January 27 2016 Budget Work Session with School Board Minutesx'22
A Budget Work Session of the Frederick County Board of Supervisors and the Frederick
County Sehaol Board was held on Wednesday, January 27, 2016 at 5:30 P.M,, in the Board of
Supervisors' Meeting Roorn, 107 North Dent Street, Winchester, Virginia.
PRESENT
Chairman Charles S. Del- Iaven, Jr.; Viee- Chairman Gene E. Fisher; Blaine P. Dunn;
Robert A. Hess; Gary A. Lofton; Judith McCann - Slaughter and Robert W. Wells.
SCHOOL BOARD MEMBERS PRESENT
Dr. John Lamanna, Chairman; Jay Foreman; Mali Klubertanz; Michael A. Lake;
Peggy Clark; Seth Thatcher; and Frank E. Wright.
OTHERS PRESENT
Brenda G. Garton, County Administrator; Kris C. Tierney, Assistant County
Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County
Attorney; Cheryl B. Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director;
Jennifer Place, Budget Analyst; C. William Orndoff, Jr., Treasurer; Finance Committee members
Angela Rudolph and Bill M, Ewing; Dr. David Sovine, Superintendent of Schools;
Albert Orndorff, Assistant Superintendent for Administration; Jim Angelo, Assistant
Superintendent for Tnsiruction; Lisa Frye, Executive Director of Finance; Kristen Anderson,
Budget Supervisor Frederick County Public Schools; and Steve Edwards, Coordinator of Policy
and Communications; Tim Crisman, Frederick County Public Schools Director of Buildings and
Grounds; and Rob Yost, Frederick County Public Schools Director of Information Technology.
CALL TO ORDER
Chairman DeHaven called the work session to order.
Dr. David- Sovine presented his FY2017 proposed budget. The budget totaled
$199,$37,613 and was based on the School Board's primary budget priorities:
- Open the replacement Frederick County Middle School with a seamless transition.
- Instructional initiatives to address increased accountability and improve student
achievement.
- Compensation packages that enable the recruitment and retention of high quality
staff
- Operational funding to address preservation of assets, replacement school buses,
safety and environmental enhancements, and aging infrastructure.
- Professional development designed to support operational efficiencies and evidence -
based instructional practices..
tviinute Book Number 41
Board of supervisors Budget Work Session with
Frederick Caunty School Board on 01/27(16
7'he proposed budget adds 49.5 full time equivalent positions and is an increase of $18.5 million
over the FY2016 budget.
Dr. Sovine Hated his budget contained a $4.6 million salary initiative, which reflected a
216% salary increase for staff, a $500 improvement to beginning teacher salaries, and $900,000
to address areas such as bus drivers, instructions aides, a.nd specialized support staff.
budget.
He then reviewed the $5.2 million in capital projects and increases to debt service.
Dr. Sovine concluded by thanking the Board for the opportunity to present the schools'
Dr. Lamanna acknowledged the budget would take much time to be developed and
analyzed, but noted the school board was concerned with capital projects. He advised if those
needs were not addressed it could be a serious problem for both school functionality and costs if
they are delayed.
Dr. Sovine advised that $5.2 million did not represent all of the capital needs, but it
represented the critical needs.
Supervisor Slaughter asked if capital projects would be a number one priority if there
were limited funding.
Dr. Sovine replied they would probably not be a number one priority, but they were a
priority.
Supervisor Hess asked about the teacher shortage and what portion of those numbers has
to do with peaple not making it a long term. career. He asked if There were any examples of
creative schools systems using part -time teachers.
Supervisor Lofton asked if there was an overriding common theme among teachers
leaving Frederick County.
Dr. Sovine stated there was no one common theme, but there were a varieiy of reasons
such as higher pay, proximity to Pennsylvania, etc. Dr. Sovine stated he believed competitive
compensaiian (e.g. salary, benefits, professional development) were all beneficial and needed.
Supervisor Fisher stated he was sympathetic to the $5.2 million in capital requests. He
asked if operational savings at the end of the year might be something that could be used to
address those needs.
School Board member Frank Wright stated it was impartant to remember the longer the
capital needs were put off, the more we were going to get surprised by a major issue.
Miuute Book Nuu ;ber 41
Board of Supervisors Budget work Session with
Frederiek County School Board on 01/27/1b
2241
Chairman DeHaven stated that consideration of the capital project needs outside of the
budget was a question that needed an answer and was worthy of consideration.
Dr. Sovine advised that the School Board, at its February 2, 2016 meeting, would be
considering participation in a bond sale.
Executive Director of Finance Frye advised the financing due date is the end of February
and the application would contain approximately $9 million for Frederick County Middle
School. She went on to say the school board could look at a short -term borrowing, five to eight
years, to address capital, which could be part of that same application. She concluded by saying
if fund balance was an option then the school board had some tirrre.
Chairman DeHaven thanked everyone for attending the work session and expressed his
appreciation for the opportunity to get together and for the working relationship between the two
boards.
The work session was adjourned at 6:40 P.M.
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
renda G, Garton
Clerk, Board of Supervisors
Minutes Prepared By: �,__.__ _ ,
Jay E Ti s
Deputy Clerk, Board of Supervisors
Minute Book Number 41
Board of Supervisors Budget Work Session with
Frederick County School Board on 01/27/16