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HomeMy WebLinkAboutJanuary_28_15_Board_Agenda_PacketCO w AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JANUARY 28, 2015 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA 5:30 P.M. — Budget Work Session with Frederick County School Board 7:00 P.M. — Regular Meeting - Call To Order Invocation Pledge of Allegiance Adoption of Agenda Pursuant to established procedures, the Board should adopt the Agenda for the meeting. Consent Agenda (Tentative Agenda Items for Consent are Tabs: E and J) Citizen Comments (Agenda Items Only, That Are Not Subject to Public Hearing.) Board of Supervisors Comments Minutes (See Attached) ------------------------------------------------------------------------- - - - - -- A 1. Special Meeting, January 12, 2015. 2. Special Meeting, January 13, 2015. County Officials 1. Employee of the Month Award. (See Attached) ------------------------------ - - - - -- B 2. Committee Appointments. (See Attached) ------------------------------------- - - - - -- C AGENDA REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JANUARY 28, 2015 PAGE 2 3. Request from Commissioner of the Revenue for Refunds. (See Attached) ------------------------------------------------------------------------- - - - - -- D Committee Reports 1. Parks and Recreation Commission. (See Attached) ------------------------ - - - - -- E 2. Finance Committee. (See Attached) Planning Commission Business F 1. Discussion —Comprehensive Policy Plan Amendment (CPPA) #01 -14 Blaine Properties Sewer and Water Service Area (SWSA) Inclusion. (See Attached) ------------------------------------------------------------------------- - - - - -- G 2. Discussion — Capital Improvements Plan (CIP). (See Attached) --------- - - - - -- H 3. Resolution - Revenue Sharing Application Modification. (See Attached) - - -- 4. Road Resolutions: (See Attached) a. Meadows Edge Subdivision - Phase I b. Lynnehaven Subdivision, Section III - Phase II Board Liaison Reports (If Any) Citizen Comments Board of Supervisors Comments J Adjourn fk FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES SPECIAL MEETING January 12, 2015 A Special Meeting of the Frederick County Board of Supervisors was held on Monday, January 12, 2015 at 8:00 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Richard C. Shickle, Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells CALL TO ORDER Chairman Shickle called the meeting to order. CLOSED SESSION Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Frederick County Board of Supervisors convened in closed session pursuant to Virginia Code Section 2.2 -3711 A (1) to discuss personnel matters, specifically, filling the upcoming vacancy in the county administrator's position. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Lofton, the Board came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye 1 Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Board certified that to the best of each board member's knowledge the Board discussed only matters involving personnel specifically, filling the upcoming vacancy in the county administrator's position, pursuant to Virginia Code Section 2.2. -3711 A (1). The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A, Hess Aye Gary A. Lofton Aye Robert W. Wells Aye ADJOURN UPON A MOTION BY VICE - CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (12:35 P.M.) 2 FREDERICK COUNTY BOARD OF SUPERVISORS' MINUTES SPECIAL MEETING January 13, 2015 A Special Meeting of the Frederick County Board of Supervisors was held on Monday, January 13, 2015 at 8:00 A.M., in the Board of Supervisors' Meeting Room, 107 North Kent Street, Winchester, VA. PRESENT Richard C. Shickle, Charles S. DeHaven, Jr.; Christopher E. Collins; Gene E. Fisher; Robert A. Hess; Gary A. Lofton; and Robert W. Wells CALL TO ORDER Chairman Shickle called the meeting to order. CLOSED SESSION Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Frederick County Board of Supervisors convened in closed session pursuant to Virginia Code Section 2.2 -3711 A (1) to discuss personnel matters, specifically, filling the upcoming vacancy in the county administrator's position. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DcHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice- Chairman DeHaven, seconded by Supervisor Fisher, the Board came out of closed session and reconvened in open session. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye Upon a motion by Vice - Chairman DeHaven, seconded by Supervisor Fisher, the Board certified that to the best of each board member's knowledge the Board discussed only matters involving personnel specifically, filling the upcoming vacancy in the county administrator's position, pursuant to Virginia Code Section 2.2. -3711 A (1). The above motion was approved by the following recorded vote: Richard C. Shickle Aye Charles S. DeHaven, Jr. Aye Christopher E. Collins Aye Gene E. Fisher Aye Robert A. Hess Aye Gary A. Lofton Aye Robert W. Wells Aye ADJOURN UPON A MOTION BY VICE - CHAIRMAN DEHAVEN, SECONDED BY SUPERVISOR FISHER, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (1:45 P.M.) 2 County of Frederick n1.5MNMMM M IxIXYN ININ161NMN W IxNNNN»INI.INRIX HN XN HN INIHNNXIINXtltlYxMMN pxXNHXNUXXNNNNXNNXNXNXMIN1xYfRINXNN11xxNN M11MIN11111RRH11NI..IHIIII.... IIt11111NIINIINHIIIY NIIIM IY N!1.IINXYI.INIY IINIIYRIIXIIHIIxI Paula A. Nofsinger Director of Human Resources (540) 665 -5668 FAX: (540) 665 -5669 pnofsing @co.frederick.va.us TO: Board of Supervisors FROM: Lynsey Orndorff, HR Ceneralis DATE: January, 2015 SUBJECT: Employee Recognition Please find attached, resolution recognizing Lorraine Mossburg with the Frederick County Commissioner of the Revenue's Office for Employee of the Month, January. Lorraine plans to attend the janauary 28' 2015 Board Meeting to accept her award. Thanks 107 North Kent Street Winchester, VA 22601 -50100 Employee of the Month Resolution Awarded to: Lorraine Mossburg WHEREAS, the Frederick County Board of Supervisors recognizes that the County's employees are a most important resource; and, WHEREAS, on September 9, 1992, the which established the Employee of the Month nominated by any County employee; and, Board of Supervisors approved a resolution award and candidates for the award may be WHEREAS, the Board of Supervisors selects one employee from those nominated, based on the merits of outstanding performance and productivity, positive job attitude and other noteworthy contributions to their department and to the County; and, WHEREAS, Lorainne Mossburg, an Administrative Assistant for the Commissioner of the Revenue was nominated for Employee of the Month; and, WHEREAS, Lorraine is being awarded for acquainting herself with all COR division processes which has enabled her to know information she provides to the public first -hand. Lorraine takes on much responsibility, by concentrating on assisting taxpayers with specific questions and processing the information in a concise, uniform manner to accommodate the taxpayer in a timely manner. She works tirelessly to inspire offices to participate in programs that raise money for community efforts. Her creativity is enjoyed by all. Lorraine is approachable and enthusiastic about her role in the COR office which makes for a learning and productive atmosphere. She is thorough and an excellent resource for co- workers to discuss new ideas. She continues to search for creative ways to keep information fresh and informative; and, NOW, THEREFORE BE IT RESOLVED, by the Frederick County Board of Supervisors this 28 � day of .January, 2015, Lorraine Mossburg is hereby recognized as the Frederick County Employee of the Month for January 2015; and, BE IT FURTHER RESOLVED that the Board of Supervisors extends gratitude to Lorraine Mossburg for her outstanding performance and dedicated service and wishes her continued success in her future endeavors; and, BE IT FURTHER RESOLVED, that Lorraine Mossburg is hereby entitled to all of the rights and privileges associated with her award. County of Frederick, VA Board of Supervisors Y 1 ___ - Richard C. Shickle, Chairman %�c V L c 4 a mmwl� O 2 T 4- 0 v a 0 0 * Y h Qj r O , j Ln L- 0 V) , L Q� V) 4 - 4J O Q V m j E L N � � ,C.KWi Cp County of Frederick a , Employee of the Month G,w Nomination Form Outstanding service can be demonstrated in many ways, but it always involves more than just good job performance. An employee can be outstanding for suggesting improvements that result in greater efficiency, improved service, or cost savings; for leadership in departmental activities, for the department's goals or for the goals of the county as a whole. Outstanding service includes job performance that clearly exceeds requirements. The Board of Supervisors must discount generalities not supported by specific examples of activities which support the nomination. Remember, there is no way to know whether specifics are missing by accident or because they do not exist. If you believe an employee has made an outstanding contribution, give specific examples of what they have done. Nominations are not judged on how well you write. However, they are judged on the facts presented. Employee Name: Lorraine Mlossburg Nomination Submitted By: Bev Rosato Department: Commissioner of the Revenue Department: Commissioner of the Revenue Nominator's Signature: Bev Rosato Q�Qle�a, slg�,m by app aovlo Date: 12/02/2014 o+r. � by Reason for Nomination (please be specific, precise, and definite): Lorraine is instrumental in updating, creating and reviewing forms, online forms and the web -site for the COR department. Through her implementation and monitoring, Frederick County taxpayers have access to updated information and the convenience of viewing and using this information 24/7. Lorraine acquainted herself with all COR division's processes which has enabled her to first -hand know the information she provides to the public. With Lorraine taking on this responsibility, COR divisions can concentrate on assisting taxpayers with specific questions and processing the information received in a timely manner. With her overseeing this process the presentation of this information for all divisions is concise and uniform which is more accommodating to the taxpayer. Lorraine works with multiple Frederick County departments to insure the information provided to the taxpayer is correct and up to date. New legislation may require changes to our Code and Ordinances therefore discussions may be required with the County Attorney; creation of on -line forms requires the assistance of the IT and /or MIS departments; as a member of the Employee Committee, Lorraine works tirelessly to inspire the offices to participate in programs that raise money for community efforts. Her creativity has been enjoyed by all. We mainly to her efforts, a new CDR Deputy Association for the West Central area was created. While this was the idea f a Commissioner, Lorraine was asked to be the driving force in getting it up and started because of her abilities and kills to organize and implement. This association will provide guidance and training for existing and new COR staff. he first meeting was in November 2014. Lorraine accepted the role of Communications Officer. Lorraine is approachable and enthusiastic about her role in our office which makes for a learning and productive atmosphere. She is thorough and an excellent resource for co- workers to discuss new ideas. She continues to search for creative ways to keep information fresh and informative. I am pleased to submit Lorraine for consideration as an Employee of the month for Frederick County. HR Section: Received: Emailed to HR Committee: 1 W4 COUNTY of FREDERICK John R. Riley, Jr. County Administrator 5401665 -5666 Fax 5401667 -0370 MEMORANDUM E-mail: jri1cy@co.frederick.va.us "A TO: Board of Supervisors FROM: John R. Riley, Jr., County Administra° DATE: January 21, 2015 RE: Committee Appointments Listed below are the vacancies /appointments due through February, 2015. As a reminder, in order for everyone to have ample time to review applications, and so they can be included in the agenda, please remember to submit applications prior to Friday agenda preparation. Your assistance is greatly appreciated. VACANCIES/OTHER Board of Zoning Appeals James W. Givens — Back Creek District Representative 860 Laurel Grove Road Winchester, VA 22602 Home: (540)678 -0291 Term Expires: 12/31/16 Five year term (Mr. Givens has Resigned.) (There are seven members on the Board of Zoning Appeals. Recommendations for appointment/reappointment are made by the Board of Supervisors and submitted to the Judge of the Frederick County Circuit Court for final appointment.) Historic Resources Adviso Board Claus Bader — Red Bud District Representative 102 Whipp Drive Winchester, VA 22602 Home: (540)7226578 Term Expires: 02/22/14 107 North Kent Street • Winchester, Virginia 22601 Memorandum — Board of Supervisors January 21, 2015 Page 2 Four year term FEBRUARY 2015 No appointments due. JRRltjp U A TJPlcommitteeappointmentsl MmosLettrslBoardCommitteeAppts (012815BdMtg).docx COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722-8383 Fax 540/667 -0370 E -mail rwillia @fcva.us MEMORANDUM TO: Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B, Williams, County Attorney DATE: January 21, 2015 RE: Commissioner of Revenue Refund Requests Attached, for the Board's review, are requests to authorize the Treasurer to credit the following entities: 1. Quantum Fireworks LLC — $2,564.78 2. Ryder Truck Rental LT — $3,419.73 oderick B. Williams County Attorney Attachments 107 North Kent Street • Winchester, Virginia 22601 COUNTY OF FREDERICK Roderick B. Williams County Attorney 5401722 -8383 Fax 5401667 -0370 E -mail rwillia @fcva.us MEMORANDUM TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B. Williams, County Attorney DATE: January 21, 2015 RE: Refund — Quantum Fireworks LLC I am in receipt of the Commissioner's request, dated January 15, 2015, to authorize the Treasurer to refund Quantum Fireworks LLC the amount of $2,564.78, for business license taxes in 2014. This refund resulted from the taxpayer closing this business. The Commissioner verified that documentation and details for this refund meet all requirements. Pursuant to the provisions of Section 58.1- 3981 (A) of the Code of Virginia (1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memorandum.. 4 oderick iWilliams County Attorney Attachment 107 North Kent Street • Winchester, Virginia 22601 January 15, 2015 Frederick County, Virginia Ellen E. Murphy Commissioner of the Revenue 107 North Kent Street Winchester, VA 22601 Phone 540 - 665 -5681 Fax 540- 667 -6487 email. emurphy @co.frederick.va.us t 4 `� f � � 1 ,/ TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Board FROM: Ellen E. Murphy, Commissioner of the Revenue 0 RE: Exoneration Quantum Fireworks LLC Please approve a refund of $2,564.78 for business license taxes in 2014 for Quantum Fireworks LLC. Taxpayer has closed this business. The Commissioner's staff person has verified all required data and the paperwork is in the care of the Commissioner of the Revenue. Please also approve a supplemental appropriation for the Finance Director on this request. Exoneration is $2,564.78. H m w 4 f a m d w 0 rn H E G7 F 0.` A W a 0 ury � o U N N R: N [] -N @3 [ 4 f a fk 6 W ct F E W N L7 w 7. , IC O H O U p N N N rl b N N H W E di Q 0.' 0 �1 �I p �I m E I U1 i 0 � u � � e I U I � I b I trl I A U + N I I � I µ I � I Q [ v i U I N I E-I I U r7 �7 b6 P: O H W F E a N I vl N [II N I N N N yr [ yr yr tr I I V PL rl q 6 O 0 tl U N 0 H n 4 N H 0 W \ rt p O 1 H ro 0 O 41 E O E 0 a N e-I ei O O O H o al m o 17 G' W N 71 F4 u 9 COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722-8383 Fax 540/667 -0370 E -mail rwillia @fcva.us MEMORANDUM TO: Ellen E. Murphy, Commissioner of the Revenue Frederick County Board of Supervisors CC: John R. Riley, Jr., County Administrator FROM: Roderick B. Williams, County Attorney DATE: January 21, 2015 RE. Refund — Ryder Truck Rental LT I am in receipt of the Commissioner's request, dated January 15, 2015, to authorize the Treasurer to refund Ryder Truck Rental LT the amount of $3,419.73, for proration of personal property taxes in 2013 and 2014. This refund was a result of prorated personal property taxes and one license fee in the normal course of business. The Commissioner verified that documentation and details for this refund meet all requirements. Pursuant to the provisions of Section 58.1- 3981(A) of the Code of Virginia (1950, as amended), I hereby note my consent to the proposed action. The Board of Supervisors will also need to act on the request for approval of a supplemental appropriation, as indicated in the Commissioner's memoranda od rick d Williams County Attorney Attachment 107 North Kent Street • Winchester, Virginia 22601 January 15, 2015 Frederick County, Virginia Mien E Murphy Commissioner of the Revenue 107 North Kent Street Winchester, VA 22601 Phone 540 -665 -5681 Fax 540 - 667 -6487 email emurphy @co.frederick.va.us TO: Rod Williams, County Attorney Cheryl Shiffler, Finance Director Frederick County Board of Supervisors Jay Tibbs, Secretary to the Board r FROM: Ellen E. Murphy, Commissioner of the Revenue RE: Exoneration Ryder Truck Rental LT Please approve a refund of $3,419.73 for personal property taxes that were prorated in 2013 and 2014 for Ryder Truck Rental LT. Adjustments were for prorated personal property taxes and one license fee in the normal course of business. The Commissioner's staff person has verified all required data and the paperwork is in the care of the Commissioner of the Revenue. Please also approve a supplemental appropriation for the Finance Director on this request. Exoneration is $3,419.73. Multiple Pages Total Paid $3,419.73 F3=Ex i t F14=Show Map# F15=Show Balance F18=Sort-Entered F21=CmdLine o k-a6 p0a. f Pw ro vat Total Transactions: 594 customer Nam TRUCK RENTAL LT Customer Transactions: 16 Options: 2=Edit 4=Delete 5=View Opt Dept Trans Ticket No. Tax Amount Penalty/Int Amount Pai PP2013 1 00463300100 $31.59- $.00 $31.59- - - PP2014 2 00477410005 $186.71- $.00 $186.71 - PP2014 3 00477410011 $193,39- $.00 $193.39- PP2014 4 00477410014 $96.69- $.00 $96.69- - _ PP2014 5 00477410019 $574.70- $.00 $574.70- - PP2014 6 00477410021 $191.57- $.00 $191.57- - PP2014 7 00477410023 $144.99- $.00 $144.99- _ PP2014 8 00477410030 $192.17- $.00 $192.17- _ PP2014 9 00477410039 $255.96- $.00 $255.96- - PP2014 10 00477410041 $255.96- $.00 $255.96- PP2014 11 00477410043 $255.96- $.00 $255.96- - _ PP2014 12 00477410045 $631.80- $.00 $631.80 Multiple Pages Total Paid $3,419.73 F3=Ex i t F14=Show Map# F15=Show Balance F18=Sort-Entered F21=CmdLine o k-a6 p0a. f Pw ro vat COUNTY of FREDERICK Parks and Recreation Department J 1a g92021z2� 540 -665 -5678 " . A R ECEIVE[) FAX: 540 - 665 -9687 www.fcprd.net e -mail: fcprdCfcva.us 2d@d7Ck Co iv MEMO ti �f Ac lliS T ua G �p � To: John R. Riley, Jr., County Administrator From: Jason L. Robertson, Director, Parks & Recreation Drep Subject: Parks and Recreation Commission Action Date: January 20, 2015 The Parks and Recreation Commission met on January 13, 2015. Members present were: Randy Carter, Marty Cybulski, Ronald Madagan and Charles Sandy, Jr.. Members absent were: Kevin Anderson, Patrick Anderson, Greg Brondos, Jr. Gary Longerbeam and Christopher Collins. Items Requiring Board of Supervisors Action None Submitted for Board Information Only 1. Election of Chairperson — The Parks and Recreation Commission will need to re -elect officers at its February 10, 2015 meeting due to the majority of members present not electing a candidate. 2. Election of Vice Chairperson — The Parks and Recreation Commission will need to re -elect officers at its February 10, 2015 meeting due to the majority of members present not electing a candidate. 3. Finance Committee — Concession Stand at Ballfields — Mr. Madagan moved to offer the concession stands at the Clearbrook Park Athletic Complex and the Sherando Park Athletic Complex South to the Little League Associations at $3,500 and require them to open for the little league season and scheduled tournaments, all other concession stands will be sent out for competitive quotations, second by Mr. Cybulski, motion carried unanimously (4 -0). cc: Charles R. Sandy, Jr., Chairman Christopher Collins, Board of Supervisors Liaison 107 North Kent Street Winchester, VA 22001 COUNTY of FREDERICK Finance Department Cheryl B. Shiffler Director 540/665 -5610 Fax: 540/667 -0370 E -mail: cshiffle @fcva.us TO: Board of Supervisors FROM: Finance Committee DATE: January 21, 2015 SUBJECT: Finance Committee Report and Recommendations The Finance Committee met in the First Floor Conference Room at 107 North Kent Street on Wednesday, January 21, 2015 at 8:00 a.m. There was a budget work session immediately following. Member Gary Lofton was absent. (Q) Items 3a -e was approved under consent agenda. FINANCE COMMITTEE 1. The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $18,770 to fill a full time Recreation Technician position. Request has been approved by the Parks and Recreation Commission and the Human Resources Committee. Local funds are required. See attached memo, p. 4 — 5. The committee recommends approval. 2. The Fire and Rescue Chief requests a General Fund supplemental appropriation in the amount of $5,700. This amount represents proceeds from the surplus sale and is needed for equipment for new vehicles. See attached memo, p. 6 — 8. The committee recommends approval. 3. The Sheriff requests the following General Fund supplemental appropriations: a. * $269.89 represents reimbursement for a training course attended by staff, see p. 9. b. M $23,630 represents an insurance reimbursement, see p. 10. 107 North Kent Street • Winchester, Virginia 22601 1 Finance Committee Report and Recommendations January 21, 2015 Page 12 c. (Q) $154.68 represents the sale of unclaimed livestock, see p. 11. d. (Q) $134.63 represents prisoner extradition reimbursements, see p. 12. e. (Q) $3,371.98 represents a DARE donation, see p. 13. 4. The Sheriff requests a General Fund supplemental appropriation in the amount of $ 9,000. This amount represents overtime funding approved by the U.S. Department of Justice — Organized Crime Drug Enforcement Task Forces. No local funds required. See attached information, p. 14 — 24. The committee recommends approval. 5. The County Attorney provides information for review of property tax exemptions previously granted by the County. This item is continued from the November 2014 Finance Committee meeting. See attached information, p. 25 — 50. The committee delays action awaiting further information from the County Attorney and the Commissioner of the Revenue. 6. The Finance Director requests a General Fund supplemental appropriation in the amount of $20,487.99. The amount represents unspent FY14 VJCCCA funds to be returned to the state. See attached letter, p. 51. The committee recommends approval. 7. The County Administrator requests a refinance of the bonds for the Public Safety Building /Animal Shelter through the Virginia Resources Authority (VRA) Pooled Financing Program. The deadline for the VRA applications is February 6, 2015. See attached for cost savings, p. 52. The committee recommends approval. 8. The County Administrator requests approval of a reimbursement resolution declaring the county's intention to reimburse itself from the proceeds of one or more financing for certain costs of joint capital improvements for courts and related services. See attached resolution, p. 53. The committee recommends approval. BUDGET WORK SESSION 1. See attached information, p. 54 -81. 2 Finance Committee Report and Recommendations January 21, 2015 Page 13 INFORMATION ONLY 1. The Finance Director provides a Fund 10 Transfer Report for December 2014. See attached, p. 82. 2. The Finance Director provides financial statements for the month ending December 31, 2014. See attached, p. 83 — 93. 3. The Finance Director provides an FY 2015 Fund Balance Report ending January 14, 2015. See attached, p. 94. 4. The Government Finance Officers Association (GFOA) has awarded the County the Distinguished Budget Presentation Award for the FY 2015 Budget document. This is the 29 consecutive year that Frederick County has received this achievement. See attached, p. 95 — 96. Respectfully submitted, FINANCE COMMITTEE Charles DeHaven, Chairman Richard Shickle Judy McCann - Slaughter Angela Rudolph B v eX4, ,6_J14 Cheryl B. Shiffler, Finance 6irector 3 COUNTY of FREDERICK Parks and Recreation Department 540 -665 -5678 FAX: 540 -665 -9687 www.fcprd.net e -mail: fcprd @fcva.us To: Finance Committee From: Jason Robertson, Direct Subject: Recreation Technician Date: November 25, 2014 The Parks and Recreation Commission is recommending the funding of one unfunded Recreation Technician position (there are two) in the fiscal 2015 budget to effectively manage the growth of the before and after school program (basicREC) this year. Frederick County Parks and Recreation operates basicREC at all eleven Frederick County Public School elementary schools and also conducts a full day summer program (Camp basicREC) at three locations. These programs are supervised on site by Recreation Technicians and part time employees. All direct costs associated with basicREC, including Recreation Technician salaries and benefits, are recovered in revenue. There were ten Recreation Technicians as recently as 2009. Attendance at the program dropped from 2008 through 2013, resulting in bussing children from three smaller sites to larger locations and not filling two Recreation Technician positions. There were approximately 374 daily attendees at eight locations managed by eight Recreation Technicians in the fall of 2013. Attendance in the basicREC program has surged this school year due to a new daily option for parents, becoming an unlicensed daycare provider for the Virginia Department of Social Services, and an overall improvement in local employment. There are currently 453 daily attendees attending basicREC this year. The sudden increase in children enabled shuttered locations of the last three years to reopen and the need for the funding of one Recreation Technician position for the remainder of fiscal 2015. The cost of the position, $27,052 in annual salary and $ 15,372 in benefits, will be recovered by revenue. Please contact me at 722 -8294 should you have any questions prior to your meeting. 107 North Kent Street Winchester, 4A 22601 POSITION: RECREATION TECHNICIAN enter highlighted fields FY15 rates: 7.65% $ 9,120 10.61% 1.32 %1 2.21 SALARY FICA MEDICAL /DENTAL VRS GROUP LIFE WORK COMP TOTAL COST 2001 2005 2002 2006 2011 12 months 29,500.00 2,256.75 9,120.00 3,129.95 389.40 651.95 45,048.05 11 months 27,041.67 2,068.69 8,360.00 2,869.12 356.95 597.62 41,294.05 10 months 24,583.33 1,880.63 7,600.00 2,608.29 324.50 543.29 37,540.04 9 months 22,125.00 1,692.56 6,840.00 2,347.46 292.05 488.96 33,786.04 8 months 19,666.67 1,504.50 6,080.00 2,086.63 259.60 434.63 30,032.03 7 months 17,208.33 1,316.44 5,320.00 1,825.80 227.15 380.30 26,278.03 6 months 14,750.00 1,128.38 4,560.00 1,564.98 194.70 325.98 22,524.03 5 months :12,291:67 940.31 3,800:00 1,304_1S '; 162.25 271.65 18;770.02 4 months 9,833.33 752.25 3,040.00 1,043.32 129.80 217.32 15,016.02 3 months 7,375.00 564.19 2,280.00 782.49 97.35 162.99 11,262.01 2 months 4,916.67 376.13 1,520.00 521.66 64.90 108.66 7,508.01 1 month 2,458.33 188.06 760.00 260.83 32.45 54.33 3,754.00 *Note - based on February hire. 5 COUNTY OF FREDERICK, VIRGINIA FIRE AND RESCUE DEPARTMENT 1080 Coverstone Drive Winchester, VA 22602 Dennis D. Linaburg Fire Chief MEMORANDUM TO: FROM: Cheryl Shiffier, Director Finance Department Dennis D. Linaburg, Chief Fire and Rescue Department s SUBJECT: Request for Supplemental Appropriation — Additional Information DATE: January 14, 2015 A request for a Supplemental Appropriation related to the sale of several Department vehicles was reviewed at the November Finance Committee. Additional information was requested at that time detailing how the $5,700, to be placed in line item 3505 -5408- 000, Vehicle & Powered Equipment, would be used. Several vehicles have been replaced within the Department over the last two fiscal years. We continue to outfit these vehicles with additional equipment, as needed, to ensure they operate effectively during emergencies. In addition to these additional costs related to these vehicles, several of vehicles are diesel and require diesel exhaust additive monthly in order to function sufficiently. These additional costs were not budgeted for in this fiscal year. If you have any questions or need additional information, please do not hesitate to contact me. DDL :msn CC: fife Office (540) 665 -5618 • d1inabur9ffcva.us Fax (540) 678 -4739 COUNTY OF FREDERICK, VIRGINIA FIRE AND RESCUE DEPARTMENT 1080 Coverstone Drive Winchester, VA 22602 Dennis D. Linaburg Fire Chief MEMORANDUM TO: Cheryl Shiffler, Director Finance Department FROM: Dennis D. Linaburg, Chief Fire and Rescue Department SUBJECT: Request For Supplemental Appropriation DATE: October 23, 2014 Attached please find a copy of Check No. 495 received in the amount of $5,700.00, as well as a memorandum from the Sheriff's Office regarding the sale of three department vehicles. It is my request for a supplemental appropriation in the amount of $5,700.00 be placed in line item 35050 - 5408 -000, Vehicle & Powered Equipment, to assist in offsetting the continued outfitting of our new department vehicles. If you have any questions or need additional information, please do not hesitate to contact me. DDL rnsn Attachments: (4) Office (540) 665 -5618 0 dlinaburC va.us 0 Fax (540) 678 -4739 9 ICY 0 ROBERT T. WILLIAMSON Sheriff COUNTY SHERIFF -, 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 540/504 -6400 MAJOR C.L. VANMETER Chief Deputy TO : Dennis D. Linaburg, Chief F ederick County Fire & Rescue FROM : Sheriff R. T. Williamson W/ SUBJECT : Proceeds from Sale of Vehicles DATE : October 3, 2014 On September 24, 2014 a public auction was held at the Frederick County Sheriff's Office impound lot. The following items were sold for your department for the amount listed: 1989 Ford Van $2,800.00 1998 Ford Explore $700.00 2005 Chevrolet Sport Utility $2,500.00 Enclosed please find a check in the amount of $5,700. This amount represents your proceeds minus 5% for the expenses incurred — auctioneer fees and advertising costs. RTWladl Enclosure G' ®U N TY S ERIpp S Im 0 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 540/504-6400 TO : Angela Whitacre — Treasurer's Office FROM : Sheriff R. T. Williamson SUBJECT : Reimbursement - Training DATE : January 9, 2015 Attached please find a check in the amount of $266.89 from Drive Smart Virginia, Inc. This amount represents reimbursement for the training course Lt. Gosnell attended in Richmond, September 14 — 16, 2014. We are requesting this amount be posted to 3- 010 - 019110 -0058 (10FL). A copy ofthis memo wrll be sent toinanee 3102- 5506 requesting appropriation into w000W000. Thank you. RTW /asw 9 ' ey - [ C1<- 01-V9 '.- ROBERT T. WILLIAMSON Sheriff COUNTY SHERI-pr 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 5401504 -6400 MAJOR C.L. VANMETER Chief Deputy F"radeack Coup RECEIVED jAi"K 12 2015 TO : Finance Department FROM : Sheriff R. T. Williamson SUBJECT : Insurance Reimbursement DATE : January 9, 2015 We are requesting the insurance reimbursement received in the amount of $23,630.00 for the auto claim dated 10/17/14, be appropriated into our budget line of 3102 -5408 -000 -000 (vehicle and powered equipment). Thank you. RTW /asw . iz( I 10 ROBERT T. WILLIAMSON Sheriff COUNTY SHERipp s oFFrCE 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 5401504 -6400 TO : Angela Whitacre, — Treasurer's Office FROM : Sheriff R. T. Williamson (10 SUBJECT : Sale of Unclaimed Property - Goat DATE : December 8, 2014 MAJOR C.L. VANMETER Chief Deputy Fmded County R-EC Fln Attached please find a check in the amount of $154.68 from the Farmers Livestock Exchange, Inc. This amount represents the department's proceeds from the sale of unclaimed goat. We are requesting this amount be posted to 3010 - 015020 -0007. A copy of this memo will be forwarded to Finance for appropriation. Thank you RTW /adl Cc: Finance _ please appropriate to; 3102 5413 =000 000 c,s, d kj1 +� 11 V ROBERT T. WILLIAMSON Sheriff COUNTY SHERjpp OFFjc 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 5401662 -6168 FAX 540/504 -6400 MAJOR C.L. VANMETER Chief Deputy F dedck Coun� y REC i�� i�'sysait TO : Angela Whitacre, Treasurer's Office FROM : Sheriff R. T. Williamson 0 SUBJECT : Reimbursements - Extraditions DATE : December 8, 201 Attached please find checks from Commonwealth of Virginia — Circuit Courts totaling $134.63 This amount represents reimbursements for prisoner extraditions. We are requesting this amount be posted to Revenue line 3010 - 019110 -0058. A copy of this memo will be forwarded to Finance requesting appropriation in budget line 3102 5506 7000-001:. Thank you. RTW /asw Ct- Fi:nance C S 12-1 11 I]�I 12 ROBERT T. WILLIAMSON Sheriff COUNTY SHERIFps OFFICE 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 5401504 -6400 MAJOR C.L. VANMETER Chief Deputy Frederick Coin[ RECE NED inww Degpr: "n TO : Angela Whitacre, Treasurer's Office FROM : Sheriff R. T. Williamson 0 SUBJECT : Donation — DARE Program DATE : December 8, 2014 Attached please find a check in the amount of $3,371.98 from the Frederick Co. Sheriff's Employee Fund. This is a donation to the DARE Program. We are requesting this amount be posted to revenue line: 3010 - 018990 -0015. A copy of this memo will be forwarded to Finance to appropriate this amount into budget line'3102- 5413 -' oo0 -:001. Thank you. RTWJasw cc F REDERICK CO; SHERIFF'S EMPLOYEE FUND C/0 CAPT: JOHN D. SNOOT$ 5 NORTH KENIT"STREET / WINCHESTO R VA 22601 Date L ` Q 1062 56. 532/514 06 Pay, to the . of ,Q y $141,3 2 r vs -0. r der � , .C_� / • 1n ,_ a 3 v v;w lc y �' V ROBERT T. WILLIAMSON Sheriff COUNTY SHERIFFS OFFICE 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540/662 -6168 FAX 540/504 -6400 MAJOR C.L. VANMETER Chief Deputy Fradek Cowry RECEIVED J 1 2M5 TO : Finance Department FROM : Sheriff R. T. Williamson 1 SUBJECT : Finance Committee - Agenda Item DATE : January 9, 2015 The Frederick County Sheriff's Office was approved for overtime funding reimbursement from the U.S. Department of Justice — OCDETF in the amount of $9,000. Attached you will find a copy of this agreement. We are requesting this be added to the next Finance Committee agenda. Thank you. RTW /asw Attachment 14 Law Enforcement Sensitive U.S. Department of Justice a, United States Attorney r Organized Crime Drug Enforcement Task Forces Mid- Atlantic Region 36 S. Charles Street Fourth Floor Baltimore, MD 21201 410- 209 -4851 Fax: 410-962-9293 Capt. Donald Long December 2, 2014 Frederick County Sheriffs Office 110 Airprot Drive East Frederick, MD 21701 Subject: Organized Crime Drug Enforcement Task Forces ( OCDETF) State and local Overtime and Authorized Expense Agreement for Fiscal Year 2015 Dear Capt. Long: The Mid - Atlantic Region OCDETF Regional Coordination Group has approved an OCDETF Agreement for the Frederick County Sheriffs Office under the following terms: OCDETF Case #: Dates of the Agreement MA-VAW -0099 PURPLE COBRA 10/01/2014 through 09130/2015 (Fiscal 2015) Funding Amount: $ 9,000.00 Sponsoring Federal Agency: DEA At no time should your State or Local agency exceed the approved funding noted above. *Please note that the approved funding amount may be less than the amount originally submitted to the Regional Coordination Group. Initial funding allocations represent projections only and therefore are subject to modification by the Regional Coordination Group based upon the progress and needs of the OCDETF investigation, Federal government accounting policy requires all open obligations be reviewed and validated at the end of each quarter; therefore if no costs have been incurred within 90 days of the date of the agreement all funding could automatically be de- obligated unless an extension has been requested and has been granted in writing by the sponsoring Agency Regional OCDETF Coordinator. If additional funding or agreement modifications are necessary, a written request must be submitted by the sponsoring Agency Regional OCDETF Coordinator to the Assistant U.S. Attorney (AUSA) Regional OCDETF Coordinator rp for to incurring any overtime and/or expenses. The sponsoring Federal agency and State or Local agency will be notified in writing on the status of the request. Any supplemental funding will be contingent upon availabi of funds. 15 Law Enforcement Sensitive OCDETF Agreement for Fiscal Year 2015 A reimbursement request will not be deemed "submitted" unless it is completely and accurately prepared, Reimbursement requests must be submitted within 30 days of overtime worked. The requests must be approved and signed by the sponsoring f=ederal agency prior to being forwarded to the U.S. Attorney's office. All requests without the proper signatures will be returned. Approved funds that do not have properly submitted reimbursement requests submitted on a timely basis will be de- obligated by the committee to meet other financial responsibilities. The State or Local agency is responsible for ensuring and monitoring overtime payments. These payments may not, on an annual per person basis, exceed $17,374.25 (increased to 25% of a GS -12 Step 1 Federal salary rate in effect for fiscal year beginning October 2014). The field office of the sponsoring Federal agency and the sponsoring Agency Regional OCDETF Coordinator will also monitor these payments, as stated in section 14 of the agreement, Without approval from the Regional Coordination Group and the grant of a waiver from the OCDETF Executive Office in Washington D.C. an agency may not be reimbursed in excess of $25,000.00 on any OCDETF investigation in a given year. Reimbursement requests which are not submitted for payment in a timely manner are subject to availability of funds. If you have any questions, please do not hesitate to contact your sponsoring Agency Regional OCDETF Coordinator Shawn R. Ellerman at 410 -244 -3435. Very truly yours, Rod J. Rosenstein United States Attorney Andrea L. Smith OCDETF Regional Director Mid- Atlantic Region 16 ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES Agreement FOR THE USE OF-THE STATE AND LOCAL OVERTIME AND AUTHORIZED EXPENSE /STRATEGIC INITIATIVE PROGRAM Federal Tax Identification #: CFDA #: 16.111 54- 6001290 DC #: P -32- Amount Requested: $ 9,000.00 Number of Officers Listed: 4 From: October 1, 2014 Beginning Date of Agreement To September 30, 2015 Ending Date of Agreement State or Local Agency Narcotics Supervisor. Capt. Donald Long Telephone Number: (540) 662 -6468 E -mail Address: diang @fcva.us Fax # (if applicable): ( 5046400 E -mail Address: Marcus.R.Anderson@usdcj:gov Sponsoring Federal Agency(ies): [hug Entoxement Administration Please provide the name, telephone number, e-mail address, and fax number for the administrative or financial staff person at the State or Local Agency, who is directly responsible for the balling on the Reimbursement Request: Name: Angela S. Williamson Telephone Number; ( 504 -6581 Email Address: anwipiam @fcva,us Fax # (if applicable): (5 504 -6581 Agreement(FY15), Page 1 OCDETF Investigation / Strategic Initiative Number: MA -VAW -0699 Federal Agency Investigation Number: 22- 14.9057 State or Local Agency Name and Address: County of Frederick 107 N. Kent Street Winchester, Virginia 22604 Sponsoring Federal Agency GrouplSquud Supervisor: Marcus Anderson Telephone Number. (202) 307 -5028 17 This Agreement is between the above named State or Local Law Enforcement Agency and the Organized Crime Drug Enforcement Task Forces ( OCDETF) Program. This Agreement shall be effective when signed by an authorized State or Local Agency official, the sponsoring Federal Agency Special Agent -In- Charge, the sponsoring Agency Regional OCDETF Coordinator, the Assistant United States Attorney Regional OCDETF Director, and the OCDETF Executive Office. 1. It is agreed that the State or Local Law Enforcement officers named on this Agreement will assist in OCDETF Investigations, Strategic Initiatives and prosecutions as set forth in the Organized Crime DM Enforcement Task Forces State ear 2. No individual Agreement with a State or Local department may exceed $25,000, and the cumulative amount of OCDETF State and Local overtime monies that may be expended on a single OCDETF Investigation or Strategic Initiative in a single fiscal year may not exceed $50,000 without express prior approval from the OCDETF Executive Office, The OCDETF Executive Office will entertain requests to exceed these funding levels in particular cases. Please submit a written request including justification approved by the AUSA Regional Director to the OCDETF Budget Officer(Deputy Budget Officer when seeking to exceed the above stated funding levels. 3, Each Reimbursable Agreement will be allowed no more than six (6) modifications per year. In addition, if the funds for a particular Agreement are completely deobligated with the intention of closing that Agreement, it will not count as a modification for purposes of this policy, These amendments must be transmitted by a memorandum approved and signed by the AUSA Regional OCDETF Director or designee for the region and sent to the OCDETF Executive Office. 4. If an Agreement does not have any activity during the last ninety (90) days, the funds shall automatically be deobligated. The OCDETF Executive Office will assist with the monitoring of the aging Agreements. Further, if a State or Local Agency indicates that it is no longer performing work under a particular Agreement, the State and Local Overtime and Authorized Ex enselStrate is Initiative Programs, Policies and Procedures Manual requires that a modification memorandum identifying the amount to be deobligated be submitted to the OCDETF Executive Office as soon as possible after determining that no work is being performed. 5. The State and Local Law Enforcement Agency must provide billing estimates or activity on a quarterly basis. 6. The State or Local Law Enforcement Agency agrees to provide experienced drug Law Enforcement officers who are identified in this Agreement to work on the specified OCDETF Investigation or Strategic Initiative. Any change in Law Enforcement officers assigned must be agreed to by all approving officials. 7. Officers who are not deputized shall possess no Law Enforcement authority other than that conferred by virtue of their position as a commissioned officer of their parent Agency. Agreement (FYI 5), Page 2 i 8. Officers who are deputized may possess Federal Law Enforcement authority as specified by the Agency affording the deputation. 9. Any State or Local officers assigned to an OCDETF Investigation or Strategic Initiative in accordance with this Agreement are not considered Federal en and do not take on the benefits of Federal employment by virtue of their participation in the Investigation or Strategic Initiative. 10. OCDETF and the sponsoring Federal Law Enforcement Agency(ies) for the approved OCDETF Investigation or Strategic Initiative will provide to the assigned State/Local officers the clerical, operational and administrative support that is mutually agreed to by the parties in this Agreement. 11. Officers assigned to OCDETF Investigations or Strategic Initiatives should work full -time on the Investigation(s) or Strategic Initiative(s) in order to be paid overtime. In order to satisfy the "full- time" requirement, a Law Enforcement officer should work forty (40) hours per week or eight (8) hours per day on a single or multiple OCDETF Investigation(s) or Strategic Initiative(s). Any established exceptions or waivers to this definition shall be requested by the Regional Coordination Group and attached as Addendum A to the Agreement. (The parent State or Local Agency must pay the base salary of its officers. In the event officers must work overtime on an OCDETF Investigation or Strategic Initiative, the OCDETF Program will reimburse the parent State or Local Law Enforcement Agency for a limited amount of those overtime costs.) The Agency is responsible for paying its Law Enforcement officer(s) for their overtime, travel and per diem expenses. To ensure proper and complete utilization of OCDETF overtime and expense allocations, reimbursement claims must be submitted monthly on the OCDETF Reimbursement Request Form, The OCDETF Executive Office may refuse payment on any reimbursement request that is not submitted to the OCDETF Regional Coordination Group within thirty (30) days of the close of the month in which the overtime was worked. 12. It is the responsibility of the State & Local Agency to retain and have available for inspection sufficient supporting documentation for all regular hours and overtime hours worked towards a specific OCDETF case. Officers' timesheets must reflect work towards a specific OCDETF case and must be reviewed and signed by an authorized State & Local official. 13. Analysis of reimbursement claims by the Regional Coordination Group may result in a modification of the obligation of funds contained within this Agreement as well as the time period covered. The Agency affected by any such modification will receive a memo notifying them of the changes. 14. Overtime payments, including all other non - OCDETF Federal sources (such as Safe Streets, HIDTA, IRS, ICE, FEMA, etc.) may not, on an annual per person basis, exceed 25% of the current approved Federal salary rate in effect at the time the overtime is performed. The State or Local Agency is responsible for ensuring that this annual payment is not exceeded. The Executive Assistant/OCDETF Program Specialist will monitor these payments via MIS and communicate to the Federal Agency Regional OCDETF Coordinators who provide status updates to any officer approaching the threshold. Agreement (FY 15), Page 3 19 15. The overtime log must be attached to the reimbursement request when submitting the monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and the State or Local official authorized to approve the Reimbursement Request must certify that only authorized expenses are claimed, the regular hours requirement is satisfied, and that overtime has not exceeded 25% of the current Federal salary rate in effect at the time the overtime was worked. 16. Under no circumstances will the State or Local Agency charge any indirect costs for the administration or implementation of this Agreement. 17. The State or Local Agency shall maintain complete and accurate records and accounts of all obligations and expenditures of funds under this Agreement for a period of six (6) years and in accordance with generally accepted accounting principles to facilitate inspection and auditing of such records and accounts. 18. The State or Local Agency shall permit examination and auditing by representatives of the OCDETF Program, the sponsoring Federal Agency(ies), the U.S. Department of Justice, the Comptroller General of the United States, and/or any of their duly - authorized agents and representatives, of any and all records, documents, accounts, invoices, receipts, or expenditures relating to this Agreement. Failure to provide proper documentation will limit State or Local Law Enforcement Agencies from receiving OCDETF funding in the future. 19. The State or Local Agency will comply with Title Vi of the Civil Rights Act of 1964 and all requirements applicable to OCDETF Agreements pursuant to the regulations of the Department of Justice see e , 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R. 50.3 (199 1)) relating to discrimination on the grounds of race, color, sex, age, national origin or handicap. 20. This Agreement may be terminated by any of the parties by written notice to the other parties ten (10) business days prior to termination. Billing for outstanding obligations shall be received by OCDETF within thirty (30) days of the notice of termination. 21. The Debt Collection Improvement Act of 1996 requires that most payments made by the Federal government, including vendor payments, must be made by electronic funds transfer (EFT). In accordance with the act, all OCDETF reimbursement payments will be issued via EFT. All participating State and Local Agencies must complete and submit the attached EFT form. The OCDETF Executive Office must receive one EFT form from each participating Agency or police department prior to processing their reimbursement payments. In certain circumstances the OCDETF Executive Office may make exceptions for Agencies that are unable to accept this form of payment, however, such Agencies must include written justification in the addendum of each new Agreement. 22. All changes made to the original Agreement must be approved by the OCDETF Executive Office and initialed by the Executive Assistant/OCDETF Program Specialist of the Regional Coordination Group making the revision. The AUSA Regional OCDETF Director or designee must initial all funding changes. Agreement (FYI 5), Page 4 20 23, The Regional Coordination Group is responsible for identifyiat and implenientinYg, any additional polic rcquirernents, cas needed, for its spccilic region Phone regional policies "lll be documentcd in the Addclidun3 E3 and atta tchcd Io the approved Agiroenlent. The Agencks are asgwing to adhere to these addhional requirenwis and must have written appiw al by des Re4Lio nil Coordination C':r3up for any exceptions to 11w regional policies. This lgmmu is not a Contract Or 011 igWian to coma it Federal runds ill the m- Min3um anlICAMIs projected. FundQ,,.. ailocations RY the time }wHml so lilt't!a and narced to herein represent projections only and are b1Sed upc >ra cnusatltatic between the spC }n,cwNg I=tdrrtl Agawy am[ A State or Laical Law ?'-111'orcenient AgC11Cv- Then tire, 6101•ef01•c. suhjcot tO 1110difi(:,t60 bV OC::DL'f'I= based upon the progress and needs or I OCDHTF Investi4wation or Stratcwsic Initiative. additionally, resources are contingent upon the av=ailabiMy of funds per the approval and signature of the OCDETTF Exuutive Office Obhla6M = '; Tbc OC:I)I - f - I= F.ucutive C)fice W approve and certify that all the terms and conditions cif - the :1 "'reelncnt Irta r been ]llet. Each Agwurncnt must be appmved atnc ,ifned by a St;lte or LoW Lmv EnIrcammi _ gacy WWI who has superviso autl c its Dyer, and is authorized to assign, the participating 1_a.v Enfo ecurlent of s t le OCDE F nvesti17ation or 5trtltenic Initiative% lilt toll ,'cl l: ae „r 1.<,_..11 [1Lh: i al tr7, L1,tr� 'Ipproved By. : J I 5 trr ;Lring F,:d ra A - "I ,' �' rr:rl . gJ;.' . i ( haj - ='c w. ih :tii N. f Arrt' Approved S g07S ±Jt 3' l{t''tii(~'�i (� ].i /'7f C- ii ra;i Cd By. Approved By'. ` W ,CVist'dL f }ill; - ,1 Ci.:. iii•_;ri)1r;:,' {)��I�i�7{• (r.�r;.,(:3;c.�,,r i�;rh' Fonds are encumbered Or the State Local Agency overtime t'Usts ward aulhori expense. Strategic Initiative Pro4gmms specifiea•abovk� . Subject to availalailitl of F❑ltids, Furl -, C e €'ttl leCl: 1lllf c Approving Otiacid: :1 =_ =rmmmi W 4 V Ppe M 21 ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES STATE OR LOCAL LAW ENFORCEMENT OFFICERS ASSIGNED TO PARTICIPATE IN THE STATE AND LOCAL OVERTIME AND AUTHORIZED EXPENSE /STRATEGIC INITIATIVE PROGRAMS State or Local Agency: Frederick County Sheriffs Office OCDETF Investigation / Strategic Initiative Number: MA -VAW -0099 The Law Enforcement officers listed below will assist with the above identified OCDETF Investigation or Strategic Initiative. Any modification of the list of Law Enforcement officers must be agreed to in writing by all of the parties to this Agreement, made a part of the Agreement, and forwarded to the OCDETF Executive Office. NAME TITLE/RANK DOB I. William Seth Foster Investigator 2 • Steven M. Kahle Investigator 3. .Jared C. Nail investigator 4 • Christopher Michael Lam Investigator b. 0 0 Agreement (FY15), Page 6 22 Addendum A Definition of "Full -Time Participation" Exemption Frederick County Sheriffs Office hereby requests an exception to the 40 hour/8 hour requirement due to the lack of manpower in the Frederick County Sheriff's Office. The Frederick County Sheriffs Officer is a small department with limited manpower and due to current cases cannot provide an officer over four hours a day. Any Other Exceptions or Justifications Agreement (FY 15), Page 7 23 Addendum B MID- ATLANTIC REGION OVERTIME POLICY For the purpose of reimbursing OCDETF overtime claims, to comply with the requirement that the off cerlagent work full time, the officer /agent can begin to collect overtime by meeting the following requirements; 1, The officer/agent must work forty (41)) hours per week or eight (8) hours per day on a single or multiple OCDETF Investigation(s) or Strategic Initlative(s) before claiming any overtime for that week, or for that day. If there is something about the OCDETF investigation, circumstances regarding the size or some other aspect of the specific low enforcement agency, or details of the overtime being requested shat justify an officedagent not being able to meet these requirements, those reasons must be submitted in writing on Addendum A of this agreement in order to be pre - approved to collect overtime pursuant to requirement 42. 2, The oflicertagent must work four (4) hours regular time Ina given day toward an OCDETF investigation (and four (4) hours on an unrelated matter) before claiming any overtime for that day. If there is something about the OCDETF investigation, circumstances regarding the size or some other aspect of the specific law enforcement agency, or details of the overtime being requested that justify an officer /agent not being able to meet this requirement (f!2), those reasons must be submitted in writing on Addendum A of this agreement in order to be pre - approved to collect overtime pursuant to requirement 0. This four (0 hour 9XCCPtiDn is to be reserved for smallerirural t oea Dgnartments who do not have adequate manpower to devoteofficerslavent.4 to the OCDETF investigation for eight (8) hours mm day or foEU 40 hours per week. 3. When effective management of dedicated resources cannot handle a particular enforcement action, such as unexpected surveillance or when reaction to unforeseen circumstances requires additional non- federal resources and the Investigation would suffer without those resources; overtime reimbursement may be claimed without the officer /agent having worked the required regular hours, provided that the officer /agent is diverted from normal shirt work at the request of a Federal Agency supervisor. Reimbursement under such unforeseen circumstances, that is, when the enforcement action is complete; no additional overtime will be reimbursed without compliance with ] or 2 above. Undcr NO circumstance will more than sixtecn_0_hours nf'overtime ocr nfYleerlagent, ner Fiscal Year be mimbursed untier his 12rovislon 4. Sta1c/Loeal department's Enhancement Request in excess ofstoo,000, per OCDETF Investigation, will NOT be considered by the Mid- Atlantic Regional Coordination Group (RCG); nor will they be forwarded to the OCDETF Executive Office Director/Budget Officer for consideration. Under M circumstance will a State/Local department's Enhancement Request be approved by the Mid - Atlantic RCG to exceed $100,000 in funding per Fiscal Year. Any Enhancement Request by a single State /Local department to exceed the estnblished Agreement Cap of $25,000 MUST be approved by the Mid - Atlantic RCG and the OCDETF Executive Office PRIOR to the overtime being worked. 5. Reimbursement Requests MUST be submitted to the sponsoring agency Regional Coordinator within thirty (30) days after the month in which the overtime was worked. Incomplete forms will be returned to the State/Local department, as will requesissubmiticd on prioryear forms, These will not be accepted. The Mid•Allantic RCG is no longer requiring the signatures of the Stateti-ocal Official or the Federal Agency Supervisor on the OCDETF Stale/Local Officer's Daily Log (Page 3 of the Reimbursement Request). The only signature still required on this log is that of the officer/agent for which reimbursement is being requested. Those signatures mma'sn required, however, on Page I . Agreement (FY 15), Page 8 24 COUNTY OF FREDERICK Roderick B. Williams County Attorney 540/722 -8383 Fax 540/667 -0370 E -mail: rwillia @fcva.us MEMORANDUM TO: Finance Committee FROM: Roderick B. Williams County Attorney DATE: January 14, 2015 RE: Property Tax Exemptions — Review for Continued Exempt Status or Revocation of Exempt Status This is a follow up for the Committee's ongoing review of property tax exemptions. As has been previously noted, 60 organizations in the County currently hold exemptions from property taxation.' Of the 60 organizations holding exemptions, 33 hold exemptions by classification, that is, exemptions that automatically apply to them under state law on the basis of the particular activities in which they engage, and 27 hold exemptions by designation, that is, exemptions by which state law or county ordinance specifically name the organization. Of the 27 organizations holding exemptions by designation, the General Assembly granted 20 of these prior to 2003, after which time consideration of further exemption requests was delegated to the localities, and the Board of Supervisors granted seven of the exemptions (some of the 20 organizations with General Assembly - granted exemptions also received parallel exemptions from the Board of Supervisors). The Committee previously indicated a desire to continue its review by looking each month at a portion of the full list. For the current month's meeting, this memorandum presents the seven organizations holding Board - granted exemptions and an indication of possible actions the Committee could recommend: ' The indicated total generally does not include churches, due to the large number of churches and the fact of the automatic qualification, for exemption by classification, of property used for church purposes. For similar reasons, the total does not include government property nor instances such as eligible property owned by Shenandoah University. Also, the total has been adjusted to 60, upon a recount of the list of organizations holding exemptions. 25 • Woodmen of the World Exemption granted: May 26, 1976. Copy is attached for reference. Property owned: Tax parcel number 54E -8 -33 (109 Boundary Avenue), in the Shawnee District, zoned RP. Tax assessed value (2015): Land, $61,800; Building(s), $290,600. Total, $352,400. Value of exemption (at 58.5¢ rate): $2,061.54. Current exemption application received: Yes. Copy is attached for reference. Comments: The Committee could make no recommendation, that is, leave the exemption in force (although it appears that the required General Assembly approval was never obtained), or could recommend that the Board revoke the exemption. • Leary Educational Foundation, Inc. Exemption granted: October 13, 1993 (amended December 8, 1993). Property owned: Tax parcel numbers 6 -A -17 (1340 New Hope Road) and 6 -A -18 (1463 New Hope Road), in the Gainesboro District, zoned RA. Tax assessed value (2015): Land, $928,550; Building(s), $11,083,650. Total, $12,012,200. Value of exemption (at 58.5¢ rate): $70,271.37. Current exemption application received: Yes. Comments: This organization would qualify for an exemption by classification; therefore, it does not appear that there is any action for the Committee to take. • Kernstown Battlefield Association Exemption granted.• January 10, 2001. Property owned: Tax parcel numbers 63 -A -6A, 63 -A -7A (2877 Middle Road), 63 -A -18 (3075 Middle Road), 63- A -18A, 63- A -18B, 63- A -18C, and 63- A -18D, in the Back Creek District, zoned RA. Tax assessed value (2015): Land, $2,129,300; Building(s), $53,500. Total, $2,182,800. Value of exemption (at 58.5¢ rate): $12,769.38. Current exemption application received: Yes. Comments: Staff had previously been unable to identify whether the General Assembly had subsequently approved this exemption. The General Assembly did, by Chapter 602 enacted at its 2001 Session. 26 • Winchester- Frederick County Conservation Club, Inc. Exemption granted: August 8, 2001. Property owned: Tax parcel numbers 19 -A -27 (307 Whitetail Lane), 19 -A -49, 19 -A -50, 19 -A -51, 19- A -52E, 19- A -53A, 19- A -81A, 29- A -37B, 29 -A -38 (527 Siler Road), and 29- A -43B, in the Gainesboro District, zoned RA. Tax assessed value (2015): Land, $1,381,600; Building(s), $170,600. Total, $1,552,200. Value of exemption (at 58.5¢ rate): $9,080.37. Current exemption application received: Yes. Comments: Staff had previously been unable to identify whether the General Assembly had subsequently approved this exemption. The General Assembly did, by Chapters 392 and 428 enacted at its 2002 Session. • Fort Collier Civil War Center, Inc. Exemption granted: May 14, 2003. Copy is attached for reference. Property owned: Tax parcel number 54 -A -81G (922 Martinsburg Pike), in the Stonewall District, zoned Ml. Tax assessed value (2015): Land, $683,900; Building(s), $238,400. Total, $922,300. Value of exemption (at 58.5¢ rate): $5,395.46. Current exemption application received: Yes. Copy is attached for reference. Comments: The Committee could make no recommendation, that is, leave the exemption in force, or could recommend that the Board revoke the exemption. • Young Life Exemption granted: June 9, 2004. Copy is attached for reference. Property owned: Organization does not own real or personal property in Frederick County. Purpose of exemption was to exempt from business license tax for sale of fireworks. Tax assessed value (2015): No property value. Value of exemption (at 58.5¢ rate): Not applicable. Current exemption application received: Yes. Copy is attached for reference. Comments: The Committee could make no recommendation, that is, leave the exemption in force, or could recommend that the Board revoke the exemption. 3 27 • Blue Ridge Hospice Exemption granted: September 12, 2007. Copy is attached for reference. Property owned: Organization does not own real property in Frederick County. Purpose of exemption was to exempt personal property from taxation. Tax assessed value (2015): No real property value. Value of exemption (at 58.5¢ rate): Not applicable. Current exemption application received: Yes. Copy is attached for reference. Comments: The Committee could make no recommendation, that is, leave the exemption in force, or could recommend that the Board revoke the exemption. Any recommendation of the Committee to eliminate an exemption would be for action by the Board, following a Board public hearing. A final note is in order to offer that, even if the Board revokes an exemption, one or more of the organizations might separately argue that it qualifies for exemption by classification, based on the particular activities its conducts. The Commissioner of the Revenue would be responsible for making a determination, with the taxpayer having a right to appeal the determination to the Circuit Court. Attachments il Zoo Transfer To: 19 -014B -603 $18,400.00 14- 014B;215B 600.00 Total $19,000.00 Transfer From: 19- OIOG -499A $ 5,000.00 , 19 -014A -603 1,000.00 01 -001A -226 7,500.00 11 -011A -326 5,500.00 Total $19,000.00 The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Thomas B. Rosenberger, Dr. Raymond L. Fish, Will L. Owings, R. Thomas Malcolm, and Dennis T. Cole. REQUEST FOR REFUNDS - RICHARD C. AND KAY DIXON GORDON - COUNTY STICKERS - APPROVED • Upon motion made by R. Thomas Malcolm and seconded by Will L. Owings, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Vir- ginia does hereby approve the following refunds for the erroneous purchase of County automobile stickers: Richard C. Gordon $10.00 Route 2, Box 168 -J Stephens City, Va. Kay Dixon Gordon $10.00 Route 2, Box 168 -J Stephens City, Va. • The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Thomas B. Rosenberger, Dr. Raymond L. Fish, Will L. Owings, R. Thomas Malcolm, and Dennis T. Cole. NOTICE OF RURAL COUNTY RALLY Mr. Renalds advised the Board that a Rural County Rally sponsored by the Virgini Association of Counties and the National Association of Counties would be held in Fred- ericksburg on June 4, 1976. He advised that he had information on this Rally in his office should any of the Board members care to attend. RESOLUTION OF APPRECIATION PRESENTED TO S. ROGER KOONTZ FOR SERVICE ON THE FREDERICK COUNTY SANITATION AUTHORITY • Mr. Rosenberger presesnted a resolution of appreciation, executed by Mr. Rosen- ' berger as Vice Chairman of the Board of Supervisors and attested by J. O. Renalds, III, County Administrator, to S. Roger Koontz for his service on the Frederick County Sanil tation Authority as approved by the Board at their last regular meeting. MEETING DATES FOR FINANCE COMMITTEE ESTABLISHED The Board agreed to set the meeting date for the Frederick County Finance Com- mittee for the Wednesday of the first week of each month beginning in July, 1976. Th meeting for June will be held on June 1, 1976. • ANNOUNCEMENT OF STUDENT GOVERNMENT DAY - MAY 27, 1976 Mr. Renalds announced that Student Government Day would be held on May 27, 1976 and invited the Board members to attend should they so desire. NEED FOR ADDITIONAL OFFICE SPACE DISCUSSED Mr. Koontz stated that several County offices are quite crowded. He told the ' Board that they would be faced with this problem in the very near future and he re- quested that they be looking at the space which is available in the County Administra- tion Building. TAX EXEMPT STATUS GRANTED TO WOODMEN OF THE WORLD 29 201 1 • I • • ►__J Mr. Malcolm requested that the Board consider granting tax exempt status to the Woodmen of the World. Mr. Ambrogi advised that he had researched this request and felt it would be per - missable and that this organization did comply with provisions set forth in the Code as an exemption. Upon motion made by R. Thomas Malcolm and seconded by Thomas B. Rosenberger, BE IT RESOLVED, That the Board of Supervisors of the County of Frederick, Vir- ginia, does herein grant tax exempt status to the Woodmen of the World Organization effective for tax year 1976. The above resolution was passed by the following recorded vote: Aye - S. Roger Koontz, Thomas B. Rosenberger, Dr. Raymond L. Fish, Will L. Owings, R. Thomas Malcolm, and Dennis T. Cole. ( REPORT - BOUNDARY LANE Mr. Malcolm advised the Board that he had met with Mr. Eckles and Mr. Maccubbin regarding the donation of right -or -ways for the improvement of Boundary Lane. He - cited the demands made by Mr. Eckles and stated that because of these excessive de- mands, the project is probably lost. RE PORT_- VIRGINIA LAKESIDE WATER AND SEWER COMPANY /RALPH WAKEMAN Mr. Koontz stated that he had talked with the attorneys for Danac and it appears that a contract has been drawn and the matter is being worked out. He requested that Board action be delayed in order to allow sufficient time for negotiations between the parties to progress. The Board agreed to this request. UPON MOTION DULY MADE, SECONDED AND PASSED UNANIMOUSLY, IT IS ORDERED THAT THE BOARD OF SUPERVISORS DO NOW ADJOURN. Chairman Bd. Supervis s Secr ary Bd. of Supervisors A.Special Meeting of the Frederick County Board of Supervisors was held on Monday, June 7, 1976 at 4:30 P.M. at the location of the proposed Forest Lakes Estates Mobile Home Park. BOARD OF SUPERVISORS: Present: S. Roger Koontz, Thomas B. Rosenberger, Will L. Owings, R. Thomas Malcolm, Dennis T. Cole, and Dr. Raymond L. Fish. PLANNING COMMISSION: Present: Langdon Gordon, Manuel DeHaven, and James Gollada Jr. Absent: Elmer Venskoske, Keith Williams, and Frank Brumback. 1 WAIVER OF NOTICE OF SPECIAL MEETING We, the undersigned Members of the Board of Supervisors of Frederick County, Vir ginia, the C=monwealth Attorney and Clerk of the Board do hereby waive Notice of Special Meeting to be held on Monday, June 7, 1976 at 4:30 P.M. at the site of the proposed Forest Lake Estates east of Stephens City, Virginia, for the following pur- poses: 1. To view the site of the proposed Forest Lake Estates located off Route 636 in Opequon Magisterial District 2. Such other business as may come before the Board /s/ S. Roger Koontz S. Roger Koontz Chairman /s/ Thomas B. Thomas B. Rosenberger Thomas B. Rosenberger Vice Chairman Back Creek District 30 FREDERICK COUNTY, VIRGINIA Ellen E. Murphy, Commissioner of the Revenue DATE P.Q. Box 552, Winchester VA 22604 -0552 Phone: 540 -665 -5680 Fax: 540- 667 -6487 FiLs AprucwnoN www.fcva.uslcor • www.fcva.uslre Ts M04AL&Y APPLICATION FOR REAL PROPERTY TAX EXEMPTION This Application must be completed by Applicants seeking to maintain their existing exemption and new Applicants seeking exemption. Frederick County Code $ection 155- 153(B): Each organization which owns real properly exempt from taxation pursuant to designation of the Board of Supervisors or pursuant to designation of the General Assembly shall file triennially, commencing on November 15, 2094, an application with the Commissioner of the Revenue as a requirement for retention of the exempt status of the property. The Commissioner of the Revenue shall send notice of this requirement to each such organization by not later than September 95 preceding the November 95 on which such application is due. Such application shall show the ownership and usage of such property, and such other information as the entity deems desirable, for the property for which retention of such exemption is sought. Organlzatlen's Name: Wo A men. o �r 4 r- 06 1 OL Organization's Federal Employer identification No. (EIN): Contact Name: 1 h Phone Number. Contact Title: Email: -- — D� k i n e & . Y Ma�rrg Address: a ,r�dun�Gr �� r e der l� ,)61 Frederl[k County L ocation Address. I Date Organization Began or Will Begin Operating in Frederick County: 1. What is the orga nization's purpos - Tb �r r k ct ov►' CgAr/M.,n:f -ors ewrr•:ltt� d�1"u�+'+ �:n��..� }�d+rd�lY,r� ShIJ �o r�`o�h6/s rarlN4ur+.i`� i Ir+1c1cMa„� !e'r'g Ov.- 1n•+hrfl�aY d a .7 9 . 1ve Sr /ir.'+L•5 M dV/' nd�]L6e -� . 2. What is the organization's fede ta dasi tion (select rune): �( 501(c)(3) ❑ 501(c)(4) ❑ 501(c)(6) ❑ 501(c)(7) '❑ Other [specify]: 3. Now is the organization funded? M'M6;;5 its one. D 4LFs' a Lrr M"t c.AMs J* ru VW' tAaft rnafttme' t Cerpw -" 6 Ya w O &faA J6 , ,& SPe^o- a f-R• Cr+rM•arr' . _. 4. What activities or services does the organization provide that enhances Frederick County and its citizens? W� N�aair� dr + grw•w �. ►k4 fn rv' 1 ` � a �".,_ _ Lihl 6'eS_ O1�r_* -� 1�yof f�►� _�:rna U•�� KY_,(41. bjeu �S" ONxr ASn&;0 1-'5. 5. Pi ovide a detailed list of all real property owned by the organization for which it Is seeking a Frederick County tax exemption [attach addltiona! sheet, rf'ne+cessary). AP NO. PROPERTYADDRESS DATEACQUIRED USE OF PROPSTY �j pq &jsr� pT . W�� V6 1109 bw•fd; lee ska,h, row -- [continues , 31 page 2] 6. Select th e c atego ry of exemptlon under which your organization qua ❑ Church or Religious Body or Religious Organization [provide supporting documentation] ❑ Non - Profit Cemetery ❑ Library or Non - Profit Institution of Learning ❑ Historic Preservation O Scouts, or nationally -known helpful organization (specify]: 6IJrh4r prJ0- ❑ College Foundation or Alumni Association ❑ Recognized Farming Association (specify]: ❑ Veterans Association or Auxiliary of same [specify]: VOTE: A copy of your most recent exempt IRS tax return and /or your latest detailed financial statem 7. List the Bring k4m" a>I #Seen for a" offirmift who to Iq0l a#1t110 "fo represettt the erg 57314n Leff wil bit] gdl try- 105 IS&A' , C � f Turf ct' ft ht- X41 L#% DECLARATI If the real estate owner is a business entity such as a trust, partnership, limited liability company, or corporation, this Application must be signed by a member, partner, executive officer, or other person specifically authorized in writing by the trust, partnership, limited liability company, or corporation to sign. ltls a misdemeanor for any person to willfully subscribe a return which is not believed to be, true and correct as to every material matter. (Code Va. Sec. 58.1 -11) DECLARATION: l do swear or affirm under penalty of perjury (1) that the information herein and in any attachment(s) hereto are true, complete, and correct to the best of my knowledge and belief, and (2) that l am the owner or a member, partner, executive officer, or other person specifically authorized in writing to sign this Application and represent the organization during the tax exemption application process. Q Owner OR ,�My r1 i6 n gtrBvsiness, Title: I /1iroK1r Signature Print Nam (resident, VP etc.) Date * $ * FOR OFFICE 115E ONLY t: Date ❑ Copy sent to Disposition: El APPROVED Received: Rod Williams on Initials: ❑ DENIED [Rev-10/2014] 32 619 this request, advising of the many times this camp meeting has been held at this location, and there has never been any problems, only positive remarks. Supervisor Tyler asked about this type of request being done in house, and where is staff on this project? Upon motion made by Supervisor Douglas, seconded by Supervisor Smith, the Outdoor Festival Permit of Amazing Grace Fellowship was approved by the following recorded vote: Richard C. Shickle - Aye Robert M. Sager - Aye Sidney A. Reyes - Aye Gina A. Forrester - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Lynda J. Tyler - Aye PUBLIC HEARING - OUTDOOR FESTIVAL PERMIT - REQUEST OF ROCKY TOP RIDING CLUB FOR ANNUAL TRAIL RIDE, PURSUANT TO THE FREDERICK COUNTY CODE, CHAPTER 86, FESTIVALS; SECTION 86 -3 C, PERMIT REQUIRED; APPLICATION, ISSUANCE OR DENIAL; FOR AN OUTDOOR FESTIVAL PERMIT FOR ROCKY TOP RIDING CLUB, ANNUAL TRAIL RIDE. FESTIVAL TO BE HELD ON SATURDAY, JUNE 7, 2003, FROM 1: 00 P.M. -1:00 A.M. ON PROPERTY OWNED BY ROSE MCDONALD, ROCKY TOP RIDING CLUB, INC., 1085 COLLINSVILLE ROAD, CROSS JUNCTION, VA - APPROVED Susan ?, Treasurer of Rocky Top Riding Club, appeared before the Board on behalf of this request. There was no public comment. Upon motion made by Supervisor Reyes, seconded by Supervisor Tyler, the OutdoorFcstival Permit request of Rocky Top Riding Club was approved by the following recorded vote: Richard C. Shickle - Aye Robert M. Sager - Aye Sidney A. Reyes - Aye Gina A. Forrester - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Lynda J. Tyler - Aye PUBLIC HEARING - RESOLUTION ( #060 -03) REQUESTING TAX EXEMPT STATUS REQUEST FROM FORT COLLIER CIVIL WAR CENTER, INC., A NONPROFIT VIRGINIA ORGANIZATION, TO BE DESIGNATED AS A HISTORICAL ORGANIZATION WITHIN THE CONTEXT OF SECTION 6(a) (6) OF ARTICLE X OF THE CONSTITUTION OF VIRGINIA. THE PROPERTY SUBJECT TO THE REQUEST HAS A 2002 ASSESSED REAL ESTATE VALUE OF $506,900.00 AND WAS TAXED $3,092.09 - APPROVED Administrator Riley presented this request to the Board advising that the General Assembly has delegated this action and decision back to the local Board of Supervisors. Minute Book Number 28 Board of Supervisors Regular Meeting of 05/14/03 33 me George Sempeles, Red Bud District, advised the Board that he did not feel now was the time to be forgiving $3,092.09 in taxes. Upon motion made by Supervisor Tyler, seconded by Supervisor Reyes, the following tax exempt status request from Fort Collier Civil War Center, Inc. was approved: WHEREAS, the Fort Collier Civil War Center, Inc., a nonprofit organization, has requested the Board of Supervisors of the County of Frederick to grant a tax exemption pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia for a ten acre parcel of land owned by said organization in the County of Frederick; and WHEREAS, the property is located in the Stonewall Magisterial District (Tax Map 54 -(A)- parcel 81G), has an assessed value of $506,900, and was taxed $3,092.09 in 2002 in county real estate taxes; and WHEREAS, the Board of Supervisors examined and considered the provisions of Section 58.1 -3651 (B) of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Frederick, Virginia, hereby grants to the Fort Collier Civil War Center, Inc., a real estate tax exemption, pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia provided: 1. That the property owned by the organization maintains its historical character and that it is used by the organization in accordance with the purpose for which the organization is classified and designated pursuant to the Code of Virginia, Section 58.1 -3651 (A); and 2. That the organization currently, and continuously, satisfactorily meets the provisions of section 58.1 -3651 (B). ADOPTED by the Frederick County Board of Supervisors on the 14th day of May 2003, by the following recorded vote: Richard C. Shickle - Aye Robert M. Sager - Aye Sidney A. Reyes - Aye Gina A. Forrester - Aye W. Harrington Smith, Jr. - Aye Margaret B. Douglas - Aye Lynda J. Tyler - Aye PUBLIC HEARING - PROPOSED ORDINANCE - SALARIES OF THE BOARD OF SUPERVISORS - PURSUANT TO SECTION 15.2 - 1414.3 OF THE CODE OF VIRGINIA, 1950, AS AMENDED, THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING TO FIX THE ANNUAL SALARIES OF THE BOARD OF SUPERVISORS AS FOLLOWS: CHAIRMAN, $10,800, VICE CHAIRMAN, $10,200; AND REMAINING MEMBERS AT $9, 000 - APPROVED Administrator Riley presented this proposed ordinance to the Board. Upon motion made by Supervisor Smith, seconded by Supervisor Tyler, to raise the $9,000 to $9,500. The above motion was defeated by the following recorded vote: Richard C. Shickle - Nay Robert M. Sager - Nay Minute Book Number 28 Board of Supervisors Regular Meeting of 05/14/03 34 10/10/2002 1:11 PM FAX 5405457342 AUXILIARYSERVICES 1& 0001/0001 FREDERICK COUNTY, VIRGINIA Ellen E. Murphy, Commissioner of the Revenue DATE: P.O. Box 552, Winchester VA 22604 -0552 Phone: 50-066-5680 Fax: 540-667-6457 WWW.f %ufit r • wwwjdya.uSire APPLICATION FOR REAL PROPERTY TAX EXEMPTION This Application must be completed by Applicants Seeking to maintain their existing exemption and new Applicants seeking exemption. Frederick County Code Section 155 - 153(6): Each org"ketion which owns reel propady exempt sham (exadon pursuant to designation of the! Board of Supemsom or pursuant to designation of the General Assembly 8hW1 file bfenniaW, commendng on November 15,j 2014, -an application with the Commissioner of the Revenue as a requirement for retenf ri of the exempt status of the prgp6*-. The Commissioner of Me Revenue shell send notice of this requirement to each such aMenizetion by not later then Soomber 15 preceding the November 15 on which such eppOcellon is due. Such applketion shell show the ownership and usage of such property, and such otherinformadon as the ent}ty deems desirsble, for the prgperty for whkh retenkm of such exemption is sought. 0z w4r. Z j' ►-f �W' 4M-to C suv 3.;a - - 7 , WO5 icr►5 ; d� S�• t'd cs i �Zo0 9 5o1(,c)(3) ❑ 501(c)(4) ❑ 3 An z O 501(1)(7) 0 Other (sped P r *rw,� { t ZLL :OPERTY DDRE.SS DATE ACQUJPED USE OF PROPS F.TY' i (continues on page za 35 ❑ Church or ❑ Non - Profit i ❑ LibraryorNon- Prof)! ❑ Museum ®' NIStoric Preservation ❑ Park ❑ Playground ❑ Club, Scouts, or Religious Organization [provide supporting documentodon) of teaming helpful organization Ispe &]., D College Foundation oe Alumol AsM ❑ Recognized Farming�Assodation .1 ❑ Veterans Asscidation or A of same [specify] NOTE A copy of your most recent exempt IRS tax retum and/or your latest detaWed financial statements may be requested. ihV l o rheA~ ' ;e -e � �1540�r&ar. if the real estate owner is mousiness entity Such as a trust, partnership, limited (lability company, or corporation, Vh15 AppiicatIan must be member Signed by a , partn r, executive officer, or other person Specifically authorized In writing by the trust, partnership, limited liability company, or corporation � sign. It Is a m/sdemeonor for any person to w /1UU& subscribe a retum which is not belkvsed to be true and correct as to every moteNol matter (Code Va. Sec. 58.1.11) DICLARAWON: 1 db s ar or a�ii im Under penalty of perfury (31 that the fefamawn n and M anymoNrmenr(s) hereto ore true, co"Aft the bast of my knowledge and belief, and (2) that ! am the o r or a member, partner, executive ofifcer, or other person 5 peeifiGO authorked In Wi ing to sign this nppllcaftn and represemr the oroankatlod AWng the ra exemption 08040don process. _ C� o �� 28 =b"+� ,�i ,t+ G�718rrsAneaa T/ds /rW 1,01M AX Print Name re. g.. President VP ek.) D4* Date Received: ❑ copy sent to Disposition: ❑ APVRown Rod Williams on initials: ! ❑ Dtd IED iRev. 20120141 I T000 /TOGO M SROIA139M6 I I %fly ZtCLSVOM I(Vd lid ZT r T ZOOZ /OT /OT FREDERICK COUNTY, VIRGINIA Ellen E. Murphy, Commissioner of the Revenue DATE P.Q. Box 552, Winchester VA 22604 -0552 Phone: 54"65 -5680 Fax: 540 - 667 -6487 1ME APPL ICATION www.fcva,us /cor • www.fcva.us/re TAII3NNIl LLY APPLICATION FOR REAL PROPERTY TAX EXEMPTION This Application must be completed by Applicants seeking to maintain their existing exemption and new Applicants seeking exemption. Frederick County Code Section 155- 153(B): Each organization which owns real property exempt from taxation pursuant to designation of the Board of Supervisors or pursuant to designation of the General Assembly shall file triennially, commencing on November 15, 2014, an application with the Commissioner of the Revenue as a requirement for retention of the exempt status of the property. The Commissioner of the Revenue shall send notice of this requirement to each such organization 'by not later than September 15 preceding the November 15 on which such application is due. Such application shall show the ownership and usage of such property, and such other information as the entity deems desirable, for the property for which retention of such exemption is sought. Ot ganlzation's Name: © r ! �� 1 1! f 4! ht.1 / V Organization's Federal Employer Ident0kn No . (EIN): Contact Name: Phone Number: Contact Tdie: Email: nn Address: 'TV �{- l� e le G4J 4 e- hegloq. (/ Frederick County L ocation Address � � `� S (J f A Date Organization Began or WHI Began OPeratYng In Frederk* 6 6ty. , I an io n 1. What is the organization's p urpose? 1 2. w hat Is th organization's f<e designa (sel one): -yV k & rl � _ 501 {c } {3) ❑ 501(c)(4) ❑ 501(c)(6) ❑ 501(c)(7) o other [specify): 3. How Is the organization funded? .4. What activities or services d the o proAde that ces Frederick Co unty and citizens ?' J �tU /7a (continues ' 3rr7page 21 S. Provide a detailed HA of all real pi operty ned by the organd for which It h: seeking a Frederick County tax ecemptwn (artrrch addfflanWsheet ifnecexsarpp .4�L PROPERTY ADDRESS DATE ACQUIRED USE OF PROPERTY J �tU /7a (continues ' 3rr7page 21 ❑ Non- Profit Cemetery ❑ Library or Non - Profit Institution of Learning ❑,1Gluseum Historic Preservation ❑ Park • Playground • Club, Scouts, or nationally -known helpful organization [specify]: • College Foundation or Alumni Association • Recognized Farming Association (specify]: • Veterans Association or Auxiliary of same [specify]. NO TE: A copy of yo ur most recent exemp IRS tax return and /or your latest detailed financial statements maybe requested. T. Lila the following iiilfermation for aH t Mears who have.the legai authority to represent the orgartfaatfon. It the real estate owner is a business entity such as a trust, partnership, limited liability company, or corporation, this Application muse oe signed by a member, partner, executive officer, or other person specifically authorized in writing by the trust, partnership, limited liability company, or corporation to sign. It is a misdemeanor for any person to willfully subscribe a return which is not believed to be true and correct as to every material matter. (Code Va. Sec. 58.1 - 11) DECLARATION: t do swear or affirm under penalty of perjury (1) that the information herein and in any attachment(s) hereto are true, complete, and correct to the best of my knowledge and belief, and (2) that 1 am the owner or a member, partner, executive officer, or other person sp9aOicany authorized in writing to sign this Application and represent the organization during the tax exemption ' /// �� �,- ❑ Owner 0 LCaY/ / ❑ It Business, Title: �- Print Name �^ (e. g., President, VP etc.) [Rev. 10/2014] i G. Selreed the category of exemption u nder which you organization qualtfdr: ❑ Church or Religious Body or.Religious Organization [provide supporting documentation] FOR OFFICE USE ONLY Date ❑ Copy sent to Disposition: El initials: Received: Rod Williams on ❑ DENIED [Rev. 10/2014] i G. Selreed the category of exemption u nder which you organization qualtfdr: ❑ Church or Religious Body or.Religious Organization [provide supporting documentation] 555 Head and then be sent through the proper channels, beginning with the Finance Committee. Administrator Riley advised that this request came forward last month as part of the Finance Committee report with a recommendation of approval; however, the Board denied the request as the proposed funds were to come from stormwater improvements. The Department has found that revenues in land disturbance permits have exceeded estimates; therefore, these monies would be used to fund the request. Upon a motion by Supervisor Tyler, seconded by Supervisor Forrester, the Board approved the request for a supplemental appropriation in the amount of $22,000 to be made to Public Works' Fiscal Year 2003 -2004 Budget for the purchase of a new 4 x 4 extended cab pickup to replace the 1995 Chevrolet S -10. The above motion was approved by the following recorded vote: Richard C. Shickle - Aye Barbara E. Van Osten - Aye Gary W. Dove - Aye Bill M. Ewing - Nay Gina A. Forrester - Aye W. Harrington Smith, Jr. - Aye Lynda J. Tyler - Aye DISCUSSION OF PROPOSALS FOR VACO'S 2005 LEGISLATIVE PROGRAM Administrator Riley advised that this was an information item, which was being presented to give the Board an opportunity to think about proposals for the 2005 VACo Legislative Program. He asked that the Board submit items to him for consideration at the July 14, 2004 meeting. Supervisor Tyler advised that she would prefer to have individual board member priorities circulated prior to the Board meeting. Chairman Shickle asked the Board to submit their legislative priority lists to Administrator Riley by July 6, 2004 for inclusion in the July 14, 2004 meeting agenda packet. PUBLIC HEARING PUBLIC HEARING - TAX EXEMPT STATUS REQUEST FROM YOUNG LIFE - NORTHERN SHENANDOAH VALLEY, A NON- PROFIT, NON- DENOMINATIONAL CHRISTIAN VIRGINIA ORGANIZATION, TO BE DESIGNATED AS A CHARITABLE AND BENEVOLENT ORGANIZATION WITHIN THE CONTEXT OF § 6 (A) OF ARTICLE X OF THE CONSTITUTION OF VIRGINIA - (RESOLUTION #067 -04) - APPROVED Administrator Riley advised that this was a request pursuant to Virginia Code section 58.1- 3650 et. seq. for tax exempt status for Young Life - Northern Shenandoah Valley. He advised that Minute Book Number 29 Board of Supervisors Regular Meeting of 06109/04 39 556 after discussions with the Commissioner of Revenue, it was determined that this was the most appropriate course of action. He concluded by saying that it was appropriate for the Board to take up this request. Paul Burkholder appeared before the Board on behalf ofYoung Life- Northern Shenandoah Valley. Chairman Shickle asked Mr. Burkholder if his organization owned any real or personal property or intended to acquire such in the future. Mr. Burkholder responded no and advised that the organization had no intention of acquiring any real or personal property in the future. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Vice- Chairman Van Osten, seconded by Supervisor Smith, the Board approved the Resolution Granting Tax Exempt Status Pursuant to Article X, Section 6(A)(6) of the Constitution of Virginia Young Life - Northern Shenandoah Valley: WHEREAS, Young Life is a national non -profit organization and a recognized 501(c)(3) organization; and WHEREAS, Young Life - Northern Shenandoah Valley, a part of the parent non -profit organization, has requested the Board of Supervisors of the County of Frederick to grant a tax exemption pursuant to Article X, Section 6(A)(6) of the Constitution of Virginia; and WHEREAS, neither Young Life nor Young Life - Shenandoah Valley own real and/or personal property within the County of Frederick; and WHEREAS, Young Life - Northern Shenandoah Valley has requested a license exemption to sell fireworks at a stand in the County as a fund- raiser, which said license has a value of $500; and WHEREAS, the Board of Supervisors examined and considered the provisions of Section 58.1- 3651(B) of the Code of Virginia, 1950. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, hereby grant to Young Life - Northern Shenandoah Valley, a real estate and personal property tax exemption, pursuant to Article X, Section 6(A)(6) of the Constitution of Virginia provided: 1. Any property acquired by the organization and used in accordance with the purpose for which the organization is classified and designated pursuant to the Code of Virginia, 1950, Section 58.1 -3651 (A). 2. That the organization currently, and continuously, satisfactorily meets the provisions of Section 58.1 -3651 (B). BE IT FURTHER RESOLVED, by the Board of Supervisors of the County of Frederick, Minute Book Number 29 Board of Supervisors Regular Meeting of 06/09104 40 557 Virginia, that Young Life - Northern Shenandoah Valley's request for a license exemption is hereby granted. The foregoing was approved this 9`" day of June, 2004 by the following recorded vote: Richard C. Shickle - Aye Barbara E. Van Osten - Aye Gary W. Dove - Aye Bill M. Ewing - Aye Gina A. Forrester - Aye W. Harrington Smith, Jr. - Aye Lynda J. Tyler - Aye PUBLIC HEARING - PURSUANT TO SECTION 33.1-62 ET SEO OF THE CODE OF VIRGINIA, 1950, PUBLIC INPUT WILL BE RECEIVED ON THE PROPOSED NOMINATION OF REDBUD ROAD (STATE ROUTE 661) FROM ROUTE 11 RUNNING SOUTHEASTERLY TO WOODS MILL ROAD (STATE ROUTE 660)_ FOR DESIGNATION AS A VIRGINIA BYWAY - (RESOLUTION #061 -04) - APPROVED Administrator Riley advised that the resolution before the Board was pursuant to Virginia Code section 33.1 and tonight's public hearing was to receive public input regarding the proposed designation of Red Bud Road as a Virginia Byway. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Tyler, seconded by Vice - Chairman Van Osten, the Board approved the Resolution Nominating Redbud Road for Virginia Byway Designation: WHEREAS, The Commonwealth Transportation Board is empowered to designate an existing road within the Commonwealth as a "Virginia Byway"; and WHEREAS, the Frederick County Board of Supervisors has examined the Red Bud Road (State Route 661) from Route 11 running southeasterly to Woods Mill Road (State Route 660); and WHEREAS, upon consideration of the scenic landscape, historic civil war battlefields and environmentally significant nature of the area which Redbud Road traverses, providing an opportunity for recreational and cultural enrichment. IT IS, ACCORDINGLY, RESOLVED, that the Frederick County Board of Supervisors does hereby request the Virginia Department of Transportation take all necessary actions to effect a designation of Redbud Road as a Virginia Byway. Supervisor Dove asked about the benefits of this proposed designation. Supervisor Tyler responded that the designation offers us an opportunity to access federal grant money for walking trails, safety improvements, etc. She reminded the Board that there was a Civil War battlefield along this route as well. Supervisor Dove stated that he still had concerns and he would like to hear any concerns the Minute Book Number 29 Board of Supervisors Regular Meeting of 06/09/04 41 Ellen Murph Prom: Susan Anderson [SAnderson @sc. young life. org" Sent: Wednesday, October 22, 2014 12:25 PM To: Ellen Murphy Subject: Young Life Shenandoah Valley Importance: High Ms. Murphy, Thank you for the letter of October 9, 2014 you sent in regards to the tax exemption of our property in Virginia. Because it was addressed to our president, Mr. Denny Rydberg and not to Mr. Richard Kaiser, Director of Real Estate, it just came to our attention. Mr. Kaiser will be more than happy to submit the application for your consideration. He does have a question. In the letter, it is not stated what the parcel number(s) or the real address of the property in question. Would we be able to be provided that information please? Blessings, Susan M Anderson Accounting Administrative Assistant Young Life Finance (719) 381 -1968 (719) 867 -3501 sanderson0sc.vounglife.oraa Uy ungl. Y#u r�eae made soa : a s._ * ** Confidentiality Notice ** *This email transmission and any documents, files or previous e-mail messages attached to it, may contain confidential and legally pfivilege information, which is intended solely for use by the individual or entity to whom it is addressed. Any review, retransmission, dissem'nation, copying, printing or other use of this information by persons or entities other than the intended recipient is STRICTLY PROHIBITED. If you have received this information in error, please notify the sender immediately and delete (destroy) the original transmission and any attachments. 1 42 FREDERICK COUNTY, VIRGINIA Ellen E. Murphy, Commissioner of the Revenue DATE: P.O. Box 552, Winchester VA 22604 -0552 Phone: 540 -665 -5680 Fax: 540 -667 -6487 FyLe A 4PLIC ►TION '- www.fcva.ustcor • www.feva.uslre 'Ar ra y APPLICATION FOR REAL PROPERTY TAX EXEMPTION This Application must be completed by Applicants seeking to maintain their existing exemption and new Applicants seeking exemption. Frederick County Code $ection 155- 153($ ): Each organization which owns real property exempt from taxation pursuant to designation of the Board of Supervisors or pursuant to designation of the General Assembly shag file triennially, commencing on November 15, 2014, an application with the Commissioner of the Revenue as a requirement for retention of the exempt status of the property. The Commissioner of the Revenue shall send notice of this requirement to each such organization by not later than September 15 preceding the November 15 on which such application is due. Such application shall show the ownership and usage of such property, and such other information as the entity deems desirable, for the property for which retention of such exemption is sought. ClJMPLETt AS LEGALLY APPROPRIATE PER THE DATE OF THIS APPLICATION. Organization Name: Organintim's Fedetal Enrpto lde cation No. (EIN}: ' Contact Name: Phone Number: Contact Title: ("2�" _ ivCa -` Eesailt rdaeng �o ►� A Address: Frederick County Location Address. � E)ete Organization Began or Will Begin Operating in Frederick county: 1 . W hat Is t he organization's purpose? 2. Whit Is the organization's federal tax design (select a �� - -- -- �— ❑ 501(c)(3) ❑ 501(c)(4) ❑ 501(c)(6) ❑ 501(c)(7) ❑ Other [specify]: 3. How Is the organization funded? 4. What acthrities or services does the org anization provide that e nhances Frederick County and its citizens? S. Provide a netatied iii of all real property owned by the organization for which It is seeking a Frederick County tax. exenmWon (attach addithwal sheet, ifneceswy). MAP * PROPERTY ADDRESS DATE ACQU f USE OF . #, [continues4l3page 21 IN planning operations, though there is the possibility for impact on timelines as VDOT comment is made. In addition, staff will be attending upcoming training sessions on the new regulations. 3. Enhancement Grants Staff presented the following information to the committee and sought guidance on whether they would prefer to continue trying to accrue funds for the Senseny Road project or to look at other opportunities. The November deadline to make application for enhancement grants is approaching. As you will recall from last year we applied for funds to make improvements to the Senseny Road Corridor. That request was partially funded at $140,000. Staff is preparing a new application for the Senseny Road Corridor to continue to work toward fully funding that project. Additional materials will be presented at the meeting. After some discussion and slight modification to the map to include a small area not completed by the Orrick Commons project, the committee recommended that staff continue with the Senseny Road project. Staff will prepare an application for the September Committee meeting. 4. Access Management As you may recall, some time ago the Board of Supervisors authorized staff and the Transportation Committee to create an access management plan. In our first of what will be a series of agenda items working toward this goal, please find the attached literature which discusses what access management is and also describes some of the primary techniques used. The basic format that staff plans to follow is to take one or two primary considerations, such as signal or intersection spacing, each month. Staff will bring recommendations to the committee for discussion and refinement. There will be many issues to consider in addition to whether the proposed guidelines arc too weak or too harsh. Among these are what, if any, waiver opportunities should accompany each section and how existing uses can be "grandfathered" in and what would trigger the need for compliance. Once the plan is complete, it would be forwarded to the Board of Supervisors for consideration. Staff would expect that should the Board look favorably upon the plan, it would be adopted and forwarded to the DRRS committee for codification. Staff presented the above information to the committee to seek input on whether this would be their preferred course of action. The committee directed staff to continue as outlined above. 5. Article Review Staff regularly submits copies of transportation related articles to the committee from various news outlets. 6. Other Mr. Racey requested a review of the signal timing at Commonwealth Court to see whether Route 11 is receiving adequate green time. This request has been passed along to VDOT. PUBLIC HEARING PUBLIC HEARING TAX EXEMPT STATUS REQUEST FROM BLUE RIDGE HOSPICE. REQUEST FROM THE BLUE RIDGE HOSPICE A NON - PROFIT VIRGINIA ORGANIZATION, TO BF CLASSIFIED AND DESIGNATED AS A CHARITABLE AND BENEVOLENT ORGANIZATION WITHIN THE CONTEXT OF 46(a) (6) OF ARTICLE X OF THE CONSTITUTION OF VIRGINIA THE ESTIMATED ASSESSED VALUE FOR THE PERSONAL PROPERTY OWNED BY Minute Book Number 33 Board of Supervisors Regular Meeting of 09/12/07 44 grain MGM THE BLUE RIDGE HOSPICE IS $10,000 AND THE ANNUAL ESTIMATED PERSONAL PROPERTY TAX TO BE EXEMPT WOULD BE $420.00 - (RESOLUTION 4013 -07) - APPROVED Administrator Riley advised this was a request from Blue Ridge Hospice for tax exemption for property owned by them in Frederick County. The estimated value of personal property is $10,000 with annual estimated personal property tax to be exempt of $420.00. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor DeHaven, seconded by Supervisor Van Osten, the Board approved the request by Blue Ridge Hospice for exemption from taxation pursuant to Article X, Section 6(A)(6) of the Constitution of Virginia. WHEREAS, Blue Ridge Hospice, a non -profit organization, has requested the Board of Supervisors of the County of Frederick, Virginia, to grant its request for a tax exemption pursuant to Article X §6(a) (6) of the Constitution of Virginia for certain property owned by said organization in the County of Frederick; and WHEREAS, no real property is owned by Blue Ridge Hospice that is part of this appeal; and WHEREAS, Blue Ridge Hospice may have an estimated personal property value of $10,000 and the annual estimated personal property tax to be exempt would be $420.00; and WHEREAS, Blue Ridge Hospice does not anticipate unrelated income gross receipts under IRC Code §511 et seq. and therefore requests exemption from any annual business license; and WHEREAS, The Board of Supervisors examined and considered the provisions of Section 58.1 -3651 (B) of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Frederick, Virginia, hereby supports, pursuant to Article X, §6 (a) (6) of the Constitution of Virginia, to provide: 1. That Blue Ridge Hospice is classified and designated as a charitable and benevolent organization pursuant to the Code of Virginia, Section 58.1 -3651 (A); and 2. That personal property owned by Blue Ridge Hospice and used by it exclusively for charitable and benevolent purposes on a non - profit basis is determined to be exempt from taxation, state and local, including inheritance taxes; and 3. That Blue Ridge Hospice will not conduct business that is unrelated business taxable income and what business it conducts will be used by it exclusively for charitable and benevolent purposes on a non - profit basis is determined to be exempt from taxation on state sales tax and local license taxes. ADOPTED this 12th day of September 2007. The above motion was approved by the following recorded vote: Minute Book Number 33 Board of Supervisors Regular Meeting of 09/12/07 45 06S Richard C. Shickle Aye Gcne F. Fisher Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Absent Bill M. Ewing Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye PUBLIC HEARING -PROPOSED SCHOOI, BOND FINANCINGBY THE COUNTY OF FREDERICK, VIRGINIA. THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK. VIRGINIA (THE "COUNTY ") WILL HOLD A PUBLIC HEARING IN ACCORDANCE WITH SECTION 15.2 -2606 OF THE CODE OF VIRGINIA, 1950, AS AMENDED, ON THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS (THE "BONDS ") OF THE COUNTY IN AN AMOUNT NOT TO EXCEED $4,000,000 TO FINANCE CERTAIN CAPITAL PROJECTS FOR PUBLIC SCHOOL PURPOSES A RESOLUTION #014 -07) AUTHORIZING THE ISSUANCE OF THE BONDS WILL BE CONSIDERED BY THE BOARD OF SUPERVISORS AT ITS MEETING ON SEPTEMBER 12 2007. - APPROVED Administrator Riley advised this was a resolution authorizing the issuance and sale of $4,000,000 general obligation school bonds. The purpose of the bonds is to provide financing for the 12th elementary school. Chairman Shickle convened the public hearing. There were no public comments. Chairman Shickle closed the public hearing. Upon a motion by Supervisor Van Osten, seconded by Supervisor Fisher, the Board approved the resolution authorizing the issuance and sale of not to exceed $4,000,000 general obligation school bonds of the County of Frederick, Virginia to be sold to the Virginia Public School Authority and providing for the form and details thereof. WHEREAS, the Board of Supervisors (the "Board ") of the County of Frederick, Virginia (the "County ") has determined that it is necessary and expedient to borrow in an amount not to exceed $4,000,000 and to issue its general obligation school bonds to finance certain capital projects for school purposes. WHEREAS, the Board held a public hearing on September 12, 2007 on the issuance of the bonds (as defined below) in accordance with the requirements of Section 15.2 -2606, Code of Virginia of 1950, as amended ( "Virginia Code "). WHEREAS, the School Board of the County has requested, by resolution, the Board to authorize the issuance of the Bonds and has consented to the issuance of the Bonds. WHEREAS, the objective of the Virginia Public School Authority (the "VPSA ") is to pay the County a purchase price for the Bonds which, in VPSA's judgment, reflects the Bonds' market value (the "VPSA Purchase Price Objective "), taking into consideration such factors as the amortization schedule the County has requested for the Bonds, the amortization schedules requested by other localities, the purchase price to be received by VPSA for its bonds and other market conditions relating to the sale of VPSA's bonds. Minute Book Number 33 Board of Supervisors Regular Meeting of 09/12/07 M. h FREDERICK COUNTY, VIRGINIA Ellen E. Murphy, Commissioner of the Revenue DATE P.O. Box 552, Winchester VA 22604 -0552 J Phone: 540 - 665 -5680 Fax: 540- 667 -6487 F11.s APBLIG1T - - www.fcva.uslcor • www.fcva.us /re TRWMIALLY APPLICATION FOR REAL PROPERTY TAX EXEMPTION This Application must be completed by Applicants seeking to maintain their existing exemption and new Applicants seeking exemption. Frederick County Code Section 155- 153(6): Each organization which owns real property exempt from taxation pursuant to designation of the Board of Supervisors or pursuant to designation of the General Assembly shall file triennially, commencing on !November 15, 2014, an application with the Commissioner of the Revenue as a requirement for retention of the exempt status of the property. The Commissioner of the Revenue shall send notice of this requirement to each such organization by not later than September 15 preceding the November 15 on which such application is due. Such application shall show the ownership and usage of such property, and such other information as the entity deems desirable, for the property for which retention of such exemption is sought. Organization's erne; L t? ganlzatlan's Federal Emoloyer Identiflcatfon . (Elft { tvntac# Name: �! Phone Nu er: 5 +,1 I Contact Title: U�) CY ;- .I- CFO E Gc-► o Address: �J�j Cap S �t �C VA oZ� �O Frederick County Location Address: 1 N - 6 10 I llJV"\ C V A o Date Organization Began of Wig Bee Operating in Frederick County: 1, 1. What is the orga nizatio n 's purp ose? P ? w CJfAC A ea C' OL Cc k 4r , Lr j�`v"& (-'C JS 4 k-have ��i i+% + 2. What is the organization's federa tax d (Select onep X501(c)(3) ❑ 501(c)(4) ❑ 502(c)(6) ❑ 501(c)(7) ❑ Other[specifyJ: 3. Haw is the organization funded? — m t -- n .s i 4. What activities or services does the zation provide that enhances Frederick C4 rtty and Pts citizens? 'l.: cje "cj3piC.e pr-0L/,'&eS C(UDLLt 1 er � v lc . Cotev 40 ir' :vik'0JS -4 �W"- cwm:lt .S` C9\r.6 N. st 4 Gi na ore- tin ancc- cpmrr",' cX�bcG. - 'b , &y Cn 4- lc-43, { f S. Provide a detailed first of all real property owned by the organization fai which It Is seeking a Frederick County tax exernotion fact ch addWonarl sheet. rf necessaryl. MAP ■ —. 1 PROK117 ADDRESS DATE ACQUIREO Or PROPERTY \1$'(O UhOCll� j'riv2� 1 �5>°d �� - k ;din G`�ffcj,-t'cn Vnr khv+ A 1 he5�e,r VA a�be,i 3 x� s�^ s � ? ov Qc cGre - � a ' 4� [continues 4fl page 21 ❑ Library or Non - Profit Institution of Learning ❑ Museum Q Historic Preservation Q Park ❑ Playground ❑ Club, Scouts, or nationally -known helpful organization [specify]: • College Foundation or Alumni Association • Recognized Farming Association [specify]: � Veterans Association or Auxiliary of same [specify]. 'Y �1�71�a Lr/' NOTE: A copy of your most rec exempt IRS tax return and / or your latest detailed financial statements may be requested. T. List the following information for A a ficers who hmm the le i authodw to represent th# orgam attarr IL - O -ti If the real es ate owner is a business entity such as a trust, partnership, limited liability company, or corporation, tnls Applcation must be signed by a member, partner, executive officer, or other person specifically authorized in writing by the trust, partnership, limited liability company, or corporation to sign. It is a misdemeanor far any person to willfully subscribe a return which is not believed to be true and correct as to every rraterial matter. (Code Va. Sec. 58.1 -11) DECLARATION: I do swear or affirm under penalty of perjury (1) that the information herein and in any attachment(s) hereto are true, complete, and correct to the best of my knowledge and belief, and (2) that 1 am the owner or a member, partner, executive officer, or other person specifically authorized in writing to sign this Application and represent the organization during the tax exemption - - - -- 1 ( ❑ Owner QR eL 121 ! J ❑ If Business, Title: �� Signature Tint Name (e.g., President VP etc.) Date ^ * * F OFFICE USE ONLY Date ❑ Copy sent to I Disposition: El APPROVED Received: Rod Williams on Initials: ❑ DENIED [Rev. 10/2014] e WUILOJ C. Select the category of exemption under which your organ=tton.cluaiifies: ❑ Church or Religious Body or Religious Organization [provide supporting documentation] • Non - Profit Cemetery 1� BLUE RIDGE 1 Board of Directors 2014-2015 ** Executive Committee ** Chair *Vice Chair * *Secretary * *Treasurer * *Immediate Past Chair * *At Large DELMERICO, Paul General Manager SpecialMade Goods & 141 Marcel Drive Winchester, VA 22602 KAPLAN, Mary Ann (Fuj 116 Cora Lane Stephens City, VA 22655 BERMAN, Bethanne 247 Laurel Grove Road Winchester, VA 22602 TRUBAN, Jared PO Box 267 Winchester, VA 22604 MOWERY, Robert, CPA 5493 Main Street Stephens City, VA * *CALEY, George 223 Jeb Dr Winchester, VA 22602 * *SAYLES, Lynne (Finance First Vice President Wells Fargo Advisors, LLC 201 N Loudoun St. Winchester, VA 22601 I,\wpdocs \Lxs:S\aO'Om LIST 2014- 2015.doe 49 October 13, 2014 * *ZEBARTH, Helen 112 Shockey Circle Winchester, VA 22602 * *CARNEVALE, Jr., Ernest J. President & CEO, Blue Ridge 723 Galloway Dr. Leesburg, VA 20175 * *CURRAN, Christopher 487 Bell Lane Berryville, VA 22611 HARDESTY, John 517 Longmarsh Rd. Berryville, VA 226'. JACKSON, Mary Jo BOX A THOMAS, Sherry 920 Breckinridge Lane Winchester, VA 22601 * *YANG, Leonard, MD (Quality 1537 Dalton Place Winchester, VA 22601 I: \Wpdoc9 \LISTS \30ARD LIST 2014- 2015.doc 50 October 13, 2014 f > Andrew K. Block, Jr. COMMONWEALTH of VIRGINIA Director Department of Juvenile Justice November 19, 2014 Mr. Peter Roussos, Director 26 District Court Service Unit 5 N. Kent Street Winchester, Virginia 22601 Dear Mr. Roussos: P.O. Box 1110 Richmond, VA 23218 (804) 371.0700 Fax. (804) 371.6490 The VJCCCA FY2014 end of the year expenditure report has been reviewed. A Fiscal Adjustment Form (FAF), which records the movement of funds from program to program during the year, has been received. The Compliance Certification Form, which attests that all funds were expended as reported in the Department's Community Programs Reporting (CPR) System, has been signed by the Court Service Unit Director; however, the county administrator needs to sign and return it to us. According to the report, Frederick/Winchester /Clarke expended $107,870.01 of its approved budget of $128,358.00. The breakdown of funds expended is as follows: Required Maintenance of Effort $ 0.00 State Funds Expended $ 107,870.01 Total Expenditures $ 107,870.01 A total of $128,358.00 in state funds was provided to the locality. Because the state funds were not totally expended, we request that the balance of $20,487.99 be returned to the state. Additional funds for FY15 cannot be released for your locality until the FY 14 unexpended funds are returned. Please make your check payable to Treasurer, State of Virginia, and mail it to: Department of Juvenile Justice Petty Cash Cashier P. O. Box 1110 Richmond, Virginia 23218 -1110 We thank you for your attention to this request and for all that Frederick and Clarke Counties and the City of Winchester do for their youth and families before the 26th District Juvenile and Domestic Relations Court and Court Services Unit. Sincerely, Angela C. Valentine Chief Deputy Director cc: David L. Ash, County Administrator --- Clarke County Eden Freeman, City Manager — City of Winchester John Riley, Deputy County Administrator — Frederick County www.djj,virginia.gov 51 Frederick County, VA Series 2006 Lease Revenue Bonds Advanced Refunding Opportunities As of January 12, 2015 Backgroun Bonds Outstanding as of January 1, 2015 $ 18,355,000 Coupon Interest Rates Average Annual debt Service Costs: 4.00% to 4.75% $1,350,000 Bonds maturing on or after June 15, 2017 can be called at par as of June 15, 2016. Bonds may be Advanced refunded at any time. Proceeds of the Series 2006 Bond issued were used to construct, furnish and equip a new public safety facility. An animal control facility and other public safety facility projects. Refunding Alternatives Examined: Representatives of Raymond James have extensively discussed this refunding opportunity with local, regional and national financial institutions. Unfortunately, each institution indicated that they could not offer a competitive refunding alternatives that could match the existing maturity schedule. In addition, Bond Counsel can not get comfortable with a Bank Qualified structure whereby two separate Economic Development Authorities would be used to refund these Bonds. However, the County could utilize the Virginia Resources Authority Pooled Financing program to execute an Advanced refunding of these Bonds and realize significant annual debt service savings. To participate in this Pooled Financing program for the Spring 2006 sale the County would need to submit an application no later than February 6, 2015. Summary of Advanced Refunding: Bonds to be refunded as of June 15, 2016 $ 17,305,000 Interest to be paid on bonds to be called: 1,187,494 18,492,494 Estimated earnings on Escrowed Funds (42,628) Net Deposit to Escrow 18,449,866 Estimated Capital Reserve Fund 32,637 Estimated Cost of Issuance 193,968 18,676,471 Less premium Bonds (2,827,583) Less Debt Service deposit (263,888) Estimated size of Series for FY15 Refunding Bonds $ 15,585,000 Estimated interest rate yields .50% to 3.36% Estimated new Annual Debt Service costs $1,200,000 Estimated Annual debt Service savings $ 154,000 Net Present Value of Savings -$ $ 2,075,297 Net Present Value of Savings -% 12.00% 52 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE FINANCINGS FOR CERTAIN COSTS OF JOINT CAPITAL IMPROVEMENTS FOR COURTS AND RELATED SERVICES The County of Frederick, Virginia (the "County ") has determined that it may be necessary or desirable to advance money to pay the costs of certain joint capital improvements for courts and related services, specifically for renovations to the Winchester - Frederick County Joint Judicial Center (the "Project "). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA: 1. The Board of Supervisors .adopts this declaration of official intent under Treasury Regulations Section 1.150 -2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of the Project from the proceeds of one or more financings. The maximum amount of financing expected to be issued for the Project is $4,065,500 with costs to be shared on a 50 -50 basis or $2,032,750 per locality. 3. This resolution shall take effect immediately upon its adoption. The foregoing resolution was adopted by the Board of Supervisors at its meeting on January 28, 2015 by the following roll call vote: Member Vote Member Vote Richard C. Shickle Gary A. Lofton Gene E. Fisher Christopher E. Collins Charles S. DeHaven, Jr. Robert W. Wells Robert A. Hess John. R. Riley, Jr., Clerk, Board of Supervisors, County of Frederick, Virginia Resolution No.: 53 Agenda Budget Worksession January 21, 2015 • General Fund Revenue from local taxes • General Fund Expenditure requests over FY15 (Includes capital and new positions) • General Fund positions requested • Total Capital requested Attachments • FY 2015 -2016 Budget Summary • Capital Request Summary • List of New Positions Requested • Outside Agency Request List • Preliminary Funding Scenarios Upcoming Budget Worksessions • Calendar attached • Dates have been placed on calendar on IPADs 4,286,153 6,381,404 54 In LL LLJ � V } D (A F W Q in co to 1 L& r'I O N LL N Ln coo 0 0 Ln o a o a o o rn Ln o0 F o Ln - Ln O Ln O 0 0 " x 0 0 0 0 0 'o LD �t N LD Ln a 14 H N p N O Ln a I t r-I Kt a Y Ln m O N T-1 m 0 m [6 Ln N n Lr LO v v N Ol d v Lo Ln Ln V U C G O O ID cn to O M N N Lc c U m "4 N a(-+ co Q t m = 4) O CO O CLO il} Q O Ln u u G O_ z O O p � O J_- U O to m L i o m v ¢ u L/! m i17 CL -0 _ .. y to 4 - yh. m C C U O t cn Q7 4/ 4J U Ln Ln LU } O U • O • cn Ln w LL Li"I N _i M O i cn Ln S N O a ru p L7 • V C w In 0) a�4 I ta L7 u • c V) to C �+ C i d L O S= 's' �' r_ CU 0 c L O • L c W V1 m C N S= LL 'O N L11 m N G U O LL -a ra "4 I— a) -O U LL LL H Ln QI .Q ++ Ln O LL. 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CL r � V L O v � FY 2015 -2016 NEW POSITION REQUESTS - GENERAL FUND Dept Code Department New Position Plus Fringes Amount 1203 Human Resources HR Administrator 29,500 FICA 2,257 VRS 3,130 Health /Dental 10,500 Life 351 Worker's Compensation 30 Disability 180 1 Position Total Cost 45,948 1210 Reassessment Assessor I 43,000 FICA 3,290 VRS 4,562 Health /Dental 10,500 1_ife 512 Worker's Compensation 43 Disability 265 1 Position Total Cost 62,172 3102 Sheriff Deputy I -16 x $36,800 588,800 AFIS Examiner 60,000 FICA 49,633 VRS 68,838 Health /Dental 178,500 Life 7,721 Worker's Compensation 11,743 17 Positions Total Cost 965,235 3505 Fire and Rescue Firefighter - 49 x $34,744 1,702,456 Training Officer 34,744 Training Officer 34,744 Secretary I 27,052 Health & Safety Officer 34,744 Resource Management Technician 30,000 FICA 142,576 VRS 197,743 Health /Dental 567,000 Life 22,179 Worker's Compensation 86,598 54 Positions Total Cost 2,879,836 1 1/14/2015 77 Dept Code Department New Position Plus Fringes Amount 4203 Refuse Collection Laborer II 13,574 FICA 2,077 VRS 2,880 Health /Dental 10,500 Life 323 Worker's Compensation 629 1 Position Total Cost 29,983 4205 Litter Control Laborer II 13,574 Position split with Refuse Collection - all fringes included in Refuse Collection Total Cost 13,574 7104 Recreation Centers Recreation Technician 27,053 Recreation Technician 27,053 Program Coordinator 34,984 FICA 6,815 VRS 9,452 Health /Dental 31,500 Life 1,060 Worker's Compensation 1,969 Disability 300 3 Positions Total Cost 140,186 8101 Planning Planner 1 50,000 FICA 3,825 VRS 5,305 Health /Dental 10,500 Life 595 Worker's Compensation 50 Disability 300 1 Position Total Cost 70,575 8102 EDA - Fund 31 Research Manager 57,000 FICA 4,361 VRS 6,048 Health /Dental 10,500 Life 678 Worker's Compensation 57 1 Position Total Cost 78,644 79 Positions Total Cost 4,286,153 1114/2015 78 OUTSIDE AGENCIES FY 2015 -2016 2014 -2015 2015 -2016 Approved Budget $ % O rganiza t i o n Budget Request Difference Difference Blue Ridge Legal Services, Inc. $0 $5,756 $5,756 100% CLEAN, Inc. $10,000 $15,000 $5,000 50% Shenandoah Valley Discovery Museum $0 $25,000 $25,000 100% Bluemonth Concert Series NEW REQUESTH $0 $8,000 $8,000 100% Big Brothers Big Sisters NEW REQUESTI l $0 $10,000 $10,000 100% Our Health, Inc. $20,000 $25,000 $5,000 25% NW Works, Inc. $25,000 $26,500 $1,500 6% Access Independence, Inc. $11,000 $11,475 $475 4% Tourism Program - City of Winchester $100,500 $100,500 $0 0% Courthouse Museum $25,000 $25,000 $0 0% Lard Fairfax EMS Council, Inc. $16,000 $17,600 $1,600 10% Health Department $301,000 $386,549 $85,549 28% Northwestern Community Services $318,000 $333,900 $15,900 5% Shenandoah Area Agency on Aging $60,000 $65,000 $5,000 8% The Laurel Center $6,000 $8,000 $2,000 33% Lord Fairfax Community College $56,000 $78,233 $22,233 40% The Handley Library $862,665 $942,357 $79,692 9% Shenandoah Apple Blossom Festival $3,800 $5,000 $1,200 32% NSV Regional Commission $44,085 $45,301 $1,216 3% Lord Fairfax SWCD $7,000 $11,250 $4,250 61% Total $1,866,050 $2,145,421 $279,371 79 LL O U) O U 7 0 LL (Q E J a U cn m N U O 0= X m E -0 O Z L LL N � N 7 > .� C N O > N O N m of O 0 - U) c � o Z) O LL M 7 (6 LL M C E O _ N c 4? o 0 0 0 0 LL a)O - 0 Q o �m � ,_ O -0 = ; Z) >- o LL LL LL Q' 0) ,_ LL LL N O m N U N N 0 O) N O) (0 m -0 N _0 m U C 'O 7 C LL LL N m C N N C N U O Q O- O 0 m Q O LO L L C 7 LL (6 O O O N 0 U) E c: O O C O - 0 - O C C � 7 LL LL _ O O N (n O) O) C C - 0 - 0 C C 7 7 m m c c O O - 0 - 0 H H U C � 7 (6 LL Cp (6 Q O O '— N M o U co U � O O � 0 O E L U Cn O o O O LO N O U � N Q O 0 O O C C U U C7 (O O O C C N N N O U U O (6 C C m � Lj C (6 N N C .x E E o x O2 N (6 (6 N N p N N i0) N a0) a0) - 0 U � C (6 N C C � C O N O O > o c� °—' O > 0 0 Q o Z � a 2 U U of N U U c�<coUOiL N 7 C N N C N 7 U U) O c N U • ql� LO O N O 1— N LO 00 1— W 00 O (O O V (O 00 V co �--� O O LO O (O LO O N 00 N O O 00 L(7 V 00 (O L(7 O U cc cl O v (O cl N Ln 11- Q (.0 00 V 00 V LO N co 1— LO Z � LU C U o LO O N O 1— N LO 00 1— Q co 00 U� O Lo O (0 Lo- O N 1- O V O 1— 00 0) 1— N 00 co co co N co CO 1- V 0 0 0 V N 00 V 00 N C cl (O V Z LU U Lo LO O N 1— N LO 00 ti U 00 (O V (O 00 N LO O LO (O LO O co 1— O O 00 O 00 O O co CD 00 O CO CO LO LO O) 0o co V N V N Q Z LU U LO O N 1— N LO 00 1— m 00 O (O V (O 00 N LO O O LO (O LO O co 1— O O O 0 O 0 O N O Of 00 N O O cl 1 00 00 00 N 00 V NN (O c7 N Z LU U LO O N 1— N LO 00 1— 00 O (O V (O 00 N LO O O LO (O LO O C7 11- O O 00 O 00 O 00 O CO (/ CO CO O CO CO O 1— 00 V 00 NN 00 LO co Z LLJ U cn J a U cn m N U O 0= X m E -0 O Z L LL N � N 7 > .� C N O > N O N m of O 0 - U) c � o Z) O LL M 7 (6 LL M C E O _ N c 4? o 0 0 0 0 LL a)O - 0 Q o �m � ,_ O -0 = ; Z) >- o LL LL LL Q' 0) ,_ LL LL N O m N U N N 0 O) N O) (0 m -0 N _0 m U C 'O 7 C LL LL N m C N N C N U O Q O- O 0 m Q O LO L L C 7 LL (6 O O O N 0 U) E c: O O C O - 0 - O C C � 7 LL LL _ O O N (n O) O) C C - 0 - 0 C C 7 7 m m c c O O - 0 - 0 H H U C � 7 (6 LL Cp (6 Q O O '— N M o U co U � O O � 0 O E L U Cn O o O O LO N O U � N Q O 0 O O C C U U C7 (O O O C C N N N O U U O (6 C C m � Lj C (6 N N C .x E E o x O2 N (6 (6 N N p N N i0) N a0) a0) - 0 U � C (6 N C C � C O N O O > o c� °—' O > 0 0 Q o Z � a 2 U U of N U U c�<coUOiL N 7 C N N C N 7 U U) O c N U • ql� Budget Calendar FY 2015.2016 Month Action October 15, 2014 Budget discussion at Finance Committee meeting outlining priorities including budget memo from Finance Committee Chairman November 2014 Budget materials sent to all departments and outside agencies December 2014 Budget requests from departments and outside agencies due back to Finance Department January 21, 2015 Finance Committee /Budget Worksession; Possible Budget Scenario and reassessment discussion 8:00 a.m. January 28, 2015 Joint budget meeting with School Board and Board of Supervisors; School Board presents School Board budget to Board of Supervisors/Possible Budget Worksession 5:30 p.m. February 4, 2015 Budget Worksession — Board of Supervisors 8:00 a.m. February 11, 2015 Budget Worksession — Board of Supervisors 6:00 p.m. February 17, 2015 School Board budget public hearing February 18, 2015 Finance Committee /Board of Supervisors Budget Worksession 8:00 a.m. February 25, 2015 Budget Worksession — Board of Supervisors 6:00 p.m. REASSESSMENT DISCUSSION March 4, 2015 Final Board of Supervisors Budget Worksession before budget advertisement 8 :00 a.m.; March 9, 2015 Budget Advertisement to Winchester Star for publishing March 16, 2015 Public Hearing Advertisement in newspaper March 25, 2015 FY 2015 — 2016 Budget/Tax Rates Public Hearing April 8, 2015 FY 2015 — 2016 Budget Adoption May -July, 2015 Preparation of Adopted Budget Document and submission of budget for award April 15 -29, 2015 Prepare and Insert Tax Bills April 30, 2015 Tax Bills mailed July 1, 2015 Implementation of Fiscal Year 2015 — 2016 Dates are subject to than FY15 DECEMBER BUDGET TRANSFERS PAGE 1 DATE DEPARTMENT /GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT 12/11/2014 BOARD OF SUPERVISORS BOS SOUND ROOM UPGRADE 1101 8007 000 000 1,493.00 OTHER 1224 3002 000 000 (1,493.00) 12/11/2014 REFUSE COLLECTION PURCHASE SNOW PLOW FOR 2015 TRUCK 4203 3004 000 001 (5,000.00) REFUSE COLLECTION 4203 5408 000 000 5,000.00 12/12/2014 FIRE AND RESCUE REPLACEMENT ATTACK HOSE 3505 3010 000 000 (10,000.00) FIRE AND RESCUE 3505 5413 000 000 10,000.00 12/16/2014 AGRICULTURE FUNDS NEEDED FOR MEMBERSHIP 8301 5506 000 000 (190.00) AGRICULTURE 8301158011 000 000 190.00 12/17/2014 SHERIFF EQUIPMENT FOR NEW VEHICLES 3102 8005 000 000 (18,000.00) SHERIFF 3102 5408 000 000 18,000.00 12/17/2014 SHERIFF COVER EXPENDITURES 3102 3004 000 000 (3,000.00) SHERIFF 3102 3001 000 000 3,000.00 12/23/2014 AGRICULTURE MEMBERSHIP DUES 8301 5506 000 000 (10.00) AGRICULTURE 8301 5801 000 000 10.00 12/23/2014 INFORMATION TECHNOLOGY BALANCE LINE ITEM 1220 3002 000 000 (200.00) INFORMATION TECHNOLOGY 1220 54111 000 000 200.00 INFORMATION TECHNOLOGY 1220 3002 000 000 (500.00) INFORMATION TECHNOLOGY 1220 5413 000 000 500.00 INFORMATION TECHNOLOGY 1220 3002 000 000 (200.00) INFORMATION TECHNOLOGY 1220 5506 000 000 200.00 12/23/2014 MANAGEMENT INFORMATION SYSTEMS NEW UPS BATTERY BACKUP SYSTEM 1222 5413 000 001 (4,555.00) MANAGEMENT INFORMATION SYSTEMS 1222 8007 000 000 4,555.00 MANAGEMENT INFORMATION SYSTEMS 1222 5401 000 000 (5,446.00) MANAGEMENT INFORMATION SYSTEMS 1222180071 000 000 5,446.00 12/23/2014 COMMISSIONER OF THE REVENUE REASSESSMENT ADDITIONAL INFORMATION 1209 5411 000 000 (250.00) REASSESSMENT /BOARD OF ASSESSORS 1210 5411 000 000 250.00 1/6/2015 ANIMAL SHELTER COVER EXPENDITURES FOR REMAINDER OF YEAR 4305 5413 000 000 (2,000.00) ANIMAL SHELTER 4305 5103 000 000 2,000.00 1/6/2015 LITTER CONTROL GRANT VAN REPAIR 4205 3007 0001 000 (1,300.00) LITTER CONTROL GRANT 4205 3004 000 002 1,300.00 1/8/2015 CLERK OF THE CIRCUIT COURT NSCS COURSE 2106 5401 0001 000 (700.00) CLERK OF THE CIRCUIT COURT 2106 5506 000 000 700.00 1/8/2015 PARKS AND RECREATION ADMINISTRATION OFFICE SUPPLIES FOR DECEMBER 7101 5415 000 000 (385.01) PARKS AND RECREATION ADMINISTRATION 7101 5401 000 000 385.01 82 County of Frederick General Fund December 31,2014 ASSETS FY15 FY14 Increase Performance Bonds Payable 12/31/14 12/31/13 (Decrease) Cash and Cash Equivalents 45,388,357.96 40,047,236.47 5,341,121.49 *A Petty Cash 1,555.00 1,555.00 0.00 Receivables: 4,208,879.70 4,759,572.52 (550,692.82) Taxes, Commonwealth,Reimb.P /P 3,637,250.65 3,787,358.99 (150,108.34) Streetlights 1,746.18 2,020.79 (274.61) Commonwealth, Federal, 45 day Taxes 35,710.23 49,755.30 (14,045.07) Due from Fred. Co. San. Auth. 734,939.23 734,939.23 0.00 Prepaid Postage 3,026.77 3,399.19 (372.42) GL controls (est.rev / est. exp) (8,506,695.30) (9,907,976.88) 1,401,281.58 (1) Attached TOTAL ASSETS 41,295,890.72 34,718,288.09 6,577,602.63 LIABILITIES Accrued Liabilities 0.00 398,079.04 (398,079.04) *B Performance Bonds Payable 399,421.05 398,971.91 449.14 Taxes Collected in Advance 134,437.59 123,087.49 11,350.10 Deferred Revenue 3,675,021.06 3,839,434.08 (164,413.02) *C TOTAL LIABILITIES 4,208,879.70 4,759,572.52 (550,692.82) EQUITY Fund Balance Reserved: Encumbrance General Fund 447,768.74 680,214.87 (232,446.13) (2) Attached Conservation Easement 4,779.85 2,135.00 2,644.85 Peg Grant 66,131.05 190,138.00 (124,006.95) *D Prepaid Items 949.63 949.63 0.00 Advances 734,939.23 734,939.23 0.00 Employee Benefits 93,120.82 93,120.82 0.00 Courthouse ADA Fees 222,145.76 177,748.15 44,397.61 Historical Markers 17,295.25 17,254.92 40.33 Animal Shelter 335,530.02 335,530.02 0.00 Proffers 4,023,780.67 2,841,408.30 1,182,372.37 (3) Attached Economic Development Incentive 550,000.00 550,000.00 0.00 VDOT Revenue Sharing 436,270.00 436,270.00 0.00 Undesignated Adjusted Fund Balance 30,154,300.00 23,899,006.63 6,255,293.37 (4) Attached TOTAL EQUITY 37,087,011.02 29,958,715.57 7,128,295.45 TOTAL LIAB. & EQUITY 41,295,890.72 34,718,288.09 6,577,602.63 NOTES: *A Cash increase can be attributed to the increase in fund balance. *B Health insurance deposits were moved to the Health Insurance Fund 7/1/14. *C Deferred revenue includes taxes receivable, street lights, misc. charges, dog tags, and motor vehicle registration fees. *D Upgrade board room audio visual and broadcasting equipment in the amount of $178,122.95 from Comcast provided PEG funds. 99 BALANCE SHEET (1) GL Controls FY15 FY14 Inc /(Decrease) Est.Revenue 138,429,418 129,524,088 8,905,330 Appropriations (60,606,897) (58,462,953) (2,143,944) Est.Tr.to Other fds (86,776,985) (81,649,326) (5,127,659) Encumbrances 447,769 680,215 (232,446) 4,023,780.67 (8,506,695) (9,907,977) 1,401,282 General Fund Purchased Orders @12/31/14 DEPARTMENT Amount Description Board of Supervisors 179,615.60 BOS Sound Room Equipment Commonwealth's Attorney 21,825.00 Criminal Case Management System Fire & Rescue 1,500.00 APX Dual Band &VHF Radio System 37,664.34 Uniforms Designated Other Projects Detail Administration Bridges Historic Preservation Library Rt.50 Trans.lmp. Rt. 50 Rezoning Rt. 656 & 657 Imp. RT.277 Sheriff Solid Waste Stop Lights BPG Properties /Rt.11 Corridor Tota I Other Proffers @12/31/14 189,462.24 600.00 99,000.00 12/11/14 Board Action designated $50,000 for final debt payment 72,712.00 on the Huntsberry property. 10, 000.00 25,000.00 25,000.00 162, 375.00 36,953.00 12,000.00 26,000.00 330,000.00 989,102.24 (4) Fund Balance Adjusted 4,750.00 Service on Radio Microwave Ending Balance @12/31/14 11,394.60 Fire Hose 5,912.65 SCBA Scott Safety Parts IT 15,056.89 Dell Kase Applications Other 8,954.00 Dell Kase Licensing MIS 25,634.30 UPS Backup System Parks 8,582.00 Chemicals for Pools TOTAL 8,000.00 Rose Hill Park Engineering Service 1 2,245,305.93 2,175.65 Event Shirts for Half Marathon 401,711.57 16,551.76 Program Uniforms 4,023,780.67 3,401.96 Furniture 3,850.00 Pool Diagnostic and Repair 46,602.80 Clearbrook and Sherando Pool Tanks w /Facepiping Refuse Collection 5,960.00 Concrete Wall /Slab for Gainesboro Citizens Site 4,995.00 Snow Plow Sheriff 3,385.01 Sungard OSSI Software 2,137.10 Ammunition 2,890.10 Dare T-Shirts 3,989.98 K -9 Cages (2) for Interceptor Sedan 3,465.00 (7) Body Armor 5,475.00 (3) Python III Radar Package 14,000.00 (2) K9 Police Service Dogs Total 447,768.74 Designated Other Projects Detail Administration Bridges Historic Preservation Library Rt.50 Trans.lmp. Rt. 50 Rezoning Rt. 656 & 657 Imp. RT.277 Sheriff Solid Waste Stop Lights BPG Properties /Rt.11 Corridor Tota I Other Proffers @12/31/14 189,462.24 600.00 99,000.00 12/11/14 Board Action designated $50,000 for final debt payment 72,712.00 on the Huntsberry property. 10, 000.00 25,000.00 25,000.00 162, 375.00 36,953.00 12,000.00 26,000.00 330,000.00 989,102.24 (4) Fund Balance Adjusted Ending Balance @12/31/14 Designated (3)Proffer Information 66,058,094.73 Other (29,738,335.10) SCHOOLS PARKS FIRE & RESCUE Projects TOTAL Balance an12 /31/14 1 2,245,305.93 387,660.93 401,711.57 989,102.24 4,023,780.67 Designated Other Projects Detail Administration Bridges Historic Preservation Library Rt.50 Trans.lmp. Rt. 50 Rezoning Rt. 656 & 657 Imp. RT.277 Sheriff Solid Waste Stop Lights BPG Properties /Rt.11 Corridor Tota I Other Proffers @12/31/14 189,462.24 600.00 99,000.00 12/11/14 Board Action designated $50,000 for final debt payment 72,712.00 on the Huntsberry property. 10, 000.00 25,000.00 25,000.00 162, 375.00 36,953.00 12,000.00 26,000.00 330,000.00 989,102.24 (4) Fund Balance Adjusted Ending Balance @12/31/14 36,420,856.12 Revenue 12/14 66,058,094.73 Expenditures 12/14 (29,738,335.10) Transfers 12/14 (42,586,315.75) 12/14 Adjusted Fund Balance 30,154,300.00 84 County of Frederick Comparative Statement of Revenues, Expenditures and Changes in Fund Balance December 31, 2014 FY15 FY14 YTD REVENUES: 12/31/14 12/31/13 Actual Appropriated Actual Actual Variance General Property Taxes 93,490,226.00 40,867,986.01 38,540,001.69 2,327,984.32 (1) Other local taxes 30,213,611.00 9,703,101.22 9,405,284.19 297,817.03 (2) Permits & Privilege fees 1,248,473.00 868,308.10 615,469.70 252,838.40 (3) Revenue from use of money (280,993.30) Health and Welfare 7,227,185.00 3,381,365.74 2,968,849.98 and property 132,222.62 129,832.47 113,557.02 16,275.45 (4) Charges for Services 2,372,232.00 1,198,987.61 1,106,462.24 92,525.37 Community Development Miscellaneous 503,894.56 312,051.28 178,887.71 133,163.57 62,389,632.01 Recovered Costs 1,605,617.46 1,688,473.03 1,437,637.30 250,835.73 (5) Intergovernmental: Commonwealth 8,819,640.93 11,268,998.01 10,655,365.51 613,632.50 (6) Federal 43,500.00 20,357.00 26,975.97 (6,618.97) (7) Transfers 0.00 0.00 0.00 TOTAL REVENUES 138,429,417.57 66,058,094.73 62,079,641.33 3,978,453.40 EXPENDITURES: General Administration 9,384,662.20 4,065,054.95 3,854,506.93 210,548.02 Judicial Administration 2,408,692.25 1,009,481.81 1,019,715.04 (10,233.23) Public Safety 30,421,313.15 15,240,421.64 13,903,291.65 1,337,129.99 Public Works 4,273,857.12 1,768,328.75 2,049,322.05 (280,993.30) Health and Welfare 7,227,185.00 3,381,365.74 2,968,849.98 412,515.76 Education 56,000.00 28,000.00 28,246.50 (246.50) Parks, Recreation, Culture 5,790,632.19 2,727,204.36 2,550,268.35 176,936.01 Community Development 2,827,290.10 1,518,477.85 1,493,393.20 25,084.65 TOTAL EXPENDITURES 62,389,632.01 29,738,335.10 27,867,593.70 1,870,741.40 (8) OTHER FINANCING SOURCES ( USES): Operating transfers from / to 84,994,249.60 42,586,315.75 40,104,971.48 2,481,344.27 (9) Excess (deficiency)of revenues & other sources over expenditures & other uses (8,954,464.04) (6,266,556.12) (5,892,923.85) 373,632.27 Fund Balance per General Ledger 36,420,856.12 29,791,930.48 6,628,925.64 Fund Balance Adjusted to reflect 30,154,300.00 23,899,006.63 6,255,293.37 Income Statement 12/31/14 i (1)General Property Taxes FY15 FY14 Increase /Decrease Real Estate Taxes 22,510,525 22,027,994 482,531 Public Services 1,158,065 965,025 193,040 Personal Property 16,574,167 15,000,160 1,574,007 Penalties and Interest 453,292 399,296 53,995 Credit Card Chgs. /Delinq.Advertising 1 (5,951) (7,819)1 1,868 Adm.Fees For Liens &Distress 177,888 1 155,346 1 22,543 Recordation Taxes 40,867,986 1 38,540,002 1 2,327,984 (2) Other Local Taxes Local Sales and Use tax 4,147,202.52 3,844,547.67 302,654.85 Communications Sales Tax 452,404.61 455,619.50 (3,214.89) Utility Taxes 1,099,957.69 1,126,044.20 (26,086.51) Business Licenses 944,216.34 1,021,991.26 (77,774.92) Auto Rental Tax 48,807.50 49,033.35 (225.85) Motor Vehicle Licenses Fees 372,646.22 364,143.81 8,502.41 Bank Stock Taxes & Franchise - 361.00 (361.00) Recordation Taxes 598,515.54 601,810.55 (3,295.01) Meals Tax 1,822,956.52 1,725,900.14 97,056.38 Lodging Tax 196,462.06 196,242.13 219.93 Street Lights 15,882.32 15,709.30 173.02 Star Fort Fees 4,049.90 3,881.28 168.62 Total 9,703,101.22 9,405,284.19 297,817.03 (3)Perm its &Privileges Dog Licenses 21,436.00 22,930.00 (1,494.00) Land Use Application Fees 7,400.00 4,675.00 2,725.00 Transfer Fees 1,400.17 1,358.77 41.40 Development Review Fees 247,572.72 157,561.20 90,011.52 Building Permits 441,371.06 323,925.87 117,445.19 2% State Fees 9,945.65 3,324.97 6,620.68 Electrical Permits 39,185.00 37,270.00 1,915.00 Plumbing Permits 6,830.00 4,185.00 2,645.00 Mechanical Permits 32,117.50 23,573.89 8,543.61 Sign Permits 1,470.00 2,010.00 (540.00) Permits for Commercial Burning 250.00 150.00 100.00 Explosive Storage Permits 200.00 200.00 - Blasting Permits 105.00 225.00 (120.00) Land Disturbance Permits 58,125.00 30,480.00 27,645.00 Septic Haulers Permit - 200.00 (200.00) Sewage Installation License 600.00 300.00 300.00 Residential Pump and Haul Fee - 50.00 (50.00) Transfer Development Rights 300.00 3,050.00 (2,750.00) Total 868,308.10 615,469.70 252,838.40 (4) Revenue from use of Money 79,836.53 63,934.29 15,902.24 Property 49,995.94 49,622.73 373.21 Total 129,832.47 113,557.02 16,275.45 99 (5) Recovered Costs FY15 FY14 Increase /Decrease Recovered Costs Treas.Office 44,626.00 44,582.00 44.00 Worker's Comp 650.00 600.00 50.00 Purchasing Card Rebate 98,068.29 117,213.04 (19,144.75) Recovered Costs- IT /GIS 20,000.00 25,421.90 (5,421.90) Fire & Rescue Fee Recovery 166,301.00 - 166,301.00 Round Hill Bond Payment 16,758.26 - 16,758.26 Reimbursement Circuit Court 6,176.38 6,421.99 (245.61) Clarke County Container Fees 19,327.62 22,875.37 (3,547.75) City of Winchester Container Fees 18,950.93 19,090.92 (139.99) Refuse Disposal Fees 29,326.42 34,458.24 (5,131.82) Recycling Revenue 35,047.08 52,749.81 (17,702.73) Sheriff Restitution - 9.36 (9.36) Container Fees Bowman Library 576.14 843.80 (267.66) Restitution Victim Witness 4,634.05 4,699.73 (65.68) Reimb.of Expenses Gen. District Court 14,816.96 12,115.09 2,701.87 Winchester EDC - 36,000.00 (36,000.00) Reimb.Task Force 32,706.04 20,602.28 12,103.76 EDC Revenue /Recovered Costs - 500.00 (500.00) Sign Deposits Planning (50.00) 200.00 (250.00) Reimb. Elections 4,049.21 2,640.65 1,408.56 Reimb.Street Signs - 1,394.40 (1,394.40) Grounds Maint.Frederick Co.Schools 119,489.97 108,986.26 10,503.71 Reimbursement - Construction Projects 385,799.69 - 385,799.69 Westminster Canterbury Lieu of Taxes 24,450.10 - 24,450.10 Comcast PEG Grant 35,344.80 31,520.40 3,824.40 Proffer -Other 449.50 55,000.00 (54,550.50) Fire School Programs 11,375.00 16,911.00 (5,536.00) Proffer Sovereign Village - 14,634.92 (14,634.92) Proffer Redbud Run 19,362.00 77,448.00 (58,086.00) Clerks Reimbursement to County 4,291.62 5,868.52 (1,576.90) Proffer Canter Estates 4,087.97 8,175.94 (4,087.97) Proffer Village at Harvest Ridge 7,695.00 10,773.00 (3,078.00) Proffer Snowden Bridge 305,152.65 305,455.07 (302.42) Proffer Meadows Edge Racey Tract 241,728.00 302,160.00 (60,432.00) Sheriff Reimbursement 7,520.35 78,761.61 (71,241.26) Proffer Cedar Meadows Proffer 9,762.00 19,524.00 (9,762.00) Total 1,688,473.03 1,437,637.30 250,835.73 "1 Reimbursement for the Round Hill Fire and Rescue Station and Event Center design. 87 (6) Commonwealth Revenue 12/31/14 12/31/13 FY15 FY14 Increase /Decrease Motor Vehicle Carriers Tax 36,948.73 37,981.90 (1,033.17) Mobile Home Titling Tax 60,131.19 13,211.19 46,920.00 Recordation Taxes 167,636.80 163,801.85 3,834.95 P/P State Reimbursement 6,526,528.18 6,526,528.18 - State Noncategorical Funding - 95,034.88 (95,034.88) Shared Expenses Comm.Atty. 180,551.89 159,271.89 21,280.00 Shared Expenses Sheriff 991,025.87 953,042.07 37,983.80 Shared Expenses Comm.of Rev. 88,257.65 69,124.32 19,133.33 Shared Expenses Treasurer 66,637.95 53,062.11 13,575.84 Shared Expenses Clerk 158,302.50 175,889.08 (17,586.58) Public Assistance Grants 2,053,656.27 1,489,867.06 563,789.21 Litter Control Grant 15,515.00 15,502.00 13.00 Other Revenue from the Commonwealth 189,576.00 - 189,576.00 Emergency Services Fire Program 239,007.00 223,725.00 15,282.00 DMV Grant Funding 19,276.02 11,875.76 7,400.26 State Grant Emergency Services 62,786.60 - 62,786.60 DCJS & Sheriff (State Grants) 124,932.44 18,873.36 106,059.08 JJC Grant Juvenile Justice 64,180.00 64,180.00 - Rent /Lease Payments 147,851.22 121,904.41 25,946.81 Spay /Neuter Assistance -State 395.20 331.55 63.65 State Reimbursement -EDC - 400,000.00 (400,000.00) VDEM Grant Sheriff - 6,598.33 (6,598.33) Wireless 911 Grant 31,374.43 27,081.77 4,292.66 State Forfeited Asset Funds 16,346.19 9,670.14 6,676.05 Victim Witness 25,805.00 - 25,805.00 Fire and Rescue OEMS Reimb. 2,275.88 2,142.00 133.88 IT /GIS Grants - 16,666.66 (16,666.66) Total 11,268,998.01 10,655,365.51 613,632.50 *1 Increase for special needs and timing of revenue received the following month in the prior year. *2 DEQStormwater revenue *3 Abbott Grant $99,064.88 *1 *2 *3 W . County of Frederick General Fund December 31, 2014 (7) Federal Revenue FY15 FY14 Increase /Decrease Federal Forfeited Assets - 8,161.97 (8,161.97) Housing Illegal Aliens - Federal 12,449.00 18,814.00 (6,365.00) Federal Grants Sheriff 5,509.00 - 5,509.00 Emergency Services Grant - Federal 2,399.00 - 2,399.00 Total 20 26,975.97 (6,618.97) (8) Expenditures Expenditures increased $1,870,741.40 in total. Public Safety increased $1,337,129.99. The Sheriff's department purchased (24) vehicles totaling $587,223.00, contributions to the Fire Departments and Rescue Squads increased $302,127.60 and includes $239,006.90 for fire program funds. Additionally, the contribution for the local share for the Jail though the second quarter increased $227,592.12 from the previous year. Public Works decreased $280,993.30 and reflects the $319,813.37 Gainesboro Citizen's Site in the previous year. Transfers increased $2,481,344.27. See chart below: (9) Transfers increased $2,481,344.27 FY15 FY14 Increase /Decrease Transfer to School Operating 32,892,257.05 30,679,564.15 2,212,692.90 Transfer to Debt Service Schools 7,313,075.50 7,313,075.50 - Transfer to Debt Service County 698,798.40 1,282,158.30 (583,359.90) Transfer to Capital Projects Fund 1,000,000.00 800,882.79 199,117.21 Transfer to School Capital Projects Fund 542,593.92 - 542,593.92 Operational Transfers 139,590.88 29,290.74 110,300.14 Total 42,586,315.75 40,104,971.48 2,481,344.27 *1 Increase in FY15 School Operating Transfer. *2 Final payment on Administration Building *3 Proffer for Round Hill Fire and Rescue and Event Center Site Plan Development. *4 Unobligated FY14 Funds to be Used for Capital Maintenance Needs. *5 Timing of Insurance Charge Outs. *1 *2 *3 *4 *5 M NOTES: *1 Cash increased $1,703,164.52. Refer to the following page for comparative statement of revenues and expenditures and changes in fund balance. *2 Fund balance increased $1,462,504.45. The beginning balance for FY15 was $2,738,357.11 that includes adjusting entries, budget controls FY15($510,200), the design and bidding administration for a security system upgrade($56,139.20), and the year to date revenue less expenditures of $1,105,610.93. Current Unrecorded Accounts Receivable- FY2015 Prisoner Billing: 28,896.48 Compensation Board Reimbursement 12/14 447,234.10 Total 476,130.58 a County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER December 31, 2014 ASSETS FY2015 FY2014 Increase 12/31/14 12/31/13 (Decrease) Cash 5,973,556.71 4,270,392.19 1,703,164.52 *1 GL controls(est.rev /est.exp) (486,482.85) (347,111.94) (139,370.91) TOTAL ASSETS 5,487,073.86 3,923,280.25 1,563,793.61 LIABILITIES Accrued Operating Reserve Costs 2,115,099.00 2,077,528.07 37,570.93 TOTAL LIABILITIES 2,115,099.00 2,077,528.07 37,570.93 EQUITY Fund Balance Reserved Encumbrances 94,346.02 30,627.79 63,718.23 Undesignated Fund Balance 3,277,628.84 1,815,124.39 1,462,504.45 *2 TOTAL EQUITY 3,371,974.86 1,845,752.18 1,526,222.68 TOTAL LIABILITY & EQUITY 5,487,073.86 3,923,280.25 1,563,793.61 NOTES: *1 Cash increased $1,703,164.52. Refer to the following page for comparative statement of revenues and expenditures and changes in fund balance. *2 Fund balance increased $1,462,504.45. The beginning balance for FY15 was $2,738,357.11 that includes adjusting entries, budget controls FY15($510,200), the design and bidding administration for a security system upgrade($56,139.20), and the year to date revenue less expenditures of $1,105,610.93. Current Unrecorded Accounts Receivable- FY2015 Prisoner Billing: 28,896.48 Compensation Board Reimbursement 12/14 447,234.10 Total 476,130.58 a FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER EXPENDITURES: 19,457,998.87 8,869,914.04 8,549,759.48 320,154.56 Excess(Deficiency)of revenues over expenditures 1,105,610.93 185,464.95 920,145.98 FUND BALANCE PER GENERAL LEDGER 2,172,017.91 1,629,659.44 542,358.47 Fund Balance Adjusted To Reflect 3,277,628.84 1,815,124.39 1,462,504.45 Income Statement 12/31/14 91 FY2015 FY2014 REVENUES: 12/31/14 12/31/13 YTD Actual Appropriated Actual Actual Variance Credit Card Probation 73.15 - 73.15 Interest - 3,519.59 2,686.91 832.68 Sale of Salvage &Surplus - - 76.00 (76.00) Supervision Fees 43,446.00 19,429.00 19,468.30 (39.30) Drug Testing Fees 5,000.00 455.00 1,365.00 (910.00) Work Release Fees 405,150.00 136,552.00 162,451.57 (25,899.57) Federal Bureau Of Prisons 0.00 1,825.48 1,509.32 316.16 Local Contributions 6,253,129.00 4,504,039.89 3,652,684.25 851,355.64 Miscellaneous 15,000.00 3,950.19 3,329.45 620.74 Phone Commissions 300,000.00 95,913.53 41,499.32 54,414.21 Food & Staff Reimbursement 115,000.00 45,840.21 41,580.31 4,259.90 Elec.Monitoring Part.Fees 144,000.00 35,824.86 49,304.14 (13,479.28) Employee Meal Supplements 200.00 0.00 42.50 (42.50) Share of Jail Cost Commonwealth 1,066,042.00 295,394.65 0.00 295,394.65 Medical & Health Reimb. 50,000.00 29,177.97 28,807.98 369.99 Shared Expenses CFW Jail 4,973,170.00 2,198,821.33 2,146,898.38 51,922.95 State Grants 263,263.00 76,425.00 66,869.00 9,556.00 Local Offender Probation 252,286.00 67,190.00 62,151.00 5,039.00 DOC Contract Beds 0.00 0.00 0.00 0.00 Bond Proceeds 0.00 0.00 221,000.00 (221,000.00) Transfer From General Fund 4,991,484.00 2,461,093.12 2,233,501.00 227,592.12 TOTAL REVENUES 18,877,170.00 9,975,524.97 8,735,224.43 1,240,300.54 EXPENDITURES: 19,457,998.87 8,869,914.04 8,549,759.48 320,154.56 Excess(Deficiency)of revenues over expenditures 1,105,610.93 185,464.95 920,145.98 FUND BALANCE PER GENERAL LEDGER 2,172,017.91 1,629,659.44 542,358.47 Fund Balance Adjusted To Reflect 3,277,628.84 1,815,124.39 1,462,504.45 Income Statement 12/31/14 91 County of Frederick Fund 12 Landfill December 31, 2014 ASSETS Cash Receivables: Accounts Receivable Fees Accounts Receivable Other Allow.Uncollectible Fees Fixed Assets Accumulated Depreciation GL controls(est.rev /est.exp) TOTALASSETS LIABILITIES Accounts Payable Accrued VAC.Pay and Comp TimePay Accrued Remediation Costs Retainage Payable Deferred Revenue Misc.Charges TOTAL LIABILITIES EQUITY Fund Balance Reserved: Encumbrances Land Acquisition New Development Costs Environmental Project Costs Equipment Undesignated Fund Balance TOTAL EQUITY TOTAL LIABILITY AND EQUITY FY2015 FY2014 Increase 12/31/14 12/31/13 (Decrease) 31,336,705.90 30,400,272.25 936,433.65 567,387.17 517,997.23 49,389.94 *1 0.00 142.00 (142.00) (84,000.00) (84,000.00) 0.00 43,682,208.64 43,287,786.24 394,422.40 (25,115,864.21) (23,311,767.48) (1,804,096.73) (3,337,276.64) (2,513,233.00) (824.043.64) 47,049.160.86 48.297,197.24 (1,248,036.38) 178, 911.24 159, 728.90 19,182.34 11,938,535.78 11,791,736.42 146,799.36 *2 9,244.62 0.00 9,244.62 0.00 142.00 14( 2.00) 12.126,691.64 11,951,607.32 175.084.32 143,112.58 0.00 143,112.58 *3 1,048,000.00 1,048,000.00 0.00 3,812,000.00 3,812,000.00 0.00 1,948,442.00 1,948,442.00 0.00 3,050,000.00 3,050,000.00 0.00 24,920,914.64 26,487,147.92 (1,566,233.28) *4 34,922.469.22 36,345,589.92 (1,423,120.70) 47,049.160.86 48.297,197.24 (1,248,036.38) NOTES: * 1 Landfill receivables increased $49,389.94. Landfill fees at 12/14 were $397,587.47 compared to $388,366.79 at 12/13 for an increase of $9,220.68. Delinquent fees at 12/14 were $165,923.71 compared to $158,760.11 at 12/13 for an increase of $7,163.60. *2 Remediation increased $146,799.36 and includes $117,232.00 for post closure and $29,567.36 for interest. *3 The encumbrance balance at 12/31/14 was $143,112.58 and includes $104,503 for landfill improvements for roadway, leachate lagoon, and drainage improvements project. Additionally, $33,426 for an LED monument sign, and $5,183.58 for an 8 foot Fisher snow plow. *4 Fund balance decreased $1,566,233.28. The beginning balance was $26,789,927.14 and includes adjusting entries, budget controls for FY15($1,705,018.00), (2) positions($84,734.00), ($420,000.00) carry forward funds for the final phase of Permit 40, to purchase as used motor grader, and unexpected changes in work to reconstruct the leachate holding pool, and the year to date revenue less expenses for $340,739.50. 92 County of Frederick Comparative Statement of Revenue, Expenditures and Changes in Fund Balance 12/31/14 FUND 12 LANDFILL FY15 FY14 YTD REVENUES 12/31/14 12/31/13 Actual Appropriated Actual Actual Variance Interest Charge 0.00 1,952.96 1,680.34 272.62 Interest on Bank Deposits 20,000.00 25,774.18 22,720.76 3,053.42 Salvage and Surplus 0.00 70,005.80 64,919.40 5,086.40 Sanitary Landfill Fees 4,653,000.00 2,321,112.54 2,222,021.95 99,090.59 Charges to County 0.00 167,794.62 167,526.48 268.14 Charges to Winchester 0.00 47,652.92 45,679.16 1,973.76 Tire Recycling 54,000.00 84,952.71 77,821.57 7,131.14 Reg.Recycling Electronics 60,000.00 19,465.01 19,624.60 (159.59) Greenhouse Gas Credit Sales 3,668.28 0.00 3,668.28 Miscellaneous 0.00 174.00 3,490.70 (3,316.70) Wheel Recycling 144,000.00 10,491.47 0.00 10,491.47 Charges for RTOP 0.00 0.00 3,383.89 (3,383.89) Renewable Energy Credits 116,262.00 69,954.50 64,048.46 5,906.04 Landfill Gas To Electricity 363,925.00 238,723.67 168,285.52 70,438.15 Waste Oil Recycling 7,506.19 12,758.80 (5,252.61) State Reimbursement Tire Operation 0.00 0.00 0.00 0.00 TOTAL REVENUES 5,411,187.00 3,069,228.85 2,873,961.63 195,267.22 Operating Expenditures 4,733,944.44 1,461,483.22 1,392,421.66 69,061.56 Capital Expenditures 4,157,631.78 1,267,006.13 0.00 1,267,006.13 TOTAL Expenditures 8,891,576.22 2,728,489.35 1,392,421.66 1,336,067.69 Excess(defiency)of revenue over expenditures 340,739.50 1,481,539.97 (1,140,800.47) Fund Balance Per General Ledger 24,580,175.14 25,005,607.95 (425,432.81) FUND BALANCE ADJUSTED 24,920,914.64 26,487,147.92 (1,566,233.28) ON County of Frederick, VA Report on Unreserved Fund Balance January 15, 2015 Unreserved Fund Balance, Beginning of Year, July 1, 2014 39,292,350 Prior Year Funding & Carryforward Amounts C/F Dare C/F sign materials C/F Shelter van accessories C/F K9 unit accessories C/F Fire Company Capital C/F Designated School Operating funds C/F School Operating to School Capital C/F forfeited assets C/F EDA incentives (2,065) (4,500) (1,330) (3,000) (167,180) (108,939) (542,594) (53,015) (375,000) Other Funding / Adjustments HP Hood incentive (500,000) Airport capital (80,282) COR refund - Disabled Veteran (2,793) (7) DSS positions (221,648) COR refund - Disabled Veteran (3,817) OSSI licenses - Sheriff (53,693) COR refund - New World Pasta (44,457) Recycling cans (14,850) Sheriff PT - court bailiffs (175,000) Sheriff - 10 vehicles & equipment (284,781) Inspections PT to FT position (11,843) COR PT to FT position (14,393) Litigation settlement (118,972) COR refund - St Beach Spa (2,670) COR refund - Autotrademark of Winchester (4,960) COR refund - Michael Webber (3,542) Parks pools sand filters (48,000) COR refund - VFS Leasing Co (17,575) COR refund - Ryder Truck Rental Inc (4,007) COR refimd - ARI Fleet LT (6,589) Litigation settlement (33,321) Fund Balance, January 15, 2015 (1,257,622) (1,647,193) 36,387,535 El Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601 -1210 312.977.9700 fax: 312.977.4806 October 28, 2014 John R. Riley, Jr. County Administrator Frederick County 107 North Kent Street Frederick, VA 22601 Dear Mr. Riley: I am pleased to notify you that Frederick County, Virginia has received the Distinguished Budget Presentation Award for the current budget from the Government Finance Officers Association (GFOA). This award is the highest form of recognition in governmental budgeting and represents a significant achievement by your organization. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to: Finance Department We hope you will arrange for a formal public presentation of the award, and that appropriate publicity will be given to this notable achievement. A press release is enclosed for your use. We appreciate your participation in GFOA`s Budget Awards Program. Through your example, we hope that other entities will be encouraged to achieve excellence in budgeting. Sincerely, Stephen J. Gauthier, Director Technical Services Center Enclosure Washington, DC Office 1301 Pennsylvania Avenue, N.W., Suite 309 • Washin�, DC 20004 ^ 202.393.8020 , fax: 202.393.0780 www org Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601 -1210 312.977.9700 fax: 312.977.4806 October 28, 2014 PRESS RELEASE For Further Information Contact Stephen J. Gauthier (312) 977 -9700 Chicago - -The Government Finance Officers Association of the United States and Canada (GFOA) is pleased to announce that Frederick County, Virginia has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: • a policy document • a financial plan • an operations guide • a communications device Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory criteria within those categories, to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible far its having achieved the award. This has been presented to Finance Department For budgets beginning in 2013, 1,424 participants received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a major professional association servicing the needs of more than 18,000 appointed and elected local, state, and provincial -level government officials and other finance practitioners. It provides top quality publications, training programs, services, and products designed to enhance the skills and performance of those responsible for government finance policy and management. The association is headquartered in Chicago, Illinois, with offices in Washington D.C. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. Washington, DC Office 1301 Pennsylvania Avenue, N.W. , Suite 309 ° Washinglou, DC 20004 • 202.393.8020 • fax: 202.393.0780 www.gw org COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 MEMORANDUM TO: Board of Supervisors FROM: Michael T. Ruddy, AICP Deputy Director RE: Board of Supervisors Discussion - 2014 Comprehensive Policy Plan Amendments (CPPA). CPPA #01 -14, Blain Properties Sewer and Water Service Area (SWSA) Inclusion; Parcels 33 -A -113 and 33 -A -124. Amendment to also include parcels 33- A -78A, 33-A-1 14B, 33 -A- 114C, 33- A -77B, 33- A -123A, and 33- A -123B. DATE: January 14, 2015 Proposed amendment. As a result of this year's CPPA application, CPPA 901 -14, Blain Properties Sewer and Water Service Area (SWSA) Inclusion, Parcels 33 -A -113 and 33 -A -124, the following amendment is proposed to the Sewer and Water Service Area. A change to the SWSA boundary to include approximately 140 additional acres in the vicinity of the Blain properties to the SWSA. The additional properties include parcels; 33 -A -78A, 33- A -114B, 33- A -114C, 33 -A -77B, 33- A -123A, and 33- A -123B. This is a draft amendment to the 2030 Comprehensive Plan, Appendix I - Area Plans, The Northeast Frederick Land Use Plan. The properties are currently designated with a commercial and industrial land use. The SWSA is currently located only in the southern portion of this area, adjacent to the Interstate interchange. Staff is seeking input from the Board of Supervisors on the proposed amendment at this time. Any input received during the discussion will be incorporated into the amendment and, if direction is received, forwarded through the public hearing process. Previously, The Board of Supervisors, following the Board and Planning Commission's discussion at an earlier August work session, directed the Blain request 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Board of Supervisors Discussion RE: CPPA #01 -14; Blain Properties SWSA Inclusion January 14, 2015 Page 2 through the public planning and review process with additional study. Attached you will find a map indicating the proposed modification of the SWSA which results in approximately 140 additional acres being included in the SWSA. The properties are generally south of Cedar Hill Road, Route 671, north of Hopewell Road, Route 672, and west of Interstate 81, and are located in the Stonewall District. In addition, locator maps and the application have been included. As noted, additional properties have been identified in the map for inclusion in the SWSA. These additional properties were identified through the CPPC, PC, and BOS discussions Background The Planning Department received one Comprehensive Policy Plan Amendment (CPPA) request by this year's June 1, 2014 deadline. CPPA #01 -14, Blain Properties Sewer and Water Service Area (SWSA) Inclusion; Parcels 33 -A -113 and 33 -A -124. A 97.55 acre change to the boundary of the Sewer and Water Service Area (SWSA) to include the above parcels. The Board of Supervisors held a joint work session with the Planning Commission to discuss the Comprehensive Policy Plan Amendment application. Following the Board of Supervisors and Planning Commission's discussion, the Board directed the Blain request through the public planning and review process with additional study. The Comprehensive Plans and Programs Committee (CPPC) initially reviewed this request at their June 9, 2014 meeting. The CPPC felt that this application warranted further study and recommended that the proposed SWSA boundary take into consideration all properties in this location that have a commercial or industrial future land use designation. The applicant stated that the desire of his client was to set up the property for future development, either by himself or in conjunction with a developer. The Frederick County Sanitation Authority (FCSA) had provided input on this and two other properties in the area and had expressed concerns regarding the service of this property. The Applicant recognized that a pump station and water and sewer lines were recently installed on the west side of Interstate 81 with the development of the adjacent church property. The CPPC members discussed that the SWSA line was an indication of intent for future development. However, changing the SWSA would not guarantee the approval of a rezoning in the future. Transportation in the area would be a big consideration in future land use decisions. The CPPC members expressed that it would be wise to include all the Board of Supervisors Discussion RE: CPPA #01 -14; Blain Properties SWSA Inclusion January 14, 2015 Page 3 property in the quadrant in the SWSA modification request and to clean up the lines consistent with property lines. The Comprehensive Plans and Programs Committee endorsed this request at their November 10, 2014 meeting. The CPPC recommended that the road alignment and land use areas be modified slightly to ensure that the road was in a logical location consistent with the property line and existing road and that the areas of land use were complete within the SWSA, with no empty spaces and utilizing the future road as a logical boundary between the industrial and commercial future land uses. The map has been updated to reflect this. In addition, the CPPC expressed that it would be helpful to include language to this effect in the amended land use plan. Suggested Ian gua : The area of land use northwest of Exit 321, Interstate 81, Hopewell Road, and south of Cedar Hill Road is commercial and industrial in character. In general, the north south major collector road that has been identified and is necessary to support this area of land use serves as a boundary between the commercial and industrial land uses. Flexibility should be offered in the final balance and location of land uses. Future applications for rezoning in this area shall adequately address any potential impacts to public facilities, in particular transportation, and shall implement any necessary transportation improvements. The Planning Commission discussed the proposed amendment at their December 17, 2014 meeting and endorsed the proposal as presented and with the proposed language, above. Please feel free to contact me if you have any questions. MTR/pd Attachments 671 a 123A .® 33 A 78A �. � I r� �- J ♦ Proposed SWSA ` Applications I Parcels Eastern Road Plan O .0 New MajorArterial 0 Improved MajorArterial ' New MinorArterial Improved MinorArterial ' OPEWE ��; New Major Collector LL RD 6 7 —� 0%.# Improved Major Collector ' 40, % 0 New Minor Collector ' ~i 0 Improved Minor Collector A ' — \0 Ramp # + Trails Long �Range Land Use bpi Rural Community Center CD Business ® Mixed -Use 0 Mixed Use Commercial \ Office CD Highway Commercial Warehouse Industrial ® Heavy Industrial ® Mixed Use Industrial \ Office Extractive Mining Residential Planned Unit Development Ii Mixed Use Age Restricted / Ki Urban Center X, Neighborhood Village CD Recreation Q Commercial Recreation SWSA Change in Open Space Acreage: O Natural Resources & Recreation Park 140.25 acres Historic \ DSA ® Fire & Rescue C Institutional School r! S� On flom 2 v Q gin i 1 f I F!_4 V; L7 Note: CPPA Frederick County Dept of Blain Properties Planning & Development p 07 N Kent St PINS: 33 - A - 113, 33 - A - 124 Suite 202 e Draft SWSA Amendment Winchester, VA 22601 Including PINS: 33-A-1 14C, 540 - 665 - 5651 33-A-1 23A, and a portion of 33 -A -78A Map Created: November 3, 2014 Staff: mruddy 0 0.1 0.2 0.4 Miles r f �0 t �r . 1 L !� maim � �s \ c'� Proposed SWSA ! ! Current SWSA Applications m mQ Eastern Road Plan O .0 N New MajorArterial Improved MajorArterial 1 N New MinorArterial _ ♦0 I Improved MinorArterial ' ' New Major Collector 7 7 � r PE wE«Rb �672 Improved Major Collector Q Recreation Q Commercial Recreation SWSA Change in f �� Open Space Acreage: O Natural Resources & Recreation Park 140.25 acres i Historic \ DSA j ® Fire & Rescue �� „_y l C Institutional School r! S� r2 mG1 IBM Dam u 2 v Q r gin L7 Note: CPPA Frederick County Dept of Blain Properties Planning & Development p 07 N Kent St PINS: 33 - A - 113, 33 - A - 124 Suite 202 e Draft SWSA Amendment Winchester, VA 22601 Including PINS: 33-A-1 14C, 540 - 665 - 5651 33-A-1 23A, and a portion of 33 -A -78A Map Created: November 3, 2014 Staff: mruddy 0 0.1 0.2 0.4 Miles r2 mG1 IBM Dam u 2 v Q r gin L7 Note: CPPA Frederick County Dept of Blain Properties Planning & Development p 07 N Kent St PINS: 33 - A - 113, 33 - A - 124 Suite 202 e Draft SWSA Amendment Winchester, VA 22601 Including PINS: 33-A-1 14C, 540 - 665 - 5651 33-A-1 23A, and a portion of 33 -A -78A Map Created: November 3, 2014 Staff: mruddy 0 0.1 0.2 0.4 Miles 0 //7 ;�' / / / 'J r CPPA0114 } 33 A 124 i r r r r r r r r NELL RD r r r y� V Z v v Q 672 665 i r Z II RD ! j t 1 f CPPA Blain Properties 33 -A- 113,33 -A -124 Include Property into SWSA r - f r Note: Frederick County Dept of Planning & Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: May 21, 2014 Staff: mruddy 0 550 1,100 2,200 Feet Applications Parc Parcels SWSA Eastern Road Plan Catagory O .0 New Major Arterial 0 Improved Major Arterial 0 o New MinorArterial Improved MinorArterial r New Major Collector Improved Major Collector New Minor Collector ^� Improved Minor Collector ^� Ramp Trails Long Range Land Use Rural Community Center Business ® Mixed -Use Mixed Use Commercial \ Office Highway Commercial Warehouse Industrial Heavy Industrial Mixed Use Industrial \ Office Extractive Mining Residential Planned Unit Development Mixed Use Age Restricted Urban Center 7C� Neighborhood Village Recreation Q Commercial Recreation Open Space Natural Resources & Recreation _ '. Park Historic \ DSA ® Fire & Rescue P';Z;') Institutional ►) - -(: School CPPA0114 } 33 A 124 i r r r r r r r r NELL RD r r r y� V Z v v Q 672 665 i r Z II RD ! j t 1 f CPPA Blain Properties 33 -A- 113,33 -A -124 Include Property into SWSA r - f r Note: Frederick County Dept of Planning & Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: May 21, 2014 Staff: mruddy 0 550 1,100 2,200 Feet Iroperties t ..i 3,33 -A -124 - operty into SWSA 2 y ,j HOPEWELL RD 672 . . Applications > Parcels SWSA B1 (Business, Neighborhood District) B2 (Business, General Distrist) ` B3 (Business, Industrial Transition District) EM (Extractive Manufacturing District) HE (Higher Education District) M1 (Industrial, Light District) M2 (Industrial, General District) - MI-111 (Mobile Home Community District) f MS (Medical Support District) (` OM (Office - Manufacturing Park) ! R4 (Residential Planned Community District) ' R5 (Residential Recreational Community District) { RA (Rural Area District) , r RP (Residential Performance District) �Nr r� CPPA Blain Properties 33 -A- 113,33 -A -124 Include Property into SWSA 0 550 1,100 I F . nip 0 1 74 0 BRAAi 644N RD / �U /[I�LN Note: Frederick County Dept of Planning & Development 107 N Kent St e Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: May 21, 2014 Staff: mruddy 2,200 Feet COMPREHENSIVE POLICY PLAN AMENDMENT INITIATION REQUEST FORM (Please type all information. The application will not be deemed complete unless all items listed below have been submitted.) A Owner(s) Information: 1. Name: Blain Properties of Virginia, LLC - Brad K. Blain, Manager 2. Project Name: Blain Propertie 3. Mailing Address: 35 Flatt Road Rochester, New York 1 4623 4. Telephone Number: s') 7 b - 8 y1 z Authorized Ap-ent Information: 1. Name. GreyWo Inc. - Garr R. Oates, LS -B, PE 2. Project Name: In 3. Mailing Address: 1 673 Redbud Road Winchester, Virginia 22663 4. Telephone Number: �*,-' 667-266 Legal interest in the property affected or reason for the request: Would like to bring land that is already planned for commercial and industrial development on the NEL into the SWSA. 3 C. Proposed Comprehensive Policy PIan amendment - please provide the following information. 1. FOR A MAP AMENDMENT a. PIN(s): 33 -(A) -113 and 33 -(A) -124 Magisterial District: Stonewall b. Parcel size (approximate acres): 97.55 total Plat of area proposed for CPPA amendment, including metes and bounds description. d. Existing Comprehensive Plan Iand use classification(s): Commercial along Interstate 81 and industrial to the west e. Proposed Comprehensive Plan land use classification(s): No change requested Existing zoning and land use of the subject parcel: Agriculture - Pasture for cattle g. What use /zoning will be requested if amendment is approved? Commercial (B -2 and/or B -3) and Industrial (M -1 and /or M -2) h. Describe, using text and maps as necessary, the existing zoning, Comprehensive Policy Plan designations, and/or approved uses and densities along with other characteristics of properties that are within: 1/4 mile from the parcel(s) perimeter if the parcel is less than 20 acres in size; 0 '/z mile if 21 - 100 acres in size; or • 1 mile if more than 100 acres in size. Note: Colored maps cannot be duplicated in the Planning Department. The name, mailing address, and parcel number of all property owners within 200 ft. of the subject parcel(s), with Adjacent Property Owners Affidavit (page 8). 2. FOR A TEXT AMENDMENT a. Purpose and intent of amendment. Exten SWSA around tax parcels 33 -(A) -113 and 33 -(A) -124 b. Cite Plan chapter, goal, policy and /or action strategy text that is proposed to be amended. Appendix A - NELUP Map Proposed new or revised text. No new text, only map amendment Note: Please attach and specify text changes with additions underlined and deletions crossed through. d. Demonstrate how the proposal furthers the goals, policies /objectives, and action strategies set forth in the Comprehensive Policy Plan chapter(s) relative to the amendment request and why proposed revisions to said goals, policies, and action strategies are appropriate. The property is already planned for commercial and industrial development in the NELUP. There is water and sewer availble to the parcels through existing lines, approved pump station plans, and easements to implement the Comprehensive Plan. The SWSA needs to be amended to finalize land use plan and enable the development. e. Demonstrate how the proposal is internally consistent with other Comprehensive Policy Plan components that are not the subject of the amendment. The Comprehensive Plan, in the business development section, quotes "maximize the effectiveness and benefit of economic development within Frederick County ". Additionally, the developerrmnt of this property can implement the planned roads in the region to improve traffic conditions and provide the ablilty for surrounding properties to also develop. f. What level of service impacts, if any, are associated with the request? Traffic is the biggest impact Thi development is large enough to construct some of the planned roads as shown in the Comprehensive Plan for this area. 3. FOR ALL AMENDMENTS a. Justification of proposed Comprehensive Policy Plan amendment (provide attachments if necessary). Describe why the change to the Comprehensive Policy Plan is being proposed. This property has been planned for commerical and industrial land use in the 2030 Frederick County Comprehensive Plan_ The parcels require water and sewer availbility to realize its potential as a positive tax revenue generator for Frederick County. There is an approved Sewer Pump Station design on the west side of the interstate and the 6" force main is in place. A sewer and water easement has been obtained from Open Door Baptist Church. Also, there is an existing 12" water main on the west side of the interstate that will serve this parcel. This change will allow the owner to pursue invstors to develop the property according to the Comp. Plan. b. How would the resultant changes impact or benefit Frederick County. Consider, for example, transportation, economic development and public facilities. The change will spur economic growth in the norteastern region of the County. The is will be a positive tax revenue source and any impacts such as traffic will be analyzed and mitigated during the rezoning process. Other information may be required by the Director of Planning, the Planning Commission, or Board of County Supervisors during the review of the initiation request. The applicant will be notified, in writing, if additional information is required. All applications trust also contain the following items: 1. Special Limited Power of Attorney Affidavit (see page 9 if parcels of land are involved). 2. Non- Refundable Application Review Fee of $3,000 (payable to the Frederick County Treasurer). Applicants should consult the Comprehensive Policy Plan to identify goals, policies or action strategies which are applicable to individual Comprehensive Policy Plan amendment requests. Signatures: I (we), the undersigned, do hereby respectfully make application to and petition the Frederick County Board of Supervisors to amend the Comprehensive Plan. I (we) authorize Frederick County officials to enter the property for site inspection purposes. I (we) hereby certify that this application and its accompanying materials are true and accurate to the best of my (our) knowledge. Applicant(s): '. 1 -- ►r' l Date: H Owner(s): Date: xed tooa -sas loos) mo V A "W ^a � Jd0 r002 -299 (0") F09ZZ tl� '/aasay>u�M cPaa anypaa r'or 6u �insuoD pue 6uiRanjng puel '3ul `a1loMliaan ��p� VINI9t11A SLLNAOJ NJIU303?!3 171b1S70 7VIb31579NW 77b'M3NO1S 077 "VINIDYIA JO 5311Y3dOYd NIV79 30 SONr 3H1 NO Nb7d 14Jl3,'S a u u m 3 z m NOSSIA3ti :j O I h O O W J �1 O 0 Q O O ^1 Special Limited Power of Attorney County of Frederick, Virginia Frederick Planning Weibsite: www.co.frederick.va.us Department of Planning & Development, County of Frederick, Virginia 107 North Kent Street, Winchester, Virginia 22601 Phone (540) 665 -5651 Facsimile (540) 665 -6395 Know All Men By These Presents: That I (We) (Name) Blain Properties of Virginia, LLC - Bradley K. Bl Manager (phone) ( 585 )' -'7 (Address) 35 Flatt Road, Rochester, N York, 14623 the owner(s) of all those tracts or parcels of land ( "Property") conveyed to me (us), by deed recorded in the Clerk's Office of the Circuit Court of the County of Frederick, Virginia, by Instrument No. on Page and is described as Parcel: _ _ Lot: Block: Section do hereby make, constitute and appoint: Subdivision: Instrument #120009 (Name) GreyWolfe, Inc. - Gar R . Oates, LS -B, PE (phone) (540) 667 -2001 (Address) 1073 Redbud Road, Winchester, Virginia 22603 To act as my true and lawful attorney -in -fact for and in my (our) name, place and stead with full power and authority I (we) would have if acting personally to file planning applications for my (our) above described Property, including. ► it _Rezoning (including proffers) Conditional Use Permit Master Development Plan (Preliminary and Final) Subdivision Site Plan Comprehensive Policy Plan Amendment Variance or Appeal My attorney -in -fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: This authorization shall expire one year from the day it is signed, or until it is otherwise rescinded or modified. In witness thereof, I (we) have hereto set my (our) hand and seal this day of MA ' , 201V, Signature(s) State of Vifgi*ia, City /County of 'yliNGN \VE To -wit: I, �N\Silv� ti3�� L�ti a Notary Public in and for the jurisdiction aforesaid, certify that the person(s) who signed to the foregoing instrument sonally appeared before me and has acknowledged the same before me in the jurisdiction aforesaid this l -M ay of Y'Xo 20 My Commission Expires: Alison Teddl Bllln Notary Public rotary Public State - 01 N YOM Commission Expires November 30, 20 Attachment I Department of Planning & Development, County of Frederick, Virginia 107 North Dent Street, Suite 202 Winchester, Virginia 22601 Phone 540 -665 -5651 Facsimile 540- 665 -6395 STATE OF VIRGINIA COUNTY OF FREDERICK a+ This j day of (Day) I, (TO BE COMPLETED BY APPLICANT) SUBJECT PROPERTY OWNERS AFFIDAVIT County of Frederick, Virginia Frederick Planning Web Site: vvww.co.frederick �r (Month) (Year) Purchaser /Authorized Agent) hereby make oath that the list of property owners of the subject site, as submitted with the application, is a true and accurate list based on the information provided by the Frederick County Commissioner of the Revenue Office as taken from the current real estate assessment records. , r ',._. iii a r ot r i •' County of town Contract Pur chaser /Authorized Agent) - (circle one) Subscribed and sworn to before me this day of ��'�'� �� in my County and State aforesaid, by the forenamed Principal. NOTARY PUBLIC Alison Teddi Blain My Commission expires: (rotary Public State of New Vnrl4 Qualified in Monroe County Co mmission Expires Nove 30, 20�� G �„��yiY SANf7g eu� 5 O FREDERICK COUNTY SANITATIION AUTHORITY MEMORANDUM To: Frederick County Board of Supervisors From: Uwe E. Weindel, PE Date: April 1.5, 2014 Subject: Route 11 North Development D C @C 0 W [E APR 1 8 2814 FREDERICK COUNTY PL AND DEVELOPMENT In anticipation of development in the northern part of the County, the Frederick County Sanitation Authority extended both water and sanitary service infrastructure on the eastern side of Route 8 I from Exit 317 to Exit 323 and the West Virginia border. As development interests on the west side of Route 81, particularly the Payne and Blaine properties as recently discussed with Supervisor Charles DeHaven as well as the Authority's discussion concerning the Solenberger properties at Exit 323, concerns over the ability to serve this area has also been raised. In addressing these concerns, the following information is provided: Sanitary Service • Plant Capacity — All sanitary sewer flows are directed to the Opequon Plant for treatment. Over the last six months, the FCSA has averaged approximately 3 million gallons per day of flow. Based on the future projections for the plant, approximately 4 million gallons per day capacity remains. • Woodbine Pump Station — Currently this pump station is handling 14,400 gallons per day with a design capacity of 259,000 gallons per day. Dependent on the maximum flows generated within the Flying 7/Exist 323 area, the potential limiting factor could be the existing six inch force main. Hydraulic analysis would be needed to determine the carrying capacity of the pipeline. • VDOT Pump Station — The influent flows of this pump station includes both the local contributions and those from the Woodbine Pump Station. The VDOT pump station is currently experiencing flows that are equal to or slightly exceeding the average design flow of 20,160 gallons per day. Any significant future contributor would be required to enlarge this station. The other potential limiting factor for a large user would be the eight inch force main. As with the Woodbine Pump Station, a hydraulic analysis would be needed to determine the carrying capacity of this pipeline. • The other pump stations flowing towards the Red Bud Run Pump Station are flowing well below the design capacities. Careful analysis will be needed to determine if the maximum flows could be handled at any one time with all pump stations running concurrently. • Force Main between Rutherford Crossing and Red Bud Run Pump Stations — This current eight inch line is being carefully monitored. Our observations indicate that this piping system is experiencing high flows resulting in a maximum velocity of 5.41 feet per second and is approaching its capacity. The addition of pumps to this system will continue to increase pressures and velocities. Based on modeling, this main should be increased to a twelve inch diameter pipe. Since taking this line out of service is not practical, a new parallel line will need to be installed. This may require additional highway and railroad crossings as well as the respective right -of -ways. Red Bud Run Pump Station — On 2008, this pump station was modified to increase its capacity up to 1.8 million gallons per day. This station is being monitored to determine actual usage which has been observed at 900,000 to 1.1 million gallons per day. Two potential future scenarios exit for this pump station. The first is to ►:v_r_ : :vr a 0111 • Do an extensive modification to increase its capacity. This will require enlarging the station as well as the exiting force main. The second alternative would be to redirect flows to the Jordan Springs Pump Station also with a modification involved.. • The FCSA is installing monitor equipment on all pump stations within this area. The data obtained will allow the FCSA to determine flows and pressures within this system. Allowing developers to directly connect to the existing farce main will cause future issue. The better approach would be to develop a gravity network to collect new users or require them to pump to one of the primary pump stations. The alternative is to require developers to build pump stations into the system that is large enough to re -pump the flows in the common force main. New pump stations would be required to include potential local growth and he engineered for expansion. Water Service • System Capacity — At present, the total system capacity is 7.42 million gallons per day. Based on approved development and present usage, a remaining capacity of 1.03 million gallons per day is available for future use. • An area of concern is the CIearbrook quarries. Given that Carmeuse has indicated on numerous occasions its intent to re- occupy the pits, the Authority must conclude that this source is only temporary and may be removed from service at any time. To offset this particular potential lose, the FCSA has undertaken a program to explore for more water sources through the use of wells. Preliminary testing of the Clearbrook Park well indicates a source capable of sustaining a flow of 500,000 gallons per day. Additional locations have been identified and are being analyzed. + Transmission System — The piping system is capable of sustaining service for some time. The concern is that this system consists of two line to Brucetown Road and then only on line the remainder of the way to the West Virginia border. As development continues in this area, thought should be given to a parallel line to provide security should any breaks occur on the existing line. + Fire Protection — As development continues, a greater strain on the system will be to provide adequate fire protection to the area. A new storage tank will be needed preferably near the exit 323 area. The tank will need to be sized in anticipation to the type of development anticipated and towards future growth. Attached for your use are two plans showing the principle sanitary system and the principle water system serving this area. As can be determined from the aforementioned bullet points are that the infrastructure is limited in its capacity to serve the area. Consideration needs to be given to the enlargement of both systems with a principle concern directed towards the need for additional water sources. Should any questions arise, please contact me. cc.: Mr. John Riley,, County Administer Mr. Eric Lawrence, Director Planning & Development FCSA Board of Directors COUNTY of FREDERICK Department of Planning and Development 540/665 -5651 FAX: 5401665 -6395 TO: FROM: DATE: RE: Board of Supervisors Michael T. Ruddy, AICP Deputy Director January 14, 2015 Discussion: 2015 -2016 Capital Improvements Plan (CIP) The Board of Supervisors is considering the proposed 2015 -2016 Capital Improvements Plan as a discussion item prior to the CIP's advertisement for public hearing. This discussion will provide a valuable opportunity for the collective review of proposed capital projects while also allowing the Board of Supervisors the ability to determine if additional information or analysis is needed in advance of final consideration of the CIP. It is the role of the Planning Commission to affirm that the 201.5 -2016 CIP is in conformance with the 2030 Comprehensive Policy Plan. It is the role of the Board of Supervisors to approve the 2015 -2016 CIP. Please find attached with this agenda the Draft 2015 -2016 CIP which includes: a summary- of the proposed 2015 -2016 CIP in table form, and a draft copy of the proposed 2015 -2016 CIP maps illustrating the known locations of the CIP requests. More detailed information regarding the individual department requests is available digitally and may be forwarded to you directly if requested. Background. On December 8, 201.4, the Comprehensive Plans and Programs Committee (CPPC) met with County Department and Agency representatives to discuss their individual capital improvement project requests, including new projects and modifications to previous requests, associated v4th the 2015 -2016 Capital Improvements Plan (CIP). The role of the CPPC in the CIP process was to ensure that the various departmental project requests are in conformance with the County's Comprehensive Policy Plan. Tbie evaluation and prioritization of departmental projects was presented by the individual 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 Board of Supervisors Discussion: 2015 -2016 CIP January 14, 2015 Page 2 County departments and agencies and staff. Also provided was a projected cost for each project as required by the Code of Virginia. The CPPC discussion was typically thorough. Particular focus was once again placed on enhancing the connection between the CIP and the policies of the 2030 Comprehensive Plan. This effort continues to be exemplified with the collaboration between Frederick County Public Schools and the Parks and Recreation Department with their identification of joint community facility opportunities. The CIP includes a total of eighty -eight projects, including several new projects. Projects have also moved off the CIP based upon their initiation or completion indicating progress on the provision of new or improved community facilities. This year's CIP continues to include Q individual Fire and Rescue Company requests as a subcomponent of the CIP. Other components include Schools, Parks and Recreation, Regional Library, Transportation, Winchester Regional Airport, County Administration, and Fire and Rescue. Following the CPPC discussion, the CPPC endorsed the ?015-2016 CIP and endorsed its conformance with the County's Comprehensive Policy Plan, The CPPC forwarded the 2015 -2016 CIP to the Planning Commission for discussion. The Planning Commission discussed the 2015 -2016 CIP at their January 7, 2015 meeting. If ultimately adopted following the public hearing process, the CIP and included maps will ultimately become a component of the Comprehensive Policy Plan, which would satisfy the review requirement of Section 15.2 -2232 of the Code of Virginia, which states that no public facility shall be constructed unless said facility is a "feature shown" within a jurisdiction's comprehensive plan. Please contact the Planning Department should you have any questions regarding this information. Attachments NITR/pd FREDERICK COUNTY VIRGINIA CAPITAL IMPROVEMENTS PLAN 2015 -2016 Fiscal Year Adopted by the Frederick County Board of Supervisors TBD, 2015 Recommended by the Frederick County Planning Commission TBD, 2015 TABLE OF CONTENTS INTRODUCTION............................................. ............................... I PROJECT RECOMMENDATIONS ......................... ..............................2 Frederick County Public Schools ..................... ..............................2 Frederick County Parks and Recreation Department ............................3 Handley Regional Library ......................... ............................... 4 Transportation Committee ........................... ............................... 4 Winchester Regional Airport ........................ ............................... 4 County Administration ................................ ..............................5 Fire& Rescue ........................................... .............................. 2015 -2016 CAPITAL PROJECTS MAP ................... ............................... 7 2015 -2016 COUNTY PUBLIC SCHOOLS CAPITAL PROJECTS MAP........... 9 2015 -2016 COUNTY PARKS AND REC. CAPITAL PROJECTS MAP ............ I I 2015 -2016 TRANSPORTATION PROJECTS MAP...... 13 2015 -2016 CAPITAL IMPROVEMENT PROJECTS TABLE ........................15 CIP TABLE EXPLANATIONS ............................. 21 PROJECT FUNDING .......................................... ..............................2 1 PROJECT DESCRIPTIONS ................................. ............................... 23 Frederick County Public Schools ...................... .............................23 Frederick County Parks and Recreation Department ............................29 Handley Regional Library ............................. ............................. Transportation Committee .............................. .............................39 Winchester Regional Airport ........................ ............................... 44 County Administration ............................... ............................... 51 Fireand Rescue ........................................... ............................. Individual Fire & Rescue Company Requests ............................57 CAPITAL IMPROVEMENTS PLAN FREDERICK COUNTY 2015 -2016 INTRODUCTION Section 15.2 -2239 of the Code of Virginia assigns the responsibility for preparation of plans for capital outlays to the local Planning Commissions. The Capital Improvements Plan (CIP) consists of a schedule for major capital expenditures for the county for the ensuing five years. The CIP is updated annually. Projects are removed from the plans as they are completed or as priorities change. The plan is intended to assist the Board of Supervisors in preparation of the county budget. In addition to determining priorities for capital expenditures, the county must also ensure that projects contained within the CIP conform to the Comprehensive Policy Plan. Specifically, the projects are reviewed with considerations regarding health, safety, and the general welfare of the public, and the policies of the Comprehensive Plan. When the CIP is adopted, it becomes a component of the Comprehensive Plan. Frederick County approved the 2030 Comprehensive Plan on July 3, 2011. The CIP is strictly advisory; it is intended for use as a capital facilities planning document, not for requesting funding allocations. Once adopted, project priorities may change throughout the year based on changing circumstances. It is also possible that particular projects may not be funded during the year that is indicated in the CIP. The status of any project becomes increasingly uncertain the further in the future it is proj ected. Transportation projects are included in the CIP. The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be independently undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. The 2015 -2016 CIP continues to emphasize the connection between the CIP, Comprehensive Plan, and potential proffered contributions made with future rezoning projects. This effort continues to be exemplified with the collaboration between Frederick County Public Schools and the Parks and Recreation Department with their identification of joint community facility opportunities. 1 PROJECT RECOMMENDATIONS Frederick County Public Schools Frederick County Public Schools continue to commence and complete capital projects that have been priorities from previous years. The replacement Frederick County Middle School has recently been initiated and has therefore been removed from this year's CIP. Previously removed projects include the James Wood Middle School parking lot safety enhancement project, the new transportation facility located adjacent to Armel Elementary School, and the school renovations proposed to prepare school facilities for an all -day Kindergarten program. It should be recognized that the all day kindergarten program had been delayed for several years in light of the recent fiscal climate so it was very positive to see the all -day kindergarten program be introduced through the joint efforts of Frederick County Public Schools and the Board of Supervisors. The joint top Capital improvement priority for the Schools is the 12 Elementary School and the addition to, and renovation of Armel Elementary School. This is in recognition of the anticipated community growth in these two general locations. Improvements to Robert E. Aylor Middle School are the second highest priority. The construction of the County's fourth High School is the third priority. The new high school, and new middle school have been requested in anticipation of the future demand of a growing student population. A new project, an addition and renovations to Dowell J. Howard Center is included in this year's CIP. This school was opened 44 years ago. Facility modernization and changes in career and technical education are the driving needs for this project, including additional careers, improved delivery of instruction, and improved classroom technologies. An addition and renovations to Indian Hollow Elementary School, is proposed. Indian Hollow Elementary School opened in 1988 and is the County's smallest elementary school building with a program capacity of 492 students. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Other schools included for renovation projects include Apple Pie Ridge Elementary School, Bass Hoover Elementary School, and James Wood High School. This year's CIP continues to include a request to renovate and expand the current administration building on Amherst Street. In an effort to maintain educational facilities that will handle the growing student population, the construction of two additional schools is recommended within the UDA (Urban Development Area), a new elementary school and a fifth middle school. However, the timeframe for these facilities has been extended out several years. 2 Parks & Recreation Swimming improvements continue to be a focus for Parks and Recreation. The upgrade of pool amenities at the swimming pools at both parks will include the addition of water slides and a spray ground. Added to the scope of this project is an overall pool complex renovation. This project is expected to increase pool attendance by 30 percent while providing recreational opportunities for both the Sherando and Clearbrook Park service areas. The indoor aquatic facility continues to be proposed as a high priority of the Parks and Recreation Department. This project has been moved up to the Departments 93 priority in recognition of Frederick County Public Schools 4 th High School land opportunity. This year's CIP continues to be reflective of the previous effort to seek community input into the parks and recreation programs and facilities. The recently completed survey has been taken into consideration when prioritizing parks and recreation capital projects. The majority of the recommended projects are planned for the county's two regional parks (Sherando & Clearbrook). However, a new project the Snowden Bridge Park Development has been identified in recognition of an endorsed site plan on the proffered park and school site. This project has been separated from the Community Park Group where it was previously considered. The effort of the Parks and Recreation Department and their identification of their comprehensively planned parks including community, neighborhood, and district parks, further emphasizes the connection between the CIP, Comprehensive Plan, and potential proffered contributions made with rezoning projects. Projects planned for Sherando Park include: upgrade of baseball lighting, upgrade pool amenities, a softball complex, a soccer complex, maintenance compound and office, skateboard park, parking and multi - purpose fields with trail development, picnic area with a shelter, and an access road with parking and trails. The projects planned for the Clearbrook Park include, upgrade of baseball lighting, upgrading pool amenities, a new open play area, a tennis/basketball complex, and shelter with an area for stage seating. The Sherando Park Softball Complex has been moved up in recognition of scheduling pressure at existing facility and the number of Community Parks has been reduced to three in recognition of work underway at Rose Hill and separation of identified Snowden Bridge Site. A project that continues to be a high priority for Parks and Recreation is the Abrams Creek Greenway Trail. This facility would provide recreational opportunities for residents of this corridor along with the surrounding communities and was emphasized in the Senseny /Eastern Frederick Urban Areas Plan completed during 2012. This project will provide trails with bicycle, walking and joggings opportunities, which ranks #1 in the 2007 Virginia Outdoors Plan survey for all outdoor recreational activities. E Handley Regional Library The Handley Regional Library recommends three projects, marking a change from their 2014 -2015 request of four. The library's top priority is a new library branch in the Gainesboro area. The two remaining projects request that funding be provided for new library branches throughout the county which include the areas of Senseny /Greenwood Road and Route 522 South, both of which are anticipated to be located within the UDA (Urban Development Area) in locations consistent with recently approved area plans; The Senseny /Eastern Frederick Area Plan, and the Southern Frederick Area Plan. The parking lot sidewalk extension project, designed to promote sidewalk access at the Bowman Library as phase 2 of the parking lot expansion project by extending the sidewalks to serve residents traveling from the east to Lakeside Drive, is the project removed from their submission. Transportation Committee The Transportation Committee continues to provide project requests for the CIP_ Virginia State Code allows for transportation projects to be included within a locality's CIP. Funding for transportation project requests will likely come from developers and revenue sharing. Implementation of transportation projects does not take away funding for generalized road improvements. The Transportation Committee has requested funding for sixteen projects. The sixteen requests include projects that entail widening of major roads; key extensions of roads that help provide better networks, bicycle and pedestrian improvements, and the addition of turn lanes at current unsafe intersections. The inclusion of the Eastern Road Plan Improvements item once again emphasizes the connection between the CIP and potential proffered contributions made with rezoning projects which are aimed at mitigating potential transportation impacts identified in the Comprehensive Plan. The major change to the transportation project list in recent year's CIPs is the classification of the projects into funded and unfunded priorities. Winchester Regional Airport Funding for airport projects is derived through a complex formula where the federal and state governments contribute a majority of the funding, with Frederick County and the other jurisdictions providing the remaining funding. The Airport has recently completed a major improvement of their runway_ With this project moving from the CIP, The Airport Authority is now focusing their CIP efforts on Taxi way improvements and Property acquisition in support of airport development to F1 meet Federal Aviation requirements for general aviation facilities. The vast majority of the funding for these improvements came from the FAA and VDA. The construction of a new general aviation terminal to support future airport operations and associated parking improvements is a project that has been elevated to number one in this year's CIP. The previous number one priority for the Airport was the acquisition of property to support airport operations. The authority continues to be successful in their pursuit of this priority. A relatively new project for the airport is the Fuel Storage Facility. The number of projects that are included in this CIP has been consolidated in recent years as the Airport Authority is further aligning the County's CIP with the one provided to the Virginia Department of Aviation. County Administration With the potential necessary relocation of the Clearbrook citizen convenience center in the future, the number one priority is a new facility proposed as a replacement for the current Convenience site at another location in the immediate vicinity to the existing convenience site. The other request is for the expansion/relocation of both the Albin and the Gore Refuse Site to allow for a trash compactor, which will reduce operational costs, by compacting trash before it reaches the landfill. The joint County Administration and School Administration Building that was included in last year's amended CIP remains in this year's project list. A new project for County Administration this year is the Joint Judicial Center renovation and replacement project. This new project consists of an expansion to the existing Joint Judicial Center Building as the first phase of the project, and the potential further renovation or relocation as a second phase. The project is to be located generally in the City of Winchester or in the County's Urban Development Area. The need for this project has been established through ongoing communication with the court system and the City of Winchester. Previously, an item was added to enhance the connection between the CIP and proffered contributions made to mitigate the impacts of development projects is an item that addresses general government capital expenditures that may fall below the established $100,000 departmental threshold. This is similar to the approach previously taken for Fire and Rescue Capital Equipment. The structure of the County Administration section of the CIP has been modified and no longer includes Fire and Rescue. Fire and Rescue has its own section which is as follows. Fire and Rescue The top project for the Fire and Rescue component remains the creation of Fire & Rescue Station #22 in the vicinity of Route 277, with the ability to provide an annex facility for other county related offices. The collaboration of this project with other community G users and a land use planning effort was a key element of the Route 277 Land Use Plan. Fire and Rescue has also included a project which provides for the capital apparatus needs of this facility. Fire & Rescue has once again requested the relocation of a current fire station in order to operate more efficiently; Clearbrook. The Round Hill replacement project has moved of the CIP based on the successful initiation of this project. Three newer projects for Fire and Rescue are the creation of Station #23, a new facility located in the vicinity of Crosspointe, the creation of Station 424 in the vicinity of Cross Junction/Lake Holiday, and a Fire & Rescue Regional Training Center. Such a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located within the region. Fire and Rescue Volunteer Company Capital Equipment Requests Previously, a project consisting of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services was established_ It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment that may fall below the guidelines established by the Finance Committee. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. The individual Fire and Rescue Companies have identified their own Capital Requests which have been added to the CIP in no particular order. Most of the Capital requests meet the $100,000 guideline established by the Finance Committee. Those requests that do not meet this guideline have been noted and therefore relate to the Fire & Rescue Capital Equipment project category. 71 �v r Replacement Frederick County Middle School Elementary School WIN / t i ulti -Use Campus • 1 � ' West Jubal Early '+ a 522 , OVES 39, a • ,� • Villages atArt rip Buildings &Grounds SWES SnowdenBridg i i IS Middle School I Howard Road Elementary School a Fourth High School / \� New Transportation Facility REAMS �1 •;: Stephens BHES ( r te City r SHS • Virginia EementarySchool i � 11 Elementary School © MTES szz i-� 0 1 2 4 Miles Middletown Virginia-I Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvment Requests submitted by Frederick County School Board 12/1/14 School Locations Are Most Appropriate Within the UDA F High Schools r t Middle Schools Elementary Schools Support Facilities Potential School Facility Locations O Potential School Locations O Purchased Land O Proffered Land O Potential Proffer e •��� Urban Development Area / O SWSA �` ✓ �v r Replacement Frederick County Middle School Elementary School WIN / t i ulti -Use Campus • 1 � ' West Jubal Early '+ a 522 , OVES 39, a • ,� • Villages atArt rip Buildings &Grounds SWES SnowdenBridg i i IS Middle School I Howard Road Elementary School a Fourth High School / \� New Transportation Facility REAMS �1 •;: Stephens BHES ( r te City r SHS • Virginia EementarySchool i � 11 Elementary School © MTES szz i-� 0 1 2 4 Miles Middletown Virginia-I Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvment Requests submitted by Frederick County School Board 12/1/14 School Locations Are Most Appropriate Within the UDA F Existing County Parks Al District Park Community Park Neighborhood Park Proposed Parks Q District Community Neighborhood O Abrams Creek Trail t "*UDA r ' f / f f Y 5 .i sz 7 rt 1 sh e A Clearbrook { Park CJ 11 � r�ti r r Snowden Bridge r' Park Q- 4� 4 � r 1 NE R Park ark so . j � • EAST 1 ,�..•t sz A ll • i' i t s z7 r l r S_herando f } 4> Park j ,V J r 1� S •�- �• 52 f -a 0 1 2 4 Miles Note: Created by Frederick County Department of Planning & Development Map represents the Capital Improvment Requests submitted by The Dept of Parks & Recreation 12/1/2014 11 O aN+ C H O R U O H N W r O Z N C r r U r c O U 0 0 ❑ ❑ o o ❑ ❑ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C o o m M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O N G M N V Coll In I� W N N I- O lfJ N lf'J O O O O O O O LO CO CO CO W M W W O (n W O V M N d1 O d1 d1 O r LQ V M L (D O M M N L W- O V M 0 0 6, N co O) V O) r- M 63 N ffl (O N ffl (D 00 V) V) V) ffl V) M d1 V) V) N V V ffl ffl ffl ul (p ul (p v) ffl ffl ffl ffl ffl ffl N ffl ;; O O o❑ ❑ ❑ O O ❑ ❑ O m O O O O V O N CI) O H O d1 H H O O d1 co O O O W H O O � V N C6 of + c ° o n O O (O O O o U � W 0 N + — r O0 N r- W N } O 0 O OD N O OD d y bs (j 0 0 N Y 0 0 O O co coo O O O O O o C c p d N O � 10 W N O V M N ~ O -0 0 O V U3 (O N m (j N U ,O ) ,O U O > C '� a) � Q N S 0 m T 0 C N �. m a O O N L (r) °-2 O w L B .4 0 'o 0 0 m >. `m a a O L O LO C) r° U `o U m 2 r a af m a N � o U o a r c') d c) Q r � N n a a) m d a o o w y m af O } w 2 o a m c c= �, (If o U w 2 m a L N t U U '� c o d c ji m— m m (n .CL R Gl O N c c C .0 a (n N Q o- w 0 a N 3 s 6 t } o � ~ E a a a c 0 0 O 00 .�? 5 N y I .m N U a rn a N ao M N L IL 00 O O c o (� o o 0 0 O N (6 rn oN r } co CN i O N V) r U N O N o 0 r 0 ate+ (O (6 U co O O 0 In } C CY) O fl U N 0 0 0 C6 of v o c V) V) O O O O N W � W 0 N 0 — O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N I' M N In V N In W N N I- O In N lf') In (O (O (O W M W In 00 O In W O V M N M M In f(O fl O M M N I� W O V M In In In N ffl ffl ffl ffl ffl ffl ffl ffl � ffl ER � ER ER � ER ER U3 ffl r LO rn V) O I I- O In N O co O M N LO LO rn » CI4 6,) O O O O O c O O O O N W � W 0 N 0 — r O0 N r- W c O O 0 O OD d -C W (n c,5 (0 OD d y 0 0 co coo Y 0 0 O O co coo O O O O O o C c p d O co O O O � 10 W N O V M N ~ O -0 0 O V U3 (O N I (j N U ,O ) ,O U O > C '� a) �6 a Oct .O M Q N S 0 m T 0 L C) c>- O O O O N (C o L,) Ap� N N (6 ( v o O M LO (fl W C U V M O W (n E N 15 c O 0 'o J 0 — Pi c O O 0 O C O N d -C W (n c,5 (0 O d y W Y Y x (n o C c p d c a ~ O -0 0 O .V 7 Q 0 S 0 (j N U ,O ) ,O U O > C '� a) �6 a Oct .O M Q N S 0 m T 0 C N �. m a o o° o o L (r) °-2 O w L B .4 0 'o 0 0 m >. `m a a w `6 _rn w c w C) r° U `o U m 2 r a af m 00 w a s r o o c U U w Q 3 a y a Q Y m m a d N o U o a r c') d c) Q r a m a o a a c o t it 2 c o> c O o n n a) .Z a) n a a) m d a o o w y m af a Q (n a a > w 2 o a m c c= �, (If o U w 2 m a o a a c t U U '� c o d c ji m— m m (n .CL W c c N N c c C .0 a (n N Q o- w 0 a N 3 s 6 t Q U `p a m O Q N ' N � ~ E a a a c E o n °° m .� w m n E a a m w 6 P Dn p .�? 5 N y I .m N U a d 2 . 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A description of the information in this table is explained below. Department Priority - The priority rating assigned by each agency or department for their requested projects. Project Description - The name of the capital improvement projects. County Contribution - The estimated dollar value that will be contributed for each project. This value is listed by individual fiscal years and by total contributions over the five -year period. The total contribution column, located to the right of the fiscal year columns, does not include debt service projections. Notes - Indicates the footnotes that apply to additional funding sources for particular proj ects. Total Project Costs- The cost for each project, including county allocations and other funding sources. PROJECT FUNDING The projects included in the 2015 -2016 Capital Improvements Plan have a total project cost to the county of $1,015,369,550. While the CIP is primarily used to cover the next five years, much of the project costs have been identified beyond the next five years. • School projects are funded through a combination of loans from the Virginia Public School Authority and the Virginia Literary Fund. • Funding for Parks and Recreation Department projects will come from the unreserved fund balance of the County. The Parks and Recreation Commission will actively seek grants and private sources of funding for projects not funded by the county. • Airport projects will be funded by contributions from the federal, state, and local governments. The local portion may include contributions from Frederick, Clarke, Shenandoah, and Warren Counties, and the City of Winchester. • The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be independently undertaking these projects. Funding projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing. 21 Frederick County Public Schools Proiect Priority List PRIORITY 1 Elementary School #12 / Armel Elementary School Addition and Renovation Description: Armel Elementary School opened in 1991 and currently has a program capacity of 662 students. Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $32,400,000 Justification: Armel Elementary School is ?? years old and nearing design life of much of the infrastructure. Renovation to a number of areas and an addition are needed to ensure the effective, economical, and efficient delivery of modern instruction at this school. Construction Schedule: 30 Months Elementary School #12 Description: This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 850. Capital Cost: $TBD Justification: This project will address anticipated growth in student enrollment in the school division over the next several years. It is anticipated that student enrollment will increase at all levels. A projection using cohort migration shows enrollment in the elementary schools by the fall of 2020 to be 6,452. Based on this projection, implementation of full -day kindergarten, and renovations at Apple Pie Ridge and Bass - Hoover Elementary Schools, it will be necessary to construct the 12 elementary school in Frederick County to open in that time frame. This school will be located in an area to relieve overcrowding and to accommodate expected new housing development. Locations for this project are on the Comprehensive Plan's Potential New School Locations Map and could be placed on one of the two currently proffered pieces of property (Villages of Artrip or Snowden Bridge). Construction Schedule: Construction will take 42 months. PRIORITY 2 Robert E. Aylor Middle School Renovation Description: Robert E. Aylor Middle School opened in 1969 and has served as a middle school since that time. The school contains 113,643 square feet and has a program 23 capacity of 850 students. Currently, the building serves grades 6 -8. The building is in good condition; however, several major areas need to be addressed in a renovation. Major areas of this renovation project include the following: additional classroom and storage space, complete replacement of fire alarm and communication systems, roof replacement, upgrade of electrical and plumbing, and complete replacement of mechanical systems. Other areas to be addressed are security, repaving of asphalted areas, and the installation of an emergency system. Capital Cost: $31,000,000 Justification: Robert E. Aylor Middle School is soon to be 37 years of age and renovations are needed to a number of different areas to ensure economic and efficient operation of the school for years to come. Construction Schedule: 48 Months PRIn 3 Fourth High School Description: The fourth high school project will have a program capacity of 1,250 students and serve grades 9 -12. The location of this project has been added to the Comprehensive Plan's Capital Project Map for the east side of Frederick County, centered on Route 522. The facility will have a floor area of approximately 254,000 square feet and be located on approximately 80 areas of land. Capital Cost: $70,000,000 Justification: This project will address expected growth in high school student enrollment in the school division over the next several years. We project that enrollment in the high schools by the fall of 2016 will be 4,252. Based on this projection, it is necessary to construct the fourth high school in Frederick County to open in that time frame. The location of this project is shown on the Comprehensive Policy Plan's Potential New School Locations Map. Construction Schedule: Construction will take 54 months PRT(IRTTV d James Wood High School Renovation Description: James Wood High School opened in 1980 and has served as a high school since that time. The school contains 234,095 square feet and has a program capacity of 1400 students. Currently, the building serves grades 9 -12. The building is in good condition; however, several major areas need to be addressed in a renovation. Major areas to be included in this renovation project are increased electrical service and distribution to support technology, technology cabling, hardware and its installation, upgrade of plumbing and mechanical systems, and modification of instructional areas to support instructional delivery. Capital Cost: $TBD 24 Justification: Updating the facility will assist the school division in meeting the community needs for the citizens and high school student in the James Wood High School attendance zone. Construction Schedule: 36 Months PRIORITV 5 Sherando High School Parking Lot and Softball Field Improvements Description: This project is being undertaken to address several traffic safety concerns identified at Sherando High School over the years and equity issues (there is no softball field at SHS)_ Traffic safety concerns have reached a level that we have completed two studies of the site. Concerns exist for pedestrians, school buses, student drivers, parents, and staff. Rearrangement of the site and the flow of traffic on the site is necessary to address these needs. Capital Cost: $5,000,000 Justification: This is a two -part project. For transportation safety, concerns exist on the school site at Sherando High School during arrival and dismissal. The students, many of their parents, and the staff necessary to serve them are exposed to these safety concerns on a daily basis. The flow of traffic at arrival is so slow that at times vehicles back up past Double Church Road. For the softball field, SHS does not have a softball field onsite, instead using a softball field in neighboring Sherando Park. This represents an equity issue between boys and girls sports. FCPS strives to attain equity between boys and girls sports. Additionally, this is a Title IX issue. Construction Schedule: 30 Months PRIORITY 6 Dowell J. Howard Addition and Renovation Description: Indian Hollow Elementary School opened in 1988. The school contains 59,065 square feet and has a program capacity of 492 students_ Indian Hollow is our smallest elementary school building. Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $TBD Justification: Indian Hollow Elementary School is 24 years old and nearing design life of much of the infrastructure. The school was built without classroom storage. Renovation to a number of areas and an addition are needed to ensure the effective, economical, and efficient delivery of modern instruction at this school. Construction Schedule: 30 Months M PRT(1RTTV 7 Apple Pie Ridge Elementary School Phase 2 Renovations Description: Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. These items will be addressed in two phases. The first phase, kindergarten renovation, was completed this summer. In the second phase, a renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. Capital Cost: $8,900,000 Justification: Apple Pie Ridge Elementary School is over 30 years old and renovation is needed to a number of areas to ensure the economical and efficient operations of the school for years to come. Construction Schedule: 36 Months PRIORITY 8 Bass Hoover Elementary School Phase 2 Renovations Description: Currently, Bass - Hoover serves grades K -5. The building is in good condition, but several major issues need to be addressed. Renovation of the remaining facility will be completed. Several of the major issues to be addressed in this renovation include open classroom space, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $9,000,000 Justification: These renovations are needed to a number of areas to insure economic and efficient operation of the schools for years to come and to accommodate a full day kindergarten program. Construction Schedule: 30 Months PRIORITY 9 County /School Board Administration Building Description: This new project consists of a County /School Board Administration Building, to be located generally in the County's Urban Development Area. Capital Cost: TBD Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government services in an accessible location. 26 Construction Schedule: TBD PRIORITY 10 Indian Hollow Elementary School Addition and Renovation Description: Indian Hollow Elementary School opened in 1988. The school contains 59,065 square feet and has a program capacity of 492 students. Indian Hollow is our smallest elementary school building. Currently, the building serves grades K -5. The building is in good condition; however, several major areas need to be addressed. Renovations to the existing portion of the building will address several major issues, including classroom storage, ADA compliance, energy conservation, security, and upgrades of fire alarm, electrical, plumbing, and mechanical systems. A building addition will be needed to maintain program capacity. Capital Cost: $TBD Justification: Indian Hollow Elementary School is 24 years old and nearing design life of much of the infrastructure. The school was built without classroom storage. Renovation to a number of areas and an addition are needed to ensure the effective, economical, and efficient delivery of modern instruction at this school. Construction Schedule: 30 Months PRIORITY 11 Elementary School #13 Description: This is a single -story elementary school with a floor area of approximately 100,000 square feet located on 15 acres. The facility will be designed to accommodate a student membership of 750. The outdoor facilities will include three pods of grade -level appropriate playground equipment, one asphalt play area, one softball field, and a physical education field. This facility will meet or exceed all Virginia Department of Education new construction requirements for K -5 elementary schools. Capital Cost: $24,700,000. Justification: Significant residential growth in Frederick County is expected to resume once the economy recovers, with the result that school enrollment is expected to exceed program capacity in FY 2019 -20. Construction Schedule: Construction will take 42 months. PRIORITY 12 Fifth Middle School Description: The new fifth middle school project will have a program capacity of 850 students and serve grades 6 -8. This project has been located on the Comprehensive 27 Policy Plan's Potential New School Locations Map. The facility will have a floor area of approximately 166,000 square feet and be located on approximately 35 acres of land. Capital Cost: $49,500,000 Justification: This project will address growth in student enrollment in the school division over the next several years. It is anticipated that student enrollment will increase at all levels. A projection using cohort migration shows enrollment in the middle schools by the fall of 2021 to be 3,284. Middle school program capacity is 3,280. The replacement FCMS will increase capacity by 120. We anticipate that student population growth will necessitate construction of the fifth middle school in Frederick County by the fall of 2025. As shown on the Comprehensive Plan's Potential New School Locations Map, the location of this project previously has been in the eastern part of Frederick County between Route 7 and Route 50 east. With reconsideration of the location of the replacement FCMS, the fifth middle school potentially could be located between Route 522 north and Route 50 west. Construction Schedule: Construction will take 48 months. Parks & Recreation Department Proiect Priority List PRIORITY 1 Water Slide /Spray Ground Swimming Pool Improvements — Sherando /Clearbrook Description: Upgrade the outdoor swimming pools at both Clearbrook and Sherando Parks. Upgrade would involve the removal of the diving boards and the installation of one 50' water slide and one 75' water slide at each pool. The upgrade would also include the addition of a spray ground with 10 -12 features at each pool. Capital Cost: $1,352,000 Justification: This project is expected to increase pool attendance by 30 percent while providing recreational opportunities for both the Sherando and Clearbrook Park service areas. Construction Schedule: Completion in FY 15 -16. PRIORITY 2 Access Road with Parking and Trails- Sherando Park Description: This project involves the development of an entrance and 1,800 linear feet of access roadway from Warrior Drive; a 100 space parking area; and 2.8 miles of trails. Capital Cost: $1,567,000 Justification: This facility will provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. The development of this facility will reduce the needs gap between the number of existing passive recreational areas and the number required to meet the minimum standards established for the service area. Construction Schedule: Completion in FY 15 -16. PRIORITY 3 Indoor Aquatic Facility — Competitive /Training /Leisure Pool Description: This facility would house competitive, instructional, and leisure pools with an office, adequate storage and locker rooms and would need approximately 10 acres to construct. This facility should be located on property owned or proffered to the County. The above pools may be constructed in one facility, separated into multiple facilities, or collocated with other compatible uses should opportunities arise, reducing the acreage demand. Capital Cost: $15,163,000 Justification: There are no public indoor public pools in Frederick County. By constructing the indoor pool, it would permit the department to meet competition needs, instructional needs, citizen programming and leisure demands as well as provide a nucleus to attract new businesses to the community. This facility would be available to 29 all area residents. The construction of this project will provide a facility to offer competitive scholastic programs and year round recreational programming for the residents of Frederick County. The Indoor Pool facility should be located in an area convenient to the major transportation corridors of the county. However, as an alternative, one of the two county regional parks could be used to house the facility, since these locations are already identified as centers for recreation programs and activities. Construction Schedule: Completion in FY 15 -16. PRlnRiTV a Snowden Bridge Park Development Description: Parkland acquisition in the eastern portion of the county. Capital Cost: $3,161,000 Justification: A new 150 -200 acre regional park would be utilized by the entire county population. The park would be located in the primary growth center of Frederick County, within the existing urban development area and the approved Southern Frederick Land Use Plan, which consists of 1,200 acres of new residences. This project would reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for the Frederick County service area, as recommended by the Virginia Outdoors Plan. Construction Schedule: Completion in FY 15 -16. PRInUITV r% Softball Complex- Sherando Park Description: Softball fields (2) - 300' radius, fully fenced, backstop, four 50 person bleachers per field, lighted concrete poles 30/20 FC, concrete deck. Access Road - 500 LF. Parking - 153 spaces, asphalt paved with curbed islands and drop off, line markings and 6 security lights. Landscaping - 100 shade trees; pine screen. Peripheral Work - General seeding - 1 acre; miscellaneous signage. Capital Cost: $682,000 Justification: This facility would provide recreational opportunities for the entire county population, as well as the Frederick County School System. Presently, there are ten softball and baseball fields within the county's regional park system. Eight of the existing fields must serve a dual purpose of facilitating youth baseball, as well as adult softball programs. With the increased usage of these fields, it has become increasingly difficult to facilitate these programs. This project is needed in order for the Parks and Recreation Department to accommodate the existing demand for youth baseball and adult softball programs. Construction Schedule: Completion in FY 16 -17. 30 PRInUITV F Abrams Creek Greenway Trail Description: 10' wide asphalt multi -use bicycle /pedestrian trail along Abrams Creek from Senseny Road to Charming Drive. It is estimated that the trail will have (3) three bridges (stream crossings) and will be approximately 2.6 miles in length. Capital Cost: $2,935,000 Justification: This facility would provide recreational opportunities for residents of this corridor along with the surrounding communities. This project will provide trails with bicycle, walking and joggings opportunities, which ranks 91 in the 2007 Virginia Outdoors Plan survey for all outdoor recreational activities. Construction Schedule: FY 17 -18. PRIORITY 7 Lake, Parking, and Trail Development with two Multi- purpose Fields Description: This project involves the development of a 12 acre lake; 1.5 mile trail system around the lake; 800 linear feet of access roadway; lighted parking lot with 125 spaces; and development of two irrigated 70x120 yard multi - purpose fields. Capital Cost: $1,384,000 Justification: This facility will provide recreational opportunities for the Sherando Park service area and the entire Frederick County community. The development of this facility will reduce the needs gap between the number of existing passive recreational areas and the number required to meet the minimum standards established for the service area. Construction Schedule: Completion in FY 17 -18. PRIORITY 8 Community Parks (3) Description: Acquisition of Parkland; 60 acres Capital Cost: $6,352,000 Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided. Construction Schedule: FY 16 -17. 31 PRIORITY 9 Neighborhood Parks (3) Description: Acquisition of Parkland; 20 acres Capital Cost: $2,285,000 Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided. Construction Schedule: FY 16 -17. PRIORITY 10 District Parks (4) Description: Acquisition of Parkland; 200 acres Capital Cost: $ 15,717,000 Justification: To reduce the gap between the amount of existing parkland and the amount of parkland needed to meet the minimum standard for our service area, as recommended by the Virginia Outdoors Plan. The project meets policy recommendations for the development of parks and recreation facilities, insuring that adequate and appropriate open space and recreational facilities are provided. Construction Schedule: FY 17 -18. PRIORITY 11 Picnic Area- Sherando Park Description: This project includes a restroom /concession area; four picnic shelters; playground area; access paths; parking; and landscaping. Capital Cost: $818,000 Justification: These facilities would be used by the residents of Sherando Park service area. This area of the county is growing and is deficient in passive recreational opportunities. This development is needed to reduce the gap between the number of existing facilities and the minimum standards for the Sherando Park service area and southeastern Frederick County. Construction Schedule: Completion in FY 17 -18. PRIORITY 12 Indoor Ice Rink 32 Description: The Ice Rink project would be approximately 40,000 square feet and include an indoor area large enough to accommodate a single 200' x 85' ice rink, locker rooms, party /meeting rooms, and concession area and would need approximately 10 acres to construct. This facility should be located on property owned or proffered to the County. The ice rink may be collocated with other compatible uses should opportunities arise, reducing the acreage demand. Capital Cost: $6,102,000 Justification: There are no public indoor ice rinks in Frederick County and county residents currently must travel over one hour to use an indoor ice facility. By constructing the indoor ice rink, it would permit the department to meet competition needs, instructional needs, citizen programming and leisure demands as well as provide a nucleus to attract new businesses to the community. This facility would be available to all area residents. The construction of this project will provide a facility to offer year round recreational programming for the residents of Frederick County. This project is intended to meet the needs of the community as identified in the 2012 Frederick County Parks and Recreation Community Survey. Construction Schedule: FY 17 -18. PRIORITY 13 Multi - Generational Community Center Description: The project involves building a 44,000 square foot facility that would contain an indoor track and at least two basketball courts. The court area would be designed to be used by indoor soccer, baseball, softball, wrestling, volleyball, tennis and badminton. The area could also be used for special events. Additionally, the project would house a fitness center, multi - purpose rooms, office, storage, and locker rooms. Capital Cost: $8,952,000 Justification: This facility would give the Parks and Recreation Department the ability to offer year round recreational programming to the residents of Frederick County. The department can no longer meet the programming and facility needs of the County residents. Construction Schedule: FY 17 -18. PRIORITY 14 Open Play Area — Clearbrook Description: This project includes development of a picnic shelter; six horseshoe pits; a volleyball court; croquet turf, shuffleboard; parking; refurbishing the existing concession stand; landscaping (14 shade trees); peripheral work; and renovations to existing shelters, restrooms, access paths, and parking areas on the south side of the lake_ Capital Cost: $487,000 Justification: These facilities will provide recreational opportunities for the Clearbrook Park Service Area which will lessen the disparity between the number of passive 33 recreational areas needed to meet the minimum standards for this service area. Clearbrook Park offers the best location for this development. Construction Schedule: Completion in FY 18 -19. PRIORITY 15 Baseball Field Lighting Upgrade Description: Upgrade the ball field lighting at both Clearbrook and Sherando Parks Baseball facilities. The upgrade would involve the removal of the 30/20 FC (footcandle) level fixtures, lamps, and wood poles and replace with 50/30 FC (footcandle) level fixtures, lamps and steel poles on (4) four fields at Clearbrook Park and (4) four fields at Sherando Park. This upgrade is required by Little League International on all little league fields. Capital Cost: $1,300,000 Justification: This project will provide recreational opportunities for the Clearbrook Park and Sherando Park service area which includes all county residents. Park visitation at the two district parks exceeds 425,000 annually and is growing. The field lighting fixtures are over 25 years old and the majority of the poles are over 35 years old. With the decrease in the quality of lighting with the age of the system, with most of the poles being warped and decayed and in need of replacement and to achieve the recommended 50/30 FC (footcandle) level on the playing surface, the Commission is recommending these facilities be upgraded. Construction Schedule: Completion in FY 18 -19 PRIORITY 16 Soccer Complex- Sherando Park Description: Soccer field - 210'x 360' artificial grass surface with goals. Access paths - 1500 LF; 10' wide; asphalt paved. Restroom /concession - 820 SF; masonry with concrete roof deck; full concession hookup. Plaza - 22,000 SF; 50% paved/50% planted; kiosk. Picnic shelters (1) - 24'x 24': 6 picnic tables each; concrete pad; wood frame structure; asphalt shingles. 12 sets of bleachers. Landscaping - 90 shade trees. Lighting - 1 field (210'x 360') Capital Cost: $1,141,000 Justification: This facility would be used by the entire Frederick County area. In addition to its use as a recreational facility, the soccer complex will also be used by the Frederick County school system. To reduce the gap between the number of existing soccer fields and the number of fields which are needed to meet the minimum standard for our service area. Sherando Park, currently owned by Frederick County, represents the very best location for soccer field development. The fact that the county will not have to acquire property for this facility means that the most costly aspect of this development has already been completed. Sherando Park also provides a location that is situated in the fastest growing area of the county and is adjacent to the new county high school. 34 With joint use of facilities between the park and school system, the construction of additional soccer fields will benefit both agencies. Construction Schedule: Completion in FY 18 -19. PRIORITY 17 Tennis /Basketball Complex- Clearbrook Park Description: This project includes the development of four tennis courts; two basketball courts; a shelter; access paths; parking; and landscaping. Capital Cost: $535,000 Justification: These facilities will be available to all county residents. Currently, there are no tennis courts or basketball courts in the Clearbrook Park Service Area. Clearbrook Park is utilized by over 180,000 visitors annually; therefore, these facilities are needed. Construction Schedule: Completion in FY 18 -19. PRIORITY 18 Skateboard Park - Sherando Park Description: This project recommends the development of a skateboard bowl; a half pipe; an open skate area; vehicle parking; an access road; fencing; and landscaping. Capital Cost: $522,000 Justification: This facility will enable the County to provide a recreational facility that has been identified in the County Comprehensive Plan for recreational facility development. Construction Schedule: Completion in FY 18 -19. PRIORITY 19 Shelter /Stage Seating- Clearbrook Park Description: This project includes the development of a shelter with a performance stage; refurbishing existing restrooms and access paths; and renovations to the lake. Capital Cost: $517,000 Justification: This facility would be used by the entire county population. Presently, there are no facilities to accommodate cultural programs within the county's park system. This project is needed to provide a facility for cultural activities. Construction Schedule: Completion in FY 19 -20. PRIORITY 20 Fleet Trip Vehicles 35 Description: The Parks and Recreation Department needs to upgrade the current vehicle fleet to offer a comprehensive package of trips for Frederick County citizen's recreation needs. The addition of the below vehicles would replace the current 1994 bus and 1999 van. These are necessary to adequately offer trip packages and provide reliable transportation for program participants. Bus #1 — 40 -50 Passenger Bus, Bus 92 — 30 -40 Passenger Bus, Van #1 — 12 Passenger Van Capital Cost: $295,000 Justification: To offer a comprehensive package of trips where the population of Frederick County could begin to rely on the Parks and Recreation Department to meet their trip needs. Construction Schedule: Completion in FY 19 -20. PRIORITY 21 Maintenance Compound and Office — Sherando Park Description: This project involves the construction of a 1,200 square -foot office and a 3,200 square -foot storage shed for operation at Sherando Park. Capital Cost: $381,000 Justification: This facility will enable the county to maintain its equipment and facilities in a more responsible and effective manner. Also, with the additional responsibility of maintaining all outdoor facilities at Sherando High School, Armel Elementary School, Orchard View Elementary School, Bass - Hoover Elementary School, Middletown Elementary School, R. E. Aylor Middle School, Admiral Byrd Middle School, Evendale Elementary School, and the Public Safety Facility there is a need for more storage, maintenance and office space. Sherando Park, currently owned by Frederick County, will provide the best location for the development of this maintenance facility. Since the maintenance equipment, staff and facility is needed to serve as a maintenance function for Sherando Park's grounds and facilities, this project should be located at Sherando Park. Construction Schedule: Completion in FY 19 -20. Handley Regional Library Project Priority List PRIORITY 1 Northern Frederick County — Gainesboro Library Branch Description: Construction of a 7,000 to 10,000 sq.ft. branch library. Either as a standalone facility or co- located with a planned Frederick County Facility (e.g. the new middle school). Initial parking should be for at least 50 vehicles. The proposed location would be on Rt. 522 in the Gainesboro district, but this could change depending on patterns of library use and on whether donated land could be located or if co- located with 36 a Frederick County project already in the early planning stage. Capital Cost: $1,749,034 Justification: This branch would serve citizens living in this growing area. In 2010- 2011 Frederick County citizens of all ages checked out 481,244 items. 38,321 Frederick County residents have library cards and averaged 63.1% of all materials checked out of the regional system. 2,743 Frederick County residents, adults and children, registered for library cards for the first time in 2000 -2011. Of Frederick County residents over five years of age (when you can get a library card), approximately 52% of the total have library cards. This population group is not close to a library in the regional system. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: Completion in FY 16 -17 PRIORITY 2 Frederick County Library Branch — Senseny /Greenwood Description: Construction of a 10,000 sq.ft. branch library with expansion possible to 15,000 square feet. Initial parking should be for a minimum of 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 5 to 8 acres. Capital Cost: TBD Justification: This branch would serve citizens living in this growing area. In 2010- 2011 Frederick County citizens of all ages checked out 481,244 items. 38,321 Frederick County residents have library cards and averaged 63.1% of all materials checked out of the regional system. 2,743 Frederick County residents, adults and children, registered for library cards for the first time in 2000 -2011. Of Frederick County residents over five years of age (when you can get a library card), approximately 52% of the total have library cards. This population group is not close to a library in the regional system. This area also lacks a community center that a library with meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD 37 PRIORTTV 3 Frederick County Library Branch- Route 522 South Description: Construction of a 7,000 sq.ft. branch library with expansion possible to 10,000 square feet. Initial parking should be for a minimum of 35 vehicles. The proposed location is yet to be determined and is dependent on future development. The first step of the project would be the acquisition of the land of 3 to 4 acres. Capital Cost: TBD Justification: This population group is not close to a library in the regional system. This area also lacks a community center that a library with meeting room could help fill this need. The Library will provide materials and programming for patrons from toddlers to senior citizens. It will provide recreational and educational materials. It will be a prime source for homework help since it will be open nights and on weekends when school libraries are closed. The library will supply computer access for word processing and other office applications and for Internet usage. There will be a meeting room of 425 square feet in which area groups can meet. Construction Schedule: TBD Transportation Committee Project Priority List Funded Priorities PRIORITY 1 Interstate 81, Exit 310 Improvements Description: Construct improvements to Exit 310 interchange. Capital Cost: $49,121,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD PRIORITY 2 Route 277 Widening and Safety Improvements (Ph 1) Description: Construct a 4 -lane divided roadway beginning at I -81 and continuing to Sherando Park. Project would include realignment of Aylor Road to align with Stickley Drive. Capital Cost: $36,082,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: 2013 -2017 PUMPITV 3 East Tevis Street Extension and Bridge over I -81 Description: Construct a 4 -lane divided roadway beginning at Route 522 and going west approximately 0.2 miles to connect to the road network being constructed by the Russell 150 development. Project includes bridge over Interstate 81. Capital Cost: $6,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address development to the surrounding area. The location is as identified by joint planning efforts between the county, VDOT, and the developer. Construction Schedule: TBD Unfunded Priorities PRIORITY 4 Planning, Engineering, Right of Way and Construction Work for Route 37 39 Description: This project would be to continue work on the Eastern Route 37 extension. More specifically, to update the Environmental Impact Statement to the point of a new Record of Decision and to update the 1992 design plans to address the current alignment, engineering guidelines, and possible interchange improvements. In addition, this allows for advanced engineering, right of way purchase and construction. Capital Cost: $300,000,000 + Justification: This project moves the County closer to completion of a transportation improvement that would benefit the entire county and surrounding localities. Construction Schedule: TBD PRIORITY 5 Interstate 81, Exit 307 Relocation Description: Construct a relocated Exit 307 interchange. Capital Cost: $60,000,000 Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address coming development to the surrounding areas. Construction Schedule: TBD PRIORITY 6 Route 277 Widening and Safety Improvements (Ph 2) Description: Construct a 4 -lane divided roadway beginning at I -81 and continuing to Sherando Park. Project would include realignment of Aylor Road to align with Stickley Drive. Capital Cost: $15,000,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: 2013 -2017 PRIORITY 7 Redbud Road Realignment Description: Realign Redbud Road from its current location through development land in the vicinity of Route 11 north and Snowden Bridge Boulevard. Capital Cost: $2,500,000 Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD .o PRIORTTV R Warrior Drive Extension Description: Construct a 4 -lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and continuing that roadway south and west to intersect with I -81 at the location of the relocated Exit 307 interchange. Capital Cost: $23,200,000 Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address development to the surrounding areas. Construction Schedule: TBD PRT(1RTTV 9 Channing Drive Extension Description: Construct a 4 -lane divided roadway beginning at Senseny Road where Channing Drive intersects from the north and continuing that roadway south to intersect with Route 50 East at Independence Drive. Capital Cost: $20,600,000 Justification: This project has been identified in the Eastern Road Plan, and will address congestion in Eastern Frederick County and address development to the surrounding areas. Construction Schedule: TBD PRIORITY 10 Brucetown Road /Hopewell Road Alignment and Intersection Improvements Description: Realign Brucetown Road to meet Hopewell Road at Route 11. Improvements to this intersection will address comprehensive planned development's traffic generation in the area. Capital Cost: $3,000,000 Justification: This is a transportation improvement that will have significant impact on the Route 11 corridor. The location is identified by joint planning efforts between the county and VDOT. Construction Schedule: TBD PRIORITY 11 Widening of Route 11 North to the West Virginia State Line 41 Description: Improve Route 11 to a divided 4 and 6 -lane facility as detailed in the Eastern Road Plan. Capital Cost: $47,800,000 Justification: This is a regional transportation improvement that will address congestion over a large area of the County and address development to the surrounding area. This project improves the safety for the traveling public by reducing congestion and improving the flow of traffic. Construction Schedule: TBD PRIORITY 12 Senseny Road Widening Description: Widen Senseny Road to a 4 -lane divided roadway. This project is not dependent upon, but is being coordinated with the implementation of Route 37, Charming Drive, and development in the area. Capital Cost: $22,800,000 Justification: This is a transportation improvement that will have significant impact on Eastern Frederick County. This project is identified in the adopted Eastern Road Plan. Construction Schedule: TBD PRIORITY 13 Inverlee Way Description: Construct a 4 -lane divided roadway beginning at Senseny Road and going south to Route 50 East. This project is being planned in conjunction with improvements to Senseny Road and surrounding development. Capital Cost: $10,200,000 Justification: This is a regional transportation improvement that will address congestion and provide an additional needed link between Senseny Road and Route 50 East. Construction Schedule: TBD PRIORITY 14 Fox Drive Description: Add additional turning lane(s) to Fox Drive where it intersects with Route 522 North. Capital Cost: $250,000 Justification: This is a transportation improvement that will address congestion at this intersection. Construction Schedule: TBD 42 PRIORITY 15 Renaissance Drive, Phase 2 Description: Construct a connector road between Route 11 and Shady Elm Drive. Capital Cost: $2,000,000 Justification: This is a transportation improvement that will address congestion at key points along Route I I and Apple Valley Dr. This project is identified in Secondary Road Improvements Plan. Construction Schedule: Phase I construction was recently completed. PRIORITY 16 Frederick County Eastern Road Plan Description: This project is intended to address all of the planned transportation improvements in the County Comprehensive Plan, Eastern Road Plan that are not noted individually above. Capital Cost: $TBD Justification: This project prepares the county for future development by addressing the projects needed to support that development in a manner consistent with the Comprehensive Plan. Construction Schedule: N/A 43 Winchester Regional Airport Project Priority List PRIORITY 1 New General Aviation Terminal Construction Description: The Winchester Regional Airport proposes to construct a new general aviation terminal building. The new facility will be constructed in a new location slightly east of the existing terminal building. Capital Cost: $2,980,000 Justification: Since its opening in the early 1990s, the general aviation terminal building for the Winchester Regional Airport has had only limited interior work completed. Interior repairs are necessary due to extensive usage and some damage from water leaking from the roof prior to its replacement in the Spring of 2006 by necessity. The heating and cooling systems are approaching 25 years in age and are nearing the end of their useful life. The exterior of the terminal building is made from Drivet that has failed in many areas and is generally in fair to poor condition. In addition, the windows are not energy efficient and several of the window seals have failed. In 2008, a study was completed to examine needs and costs to renovate the existing terminal building. After review of the study, the WRAA determined it would be more economical to build a new energy efficient building slightly east of the existing terminal. The proposed location of the project will allow enough room to build out a new transient apron during the taxiway relocation project. Construction Schedule: Completion in FY 17 -18 PRIORITY 2 Northside Connector Description: This project proposed to construct anew taxiway connector and a short partial parallel taxiway on the northwest side of the airfield. The connector would access the runway at the end of Runway 14 and the parallel taxiway would connect to the proposed apron and hangar development area on the northside of the airfield. Capital Cost: $1,250,000 Justification: The Winchester Regional Airport has and continues to experience a growth in business usage. Over the past several years, businesses have been operating increasingly larger aircraft. The based aircraft accommodations on the south side of the airport were developed over 20 years ago, before these larger aircraft were even available to businesses. Therefore the south side was not developed to accommodate these larger aircraft. In addition, the airport has effectively "built -out" the available space for any aircraft hangars on the southside, requiring opening up land on the northside. These taxiways are the first step in opening up the area. Construction Schedule: Completion in FY 17 -18 .. PRIORITY 3 New Terminal Parking lot Description: Expand and rehabilitate the existing auto parking at the terminal building. Capital Cost: $650,000 Justification: Portions of the existing parking lot will be removed as part of the demolishing of the terminal building. Construction Schedule: Completion in FY 17 -18 PRIORITY 4 Land Acquisition — Bufflick Road — Parcels 64 A 66 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 66 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 5 Land Acquisition — Bufflick Road — Parcels 64 A 67 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 67 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 6 MR, Land Acquisition — Bufflick Road — Parcels 64B A 33A Description: The Winchester Regional Airport Authority proposes to acquire parcel 64B A 33A on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $175,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 7 Land Acquisition — Bufflick Road — Parcels 64 A 60 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 60 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 15 -16 PRIORITY 8 Land Acquisition — Bufflick Road — Parcels 64B A 40 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64B A 40 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $175,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 14 -15 Ell PRIORITY 9 Land Acquisition — Bufflick Road — Parcels 64 A 64 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 64 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $275,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 16 -17 PRIORITY 10 Fuel Storage Facility Description: Construction of a maintenance equipment and storage facility. Capital Cost: $1,000,000 Justification: This project is necessary to improve the conditions and the lead time required to access the equipment in case of an emergency. Construction Schedule: Completion in FY 16 -17 PRIORITY 11 Land Acquisition — Bufflick Road — Parcels 64 A 47 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 47 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 12 47 Land Acquisition — Bufflick Road — Parcels 64 A 49 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 49 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 13 Land Acquisition — Bufflick Road — Parcels 64 A 50 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 50 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 17+ PRIORITY 14 Land Acquisition — Bufflick Road — Parcels 6413-A -51 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 49 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $235,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 17+ wo PRIORITY 15 Land Acquisition — Bufflick Road — Parcels 64 A 52 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 52 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 16 Land Acquisition — Bufflick Road — Parcels 64 A 59 Description: The Winchester Regional Airport Authority proposes to acquire parcel 64 A 59 on Bufflick Road. This parcel is critical to airport development because a portion is located within or near the airport primary surfaces. Capital Cost: $300,000 Justification: Under the FAA part 77 Surface Requirements and the Code of Virginia 15.2, the airport is required to own fee simple property located within the primary surfaces. There are currently more than 120 based aircraft at the Winchester Regional Airport. The owners and passengers of these aircraft will have the benefit of increased safety on the airport once the parcels are acquired and vertical obstructions are minimized. Construction Schedule: Completion in FY 18 -19 PRIORITY 17 Northside Service Road Description: This project proposes to construction a two lane service road around the end of Runway 14. The road will be approximately 1/2 to 3/4 miles in length so that vehicles stay clear of navigational aid critical areas. It is proposed that the road will be 2 lanes Capital Cost: $400,000 Justification: The approved airport layout plan shows new development occurring on the northside of the runway. By having aircraft ground operations and storage on both sides .• of the airfield (north and south), ground vehicle traffic requiring access to both sides of the airfield will be generated. The traffic will include fueling truck operations and personnel activities for general maintenance. The FAA encourages the construction of service roads around aircraft activity areas, especially the runways, to prevent unauthorized ground vehicle access to aircraft movement areas and to promote a safer operating environment. The service road, located on the west side of the airport (Runway 14 end) will accomplish these goals. Construction Schedule: Completion in FY 18 -19 PRIORITY 18 Taxiway (A) Relocation Description: The relocation of Taxiway (1) is part of the overall Airport upgrade to meet safety design standards for a Group III airport. This relocation will improve the serviceability and safety of the Airport in regards to ground operations for larger aircraft. Capital Cost: $9,650,000 Justification: The relocation of Taxiway (1) is necessary to increase the Airport's ability to accommodate larger aircraft. This project also will improve the serviceability of the Airport in regards to ground traffic. Construction Schedule: Completion in FY 19+ 50 County Administration Proiect Priority List PRIORITY 1 Clearbrook Convenience Site Relocation Description: The relocation of the Clearbrook citizens' convenience site to property located within the Clearbrook community is planned for the FY 16/17. The current two acre facility is now situated on quarry land and is the beneficiary of a no -cost lease which ends Dec. 31, 2015. The Quarry has asked that the County vacate this property by the end of 2016. Although the original lease agreement and options were extended by the previous owner, O -N Minerals which planned to long wall mine below the surface. Due to Carmeuse's intention to use an open pit approach during its quarry expansion, the convenience site will be forced to relocate to another site in the Clear Brook/Stephenson community, likely within the next two years. Capital Cost: $377,850 Justification: Planned quarry expansion will mandate that current facility be relocated, preferably on county -owned land in the Clear Brook/Stephenson community. Construction Schedule: Start in FY 16 -17 PRIORITY 2 Albin Convenience Site Relocation Description: The relocation of the Albin citizens' convenience site to property located within the Sunnyside /Albin community is planned for the FY 14/15. Design work will be completed in FY 13/14. A fenced, two -acre site will be constructed along North Frederick Pike on county -owned property in close proximity to the existing site located on Indian Hollow Road, ideally on a portion of the current FCPS bus garage property. This project will require several months to complete and include fencing, earthwork, retaining wall, electric, equipment, lighting, paving and landscaping. Capital Cost: $442,850 Justification: During August of 2011 a total of 13,343 residents visited the Albin facility, according to a site survey. The refuse site serves a geographic area extending from Sunnyside and the Cedar Creek Grade westward to Gainesboro. The total number of vehicles using the site, an average of 513 a day, increased by I 1 percent between 2008 and 2010. The latest figure represents another 24 percent increase over the previous year. Weekends are the busiest at Albin when up to 550 residents use the facility on Saturdays. As trash disposal and the resulting traffic continue to increase at the facility, the present infrastructure will be unable to safely handle the burden. During the holidays, the site requires two site attendants in order to move traffic as quickly as possible. However, lines still back out onto Indian Hollow Road, a hazard noted several times by the Sheriff s Office. For residents living between Cedar Creek Grade and Apple Pie Ridge, curbside pickup is expensive, prompting heavy utilization of the convenience center which attracts a mix of users from the suburbs and rural community. It is also becoming obviously that 51 residents in the Gainesboro area are foregoing that facility in favor of the Albin location. Transient university students from the townhouse community also utilize the recycling facilities. Construction Schedule: Start in FY 15 -16 PRIORITY 3 Gore Refuse Site Relocation /Expansion Description: The project will expand refuse collection capacity in the Gore community by installing a surplus trash compactor. With the relocation of the Gainesboro and Albin sites and purchase of new equipment, there will be an available compactor. Installation of a compactor at Gore will drive down collection costs at the site where trash is now collected in 10 8 -yard boxes. In order to accomplish this, and account for improved traffic flow and the construction of necessary concrete walls, the site will be expanded onto an adjoining parcel owned by the county. Capital Cost: $349,550 Justification: This project would also provide much - needed capacity during heavy flow times such as weekends and holidays. All 10 containers now on site fill to capacity during Saturday afternoons and during the Sunday shift when up to 189 vehicles visit the facility. A 40 -yard roll -off is placed at the site during the Christmas holidays to provide for increased trash generation. An upgraded site would meet the future solid waste demands of a growing community. Construction Schedule: Start in FY 15 -16 PRIORITY 4 General Government Capital Expenditures Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefit of General Governmental Capital Expenditures. It is the intention of this capital expenditure fund to be for the purpose of purchasing capital equipment for governmental agencies and to allow for improvements to general governmental facilities_ Such expenditures may be less than the established $100,000 departmental threshold. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is for the benefit of the County Governmental Entities participating in the CIP but does not include individual Volunteer Fire and Rescue Companies. Capital Cost: $1,000,000 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing capital equipment for governmental agencies and to allow for improvements to general governmental facilities will enable the County to meet the requirements of the 52 Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the governmental entities. Construction Schedule: N/A PRIORITY 5 County /School Board Administration Building Description: This project consists of a County /School Board Administration Building, to be located generally in the County's Urban Development Area. Capital Cost: TBD Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government services in an accessible location. Construction Schedule: TBD PRIORITY 6 Joint Judicial Center Renovation /New Facility Description: This new project consists of an expansion to the existing Joint Judicial Center, to be located generally in the City of Winchester or in the County's Urban Development Area. This is a two- phased project; phase one includes the $4,065,000 renovation to the existing Joint Judicial Center, Phase two is the further renovation and /or reconstruction of facilities. Capital Cost: $24,065,500 Justification: The inclusion of this capital facility will allow for improvements to general governmental facilities and services for the benefit of the residents of Frederick County and will meet the increasing need for office space, meeting space, and government services in an accessible location. The need for this project has been established through ongoing communication with the court system and the City of Winchester. Construction Schedule: Start in FY 15 -16 53 Fire & Rescue Project Priority List PRIORITY 1 Fire & Rescue Station #22 / Annex Facilities (Route 277) Description: Construct a two bay Fire and Rescue Station with satellite Sheriff's office and County office space for the Treasurer, the Commissioner of Revenue, and BOS office with meeting room. The station will be located in the area of Fairfax Pike, White Oak Road, and Tasker Road to provide service for the heavy growth area east of Stephens City. An approximate three -acre site will be needed to accommodate this facility. The fire station will be approximately a 10,000 sq ft facility to house an engine and ambulance. Those who would occupy the facility will determine the size of the satellite offices. This facility is specifically identified in the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Capital Cost: $3,400,000 Justification: The development of satellite offices along major transportation networks and in areas of dense population will provide ease of access for citizens and will improve services to the county. This facility would facilitate the implement the Route 277 Triangle and Urban Center Land Use Plan approved in 2008. Nearby development is scheduled to be an active adult resort gated community with age restrictions on 80% of the homes above 55 and the other 20% above 45. The developer's master plan will allow for 2130 individual dwelling units using a mix of housing types. Construction Schedule: Completion in FY 15 -16. PRIORITY 2 Fire & Rescue Station #22 / Apparatus (Route 277) Description: Purchase one (1) custom pumper equipped and one (1) custom Type I Advanced Life Support (A.L.S.) capable ambulance equipped to be assigned to Fire and Rescue Station 22. Capital Cost: $905,000 Justification: This fire and rescue apparatus will be assigned to Fire and Rescue Station 22 located on Fairfax Pike East in the Stephens City area of Frederick County. The pumper will be built to N.F.P.A. 1901 specifications and equipped with all of the required and necessary equipment to function as a Class A Pumper. The ambulance will be built to the Federal KKK- A -1822E specifications and equipped with all of the required and necessary equipment to function as an Advanced Life Support ambulance. This fire and rescue apparatus is needed due to the fact that the Fire and Rescue Department currently owns one (1) pumper and one (1) ladder truck that are twenty (20) plus years of age and already assigned to other functions. The currently owned fire and rescue apparatus would not endure the demands placed on it while being assigned to a high call volume. Construction Schedule: Completion in FY 15 -16. 54 PRIORITY 3 Fire & Rescue Station #23 / New Facility (Crosspointe) Description: This project consists of a 10,000 square foot fire station to accommodate 4 pieces of emergency equipment, and to house living and sleeping areas for staff. This project could also include satellite offices for the Frederick County Sheriff's Office, Treasurer's Office, and Commissioner of Revenue as well as a meeting room for County Supervisor meetings with their constituents with an additional 2000 square feet of building area. A two and 1 /2 acre parcel should be sufficient for building, parking and amenities for approximately 20 to 30 persons. The project is located at Crosspointe Center at the end of current Rt.37 South, an area of proposed high density residential development, and commercial development. Capital Cost: $3,700,000 Justification: The proposed location at the South end of Route 37 provides for quick and easy access to Interstate 81 North and South at the 310 Exit. Access and response on Rt. 37 will be greatly enhanced from I81 to Route 50 West in the Northbound Lane. Currently Stephens City and Round Hill Volunteer Fire and Rescue Company's serve the area. This location also provides easy access to Rt. 1 l and the Kernstown area along with access to Middle Road and Subdivisions of Brookneil, Stonebrook, and Jacksons Woods. These subdivisions have large single family homes in an area of Frederick County outside of the UDA. Water supplies are scarce in these areas and a rapid response from this proposed facility will likely reduce property damage from fire and response times for Medical Emergencies. Major collector roads such as Tasker Road and Warrior Drive along with the proposed extension of Rt. 37 and new roadways in the development will provide quick access to additional homes and businesses in areas including Front Royal Pike, Papermill Road. These roadway construction efforts will provide for an increased level of quality emergency service to the citizens in this entire area. Construction Schedule: To be determined. PRInRITV d Fire & Rescue Regional Training Center Description: Construct a Regional Public Safety Training Center potentially consisting of an administrative building, multi -story burn building, multi -story training tower, vehicle driving range, shooting range, and numerous other training props. This project will incorporate emergency medical services, fire, hazardous materials, rescue, law enforcement, industrial, and educational institutions located in Clarke County, Frederick County, Shenandoah County, Warren County, Winchester City, State Agencies, Federal Agencies, and potentially jurisdictions within the State of West Virginia. Capital Cost: $31,175,000 Justification: This project will facilitate realistic training in today's modern environment for emergency services and industrial personnel located throughout the Northern Shenandoah Valley and expanding into the State of West Virginia. This project will reinforce existing training programs in those respective agencies and jurisdictions as well as facilitate training that is currently not available within the Northern Shenandoah 55 Valley which causes students and instructors to travel into the Washington Metropolitan region. The number of potential personnel being trained at this Training Center is potentially in the thousands based upon training statistics provided in July 2007 by the participating agencies. Construction Schedule: Completion in FY 17 -18 PRIORITY 5 Fire and Rescue Station ( #24) Relocation Description: Construct a three (3) bay fire and rescue station with satellite County Offices. This station is intended to be located on or near Redland Road in the area of Lake Holiday either at a site provided by Lake Holiday or other tract in the vicinity. An approximate three to four acre site is necessary for a 10,000 square foot facility, to house a fire engine, and ambulance and rescue boat. Capital Cost: $3,750,000 Justification: The Lake Holiday Development is scheduled to have a final build -out of 2800 single family homes. Construction Schedule: To be determined PRIORITY 6 Clear Brook Fire and Rescue Station ( #13) Relocation Description: A new facility is proposed to be built on our current property, take down the current building and extend our parking. The building is to be six (6) drive through bays, administration, eating and sleeping facilities along with a dining hall. The estimated size of the structure is to be approximately 28,000 square feet. Capital Cost: $4,396,000 Justification: At the current time we have outgrown our facility and with the equipment that we have to provide the service to our community for property and health protection and with the staffing needs and fund raising operations our current facility is in need of upgrading /updating. Construction Schedule: To be determined Fire & Rescue Company Capital Project Requests Capital Equipment Fire & Rescue — Vehicles & Equipment Description: This new project consists of a revolving fund in the amount of $1,000,000 for the benefit of Fire and Rescue Services. It is the intention of this capital expenditure fund to be for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment. It was determined that the inclusion of such a project would be beneficial in ensuring that this significant capital expense is identified in the County's capital planning and budget process. This project is primarily for the benefit of the individual Volunteer Fire and Rescue Companies. 56 Capital Cost: $1,000,000 Justification: The inclusion of this capital expenditure fund for the purpose of purchasing additional and replacement capital equipment fire and rescue vehicles and equipment will enable the County to meet the requirements of the Code of Virginia with regards to the collection and disbursement of cash proffers accepted on behalf of the fire and rescue companies. Construction Schedule: N/A The following requests have been added to the CIP in no particular order: Individual Fire & Rescue Company Capital Equipment Requests. Greenwood Vol. Fire & Rescue Company Office and Living Quarters Project Project Cost: $550,000 Greenwood Vol. Fire & Rescue Company Apparatus ventilation system project Project Cost: $550,000 Middletown Vol. Fire & Rescue Company Life Pack x3 Project Cost: $100,000 Middletown Vol. Fire & Rescue Company Rescue Engine Replacement Project Cost: $790,000 North Mountain Vol. Fire & Rescue Company Building Expansion Project Cost: $342,766 57 Department of Planning and Development 540/665 -5651 MEMORANDUM FAX: 540/665-6395 TO: Board of Supervisors FROM: John A. Bishop AICP, Deputy Director - Transportation RE: Revenue Sharing Application Modification DATE: January 21, 2015 e Attached please find an amended application and a resolution of support for the 2015 -2016 VDOT Revenue Sharing Application cycle. The application seeks funding toward the following projects: Coverstone Drive: 4 lanes of Coverstone Drive from the existing terminus near the Public Safety Building to an intersection with Route 50 across from Inverlee Way. (Project reduced to 2 lanes from existing Coverstone Drive approximately .7 miles toward Route 50 (Phase 2 improvements in the attached graphic) and improvements to Route 50 at the future intersection of Coverstone and Route 50 including signalization, 2. turn lane modifications, and crossover closure per the requirements of VDOT) Valley Mill Road Realignment: Realign Valley Mill from its current location across the Overlook Property (Formerly known as Carriage Park) to a new intersection with Route 7. Haggerty Blvd. has been removed from the application per the requirements of VDOT Each of these projects will be County managed and matching funds will be provided by private partners. The application is for S4,600,000.00 in revenue sharing dollars from VDOT with a $4,600,000.00 local match to be provided by private partners for a total project of $9,200,000.00. Staff is seeking action on the resolution. Attachment JAB /dlw 107 North Kent Street, Suite 202 - Winchester, Virginia 22601 -5000 County Loy tting: 3 REVENUE SHARING DETAILED APPLICATION FOR FUNDS SEPARATE APPLICATION REQUIRED FOR EACH PROJECT TO BE CONSIDERED FY: 2Q15 -16 4 of Applications )cality its submiu of Frederick District: Staunton PLEASE NOTE: Projects receiving funding under this program are to be initiated and a portion of the Revenue Sharing funds expended within one year o' " (Please TAB fr niles Locality's Priority 4: 1 Route 4: and local road name, if available: Coverstone Drive State Project Number: NA No UPC 4: 0 in If Type of Project is "Maintenance ", has appropriate analysis been provided confirming pavement or structure is below mIrintenance perMrmance targets? If Type of Project is "Construction ", will the requested funds accelerate advertisement of the project that is already in the Six -Year Improvement Plan or in the locality`s capital plan? Yes If this is a Construction nroiect AND the advertisement date will be accelerated, please fill in dates below: Current Advertisement Date: 01(01/2025_ Advanced Advertisement Date: 03 101!2016 Scope of Work: New Road Description of WorWScope: Extend 2 lanes of Coverstone Drive east and north approximately .70 miles, Route 50 intersection impro vem. From: Existing Coverstone Drivel To: .70 in Length: 0.70 (miles) Is this project in another locality? — If yes, please identify the locality and reason for request on the line below PROJECT ESTIMA TES (Please TAB from field to field) u PHASE es - A " all ,4 Project Cost e: es; c Sections below ertain to Revenue Sharing funded portion only: * *Estimated Eligible Project Costs * * *Estimated Eligible VDOT Project Expenses Estimated Reimbursement to Locality PE ase: NNOFell 1 $ 400,000 1 $ 50,000 $ 200,000 RW 0 $0 $0 SO CN $ 3,600,000 S75,600 S 1,800,000 TOTAL $4,000,000 $4,000,000 $125,000 $2.000,000 LOCALLYADMINISTERED PROJECT— Please answer on each line corresponding to each phase this project below Please note that indicating any phase of project work to be administered by the locality and reimbursed using Revenue Sharing Program funding constitu dministered Project". Submission of this application represents the locality's request to administer the project work. PE Pha - .eimbursement will be Reg uested RW Ph : imbursement will NOT be Requested CN Plu eimbursement will be Requested PROJECT FINANCIAL INFORMATION (Please TAB from field to field) VDOT Revenue Sharing matching funds UP TO $1M requested for CONSTRUCTION project FY 2016: $ 1,000,000 VDOT Revenue Sharing matching funds OVER $1M requested for CONSTRUCTION project FY 2016: $ 1,000,000 VDOT Revenue Sharing matching funds UP TO $1M requested for MAINTENANCE project FY 2014: Q LVDOT Revenue Sharing matching funds OVER $1M requested for MAINTENANCE project FY 2014: i VDOT Revenue Sharing matching TOTAL request (this application) (right click on "$o" to the right & "Update Field" for total) $2,000,000 T( Note: CONSTRUCTION projects total or combined CONSTRUCTION & MAINTENANCE projects total requested must not exceed $IOM; Also, MAINTENANCE projects total requested must not exceed $5M S')1000,000 Project has previously received Revenue Sharing state funds: No If Yes, FY(s): - otaling: $ 0 Total of other State /Federal / Local funds (enter amount to the right): $ Q List types of other funds: Total funding to be programmed on Project (should equal total estimated cost above): (right click on 10" & "Update Fie for total) $4,000,000 COMME,VTS 2 lanes of Coverstone .7 miles and intersection improvements of Inverle, Route 50, and future Coverstone and close nearest crossover. Submitted by: John Bishop - Deputy Director Transportation Reviewed by: >type in VDOT Official name & title< ;ial S Signature of Locality Offici Date Signature of VDOT Official Date (Revised 0711 812012) 10 — NL A3HS S, - WVH v 'ooz=.t NYld lIV83AO NYGAONdril AVON -1 11—V V I—M 11—H --13-d - nlH SNONN3AOD Boot " 'snfl" ASO 'ON21 XYMN3380 MSO N 0 R! 11 4 C:) crf cr- C� <D U7 O CD CD LJ a L " M CO L'i Of Li M Ln fn P= CD =D LLJ 10 CIO r O CD IZD -d 00 CD 0: of LLJ CD C) 0- 'c LL 2 cr- w CD LIJ LLJ CD o- o- mw >- >- L-L, => V) CD cr CD cr- cn (D Of CL m cl 0 Q x ogLL 77== b CD Lj Lj LLJ LWj Cl- Cl- 12 0- LLJ uj L'i CD Cl) U') U') zx: 2 9 0 CL Cl- o- P Ll URI Co: REVENUE SHAMNG DETAILED APPLICATION FOR FUNDS SEPARATE APPLICATION REQUIRED FOR EACH PROJECT TO BE CONSIDERED FY: 201 - 16 County of Frederick of Applications Locality is submitting: 3 PLEASE NOTE: Projects receiving funding ueer this program are to be initiated and a portion of the Revenue Sharing funds expended within one year o to 7 PROJECTINFORMATION (Please TAB front field to field) Locality's Priority #: 2 Route #: 659 _ and local road name, if available: Valley Mill Road State Project Number; 0659- 034 -R00 NO 'C #: 101204 If Type of Project is "Maintenance ", has appropriate analysis been provided confirming e pavement ors cure is below maintenance performance targets? — If Type of Project is "Construction', will the requested fu accelerate advertis of the project that is already in the Six -Year Improvement Plan or in the locality's capital plan? Yes If this is a Construction project AND the advertisement date will be accelerated, please fill in dates below: Current Advertisement Date: 01/01/2020 Advanced Advertisement Date: 01/01 Scope of Work: New Roa Description of Work(Scope: ill Road to a new intersection with Route 7 and improve Route 7 at Intersection as neede $ Q From: Existing Valley Mils 7np 000 To: Rout( Length: .50 (miles Is this project in another locality? If yes, please identify the locality and reason for request on the line below. PROJECT ESTIMATES (Please TAB from field to field Sections below pertain to Revenue Sharing funded portion only: PHASE *Total Estimated Project Cost * *Estimated Eligible ** *Estimated Eligible * ** *Estimated Reimbursement Project Costs VDOT Project Expenses to Locality PE $0 $0 $0 RW $0 $0 $0 CN $ `. $ 5,200 000 $ 260,000 S2 TOTAL $5,200,000 $5,200,000 $260,000 $2,600,000 LOCALbYADMINISTERED PROJECT— Please answer on each line corresponding to each phase fir this project below Please nose that indicating any phase of project work to be administered by the locality and reimbursed using Revenue Sharing Program funding constitutes a "Locally Administered Prq/eef'. Submission of this application represents the locality's request to administer the Droiect work. PE Phases No; Reimbursement will NOT be Requested RW Phase: No; Reimbursement will NOT be Requested CN Phase: Yes; Re imbursement will be Requested PROJECT FINANCIAL INFORMATION (Please TAB from field to field) VDOT Revenue Sharing matching funds UP TO $IM requested for CONSTRUCTION project FY 2016: $ 1,000,000 VDOT Revenue Sharing matching funds OVER $1M requested for CONSTRUCTION project FY 2016: $ 1,600,000 VDOT Revenue Sharing matching funds UP TO $1 M requested for MAINTENANCE project FY 2014: VDOT Revenue Sharing matching funds OVER $1M requested for MAINTENANCE project FY 2014: 3 fil $2,600,000 VDOT Revenue Sharing matching TOTAL request (this application) (right click on "$0" to the right & `Update Field" for total) $2,600,000 Totaling: $1,01 Note: CONSTRUCTION projects total or combined CONSTRUCTION &MAINTENANCE projects total requested must not exceed $10M; Also, MAINTENANCE projects total requested must not exceed $5M Project has previously received Revenue Sharing state funds: Yes If Yes, FY(s): 20 12 )00,000 Total of other State / Federal / Local funds (enter amount to the right): $ 0 List types of other funds: Total fun ding to be programm on Project(sho -tal estimated cost above): (right click on "$0" & " Update Field" for total) $6,200,000 COALVENTS Previo award being used toward des Submitted by: John Bishop - Deputy Director Transportation nal Signature of Locality Offici Date Reviewed by: >type in VDOT Official name & title< S signature of VDOT Official Date District: Staunton (Revised 07/18/2012) Eastern Road Plan Update e 1% _ # New Major Arterial OIM4� Improved Major Arterial le % —,? New Minor Arterial Improved Minor Arterial .0 New Major Collector ON.0 Improved Major Collector e N_.. New Minor Collector O.-O Improved Minor Collector Ramp Future Rt 37 Byp... Urban Development Area Sewer and Water Service Area RuralCommunityCenter Note: Frederick County Dept of Planning & Development 107 N Kent St Suite 202 Winchester, VA 22601 540 - 665 - 5651 Map Created: November 3, 2014 Staff: jbishop M 0 0.05 0.1 0.2 Miles 1- -f 1 1 —{ - i I SUMMARY OF PROJECTS - Designation of Funds Form FY 2016 Revenue Sharing Program Locality: $10 million maximum allocation per locality and no more than $5 million of that amount may be allocated to maintenance projects Locality's Priority Route # Road Name Requested State Match up to $1M for Construction Requested State Match Over $1M for Construction TOTAL CONSTRUCTION FUNDS REQUESTED FOR PROJECT 1 Coverstone Drive $1,000,000 $1,000,000 $2,000,000 2 Valley Mill Road $1,000,000 $1,600,000 $2,600,000 3 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE FUNDS REQUESTED: $0 $0 $0 $0 $0 $0 $0 $0 $0 $a $0 $0 $0 $0 $0 TOTAL CONSTRUCTION FUNDS REQUESTED: $2,000,000 $2,600,0001 $4,600,000 MAINTENANCE FUNDS BEING REQUESTED: (cannot exceed 55 million and is part of total S10M) Locality's Priority Route # Road Name Requested State Match up to $1M for Maintenance Requested State Match Over $1M for Maintenance TOTAL MAINTENANCE FUNDS REQUESTED FOR PROJECT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE FUNDS REQUESTED: $0 $0 $0 GRAN TOTAL OF ! • ! •• !•• _ .01 ••• .01 !1! Locality Representative VDOT Representative Date Submitted Date Reviewed Revised: 6/23 /2012 RESOLUTION OF SUPPORT FREDERICK COUNTY BOARD OF SUPERVISORS MODIFICATION TO "REVENUE SHARING PROGRAM" FISCAL YEAR 2015 -2016 Action: BOARD OF SUPERVISORS: January 28, 2015 IJ APPROVED IJ DENIED WHEREAS, the County of Frederick desires to submit a modification to the application for an allocation of funds of up to $4,600,000.00 through the Virginia Department of Transportation Fiscal Year 2015 - 2016, Revenue Sharing Program; and WHEREAS, $4,600,000.00 of these funds are requested to fund to extend 2 lanes of Coverstone Drive east and north approximately .70 miles, Route 50 intersection improvements; and realign Valley Mill Road to a new intersection with Route 7 and improve Route 7 at intersection as needed; and NOW, THEREFORE, BE IT RESOLVED THAT, the Frederick County Board of Supervisors hereby supports this modify application for an allocation of up to $4,600,000.00 through the Virginia Department of Transportation "Revenue Sharing Program ". ADOPTED, this 28 day of January, 2015. This resolution was approved by the following recorded vote: Richard C. Shickle, Chairman Gary A. Lofton Robert A. Hess Gene E. Fisher Robert W. Wells Charles S. DeHaven, Jr. Christopher E. Collins A COPY ATTEST John R. Riley, Jr. Frederick County Administrator PDRes #03 -15 COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors From: Mark R. Cheran, Zoning and Subdivision Administrator ' `V'k- C— Date: January 20, 2015 RE: Meadows Edge Subdivision – Phase 1 The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Garden Gate Drive, State Route Number 1700 0.45 miles Dollie Mae Lane, State Route Number 1702 0.10 miles Water Fall Way, State Route Number 1701 0.07 miles Staff is available to answer any questions. MRC /dlw 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 28th day of January, 2015, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -43 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Richard C. Shickle, Chairman Gary A. Lofton Robert A. Hess Christopher E. Collins Charles S. DeHaven, Jr. Robert W. Wells Gene E. Fisher A COPY ATTEST John R. Riley, Jr. Frederick County Administrator PDRes. #01 -15 In the County of Frederick ------------------------------------------------------- ---------------------------------------------------------- By resolution of the governing body adopted January 28, 2015 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Meadows Edge Phase I Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number ♦ Garden Gate Drive, State Route Number 1700 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Route 1012, Town Run Lane (east) To: Intersection of Route 1701, Water Fall Way, a distance of: 0.45 miles. Recordation Reference: Instr. #070013977, Page 0182 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Dollie Mae Lane, State Route Number 1702 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Intersection with Route 1701, Water Fall Way (west) To: cul -de -sac, a distance of: 0.10 miles. Recordation Reference: Instr. #070013977, Page 0182 Right of Way width (feet) = 0 Street Name and/or Route Number ♦ Water Fall Way, State Route Number 1701 Old Route Number: 0 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - • From: Intersection of Route 1700, Garden Gate Drive (north) To: Intersection with Route 1702, Dollie Mae Lane, a distance of: 0.07 miles. Recordation Reference: Instr. #070013977, Page 0182 Right of Way width (feet) = 0 VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: January 28, 2015 Page 1 of 1 COUNTY of FREDERICK Department of Planning and Development 540/ 665 -5651 Fax: 540/ 665 -6395 Memorandum To: Frederick County Board of Supervisors From: Mark R. Cheran, Zoning and Subdivision Administrator ' `V'k- C— Date: January 20, 2015 RE: Lynnehaven Subdivision, Section III – Phase H The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Renee Lane, State Route Number 1559 0.15 miles Lynnehaven Drive, State Route Number 1555 0.07 miles Staff is available to answer any questions. MRC /dlw 107 North Kent Street, Suite 202 • Winchester, Virginia 22601 -5000 RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS The Board of Supervisors of Frederick County, in regular meeting on the 28th day of January, 2015, adopted the following: WHEREAS, the streets described on the attached Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM -43 to the secondary system of state highways, pursuant to 33.2 -705, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Richard C. Shickle, Chairman Gary A. Lofton Robert A. Hess Christopher E. Collins Charles S. DeHaven, Jr. Robert W. Wells Gene E. Fisher A COPY ATTEST John R. Riley, Jr. Frederick County Administrator PDRes. #02 -15 _______ ___________________IntheCo --- - q Frederick ________________________ By resolution of the governing body adopted January 28, 2015 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Proiect/Subdivision Lvnnehaven. Section III. Phase II Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2 -705 Street Name and/or Route Number ♦ Renee Lane, State Route Number 1559 Old Route Number: 0 • From: Woodrow Road, Route 1380 To: Lynnehaven Drive, Route 1555, a distance of: 0.15 miles. Recordation Reference: Inst. 100002144 Page 0088 Right of Way width (feet) = 50' Street Name and /or Route Number Lynnehaven Drive, State Route Number 1555 Old Route Number: 0 • From: Renee Lane, Route 1559 To: 0.07 mile south of Route 1559, Renee Lane, a distance of: 0.07 miles. Recordation Reference: Inst. 100002144 Page 0088 Right of Way width (feet) = 50' VDOT Form AM -4.3 (4/20/2007) Maintenance Division Date of Resolution: Page 1 of 1