale r presents of vshicies parked a�tlang Warriar fi rive at the propased entrance Noce #ion shove have psapNe are rsspanding to the Nark of proper access, L�nf�arturratsly this presents a saf�sty issue for veh'iciesand iaike /pedestrians attractecN'� to the unofficial park access paint. �rraanty Nsysi funding has iaeen aNiacated to pravNde parking ands a�dditianai recreatian oppartunities in con�unctian with access frarn "iA+a�rrior l7rive. Thais subrxrissian foNia►vs the Recrsationai,�ccess program wide far Nnitiating a farnlal applNcation fear access funds... A. official N�ecreatianal Access funds request by resraNu�tion of the Frederick C+�unty �crard of supervisors. i3. site pNan of recr+aatNanai area. C, raescription of eacis #ing and prapased recreaticana8 facilities.. D. Estimated volume and' type of traffic #o be generated lay the recreatianal area. E. Amount and status of funding far construction, deveNapment �F the recreatiana�i area to be served by the proposed access faciN'ity, F, [description of the prapassd' access facility. For qusstians and corrrments please contact: 7 w •�- » 36 � � � � M y At � re,gwlarly scheduled meeting of the Frederick Ca��nty beard.af5upervisors held' an l4�lay, � 2�q�.�6, an a rrratian by , seconded by _ . the faGlawin� resc�lutian was adapted ley vats of to kfViFiI�IREA,, the Sherandc� Park is awned and is to be developed by Frederick County �� � recreational facility serving the residents of Fred�erick+�awnty and adfoining lacalities; and �1/l�IEPE,45, the praperty an which this facility is located.... has no access to � public street crr roadway and will' regwire the constrwctlan of a new roadway which will connect to Warrior Drive; ar�d WW'HFREAS, tRae procedure governing the allacatian of recreatianal access fronds as set Earth inn eCtian ��.� -� 5�.�i of the i[C7iliE! a,� �'iryran�d relgUlreS �alnt ae:tian by the Dlrectar of the' Department of Canservation and itecreat "ran and the Carrw�rnonwe'alth firansportation board; and WHERIrA,S, a'� staterroernt of policy agreed wpan between the said D'i'rector and ward approves the.. use oaf such frond's for the construction of access reads to pwblicly- awn'�ed recreational ar historic areas;. and WI-IEItEP�S, the beard has duly adopted a zoning ardinanc+� purswant to Article 7 QSection X5.7- '22bC1, . et seq), Chapter , �"itle 15.E of the Code of �frga "nicr, and WItEREAS, i�t appears to this boa rd' that all requirerrae'ns of the law have been rnet to permit the Director of the l�e'partrnent of Canservatian and liecreatian to designate Shera�ndo Park as a pwbl'ic recreational facilityand fwrther permit the Comrnanwealth firanspartatian Board to provide ftnnds fdr access to this public recreation area in aocardanee with.. Section 3�.2 -15.0 of the Code cf 1✓�rgrnia; and i�"HI =REAS, the board agrees, in keeping with the intent of 5eciiar� ,�.2 -5 �f th+� Code of 1✓irginia, to use its goad aflices to raso�nabfy protect the aesthetic or cul'twral value of this read leading to or within areas of histoe�ical, natwral� or recreational sig'r4i'ficance; and WHEREAS, the,. County of Fred''erick hereby gwarantees that, the necessary envronrcental analysis, mitigation, a nd fee simple right of way for thus lrrrpraverrtient, and wtility relocatirans or ad�wstrnents, It necessary, will be prt�vided apt no cost to the Virginia Department afliransportatian, and.. �IUW, iHEREFQ!RE BE I"F PEESC►LVED, the board of Swpervisors of Frederic County hereby regwests the Director of the Department of Cornservatian and' Itecreatian to designate Sherando Park as a pwblic l of 37 recreatianai area and to reca�naraaend to ifae Canaanweaith Transpartatian Baard tiaat recreatianal access funds be aliacated for an adequate access road to serve said Sheranda park area; and i�E IT Ft9ftTHER RIE54�LV�D� the arnmanuveadth Trarrspartatian Baard is Mereby requested tta aiNc�cate ties necessary reereatianaC! access funds to pray +de a suitable access read as hereinbefore dlescrbed. BE IT FIJFRTNR FkES�LVFb, that the Jaunty Adrninistratar and' /ar his designee(s� be auth�prized tea act an laelaalf of the Beard af5upervis+�rs to execute gray and' aif� dacurrrents necessary to secure the funding sought tlaraugh tlhe i�ecreatian Access Pragrarn up ta, but not exceeding, $3�,�,lgr`M state funds �3E IT FURTFiFR RE�t7tVEd TP�AT'� The Frederick Caunty 6aard of 5uperviscars hereby agrees that the new raad�ray sa cansiructed vwrill be ade�ed to and' becarme a part of the secondary systern csf highways,. Brenda �. carton County Adrn�inistratar Charles S„ DeV�aven, 9r, Chairrcaan C. l�escrigtion �rf existing and laraprrsed recreatlanai area fatilitles. The 2La8 acre area of Sh�erandrr Park located north of fl't. 7� in Stephens City is currently serviced by cone entrance road on Rt. 27 ?. 'this area is master planned to hens additional' access fram u�arr'rar brine. �r� access rand fram'4�'arriar i7rive is needed as development of the narthwvest portion raf.�herando Park access from �'Varriar thrive is a tap priarity of Frederick. ivaunty Parks and Recreatian. Fxistirre recreation facilities: Currently this area of the Frark hosts a i� "' paved shared arse path, rnaurrtain bike trans, and' era ra�nim� roved field area., The skrared arse path connects the park vritl� area neighbrrrhoods creating a ruetvrark of trails in excess caf five mr "ies. The rnau�ntain bike trail system consists of three rrriles of singfe- track trail internal'ta Sherando Park. l3oth� the shared rase path and rnawntairr bike trans are papuiar amenities with vsitrars regularly hand illegali�y) parking aiang arriar tiri�ve. Pra�per access and parking far these amenities is currently via an entrance off lit. X77, �,1 miles a°�vay. users have taken to parkln�g their vehicles along "+�iarrior brine to access the existing amenities, Prapased' recreation facilities: i'n addition to providing access to the existing peen play space@ shared rase path and n7aurrtain bike trails, the nevu entrance and road' vai�li provide access to neon recreation facilities as shown an the northwest area site pian and the heranda Park IVlaster Plan. These include: parking, overflow parking area, picnic shelter, restroam, adult fitness park and bicycle punnp track, The parking area tonsists of 4'� spaces inclu�drrrg bras spaces and a water runafl bioretentian area. ttiverflow parking v✓iVf provide a�n additional �1 spaces, The adaalt fitness park consists of 8 -lid fitness piecesR fending, signage, and i�nstallatian. Fire remaining ;planned amenities remain as the tap listed Capital lmprauement Plan item far Parks and eereation. a Phased develo went Can: The development pian fcrr the park area serviced by the requested entrance from WVarrlar brine w'rlN fdlMw a phased afr�praach. Funding far parking, an adultfitness park, and site preparation for a restraam and shelter bu�il'ding is secured. Ad!ditionai amenities will coartinue to be pursued as shown on the Sherando Park 1�9aster Dian. 39 w . estimated' traffic vcriumec Sherando i�a�rk Proposed VV'arriar C�rive iMntrance Traffic N'arrati've C7aiiy R�aund Trips: 7 t�aiiy Wisitars: 15� Visitors and vehicle traps are antBc'rpated to be spread throughout the day r�aith mast concentrated traffic volumes anticipated 'rn late afternaan/eariyevening during the mid -week, 'w'eeker�d traffic maybe higher overall', but veil! be mare evenly+ ciistribm�ted throughout the day. Traffic vaiurr�es are estimated based an participation rates far recreation activities offered at this location farthe service area The anticipated capture rate, and resultant daily visits, are derived as a percent of the total daily+ service area participation taking. into account the fact that rmany el'ggiaie visitar5 will choose to visit ait+e�rnate venues fear the specific recreation facilities this site offers. Wisit�ars with readily �availabie� alternative transpartatian carrnectian to the area are excluded in the vehicle trip calcuiat`ran, U~stirraates include comparisons to comparable facilities historical visitation and' USi��QT atcupancy rate figures. Sources The �1utd'aar Foundation, "'`�l�l� c�utdaar Parl'ocipation Report" Frederick �au�nty+alS Frederick County Parks and Recreation Ranger Lads — Sheranda Park Fy 21715 - M The Band Corparatian, ` "Impact ands Cast- F.ffecltiveness of Family Fitness Zones: ,4 ►�atit�nai Fxperirnent in Urt�an Pul7lic Parks„ C1S Department of 1'ranspartatlon (USl7C7T�. bureau of Transportation Statistics. i� E. �1rb'me�urr�t and s�a��s of funding fir corastructirrn artid de�etopn°�ent of the recreation area to be served' y the proPased access facility. i.ocal fundirre%develepmergt cornmitratent: $34�,1�1�0 In local' funding has been authorized by the Frederick �our�ty board of S�afaervisors for the frro�ect. �"he allacation is as fc�iloanrs: $�7fs,t1Ca0 fbr devel�,pment of the. parking lc�t, adult fitness park, and side, preparatiro�n for the picroic sbeCter and restrcom�. � i�,5a4d is al'iocated for the match requirement fcrr the Recreation access Fund grant. additionally, $322,StJa, has beeru allacated as a reimbursable expense. fihs is tkae amount of Recreation ,Access funds requested based on the. project cast estimate. Funding frar rerroalning pla��nrtied amenities remains as the number one Parks and Recreation item in the Frederick bounty trapital lrnprovem�ents Plan. See attached'. �' 3�4�,S�i� local funding authorization � ,��2,501� reimlaursable funding authorization ��1S -2b1� Frederick County Capdtali Imprumvernents Plan, Parks and Recreation 41 u a� �s c •.,,, s �.. a� w �' x� •!� AMa Q � �} »� 42 ,� �a o c� c� �a �� as n`�., �> va o as a�i °c o c. as ,c a a .'� � �v � a � � � � �' B W � !r+ • 6: �+ ca ca ,� �r�� � V � �"` �: r �' wY yy "� h �' '� N � � � pp��,� ,,U .pry prl '� '°`L A as �, o �" �, �„ ..� a� p�+� M--1 � [S •� � � � q"� +!7 � 47 � � � � U QA T ,m'� �r /pma�y M� pQ+y � Qt �.. a� w �' x� •!� AMa Q � �} »� 42 ,� �a o c� c� �a �� as n`�., �> va o as a�i °c o c. as ,c a a .'� � �v � a � � � � �' B W � !r+ • 6: �+ ca ca ,� �r�� � V � �"` �: r �' wY yy "� h �' '� N � � � pp��,� ,,U .pry prl '� '°`L A as �, o �" A �" 43 � � � � ,�" � +� � '� � ' eapq � � a� �a�.," �., �' as •..a . ,., � �� �,� � �� a as `�, ;.� a � � � �^ ar � �.. � -a �c ,.� � �, p.. �a .� �., '®" � � � ° `- � o � � "� � ,° �, � � as °' � � �°` � a; � �� ., � � � , � � as °� � '� "� �' .� , cap »� — *' a� � ° �?' � C: ", �, c� � a� :� � C"a a� o Tcs � � i% � e� � �a . � � � �s '� :'� rra � � � � ar � , � � � ,° � �. "a w � "� � �' �° � a� n°ti �s � a� a� � �� � � � � "� � � � a � "� � ass utea �" � � '""' , w � �� � � � a '�� � � � '� � � � ca a ,� � � •� � C7 � � +� ru � +* °� w, �a °� � ,� � � � as ,� � �;:: � � � � •,W; a� � a �.° as �' � � C3 � � '� ra � � o� H � �� c°a 43 ii er a� �: .� �, a O d 7 .r .� a m i a 45 �, .b �a o, e a .... .� �s 0 a _� 0 C �3 67 U a i w I 'Ci n, .� c� �® a� °; a� � �, a a �^ qi C ��D .� �+®" qi Ci y., v lCl f:�, ,f�'ea Q1 Q y Cb � cz � U �� Y ,� .� �� o- a� 3 ,� a +s a i� .'� a- as R c:� ca Mri o � �� � ;a .� ���" a � a� '». �' ' y � '� ' "ra na I � .,, � o n � U 7 as "� ca � ��-. �` t� .°'. r+a � •�,. °- r� � ., ,� � � � �a, � � � � �� .� .� �? � � � � °� � �, � � i� .'� a- Frar�r'd; �Caisor�, �f�rtsP R'.E. (V'��7"�j [ rnailto :Chris.aln�vdot,+rirginia.c�av] Sets TueSdaY, i+��arcku I5, �q16 �:�Q� AM "6�:1�anal� pan ��r�CeU �c: Carter, Edwin (V�7Qi�; h�rnrmn, Steven (i�!C�i) atb�erci,» RE; R,ecreationaC �4ccess Pragrann - Frederick Caunty, Sl�erandca Park Jan, i updated the esti�at�e based an your er'naii, The prefirn�inary estirnaked cast is. $�'�5,i��!q� far arustruction �1D�,t3G3Ofar Preliminary Engineering 355,t�17i3 tote d cast fih�e estimate was prepared with Vi��l"'s Preliminary Eost Estimating Software �PEL°5 v 6,��M the faVdowing assurnptians were made: A�reiuminary Engineering' ll7(7�% of the prapect will be designed by a cansuitant and require survey, roadway, drainage, traffic and geatechnical services Engineering it�ciudes staff review effort. Canstruc# ion 1Mlidenng V�+arrior Ctrive far a right turn lane W f�e,>3_fg wcde locaP raa�d w/ staouiders ��35 ft — Ci.C�7 mid loo new rightmof -w,ay ar utilities $251 far rrrainterMance of �rakiFc to construct the right -turn lane on 'I�arrior [give $5a1� ar 7ill design and construction contingency .�421� or 17.5% construction engineering inspection ��El� 4.45° inflakion far the construction year (AC Fy 2p18� Ifyau have any questions Tease give me a tali Chri's C'alson P.E. V�C�� _ 5tauntan Elistri�'t Gacatir�re [7esign S4tJ- 3;x,7- -7746 QkeY� 47 Frederick County Cash Proffer Policy As approved by the Board of Supervisors on January 28, 2009. Proffered funds received by Frederick County will be held for the use specified by the proffer language. In the case of funds proffered to offset impacts to fire and rescue services, in the absence of other proffered specifications, the funds will be earmarked for the first due company in the area of the subj ect rezoning at the time the proffered funds are received. All proffered funds will be collected, held, and will accumulate until such time as a capital project funding request is received from a qualifying County department, agency, or volunteer fire and rescue company. Qualifying agency or departmental requests to access proffered funds shall be submitted to the County =s Finance Department for processing. In order to qualify as a capital project the following criteria must be met: 1) the item or project must have a minimum value of five thousand dollars ($S, 000), and; 2) the item /project must have an anticipated useful life of at least five (S) years. The Finance Department will forward requests to the Finance Committee for a recommendation to the Board of Supervisors on the appropriateness of the use of proffered funds for the requested purpose. To assist the Finance Committee and Board in their deliberations requests to utilize proffered funds should include the following: 1) the amount of funds requested, 2) the total project cost, 3)a detailed description of the desired capital project or purchase including a discussion of how recent or anticipated development contributes to the need for the expenditure, and, 4) indicate whether or not the item or project is listed on the County =s Capital Improvements Plan (CIl'). In order to comply with State Code ' 15.2 -2 -2298 (A) the Planning staff, working in conjunction with the County Attorney, will attempt to insure that cash proffers associated with future rezonings are appropriately addressed through inclusion of relevant capital projects in the County =s CIl' prior to acceptance of the proffered funds. For the purpose of determining whether a project or item is appropriate for individual listing on the CIP only, a threshold value of $100,000 and useful life of at least five year shall be utilized. (This would not preclude the purchase of capital items valued at less than $100,000 utilizing proffered funds, where other relevant criteria are met and procedures followed.) U: �DOCS�FY2016�FINANCECOMMITTEE�20160518 \09B ADOPTED PROFFER POLICY 1 28 09.DOCX / � /� Uf � H"' i I r��/lr /f( 1 I J� �,e,.. ��d III � �� l� // J'd�a I ���/ � �, .� r. I� ���,I, �"�� ✓ � ��U. Uhl , %'� � d e HHHI� ua . /% � ll/���J, ��✓'� l f,p� �. � j�ii.(r., v p 'y [. � �.�. �u Y K � ��' tl II +w, � �W�•I'��, U,. C,.. d��mm.J' "� I II � II ".�I P 0��'k� �� 4 I 4 � „if P'1c I' 0 `r�9. DATE May I I , 20 15 TO: Cheryl Shiffler, Finance Director Frederick County FROM: Patrick Barker, CEcD Executive Director CC: Brenda Garton County Administrator RE: Supplemental Appropriation Request for 3 I - 08 1 020 -54 1 3- 000 -000 The Economic Development Authority (EDA) is requesting an appropriation increase to 3 I - 081020- 5413- 000 -000 for FYI 5 -16 in the amount of $8, 1 00.00. No local public funds are involved. The appropriation increase will allow us to receive and expend non -local public monies associated with two Talent Engagement events: I. The Widget Cup: An Exploration of Stem done in collaboration with Frederick County Public Schools, Winchester City Schools and generous sponsorship with local businesses. 2. Business &Education Summit: Ensuring Effective Education Through Collaboration We hope this request can be added to the next Finance Committee agenda. Please advise our office if you anticipate a delay. Thank you for your consideration. 3- U3�- U�9��U -UUU7 e�aeacrace 4/77/76 $f�,23U b�a'o��_14� U 7� ""�'�f�e ��..vu..�i'� �_ � �p,,='Nk tl' ii'��4���'�.,��. .:�, 'rcz� I��!�s�.r���5'.d7,.r� w�`�'niA'�9F��.ri<�� " "� "e4 ➢V `u����knV;i�ri(���iF �r .0 °irt4'li't�tl;m,R.�ES',rnt'a '� �� w� „�, �, r, � +�� ��' �� C� � tp`r �J �' "� �° a �� a� �, �� ��, �, ��a,�, �� l %nor �� �; , , �� � � f; ifli(��i% f� IU� u i ' 1,��ay y � e��'j� � fl %•� /� 1� /gin � � �� ' �, „r' � `;. i {r� fl� I� � ta � lip �."" ���' W " ;��,Ji i t 7j� � �';;, '�� ���� �.. I N Da t /1 L'� � �� �y � t I` r r jr� I �IIII,. TrJ IJ :,' f 1, W �� � J����l'��� �� 1� �F '�s���1��lllf���ll����� ,� H � � �; _ �, ;M �, � �' " �� y «, �� � u �� ��. � � �i. �z i� � $ P ^�' �r ,�" &"� � p� !� � i'x ag � y Y �� �, � � �� �� � � � �� v „* � � ,,gym �vn ��” � � *�� r� � �a� "�; ��' �' �� �' Y, 1 • ,M �I ■M (i 3 f 1 1 1' u.n Ali '� Y i tl� �.� li iPtl� f �� n ry � � i� � ��+x�Y�' N!�.. i .A � . x � ,��yyM� ""�4 >, ��� �., �G : ➢' �v ��� ��� � ��1� � � {V 1�`$N���V�a�µ ��,. � � �" . ` , � q LW � � "� �u � ,� , �^,� � ", , � w�ryy,, ��: rd �^ �" � � � "� rt� x ', �i�. N% p � �: � p �� ^� (i 3 f 1 1 1' u.n Ali '� Y i FY2016 APRIL BUDGET TRANSFERS Page 1 DATE DEPARTMENT /GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT 4/1/2016 SHERIFF SALARY ADJUSTMENT 31021001 000 066 8,452.69 SHERIFF 3102 1002 000 088 (8,452.69) 4/7/2016 TREASURER MAIL STUFFER 1213 8001 000 000 40,357.00 TRANSFERS /CONTINGENCY 9301 5899 000 000 (40,357.00) 4/7/2016 COUNTY ATTORNEY PART -TIME INTERN EXPENSE 1202 3002 000 000 (300.00) COUNTY ATTORNEY 12021003 000 000 300.00 COUNTY ATTORNEY 1202 5401 000 000 (300.00) COUNTY ATTORNEY 12021003 000 000 300.00 COUNTY ATTORNEY 1202 3007 000 000 (200.00) COUNTY ATTORNEY 12021003 000 000 200.00 4/12/2016 INSPECTIONS ACCOUNT IN NEGATIVE 3401 4003 000 002 (15.00) INSPECTIONS 34015801 000 000 15.00 4/12/2016 PUBLIC SAFETY COMMUNICATIONS PAY LEASE PURCHASE OF PHONE EQUIPMENT 3506 5204 000 000 (65,000.00) PUBLIC SAFETY COMMUNICATIONS 35069001 000 000 65,000.00 4/12/2016 COUNTY ADMINISTRATOR COVER FUND SHORTAGE IN OTHER OPERATING 1201 5413 000 000 500.00 OTHER 1224 3002 000 000 (500.00) 4/12/2016 OTHER COVER SHORTAGE IN OTHER CONTRACTUAL 1224 3002 000 000 (5,000.00) OTHER 1224 3010 000 000 5,000.00 4/12/2016 ANIMAL SHELTER SUPPLEMENT LINE ITEM FOR FY2016 4305 5102 000 000 (2,000.00) ANIMAL SHELTER 4305 3001 000 000 2,000.00 4/12/2016 INFORMATION TECHNOLOGY VITA CONTRACTUAL SERVICE 12205413 000 000 (8,307.00) INFORMATION TECHNOLOGY 12203010 000 000 8,307.00 4/18/2016 FIRE AND RESCUE PURCHASE OF WIDE FORMAT SCANNER 3505 3004 000 001 (1,500.00) FIRE AND RESCUE 3505 5401 000 000 1,500.00 4/20/2016 INFORMATION TECHNOLOGY DELL SERVER MAINTENANCE 12203002 000 000 (14,000.00) INFORMATION TECHNOLOGY 12203005 000 000 14,000.00 4/20/2016 INSPECTIONS OT INSPECTIONS 3401 1005 000 000 7,500.00 TRANSFERS /CONTINGENCY 9301 5890 000 000 (7,500.00) 4/21/2016 MAINTENANCE ADMINISTRATION OIL CHANGE /STATE INSPECTION 43015408 000 000 (85.00) MAINTENANCE ADMINISTRATION 43013004 000 002 85.00 4/21/2016 INFORMATION TECHNOLOGY PLOTTER 12208007 000 002 1,939.00 FIRE AND RESCUE 3505 5401 000 000 (1,939.00) 4/21/2016 SHERIFF TO COVER EXPENDITURES 3102 5408 000 002 (1,000.00) SHERIFF 3102 3001 000 000 1,000.00 SHERIFF 3102 5408 000 002 (1,100.00) SHERIFF 3102 3010 000 000 1,100.00 SHERIFF 3102 5401 000 000 (6,500.00) SHERIFF 3102 5409 000 000 6,500.00 SHERIFF 3102 5506 000 000 (6,000.00) SHERIFF 3102 5410 000 000 6,000.00 SHERIFF 3102 5506 000 001 (6,000.00) SHERIFF 3102 5410 000 000 6,000.00 4/21/2016 ELECTORAL BOARD AND OFFICIALS VOTING MACHINE 1301 8001 000 000 7,132.00 TRANSFERS /CONTINGENCY 9301 5890 000 000 (7,132.00) 4/25/2016 SHERIFF (3)CRUISERS 3102 8005 000 000 78,837.00 SHERIFF (3)Tahoe 3102 8005 000 000 109,881.00 TRANSFERS /CONTINGENCY (6)SHERIFF VEHICLES 9301 5890 000 000 (188,718.00) 4/25/2016 MANAGEMENT INFORMATION SYSTEMS UPS BATTERY 1222 8007 000 000 8,318.00 TRANSFERS /CONTINGENCY 9301 5890 000 000 (8,318.00) 4/26/2016 PARKS AND RECREATION ADMINISTRATION CREDIT CARD FEES FOR MARCH 7101 5401 000 000 (2,885.66) PARKS AND RECREATION ADMINISTRATION 7101 5413 000 000 2,885.66 4/26/2016 HUMAN RESOURCES COVER ADVERTISING EXPENSES 1203 5506 000 000 (38.51) HUMAN RESOURCES 1203 3007 000 000 38.51 4/27/2016 OTHER AIRPORT OPERATING 1224 5604 000 060 75,100.00 TRANSFERS /CONTINGENCY 93015890 000 000 (75,100.00) 4/28/2016 COUNTY ATTORNEY HOTEL EXPENSE FOR SPRING LGA CONFERENCE 1202 3002 000 000 (54.34) COUNTY ATTORNEY 1202 5506 000 000 54.34 4/28/2016 COUNTY ADMINISTRATOR PURCHASE (3) VARIDESKS IN COUNTY ADMINISTRATION 1201 5401 000 000 1,200.00 OTHER 1224 3002 000 000 (1200.00 4/30/2016 SHERIFF VEHICLE EQUIPMENT 3102 5408 000 000 21,369.00 SHERIFF 3102 5409 000 000 18,679.00 TRANSFERS /CONTINGENCY VEHICLE EQUIPMENT SHERIFF 93015890 000 000 (40,048.00) 5/3/2016 COUNTY ATTORNEY FILING FEES FOR RECORDING PROFFER STATEMENTS 1202 3002 000 000 (42.00) COUNTY ATTORNEY 1202 5413 000 000 42.00 5/4/2016 SHERANDO PARK BALLFIELD MATERIALS FOR APRIL 7110 5408 000 000 (3,687.43) SHERANDO PARK 7110 5413 000 000 3,687.43 5/4/2016 SHERANDO PARK EQUIPMENT LEASE FOR APRIL 7110 5408 000 000 (4,391.63) SHERANDO PARK 7110 9001 000 000 4,391.63 5/4/2016 COMMISSIONER OF THE REVENUE PURCHASE OF USED VEHICLE FOR REASSESSMENT 1209 3010 000 000 (2,500.00) COMMISSIONER OF THE REVENUE 12095204 000 000 (12,000.00) REASSESSMENT /BOARD OF ASSESSORS 1210 5204 000 000 (2,000.00) REASSESSMENT /BOARD OF ASSESSORS 1210 8005 000 000 2,000.00 REASSESSMENT /BOARD OF ASSESSORS 1210 8005 000 000 2,500.00 REASSESSMENT /BOARD OF ASSESSORS 1210 8005 000 000 12,000.00 5/4/2016 CLEARBROOK PARK EQUIPMENT LEASE FOR APRIL 7109 3004 000 002 (1,920.72) CLEARBROOK PARK 7109 9001 000 000 1,920.72 5/4/2016 SHERANDO PARK RECREATION SUPPLIES FOR APRIL 7110 3004 000 003 (296.95) SHERANDO PARK 7110 5412 000 000 295.95 5/4/2016 CLEARBROOK PARK TO COVER VEHICLE REPAIRS 7110 3004 000 001 (272.35) CLEARBROOK PARK 7109 3004 000 002 272.35 0 0 000 000 - 52 FY2016 APRIL BUDGET TRANSFERS Page 2 DATE DEPARTMENT /GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT 5/4/2016 SHERANDO PARK MAINTENANCE SUPPLIES FOR APRIL 7110 3004 000 001 (1,948.96) SHERANDO PARK 7110 5407 000 000 1,948.96 5/6/2016 PUBLIC SAFETY COMMUNICATIONS RIOS AND COUNTY INTERNET 35065204 000 000 (600.00) PUBLIC SAFETY COMMUNICATIONS 35065299 000 000 600.00 5/6/2016 SHERANDO PARK COST OF INFIELD MATERIAL 7110 5410 000 000 (2,115.08) SHERANDO PARK 7110 5413 000 000 2,115.08 5/6/2016 INSPECTIONS COVER REG ISTRATION FOR MEMBERSHIP 34014003 000 002 (150.00) INSPECTIONS 34015801 000 000 150.00 5/6/2016 PUBLIC SAFETY COMMUNICATIONS WATER 35065204 000 000 (300.00) PUBLIC SAFETY COMMUNICATIONS 35063010 000 000 300.00 53 County of Frederick, VA Report on Unreserved Fund Balance May 12, 2016 Unreserved Fund Balance, Beginning of Year, July 1, 201s 42,344,282 Prior Year Funding & Carryforward Amounts C/F Rose Hill Park (:1�7r,,C}C}C}) C/F Sherando Park master plan (%, % „7r,C}) C/F DARE (�;�.�}�}) C/F Abbott Grant (awaw,r,f'k��l�) C/F Fire Company Capital (�,7�;I�,C}r,G?;) Reserve E- summons funds (awr,,r,a�7) CAF Fire Program funds (%,�- },f'S�,:L) Reserve P &R Play Fund funds (�;;,� -}a,, %,) School encumbrances (f'Sr,a,�,�77) CAF Forefeited assets (f'Sr,,f7awf'S) C/F School Capital to School Operating (awa��l�,7��1�7) C/F School Operating (:L �,aw,7aw7) C/F F &R vehicle equipment (�:Lf],f]f7f7) C/F F &R uniforms (�;�;I,C}C}C}) Other Funding /Adjustments Parks returned unused proffer (7:LC}) COR refund - Brookfield Stephenson Village (�C}, ".iw� -�) COR refund -Ally Financial (f'k,��I�C}f'k) COR refund -Ford Motor Credit (��,�- }a�wf]) COR refund -Opal Oil (��I�,C}7C}) Treasurer drive through repair (wC},C}C}C}) Circuit Clerk- deputy clerk position (:L f],� -�:Lw) Airport capital ((7w,r',:Lr',) Gainesboro site retainage 5,960 COR refund - disabled veteran (a�w,�7r,� -}) COR refund - Greenway Engineering (:L� „7f'kaw) COR refund - Navitus Engineering (�;�.? "SG�C}) COR refund - Citizens Asset Finance ( ".i,7w(7) COR refund - Carrier Enterprises (:L��I���I�,a�w� -}��) Armel Elementary renovation design (��C}C},C}C}C}) NSVRC contribution (:1,��:1 �7) PPEA refund - administration building (��1�7,r,� -}7) COR refund - Daimler Trust (r,,�77� -}) COR refund -Aqua Lake Holiday Utilities (%,7[i� -�) COR refund - Probuild CO LLC (:Law, %,r,%,) COR refund - Lawrence Fabrications ((7, ".iaa) COR refund - Washington Gas (r,�- },�7� -}7) COR refund - Carrier Enterprises (:LC}i�,fia (7) COR refund -Britt Louis Nemeth (a�w,f]:1 �-}) COR refund - Admiral Security Services (��,r,:LJ'S) COR refund - Shenandoah Gas (:17,7C}G?i) COR refund -Glass America (��,r,aw�;�.) COR refund -Crown Cork &Seal (awf'k� „awaw��l�) 3/2016 Presidential Primary Election (a�wr,,l7a��1�) FY15 VJCCCA refund (:L,:L��I���) COR refund - disabled veteran (7,C}G?if'k) FY16 School &County capital (7,C}C}C},C}C}C}) COR refund - Atlantic Construction (:Law,f'k7��1.) Security Drive (��I�,a�w� -}C}) COR refund - Unimin Corp (:L :L, L7G';;%,) COR refund - Shen- Valley Lime Corp (L7,��r,��) Fund Balance, May 12, 2016 54 (I,I ru,, 17f'k) 32,308,535 County of Frederick General Fund April 30, 2016 ASSETS FY16 FY15 Increase Reserved: 4/30/16 4/30/15 (Decrease) Cash and Cash Equivalents 45,908,816.77 47,423,338.16 (1,514,521.39) "A Petty Cash 1,555.00 1,555.00 0.00 Receivables: 137,071.75 66,131.05 70,940.70 "C Taxes, Commonwealth,Reimb.P /P 106,723,926.47 98,628,655.13 8,095,271.34 Streetlights 33,938.86 33,828.59 110.27 Miscellaneous Charges 66,247.51 14,875.04 51,372.47 Due from Fred. Co. San. Auth. 734,939.23 734,939.23 0.00 Prepaid Postage 2,423.45 4,701.47 (2,278.02) GL controls (est.rev / est. exp) (20,115,603.56) (8,873,051.98) (11,242,551.58) (1) Attached TOTAL ASSETS 133,356,243.73 137,968,840.64 (4,612,596.91) LIABILITIES 6,932.25 0.00 6,932.25 Performance Bonds Payable 2,878,688.53 471,139.09 2,407,549.44 Taxes Collected in Advance 40,240.68 34,374.64 5,866.04 Deferred Revenue 106,824,411.84 98,679,372.76 8,145,039.08 "B TOTAL LIABILITIES 109,743,341.05 99,184,886.49 10,558,454.56 EQUITY Fund Balance Reserved: Encumbrance General Fund 1,183,325.41 621,495.83 561,829.58 (2) Attached Conservation Easement 4,779.85 4,779.85 0.00 Peg Grant 137,071.75 66,131.05 70,940.70 "C Prepaid Items 949.63 949.63 0.00 Advances 734,939.23 734,939.23 0.00 Employee Benefits 93,120.82 93,120.82 0.00 Courthouse Fees 269,039.57 222,145.76 46,893.81 "D Historical Markers 17,353.02 17,312.45 40.57 Animal Shelter 335,530.02 335,530.02 0.00 Proffers 1,850,419.80 4,023,780.67 (2,173,360.87) (3)Attached Parks Reserve 6,932.25 0.00 6,932.25 E- Summons Funds 38,816.25 0.00 38,816.25 VDOT Revenue Sharing 436,270.00 436,270.00 0.00 Undesignated Adjusted Fund Balance 18,504,355.08 32,227,498.84 (13,723,143.76) (4) Attached TOTAL EQUITY 23,612,902.68 38,783,954.15 (15,171,051.47) TOTAL LIAB. &EQUITY 133,356,243.73 137,968,840.64 (4,612,596.91) NOTES: "A Cash decrease includes an increase in revenues, expenditures and transfers, and a decrease in fund balance(refer to the comparative statement of revenues, expenditures, transfers and change in fund balance. "B Deferred revenue includes taxes receivable,street lights,misc.charges,dog tags, and motor vehicle registration fees. "C Upgrade board room audio visual and broadcasting equipment in the previous year $178,122 from Comcast provided PEG funds. "D Previously ADA Fees. 55 BALANCE SHEET (1) GL Controls FY16 FY15 Inc /(Decrease) Est.Revenue 147,695,246 138,544,535 9,150,711 Appropriations (75,532,964) (61,262,098) (14,270,866) Est.Tr.to Other fds (93,461,211) (86,776,985) (6,684,226) Encumbrances 1,183,325 621,496 561,830 17,226.10 Respirator Testing System (20,115,604) (8,873,052) (11,242,552) (2) General Fund Purchase Orders 4/30/16 DEPARTMENT Amount Animal Shelter 14,015.00 (12) Cat Condos &Bases Clerk 5,590.00 Conservation &Preservation of (3) Books Fire &Rescue 266.61 Uniforms 91,209,211.22 108.00 Rescue Technology 3,236,826.17 2,615.00 Instructor &Student Manuals SCHOOLS 119,370.63 Gas Meters w /Accessories FIRE &RESCUE 32,150.00 Scott SCBS System Equipment TOTAL 6,349.32 Uniforms 54,706.90 17,226.10 Respirator Testing System 391,139.40 28,008.00 (3) Washer /Extractors IT 3,912.54 Laser Jet Printer 8,950.00 HP Designjet Printer Parks 143.90 Rose Hill Park Engineering Service 7,735.10 Special EventsT -Shirts 49,792.00 Sierra Restroom Building Rose Hill Park 23,967.00 Resurface Clearbrook Pool 159,475.00 Rose Hill Park Rec &Access Trails Construction 4,595.00 Fusion Soccer Goal 17,177.45 Grass Seed and Fertilizer 4,000.00 Bike Path Asphalt Repair 5,423.00 Welllnstallation Planning 3,760.50 Office Furniture Public Safety 10,273.08 Repair &Maintenance of Radio Equipment Refuse 6,280.00 (100) Rain Barrels and (25) Compost Bins Registrar 7,131.31 Optical Scan Voting Machine Sheriff 30,095.52 (12) Tactical Vests & (24) Hard Armor Plates 208,208.00 (8) Police Interceptors 29,999.40 Communication System (10) Radios w /Accessories 25,455.90 Ammunition 168,343.17 Tasers &Accessories 1,420.00 Weapon Racks 41,320.00 (2) 2015 Chrysler Vans 15,513.88 (25) Body Armor &Carriers 78,837.00 (3) 2016 Police Interceptors Treasurer 40,357.00 Hasler HP Inserter Tota I 1.183.325.41 Designated Other Projects Detail Administration Bridges Historic Preservation Library Rt.50 Trans.lmp. Rt. 50 Rezoning Rt. 656 & 657 Imp. RT.277 Sheriff Solid Waste Stop Lights BPG Properties /Rt.11 Corridor Other Proffers an4 /30/16 218,936.34 1,000.00 108,000.00 12/11/14 Board Action designated $50,000 for final debt payment 101,206.00 on the Huntsberry property. 10,000.00 25,000.00 25,000.00 162,375.00 41,776.00 12,000.00 26,000.00 330,000.00 1.061.293.34 (4) Fund Balance Adjusted FY2016 FY2015 Variance Designated 32,314,816.49 (3iProffer Information (4,115,955.86) Revenue 4/30 91,209,211.22 Other 3,236,826.17 Expenditures 4/30 SCHOOLS PARKS FIRE &RESCUE Projects TOTAL Balance cCb4/3�/16 54,706.90 343,280.16 391,139.40 1,061,293.34 1,850,419.80 Designated Other Projects Detail Administration Bridges Historic Preservation Library Rt.50 Trans.lmp. Rt. 50 Rezoning Rt. 656 & 657 Imp. RT.277 Sheriff Solid Waste Stop Lights BPG Properties /Rt.11 Corridor Other Proffers an4 /30/16 218,936.34 1,000.00 108,000.00 12/11/14 Board Action designated $50,000 for final debt payment 101,206.00 on the Huntsberry property. 10,000.00 25,000.00 25,000.00 162,375.00 41,776.00 12,000.00 26,000.00 330,000.00 1.061.293.34 (4) Fund Balance Adjusted FY2016 FY2015 Variance Ending 4/30 32,314,816.49 36,430,772.35 (4,115,955.86) Revenue 4/30 91,209,211.22 87,972,385.05 3,236,826.17 Expenditures 4/30 (51,377,717.17) (48,389,680.26) (2,988,036.91) Transfers 4/30 (53,641,955.46) (43,785,978.30) (9,855,977.16) 4/30 Adjusted Fund Balance 18,504,355.08 32,227,498.84 (13,723,143.76) �7� County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance April 30, 2016 FY16 FY15 YTD REVENUES: 4/30/16 4/30/15 Actual Appropriated Actual Actual Variance General Property Taxes 100,608,073.00 46,326,108.09 44,644,782.80 1,681,325.29 (1) Other local taxes 31,899,849.00 23,443,773.07 22,558,788.82 884,984.25 (2) Permits &Privilege fees 1,663,682.00 1,927,607.90 1,524,864.77 402,743.13 (3) Revenue from use of money 320,537.05 Health and Welfare 8,177,956.00 6,095,516.86 5,632,784.62 and property 160,420.13 172,646.09 169,627.72 3,018.37 (4) Charges for Services 2,478,226.00 2,146,276.97 1,879,191.32 267,085.65 Community Development Miscellaneous 596,090.35 304,490.14 473,903.00 (169,412.86) 68,792,458.51 Recovered Costs 1,319,897.49 1,388,193.97 1,680,710.84 (292,516.87) (5) Proffers 1,470,410.59 973,401.60 497,008.99 (5) Intergovernmental: Commonwealth 8,900,008.00 13,953,753.95 14,036,521.86 (82,767.91) (6) Federal 69,000.00 75,950.45 30,592.32 45,358.13 (7) TOTAL REVENUES 147,695,245.97 91,209,211.22 87,972,385.05 3,236,826.17 EXPENDITURES: General Administration 11,121,805.90 8,912,762.19 7,639,546.19 1,273,216.00 Judicial Administration 2,434,843.52 1,862,715.49 1,783,144.38 79,571.11 Public Safety 33,613,705.04 24,758,300.84 23,875,712.54 882,588.30 Public Works 4,957,907.86 3,402,355.57 3,081,818.52 320,537.05 Health and Welfare 8,177,956.00 6,095,516.86 5,632,784.62 462,732.24 Education 56,000.00 42,000.00 42,000.00 0.00 Parks, Recreation, Culture 6,432,979.24 4,677,396.80 4,252,953.82 424,442.98 Community Development 1,997,260.95 1,626,669.42 2,081,720.19 (455,050.77) TOTAL EXPENDITURES 68,792,458.51 51,377,717.17 48,389,680.26 2,988,036.91 (8) OTHER FINANCING SOURCES (USES): Operating transfers from / to 100,201,716.43 53,641,955.46 43,785,978.30 9,855,977.16 (9) Excess (deficiency)of revenues &other sources over expenditures & other uses (21,298,928.97) (13,810,461.41) (4,203,273.51) 9,607,187.90 Fund Balance per General Ledger 32,314,816.49 36,430,772.35 (4,115,955.86) Fund Balance Adjusted to reflect 18,504,355.08 32,227,498.84 (13,723,143.76) Income Statement 4/30/16 57 (1)General Property Taxes FY16 FY15 Increase /Decrease Real Estate Taxes 23,950,081 23,329,644 620,437 Public Services Current Taxes 1,347,709 1,158,065 189,644 Personal Property 19,983,373 19,004,011 979,362 Penalties and Interest 855,232 902,730 (47,498) Credit Card Chgs. /Delinq.Advertising (34,125) (26,350) (7,775) Adm.Fees For Liens &Distress 233,836 276,682 (42,846) Meals Tax 46,336,107 44,644,783 1,691,324 (2) Other Local Taxes Local Sales and Use Tax 8,465,485.91 8,011,112.01 454,373.90 Communications Sales Tax 873,184.19 901,539.99 (28,355.80) Utility Taxes 2,290,124.42 2,396,427.45 (106,303.03) Business Licenses 6,158,910.30 5,993,275.11 165,635.19 Auto Rental Tax 165,163.76 76,791.87 88,371.89 Motor Vehicle Licenses Fees 572,965.75 586,477.80 (13,512.05) Recordation Taxes 1,167,792.46 1,011,448.30 156,344.16 Meals Tax 3,377,750.21 3,247,319.36 130,430.85 Lodging Tax 352,522.56 313,517.80 39,004.76 Street Lights 15,672.70 16,679.23 (1,006.53) Star Fort Fees 4,200.81 4,199.90 0.91 Total 23,443,773.07 22,558,788.82 884,984.25 (3)Perm its &Privileges Dog Licenses 36,971.00 38,543.00 (1,572.00) Land Use Application Fees 9,725.00 7,400.00 2,325.00 Transfer Fees 2,540.70 2,253.37 287.33 Development Review Fees 444,615.89 429,444.72 15,171.17 Building Permits 1,071,020.26 781,893.56 289,126.70 2 %State Fees 6,377.53 19,220.62 (12,843.09) Electrical Permits 90,335.00 77,105.00 13,230.00 Plumbing Permits 19,769.80 15,883.00 3,886.80 Mechanical Permits 108,806.00 56,107.50 52,698.50 Sign Permits 4,401.72 1,970.00 2,431.72 Permits for Commercial Burning 125.00 575.00 (450.00) Explosive Storage Permits 1,100.00 700.00 400.00 Blasting Permits 420.00 240.00 180.00 Land Disturbance Permits 129,350.00 91,829.00 37,521.00 Septic Haulers Permit 300.00 200.00 100.00 Sewage Installation License 1,750.00 600.00 1,150.00 Transfer Development Rights - 900.00 (900.00) Total 1,927,607.90 1,524,864.77 402,743.13 (4) Revenue from use of Money 138,574.43 109,985.15 28,589.28 Property 34,071.66 59,642.57 (25,570.91) Total 172,646.09 169,627.72 3,018.37 58 (5) Recovered Costs FY16 FY15 Increase /Decrease 4/30/16 4/30/15 Recovered Costs Treas.Office 44,626.00 44,626.00 - Worker's Comp 1,000.00 1,000.00 - Purchasing Card Rebate 124,206.59 98,068.29 26,138.30 Recovered Costs- IT /GIS 20,313.98 20,181.25 132.73 Recovered Costs F &R Fee Recovery 509,280.83 468,626.13 40,654.70 Recovered Cost Fire Companies 38,672.90 55,431.16 (16,758.26) Reimbursement Circuit Court 11,029.95 10,549.42 480.53 Reimb.Public Works /Planning Clean Up 3,086.25 723.75 2,362.50 Clarke County Container Fees 50,554.12 34,793.35 15,760.77 City of Winchester Container Fees 39,315.89 31,049.41 8,266.48 Refuse Disposal Fees 64,460.49 46,307.81 18,152.68 Recycling Revenue 59,132.13 51,219.42 7,912.71 Fire &Rescue Merchandise(Resale) 1,050.00 - 1,050.00 Container Fees Bowman Library 1,167.04 1,305.54 (138.50) Litter -Thou /Keep VA Beautiful Grant 500.00 - 500.00 Restitution Victim Witness 1,195.00 6,363.53 (5,168.53) Reimb.of Expenses Gen.District Court 21,866.40 23,969.82 (2,103.42) Reimb.Task Force 56,167.91 60,505.96 (4,338.05) Sign Deposits Planning 50.00 (50.00) 100.00 Reimbursement - Construction Projects - 385,799.69 (385,799.69) Reimbursement Elections - 4,402.01 (4,402.01) Westminster Canterbury Lieu of Tax 12,456.00 24,450.10 (11,994.10) Grounds Maint.Frederick Co. Schools 228,474.05 197,106.43 31,367.62 Comcast PEG Grant 72,126.45 70,940.70 1,185.75 Fire School Programs 14,874.25 13,340.00 1,534.25 Clerks Reimbursement to County 8,637.51 8,295.33 342.18 Sheriff Reimbursement 3,950.23 21,705.74 (17,755.51) Subtotal Recovered Costs 1,388,193.97 1,680,710.84 (292,516.87) Proffer -Other 483,090.46 449.50 482,640.96 Lynnhaven 30,404.79 - 30,404.79 Proffer Sovereign Village - 14,634.92 (14,634.92) Proffer Redbud Run 77,448.00 51,632.00 25,816.00 Proffer Canter Estates 77,671.43 8,175.94 69,495.49 Proffer Village at Harvest Ridge 13,851.00 7,695.00 6,156.00 Proffer Southern Hills 34,370.00 - 34,370.00 Proffer Snowden Bridge 432,440.91 488,244.24 (55,803.33) Proffer Meadows Edge Racey Tract 251,800.00 392,808.00 (141,008.00) Cedar Meadows 68,334.00 9,762.00 58,572.00 Proffer Westbury Commons 1,000.00 - 1,000.00 Subtotal Proffers 1,470,410.59 973,401.60 497,008.99 Grand Total 2,858,604.56 2,654,112.44 204,492.12 "1 Reimbursement for the Round Hill Fire and Rescue Station and Event Center design. "2 Blackburn commerce Center Rezoning /Transportation Improvement $452,745.46 59 (6) Commonwealth Revenue FY16 FY15 4/30/16 4/30/15 Increase /Decrease Motor Vehicle Carriers Tax 37,721.45 36,948.73 772.72 Mobile Home Titling Tax 129,795.16 102,884.81 26,910.35 Recordation Taxes 284,889.59 349,446.61 (64,557.02) P/P State Reimbursement 6,526,528.26 6,526,528.18 0.08 Shared Expenses Comm.Atty. 393,061.04 337,563.76 55,497.28 Shared Expenses Sheriff 1,852,732.20 1,810,441.49 42,290.71 Shared Expenses Comm.of Rev. 163,034.73 160,051.09 2,983.64 Shared Expenses Treasurer 124,034.60 126,979.85 (2,945.25) Shared Expenses Clerk 337,233.48 308,982.67 28,250.81 Public Assistance Grants 3,403,612.28 3,061,073.05 342,539.23 Litter Control Grants 15,687.00 15,515.00 172.00 Other Revenue from the Commonwealth - 196,265.00 (196,265.00) Emergency Services Fire Program 214,535.00 239,007.00 (24,472.00) DMV Grant Funding 19,107.39 29,032.16 (9,924.77) State Grant Emergency Services 30,754.29 62,786.60 (32,032.31) DCJS &Sheriff (State Grants) 30,725.28 146,240.48 (115,515.20) JJC Grant Juvenile Justice 128,358.00 124,451.00 3,907.00 Rent /Lease Payments 145,285.70 246,418.70 (101,133.00) Spay /Neuter Assistance -State 2,318.10 2,232.14 85.96 Wireless 911 Grant 50,956.81 53,148.53 (2,191.72) State Forfeited Asset Funds 33,770.21 18,227.63 15,542.58 Victim Witness 25,807.50 77,415.00 (51,607.50) F/R OEMS Reimb. 3,805.88 4,882.38 (1,076.50) Total 13,953,753.95 14,036,521.86 (82,767.91) *1 Increase for special needs *2 DEQStormwater revenue FY15 *3 Abbott Grant $99,064.88 FY15 *4 Rent payments from Social Services decreased due to the debt service satisfaction on the County Administration Building •� *1 *2 *3 *4 County of Frederick General Fund April 30, 2016 (7) Federal Revenue FY16 FY15 Increase /Decrease 4/30/16 4/30/15 Federal Forfeited Assets 11,538.45 - 11,538.45 Housing Illegal Aliens - Federal 12,581.00 12,449.00 132.00 Federal Funds - Sheriff 38,983.00 10,276.32 28,706.68 Emergency Services Grant 12,848.00 7,867.00 4,981.00 Total 75,950.45 30,592.32 45,358.13 (8) Expenditures Expenditures increased $2,988,036.91. General Administration increased $1,273,216 and reflects a $673,536.50 increase of Commissioner of the Revenue tax refunds year to date. Additionally, the CSA Fund transfer increased $286,980. Public Safety increased $882,588.30 and reflects an increase of $162,538.40 for the contribution for the local share for the Jail through the third quarter. Also, Inspections purchased two 2016 Chevrolet Colorado trucks for a total of $52,779 and Fire and Rescue a 2016 Ford F250 truck ($29,943) and a 2016 Ford Police utility vehicle ($27,066). Public Works increased $320,537.05 and includes the County share of the Courthouse Complex maintenance increase of $111,180.31. Additionally, Engineering purchased a 2015 Chevrolet Colorado truck ($26,632), Refuse a 30 yard recycling can and compactor ($17,475) and Maintenance Administration a 2015 Ford F150 truck ($27,963). Parks, Recreation, and Culture increased $424,442.98 and includes vehicle purchases of (2) 2015 Chevrolet Silverado trucks ($24,375 each) and (2) 2015 Toro Z -turn riding mowers ($13,057 each). Also, the acquisition of property at 692 Old Charles Town Road ($92,561.80). The decrease in Community Development reflects the $452,141.35 FY2016 decrease for the transfer to the Economic Development Authority. The Transfers increased $9,855,977.16. See chart below: (9) Transfers Increased $9,855,977.16 FY16 FY15 Increase /Decrease 4/30/16 4/30/15 Transfer to School Operating 36,743,038.31 32,892,257.05 3,850,781.26 Transfer to Debt Service Schools 7,313,075.50 7,313,075.50 - Transfer to School Construction 3,200,000.00 - 3,200,000.00 Transfer to Debt Service County 1,961,127.11 1,889,356.96 71,770.15 Transfer to School Operating Capital 4,314,746.72 542,593.92 3,772,152.80 Transfer to Capital Projects Fund 0.00 1,000,000.00 (1,000,000.00) Transfer to Development Project Fund 4,390.00 - 4,390.00 Operational Transfers 105,577.82 148,694.87 (43,117.05) Total 53,641,955.46 43,785,978.30 9,855,977.16 *1 Increase in FY15 School Operating Transfer. *2 FY16 payments include the Bowman Library, Roundhill, Millwood Station, Public Safety Building, and the Animal Shelter. *3 FY16 transfer of $4 million to the School to address critical capital needs. *4 Proffer for Round Hill Fire and Rescue Event Center Site Plan Development. *5 Timing of insurance charge outs. 61 *1 *2 *3 *4 *5 NOTES: *1 Cash increased $1,338,593.49. Refer to the following page for comparative statement of revenues, expenditures and changes in fund balance. *2 Fund balance increased $1,355,465.02. The beginning balance for FY16 was $3,209,470.54 and includes adjusting entries, budget controls FY16($725,046.00), and the year to date revenue less expenditures of $797,185.69. Current Unrecorded Accounts Receivable- Prisoner Billing: Compensation Board Reimbursement 4/16 Total FY2016 30,612.15 458,093.10 488,705.25 62 County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER April 30, 2016 ASSETS FY2016 FY2015 Increase 4/30/16 4/30/15 (Decrease) Cash 6,318,666.57 4,980,073.08 1,338,593.49 *1 GL controls(est.rev /est.exp) (758,682.28) (913,749.19) 155,066.91 TOTAL ASSETS 5,559,984.29 4,066,323.89 1,493,660.40 LIABILITIES Accrued Operating Reserve Costs 2,258,904.00 2,115,099.00 143,805.00 TOTAL LIABILITIES 2,258,904.00 2,115,099.00 143,805.00 EQUITY Fund Balance Reserved Encumbrances 19,470.06 25,079.68 (5,609.62) Undesignated Fund Balance 3,281,610.23 1,926,145.21 1,355,465.02 *2 TOTAL EQUITY 3,301,080.29 1,951,224.89 1,349,855.40 TOTAL LIABILITY &EQUITY 5,559,984.29 4,066,323.89 1,493,660.40 NOTES: *1 Cash increased $1,338,593.49. Refer to the following page for comparative statement of revenues, expenditures and changes in fund balance. *2 Fund balance increased $1,355,465.02. The beginning balance for FY16 was $3,209,470.54 and includes adjusting entries, budget controls FY16($725,046.00), and the year to date revenue less expenditures of $797,185.69. Current Unrecorded Accounts Receivable- Prisoner Billing: Compensation Board Reimbursement 4/16 Total FY2016 30,612.15 458,093.10 488,705.25 62 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance 4/30/2016 FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER FY2016 FY2015 REVENUES: 4/30/16 4/30/15 YTD Actual Appropriated Actual Actual Variance Credit Card Probation - 148.54 123.19 25.35 Interest 11,508.18 9,365.11 2,143.07 Supervision Fees 41,696.00 30,458.00 32,463.00 (2,005.00) Drug Testing Fees 5,000.00 - 565.00 (565.00) Work Release Fees 355,828.00 274,285.73 251,278.13 23,007.60 Federal Bureau Of Prisons 0.00 1,202.52 3,510.28 (2,307.76) Local Contributions 6,495,106.00 6,495,106.00 5,615,532.74 879,573.26 Miscellaneous 15,000.00 6,506.33 5,473.07 1,033.26 Phone Commissions 345,000.00 259,286.46 235,247.43 24,039.03 Food &Staff Reimbursement 130,000.00 47,009.37 80,416.17 (33,406.80) EIec.Monitoring Part.Fees 90,000.00 82,534.31 65,197.21 17,337.10 Share of Jail Cost Commonwealth 1,097,197.00 747,470.60 608,468.11 139,002.49 Medical &Health Reimb. 68,000.00 63,092.14 54,634.76 8,457.38 Shared Expenses CFW Jail 5,090,140.00 4,071,102.71 3,993,640.29 77,462.42 State Grants 250,263.00 270,346.00 257,396.00 12,950.00 Local Offender Probation 252,286.00 252,286.00 244,616.00 7,670.00 DOC Contract Beds 0.00 0.00 1,751.18 (1,751.18) Bond Proceeds 0.00 77,024.08 0.00 77,024.08 Transfer From General Fund 5,103,298.00 3,827,473.50 3,664,935.10 162,538.40 TOTAL REVENUES 19,338,814.00 16,516,840.47 15,124,612.77 1,392,227.70 EXPENDITURES: 20,116,966.34 15,719,654.78 15,012,485.47 707,169.31 Excess(Deficiency)of revenues over expenditures 797,185.69 112,127.30 685,058.39 FUND BALANCE PER GENERAL LEDGER 2,484,424.54 1,814,017.91 670,406.63 Fund Balance Adjusted To Reflect 3,281,610.23 1,926,145.21 1,355,465.02 Income Statement 4/30/16 63 County of Frederick Fund 12 Landfill April 30, 2016 ASSETS Cash Receivables: Fees Allow.Uncollectible Fees Misc. Charges Fixed Assets Accumulated Depreciation GL controls(est.rev /est.exp) TOTAL ASSETS LIABILITIES Accounts Payable Accrued VAC.Pay and Comp TimePay Accrued Remediation Costs Retainage Payable Misc. Charges TOTAL LIABILITIES EQUITY Fund Balance Reserved: Encumbrances Land Acquisition New Development Costs Environmental Project Costs Equipment Undesignated Fund Balance TOTAL EQUITY TOTAL LIABILITY AND EQUITY FY2016 FY2015 Increase 4/30/16 4/30/15 (Decrease) 33,861,250.48 31,849,552.08 2,011,698.40 600,241.19 597,320.33 2,920.86 *1 (84,000.00) (84,000.00) 0.00 75.00 0.00 75.00 44,899,611.07 43,682,208.64 1,217,402.43 (26,818,616.30) (25,115,864.21) (1,702,752.09) (2.849.616.14) (4.399.057.22) 1.549.441.08 49.608.945.30 46.530.159.62 3.078.785.68 191,362.47 178,911.24 12,451.23 12,485,783.93 11,938,535.78 547,248.15 *2 0.00 9,244.62 (9,244.62) 75.00 0.00 75.00 12.677.221.40 12.126.691.64 550.529.76 7,623.86 656,332.00 (648,708.14) *3 1,048,000.00 1,048,000.00 0.00 3,812,000.00 3,812,000.00 0.00 1,948,442.00 1,948,442.00 0.00 3,050,000.00 3,050,000.00 0.00 27.065.658.04 23.888.693.98 3.176.964.06 *4 36.931.723.90 34.403.467.98 2.528.255.92 49.608.945.30 46.530.159.62 3.078.785.68 NOTES: *1 Landfill fees increased $2,920.86. Landfill fees at 4/16 were $513,110.67 compared to $481,119.83 at 4/15 for an increase of $31,990.84. Delinquent fees at 4/16 were $82,616.76 compared to $112,303.93 at 4/15 for a decrease of $29,687.17. *2 Remediation increase $547,248.15 and includes $517,368.00 for post closure and $29,880.15 interest. *3 The encumbrance balance at 4/30/16 was $7,623.86 for a fusion machine with attachments. *4 Fund balance increased $3,176,964.06. The beginning balance was $27,730,771.72 and includes adjusting entries, budget controls for FY16($75,138), the partial capping /closure of area 1, phase 1 of the CDD landfill -DEQ permit 591($2,125,770), and year to date revenue less expenditures of $1,535,794.32. •� County of Frederick Comparative Statement of Revenue,Expenditures and Changes in Fund Balance April 30, 2016 FUND 12 LANDFILL FY16 FY15 YTD REVENUES 4/30/16 4/30/15 Actual Appropriated Actual Actual Variance Interest Charge 0.00 3,702.01 3,035.88 666.13 Interest on Bank Deposits 60,000.00 59,619.03 54,863.48 4,755.55 Salvage and Surplus 0.00 58,747.30 94,269.15 (35,521.85) Sanitary Landfill Fees 5,080,500.00 4,374,773.59 3,728,879.15 645,894.44 Charges to County 0.00 324,174.30 266,673.86 57,500.44 Charges to Winchester 0.00 91,122.50 76,214.68 14,907.82 Tire Recycling 120,000.00 79,535.43 140,965.07 (61,429.64) Reg.Recycling Electronics 60,000.00 40,530.00 32,788.01 7,741.99 Greenhouse Gas Credit Sales 32,387.06 3,668.28 28,718.78 Miscellaneous 60,000.00 5,595.40 4,903.00 692.40 Wheel Recycling 120,000.00 0.00 10,491.47 (10,491.47) Renewable Energy Credits 116,262.00 114,649.96 118,632.38 (3,982.42) Landfill Gas To Electricity 394,620.00 302,544.05 413,236.27 (110,692.22) Waste Oil Recycling 1,920.53 7,506.19 (5,585.66) State Reimbursement Tire Operation 0.00 0.00 0.00 0.00 TOTAL REVENUES 6,011,382.00 5,489,301.16 4,956,126.87 533,174.29 Operating Expenditures 4,865,198.91 3,175,479.61 2,645,028.11 530,451.50 Capital Expenditures 4,003,423.09 778,027.23 1,427,579.92 (649,552.69) TOTAL Expenditures 8,868,622.00 3,953,506.84 4,072,608.03 (119,101.19) Excess(defiency)of revenue over expenditures 1,535,794.32 883,518.84 652,275.48 Fund Balance Per General Ledger 25,529,863.72 23,005,175.14 2,524,688.58 FUND BALANCE ADJUSTED 27,065,658.04 23,888,693.98 3,176,964.06 �:�."� COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 MEMORANDUM TO: Board of Supervisors ,�: �.. FROM: John A. Bishop, AICP, Assistant Director - Transportation RE: Transportation Committee Report for Meeting of May 2, 2016 (Rescheduled from Apri125, 2016) DATE: May 17, 2016 The Transportation Committee met on May 2, 2016 at 8:30 a.m. Members Present Gary Lofton (voting) Judith McCann - Slaughter (voting) Gene Fisher (voting) James Racey (voting) Lewis Boyer (liaison Stephens City) Gary Oates (Liaison PC) Members Absent Mark Davis (liaison Middletown) Barry Schnoor (voting) ���Items Requiring Action��� 1. Traffic Calming in Oakdale Crossing Staff presented the petition filed by the residents of Oakdale Crossing requesting that their key neighborhood streets be studied under VDOT's traffic calming program. The petition is attached. It was noted that in addition to a Board Resolution requesting the area be studied that there are data requirements which staff will coordinate with the Frederick County Sherriff s department and VDOT to satisfy. There was also discussion of requesting that VDOT look as far beyond the borders of the Oakdale Crossing neighborhood as their program and good planning judgement would allow in considering the totality of potential cut through traffic. 107 North Kent Street, Suite 202 •Winchester, Virginia 22601 -5000 -2- MOTION On a motion by Mr. Fisher and seconded by Mrs. McCann - Slaughter the committee recommended the Board adopt a resolution requesting the study of the neighborhood under the VDOT traffic calming program. Staff is working with VDOT to obtain a sample resolution but has not received it as of this date. A resolution will be forwarded to the Board prior to or at this meeting. ���Items Not Requiring Action��� 2. Eastern Road Plan Map Discussion Staff provided draft updates to the Eastern Road plan map for the committee to consider. The changes were minor in nature and designated as a cleanup exercise. Chairman Lofton requested clarification of the process and staff noted that from the Transportation Committee the map would go to the Comprehensive Plan Committee and then through the public meeting process, Planning Commission and Board of Supervisors. By consensus, the committee forwarded the draft changes. 3. HB2 Application Development Update Staff provided a map detailing the draft list of potential HB2 applications for the upcoming application period. It was noted that the only project on the draft map that the Committee had not previously seen was the intersection of Crestleigh Drive and Senseny Road. Staff noted that this intersection came under increased discussion and scrutiny during the recent discussion of the Ravens Masterplan. Staff further noted that while indications are that the intersection likely still does not meet the warrants for a traffic signal but that turn lanes would improve safety at the intersection in addition to fully vetting out the possibility of signalization. 4. County Projects Update Staff provided the following update on the County's revenue sharing projects. Snowden Bridge Blvd: Construction is underway and on schedule at this time. Tevis Street Extension /Airport Road /I -81 Bridge: The Applicant has the draft revenue sharing agreement but has not yet executed it. The Applicant has been working through issues with VDOT regarding entrances on the masterplan. Staff has been participating in these discussions. -3- Renaissance Drive: Staff is coordinating with EDA staff to complete a grant application which could change the project from a grade to a bridge crossing. In addition, efforts continue to forward conversations with CSX regarding the potential crossing. Valley Mill Road Realignment: Thirty percent design has been completed and the County's on call consultant is providing an updated cost estimate to complete design through 100 %. Upon approval by the private party partner, the next phase of design will begin. Coverstone Drive: No activity at this time. 5. Other Staff updated the Committee on their recent meeting with VDOT engineering staff regarding the entrances to Gainsboro Elementary/Nliddle School and Armel Elementary School. Each school is experiencing safety issues with exiting left turn traffic that is being studied. VDOT updated the Committee on Exit 310 improvements. Mr. Oates requested staff to look into TDR's from the perspective of transportation and using them for commercial uses instead of residential. Mrs. McCann Slaughter requested some more time to speak with Mr. Oates about the issue and Mr. Lofton asked that the item return for discussion at the June meeting. �� Attachments N,,;,,,,,,,,,,,,�, �,,; , ,.,,,,,,.,,,,..,.,;,,,,, ,,,,,,,,,. ,;,,,,; :,,,,,,,, y� We, the residents of Oakdale Crossing, petition Frederick County and the state of Virginia, to perform a traffic survey and analysis for immediate and planned solutions to combat the increased traffic and speeding on our neighborhood streets. There is significant amount of traffic that utilizes the Oakdale Crossing neighborhood access points to both US Route 50 (via Dewberry Drive) and Senseny Road (via Crestleigh Drive). Because of this through traffic, residents are highly concerned for safety and property damage. This concern has now grown immensely due to the expected increase of traffic from the planned expansion of the 221 residences located near Inverlee Way (Ravens Pointe, Raven Oaks, and Raven Wing), as identified in l�P # 01 -16. Without the completion of Inverlee Way from US Route 50 to Senseny Road, it is expected Oakdale Crossing will gain even more pass through traffic, increasing noise levels and risking the safety of all Oakdale Crossing residents. We demand that the Frederick County Planning and Zoning Commission act immediately to calm and reduce all traffic passing through our neighborhood and in all future planning. Name Address Phone Signature 205 Crestlei h Dr. L � � �,r _ ,%,: „,� �., 203 Crestleigh Dr. � !, ..� (� � 119 Crestleigh Dr. �� p !�,�,L -ZS� ��, !.��''�'� "`-- ' � 117 Crestleigh Dr. ��(} -�� r i� _ � C ���� ��' (1", � 116 Crestleigh Dr. � � .� �..� � ,', ,,�� -� w 115 Crestleigh Dr. � �r � ��,r � 113 Crestleigh Dr. C �” fig -� �� � - � �� � �� � � _...o ---- �'��� 112 Crestleigh Dr. y�p��Z2,� -{ _ 1 � 111 Crestleigh Dr. �5�- ' ����,fl �,,,�r� �`��"� } "rJ�t r� 110 Crestleigh Dr. ��k �M� � "�,� -�. �,� � ``�' ",�, �"" ,��,.; ---� _, �, � ry 109 Crestleigh Dr. � . , � �_ n�2�c�� � /C�,� 107 Crestleigh Dr. ; yv -�'3i -G1 s �-, ' �- �� -�"��� �"���m�. � °'�"' � 105 Crestleigh Dr. ��(,,k. ���a �.' � �������, � � .,r��' �, a��,�i� �g� � , � � 104 Crestleigh Dr. ,�. � ��� - ..� ,.. - � � uuumm iuwp�r�m. —..�.. �.,.._ .._..,_m., _. .... �. , .. m. ,:,:,.._. .. ,.... �uwmumuuwm .,�,,, .V'�"', ,,.�, ,., .ill:_,._„ �i�w�.�.__.__._._�_ .,...,,...�...w.._,� .._.., �uro�momu�u�mir.:,....._�_.n. �___... ��_ _..m .ww Oakdale Crossing Page 1 �. •. • r • '-a • '- • � • H N,., „� „e ,rim i-7'i""�Z,7zr —,ry "'"�/07Tira�, � �r „�, �,� � .,, lr°>” „�1, '"�,;i %, oiw u i i ....,, muu00VY °�IVymmpgpi uu � Oakdale Crossing Page 2 0 �� n� wy.*J �t �,�o� mmwuuum�uouww ;w�wwmm�uuuumw�utiwa�usww..,, INUNUU w,,,�.,,.,, m w�w�w amu _.. muu I OakdaleCrossing _....__.�.. �. _._......�_u_....�._..�_..____ _�. N .._.... ....__ _.�_....��.. ..� _..�.m.. ...._.._..___.�,.��- ..Page 3 �� ���(�l� l� i Oakdale Crossing Traffic Study and Reduction Petition 2016 �� fVame Address Phone Sigu�at�re �` � � �- <� 102 Bramble Ct. - �� � ) �� �--� 104 Bramble Ct. r ���� � � 106 Bramble Ct. � ��°-�� �` _ � �- � 107 Bramble Ct. 108 Bramble Ct. �. � � 109 Bramble Ct. �u ''�sYl� ��v 110 Bramble Ct. ��, c�,� 111 Bramble Ct. �� _ �1 112 Bramble Ct. �'"�^��c-'1 � � r�w �, "��tr 113 Bramble Ct. � �L� -, 7 e�'�..0 � '� ��"`� ����,,��� �� ,��,,� 114 Bramble Ct. X11 •? =�'7i� ,� 115 Bramble Ct. " � � � � 116 Bramble Ct. w � � "� ® �%� �° � � �� ° � 118 Bramble Ct. `� ✓� � -��� � . ��� � �� � } � . ��� � 100 Bing Ct. �•j�'7° G- �.,. 101 Bing Ct. "�' � 02 Bing Ct. 103 Bing Ct. �� C�� 104 Bing Ct. 105 Bing Ct. . .,� ., � r a � - � �... r,� �.; ��.���...�.;� a _�. _..� .�_:. .� .�._.�.�� ,, �,, ��; �,... �_e_ ._..�,..m.....��.��.���..�mm.��� Oakdale Crossing Page 4 <; ,,if �ir��,, f��� �% k�rl�' ��"� " � � 276 Huntersridge Rd. �� • �;�,� ~�` �.. a ° "� .r.,; ,�.� iJ�c�r -�� 277 Huntersridge Rd. �`�" c .. �.�r ,( `�.,� � �,'i" .y.. �i`� .�rAS � 278 Huntersridge Rd. (,yv'�5y� —( v ,;�c.r. ,1,� �� ����.� -� � � 280 Huntersridge Rd. �sl..l -,�,� � -�-,�, j��'a�.�. � .� k ���e�c.`� , 281 Huntersridge Rd. �� �, �� � -�� � °3p � ���' 'fi �? „�r��� -,� �” 282 Huntersridge Rd. �. �: �- 283 Huntersridge Rd. � �� �' 284 Huntersridge Rd. �� � ��c ,� �,, 285 Huntersridge Rd.� ,S�Z~ �,,~ ��-- �, �� � �� '' 286 Huntersridge Rd. � � x,533 - -�s/ S ;� ,� , °� � � �� .�� , "tl 287 Huntersridge Rd. Uo ) � � "�" "��� +"pM�� ry�y ej�. y� � ' p „`''�W� 288 Huntersrid e Rd. V rlMyr.�.✓ 1��'����M.n � �,yd�� �A �t� g R 4J" ��-�, I+��tl ,� �yp`"� -�: J�p �' � LI' �.v `�M” / ^` '� ` j�qy A %' �r � °-� ry 4MA Y)'� � �� � �.(. &V�m �� �" � �� � , 289 Huntersridge Rd. � ��• � �-�''d 7 "� •� ' i -�� � � � � � � �� ,� / f /�'." /�� �- „ T •� ��� ti �: •t ;�,, ����� 290 Huntersridge Rd. , �, ..,,�' �� . � �. °�� -•�-�. 7 ;,� I�v�vcz K�e�.�� 291 Huntersridge Rd. S�� ��~18 -�i%� ���� � � � _ �; 292 Huntersridge Rd. � -�• �� C` _ -� • -� �,� � - `; � ; . �r � �� . t � �, 293 Huntersridge Rd. Pp✓ tJ G 7 L, - � � * � "L (�� J ��. �f `, �r 294 Huntersridge Rd. tf; 295 Huntersridge Rd. 297 Huntersridge Rd. ` � � �� � 299 Huntersridge Rd. �,��� � Pj� s� � � ��• � �-�''d 7 "� •� ' i -�� � � � � � � �� �" ���;� (� ��- � ��'� �' �'���`�' 300 Huntersridge Rd. �. ,.�- `'� ��J ` � "�� °6 301 Huntersridge Rd. �����' � ;( ��.' � j �' .��,� � `� �' 302 Huntersridge Rd. �� 303 Huntersridge Rd. ,,.� � , ,.s �'� 304 Hunters�rid e Rd. °- '�;� "` �� ?�'"1. ......,�: -w w., ..._im . wkm! wwr�L .'u��l�,�..,�,.,,,,�...:�,,.�. uuuuu wrmuomium� .m�.».,,�,�.,,.�.,,, �,.�. �� �.. _:��� a mmwmw,,,,..,,,,.. i �:�,�,aleCrossing �. �,. �.. �. �. ..�W,��___._.__�.__......�.�,�. ��_��. .._..W,���, Pages r"w iVame Address Ph ®ne Signature S� � �� )�i) 305 Huntersridge Rd. Z � � � ,�� �"�'�_�,y1, " � ; � ,,, � ,r' 306 Huntersridge Rd. ''� wT rr °� �, 6 c 307 Huntersridge Rd. 308 Huntersridge Rd. ���`�,F'° ��" �' � ���� �,� ,x 3 9 H untersridge Rd. < <� �~� �„ '' ` _._w ---- �. � � � �� �.��� -�� 311 Huntersridge Rd. � � � �.�, � � ,� _ . � � ��; .� � ., 312 Huntersridge Rd. � ��a� . ,� �3 �' �,�.� ��.� ,,� �,, w � � %'�` ��o (f`1��� 314 Huntersridge Rd. �������'��(,�- �..��� =�-' . °�- ___- -- r _ �... ��_ � ..M.. �_�� .._.....mw_ .. .....� ............._.,� _ ,�.�.. �� �� .�..�..,.v � .��.e__.., __...�� .u:_....��.�._ ,. u.. . ��_�...�w_..._ ..m .mm.... Oakdale Crossing Page 6 Oakdale Crossing Traffic Study and Reduction Petition 2016 Name (� Address Ph ®ne Signature i �� 100 Fairfield Dr. � � ��-^ � �. ,�°. _.� � 101 Fairfield Dr. _,��i � � � " ��.� � ,� � ,� ` 102 Fairfield Dr. �% �"�'�"',CL���° 103 Fairfield Dr. �`C�-- (�'�$'�2'? . �,�1'.+ �,.��� �-> � r � 104 Fairfield Dr. �.� s �,� , � � � � �-- 105 Fairfield Dr. "� ,n C � 200 Fairfield Dr. Lr�_ZG� -�' G % � � �C--- ��t �_��� 203 Fairfield Dr. �''�.p� � _3.5"- z -�r�� �� �,��� _ ,� ��� �,� �� � 204 Fairfield Dr. c�yc � �� � � i �, r� l � �� v�y ir�,�. � �} G,'��. ��n-�. � 205 Fairfield Dr. _ � ") � � ��° � �...�..� --- � � "�,� �� � 206 Fairfield Dr. � 207 Fairfield Dr. ' 208 Fairfield Dr. /j � /1 � , � � >�� a ;�, '�'� �- .� -(�. 209 Fairfield Dr. � / �. �,�� . � ��� 210 Fairfield Dr. b�4j -3�`� � �� �� 211 Fairfield Dr. LL%�"1`! ��! � 212 Fairfield Dr. ��� � 13� �°' ���� � 213 Fai�eld Dr. �`�'�'� _ �. f � / ��,��.� �.:1 �� '1 ��� � 214 Fairfield Dr. ��� °� �`�''�'�""�' t t� r �� 215 Fairfield Dr. ''� _ � ` ~ --' � > /n. 216 Fairfield Dr. � �-'� ��� 217 Fairfield Dr. I� t _'� �� � ���u. � ��s r:.�� , ����� �� 218 Fairfield Dr. � ���� � , �� � ' 219 Fairfield Dr. �.. -` Oakdale Crossing Page � Oakdale Crossing Traffic Study and Reduction Petition 2016 Name Address Phone Signature ��� ��f,M����. 220 Fairfield Dr. �����:;� �� �,.- �...,/�' ..w., ,� - 222 Fairfield Dr. 7�3 �7�s' �% � � / 7� o� 101 Summerf�eld Dr. 5�a �G�f I i �� � � - 23 Fairfield Dr. `� � � ► �-J 225 Fairfield Dr. - � 1 �-�SS 227 Fairfield Dr. � r 229 Fairfield Dr. � � �� �� "� "�� �" � ��� L �, c% 231 Fairfield Dr. � '�� ,��� ��.- 233 Fairfield Dr. g� � � �1,� �� ,,� 234 Fairfield Dr. � �- �r;r�� %�'° ��� �5 235 Fairfield Dr. ��3 `7`���fr.�c �� , � �, _ 236 Fairfield Dr. �0 3��" - �, - ,. � � 237 Fairfield Dr. _ � , u .. � _ `f /� - ��� ���-- 239 Fairfield Dr. 241 Fairfield Dr. 243 Fairfield Dr. e L LPL �t� 244 Fairfield Dr. �� �. 245 Fairfield Dr. � �b �� � (l '. � �.,���.� --' � / � .. ,..�.._ -o � 247 Fairfield Dr. �����.� �,� , r�. a w ������� � __....._:__�_�.._...�.. ��,�� ��.- �....m �. ..___.___,___._.______.. �.. � ,_...___-_�w__w_...�..�____._._ �.. .,._�..._..__ _.__..�_.._�....__.__ ..M Oakdale Crossing Page 8 ,. ,. „ gym,. , ,,..,,;..r^ �..,, ,,, ,.,,, ,. ,,. ,,, ,,, ��,,,.,, Name Address Phone � Signature 100 Tey Ct. 101 Tey Ct. 102 Tey Ct. ,`,�` �, pia 104 Tey Ct. �.�"i�- %'�L�-c�� �.,,., ,� � .��;, 105 Tey Ct. �,y � -a 6 .� , i � �� °�' .��i fh ,�i �� �'�'� 106 Tey Ct. �,�3/�- �:� -���� � � rv��~�' -.� iwa, �} 107 Tey Ct. ��Z� �.' m ���` � �- �, � � /S 108 Tey Ct. 5�® �,� =� m._ .� 109 Tey Ct. -�`:� -i �r �. � � >.: Oakdale Crossing Pale 9 REZONING APPLICATION #03 -16 SHAWNEE CANNING COMPANY, INC. Staff Report for the Board of Supervisors Prepared: May 13, 2016 Staff Contact: Candice E. Perkins, AICP, CZA, Assistant Director Reviewed Planning Commission: 05/04/16 Board of Supervisors: 05/25/16 Action Public Hearing Held; Recommend Approval Pending PROPOSAL: Rezoning #03 -16 for SHAWNEE CANNING COMPANY, Inc., submitted by Painter - Lewis, PLC, to rezone 2.10 acres from the RA (Rural Areas) District to the B2 (General Business) District with Proffers. LOCATION: The property is located at 231 Cross Junction Road, less than 0.3 miles from the intersection with US Route 522 North (North Frederick Pike). EXECUTIVE SUMMARY &STAFF CONCLUSIONS FOR THE 05/25/16 BOARD OF SUPERVISORS: This is an application to rezone a total of 2.10 acres of land from the RA (Rural Areas) District to the B2 (General Business) District with proffers, to accommodate office uses within the existing dwelling on the property. The site is within the limits of the Cross Junction Rural Community Center. Rural Community Centers typically consist of small lot residences and commercial uses typical of a village. There are currently no public utility services within this community center. The requested B2 designation is limited and considering parcels surrounding this parcel are zoned B2 and Ml, this request appears to be consistent with the goals of the 2030 Comprehensive Plan. With this rezoning, the Applicant has proffered to limit the use of the renovated building and parcel to office uses and has proffered to limit the maximum number of employees to 25 (could be reduced to health system constraints on the parcel). The Applicant has also proffered $500 for Fire and Rescue. The Planning Commission did not identify any issues or concerns with the request and recommended approval of the application at their May 4, 2016 meeting. Following the required public hearing, a decision re�ardin� this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board ofSupervisors. Rezoning #03 -16 Shawnee Canning Company May 13, 2016 Page 2 This report is prepared by the Frederick County Planning Staff to provide information to the Planning Commission and the Board of Supervisors to assist them in making a decision on this application. It may also be useful to others interested in this zoning matter. Unresolved issues concerning this application are noted by staff where relevant throughout this staff report. Reviewed Planning Commission: 05/04/16 Board of Supervisors: 05/25/16 Action Public Hearing Held; Recommended Approval Pending PROPOSAL: Rezoning #03 -16 for SHAWNEE CANNING COMPANY, Inc., submitted by Painter - Lewis, PLC, to rezone 2.10 acres from the RA (Rural Areas) District to the B2 (General Business) District with Proffers. LOCATION: The property is located at 231 Cross Junction Road, less than 0.3 miles from the intersection with US Route 522 North (North Frederick Pike). MAGISTERIAL DISTRICT: Gainesboro PROPERTY ID NUMBERS: 18 -A -41 PROPERTY ZONING: RA (Rural Areas) District PRESENT USE: Residential ADJOINING PROPERTY ZONING &PRESENT USE: North: RA (Rural Areas) District Use: Vacant /Residential Ml (Light Industrial) District Use: Manufacturing South: B2 (General Business) District Use: Commercial East: Ml (Light Industrial) District Use: Manufacturing West: B2 (General Business) District Use: Commercial Rezoning #03 -16 Shawnee Canning Company May 13, 2016 Page 3 REVIEW EVALUATIONS: Virginia Dept. of Transportation: This office has no objections to the proposed rezoning. Fire Marshal: Plans Approved. Public Works Department: Paragraph F Drainage of the Impact Analysis should be revised to indicate that the design of the future stormwater management facilities shall meet the requirements of Chapter 143 at Frederick County Code &Ordinances. Frederick County Sanitation Authority: No Comments. Frederick County Attorney: Please see attached letter from RoderickB. Williams, County Attorney, dated February 8, 2016. Frederick County Inspections Department: Change of Use of Residential to Business Use requires a building permit. Change of use for the facility shall comply with Virginia Existing Building Code. Other codes that apply are ICC /Ansi A 117.1 -2009 Accessible and Usable Building and Facilities 2012 Virginia Existing Building Code, and Virginia Energy Code, 2012. Building shall maintain height and area as allowed under T503 for allowable uses. New occupancy shall comply with Virginia Mechanical Code. Building structure, including floor loads /spans shall be evaluated for loading under new use. Van Accessible parking and unloading shall be required per ANSI A117.1.09. Van signage shall comply with USBC 1106.8. Accessible route shall be provided to tenant's main entrance. Maximum slope for accessible route is 1:20 (5 %). Asbestos inspection required for buildings built prior to 1985 that are undergoing renovations. 20 %ANSI Rule applies. Additional comments shall be made at submittal of site plan. Frederick- Winchester Health Department: The Health Department has no objection as long as a proper sewage disposal system and well can be found for the office building. The current sewage disposal system and well are not approved for commercial use. Frederick County Department of Parks &Recreation: Parks and Recreation has no comments to add regarding this rezoning request. Rezoning #03 -16 Shawnee Canning Company May 13, 2016 Page 4 Planning & Zoning: 1) Site History: The original Frederick County Zoning Map (U.S.G.S. Gore Quadrangle) depicts parcel 18 -A -41 as being zoned A -1 (Agricultural Limited) District. The County's agricultural zoning districts were subsequently combined to form the RA (Rural Areas) District upon adoption of an amendment to the Frederick County Zoning Ordinance on May 10, 1989. This property contains one existing residential dwelling. 2) Comprehensive Policy Plan: The Frederick County 2030 Comprehensive Plan is an official public document that serves as the community's guide for making decisions regarding development, preservation, public facilities and other key components of community life. The primary goal of this plan is to protect and improve the living environment within Frederick County. It is in essence a composition of policies used to plan for the future physical development of Frederick County. Land Use The site is within the limits of the Cross Junction Rural Community Center. Rural Community Centers typically consist of small lot residences and commercial uses typical of a village. There are currently no public utility services within this community center. The requested B2 Designation is limited and considering parcels surrounding this parcel are zoned B2 and Ml, this request appears to be consistent with the goals of the 2030 Comprehensive Plan. Access This property will be provided with one access point onto Cross Junction Road as shown on the proffered GDP. 3) Proffer Statement, Dated March 1, 2016: 1. Limit to Office Use: The owner limits the use of the renovated building and rezoned parcel to office uses as generally shown on the GDP. 2. Limit to Number of Employees: The owner limits the maximum number of office employees to 25 who can be located on the premises. This number could be reduced if mandated by the approved health system. 3. Monetary Contribution: The Applicant has proffered $500 to Fire and Rescue — payable upon receipt of the first building permit. PLANNING COMMISSION SUMMARY AND ACTION FROM THE 05/04/16 MEETING: Staff reported this application is to rezone a total of 2.10 acres from the RA (Rural Areas) District to the B2 (General Business) District with Proffers, to accommodate office uses within an existing structure on the property. Staff continued the property is within the limits of the Cross Junction Rural Community Center which typically consist of small lot residences and commercial uses similar to a Rezoning #03 -16 Shawnee Canning Company May 13, 2016 Page 5 village. Staff directed the Planning Commission members to the map outlining the property and the surrounding area. Staff reported within the proffer statement there is a limitation on the use of the renovated building and the rezoned parcel to office uses as shown on the GDP; there is a limit on the maximum number of employees for the office to 25. Staff noted the proffer also stated this number could be reduced if the health system approved for the property requires a reduction in that number. Staff mentioned there is a proffer of $500 to Fire and Rescue payable upon the first building permit. Staff presented the GDP for the property. Staff concluded the requested B2 designation is limited and considering parcels surrounding this parcel are zoned B2 and Ml, this request appears to be consistent with the goals of the 2030 Comprehensive Plan. Mr. John Lewis with Painter - Lewis, PLC represented the application. He stated that there was a need for additional office space to support the Cannery located across Cross Junction Road from this site. Mr. Lewis further stated the existing house on the property will be renovated once the rezoning is approved. A Commission Member inquired if the existing drain field will accommodate this use. Mr. Lewis stated that it would at this time and if there is further expansion it will need to be reviewed again. Commission members were in favor of this rezoning. Following the public hearing, a motion was made, seconded, and unanimously passed to recommend approval of Rezoning #03 -16 Shawnee Canning Company Inc. Absent: Commissioners Mohn and Thomas EXECUTIVE SUMMARY & STAFF CONCLUSIONS FOR 05/25/16 BOARD OF SUPERVISORS MEETING: This is an application to rezone a total of 2.10 acres of land from the RA (Rural Areas) District to the B2 (General Business) District with proffers, to accommodate office uses within the existing dwelling on the property. The site is within the limits of the Cross Junction Rural Community Center. Rural Community Centers typically consist of small lot residences and commercial uses typical of a village. There are currently no public utility services within this community center. The requested B2 designation is limited and considering parcels surrounding this parcel are zoned B2 and Ml, this request appears to be consistent with the goals of the 2030 Comprehensive Plan. With this rezoning, the Applicant has proffered to limit the use of the renovated building and parcel to office uses and has proffered to limit the maximum number of employees to 25 (could be reduced due to health system constraints on the parcel). The Applicant has also proffered $500 for Fire and Rescue. The Planning Commission did not identify any issues or concerns with the request and recommended approval of the application at their May 4, 2016 meeting. Following the required public hearing, a decision re�ardin� this rezoning application by the Board of Supervisors would be appropriate. The Applicant should be prepared to adequately address all concerns raised by the Board ofSupervisors. W ,� � - _ �odergck �: W�iams ,,�� Co�snty Attorney :738 � - - - - - � - - .. _ - � - � .: - - - - - 5401722 -8383 Fax 540/fi67 -0370 �E -�ai1: _ .. rwillia C� co.tredezick.va.us . :. February 8, 2016 . VGA E= IV�AIL - ogee ,painterle�uvis.cona � A1V�i�R]EGULAR.l�� : Sohn C. Lewis; P.E.. . Painfer- Lewis, P.L:C.. S 17 Cedar Creek Grade; Suite 120. . Winchester,.Virginia 22601.. .: Re: .. Rezoniug� Application = Shavmee Canz�ixig Company; Iric: pzoperty, Parcel Number 18 =A -41, consisting of 2.103 acres (the "Property "} -- Prof%i Statement dated 3arivary 18,2016: . Dear Joliri:: ` . You hate subztiitted to' Frederick County for zeview the above `zeferenced proposed .. . proffer statement (the "Proffer Statement"} for the proposed rezoning of the Property, iri the .: Gainesbozo Magisterial District &onrz the RA (Rural Areas} District to the B2 (General Business) District, subject to proffers I E�ave noiv reviewed the Pzoffei.Statement grad it is-zxiy opinion that the Proffer Statement would be in a foriri to �raeet�the requizements of the Frederick County . Zoning Ordinance and the Code of Virginia; and vvouldbe legally sufficient as a proffer statement, subject to the follo�vixtg conUments °.: � . ... 1.. Pro#�er 1� Staff should be aware that; i�hile tl�e materials subrriitted for the pit�posed rezoning'application indicate that the pzo�ierty ownez intends to renovate air existing . aaouse on the Property to office space to support�canning operations, tl�e Proffer, gas written; would only limit the' number of off ce employees who could be located in' a premises to be constructed on the Property, as opposed to any existing�prerriises on the Pzbperty. Likewise, as` written; ;the Proffer yu�ould not liii�it othei by right uses of . .....,: , ., the Property ur►dez the proposed B2 zoning.. ,. . . 2. Proffer 2 � Foz clarity, tba Proffer znigtit better iridicate.that the building permit that .. , would trigger the proposed payzrrent would be for aay proposed or existing stzucture .. � . on the Property. Also, "capitol facilities" should be "capital facilities ". I07 North l�ei�t Street .p Winchester, Vizginia 22601 ., , .... January 29, 2016 Mr, John Lewis, PE Painter &Lewis, P.L.C. 817 Cedar Creek Grade, Suite 120 Winchester, Virginia 22601 l �����a.r�i�m��.�o� °mro: d��w ����1�:�������c��,� ��w���.� �;����� �°��.Po���eru�.w���. RE: Proposed Rezoning for the Shawnee Canning Company 231 Cross Junction Road Property Identification Number (PIN): 18 -A -41 Dear John: 1 have had the opportunity to review the draft rezoning application for the Shawnee Canning Company property. This application seeks to rezone 2.103 acres from the RA (Rural Areas) District to the B2 (Business General) District with proffers. Staff's review comments are listed below for your consideration: 1. Cross Junction Rural Community Center /2030 Comprehensive Plan. The site is within the limits of the Cross Junction Rural Community Center. Rural Community Centers typically consist of small lot residences and commercial uses typical of a village. There are currently no public utility services within this community center. The requested B2 Designation is limited and considering parcels surrounding this parcel are zoned 62 and M1, this requested appears to be consistent with the goals of the 2030 Comprehensive Plan. 2. Proposed Use. The impact statement from the application states that the applicant "proposes to renovate an existing house to office space to support the client's canning operations ". The proffer does not commit to this use; the proffer should limit the use to office uses. 3. Proffer Statement. The proposed proffer statement limits the number of employees on site to 25; clarify what this number is based on. Once the health system has been approved for this site, the number of permissible employees may be reduced based on the maximum capacity of the system. The proffer should be modified to state 25 or fewer if mandated by the approved health system. 4. Access and GDP. The application should include a GDP and limitations on the number of entrances onto Cross Junction Road. Page 2 Mr. John Lewis, PE, Painter &Lewis, P.L.C. RE: Proposed Rezoning of the Shawnee Canning Company Property January 29, 2016 5. Zoning Violations. Please note that any existing zoning violations on the property must be alleviated before the rezoning can be scheduled for review by the Planning Commission. 6. Zoning Districts. Update the Impact Analysis to show the RA District as "Rural Areas ". 7. Agency Comments. Please provide appropriate agency comments from the following agencies: Virginia Department of Transportation, Frederick County Department of Public Works, Frederick County Inspections Department, Frederick County Fire Marshall, Frederick- Winchester Health Department, the County Attorney and the local Fire and Rescue Company. 8. Special Limited Power of Attorney. Please have the property owners complete the special limited power of attorney form which authorizes you to represent them during the application process. The owner's information on the POA submitted was blank. 9. Fees. The rezoning fee for this application includes a $10,000.00 base fee plus $100.00 per acre. This is based on fees as of April 28, 2008. Fees may change. All of the above comments and reviewing agency comments should be appropriately addressed before staff can accept this rezoning application. Please feel free to contact me with questions regarding this application. Sincerely, Candice E. Perkins, AICP Senior Planner CEP /dw \. �3 "� +, 3 REZ #03 -16 Shawnee Canning Co PIN: 18 -A -41 Rezoning from RA to B2 Note: Frederick County Dept of Planning &Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: March 23, 2016 Staff: cperkins 0 80 160 320 Feet Applications Parcels Sewer and Water Service Area �� Building Footprints B1 (Business, Neighborhood District) B2 (Business, General District) +°tea B3 (Business, Industrial Transition District) EM (Extractive Manufacturing District) ���:% HE (Higher Education District) M1 (Industrial, Light District) M2 (Industrial, General District) �%��� MH1 (Mobile Home Community District) �� / / / / //� MS (Medical Support District) ��% OM (Office - Manufacturing Park) R4 (Residential Planned Community District) O�J"�� RS (Residential Recreational Community District) _ RA (Rural Area District) RP (Residential Performance District) \. �3 "� +, 3 REZ #03 -16 Shawnee Canning Co PIN: 18 -A -41 Rezoning from RA to B2 Note: Frederick County Dept of Planning &Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: March 23, 2016 Staff: cperkins 0 80 160 320 Feet Applications Parcels Sewer and Water Service Area Building Footprints \. �3 �� C �-^ 1 1 S '"' ' 3 ._ REZ #03 -16 Shawnee Canning Co PIN: 18 -A -41 Rezoning from RA to B2 Note: Frederick County Dept of Planning &Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: March 23, 2016 Staff: cperkins 0 80 160 320 Feet A Applications ,;; , �r /t� Sewer and Water Service Area %% J Parcels /�,�' ;;G �/ Building Footprints � �, �� Long Range Land Use �,��� ii z� �i�k� „! Residential °�! +�'^� Neighborhood Village i � ji��,,, Urban Center �t , ��ii //i Mobile Home Community Business ; ,�, l �/y i � ��� %�� V( iy� ��� `,,, Highway Commercial V� i !� Mixed -Use A/% Mixed Use Commercial /Office 7i �%) '� � �� if Mixed Use Industrial /Office � e, '�/r " >�"^ � ® Industrial �� Warehouse t!7���° "' Heavy Industrial Extractive Mining d'�;� � �—� Commercial Rec `,1 � °� `j \m Rural Community Center ��' ' P >,`.,. Fire &Rescue �` r, � l Historic Institutional Planned Unit Development �' "000����j0;�� Park �� Recreation O School �',�� ������U Employment Airport Support Area r, Q B2 / B3 Q Residential, 4 u/a ® High- Density Residential, 6 u/a �v, High- Density Residential, 12 -16 u/a Q Rural Area Interstate Buffer Landfill Support Area Natural Resources &Recreation Environmental &Recreational Resources \. �3 �� i' �-^ 1 1 S ""�' 3 REZ #03 -16 Shawnee Canning Co PIN: 18 -A -41 Rezoning from RA to B2 Note: Frederick County Dept of Planning &Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: March 23, 2016 Staff: cperkins 0 105 210 420 Feet ,� �� „i,,; �x� ,��,, ; , �;� ,, r 'r, , �� � ., ��� i ii ` � ,� i ,!; � �� ;; iii ,,, � , r L IC?e 1 — -41 r 2.103 r r er: r� r�r�Ir�O c�r�, Ire. Pe e � 657 r Jr�ip 1llril 22625 �� 8� ���" �, , , ���� � do-, °sup � ��� �� �� �� °� �°u°�a��� a���u u� u� ���� ��� " o-� u�u�� ���� uu��m�.uu�u �a�tu"x���o-Po � m �a�� vu°����"�� �� r� °� re� ��.� i umu°��o �: �au�u�� �au� �II�� u��� �"�ui u�o-��uuo- °� cu �� ����� u� °u� ��� �°uu�. ,��`IV�u o-°ua�u�u� o- °�'� 6 ,�,� � �f��� "are ua�°� � ����.� �uu °o-� � � �u�� ��8 ������ .r �mu� u °� �a�� �uu, `fin " u°abco-� u�ury � ���R o�u °� �� �uM, a�uu�o�, o-�uau�u��u����, o-� ��o-` o-a�o-'Qo-� u��u�� � @°��� u��wir°o-u�u �� �� o-�a"up, 6�o-o-°"o �°� �o-�uu° ,,. ��^"� .o .... _ .._ . ���� //' Yi"fA 't' CANNING CO ,, .iC. f„ TAI 1 ^^^ A Er, ��� , �A ;�,:- � � 0 0' A,"ES i� �� ,, „,. PAUL E. Ft E[1WARD L. OAVE " % ,� ,: TIN 18 —A -39 � � r SI�A �E CANNING CO., .NC. RA �fi /�" , �G` � TIN 18 —A -40 I r 3.0 ACRES �6� ,,, i,,,, -, 1 «��,� ;,rr y' 10.0 ACRES �,� , ,,,,,, � ' rr. Og' �,% h�,, i% %,, I�I'�OPOSED ,, , ,��,,, J., ��� �.NTR,ANCE if,, ' f1J j a '�� � � SEE CANNING CO , INC. �' � I�'ROi0�0� ,, �. 1 /TM 11 A -9 „// �ENO�'NA1�ONi,�?� "iN ��� „ � �' �nin26 ACRES � %'" t iRJI�O�INO SITE,,,, '" �,r�, ,��„ � �� �p A N/ ii �i %� %, �iia� 4 � %; � � � /� %/��i . �ri'� SNAI�'EIE CNN @NG CO., iNC. a bI� ;�I� RO ti33 ,c C1t� �' RC 41. �3 s " 1 —A -41 �M %, 'RA 1 rr" �� ,, �w �� � ,,, ,, ��� �i/,�° ,,, t � ,�r r�� °���" ' �/ %� �, �, �,� � � �i „� "�,,, � ' , r SHA � CANNiuVG CO., INC. c 14- -A -42C 1 82 of F2.02 ACRES „� � r %� %; " ,,, , fr l � ,,, �, .�� ,,. I�d�i�ECT: ��` ,' X17 Cedar Creetl� Grade, Saite 120 Wina�tester� Virginia X201 „' `�� � —i� ����ata �^ , s m W Ji/ �a� at�a e ;" Facsmiie � 40)0_....5'' ,� � � +�Er. IENOINEER a r �„ ',, �, .�� ,,. I�d�i�ECT: ����°. C.t.: ,' X17 Cedar Creetl� Grade, Saite 120 Wina�tester� Virginia X201 �" `�� � —i� ����ata �^ , s m W �a� at�a e —" �+itiiNG Facsmiie � 40)0_....5'' ,� � � +�Er. IENOINEER a Ernaull' aftlaeuainterleie.aa�'�ti Action: PLANNING COMMISSION BOARD OF SUPERVISORS AMENDMENT May 4, 2016 - Recommended Approval May 25, 2016 - ❑APPROVED ❑ DENIED AN ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING #03 -16 SHAWNEE CANNING COMPANY, INC. WHEREAS, Rezoning #03 -16 of Shawnee Canning Company, Inc., submitted byPainter- Lewis, Inc., to rezone 2.10 acres from RA (Rural Areas) District to B2 (General Business) District with Proffers, final revision date of March 1, 2016 was considered. The property is located at 231 Cross Junction Road, less than 0.3 miles from the intersection with US Route 522 North (North Frederick Pike). The property is further identified with PIN 18 -A -41 in the Gainesboro Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this rezoning on May 4, 2016 and recommended approval; and WHEREAS, the Board of Supervisors held a public hearing on this rezoning on May 25, 2016; and WHEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the Zoning District Map to rezone 2.10 acres from the RA (Rural Areas) District to the B2 (General Business) District with proffers, final revision date March 1, 2016. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. PDRes #14 -16 -2- This ordinance shall be in effect on the date of adoption. Passed this 25th day of May, 2016 by the following recorded vote: Charles S. DeHaven, Jr., Chairman Gary A. Lofton Robert A. Hess Gene E. Fisher Blaine P. Dunn PDRes #14 -16 Robert W. Wells Judith McCann - Slaughter A COPY ATTEST Brenda G. Garton Frederick County Administrator IMPACT ANALYSIS STATEMENT Shawnee Canning Company Office Building Rezoning Application Parcel TM# 18 -A -41 231 Cross Junction Road Gainesboro Magisterial District Frederick County, Virginia January 18, 2016 Revised March 1, 2016 Prepared by: PAINTER- LEWIS, P.L.C. 817 Cedar Creek Grade, Suite 120 Winchester, VA 22601 Tel.: (540)662 -5792 Email: office a�painterlewis.com IMPACT ANALYSIS STATEMENT Shawnee Canning Company Office B�iiding IMPACT ANALYSIS STATEMENT TABLE OF CONTENTS Section page i. INTRODUCTION 2 A. SITE SUITABILITY 3 DEVELOPMENT OVERVIEW 3 COORDINATION WITH FREDERICK COUNTY LONG RANGE PLANS 4 100 YEAR FLOOD PLAIN 4 STEEP SLOPES 4 LAKES AND PONDS 4 WETLANDS 4 SOILS 4 B. SURROUNDING PROPERTIES 5 C. TRAFFIC 4 D. SEWAGE CONVEYANCE AND TREATMENT � E. WATER SUPPLY 5 F. DRAINAGE 6 G. SOLID WASTE DISPOSAL FACILITIES 6 H. COMMUNITY FACILITIES 6 SCHOOLS 6 DEVELOPMENT IMPACT MODEL 6 EMERGENCY SERVICES 6 PARKS AND RECREATION 6 GENERAL GOVERNMENT FACILITIES 6 LIBRARY 6 I. HISTORIC SITES AND STRUCTURES 7 J. CIVIL WAR BATTLEFIELDS 7' IMPACT ANALYSIS STATEMENT Shawnee Canning Company Office Building �. INTRODUCTION Shawnee Canning Company, Inc. proposes to renovate an existing house to office space to support the client's canning operations, which are located on the adjacent properties. The site is located at 231 Cross Junction Road. The parcel contains approximately 2.103 acres with a two story frame structure on a basement that served as a residence in the past. The current zoning of the parcel is RA, Rural Areas. The associated Property Identification number is 18 -A -41. The intended purpose of the rezoning is to obtain a B2 General Business District zoning to enable the applicant to obtain site plan approval to renovate the existing building to office space and allow for limited, future expansion. The location of the parcel is shown on the map below. 2 IMPACT ANALYSIS STA "f EMENT Shawnee Canning Company Office Building A. SITE SUITABILITY DEVELOPMENT OVERVIEW The site has about 400 feet of frontage on Cross Junction Road. Cross Junction Road is a local road. It is a spur off of U.S. Route 522 North, a Principal Arterial Road in Frederick County, VA. Access to the parcel is from Cross Junction Road. The parcel is bordered on the north by a parcels zoned RA, Rural Areas, on the west and south by parcels zoned B2, General Business District, and across Cross Junction Road by a parcel zoned M1, Light Industrial District. All these parcels with the exception of the RA parcels to the north, are owned by the applicant, Shawnee Canning Company, Inc. The owner is applying for a rezoning to B2, General Business District. In accordance with the description for B2 in the Frederick County Zoning Ordinance §165- 603.01, the intent of this district is to provide large areas for a variety of business, office and service uses. General business areas should have direct access to ma}or thoroughfares and 3 kMPACT ANALYSIS STATEMENT Shawnee Canning Company Office Building should be properly separated from residential areas. Adequate frontage and depth should be provided. Nuisance factors are to be avoided. The development of this parcel is limited by the lack of public water and sewer services. The attached Proffer Statement limits the number of employees associated with the proposed office use an this parcel to 25. "therefore, limited office use in support of the existing operations at Shawnee Canning, Co. will not negatively impact the nearby residential properties. COORDINATION WITH FREDERICK COUNTY LONG RANGE PLANS The site is within the rural areas of Frederick County. Additionally, Cross Junction is an established residential development or Rural Community Center. These centers consist of smakl lot residences and commercial uses typical of a village, as found in the Frederick County 2030 Comprehensive Plan. kt is the stated intent of the Comprehensive Pian to support the agricultural economy in Frederick County. A rezoning designation of B2 will be in conformance with the existing Rural Community Center rural area description and objectives, and therefore the 2030 Comprehensive Plan. 900 YEAR FLOOD PLAIN FIRM Community Pane! Number 51069C0100D shows the subject area to be outside of any special flood hazard area. STEEP SLOPES Steep slopes are defined by the Frederick County Zoning Ordinance as land areas where the slope exceeds 50 %. There are na steep slopes that have been identified on the site. LAKES AND PONDS There are no ponds or lakes on the site. WETLANDS There are no wetlands on this site. SOILS According to the Soil Survey of Frederick County, the site contains the following soil types: • Weikert -Berks Channery Silt Looms: This soil is shallow, 15 to 25 percent slope, and well drained. It is found on ridges areas and consists of residuum weathered from shale and siltstone andlor fine grained sandstone. These sails are typically not prime farmland. 4 IMPACT ANALYSIS STATEMENT Shawnee Canning Company Office Building B. SURROUNDING PROPERTIES The parcel to be rezoned is located in the Gainesboro District of Frederick County. This is an area that is generally rural in character. The parcel is bordered on the north by a parcel zoned RA, Rural Areas, on the west and south by parcels zoned B2, General Business District, and across Cross Junction Road by a parcel zoned M1, Light Industrial District. All these parcels with the exception of the RA parcel to the north, are owned by the applicant, Shawnee Canning Company, Inc. Gainesboro District is considered an established residential development or Rural Community Center. C. TRAFFIC The subject property is located on Cross Junction Road. �fhis road consists of about 4,000 feet of a two lane rural road that intersects Route 522 at both ends, Cross Junction Road has the route number designation of 34 -770. Recent traffic counts for the road show about 120 trips per day as determined by VDOT. The TRAFFIC 1MPACT: Data Source: ITE Manual, Ninth Edition Land Use 714: Corporate Headquarters Building Trips based on number of employees: 25 employees Weekday: 25x2.33 =58 trips (50% entering, 50% exiting) AM Peak Hour: 25x0.45 =11 trips (93% entering, 7% exiting) PM Peak Hour: 25x0.38 =10 trips (11 %entering, 89% exiting) Saturday: 25x0.03 =1 trip (44% entering, 56% exiting) D. SEWAGE CONVEYANCE AND TREATMENT This site is outside of the Frederick County Sewer and Water Service Area. The current use for the site is single family residential. The proposed use is office space. A review of the existing septic system to serve the new use will be conducted, and an on -site septic system will be provided by the applicant to satisfy the proposed sewage demands, and to meet all required County and Virginia Department of Health regulations. Sewage demand will be limited to 1,000 gallons per day, or about 35 gallons per day per employee with a maximum of 25 employees. E. WATER SUPPLY The site is outside the limits of the Frederick County Sewer and Water Service Area. An existing well will be used for water supply. IMPACT ANALYSIS STATEMENT Shawnee Canning Company Office Building F. DRAINAGE After review of the Frederick County GIS map, it can be determined that this site has gentle to moderate slopes. The majority of slopes range from 1 percent to 15 percent. Storm water runoff flows from north to south toward Cross Junction Road along natural ridge. Upon the site plan development of this site a storm water management plan would be implemented to control any added flow created by the renovation of this single family home into an office space and any increased impervious areas. Design of the future stormwater management facilities shall meet the requirements of Chapter 143 of Frederick County Code &Ordinances. G. SOLID WASTE DISPOSAL FACILITIES The nearest citizens' convenience center facility is Gainesboro Recycling Facility at 5533 N. Frederick Pike, approximately 2.17 miles south. The collection of solid waste from the proposed office use will be accomplished by a private hauler. H. COMMUNITY FACILITIES SCHOOL S Public schools which are located in proximity to the site include Gainesboro Elementary School, Indian Hollow Elementary School, and James Wood High School. The proposed rezoning will not contribute any students to the K -12 school system. DEVELOPMENT IMPACT MODEL The Frederick County Development Impact Model (D.I.M.) is utilized to determine the fiscal impacts of residential rezoning requests. This rezoning requests does not contain any new residential development, thus there are no capital fiscal impacts which need to be mitigated. EMERGENCY SERVICES Police protection is provided by the Frederick County Sheriffs Department. The nearest fire and rescue facility is the Gainesboro Volunteer Fire &Rescue Company located at 221 Gainesboro Road. PARKS AND RECREATION There will be no additional parks and recreation facilities required to serve this site. GENERAL GOVERNMENT FACILITES There will be no additions! general government facilities needed to serve this development. LIBRARY There will be no additional library facilities needed to serve this development. IMPACT ANALYSIS STATEMENT Shawnee Canning Company Office Building I. HISTORIC SITES AND STRUCTURES This site contains no "potentially significant" historic structures as listed in The Rural Landmarks Survey Report of Frederick County. J. CIVIL WAR BATTLEFIELDS A copy of the Civii War Battlefields and Sites map has been included below. The subject parcel does not lie within any defined Civil War Battlefield sites. Ycar Civil War I:La[Ileficlds I 1362 I�il�t Winchcs[cr 2 IS6? Filsl Kentsrown � 18b3 Stephcusans Dcpol 4 1863 Scconcl Winchc;ler 5 18b4 Third Winehestel fi IR(v! ThirdlNiucheslcr � 1864 Gednr Crcck S 1864 third Winchester 9 1564 Second Karnstown Sitcs (Forlificaliorts) 1� Parkins Mill 8aucry EI 186d Winter Line 12 Carriesbrtroke Redoubt 13 Ilillandalc Works 14 19th Carps Gurcuchmcnls l5 Star Fon 16 Fal'I (:oHicr 17 jig- iryg'I'ranchcs ,_ Clwl war riles ? Clvil Wor Ballle6elds 0 0.5 Y 7 3 4 5 6 I�— �..,,...._I I,.�w� MBes Civil �ivar Battlefields Anrl 7 Sites � �s ;i��t n r u° d y t err �• i' "5 r�er a do�rh � us tl,u�i C vdg ^M1�a Y�ov �tl , ^t n�l r n r t .,, n � r" ��� • +r�ti evr�rsmv a"�ro�rr �. + +r . � r i���?�d " �;r m�.���e�C REZONING APPLICATION FORM FREDERICK COUNTY, VIRGINIA To be completed by Planning Staff: ,honing ArAZ�ndment Number PC Hearing Date .� uu. P'ee Amount Paid $ Date lZecei�ved B ©S Hearing. date The following in�brmation shall be provided by the applicant: Al! parcel identification numbers, deed book and page numbers may be obtained from the Office of the Commissioner of Revenue, Real Estate Division, 107 North Kent Street, Winchester. 1. Applicant: Name: Shawnee Canning Company Inc. Telephone: 540- 336 -5990 Address: P.O. Box 657 Cross Junction, VA 22625 2. Property Owner {if different than above): Name: Telephone: Address: 3. Contact person if other than above: Name: John C. Lewis, Painter - Lewis, PLC Telephone: 540- 667 -5792 4. Property Information: a. Property Identifcation Number(s): TM 18 -A -41 b. Total acreage to be rezoned: x•10 c. Total acreage of the parcels) to be rezoned {if the entirety of the parcels) is not being rezoned): d. Current zoning designation {s) and acreage {s) in each designation: RA, Rural Areas 2.10 acres e. Proposed zoning designations) and acreages) in each designation: B2 General Business District 2,10 acres f. Magisterial. District {s): Gainesboro Magisterial District 12 5. Chec}rlist: Check the following itelm�s that have been included with this application. Location map f w,,.� Agency Comments Plat ✓� Fees Deed to property ✓ � Impact Analysis Statement _�, Verification of taxes paid ✓�� Proffer Statement E Plat depicting exact meets and bounds for the proposed zoning district �"' Digital copies (pdfls) of all submitted documents, maps and exhibits 6. The Code of Virginia allows us to request full disclosure of ownership in relation to rezoning applications. Please list below all owners or parties in interest of the land to be rezoned: Shawnee Canning Company, Inc. 7. Adjoining Froperty: PARCEL YD NUMBER USE 98 -A -39 RESIDENTIAL 18 -A -7A RESIDENTIAL 18 -A-40 CANNING FRUIT 19 -A -9 CANNING FRUIT 19 -A -10 RESIDENTIAL 18 -A-42C POST OFFICE ZONING RA RURAL AREAS RA RURAL AREAS M1 LIGHT fNDUSTRIAL M1 LIGHT INDUSTRIAL RA RURAL AREAS 82 GENERAL BUSINESS DISTRICT 8. Location: The property is located at (give exact loca tion based on nearest road and distance from nearest intersection, using road names and route numbers): 18 -A -42A CONVENIENCE STORE B2 GENERAL BUSINESS DISTRICT LOCATION: The property is located at 231 Cross Junction Road, less than 0.3 miles from the intersection with US Route 522 North (North Frederick Pike) 13 9. The following information should be provided according to the type of rezoning proposed: Number of Units Proposed Single Family homes: Townhome: Non - Residential Lots: Mobile Home: Office: Reta i I: Restaurant: Commercial: 10. Signature: Sauare Footage of Proposed Uses Multi- Family: Hotel Rooms: _ Service Station: Manufacturing: Warehouse: Other: I (we), the undersigned. do hereby respectfully rrake application and petition the Frederick County Board of Supervisors to amend the zoning ordinance and to change the zoning rrap of Frederick County, Virginia. I (we) author ize Frederick County officials to enter the property for site inspection purposes. I (we) understand that the sign issued when this application is submitted must be placed at the front property line at least seven daysprior to the Planning Commission public hearing and the Board of Supervisors public hearing and raintained so as to be visible frorrihe road right -of -way until the hearing. 1 (we) hereby certify that this application and its accom panying materials are true and accurate to the best of my (our) knowledge. Owner(s): s ��"t � �� �' ___,� _ �_� � ��� "� .- "„ .... �.._..,_. da, �... _ ._... 14 Date: � " �"�~~� p,w Date: Date: Date: I AA�OIN1<NG PROFIIJRTY 4WNE1C2S Owners of property adjoining theland will be notified of the Planning Coirmission and the Board of Supervisors meetings. 1~or the purpose of this application. adjoining property is any property abutting the requested property on the side or rear or any property directly across a public right -of -way, a private right -of -way, or a watercourse from the requested property. The applicant is required to obtain the following information on each adjoining property including the parcel identiiECation num ber which m ay be obt ained from the office of the Com missioner of Revenue. 2'he Commissioner of the Revenue is located on the 2nd.Jloor of the Frederick County ,4dministrative Building, ]07 North Kent Street, Name and Property Identification Number Address Name Paul E. &Edward L. Cave PO Box 325 Cross Junction, VA 22625 Property #TM 18 -A -39 Name Shawnee Canning Co. fnc. PO Box 657 Cross Junction, VA 22625 Property # 18 -A -7A Name Shawnee Canning Co. inc. PO Box 657 Cross Junction, VA 22625 Property # 18 -A -40 Name Shawnee Canning Co. Inc. PO Box 657 Cross Junction, VA 22625 Property # 19 -A -9 Name Paul E. &Edward L. Cave PO Box 325 Cross Junction, VA 22625 Property # 19 -A -10 Name Shawnee Canning Co. Inc. PO Box 657 Cross Junction, VA 22625 Property # 18 -A -42C Name Shawnee Canning Co. fnc. PO Box 657 Cross Junction, VA 22625 Property # 18 -A -42A Name Property # Name Property # 15 ��II �i�c�ui��� �`�� �" ,��r�u� �m�!'il �� � °���i��,,,, "i�M,��uu� �,i������r�u��wn� ���" ��� °�r�������, � �- �A��I�rer�� W�a�b��rr�� ���" i�' "����IM °ail "i�r�;��r,w�� i;�°Mi��r���'��� ���u� °� ����������r� �d'i�'iu�,������� ��.����, � ri'r`���,�, i �� �, ���a,>dre�d� � ���I��+ �rM��� �'��a w,� ����� r,�� ��rr�n� "o d n"�i Ali t�ror�� �.I��.i��� r i�a��rr���a�� ��rotl� V�°�r� � "'>r r�a�� `�� „i ���rn;���w�,i ���,� ��r>b �� ��I��i H"��d� rN���i ���.�, °- �����,' &�a �i�a �. ��rm'” � �iiia„' � °�i II'r �� �r'�;,Ma'�'G �.`�c��r��r °��. ��ii "�i��: �. "+,��a�nia,� �+� i�m'�����r����� "� "br °�Kr��i, 1��' grw�����lr °p'�r�~�'�� ire rXr��'�rr���w ��„ ��r� i��� �° ��r�w��in ��� i����N, �� i3la.�b�; °IVY °: �a�l��ar °n �i�r I�� °�;I„d�r rr����G �,�,M °M��mi�t�u��,.��rM� ������r.��r���_ �; �TI'rc�n��� �' � � m, �u �:Ilii��� r �� i r; �MI��� ����p'�r °r� b���r��� �r,� ", i n�����,i � �a � �uw�r� ����� �p���� n���u�� �� »�oy� °� r'� x�u��� r��� ��, �� °�rm^� �ru��� ��i �r��w�r�� ��������r;r ��� u���;i �„ ?� rr����° �.p.�uM��� ���Tr�� � ���� I�����a� �iu�rll �t� a� �w�i�i�� f "ul�i �w�G�"wr�°�,µ�" r °u�i ��r��D��r�u� V i�';b '����u��Ml�i! ��,�� �i'�or�� r'��u���lli �° � i,.�l���A �,�ir�r'uru�r °d�� u��r�rolr�r�u�u��� iuMru �r�?s � ��r.�rJU~p � k����- ����;ru��i i�r��i�������r wr'<'���i���"irr����: - - - - -- . ��q;' ��; i�N�r a °�'�;��r�r�; °.��� -i��,� I711 fl"r���+� °� �N� �u��'�m������ +ri' da.� �r!'IW�N��;� i�a�r����rn,���N �umc "e~�iu'q�r��rr�� ���i ��.� �7�"II' ��mi���r��u�lnrmn�n�� r��� �I�'��o,b�� ��E�i�m��~a�'r..�;i p~n�'r�� "ir�iP °rw�i �;wr.�rn�irl�:i��r -��� ��rrrm�r� c�,� ir'�nli�-ro�� °�� "�` "i��� x�r.dldir��i °���e��ir.'s�� ;I���il �.��oir'� ��u��..��alu� �'irn��wi�u ��n �,� Ny..0 � ��i�w,�ra��i r�� r����7� n,� �� r��i�ra�� ��r n����, ���' r����~lili`��uw Qr� ��r��Ml��� �N"I�r °��,��'� II �� I�������������� �����;r�r�,�� i.r;,�ur � Nrrau�u�� r�����nni ,��:�N �1�r� �d ,.� ' �'�� . ��"'..:������ �' °'� ° „� � �.. ° "_ °�,_�� � �� �, , _.a __ � � � � ......... ......... .. . � i� �' ��% ,� °� � ti �� ��� a'� �� d�r��^ M�'���U�I�' M�rl�l ��rr�.� �r��r °ti�� �w��r.ilsn�a,a�rr �ih���,���,��u��g, ���r�i { "��° �C�r� ��w� �'A����a.�rn�;�� ��i'ar� ��,�, ra��i �r „ „� ��17� N����r °w�'i'��M"�I�d�u,u�k� � ^,n�lt ���r����i:'rgi�^ �i�a�Md��,�'� k�l�r��� mr'o3 v�mn�1 1�����r�s ��������'�� �im� ���r �i����� � ��� ��r�q��r°���i�"�i� ��ur�"«e�� "r,�;�.>��,, � ��"�'d�i�a'�' �����,�,���,,u,�t x ����'����.. a �" �� � � �, ' �� u ,'a � P � „A,,,,,,�u�, „�I�u�`�wY`!i” �n �� �""��II'.����, �,�dV�� ?.. ”' I�VU I�,�,��p:� „� �'w��� °�nlllr"r�„Ilwa"agtll °M, �PM:���IV�'r� r .��� ��: <���� �w�,. �—:� �' �'^_- ,,::,,, �.,,.,,. ���� ,, -� �, w � ; � „Gti �� b � M �0. p n u W Y, �F 4e / y 9) ** ti�r� U? � 0 � a 1 O `� fV IJJ � Q � _ _ d1. Q ; � �i a 4 4 ; v� �s MN �a z 0 0 3 O M sK7tt8F 6 . � 4 � •���, °� ? iD u� j^ �� J Q \, O w � � ,Ra+ �� (1 � � ;"°'°', 216. ! 1 �� OI 01 E" U h � � � � � � Q� �h � � (V � � -$ � � v � g � �� � J W rZ � 1 U? � 0 � a 1 O `� fV IJJ � Q � _ _ d1. Q ; � �i a 4 4 ; v� �s MN �a z 0 0 3 O M sK7tt8F 6 . � 4 � •���, °� ? iD u� j^ �� J Q \, O w � � ,Ra+ �� (1 � � ;"°'°', 216. ! 1 �� OI 01 E" U h � � � � � � Q� �h � � � � � � v � � �� � J W O. �' _ � Q� (� +� -v � a� �4 n! �-- O U Iti / aQ � � a • , 4e,� I a�sa Boa "�� 3�s .o'' � � •Q O� Opp SHfi.6�:N1 =€ D N� Cgiy S• `pti CANNING CQ! fNC. •� O J HJN �9 D.9.g79 -P. �3 0,� ` NC G j°• ��0 �sT�, BOIfNDARY LONE � ADJU5YNiENT APPROVED �• ry FREDERICK GOt1NTY g pLANNiNG DEPT. vo '� "`�• � wPG CHAR Ii,A1R.I,sL�1-� �� N ti� B�T�8PG0415 The Accompanying Plat Represents A BOUNDARY LIN$ 11DJU3T3lSNT Surrey of the Land conveyed to ShaWttee Canning Carapany, Inc. Iby Deed Baked 13 Hay 1985 in Deed Book 593, Page 633 (Bee also Doed Aoosc 603, !'age 691 }. Parcel Dne -A lrontm the Southxestern Boundary Li,n� of U. S. Route 522 artd Pazeel Txo -A fzonte the Northeastern Boundary Line of Proposed U. S. Route 522. The said Land lies in' Gainesbozo Diskrict, F'r°�?e±'ick County, Virginia+ ,PARCfiL ONE -A+ Eeginning at an iron pin (lai:nd) in the Southxestern Line of U. S. Route 522, a Ca rner to the Sltaxnee Canning Co., Inc. Land (Deed Book 479, Page 763} artd Parcel T+ro -A{ thence xith the TwQ Following Lines of Parcel Tvo -A, S 77° 46' 34^ W - 277,65 ft,+ thence N 14° 20' 48" s�f - 325.50 ft. to an ir°n pin (!°und }, a corner to the Eaton Lands thence Kith the 5 °utheagtern Line o! the said Land,iV 46° D1' O1" li - 216.47 ft. to an iron pin (found} in the said 5oukhwestern Line of U. S. Route 522 thence xith the said Line, S 25° 44' S5" S - 451.75 ft, to the beginning. Containing+ 2.103 AczeB YAF�C�L Tye, -A� beginning at an iron pin {found) in the Northeastern Line of Proposed U. S. Route 522, a c+arner to the Shati►nee Canning Company, Inc. Land (Deed ®oak G03, Paya 830 }; ti;ence with the Three Following said Lines. N 39° 35. 43" K - 27.50 ft. to 8 V.D.S.T. ra+onuroent+ thencve N 29° O1° 30" W - 305.OD lts� tienCe N 50° 33' 24•` W - 336.34 ft. to an iron Pin {found }, a aornar to the Baton Iandithence with the Southern Lin® of the said Land, S 97° 33. 12" 8 - 417.03 £t. to art iron pin (found), a corner to Parceel One -Ai thence with the lira Following Lie�eB o! the said land, 5 ldo ,�,0' 48" S- 325.50 ft.� thence �+ 7'r° 4G' 34" 8 - 277.65 ft. to rn fron pin (fatted }, a aor�x to the Sitarrnee Canning ro., 7Ena. Laird (mad '�?s 479 Page 763)E th®nre +rith the western Line of the said Lund, S 09° 07' 15" 8 - 149x77 tt. to a past, a corner to the Fatcn Lands ehenee �rittt the Nor�tttern Line of the Baia Land and the Northern Line of the said Shavmea �nnfnq Co., Inc. Land (Deed B°o>s 603. page ij30 }, 5 77° 46' 34" H - 376.Ct5 !t. to the beginning. ' � V 111go Bhoxn an the Piat is the 8aeement Area .a'�� � on the 5otrthxetltern Portion c! Qarcei Txo -A. granted in Aeed Book 603. Page 834. ��� Oaataining+ 3.416 Acres � �� • Surveyed+ 24 June ].966 14� VtR01Nil1: FHEbERiGCOal1WlY, SCT. This in�'tm++nt�ofw�r� �waa P►odu�ed to mCC��e��on the �- --�'1' of 1g1�Ar /D'� A'�a'�d wiih � to of at:knuwiedgment thweto annexed was admitted to record. � � u/� ,,...��.. -�-� - _. -�c .ca } � ' �t44 �� �� eK748P�0413 The undereigmed, L. Aileu Ebert, being n dul; auaiified Lard 8urvsyor, lioenned undor the Laxs of the Comnonyealth of yirginia, does hereby certify that the annexed plat and met ea and bounds deecriptioa represents a true and aorreck survey of the Lend conveyed. to SHAW E CAM IHQ COMPAlfY. IHC. by Deed dated 13 Map 1985 in Deed Book 593, Page 563 (see also Deed Book 643, Page 841). The said Land Iias in Oeinesbaro District, Frederick County, yirginia. 9� -�""' 9 Csiven under my /hand thin � daily of� �V`', 19 CD(JHTY OF � tt 1GG.14��, to -wit: i , L 1 f"t'f �7 '��� � � 4r� W —Y��, a Rotary Publ i c � in and for the County andtt stat[e� aforesaid, do hereby certify that L��� �� whoa® name ie signed to tha foregoin4 Writing, and Plat, has personally appeared before me, in my County aforesaid, and acicriosriedged� tha same. Given under mil hand this ! Q -b� day of � L"Y 19� 1^ Hotarp Public.•. Mp Commission expires: �! °i —!�. COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors %�., ,: From: Mark R Cheran, Zoning and Subdivision Administrator Date: May 25, 2016 RE: Snowden Bridge — Section 2 The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Centennial Drive, State Route Number 894 Mosaic Court, State Route Number 895 Sawtooth Drive, State Route Number 884 Lattice Drive, State Route Number 892 Sawtooth Drive, State Route Number 884 Sawtooth Drive, State Route Number 884 Arrow Crown Court, State Route Number 893 Fiesta Drive, State Route Number 891 Staff is available to answer any questions. MRC /dlw 0.05 miles 0.10 miles 0.05 miles 0.13 miles 0.05 miles 0.08 miles 0.05 miles 0.13 miles 107 North Kent Street, Suite 202 •Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 25th day of May, 2016, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 332 -705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Charles S. DeHaven, Jr., Chairman Gary A. Lofton Robert A. Hess Blaine P. Dunn Judith McCann - Slaughter PDRes. #12 -16 Robert W. Wells Gene E. Fisher A COPY ATTEST Brenda G. Garton Frederick County Administrator In the County of Frederick ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted May 25, 2016 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project /Subdivision Snowden Bridge, Section 2 Tvpe Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number Centennial Drive, State Route Number 894 Old Route Number: 0 -------------------------------------------- • From: Route 884, Sawtooth Drive To: Route 895, Mosaic Court, a distance of: 0.05 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 50' Street Name and/or Route Number Mosaic Court, State Route Number 895 Old Route Number: 0 -------------------------------------------- • From: Route 894, Centennial Drive To: End of State Maintenance, a distance of: 0.10 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 50' Street Name and/or Route Number Sawtooth Drive, State Route Number 884 Old Route Number: 0 -------------------------------------------- • From: Route 892, Lattice Drive To: Route 894. Centennial Drive. a distance of: 0.05 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 58' VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: May 25, 2016 Page 1 of 2 Street Name and/or Route Number Lattice Drive, State Route Number 892 Old Route Number: 0 -------------------------------------------- • From: Route 884, Sawtooth Drive To: Route 893, Arrow Crown Court, a distance of: 0.13 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 50' Street Name and/or Route Number Sawtooth Drive, State Route Number 884 Old Route Number: 0 -------------------------------------------- • From: Route 891, Fiesta Drive To: Route 892, Lattice Drive, a distance of: 0.05 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 58' Street Name and/or Route Number Sawtooth Drive, State Route Number 884 Old Route Number: 0 -------------------------------------------- • From: Route 885, Setting Sun Court To: Route 891, Fiesta Drive, a distance of: 0.08 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 58' -120' Street Name and/or Route Number Arrow Crown Court, State Route Number 893 Old Route Number: 0 -------------------------------------------- • From: Route 891, Fiesta Drive To: Route 892, Lattice Drive, a distance of: 0.05 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 50' Street Name and/or Route Number Fiesta Drive, State Route Number 891 Old Route Number: 0 -------------------------------------------- • From: Route 884, Sawtooth Drive To: Route 893, Arrow Crown Court, a distance of: 0.13 miles. Recordation Reference: Instru. 110009016, Page 0419 Right of Way width (feet) = 50' VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: Page 2 of 2 COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors ", From: Mark R. Cheran, Zoning and Subdivision Administrator " Date: May 25, 2016 RE: Meadows Edge —Phase 1B The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Garden Gate Drive, State Route Number 1700 Garden Gate Drive, State Route Number 1700 Garden Gate Drive, State Route Number 1700 Dollie Mae Lane, State Route Number 1702 Dollie Mae Lane, State Route Number 1702 Dollie Mae Lane, State Route Number 1702 Velvet Wall Way, State Route Number 1703 Staff is available to answer any questions. MRC /dlw 0.07 miles 0.13 miles 0.10 miles 0.13 miles 0.05 miles 0.13 miles 0.07 miles 107 North Kent Street, Suite 202 •Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 25th day of May, 2016, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Charles S. DeHaven, Jr., Chairman Gary A. Lofton Robert A. Hess Blaine P. Dunn Judith McCann - Slaughter PDRes. #13 -16 Robert W. Wells Gene E. Fisher A COPY ATTEST Brenda G. Garton Frederick County Administrator In the County of Frederick ----------------------------------------------------------------------------------------------------------------- By resolution of the governing body adopted May 25, 2016 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project /Subdivision Meadows Edge, Phase 1 B Tvpe Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number Garden Gate Drive, State Route Number 1700 Old Route Number: 0 -------------------------------------------- • From: Route 1701, Water Fall Way To: Future Firefly Lane, a distance of: 0.07 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 55' Street Name and/or Route Number Garden Gate Drive, State Route Number 1700 Old Route Number: 0 -------------------------------------------- • From: Future Dragonfly Way To: Route 1702, Dollie Mae Lane, a distance of: 0.13 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 55' Street Name and/or Route Number Garden Gate Drive, State Route Number 1700 Old Route Number: 0 -------------------------------------------- • From: Future Firefly Lane To: Future Dragonfly Way, a distance of: 0.10 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 55' VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: May 25, 2016 Page 1 of 2 Street Name and/or Route Number Dollie Mae Lane, State Route Number 1702 Old Route Number: 0 -------------------------------------------- • From: Route 1701, Water Fall Way To: Route 1703, Velvet Wall Way , a distance of: 0.13 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 47' Street Name and/or Route Number Dollie Mae Lane, State Route Number 1702 Old Route Number: 0 -------------------------------------------- • From: Route 1700, Garden Gate Drive To: Future Littlewing Way, a distance of: 0.05 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 47' Street Name and/or Route Number Dollie Mae Lane, State Route Number 1702 Old Route Number: 0 -------------------------------------------- • From: Route 1703, Velvet Wall Way To: Route 1700, Garden Gate Drive, a distance of: 0.13 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 47' Street Name and/or Route Number Velvet Wall Way, State Route Number 1703 Old Route Number: 0 -------------------------------------------- • From: Route 1702, Dollie Mae Lane To: Future Nightbird Way, a distance of: 0.07 miles. Recordation Reference: Instr. #070013977, #080007703 Pages 0182 & 0231 Right of Way width (feet) = 47' VL70T Form AM -4.3 (4/20/2007) Mzintenznce Division Date of Resolution: Page 2 of 2