HomeMy WebLinkAboutDecember_9_2015_Board_Agenda_PacketRESOLUTION OF APPRECIATION
ERIC R. LAWRENCE,
DIRECTOR OF PLANNING & DEVELOPMENT
FREDERICK COUNTY
WHEREAS, Eric R. Lawrence served the citizens of Frederick County, Virgin
approximately 20 years in the Department of Planning & Development; and
WHEREAS, Mr. Lawrence began his career with Frederick County first as a P
then serving as Zoning Administrator, Deputy Director, and, fina
Director of Planning & Development; and
WHEREAS, through his leadership the department completed the Rural Areas
Study, culminating in the adoption of the Rural Areas Recommenda
established the Conservation Easement Authority and secured the first conservation
easement through a partnership with Potomac Conservancy; and completed a
comprehensive rewrite of the Comprehensive Plan; and
WHEREAS, Mr. Lawrence oversaw and established the First Transfer of
Development Rights (TDR) program in the Commonwealth of Virginia.
NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of
Supervisors extends its sincerest thanks to Eric R. Lawrence for his leadership and wishes
him all of the best in his future endeavors.
BE IT FURTHER RESOLVED, that this resolution be spread across the minutes
of the Frederick County Board of Supervisors for all citizens to
accomplishments of this public servant.
ADOPTED this 9 day of December, 2015.
th
__________________________ ___________
Richard C. Shickle Gene E. Fisher
Chairman Shawnee District Supervisor
__________________________ __________
Robert A. Hess Blaine P. Dunn
Gainesboro District Supervisor Red Bud District Su
__________________________ __________
Robert W. Wells Charles S. DeHaven, Jr.
Opequon District Supervisor Stonewall District Supervisor
__________________________ __________________________
Gary A. Lofton Brenda G. Garton
Back Creek District Supervisor Clerk
ATTACHMENT1
RECYCLING PROGRAM:
REGIONAL ELECTRONICS RECYCLING PROGRAM:
LITTER PROGRAM:
CONVENIENCE SITE USAGE:
ATTACHMENT2
COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
TO: Board of Supervisors
FROM: Finance Committee
DATE: November 18, 2015
SUBJECT:Finance Committeeand Audit Committee Report and Recommendations
A Finance Committee meetingwasheldin the First Floor Conference Room at 107 North Kent
Street onWednesday,November 18, 2015 at 8:00 a.m. An Audit Committee meeting
immediately followed.All members were present.(= no action required)
FINANCE COMMITTEE
1.The Sheriff requests a General Fund supplemental appropriation in the amount of
$7,954.13.This amount represents proceeds from the Sheriff’s Sale and will be used to
purchase cruiser gun locks. No local funds required. See attached memo, p. 4. The
committee recommends approval.
2.The Sheriff requests a General Fund supplemental appropriation in the amount of
$8,350.This amount represents an insurance reimbursement for an auto claim. No
local funds required. See attached memo, p. 5. The committee recommends approval.
3.The Stewardship Planner requests a General Fund supplemental appropriation in the
amount of $26,000.This amount represents a donation received for a shelter at Rose
Hill Park. No local funds required. See attached memo, p. 6. The committee
recommends approval.
4.The Zoning Administrator requests a Development Projects Fund supplemental
appropriation in the amount of $9,582.38.This amount represents funds called in for
the County to administer the completion of Security Drive for inclusion into the state
107 North Kent Street Winchester, Virginia 22601
Financeand Audit CommitteeReport and Recommendations
November 18, 2015
Page|2
secondary road systemin the Westview Business Center. No local funds required. See
attached memo, p. 7. The committee recommends approval.
5.The County Administrator and the Assistant County Administrator provide a potential
approach regarding Fire &Rescue services.See attached memo,p. 8 – 10. The
committee recommends the establishment of a task force.
6.The Schools Executive Director of Finance provides corrected FY 2015 Financial
Statements. See attached, p.11 – 36. No action required.
7.TheFinance Director requestscontinueddiscussion on unfunded FY16 capital requests.
The committee requested a prioritization of the requests and a balance of contingency
funds available. See attached information, p.37 – 62. No recommendationswere
made.
8.The Finance Director provides requested information on outside agencies regarding
funding. See attached, p.63. The committee recommends forwarding the list to the
City-County Joint Finance Committee.
AUDIT COMMITTEE
1.The Internal Audit Report ending August 31, 2015 is provided. See attached, p.64 –
77. No action required.
(Brown & Edwards will be at an upcoming meeting, prior to the next engagement contract.)
INFORMATION ONLY
1.The Finance Director provides aFund 10 Transfer Report for October2015. See
attached, p.78.
Financeand Audit CommitteeReport and Recommendations
November 18, 2015
Page|3
2.The Finance Director provides an FY 2016 Fund Balance Report ending
November12,2015. See attached, p.79.
3.The Finance Director provides financial statements for the month ending
October31,2015. See attached, p.80 – 90.
4.The Government Finance Officers Association (GFOA) has awarded the County the
Distinguished Budget Presentation Award for the FY 2016 Budget document. This is the
th
29consecutive year that Frederick County has received this achievement. See
attached, p.91 – 92.
Respectfully submitted,
FINANCE COMMITTEE
Charles DeHaven, Chairman
Judy McCann-Slaughter
Gary Lofton
Richard Shickle
Bill Ewing
Angela Rudolph
By ___________________________
Cheryl B. Shiffler, Finance Director
MEMORANDUM
Finance Committee
TO:
FROM:
Mark R. Cheran, Zoning Administrator
RE:
Request for Appropriation for Westview Business Center Lots 11-17
DATE:
November 10, 2015
____________________________________________________________________________________
The above-referenced subdivision was recorded October 2, 2003; the owner of the subdivision
posted a Letter of Credit (LOC) # 30-30 in the amount of $ 9,582.38 for the completion of
Security Drive that will serve the subdivision. The approved subdivision did not have the
minimum of three lots for SecurityDrive to be accepted into the Virginia Department of
Transportation’s (VDOT) secondary road system for maintenance. The subdivision now has four
lots that are serviced by Security Drive, and meets the minimum requirement for inclusion into
the state’s secondary road system. The County has contacted the holder of the LOC via meetings
and correspondence to complete Security Drive. As of October 30, 2015, the work has not been
completed and staff was forced to call LOC# 30-30 on that date.
Therefore, I amrequesting that funds of LOC #30-30 in the amount of $ 9,582.38, fromCarl S Hales
be appropriated into aspecific line item to be designated by the Finance Department. This line item
is neededfor the County to administer the completion ofSecurity Drivefor inclusion into the state
secondary road system,to servethis subdivision.The Planning Department will be responsible for
overseeing the project management of the work performed, as well as coordinate the road acceptance
with the Virginia Department of Transportation.
MRC/dlw
cc: C. William Orndoff, Jr., Treasurer
Wayne Corbett, Deputy Treasurer
4-027-01227-5413-000-010
3-027-041040-0001 c.s. 11/4/15
Executive Director of Financefryel@fcpsk12.net
D
ATE:August 25, 2015
T
O: School Board Finance Committee Members
David T. Sovine, Ed.D., Superintendent of Schools
F:
ROM Lisa K. Frye, Executive Director of Finance
S
UBJECT: Financial Reports for Fiscal Year 2014-15
Attached are the year-end financial reports for fiscal year 2014-15. As of the date of this report,
the financials are unaudited. Included are the statements of operations for all funds managed by
the school system. This report summarizes the key activities within each fund.
Table of Contents
Fund Report
UUUU
School Operating FundPage 3
School Nutrition Fund Page 8
School Textbook Fund Page 10
School Capital Projects Fund Page 12
School Construction Fund Page 14
School Debt ServiceFundPage 16
School Health Insurance Reserve Fund Page 18
Northwestern Regional Educational Programs Funds Page 20
Consolidated Services Fund Page 22
Special Grants Fund Page 24
Fiduciary Funds Page 26
Please refer to the respective financial statement as you procee
School Operating Fund
$ 28,958 schools
$129,901 depts.
Unobligated Surplus for FY 2015 $ 314,747
Frederick County Public SchoolsPage 3Fiscal Year 2014-2015 Financial Report
School Operating Fund Continued
16BU
Understanding the Operating Fund Variances
Unrestricted Revenues and Expenditures
Unrestricted Revenues:
Frederick County Public SchoolsPage 4Fiscal Year 2014-2015 Financial Report
School Operating Fund Continued
Unrestricted Expenditures:
Restricted program revenues and expenditures
FY2015 Unrestricted Surplus
(Revenues in Excess of Expenditures)
Supplementary Information Regarding Restricted Programs
Frederick County Public SchoolsPage 5Fiscal Year 2014-2015 Financial Report
School Operating Fund
2013-142014-152014-152014-15Variance
Actual*OriginalAdjusted Actual*from
BudgetBudgetAdj. Budget
SUMMARY
TOTAL REVENUES
TOTAL EXPENDITURES
REVENUE OVER EXPENDITURES
$ 651,533 $ -$ -$ 438,484 $ 438,484
LOCAL FUNDS UNOBLIGATED AT JUNE 30$ 542,594 $ 314,747
Unrestricted Revenues
Revenue from Local Sources$ 939,671 $ 844,493$ 967,460 $ 1,043,468$ 76,008
Revenue from Commonwealth$ 65,611,371$ 67,346,838$ 67,334,677$ 67,454,879$ 120,202
Revenue from Federal Government$ 5,262$ 5,000 $ 6,295$ 5,458$ (837)
Transfers/ CarryOver/ Prior Year Encumbrances$ 315,904 $ -$ 1,784,703$ 1,784,703$ -
Local Funds -Board of Supervisors$ 60,727,321$ 65,347,740$ 65,347,740$ 65,347,740$ -
Total Unrestricted Revenues$ 127,599,529$ 133,544,071$ 135,440,875$ 135,636,248$ 195,372
Unrestricted Expenditures
Instruction$ 95,025,262$ 101,060,889$ 100,829,358$ 100,814,363$ 14,995
Instructional & Administrative Technology$ 5,601,832$ 5,516,224$ 7,054,793$ 7,052,237$ 2,556
Support Services$ 26,336,980$ 26,954,389$ 27,423,465$ 27,280,040$ 143,424
Unrestricted Expenditures$ 126,964,074$ 133,531,502$ 135,307,615$ 135,146,640$ 160,975
Unrestricted Revenue Over/(Under) Expense$ 635,455 $ 489,607
Restricted Programs
Total Restricted Revenues
Total Restricted Expenditures
Restricted Revenue Over/(Under) Expense$ 16,078$ (51,124)
All Revenue Over/(Under) Expense$ 651,532 $ 438,484
LOCAL FUNDS UNRESTRICTED AND UNOBLIGATED AT JUNE 30$ 542,594 $ 314,747
Frederick County Public SchoolsPage 6Fiscal Year 2014-2015 Financial Report
Supplementary Information Regarding Restricted Programs
Restricted Programs
2014-20152014-20152014-2015
RevenueExpendituresVariance
Total Restricted Programs$ 5,689,897 $ 5,741,021$ (51,124)
RECAPITULATION:
2013-142014-152014-152014-15Variance
Actual*OriginalAdjusted Actual*from
BudgetBudgetAdj. Budget
TOTAL REVENUES
[19]
TOTAL EXPENDITURES
[20]
REVENUE OVER EXPENDITURES
[21]$ 651,533 $ -$ -$ 438,484 $ 438,484
[22]
[23]LOCAL FUNDS UNOBLIGATED AT JUNE 30$ 542,594 $ 314,747
[24]
Frederick County Public SchoolsPage 7Fiscal Year 2014-2015 Financial Report
School Nutrition Fund
Revenue Variances:
Expenditure Variances:
Frederick County Public SchoolsPage 8Fiscal Year 2014-2015 Financial Report
School Nutrition Fund
AdjustedVariance
ActualActualBudgetActualfrom
2012-20132013-20142014-152014-2015Adj Budget
Beginning Balance July 1
Revenues:
Total Revenues
Expenditures:
Total Expenditures
Revenue Over / (Under) Expenditures
Balance June 30
* Actual expenditures include year-end encumbrances
Frederick County Public SchoolsPage 9Fiscal Year 2014-2015 Financial Report
School Textbook Fund
Frederick County Public SchoolsPage 10Fiscal Year 2014-2015 Financial Report
School Textbook Fund
2012-132013-142014-152014-15
Actual*Actual*BudgetActual*Variance
Balance July 1
Revenues:
Total Revenues
Expenditures:
Total Expenditures
Revenues Over / (Under) Expenditures
Balance June 30
Frederick County Public SchoolsPage 11Fiscal Year 2014-2015 Financial Report
School Capital Projects Fund
Frederick County Public SchoolsPage 12Fiscal Year 2014-2015 Financial Report
School Capital Projects Fund
Variance
2012-132013-142014-152014-15from
Actual*Actual*BudgetActual*Adjusted
Budget
Balance July 1
Revenues:
Total Revenues
Expenditures:
Total Expenditures
Fund Balance June 30
Frederick County Public SchoolsPage 13Fiscal Year 2014-2015 Financial Report
Construction Fund
Replacement FCMS: Transportation Facility:
$
4,277,735.69
Elementary Additions:
Fourth High School:
$ 280,106.80
Frederick County Public SchoolsPage 14Fiscal Year 2014-2015 Financial Report
Construction Funds
Cummulative
ProjectPrior Years'2014-2015Project
BudgetReceiptsActual ReceiptsReceipts
Revenues:
Total Revenues
CummulativeRemaining
ProjectPrior Years'2014-2015ProjectOutstandingProject
BudgetExpendituresActualExpendituresEncumbrancesBalance
Expenditures:
Total Expenditures
Frederick County Public SchoolsPage 15Fiscal Year 2014-2015 Financial Report
Debt Service Fund
6B
The year-end balance in the debt service fund is $287,524. The fund balance is carried forward to offset the
local share of debt service in the next fiscal year.
During the fiscal year, FCPS received $275,783 from the federal government as an interest rebate subsidy for
the Qualified School Construction Bonds (QSCB) program and $14,626,151 from the county for debt service
obligations and administrative expenses. $1,566,316 in excess monies in the debt service fund were
transferred out (described in more detail in the next paragraph). Additionally, some existing debt was
refinanced, which reduced interest payments owed, and thus created an interest expense savings
generating the fund balance of $287,524.
The original budget for the debt service fund (approved in the spring of 2014) reflected a transfer of
$1,566,316 to the school capital projects fund to help with major maintenance, sec and safety project
purchases. In July 2014, in an unprecedented collaboration betw
to issue a comparable salary increase, the FY 2015 budget was ad
excess funds to the school operating fund instead of the school capital projects fund.
As of June 30, 2015, there were 34 active debt issues. The total principal and interest payments, along with
the management fees for the debt issues, totaled $13,970,830.
A summary of the outstanding indebtedness is shown below.
Outstanding debt at June 30, 2014 $ 103,937,277
New debt incurred during FY 2015 $ 13,375,000 *
Principal payments on existing debt during FY 2015 ($ 9,236,871)
Outstanding debt at June 30, 2015 $ 108,075,406
* During FY 2015, FCPS participated in the fall 2014 Virginia Public School
Authority (VPSA) bond sales for $13,375,000. This borrowing was used to fund
the construction of the replacement Frederick County Middle School.
Frederick County Public SchoolsPage 16Fiscal Year 2014-2015 Financial Report
Debt Service Fund
Variance
2014-15from
2012-132013-14Adjusted 2014-15Adjusted
ActualActualBudgetActualBudget
Balance July 1
Revenues:
Total Revenues
Expenditures:
Total Expenditures
Balance June 30
Frederick County Public SchoolsPage 17Fiscal Year 2014-2015 Financial Report
Insurance Reserve Fund
Frederick County Public SchoolsPage 18Fiscal Year 2014-2015 Financial Report
Insurance Reserve Fund
Maximum Maximum
ExpectedClaimExpectedClaim
ActualActualActivityLiabilityActualActivityLiability
2012-20132013-20142014-152014-152014-152015-162015-16
Balance July 1
Revenues:
Total Revenues
Expenditures:
Total Expenditures
Revenues Over (Under) Expenditures
Balance June 30
Frederick County Public SchoolsPage 19Fiscal Year 2014-2015 Financial Report
Northwestern Regional Educational Programs (NREP) Funds
Frederick County Public SchoolsPage 20Fiscal Year 2014-2015 Financial Report
Northwestern Regional Educational Programs (NREP) Funds
2012-132013-142014-152014-15Variance
ActualActualAdjustedActual*from
OPERATING FUND
BudgetAdj. Budget
Balance at July 1
REVENUES:
TOTAL REVENUES
EXPENDITURES:
TOTAL EXPENDITURES
Balance at June 30
TEXTBOOK FUND
Balance at July 1
REVENUES:
TOTAL REVENUES
EXPENDITURES:
TOTAL EXPENDITURES
Balance at June 30
Frederick County Public SchoolsPage 21Fiscal Year 2014-2015 Financial Report
Consolidated Services Fund
Frederick County Public SchoolsPage 22Fiscal Year 2014-2015 Financial Report
Consolidated Services Fund
2014-15Variance
2012-132013-2014Adjusted2014-15from
ActualActualBudgetActualAdj. Budget
Balance July 1
Revenue:
Total Receipts
Expenditures:
Total Expenditures
Revenues Over/ (Under) Expenditures
Balance June 30
Frederick County Public SchoolsPage 23Fiscal Year 2014-2015 Financial Report
Special Grants Fund
Frederick County Public SchoolsPage 24Fiscal Year 2014-2015 Financial Report
Special Grants Fund
2012-132013-142014-152014-15
ActualActualAdjusted Actual
Budget
Balance July 1
REVENUES:
TOTAL REVENUES
EXPENDITURES:
TOTAL EXPENDITURES
Balance June 30
Frederick County Public SchoolsPage 25Fiscal Year 2014-2015 Financial Report
Fiduciary Funds
Private-Purpose Private-Purpose
Endowment BalanceIncome Fund Balance
Total $ 241,326 $ 9,848
Frederick County Public SchoolsPage 26Fiscal Year 2014-2015 Financial Report
Fiduciary Funds
FY13-14FY13-14FY14-15FY14-15
Private-PurposePrivate-PurposePrivate-PurposePrivate-Purpose
EndowmentIncomeEndowmentIncome
Balance July 1
REVENUES:
TOTAL REVENUES
EXPENDITURES:
TOTAL EXPENDITURES
Balance June 30
Frederick County Public SchoolsPage 27Fiscal Year 2014-2015 Financial Report
COUNTY OF FREDERICK
Information Technologies
(540) 665-5614
M E M O R A N D U M
To: Finance Department
From: Walter Banks, IT Director
Subject:2016 PC Refresh Adjustments
Date: November 18, 2015
Each of below requests (2) works together and are directly related to storage capacity and document
management. If we are looking to expand the ability to scan/add/ store a largervolume of document
images, both are required.
Total: $36,320 for this project
LaserFiche Storage Capacity Request:
Over the past year the storage requirements have changed rapidly. The requirements for additional
information being scanned into the document imaging system (LaserFiche)and stored for longer than
expected retention periodshave been reviewed.
The IT Department has determined that additional storage is requiredto support and maintain the
current growth and maintenance capacity. By our current estimation the LaserFiche system may reach
its maximum storage capacity before the end of the Fiscal year 2015-2016. The additional storage space
is needed to guarantee the system remains operational and allows for the requirement that certain
document repositories remain archived in perpetuity.
This project was originally delayed one year by reviewing storage configurations,but due to
organizational needs requesting information to be stored longer than the required three years,it makes
these requests unmanageable without expanding storage capacity.
Cost not to exceed$32,000.
Enterprise Large Document Scanner, Printer and Plotter DevicesRequest:
Currently Frederick County has three large document printers and two large document scanning devices
used primarily to scan digital images of financial, administration and mapping documents. These
devices were purchased in 2001 and have become extremely limited in their functionality and are costly
in maintenance support.
Effectively, these printers have surpassed their life cycle by a number of years and they are no longer
networked because their operating systems (Windows XP) are no longer viable or secure on the county’s
network infrastructure.
To maintain network integrity and provide large document scanning and map production services, the IT
Department is attempting to consolidate large document scanner, printer and plotter devices from five
devices to two. One device purchased as part of a grant, located at the Public Safety building and one at
the Kent administration office.
The LaserFiche Storage Capacity Request supports the demand to store a larger volume of images and
maintain longer retention periods. The Enterprise Large Document Scanner, Printer, and Plotter Devices
Requests are required if we are expanding the ability to scan/ add/ store a larger volume of document
images through LaserFiche.
This would give the county access to two large format HP multifunction devices, the first being located
at the Public Safety (as part of a grant) with the second located at the Kent central administration office.
Cost not to exceed $4,320
Sincerely,
Walter T. Banks, IT Director
Quote Summary
QUOTATION
file:///C|/Users/ascott/Desktop/Dell%20Quote_709497513.html[11/12/2015 11:38:20 AM]
Quote Summary
(* Amount denoted in $)
file:///C|/Users/ascott/Desktop/Dell%20Quote_709497513.html[11/12/2015 11:38:20 AM]
Page 1of 3
Electoral Board and Voter Registration Departments
Frederick County, VA
Unfunded FY 16 Capital List
Voting Machine Replacement Plan
Reasons for Replacement of DRE (Direct Recording Electronic) Machines
The General Assembly of Virginia (GA) has placed a ban on all localities in Virginia from purchasing any
more DRE machines from either a manufacturer or any other locality as of July 1, 2007. Any DREs
acquired before July 1, 2007 may be used in elections in the locality for the remainder of theiruseful life.
Any locality may acquire DREs from another locality in Virginia for the expressed purpose of providing
accessible voting equipment (ADA compliant only) in their locality. Our DRE voting machines are now 12
years old and according to the GA law may not be replaced. At some point in the near future, the need
to replace our voting equipment will be upon us.
In the 2015 General Assembly session, a Bill was introduced to prohibit the use of direct electronic
recording machines (DREs) and required the use of optical ballot scanning systems in all elections by July
1, 2016.This Bill was passed by the full Senate Privileges and Elections Committee (9 – Yes, 6 – No)and
left on the table by the Senate Finance Committee (14 – Yes, 0 – No).
The movement to replace all DRE voting machines gained more momentum in 2015 with the State
Board of Elections decertification of one type of DRE voting machine on April 15, 2015, less than 8 weeks
from the June 9, 2015 Primary. Over 30 localities in Virginia had this type of DRE and 10 of these
localities had a June 9, 2015 Primary. The decertification was due to the machine having a Wi-Fi
connection capability. The Board could decertify our type of DRE machines at any time.
With both Houses of the GA controlled by the Republican Party, a 2016 GA bill will surely be introduced
to ban all DRE voting machines. This is especially true for 2016 as Virginia is listed as a swing state for
the 2016 Presidential Election.
Replacement Plans (See AttachedVoting Machine Changes Precinct Chart)
The attached Voting Machine Changes Precinct Chart 2015 shows how Frederick County’s voting
machines distribution and total will be after a complete changeover from DRE machines to Optical Scan
machines and Express Vote machines.
Machine Costs involved would be approximately $ 5,900.00 per Optical Scan machine and $ 3,500.00
per Express Vote (for ADA compliancy). These prices include one free year of warranty maintenance.
Future years would involve a yearly warranty maintenance agreement. Currently these costsfor one DS
200 Optical Scan machine is$ 250.00 per year and for an Express Vote machine is $165.00 per year.
Page 2of 3
Buying personal voting booths (pack of 10 booths) for each Precinctwould by approximately $ 20.00 per
booth. The voting booth number needed would vary from Precinct to Precinct depending upon the
number of voters per Precinct and the type of Election based on expected turnout of voters voting.
Approximate Costs of Future Voting Machines for Frederick County
Quote received on 10/06/2015 (see attached) – good for 60 days
Optical Scan machines – DS 200 – 30 @ $ 5,900.00 = $ 177,000.00
Express Vote machines – 30@ $ 3,500.00 = $ 105,000.00
DS 200 thumb drives (2 G) - 10 @ $ 75.00 = $ 750.00
DS 200 Thermal paper rolls – 50 @ $ 1.15 = $ 57.50
Personal Voting Booths – 20 x 10 pack @ $ 200.00 = $ 4,000.00
Election Day On-Site Support (2 Times for 3 days each) = $ 8,250.00
Training – GR, EB, Machine Tech, Custodian $ 11,325.00
Shipping &Handling $ 4,950.00
1Year Hardware & Software Warranty $ 0.00
Other Miscellaneous Supplies = $ 2,000.00
TOTAL $ 313,332.50
Additional Discounts and Trade-In Allowance
Election Systems & Software is currently offering -$ 16,000.00
for our 128 iVotronic machines ($125.00per machine
NET PURCHASEPRICE $ 297,332.50
2014 – 2015 Capital Improvement Plan Requestwas $ 322,113.50
2015 – 2016 Capital Improvement Plan Request was$ 40,349.00 LESSthan 2014 – 2015 Request
2016 – 2017 Capital Improvement Plan Request is now $ 6,807.50 MOREthan 2015-2016 Request
Warranty& Preventive Maintenance – this amount wouldvary as DRE, M-100 and Automark machines
would have to be maintained until the complete transition over to all DS 200 and Express Votemachines
would be complete. These figures do not take into account any yearly increase in the cost of warranty
maintenance to these machines.
Current Annual Warranty Maintenance
128 DRE iVotronic Touch Screen machines @ $ 133.00 = $ 17,065.00
1 M – 100 Optical Scan machine @ $ 296.00 = $ 296.00
1 Automark machine @ $ 392.00 = $ 392.00
TOTAL $ 17,753.00 per year
Page 3of 3
Future Annual Warranty Maintenance (estimated)
30DS 200 machines @ $ 250.00 = $ 7,500.00
30Express Vote machines @ $ 165.00 = $ 4,950.00
TOTAL $ 12,450.00 per year
Replacement Issues and Questions
Disposal of DRE iVotronic voting machines –
Election Systems & Software is currently offering $ 16,000.00for our 128 iVotronic machines ($125.00
per machine) at this time.
Purchase of new Optical Scan voting machines –
Price per unit – buy all in one year
Storage of new Optical Scan voting machines – where, environmental controls, security, access
Storage of new Express Votemachines – to comply with ADA requirements per precinct- where,
environmental controls, security, access
Preventive maintenance on all new voting machines
Warranty maintenance on all new voting machines
Training of General Registrar (GR) and staff, Electoral Board (EB), Machine Tech, Machine Custodian,
Officers of Election, Voters
PR to citizens of new machines – why change, what benefits, what cost savings - ?
Cost of new election supplies – individual voter privacy booths for marking paper ballots, pens for
marking ballots, other supplies
Storage of new election supplies – voting booths, pens, other supplies
Cost of paper ballots – how many per election or Primary, huge increase in number needed per election
Storage of paper ballots before, during and after each Election or Primary
Frederick County, Virginia
Purchase Proposal Quote
Submitted by Election Systems & Software
Purchase Solution Includes:
QuantityItem DescriptionPrice
Hardware
Model DS200 Precinct Scanner:
30Model DS200 (Includes Scanner, Plastic Ballot Box with Steel Doo$172,500.00
Battery, Reverse Wound Paper Roll, 4GB Jump Drive, and One (1) Y
30Tote Bin$4,500.00
ExpressVote:
30ExpressVote Unit Including Soft-Sided Case, Detachable ADA Keypa$105,000.00
Up Battery, Headphones, and One (1) Year Warranty
30DS200 Paper Guide$0.00
Sub-Total Hardware$282,000.00
Services
1Project Management$1,575.00
2Election Day On-Site Support (One Event includes a person on-sit$8,250.00
and day after election)
1Equipment Operations Training One (1) Day Course (Limited to 20 $1,575.00
1Poll Worker Train-the-Trainer Two (2) Day Course (Limited to 10 $1,575.00
XInstallation/Acceptance Testing$6,600.00
X1 Year Hardware and Software WarrantyIncluded
Sub-Total Services$19,575.00
Other
XShipping and Handling$4,950.00
Total Purchase Price Before Additional Discounts and Trade-In Al$306,525.00
X
Customer Loyalty Discount and Trade-In Allowance($16,000.00)
Equipment Being Traded-In by Customer Includes:
128-iVotronic Terminal (Voter, ADA, and/or Supervisor)
Net Purchase Price$290,525.00
Footnotes:
This quote is an estimate and is subject to final review and app
1.
Rates valid for 60 days and thereafter may change.
2.
Any applicable (City & State) sales taxes have not been included
3.
The quantity of service days reflects a reasonable estimate for
4.
Quantities may change depending on specific Customer needs.
Customer is responsible for packaging the trade-in equipment for
5.
equipment and unless otherwise agreed to by the parties, such eq
equipment.
Sharon Kibler
From:Cheryl Shiffler
Sent:Friday, November 13, 2015 1:47 PM
To:Sharon Kibler
Subject:Fwd: Capital List
SentfrommyiPad
Beginforwardedmessage:
From:RobertWilliamson<rwilliam@fcva.us>
Date:November12,2015at3:58:15PMEST
To:CherylShiffler<cshiffle@fcva.us>
Subject:RE:CapitalList
Cheryl,
SincetheFinancecommitteewaskindenoughtofund10additionalpatrolvehiclesIwillnotbe
requestinganyotheradditionalfundingforconsiderationfromtheunfundedcapitalrequestsofthelast
budgetcycle.
Thanks,
Bob
From: Cheryl Shiffler
Sent: Tuesday, November 03, 2015 8:56 AM
To: Bill Orndoff; Walter Banks; Rick Miller; Ross Spicer; Robert Williamson; Dennis Linaburg; Leeanna
Pyles; Kris Tierney; Delsie Jobe; Jason Robertson
Cc: Jennifer Place; Sharon Kibler
Subject: FW: Capital List
AttachedistheunfundedFY16capitallist.TheFinanceCommitteewillcontinuediscussingthelistand
hasrequesteddepartmentsprovideabriefsummaryexplainingtheneedandprioritization.This
informationisduebacktousbyNovember12,2015tobeincludedintheNovemberagenda.Thanks,
Cheryl
1
REASSESSMENT/BOARD OF ASSESSORS12105506000000 1,100.00
(10) SHERIFF VEHICLES & EQUIPMENT BOS 10/28/1531028005000000 265,710.00
31025408000000 28,540.00
TRANSFERS/CONTINGENCY93015890000000 (265,710.00)
TRANSFERS/CONTINGENCY 93015890000000 (28,540.00)
REASSESSMENT/BOARD OF ASSESSORSCOR (2) ASSESSORS FRINGES BOS 10/28/1512102001000000 4,610.40
REASSESSMENT/BOARD OF ASSESSORS 12102005000000 12,160.00
REASSESSMENT/BOARD OF ASSESSORS 12102002000000 6,394.30
REASSESSMENT/BOARD OF ASSESSORS12102006000000 717.18
REASSESSMENT/BOARD OF ASSESSORS 12102008000000 355.58
REASSESSMENT/BOARD OF ASSESSORS12102011000000 1,440.38
TRANSFERS/CONTINGENCY93015890000000 (4,610.40)
TRANSFERS/CONTINGENCY93015890000000 (12,160.00)
TRANSFERS/CONTINGENCY 93015890000000 (6,394.30)
TRANSFERS/CONTINGENCY 93015890000000 (717.18)
TRANSFERS/CONTINGENCY93015890000000 (355.58)
TRANSFERS/CONTINGENCY 93015890000000 (1,440.38)
REASSESSMENT/BOARD OF ASSESSORSCOR (2)ASSESSORS SALARIES BOS 10/28/1512101001000004 30,133.58
REASSESSMENT/BOARD OF ASSESSORS 12101001000041 30,133.58
TRANSFRS/CONTINGENCY 93015890000000 (30,133.58)
TRANSFERS/CONTINGENCY93015890000000 (30,133.58)
DEPARTMENT OF SOCIAL SERVICESINSURANCE PREMIUMS53169002000000 (660.00)
DEPARTMENT OF SOCIAL SERVICES 53165300000000 660.00
SALARY INCREASES/PROMOTIONS34011001000075 1,500.15
34013002000000 (1,500.15)
ountyoreerc,
CfFdikVA
ReportonUnreservedFundBalance
November12,2015
UnreservedFundBalance,BeginningofYear,July1,201542,344,282
PriorYearFunding&CarryforwardAmounts
C/FRoseHillPark
(168,000)
C/FSherandoParkmasterplan
(22,780)
C/FDARE(400)
C/FAbbottGrant
(33,854)
C/FFireCompanyCapital
(274,086)
ReserveEsummonsfunds
(38,816)
C/FFireProgramfunds
(29,521)
ReserveP&RPlayFundfunds
(6,932)
Schoolencumbrances
(581,267)
C/FForefeitedassets
(58,035)
C/FSchoolCapitaltoSchoolOperating
(314,747)
C/FSchoolOperating
(123,737)
C/FF&Rvehicleequipment
(40,000)
C/FF&Runiforms
(64,000)
(1,756,175)
OtherFunding/Adjustments
Parksreturnedunusedproffer(710)
CORrefundBrookfieldStephensonVillage(20,539)
CORrefundAllyFinancial(5,405)
CORrefundFordMotorCredit(2,930)
CORrefundOpalOil(4,070)
Treasurerdrivethroughrepair(30,000)
CircuitClerkdeputyclerkposition(10,913)
Airportcapital(63,818)
eretainage5,960
Gainesborosit
CORrefunddisabledveteran(3,689)
CORrefundGreenwayEngineering(12,753)
CORrefundNavitusEngineering(42,560)
CORrefundCitizensAssetFinance(5,736)
CORrefundCarrierEnterprises(144,392)
ArmelElementaryrenovationdesign(200,000)
NSVRCcontribution(1,216)
PPEArefundadministrationbuilding(47,897)
CORrefundDaimlerTrust(8,679)
CORrefundAquaLakeHolidayUtilities(2,759)
CORrefundProbuildCOLLC(13,282)
CORrefundLawrenceFabrications(6,533)
CORrefundWashingtonGas(89,697)
(711,618)
FundBalance,November12,2015 39,876,488
County of Frederick
General Fund
October 31,2015
ASSETSFY16FY15Increase
10/31/201510/31/2014(Decrease)
Cash and Cash Equivalents49,857,330.8846,626,208.993,231,121.89*A
Petty Cash1,555.001,555.000.00
Receivables:
Taxes, Commonwealth,Reimb.P/P45,341,285.6544,628,606.97712,678.68
Streetlights16,194.2016,710.25(516.05)
Miscellaneous Charges60,724.8785,129.74(24,404.87)
Due from Fred. Co. San. Auth.734,939.23734,939.230.00
Prepaid Postage2,146.903,095.58(948.68)
(1) Attached
GL controls (est.rev / est. exp)(13,241,934.61)(7,944,342.93)(5,297,591.68)
TOTAL ASSETS82,772,242.1284,151,902.83(1,379,660.71)
LIABILITIES
Performance Bonds Payable446,664.24399,414.3547,249.89
Taxes Collected in Advance70,445.8154,530.1715,915.64*B
Deferred Revenue45,409,969.4744,723,166.44686,803.03*C
TOTAL LIABILITIES45,927,079.5245,177,110.96749,968.56
EQUITY
Fund Balance
Reserved:
Encumbrance General Fund303,322.40369,654.76(66,332.36)(2) Attached
Conservation Easement4,779.854,779.850.00
*D
Peg Grant137,071.75244,254.00(107,182.25)
Prepaid Items949.63949.630.00
Advances734,939.23734,939.230.00
Employee Benefits93,120.8293,120.820.00
*E
Courthouse Fees269,039.57222,145.7646,893.81
Historical Markers17,330.7617,295.2535.51
Animal Shelter335,530.02335,530.020.00
Proffers2,042,419.804,023,780.67(1,981,360.87)(3) Attached
Economic Development Incentive0.00550,000.00(550,000.00)
Parks Reserve6,932.250.006,932.25
E-Summons Funds38,816.250.0038,816.25
VDOT Revenue Sharing436,270.00436,270.000.00
Undesignated Adjusted Fund Balance32,424,640.2731,942,071.88482,568.39(4) Attached
TOTAL EQUITY36,845,162.6038,974,791.87(2,129,629.27)
TOTAL LIAB. & EQUITY82,772,242.1284,151,902.83(1,379,660.71)
NOTES:
The cash increase reflects prior year surplus.
Prepayment of taxes.
Deferred revenue includes taxes receivable, street lights, misc.charges,dog tags, and motor vehicle registration fees.
Upgrade board room audio visual and broadcasting equipment in the amount of $178,122.95 from Comcast provided
PEG funds.
Previously ADA Fees.
DEPARTMENTAmount
3,433.87 Konica Minolta Printer/Copier/Scanner
Cty.Office Bldgs./Courthouse 2,714.34 Repair Generator at Public Service Building
Fire & Rescue 49,223.72 Uniforms
1,099.00 Supplies for the EZ10 Arrow Infusion System
2,558.29 Bailout System Supplies(Ropes, Harnesses, Etc.)
General Fund Departments 29,752.10 (30) Dell Desktop & (14) Laptop PC's
INSPECTIONS 26,632.40 2015 Chevrolet Colorado Truck
400.00Rose Hill Park Engineering Service
17,625.00 (1,500) Long Sleeve T-Shirts for the Half Marathon
25,336.50 Special Events T-Shirts
2,645.40 Half Marathon Awards
18,477.70 Playground Equipment Replacement Parts
2,567.30 Lime, Fertilizer, and Chlorothalonil
3,827.25 (7) 16 GB IPAD Wi-Fi Cellular w/case
Refuse Collection 15,500.00 Paving Road to Greenwood Compactor Site
3,955.00 Body Armour
21,717.00 Camera System with (2) Cameras
4,773.65 Uniforms
30,095.52 (12) Tactical Vests & (24) Hard Armor Plates
7,215.00 Raptor Radar Units
25,654.04 2015 Police Interceptor Sedan
4,983.00 Road Flares
3,136.32 Dare T-Shirts
303,322.40
Designated
Other
SCHOOLSPARKSFIRE & RESCUEProjectsTOTAL
54,706.90435,280.16491,139.401,061,293.34 2,042,419.80
Designated Other Projects Detail
218,936.34
1,000.00
108,000.0012/11/14 Board Action designated $50,000 for final debt payment
101,206.00on the Huntsberry property.
10,000.00
25,000.00
25,000.00
162,375.00
41,776.00
12,000.00
26,000.00
BPG Properties/Rt.11 Corridor 330,000.00
1,061,293.34
Other Proffers @10/31/15
(4) Fund Balance Adjusted
Ending Balance @10/31/15 39,876,488.45
19,654,122.83
(21,656,443.81)
(5,449,527.20)
10/15 Fund Balance Adjusted 32,424,640.27
FY16FY15YTD
REVENUES:
10/31/201510/31/2014Actual
AppropriatedActualActualVariance
(1)
General Property Taxes100,608,073.005,116,226.804,478,150.97638,075.83
(2)
Other local taxes31,899,849.005,692,767.915,326,508.71366,259.20
(3)
Permits & Privilege fees1,663,682.00834,923.05602,706.10232,216.95
Revenue from use of money0.00
(4)
and property152,466.0055,604.4896,823.71(41,219.23)
Charges for Services2,478,226.00804,613.76731,756.9772,856.79
Miscellaneous535,230.87108,512.71176,798.82(68,286.11)
Recovered Costs1,318,702.581,321,785.841,331,187.73(9,401.89)(5)
Intergovernmental:
(6)
Commonwealth8,900,008.005,684,500.595,605,000.1579,500.44
(7)
Federal39,000.0035,187.695,968.0029,219.69
TOTAL REVENUES147,595,237.4519,654,122.8318,354,901.161,299,221.67
EXPENDITURES:
General Administration 10,273,389.653,210,411.482,802,783.98407,627.50
Judicial Administration2,434,843.52700,850.65679,132.6921,717.96
Public Safety32,714,483.4611,512,317.8111,588,326.59(76,008.78)
Public Works4,948,422.681,375,922.661,179,102.72196,819.94
Health and Welfare8,177,956.002,411,635.792,216,107.75195,528.04
56,000.0014,000.0014,000.000.00
Parks, Recreation, Culture6,314,979.242,026,078.891,830,532.73195,546.16
Community Development1,997,260.95405,226.53921,963.45(516,736.92)
(8)
TOTAL EXPENDITURES66,917,335.5021,656,443.8121,231,949.91424,493.90
OTHER FINANCING SOURCES ( USES):
Operating transfers from / to 94,223,158.965,449,527.202,064,078.893,385,448.31(9)
Excess (deficiency)of revenues & other
sources over expenditures
& other uses
(13,545,257.01)(7,451,848.18)(4,941,127.64)2,510,720.54
Fund Balance per General Ledger39,876,488.4536,883,199.522,993,288.93
Fund Balance Adjusted to reflect
32,424,640.2731,942,071.88482,568.39
Income Statement 10/31/15
`
Penalties and Interest 227,523 197,072 30,450
Credit Card Chgs./Delinq.Advertising (22,473) (20,458) (2,015)
Adm.Fees For Liens&Distress 141,860 152,707 (10,847)
5,116,227 4,478,151 638,076
(2) Other Local Taxes
Local Sales and Use Tax 2,175,886.24 2,112,492.38 63,393.86
Communications Sales Tax 217,796.05 225,089.41 (7,293.36)
Utility Taxes 784,421.91 673,648.10 110,773.81
Business Licenses 595,398.06 552,778.96 42,619.10
Auto Rental Tax 33,189.59 31,193.97 1,995.62
Motor Vehicle Licenses Fees 128,222.35 126,713.10 1,509.25
Recordation Taxes 522,663.48 398,510.24 124,153.24
1,102,230.47 1,090,209.78 12,020.69
Lodging Tax 131,896.04 114,624.52 17,271.52
Street Lights 672.86 948.25 (275.39)
Star Fort Fees 390.86 300.00 90.86
5,692,767.91 5,326,508.71 366,259.20
(3)Permits&Privileges
Dog Licenses 15,552.00 18,310.00 (2,758.00)
Land Use Application Fees 4,900.00 5,100.00 (200.00)
Transfer Fees 1,169.10 938.70 230.40
Development Review Fees 230,410.99 130,510.10 99,900.89
Building Permits 409,512.20 328,303.81 81,208.39
2% State Fees 6,487.04 13,250.99 (6,763.95)
Electrical Permits 41,660.00 29,595.00 12,065.00
Plumbing Permits 9,977.00 5,199.00 4,778.00
Mechanical Permits 53,636.00 21,835.50 31,800.50
Sign Permits 1,926.72 820.00 1,106.72
Permits for Commercial Burning 25.00 225.00 (200.00)
Explosive Storage Permits - 200.00 (200.00)
Blasting Permits 150.00 105.00 45.00
Land Disturbance Permits 58,317.00 48,013.00 10,304.00
Septic Haulers Permit 300.00 - 300.00
Transfer Development Rights 900.00 - 900.00
Sewage Installation License - 300.00 (300.00)
834,923.05 602,706.10 232,216.95
(4) Revenue from use of
42,985.63 47,796.88 (4,811.25)
12,618.85 49,026.83 (36,407.98)
55,604.48 96,823.71 (41,219.23)
Round Hill Bond Payment 16,758.26 (16,758.26)
Reimbursement Circuit Court 4,497.60 3,646.07 851.53
Reimb.Public Works/Planning Clean Up 1,436.25 175.00 1,261.25
Clarke County Container Fees 27,991.16 15,228.19 12,762.97
City of Winchester Container Fees 21,956.21 12,093.04 9,863.17
Refuse Disposal Fees 36,160.05 21,073.71 15,086.34
29,858.97 26,352.34 3,506.63
Fire & Rescue Merchandise(Resale) 1,050.00 - 1,050.00
Container Fees Bowman Library 583.52 430.26 153.26
Litter-Thon/Keep VA Beautiful Grant 500.00 - 500.00
Restitution Victim Witness 3,986.00 4,476.24 (490.24)
Reimb.of Expenses Gen.District Court 8,296.28 10,000.92 (1,704.64)
28,340.22 16,069.72 12,270.50
Sign Deposits Planning - (50.00) 50.00
Reimbursement-Construction Projects - 385,799.69 (385,799.69)
*1
Westminster Canterbury Lieu of Tax - 12,225.05 (12,225.05)
Grounds Maint.Frederick Co. Schools 129,382.99 119,489.97 9,893.02
Comcast PEG Grant 35,732.25 35,344.80 387.45
157,500.46 449.50 157,050.96
*2
Fire School Programs 9,380.00 11,355.00 (1,975.00)
6,756.62 - 6,756.62
Proffer Redbud Run 32,270.00 12,908.00 19,362.00
Clerks Reimbursement to County 3,675.89 2,569.57 1,106.32
Proffer Canter Estates 28,615.79 4,087.97 24,527.82
Proffer Village at Harvest Ridge 7,695.00 6,156.00 1,539.00
Proffer Southern Hills 19,640.00 - 19,640.00
Proffer Snowden Bridge 210,807.87 176,310.42 34,497.45
Proffer Meadows Edge Racey Tract 151,080.00 161,152.00 (10,072.00)
Sheriff Reimbursement 1,011.58 7,385.72 (6,374.14)
19,524.00 4,881.00 14,643.00
Proffer Westbury Commons 1,000.00 - 1,000.00
1,321,785.84 1,331,187.73 (9,401.89)
*1 Reimbursement for the Round Hill Fire and Rescue Station and Event Center design.
*2 Blackburn Commerce Center Rezoning/Transportation Improvement $153,600.46
(6) Commonwealth Revenue10/31/201510/31/2014
FY16FY15Increase/Decrease
Motor Vehicle Carriers Tax 37,721.45 36,948.73 772.72
Mobile Home Titling Tax 58,618.97 60,131.19 (1,512.22)
Recordation Taxes 180,462.40 167,636.80 12,825.60
P/P State Reimbursement 2,610,611.35 2,610,611.27 0.08
Shared Expenses Comm.Atty. 117,911.16 105,178.61 12,732.55
Shared Expenses Sheriff 582,630.52 582,410.50 220.02
Shared Expenses Comm.of Rev. 53,090.44 52,360.93 729.51
Shared Expenses Treasurer 39,397.34 39,010.23 387.11
Shared Expenses Clerk 98,089.07 92,749.37 5,339.70
Public Assistance Grants 1,501,896.38 1,333,900.76 167,995.62*1
Litter Control Grants 15,687.00 15,515.00 172.00
Emergency Services Fire Program 214,535.00 239,007.00 (24,472.00)
DMV Grant Funding 5,462.99 12,342.03 (6,879.04)
DCJS & Sheriff (State Grants) - 122,764.08 (122,764.08)*2
JJC Grant Juvenile Justice 64,180.00 32,090.00 32,090.00
Rent/Lease Payments 77,143.48 77,143.48 -
Spay/Neuter Assistance -State - 395.20 (395.20)
Wireless 911 Grant 16,659.20 19,453.00 (2,793.80)
State Forfeited Asset Funds 8,261.84 5,218.09 3,043.75
F/R OEMS Reimb. 2,142.00 133.88 2,008.12
Total 5,684,500.59 5,605,000.15 79,500.44
*1 Increase for Special Needs
*2 Abbott Grant FY15 $99,064.88
County ofFrederick
GeneralFund
October 31, 2015
(7) Federal Revenue FY16FY15Increase/Decrease
Federal Forfeited Assets 10,612.69 - 10,612.69
Housing Illegal Aliens-Federal 12,581.00 - 12,581.00
Federal Funds-Sheriff 8,983.00 5,509.00 3,474.00
Emergency Services Grant 3,011.00 459.00 2,552.00
Total 35,187.69 5,968.00 29,219.69
(8) Expenditures
General Administration
Expenditures increased$424,493.90.increased $407,627.50andreflects a
Public Works
$311,957.50 increase of Commissioner of the Revenue tax refunds year to date.
increased $196,819.94 and includes the County share of the Courthouse Complex maintenance increase
of $49,242.90. Additionally, Engineering purchased a 2015 Chevrolet Colorado truck ($26,632), Refuse
a 30 yard recycling can and compactor ($17,475) and Maintenance Administration a 2015 Ford F150
Parks, Recreation, and Culture
truck ($27,963). increased $195,546.16 and includes vehicle
purchases of (2) 2015 Chevrolet Silverado trucks ($24,375) each and (2)2015Toro Z-turn riding
Community Development
mowers($13,057) each.Thedecrease inreflects the $500,000.00 transfer
to the Economic Development Authority for the H.P. Hood incentive in FY15. The Transfers increased
$3,385,448.31.See chart below:
(9) Transfers increased $3,385,448.31 FY16FY15Increase/Decrease
Transfer to School Operating705,004.31218,387.05 486,617.26*1
Transfer to School Construction3,200,000.00 - 3,200,000.00
Transfer to Debt Service County1,264,623.73201,548.42 1,063,075.31 *2
Transfer to School Operating Capital314,746.72542,593.92 (227,847.20)
Transfer to Capital Projects Fund0.001,000,000.00 (1,000,000.00)*3
Operational Transfers (34,847.56) 101,549.50 (136,397.06)*4
Total5,449,527.202,064,078.89 3,385,448.31
*1 Increase in FY15 School Operating Transfer.
*2 FY16 payments include the Bowman Library, Roundhill, Millwood
and the Animal Shelter.
*3 Proffer for Round Hill Fire and Rescue Event Center Site Plan
*4 Timing of insurance charge outs.
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
October 31, 2015
ASSETSFY2016FY2015Increase
10/31/1510/31/14(Decrease)
*1
7,223,736.956,396,356.34827,380.61
GL controls(est.rev/est.exp)(648,394.65)(433,294.67)(215,099.98)
TOTAL ASSETS6,575,342.305,963,061.67612,280.63
LIABILITIES
Accrued Operating Reserve Costs2,258,904.002,115,099.00143,805.00
TOTAL LIABILITIES2,258,904.002,115,099.00143,805.00
EQUITY
Fund Balance
Reserved
Encumbrances129,757.6991,395.0038,362.69
Undesignated
Fund Balance4,186,680.613,756,567.67430,112.94*2
TOTAL EQUITY4,316,438.303,847,962.67468,475.63
TOTAL LIABILITY & EQUITY6,575,342.305,963,061.67612,280.63
NOTES:
Cash increased $827,380.61. Refer to the following page for comparative statement of revenue and
expenditures and changes in fund balance.
Fund balance increased $430,112.94. The beginning balance for FY16 was $3,209,470.54 and includes
adjusting entries, budget controls FY16($725,046.00), and the year to date revenue less expenditures of
$1,702,256.07.
Current Unrecorded Accounts Receivable-FY2016
Prisoner Billing:35,303.25
.
Compensation Board Reimbursement 10/15453,027.49
488,330.74
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
10/31/2015
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
FY2016FY2015
REVENUES:
10/31/201510/31/2014YTD Actual
AppropriatedActualActualVariance
Credit Card Probation-42.6645.99(3.33)
Interest3,228.423,519.59(291.17)
Supervision Fees41,696.0012,471.0013,196.00(725.00)
Drug Testing Fees5,000.00-375.00(375.00)
Work Release Fees355,828.0095,601.2979,912.9815,688.31
Federal Bureau Of Prisons0.00165.001,275.48(1,110.48)
Local Contributions6,495,106.003,247,553.002,959,773.70287,779.30
Miscellaneous15,000.001,239.962,891.46(1,651.50)
Phone Commissions345,000.0077,146.3631,974.8545,171.51
Food & Staff Reimbursement130,000.0014,368.2320,434.37(6,066.14)
Elec.Monitoring Part.Fees90,000.0024,295.3821,325.702,969.68
Share of Jail Cost Commonwealth1,097,197.00374,043.68218,568.00155,475.68
Medical & Health Reimb.68,000.0021,643.9918,023.133,620.86
Shared Expenses CFW Jail5,090,140.001,282,376.451,298,186.60(15,810.15)
State Grants250,263.0073,340.9476,425.00(3,084.06)
Local Offender Probation252,286.0068,238.0067,190.001,048.00
Transfer From General Fund5,103,298.002,551,649.002,461,093.1290,555.88
TOTAL REVENUES
19,338,814.007,847,403.367,274,210.97573,192.39
EXPENDITURES:
20,116,966.346,145,147.295,745,800.41399,346.88
Excess(Deficiency)of revenues over
expenditures1,702,256.071,528,410.56173,845.51
FUND BALANCE PER GENERAL LEDGER
2,484,424.542,228,157.11256,267.43
Fund Balance Adjusted To Reflect
4,186,680.613,756,567.67430,112.94
Income Statement 10/31/15
714,204.56562,652.78151,551.78*1
Accounts Receivable Other0.00172.00(172.00)
Allow.Uncollectible Fees(84,000.00)(84,000.00)0.00
44,899,611.0743,682,208.641,217,402.43
Accumulated Depreciation(26,818,616.30)(25,115,864.21)(1,702,752.09)
GL controls(est.rev/est.exp)(694,702.63)(3,311,966.02)2,617,263.39
TOTAL ASSETS50,601,032.0746,711,358.083,889,673.99
LIABILITIES
Accounts Payable - -
Accrued VAC.Pay and Comp TimePay191,362.47178,911.2412,451.23
Accrued Remediation Costs12,233,415.9311,938,535.78294,880.15*2
Retainage Payable0.009,244.62(9,244.62)
Deferred Revenue Misc.Charges0.00172.00(172.00)
TOTAL LIABILITIES12,424,778.4012,126,863.64297,914.76
EQUITY
Encumbrances36,767.37168,423.20(131,655.83)*3
Land Acquisition1,048,000.001,048,000.000.00
New Development Costs3,812,000.003,812,000.000.00
Environmental Project Costs1,948,442.001,948,442.000.00
3,050,000.003,050,000.000.00
28,281,044.3024,557,629.243,723,415.06*4
.
TOTAL EQUITY38,176,253.6734,584,494.443,591,759.23
TOTAL LIABILITY AND EQUITY50,601,032.0746,711,358.083,889,673.99
Landfill fees increased $151,551.78 and is due to an increase in tipping fee rates. Landfill fees at 10/15 were
$507,202.55 compared to $476,881.65 at 10/14 for an increase of $30,320.90. Delinquent fees at 10/15 were
$202,623.99 compared to $82,271.67 at 10/14 for an increase of $120,352.32.
Remediation increased $294,880.15 and includes $265,000.00 for post closure and $29,880.15 interest.
The encumbrance at 10/31/15 was $36,767.37 and includes a 2016 Ford F250 with snow plow for $32,042,
(1) Dell desktop and (1) Dell laptop totaling $1,345.37, and a Pro-Flo 900 Caster spreader for a cost of $3,380.
Fund balance increased $3,723,415.06. The beginning balance was $27,730,771.72 and includes adjusting entries,
budget controls for FY16($75,138) and year to date revenue less expenditures of $625,410.58.
FUND 12 LANDFILLFY16FY15YTD
REVENUES10/31/1510/31/14Actual
AppropriatedActualActualVariance
Interest Charge0.001,341.471,387.14(45.67)
Interest on Bank Deposits60,000.0017,514.9920,782.54(3,267.55)
Salvage and Surplus0.0033,350.5559,574.60(26,224.05)
Sanitary Landfill Fees5,080,500.001,834,506.071,636,846.48197,659.59
Charges to County0.00136,716.00115,903.7420,812.26
Charges to Winchester0.0041,919.9233,895.008,024.92
Tire Recycling120,000.0029,931.1264,402.89(34,471.77)
Reg.Recycling Electronics60,000.0016,636.0014,973.001,663.00
Greenhouse Gas Credit Sales0.000.000.00
Miscellaneous60,000.00161.00174.00(13.00)
Wheel Recycling120,000.000.000.000.00
Charges for RTOP0.000.000.000.00
Renewable Energy Credits116,262.0044,958.9046,053.84(1,094.94)
Landfill Gas To Electricity394,620.00134,907.56159,165.39(24,257.83)
Waste Oil Recycling1,495.866,565.91(5,070.05)
State Reimbursement Tire Operation0.000.000.000.00
TOTAL REVENUES6,011,382.002,293,439.442,159,724.53133,714.91
Operating Expenditures5,391,520.00961,144.11945,223.9215,920.19
Capital Expenditures1,351,332.00706,884.751,237,046.51(530,161.76)
TOTAL Expenditures 6,742,852.001,668,028.862,182,270.43(514,241.57)
Excess(defiency)of revenue over
expenditures625,410.58(22,545.90)647,956.48
Fund Balance Per General Ledger27,655,633.7224,580,175.143,075,458.58
FUND BALANCE ADJUSTED 28,281,044.3024,557,629.243,723,415.06
Following the required public hearing, a decision regarding this rezoning application by the
Board of Supervisors would be appropriate. The applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist them in making a decision on this
application. It may also be useful to others interested in this zoning matter. Unresolved issues
concerning this application are noted by staff where relevant throughout this staff report.
Please see attached communication dated October 13, 2015 and
September 25, 2015, from Lloyd A. Ingram, VDOT Land Development Engineer.
Please see attached communication dated October 21, 2015 and
September 28, 2015, from Roderick B. Williams, County Attorney.
[Comprehensive Policy Plan, p. 1-1]
Land Use
Transportation
(Comprehensive Plan 7-6).
Staff note: There are issues with the language in the proffer that render the proffer to design
the crossing meaningless, unreasonably restrict the uses of the $633,644.00 to only
the revenue sharing program, and the triggers for the actual construction of the
1,100 feet of Renaissance leave questions as to the actual likelihood of its
construction.
Following the required public hearing, a decision regarding this rezoning application to the
Board of Supervisors would be appropriate. The applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
444
FROGALE CT
REZ # 09 - 15
SHADY
130
SOLDIERS
ELM RD
FROGALE CT
REST LN
480
Artillery Business Center
SHADY
ELM RD
PINs:
0
1
121
37
INDUSTRIAL DR
75 - A - 1, 75 - A - 1F
206
Revise Proffers FROGALE CT
121
161
DEVELOPMENT LN
INDUSTRIAL DR
110
INDUSTRIAL DR
690
SHADY
ELM RD
160
REZ 09-15
INDUSTRIAL DR
HEDGEBROOK
HILLS
Subdivision
75 A 1F
100
DEVELOPMENT LN
690
SHADY
ELM RD
REZ 09-15
75 A 1
ST
651
3862
KERNSTOWN
VALLEY
PIKE
BUSINESS PARK
Subdivision
180
210PROSPERITY DR
PROSPERITY DR
170
PROSPERITY DR
220
PROSPERITY DR
150
831
PROSPERITY DR
SHADY
240
ELM RD
161
PROSPERITY DR
201
PROSPERITY DR
PROSPERITY DR
125
PROSPERITY DR
0
1
4046
37
VALLEY
PIKE
251
Applications
PROSPERITY DR
4006
Parcels
VALLEY
Building Footprints
PIKE
B1 (Business, Neighborhood District)
4046
B2 (Business, General Distrist)
VALLEY
B3 (Business, Industrial Transition District)
PIKE
EM (Extractive Manufacturing District)
4118
0
1
HE (Higher Education District)
VALLEY PIKE 11
M1 (Industrial, Light District)
Note:
M2 (Industrial, General District)
Frederick County Dept of
REZ # 09 - 15
MH1 (Mobile Home Community District)
Planning & Development
I
MS (Medical Support District)
Artillery Business Center
107 N Kent St
Suite 202
OM (Office - Manufacturing Park)
PINs:
Winchester, VA 22601
R4 (Residential Planned Community District)
75 - A - 1, 75 - A - 1F
540 - 665 - 5651
R5 (Residential Recreational Community District)
Revise Proffers
Map Created: September 29, 2015
RA (Rural Area District)
Staff: jbishop
RP (Residential Performance District)
02755501,100Feet
444
FROGALE CT
REZ # 09 - 15
SHADY
130
SOLDIERS
ELM RD
FROGALE CT
REST LN
480
Artillery Business Center
SHADY
ELM RD
PINs:
0
1
121
37
INDUSTRIAL DR
75 - A - 1, 75 - A - 1F
206
Revise Proffers FROGALE CT
121
161
DEVELOPMENT LN
INDUSTRIAL DR
110
INDUSTRIAL DR
690
SHADY
ELM RD
160
REZ 09-15
INDUSTRIAL DR
HEDGEBROOK
HILLS
Subdivision
75 A 1F
100
DEVELOPMENT LN
690
SHADY
ELM RD
REZ 09-15
75 A 1
ST
651
3862
KERNSTOWN
VALLEY
PIKE
BUSINESS PARK
Subdivision
180
210PROSPERITY DR
PROSPERITY DR
170
PROSPERITY DR
220
PROSPERITY DR
150
831
PROSPERITY DR
SHADY
240
ELM RD
161
PROSPERITY DR
201
PROSPERITY DR
PROSPERITY DR
125
PROSPERITY DR
0
1
4046
37
VALLEY
PIKE
251
PROSPERITY DR
4006
VALLEY
PIKE
4046
VALLEY
PIKE
4118
0
1
VALLEY PIKE 11
Note:
Frederick County Dept of
REZ # 09 - 15
Planning & Development
I
Artillery Business Center
107 N Kent St
Suite 202
PINs:
Winchester, VA 22601
75 - A - 1, 75 - A - 1F
540 - 665 - 5651
Applications
Revise Proffers
Map Created: September 29, 2015
Parcels
Staff: jbishop
Building Footprints
02755501,100Feet
Following the required public hearing, a decision regarding this rezoning application by the
Board of Supervisors would be appropriate. The Applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist them in making a decision on this
application. It may also be useful to others interested in this zoning matter. Unresolved issues
concerning this application are noted by staff where relevant throughout this staff report.
Please see attached letter dated July 31, 2015.
Please see attached letter from Uwe E. Weindel, PE, dated
June 29, 2015.
:
Please see attached letter from Roderick B. Williams, County Attorney,
dated July 14, 2015.
Land Use.
Site Access and Transportation.
Environment.
Historical.
Following the required public hearing, a decision regarding this rezoning application by the
Board of Supervisors would be appropriate. The Applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
REZ # 07 - 15
Woodside Land Company
PIN:
3191
34 - A - 6D
WOODSIDE RD
281
Rezoning from RA to M2
WOODBINE RD
331
281
WOODBINE RD
WOODBINE RD
184
WOODBINE RD
281
WOODBINE RD
200
WOODBINE RD
208
WOODBINE RD
ST
669
REZ 07-15
34 A 6D
276
WOODBINE RD
280
2973
WOODBINE RD
WOODSIDE RD
0
1
11
Note:
REZ # 07 - 15
Frederick County Dept of
Planning & Development
Woodside Land Company
I
107 N Kent St
PIN:
Suite 202
34 - A - 6D
Winchester, VA 22601
Rezoning from RA to M2
540 - 665 - 5651
Applications
Map Created: September 29, 2015
Parcels
Staff: mruddy
Building Footprints
0200400800Feet
REZ # 07 - 15
Woodside Land Company
PIN:
3191
34 - A - 6D
WOODSIDE RD
281
Rezoning from RA to M2
WOODBINE RD
331
281
WOODBINE RD
WOODBINE RD
184
WOODBINE RD
281
WOODBINE RD
200
WOODBINE RD
208
WOODBINE RD
ST
669
REZ 07-15
34 A 6D
276
WOODBINE RD
Applications
Parcels
Building Footprints
280
2973
WOODBINE RD
B1 (Business, Neighborhood District)
WOODSIDE RD
B2 (Business, General Distrist)
0
1
B3 (Business, Industrial Transition District)
11
EM (Extractive Manufacturing District)
HE (Higher Education District)
M1 (Industrial, Light District)
Note:
M2 (Industrial, General District)
REZ # 07 - 15
Frederick County Dept of
MH1 (Mobile Home Community District)
Planning & Development
Woodside Land Company
I
MS (Medical Support District)
107 N Kent St
PIN:
Suite 202
OM (Office - Manufacturing Park)
34 - A - 6D
Winchester, VA 22601
R4 (Residential Planned Community District)
Rezoning from RA to M2
540 - 665 - 5651
R5 (Residential Recreational Community District)
Map Created: September 29, 2015
RA (Rural Area District)
Staff: mruddy
RP (Residential Performance District)
0200400800Feet
Following the required public hearing, a decision regarding this rezoning application by the
Board of Supervisors would be appropriate. The applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist them in making a decision on this
application. It may also be useful to others interested in this zoning matter. Unresolved issues
concerning this application are noted by staff where relevant throughout this staff report.
Please see attached e-mail from Lloyd Ingram dated
July 31, 2015.
Please see attached letter from Roderick Williams dated August 17,
2015.
Please see attached letter from Jon Turkel, dated
November 9, 2015.
[Comprehensive Policy Plan, p. 1-1]
Land Use
Transportation
This property is significantly impacted by the
.
Route 37 corridor as acknowledged in previous versions of this rezoning.
Fiscal Impacts
Staff addresses these credits
directly in the staff conclusions summary.
Staff has no concerns.
Staff has no concerns.
Following the required public hearing, a decision regarding this rezoning application by the
Board of Supervisors would be appropriate. The Applicant should be prepared to adequately
address all concerns raised by the Board of Supervisors.
BERRYVILLE
PIKE
REZ # 06 - 15 2434
BERRYVILLE
2826
2432PIKE
BERRYVILLE
Opequon Crossing
BERRYVILLE
PIKE
0
1
PIKE
1590
ST
1560
7
PINs:
VALLEY
659
VALLEY
MILL RD
111
MILL RD
55 - A - 210, 55 - A - 212, 55 - A - 212A
EDDYS LN
125
Proffer Amendment
EDDYS LN
145
12911494
EDDYS LN
137
1496
VALLEYVALLEY
151
EDDYS LN
VALLEY
MILL RDMILL RD
EDDYS LN
MILL RD
159
EDDYS LN
1494
VALLEY
ST MILL RD
659
1430
VALLEY
MILL RD
1494
VALLEY
3108
233
MILL RD
BERRYVILLE
EDDYS LN
PIKE
1372
VALLEY
MILL RD
283
FIELDSTONE
EDDYS LN
Subdivision
310
SEQUOIA DR
EDDYS LN
SEQUOIA DR
ST
820
311
SOVERIEGN
EDDYS LN
VILLAGE
Subdivision
SENSENY RD
119
105
THOMPSON CT
THOMPSON CT
123
430
CLARKE
THOMPSON CT102
CANYON RD
301
COUNTY
HEATH CT
EDDYS LN
VIRGINIA
106
103
433
408HEATH CT
HEATH CT
CANYON RD
CANYON RD
402
113
105
CANYON RD
AULEE CT
TWIN LAKES
MORNING
AULEE CT
GLORY DR OVERLOOK
118
164
Subdivision
202
AULEE CT
342
MORNING
HEATH CT
CANYON RD
117
GLORY DR
341
204
BENTPATH CT
CANYON RD
HEATH CT
208
109
HEATH CT
PRIMROSE PL
107
NORFOLK CT
117
217
PANGBORNE CT
HEATH CT
209
324
ALPINE
CANYON RD
101
MEADOW RD
104
CANYON RD
NORFOLK CT
106
114
TAMARACK
CANYON RD
WHIPP DR
108
117
312
Applications
109
WHIPP DR
TAMARACKWHIPP DR
2737
CANYON RD
CANYON RD
111
210
Parcels 307
SENSENY RD
CANYON RD
COMBE DR
CANYON RD
308
Future Rt 37 Bypass
107
117
CANYON RD
WHIPP DR
CANYON RD
Building Footprints
103
122
219
WHIPP DR
209
CANYON RD
B1 (Business, Neighborhood District)
SENSENY
ALPINE
SENSENY
300
GLEN DR
131 B2 (Business, General Distrist)
MEADOW RD
GLEN DR
CANYON RD
CANYON RD
132
B3 (Business, Industrial Transition District)
104
202
CANYON RD
104
COMBE DR
EM (Extractive Manufacturing District)
SENSENY
FERN CT
RANGE CT
207
GLEN DR
HE (Higher Education District)
103232
SENSENY2001022272747
CANYON RD
M1 (Industrial, Light District)
Note:
M2 (Industrial, General District)
REZ # 06 - 15
Frederick County Dept of
MH1 (Mobile Home Community District)
Planning & Development
Opequon Crossing
I
MS (Medical Support District)
107 N Kent St
PINs:
Suite 202
OM (Office - Manufacturing Park)
55 - A - 210, 55 - A - 212, 55 - A - 212A
Winchester, VA 22601
R4 (Residential Planned Community District)
Proffer Amendment
540 - 665 - 5651
R5 (Residential Recreational Community District)
Map Created: September 14, 2015
RA (Rural Area District)
Staff: jbishop
RP (Residential Performance District)
04759501,900Feet
BERRYVILLE
PIKE
REZ # 06 - 15 2434
BERRYVILLE
2826
2432PIKE
BERRYVILLE
Opequon Crossing
BERRYVILLE
PIKE
0
1
PIKE
1590
ST
1560
7
PINs:
VALLEY
659
VALLEY
MILL RD
111
MILL RD
55 - A - 210, 55 - A - 212, 55 - A - 212A
EDDYS LN
125
Proffer Amendment
EDDYS LN
145
12911494
EDDYS LN
137
1496
VALLEYVALLEY
151
EDDYS LN
VALLEY
MILL RDMILL RD
EDDYS LN
MILL RD
159
EDDYS LN
1494
VALLEY
ST MILL RD
659
1430
VALLEY
MILL RD
1494
VALLEY
3108
233
MILL RD
BERRYVILLE
EDDYS LN
PIKE
1372
VALLEY
MILL RD
283
FIELDSTONE
EDDYS LN
Subdivision
310
SEQUOIA DR
EDDYS LN
SEQUOIA DR
ST
820
311
SOVERIEGN
EDDYS LN
VILLAGE
Subdivision
SENSENY RD
119
105
THOMPSON CT
THOMPSON CT
123
430
CLARKE
THOMPSON CT102
CANYON RD
301
COUNTY
HEATH CT
EDDYS LN
VIRGINIA
106
103
433
408HEATH CT
HEATH CT
CANYON RD
CANYON RD
402
113
105
CANYON RD
AULEE CT
TWIN LAKES
MORNING
AULEE CT
GLORY DR OVERLOOK
118
164
Subdivision
202
AULEE CT
342
MORNING
HEATH CT
CANYON RD
117
GLORY DR
341
204
BENTPATH CT
CANYON RD
HEATH CT
208
109
HEATH CT
PRIMROSE PL
107
NORFOLK CT
117
217
PANGBORNE CT
HEATH CT
209
324
ALPINE
CANYON RD
101
MEADOW RD
104
CANYON RD
NORFOLK CT
106
114
TAMARACK
CANYON RD
WHIPP DR
108
117
312
109
WHIPP DR
TAMARACKWHIPP DR
2737
CANYON RD
CANYON RD
111
210
307
SENSENY RD
CANYON RD
COMBE DR
CANYON RD
308
107
117
CANYON RD
WHIPP DR
CANYON RD
103
122
219
WHIPP DR
209
CANYON RD
SENSENY
ALPINE
SENSENY
300
GLEN DR
131
MEADOW RD
GLEN DR
CANYON RD
CANYON RD
132
104
202
CANYON RD
104
COMBE DR
SENSENY
FERN CT
RANGE CT
207
GLEN DR
103232
SENSENY2001022272747
CANYON RD
Note:
REZ # 06 - 15
Frederick County Dept of
Planning & Development
Opequon Crossing
I
107 N Kent St
PINs:
Suite 202
55 - A - 210, 55 - A - 212, 55 - A - 212A
Applications Winchester, VA 22601
Proffer Amendment
540 - 665 - 5651
Parcels
Map Created: September 14, 2015
Future Rt 37 Bypass
Staff: jbishop
Building Footprints
04759501,900Feet
OUTPUT MODULE
Transportation Credit worksheet
Applicant:EXAMPLE OF OUTPUTApproved for use by BOS 1/2014
Residential Units (number)500 Units
SFD500
SFA0Residential Input Data
MFD0
Non-Residential (sq. ft.)0 Sq. Ft.
Retail0 Sq. Ft.Go to Scenarios tab for non-residential inputs
Office0 Sq. Ft.
Offsets
$1,000,000
Transportation
Total Cost of
Capital FacilitiesPer Unit
Fire And Rescue$273,5003%$547
General Government$686,5007%$1,373
Public Safety$00%$0
Library$221,0002%$442
Parks and Recreation$909,5009%$1,819
School Construction$7,749,50079%$15,499
Total$9,840,000100%$19,680
Net Cost of Capital Faclities$8,840,000$17,680
466FRONT
ROYAL PIKE
REZ # 10 - 15
FRONT
422
431
ROYAL PIKE
FRONT
FRONT
ROYAL PIKE
ROYAL PIKE
Heritage Commons
425
473
FRONT ROYAL
WINCHESTER
FRONT
PIKE
PINs:
REGIONAL AIRPORT
474
ROYAL PIKE
501
FRONT
Subdivision
497
63 - A - 150, 64 - A - 10, 64 - A - 12 FRONT
ROYAL PIKE
FRONTROYAL PIKE
491
100
Rezoning from RP to R4, B2 to R4,
ROYAL PIKE
FRONT
PREMIER PL
ROYAL PIKE
RA to R4
Winchester
133
REZ 10-15
PREMIER PL
125
BUFFLICK RD
578
135
64 A 10
171
FRONT
545
BUFFLICK RD
Winchester
BUFFLICK RD
ROYAL PIKE
FRONT
ROYAL PIKE
FUNKHOUSER
223
578
567
Subdivision
BUFFLICK RD
FRONT
FRONT
ROYAL PIKE
152
ROYAL PIKE
215
201
164592
BUFFLICK RD166
589
BUFFLICK RD
FRONT DR
FRONT DRFRONT
BUFFLICK RD202
160
FRONT
142ROYAL PIKE
189
BUFFLICK RD
ROYAL PIKEBUFFLICK RD
FRONT DR
FRONT DR
192
607
BUFFLICK RD
BUFFLICK RD
FRONT218
151
ROYAL PIKE
BUFFLICK RD
FRONT DR121234
615
FRONT DRBUFFLICK RD
201
226
622
FRONT
BRIGSTOCK DR
BUFFLICK RD
FRONT ROYAL
244
ROYAL PIKE
137
PIKE
BUFFLICK RD
116
635641
ROYAL
REZ 10-15
ROYAL
FRONTFRONT
AVE
AVE
ROYAL PIKEROYAL PIKE
63 A 150
§¦¨
649
81
FRONT
667
§¦¨
ROYAL PIKE
FRONT
81
201
ROYAL PIKE
113
673
BRIGSTOCK DR
BRIGSTOCK DR
FRONT
ROYAL PIKE
699
FRONT
113
REZ 10-15
ROYAL PIKE
BRIGSTOCK DR
ST
645
64 A 12721
230
FRONT
AIRPORT RD
ROYAL PIKE
AIRPORT RD
751
AIRPORT RD
124
FRONT
CASTLE
ROYAL PIKE
238
BRIDGE CT
AIRPORT RD
AIRPORT
BUSINESS CENTER
Subdivision
781
FRONT
PRESTON
ROYAL PIKE
170
PLACE
MUSKOKA CT
Subdivision
831
01
PRESTON
FRONT
ROYAL PIKE
BUSINESS PARK
522
Subdivision
867
FRONT
ROYAL PIKE
791
FRONT
ROYAL PIKE
3279
PAPERMILL RD125
797
01
3272
111
ELMWOOD RD
FRONT
522
PAPERMILL RD
ELMWOOD RD
115
ROYAL PIKE
123
ELMWOOD RD
921
109
ELMWOOD RD
3290
121
FRONT
ELMWOOD RD
PAPERMILL RD
§¦¨
3300
ELMWOOD RD
ROYAL PIKE117
81
107
PAPERMILL RD
ELMWOOD RD
3318
ELMWOOD RD
910
PAPERMILL RD
3306
120
105
937
ST
FRONT
PAPERMILL RD
ELMWOOD RD
ELMWOOD RD
FRONT
644 ROYAL PIKE
3312
118
ROYAL PIKEELMWOOD RD
PAPERMILL RD
ELMWOOD RD
105
961
LONGCROFT RD
3364LONGCROFT RD100
111
FRONT
PAPERMILL RD
Note:
REZ # 10 - 15
Frederick County Dept of
Heritage Commons
Planning & Development
I
107 N Kent St
PINs:
Suite 202
63 - A - 150, 64 - A - 10, 64 - A - 12
Winchester, VA 22601
Applications
Rezoning from RP to R4, B2 to R4,
540 - 665 - 5651
Parcels
RA to R4
Map Created: October 28, 2015
Sewer and Water Service Area
Staff: mruddy
Building Footprints
03957901,580Feet
466FRONT
ROYAL PIKE
REZ # 10 - 15
FRONT
422
431
ROYAL PIKE
FRONT
FRONT
ROYAL PIKE
ROYAL PIKE
Heritage Commons
425
473
FRONT ROYAL
WINCHESTER
FRONT
PIKE
PINs:
REGIONAL AIRPORT
474
ROYAL PIKE
501
FRONT
Subdivision
497
63 - A - 150, 64 - A - 10, 64 - A - 12 FRONT
ROYAL PIKE
FRONTROYAL PIKE
491
100
Rezoning from RP to R4, B2 to R4,
ROYAL PIKE
FRONT
PREMIER PL
ROYAL PIKE
RA to R4
Winchester
133
REZ 10-15
PREMIER PL
125
BUFFLICK RD
578
135
64 A 10
171
FRONT
545
BUFFLICK RD
Winchester
BUFFLICK RD
ROYAL PIKE
FRONT
ROYAL PIKE
FUNKHOUSER
223
578
567
Subdivision
BUFFLICK RD
FRONT
FRONT
ROYAL PIKE
152
ROYAL PIKE
215
201
164592
BUFFLICK RD166
589
BUFFLICK RD
FRONT DR
FRONT DRFRONT
BUFFLICK RD202
160
FRONT
142ROYAL PIKE
189
BUFFLICK RD
ROYAL PIKEBUFFLICK RD
FRONT DR
FRONT DR
192
607
BUFFLICK RD
BUFFLICK RD
FRONT218
151
ROYAL PIKE
BUFFLICK RD
FRONT DR121234
615
FRONT DRBUFFLICK RD
201
226
622
FRONT
BRIGSTOCK DR
BUFFLICK RD
FRONT ROYAL
244
ROYAL PIKE
137
PIKE
BUFFLICK RD
116
635641
ROYAL
REZ 10-15
ROYAL
FRONTFRONT
AVE
AVE
ROYAL PIKEROYAL PIKE
63 A 150
§¦¨
649
81
FRONT
667
§¦¨
ROYAL PIKE
FRONT
81
201
ROYAL PIKE
113
673
BRIGSTOCK DR
BRIGSTOCK DR
FRONT
ROYAL PIKE
699
FRONT
113
REZ 10-15
ROYAL PIKE
BRIGSTOCK DR
ST
645
64 A 12721
230
FRONT
AIRPORT RD
ROYAL PIKE
AIRPORT RD
751
AIRPORT RD
124
FRONT
CASTLE
ROYAL PIKE
238
BRIDGE CT
AIRPORT RD
AIRPORT
BUSINESS CENTER
Subdivision
781
FRONT
PRESTON
ROYAL PIKE
170
PLACE
MUSKOKA CT
Subdivision
831
01
PRESTON
FRONT
ROYAL PIKE
BUSINESS PARK
522
Subdivision
867
FRONT
ROYAL PIKE
791
FRONT
ROYAL PIKE
3279
PAPERMILL RD125
797
01
Applications
3272
111
ELMWOOD RD
FRONT
522
PAPERMILL RD
Parcels
ELMWOOD RD
115
ROYAL PIKE
123
ELMWOOD RD
921
Sewer and Water Service Area 109
ELMWOOD RD
3290
121
FRONT
ELMWOOD RD
Building Footprints
PAPERMILL RD
§¦¨
3300
ELMWOOD RD
ROYAL PIKE117
81
107
PAPERMILL RD
B1 (Business, Neighborhood District)
ELMWOOD RD
3318
ELMWOOD RD
910
PAPERMILL RD
3306 B2 (Business, General Distrist)
120
105
937
ST
FRONT
PAPERMILL RD
ELMWOOD RD
B3 (Business, Industrial Transition District)
ELMWOOD RD
FRONT
644 ROYAL PIKE
3312
118
ROYAL PIKEELMWOOD RD
EM (Extractive Manufacturing District)
PAPERMILL RD
ELMWOOD RD
105
961
HE (Higher Education District)
LONGCROFT RD
3364LONGCROFT RD100
111
FRONT
PAPERMILL RD
M1 (Industrial, Light District)
Note:
M2 (Industrial, General District)
REZ # 10 - 15
Frederick County Dept of
MH1 (Mobile Home Community District)
Heritage Commons
Planning & Development
I
MS (Medical Support District)
107 N Kent St
PINs:
Suite 202
OM (Office - Manufacturing Park)
63 - A - 150, 64 - A - 10, 64 - A - 12
Winchester, VA 22601
R4 (Residential Planned Community District)
Rezoning from RP to R4, B2 to R4,
540 - 665 - 5651
R5 (Residential Recreational Community District)
RA to R4
Map Created: October 28, 2015
RA (Rural Area District)
Staff: mruddy
RP (Residential Performance District)
03957901,580Feet
186
WINCREST DR
466
422
REZ # 10 - 15
431
FRONT
FRONT
451
FRONT
ROYAL PIKE
ROYAL PIKE
FRONT
ROYAL PIKE
Heritage Commons
425
ROYAL PIKE
FRONT ROYAL
473
474
PIKE
FRONT
FRONT
PINs:
ROYAL PIKE
ROYAL PIKE
485
63 - A - 150, 64 - A - 10, 64 - A - 12
FRONT
100
ROYAL PIKE
PREMIER PL
Rezoning from RP to R4, B2 to R4,
501
FRONT
RA to R4
ROYAL PIKE
125
PREMIER PL532
REZ 10-15
FRONT
125
ROYAL PIKE
BUFFLICK RD135
64 A 10
578
Winchester
BUFFLICK RD
171
545
FRONT
BUFFLICK RD
FRONT
ROYAL PIKE
FUNKHOUSER
ROYAL PIKE
Subdivision
575
172
152
FRONT
FRONT DR
BUFFLICK RD
201
ROYAL PIKE
FRONT DR
160
164
134
BUFFLICK RD
FRONT DR
202
185
FRONT DR
607
BUFFLICK RD
FRONT DR
161
FRONT
FRONT DRBUFFLICK RD
ROYAL PIKE
155
121
BUFFLICK RD
201
623
ROYAL
FRONT DR
BRIGSTOCK DR
FRONT
AVE
116
ROYAL PIKE
137
641
ROYAL
REZ 10-15
651
ROYAL
FRONT
AVE
FRONT
AVE
ROYAL PIKE
63 A 150
ROYAL PIKE
649
667
FRONT
FRONT
673
ROYAL PIKE
ROYAL PIKE
FRONT
BRIGSTOCK DR
ROYAL PIKE
BRIGSTOCK DR
113
113
REZ 10-15
§¦¨
BRIGSTOCK DR
BRIGSTOCK DR
81
ST
645
64 A 12
§¦¨
81
721
FRONT
ROYAL PIKE
Applications
PRESTON
751
Parcels
PLACE
FRONT
Subdivision
Sewer and Water Service Area
ROYAL PIKE
Building Footprints
PRESTON
Residential
781
BUSINESS PARK
Neighborhood Village
FRONT
Subdivision
Urban Center
ROYAL PIKE
124
170
Mobile Home Community
CASTLE
831
MUSKOKA CT
BRIDGE CT
Business
FRONT
ROYAL PIKE
AIRPORT BUSINESS
Highway Commercial
CENTER
Mixed-Use
867
Subdivision
Mixed Use Commercial/Office
FRONT
Mixed Use Industrial/Office ROYAL PIKE791
01
FRONT
Industrial
ROYAL PIKE
522
Warehouse
3279
3272
111
PAPERMILL RD
Heavy Industrial
797
PAPERMILL RD
ELMWOOD RD
FRONT
921
ST
Extractive Mining
115
ROYAL PIKE
FRONT
644
Commercial Rec
ELMWOOD RD
ROYAL PIKE
109
3290
ELMWOOD RD
Rural Community Center
PAPERMILL RD
910
01
Fire & Rescue
3306
FRONT
120
105
522
PAPERMILL RD
ROYAL PIKE
Historic
ELMWOOD RD
ELMWOOD RD
3312
949
Institutional
ELMWOOD RD
PAPERMILL RD
3290
FRONT
Planned Unit Development
113
PAPERMILL RD§¦¨
ROYAL PIKE
81 LONGCROFT RD
Park
3364
980
PAPERMILL RD
FRONT
Recreation
LONGCROFT RD
ROYAL PIKE
100
3392
School
LONGCROFT RD
LONGCROFT RD
104
PAPERMILL RD
900
Employment
LONGCROFT RD
120
FRONT
LONGCROFT RD
ROYAL PIKE
1014
Airport Support Area
3416
107
117
FRONT
B2 / B3
Note:
Residential, 4 u/a
REZ # 10 - 15
Frederick County Dept of
High-Density Residential, 6 u/a
Heritage Commons
Planning & Development
I
High-Density Residential, 12-16 u/a
107 N Kent St
PINs:
Suite 202
Rural Area
63 - A - 150, 64 - A - 10, 64 - A - 12
Winchester, VA 22601
Interstate Buffer
Rezoning from RP to R4, B2 to R4,
540 - 665 - 5651
Landfill Support Area
RA to R4
Map Created: October 28, 2015
Natural Resources & Recreation
Staff: mruddy
Environmental & Recreational Resources
04358701,740Feet
This report is prepared by the Frederick County Planning Staff to provide information to the
Planning Commission and the Board of Supervisors to assist in the review of this application.
It may also be useful to others interested in this zoning matter.
This application is presentedfor information; no action is necessary.
Please see attached email from Lloyd Ingram, Land
Development Engineer dated September 14, 2015.
Please see attached comments from John Trenary, Certified Building Official dated
September 28, 2015.
Please see attached letter from K. Wayne Lee, Jr., LEED
AP dated August 27, 2015.
OAKN FREDERICKN FREDERICKN FREDERICK1214
HICKORY LN
SIDE LN
1107
N FREDERICK
SUB # 07 - 15
PIKE
PIKE
PIKE
1232
1222
104
PIKEPURCELL LN
99
N FREDERICK
107
N FREDERICK
OAK
1210
REDWOOD
PIKE
HICKORY LN
106
PIKE
SIDE LN1255
Regents Crest N FREDERICK
DR
OAK
N FREDERICK
PIKE
1194
SIDE LN
PIKE
109
N FREDERICK
PINs:
105
1251
HICKORY LN
104
1204
PIKE
1200
OAK
N FREDERICK
REDWOOD LN
N FREDERICK
108
101
53 - 6 - 1 - 1 through 28C
N FREDERICK
SIDE LN
PIKE
PIKE
OAK
REDWOOD LN
PIKE
111
1190
SIDE LN
Subdivision Request
HICKORY LN
N FREDERICK
102
110
103
PIKE
REDWOOD LN
109
OAK
113REDWOOD LN
106
OAK
SIDE LN
HICKORY LN
REDWOOD LN
SIDE LN
105
112
REDWOOD LN
111
OAK
OAK
SIDE LN
1241
SIDE LN
N FREDERICK
108
107
114
PIKE
REDWOOD LN
REDWOOD LN
113
OAK
OAK110
SIDE LN
53 6
SIDE LN
REDWOOD LN
1 28B
109
1243
115
REDWOOD LN
N FREDERICK
OAK
PIKE
SIDE LN
112990
111
REDWOOD LNAUTUMN
REDWOOD LN
VIEW LN
117
OAK
113
SIDE LN
REDWOOD LN
53 6 1 1
53 6 1 2
53 6
1 28A
1177
53 6 1 3
N FREDERICK
53 6
PIKE
1 22
53 6 1 4
SUB 07-15
53 6
1 21
1173
53 6 1 5
N FREDERICK
53 6
PIKE
53 6
1 20
1 25
53 6 1 6
181
931
53 6
AUTUMN
AUTUMN
1 19
VIEW LN
VIEW LN
53 6 1
53 6 1 7
53 6
28C
53 6
1 26
1 18
53 6 1 8
53 6
53 6
1 27
1 17
53 6 1 9
53 6
1 16
53 6
930
1 28
53 6
AUTUMN
53 6
1 15
VIEW LN
1 10
53 6
53 6
53 6
1 11
1 12
1 14
140
53 6
SCARLET
1 13
MAPLE DR
01
522
197
ELDERBERRY CT
Applications
Parcels
Building Footprints
B1 (Business, Neighborhood District)
B2 (Business, General Distrist)
B3 (Business, Industrial Transition District)
EM (Extractive Manufacturing District)
HE (Higher Education District)
M1 (Industrial, Light District)
Note:
M2 (Industrial, General District)
Frederick County Dept of
MH1 (Mobile Home Community District)
SUB # 07 - 15
Planning & Development
I
MS (Medical Support District)
107 N Kent St
Regents Crest
Suite 202
OM (Office - Manufacturing Park)
Winchester, VA 22601
PINs:
R4 (Residential Planned Community District)
540 - 665 - 5651
53 - 6 - 1 - 1 through 28C
R5 (Residential Recreational Community District)
Map Created: October 26, 2015
Subdivision Request
RA (Rural Area District)
Staff: mcheran
RP (Residential Performance District)
0120240480Feet
OAKN FREDERICKN FREDERICKN FREDERICK1214
HICKORY LN
SIDE LN
1107
N FREDERICK
SUB # 07 - 15
PIKE
PIKE
PIKE
1232
1222
104
PIKEPURCELL LN
99
N FREDERICK
107
N FREDERICK
OAK
1210
REDWOOD
PIKE
HICKORY LN
106
PIKE
SIDE LN1255
Regents Crest N FREDERICK
DR
OAK
N FREDERICK
PIKE
1194
SIDE LN
PIKE
109
N FREDERICK
PINs:
105
1251
HICKORY LN
104
1204
PIKE
1200
OAK
N FREDERICK
REDWOOD LN
N FREDERICK
108
101
53 - 6 - 1 - 1 through 28C
N FREDERICK
SIDE LN
PIKE
PIKE
OAK
REDWOOD LN
PIKE
111
1190
SIDE LN
Subdivision Request
HICKORY LN
N FREDERICK
102
110
103
PIKE
REDWOOD LN
109
OAK
113REDWOOD LN
106
OAK
SIDE LN
HICKORY LN
REDWOOD LN
SIDE LN
105
112
REDWOOD LN
111
OAK
OAK
SIDE LN
1241
SIDE LN
N FREDERICK
108
107
114
PIKE
REDWOOD LN
REDWOOD LN
113
OAK
OAK110
SIDE LN
53 6
SIDE LN
REDWOOD LN
1 28B
109
1243
115
REDWOOD LN
N FREDERICK
OAK
PIKE
SIDE LN
112990
111
REDWOOD LNAUTUMN
REDWOOD LN
VIEW LN
117
OAK
113
SIDE LN
REDWOOD LN
53 6 1 1
53 6 1 2
53 6
1 28A
1177
53 6 1 3
N FREDERICK
53 6
PIKE
1 22
53 6 1 4
SUB 07-15
53 6
1 21
1173
53 6 1 5
N FREDERICK
53 6
PIKE
53 6
1 20
1 25
53 6 1 6
181
931
53 6
AUTUMN
AUTUMN
1 19
VIEW LN
VIEW LN
53 6 1
53 6 1 7
53 6
28C
53 6
1 26
1 18
53 6 1 8
53 6
53 6
1 27
1 17
53 6 1 9
53 6
1 16
53 6
930
1 28
53 6
AUTUMN
53 6
1 15
VIEW LN
1 10
53 6
53 6
53 6
1 11
1 12
1 14
140
53 6
SCARLET
1 13
MAPLE DR
01
522
197
ELDERBERRY CT
Note:
Frederick County Dept of
SUB # 07 - 15
Planning & Development
I
107 N Kent St
Regents Crest
Suite 202
Winchester, VA 22601
PINs:
540 - 665 - 5651
53 - 6 - 1 - 1 through 28C
Applications
Map Created: October 26, 2015
Subdivision Request
Parcels
Staff: mcheran
Building Footprints
0120240480Feet