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February 10 2016 Regular Meeting Minutes;gib -& �� A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, February 14, 2016 at 7:00 P.M., in the Board of Supervisors' Meeting Roam, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Gene E. Fisher; Blaine P. Dunn; Robert A. Hess; Crary A. Lofton; Judith McCann- Slaughter; and Robert W. Wells. CALL TO ORDER Chairman DeHaven called the meeting to order. INVOCATION Pastor Dan Den Hartog, Fellowship Bible Church, delivered the invocation. PLEDGE OF ALLEGIANCE Supervisar Fisher led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Slaughter, the Board approved the agenda by the following xecorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Rabert A. Hess Aye Gaxy A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye CONSENT AGENDA — APPROVED Upon a matian by Supervisor Hess, seconded by Supervisar Lofton, the Board approved the following items under the consent agenda: - Minutes —Tab A; - Request to Schedule a Public Hearing on a Proposed Amendment to the 2015 -2016 Fiscal Year Budget for the February 24, 2016 Board Meeting —Tab G; - Lake Holiday Sanitary District Advisory Committee —Tab D; and - Transportation Committee Report —Tab E. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Crary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye Minute Book Number 41 Board of Supervisors Regular Meeting oi02110 /16 .24� CITIZEN COMMENTS There were no citizen comments_ BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES — APPROVED UNDER CONSENT AGENDA The minutes from the January 19, 2016 retreat with the Sanitation Authority, January 20, 2016 Budget Work Session, and January 27, 2016 Joint Budget Work Session with the Frederick County School Board were approved under the consent agenda. COUNTY OFFICIALS COMMITTEE APPOINTMENTS NOMINATION OF DUDLEY RINKER TO FILL TIIE UNEXPIRED TERM OF JEREMY MCDONALD AS BACK CREEK DISTRICT REPRESENTATIVE TO THE BOARD OF ZONING APPEALS — APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Slaughter, the Board nominated Dudley Rinker to f 11 the unexpired term of Jeremy McDonald as Back Creek District representative to the Board of Zoning Appeals. Term expires December 31, 2016. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A, Hess Aye Gary A. Lofton Aye Judith McCann- Slaughter Aye Robert W. Wells Aye REQUEST TO SCHEDULE A PUBLIC HEARING ON A PROPOSED AMENDMENT TO THE 2015 -201.6 FISCAL YEAR BUDGET FOR FEBRUARY 24 2016 BOARD MEETING — APPROVED UNDER CONSENT AGENDA The Board approved holding a public hearing at its February 24, 2016 meeting on a proposed amendment to the Fiscal Year 2415 -2016 budget to reflect a General Fund supplemental appropriation in the amount of $7,000,000 and a School Capital Fund Supplemental appropriation in the amount of $4,000,000. COMMITTEE REPORTS LAKE HOLIDAY SANITARY DISTRICT ADVISORY COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA The LHSD Advisory Committee met in the Public Works Department Conference Room located on the 2 °� Floox of the107 North Kent Street complex, on Wednesday, January 27, 2016 at 10:00 a,m, Minute Book Number 41 Board of Supervisors Regular Meeting of 02110/1G All members were present. Representatives of LHCC were their manager Dave Burleson, the President of the Association, Brenda Badders- Riesgraf, and Vice - President Pat Cooney. Frederick County representatives were Supervisor Hess, Rod Williams, Ed Strawsnyder, and Kris Tierney. The committee took two actions related to Sanitary District. assessments. 1. The committee recommended leaving the FY 17 assessments the same as in past years. (Buildable lots $678 and $264 for membership Tots) 2. The Committee also recommended an assessment of zero on land held in common by LHCC. The Board should consider these recommendations when officially setting the rates as part of the budget adoption this spring. TRANSPOR'T'ATION COMMITTEE REPORT — APPROVED UNDER CONSENT AGENDA The Transportation Committee meeting scheduled for January 25, 2016 was delayed due to weather and met on February 1, 2016 at 8:30 a.m. Members Present Members Absent Gary Lofton (voting) Mark Davis (liaison Middletown} Barry Schnoor (voting) Gene Fisher (voting} Judith McCann - Slaughter (voting) James Racey (voting) Gary Oates (liaison PC} Lewis Boyer (liaison Stephens City) ** *Items Requiring Action * ** None ** *Items Not Requiring Aetion'�'�* 1, Comprehensive Plan Transportation Section Update The Committee reviewed the attached updates to the Transportation Section of the comprehensive plan in which staff implemented the previously discussed changes and agreed to forward to the CPPS via consensus. 2. House Bi112 Update Staff updated the Committee on the status of the County's HB2 applications and noted that Projects 1, 4, and 5 from the list below are currently being recommended funding. 1. Route 11 North at Exit 317 2. Construction of Route 37 from Exit 310 to Route X22 3. Restoration of Route 277 Improvements to the Plan 4. Route 11 South Intersection with Apple Valley Road — Intersection Improvements 5. Fax Drive at Route S22 —Turn Lane Improvements Staff noted that while our larger projects were not successful given the extreme competition within the state, our strategy of applying for smaller projects in addition to the larger projects was very successful. Frederick County was the only locality in the Staunton district north of Harrisonburg to receive any funding recommendations. Staff discussed that looking ahead to next year the County will need to develop more small and mid -range project applications in addition to working to strengthen the applications for and strategize difference scenarios on the larger projects. Minute Book Number 4l Board of Supervisors Regular Meeting of o2110116 244- Finally, it was noted that, due to the fact that significant scoring is gained on Economic Development categories, that the County must coordinate with the EDA on the creation or modification of EDA strategic planning documents that highlight key transportation projects that meet EDA goals. 3, Other Staff updated the Committee on the status of several of our revenue sharing projects and noted that the notice to proceed on Snowden Bridge Boulevard should be going out later this month. PUBLIC HEARING PUBLIC HEARING - PROFOSED CONVEYANCE OF AN EASEMENT TO CLEARBROOK VOLUNTEER FIRE &RESCUE, INC. TO ACCOMMODATE A CONNECTION TO THE FREDERICK COUNTY SANITATION AUTHORITY SYSTEM FOR THE BENEFIT OF THE PROPERTY OF CLEARBROOK FIRE & RESCUE, INC„ THE EASEMENT CONSTITUTTNG 13,750 SOUARE FEET, MORE OR LESS, AND BEING LOCATED ON A PORTION OF TAX PARCEL NUMBER 33- A -162B, THE PARCEL BEING A PORTION OF_ THE PROPERTY USED BY AND REFERRED TO BY FREDERICK COUNTY AS CLEARBROOK PARK IN THE STONEWALL MAGISTERIAL DISTRICT - APPROVED Parks and Recreation Director Jason Robertson appeared before the Board regarding this item. He advised the Parks and Recreation recommended approval of an easement request for Clearbrook Fire &Rescue. He advised the Comrnissian waived the easement fee with the stipulation that the fee be paid in full should the property be sold within the next 10 years. He concluded by saying the fire company was agreeable to the terms. Chairman DeHaven convened the public hearing. There were no public comments. Chairman DeHaven closed the public hearing. Upon a motion by Supervisor Slaughter, seconded by Supervisor Hess, the Board approved the conveyance of the easement for the benefit of Clearbrook Volunteer Fire &Rescue, Inc. The above motion was approved by the following recorded vote: Charles S. DeHaven, Jr. Aye Blaine P. Dunn Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Judith McCann - Slaughter Aye Robert W. Wells Aye BOARD LIAISON REPORTS There were no Board liaison reports. CITIZEN COMMENTS There were no citizen comments. Minute Book Number 4l Board of Supervisars Regular Meeting of 02!14116 '�� BOARD OF SUPERVISORS COMMENTS Supervisor Lofton stated that he was troubled by the misinformation out in the public regarding Delegate LaRock and Frederick County's request to be a steward of granting tax exemptions. He stated that he would like to get the word out. He went on to say his trouble with the tax exempt decisions was that the state was the one who decided. Supervisor Dunn encouraged citizens to look at the proposed budget because he would like to hear what they recommend and would like them to give the Board feedback. He stated that he would also like the Board to consider enacting an ordinance mandating citizens clear the snow from around fire hydrants after a snowstorm. ADJOURN UPON A MOTION BY VICE_ CHAIRMAN FISHER, SECONDED BY SUPERVISOR LOFTON, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THTS MEETING TS HEREBY ADJOURNED. (7:22 P.M.) Charles S. DeHaven, Jr, Chairman, Baard of Supervisors �� rends G. Gartan Clerk, Board of Supervisors Minutes Prepared By: ��_� � ` `� Jay E, ib�s Deputy Clerk, Baard of Supervisors Minute Book Number 41 Board of Supervisors Regular Meeting of 02/10116