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February_10_2016_Board_Agenda_PacketAGENDA BUDGET WORK SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 10, 2016 6:00 P.M., 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 6:00 P.M. Board of Supervisors Budget Work Session 7:00 P.M. Regular Meeting - Call To Order Invocation Pledge of Allegiance Adoption of Agenda: Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda: (Tentative Agenda Items for Consent are Tabs: A, C,Dand E) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes:(See Attached)A ------------------------------------------------------------------------------- 1.Retreat with Sanitation Authority, January 19, 2016. 2.Budget Work Session, January 20, 2016. 3.Joint Budget Work Session with Frederick County School Board, January 27, 2016. AGENDA BUDGET WORK SESSION AND REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 10, 2016 PAGE 2 County Officials: (See Attached)B 1. Committee Appointments. ------------------------------------------- 2. Request to Schedule a Public Hearing on a Proposed Amendment to the 2015-2016 Fiscal Year Budget for the February 24, 2016 Board Meeting. (See Attached)C ------------------------------------------------------------------------------- Committee Reports: (See Attached)D 1. Lake Holiday Sanitary District Advisory Committee. --------- (See Attached)E 2. Transportation Committee. ------------------------------------------ Public Hearing: 1. Proposed Conveyance of an Easement to Clear Brook Volunteer Fire & Rescue Inc., to Accommodate a Connection to the Frederick County Sanitation Authority System, for the Benefit of the Property of Clear Brook Volunteer Fire & Rescue Inc., the easement constituting 13,750 square feet, more or less, and being located on a portion of Tax Parcel Number 33-A-162B, the parcel being a portion of the property used by and referred to by Frederick County as Clearbrook Park, in the Stonewall Magisterial (See Attached)F District. -------------------------------------------------------------------- Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 MEMORANDUM TO: Board of Supervisors FROM: John A. Bishop, AICP, Deputy Director - Transportation RE: Transportation Committee Report for Meeting of February 1, 2016 DATE: February 5, 2016 The Transportation Committee meeting scheduled for January 25, 2016 was delayed due to weather and met on February 1, 2016 at 8:30 a.m. Members Present Members Absent Gary Lofton (voting) Mark Davis (liaison Middletown) Barry Schnoor (voting) Gene Fisher (voting) Judith McCann-Slaughter (voting) James Racey (voting) Gary Oates (liaison PC) Lewis Boyer (liaison Stephens City) ***Items Requiring Action*** None ***Items Not Requiring Action*** 1. Comprehensive Plan Transportation Section Update The Committee reviewed the attached updates to the Transportation Section of the comprehensive plan in which staff implemented the previously discussed changes and agreed to forward to the CPPS via consensus. 107 North Kent Street, Suite 202 Winchester, Virginia 22601-5000 -2- 2.House Bill 2 Update Staff updated the Committee on the staB2 applications and noted that Projects 1, 4, and 5 from the list below are currently being recommended funding. 1.Route 11 North at Exit 317 2.Construction of Route 37 from Exit 310 to Route 522 3.Restoration of Route 277 Improvements to the Plan 4.Route 11 South Intersection with Apple Valley Road Intersection Improvements 5.Fox Drive at Route 522 Turn Lane Improvements Staff noted that while our larger projects were not successful given the extreme competition within the state, our strategy of applying for smaller projects in addition to the larger projects was very successful. Frederick County was the only locality in the Staunton district north of Harrisonburg to receive any funding recommendations. Staff discussed that looking ahead to next year the County will need to develop more small and mid-range project applications in addition to working to strengthen the applications for and strategize difference scenarios on the larger projects. Finally, it was noted that, due to the fact that significant scoring is gained on Economic Development categories, that the County must coordinate with the EDA on the creation or modification of EDA strategic planning documents that highlight key transportation projects that meet EDA goals. 3.Other Staff updated the Committee on the status of several of our revenue sharing projects and noted that the notice to proceed on Snowden Bridge Boulevard should be going out later this month. JAB/dlw Attachment T RANSPORTATION T RANSPORTATION CC URRENT ONDITIONS Frederick County has grown significantly in the past two decades in both population and economic development, placing a significant demand upon the Frederick County transportation system. Current County policy follows State Code guidance to ensure that new development offsets its impacts to the transportation system. A significant portion of congested roadways in the County can be linked to by-right development that does not offset its transportation impacts since it is not required by the Code of Virginia. This has had the greatest impact upon Interstate 81 and the primary highways the County. Primary Highways include Routes 37, 522, 50, 7, 277 and 11. Based upon the most recent Virginia Department of Transportation (VDOT) data available (2007) (2016) Frederick County has 1663 1853 lane miles of roadway that are part of the state system. As of 2008, VDOT estimates that vehicles traveled 2,966,846 3,040,103 miles per day on Frederick County roadways. This is a 213% an over 200% increase since 1990. The vast majority of this travel is focused upon the Interstate and Prima in the Urban Areas, within the boundaries of the Urban Development Area (UDA) and Sewer and Water Service Area (SWSA). In addition, the County has recently taken additional steps to incentivize growth within the UDA by adopting a transfer of development rights (TDR) ordinance which allows by right residential development rights to be sold by landowners in the Rural Areas to landowners inside the UDA. Ultimately, while this results in increased traffic in the UDA, this is still a net financial benefit to the County. This allows the County and State to focus roadway improvements within the UDA as opposed to having to expand roadways throughout the entire county. The Eastern Road Plan is the guide to roadway development/improvements in and around the Urban Areas. Improvements to secondary roads in the more rural western portion of the county are focused on safety and maintenance as opposed to creating additional capacity. The possible exception to this would be areas where the Comprehensive Plan proposes the development of Rural Community Centers. Capacity and safety improvements to primary roadways in the rural areas will be addressed on an as needed basis. T2030CP HE OMPREHENSIVE LAN 1 T RANSPORTATION As of the year 2000 census, the urbanized portions of Frederick County, Winchester, and Stephens City area reached the population threshold (50,000) that led to the federally required creation of a Metropolitan Planning Organization (MPO). In Frederick County the MPO boundary is concentrated around the development in the eastern section, and along Route 1 Virginia in the north and to Stephens City in the South. Staffed by the Northern Shenandoah Valley Regional Commission, the MPO is responsible for creating a long range transportation plan that meets air quality standard The MPO is in the process of adopting the 2035 Long Range Transporta Plan, which is expected to be adopted before or shortly after this document. The MPO is currently operating under the 2035 Long Range Transportation Plan. Recent fFunding of transportation improvements in Frederick County has largely been accomplished through development proffers and the VDOT revenue sharing program. Whenever possible, the County uses public private partnerships to make improvements. The County is also active in the areas of rail access funding and economic development road access funding. The in transportation funding has been declining over the years and has now reached the point where some federal funds are being use maintenance with very little new construction taking place. The State has been actively encouraging localities to take on maintenance of their road systems. However, roadway construction and maintenance in Frederick County primarily remains the responsibility of the State and Federal Government. How the County, State, and Federal governments work together to create a long term funding policy for transportation will have far reaching impacts on transportation systems in Frederick County. Recent Transportation Legislation, namely HB2 and HB1887, has significantly changed the process by which transportation projec will be funding within the Commonwealth. The stated purpose of the new system is to score transportation projects and remove politi from the decision making process. At this time the results of t round of this process are pending. Based on Commonwealth Transportation Board adopted criteria, Economic Development is the most influential factor in scoring criteria for Frederick County makes it particularly important that the County coordinate with th Economic Development Authority to highlight the economic development importance of key roadways. T2030CP HE OMPREHENSIVE LAN 2 T RANSPORTATION FF UTURE OCUS In the next twenty to thirty years it is expected that a number transportation milestones will be reached. The issue of long-term road construction funding must be resolved, which will allow significant transportation system improvements to move forward. Most crucial is the completion of Route 37 east, which is critical for both residential and economic development traffic. Completion of this roadway has been a top priority for Frederick County for many years. The Eastern Road Plan will continue to guide road projects and will evolve to address the long range transportation needs of the County. The County will encourage the integration of National Complete Streets principles into its transportation practices. Complete Streets are streets that serve all users, not just those using a car. Instituting a Complete Streets policy ensures The County will work to insure that development and transportation agencies routinely design and operate the entire right of way to enable safe access for drivers, transit users and vehicles, p bicyclists, as well as for older people, children, and people wi These principles This goal aim s to balance the diverse needs of all users of the public right of way and promote an integrated, multi modal transportation system. Simply put, following complete streets principles this means that the County will consider all potential users of the transportation s making improvements, working with development, or constructing new facilities. Complete Street policies This goal will benefit Frederick County as they it address es important safety, health, and environmental considerations, target special populations, and promote s growth and revitalization within the community. Many states, including Virginia and over 200 localities, have adopted some form of complete streets policy. It is expected that transit Over time, it is expected that private transit options will begin to play a larger role in Frederick County transportation network. This would likely begin with on demand type services for the special needs populations, elderly, and disabled. As densities increase in the UDA and citizen preferences continu, it is expected that bicycle and pedestrian accommodations will continue to increase in importance. The Frederick County School system has opened its first elementary school (Greenwood Mill Elementary) with a walk zone, and they plan to continue promotion of this type of school. A Complete Streets policy will also help to move these goals forward. Finally, with the growth potential of the Virginia Inland Port in Warren County, Frederick County can expect a continuing increase in freight movement via rail and roadways. infrastructure should continue to address transportation improve T2030CP HE OMPREHENSIVE LAN 3 T RANSPORTATION will further the economic growth of the community. This would al fulfilling the potential of the Winchester Regional Airport. CB OMMUNITY ENEFITS The benefits to the community of a healthy transportation system immeasurable. An efficient transportation system leads to communities that are less stressed, healthier, less polluted, safer, and more attractive to economic development opportunities and new residents. A policy that creates an interconnected system of bicycle and pe facilities will lead to a healthier and fitter community as well as increased home values. Removal of cars from the roadway would reduce congestion and air pollution. The mixed use land use pattern promoted by New Urbanism and the Urban Center concept of this Plan furthers promotes these policies. The transportation system is always a key consideration for business locations. An efficient transportation system will make the County more attractive to new businesses and will also keep existing businesses from looking to locate elsewhere. In addition, continued focus in intermodal opportunities (the transfer of goods between different transportation modes such as truck to rail or air) in the area will make the county more attractive to businesses looking to take advantage of rail sidings or locations near the airport. The Csupport both road and rail access funding has already led to increased economic development interest. The result is more jobs for County citizens as well as a more valuable and diverse tax base. P/I OLICIESMPLEMENTATION As residential and commercial development continues, increasing will be continue to be placed on the County by users of I-81 and commuters through the area. Transportation demands need to be addressed while protecting and promoting the goals of the comprehensive plan as a whole. This will include the uses of tools such as context sensitive design and planning/ roadways with consideration of future planned land uses and type The role of Frederick County is to first plan the transportation system and then work with new and existing development to preserve corridor righs of way and implement construction needs. It is the role of the state and federal government along with development to fund transportation improve necessary to ensure the fu T2030CP HE OMPREHENSIVE LAN 4 T RANSPORTATION POLICY: TCS O CRAFT AND ADOPT A OMPLETE TREETS POLICY TO GUIDE THE TOPROMOTETHECOUNTYPOLICYOF DEVELOPMENT OF NEW ROADWAYS AND THE REDEVELOPMENT OF EXISTING ROADWAYS IN A ,, MANNER THAT MAKES THEM OPEN AVAILABLE AND SAFE TO ALL . MODES OF TRANSPORTATION IMPLEMENTATION: Match desired form of development to roadway classification to simplify the determination of which roadways receive which treatment. That is, different types of streets for different land uses. For example, while some roadways would require a separate bicycle and pedestrian trail in order to be more accessible to bicyclists and pedestrians, in rural areas a wider shoulder section may be more appropriate. Support State efforts to implement Complete Streets policies and advance local implementation of complete street policies. Work with new development and redevelopment to implement this the complete streets policy and the overall transportation plan. This may require analysis and modification of the existing subdivision ordinance. Work cooperatively with the schools division to identify school locations that meet both school and County goals of public acces safe walkability. Seek outside funding sources to fill in gaps in order to attach separate segments and create a fully interconnected system. POLICY: IC MPLEMENT THE ROADWAY PRIORITIES OF THE OUNTY AS OUTLINED ANNUALLY IN THE CAPITAL IMPROVEMENT PLAN AS WELL AS THE I,SR, NTERSTATE PRIMARY AND ECONDARY OAD PLANS PRINCIPALLY ERP, IN ADDITION TO THE ASTERN OAD LAN AND PARTICULARLY R37. OUTE EAST IMPLEMENTATION: Work with new development and redevelopment to implement the Eastern Road Plan through construction and preservation of right ways. Continue to work closely with VDOT, State and Federal representatives, and any other available revenue sources to increase transportation. In the absence of outside funding continue to protect rights of way and move forward on planning transportation priorities. T2030CP HE OMPREHENSIVE LAN 5 T RANSPORTATION Coordinate with the VDOT to make sure the required percentage of maintenance funds to be spent on other accommodations is used on County priorities. Maintain the character of the rural roadways in the county while addressing safety issues as they may arise. POLICY: I MPROVE UPON EXISTING TRANSPORTATION SAFETY AND SERVICE C. LEVELS IN THE OUNTY IMPLEMENTATION: Coordinate with VDOT in the scoping and review of Traffic Impact Analyses. Analyze VDOT Access Management standards and, when needed, adopt County standards that are stronger. Investigate the creation of a facility standards manual. Work with new development and redevelopment to ensure that the t generation and new movements do not degrade the transportation system, increase delays, or reduce service levels. Coordinate with VDOT, local and state law enforcement, and the schools division to identify and address safety concerns. Coordination to be handled by the Department of Planning and Development and Transportation Committee. Create an informal working group with Staff, VDOT, and law enforcement to identify and address safety concerns. Coordination to be handled by the Department of Planning and Development and the Transportation Committee. Work with State officials to bring another General District Court Judge to the area as previously approved. Work with State officials to increase financial and staff support to the Department. Work with State officials to increase financial and staff support of the State Police Kernstown Barracks. T2030CP HE OMPREHENSIVE LAN 6 T RANSPORTATION POLICY: F IND WAYS TO IMPLEMENT TRANSPORTATION NEEDS WHILE KEEPING .W THE COST OF INDUSTRIAL PROPERTY COMPETITIVE ORK TO ENHANCE USE OF INTERMODAL FREIGHT MOVEMENT WHEREVER . POSSIBLE IMPLEMENTATION: Create a working group comprised of members from interest groups, staff, and the Transportation Committee to review the form of proffers and develop a preferred approach for developing transportation proffers that will best aid the competitiveness of local industr while ensuring needed transportation improvements are put in place. Coordinate with local business to maximize the use of Economic Development Road Access funding as well as Rail Access funding. Actively work with rail carriers through the Economic Development Commission and Industrial Parks Association to maximize the amount of material that is shipped into and out of Frederick County via Perform a study to discern where opportunities to bring air freight into the regional airport may be available. Work to incentivize and maximize opportunities presented by expansion of the Virginia Inland Port and the new multimodal facility coming to Martinsburg, WV. Make use of revenue sharing funds for development of industrial property when the Board of Supervisors determines that it is in best interest of Frederick County. Incorporate the Airport Master Plan into County planning efforts POLICY: I MPROVE THE BEAUTY OF TRANSPORTATION CORRIDORS AT THE C. OUNTY GATEWAYS AND ALONG COMMERCIAL ROADWAYS IMPLEMENTATION: Work with VDOT to create roadway design plans that meet standards while beautifying local gateways and commercial corridors. Through the Transportation Committee, develop a plan and actively promote corridor beautification. This should include working with local institutions to create more attractive County entrances into their facilities. T2030CP HE OMPREHENSIVE LAN 7 T RANSPORTATION POLICY: E NSURE SAFE OPERATION OF FIRE AND RESCUE VEHICLES AND . SCHOOL BUSES IMPLEMENTATION: Investigate the existence and potential removal of barriers between neighborhoods that lead to delays in response, particularly for the Greenwood and Millwood companies. Promote the adoption of a uniform locking technology acceptable the Fire and Rescue Department for use on gated and locked emergency access points. Analyze driving, road, and parking standards and actively seek Fire and Rescue Department input for driveways and roads to ensure th all approved developments are accessible by fire equipment. POLICY: P ROVIDE COST EFFECTIVE ALTERNATIVES TO AUTOMOBILE TRAVEL AS ,,,. NEEDED FOR THE ELDERLY DISABLED AND WORK FORCE IMPLEMENTATION: Coordinate with existing agencies such as Shenandoah Area Agency Aging and Access Independence to secure outside funding to enhance service to the elderly and disabled in the community. Make use of MPO resources to identify areas of most critical need. Monitor existing data source updates to determine areas of growi need. CPS OMMUNITY ARTNERS AND TAKEHOLDERS The Frederick County Transportation Committee (TC) is appointed Board of Supervisors to review issues in the County including transportation planning, safety, and regional coordination. The TC reviews and provides recommendations to the Board of Supervisors regarding transportation planning and policy related matters. As staff and the TC work on these items there are a number of agencies with whom they regularly engage including: Virginia Department of Transportation Virginia Department of Rail and Public Transit Federal Highway Administration WinFred MPO T2030CP HE OMPREHENSIVE LAN 8 T RANSPORTATION Northern Shenandoah Valley Regional Commission In addition to the above agencies the TC often works with the following groups on different special projects. Virginia State Police (Kernstown Barracks) Frederick County Fire and Rescue Frederick County Public Schools Winchester Frederick Economic Development Commission Authority SMR UPPORTING ATERIALS AND ESOURCES Airport Master Plan National Complete Streets Coalition MPO 2030 Transportation Plan Frederick County Annual Road Plans (Primary, Secondary, and Interstate) VDOT Access Management Standards T2030CP HE OMPREHENSIVE LAN 9