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May_11_2016_Board_of_Supervisors_Agenda_PacketAGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 11, 2016 6:00 P.M., 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 6:00 P.M. — Closed Session: There will be a Closed Session pursuant to Section 2.2- 3711(A)(3) of the Code of Virginia, 1950, as amended, for discussion or consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board. The Board will convene a Closed Session pursuant to Section 2.2 -3711 A(1) of the Code of Virginia, 1950, as amended, for discussion of a personnel matter, specifically concerning the terms and conditions of the employment of the County Administrator. 7:00 P.M. — Regular Meeting -Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: A and D) Recognition of 4 -H All Stars Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) AGENDA CLOSED SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MAY 11, 2016 PAGE 2 Board of Supervisors Comments Minutes: (See Attached) 1. Closed Session and Regular Meeting, April 27, 2016. County Officials: 1. Introduction of New Department Directors. 2. Committee Appointments. (See Attached) D D 3. Request from Commissioner of the Revenue for Refund. (See Attached) -- C 4. Resolution - Designation of Freedom of Information Act (FOIA) Officer. (See Attached) ------------------------------------------------------------------------- - - - - -- D Committee Reports: 1. Public Works Committee. (See Attached) Public Hearing: E 1. Proposed Ordinance - Salaries of the Board of Supervisors — Pursuant to Section 15.2- 1414.3 of the Code of Virginia, 1950, as Amended, the Board of Supervisors will Hold a Public Hearing to Fix the Annual Salaries of the Board of Supervisors as Follows: Chairman, $10,800; Vice Chairman, $10,200; and Each Other Member of the Board of Supervisors at $9,000. (See Attached) ----------------------------------------- - - - - -- F Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn }�'�c.. �► ;, � �► FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES REGULAR MEETING APRIL 27, 2016 A Closed Session of the Frederick County Board of Supervisors was held an Wednesday, April 27, 2015 at 6:00 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; Blaine P. Dunn; Robert A. Hess; Gary A. Lofton; Judith McCannWSlaughter; and Robert W. Wells. CALL TO ORDER Chairman DeHaven called the meeting to order. CLOSED SESSION Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Hess, the Board convened in closed session pursuant to Section 2.2371 l (A }(3} of the Code of Virginia, 1950, as amended, for discussion ar consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board; and, pursuant to Section 2.2- 3711(A }(7} of the Cade of Virginia, 195Q, as Amended, far consultation with legal counsel and briefing by staff members pertaining to probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, and for consultation with legal counsel employed ar retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Laftan Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Dunn, the Board came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Dunn, the Board certified that to the best of each board member's knowledge that only acquisition and disposition of real property for a public purpose, pursuant to Section 2,2 -3711 A (3} of the Cade of Virginia, 1950, as amended, specifically discussion ar consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board; and consultation with legal counsel and briefing by staff pursuant to Section 2.2 -3711 A (7} of the Cade of Virginia, 1950, as amended, specifically consultation with legal counsel and briefing by staff pertaining to probable litigation where such consultation or briefing in an open meeting would adversely affect the negotiating ar litigating posture of the Board, and the matter requires the provision of legal advice by such co�.�nsel were discussed. The above motion was approved by the following recorded vote: 2 Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye REGULAR MEETING --CALL TO ORDER Chairman DeHaven called the regular meeting to order. INVOCATION Supervisor Hess delivered the invocation. PLEDGE OF ALLEGIANCE Vice - Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA — APPROVED AS AMENDED County Administrator Brenda Garton advised there were two changes to the agenda. She advised that the discussion of the ordinance amendment regarding flea rriarkets as a conditional use in the B2 /B3 Districts has been removed at the request of the applicant. The second change was the addition of a resolution in memoriam of Richard G. Dick as item number 3 under County Officials. Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board approved the agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED 3 Upon a motion by Supervisor Hess, seconded by Supervisor Slaughter, the Board approved the follawing items under the consent agenda: Minutes —Tab A; Parks and Recreation Commission Report —Tab D; and Road Resolution -- Twin Lakes Overlook, Phase 9 —Tab K. The above motion was approved by the following recorded vote: Charles S, DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye .ludith McCann - Slaughter Aye Robert W. Wells Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES — APPROVED UNDER CONSENT AGENDA The Board approved the minutes from the April S, 2016 Budget Work Session and April 13, 2016 Regular Meeting under the consent agenda. COUNTY OFFICIALS COMMITTEE APPOINTMENTS APPOINTMENT OF CHRISTOPHER E. COLLINS TO THE FREDERICK COUNTY SANITATION AUTHORITY TO FILL THE UNEXPIRED TERM OF ROBERT P. MOWERY � APPROVED Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board appointed Christopher Collins to the Frederick County Sanitation Authority to fill the unexpired term of Robert P. Mowery. Term expires April l5, 201 &. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine 1'. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCannWSlaughter Aye Robert W. Wells Aye REAPPOINTMENT OF TARA L. WOOLEVER AS FREDERICK COUNTY REPRESENTATIVE TO THE LORD FAIRFAX COMMUNITY COLLEGE BOARD - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the $oard reappointed Tara L. Wnolever as Frederick County representative to the Lord Fairfax. Community College Board. This is a four year appointment. Term expires June 30, 2020. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RE VEST FROM COMMISSIONER OF THE REVENUE FOR REFUND - APPROVED Administrator Garton advised this was a request from the Commissioner of the Revenue to authorize the Treasurer to refund Unimin Corporation the amount of $11,662.34 for personal property taxes in 2015. This refund is a result of land purchased in 2014 that was inadvertently added to the company's rendition for assets an their machinery and tools filing far 2015. Upon a motion by Supervisor Hess, seconded by Supervisor Slaughter, the Board approved the refund request and supplemental appropriation by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A, Hess Aye Gary A, Lofton Aye Judith McGann- Slaughter Aye Robert W. Wells Aye RESOLUTION IN MEMORIAM OF RICHARD G. DICK, CHAIRMAN OF THE BOARD OF SUPERVISORS, FREDERICK COUNTY, VIRGINIA - APPROVED Upon a motion by Supervisor Fisher, seconded by Supervisor Lofton, the Board approved a resolution in memoriam for Richard G. Dick, former Chairman of the Frederick County Board of Supervisors. WHEREAS, Richard G. Dick. served the citizens of Frederick County, Virginia, for four (4) years as Chairman At -Large far the Board of Supervisors from January l , 1992- December 31, 1996; and, WHEREAS, Richard G. Dick helped promote Frederick County as a business location during his 32 years of service as a member of the Frederick County Industrial DeveIapment Authority, now known as the Frederick County Economic Development Authority, where he served as chairman from January 2004 through January 2015; and, WHEREAS, during his tenure he held seats on numerous committees, including chairman of the Winchester- Frederick County Economic Development Commission, chairman of the Lord Fairfax Community College Foundation, member of the State Board for Community Colleges, and a member of the Winchester- Frederick County Joint Judicial Center Committee, and, WHEREAS, Mr. Dick helped negotiate a voluntary settlement agreement between the City of Winchester and Frederick County, which was instrumental in keeping the Frederick County government offices in downtown Winchester; and, WHEREAS, Mr. Dick was a tireless worker for all of the citizens of Frederick County; and, WHEREAS, Mr. Diek will be long remembered, by those who served with him and the employees of Frederick County Government that worked for him, as a man who was generous with his time and personified love of community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors extends its deepest sympathy to the family of Richard G. Dick, a true friend of Frederick County. BE IT FURTHER RESOLVED, that this resolution be spread across the minutes of the Frederick County Board of Supervisors for all citizens to reflect upon the accomplishments of this citizen legislator and that a true copy of this resolution be presented to his wife and family. C� ADOPTED this 27th day of April, 2016. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye COMMITTEE REPORTS PARKS AND RECREATION COMMISSION — APPROVED UNDER CONSENT AGENDA � "he Parks and Recreation Commission met on April 12, 201b. Members present were: Randy Carter, Christopher Fordney, Natalie Gerometta, Ronald Madagan, and Charles Sandy, Jr. and Board of Supervisors' liaison Blaine Dunn. Members absent were Kevin Anderson, Patrick Anderson, and Gary Longerbeam. Items Rec�uirin� Board of Supervisors Action None Submitted for Board lnformatian Only 2035 Comprehensive Plan Update — Mr. Sandy moved the Parks and Recreation Commission endorse the proposed Parks and Recreation component section of the 2035 Comprehensive Plan as submitted, second by Mr. Madagan, motion carried unanimously {5 -0). Please find attached copy of the proposed Parks and Recreation component section of the 2035 Comprehensive Plan. The update will be forward to the Planning Commission and Board of Supervisors for their review. 2. Sheranda Park North Master Plan — Mr. Madagan moved to accept the Sheranda Park Master Flan concept maps for public input with the amended change to move the Bike Pump Track to the northwest section in lieu of the open field and move the Adult Fitness Course from Area 1 to the playground area, second by Mr. Sandy, motion carried unanimously (5 -0). FINANCE COMMITTEE - APPROVED A Finance Committee meeting was held in the First Floor Conference Roam at 107 North Kent Street on Wednesday, Apri120, 2016 at 8:00 a.m. Non - voting liaison C. William Orndoff was absent. All other members were present. 1. The Winchester Regional Airport Director requests an Airport Operating Fund supplemental appropriation in the amount of $100,000 and a General Fund supplemental appropriation (local funds), or a General Fund operational contin envy transfer in the amount of $75,100 in order to cover the anticipated deficit through FY 2016. See attached information, p. 3 -S. The committee recommends an Airport fund supplemental appropriation in the amount of $100,000 and a General Fund operational contingency transfer in the amount of $75,100. - APPROVED Upon a motion by Supervisor Slaughter, seconded by Supervisor Lofton, the Board approved the above request by the fallowing recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye 2. The Deputy Public Works Director requests a Landfill Fund supplemental appropriation in the amount of $2,125,770. This amount represents funds required for the partial cappinglclasure of area 1, phase 1 of the CDD landfill — DEQ permit 591. Na local funds required. See attached memo, p. 9 -10. The committee recommends approval. - APPROVED Upon a motion by Supervisor Slaughter, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for March 2016. See attached, p. 11. 2. The Finance Director provides an FY 2016 Fund Balance Report ending April 14, 2016. The Finance Director provides financial statements for the month ending March 31, 216. See attached, p. 13 -22. PUBLIC HEARING OUTDOOR FESTIVAL PERMIT__REQUEST O_F CHARLES_HARBAUGH IV /CEDAR CREEK BATTLEFIELD FOUNDATION – BATTLE OF MEADOW MILLS. PURSUANT TO THE FREDERICK COUNTY CODE CHAPTER 86 FESTIVALS• SECTION 86 -3 PERMIT RE UIRED• APPLICATION• ISSUANCE OR DENIAL• FEE• FOR AN OUTDOOR FESTIVAL PERMIT. FESTIVAL TO BE HELD ON SATURDAY JUNES 20I6 FROM 10:00 A,M. TO 3:00 P.M., TO BE HELD ON THE GROUNDS OF CEDAR CREEK BATTLEFTELD 8347 VALLEY PIKE MIDDLETOWN VIRGINIA 22645 PROPERTY OWNED BY CEDAR CREEK BATTLEFTELD FOUNDATION. - APPRnVF.n Mr. Charles Harbaugh appeared before the Board regarding this application. He noted this proposed event was a way to generate revenue for the Cedar Creek Battlefield Foundation. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board approved the outdoor festival permit for the Battle of Meadow Mills. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye VEST OF MICHAEL S. COLLINS – TD FE�TTVAL PERMIT,REQ, ,,.,.._ —_. RENEGADE DANCE AND ARTS CAMPOUT. PURSUANT TO THE FREDERICK COUNTY CODE CHAPTER 86 FESTIVALS• SECTION $6 -3 PERMIT REQUIRED; APPLICATION; ISSUANCE OR DENIAL,, FEE; FOR AN a OUTDOOR FESTIVAL PERMIT. FESTIVAL TO BE HELD ON FRIDAY JUNE 3, 2016 FROM 4:00 P.M. THRU 12:00 NOON, SUNDAY, JUNE S, 2016; ON THE GROUNDS OF THE COVE CAMPGROUND 98 „C, ®��� 0 OVE ROAD GORE VIRGINIA. PROPERTY OWNED BY ALEXANDER W. K. MCDOWELL AND MCDOWELL FAMILY LLC. - APPROVED Mr. Michael C ©pins appeared before the Board regarding this application. He advised that he had been doing these types of events far five years in Maryland and West Virginia. He stated this event would have artists and musicians with a heavy emphasis an visual art and decoration. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Lofton, seconded by Supervisor Dunn, the Board approved the outdoor festival permit far the Renegade Dance and Arts Campout. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A, Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye PLANNING COMMISSION BUSINESS PUBLI C HEARING REZONING #02 -16 FOR I -81 WEST BUSINESS PARK SUBMITTED BY GREYWOLFE INC. TO REZONE 36.6'76 ACRES FROM THE RA RURAL AREAS) DISTRICT TO THE B -2 (BUSINESS GENERAL) DISTRICT, 45.453 „DISTRICT TO THE B -3 ACRES FROM THE RA (RURAL AREAS,),.,,,,,,,,,_ „__.,__ �_ (INDUSTRIAL_TRANSITION) DISTRICT AND 73.360 ACRES FROM THE RA RURAL AREAS DISTRICT T TH „ „,.. O E M -� LIGHT INDUSTRIAL DISTRICT WITH PROFFERS. THE PROPERTIES ARE LOCATED ON THE WEST SIDE - -- OF INTERSTATE S1 BETWEEN CEDAR HILL ROAD (RT. 671) AND - -- HOPEWELL ROAD RT. 672 AND ARE IDENTIFIED BY PROPERTY l0 IDENTIFICATION NUMBERS 33 -A -113 33 -A -124 AND 33 -A -14B IN THE STONEWALL MAGISTERIAL DISTRICT. - APPROVED Assistant Planning Director Candice Perkins appeared before the Board regarding this item. She advised this was a request to rezone 155 acres from R -A (Rural Areas) District to B -2 (Business General }, B -3 (Industrial Transition), and M -1 (Light Industrial} Districts with proffers. The property is located within the boundaries of the Northeast Land Use Plan and the Sewer and Water Service Area. She then turned the presentation over to Assistant Planning Director - Transportation John Bishop to review the Transportation proffers. Assistant Director Bishop noted the key proffer was the 6,330 vehicle trips per day limitation. The applicant has proffered a 60 foot right -af- -way for a potential future ramp access. He noted VDOT would like to see a signal warrant analysis performed and turn lane improvements associated with the new road. He concluded by saying the Planning Commission recommended approval and staff was seeking a decision from the Board regarding this application. Gary Oates, GreyWalfe, appeared before the Board regarding this application. He began by saying that he had spoken with the applicant and they would like to change the $0.05 /square foot proffer to $0.10 /square fact far fire and rescue in order to be consistent with other rezanings in the area. He noted the applicant could not accommodate the interchange split on the property. He went on to say that the turn lane improvements in proffer 1 A would be developed to VDOT standards. He advised, with regard to the signal warrant analysis, the applicant was not required to do one and they did not agree with VDOT's position. He stated the traffic impact analysis shows the development would not generate the need for a traffic signal. He noted the proposed Sanitation Authority tank was placed so far away because of the need far adequate water pressure. He stated this tank was only 10 feet higher than the minimum needed for adequate water pressures. He concluded by saying no adjacent property owners had communicated any issues with this development to him. Supervisor Lofton asked about any possible roadblocks to improving the road. Mr. Oates responded there would be some significant challenges. Chairman DeHaven convened the public hearing. Darla Parson Barrett, Stonewall District, expressed concern about the possible impact this development would have on the Hopewell Road interchange. She noted a lot of heavy traff c comes into that area now. There being no further public comments, Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Slaughter, seconded by Supervisor Hess, the Board approved Rezoning #0216 with the revised fire and rescue proffer offered by the applicant. WHEREAS, Rezoning #02 -16, of I -81 West Business Park submitted by GreyWolfe, Inc., to rezone 36.676 acres from RA {Rural Areas) District to the B2 (General Business) District, 45.453 acres from the RA {Rural Areas) District to the B3 {lndustrial Transition) District and 73.360 acres from the RA {Rural Areas) District to the M1 (Light lndustrial) District with proffers to accommodate commercial and industrial uses, final revision dated April 7, 2016 was considered. The properties are located on the west side of Interstate 81 between Cedar Hill Raad {Rt. 671 }and Hopewell Road {Rt. 672 }, The properties are further identif ed with PIN {s) 33 -A- 113, 33 -A -124 and 33 -AW 114B in the Stonewall Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this rezoning on March 16, 2016 and tabled the application for up to 30 days to allow far revised proffers to be submitted; and WHEREAS, the Planning Commission held a public meeting on this rezoning on April 6, 2016 and recommended approval; and WHEREAS, the Board of Supervisors held a public hearing an this rezoning an April 27, 2016; and WHEREAS, the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health, safety, welfare, and in conformance with the Comprehensive Policy Plan; NOW, THEREFORE, BE TT ORDAINED by the Frederick County Board of Supervisors, 12 that Chapter 165 of the Frederick County Code, Zoning, is amended to revise the Zoning District Map to rezone 36.676 acres from RA (Rural Areas} District to the B2 (General Business) District, 45.453 acres from the RA (Rural Areas} District to the B3 ( Tndustrial Transition) District and 73.360 acres from the RA (Rural Areas} District to the MI {Light Industrial} District with proffers to accomrr�adate commercial and industrial uses, final revision dated April 7, 2016, This ordinance shall be in effect an the date of adoption. Passed this 27th day of April, 2016 by the following reearded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye OTHER PLANNING ITEMS DISCUSSION — ORDINANCE AMENDMENT -- FLEA MARKETS AS CONDITIONAL USE IN B2/B3 DISTRICTS. — WITHDRAWN AT THE REQUEST OF THE APPLICANT DISCUSSION — ORDINANCE AMENDMENT -- DEDICATION OF PUBLIC UTILITIES ON RURAL PRESERVATION LOTS. —SENT FORWARD FOR PUBLIC HEARING Assistant Planning Director Candice Perkins appeared before the Board regarding this item. She advised staff received a request to revise the Zoning Ordinance to provide for an allowance to permit divisions from rural preservation lots far public road dedications or utility dedications. She Hated staff had prepared a minor revision to provide an allowance for the boundaries of rural preservation Tots to be modified, provided that the future division (subdivision} would only be allowed far the expansion of an existing VDOT owned road or for a public utility dedication. The proposed revision regarding public roads would allow far the widening of an existing VDOT road only. She advised the Development Review and Regulations Committee agreed with the proposed revision and the Planning Commission 13 recommended sending this revision forward to the Board for discussion. She concluded by saying staff was seeking Board direction regarding whether to send it forward for public hearing. Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board approved sending this proposed ordinance forward far public hearing. WHEREAS, an ordinance to amend Chapter 165, Zoning to allow dedications for Public Utilities and existing road right -of- -ways on Rural Preservation Lats in the RA (Rural Areas) District was considered; and WHEREAS, The Development Review and Regulations Committee (DRRC} reviewed the changes at their February 26, 2016 rr�eeting and had minor revisions and sent the proposed amendment forward for review by the Planning Commission and Board of Supervisors; and WHEREAS, the Planning Commission discussed the changes at their regularly scheduled meeting on Apri16, 2016 and agreed with the amendment; and WHEREAS, the Board of Supervisors discussed the changes at their regularly scheduled meeting an April 27, 2016; and WHEREAS, the Frederick County Board of Supervisors finds that in the public necessity, convenience, general welfare, and goad caning practice, directs the Frederick County Planning Commission hold. a public hearing regarding an arr�endment to Chapter 165 ;and NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors that the Frederick County Planning Commission shall hold a public hearing to allow dedications for Public Utilities and existing road right -aF ways an rural Preservation Lots in the RA (Rural Areas} District. Passed this 27th day of April, 201 b by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E, Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye ROAD RESOLUTION —TWIN LAKES OVERLOOK PHASE 9 _APPROVED UNDER CONSENT AGENDA The Board of Supervisors of Frederick County, in regular meeting on the 27th day of April, 2016, adopted the following: 14 WHEREAS, the streets described an the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Boaxd that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, far comprehensive starmwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -4.3 to the secondary system of state highways, pursuant to 33.2.705, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- -way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer far the Virginia Department of Transportation. BOARD LIAISON REPORTS Supervisor Hess reported on his attendance at the Business and Education Summit held at Lard Fairfax Community College. He stated the sessions were excellent and the program was very worthwhile. He also reported on his attendance at the monthly community health forums held a Handley Library, Supervisor Dunn reported on the Parks and Recreation Commission meeting where the Commission looked at the need to establish mare parks in the county. He Hated the Planning Commission held an excellent retreat last week, He also reported on his attendance at the Fire and Rescue Association meeting. Supervisor Slaughter complemented the Local Government Education Week Service Learning praj ect, which was directed by County Administration staff and students from 15 Millbraak and Sherando High Schools. She participated at Aylar Middle School and thought the group did a great job and she wished a similar program had existed when she was in Schaal. Supervisors Fisher, Dunn, Hess, and Lofton reported that they had also participated in the discussion portion of the program at various schools and thought it was a great program and a great way to talk to students about local government. Supervisor Laftan Stated he was soaking forward to seeing all of the Service Learning project presentations. CITIZEN COMMENTS Gary Oates, Stonewall District, urged the Board to give serious consideration to giving themselves a salary increase because it had been several years since it had been increased. He stated that it would get to a point where the only people who could serve on the Board would be the independently wealthy or retired. BOARD OF SUPERVISORS COMMENTS Supervisor Lofton stated the resolution honoring Richard Dick spoke very well to the gentleman he knew. He noted that to the very end Mr. Dick gave his heart and soul to Frederick County and he would be sorely missed. Supervisor Dunn noted Mr. Dick was a good man and that the Board's thoughts and prayers should be with his family. Supervisor Fisher stated Mr. Dick set a real example that the country could use. He treated people with respect regardless of political affiliation. He stated the entire country could take a lesson from him. ADJOURN UPON A MOTION BY VICE- CHAIRMAN FISHER, SECONDED BY lt+'7 SUPERVISOR LOFTON, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED, ($:US P,M.) 17 Tt7m Board of Supervisors iFRO Brenda G. Garton, County Admin �7�AT May 4, 2016 R>E: Committee Appointments �r�e�c�� �. �a�r�an Gcaun�y �c�mini��ra�c�r �4f�/66� -b382 Fax. X401667 -�37� F- rnaP.�: b�artanC fcva.us Listed below are the vacanciesfappointments due through July, 2x16. As a reminder, in order for everyone to .have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. "Your assistance is greatly appreciated. 'VACACIESJOTNER Northwestern Community Services Board Tom Brubaker — County Representative 3407 Cedar Creek Grade 1fVinchester, VA 22602 Home: (540 }53'g -0002. Term:. 12f31 f 18 Four year term Staff has been advised that Mr. Brubaker has resigned.) • -- r Historic Resources Adviso Board............ Lauren Krempa Murphy — Member -At -Large 106 Dollie Mae Lane Stephens City, VA 22655 Phone: (540)338 -2304 Term Expires: 04/09f16 Four year term i'The Historic resources Advisory Board is comprised of nine members, one member from each magisterial district and three members at large.) 117 N�a�fih ��r�t itre�ti � '�Tincties���, Viri�a 22�(�l Mernara�ndum � -Board of Supervisars May �, 2 @16 Page 2 �._ �,, Parks and Recreation Commission Kevin L. Anderson — Member -At -Large 180 Thurston Court Clearbrook, VA 22624 Nome: (544 }665 -1212 Term Expires: 05109116 Four year term JUNE 2tD16 Social Services Board Joanne Leonardis —Red Bud District Representative 117 Sesar Court Wnchester, VA 22602 Home: {540)665,3110 Tenn Expires: 06J30J16 Faur year term {Members may anly serve twc� terms. IVIs. Leanardis is not eii ibis for reappairrtmerrt.) Winchester Regional Airpart,Authority Paul G. Anderson, Jr. — Frederick County Representative 1009 Germany Road Stephens City, VA 22655 Home: (540)869 -2182 Term Expires 06/30116 Foa,�r year term Community Policy and Management Team �CPMTi Dana Bowman — Private Provider Representative Chief C}perating Officer Children °s Services of Virginia, Inc. P. O. I3ox 2867 Winchester, VA 22604 Term Expires: 06/30J16 Two year term F�Iernorandum —Board of Supervisors IMay �, 2o�s Page Leslie Stewart - Parent Representative 121 Garden Court Winchester, VA 22601 Home: {540)336 -8086 Term Expires: 06/30116 Two year term (Ms. Stewart vvas appai�rted January 93, ZD96 fo fr'll a vacated seat.,1 Jay Tibbs -- County Administration Representative (Request of County Administrator to Appoint Jay Tibbs as the County Adminiistration representative repiacing Kris Tierney.} (See Attached Correspondence from CSA Coordinator Recommending Reappointment of Nana Bo�nrman and Leslie Stewart.) Winchester- Frederick County Tourism Board Joint Appointment with the City of Winchester Rebecca Ebert `(Von- Profit Sector Representative (Handley Regional Library) Handley Regional Library P. Q. Box 58 Winchester, VA 22604 C?ffice: (540)662 - 9(143, IExt. 1'7' Term Expires: 06130116 Three year appointment Bill Hottel — Private Sector Representative (Hottel &Willis P.C.} Hottel &Willis, P.C.. 314 North Braddock Street Winchester, WA 22601 Uffice: (540)662 -0325 Term Expires: 06130116 Three year appointment Sharon Farinholt — Private Sector Representative (Crown Trophy).. 136 Homestead Place Stephenson, VA 22656 C)ffice: (540)665 -4485 Term Expires: 06130116 Three year appointment P�V/�!'ernAarayn�,dum — hoard of Superv'�sors IMlay 4, ZV A� Page 4 See Attached Recommendations from the Tourism Director and Board.) (The Executive Tourism director advised the Tourism Board recommends tv the Board of Supervisors (and +City Council) the appointment of Andy Gyurisin to iri11 seat of Bi11 Flottle who will he stepping down; appointment of �'►ary Braun to tit! seat of Rebecca Ebert who wi11 be stepping down as well, and the reappointment of Sharon Farinholt. The Tourism Board was formed by Joint Resolution of the Beard of Supervisors and the City Council in ,�V pril, 2U01. Recammendafion for appointment i� contingent upon like approval by the City of Winchester.). Develo merit Im act N'lodel Committee To Development Impact Model Committee was established at the June 28, 2U{�6 Board of Supervisors Meeting. Appointments are for a one year term. The following will expire June 28, 2t➢16: Kris C. Tierney — County Administration Representative Gary A. Lafton — Board' of Supervisors a,nd EDA Representative Robert A. Hess — Board of Supervisors Representative (Super�►isor Lofton currently serves on the Development Impact Model Oversight Cora�mittee and is current.. member of Economic Development Authority (EDA); therefore serves in both capacities. H. Paige Manuel -� Planning Commission Representative Roger L. Thomas — Planning Commissiion Representative {Staff is waiting to hear from Planning Department as to the continuation of these Commission members on this committee.) Seth Thatcher - School Board Rep, (Received correspondence earlier in year dated January "7, Z�Q16 from School Board Office that Seth Thatcher would serve for 2U16.} Stephen Pettier —Top of Virginia Building Association Representative Phillip A. Lemieux —Top of Virginia Building Association Representative Staff is waiting on recommendatian from Top of Virginia Building �►ssociation.� No appointments due for July. Niernorand'um — Boar€ of Supervisors Niay 4, 2016 Page 5 Attachments U: 1TJPtcvmmitteeappvir�tmerrtslNlmvsLettrslBvardCommitt�eAppts (451116BdMtg).dovx �ay�2�G [ompehen�v 5em1m�A� 1V7Wur�hKemt��ree�'3'"F|oor VV�nches�e�VA 226U1 ��f�ce�(�40)GG5-5§88 FAX�(540)5�5'2I46 K4s�Bramda�m�on, Fneder�ck[Vunty�dminbtrator l07N.�ent��veet VVincheste�Vir0inia�26O1 VN�Gu�mn, As �SA CnnnDnaiorof Freder�k CounLy | am p�ased to infonm you �hatat oor mee*|m� ufAph| 28, �O14 the CPWlT ��nom|n�ked &4s. Dan� Bowman, [hi|dnen's Serv|ces o�Vi��ini�, �xeou1ke Uim�otor uf Adminixtration,��ununimousvote'�ocont|mueinthmpox�ionofPrivm�ePruvi�er�epr��entmt|ve. The Prha%e Provider Repnsentat�e is a mandated po��on ont�e [P��l[ TheState Code prov�eofor buth the p�vate prov|de� re�o�entat�e and the parent rep���mTatime �o be appoioted byihe Board c� Superviso,o. AppoimTmnenTs are for a �vxo yeartmrm vvi�h nnembem bein8 eN�|b|e for r�a�po�ntment. Tradi�iomaNy,theBmandof6npervisonhascomsidened|npu�o�n�wmppnintments�otheCPPNTfnom�he se�tedmomnbeo. �Ns. 8ovv�an hax beeo � Pr�ate Prnvk�er ReprescmtaK�e s|mce a��rox|matdy Febman/ 2011. Her pa�idpa�ionontbe CPK8�has beenv�|oab|oand in�uen1iai �hecomestousw�h hi�h ma�ard�orn thoseind|v|dua|svvbohavovvnrk�dm/ithher. The CPK4T apprec�tes yomr consWo��ion to neappunt K8s. �ana 8ovvman tm con�n�e a� dhe Pr�ate �nne�k\ ��U' �� Jac�uex/nnjuq\ &05 C5A�ourdinator Fnaderiok�oenty �ay�20lG Compehem�e5emimsAd 107 Morth �em�Strept 3'"F|uo� VV�nche�e�VA 2�60l 0fMne�(S4�)�6S-5�O8 K�s 8peod�Ga�on Fre���ck[bun1yAdm|ni��rator lO7 N. KeotS�mee� VVinohes�e�,Vir�iniu2�6Dl K8�Go�on, Ax��{bo�ina�r�Fn�eh�Cou��|�mp��d�|n�mm��th��nurm��nQ�Aph|2� 201G,th�[P��Tnomin�ta���c.LesOe5tewar�byunamhnousvo�e tocont|nue�nth��os�onmfParor� �he �arem� representat�eb a mand��ed pnx��on om�heCPKHT. TheStote [ode �rovidesfor �oth the pr�ate pruv|de� repmeem�a��e and the perent pepresenta��� �o b� ap�oim�ed �y th� �oard of 5upen/isurs. Appoim�ments uccur dvr�nOth� �N�y Board of�upembo�s K8eetinB and a�e for a tw/m year t�rm vvith memhem �ein�mU�ib|mfur reappmintrnent. |nterim eppoinimemt�vviU�niyh out��e primr term and renew nn �he currem� sc�e�u|e. Tradi�ionaUy, �he Bn�rd ofSupemisoo has oomoi�ered ioput onnewappointmentxtothe[�K4�fromtheyeaTedmnembers� �W� Ste�a� has �een amd remaho a�t�e mn various cnmm��ees ln tbe onmmun�y indudin� t�e Nnrth�mn Shenandoah VeAey Su��anme Abuse �oa|�ion, Lord Fa���x P|annim� Db1�ct Pr�ventlon Cna|�|nn,a�dthmNn�hormShenan�oahVaUey�Miance. She�as2achoo|a0echi8dmemamd|scommmhted to enri�h|n� ourcommun|�y. Ih� omrrent|y xerves as �xecu�k/e DireoiorofCLEAW, |nc, a |oca| noT�op prufi�or8anization �hat providessubs�ance a�u�e �revenbon and edmca1iom tothe nommumity. Her oxperience makosher�vo|uab|e contribu�iun in1he pox�ion of�anen� Representative nn the Fred�ric� Coan�y[PK4T� Sinoere�� //�����/�^� �����=""�"��^�— �� U °��=�*� Jacque|�nn]u��K8� C3ACoord|nu�or Fre�erickCounty May 4, 2016 �,� � �� � � � ��� ��� � %a, ti q „�, , r � ti �:, ���TM, t �' `^ � ` „ i � ��Y +,� � � ���� t �a n r ,�z'� '�y� „ kkf� �Mm y �� ^� n T, Wrx I u � �: � �W� �x���s,� ,,"^„ � � � � �+ �q� �� �,�, � � r To: Frederick County Board of Supervisors � Winchester City Council From.: Justin. Ferns, Executive Director, Winchester- Frederick County Convention Visitors Bureau Subject: �VfJinclreste�- lt�'rederic Co�nr�ty Tourism >f�oar�l Noaninatio�s The Winchester- Frederick County Taursm Board respectf�nlly submits Andy yurisin as the nominee to represent the Private Sector. Andy will begin his appointment on 711/2016, a$1er Bill Hottel steps down. Andy lives in. Winchester and works at the Alamo Drafthouse, which is located in Frederick County. His first term will end on 6/30/2019, at which. time he'll be eligible far re- appointment. The Board also recommends the appointment of Maa•y Braun to represent the lion -profit Sector. Mary will. begin her appointxx�ent an 7/102016, after Rebecca l- �;bert steps down. Mary lives in Stephezas City anal is the Executive Director afthe Shenandoah Valley Discovery Museum, which is located in Winchester. Her first term will end on 6030/2019, at which time she'll be eligible far re- appointment. T`he Board also recommends the re- appointment of Sharon Farinholt, whose first term as a Private Scetor representative expires on 6130/2016. Recording to the bylaws, Sharon is eligible for re- appointment, and. her second term will expire on 613012019. Sharon is owner of Crown Trophy, which is located in Winchester. "These mesa�bers will join: Eric Ca��pbell, l�aren. Helm and Kristin L,aise wha represent, the Non - Profit Scetor, and Dan Martin, Priya Patel and Eddie Richard whc� represent the Private Scetor, With approval of the new nominations a.nd the re- appointrnents, the board will consist of five private - sector representatives, two of whoxx�. represent lodging, and four public /non- profit - sector representatives, as outlined in the Winchester- Frederick County 'Tourism Bylaws. V4'Ir�chester�Frederiick Cauc�ty Car�venfior� amd Visukors �ta��a� 1400 South Pleasant Valley Road, Winchester, VA 22601 � 540,542.1326 (o) � 540.450009'0 (fj www.VisitWinchesterVa.com TC3: Ellen �. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: Brenda G. Clartan, County Administrator FROIVi: Roderick B. Williams, County Attorney DATE: May 2, 2416 RE: Refund -� Shen - Valley Lime Coxp CQLTi'�TTY CAF IWREDERICK cacle�ck . Williams County Attorney 540/7:22 -83 83 Fax 544f66% -0374 E -mail rwillia cr�fcva.us I am in receipt of �e Commissioner's request, dated May 2, 2016, to authorize the Treasurer to xefund Shen - Valley Lime Corp the amount of $6,281.64, for real estate taxes. from 2013 through 2415. This refund is a result of inadvertently dupIieating billing to real estate taxes on the same property. The Commissioner corrected the duplication and verihed that documentatian and details for this refund meet all requirements. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1954, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicate. the Commissioner's memoxanduin. �''� oderck B. Williams County Attorney Attach�za ent 1071'�orth Dent Street a Winchester, Vixgina 22601 ���.� �lN �� �, µ ��� iP� �� ��° '� ��,�i 4. i }r. Li4 vllr �[,, !?yY� "`imp �u':'r _w ^'J S2 �' �u I am in receipt of �e Commissioner's request, dated May 2, 2016, to authorize the Treasurer to xefund Shen - Valley Lime Corp the amount of $6,281.64, for real estate taxes. from 2013 through 2415. This refund is a result of inadvertently dupIieating billing to real estate taxes on the same property. The Commissioner corrected the duplication and verihed that documentatian and details for this refund meet all requirements. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1954, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicate. the Commissioner's memoxanduin. �''� oderck B. Williams County Attorney Attach�za ent 1071'�orth Dent Street a Winchester, Vixgina 22601 I4�ay 2, ZQ1+S T+�: Rod i�Villiarr�s, County Attorney Cheryl Sniffler, Finance Director Frederick County Board of Supervisors �� Tay Tibbs, Secretary to the Hoard Brenda Garton,. County Administrator ��' FROM: Ellen E. i'w�urphy, Commissioner of the Revenue RE: Exoneration ShenyValley Lime Corp. %> ' //' : � � iw � rrr'��' i � - iii r+� i G// - Please approve a refund of $6,281.b4 to Shen- �Vailey Lime Corp for Reai Estate refund of duplication of taxes fear 2x13 -2a1S. This refund reflects duplication of taxation because of recoxdation di;� %renew and has been corrected by the attached exoneratians. The Commi`ssioner's staff person has verified all required data and the paperwork isrn the care of the Commissioner of the Revenue. Please also approve a supplemental appropriation fear the Finance Director on this request. Exoneration totals X6,281.64. Date: 4/��/16 Cash Register - COUNTy (JF FREDERTCR Time:: 15:14:59 C�ustc�me Name � SHEN- VALLEY' LTI�E CARP Total Transactians� 427 Customer Transact i ons � 30 Options- 2 =Edit � =Delete S =View O�,�t Dept Trans TicP�et No. flax Amount Penalty /Tnt Int Amount Paid _ RE2013 1 00349540001 $2.80- 533.82- $.0� .00 $533.82- _ RE2013 2 00349540002 $533.81- $2.80- $.00 $533.81- _ RE2013 3 00349550001 $2.93- $268.24- -00 2.98- _... RE2013 4 00349550002 $2.92- $268.24 - $,00 $2.92_ _ RE2013 5 00349560001 $2.93..- $231.84- .00 $2.93�- _ RE2013 6 00349560002 $2.92- $231.84- $.00 $,.��- - RE2013 7 00349570001 $280.22- $.00 $280.22. -- _ RE2013 8 00349570002 $28�0.�1- $.00 280.2�.- _ RE2013 9 00349590001 $242.19- .00 $242.19- , RE2013 10 00349590002 $242.1'9 - $.00 $242.19- _ RE2014 11 003512000Q1 $533.82- $533.82- _ RE2014 12 00351200002 $533.81- .00 $ 3.81 - Custo�er Name HEN- VALLEY LT�IE CORP Customer Tr�nsacti�ns= �30 Options 2 =Edit 4= Delei�' S=View apt Dent 'Trans Ticket Igo. Tax Amount----- Fenaltu /Tnt,- - - -_ -- Amount -Paid -, RE2014 13 00351210001 ,$2 , 93- $ . 4(} �,� . g,3- _ RE2014 14 00351210002 $�.��- $.00 $�.92- _ RE2074 15 00351220001 $2.93- $.00 $2.93- _ RE2014 16 00351220002 $2.92- $.00 $2.92- _ RE2014 17 00351230001 $280.22- $.00 $280.22- RE2014 18 00351230002 $28Q.21- $.00 $280.21- _ RE014 19 00351250001 $242.19 -- $.00 $242,19 -° _ RE2074 20 00351250002 $24:2,19- $.00 $242.19- _ RE2015 27 00353850007. $517..00- $.00 $511.00- _ RE2015 22 00353850002 $511.00- $.00 $511.00- _ RE201.5 23 00353860001 $2.80- $.00 $2.80- _ R:E2015 24 00353860002 $2.80- $.00 $2.80- Customer Name:: SHEN- --VALLEY LIME C ®RP Customer Transactionsr 3Q Options= 2 -.Edit 4= Delete S =View Opt D��_t Trans Ticket Na. Tax Amount F'enalt Int Amount Paid. RE2Q15 25 OQ353870001 $2.80- $.0� X2.80- _ RE2015 26 00353870002 $2.80- $.00 $2.80- - RE2015 27 00353880001 $268.24- $.00 $268.24- RE2015 28 00353880002 $2..68.24- $.00 $268.24 - _ RE2015 20 00353900001 $231.84- $.00 $231.84- . RE2015 30 00353900002 $231.84- $.00 $231.84- .. - � -. w-. � s '1°^111 'ti !g YT COUNTY of FREDERICK Jay E, Tibbs Deputy County Administrator 540/665 -5666 Fax 540/667 -0370 E -m� i 1: jtibbs @co.frederick.�a.us MEMORANDUM T4: Board of Supervisors FRAM: Jay E. Tibbs, Deputy County Adtxainistrator SUBJECT: Designation of FOIA Officer for Frederick County DATE: May 4, 2016 On Apri120, 201 the General Assembly approved arnendrrients to the Virginia Freedom of Information Act (FOIA) ��2.2- 3704.1 and 2.2- 3704.2. These changes require that all local public bodies that are subject to the provisions of FOIA to identify one or more Freedom of Information Act officers who will serve as the point of contact far members of the public in requesting pubic records and to coordinate the public body's compliance with the provisions of the Virginia Freedom of Infort-natian Act. A copy of the designating resolution is attached. Staff is seeking Board action regarding this request. Attachment 107 North Kent Street � Winchester, Virginia 22601 -5000 RESOLUTION DESIGNA'T`ING VIRGINIA FREEDOM OF INFORMATION ACT OFFICER �`OR THE COUNTY OF FREDERICK, VIRGINIA WHEREAS, the Virginia Freedorri of Information Act (FOtA), located § 2.2 -3700 et'seq, of the Code of Virginia; guarantees' citizens of the Coinonwealth and represematives ol'the media: access to public records held by public bodies, public officials, and public ezriployees; and, WHEREAS, the policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governrriental activities; and, WHEREAS, the Virginia General Asseinlily ari April 20, 2016 appxoved amendments to the Freedom of Information Act (FQIA), §§ 2;2- 370.1 and 2;2- 3704.2; grid; : WHEREAS, the revised statute requires all local public bodies that are subject to the provisions of § 2:2 =3700 et seq. `of the `code of Virginia identify one or more Freedorri of Inforrriafion'.A.ct officers whose responsibility is to'serve as a point of contact for members of the public in regtiesting public records and to aoordiiiate the publicbody's compliance with the provisions of the Virginia Freedom aflnt'ormation Act: NOW, .THEREFORE, BE IT RESOIVED, that the Board of Supervisors of the County of Frederick, Virginia;'liereby designates Karen'Vacchia; Public Information Officer, as the- - Freedom of Information Act Officer ADOPTED this 1 lth .day of'May, 2016. Charles S. DeHaven; Jr,, Chairman Gary A, Lofton Robert A. Hess Robert W. Wells Gene E. Fisher Judith IV1cCariri�Slaughter Blaine P. Dunn' A COPY ATTEST il:r�p,ar °l':,::��:��t re�al� i.�::laii�° �'r��l��; � ,�, � "I'�: Board. of Supervisors �d.�JI°v>l: Harvey . Straw�nyder, Jr., P.E., Director of public arks ICTB � I�T: Public Works C+�mmittee Report. for meeting of Apri126, 2010 ll�A."ll~: April. 26, 2016 The Public Works Committee met on Tuesday, April 26, 2016, at 8;00 a.m. All members were present except Bob Wells and Tim Wilson. The following items were discussed: 'k��Items Nat I2equlrlYig Actions ** I. I]emzolition ol'the old Sl<a�vvneeland �Conncil IIoa�sc: The Director presented a brefupdate of the status of the old Shaweeland Council House which continues to deteriorate. During the past Three (3� years, efforts have been made to procure funding to stabilize tla�; structural deterioration whirl, was previously outlined in a report prepared by Ruclrtaaan 1ingineering. Several ad hoc comlaaittees have been appointed by the Shaw.neeland Advisory Committee to seek funding for dais purpose. Cane of the eornmittees e�ren attempted to have the building included can the National Historical Registry. Unfortunately,, this approach dial not yield any finding to stabilize the structural d�Uterioration. Consequently, the Advisory Committee during their arc,la 7, 2(?16 meeting unanimously voted to demolish the building. to eliminate a potential liability. To date, the Shawneeland staff has not scheduled the demolition. I'rojeet TJI►ate: a} Round Hill Fire Station: The Deputy 13irector indicated that a substantial completion date of April 22, 2016 loos been established and. forwarded to the contractor for their signature, Issuing the substantial completion will allow the Round Hill Fire Corzipany to occupy the Fire Station and went Center. b) La�adfill CDD Clo.sua °e. Staff received three (3} bids for the closure often (10) acres of CDD I,audfill space. The low bad was submitted by C. '4�'illiam F- letter, Inc. of Hagerstown, iVlaryland, in the amount of X2,125,770. This amount will be obtained horn the landfill reserve fund. Staff had. budgeted $2,000,000 for this project. A contract will be awarded following approval by the Board of Supervisors. 10 "7 Y�orlh l�:ent Street, Secca:ad l~ioor, Suitc 200 inchestec, iirl;inia 22601 -50110 P�t►lic Wctr�s Ct�gnrr��tlee �epnrt :Page .A,p��il 6, �0�6 c� Snowden Bridge Boulevard: The Deputy Director indicted that this project was on schedule. The final road subgrade should be achieved by the end of this week.. The construction of the west retaining wall which will support the bridge beams sl�eauld be completed by mid May 2(116. The actual placement oil`the bridge bearr�s is scl�edul.ed for mid September 2(116. Project s;ompletion is scheduled fQr mid December 2016.. d� County office Alleyway: The alleyway between the county office complex. has received paving upgrades to eliminate standing water and further pavement deterioration. The total cost of this project was below staff's estimated budget. ;�. �+Ic�r°tln 1`!'im�uatain Fire Hall 13urek ttaa�: The cor�imttee briefly reviewed drawings prepared by Architect David Ganse to canst;ruct sleeping rooms within the existing North Mountain. Fire Station. The committee unanimously endorsed the concept of the proposed alterations and reco�a�mended that the project be submitted to the Finance Committee far their review and approval of a supplemental. appropriation. Miscellaneous Iteparts: a} Tpnnage Report (Attachtner�t 1� b} Recycling R�part �Atfachenf 2j c) Animal Shelter flog Report (�.tfasl�merlt 3} d) Animal Shelter Cat Report (Attaclaanent 4} Respectfully submitted, Public Works Cc�mtnittee Gene E. 1~isk�er, Chairman Gary 1Joftc�rt David W. Ganse, AIA Whit �. Walmer By +� Harvey E. S wsnyder, Jr., .E. PE�blic Works 1w?irector FIES/Icco ,Attachments: as stat�;d cc: file lfJ7 T�dr�rtl� ie:r�t �i�reet, Sec����ci l�fossr, S�zitc ?i1C1 Wiu�cl�csi:er, �a�irl;i��ia 2111 -SOiI� ,�, ' ��� i T'CI': Public Works Committee �l�f. Harvey E. Straswnyder, Jr., P.�,., Director ofF�alalc -Works Si1�,���'T. Meeting ofApril 26, 2016 SATE: Apri120, 2016 t"::t�t�:h" "';l� "'�ii� ��" IV.4 °;it�:�t�; °nw:�.i t����wt���t; ��i° t���'I:�il�; 'or��, a� W��°w� �ro��,r,�.M There will Ise a meeting of the F�rblic Works Conarnitt��e on Tuesday, Apri126, 2016 at 8.00 a,m. in the conference roam Hocated on the seconcl< iflpor of the north enc� of the bounty t�d.ministration B�eilding at t 0i forth �en:t Street, mite 200. The agenda thus far is as follows: 1. Demolition of Council House in Shawneelanda 2. Fro�ect Updates: a, Dou�nd Hill l~ ire Station b, �,andl=�ll Cl7l� closure c. Snowden Bridge Boulevard d. County office alleyway upgrade 3, North Mauntain 1�ire Ha11 Bunk loom GI. Public Meeting Space Policy S. Miscellane�aus Deports: a, Tonnage Deport: Landfill �Attachxnent 1l) b. Animal Shelter Dog Deport (Atltachanent 2) c. Animal Shelter Cat Deport �r�t�kachrnent 3) HES /kco Attachrments: as stated cc: file 1�� "i l�l0��:1�a l�e��t St�et� Se�oncl Floor, S�ltc 2�1�J Ir�ol�estep °, �'l��glr�la 2��01mmC100 1�xiPr�r�tn��1; �1` 1�'��l�li�� W��1 �, '� �k 'F4�: Puk�lic Works i;o��nittee F1i4�1�'1. 1= larvey �. �trawsnyder, Jr., P.E., Director of Public Works �, Si1�JC'f. Monthly Tonnage Report - Fiscal Year 14 /1.5 1��"1'Ez Apri120, 2016 The following is the tonnage for the months of July 2Q15, through June 20 t 6, and the average monthly tonnage for fiscal years G314)4 through 1 S /16, I�'�' 413 -[��: F+'�' 414 -f}: li "k` 415 -�41b: �`�' 0041 ?: F'�' 417 -418, �'� 418 -419: �'`� 09- 1.41•. "Y 1.41 -1.1: 'Y 11 -12z 1'Y 12 -13R '� 13 -14: F�' 1415: F�' 15 -16: w�ifii� ''l�;�'1 HE'S /grnp 1+I� 2414- 24)1�� 14,029 13,585 13,274 14,339 11,1.94 12,132 14),297 9,369 1.2,708 14,826 10,401 15,321 F�Y' 2015 -2411b 15,019 13,853 14,14}3 14,095 13,4)53 13,589 11,191. 12,240 1 Sy4)58 i ,L ,� C� ,,3 u.� [r d C� 4.7 �7 b CI �C7 C7 C7 C7 C7 a L7 C? 4C7 r O N ":!` f� P-� CLi I`�- Q 4� I� N d' (D 4X7 +r C€% [� N L� N LD N O G7 C7 4 a6 Cr? D6 CL) � �°- LY7 L47 Ci7 N (n N C70' r Ci7 O C7 (�- +]6 �j'' fXI r Gi Lt"7 Cf° ti 4(7 L47 CY tx'1 fi7 h- 4C} C+"S s- [{? f76 CA 'S?' C7 4L7 � fSS N fp '�" N r 4S3 f,77 �' d C70� i37 Cry CL7 N L� O Cia I`�- 447 'C1' LK7 447 C37 M N s7' C3 CO 477 �"° ,;Y? G"? CU N N 447 C*") r^ N .°siJ �? i*. 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Jr 7� Y� r , �� r /���ii (Ifl 7r >� �� � ,� r I Il / �l � 'r ��`y r �i 9 di ri J i� J✓ r �,� � �.'fy e �� �jI(� � ��' rrnJ//� %, f/ if � r(li �r' �Ol �i �rl/ �r � I� � �, �7i, %f II t�/i %� ���N�,. „�i1 yMig� �/ ' WJrr�?r� r; i� � 1, � �i ,li�� rr,�l� % ryi�r���' ri 1/ G�r� ���r % f 1� � ooe �h �r IJI� i 'J; iJl1 %r �;��� ��i �� i �1� ,�,. - � z ,- �`, L E3E IT {7RIa>,41NEQ, the annual salary for each mer7nber of the Frederick County Board of Supervisors, for the fiscal year beginning July 1, 2016, shall be as follows: Chairman, 10,8flfl; "Vice Chairman, $1fl,2flfl, and each other member of the Board of Supervisors at �9,flflfl. Upon motion made by and seconded by the shave was by the Board of Supervisors of the County of Frederick, Virginia., at a regular meeting and public hearing held can May 11, 2fl16, by the following recorded vote: Charles S. UeHaven, Jr. Blaine P. Dunn Gary A. Lofton Gene E. Fisher Robert A. Hess Judith McCann�Slaughter Robert Vli. Wells �, . Brenda G. Garton Clerk, Board of Supervisors County of Frederick, Virginia cc: Gheryl B. Shiffler, Finance Director C. Willi�arn �rndoff, Jr., Treasurer Becky Merriner, Human Resources Director, MBA,. PHR, SHRM -CP, CP'LP U:\ TJPlardncestoardSalryFY2G +1fi- 2Q'97(BdM #80511 �6).dacx