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March 28, 2001 Regular Meeting )11r' c:.vU A Regular Meeting of the Frederick County Board of Supervisors was held on March 28, 2001,7: 15 P ,M" in the Board of Supervisors ' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Vice Chairman Charles W. Orndoff, Sr,; W. Harrington Smith, Jr.; Robert M, Sager; Margaret B, Douglas; and Sidney A. Reyes. CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION The invocation was delivered by Supervisor Sager in absence of a minister. PLEDGE OF ALLEGIANCE ADOPTION OF AGENDA County Administrator Riley requested the following amendments: 1. Scheduling of a budget worksession. 2. Addition of Resolution from the Town of Stephens City. 3. Supervisor Orndoff has requested time to address the Board. 4. The addition of Public Works Committee Report. Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above listed amendments were approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye CONSENT AGENDA Administrator Riley suggested the following Tabs for approval under consent agenda: 1. Resolution Re: Request for Installation of "Watch For Children" Sign located on Lauck Drive - Tab E; 2. Road Resolution - Prosperity Drive - Tab I. Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the consent agenda, as noted above, was approved by the following recorded vote: Richard C. Shickle - Aye Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 IU'" Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye CITIZEN COMMENTS Kris Bates, resident of Clarke County, owns property in Shawnee District, appeared before the board to express his concerns about a number of issues he has with the Master Development Plan of Shenandoah, that is scheduled to be heard later in this meeting by the board. He stated that the developer will probably argue that this is the "broad brush" approach that fits the bill; however, he feels what is being presented to the board at this meeting, does nothing to protect the public's interest in Lake Frederick. Sharon Boyd, resident of Gainesboro District, and member ofthe Frederick County Voters with Common Concerns (FCVCC ), appeared before the board to respond to correspondence received from Administrator Riley about the public hearing format for the Mid - Atlantic Rezoning proposal. Her reason for appearing before the board at this time is that she did not receive the correspondence in the mail; therefore, due to time constraints, felt this was the appropriate time to reply to the board. Ms. Boyd presented her format, in written form, at this time. PUBLIC HEARING - PRESENTATION OF PROPOSED FISCAL YEAR 2001-2002 COUNTY BUDGET County Administrator Riley appeared before the board where he explained that the county's challenge in developing the FY 2001-02 fiscal year budget was to formulate a strategy to address the almost $13 million dollars of new requests, with the understanding that additional revenue from the state was only projected at a little over a million dollars for the operating budgets. He further explained at the public hearing on the reassessment, the board of supervisors set the real estate tax rate at 61 cents per $100.00. This rate was a roll back from the previous tax rate of 64 cents. At this timc Administrator Riley outlined priorities and funding included in the proposed budget, by way of graphs, pointing out percentages and allocations. He explained the increases, by way of departments, as we1l as the school system. He further explained that in looking ahead, staff sees escalating debt service for school construction, and increased operating costs. Additional funding for residential needs and services requires an enhanced industrial base to maintain the Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 r-i! ) () _UU county's affordable tax rate. The following citizens appeared before the board to address the proposed county budget: Ceasar Rocha, resident of Opequon District, member of Stephens City Fire Company, appeared before the board to address the funds provided to the county fire departments. He asked the board to consider providing additional funding to the fire companies as their cost for equipment etc., continues to increase. Mike Dulich, President of County Educational Foundation, thanked the board for the funding provided to the school system in the 2001-2002 budget in addition to the manner in which the two boards were able to work on this year's budget. Lynn Clowser, resident ofOpequon District, member of the Stephens City Fire Company. He addressed the increase in calls for their company last year stating there was an increase of 11 %, and that they had 1,397 incidents last year. He further stated that the county's donation to their company last year was $260,000 and he felt additional funding is needed from the county to the county fire companies. He feels the membership is spending more time conducting fund raising projects for the fire company rather than conducting necessary training sessions for company personnel. The 2001-2002 county budget will be voted on at the board meeting of April II, 2001. COUNTY OFFICIALS COMMITTEE APPOINTMENTS: BILL STILL APPOINTED TO COUNTY PERSONNEL COMMITTEE Upon motion made by Supervisor Sager, seconded by Supervisor Reyes, Bill Still resident of Back Creek District, was appointed to the County Personnel Committee. This appointment will expire on January 12,2002. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, If. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye TOM CARTER APPOINTED TO WINCHESTER INCUBATION REGIONAL ENTERPRISE (WIRE) Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, Tom Carter was Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 )110 :....'o..J1 appointed to Winchester Incubation Regional Enterprise. This is a three year appointment. This term will begin on March 28,2001 and expire on March 28, 2004. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye JAMES E. FRETZ REAPPOINTED TO THE HISTORIC RESOURCES ADVISORY BOARD Upon motion made by Supervisor Sager, seconded by Supervisor Reyes, James E. Fretz was reappointed to the Historic Resources Advisory Board from Opequon District. This is a four year appointment. This term will begin on April 12, 2001, and expire on April 12, 2005. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye RICHARD C. OURS REAPPOINTED TO THE COUNTY PLANNING COMMISSION FROM OPEOUON DISTRICT Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, Richard C. Ours was reappointed to the county planning commission from Opequon District. This is a four year term. This term will begin on April 7, 2001, and expire on April 7, 2005. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye GEORGE R. VAUGHT REAPPOINTED TO THE COUNTY TRANSPORTATION COMMITTEE AS REPRESENTATIVE FROM TOWN OF STEPHENS CITY Upon motion made by Supervisor Sager, seconded by Supervisor Reyes, George R. Vaught was reappointed to the County Transportation Committee as the representative from the Town of Stephens City. This is a one year appointment. This term will begin on April 28, 2001, and expire on April 28, 2002. Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 ) \ 0 LI The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye BOARD SCHEDULES BUDGET WORKSESSION FOR APRIL 3 AT 8:00 A.M. DATE SCHEDULED FOR GOVERNMENT 12 SERVICE LEARNING COMMUNITY FORUM Upon motion made by Supervisor Smith, seconded by Supervisor Sager, Wednesday, May 30, is scheduled for the Government 12 Service Learning Community Forum. This is scheduled to be held in the Board of Supervisor's Meeting Room. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye RESOLUTION (#038-01) RE: REOUEST FORINST ALLA TION OF "WATCH FOR CHILDREN" SIGN - LAUCK DRIVE - APPROVED UNDER CONSENT AGENDA WHEREAS, the 1997 Session of the Virginia Assembly amended the Code of Virginia adding Section 33.1-210.2 relating to the installation and maintenance of "signs alerting motorists that children may be at play nearby," and WHEREAS, this act provides for the adoption of a resolution by the goveming body of any county requesting the Virginia Department of Transportation to install and maintain this type of sign, and WHEREAS, the source of funding for the installation of this sign shall come out of the secondary system construction allocation to the affected county. The costs of maintaining such sign shall be paid out of the secondary system maintenance allocation to the affected county; and WHEREAS, Lauck Drive, also known as Route 832, is located in a residential area and is within the secondary road system and is a viable candidate for a "Watch for Children" sign, and BE IT THEREFORE RESOLVED, the Frederick County Board of Supervisors does hereby request that the Department of Transportation install a "Watch for Children" sign in accordance with the provisions of Section 33.1-210.2 ofthe Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy ofthis resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. REOUEST FROM THE REGIONAL JAIL SUPERINTENDENT FOR TRANSFER OF FUNDS-APPROVED The following requests for transfer of funds was presented through a memo from the Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 . 11 Superintendent of the Regional Jail: 1) Due to the increase of fuel costs in the past months from Shenandoah Gas, our proj ection of expenses will exceed budgeted levels. In order to plan for expenses in the remaining months for this year's budget we are asking to transfer $45,000.00 from personnel line items that have appropriations resulting from staff vacancies FROM: 11-3301-1002-063 11-3301-1002-064 11-3301-1002-066 Vacant Vacant Vacant $ 4,325.00 $17,745.00 $22,930.00 TO: 11-3301-5102-00 Heating $45,000 Upon motion made by Supervisor Smith, seconded by Supervisor Sager, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 2) We anticipate a shortfall in the Telephone Communications line item due to increased and expanded service. Weare requesting transfers totaling $10,000.00 to replenish this line item. FROM: 11-3301-1002-066 11-3301-1002-070 Vacant Vacant $ 772.00 $9,228.00 TO: 11-3301-5204-00 Phone $10,000.00 Upon motion made by Supervisor Smith, seconded by Supervisor Orndoff, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 3) A shortfall is expected in Lease & Rental of Equipment due to the lease of the Fire Alarm System. Transfers totaling $8,000.00 are requested to replenish this line item. FROM: 11-3301-1002-070 11-3001-1002-087 Vacant Vacant $5,688.00 $2,312.00 TO: 11-3301-8001-00 Lease & Rent $8,000.00 Upon motion made by Supervisor Smith, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 21 Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye REVISION TO COMMUNITY CORRECTIONS PROGRAM BUDGET - FY 2001 - APPROVED Finance Director Cheryl B. Shiffler presented this request to the board. Director Shiffler explained that the appropriation amount for this request is $21,114, and there will not be any cost incurred by Frederick County. Upon motion made by Supervisor Sager, seconded by Supervisor Reyes, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye SUPERVISOR ORNDOFF ASKED FELLOW BOARD MEMBERS TO CONSIDER MOVING PUBLIC HEARING DATE OF APRIL 25 FOR MID ATLANTIC TECHNICAL BUSINESS PARK - APPROVED Supervisor Orndoff asked his fellow board members if they would consider postponing the scheduled date of April 25, for the public hearing on the Mid Atlantic Technical Business Park. He explained that he felt more time was needed, especially in light of the fact that the court has not rendered an opinion on the suit against the county concerning this matter. This case is scheduled to be heard by Judge Prosser on April 16. Supervisor Sager stated that he was not opposed to the public hearing, and that he could vote either way. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the public hearing scheduled for April 25, to hear the request of Mid Atlantic Technical Business Park Rezoning, was postponed until after April 25. The above motion was approved by the following recorded vote: Richard C. Shickle - Nay Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Nay Margaret B. Douglas - Aye Sidney A. Reyes - Aye DISCUSSION OF MID ATLANTIC TECHNICAL BUSINESS PARK REZONING PUBLIC HEARING FORMAT - COUNTY ADMINISTRATOR RILEY TO Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 13 ARRANGE MEETING Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, Administrator Riley will proceed to set up a meeting between certain members of the FCVCC , board members and county staff to work out the public hearing format for the above rezoning request. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye PLANNING COMMISSION BUSINESS: MASTER DEVELOPMENT PLAN OF SHENANDOAH - CONDITIONS APPROVED AS NOTED AT BOARD MEETING OF OCTOBER 25. 2000 Planning Director Evan Wyatt presented this request to the board, wherein he reminded them that at the Board meeting of October 25, 2000, they approved this master development plan conditioned upon the applicant addressing four points of concern that were raised by the board at that time. These four conditions were as follows: I. Review of an executed agreement between the Department of Games and Inland Fisheries(DGIF) and the developer. 2. The resolution of the location of a future fire and rescue station. 3. The resolution of issues associated with a future library facility. 4. The provision of a narrative on the final master development plan which would require the developer to present a plan for the layout ofthe proposed Village Center prior to any development activity in the area of the project. Director Wyatt advised the board that the applicants response has been provided to them within their agenda. Chairman Shickle inquired about the contamination ofthe lake, and whose responsibility this is, should this become a problem. Administrator Riley explained that since the lake is state property, that is who would need to be contacted. Chuck Maddox, with G.W. Clifford Associates, appeared before the board to respond to any questions they might have. Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 214 Director Wyatt explained that the contamination in the area is coming from Sandy's Mobile Home Park. Mr. Larry Mohn, Regulation Director with the State, appeared before the board at which time he advised the board that the regulation authority in this matter is DEQ, Department of Environmental Quality. Administrator Riley advised that staff would contact DEQ to find out what they are doing about the contamination in this area. Upon motion made by Supervisor Sager, seconded by Supervisor Smith, the conditions, as outlined by representatives of Shenandoah Master Development, were approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sf. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Nay ROAD RESOLUTION - PROSPERITY DRIVE - APPROVED UNDER CONSENT AGENDA TOWN OF STEPHENS CITY FREDERICK COUNTY PARKS & RECREATION RESOLUTION (# 032-01)- APPROVED WHEREAS, the Stephens CityIFrederick County Little League Park is owned and is to be developed by the Town of Stephens City as a recreational facility serving the residents of Stephens CityIFrederick County and adjoining localities; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33.1-223 ofthe Code of Virginia requires joint action by the Director ofthe Department of Conservation and Recreation and the Commonwealth Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly owned recreational areas or historical sites; and WHEREAS, it appears to the Board of Supervisors and Town Council that all requirements of the law have been met to permit the Director of the Department of Conservation and Recreation to designate the Stephens CityIFrederick County Little League Park as a public recreational facility and further permit the Commonwealth Transportation Board to provide funds for access to this public recreation area in accordance with Section 33.1-223 of the Code of Virginia; and WHEREAS, the right of way of the proposed access road is provided by the County of Frederick at not cost to the Recreational Access Fund; and WHEREAS, the Board of Supervisors/Town Council acknowledges that, pursuant to the provisions of Section 33.1-223 of the Code of Virginia, this road shall be designated a "Virginia Byway" and recommends the Commonwealth Transportation Board, in cooperation with the Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 15 Direction of the Department of Conservation and Recreation, take the appropriate action to implement this designation. Further, the Board of Supervisors/Town Council agrees, in keeping with the intent of Section 33.1-63 of the Code of Virginia, to use its good offices to reasonably protect the aesthetic or cultural value of this road. NOW, THEREFORE, BE IT RESOLVED, the Board of Supervisors of the County of Frederick, Virginia, hereby requests the Director of the Department of Conservation and Recreation to consider the Stephens CityIFrederick County Little League Park as a public recreational area and to recommend to the Commonwealth Transportation Board that recreational access funds be allocated for an access road to serve said park; and BE IT FURTHER RESOLVED, that the Commonwealth Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, the above resolution was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye COMMITTEE REPORTS: LANDFILL OVERSITE COMMITTEE Public Works Director Ed Strawsnyder presented this report to the board. The landfill oversight committee met on Wednesday, March 21,2001, at 8:00 a.m., in the fourth floor conference room at the Frederick County Administration Building. All committee members were present except David Ash. The following issues were discussed: 1. Revised Tippin!! Fees for Fiscal Year 2001-2002 - Approved A schedule of revised tipping fees for Fiscal Year 2001-2002 was presented for discussion and approval by the committee. The attached memorandum dated March 20,2001, outlines the proposed changes. A motion was made by John R. Riley, Jr. and seconded by Mike Noel to adopt the proposed tipping fees effective July 1, 2001. The motion was unanimously approved. Upon motion made by Supervisor Orndoff, seconded by Supervisor Smith, the above request was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye 2. Wei~ht Limitations The Director of Public Works presented an idea to establish a weight limitation for citizen trash rather than the current practice oflimiting loads to three-quarter ton pickup trucks. This topic will be discussed in more detail at the next meeting. Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 216 3. Peter Paul Rilev Farm A status report was presented for the acquisition of the Peter Paul Riley Farm. A summary of this discussion is attached. PUBLIC WORKS The Public Works Committee met on Tuesday, March 27,2001, at 8:00 a.m. All members were present except Tom Offutt, Jim Vickers and Jim Wilson. The following items were discussed: ***ltems Requiring Action*** 1. New Tinnin!! Fees at Re~ional Landfill - (Addressed Under Landfill Oversite Committee) The attached memorandum from the Director of Public Works dated March 20, 2001, outlines the revised tipping fees proposed for Fiscal Year 200112002. These fees were previously reviewed and endorsed by the landfill oversight committee. After a brief discussion, the members in attendance unanimously approved the revised fees which will become effective on July 1, 2001. (See Attachment 1) 2. Status of Old Court House Renovation and Revised ArchitecturaIlEn!!ineerin!! Costs - Approved The Director of Public Works presented a brief progress report for the renovation ofthe old courthouse. This report included a review of the design drawings, an examination of a scale model of the court house and a review of the bid results. In addition, the Director of Public Works presented a request from the architect/engineer, Reader and Swartz, P.c., for additional costs incurred in preparation of the design documents. The request from the architect/engineer dated March 23, 2001, is attached and provides a detailed justification for the increased cost which totals $16,075. A majority of this cost was associated with evaluation and restoration of the cupola and the design of an HV AC system to replace the old steam system on the second floor. The services associated with this added cost were outside their original scope of work. After reviewing and discussing the request, the committee members in attendance unanimously approved the additional $16,075 in design cost. Sufficient funds are available from the existing grant. Two (2) bids were received for the proposed court house renovation project. A summary of the bid results is attached. Based on our evaluation of the base bid and associated alternates, the committee recommended that the contract be awarded to Lantz Construction Company of Winchester, Inc. The actual amount of the work to be performed will be determined by the amount of available funding. (See Attachment 2) The Lantz Construction Company of Winchester, Inc. bid included alternates totaling $584,500. Available funds for the project include a matching grant ($300,000), Fiscal Year 2000- 2001 budget funds ($35,000) and a proposed Fiscal Year 2001-2002 budget of$50,000 (Table I). This totals $385,000. Of this amount, $63,350 had previously been encumbered for design and construction services. The approval ofthe $16,075 design change would result in a new design total of$79,425. We have also incurred reimbursable expenses related to crane rentals, reproduction of drawings, etc., in the amount of approximately $4,000. We also incurred an expense of$6,895 to winterize the court house after the demolition was completed. Therefore, to date, the total expenditures and/or encumbrances total $90,320 (Table II) leaving $294,680 to complete the project (Table III). The bid submitted by Lantz Construction Company of Winchester, Inc. includes a base bid of $194,000 and eight (8) bid alternates which result in a total bid of $584,500. Considering the Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 17 problems that we have discovered during the demolition and evaluation ofthe various building areas, we recommend that $50,000 be added as a contingency item to cover any unforseen areas such as asbestos removal. The addition ofthe $50,000 would yield a total construction project budget of $634,500. Subtracting the available funding from the project budget would yield an amount of$339,820 (Table IV) to complete the entire project. To actually open the doors to the public and complete the museum area only, the base bid and items one (1) through five (5) would need to be completed. Deletion of items six (6) through eight (8) would result in a savings of$l 08,800. This would reduce the amount to complete the project to $231,020 realizing that this amount still includes $50,000 for contingencies. The committee members in attendance unanimously agreed that it would be prudent to complete the entire project if financially possible. There is also the possibility that additional funding could come from the Virginia Department of Historic Resources in Fiscal Year 2001-2002. We have applied for an additional matching grant ($85,000 state - $85,000 Frederick County). Following the public works meeting, we contacted the Virginia Department of Historic Resources to determine ifthey would reimburse Frederick County at a later date for funds expended this year or next. They indicated that they would only provide matching funds on a fiscal year basis with prior approval. Supervisor Smith stated that this project has been kicked around for a very long time, and he would like for the board to make a decision. Chairman Shickle asked how long these bid figures were good for. Director Strawsnyder replied 90 days. Director Strawsnyder explained that items 1 through 5 are necessary. The other items will enhance the building, and that the alternates have to be done the way they are listed. Administrator Riley explained that Number 3 would be his suggestion. Supervisor Sager advised that he was concerned about fund balance. Director Strawsnyder advised that numbers 1 and 3 would not allow the courthouse to be opened upon completion of the work; however, number 2 would mean the courthouse would be opened upon completion. Upon motion made by Supervisor Sager, seconded by Supervisor Douglas, Alternate 3 was approved in the amount of$273,800. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Charles W. Orndoff, Sr. - Aye W. Harrington Smith, Jr. - Aye Robert M. Sager - Aye Margaret B. Douglas - Aye Sidney A. Reyes - Aye Minute Book Number 27 Board of Supervisors Meeting of 03/28/01 21 ***Items Not Requiring Action*** 1. Miscellaneous Reports a) Tonnage Report (see Attachment 3) b) Recycling Report (see Attachment 4) c) Animal Shelter Dog Report (see Attachment 5) d) Animal Shelter Cat Report (see Attachment 6) BOARD OF SUPERVISORS COMMENTS Administrator Riley advised the Board that Frederick County recently received an award from the Virginia Chapter ofthe Planning Association for their submitted Plan on Star Fort. This award was presented to Assistant County Administrator Kris Tierney. UPON MOTION MADE BY SUPERVISOR SAGER, SECONDED BY SUPERVISOR ORNDOFF, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (TIME: 8:37 P.M.) \L-J t c 4...(1 LJV Richard C. Shickle Chairman, Board of Supervisors ~ J R. Riley, Jr. . Clerk, Board of Supervisors Minutes Prepared By: bt T,-~ 'rO, ....;J Carol T. Bayliss Deputy Clerk, Board of Supervisors Minute Book Number 27 Board of Supervisors Meeting of 03/28/01