The URL can be used to link to this page

030-09�� TAE FRE�ERIC� Cf)UN'X`�' B�AIZD ®F SU7PERVIS ®12S VDT ENHANCEI�'IENT PROJECT ENI3C�RSEMENT The Board of Supervisors of Frederick County, in regular meeting on the 14th day of 4ctaber 2009, adopted the fallowing: WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by xesolution be received from the sponsoring local jurisdiction or state /federal agency in order that the Virginia Department afTransportation establish an enhancement project in Frederick County. Now, Therefore, Be It Resolved, that the Frederick County Board of Supervisors requests the Commonwealth Transportation Board to establish a project for the improvement of bicycle and pedestrian transportation in the vicinity of Senseny Raad School. Be It Further Resolved, that the Frederick County Board of Supervisors hereby agrees to provide a zninirnum 20 percent of the total cost for planning and design, right -of- -way, and construction of this praj ect. Be It Further Resolved, that the Frederick County Board of Supervisors hereby agrees to enter into an agreement with the Virginia Department of Transportation to provide oversight that ensures the project is developed in accordance with all state and federal requirements for design, right- ol=way acquisition, and construction afa federally funded transp ©rtation project. Be It Further Resolved, that the Frederick County Beard of Supervisors will be responsible far maintenance, upkeep and operating costs of any facility constructed with Enhancement Program funds. $e It Further Resolved, that if the Frederick County Board of Supervisors subsequently elects to cancel this project, the Frederick County Board of Supervisors hereby agrees to reinnburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The Frederick County Board of Supervisors also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. �DR�S.�� -a9 This ordinance shall be in effect on the date of adoption. Fassed this 14th day of October, 2009 6y the fallowing recorded vote: Richard G Shickle, Chairman eye Gary A. Lofton Aye Gary W. Dove Aye Bill M. Ewizrg Absent Gene E. Fisher Aye Charles S. De1-Iaven, Jr. Aye Fhilip A. Lemieux Abe A Cf�PY ATTEST .�. ` 1 _ r_ r_.a_._�__ John R.; Yey, Jr. FredericCounty Administrator Pi7Res. #4 l -09 Boy Res. 03fl -09 COl{J1V'1�'�' of �DEli�C department �f ��annara� and �evelt�pnient 54d/�65 -5651 �'A�: 540I6b5 -6395 'li`O: Baard of Supervisors �. �2�IVI: John A. Bishop, AICP, Deputy Director - Transportation RE: Enhancement Grant�Applicatiora Public Hearing DATE: October 5, 2009 This is a public hearing item to determine whether to grant staff approval to proceed with an enhancement grant application for Senseny Road. County staff is undertaking the annual process of applying far Enhancement Grant fu, -zds. Enhancement Grants are federal fuzads that are awarded by the Corrinlonwealth Transportation Board (CTB) an an annual basis for improvements to bicycle and pedestrian transportation. This is a grant with a local znateh corriponent of 20 %. As is the case with many VDOT grant prograFns, the application process itself does not obligate County fursds. In the event that the County receives an award, the Board of Supervisors would determine at that tune whether to commit funds with the hope that private funds would be available to cover the match requirement. For this year's application cycle, staff has recommended an application for enhancezneuts to bicycle and pedestrian. transportation in the vicinity of Senseny Road School. This is a continuation of this project which was awarded $140,000.00 in 200b, $250,000.00 in 20(37. Last year's application was not successful. The proposed project would add paved multiuse paths to the northern and southern sides of Senseny Raad between I�81 and the Orrick Commons project. The project would also include improvements to tha crossovers of roadways traversed by the paths, and an additional crossover of Senseny Road at Senseny Road School.. Attached please fnd a graphic depicting the project area. This project would serve as an important cornerstone for a future pedestrian and bicycle system extending further east along Senseny Road and into the City of Winchester. The Transportation Committee considered this proposal at Their September 2$, 2009 meeting and recommended approval. The Planzung Commission is considering it at their October 7, 2009 meeting. Staff will update the committee on their recommendation. Attachments �. . 107 North 1£ent street, Suite � ®� Wia�chester, irirginia 2�6f}1 -5040 �a�� G�,e�� . 7kxk �F b�'7hil Ut. �.��,�� r+ r, a a a �s rl CQMIV�QNWEALTk-I C3F V1RG�NIA Use TAB KEY tp reach each field. �"��e��tit�l�l� ��i`9_L'.:'+��1V1i�.l��"l .k r14'Ji�� i�y ��r. :F Date (mm/ddiyyyy): instructions for completing each field appear on the status bar st the bottom of the active window. Fress I+'1 for additional help. �� s,={��,.� �Y�t �_�t �,�-{ ��,�� -� ��,� �,� ,..�'�� .�M'�� . Name: Frederick County VA Depar4rn:ent of Planning, and Development �� '�� '� � t�,�;trs �'� °• � � A � F�Trrcan :� �� i(�Group,.tAgenc3r etc�� -� Address: 107 N. Kent Street Suite 202 "�` ��,�,, ��r= ��.��`� 5�i'a ��',,,,,rr '�`�� City, State Zip Winchester, VA 22601 _ ��,�'.� � ��'�`� �� Telephone: 540- 665 -5651 of Scenic or Historic Easements and Sites, including Historic Battlefields Email Address: jbishop @co.frederic[c.va.us hw�',�.1- ��z��n��zxt� � ��v �tF_: Scenic oz Historic Highway Programs, including Tourist and Welcome Centers �� -��- � '�� `�� °'�� •� � ��q . Name: �. � w � '�`�� "� _,� -�;�- - �,.�,�- r � �s � s diiferdntJr�om�A� Address: ,a�3 )'r'o`ec'�Sp�in�ar�� .f w ��; - �.-��: �L �,� �� r� ,��'�� .� � � Tame City, State Zip x � rk and�A'ddress.� �� 4 � Tele hone: 'y ",,�"�� - �� '"� �k Email Address: :_�� .. s � � � .fir '��:,x Preservation of Abandoned Railway Corridors and Conversion to Trails ,�� z� � , ��"�� ,� ;� � � � ��,�� «r�,�'�r� ' �`� s o b'�e1�s'o ''.�'�#ie�� nsoi �� a Name: Jahn Bishop, Deputy Director - Transportation Telephone: 540 -665 -5651 Fa�c: 540 - 665 -6395 10. ❑ ��a��- Email: jbishop @co.frederick.va.us �� ,.,��,��"��-'��'"� Environmental Mitigation. of Runoff Pollution and Provision of Wildlife Connectivity .� �� ' �� - ��°�� =��`�'�� fi.� •Naive: John Bishop Deputy Director - Transportation .� Pio�o�etanager �� '� � � `�, ��,� � � � Telephone: 540 -665 -5651 Fax: 540 -665 -6395 �,�,�L'"�"9' ±if ari;�.S � S'�Yfi �'� `L �✓ �-�"' S +�� B4 fy. �. r r - *1'°j� �',�.��a�$,$ � '° �a°`tr � � 5�- `il F� a sw,�i�.,�s Hau e,- - Eanail: jbishop @eo.frederick.va.us 3 �- .x��- �� °_.y:.:�� , .._�t _y�...�.��... w� h�: ;�,h�ro�e�c�TitJe��s�� Senseny Road Bicycle Sc Pedestrian Improvements -� #T �FroJectDes��itz ©z �a``�� Installation of asphalt rnuliiuse paths along Senseny Road in the vicinity of Senseny Road Elementary 1. ® Pedestrian and Bicycle Facilities 2. ❑ Pedestrian and Bicycle Safety and Education 3. ❑Acquisition of Scenic or Historic Easements and Sites, including Historic Battlefields 4. ❑ Scenic oz Historic Highway Programs, including Tourist and Welcome Centers 5. ❑ Landscaping and Scenic Beautification 6. ❑ Historic Preservation 7. ❑ Rehabilitation and Operation ofHistoric Transportation Building, Structures, or Facilities 8. ❑ Preservation of Abandoned Railway Corridors and Conversion to Trails 9. ❑ Inventory, Control, and Removal of Outdoor Advertising 10. ❑ Archaeological Planning and Research 11. ❑ Environmental Mitigation. of Runoff Pollution and Provision of Wildlife Connectivity 12. ❑ Establishanent of Transportation Museum First critical step in developing key network connections to the city of Winchester which has had a number of enhancement grants for the Green Circle. :.xWr �r -- xfy�,:,�q�- ..� - ,�! ---� '`�i- ';i�,;1 -. r.:�iiA.+�.G , � �%�. .��'?tr '� .^n4�:: s -... r,�.� {,..�". i .x - -t"�i� 9- -r �. w'��F" 'r"�a " "Y �' -�',A. _' I, ��ca��esion� ,�a�',e'san�n�r��ezp�z�i �. ��ra��A: ftac�co��u= ��. ��e ��# ��. �esalufitoz�ers�ing�� °J�.�,- �:.:��a a. Public Hearing ).0/22/200$ b. Local Government Endorsement 1 012212 0 0 8 c. MPO Resolution Endorsement ❑Check if not applicable 10/24/2008 "�. e75'3�' -x� s as.�' -�* rte- - SPY` - ysr..t; �4i,'`l�k, -s�J °"z�,�-��'vr�.� -; '�' �'�ir�`?�.. ai O ,.��n�en�Pc �ec�ae�- �n��.I►7g�"e��n,��,'� a {Nka� imam SO /o} $1.,345,600.00 ��'�� - {Minimum ZD %) $336,400.00 ':L��., Y,rr��.,•��fl�....i''r � ..� :�� sn��- ..- <��`�yy`u f�s- 4G4�i�.�'G�eC1� .'a t €`?6��x� a..'�.aYK:. �'�f�k�... �nn��y� �' y~$130,OOOA0 County Staff Support and M[anagezn�:nt ofl'roject � Confirmed ❑ Anticipated Dona #ed Right of Way along Corridor ❑ Coz�ixzmed ®Anticipated $5,000.00 County General Funds ❑ Confiured � Anticipated $201,400.D0 ❑ Confirmed ❑Anticipated 'I'ITIS 'I"OTAL MiJST MATCkI I;i�TR�' IN I�'ET!'I 1K TOTAL $335,400.00 . „f_«I '�'l'snF.r%�i4' $ b' 36f., 'a. � fk 2' �..a,- a- .,l�+�v4Y� � `�Otler _ �-ons•,ces� vat�ab�e` e �'�dn?at`)��. „.�¢�,.�a�t�� -- u i?' se. L' - � � �4` �..�_ s, c ecl�ap `�o oaf °�'' i' "y 4 ,C�; £fY."a� ;h� �,�,.;Aino►ant ...��; ❑ Canfuzned ❑Anticipated ❑ Confirmed ❑Anticipated TOTAL $O.OD By signing below, Project Sponsor indicates tbeir understanding chat these are federal funds, that project development must comply :� all federal and state guidelines, and that they are responsible for future maintenance and operating costs of the completed project. P. Sponsor Signature (person responsible} .Date MAILING ADDRESS AND TECHNICAL ASSISTANCE Please mail FIVE copies of your completed application package to the following address: Mx. Michael A. Estes Winky Chenault Local Assistance Division Pamela Liston Virginia Deparknrtent of Transportation Erica Teter 1401 East Broad Street Cynthia Clark Richmond, Virginia 23219 f`or Technical Assistance Contact: (804} 786 -2254 Toli Free: (800} 444 -7832 (804)786 -2734 Fax: (804)371 -0847 (804 }785 -9125 (804 }371 -6289 EnhancementProgram�V DC3 T. V ir�inia. gov ��. F�' 2�� - 2Q09 �� :� � ., ATTAC`��NT � r �.� �� P a � �.c r j � a PROTECT BUDGET TEMPLAT`i✓ //-�� P R Q u k � !i P1�O�+CT B��i�T ��eLU�i]�.d_B� f,�.]L. A��..�cAiv-.�s COMMQNWEALTH OF VIRGINIA T This template is an example for creating a detailed pzaj ect budget — not a form that must be completed online_ The rausrtber of construction phases, number and types of tasks, anal budget items will vary by project. Howevez, every budget must include totals for all applicable phases -- Preliminary Engineering, Right of Way andfor Construction (highlighted in gzay)_ Also, please note that ail projects should have some money budgeted for Preliminary Engineering, including environmental and VDOT review charges. Task by Pro,�ect Constrnetion Canstrnciifln Cflnstructian TOTAL ]7e_vein went Fbase Phase ! Phase 2 Pb:ase 3 P`ro'ecf Costs FRELID7L�AIRY EI�TG�ERING PHASE En ineering /Desi Fees Environmental Document Surveying Fees Esti*_nated VDOT review charges (we recommend budgeting for 3 -5% of G total roject cost Grant Administrative Costs Add Torus as needed IC'E�P:hase TOTAL r OS7�S � �' - RIGHT O)E WA Ri lit of Way Purchase Dtili Relocation Add ra�vs as needed ,� '�� °. RW�Plaase;,TQTAL - ,_. CASTS ; '. CONSTRUCTION PHASE *Include consiructian line items from engineer's estimate, add rotivs as needed Inspection lees Construction Add rows as needed CST Phase TOTAL � . ` ` � .; CCISTS _, . _ eRF �� 3STS {PE, I.. � �` �� Y aaos - zoa9 v�¢ �.. � =: AT'I'A�C�I�T � Y � �, � u � � � � Y � � r: SELECTIQN C�TERIA P R a a � h ra TICS F'�IZIi� 1l�UST I:E C�,N[Pi..11iRD $�Y' Ab.I. AP�'LICANTS cooa�wF�f.Tx o� v��in .A. A} a�lzca�t`��u�p,-LL:A„�geney�etc� Name: Frederick County, 'VA I3apartment of Planning and Development Address: 147 N. Kent Street, Suite 2Q2 City, State .Zip Winchester, VA 22b41 �: ro'ecTit a Senseny Road Bicycle c4� Pedestrian Improvements ;1 T�ela�.. �.�han�]„,�a Tra_ �spata�;io —What service or function wilt this project, ar izas this project, provided for the traveling public? How will it impact transportation? This improvement provides tl'ie opportunity for a number of subdivisions to access amenities along Senseny Road including Senseny Road Elementary, Church Services, and Convenience shopping without being forced to use Their vehicles. In addition improving this access rvouid reduce automobile trips on a very heavily traveled facility. This project has been expanded since the last :fiscal year application and now includes an extended length which attaches to a newly approved shopping center with anchor grocery store and their proffered trail system. This will give added convenience to the surrounding Iocalities and give them access to a full service grocer`,° store in addition to the convenience shopping opportunities along this planned path. - �. r--------------- R---------------------------------------------------------------------------------------------- - - - - -- _ Deim�nstrated �ieer� —What need {s) will this project fulfill within the coznznunity? The Senseny Road corridor is a heavily traveled roadway at the heart of one of the most densely populated areas of Frederick County. Though it offers a number of amenities mentioned above, it does not have so much as a sidewalk to offer the residents opportunity to access those amenities. _ _ � � r. �,, �, x------------------------------------------------------------------------------------------------ - - - - -- 3 _,_4ri�ect L�sefuln�ss ana /or $ene�t —What purpose will this project serve and how will it benefit the community? Is there strong community support? In addition to giving the pedestrian a bicycle alternative to travelers to shopping, it will also offer families the opportunity to walk their children to and from school and church services. The improved access also grants greater community access to the elementary school which really serves as a park for these neighborhoods which lack park facilities. 4 "menrhes /S�up�oxtT+a��it�e� —What facilities are available and/or included in this proposal? What means of access will be available? This proposal would bring better access to Senseny Road to a number of subdivisions as shown in the included map. These subdivisions, individually, do not have significant traffic on their local streets which makes those streets fairly safe for bicycle and pedestrian activity. However, this link would allow those residents to safely travel via foot or bicycle beyond the borders of their subdivision, thus iraoproving their quality of life and reducing automobile trips on this corridor. ��ueatinriallH�sttirica� — Explain the history and/or scenic significance of this project. What educational experience will be provided? — �� '�c��:e� our -�� — Ho�ov has the community involved itself in this project? What support has been provided? Has funding andlor land laeen secured? is this a continuation of an existing projeci, and if so, what is the status of that praject? This corridor has long been planned for this Type of improvements and the su,�ounding community has always been very suppartive. This segment is seen as a critical first link of a bicycle pedestrian corridor that will zun from the city of iUinchester to Clark County. County staffhas worked and will continue to work to further this project and the Board of Supervisors has given their support. ]a. If this prca,�ect lzas received �'nhancemeut funds izx prior years, complete the f€al;crving: �:nhancement Award by 'iTear (include Federal Enharzcezxaent Rands only, da nat include applicant match ar atl� er nan- federal articipatian }. Identify if the award was applied to a prier please of amulti- phased project. Year Award Applied TawardlPhase I994 1995 1996 1997 1998 1999 2000 Baal 2002 2003 2004 2005 2006 I40,000.00 Nat yet applied, agreement recenily executed 2006 250,000.00 Not yet applied, a�eement not yet completed. Total 390,000.00 �.�t�ch�en� � Anticipated Project Budget Pre��i�a�-y Er��ia�eet� Phase EngineeringlDesignt�urvey Fees ...............$218,250.00 VDOT Review Fees .......... ....................$I01,850.00 Grant Administrative Costs ..................... $72,750.00 Total PE Costs ............... ....................$392,850,00 ��h� �i �Vay Phase Right of way costs /utility relocation/drainage rnodifzcations Where Right of way is constrained to make better use of existing right of way/ Modifications to existing signals if needed.......$1,242,650.00 Total ROAN Costs ....... .........................$1,24 - 2,650.00 Cca�str�etfi�n Phase Construction Costs ........... ....................$436,500.00 Total CN Costs ................ ....................$436,500.00 '�` ®�a2 Costs ................................................ $2,072,000.00 f .,. �' .�, - t _ 1 .. _. � � �Je. -.— f 4 " � � 4 � ` �. M � }r _ r [ _ ]�rI t� �.- -�� rte" { 1, -rte �`�.. � r 1. t � � �a ` �� ' � � � �i' F+ _ �i �� `t r% x i i� L .t. �� i � ��. >� e� p>*�• ��.'. m .t'. S�. r _ _ - � �, � _ ;; �e FF�bF�tG ? �� i �- j " � 4 � r . y ' �. .- A�a�x�__` � x,� �. �, r e a T �. .: r .. ak r. i a� r� �` , ,�. �i . . r4 - f . � -� Sensen Y �, �� i ,. �l � i� :, a 8 � r.��. � •` � ..> - y ,� 54�1bbf i �• .4t� Y. � - < r �... 6 � ry ..4 ! `sE . i YF. . °i 1 /y +� � + r �� ,1 i - t ' ,� ' � ``y'' � t,i - 'y, ��a;�1 `S i' " i =� -;.. . � � � � ..: °r r i a,., _ - n - Parks �� ®FireB Rescue Caunpany ®CwlF COUia � sensenyi2oi91toGreenwG SenSeny Ro��7 Regional Park QseneenyES Improvemen# �P'�n# crulcai Pedestrian crossings POtentlai Multi - Llse ,.�'� Community Park j///''�� \1 , s�n�i Trail Location g ` C' Sh.�PPirtg 0 500 7,nIX1 7.UTA `_y' Feel _ r [ _ i �ry, rte" { i`` ?'�. r 1. ty _ �i �� `t r% x i i� L .t. �� i � ��. e� p>*�• ��.'. m .t'. S�. r _ _ - � �, � _ ;; �e FF�bF�tG ? �� ,# j" � 4 � _ e _ i g. ar � r='- � r'.�� .- A�a�x�__` . � � � � ..: °r r i a,., _ - n - Parks �� ®FireB Rescue Caunpany ®CwlF COUia � sensenyi2oi91toGreenwG SenSeny Ro��7 Regional Park QseneenyES Improvemen# �P'�n# crulcai Pedestrian crossings POtentlai Multi - Llse ,.�'� Community Park j///''�� \1 , s�n�i Trail Location g ` C' Sh.�PPirtg 0 500 7,nIX1 7.UTA `_y' Feel COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 540f b65 -b395 �MEMQRANDUM_ TO: Board of Supervisors .4 FROM: Sohn A. Bishop, AiCP, Deputy Director - Transportation � &,; .,n RE: Transportation Committee Report for Meeting of September 28, 2009 DATE: October 7, 2009 The Transportation Committce met on September 28, 2009 at 8:30 a.m.. Members Present Chuck DeHaven (voting} Phil Lemieux {voting} Tames Racey (voting} George l�riz (liaison PC} Gary Oates (liaison PC} Lewis Boyer (liaison Stephens City) Members Absent. Mark Davis (liaison Middletown} Dave Burleson (voting) ** *Items Requiring Action * ** 2. Valley Connector Support Request The Northern Shenandoah Valley Regional Commission and operators of the Valley Connector commuter bus service are seeking a County letter of support for additional operational funds from. the Virginia Department of Rail and Public Transportation. The request requires no County funds. On a motion by Mr. Lemieux and seconded by Mr. Racey, the Committee rceommended that the County give support. Motion passed unanimously. 107 North Kent Street, Suite 202 •Winchester, Virginia 22601 -5000 4. Enhancement Grant Application This item will not require action, but will be presented separately at the October 14, 2009 Board meeting as a Public Hearing item as required by VDOT. At that time, Staff will be requesting Board approval to seek funds for bicycle and pedestrian improvements to Senseny Road. The Transportation Committee has recommended approval. S. Tevis Street Extension Staff presented the following to the Transportation Committee. See attached graphic far location of the proposed project shown in yellow. As you are aware, the County has an approved 2,007 Revenue Sharing application from the Virginia Department of Transportation to build the portion of the Tevis Street Extension not funded by the Russell 150 development. The attached graphic highlights in yellow this roadway segment which runs from the boundary of the Russell 150 development, northeast to Route 522. The County has recently been approached by a Local business owner that has indicated a willingness to provide $1,000,000.00 in matching funds for this project. Currently, this project has a working cost estimate of $2.5 million dollars. The County is working with VDOT to refine the cost estimate due to the fact that it includes right -of- -way costs for property that is now expected to be dedicated. This process is expected to reduce the cast estimate to at least $2 million, which would then be covered equally by state funds and the local funds noted in the previous paragraph. Staff is seeking a recommendation from the Soard of Supervisors on whether to accept the funds and wave forward with the project. The Committee asked staff what was the potential downside to moving forward on this project and staff noted that there does not seem to be one at this time. Un a motion by Mr. Macey and seconded by Mr. Lemieux, the Committee voted to recommend moving forward with the agreement. Motion passed unanimously. 2 * * *items Not Requiring Action* * * �. VDO'T Sridge work LTpd�te VDOT Staff updated the Committee on a number of bridge maintenance projects that are, and will be, taking place in the County. Graphics are attached for your information. 3. Double Church Raad Truck Restriction Staff updated the Committee on meetings held with VDOT and Warren County's County Administrator. The meetings indicated that those individuals did not see an issue with Frederick County moving forward with a truck restriction for Double Church Road. They further noted that while it may not be necessary, if support was needed frorrz Warren County, it would likely be available. Comrniitee members requested that staff verify that the Warren County Administrator had had discussions with Warren County Board members before making that determination. In addition, Committee members requested that staff investigate how truck restrictions are handled by consumer products such as GPS and websites such as mapquest.com. A Planning Commission liaison noted that we should wait and see how the warning signs work before moving to a full blown truck restriction. 6. Article Review Staff forwarded a number of transportation related news articles to the Committee for their consideration and They are attached for Board information 7. Other Staff updated the Committee on the status of a number of other items, including the following. a. Interstate, Primary, and Secondary Road Plans Currently on hold in response to VDOT guidance b. Work with the l�orthern Shenandoah Valley Regional Commission and the Shenandoah Area Agency on Aging Staff will be meeting with them to create a multijurisdictional application for additional planning funds that would be expected to lead to applications far operational funding to be used in Frederick County c. Update on Metropolitan Planning Organization Activities Staff noted that a number of plans are progressing forward (Route 7 Access Management, Route 522 Corridor Study, Route 37 Access Study) and that staff has been involved in those efforts. Attachments JAB/bad 3