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March 23 2016 Regular Meeting Minutes�7$ A Closed Session of the Frederick County Board of Supervisors was held on Wednesday, March 23, 2016 at 6:00 P.M., in the Board of Supervisors' Meeting Roorn, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; Blaine P. Dunn; Robert A. Hess; Gary A. Lofton; Judith McCann - Slaughter; and Robert W. Wells. CALL TO ORDER Chairman DeHaven called the meeting to order. CLOSED SESSION Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Hess, the Board convened in closed sessian pursuant to 2.2 -3711 A (3) of the Code of Virginia, 1950, as amended, for discussion or consideration of the acquisition of real property for a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining positron or negotiating strategy of the Board; and pursuant to section 2.2 -3711 A (7) of the Code of Virginia, 1950, as amended, far consultation with legal counsel and briefing by staff pertaining to probable litigation that has been specifically threatened against the County, related to a land use matter, where such consultation or briefing in an open. meeting would adversely affect the negotiating or litigating posture of the Board, and the matter requires the provision of legal advice by such counsel; and pursuant to section 2.2 -3711 A (7) of the Code of Virginia, 1950, as amended, for consultation with legal counsel and briefing by staff pertaining to a legal claim against the County, LEUENBERGER V. SPICER, ET AL., currently pending in the United States District Court for the Western District of Virginia, where such consultation or briefing in an open meeting would adversely affect. the negotiating or litigating posture of the Board, and the matter requires the provision of legal advice by such counsel. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon a motion by Vice�Chairman Fisher, seconded by Supervisor Lofton, the Board Minute Book iVurnber 41 Board of Supervisors Regular Meeting of 03123/16 27� came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote; Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Upon a motion by Vice - Chairman Fisher, seconded by Supervisor Dunn, the Board certified that to the best of each board member's knowledge that only acquisition and disposition of real property for a public purpose, pursuant to Section 2.2 -3711 A (3) of the Code of Virginia, 1950, as amended, specifically discussion ar consideration of the acquisition of real property far a public purpose, and of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board; and consultation with legal counsel and briefing by staff pursuant to Section 2.2 -3711 A (3) of the Code of Virginia, 1950, as amended, specifically consultation with legal counsel and briefing by staff pertaining to probable litigation that has been specifically threatened against the County, related to a land use matter, where such consultation ar briefing in an open meeting would adversely affect the negotiating or litigating posture of the Board, and the matter requires the provision of legal advice by such counsel; and consultation wish legal counsel and briefing by staff pertaining to a legal claim against the County, LEUENBERGER V. SPICER, ET AL., currently pending in the United States District Court for the Western District of Virginia, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the Board, and the matter requires the provision of legal advice by such counsel were discussed. The shave motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P, Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Clary A, Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye REGULAR MEETING —CALL TO ORDER Chairman DeHaven called the regular meeting to order. INVOCATION Minute Book Number 4] Board of Supervisors ReguI�r Meeting of 0312311G +� Supervisor Hess delivered the invocation. PLEDGE. OF ALLEGIANCE Vice - Chairman Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Upon a motion by Supervisor Dunn, seconded by Supervisor Slaughter, the Board approved the agenda by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. We11s Aye CONSENT AGENDA - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board approved the following items under the consent agenda: - Proclamation — National Telecommunicators' Week in Frederick County, Virginia, April 10 -16, 20 l 6 —Tab B; - Parks and Recreation Commission Report —Tab E; and - Human Resources Committee Report —Tab F. The above motion was approved by the following recorded vats: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES - APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor Dunn, the Board approved the minutes from the February 29, 2016 budget wank session. The above motion was approved by the following recorded vats: Charles S. DeHaven, Jr. Aye Blaine P, Dunn Aye Gene E. Fisher Aye Minute Book Number 41 Board of Supervisors Regular Meeting of 03/Z3116 �8� Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W, Wells Aye Upon a motion by Supervisor Lofton, seconded by Supervisor Dunn, the Board approved the minutes from the March 9, 2016 regular meeting. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye COUNTY OFFICIALS PROCLAMATION #004 -16 — NATIONAL TELECOMMUNICATORS' WEEK IN FREDERICK COUNTY VIRGINIA APRIL 10 -16 241.6. — APPROVED UNDER CONSENT AGENDA WHEREAS, emergencies can occur at any time that require police, fire or emergency medical services; and WHEREAS, when an emergency occurs, the prompt response of the police officers, firelighters, and paramedics is critical to the protection of life and preservation of property; and. WHEREAS, the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the Frederick County Department of Public Safety Communications Center; and WHEREAS, Public Safety Dispatchers are the fast and most critical contact our citizens have with emergency services; and WHEREAS, Public Safety Dispatchers are the single vital link for our police officers and firefighters by monitoring their activities by radio, providing them information and. ensuring their safety; and WHEREAS, Public Safety Dispatchers of Frederick County, Virginia have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance ofiheir job in the past year. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Frederick County, Virginia, does hereby proclaim the week of April 10 -16, 2016 to be National Telecommunicator's Week in Frederick County, in honor of the men and women whose diligence and professionalism keep our county and citizens safe. ADOPTED this 23rd day of March, 2016. COMMITTEE APPOINTMENTS APPOINTMENT OF ROBERT BEARER AS FREDERICK COUNTY REPRESENTATIVE TO THE WINCHESTER REGIONAL AIRPORT AUTHORITY - APPROVED Upon a motion by Supervisor Fisher, seconded by Supervisor Hess, the Board appointed Minute Boon Number 41 Board of Supervisors Regular Meeting of 03/23/16 28.21 Robert Bearer to fill the unexpired term of Rich Largent as Frederick County representative to the Winchester Regional Airport Authority. Term expires June 30, 2018.. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye APPOINTMENT OF SARAH DUNKLE AS FREDERICK COUNTY REPRESENTATIVE TO THE NORTHWESTERN COMMUNITY SERVICES BOARD - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Fisher, the Board appointed Sarah Dunkle as Frederick County representative to the Northwestern Regional Community Services Board. This is a three year appointment. Term expires December 31, 2018. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn � Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye REAPPOINTMENT OF STAN CROCKETT AND 1VIARTHA W. DILG TO THE FREDERICK COUNTY SANITATION AUTHORITY. - APPROVED Upon a motion by Supervisor Fisher, seconded by Supervisor Wells, the Board reappointed Stan Crockett and Martha W. Dilg to the Frederick County Sanitation Authority. This is a four year appointment. Term expires April 15, 2020. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye RE VEST FROM THE COMMISSIONER OF THE REVENUE FOR REFUND - APPROVED Administrator Garton advised this was a request from the Commissioner of the Revenue to authorize the Treasurer to refund Atlantic Construction Co., LLC the amount of $13,57.04 Minute Baak ]Number 41 Board of Supervisors Regular Meeting 01'03123116 for business equipment taxes in 2014 and 201 S. This refund resulted from this company moving their equipment to Clarke County in 2013. Their office operation moved on January 1, 2016, therefore, no license refund will be made. Upan a motion by Supervisor Slaughter, seconded by Supervisor Hess, the Board approved the refund request and supplemental appropriation. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Crary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye COMMITTEE REPORTS PARKS AND RECREATION COMMISSION REPORT — APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on March 8, 2016. Members present were: Kevin Anderson, Patrick Anderson, Randy Carter, Natalie Gerometta, Gary Longerbeam, Ronald Madagan, and Charles Sandy, Jr. Members absent were: Blaine Dunn. Items Requiring Board of Supervisors Action: None Submitted for Board Information Only: 1. Sign Policy — Mr. Sandy moved to accept the Sign Policy with the addition of temporary signs and their removal date, second by Ms. Gerornetta, motion carried unanimously {7 -0 }. 2. Update Existing Econamically Disadvantaged Recreation Program Refunds, Facility Refunds, Criminal Background Check Policies — Mr. Madagan moved to accept changes to the Economically Disadvantaged Recreation Program Refunds, Facility Refunds, Criminal Background Check policies as submitted, second by Mr. Sandy, motion carried unanimously (7 -0). 3. Farm Market Concept — Mr. Patrick Anderson moved to table the Farm Market program. until more informationrs provided to the Commission, second by Ms. Gerometta, motion carried unanimously {7 -0). 4. Buildings and Grounds Committee --- Park Rule re: Overnight Parking —The Buildings and Grounds Committee recommended no overnight parking in parks unless approved by Parks and Recreation Department, second by Mr. Sandy, motion carried unanimously (7 -0). 5. Closed Session: Mr. Madagan moved to convene into closed session under Virginia Code 2.2 -3711 A (3) for discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, second by Mr. Sandy, motion carried unanimously (7 -0). Mr, Madagan moved to exit closed session, second by Mr. Sandy, carried unanimously {7 -0 }. All commission membexs were polled re: any discussion besides matter for closed session, all said no. Minute Book Number 41 Board of supervisors Regular Meeting oi03123116 • HUMAN RESOURCES COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA The HR Committee met in the First Floor Conference Room at 107 North Kent Street at 8:00 a.m. on Friday, March 11, 2015. HR Committee members present were: Supervisors Robert Hess, Chairman; Robert Wells, and Blaine Dunn; and citizen members Beth Lewin and Dorrie Greene. Citizen member Don Butler was absent. Others present were: Becky Merriner, HR Director, Lynsey Orndorff, HR Generalist, Ashley Hicks, HR Specialist, Delsie Jobe, Administrative Services Manager, DSS, and James Whitley, NRADC Superintendent. NONE ** *Items Requiring Board Action * *X ** *Items Not Requiring ActionXx* 1. Introduction of new Human Resources Director; 2. Review of HR Committee Charter; 3, Review of HR Committee Meeting Schedule, There being no further business, the meeting was adjourned. The next HR Committee meeting is scheduled for Friday, April 8, 2016. FINANCE COMMITTEE REPORT - APPROVED A Finance Committee meeting was held in the First Floor Conference Room at 107 North Kent Street on Wednesday, March 15, 2015 at 8:00 a.m. There was an Audit Committee meeting immediately following. All members were present. FINANCE COMMITTEE 1. The Sheriff requests a General Fund supplemental apl7ropriation in the amount of $30,000. This amount. represents Abbott Grant funds and will be used to purchase two vehicles. No local funds required. See attached memo, p. 3. The committee recommends approval. - Approved Upon a motion by Supervisor Slaughter, seconded by Supervisor Hess, the Board approved the above request by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W, Wells Aye 2. The Sheriff requests a General Fund supplemental appropriation in the amount of $11,134.30. This amount represents two insurance reimbursements far auto claims. Na local funds required. See attached memos, p, 4 — S. The committee recommends approval. - Approved Upon a matian by Supervisor Slaughter, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Charles S, DeHaven, Jr. Aye Minate Book Number 41 Board of Supervisors Regular Meeting of 03/23/16 • Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye 3. The Winchester Regional Airport Director requests an Ai ort O eratin Fund supplemental appropriation in the amount. of $62,500 and a General Fund supplemental a ro riation in the amount of 46 937.50 local funds in order to cover the anticipated deficit through FY 2016. See attached information, p. 6 — 15. ltem postponed. 4. The Planning Director requests a General Fund and a Develo ment Pro'ects Fund su lemental a ro riation in the amount of $4 390. This amount represents funds for the remainder of the costs associated with acceptance of Security Drive into the State Secondary System. Local funds required. See attached information, p. 16 — 25. The committee recommends approval. - Approved Upon a motion by Supervisor Slaughter, seconded by Supervisor Fisher, the Board approved the above request by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye 5. The County Administrator provides a draft Grant Application &Acceptance Policy for review and recommendation(s). See attached, p. 26 — 28. The committee recommends approval. - Approved Upon a motion by Supervisor Slaughter, seconded by Supervisor Lofton, the Board approved the above request by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye AUDIT COMMITTEE 1. David Foley from Robinson, Farmer, Cox Associates presented the FY 2015 CAFR and was available for discussion of the upcoming FY 2016 audit. The FY 2015 CAFR is available in drop box or online at: www.fcva.usfCAFR. INFORMATION ONLY 1. The Finance Director provides a Fund i 0 Transfer Report for February 2016. See attached, p. 2�. �. The Finance Director provides an FY 2016 Fund Balance Report ending March 8, 2016. See attached, p. 30. 3. The Finance Director provides financial statements for the month ending February 29, 2016. See attached, p. 31 — 41. Minute Rook Number 41 Board of Supervisors Regular Meeting of 03/23/16 i e' PUBLIC HEARING PUBLIC HEARING - TWELVE MONTH OUTDOOR FESTIVAL PERMIT REQUEST OF TRUMPET VINE,FARM fDEMARCHI SPEARS). ,..PURSUANT TO THE FREDERICK COUNTY CODE, CHAPTER 86, FESTIVALS; SECTION $6 -3, PERMIT REQUIRED;,,, APPLICATIONi ISSUANCE OR DENIAL; FEE; PARAGRAPH D, TWELVE MONTH PERMITS. ALL EVENTS TO BE HELD ON THE GROUNDS OF TRUMPET VINE FARM 266 VAUCLUSE ROAD STEPHENS CITY VIRGINIA. PROPERTY OWNED BY DEMARCHI SPEARS. - APPROVED Mr. Demarchi Spears, applicant, appeared before the Board regarding this request for a twelve month outdoor festival permit. Supervisor Lofton stated he had not received any complaints regarding the events held an this property and he was not aware of staff receiving any complaints, He asked Mr. Spears if he had been notified of any complaints about events on his property. Mr. Spears responded "no sir ". Chairman DeHaven convened the public hearing. William Pfahl, neighbor, appeared before the Board. He stated he was opposed to the "otherwise rezoning" of this property, but he was not sure why he was appearing since he felt "the f x" was in. Mr. 1'fahl left the meeting. There being no further comments, Chairman DeHaven closed the public hearing, Upon a motion by Supervisor Lofton, seconded by Supervisor Wells, the Board approved the twelve month outdoor festival permit request of Trumpet Vine Farm. Supervisor Dunn stated it was difficult to respond to comments when no specific objections were raised. Supervisor Hess felt a conditional use permit would be more appropriate than a festival permit, but he had no objections to this application. There being no further discussion, the above motion was approved by tha fallowing recorded vote; Charles S. DeHaven, Jr. Aye Blaine 1'. Dunn Aye Gene E, Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye PUBLIC HEARING - AN ORDINANCE TO AMEND SECTION 155 -51 TAX IMPOSED OF ARTICLE XIV TRANSIENT OCCUPANCY TAX OF CHAPTER 155 TAXATION OF THE CODE OF FREDERICK COUNTY VIRGINIA TO INCREASE THE TRANSIENT OCCUPANCY TAX FROM 2% Minute Bank iVumber 41 Board of Supervisors Regular Meeting of U3/2311G a TO Z.5% EFFECTIVE JULY 1 2016. - APPROVED Administrator Garton advised at the budget wank session held on Wednesday, February 24, 2016, the Board and Finance Committee discussed a possible 0.5% increase to the current 2% transient occupancy tax rate. This increase was enabled by legislation adopted by the General Assembly during the 2016 session and signed into law by the governor. The General Assembly legislation becomes effective July 1, 2016. She went on to say that in order for the County to increase the transient occupancy tax rate, the County Code must be amended to reflect this increase. A public hearing is required in order to amend the County Code. At the February 24, 2016 budget. work session, the Board's consensus was to move forward with the increase to the transient occupancy tax rate. For this proposed increase to be included as part of the F'ic' 2016 -2017 budget, the County Code amendment must be in place prior to budget adoption. The Board, at its March 9, 2016 meeting, approved holding a public hearing on this matter at its March 23, 2016 meeting. At the, conclusion of the public hearing, staff was seeking Board action regarding this proposed ordinance amendment. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing,. Upon a motion by Supervisor Hess, seconded by Supervisor Lofton, the Board approved the ordinance to amend the Cade of Frederick County, Virginia to increase the Transient Occupancy Tax from 2% to 2.5 %, effective July 1, 2016. The Board of Supervisors of Frederick County, Virginia hereby ordains that, effective July 1, 201 b, Section 155 -51 (Tax Imposed) of Article XIV (Transient Occupancy Tax) of Chapter 155 (Taxation) of the Code of Virginia be, and the same hereby is amended by enacting an amended Section 155 -151 (Tax Imposed) of Article XIV (Transient Occupancy Tax) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia, as follows (deletion is shown in s�l� and addition is shown in b ©ld underline): CHAPTER 155 TAXATION Article XIV Transient Occupancy Tax §155 -51 Tax imposed. In addition to all other taxes of every kind now or hereafter imposed by law, there is hereby imposed and levied on each and every transient a tax equivalent to � 2,5% of the total amount paid for room rental by or for any such transient to any motel. Enacted this 23`� day of March, 2016. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Pvlinute Book Number 41 Board of'Supervisors Regular Meeting of 03/23/16 r • - Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A, Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye PUBLIC HEARING - FISCAL YEAR 2016 -2017 BUDGET (PUBLIC HEARING ONLY) — NO ACTION TAKEN County Administrator Brenda Garton presented the proposed fiscal year 2016 -2017 budget. She began by reviewing the directive from the Board and Finance Committee, county administrator's budget goals, and county administrator goals with regard to the budget process. She noted this proposed budget would eliminate the use of fund balance to balance the general fund budget. In so doing, the available new revenue with which to address the areas of public safety and education was $1,492,939, of which only $318,429 in new money was available to Frederick County schools, After reviewing the budget requests and the identified needs within those requests, she advised this budget was proposed with an $0.0$ increase in the real estate tax rate and a 0.5% increase in the Transient Occupancy Tax with those monies dedicated solely to tourism, The proposed $0.08 real estate tax increase would generate $7,892,939 in new revenue to be split between the schools and the county. 4f that amount, $3,966,429 is allocated to the school system. Administrator Garton noted the proposed budget includes; • Increase in local transfer to the schools of $3,966,429. 3% reserve for raises for county staff to be split between a cost of living adjustment and a merit increase. • Health insurance premiums are expected to increase by approximately 7 %. • New personnel: 0 10 new firefighters 0 6 new deputies 0 1 new Assistant County Attorney a 1 new Human Resources Specialist who will focus an training a 1 new position in the Cornrnonwealth's Attorney's office, which was already approved in the current fiscal year. 0 1 Adult Protective Services Supervisor in Social Services • Various initiatives throughout the budget and normal increases in costs. Items not included in the proposed budget: • Full funding requested by the schools. • Capital requests. • New position requests: 0 12 of 1$ deputies requested by the Sheriff 0 13 of 23 positions requested by Fire and Rescue o Additional Planner o Program Coordinator in Parks and Recreation • Significant reduction in overtime. Minute Book Number 41 Board of supervisors Regular Meeting of 03123!16 i Administrator Garton concluded her presentation and thanked the Board for the opportunity to present her proposed budget. Chairman DeHaven convened the public hearing on the proposed FY 2016 -2017 budget. Mike Elwell, Executive Director of the Northwestern Community Services Board, advised that his agency had been serving Frederick County for over 42 years and he gave a brief overview of the number of individuals served by his agency and the variety of services provided. Kevin Sanzenbaehcr, Winchester Police Chief, thanked the Board for its support of the Northern Shenandoah Substance Abuse Coalition. He noted the coalition was seeking the same amount of funding for the upcoming fiscal year. Lilly Dunning, Executive Director of Bluemont Concert Series, thanked the County for its past support from 19$4 -2010. She reviewed the programs Bluemont provides and asked fox funding consideration in the proposed budget. Keith Johnson, Redbud District, spoke in support of the proposed $0.08 real estate tax increase and supported Fire &Rescue's request for 23 positions. He noted it was government's job to provide basic safety services. He stated fire and rescue services are being done well, but the department needs more staff. He urged support for the 10 positions proposed for funding and the elevation of the remaining 13 positions.. Paul Limoges, Discovery Museum., stated the museum was celebrating its 20��' anniversary this year and he wanted to plant the seed for possible funding next year. He noted the museum was asking for money to allow all elementary school students to come to the museum as a way to allow them to experience learning. He believed the museum was a state of the art organization and was becoming a destination. He concluded by thanking the Board for considering this request and for its past contributions. Pat Grosso, Gainesbaro District, stated she was a retired resident of Frederick County and she favored the full $0.08 tax increase. She noted past policies have resulted in a strain on all county services. She noted fire and rescue was transitioning to snore career staff. 'l'he schools have had to deal with lower budgets and fewer resources. She went on to say teachers have not been fairly compensated as have a number of county employees. She noted a majority of county employees do not reach the County's median income even after several years of service. Dr. David Bovine, Superintendent of Frederick County Public Schools, thanked the Minute Book Dumber 41 Board of Supervisors Regular Meeting of 03/23/16 1290 Board and county administrator for the ongoing dialogue throughout this budget process. believed that everyone wanted something to include a safe community and an economica stxong community. He noted public education was a key to making the community we want Frederick County. He stated that Frederick County schools was the second largest employer the area and cited why the pay raise was important to deal with a teacher shortage. He conclud by saying that he looked forward to working with the Board in the future. Steven Flick, Red Bud District, spoke against the proposed property tax increase. He stated there was plenty of money far schools. He noted this proposed increase would take a Social Security check to pay a year's taxes. He went on to say a lot of people in the county have not had a raise and he was not sure county employees were so special to be in another bracket, He stated that he did not know if there was a need for more deputies. He concluded by saying the County may need to allocate resources better. Joy Kirk, Back Creek District and President of the Frederick County Education Association, spoke in support of the proposed $0.08 tax increase. She stated Frederick County spends less than the state average per student. She noted there were fewer teachers and more students in the classroom and there was a loss of class options at the high school level. She cited a number of examples of school faculty and staff who go above and beyond their normal responsibilities to help students. She concluded by asking the Board to support the proposed $0.08 tax increase. Karen Contreras, Baek Creek District, stated both she and her husband were teachers and their children attended Frederick County schools. She felt there was a need to invest more in the County's children. She Hated her students came from a variety of households in that they might live with grandparents or bounce from place to place. She stated Frederick County schools had been stripped of resources since the recession and it was time to seriously invest in the future. She concluded by asking the Board to approve the proposed tax increase. Dr. Jahn Lamanna, Shawnee District and Chairman of the Frederick County School Board, thanked the Board for working with the school board throughout this budget process. He recognized that limited resources were available, but the available resources could be stretched no further. He stated the proposed budget would Hat address the most critical needs this year. He advised that the school board supports the advertised tax increase and a lessened reliance on fund balance. Minute Book Number 41 Board of supervisors Regular Meeting of 03/23/16 William Meyer, Shawnee District, stated the reality is we are no longer taking money from fund balance and he thought last year's budget was not a true budget. He stated that this year's proposal looks like a True budget. He went on to say the $0.08 tax increase would be approved this year and their probably would be an increase next year too. William Bartee, Shawnee District, stated he did not see any cost savings shown tonight or an indication of what future budgets might look like. He did Hat think the proposed tax increase was goad for his neighbors. He went on to say taxpayers cannot afford this size of government. He went on to say the county was being built on two categories of people the haves and the have Hots. He concluded by asking the Board to remember their core values. Jay Marts, Gainesboro District, read the following: "Chairman DeHaven, Members of the Board &Administrator Garton: Good Evening, I am jay Marts of the Gainesboro District and also speaking for the many citizen taxpayers who signed these 20 pages of petitions, initiated by the Northern Shenandoah Valley TEA Party. Most all are from my District, but many also from neighboring Stonewall. The land - holding peasants are restless. This pitchfork, my little attempt at humor, is to bring attention to the actions you are preparing to take that is counter to your own published "core values ". The Board says the County ... ..,government is ... dedicated to providing responsible stewardship of county funds... " It is fiscally irresponsible to raise taxes, increase debt, dip into savings and expand government in the face of higher revenue year after year. If you do nothing, increased revenue available to this government would be near ,$10 M. I believe all of you are members of the political parry whose "CREED" espouses ... fiscal responsibility, budgetary restraints, lower tees, less and smaller government; Our population grows just over 1 %, the budget increases near 20%. This is not budgetary restraints. An $cent property tax jump equates to 14.3% increase. This is not lolver taxes. A proposed addition of 50 County employees with a 4% pay raise is not less and smaller government. How can you justify expanding government, raising taxes, increasing debt and raiding the "Rainy Day" reserve fund to pay for things like refurbishing swimming pools, yet there is no discussion on increasing any of the user fees within the Parks & Rec Department that might make them self- sufficient? Your Funding of ©utside /Other Agencies appears to he upwards of $8M. While there may be some community good being accomplished, I do not believe in a year where you are expanding government, raising taxes, increasing debt and raiding the "Rainy Day" reserve fund, you should be using our tax dollars to fund organizations that any citizen can provide a charitable contribution. Handley Library just received a $4. S Mprivate donation. Why are you raising my taxes, taking my money to give this entity another Million ,$$'s, Please vote No to any tax increase until you curb the natural bureaucratic appetite for government growth, provide the taxpayers with detailed justification of need and show effort to reduce cost and improve productivity. Minute Boak Number 41 Board of Supervisors Regular Meeting of 03/23/16 ��� Thank you far allativing me to address the Board. " Jeri Swogger, Gainesboro District, cited the successes of the implementation of full kindergarten. She stated this shows how appropriate financial support helps students. She cited the successes of the educational coaches in the elementary schools and stated they would like to get coaches in the five remaining elementary schools. She concluded by asking for full funding of the budget. Peggy Clark, Red Bud District and member of the Frederick County School Board, spoke about her background as a teacher and her family's experiences in Frederick County schools. She stated the schools need additional money to fund a pay increase for teachers. Without compensation, a number of teachers will look to other localities for jobs. She concluded by asking the Board to provide the needed funding, Mark Anderson, Stonewall District anal Chairman of the Frederick County Libertarians, stated the government could not tax itself into prosperity. He noted that Frederick County's low tax rate was not a problem to be corrected, but was a good thing. Katie Borland, Renee Garneau, and Marisa Binghorst, Shawnee District and students at Admiral Byrd Middle School, stated there were plans for 9�' and 101 grade gifted and academic programs curriculum, but no funding was available. They spoke about how giflted classes allow them to take higher level core courses and would like to see funding made available. They thanked the Board for consideration of their request. Donna McFarland, Opequon District, stated she was a graduate of James Wood High School who decided to move back to Frederick County. She advised that she had been a Physical Education teacher for seven years. Her sans are graduates of Sherando High School. She noted that one would attend Harvard University to play football. She spoke about how she used her salary to pay for resources and supplies for her classes. She stated that she did not mind a tax increase, She concluded by saying great teachers leave every year for competitive salaries. Erik Hanna, Red Bud District, stated he was a fire fighter and paramedic wish the Frederick County Fire &Rescue Department. He believed the county administrator was on point with the proposed budget. He thanked the Board for the past support of the department. He concluded by stating his support for the proposed tax increase because he could see what these taxes will do for the County. 1'�ino Koch, Shawnee District, stated she was an Education Services Provider and Minute Book Number 41 Board of supervisors Reguiar Meeting of 03/23116 ��� interacts daily with students, administration, and staff. She reviewed the various types of Education Service Providers working in Frederick County schools and the different duties each performs. She concluded by supporting the proposed $0.08 real estate tax increase. Jordan Willard spoke in support of the proposed $0.08 tax increase for the benefit of his children. He stated that we were competing against other localities and within a global economy. He concluded by saying he hoped there would be an increase. Alan Morrison, Gainesboro District, stated he was glad to hear that county and school employees were doing their jobs. He stated that the problem with government is that it runs out of other people's money. He noted government was not a profit center and suggested looking at cost improvements and efficiency improvements. He stated the economy has not rebounded and investments had not rebounded. Stuart Wolk, Shawnee District, thanked the Board far agreeing to govern the county. He cited the quality of life and low taxes as examples of successes. He noted there were many needs among county departments. With regard to education, it is a people business and he encouraged the Board to adopt the advertised budget and the proposed $0.08 tax increase. Beverly Soriano, Stonewall District, expressed concern about where the money would come from. She suggested the Board look at other funding sources because the current residents and elderly were tapped out. She went on to say that she would like to see another way to fund the schools. Shannon Trout, teacher at Robert E. Aylor Middle School, spoke in support of the proposed $0.08 tax increase.. Noah Sullivan, student a James Wood High School, spoke about his experiences as a student in Frederick County schools and how he was supported by the teachers and guidance counselors. He stated the teachers sacrifice a lot for the student. He concluded by saying that he supported the proposed tax increase. William Meyers, Shawnee District, spoke in support of the fire and rescue services, particularly Company 15. He encouraged the Board to fund Fire &Rescue. There being no further comments, Chairman DeHaven closed the public hearing. SELECTION OF DATES FOR ADDITIONAL BUDGET WORK SESSIONS DATES SELECTED The Board scheduled additional budget work sessions for Thursday, March 31, 2016 at 6:30 p.m. and Tuesday, April 5, 2016 at 6:00 p.m. Minute Book Number 41 Board of supervisors Regular Meeting of03123 /ifi Supervisor Lofton reported on the l7epartmcnt of Social Services, lle noted that so this year �5 newborns have been born drug exposed.. He also advised it was discovered the State was underftxnding the department by S�C►�,t7Q0. He went on to say the director and staff were working with the State on correcting than error. C'I'I'�ZEN C'�MN�l�F'TS There were no citizen coznments. Supervisor f?unn expressed concern over dealing with a one year budget. versus a multi- year budget, l-le encouraged the Board and the School Board to get together to look at long -term needs. lie wondered if school employees would be willing to take a cut in order to fund critical items.. Supervisor Mess reported that he was contacted by a freshman at James V�ood High School who asked him to visit the oncology ward at Winchester Medical tenter. Supervisor Wells stated he was a board member, taxpayer, and also on a fixed incoaxae and he tried to listen to the speakers concerns from that point of view. I�� 11�I"�I�ili►1 ,� � � � r � rer�da G. �artorn Berk, board a�' Supervisors 1VIrnkes Prepared �y: �-°°� � Jay E. ibb Il�epudy �lerk,lBoard cry' Supervisors Minute C3oak Numt��r 41 B+nsrd of Supervisors R�egulur Mectin� pf 43123!16