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February 10 2016 Budget Work Session with Finance Com Minutes� i A Budget Work Session of the Frederick County Board of Supervisors and Finance Committee was held on Wednesday, February 10, 2016 at 6:00 P.M., in the Board of Supervisors' Meeting Rporn, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Charles S. DeHaven, Jr.; Vice_ Chairman. Gene E. Fisher; Blaine P. Dunn; Robert A. Hess; Gary A. Lofton; Judith McCann- Slaughter; and Robert W. Wells. OTHERS PRESENT Finance Committee member Bill M. Ewing; Brenda G. Garton, County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Commissioner of the Revenue Ellen Murphy; Treasurer C. William Orndoff, Jr.; Finance Director Cheryl B. Shiffler; Assistant Finance Director Sharon Kibler; Budget Analyst Jennifer Place; Rod Williams, County Attorney; Mike Ruddy, Planning Director; Assistant Superintendent of Administration Dr. Al Orndorff; School Board Member Dr. John Lamanna; Executive Director of Finance for Frederick County Public Schools Lisa Frye; and Handley Regional Library Director John Huddy. CALL TO ORDER Chairman DeHaven called the work session to order. RESCHEDULE BUDGET WORK SESSION OF FEBRUARY 17 AND MARCH 2 Administrator Garton offered alternative dates to reschedule two upcoming budget work sessions due to scheduling conflicts. She asked .board members to contact Deputy County Administrator Jay Tibbs with their preferences. REVIEW OF NEW NOTEBOOK TABS AND INFORiVIATION Administrator Garton reviewed comparison charts showing Frederick County's real estate tax rate, median income, per capita capital spending, bonded debt, and County COLA/Merit versus Social Security and Consumer Price Tndex increases. COUNTY ADMINISTRATOR BUDGET SCENARIOS Administrator Garton presented proposed budget scenarios reflecting tax increases of $0,06, $0..08, and $0.10 per $100. She noted her scenarios removed all capital requests for now because the Board would consider the use of Fund Balance at its February 24, 2016 meeting. She noted if the Board chose not to fund any capital this year using Fund Balance then she would bring forth a budget showing some use of Fund Balance funding for capital needs. Minute Book Number 41 Board of Supervisors Budget Work session with Finance CammitEee on 02/10/16 239 Mr, Ewing stated he looked at the numbers and could balance the budget with a $0.06 tax increase, but if he were a supervisor he would not look at doing anything more than $0.0�. Supervisor Dunn suggested funding critical needs instead of funding ail capital needs. He suggested not doing the automatic 57 -43 split between the schools and the county. Supervisor Wells stated he did not see a reason to go below $0.06. He went on to say that what he sees is a good start. Supervisor Fisher stated he had an interest in a number of critical areas with regard to positions and he did not think $0.04 would touch it. Supervisor Slaughter stated she liked what Ms. Garton had proposed and that we are kidding ourselves if we think there will be no tax increase. She went on to say if there were any additional money it should go back to public safety. Supervisor Lofton stated his concerns would be that social security recipients received no increase this year and if anyone has money in a mutual fund ar stocks they are earning less than last year. OUTSIDE AGENCX REQUESTS Administrator Garton presented the outside agency requests. She noted if the agency has a regional agreement in place that denotes funding then she would recommend funding per the agreement. Supervisor Lofton stated he would like to review all of the requests. Mr. Ewing stated he would like to see them separated by those with a memorandum of understanding and those without. Supervisor Slaughter suggested not including new requests. Supervisor Wells stated he did not want the agencies to feel like we do not appreciate what they do, but we might not be able ko fund them. Vice - Chairman Fisher stated he would recommend not funding new requests. He went on to say he had a problem funding agencies without having the benefit of the number of county citizens affected or served by the agency. Supervisor Lofton stated he would like to see the memorandums of understanding that do not contain a funding rate. lqe recommended no ne�v agency requests and level funding agencies, except those governed by an MOU. Supervisor Slaughter concurred. Minute Book iYumber 41 Beard of Supervisors Budget Work Sessian with Finance Committee on 02/10/16 �'4© Supervisor Hess stated he would like to see the Board hold the line where they could. SUPERVISOR COMMENTS/ UESTIONSIGUIDANCE Supervisor Dunn distributed and reviewed an analysis he completed of the County's total debt and revenues for the past 10 years. He suggested taking some of the budget. surplus to pay off debt. Supervisor Lofton asked for information concerning the $0.01 tax rate on airplanes and what revenue it would generate. There being no further discussion, the work session adjourned at 6:55 P.M. ..��,�, Charles S. DeHaven, Jr. Chairman, Board of Supervisors rends G. Garton Clerk, Board of Supervisors Minutes Prepared By: - ^_ �' `� Jay E. ib Deputy Clerk, Board of Supervisors Minute Book Number 41 Board of Supervisors Budget work Session with Finanee Committee on 02/10/16