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February_11_2015_Board_Agenda_PacketCO w AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 11, 2015 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 5:00 P.M. — Board of Supervisors Budget Work Session 7:00 P.M. — Regular Meeting - Call To Order Invocation Pledge of Allegiance Adoption of Agenda Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda (Tentative Agenda Items for Consent are Tabs: D and G) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes (See Attached) 1. Regular Meeting, January 14, 2015. 2. Budget Work Session, January 21, 2015 3. Budget Work Session with School Board, January 28, 2015. 4. Special Meeting, January 29, 2015. 'mull County Officials AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 11, 2015 PAGE 2 1. Committee Appointments. (See Attached) -- W 2. Commissioner of the Revenue Refund. (See Attached )-------------------- - - - - -- C 3. Resolution Supporting the Funding of Public Education in Virginia. (See Attached) ------------------------------------------------------------------------- - - - - -- D Committee Reports 1. Public Works Committee. (See Attached) -------------------------------------- - - - - -- E 2. Transportation Committee. (See Attached) ------------------------------------ - - - - -- F Planning Commission Business 1. Road Resolutions: (See Attached) ----------------------------------------------- - - - - -- G a. Snowden Bridge Boulevard b. Snowden Bridge Subdivision, Section 1 c. Snowden Bridge Subdivision, Section 4 Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments Adjourn Agenda Budget Worksession Board of Supervisors Meeting Room February 11, 2015, 5:00 p.m. • Presentation from Sheriff, p. 2 -28 • Presentation from Fire and Rescue Director, p. 29 -89 • Discussion with the Commissioner of the Revenue on Land -Use, p. 90 • Budget timeline discussion, p. 91 • Scenario selection, p. 92 • Reassessment Public Hearing discussion, p. 93 • Proffer discussion, p. 94 1 2 /5/2015 2 2/5/2015 ➢ Maintain Virginia Law Enforcement Accreditation Standards — Next Review 2015 ➢:; Enhance Law Enforcement And Community Rela #ions Through Deputies Perforrr'ing Civic; duties As Child Fingerpr�nttng, Sheriffs Kid C amp D_.RE ➢ Increase crime prevention efforts th suggestions about personal safety a & securl.t >Jtilized' media, i e cable regarding criminal events; frauds,;;& ➢ Seek Funding 7o Provide School,Res� ➢ Continue Efforts To Provide At Least Times To Reduce The Necessity Of P �uglt education of the Public, i.e. well as home, business and internet safety hanriel lfit6, details. rantarl «narenn infnrm nt. irsn . ,.., - ce Officers 7 All County Publ1cschools le Trained Evidence .Technician Per Shift At All onal Bein.g°.paid Overtime To Respond ➢ Provide Specialized Training To All`Persannel Over and Above DOS Minimum Standards 3 l� Next 3 2/5/2015 2/5/2015 5 2/5/2015 .,HgR 0 2/5/2015 7 2/5/2015 FffPERICK C 0 2/5/2015 F � JPK P �� .,, F °�FF' P FFIPE changes BudgePos #age�Tele .h a ,. u" FY /13 FY/14,,, w Dept Request iffere nce '" Percentage D Amended 10 /2014 "" 52,302 69,068 70,703 6,5 8' =!76,839. A! 6,136 4 8.689'o a� Increased Fees Associated: With Cellular Service &Postage, Next - A6 9 2/5/2015 10 2/5/2015 'FRJFF FFICE 11 2/5 F FY /13 FY /14. Budget Ae �.Amerided 96,572 96,548 103,247 . Day to Day Supplies Util •« Add Electric Gun Racks • Unsecured Weapo • $539X$122= S- Replace Recording Equi • Equip�nerit Daiei Interview Rooms Next 22 12 2/5/2015 FUPERJQ� q 13 ... ........ Next 23 13 2/5/2015 A 14 2/5/2015 am 15 2/5/2015 16 2/5/2015 17 2/5/2015 MOM a. Me FR�DER OUNTY, M�R 'S P 1p IFF FF FY/13 FY/14 gbt A ct ua l Mended 10f 21 0 0 14,600 A ilm 2/5/2015 19 2/5/2015 Fp,�P�RIPK Cp 20 2/5/2015 FR�P�RJCK PPUNTY §H Fj �RIFF'5 ➢ The rmalftager P a i V S'e r c h a R e c u ➢ AFIS - Aulomatad Fingerprint Ide 21 2/5/2015 FmJTA Am ERIFF'5 OFFICE FY 16 Projected Law.Enfdfc6' nt Positions Due Based o , t , i 1:1500 Pobulation 22 Eno fir m' I mm-Q� I Y�0� -0-Y 3 2 e -C-1 derick County F r D uO,: 9 Positions liibLbab NW 42 22 2/5/2015 23 Approved Budget Requested Budget Change .Percent Personal Services $7,476,464 $7,245,274 ($231,190) . (3.09) Employee Benefits $2,665,825 $2,755,206 .$89,381 .3.35 Purchased Services $348,474 $333,275 ($15,199) (4.36) Internal Services $311,367 $364,968 $53,601 17.21 Other Charges $650,479 $626,093 ($24,386) _ (335) Capital Outlay $701,141 $649,008 ($52,133) (7.44) Other Uses of Funds $11,325 $11,325 $0 0100 TOTALBUDGET $12,165,075 $11,985,149 ($179,926) :(1.48) k 'r Next 43 23 palm 24 2/5/2015 0 25 2/5/2015 9 FC 26 2/5/2015 f R�PPRIQ QQU ' FIP N FRIFF§ OF� Pl:.4 PFFIP ➢ 17 New "'Pdsitions Nee'de&." Continue ➢ I Finger'P'tint Examiner ❖ Requirmd for AF&System Op eration Provide Quick Turn Around Time Latent Exa minations 27 --- - ------- Next 52 27 2/5/2015 �. 9 w 00 LD I� r,, IN N :T I ° I qr ) m i Ir I� R ;t Ia I� Im R l ' ! I� la Ia I. Im I� N IUi I� 00 I " ' t o � �° I� 00 I!. Itn I 06 W* I° l LD O 4 m n 0 ko 0 0 Ln M re LD re cf Z M - ' N <¢ N LD D r- LD N' � m m m cr v m m cr m ct m O L Z U U. U U. U' a Z LL, a LL 1JJ LL p. 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Ca Q (7 C) O C) T ()0 00 Ch Lr) LO &0 LSD O 0 C] C) LO U") LO LO M I C'7 Cl) C'') I- LO ri 7: (Y) FREDERICK COUNTY FIRE AND RESCUE DEPARTMENT FISCAL YEAR 2016 BUDGET JUSTIFICATIONS The Fire and Rescue Department budgets over the past several years have provided us with a very challenging mission. As our organization changes to meet the new challenges within Frederick County, so do our budgetary needs. We are at a crossroads and have critical decisions to make to determine which path will provide the necessary services to our community. These decisions are crucial to the preservation of life, protection of property, and safety of the citizens and visitors to our community, Frederick County has become a crossroads for growth and prosperity. This growth has brought new business, industry, and residential developments, which in turn have increased the population, traffic, and hazardous materials in our community. Our community also is aging in population, which has brought many elderly neighborhoods and facilities that create a greater need for our services. These elderly facilities create three times the call volume for emergency medical services than the average population. The fire and rescue service must develop a sound infrastructure and create a plan to guide its organization into the future. That plan will preserve public trust and provide quality and cost- effective services that protect our citizens and visitors, their property, and our environment from the effects of fire, medical emergencies, technological hazards, and manmade or natural disasters, all of which pose a threat to our community. Page 1 of 24 Fire & Rescue FY16 64 Personnel Regues# • 3505 -1001 -029 Compensation_ of Firefighter • 3505 -1001 -035 Compensation of Firefighter • 3505- 1001 -037 Compensation of Firefli hter • 3505- 1001 -039 Compensation of Firefighter • 3505- 1001 -040 Compensation of Firefiglhte_r • 3505- 1001 -041 Compensation of Firefighter • 3505- 1001 -045 Compensation of Firefighter • 3505- 1001 -046 Compensation of Firefi titer • 3505- 1001 -047 Compensation of Firefighter • 3505 -1001 -049 Compensation of Firefighter • 3505- 1001 -051 Compensation_ of Firefighter • 3505- 1001 -053 Compensation of Firefighter • 3505 -1001 -054 Compensation of Firefighter ® 3505 -1001 -083 Compensation of Firefighter • 3505 -1001 -084 Compensation of Firefighter • 3505- 1001 -085 Compensation of Firefi hter • 3505 -1 001 -092 Compensation_ _- - of Firefighter 3505-1001-093 - -- • Compensation of Firefighter • 3505- 1001 -106 Compensation of Firefighter Through • 3505 -1001 -117 Compensation of Firefighter 0 30 - Full -Time Firefighter /EMTs o Requested Increase $1,042,327.80 ($34,744.261per position) Frederick County Fire and Rescue is trying to be proactive in dealing with the current response needs and the anticipated substantial growth over the next several years in our community as well as preparing for service delivery to those citizens and transient population. Our community now and in the future will demand effective and efficient service delivery from all aspects of government, especially public safety departments. The Department continues to provide emergency and non - emergency response to EMS and fire incidents, hazardous materials releases, motor vehicle crashes, and Other hazards. Providing staffing to meet adequate apparatus response to these incidents remains the number one goal of the Department. Even though we continue the combined use of volunteer personnel and full time career staff, the Fire and Rescue Department can no longer provide an acceptable level of service delivery. On any given day there are on average, only two (2) to three (3) staff are in the station available to provide emergency services. It takes only one response to deplete the staffing and leave the district unprotected. When this occurs and a company experiences back -to -back calls for service, the closest neighboring company is dispatched, resulting in a significant response delay, and leaving a second company depleted of staffing and its citizens unprotected. This scenario happens daily in Frederick County and is an example of what happens for routine EMS incidents. A significant incident such as a structure fire, more often than not, compounds this problem to involve the entire county. The Frederick County Fire and Rescue Department was established in 1990 to supplement, support, and provide coordination for the eleven volunteer fire and rescue companies that Page 2 of 24 Fire & Rescue FY16 65 provide fire suppression and emergency medical services to the citizens of Frederick County. In 1990, the department responded to 4,141 total incidents. These numbers have steadily increased, and in 2013, the total responses more than doubled at 9,472. With that, the number of operational volunteers has remained flat at best since 1990. The Fire and Rescue Department must actively evaluate and plan to catch up to meet the needs of our County due to increased growth. The volunteer system has done its best to provide adequate service to our citizens. With the introduction of career staff into the system in 1990, there was a realization that the volunteers alone could no longer meet the needs of our citizens and visitors, at which time career staff was hired to supplement volunteer staffing. Now the opposite is true. Career staff responds to the majority of all calls for EMS and fire service and are now supplemented by volunteers. Now in 2014, we must come to the realization that the current staffing levels are not meeting the needs of our citizens. As the County continues to grow, the demand on staffing will continue to increase and the need to expand is evident. Insuring the safety of our personnel, obtaining an acceptable level of service, and meeting new standards adopted by State and Federal agencies are the immediate challenges facing our Fire and Rescue Department. As more families move into Frederick County, the expectations of Frederick County's citizens will change and increase. The often - delayed response times that were once acceptable will no longer be accepted. Citizens will demand well- trained and equipped companies providing a professional level of service. Citizens and industry will come to expect an ISO rating consistent with those of more urban areas. As ISO ratings directly affect insurance premiums, the ability of the Department to improve the current rating can pay dividends when attempting to draw new businesses to the county. We propose increased staffing at four (4) of the busier fire companies that surround the Interstate 81 corridor. These include the Stephens City, Round Hill, Greenwood, and Millwood Stations. Each station currently has two (2) career staff members assigned per day, rotating through three (3) different 24 -hour shifts, totaling six (6) career personnel. In order to meet the needs of the more populated areas of Frederick County, six (6) additional members are needed at each of these fire companies, for a total of 24 new Firefighter /EMTs. These four stations were unable to respond to approximately 875 calls for service due to staff already being on a call or lack of staff available to respond with the appropriate equipment, i.e., a required rescue engine to an automobile accident. To break this down further: ➢ Stephens City did not respond to approximately 330 calls during the reporting period of November 1, 2013 through October 31, 2014. This number includes calls where appropriate equipment did not respond as dispatched and EMS incidents where the station could not transport due to respond with a driver only. ➢ Round Hill did not respond to approximately 113 calls during the reporting period of November 1, 2013 through October 31, 2014. This number includes calls where appropriate equipment did not respond as dispatched and EMS incidents where the station could not transport due to respond with a driver only. ➢ Greenwood did not respond to approximately 342 calls during the reporting period of November 1, 2013 through October 31, 2014. This number includes calls where appropriate equipment did not respond as dispatched and EMS incidents where the station could not transport due to respond with a driver only. ➢ Millwood did not respond to approximately 90 calls during the reporting period of November 1, 2013 through October 31, 2014. This number includes calls where appropriate equipment did not respond as dispatched and EMS incidents where the station could not transport due to respond with a driver only. Page 3 of 24 Fire & Rescue FY16 66 In addition to additional staffing at the above stations, we also propose additional staffing at the Middletown and Clear Brook stations. Middletown and Clear Brook both house specialty apparatus that is routinely needed on calls throughout the county. However, when this apparatus is needed at the scene of an accident or fire, the station is unable to respond to calls within their first due. We are proposing the addition of one (1) career staff member per 24 -hour shift at these stations, for a total of six (6) additional members. This additional firefighter /EMT will allow the station to stay in- service, allowing calls for emergency services to be answered. ® 3505 -1001 -118 Compensation of Firefighter I Relief Staff ® 3505- 1001 -119 Compensation of Firefighter I Relief Staff 0 3505- 1001 -123 Compensation of Firefighter Relief Staff ® 3505- 1001 -124 Compensation of Firefighter 1 Relief Staff ® 3505- 1001 -132 Compensation of Firefighter 1 Relief Staff _.....__ through ® 3505- 1001 -143 Compensation of Firefighter I Relief Staff a 16 - Full -Time Relief Firefighter /EMTs o Requested Increase $555,908.16 ($34,744.26lper position) The Department staffs the fire stations 24 -hours per day, 365 days per year. If a post is vacant due to understaffing or for any other reason, such as vacation time, injury, or special assignment, the Department will back -fill that position using overtime and part-time employees when available. Additionally, the Department has historically relied on overtime and part -time employees to fill vacant shifts because overtime was less expensive than hiring. This practice has led to overtime expenditures representing about 20 percent of the Department's personnel budget in fiscal year 2015 and it has led to employees working, in some cases, in excess of 300 hours per month. There are benefits to hiring other than monetary considerations. These benefits include controlling overtime costs, budgeting personnel expenditures more accurately, reducing the potential for firefighter fatigue and improving firefighter safety, reducing liability, having a larger workforce available for deployment in the case of an emergency, and, in the future, having a relief factor to reduce mandatory overtime. These non - monetary benefits are important because, although these employees are scheduled for eight (8) pay periods at 224 -hours and four (4) pay periods at 248 -hours (about 2,784 working hours per year), we are now seeing these numbers exceed 300 -hours per pay period in some cases. Additional staffing to offset the minimum staffing requirements at the stations will allow for staffing levels to be maintained and reduce overtime when current personnel use leave, are injured, or away for training. We propose for every three (3) operational staff members, we also hire one (1) relief member to cover vacant posts. Current staffing and the proposed additional staffing, would require 16 additional firefighter /EMTs be hired to maintain coverage during employee scheduled PTO, training, FMLA leave, and injury leave. These additional positions will assist with current coverage issues, including better control of overtime, as well as support the additional positions requested above. f 3505 -1001 -088 Compensation of Traininq Officer — New • 3505- 1001 -089 Compensation of Traininq Officer — New o 2 - Full -Time Training Officers (lateral transfer 1 backfill current FFIEMT positions) o Requested Increase $69,488.52 ($34,744.261per position) These two positions will assist the existing Training Division Staff will facilitation of the annual training plan adopted by the Frederick County Fire and Rescue Department and the Frederick Page 4 of 24 Fire & Rescue FY16 67 County Volunteer Fire and Rescue Association. This training plan is reviewed every two years by Departmental Officers (career and volunteer), to ensure that it meets the needs of our fire and rescue system in an effort to prepare our emergency responders to respond to emergent and non- emergent incidents within Frederick County and the surrounding jurisdictions. During the past two years, the Training Division has conducted two Career Recruit Schools in addition to the training programs offered during the annual training plan, which has created an excessive workload for the existing staff. The need to conduct the Career Recruit Schools is becoming more prevalent since the potential candidates are young with very limited certifications and experience, which causes the training programs to be provided to them just to bring them up to current standards required by the Department. The Department has always attempted to utilize volunteer instructors and part-time personnel to provide instruction during the Volunteer Fire and EMS Academies as well as the Career Recruit School, but the number of personnel available to assist with these training programs is becoming less and less. The Fire and Rescue Department applied for accreditation through the Virginia Office of Emergency Medical Services for the levels of Emergency Medical Technician and Advanced Emergency Medical Technician in March 2014. Our site visit by the accreditation team is scheduled for January 2015 with the plan on conducting our first Advanced Emergency Medical Technician course at the beginning of 2016. These positions are critical to facilitating the other training programs as to allow the EMS Training Officer to concentrate on development of the curriculum and completing all of the other components that will be required through the accreditation process. Both of these positions will also assist with the coordination /instruction of the Emergency Medical Services Academy, Basic Fire Academy, Career Recruit School(s), and other training programs offered by the Training Division. The other Training Division Staff will then be able to incorporate mandated specialized training programs into the Training Program Plan and facilitate them based upon nationally accepted best practices. With our existing Training Division Staff, we are offering over 60,000 student contact hours per calendar and /or fiscal year for our career and volunteer fire and rescue personnel as well as personnel from surrounding jurisdictions. The existing Training Division Staff are attempting to adjust their work schedules to maintain a 40 work week to keep overtime to a minimum but due to increased workload and demands, lack of availability by part-time and volunteer instructors, minimum numbers of instructors per class session, curriculum revisions by state and federal agencies, and numerous other local projects, this has not happened during the past two fiscal years. These work schedule adjustments are also necessary due to the minimum number of instructors available from the Winchester Fire and Rescue Department based upon recent mandates from them, lack of instructor availability from the Frederick County/Winchester volunteer fire and rescue companies, and limited availability of full -time career staff of the Fire and Rescue Department based on current shortages of field personnel. As the Department continues to grow, the needs for additional career staffing and projected volunteer membership numbers, it is imperative that we provide the highest level of training possible locally. The dynamics of today's incidents have changed dramatically and the need for realistic, functional education and training has never been higher. In addition to providing the basic entry-level fire and EMS courses, training of driver /operators, company officers, and chief officers on the new technologies and leadership required to facilitate a combination career and volunteer fire and rescue system. Page 5 of 24 Fire & Rescue FY16 68 3505 -1001 -099 Secretary I - Training Division o 1 - Full -Time Training Secretary o Requested Increase $27,052 The recommended structure as published in ICMA's text entitled Managing Fire and Rescue Services suggests that dedicated administrative assistants be assigned to each departmental division, as well as to the department's Chief. Currently, the Deputy Chief of Training is without dedicated administrative support. Implementing such a "best practices" approach would necessitate the hiring of one (1) additional administrative support staff member, while maintaining one (1) part-time receptionist. With the existing part-time receptionist position fulfilling multiple duties and responsibilities outside of the Training Division, it is becoming more difficult to facilitate the basic administrative functions required by the Training Division and its certifying agencies. The amount of documentation and tracking of students in training programs is continually increasing and the existing demands on Training Division Staff limit their time to facilitate these requirements. This position will handle all of the marketing and registrations for the training programs offered and delivered by the Training Division. This position will also handle all of the clinical and field scheduling related to the Accredited Emergency Medical Technician and Advanced Emergency Medical Technician training programs sponsored by the Department as well as students requesting to precept from other accredited training programs (Lord Fairfax Community College, etc.). With the recent implementation of a new reporting system (ImageTrend), this position will also be responsible for entering all of the certification information for personnel (career and volunteer) as well as put in individual class session attendance for continuing education courses. 3505- 1001 -101 Compensation of Health & Safety Officer o 1 - Full -Time Health & Safety Officer (lateral transfer 1 backfill current FFIEMT position) o Requested Increase $34,744 Safety is paramount to employee wellbeing and mitigation of liability for the County. Currently, the Department does not have a position to oversee the health and safety of our operational personnel. The Health and Safety Officer would primarily be responsible for responding to any incident in which he is requested or deems appropriate for a safety officer to be present. This Health and Safety Officer would also be responsible for the following functions: Occupational Medical Program, Worker's Compensation Program, Fit- Testing Program, Vehicle Accidents and Personal Injury Investigation, Safety and Health Training, Risk Management Program, Facility Safety Program and Infection Control Program. This position would be an Administrative Position, working Monday — Friday, during regular business hours. Occupational Medical Program - 29 CFR (Code of Federal Regulations) 1910.134 OSHA (Occupational Safety and Health Administration) Respiratory Protection mandates any employee that is required to wear a respirator have a yearly medical evaluation. Furthermore, National Fire Protection Association (NFPA) 1500, Fire Department Occupational Safety and Health Program, establishes medical and physical requirements for candidates and members of the system as defined in NFPA 1582, Comprehensive Occupational Medical Programs for Fire Departments. This Health and Safety Officer is responsible for the administration of the program as well as the scheduling of pre - placement, annual and periodic physicals for all. candidates and members. This position works closely with the fire department physician in cases of fitness and return to duty. Page 6 of 24 69 Fire & Rescue FY16 Incident Scene Safety — The Health and Safety Officer is an integral part of the Incident Commander's Command Staff. This position is responsible for overall scene safety as well other areas as defined in NFPA 1521, Standard for Fire Department Safety Officer. In addition, CFR 1910.120, Hazardous Waste Operations and Emergency Response, (q)(2)(vii) states "The individual in charge of the ICS shall designate a safety officer, who is knowledgeable in the operations being implemented at the emergency response site, with responsibility to identify and evaluate hazards and to provide direction with respect to the safety of operations for the emergency at hand." Worker's Compensation Program — This Health and Safety Officer is responsible for the reporting of all personal injuries in the system in accord with Title 65.2 of the Code of Virginia. Moreover, this position looks at trends and frequency and develops training programs to reduce such trends. Fit - Testing Program — CFR 1910.134, Respiratory Protection (f)(2), states "The employer shall ensure that an employee using a tight - fitting face piece respirator is fit tested prior to initial use of the respirator, whenever a different respirator face piece (size, style, model or make) is used, and at least annually thereafter." Vehicle Accidents and Personal Iniury Investigation, Safety and Health Training, Risk Management Program, Facility Safety Program and Infection Control Program — These programs fall under the purview of two (2) NFPA standards, NFPA 1500, Fire Department Occupational Safety and Health Program and specifically NFPA 1521, Fire Department Safety Officer. This position is responsible for administering and managing these programs. ® 3505 -1001 -120 Cornpensation of Fireft`ahter for additional Assistant Fire Marshal ® 3505 -1001 -121 Compensation of Firefighter for additional Assistant Fire Marshal o 2 - Full -Time Assistant Fire Marshals — NEW (lateral transfer / backfill current FF /EMT position) o Requested Increase $69,488.52 ($34,744.26/per position) With the adoption of the Virginia Statewide Fire Prevention Code in 2012 one of the objectives within the code is to have 100% of all commercial and retail properties inspected annually. There are approximately 5,400 retail and commercial /home -based properties that are, by code, subject to fire prevention inspections. The current staffing levels afford us the ability to complete approximately 25% of the required inspections. At present, our Assistant Fire Marshals are responsible for plans review, fire investigations, life safety inspections, and public education causing us to prioritize our annual life safety inspections. Increasing our staffing levels will allow us to increase the number of inspections, will allow for expedited plans review, improving customer service and allow appropriate time for thorough investigations. The number of requests for life safety education from civic organizations, private businesses, public and private schools are steadily increasing. Currently, we are reaching approximately 5% of our population, with additional staffing we would be able to increase the number of people we are able to educate. Our proposed Life Safety /Fire Prevention Permit Fee Schedule will generate revenue, which will offset the costs of additional staffing. By expanding our inspection services to include life safety /fire prevention operational permits, that many area jurisdictions already require, we will improve the overall fire and life safety to our county citizens, visitors, firefighters and provide additional education to the business owners. The additional staffing will assist with the required after -hours on call time for any life safety issues that may arise within the jurisdiction. Page 7 of 24 70 Fire & Rescue FY16 ® 3505 -1001 -122 Compensation of Firefighter for EMS Supervisor-New o 1 - Full -Time EMS Supervisor - NEW (lateral transfer / backfill current FF /EMT positron) o Requested Increase $34,744.26 Currently there are no established career positions for EMS supervisory personnel within the combined system. EMS supervisory personnel are critical components of the EMS system, as they not only provide patient -care oversight, but also serve as day -to -day liaisons with hospital staff and the OMD, system administrative and operational officers, and integrate into the Incident Management System on incidents involving multiple medical patients, technical rescue components, and as needed on other emergency incidents. Additionally, the EMS Supervisor will ensure a day -to -day quality assurance /quality improvement program can be implemented. This position would be an Administrative Position, working Monday — Friday, during regular business hours. Position duties would include: (1) Patient care protocol compliance: The need for EMS - trained personnel to operate and perform according to established protocols for patient care is a critical element for positive system delivery. Compliance with established patient care protocols is intuitively related to the quality of the care delivered in the EMS system. The quality of care then relates to the overall quality of the system. (2) Ensuring positive patient outcome: The resultant patient status following pre - hospital treatment and/or care relative to the patient's signs and symptoms are measured by the effects of the EMS system encounter. Patient outcome (patient status) can be a byproduct of the overall quality and effectiveness of an EMS system, and therefore should be measured as an indicator of quality within the system. (3) Quality Improvement/Quality Assurance: The need to operate a complete quality program that includes total quality management, continuous quality improvement, and quality assessment. The program includes direct field observation by a designated medical quality officer. The observer should be of equal or higher level of training. An established "quality" program is an indicator of the system's attention to quality. An established program indicates the Department's effort toward establishing and maintaining quality within the EMS system. The EMS Supervisor will be responsible for the day - today supervision and support of EMS operations in the County. The position is intended to be a supportive one in that the EMS Supervisor should endeavor to monitor and mentor the active EMS providers as well as provide guidance and structure to on -going EMS operations countywide. While a member of the command rank, the EMS Supervisor will not be disposed to assuming command unless that action is required to stabilize an evolving incident. The EMS Supervisor is more appropriately oriented to assuming specific roles inside the Incident Command System (ICS) such as Medical (Patient Care), Medical Control, Treatment, Transport, Rehab, etc., while working with the Incident Commander to ensure a seamless ICS is maintained resulting in multiple outcomes. 3505- 1001 -133 Compensation of Resource Management Technician o 1 - Full -Time Resource Management Technician -- NEW o Requested Increase $30,000 Within the Operations Division is the Department's Resource Management Services. The mission is to provide service to the members of Frederick County Fire and Rescue, the Fire and Rescue Association and Frederick County. Resource Management Services receives and distributes a variety of property and equipment used by the Department in the delivery of routine and emergency fire and EMS services. Services also provided include Uniform Issue, Personal Protective Equipment (PPE) Issue, Equipment and Supply Issue, Radio Maintenance Support, Page 8 of 24 Fire & Rescue FY16 71 Breathing Apparatus Services (Fit testing, maintenance and repair of Self Containing Breathing Apparatus), Warehouse Storage, Receiving/ Distribution. The Resource Management Services purchases and issues all personal protective equipment, and insures the proper fit for all Department members. This includes providing the care, maintenance, cleaning and testing of approximately 200 sets of personal protective turnout gear. This section regularly conducts field evaluations of new equipment and gives input to NFPA guidelines on firefighter turnout gear, and stays abreast of all Federal, State, OSHA and NFPA standards as they apply to personnel protective equipment and clothing. This section also maintains required databases on protective equipment to ensure required standards are met. Currently, one member supports the Department's Resource Management Services and is responsible for the above items and the planning and projection of the Department's future needs. In addition to this position there is one part -time member supporting the Self Contained Breathing Apparatus (SCBA) Services. The SCBA Program is responsible for the maintenance and testing of approximately 500 self - contained breathing apparatus in Frederick County. These devices enable firefighters to breathe and work in smoke filled and hazardous environments. When the Resource Manager position was created in 1998, it was considered a part -time position, and was managed by the Fire Marshal's Secretary. At that time, the position was accountable for 22 uniformed personnel and 2 office staff. Now, sixteen years later, we have 80 uniformed personnel, seven (7) administrative staff positions, and almost 200 sets of PPE in service. This is a significant increase in personal protective equipment, uniforms, and personnel alone. The Resource Management position was responsible for ordering office supplies, basic uniform items and handling of Personal Protective Equipment. As time went on, more duties were added such as ordering all items relating to a newly hired employee, books for the Training Division and a broader range of equipment. In 2007, the position of Resource Manager was officially made a full -time position. Again, more responsibilities were added, to include EMS supply and equipment orders, supply orders for the eleven Fire and Rescue Stations, and department vehicles and apparatus. The Resource Manager also handled several of the items purchased for the new Public Safety Building, also in 2007. As the Department continues to change and grow, and as standards are updated, the Resource Management Services will have difficulty managing these changes with its current staffing levels. The Resource Management Technician would support the growing Department and would assist with improved inventory, distribution, and tracking of fire and EMS equipment and supplies. ® 3505 -1003 -003 Part -Time o Requested Increase $26,520 The addition of a second part -time Inspector will enable the Fire Marshal's Office to increase the number of inspections completed annually. Our proposed Life Safety /Fire Prevention Code Permit Fee Schedule will generate revenue, offsetting the costs of additional staffing. By expanding our inspection services to include life safety /fire prevention operational permits that many area jurisdictions already require, we will improve the overall fire and life safety to our county citizens, visitors, firefightersoand provide additional education to the business owners. Page 9 of 24 72 Fire & Rescue 1FY16 3505 - 1005 -000 Overtime o Requested Increase $705,010 In order to maintain necessary coverage at the different stations, this line item will need to be increased $705,010. This amount will cover built -in overtime, overtime from emergency incidents, coverage needs, training days, investigations, and the Fire and EMS academies. This increase also takes into account the request for additional Operational staff members needed to provide coverage throughout the County. Our current staffing situation has made predicting our overtime budget difficult. Additional staff, while not eliminating overtime costs, will allow for coverage by relief staffing, decreasing the need to cover minimum staffing levels with overtime, and thus allowing for predictability and better budgeting. ® 3505 -1007 -000 incentive o Requested Increase $212,000 This increase takes into account the request for additional Operational staff members needed to provide coverage throughout the County and the request for additional Training Officers and additional Assistant Fire Marshals. The current Incentive rate is $3,000 for Enhanced Providers, $5,000 for Intermediate Providers, and $7,000 for Paramedics. Individuals operating at the Basic Level are not eligible for ALS Incentive. We also are providing an incentive for staff members who achieve HazMat Technician and Specialist, as this required continued, additional training as well. In addition to additional staffing levels, we have several employees working toward ALS certification who will be eligible for this incentive in the upcoming fiscal year. Fringe Benefits Due to the requested personnel increase, all fringe benefits reflect an increase based on the appropriate calculations provided by the Finance Department. Page 10 of 24 73 Fire & Rescue FY16 O pre Tonal Requests • 3505 - 3004 -001 Repair and Maintenance — Equipment o Requested Increase $10,900 During the past several years, the Training Division has been able to secure apparatus and portable equipment necessary to facilitate training at the Rapid Intervention Team Training House and Training Center. A large portion of this equipment requires annual maintenance and calibration testing to ensure it operates safely in the training environment. There has been an increase in the costs to maintain this needed equipment, which will require a line item increase of $500. Annual calibration of fit testing equipment (PortaCount) is budgeted at $750 per year. However, we continue to see an increase in the cost to test this equipment. In conjunction with annual testing of the self- contained breathing apparatus (SCBA), the Department has also begun providing annual fit testing for all personnel (career and volunteer) in the County. Fit testing ensures that the proper SCBA face mask and size is determined for each individual. The Occupational Safety and Health Administration (OSHA) mandate fit testing for all personnel that utilize respiratory protection devices. It is anticipated that an additional $100 will be needed to maintain the PortaCount in FY16. Maintenance and repair costs of firefighter personal protective equipment (PPE) should be allocated to this line item as this involves labor costs. The Department strives to clean, inspect, and maintain the PPE of our firefighters based upon manufacturer recommendations. This involves the repair of equipment when issues arise. The proper cleaning and maintenance of PPE provides better protection for the employee and extends the life of the equipment. The Department has also seen an increase in this expense due to the increased number sets of PPE in the Department as well as the age of the PPE. There are 20 sets of PPE, which are quickly approaching the 10 -year useful life as set forth by National Fire Protection Association (NFPA) standards. These repair costs will cost the Department $10,000. Lastly, an additional $300 is needed for the annual calibration of Lifepak Defibrillators in order to ensure they properly operate. This is an increase due to an additional Lifepak 12 unit being calibrated. • 3505- 3004 -002 Repair and Maintenance — Vehicles o Requested increase $3,500 An increase in the number of vehicles within the Department will require an increase in this line item to cover regular maintenance costs and repairs as needed. Several vehicles used as back- up vehicles are approaching 10 -years in age and require additional maintenance to keep them running. The Operations Division is requesting the addition of (1) Ford F -150 Pick -Up to support the Resource Management Services currently being provided. The Resource Manager spends a great deal of time picking up and delivering PPE to all eleven stations within the County, as well as processing orders, delivering fire and EMS supplies, other items from vendors locally as needed. The Fire and Rescue Department has only (2) two available pool cars which makes it difficult to use these on a daily basis for the above mention duties. With the growth of the department, the demand for these two vehicles has become overwhelming. As with all support vehicles, necessary repairs and maintenance are necessary to keep the vehicle in operational condition. Page 11 of 24 74 Fire & Rescue FY16 • 3505- 3005 -000 Maintenance Service Contracts o Requested Increase $363 The IT Department advised that the FY16 costs for the email archiver would increase to $3.50 per mailbox. Additional staff would require additional mailboxes, increasing this by $140. There has been an increase in the costs for the AVG anti -virus software currently used by the county. This increase will require an additional $223. • 3505 -3006 -000 Printing and Binding o Requested Increase $12,000 The Department was awarded $99,000 in FEMA Grant money through the Staffing for Adequate Fire and Emergency Response (SAFER) for a regional volunteer recruitment and retention campaign, which includes Winchester City and Clarke County Fire and Rescue. Over the course of the next three years, we can spend up to $12,000 to cover the costs of printing for this campaign and the Explorer Post expansion, with the expenses being reimbursed after the expense reports are submitted each year. Therefore, we are requesting this money be included in our upcoming budget. Component YR1 Yf YR3 YR4 Grand Total Printing 10,000 10,000 10,000 40,000 Internet/E -Media 2,000 V #, z s{ 1,000 1,000 5,000 Explorer 3,000` n , x, k'.. „:,.: s 3,000 3,000 12,000 Video Production 2,000 ,; .N,. 0 0 2,000 Television Ads 3,000A;`.;„ :. 3,000 3,000 12,000 Radio Ads 2000 0 22� 2,000 2,000 8,000 Si na elMailers , 5,000 ;' {r 5,000 5,000 20,000 " Y , Totals 27,000 ' 24;fl0; 24,000 24,000 99,000 + 3505 -3007 -000 Advertising o Requested Increase $12,000 The Department was awarded $99,000 in FEMA Grant money through the Staffing for Adequate Fire and Emergency Response (SAFER) for a regional volunteer recruitment and retention campaign, which includes Winchester City and Clarke County Fire and Rescue. Over the course of the next three years, we can spend up to $12,000 to cover the costs of advertising this campaign and the Explorer Post expansion, with the expenses being reimbursed after the expense reports are submitted each year. Therefore, we are requesting this money be included in our upcoming budget. Component YR1 YR2 :° YR3 YR4 Grand Total Printing 10,000 10,000 10,000 40,000 Internet/E -Media 2, 000 „a:; fu 1,000 1,000 5,000 Explorer 3,000 n , x, k'.. „:,.: s 3,000 3,000 12,000 Video Production 2,000 K, 0 0 2 ,000 Television Ads 3,000 L` "_`y 3,4b 3,000 3,000 12,000 Radio Ads 2,000 .` ...: ,. ,vb 2,000 2,000 8,000 Si na elMailers 5,000 SflO' 5,000 5,000 20,000 " Y , Totals 27,000 24,00(} 24,000 24,000 99,000 Page 12 of 24 75 Fire & Rescue FY16 ® 3009 -004 Forest Fire Extinction o No increase requested a 3010 -000 Other Contractual Services o Requested increase $72,000 Maintenance and repair costs of firefighter personal protective equipment (PPE) should be allocated to contractual services as the Fire and Rescue Department utilizes a vendor (Gear Clean) to provide this service currently. The Department is seeking to enter a contract to provide this service. The Fire & Rescue Department strives to clean, inspect, and maintain the PPE of our 80 firefighters, part -time employees, and loaner gear, which is nearing 200 sets. The proper cleaning and maintenance of PPE provides better protection for the employee and extends the life of the equipment. The department has also seen a significant increase in this expense due to the increased sets of PPE in the department as well as the age of the PPE within the department. There are many sets of PPE, which are quickly approaching the 10 -year useful life as set forth by NFPA standards. It is the desire of the Department to enter into a contract to implement a care and maintenance program for structural firefighting ensembles. The objectives of this program are to reduce the safety and health risks associated with ensembles and ensemble elements that are soiled or damaged and also extend and maximize the useful life of the ensemble and ensemble elements. The program shall comply with the current revision of NFPA 1851, Standard on Selection, Care, and Maintenance of Structural Fire Fighting Ensembles. It will also comply with all OSHA regulations, as OSHA requires that employers provide employees with appropriate protective clothing and equipment suitable to protect the employee from the hazards the employee is likely to experience. OSHA also requires that protective clothing and equipment be maintained in good working order and a sanitary condition, in order to continue to provide an appropriate level of protection to the employee from the hazards the employee is likely to experience. Those services provided would include an Advanced Cleaning Program that is compliant with NFPA 1851: Section 7.3 Advanced Cleaning & Decontamination Procedures; Section 7.4 Drying Procedures; Section 7.3.10 Additional Procedures for Helmets; Section 7.3.11 Additional Procedures for Gloves; Section 7.3.12 Additional Procedures for Footwear; and Section 7.3.13 Additional Procedures for Hoods. An Advanced Inspection that is compliant with the current revisions of NFPA 1851, Chapter 6, Section 6.3 as defined in NFPA 1851, current revision. Specialized Cleaning would also be provided for each element of the ensemble upon completion of Advanced Cleanings, if necessary. Specialized Cleanings include disinfecting procedures intended to eliminate the hazards associated with blood and other biological fluids for each ensemble element. Repairs as defined in NFPA 1851, current revision would also be covered, as this is a great expense with the wear and extensive use of ensembles and ensemble elements over time. There are many reasons that necessitate this program: Personal Protective Equipment harbors bacteria and other contaminants that can be absorbed into the body through the skin. Medical studies have shown that firefighters who are exposed to the chemicals, toxins, and carcinogens that are part of their daily duties have a cancer rate twice that of the general population. Our Department has already experienced one workers compensation case involving treatment for cancer. Keep in mind, companies contracted to do this type of service are equipped to handle the contaminants, which further eliminates continued Page 13 of 24 76 Fire & Rescue FY16 exposure to those employees cleaning PPE in- house. This exposure is becoming a daily event for the Resource Manager as the number of gear within the department increases. Gear that is not properly cleaned can get a buildup of thick layers of potentially flammable materials and hydrocarbons on the outer shell. This puts the firefighter in danger of having their gear ignite while fighting a fire. This program will extend the years of service for the ensemble. A hydrostatic testis required on the liner of both the turnout coat and pants. This is mandatory after the first (3) years a coat has been in service and annually thereafter. With this program, the Advanced Cleaning includes the hydrostatic test at no cost. If performed separately, it is a cost of $18 alone per piece. When this factor is considered, it is mandatory that we send PPE to be cleaned and test after the first (3) years anyway. The Department has tried to do some in -house cleaning of PPE. However, with NFPA 1851 requirements and OSHA regulations, it is becoming very difficult to ensure proper decontamination as we utilize a basic washing machine and dryer. it is also not possible to do any specialized decontamination at all in -house and therefore many ensembles have to be sent out for proper decontamination. The machine currently used by the Department, can only wash at most (2) two sets of liners (4 pieces) at a time or (2) two sets of shells (4 pieces) making it a very slow and tedious process when you consider the quantity of gear that the Department now has in service. When a training burn is conducted, there can be as many as 25+ sets of gear from one burn (shift) to be cleaned and decontaminated. Also, consider training burns for each shift are general only a few days apart. This is an extensive amount of gear to be washed, dried, and returned. It has become far beyond what the department can handle due to the quantity of PPE (nearing 200 sets w /in department). The dryer can only handle (2) two sets of PPE at a time (4 pieces) and it generally takes most of the day to dry just these two sets. There becomes quite a backlog and a very time consuming process. Personal Protective Equipment must be inspected not less than once per year, preferably twice per year. Turnout Coats and Pants contain a liner, which are required to be hydrostatically tested annually after the first three (3) years, due to regulations. Keeping this in mind, with the implementation of this program, the Department would get PPE cleaned, inspected, and tested for one set discounted price under the contract. The Maintenance Contract will cost the Department $40,000. Department employees are required to receive annual physical examinations and stress tests to ensure their health while working in a hazardous position. In addition to annual physicals, pre- employment physicals are also required before a potential new recruit may start. The Department covers the costs associated with the physicals and has seen an increase in annual costs. An increase of $31,200 will be required to continue coverage of existing and new employee physicals. Lastly, with the transition to Image Trend for our fire and EMS reporting software, the Fire Marshal's Office will acquire maintenance fees to cover technical support, enhancements and software updates for the Permit and Investigation Modules. This will increase the line by $800. 8 4003 -001 Central Stores — Gasoline o No increase requested * 5204 -000 Postage and Telephone Page 14 of 24 77 Fire & Rescue FY16 • 5204 -000 Postage and Telephone o Requested increase $9,840 The addition of the new Round Hill Community Fire and Rescue Station will result in an increased cost to the Department to provide phone and internet connectivity in line with other County -owned properties and within the guidelines of the County's IT Department. The estimated costs for this service is $820 per month, with a total of $9,840 expected for the year. • 5299 -000 Internet Access o No increase requested • 5305 -000 Motor Vehicle Insurance o Requested increase $3,500 The request for replacement vehicles in addition to the existing vehicles currently in the Department will require additional money in this line item to cover the cost of motor vehicle insurance. Currently, our estimated coverage per vehicle is $500 annually. With the addition of seven (7) new vehicles, we are requesting an additional $3000 to cover these vehicles. ® 5401-000 Office Supplies o No increase requested • 3505- 5402 -001 K9 Maintenance o Requested increase $1,000 The Department currently maintains two canine teams. Both canines are on prescription medications necessary for the health of the animal. These prescriptions will require a $1,000 increase in this line item. • 3505 -5403 -000 Agricultural Supplies o No increase requested ® 3505- 5404 -000 Medical and Laboratory Supplies o No increase requested • 3505 - 5407 -00 Repair and Maintenance — Supplies o No increase requested • 3505 - 5408 -000 Vehicle and Powered Equipment Su lies o Requested increase $80,950 The Training Division is requesting three new vehicles during the Fiscal Year budget. One vehicle would be a replacement for an aging 2004 Chevrolet Pick -Up, currently used by the EMS Training Lieutenant. The remaining two vehicles would be for two additional Training Officers. The purchase of emergency equipment (i.e. warning lights, sirens, reflective lettering and striping, and storage boxes) to outfit these new vehicles is necessary due to the technology changes that have occurred with electrical systems as well as general response capabilities for all Departmental vehicles. The Operations Division has requested two (2) new vehicles during the Fiscal Year budget. The purchase of emergency equipment (i.e. warning lights, sirens, reflective lettering and striping, storage boxes, and EMS supplies /equipment) to outfit the new Operational Deputy Chief vehicle is necessary due to the technology changes that have occurred with electrical systems as well Page 15 of 24 78 Fire & Rescue FY16 as general response capabilities for all Departmental vehicles. The Resource Manager will utilize the second vehicle. The necessary equipment will include a bed cover, sliding storage unit and Rhino liner. The Life Safety Division has requested two new vehicles for additional Assistant Fire Marshal positions during the Fiscal Year budget. The purchase of emergency equipment to outfit these new vehicles is necessary due to the technology changes that have occurred with electrical systems as well as general response capabilities for all Departmental vehicles. All new vehicles will also be outfitted with an inverter to run incident 1 scene lighting, computers, and other electronic devices as needed during emergencies. Additionally, due to the increased number of diesel vehicles in the Department, an increase is necessary to cover the cost of diesel for these vehicles. ® 5409 -000 Police Supplies o Requested increase $1,100 Due to an increase in the costs of ammunition, an increase of $1,000 is requested. In addition, the cost of evidence cans used during investigations has also increased and we are requesting an additional $100 to cover these expenses. 5410 -00 Uniforms and Wearinq Apparel o Requested Increase $439,439 When the Operational budget had to be decreased by 15% in 2008, approximately $40,000 was cut from this line item to accomplish this task. The last two budget years has seen the Department transfer funds from other line items in order to provide the necessary Personal Protective Equipment (PPE) and uniforms to our personnel. The line item increase is due to the increased costs of uniforms and PPE over the last several budget years as the cost has increased overall. The pricing detailed in the budget proposal is based on an increased number of firefighters within the Department and this year's current pricing combined with a 5% increase anticipated to affect next year's cost as well. The PPE components are replaced in 5 -year increments (in line with Winchester Fire & Rescue). This is a Department guideline that has been consistent for many years. It ensures that structural fire gear standards are being followed and provides for a back -up set of gear for Operational firefighters to utilize when their front -line gear is being cleaned and/or repaired. Next year we will need to replace 18 sets of structural fire jackets and trousers with bail -out systems, 20 fire helmets, and 12 pairs of structural fire boots at a total cost of $49,712. In addition to the costs of replacement gear, we are requesting an increase in our current staffing. The addition of new, operational personnel will require an increase in the uniform line item in order to properly outfit and protect our employees. Each new employee is issued station uniforms, station boots, structural fire jacket and trousers with bail -out systems, fire helmet, structural fire boots, and several safety accessories including (but not limited to) gloves, survivor flashlights and brushfire shirts. The total costs associated with outfitting one new employee with the necessary uniform and Personal Protective Equipment is $6,134, requiring a total of $338,832 to outfit the anticipated new positions. Lastly, we are requesting $20,000 to cover the shipping and handling charges added to the numerous purchases of gear and uniforms. We have been able to determine that on average, Page 16 of 24 79 Fire & Rescue FY16 shipping and handling charges routinely equal 10% of the total purchase price of orders placed for uniforms, equipment, PPE, and boots. • 5411 -00 Books and Subscri-ptions o No increase requested • 5413 -000 Other Operating Supplies o Requested Increase $66,009 With the new implementation of the Physical Fitness Program, we would like to place treadmills in each of the 11 stations for use by the operational staff. Each treadmill will cost the Department $3,819, and with the purchase of 11, the total of this request is $42,009. In a recent report released by the United States Fire Administration, they conclude that on average 81,070 firefighter injuries occur annually in the United States. In the United States, there are approximately 100 firefighters killed annually. Of those deaths, 40 to 50 percent are attributed to cardiovascular disease (United States Fire Administration). This statistic alone indicates that perhaps 25% of all firefighter deaths could be preventable with proper emphasis on cardiovascular health and physical fitness. Without adequate emphasis on fitness, our firefighters are at an at -risk population for cardiovascular disease, cancer, and a variety of other health issues that can have devastating and even deadly results. Given these few statistics alone for death and injury rates for firefighters, and the epidemic proportions of obesity among our ranks, it stands to reason a fitness component should be and now is a part of our daily routine (Survive or Thrive 2012). "Successful job performance and minimization of injury depends largely on the fitness level of firefighters" (Mier & Gibson, 2004, p. 373). This emphasis on regular exercise and participation in some form of physical fitness training serves as a means of risk reduction on behalf of Frederick County and enhances the ability of our firefighters to perform their job tasks in a safe and efficient manner. By bringing this issue to light and identifying a reasonable fitness program, it is now possible to change the culture of our Department. This will result in stronger and healthier firefighters to serve our community. Our community depends on the firefighters who protect them to be trained, equipped, and ready at all times to meet their emergency response needs. This proposal would put one treadmill in every fire and rescue station in Frederick County. The Physical Fitness Program the Fire and Rescue Department has adopted is a huge step in the right direction. Currently, it is not feasible for Department employees to partake in cardiovascular training, especially in the winter months for 30 minutes per day. With this small investment, the County of Frederick will make these goals and requirements realistic as set forth in Standard Operating Procedure 2.4.01. The Training Division has been fortunate to purchase self - contained breathing apparatus from a third party vendor to support the training programs being provided to our fire and rescue system. This equipment was in good condition and came with cylinders that already had several years of usage on them. The SCBA cylinders have a life expectancy of fifteen years based on current Federal NIOSH Standards, which require them to be removed from service at that point. The Training Division has twenty cylinders that will reach their end -of- service life in the middle of 2015. Without these replacement cylinders, we will lose twenty SCBAs to utilize for training career and volunteer personnel during our basic and continuing education courses. • 5413 -004 Other Operating Supplies /Emergency o No increase requested Page 17 of 24 80 Fire & Rescue FY16 ® 5506 -000 Travel o Requested Increase $1,500 An increase in this line item is due to budget costs for the annual K9 Team Recertification course offered for all ATF Accelerant canines in the United States. This required training is offered one time yearly and can be held anywhere within the United States. 5605 -000 Sara Title Program o No increase requested * 5605 -002 Hazardous Materials Response Team o Requested Increase $21,000 Detection and Monitoring Equipment The Winchester- Frederick Hazardous Materials Team is a regional team of highly trained personnel that responds to emergencies in the surrounding area. To properly mitigate hazards, it is crucial to be able to quickly identify them with detection and monitoring equipment. This equipment is needed to be able to determine the presence of a variety of hazards including products of combustion like carbon monoxide and cyanide, explosives, and bioterrorism threats including anthrax and ricin. Much of the current equipment is outdated or nearing the end of its life. While the cost of this highly technical equipment continues to rise, the money the Commonwealth of Virginia gives to regional hazardous materials teams has not increased in 20 years. To purchase three additional RAE meters, to replace antiquated meters and remain consistent with our inventory, will cost $8,555. Protective Equipment Each year the number of incidents that the Hazardous Materials Team responds to continues to rise; in the last five years, there has been a 500% increase in call volume. The team has also seen an increase in its scope of responsibility, not only in size of area to which they are called to respond but also to the types of emergencies. The Ebola Virus Disease and other highly infectious diseases are now being considered hazardous materials incidents. Using our cache of personal protective equipment for these situations has created an unexpected expense to replace them. When the Hazardous Materials Team uses this equipment on an emergency caused by a company or by industry, that organization is responsible for the cost of equipment. In situations where we are, understandably, using the gear to protect our own people from an infectious situation there is no way to recuperate that cost. Several suits are also nearing the 7- year expiration set by the manufacturer and will need to be replaced. The cost to replace twenty suits is $6,950. The Hazardous Materials Team is also required by the State to have four different types of cartridges for respiratory protection in addition to our self- contained breathing apparatuses (SCBA). These cartridges provide protection against specific chemicals and vapors when a full SCBA is not required. The cartridges are nearing their manufacturer expiration. The cost to replace 28 sets of cartridges is $350. Spill and Leak Mitigation The hazardous materials encountered today are more complex and dangerous than they have ever been. The increase in industry in Frederick and surrounding counties has led to an increase in chemicals being used and produced in our area. There is also an enormous amount of unknown materials being transported through the Hazardous Materials Team's response area on the interstate highways. Not every material reacts the same way when exposed to different Page 18 of 24 81 Fire & Rescue FYJLfi chemicals; a containment pond suitable for a petroleum -based product might be disintegrated by a caustic solution. These factors have created a need for more specific and specialized leak and spill mitigation equipment to minimize the damage to natural resources and risk to citizens and responders. The team would like to purchase equipment specifically for sealing and containing leaks and protecting potential threats to our waterways. The cost to purchase this equipment is $5,145. 3505 -5801 - 000 Dues and Association Membership o Requested increase $150 The addition of membership to the Virginia Fire Chiefs Association for the Deputy Chief of Life Safety (Fire Marshal) and the new Deputy Chief of Operations (anticipated in FY16) will provide a wide network of education, information and an increase of resources. Page 19 of 24 82 Fire & Rescue FY16 CAPITAL REQUESTS ® 3505. 8003 -000 Communications Equipment * o Requested Increase $42,000 We need to purchase new radio equipment for the new vehicles we are requesting in this year's budget. The new radios for Operations 10 will be capable of interoperability to all of our surrounding jurisdictions and meet the narrow -band requirements that are mandated by the Federal Communications Commission. These radios are necessary to ensure adequate communications with all of our emergency response partners in the Northern Shenandoah Valley and the surrounding West Virginia agencies that we provide automatic aid to on a daily basis. In addition to current interoperability needs, it is imperative that we plan for the City of Winchester's migration to the 800 mHz bandwidth in the near future. The cost of these types of radios is substantially higher than what we are accustomed to therefore increasing the requested amount in this line item. The other new vehicles will require a smaller communications package for them as well due to the processes established by the Fire and Rescue Department's Communications Committee. These radios will meet all of the requirements mandated by the Federal Communications Committee as well as needs of the Department. 0 3505- 8005 -000 -Motor Vehicle and Equipment o Requested Increase $758,700 2015 or newer Ford F -250 3/ Ton Pickup $35,000. Replace the 2005 Chevrolet Silverado Pickup assigned to one of the Training Division Lieutenants. The current vehicle is 10 years old and has nearly 150,000 miles on it. This vehicle is the primary tow vehicle for all of the Department trailers assigned to the Training Division. This vehicle has been well maintained through a progressive preventative maintenance and service plan but some significant costs are foreseen in the future due to the excessive amount of towing and wear of the drive train /suspension system. The existing emergency equipment will stay on the vehicle as it is proposed to be assigned to the Public Safety Building to be utilized exclusively for towing of the various trailers that the Department operates. 2015 or newer Ford F150 Extended Cab 4WD Pickup $25,6751 each. We are also requesting two (2) additional vehicles for the new Training Officer positions requested. While these two pickups are not capable of towing the larger trailers in the Training Division, they are capable of towing a large number of our trailers. Pickups are the choice of vehicle due to the nature of the daily activities that an Assistant Training Officer must complete. Maintaining their personal protective equipment and self- contained breathing apparatus as well as carrying ancillary training equipment is not conducive for either a passenger car or van. These vehicles will provide the Assistant Training Officers with the flexibility they need to perform their respective jobs. 2015 or newer Chevy Tahoe Command Vehicle (OPS -10) $36,000.00. Purchase a 2016 Chevrolet Tahoe to replace the current OPS -10, which is a 2004 Chevrolet Tahoe with nearly 180,000 miles on it and is no longer reliable as a primary response vehicle. OPS -10 plays a crucial role in the Incident Command System function for all of Frederick County. 2015 or newer Ford F150 Extended Cab 4WD Pickup $25,675. The Resource Management Services are requesting the addition of one (1) Ford F -150 Pickup to support the operational duties currently being provided. The Resource Manager spends a great deal of time picking up and delivering PPE to all eleven stations within the County. Almost 200 sets of gear are Page 20 of 24 83 Fire & Rescue FY16 circulated to and from field staff. Orders are processed and delivered for fire and EMS supplies as needed. Uniforms and other various items must also be delivered to several vendors within the Shenandoah Valley. Currently, the Department has two (2) pool vehicles; however, with the continued growth of the department and the use of these vehicles for out -of -town travel, they are regularly unavailable for daily use 2015 or newer Ford F250 4 Dr. 4WD Diesel Pick -Up @ $35,000 (New FM 10 -3). We are requesting to purchase this vehicle in order to increase our current response levels to fire scenes and inspections. We will be able to tow the Public Education Trailer without having to rely on someone else to transport the trailer to the location. This vehicle will replace an older vehicle in the Life Safety Division that is approaching 160,000 miles. 2015 or newer Ford F150 Extended Cab 4WD Pickup $25,675. This vehicle will be used by the Fire Marshal's Office for the addition of an Assistant Fire Marshal. Pickups are the choice of vehicle due to the nature of the daily activities that an Assistant Fire Marshal must complete. Maintaining their personal protective equipment and self - contained breathing apparatus as well as carrying necessary inspection /investigation equipment is not conducive for either a passenger car or van. These vehicles will provide the Assistant Fire Marshal with the flexibility they need to perform their respective jobs. Replacement of Engine 10 is necessary at a projected total cost of $550,000. The Department was fortunate in 2007 to purchase for $1.00 a 1986 Pierce Arrow pumper from the Fairfax Volunteer Fire Department to support training programs. During the past seven years, this pumper has not only been utilized for education and training purposes, but has also been utilized as a reserve pumper by all of the volunteer fire and rescue companies. During the past six months, the practice of loaning this pumper to any of the volunteer fire and rescue companies has stopped due to the amount of mechanical problems and associated repairs that have evolved with this aging piece of apparatus. The Training Division has always had good working relationships with the individual volunteer fire and rescue companies in Frederick County and Winchester to utilize apparatus for training programs. During recent years, the volunteer apparatus is getting harder to obtain due to increased incident responses, frequency of apparatus being out -of- service, or the lack of volunteer drivers to bring specialty apparatus to the respective class location outside of Frederick County. The various certifying agencies have adopted apparatus requirements for these training programs and in order to be able to facilitate them we must have the required type of apparatus available for the respective class sessions. The Training Division has attempted to acquire apparatus from other jurisdictions that are removing them from service, but the majority of these jurisdictions no longer have the ability to dispose of apparatus. Fleet services and risk management have determined that the appropriate method to dispose of apparatus is through an auction type process and depending on the apparatus age and type; it may not be worth the money that is offered during the process. The other issue with acquiring used emergency apparatus from other jurisdictions, by the time it is slated to be disposed of, it generally is past its useful service life for our profession. The National Fire Protection Association (NFPA) recommends that apparatus be removed from service after 25 -years based upon aging vehicle components and availability of parts, amount of funding required to continue to make the vehicle roadworthy, and general design features and construction. It is imperative that we have an operational pumper to utilize for training programs offered and facilitated by the Training Division. It is not conducive for our fire and rescue system to take functional apparatus out -of- service for training purposes. Page 21 of 24 84 Fire & Rescue FY16 • 3505- 8007 -000 ADP (Equipment o Requested amount $20,000 OSHA requires that all employees that wear a respirator perform a fit tested on an annual basis. We have been able to accomplish this in- house, but with some outside help. If all goes as planned, we can perform three (3) to four (4) fit tests per hour for every PortaCount fit test machine we have in operation. Unfortunately, we can have failed tests due to the wrong size mask being used or for various other reasons this would require us to start the test over with that individual slowing the procedure down. Trying to get an entire working shift tested (20 personnel), a Basic Fire Academy tested (40 personnel) or an entire volunteer fire and rescue company tested (25 personnel), make it very difficult, if not impossible to perform in a reasonable amount of time with only one machine. Our only solution currently is to borrow a second PortaCount from the City of Winchester and at times, to borrow a third machine from Fairfax City. We have to borrow these additional machines on a monthly basis. This also puts the responsibility of those additional machines on us for any damage that we may encounter. The number of firefighters, career and volunteer, that are now part of the Frederick County Fire and Rescue Department exceeds the amount of personnel we should be trying to support with only one PortaCount machine. Every year the PortaCount machine must be calibrated by an outside agency. Having two (2) machines will enable us to have at least one available at any given time for the stray tests as new firefighters become part of our fire and rescue system. We will stagger the times they go out for calibration. It also helps keep one machine available if the other one was sent out for repair. For approximately the last three (3) years that our machine has gone out for calibration, the vendor has advised us that if there were to be any problems with the machine they would not be able to fix it. This machine is outdated and parts are no longer available to support it. Unfortunately, if our existing PortaCount machine is no longer able to function, we will have no choice other than to purchase a new machine at that time. • 3505 -8009 -000 Miscellaneous Equipment o Requested Amount $308,500 With the anticipation of implementing the Accredited Emergency Medical Technician and Advanced Emergency Medical Technician training programs, implementation of revised training programs, and new training programs being mandated, the Fire and Rescue Department has and/or will need to apply for emergency medical services, fire suppression, and hazardous materials training equipment through numerous grant opportunities that will require some level of matching funding from the locality. The matching level of funding varies from grant administrator to grant administrator but generally ranges from 10% to 50% of the total grant request. This training equipment will enable the Fire and Rescue Department to offer realistic type training that is not currently available locally to all of our career and volunteer fire and rescue personnel. The impact of not funding the matching funds for this additional equipment will delay the offering of realistic type training to our career and volunteer fire and rescue personnel. The following is a breakdown of conferences and training programs: ➢ Laerdal SimMan $50,000 ➢ Laerdal SimJunior $50,000 ➢ Laerdal SimBaby $50,000 ➢ NOELI_E Maternal and Neonatal Birthing Simulator $10,000 Page 22 of 24 85 Fire & Rescue FY16 We are also requesting 14 Gas Meters for a total of $80,500. The current atmosphere monitoring equipment carried on all county fire apparatus is in need of replacement for many reasons. The first component is the ability of the crews to detect the actual hazards that are facing emergency responders today. The current meters are very limited in the types of hazardous materials that they can detect. The new meters have a much broader spectrum of materials that they can detect in order to not only protect our first responders, but also our citizens. The response needs of the Department in the 21 century, is constantly changing and with that, our technology must change to meet those needs. Gone are the days when products of combustion were emitted from natural material, such as cotton and wood. Today, we face products of combustion that contain extremely hazardous chemicals such as Hydrogen Cyanide, Carbon Monoxide, and Phosgene Gas just to name a few. With upgraded equipment, it will allow us to start meeting the ever - changing response demands. We are requesting an HP T920 Scanner /Plotter costing approximately $8,000. This large format scanner /printer will allow us the capability to maximize productivity by digitizing our office. Contractors, the Planning Department, and Inspections would be able to directly send us plans for review, which allow for a more efficient workflow. Digitizing our large- format documents offers the benefit of safer storage and ease of retrieval. The scanner would allow us to scan to PDF, TIFF, or JPG formats, which would enable us to store these digitized copies in Laser Fiche. We would not have to worry about plans being mislabeled, misplaced or lost, and should we suffer a fire or flood, all of our electronic plans and drawings will be intact. This is an investment in the future. We are requesting hydraulic extrication equipment $60,000. The Training Division has been fortunate in the past to utilize one or two Rescue Engines from our fire and rescue system as well as a third party vendor to support hydraulic extrication equipment needs for our Vehicle Rescue Awareness and Operations Course as well as the Vehicle Rescue Technician Course. It is becoming more difficult to obtain a Rescue Engine to utilize for training programs since all of them are frontline apparatus with defined response areas within our fire and rescue system. In October 2014, the third party vendor that had graciously allowed us to utilize this hydraulic extrication equipment on loan can no longer support us due to their insurance requirements; therefore, we had to postpone a training program to a later date since we did not have any hydraulic extrication equipment to facilitate the course. The third party vendor and the County Attorney have reviewed this liability document but have not come to a solution as of this date. Vehicle Rescue Awareness and Operations Course is a fundamental training program for our Basic Fire and Emergency Medical Services Academies as well as our Career Recruit School. This training program requires students to utilize hydraulic extrication equipment to perform multiple skills during practical evolutions, which requires the equipment to be committed to the training site. Due to all of our Rescue Engines being in- service apparatus, the majority of the volunteer fire and rescue companies do not prefer taking their apparatus out -of- service for a period of two days for this type of training. This equipment is extremely important for us to continue to provide the foundation courses for our fire and rescue personnel. 3505 -9001 -000 Lease /Rent (Equipment o Requested increase $380,000 The Fire and Rescue Department currently has three Lifepaks in our response vehicles and the volunteer fire and rescue companies have 27 Lifepaks in response vehicles across the County. All of these Lifepaks are older than 8 years with some of them dating back to 1998. Physio- Control recently announced that some of the older Lifepaks would no longer be supported after October 31, 2012 due to the various technology changes that have occurred in their industry. Page 23 of 24 86 Fire & Rescue FY16 This presents a unique problem to our fire and rescue system in providing current and appropriate medical care based upon our current inventory of monitors /defibrillators. Today's monitors/defibrillators are like any other electronic devices in the healthcare setting, driven by a very powerful computer system that is approved and authorized by the United States Food and Drug Administration (FDA). The FDA has officially announced that monitors/defibrillators have a life expectancy of 8 years based upon technology changes in the computer industry. This complicates the replacement and upgrade process of monitors/defibrillators further due to the increase in costs associated with the technology changes and requirements as well as the healthcare standards across the country and world. In the past, all of our fire and rescue agencies have individually purchased their Lifepak monitor /defibrillators directly or with the assistance of the Virginia Office of Emergency Medical Services Rescue Squad Assistance Fund. These Lifepaks were advertised as having 10 -year life expectancies but like anything else in electronic components, technology is changing frequently due to new processes and innovations. To continue to outright purchase these devices at the cost of $40,000 plus is placing an immediate financial burden on the Department and our volunteer fire and rescue companies. The Department and several of our volunteer fire and rescue companies do not have preventative maintenance /service contracts, which in the event of major component failure results in excessive expenditures. We have reviewed multiple fire and rescue systems across the Commonwealth and throughout the United States and the trend is committing to a lease /purchase type plan to upgrade the monitors /defibrillators instead of capital purchasing. The electronics utilized by Physio- Control change every 2 to 3 years (similar to computers) which results in upgrades needed to existing equipment. This will allow our fire and rescue agencies the benefit of getting current technology in Lifepak 15's and upgrading every five years by renewing the lease /purchase option. This process not only meets the healthcare standards of care, but it will reduce a onetime capital expenditure for government into a more usable annual lease /purchase cost. The benefit of utilizing this type of plan will spread payments across a five -year timeframe instead of a onetime capital expenditure that will ease some of the financial burden to the government. It is also more cost effective to do this across the entire fire and rescue system instead of having the individual agencies attempt this process. This process will allow us to replace all of the Lifepak 12s within our fire and rescue system with Lifepak 15s as well as dedicated Lifepak 15 trainers so we do not have to take any monitor /defibrillators off in- service apparatus. The annual cost of this program is $350,000. Page 24 of 24 87 hire & Rescue FY16 Fire Chief Administrative Assistant Volunteer Coordinator Life Safety Div. Deputy Chief Assistant Fire Marshals (2) Plans Reviewer / Pub.Ed Specialist Secretary I Secretary III Inspector Battalion I/B Shift Captain Co. 11, 12, 17 & 19 Operations Div. Deputy Chief Battalion 2/C Shift Captain Co. 13, 18 & 21 Emergency Mgmt. Specialist Resource Manager Training Div, Deputy Chief EMS Billing Manager Office Assistant Battalion 3/A Shift Captain Fire Training Officer EMS Training Officer Co. 14, 15, 16 & 20 :: 3505 DESCRIPTION: The Fire and Rescue Department consists of eleven volunteer fire and rescue companies operated by approximately 200 operational volunteer personnel, supported by 80 uniform career staff and six office staff. The agency coordinates with our volunteer fire and rescue companies to deliver firefighting and emergency medical services within Frederick County. Nine companies provide advanced life support emergency medical services at the intermediate /paramedic level, and two provide advanced life support emergency medical service at the enhanced level. The Fire and Rescue Department is divided into four Divisions. The Operations Division is responsible for emergency service delivery, hazardous materials and disaster response and mitigation, emergency services planning and coordinating the service delivery of the volunteer fire and rescue companies. The Life Safety Division provides fire prevention, fire investigation, fire protection system plans review and inspection and public education for the entire County. The Training Division provides planning, development, and coordination of all training programs for both volunteer and career personnel for the entire County. The Training Division Deputy Chief is also the Department's EMS Coordinator, and oversees EMS Billing. The Emergency Management Division is responsible for disaster response and coordination, mitigation, and recovery. COALS: ➢ Implement the Service Plan to incorporate immediate goals, five -year goats, and ten -year goals to address and meet the needs of the Fire and Rescue Service in the future. ➢ Develop a Strategic Plan to fulfill the Service Plan's objectives. ➢ Continue the re- designed Explorer Post Program. ➢ Continue to support the needs and requests of the eleven Fire and Rescue Companies, working as one organization to meet the needs of the community. ➢ Become an accredited site by the Virginia Office of Emergency Medical Services for the Emergency Medical Technician and Advanced Emergency Technician certification courses. Expand the Recruitment and Retention of volunteers through the assistance of a SAFER grant. ➢ Continue to provide the Basic Fire Academy and Emergency Medical Services Academy Certification courses, Continue to provide other basic, advanced, and specialized training programs as adopted by the Frederick County Fire and Rescue Department and Frederick County Volunteer Fire and Rescue Association Training Committee. PERFORMANCE INDICATORS: FY 2014 FY 2015 FY 2016 Actual Budget Budget Minorities /women hired 0 1 Fire related deaths — civilian 0 0 Fire related deaths — fire service 0 0 Percent fire protection plans processed in three days or less 50% 75% BUDGET SUMMARY: Costs: Personnel Operating Capital/Leases TOTAL Revenue: Fees State/Federal Local TOTAL Full -time Positions FY 2015 FY 2015 FY 2016 Increase/Decrease FY 2014 Approved Estimated Adopted FY 2015 App. To FY 2016 Actual Bud et Budget Bud et Amount % 7,185,255 675,856 1 0,878 7,871,989 788,408 0 7,083,581 7,871,989 79.5 0 0.00% 0 Jennifer Place From: Ellen Murphy Sent: Thursday, February 05, 2015 10:39 AM To: Cheryl Shiffler Cc: Jennifer Place; Jane Anderson; Derek Brill Subject: RE: Land Use Land use didn't change significantly, although it went down a little. Although rates increased in Ag and Horticulture, Forestry (which is our biggest number of land use acres) reduced. We have inspected almost all the 2535 forms and accompanying entries for accuracy and find no errors. We did have more applications this year than last, which is the primary factor in keeping the total so close to the prior year. For those interested: Ag increased because of the prices of beef and hogs (USDA, VSC and others). Horticulture, which didn't increase as much as ag but did go up was because there have been few serious crop failures in apples and peaches which are our biggest horticultural products. Forestry rates are based on those published by the Virginia Division of Forestry - which have always been what was used (SLEAC also uses these). Forestry depends on timber rates and has not quite recovered from the lack of building in the prior 6 years. Also for general information, real estate, personal property, machinery and tools, and business licenses are only ESTIMATES for purposes of getting to a tax rate. They are very educated estimates (using reassessment, market, and NADA data). We have always been very close not counting reassessment on real property, we have less than 6% of the data needed at the time I give the estimates for business and personal property taxes. Our books are just being formed. The reassessment data is finalized as of 12/31/14 but the actual real property revenue will have new construction, demolition, Board of Equalization appeals and so forth. I am satisfied the information I provided to you is accurate and error free. LW Commissioner of the Revenue Frederick County, Virginia 107 North Kent Street Winchester VA 22601 Office: 540.665.5681 Direct: 540.722.8334 Fax: 540.667.6487 emurphy @fcva.us From: Cheryl Shiffler Sent: Wednesday, February 04, 2015 10:10 AM To: Ellen Murphy Subject: Hi Ellen. Will you be able to have us the land use /reassessment info by tomorrow afternoon? Thanks, CBS 1 90 FY 16 Remaining Budget Timeline February 11. 2015 • Presentation from Sheriff and Fire and Rescue Director • Discussion with the Commissioner of the Revenue on Land -Use • Budget timeline discussion • Scenario selection • Reassessment Public Hearing discussion • Proffer Discussion February 18, 2015 • Overview on impact of Scenario selection February 25, 2015 • Continued discussion on proposed FY 16 budget cuts March 4, 2015 • Final budget work session prior to budget /reassessment advertisement of Public Hearing March 9, 2015 • Send budget ad to the Winchester Star for advertisement March 12, 2015 • Proof budget ad March 16, 2015 • Advertisement date for Public Hearings on Budget and Reassessment March 25, 2015 • Date for scheduled Public Hearings on Budget and Reassessment April 8, 2015 • Board of Supervisors adopts resolution that sets tax rates and adopts annual Budget. 91 LL O U) O U 7 0 LL (Q E J a U cn m N U O 0= X m E -0 O Z L LL N � N 7 > .� C N O > N O N m of O 0 - U) c � o Z) O LL M 7 (6 LL M C E O _ N c 4? o 0 0 0 0 LL a)O - 0 Q o �m � ,_ O -0 = ; Z) >- o LL LL LL Q' 0) ,_ LL LL N O m N U N N 0 O) N O) (0 m -0 N _0 m U C 'O 7 C LL LL N m C N N C N U O Q O- O 0 m Q O LO L L C 7 LL (6 O O O N 0 U) E c: O O C O - 0 - O C C � 7 LL LL _ O O N (n O) O) C C - 0 - 0 C C 7 7 m m c c O O - 0 - 0 H H U C � 7 (6 LL Cp (6 Q O O '— N M o U co U � O O � 0 O E L U Cn O o O O LO N O U � N Q O 0 O O C C U U C7 (O O O C C N N N O U U O (6 C C m � Lj C (6 N N C .x E E o x O2 N (6 (6 N N p N N i0) N a0) a0) - 0 U � C (6 N C C � C O N O O > o c� °—' O > 0 Q o Z � a 2 U U of N U U c�<coUOiL N 7 C N N C N 7 U U) O c N U '- Ax LO O N O 1— N LO 00 1— W 00 O (O O V (O 00 V co �--� O O LO O (O LO O N 00 N O O 00 L(7 V 00 (O L(7 O U cc cl O v (O cl N Ln 11- Q (.0 00 V 00 V LO N co 1— LO Z � LU C U o LO O N O 1— N LO 00 1— Q co 00 U� O Lo O (0 Lo- O N 1- O V O 1— 00 0) 1— N 00 co co co N co CO 1- V 0 0 0 V N 00 V 00 N C cl (O V Z LU U Lo LO O N 1— N LO 00 ti U 00 (O V (O 00 N LO O LO (O LO O co 1— O O 00 O 00 O O co CD 00 O CO CO LO LO O) 0o co V N V N Q Z LU U LO O N 1— N LO 00 1— m 00 O (O V (O 00 N LO O O LO (O LO O co 1— O O O 0 O 0 O N O Of 00 N O O cl 1 00 00 00 N 00 V NN (O c7 N Z LU U LO O N 1— N LO 00 1— 00 O (O V (O 00 N LO O O LO (O LO O C7 11- O O 00 O 00 O 00 O CO (/ CO CO O CO CO O 1— 00 V 00 NN 00 LO co Z LLJ U cn J a U cn m N U O 0= X m E -0 O Z L LL N � N 7 > .� C N O > N O N m of O 0 - U) c � o Z) O LL M 7 (6 LL M C E O _ N c 4? o 0 0 0 0 LL a)O - 0 Q o �m � ,_ O -0 = ; Z) >- o LL LL LL Q' 0) ,_ LL LL N O m N U N N 0 O) N O) (0 m -0 N _0 m U C 'O 7 C LL LL N m C N N C N U O Q O- O 0 m Q O LO L L C 7 LL (6 O O O N 0 U) E c: O O C O - 0 - O C C � 7 LL LL _ O O N (n O) O) C C - 0 - 0 C C 7 7 m m c c O O - 0 - 0 H H U C � 7 (6 LL Cp (6 Q O O '— N M o U co U � O O � 0 O E L U Cn O o O O LO N O U � N Q O 0 O O C C U U C7 (O O O C C N N N O U U O (6 C C m � Lj C (6 N N C .x E E o x O2 N (6 (6 N N p N N i0) N a0) a0) - 0 U � C (6 N C C � C O N O O > o c� °—' O > 0 Q o Z � a 2 U U of N U U c�<coUOiL N 7 C N N C N 7 U U) O c N U '- Ax RESULTS OF THE 2015 REASSESSMENT (2/3/2015) Values increased overall by 5.76% Prior year gross taxable assessed values were $8,245,852,355 ( before land use and including new construction previously entered.) New (CY2015) gross taxable assessed values are $8,762,462,900 (at time of reassessment before removing new construction and before land use) However in order to calculate the impact of reassessment on actual tax revenue, we must have new construction of 2014 taken out. This then gives a reportable increase to the state of the 5.76 %. (See the following) New values Less New Construction Value for increase is Value of land use $8,762,462,900 ( 41,901,700) $8,720,561,200* (457,509.634) Value for tax calculation $8,263,051,566 Amount we must report as income producing for rate calculation purposes in advertised budget. (There will be additional revenue from 2015 new construction that is placed on the book during 2015 that is not part of this calculation.) 2014 tax rate of $0.00585 ($0.585/$100) generated $45,544,118 revenue after land use in 2014. Allowable revenue WITHOUT ADVERTSING A TAX INCREASE IN 2015 is $ 45,999,559 (includes a 1% increase) on $8,263,052,166 to generate $ 45,992,145 would take a tax rate of $0.005566. For your general information: Residential increased about 6.8 % Multi- family decreased about .25 % Commercial /Industrial increased about 6.6% Ag /open land decreased about .75 % The land use will reduce the collectible amount by $2,546,499 Using the above figures $0.01 generates $826,305 but there will be uncollectible revenue included in this figure. Please note that Mrs. Shiffler feels $0.01 would actually bank $760,000. Ellen Murphy, Commissioner of the Revenue February 3, 2015 93 PROFFERS JANUARY 2015 SCHOOLS PARKS FIRE &RESCUE OTHER TOTAL Fund Balance @6103 619,736.20 150,28162 18,353.12 9,100.00 797,472.94 Budget Controls FY04 - 507,000.00 Sheriff 40,390.00 Stop Lights - 507,000.00 Proffer Disbursement FY04 103,000.00 Meadows Edge RaceyTract Rt.277 - 18,353.12 BPG Properties /RT.11 Corridor -18 353.12 FY04 Revenue 436 894.77 76 295.55 6 293.00 22.290.00 Fund Balance 26130ID4 549,630.97 226,579.17 6,293.00 31,390.00 815,893.14 Proffer Disbursement FY05 - 6,293.00 Parks Playground Sherando - 150,000.04 FY05 Revenue 551,260.99 97,389.80 284,632.00 FY05 Other Disbursed: VDOT Stickle Drive - 100,000.00 VDOT Sto Lights) - 75,000.00 Proffer correction from 11102 -81.00 0.00 Fund Balance 6130!05 1,100,891.96 175,887.97 141,022.00 1,417,801.93 Budget Controls FY06 - 1,000,000.00 - 1,000,000.00 Solid Waste Disbursement 0.00 0.00 - 12,000.00 - 12,000.00 FUND BALANCE @1131106 100,891.96 175,887.97 129,022.00 405,801.93 FY06 Revenue 6130!06 619,394.39 120,623.43 65,209.96 151,664.00 956,831.78 PAID QUARTERLY - 25,646.49 Budget Controls FY07 665,701.00 FY07 Revenue 521,471,82 88,241.10 68,499-03 56,496.00 734,707.95 Budget Controls FY08 750,000.04 Proffers for Backstops. B.A.119108 45,000.00 Proffers for Greenwood B.A. 119108 55,586.76 F 08 Revenue 451,309.41 77,280.97 79,209.95 217,163.00 824,963.33 Fund Balance 6130106 277,366.58 417,033.47 131,685.69 554,285.00 1,380,370.74 FY09 Revenue 469,159.76 81,673.47 50,425.67 281,662.75 882,921.65 Solid Waste Disbursement 12,000.00 B.A.11108 HISTORIC &PRESERVATION 112,000.00 Fund Balance 6130109 746,526.34 498,706.94 182,111.36 711,947.75 2,139,292.39 FY10 Revenue 210,378.23 40,161.42 133,565.86 89,584.79 473,690.30 Proffers Greenwood Center B.A. 68,525.85 B.A.11118109 Phasell Bike Trail 210,000.00 FUND BALANCE 6130!10 956,904.57 260,342.51 315,677.22 601,532.54 2,334,456.84 FY11 REVENUE 110,841.61 _ 24,318.67 79,146.53 49,039.65 263,346.46 SUBTOTAL 1,067,746.18 284,661.18 394,823.75 BSD,572.19 2,597,803.30 Library Proffers Appropriated 4127111 - 83,000.00 FUND BALANCE @6130111 1,067,746.18 284,661.18 394,823.75 767,572.19 2,514,803.30 FY12 REVENUE 255,092.01 45,376.29 35,463.90 444,502.35 780,434.55 B.A.6122111 Sherando Ballfield - 150,000.00 - 15D,000.00 B.A.9114111 Greenwood Upgrade - 65,905.03 - 65,905.03 B.A.9128111 SCFR addition - 58,809.17 - 58,809.17 B.A.1125112 Im .to Amherst St.Cam us - 600,000.DD - 600,000.00 B.A.5123112IT E ui .Sheriff - 39,650.00 - 39,650.00 FY13 REVENUE 584,170.65 10r;,,011.701 86,213.31 408,867.50 1,185,263.16 Parks Proffer Mini Bus S.A.9112112 - 75,000.00 - 75,000.00 B.A. 2127113 Greenwood Ambulance - 25,211.38 - 25,211.38 B.A. 2117113 TRANSPORTATION RT.11 - 650,000.00 - 650,000.00 B.A. 5122113 CLEARBROOK FIRE Co - 15,000.00 - 15,000.00 FY14 REVENUE 936,297.09 177,93D.76 1,170,124.32 103,110.20 2,389,462.37 Unspent Proffers Returned Parks Bus 13,681.00 O.DD 13,661.00 Unspent Proffers Returned SCFR 29,004.17 29,004.17 B.A.1019113 Stephens City Fire CIF - 2,202.30 - 2,202.30 B.A.2126114 BRIDGES VALLEY MILL - 45,300.00 - 45,3D0.00 FY15 REVENUE 497,289.00 89,677.65 56,053.17 43,790.90 686,810.72 B.A.5128114 SHERANDO PARK SITE PLAN - 15,000.00 - 15,000.00 6..0.6125114 Round Hill Event Center &FC - 1,000,000.00 - 1,000,000.00 8.A.9110114 Round Hill Event Center &FC - 146,790.00 - 146,790.00 GRAND TOTAL 2,742,594.93 477,338.58 457,764.74 1,032,893.14 4,710,591.39 "Other Category Transportation Imp.Rt.50 10,000.00 Rt.50 Rezoning 25,000.00 Rt.656 &657 Transportation Imp. 25,000.00 Administration Building 207,765.14 Bridges 1,000.00 Library 90, 363.00 Sheriff 40,390.00 Stop Lights 26,000.00 Historic and Open Space Preservation 103,000.00 Meadows Edge RaceyTract Rt.277 162,375.00 BPG Properties /RT.11 Corridor 330,000.00 Solid Waste 12,000.00 Other Proffers @1131115 1,032,893.14 1 1 Bd.Action 12/11113 $50,000 for debt payment Huntsberry Property E fk FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES REGULAR MEETING January 14, 2015 A Regular Meeting of the Frederick County Board of Supervisors was held on Wednesday, January 14, 2015 at 7:00 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells. CALL TO ORDER Chairman Shickle called the meeting to order. INVOCATION Supervisor Hess delivered the invocation. PLEDGE OF ALLEGIANCE Supervisor DeHaven led the Pledge of Allegiance. ORGANIZATION OF THE BOARD OF SUPERVISORS FOR 2015 SELECTION OF VICE-CHAIRMAN -- CHARLES S. DEHAVEN JR. ELECTED Supervisor Lofton nominated Supervisor DeHaven for the office of Vice - Chairman. The nomination was seconded by Supervisor Hess. Upon a motion by Supervisor Hess, seconded by Supervisor Collins, the Board closed the nominations. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye The motion to approve Supervisor DeHaven as Vice - Chairman was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr, Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye ADOPTION OF RULES OF PROCEDURE — APPROVED Upon a motion by Supervisor Collins, seconded by Supervisor Hess, the Board adopted the Rules of Procedure Frederick County Board of Supervisors, adopted May 28, 2003, amended September 14, 2011 and Robert's Rules of Order Simplified and Applied. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye SELECTION OF A PARLIAMENTARIAN — COUNTY ATTORNEY ELECTED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board elected the county attorney. as Parliamentarian, The above motion was approved by the following recorded vote: Richard C, Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye 2 Gary A. Lofton Aye Robert W. Wells Aye SELECTION OF A TIME AND PLACE FOR REGULAR MEETINGS - APPROVED Vice- Chairman DeHaven moved that the second and fourth Wednesdays of each month, at 7:00 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia be the time and meeting place for the Frederick County Board of Supervisors for 2015. Should the meeting be cancelled due to inclement weather, then it will take place on the following evening. The motion was seconded by Supervisor Fisher. The above motion was passed by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CHAIRMAN'S BOARD /COMMITTEE ASSIGNMENTS Chairman Shickle noted the committee assignments remain much the same as last year.. Richard C. Shickle: Finance Committee; Joint Finance Committee; Metropolitan Planning Organization; Northwestern Regional Jail Board alternate. Robert W. Wells: Code and Ordinance Committee; Human Resources Committee; Public Works Committee; Regional Jail Board; Handley Regional Library liaison. Robert A. Hess Human Resources Committee Chairman; Code & Ordinance Committee; Northern Shenandoah Valley Regional Commission; and Planning Commission liaison 3 Gary A. Lofton: Public Safety Committee Chairman; Technology Committee Chairman; Public Works Committee; Finance Committee; Economic Development Authority; Social Service Board; Agricultural District Advisory Committee; Extension Leadership Council. Gene E. Fisher: Public Works Committee Chairman; Public Safety Committee; Transportation Committee; Airport Authority; Conservation Easement Authority; Frederick- Winchester Service Authority; Sanitation Authority liaison. Charles S. DeHaven, Jr.: Transportation Committee Chairman; Finance Committee Chairman; Technology Committee; Joint Finance Committee; Metropolitan Planning Organization; Northern Shenandoah Valley Regional Commission; Juvenile Detention Center Board; Northwestern Regional Adult Detention Center Board. Christopher E. Collins: Code & Ordinance Committee Chairman; Human Resources Committee; Public Safety Committee; Transportation Committee; Parks & Recreation Commission liaison; Fire & Rescue Association liaison; Winchester - Frederick County Convention and Visitors' Bureau Board. CITIZEN COMMITTEE APPOINTMENTS CODE & ORDINANCE COMMITTEE Derek C. Aston Stephen G. Butler Jaynes A. Drown FINANCE COMMITTEE Angela L. Rudolph Judy McCann - Slaughter HUMAN RESOURCES COMMITTEE Don Butler Dorrie R. Greene Beth Lewin PUBLIC SAFETY COMMITTEE Charles R. "Chuck "Torpy Ronald E. Wilkins PUBLIC WORKS COMMITTEE David W. Ganse, AIA Whitney "Whit" L. Wagner Tames T. Wilson TECHNOLOGY COMMITTEE Quaisar Absar Todd Robertson Lorin Sutton TRANSPORTATION COMMITTEE James M. Racey,11 ADOPTION OF AGENDA — APPROVED AS AMENDED Administrator Riley advised he had one change to the agenda. He recommended the Board accept the request from the applicant for the Heritage Commons rezoning to postpone their item until the March 11, 2015 meeting. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Wells, the Board approved the agenda as amended by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CONSENT AGENDA - APPROVED Administrator Riley offered the following items for the Board's consideration under the consent agenda: s - Memorandum and Resolution re: Petition of Virginia American Water Company, Aqua Virginia, Inc. and Massanutten Public Service Corporation — Petition to State Corporation Commission for Rulemaking to Establish a Water and Wastewater Infrastructure Service Charge — Tab F; - Parks and Recreation Commission Report — Tab G; and - Public Works Committee Report — Tab H; and - Applicant's request to postpone Rezoning #02-14 Heritage Commons, L.L.C. until the March 11, 2015 meeting. — Tab J. Upon a motion by Supervisor Lofton, seconded by Supervisor Fisher, the Board approved the consent agenda by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. MINUTES - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the minutes from the December 9, 2015 Special Meeting by the following recorded vote: Richard. C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye 6 Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Supervisor Fisher, seconded by Supervisor Collins, the Board approved the minutes ftom the December 10, 2014 Regular Meeting by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Supervisor Hess, seconded by Supervisor Lofton, the Board approved the minutes from the December 17, 2014 Special Meeting by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COUNTY OFFICIALS EMPLOYEE OF THE MONTH AWARD — WADE M. TAYLOR APPROVED Upon a motion by Supervisor Hess, seconded by Supervisor Fisher, the Board approved Wade M. Taylor, Jr. as Employee of the Month for December 2014. WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and WHEREAS, on September 9, 1992, the Board of Supervisors approved a resolution which established the Employee of the Month award and candidates for the award may be nominated by any County employee; and 7 WHEREAS, the Board of Supervisors selects one employee from those nominated, based on their merits of outstanding performance and productivity, positive job attitude and other noteworthy contributions to their department and to the County; and WHEREAS, Wade M. Taylor, Jr. an Officer who serves as the Howie Electronic Monitoring Coordinator for the Northwestern Regional Adult Detention Center was nominated for Employee of the Month; and WHEREAS, Officer Taylor is being awarded for his achievement of going above and beyond what his job entails. On many occasions he has the willingness to fill in at a moment's notice ensuring the mission at Community Corrections is accomplished. Officer Taylor took on added responsibility during another employee's absence and came to the facility in the late evening and re- organized the remaining inmates so that the commitments would be met without incident. Whether he is filling in as a security officer at the Community Corrections Center, or assisting with buildings and grounds maintenance, his attention to detail, selfless dedication, energy, and hard work is not only an asset to the NRADC, but to the citizens of Frederick County whom we serve; NOW, THEREFORE, BE IT RESOLVED, by the Frederick County Board of Supervisors this 14 day of January, 2415 that Officer Wade Taylor is hereby recognized as the Frederick County Employee of the Month for December 2014; and BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Officer Taylor for his outstanding performance and dedicated service and wishes continued success in his future endeavors; and BE IT FURTHER RESOLVED, that Wade Taylor is hereby entitled to all of the rights and privileges associated with his award. The above motion was approved by the following recorded vote: Richard C, Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye COMMITTEE APPOINTMENTS APPOINTMENT OF TARA WOOLEVER AS FREDERICK COUNTY REPRESENTATIVE TO LORD FAIRFAX COMMUNITY COLLEGE - APPROVED Upon a motion by Supervisor Lofton, seconded by Vice-Chairman DeHaven, the Board appointed Tara Woolever to fill the unexpired term of Mary E. Greene as Frederick County representative to Lord Fairfax Community College. Term expires June 30, 2016. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye APPOINTMENT OF JUDY WOLFREY TO FILL THE UNEXPIRED TERM OF HELEN LAKE AS MEMBER -AT -LARGE TO THE EXTENSION LEADERSHIP COUNCIL - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Board appointed Judy Wolfrey to fill the unexpired term of Helen Lake as Member -At -Large to the Extension Leadership Council. Term expires April 24, 2016. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye NOMINATION OF LUTHER STILES TO THE BOARD OF EQUALIZATION - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board nominated Luther Stiles to the Board of Equalization to fill the unexpired term of Leon W. Strosnider. Term expires December 31, 2016. The above motion was approved by the following recorded vote. Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye REAPPOINTMENT OF DOUG C. RINKER TO THE FREDERICK COUNTY ECONOMIC DEVELOPMENT AUTHORITY - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Wells, the Board reappointed Doug C. Rinker to the Frederick County Economic Development Authority. This is a four year appointment. Term expires January 10, 2019. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye APPOINTMENT OF COUNTY ADMINISTRATOR TO THE NORTHERN SHENANDOAH VALLEY REGOINAL COMMISSION - APPROVED Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Board appointed the county administrator as a Frederick County representative to the Northern Shenandoah Valley Regional Commission. This is a three year appointment. Term expires January 11, 2018. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye m Robert W. Wells Aye REAPPOINTMENT OF CHARLES R. SANDY AS MEMBER -AT -LARGE TO THE PARKS AND RECREATION COMMISSION - APPROVED Upon a motion by Supervisor Lofton, seconded by Supervisor Hess, the Board reappointed Charles R. Sandy as Member -At -Large to the Parks and Recreation Commission. This is a four year appointment. Term expires January 25, 2019. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye REQUEST FROM THE COMMISSIONER OF THE REVENUE FOR REFUNDS - APPROVED Administrator Riley advised the Commissioner of the Revenue requested the Treasurer be authorized to credit the following entities: 1. O -N Minerals (Chemstone) Company in the amount of $33,241.00 for adjustment to real property taxes for tax years 2011, 2012, 2013, and 2014. This refund is a result of structural improvements owned by the Frederick County Sanitation Authority on real property it leases from O -N Minerals, but which improvements were taxed to O -N Minerals. Upon a motion by Supervisor Lofton, seconded by Vice - Chairman DeHaven, the Board approved the refund request and supplemental appropriation. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye 2, Undisclosed Taxpayer — Disabled Veteran's Relief in the amount of $6,014.06 for part of 2011, all of 2012, 2013, and 2014 real estate taxes, based upon proper filing of proof of 100% permanent and total disability directly due to military served, as required under the Virginia Code change as a result of the Constitutional amendment that took effect for 2011. Upon a motion by Supervisor Hess, seconded by Vice- Chairman DeHaven, the Board approved the refund request and supplemental appropriation. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye MEMORANDUM AND RESOLUTION RE: PETITION OF VIRGINIA AMERICAN WATER COMPANY, AQUA VIRGINIA INC. AND MASSANUTTEN PUBLIC SERVICE CORPORATION - PETITION TO STATE CORPORATION COMMISSION FOR RULEMAKING TO ESTABLISH A WATER AND WASTEWATER INFRASTRUCTURE SERVICE CHARGE. -- APPROVED UNDER CONSENT AGENDA WHEREAS, Aqua Virginia, Inc. provides water and sewer service to County residents in the Lake Holiday community and water service to County residents in the Shawneeland community; and WHEREAS, Aqua Virginia, Inc., Virginia American Water Company, and Massanutten Public Service Corporation have filed with the State Corporation Commission a petition docketed as Case Number PUE -2014- 00066, for a rulemaking to establish rules allowing water and wastewater companies in Virginia to apply to the Commission for the establishment of a water and wastewater infrastructure service charge; and WHEREAS, County residents who are customers of Aqua Virginia, Inc. in the Lake Holiday and Shawneeland communities pay rates for water and sewer, as applicable, that exceeds those of the Frederick County Sanitation Authority; and 12 WHEREAS, water and sewer costs represent a significant burden to County residents who are customers of Aqua Virginia, Inc. in the Lake Holiday and Shawneeland communities; and WHEREAS, the request for rules to allow establishment a water and wastewater infrastructure service charge presents various concerns regarding whether infrastructure costs should be captured in regular rates, whether a company could impose one overall infrastructure charge for all of its systems in Virginia or whether a company would be required to dedicate charges received for one system to only that system, and whether authority exists for such rules; and WHEREAS, participation by the Board of Supervisors as a respondent in State Corporation Commission Case Number PUE -2014 -00066 would be beneficial toward seeking the accomplishment of fair and reasonable water and sewer rates for County residents who are customers of Aqua Virginia, Inc. in the Lake Holiday and Shawneeland communities. NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors authorizes and ratifies the filing by the County Attorney on its behalf of a Notice of Participation as a Respondent in State Corporation Commission Case Number PUE -2014 -00066 and the taking of such action as is appropriate in such proceeding to seek the accomplishment of fair and reasonable water and sewer rates for County residents who are customers of Aqua Virginia, Inc. in the Lake Holiday and Shawneeland communities. Adopted this 14 day of January, 2015. COMMITTEE REPORTS PARKS AND RECREATION COMMISSION -- APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on December 9, 2014. Members present were: Kevin Anderson, Patrick Anderson, Greg Brondos, Jr., Randy Carter, Gary Longerbeam, Ronald Madagan, and Charles Sandy, Jr. Members absent were: Marty Cybulski and Christopher Collins. Items Requiring Board of Supervisors Action: None Submitted for Board Information Only. Board Resolution for DCR RTP Grant Application for Rose Hill Trail -- Mr. Madagan moved to request a resolution from the Board of Supervisors to apply for a grant from the Department of Conservation and Recreation (DCR) Recreational Trails Program for Rose 13 Hill Park, second by Mr. Longerbeam, motion carried unanimously (7 -0). Staff will request a resolution from the Board of Supervisors once the grant is announced. 2. Fiscal Year 2016 Budget Request — The Finance Committee met on December 1, 2014 to review the Department's Fiscal 2016 Budget. The Finance Committee recommended to approve the Fiscal Year 2016 Budget as submitted, second by Mr. Brondos, motion carried unanimously (7 -0). PUBLIC WORKS COMMITTEE — APPROVED UNDER CONSENT AGENDA The Public Works Committee met on Tuesday, December 2, 2014 at 8:00 a.m. All members were present except Gene Fisher. The following items were discussed: ** *Items Not Requiring Action * ** 1. Fiscal Year 2015/2016 Budgets The Director of Public Works presented the attached Fiscal Year 2015/2016 budgets. Following this presentation and brief discussion, the committee unanimously endorsed the proposed budgets and recommended that they be forwarded to the Finance Committee for their review. (Attachment 1) In addition, the committee reviewed a staff proposal to close the Greenwood Citizens' Convenience site. The justification for this closure will be provided to the board of supervisors during their review of the proposed budgets. (Attachment 2) 2. Miscellaneous Reports a) Tonnage Report (Attachment 3) b) Recycling Report (Attachment 4) c) Animal Shelter Dog Report (Attachment 5) d) Animal Shelter Cat Report (Attachment 6) HUMAN RESOURCES COMMITTEE — APPROVED The HR Committee met in the First Floor Conference Room at 107 North Kent Street on Friday, December 10 2014 at 8:00 a.m. All members present with the exception of Beth Lewin. ** *Items Requiring Action * ** 14 1. The Committee recommends approval for the Parks & Rec Director Jason Robertson to hire a Recreational Technician. The funding request for the position will be forwarded to the Finance Committee for consideration. (See Attachment) 2. The Committee recommends approval of the Employee of the Month award for December. (See Attachment) ** *Items Not Requiring Action * ** The Parks & Rec Director presented the Committee with an Incentive Pay Policy. After discussion, the Committee recommended that the HR Department draft a County level policy for the Committee to review in February. (See Attachment) 2. Presentation by Treasurer C. William Orndoff. At the request of the Committee, Mr. Orndoff presented an overview of the objectives and responsibilities of the Treasurer's Office. The presentation also provided the Committee an understanding of his department's role, authority, projects, and topics of importance within his department; presentation attached. There being no further business, the meeting was adjourned. The next HR Committee meeting is scheduled for Friday, January 9 1h 2015. PLANNING COMMISSION BUSINESS REZONING 902 -14 HERITAGE COMMONS L.L.C. SUBMITTED BY LAWSON AND SILKS P.L.C. TO REZONE 96.28 +/- ACRES FROM B2 BUSINESS GENERAL DISTRICT TO R4 RESIDENTIAL PLANNED COMMUNITY) DISTRICT AND 54 +/- ACRES FROM RP RESIDENTIAL PERFORMANCE DISTRICT TO R4 RESIDENTIAL PLANNED COMMUNITY DISTRICT AND .31 +I- ACRES FROM THE RA RURAL AREAS DISTRICT TO THE R4 RESIDENTIAL PLANNED COMMUNIT DISTRICT WITH PROFFERS. THE PROPERTIES ARE LOCATED WEST OF THE INTERSECTION OF FRONT ROYAL PIKE ROUTE 522 AND AIRPORT ROAD ROUTE 645 AND ARE IDENTIFIED BY THE PROPERTY IDENTIFICATION NUMBERS 63-A-150,64-A-10, AND 64 -A -12 IN THE SHAWNEE MAGISTERIAL DISTRICT. VOTE POSTPONED FROM DECEMBER 12 2014 BOARD MEETING. — POSTPONED AT THE RE EUST OF THE APPLICANT UNTIL MARCH 11 2015 MEETING REQUEST TO WAIVE A CATEGORY C ZONING DISTRICT BUFFER CLEARBROOK BUSINESS CENTER). - APPROVED 15 Senior Planner Candice Perkins appeared before the Board regarding this item. She advised this was a request to waive a category C zoning district buffer. The property is located on Martinsburg Pike in the Stonewall Magisterial District.. The category C buffer is required because the adjacent property contains a residential use; however, the 2030 Comprehensive Plan depicts the property with a future commercial business use. If the adjacent property were to be rezoned consistent with the Comprehensive Plan then a buffer would not be required. She went on to say the Zoning Ordinance allows the Board to waive or modify certain required zoning district buffers. The waiver request meets the criteria set forth in the Zoning Ordinance and the Planning Commission recommended approval. Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board approved the waiver request. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Christopher E. Collins Aye Charles S. DeHaven, Jr. Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye BOARD LIAISON REPORTS There were no Board liaison reports. CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors' comments. ADJOURN 16 UPON A MOTION BY VICE - CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (7;29 P.M.) 17 FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES BUDGET WORK SESSION January 21, 2015 A Budget Work Session of the Frederick County Board of Supervisors and Finance Committee was held on Wednesday, January 21, 2015 at 8:22 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Vice - Chairman Charles S. DeHaven, Jr.; Robert A. Hess; and Robert W. Wells. ABSENT Christopher E. Collins; Gene E. Fisher; and Gary A. Lofton. OTHERS PRESENT Finance Committee members Angela Rudolph, and Judith McCann - Slaughter; John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Commissioner of the Revenue Ellen Murphy; Treasurer C. William Orndoff, Jr.; Finance Director Cheryl B. Shiffler; Assistant Finance Director Sharon Kibler; Budget Analyst Jennifer Place; Fire Chief Dennis Linaburg; Superintendent of Schools David Sovine; School Board members Dr, John Lamanna and Ben Waterman; and Executive Director of Finance for Frederick County Public Schools Lisa Frye. CALL TO ORDER Chairman Shickle called the work session to order. Finance Director Cheryl Shiffler reviewed the information presented in the Board's agenda packet. She advised the County could expect to receive $8.8 million in general fund revenue from local taxes; however, expenditure requests for FY 16 total $16.5 million to include capital requests and new positions. Finance Director Shiffler noted the funding for positions approved for Social Services and Fire and Rescue, which were done outside of the budget process, along with the salary survey, would need to be taken out of the additional new revenue. This expense was approximately $1 million. She then reviewed the preliminary funding scenarios for FYI 6: - Scenario A — reflects current level of fund balance funding, zero tax increase, and includes $8.8 million in new revenue. - Scenario B — Same as scenario A, except utilizing only $2.2 million in fund balance funding instead of $4.3 million. - Scenario C — reflected no funding from fund balance and no tax increase. - Scenario D — reflects current level of fund balance funding ($4.3 million) and a reassessment increase equivalent to $0.03 or 5 %. - Scenario E -- reflects current level of fund balance funding ($4.3 million) and a reassessment increase equivalent to $0.06 or 10 %. Finance Director Shiffler added that $0.01 on the tax rate equated to approximately $738,000. The next budget work session will be held on Wednesday, January 28, 2015 at 5:30 p.m, with the Frederick County School Board. There being no further discussion, the work session was adjourned at 8:30 a.m. 2 FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES BUDGET WORK SESSION WITH FREDERICK COUNTY PUBLIC SCHOOLS January 28, 2015 A Budget Work Session of the Frederick County Board of Supervisors and the Frederick County School Board was held on Wednesday, January 28, 2015 at 5 P.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Chairman Richard C. Shickle; Vice - Chairman Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells. SCHOOL BOARD MEMBERS PRESENT Benjamin F. Waterman, Chairman; Dr. John Lamanna, Vice - Chairman; Jody S. Wall; Michael A. Lake; Peggy Clark; Stuart Wolk; and Frank E. Wright OTHERS PRESENT John R. Riley, Jr., County Administrator; Kris C. Tierney, Assistant County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Cheryl B. Shiffler, Finance Director; Jennifer Place, Budget Analyst; C. William Orndoff, Jr., Treasurer; Ellen Murphy, Commissioner of the Revenue; Finance Committee member Judith McCann - Slaughter; Dr. David Sovine, Superintendent of Schools; Albert Orndorff, Assistant Superintendent for Administration; Jim Angelo, Assistant Superintendent for Instruction; Lisa Frye, Executive Director of Finance; Kristen Anderson, Budget Supervisor Frederick County Public Schools; and Steve Edwards, Coordinator of Policy and Communications. CALL TO ORDER Chairman Shickle called the work session to order. School Board Chairman Benjamin Waterman thanked the Board of Supervisors for meeting with the school board and for the positive working relationship. He cited the enactment of full -day kindergarten, which was one of budget priorities from last year. Dr. David Sovine presented his proposed FY 16 budget. The proposed FY2016 budget totals $187,302,120, which is an $11,824,596 increase over FY2015. The largest area of increase is in the School Operating Fund. The additional funding would help fund a salary initiative and provide instructional and technology needs, as well as replace eight school buses. Of the $10.4 million request from Frederick County, approximately $6.3 million would be used for a salary initiative. Of that amount, approximately $4.7 would fund teachers and $1.6 would fund other staff. Dr. Sovine noted state revenues to the school system were expected to increase by only $300,000. Supervisor Lofton stated he noted a disturbing trend because the Compensation Board had allocated nine more position to Frederick County, but were not providing funding for those positions. He noted the Standards of Learning mandates are to be held; however, funding for these mandates falls to the localities as well. He concluded by saying the state continues to "slough -off' its responsibility to the localities. Chairman Shickle stated it was not clear to him if the state budget had increased or decreased. If it had increased then that commitment had not been to K -12 education. Supervisor Fisher suggested having a work session with the legislative delegation to discuss K -12 funding and other issues. Dr. Sovine advised the school board had approved a resolution urging the General Assembly to increase the state's funding share of public education. 2 Supervisor Wells stated he would like to have a copy of that resolution and suggested the Board draft resolution supporting the school system. There being no further business, the work session adjourned at 6:15 p.m. FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES SPECIAL MEETING January 29, 2015 A Special Meeting of the Frederick County Board of Supervisors was held on Monday, January 29, 2015 at 8:00 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Richard C. Shickle, Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells CALL TO ORDER Chairman Shickle called the meeting to order. CLOSED SESSION Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Frederick County Board of Supervisors convened in closed session pursuant to Virginia Code Section 2.2 -3711 A (1) to discuss personnel matters, specifically, filling the upcoming vacancy in the county administrator's position and other personnel matters. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Board came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Absent Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Hess, the Board certified that to the best of each board member's knowledge the Board discussed only matters involving personnel specifically, filling the upcoming vacancy in the county administrator's position and other personnel matters, pursuant to Virginia Code Section 2.2. -3711 A (1). The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Absent Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Wells, the Board appointed Roderick B. Williams as Interim County Administrator effective February 1, 2015, WHEREAS, Treasurer C. William Orndoff, Jr. and County Administrator John R. Riley, Jr. are the duly authorized joint signatories on the County's checks; and WHEREAS, County Administrator John R. Riley, Jr. is retiring effective February 1, 2015; and WHEREAS, the Board of Supervisors has appointed Roderick B. Williams as Interim County Administrator effective February 1, 2015; NOW, THEREFORE, BE IT RESOLVED THAT, effective February 1, 2015, the duly authorized signatories on the County's checks are Treasurer C. William Orndoff, Jr. and Interim County Administrator Roderick B. Williams. Adopted this 29` day of January, 2015. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Absent M Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W, Wells Aye ADJOURN UPON A MOTION BY VICE - CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (12:30 P.M.) 3 COUNTY of FREDERICK Roderick B. Williams Interim County Administrator M'EMORANDU TO: Board of Supervisors FROM: Roderick B. Williams, Interim County Administrator A DATE: February 5, 2015 RE: Committee Appointments 540/665 -6382 Fax. 540/667 -0370 E-mail: rwillia @fcva.us Listed below are the vacancies /appointments due through April, 2015. As a reminder, in order for everyone to have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. CHAIRMAN'S APPOINTMENT Finance Committee (See Attached Application of Bill M. Ewing) The Chairman is appointing Bill M. Ewing to the Finance Committee as a citizen representative. VACANCIESIOTHER Regional Jail Authority John R. Riley, Jr. — Frederick County Representative Term Expires: 10113115 Four year term (As you know, John R. Riley, Jr. has retired. Frederick County has four seats on the Authority. Current county members are Supervisor Charles DeHaven who serves as Chairman of the Jail Authority, Supervisor Robert Wells and Sheriff Williamson. Chairman Richard Shickle serves as Alternate.) 107 North Kent Street - Winchester, Virginia 22601 Memorandum - Board of Supervisors February 5, 2015 Page 2 Juvenile Detention Center Commission John R. Riley, Jr. — Frederick County Alternate Term Expires: 09/27/16 Four year term (Mr. Riley served as Frederick County's alternate. Other county member is Supervisor Charles DeHaven. Sheriff Williamson serves as the Regional Jail Authority representative and Supervisor Wells serves as the Regional Jail Authority Alternate. According to the service agreement dated December 20, 1996, and the amendment dated !November 15, 1999, recommendations for appointment are made by the Board of Supervisors and submitted to the Chief Judge of the Juvenile and Domestic Relations Court for consideration.) Community Corrections Justice Board (CCJB) and Alcohol Safety Action Program (ASAP) Boards John R. Riley, Jr. — County Representative Term Expires: 02/22/17 Three year term (Community Corrections By -Laws of both boards ensures that each jurisdiction is represented on both boards by a single appointee.) Board of Zoning Appeals James W. Givens — Back Creek District Representative 860 Laurel Grove Road Winchester, VA 22642 Home: (540)678 -0291 Term Expires: 12/31/16 Five year term (Mr. Givens has Resigned.) (There are seven members on the Board of Zoning Appeals. Recommendations for appointment/reappointment are made by the Board of Supervisors and submitted to the Judge of the Frederick County Circuit Court for final appointment) Historic Resources Advisory Board Claus Bader — Red Bud District Representative 102 Whipp Drive Memorandum - Board of Supervisors February 5, 2015 Page 3 Winchester, VA 22602 Home: (540)722 -6578 Term Expires: 02/22/14 Four year term FEBRUARY 2015 No appointments due. MARCH 2015 Conservation Easement Authority Bryan J. Green — County Representative 504 Heishman Lane Winchester, VA 22602 Home: (540)877 -1844 Term Expires: 03/14/15 Three year term (The Conservation Easement Authority was established in August, 2005. The Authority consists of seven citizen members, one member from the Board of Supervisors and one member from the Planning Commission. Members shall be knowledgeable in one or more of the following fields: conservation, biology, real estate and/or rural land appraisal, accounting, farming, or forestry. Members serve a three year term and are eligible for reappointment.) APRIL 2015 Historic Resources Advisory Board Stacey Yost — Stonewall District Representative 1031 Payne Road Winchester, VA 22603 Home: (540)662 -8418 Term Expires: 04/13/15 Four year term Sanitation Authority John V. Stevens — County Representative 324 Round Hill Road Memorandum -- Board of Supervisors February 5, 2015 Page 4 Winchester, VA 22602 Home: (540)667 -4527 Term Expires: 04/15/15 Four year term (The Sanitation Authority is composed of five members as stated in their Articles of Incorporation.) RBW /tjp Attachment WTJ ftommitteeappointmentslMmosLettrsl BoardCommitteeAppts (021115BdMtg).docx INFORMATIONAL DATA SHEET FOR FREDERICK COUNTY BOARD OF SUPERVISORS COMMITTEE APPOINTMENTS District Supervisor, would like to nominate you to serve on the `i ✓,q, �- _ As a brief personal introduction to the other Board members, please fill out the information requested below for their review prior to filling the appointment. (Please Print Clearly. Thank You.) Name: Address: �� c /c i r c�1 YZ 8J2)GG -6k Office Phone: Home Phone: Sy17 - Zl ,?26 `6 Z rA 0 /L//q bpi I VO , 1J1 elfCSi c7z,, 6 Fax: iZ2Gc�3 Employer: Email: _ hm w / rv CA Occupation: Civic /Community Activities: �6x,�N�v Cdr r «�l5 C�1 ur'S Will You Be Able To Attend This Committee's Regularly Scheduled Meeting On: Yes: VL No: Do You Foresee Any Possible Conflicts Of Interest Which Might Arise By Your Serving On This Committee? Yes: No: _ ?(^ Explain: Additional Information Or Comments You Would Like To Provide (If you need more space, please use the reverse side or include additional sheets): Applicant's Signature: ,/; Date: Nominating Supervisor's Comments: r (06109106) COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722 -8383 Fax 540/667 -0370 E -mail rwillia @fcva.us MEMORANDUM TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: County Administration FROM: Roderick B. Williams, County Attorney DATE: February 3, 2015 RE: Refund — Sonoco Sustainability LLC I am in receipt of the Commissioner's request, dated January 28, 2015, to authorize the Treasurer to refund Sonoco Sustainability LLC the amount of $2,932.50, for business equipment taxes in 2012, 2013 and 2014. This refund was a result of business equipment taxed as M &T for Sonoco Sustainability LLC on equipment used in the shipping department at Kraft Foods, a manufacturer. The taxpayer equipment is exempt from taxation because it is used by the manufacturer in the shipping and refuse section and not in the actual manufacturing. The Commissioner verified that documentation and details for this refund meet all requirements. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memo oderick B. Williams County Attorney Attachment 107 North Kent Street • Winchester, Virginia 22601 January 28, 2015 Frederick County, Virginia Ellen E. Murphy Commissioner of the Revenue 1017 North Kent Street Winchester, VA 22609 Phone 540 - 665 -5581 Fax 540 -667 -6487 email. emurphy r � t 1 TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Board FROM: Ellen E. Murphy, Commissioner of the Revenue RE: Exoneration Sonoco Sustainability LLC Please approve a refund of $2,932.50 for business equipment taxed as M &T for Sonoco Sustainability LLC for 2012, 2013 and 2014 on equipment used in the shipping department at Kraft Foods, a manufacturer. Taxpayer equipment is exempt from taxation because it is used by the manufacturer in the shipping and refuse section and not in the actual manufacturing. The Commissioner's staff person has verified all required data and the paperwork is in the care of the Commissioner of the Revenue. Please also approve a supplemental appropriation for the Finance Director on this request. Exoneration is $2,932.50. Uate 1/27/15 Cash Register: COUNTY OF FREDERICK Time: 11:08:35 Total Transactions: 604 �-,ustomer Name: SONOCO SUSTAINABILITY LLC Customer Transactions: 6 Options: 2=Edit 4=Delete 5=View' Ovt Dept Trans Ticket No. Tax Amount Penalty/Int Amount Paid - PP2012 1 00500510001 $488.75- $.00 $488.75- - PP2012 2 00500510002 $488.75- $.00 $488.75- - PP2013 3 00505290001 $488.75- $.00 $488.75- - PP2013 4 00505290002 $488.75- $.00 $488.75- _ PP2014 5 00521250001 $488.75- $.00 $488.75- - PP2014 6 00521250002 $488.75- $.00 $488.75- Total Paid : $2,932.50 F3=Ex i t F14=Show Map# F15=Show Balance F18=Sort-Entered F21=CmdLine 666- VJ 11 RESOLUTION SUPPORTING THE FUNDING OF PUBLIC EDUCATION IN VIRGINIA WHEREAS, Virginia Constitution, Article VIII, Section 1 provides that the General Assembly shall provide for a system of free public elementary and secondary schools for all children of school age throughout the Commonwealth, and shall seek to ensure that an educational program of high quality is established and continually maintained; and WHEREAS, Virginia Constitution further expounds as to the responsibilities of the General Assembly as they pertain to the funding of a quality education system, to include cost apportionment and the adequate commitment of other resources; and WHEREAS, increased funding for public education is needed to ensure that the state meets its responsibility to provide public education as a core function of state government and to promote economic development in Virginia (VASS Blueprint for Public Education); and WHEREAS, Virginia's state aid to public education has been declining since the 2009 recession with state direct aid K -12 appropriations currently at $6.8 billion (all funds) /$5,2 billion (GF) compared to $7.1 billion (all funds) /$5.6 billion (GF) in FY 2009; and WHEREAS, state K -12 funding reductions have reduced K -12 funding from 35 percent of the General Fund in FY 2009 to below 30 percent in FY 2014 and beyond; and WHEREAS, the state's reduction in funding for K -12 education has occurred through policy changes since FY 2009, such as reduced state funds for school "support" personnel and administrative and employee benefits; and WHEREAS, localities have paid for the increased costs of education required by state mandates to improve public school performance with localities currently paying 56 percent of the state versus local share of public education rather than the 45 percent they should be paying as defined by the Standards of Quality; and WHEREAS, localities budgeted $3.55 billion in FY 2013 above their state required local effort to maintain the actual costs of public education (Annual Superintendents Report to the Department of Education); and WHEREAS, we believe our state's future prosperity relies on a high- quality education system that prepares students for college and careers, and that without it, Virginia's economic competitiveness and ability to attract new business will falter. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, hereby call upon the Virginia General Assembly to immediately increase the state's share of funding for public education to the level of quality that is prescribed to them in the Standards of Quality and expected by all of the Commonwealth's citizens. ADOPTED this 11t day of February, 2015. VOTE: Richard C. Shickle Robert A. Hess Charles S. Dehaven, Jr. Gary A. Lofton Gene E. Fisher Robert W. Wells Christopher E. Coiling . A COPY TESTS: Roderick B. Williams. lnte.Mi n Clerk, Board of Supervisors Resolution No.: COUNTY of FREDERICK Department of Public Works 5401665 -5643 FAX: 540/678 -0682 MEMORANDUM TO: Board of Supervisors fia- FROM: Harvey E. Strawsnyder, Jr., P.E., Director of Public Works SUBJECT: Public Works Committee Report for Meeting of January 27, 2015 DATE: January 30, 2015 The Public Works Committee met on Tuesday, January 27, 2015, at 8:00 a.m. All members were present except David Ganse, Bob Wells and Jim Wilson. The following items were discussed: ** *Items Requiring Action * ** 1. Proposed Fire Prevention Code Permit Requirements and Fee Schedule The Fire Marshal, Mr. Jay Bauserman, presented a proposal to implement fire prevention code permit requirements and associated fees. The attached memorandum dated January 20, 2015 highlights those requirements and includes a proposed fee schedule. Mr. Bauserman indicated that his department is currently conducting approximately 400 annual fire inspections for local businesses to maintain compliance with state or federal agencies. He further indicated that they are in the process of expanding the current inspections to include a comprehensive list of all relevant businesses that fall within the purview of the state fire code. The fees are being proposed to cover the costs of the inspections. The phasing and /or implementation of the proposed permitting and associated fees will be dependent on the availability of personnel and resources. At the conclusion of the discussion, the committee members in attendance unanimously endorsed the proposal and recommended that the request be forwarded to the board of supervisors for their review and action. They further recommended that the fee schedule be implemented on July 1, 2015. They also suggested that the fire marshal prepare an Public Works Committee Report Page 2 January 30, 2015 implementation schedule and prioritize the businesses that are currently being inspected. (Attachment 1) 2. Request from the Landfill for Approval of Waste Acceptance and Supplemental Appropriation The Landfill Manager, Mr. Steve Frye, presented a request to accept discarded (old) line poles from Rappahannock Electric Cooperative (REQ. Even though REC is based in Warren County, a majority of their poles are derived from Frederick and Clarke Counties. The committee members in attendance unanimously endorsed the request. Mr. Fry requested a supplemental appropriation in the amount of $1,575,000 to cover the cost of the closure of nine (9) acres within the construction /demolition debris landfill. The justification for this request is attached in a memorandum dated January 20, 2015 from Mr. Frye. The committee members in attendance unanimously endorsed this request and recommended that it be forwarded directly to the board of supervisors. The funds will be derived from the landfill reserve fund. (Attachment 2) ** *Items Not Requiring Action * ** 1. Discussion of Citizens' Convenience Sites The public works director led a discussion related to the future disposition of three (3) existing citizen refuse collection sites: Clearbrook, Albin and Greenwood. The attached memorandum from Ms. Gloria Puffinburger, solid waste manager, dated January 15, 2015 highlights the staff concerns related to these sites with several suggested courses of action. The Clearbrook site is located on land currently leased from Carmeuse within a future mining area. The lease expires in December 2015. Ongoing discussions with Carmeuse indicate that they are willing to extend the lease to December 2016. Staff will pursue an agreement which documents this extension. In addition, Carmeuse has indicated a willingness to provide a potential site on their property which will not be impacted by future mining. Staff will pursue this opportunity with the assistance from the county attorney. Relocation costs have been included in the 2015/2016 CIP. The Albin site is the most heavily utilized site outside of the landfill. Existing site constraints limit the expansion of this facility to accommodate the existing traffic volume. Staff is proposing to contact the Frederick County School System to determine the possibility of relocating this facility to the site of the old school transportation facility which is located off of Bryarly Road in very close proximity to the Albin site. The cost of the new site development has been included in the 2015/2016 CIP. Staff has previously recommended closure of the Greenwood citizens' convenience site because of long standing safety issues. The committee suggested that staff explore the possibility of expanding the existing site to alleviate traffic congestion. Consequently, staff will pursue the availability of adjacent property that would provide sufficient area to accommodate expansion. This option will be presented at the next scheduled committee meeting. (Attachment 3) U: \Rhonda\PW COMMITTEE \CURYEARCOMREPORTS\ 1- 27- 15pwcomrep.doc Public Works Committee Report Page 3 January 30, 2015 0 a) Tonnage Report (Attachment 4) b) Recycling Report (Attachment 5) c) Animal Shelter Dog Report (Attachment 6) d) Animal Shelter Cat Report (Attachment 7) Respectfully submitted, Public Works Committee Gene E. Fisher, Chairman David W. Ganse Gary Lofton Whit L. Wagner Robert W. Wells James Wilson By #��A Harvey E. SUawsnyder, Jr., .E. Public Works Director HES /rls Attachments: as stated cc: file U: \Rhonda\PW CONLVHTTEE \CURYEARCONIREPORTS \1- 27 -15pw comrep.doc ATTACHMENT 1 n VIR.INTA MEMORANDUM TO: Harvey E. Strawsynder Jr., PE, Director of Public Works John J. Bauserman Deputy Chief/Fire Marshal Life Safety Division 1080 Coverstone Drive Winchester, VA 22602 FROM: John J. Bauserman, Deputy Chief /Fire Marshal, Life Safety Division SUBJECT: Proposed Fire Prevention Code Permit Requirements and Fee Schedule DATE: January 20, 2015 The Frederick County Board of Supervisors adopted the Statewide Fire Prevention Code as the Frederick County Fire Prevention Ordinance on June 2012. This ordinance allows the Frederick County Fire Marshal's Office to adopt a life safety /fire prevention fee schedule for the purpose of assisting with inspection costs. Per the Virginia Statewide Fire Prevention Code Section 107.13 Fee Schedule, the local governing body may establish a fee schedule. The schedule shall incorporate unit rates, which may be based on square footage, cubic footage, estimated cost of inspection or other appropriate criteria. The primary focus of inspections that the Fire Marshal's Office currently conducts are concentrated towards businesses that are required to have an annual fire inspection to maintain compliance with state or federal agencies. Examples would be nursing homes, daycares, and public /private schools. We also do inspections on large life hazard occupancies, to include hotels, motels, and restaurants. While all of these inspections are important, there is a need to expand our inspection services to hazard manufacturing, hazardous materials usage and storage, in order for the Fire Marshal's Office to be aware of and track what is in the county. We feel by expanding our inspection services to include life safety /fire prevention operational permits that many area jurisdictions already require, we will improve the overall fire and life safety to our county citizens, visitors, firefighters and provide additional education to the business owners. The Life Safety /Fire Prevention Code Permit in most cases will have a fee of $50.00 which would cover the cost of an inspection and would be valid for one year unless otherwise noted and must be renewed annually. All identified hazards must be permitted and inspected. If there are code violations a $50.00 per re- inspection fee will be imposed. FIRE AND RESCUE DEPARTMENT FIRE MARSHAL'S OFFICE Life Safety (540) 665 -6350 jbauserm @fcva.us Fax (540) 678 -4739 Our implementation process would include: • Public Works Committee approval. • Board of Supervisors approval. • Community Notification 1. Newspaper 2. Radio 3. Local television • Mass mailing to all commercial businesses to announce the Fire Prevention /Life Safety Fee schedule approval. • Mailing of the application by business type — once inspection of targeted use group are nearly complete then we will mail out to the next commercial use group and continue as such until inspections are completed. • Once the business completes the application, it is to be returned to the Fire Marshal's office with payment then their inspection will be scheduled. • Upon completion of a successful inspection a Fire Prevention /Life Safety Permit will be issued. • Once the initial permit is issued, the business shall renew their permit annually by submitting their renewal application and payment. Nonpayment Penalty — • Application and payment is expected within 30days • If payment is not received a reminder will be sent that payment is past due. • If payment is not received within 10 business days then the business will be in violation of non - payment and a violation letter will be issued stating payment is due immediately. • If payment is still not received a summons will be issued. Code Violation — A violation notice shall be issued and a re- inspection generated and scheduled. Upon re- inspection if the violation still exists a 2nd violation notice shall be issued and re- inspection generated and scheduled. After the second re- inspection if the violation still exist a summons will be issued to the business. Life Safety (540) 665 -6350 jbauserm @fcva.us Fax (540) 678 -4739 Chapter 1 Administration 107.2 Permits required. Operational permits may be required by the fire official as permitted under the Statewide Fire Prevention Code (SFPC) in accordance with Table 107.2, except that the fire official shall require permits for the manufacturing, storage, handling, use and sale of explosives. In accordance with Section 5601.2.3.1, an application for a permit to manufacture, store, handle, use, or sell explosives shall only be made by designated individual. Change Table 107.2 to read: TABLE 107.2 FIRE PREVENTION /LIFE SAFETY CODE PERMIT FEE SCHEDULE DESCRIPTION PERMIT REQUIRED PERMIT CODE (Yes or No) FEE REFERENCE Aerosol products. An operational permit is required to YES $50.00 5101.2 manufacture, store or handle an aggregate quantity of Level Annually 2 or Level 3 aerosol products in excess of 500 pounds net weight. Amusement buildings. An operational permit is required to YES $50.00 Table 107.2 operate a temporary or permanent special amusement building. Annually Aviation facilities. An operational permit is required to use YES $50.00 2001.3 a Group H or Group S occupancy for aircraft servicing or repair Annually and aircraft fuel- servicing vehicles. Additional permits required by other sections of this code include, but are not limited to, hot work, hazardous materials and flammable or combustible finishes. Carnivals and fairs. An operational permit is required to YES $50.00 Table 107.2 conduct a carnival or fair. (30 day permit) Combustible dust - producing operations. An operational YES $50.00 2201.2 permit is required to operate a grain elevator, flour starch mill, Annually feed mill, or a plant pulverizing aluminum, coal, cocoa, magnesium, spices or sugar, or other operations producing combustible dusts as defined in Chapter 2. Combustible fibers. An operational permit is required for the YES $50.00 5201.3 storage and handling of combustible fibers in quantities Annually greater than 100 cubic feet. Exception: An operational permit is not required for agricultural storage. Compressed gas. An operational permit is required for the YES $100.00 5301.2 storage, use or handling at normal temperature and pressure (NTP) Annually of compressed gases in excess of the amounts listed below. Exception: Vehicles equipped for and using compressed gas as a fuel for propelling the vehicle. PERMIT AMOUNTS FOR COMPRESSED GASES TYPE OF GAS AMOUNT (cubic feet at NTP) Corrosive 200 Flammable (except cryogenic 200 fluids and liquefied petroleum gases) Highly toxic Any Amount Inert and simple asphyxiate 6,000 Oxidizing (including oxygen) 504 Toxic Any Amount For SI: 1 cubic foot = 0.02832 m� PERMIT PERMIT CODE DESCRIPTION REQUIRED FEE REFERENCE es or No Covered mall buildings. An operational permit is required YES $50.00 Table 107.2 for: Annually I. The placement of retail fixtures and displays, concession equipment, displays of highly combustible goods and similar items in the mall. 2. The display of liquid -fired or gas -fired equipment in the mall. 3. The use of open -flame or flame - producing equipment in the mall. Cryogenic fluids. An operational permit is required to YES $100.00 5501.2 produce, store, transport on site, use, handle or dispense Annually cryogenic fluids in excess of the amounts listed below. Exception: Operational permits are not required for vehicles equipped for and using cryogenic fluids as a fuel for propelling the vehicle or for refrigerating the lading. PERMIT AMOUNTS FOR CRYOGENIC FLUIDS TYPE OF CRYOGENIC INSIDE OUTSIDE FLUIDS BUILDING BUILDING (gallons) (gallons) Flammable More than 1 60 Inert 60 500 Oxidizing 10 50 (includes oxygen) Physical or health hazard Any Amount Any Amount not indicated above For SI: 1 gallon = 3.785 L. Dry cleaning plants. An operational permit is required to YES $50.00 2101.2 engage in the business of dry cleaning or to change to a Annually more hazardous cleaning solvent used in existing dry cleaning equipment. Exhibits and trade shows. An operational permit YES $50.00 Table 107.2 i s required to operate exhibits and trade shows. Per Occurrence Explosives: Explosives Use, Each Site or Location YES $100.00 5601.2 (3 Month Permit) Explosives: Transportation. Each Vehicle (12 Month YES $50.00 5601.2 Permit) Explosives: Firm or Company License. Firm /Company YES $50.00 5601.2 must furnish the Fire Marshal's Office with a copy of their Annually current Certificate of Liability Insurance in addition to Blaster's Cards /Certifications for ALL Certified Blasters in employment with company. Explosives: Storage & Display of Black YES $100.00 5601.2 Powder /Smokeless Powder (12 Month Permit) per magazine Explosives: Storage: Approved Overnight Storage (One YES $100.00 5601.2 Day permit) PERMIT PERMIT CODE DESCRIPTION REQUIRED FEE REFERENCE (Yes or No) Fireworks: Retail Sale of Permissible Fireworks, Outside YES $400.00 5601.2 Stand (45 Day Permit) Fireworks: Retail Sale of Permissible Fireworks, YES $250.00 5601.2 Mercantile Occupancy (1 Year Permit) Fireworks: Outdoor Fireworks Display Aerial or YES $250.00 5601.2 proximate audience. (One Day Permit) Flammable and combustible liquids: To store, handle or YES $100.00 5701.4 use Class I liquids in excess of 5 gallons in a building or in Annually excess of 10 gallons outside of a building, except that a permit is not required for the following: 1. The storage or use of Class 1 liquids in the fuel tank of a motor vehicle, aircraft, motorboat, mobile power plant or mobile heating plant, unless such storage, in the opinion of the fire official, would cause an unsafe condition. 2. The storage or use of paints, oils, varnishes or similar flammable mixtures when such liquids are stored for maintenance, painting or similar purposes for a period of not more than 30 days. Flammable and combustible liquids: To store, handle or YES $100.00 5701.4 use Class II or Class IIIA liquids in excess of 25 gallons in a Annually building or in excess of 60 gallons outside a building, except for fuel oil used in connection with oil - burning equipment. Flammable and combustible liquids - Tank: Above - YES $100.00 5701.4 ground or Underground Storage Only Annually Flammable and combustible liquids - Tank: Above - YES $100.00 5701.4 ground or Underground Storage utilizing dispensing Annually equipment. Flammable and combustible liquids - Tank: Bulk Storage YES $100.00 5701.4 Facility - in Excess of 100,000 Gallons. Annually Flammable and combustible liquids - Tank: Installation. YES $100.00 5701.4 Above/Underground Tank. Annually Flammable and combustible liquids - Tank: Alter or YES $100.00 5701.4 Relocate an Existing Tank. Annually Flammable and combustible liquids - Tank: Place YES $100.00 5701.4 temporarily out of service (more than 90 days) Annually Flammable and combustible liquids - Tank: Underground YES $100.00 5701.4 Abandonment. Annually Flammable and combustible liquids - Tank: Above- YES $100.00 5701.4 ground/Underground Removal (90 Day Permit) Flammable and combustible liquids - Tank: Change the YES $100.00 5701.4 contents to a greater hazard. Annually Flammable and combustible liquids - Tank: Manufacture YES $100.00 5701.4 process, blend or refine flammable or combustible liquids. Annually PERMIT PERMIT CODE DESCRIPTION REQUIRED FEE REFERENCE (Yes or No) Fumigation and thermal insecticide fogging. An YES $50.00 2601.2 operational permit is required to operate a business of Per Location fumigation or thermal insecticide fogging and to maintain a room, vault or chamber in which a toxic or flammable fumigant is used. Hazardous materials. An operational permit is required to YES $100.00 5001.5 store transport on site, dispense, use or handle hazardous Annually materials in excess of the amounts listed below. PERMIT AMOUNTS FOR HAZARDOUS MATERIALS TYPE OF MATERIAL AMOUNT Combustible liquids See flammable and combustible liquids Corrosive materials Gases See compressed gases Liquids 55 gallons Solids 1000 pounds Explosive materials See explosives Flammable materials Gases See compressed gases Liquids See flammable and combustible liquids Solids 100 pounds Highly toxic materials Gases See compressed gases Liquids Any amount Solids Any amount Oxidizing materials Gases See compressed gases Liquids Class 4 Any amount Class 3 1 gallon' Class 2 10 gallons Class 1 55 gallons Solids Class 4 Any amount Class 3 10 pounds Class 2 100 pounds Class 1 500 pounds Organic peroxides Liquids Class I Any amount Class 11 Any amount Class III 1 gallon Class IV 2 gallons Class V No permit required PERMIT PERMIT CODE DESCRIPTION REQUIRED FEE REFERENCE (Yes or No) PERMIT AMOUNTS FOR HAZARDOUS MATERIALS (con't) TYPE OF MATERIAL AMOUNT YES $100.00 5001.5 Annually Solids Class I Any amount Class II Any amount Class III 10 pounds Class IV 20 pounds Class V No permit required Pyrophoric materials Gases See compressed gases Liquids Any amount Solids Any amount Toxic materials Gases See compressed gases Liquids 10 gallons Solids 100 pounds Unstable (reactive) materials Liquids Class 4 Any amount Class 3 Any amount Class 2 5 gallons Class 1 10 gallons Solids Class 4 Any amount Class 3 Any amount Class 2 50 pounds Class 1 100 pounds Water- reactive materials Liquids Class 3 Any amount Class 2 5 gallons Class 1 55 gallons Solids Class 3 Any amount Class 2 50 pounds Class 1 500 pounds For SI: 1 gallon = 3.785 L, 1 pound = 0.454 kg. a. Twenty gallons when Table 5003.1.1(1) Note k applies and hazard identification signs in accordance with Section 5003.5 are provided for quantities of 20 gallon or less. b. Twenty pounds when Table 5003.1.1(1) Note k applies and hazard identification signs in accordance with Section 5003.5 are provided for quantities of 200 pounds or less. HPM facilities. An operational permit is required to store, YES $100 2701.5 handle or use hazardous production materials. Annuall High piled storage. An operational permit is required to use YES $50.00 3201.2 a building or portion thereof as a high -piled storage area. Annually See table 3206.2 DESCRIPTION PERMIT REQUIRED PERMIT CODE (Yes or No) FEE REFERENCE Hot work operations. An operational permit is required YES $50.00 3501.2 to conduct cutting or welding operations within the Annually jurisdiction. Hot work operations. Public exhibitions and YES $50.00 3501.2 demonstrations (Each Exhibitor — 7 Day Permit). Hot work operations. Use of portable hot work and open YES $50.00 3501.2 flame equipment or devices inside a structure. Annually Exception: Work that is conducted under a construction permit. Hot work operations. Fixed site hot work equipment such YES $50.00 3501.2 as welding booths. Annually Hot work operations. Application of roof coverings with YES $50.00 3501.2 the use of an open -flame device. Annually Hot work operations. When approved, the fire official shall YES $50.00 3501.2 issue a permit to carry out a Hot Work Program. This Annually program allows approved personnel to regulate their facility's hot work operations. The approved personnel shall be trained in the fire safety aspects denoted in this chapter and shall be responsible for issuing permits requiring compliance with the requirements found in this chapter. These permits shall be issued only to their employees or hot work operations under their supervision. Hotels, Motels and Dormitories. YES $50.00 Table 107.2 Annuall Industrial ovens. An operational permit is required for YES $50.00 3001.2 operation of industrial ovens regulated by Chapter 30. Annuall Liquid - fueled or gas - fueled vehicles or equipment in YES 50.00 Table 107.2 assembly buildings. An operational permit is required to Annually display, operate or demonstrate liquid - fueled or gas - fueled vehicles or equipment in assembly buildings. LP -gas. An operational permit is required for: YES Annually 6101.2 1. Storage and use of LP -gas. Exception: An operational permit is not required 0 — 499 gals $0 for individual containers with a 500- gallon water capacity or less or multiple container systems 500+ gals $50.00 having an aggregate quantity not exceeding 500 gallons serving occupancies in Group R -3. 2. Operation of cargo tankers that transport LP -gas. Lumber yards and woodworking plants. An operational YES $50.00 2801.2 permit is required for the storage or processing of lumber Annually exceeding 100,000 board feet (8,333 ft Magnesium. An operational permit is required to melt, YES $50.00 5901.2 cast, heat treat or grind more than 10 pounds of Annually magnesium. PERMIT PERMIT CODE DESCRIPTION REQUIRED FEE REFERENCE (Yes or No) Miscellaneous combustible storage. An operational YES $50.00 315.2 permit is required to store in any building or upon any Annually premises in excess of 2,500 cubic feet gross volume of combustible empty packing cases, boxes, barrels or similar containers, rubber tires, rubber, cork or similar combustible material. Open Burning. Industrial or Occupational. No burn area YES $100.00 307.2 larger than 20,000 sq. ft. or higher than 20 ft. (90 Day Permit) Open Burning. Bonfires (One Day Permit) YES $50.00 307.2 Open flames and candles. An operational permit is NO $50.00 308.2 required to use open flames or candles in connection with Candles Annually assembly areas, dining areas of restaurants or drinking establishments. Open flames and torches. An operational permit is YES required to remove paint with a torch; or to use a torch or Torches open -flame device in a wildfire risk area. Open flame performances. Open flame theatrical YES $50.00 308.2 performances. Per Event Organic coatings. An operational permit is required for YES $50.00 2901.2 any organic - coating manufacturing operation Annually p r o d u c i n g more than 1 gallon of an organic coating in one day. Places of Assembly. An operational permit is required to YES $50.00 Table 107.2 operate a place of assembly. Annually Private fire hydrants. An operational permit is required YES $50.00 Table 107.2 for the removal from service, use or operation of private fire Annually hydrants. Exception: An operational permit is not required for private industry with trained maintenance personnel, private fire brigade or fire departments to maintain, test and use private hydrants. Pyrotechnics special effects material. An operational YES $250.00 Table 107.2 permit is required for use and handling of pyrotechnic special effects material. (One Day Permit) Pyroxylin plastics. An operational permit is required for YES $100.00 6501.2 storage or handling of more than 25 pounds of cellulose Annually nitrate (pyroxylin) plastics and for the assembly or manufacture of articles involving pyroxylin plastics. Repair garages and service stations. An operational permit YES $50.00 2301.2 is required for operation of repair garages and Annually automotive, marine and fleet service stations. Spraying or dipping. An operational permit is required to YES $50.00 2401.3 conduct a spraying or dipping operation utilizing Annually flammable or combustible liquids or the application of combustible powders regulated by Chapter 24. NOTE: All identified hazards must be permitted and inspected however only the highest hazard permit fee will be levied. Any business not requiring a permit will be subject to an annual inspection, there will not be a permit fee but if there are code violations a $50.00 re- inspection fee will be imposed. PERMIT PERMIT CODE DESCRIPTION REQUIRED FEE REFERENCE (Yes or No) Storage of scrap tires and tire byproducts. An YES $50.00 3201.2 operational permit is required to establish, conduct or Annually maintain storage of scrap tires and tire byproducts that exceed 2,500 cubic feet of total volume of scrap tires and for indoor storage of tires and tire byproducts. Temporary membrane structures and tents. An YES $50.00 3103.4 operational permit is required to operate an air- Per Event supported temporary membrane structure or a tent. Exceptions: 1. Tents used exclusively for recreational camping purposes. 2. Tents and air - supported structures that cover an area of 900 square feet or less, including all connecting areas or spaces with a common means of egress or entrance and with an occupant load of 50 or less persons. 3. Fabric canopies and awnings open on all sides which comply with all the following: 3.1 Individual canopies shall have a maximum size of 700 square feet. 3.2 The aggregate area of multiple canopies placed side by side without a fire break clearance of 12 feet shall not exceed 700 square feet total. 3.3 A minimum clearance of 12 feet to structures and other tents shall be provided. Tire rebuilding plants. An operational permit is required YES $50.00 Table 107.2 for the operation and maintenance of a tire- rebuilding plant. Annually Waste handling. An operational permit is required for the YES $50.00 3201.2 operation of wrecking yards, junk yards and waste material- Annually handling facilities Wood products. An operational permit is required to store YES $50.00 Table 107.2 chips, saw dust, hogged material, lumber or plywood in Annually excess of 200 cubic feet. NOTE: All identified hazards must be permitted and inspected however only the highest hazard permit fee will be levied. Any business not requiring a permit will be subject to an annual inspection, there will not be a permit fee but if there are code violations a $50.00 re- inspection fee will be imposed. Frederick County Fire and Rescue Department Life Safety Division Office of the Fire Marshal 1080 Coverstone Drive Winchester, VA 22602 Phone: (540) 665 -6350 Fax: (540) 678 -4739 Fire Marshal Use Only: Date Received: Payment: Account Number: Renewal: Yes No Application for Fire Prevention /Life Safety Code Permit(s) When applying for a Fire Prevention /Life Safety Code permit please complete the below information. If you need assistance with this application, please call the Fire Marshal's Office at 540 - 665 -6350. This application is for: (check appropriate line and complete the information - PLEASE PRINT) Initial application for new permit(s) Renewal application for existing permit(s) Account Number Business Owner: Business Owner Phone #: Business Name: Manager /Representative: Print Name Business Address: Street Address Business Phone #: Type of Business: Name of Emergency Contact Person: Print Name Telephone # Please allow ten business days for processing of application and issuance of Fire Prevention /Life Safety permit. Check all that apply and complete the required information. Permit Type Fee Permit Type Fee Facilities, Occupancies and Precautions Against Fire Combustible Storage and Hazardous Operations Amusement Building $ 50.00 Aerosol Products $ 50.00 Aviation Facilities $ 50.00 Combustible Dust-Producing Operations $ 50.00 Carnivals and Fairs $ 50.00 Combustible Fibers $ 50.00 Covered Mall Building $ 50.00 Compressed Gases $100.00 Dry Cleaning Facility $ 50.00 Floor Finishing $ 50.00 Exhibit or Trade Show $ 50.00 Fumigation and Thermal Insecticide Fogging $ 50.00 Hazardous Production Materials (HPM) Facility $100.00 High Piled Storage $ 50.00 Hotels, Motels and Dormitories $ 50.00 Hot Work Operations $ 50.00 Lumber Yards and Woodworking Plants $ 50.00 Industrial Ovens $ 50.00 Open Flames and Torches $ 50.00 Liquid - fueled or gas - fueled vehicles or equipment in assembly buildings $ 50.00 Open Burning $100.00 LP -gas (500+ gallons) $ 50.00 O en Burning - Bonfire $ 50.00 Magnesium Operations $ 50.00 Organic Coating Manufacturing Facility $ 50.00 Miscellaneous Combustible Storage $ 50.00 Places of Assembly $ 50.00 1 S ra ying or dipping. $ 50.00 Private Fire Hydrants $ 50.00 Storage of scrap tires and tire byproducts $ 50.00 Repair Garages & Service Stations $ 50.00 Tire-Rebuilding Plants $ 50.00 Tents, Canopies and Membrane Structure $ 50.00 Waste Handling Facility $ 50.00 Explosives and Hazardous Materials Wood Products $ 50.00 See Next Page NOTE: Permit(s) may require additional application Email Address City State Zip 1 Hazardous Materials Permit Type of Material (see VSFPC 2072 for definitions) Product Name(s) Maximum Quantity (pounds, gallons, or cubic feet) Fee Corrosive Materials $100.00 $100.00 $ 50.00 Cryogenic Fluids Explosives: Firm or Company License $ 50.00 $100.00 Explosives: Storage & Display Black Powder /Smokeless Powder (12 month permit) Flammable and Combustible Liquids Explosives: Storage. Approved Overnight Storage (One Day Permit) $100.00 Flammable Gases $250.00 $100.00 $400.00 Flammable Solids Fireworks: Outdoor Fireworks Display Aerial or proximate audience One Day Permit $250.00 $100.00 Pyrotechnics Special Effects Material Highly Toxic Materials $100.00 Organic Peroxides $100.00 Oxidizers $100.00 P ro horic Materials $100.00 Pyroxylin Plastics $100.00 Unstable Materials $100.00 Water- Reactive Materials $100.00 NOTE: Application for a permit shall include a Hazardous Materials Management Plan (HMMP) and a Hazardous Materials Inventory Statement (HMIS). Please see attached information. Permit Type Fee Fireworks and other Explosives Explosives: Explosives Use, Each Site or Location (3 month permit) $100.00 Explosives: Transportation. Each vehicle 12 month permit) $ 50.00 Explosives: Firm or Company License $ 50.00 Explosives: Storage & Display Black Powder /Smokeless Powder (12 month permit) $100.00 p er ma Explosives: Storage. Approved Overnight Storage (One Day Permit) $100.00 Fireworks: Retail Sale of Permissible Fireworks, Outside Stand 45 Day Permit $250.00 Fireworks: Retail Sale of Permissible Fireworks, Mercantile Occupancy 1 year permit) $400.00 Fireworks: Outdoor Fireworks Display Aerial or proximate audience One Day Permit $250.00 Pyrotechnics Special Effects Material $250.00 NOTE: Permit(s) may require additional application Make checks payable to Treasurer of Frederick County Total Fee Due: $ A permit, if granted, shall constitute permission to maintain, store or handle materials, or to conduct processes that produce conditions hazardous to life or property in accordance with the provisions of County and State codes and ordinances. Such permission shall not be construed as authority to violate, cancel or set aside any of the provisions of these codes. Said permit shall remain in effect until revoked, or for such period of time specified on the permit. Permits are not transferable and any change in use, operation or tenancy shall require a new permit. The fire official may revoke a permit or approval under the provisions of these codes if: • Right of entry to the premises and /or delivery vehicles for inspection at any reasonable time is denied to the fire official, or • Upon inspection, any violations of these codes exists or conditions of the permit have been violated, or • There have been any false statements or misrepresentation as to material fact in the application, data, or plans on which the permit or approval was based. I hereby certify that I have read and examined this application and know the same to be true and correct. I agree to all the conditions set forth in this application, and I give consent for any reasonable fire code inspections required by the fire official. Print name: Signature: Date: Hazardous Materials 5001.5.1 Hazardous Materials Management Plan. Where required by the fire code official, an application for a permit shall include a Hazardous Materials Management Plan (HMMP). The HMMP shall include a facility site plan designating the following: 1. Access to each storage and use area. 2. Location of emergency equipment. 3. Location where liaison will meet emergency responders. 4. Facility evacuation meeting point locations. 5. The general purpose of other areas within the building 6. Location of all above - ground and underground tanks and their appurtenances including, but not limited to, sumps, vaults, below -grade treatment systems and piping. 7. The hazard classes in each area. 8. Locations of all control areas and Group H occupancies. 9. Emergency exits. The HMMP shall be maintained onsite for use by emergency responders, and shall be updated not less than annually. 5001.5.2. Hazardous Materials Inventory Statement (HMIS). Where required by the fire code official, an application for a permit shall include an HMIS, such as Superfund Amendments and Reauthorization Act of 1986 (SARA) Title III, Tier II Report or other approved statement. The HMIS shall include the following information: 1. Product name. 2. Component. 3. Chemical Abstract Service (CAS) number. 4. Location where stored or used. 5. Container size. 6. Hazard classification. 7. Amount in storage. 8. Amount in use - closed systems. 9. Amount in use -open systems. The HMIS shall be maintained onsite or readily available through another means where approved by the fire code official for use by temporary responders, and shall be updated not less than annually. 3 ATTACHMENT 2 COUNTY of FREDERICK Department of Public Works 540/665 -5643 FAX: 540/678-0682 MEMORANDUM TO: Public Works Committee THROUGH: Harvey E. Strawsnyder, Director of Public Works REA L , FROM: Steve Frye, Landfill Manager SUBJECT: Waste Acceptance Approval and Request for Supplemental Appropriation DATE: January 20, 2015 We request that the Public Works Committee take action on the following two requests: Rappahannock Electric Cooperative has asked the landfill to accept old telephone poles generated from their service area. Rappahannock's service area includes Frederick County, Clarke County and Warren County with their Blue Ridge office being located in Warren County. This request is being brought to the committee due to the fact that their office is located outside of the landfill's service area. Please see the attached email from Darrell Potter, REC's Director of Operations and Construction for further details. A supplemental appropriation from the landfill reserve in the amount of $1,575,000 is being requested in order to proceed with closure of nine acres of Construction Demolition Debris Landfill area. This request is being made in order to facilitate closure of this area which has reached final grades ahead of the projected schedule. Closure plans are currently being prepared by our landfill engineer and the project will be ready for bidding by the middle of March. 107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601 -5000 Steve Frye From: Darrell. Patter : dp v'Ker@vnYcKxoop> Sent: Monday, January 05, 2015 1:47 PM TO: Stein Frye Cc: Mark Stuckey; Rarer gutch er. Micky Riley sub ect pales st -evrc per our Lii ruSSipn I anti writi.r�g t4 is letter to seek perm �:5ion to tale our disoardcd poles to the Frederic - k County Landfill location, The BI4Le Ride Office in F ront Royal had b+'en takirtij7, the polers to Page CourEky JD;ndfill but they will no 10 nger a4c p!I them clue to reasons I carinot figure out. We haw done PveryLh inn they -h avL% asked of u5 to da and we they all of a skiddit oefLLse_ T hrc Blue Etdd ffe office 5erve5 3 rou n Lies i ri V-a- f 0 arke, Fr- edericjc, and Warren)_ t_la r k a nil Fre¢eri ;k Counties jewunt'Fo( of our members ,and Warren Co. accounts f or the other 2 ;3% We would grea ap i;i�te arky help you could &e us as we Fwvc nvwhw_Te -else to goo Thank you fQr your time. Dorrei`? Patt4`r Direi -to r of Op L cal on$ an d Constru ct on R;a:pp a h an neck E lectrio Cooperat IVI2 Y: ;t 14€ OeV Court Fro rt t ko -Val VA 22630 (5 0) 622 -5251 {0} 15401 747 -2x06 fQ www. mvrpr - r.4np Fhap = Ekne , i "M5 rr esu)w nivy ronrain corfid entfM orsd'lor pfoor bary rnjc rmatiwt, -and rs in rended fear personlen tity to wtpa m it was Originally oddr ed- Any arse by c rthers rs 5 t.rwtily {oro hiNtod-" i ATTACHMENT 3 COUNTY of FREDERICK Department of Public Works 5401665 -5643 FAX: 540/678-0682 MEMORANDUM TO: Harvey E. Strawsnyder, Jr., P.E. Director of Public Works FROM: Gloria Puffinburger Solid Waste Manager SUBJECT: Future of Clear Brook, Greenwood and And Albin Citizens' Convenience Sites DATE: January 15, 2015 CLEAR BROOK — Staff seeks approval to initiate search for a suitable replacement property immediately_ • Loss of lease_ Current facility is situated on quarry land and is the beneficiary of a no -cost lease which ends Dec. 31, 2015. The quarry has asked that the county vacate this property by the end of 2016. • Usage. Site is third - busiest convenience facility with just over 9,800 users per month, serving portions of Red Bud and Apple Pie Ridge roads, and the Clear Brook, Stephenson and Brucetown communities. • Capital Improvements Plan. Relocation of the site is ranked as top departmental priority in 2015/16 CIP. • Costs. Design, construction and equipment costs are estimated at $400,000. • Land acquisition. Carmeuse has offered to assist in location of a suitable new site. Parcel must be a minimum of one and one half acres in size. ALBIN — Staff seeks direction regarding future uses of former Frederick County Public Schools Transportation Facility. • Relocation. Portion of the former transportation facility has been identified by staff as appropriate two - acre parcel for the relocation of Albin citizens' convenience site. Parcel is in close vicinity to current convenience site, and would be more in keeping than its current location adjacent to retail businesses and a single family dwelling. • Usage. Site is single most utilized facility outside of the landfill with 15,325 users each month. On weekends, up to 700 cars and trucks visit the facility. • Logistics. Present infrastructure is unable to safely handle traffic. Ingress and egress is limited by single entrance onto Bryarly Road. Site is extremely narrow and there is no room for expansion. Albin location is also used by hauler for weekend swap cans, requiring an additional staging area for receiver cans. • Capital Improvements Plan. Relocation is included in the 2015/16 CIP with construction projected for FY 2017/18. • Costs. Design, construction and equipment costs are estimated at $443,000. GREENWOOD — Staff recommends closure of this facility following a three -month notification to residents using the convenience site due to the following: • Safety and liability concerns. Based on documented incidents of personal and property injury. An average of 450 vehicles visit the site each day, totaling just over 12,000 per month. Traffic often backs out onto Greenwood Road. • Size. The leased site is undersized at approximately one - quarter of an acre and cannot be expanded. • Availability of other convenient disposal options. Curbside collection is readily available in the urban service area. The landfill's citizens' center is 2.2 miles away and provides disposal of not only household trash, but bulky waste six days a week. • Cost Savings. Eliminating the Greenwood location would free up several pieces of equipment that could be utilized elsewhere. Excluding equipment and site maintenance, a total of about $90,000 in yearly expenses could be cut from the refuse collection budget. • Logistics. For the refuse hauler, the site presents a maneuverability challenge due to its confined area. Site attendants block off the lot to residents each day so that the compactor may be safety serviced. /gmp cc: file ATTACHMENT 4 COUNTY of FREDERICK Department of Public Works 540/665-5643 FAX: 540/678 -0682 MEMORANDUM TO: Public Works Committee FROM: Harvey E. Strawsnyder, Jr., P.E., Director of Public Works SUBJECT: Monthly Tonnage Report - Fiscal Year 14/15 DATE: January 5, 2015 e' The following is the tonnage for the months of July 2014, through June 2015, and the average monthly tonnage for fiscal years 03/04 through 14/15. FY 03 -04: AVERAGE PER MONTH: FY 04 -05: AVERAGE PER MONTH: FY 05 -06: AVERAGE PER MONTH: FY 06 -07: AVERAGE PER MONTH: FY 07 -08: AVERAGE PER MONTH: FY 08 -09: AVERAGE PER MONTH: FY 09 -10: AVERAGE PER MONTH: FY 10 -11: AVERAGE PER MONTH: FY 11 -12: AVERAGE PER MONTH: FY 12 -13: AVERAGE PER MONTH: FY 13 -14: AVERAGE PER MONTH: FY 14 -15: AVERAGE PER MONTH: MONTH FY 2013 -2014 16,348 TONS (UP 1,164 TONS) 17,029 TONS (UP 681 TONS) 17,785 TONS (UP 756 TONS) 16,705 TONS (DOWN 1,080 TONS) 13,904 TONS (DOWN 2,801 TONS) 13,316 TONS (DOWN 588 TONS) 12,219 TONS (DOWN 1,097 TONS) 12,184 TONS (DOWN 35 TONS) 12,013 TONS (DOWN 171 TONS) 12,065 TONS (UP 52 TONS) 12,468 TONS (UP 403 TONS) 13,092 TONS (UP 624 TONS) JULY 13,514 AUGUST 13,343 SEPTEMBER 12,345 OCTOBER 13,266 NOVEMBER 10,857 DECEMBER 11,614 JANUARY 11,411 FEBRUARY 10,021 MARCH 11,518 APRIL 13,796 MAY 14,340 JUNE 13,594 FY 2014 -2015 14,029 13,585 13,274 14,339 11,194 12,132 HES /gmp r H W x U H H 0 0 0 0 M 0 0 0 0 0 0 0 M I�- CO T I- 00 I- qT M M C) N O LO 0 00 (O (O O O LO (p T 1 9T 00 I�- 1 9T '� M N r- M 0) O q r- M 00 CO O q q 0) N 00 N (D 0) J N T N � Ln C N 00 � (O T (O O � O � 00 L N T 00 00 V 00 � � � Cl_ _______ ____________________ Q M M M M T O O LO N N (O I- (O 00 19T O 00 N Ln M O m M m�� LO I- � M I� T (O LO N � M N M N (O N O 0) M 0) O 00 M (0 r- 0) � O O 0 0 LO LO � LO O 0) r- (O � M 0') M 0') 00 (O (O N - � M O � M M M M Ln Ln Ln Ln Ln Ni Ln M N N N N N N N N N N N L 0 0 0 0 (O 0 0 0 0 0 0 0 (O LO 00 00 I�- M T 0 0 0 0 0 0 0 0 0 0 d N O Oq9T 00 00 N N M I- O0') LO 00 I- N 00 M 00 N 00 T Ln 114 T (p 114 00 O N E (O T M T cc O N O N (O T (O T 00 N M (O N E O N O 0) r N O 00 P- N O1� LO (O T 00 0) 00 0) r- qqT LO LO M O M !1 N C N� 0) P- LO O N M I- LO NT T V �C) T T T T T T M M V N M O T LO N M T 0 Imo_ -" _ _ _ _ _ T T T T T T T r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0qqT M I�- O O T T O N E 00 qqT OqqT N M M O N M 0 T I- 0 O r- I-t 0 m (� O Cr 00 Ln M C N 00 Ln (O (O C (p P- T Ln '14 P- 00 00 O Ln I- 0 00 M�I-t O LO r N�[�- LO I-t 00 N T M 0 NI-t N JI ��I-t NI-t N N LO T O M 0 M O M M M I�- LO 0 LO O W N 0 LO ��I-t M M N T (O M O O O O O O O O O O O O O O O O O O W 00 I-t (O O OI-t N LO 00 N 00 O J Ln C T P- (O (O (O (O (O P- N O T T C7 T T N r N N m X N N W H o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W (O (O O (O NT 00 ' '14 O_ T M N N O M N O N (O 00 P- N_ O_ N � T I-_ (O i 1 0 _ T T T T T /\ W LO LO W M T M � L (y T T T N N I- , V! 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Bishop, AICP, Deputy Director - Transportation .- ' lr�- Transportation Committee Report for Meeting of January 26, 2015 D ATE: February 3, 2015 The Transportation Committee met on January 26, 2015 at 8 :30 a.m. Members Present Chuck DeHaven (voting) James Racey (voting) Gene Fisher (voting) Gary Elates (liaison PC) Members Absent Mark Davis (liaison Middletown) Lewis Boyer (liaison Stephens City) Christopher Collins (voting) ** *Items Requiring Action * ** 1. Gold's Orchard Road Abandonment In August of 2012, the committee authorized staff to move forward to the Board of Supervisors on the abandonment of portions of Gold's Orchard Road that impacts the property of Mr. Cordell Watt so that he can tape over maintenance and better secure his property. Following that meeting staff was asked by the property owner to hold off due to the possible acquisition of additional property which might have increased the amount of roadway to abandon. Staff has now been asked to proceed again. The limits of the abandonment have not changed since the August 2012 action but due the time that has passed, the committee was asked to recertify their position. Motion: Mr. Fisher moved to recommend that the Board direct staff to proceed with the abandonment, subject to checking with the one remaining property owner with frontage on the right -of -way. Motion seconded by Mr. Racey and passed unanimously. 107 North Kent Street, Suite 202 - Winchester, Virginia 22601 -5000 N 4-y 63 to f6 fCS r U t1] Gi Q Gi AAli w ** *Items Not Requiring Action * ** 2. Petticoat Gap Lane possible proffer modification The property owners associated with the WWW rezoning and its associated proffer to build Petticoat Gap Lane as a 5 lane section are contemplating a revision of that proffer to build a lesser roadway in recognition of a significant change in surrounding conditions. Please review the attached materials. Staff and the committee noted that while the amendment seems to make sense, it is difficult to say that the traffic from the hospital will forever be limited and so it would be a good idea to preserve the right -of -way for the future potential need for a larger facility and preserve an access point to the Solenberger property to the north via Retail Boulevard. The committee concluded with a consensus that the proposal has merit provided future right of ways are preserved and subject to the actual language of the formal proposal as well as agency comments. No formal action was taken. 3. HB2 Implementation Update Staff updated the committee on the meeting they attended on January 8` in the Edinburg residency as well as the surveys they have been asked to fill out regarding the implementation of HB2. Staff noted that while much input has been provided, nothing has yet come out of Richmond which would give an idea of whether that input is being received and heeded. As information comes forth, the committee and Board will be updated. 4. Revenue Sharing Application Update Staff updated the committee on the status of the current revenue sharing application which the Board acted on January 28, 2015 5. Other No items JBlpd C� ,ended in 1971 GREENWAY ENGINEERING, w, 151 Windy Hill Lane Winchester, Virginia 22602 January 20. 2015 Frederick County Planning Department Attn: John Bishop, Jr., Director of Transportation 107 North Kent Street Winchester, VA 22601 RE: WWW, L.C. 2003 Rezoning - Transportation Proffer Amendment Dear John: Thank you for meeting with the WWW, L.C. representatives and Greenway Engineering to discuss various matters pertaining to the transportation proffers associated with the 2003 Rezoning Proffer Statement; as well as other transportation matters that have occurred in the vicinity of this project subsequent to the 2003 rezoning approval. The purpose of this meeting was to discuss these various transportation matters and their impact to the original WWW, L.C. 2003 proffered transportation improvements with emphasis on the proffered Sheet Improvements Item 4, which calls for the construction of a 54ane major collector road system that would be located behind Wal -Mart. It is believed that the VDOT decision regarding limiting access to the Valley Health Winchester Medical Center property and the proffered transportation improvements for the Silver Lake and National Lutheran Home projects have deemphasized the type of road system behind Wal -Mart. WWW, L.C. desires to process a conditional zoning amendment specific to the 2003 Rezoning Proffer Street Improvements Item 4, and would like to have this matter included on the January 26, 2015 Transportation Committee agenda. Please find attached three exhibits that provide for the transportation improvements associated with the WWW, L.C. 2003 Rezoning, the 2009 Silver Lake, LLC Rezoning, and a 2015 Conditional Zoning Amendment for the WWW, L.C. project; as well as a copy of the WWW, L.C. 2003 Rezoning Proffer. Thank you for your assistance in scheduling this request with the County Transportation Committee for their January 26, 2015 meeting. S cerely, W, � - I? Evan Wyatt, AICP Greenway Engineering, Inc. Cc: WWW, L.C. Project #4928SIEAW Engineers Surveyors Planners Environmental Scientists Telephone 540- 662 -4185 FAX 540 -722 9528 w mv.greenwayeng, co rn 'Erkti - Er - aZONING REQUEST PROFFER Property Identification Number 52-A-B and 53-A-79 Gainesboro Magisterial District aelkgmim Matters I Pursuant to Section 15.1 - 491.1 et. sgq,, of the code of Virginia, 1950, as amended, and the provisions of the Frederick County Zoning Ordinance with respect to conditional zoning, the undersigned applicant hereby proffers that in the event the Board of Supervisors of Frederick County, Virginia, shall approve Rezoning Application 403-03 for the rezoning of 70.9065 acres from Rural Area (RA) Zoning District to the Highway Commercial (B-2) Zoning District, development of the subject property shall be done in conformity with the terms and conditions set forth herein, except to the extent that such terms and conditions may be subsequently amended or revised by the applicant and such be approved by the Frederick County Board of Supervisors in accordance with Virginia law. Should this petition for rezoning not be approved by the Board of Supervisors then these proffers shall be deemed withdrawn and of no effect whatsoever. These proffers shall be binding upon the applicant and their legal successor or assigns. General Development Plan The development of the subject property, and the submission of any Master Development Plan shall be in conformance with all pertinent County regulations and shall be in substantial conformity with the Generalized Development Plan, dated June 20, 2003, sheet 5 of 5, which is attached hereto and incorporated herein by reference. Street Im provements -_ The Applicant shall design and construct all roads on the subject property consistent with the County's adopted Round M Land Use Plan for the area, and according to uniform standards established by the Virginia Department of Transportation (VDOT), and as may be provided in these proffers as illustrated on the Generalized Development Plan which is attached hereto and incorporated herein by reference. L On U.S. Route 50 a new intersection shall be created to allow the relocation of VA Route 803 and to allow the intersection with a major collector road serving the WWW site. Work involved with this item to include left turn lanes on U.S. Route 50 westbound lane and eastbound lane within the median and right turn lanes onto Route 803 (EBL) and the major collector (WBL). The intersection to be stoplight controlled. The design for Route 803 relocation to be provided by owner. It is anticipated that the Route 803 relocation will be supplied by VDOT funding. The applicant will be responsible to insure that funding is in place at the time of the initial site development phase of the project since the Route 803 relocation is a requirement for initial operation of the commercial center. See item (1). 2. On U.S. Route 50, a new travel lane to be constructed on the north side of the westbound lane from the termination of the WMC (deGrange) proffer to the western limits of the WWW, L.C. site. See item '(2). (Revised 6120/03) Page 1 of 5 3. Two unsignalized intersections with U.S. Route 50 to be constructed at existing crossover points as shown. This includes all work necessary to upgrade the crossovers to VDOT standards. See item (3). 4. A major collector road with 5 lane connection to U.S. Route 50 and extending approximately 2900' to connection with the major collector to be constructed by the Winchester Medical Center. The time and phasing sequence of this road will be determined at the time of Master Development Plan approval. See item ( 5. On VA Route 37 an additional travel lane with transition shall be added to the northbound on ramp, in order to accommodate the dual lane left turn on U.S. Route 50, eastbound lane constructed by WMC. Transportation items 1, 2, 3 and 5 shall be constructed during the initial site development phase of the project and shall be either complete or bonded for completion prior to issuance of the first occupancy permit. In the event the Winchester Medical Center has not constructed items 1 through 6 contained in their proffer of April 3, 2003 (as approved by the Frederick County Board of Supervisors) then WWW, L.C. will cause this construction to proceed simultaneously with items 1, 2, 3 and 5 above so that all Route 50 and Route 37 improvements contemplated by both of the proffers will be completed prior to issuance of the first occupancy permit at WWW, L.C. The applicant shall limit entrance connections onto U.S. Route 50 to three points as shown on GDP. The applicant shall prepare a traffic generation estimate for uses established by the Site Development Plan to be submitted for initial construction approval to the County. The combined trip generation (ADT) shall not exceed 15,000 TPD (average weekday volume) without further approval by the County. The actual trip generation from the project shall be measured by the WWW, L.C. Management annually, from data collected in May and with results due on July 1 of each year, and be available for review as individual site plans and subdivisions for future uses are submitted for review by VDOT and the County. The combined traffic impact from the 70 acre site is not to exceed 15,000 TPD (average weekday volume) when current actual counts and proposed counts are added for cumulative total. If the cumulative total for any site plan at WWW causes the total to exceed 15,000 TPD then it is agreed that the applicant shall not file additional site plan applications until the County is satisfied that adequate and manageable levels of service will exist on state or internal site roadways. The SIC code system and the ITE shall be utilized for the subject projections. The applicant shall perform an updated TIA of the project intersections on U.S. Route 50 and of the Route 50/Route 37 interchange when traffic generation from the 70 acre site reaches 15,000 TPD (average weekday volume). The County may revise this 15,000 TPD limit upward, without modification of this proffer agreement, should results of the TIA show that additional loading is appropriate. Historic Preservation • The existing home (#469) to be characterized by historical report prior to removal. (Revised 6120103) Page 2 of 5 Landscape Design Features The development of the subject property, and the submission of any Master Development Plan shall include the following landscape design feature provided in these proffers and as illustrated on the Generalized Development Plan dated June 20, 2003 which is attached hereto and incorporated herein by reference. • A fifty foot (50') landscaped green strip along the US Route 50 frontage portion of the site including an 8' hiker/biker trail. Internal parking, travelways and commercial structures shall not extend closer than 50' to front right of way line on U.S. Route 50. Inset of the GDP (sheet 5 of 5) is an illustrative detail shown for the purpose of establishing a standard of quality to be implemented upon final design. • A ten foot (10') landscaped buffer area along the northern property line landscaped with white pine evergreen trees or an equal plant species, with white pines to be a minimum of four feet (4) in height when planted and planted at ten foot (10') intervals. (#6) On Site DevelMment All structures shall be designed to meet the following standards: Materials utilized for the facades of the buildings shall include but not be limited to concrete masonry units (CMU) brick, architectural block, dryvit, or other simulated stucco (EFIS), real or simulated wood and/or glass. 2. All buildings within the development on the property shall be constructed using compatible architectural style and materials, and signage for such buildings shall be of a similar style and materials. 3. All buildings within the property shall be developed as a cohesive entity, ensuring that building placement, architectural treatment, parking lot lighting, landscaping, trash disposal, vehicular and pedestrian circulation and other development elements work together functionally and aesthetically. 4. A single monument type sign shall be utilized near each project entrance (total of 3) to describe internal features. Sign height shall be limited to 20' within the 50' landscape area along U.S. Route 50. Individual signs to be allowed per ordinance requirements to announce individual uses. On building signage to be the preferred sip type for individual uses. No other sips shall be located within the 50' buffer area, The Applicant shall record and include in each deed as well as provide Frederick County with a complete set of Covenants and Restrictions pursuant to site design developed and approved by Frederick County at the time of master plan. The Applicant shall appoint an Architectural Control Committee with responsibility for insuring strict adherence to the approved Master Development Plan, covenants and restrictions. Property owners shall be notified of conditions relating to adjoining active agricultural operations. (Revised 6120103) Page 3 of 5 Geotechnical Studv The Applicant shall prepare a site geotechnical analysis and study for this site, as appropriate for the proper siting and design of improvements, prior to beginning construction of site improvements and buildings. Monetary Contribution to Offset impact of Development The undersigned, who owns the above described property hereby voluntarily proffers that if the Board of Supervisors for the County of Frederick, Virginia approves the rezoning for the 70.9065 acres, lying on the north side of U.S. Route 50 in the Gainesboro Magisterial District of Frederick County, Virginia from RA to B2, the undersigned will pay to Frederick County for the Round Hill Fire and Rescue Company the sum of $25,000.00, the Sheiff s Office the sum of $5,000.00 and the Administration Building the sum of $5,000.00 for a total payment of $35,000.00, at the time issuance of the first building permit of the subject property. The conditions proffered above shall be binding upon the heirs, executors, administrators, assigns and successors in interest of the Applicant and Owner. In the event the Frederick County Board of Supervisors grant said rezoning and accepts these conditions, the proffered conditions shall apply to the land rezoned in addition to other requirements set forth in the Frederick County Code. Respectfully submitted, PROPERTY OWNER By: By: a 9 mes R. Wilkins, Jr. C. Robert Solenberger Date: 710 3 Date: &A310 --5 STATE OF VIRGINIA, AT LARGE FREDERICK COUNTY, To-wit: The foregoing instrument was acknowledged before me this 6 day of pc t Q)UIXA— 2003, by ( ::),f . V (Revised 6/20/03) Page 4 of 5 ■ 7�7 77 val 0 14) t w VI 7 (Ij COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors From: Mark R. Cheran, Zoning and Subdivision Administrator ' ' /Z- � Date: February 1, 2015 RE: Snowden Bridge Boulevard The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Snowden Bridge Boulevard, State Route Number 883 0.05 miles Snowden Bridge Boulevard, State Route Number 883 0.04 miles Snowden Bridge Boulevard, State Route Number 883 0.22 miles Snowden Bridge Boulevard, State Route Number 883 0.20 miles Staff is available to answer any questions. MRC /dlw 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 11th day of February, 2015, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -43 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Richard C. Shickle, Chairman Gary A. Lofton Robert A. Hess Christopher E. Collins Charles S. DeHaven, Jr. Robert W. Wells Gene E. Fisher A COPY ATTEST Roderick B. Williams, Interim Frederick County Administrator PDRes. #06 -15 In the County of Frederick ------------------------------------------------------- ---------------------------------------------------------- By resolution of the governing body adopted February 11, 2015 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Snowden Bridge Boulevard Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number ♦ Snowden Bridge Boulevard, State Route Number 883 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: 0.04 mile south of Route 761, Old Charlestown Road To: 0.09 mile south of Route 761, Old Charlestown Road, a distance of: 0.05 miles. Recordation Reference: Instr. #070006356, Page 0075 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Snowden Bridge Boulevard, State Route Number 883 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 761, Old Charlestown Road To: 0.04 mile south of Route 761. Old Charlestown Road. a distance of: 0.04 miles. Recordation Reference: Instr. #070006356, Page 0075 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Snowden Bridge Boulevard, State Route Number 883 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: 0.29 mile south of Route 761. Old Charlestown Road To: 0.51 mile south of Route 761, Old Charlestown Road, a distance of: 0.22 miles. Recordation Reference: Instr. #070006356, Page 0075 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: February 11, 2015 Page 1 of 2 Street Name and/or Route Number ♦ Snowden Bridge Boulevard, State Route Number 883 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: 0.09 mile south of Route 761, Old Charlestown Road To: 0.29 mile south of Route 761, Old Charlestown Road, a distance of: 0.20 miles. Recordation Reference: Instr. #070006356, Page 0075 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: Page 2 of 2 COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors From: Mark R. Cheran, Zoning and Subdivision Administrator ' ' /Z- � Date: February 1, 2015 RE: Snowden Bridge Subdivision — Section 1 The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Balkan Court, State Route Number 887 Leavenworth Court, State Route Number 888 Setting Sun Court, State Route Number 885 Sawtooth Drive, State Route Number 884 Starburst Street, State Route Number 886 Starburst Street, State Route Number 886 Starburst Street, State Route Number 886 0.08 miles 0.06 miles 0.15 miles 0.09 miles 0.06 miles 0.04 miles 0.06 miles Staff is available to answer any questions. MRC /dlw 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 11th day of February, 2015, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -43 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Richard C. Shickle, Chairman Gary A. Lofton Robert A. Hess Christopher E. Collins Charles S. DeHaven, Jr. Robert W. Wells Gene E. Fisher A COPY ATTEST Roderick B. Williams, Interim Frederick County Administrator PDRes. #05 -15 In the County of Frederick ------------------------------------------------------- ---------------------------------------------------------- By resolution of the governing body adopted February 11, 2015 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Snowden Bridge, Section I Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number ♦ Balkan Court, State Route Number 887 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Roue 886, Starburst Street To: Cul -de -sac (.08 mile NE Route 886, Starburst Street), a distance of: 0.08 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Leavenworth Court, State Route Number 888 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 886, Starburst Street To: Cul -de -sac (.06 mile NE Route 886, Starburst Street), a distance of: 0.06 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Setting Sun Court, State Route Number 885 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 884, Sawtooth Drive To: 0.15 mile east of Route 884, Sawtooth Drive, a distance of: 0.15 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: February 11, 2015 Page 1 of 2 Street Name and/or Route Number ♦ Sawtooth Drive, State Route Number 884 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 883, Snowden Bridge Boulevard To: Route 885, Setting Sun Court, a distance of: 0.09 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Starburst Street, State Route Number 886 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 887, Balkan Court To: Route 888, Leavenworth Court, a distance of: 0.06 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Starburst Street, State Route Number 886 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 888, Leavenworth Court To: Cul -de -sac (.04 mile northwest of Route 888, Leavenworth Court), a distance of: 0.04 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Starburst Street, State Route Number 886 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 884, Sawtooth Drive To: Route 887, Balkan Court, a distance of: 0.06 miles. Recordation Reference: Instr. #070006358, Page 0104 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: Page 2 of 2 COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors From: Mark R. Cheran, Zoning and Subdivision Administrator ' ' /Z- � Date: February 1, 2015 RE: Snowden Bridge Subdivision — Section 4 The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Flyfoot Drive, State Route Number 889 0.08 miles Buccaneer Court, State Route Number 890 0.14 miles Buccaneer Court, State Route Number 890 0.02 miles Buccaneer Court, State Route Number 890 0.03 miles Staff is available to answer any questions. MRC /dlw 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 11th day of February, 2015, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -43 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Richard C. Shickle, Chairman Gary A. Lofton Robert A. Hess Christopher E. Collins Charles S. DeHaven, Jr. Robert W. Wells Gene E. Fisher A COPY ATTEST Roderick B. Williams, Interim Frederick County Administrator PDRes. #04 -15 In the County of Frederick ------------------------------------------------------- ---------------------------------------------------------- By resolution of the governing body adopted February 11, 2015 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Snowden Bridge, Section 4 Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number ♦ Flyfoot Drive, State Route Number 889 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 883, Snowden Bridge Boulevard To: Route 890, Buccaneer Court, a distance of: 0.08 miles. Recordation Reference: Instr. #120006090, Page 0399 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Buccaneer Court, State Route Number 890 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: 0.05 mile west of Route 889, Flyfoot Drive To: 0.19 mile west of Route 889, Flyfoot Drive, a distance of: 0.14 miles. Recordation Reference: Instr. #120006090, Page 0399 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Buccaneer Court, State Route Number 890 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: 0.03 mile west of Route 889, Flyfoot Drive To: 0.05 mile west of Route 889, Flyfoot Drive, a distance of: 0.02 miles. Recordation Reference: Instr. #120006090, Page 0399 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: February 11, 2015 Page 1 of 2 Street Name and/or Route Number ♦ Buccaneer Court, State Route Number 890 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 889, Flyfoot Drive To: 0.03 mile west of Route 889, Flyfoot Drive, a distance of: 0.03 miles. Recordation Reference: Instr. #120006090, Page 0399 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: Page 2 of 2