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January 25, 2006 Regular Meeting '284 A Regular Meeting ofthe Frederick County Board of Supervisors was held on Wednesday, January 25, 2006, at 7: IS P. M., in the Board of Supervisors ' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. PRESENT Chairman Richard C. Shickle; Charles S. DeHaven, Jr.; Gary W. Dove; Bill M. Ewing; Gene E. Fisher; Philip A. Lemieux; and Barbara E. Van Osten. CALL TO ORDER Chairman Shickle called the regular meeting to order. INVOCATION In the absence of a minister, Supervisor Dove delivered the invocation. PLEDGE OF ALLEGIANCE Supervisor Ewing led the Pledge of Allegiance. ADOPTION OF AGENDA - APPROVED AS AMENDED County Administrator John R. Riley, Jr. stated that he did not have any changes. Chairman Shickle asked the Board to consider the removal of the proposed ordinance amendment to Frederick County Code Section 144-24 C - Lot Requirements regarding the waiver of public street requirements for age-restricted communities - Tab 1. He stated that after consultation with staff it was recommended that a revised version be advertised. The Board consensus was to pull Tab J from the agenda. Upon amotion by Supervisor Dove, seconded by Vice-Chairman Ewing, the Board approved the agenda as amended. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye CONSENT AGENDA - APPROVED Admini strator Riley offered the following tabs for consideration under the Consent Agenda: - Parks and Recreation Commission Report - Tab G; Minule Book Number 31 Board of Supervisors Regular Meeting ofOl/25!06 285 - Road Resolution - Roscommon, Section 5 - Tab L. Upon a motion by Supcrvisor Van Osten, seconded by Vice-Chairman Ewing, the Board approved the consent agenda as presented. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye CITIZEN COMMENTS There were no citizcn comments. BOARD OF SUPERVISORS COMMENTS Thcrc were no Board of Supervisors comments. MINUTES-APPROVED Upon a motion by Supervisor Dove, seconded by Supcrvisor Van Osten, the Board approved the minutes from the January 11,2006 Special Meeting by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Ayc Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Upon a motion by Vice-Chairman Ewing, seconded by Supervisor DeHaven, the Board approved the minutes from the January 11,2006 Regular Meeting by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye COUNTY OFFICIALS COMMITTEE APPOINTMENTS REAPPOINTMENT OF EDWARD J. KEENAN TO SERVE AS SHAWNEE DISTRICT REPRESENTATIVE ON THE EXTENSION LEADERSHIP COUNCIL- APPROVED Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06 286 Upon a motion by Supervisor Fisher, seconded by Supervisor Van Osten, the Boarc reappointed Edward 1. Keenan to serve as Shawnee District representative on the Extension Leadership Council. This is a four year term, said term to expire January 25, 2010. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye APPOINTMENT OF MEMBERS TO THE RESTRUCTURED TRANSPORTATION COMMITTEE Chaimlan Shickle advised that based upon discussions at the January II, 2006 meeting regarding the change in status of the Transportation Committee to a standing committee, Supervisor DeHaven would serve as Chairman. He stated that the following individuals would serve as citizens members from their respective districts: Eric Lowman - Red Bud District Darwen S. Braden - Stonewall District James R. Racey, II - Shawnee District He asked Administrator Riley to contact the Town of Middletown and the Town of Stephens City about recommending a representative. APPOINTMENT OF MARTIN CYBULSKI TO SERVE AS RED BUD DISTRICT REPRESENTATIVE ON THE PARKS AND RECREATION COMMISSION - APPROVED Upon a motion by Supervisor Lemieux, seconded by Supervisor Dove, the Board appointed Martin Cybulski to serve as Red Bud District Representative on the Parks and Recreation Commission. This is a four year term, said term to expire February 13,2010. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Ostcn Aye MEMORANDUM RE: PROPOSED AMENDMENT TO RULES OF PROCEDURE- Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06 287 APPROVED Administrator Riley advised per Board discussion at its October 26,2005 and November 9, 2005 meetings regarding the establishment ofa procedure for considering committee appointments, staff offered the following amendment for the Board's considcration: Section 7.2. Committee A{JlJointments Each board member mav nominate citizen members to be appointed to the various authorities. boards. commissions. and committees where a representative is needed from a member's respective magisterial district or for the countv at laree. A maioritv vote of those board members present shall be reauired to appoint a nominee to said authoritv. board. commission. or committee. Prior to Board action on a perspective nominee. the following process shall be followed: 1. Applications for vacancies are available through Board members and the County Administrator's Office. A completed application shall be required for all initial nominations: however. a completed application for candidates beine reappointed shall not be required. 2. Applications shall be received in the County Administrator's O(fice up to 5:00p.m. on the Thursdav precedine a Board meeting in order that thev might be included in the aeenda for review bv the members of the Board. 3. The applications will be acknowledeed at the aforesaid meeting with action on the appointment to be taken at the next regular meetine of the Board. Upon a motion by Supervisor Dovc, scconded by Supervisor Van Osten, the Board approved the amendment to the Rules of Procedure regarding Committee Appointments. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Ostcn Aye REOUEST FROM ENGINEER-DIRECTOR OF THE SANITATION AUTHORITY RE: INCREASE IN COMPENSA nON OF AUTHORITY MEMBERS - APPROVED The Board received a request from Frederick County Sanitation Authority Engineer-Director Wellington Jones to increase the compcnsation of authority members from $60.00 per month to $200.00 per month. Administrator Riley adviscd that the money had been budgeted, but the Board must authorize the salary change. Upon a motion by Supervisor DeHaven, secondcd by Supervisor Fisher, the Board approved Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06 ',288 the increase in compensation of the Frederick County Sanitation Authority members from $60.00 per month to $200.00 per month. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye CORRESPONDENCE FROM SUPERINTENDENT OF SCHOOLS RE: SEEKING GUIDANCE ON STATUS OF FUNDING FOR CAPITAL PROJECTS -NOACnON TAKEN - BOARD TO MEET WITH SCHOOLS' BUILDINGS AND GROUNDS COMMITTEE. JANUARY 27.2006 AT 4:00 P.M. Administrator Riley advised that the Frederick County School Board is requesting the Board's counsel regarding the timing of consideration of the following: 1. Approval and appropriation of $16.8 million for the replacement Gainesboro school. The total project cost estimate is $17.8 million with $1 million already appropriated. 2. Approval and appropriation of $20.5 million for the 12th elementary school The Board, if appropriate, could give guidance this evening; however, if more time is needed, the School Board has requested the Board entertain of one of the following: 1. A special meeting to be held before Febmary 8, 2006. 2. Beginning the Febmary 8, 2006 joint meeting at 5:00 p.m. rather than 6:00 p.m. 3. Inviting the Public Works Committee and Board of Supervisors to the School Board's Buildings & Grounds Committee meeting beginning at 4:00 p.m. on January 27, 2005. Chairman Shickle stated that it appeared that funds were being borrowed before any funds were advanced for land purchases or architectural fees. Dr. William Dean, Superintendent, advised that the Board could advance and appropriate funds at the time of the bond issue, if they so desired. He went on to say that there needed to be an appropriation before the before the project could be put out for bid. Supervisor Fisher stated that it was his recollection that the Board would fund architectural and design fees. Administrator Riley stated that he would need to have a dollar amount from the Schools in order to determine what amount of money could be advanced from fund balance. Chairman Shiekle asked Dr. Dean to break down the project funding needs through the bid Minute Book Number 31 Board of Supervisors Regular Meeting of 01125106 289 process. Dr. Dean stated that he would try to get a tight number to Mr. Riley as soon as he could. He said it could take two days or two weeks. Administrator Riley stated that he would need to know something prior to the Febmary 8, 2006 board meeting. With regard to the School Board's invitation to meet, the Board agreed to attend the January 27,2006 meeting ofthc Buildings and Grounds Committee beginning at 4:00 p.m. MEMORANDUM FROM THE CHAIRMAN OF THE BOARD OF SUPERVISORS RE: RURAL AREAS STUDY - REFERRED TO STAFF TO DEVELOP APPROPRIATE WORDING RURAL PRESERVATION DIRECTION CHART Revised 1/11/2006 Phasing Five Acre 100 Acre Rural 100 Acre Rural 100 re Bv-Riqht Max Preservation Max Rezoninq M 5 acres 2 acres 1 acre 1 in 5 acres 20 1 in 5 acres Various N/A N/A N/A N/A Yes 20 Yes 2 N/A N/A 50% Bonus 3 No Yes (Negotiated) Yes (Negotiated) Minimum Lot Size Density (Max) Set Aside 50% Set Aside 60% Set Aside 70% Green Infrastructure Primary: Identify and Address Yes Yes Yes Secondary: Yes Yes Yes Identify Address Encourage d Encouraged Encouraged Public Streets Required With Waiver Yes No Yes No Yes No Environmental Review Required With Waiver (Staff) Yes No Yes N/A Yes N/A Transportation Review Required With Waiver (Staff) Yes (3 or more) No (2 or less) Yes (3 or more) Yes (All) No (2 or less) N/A Historic Sites: (formally identified only) Yes Yes Yes Recognize Community Water/Sewer Dedicated to Sanitation Authority No N/A No N/A Optional Yes Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06 290 Off-Site Drainfield No Yes Yes Set Backs (State Roads and Non-Residential RA) Required Yes (3 or more) (b) No (2 or less) Yes (b) N/A Yes (b) With Waiver (Staff) N/A Fencing Against Non-Residential RA (V-Dot Specs) Yes Yes Yes Approvals Plat/Sketck (Staff) MDP Process Rezoning & MDP Proffers No No Yes Defined Community Center: Allowed Allowed with Waiver No Yes No Yes Yes N/A Family Varience Lots (a) (a) (a) (a) Per State Code and/or Local Ordinance (b) Requires Existing Set Back Ordinance Adjustments Other Recommendations: Study and determine allowed alternative systems Oversight of third party inspections Chairman Shickle reviewed the above table. He advised that the term Rural Rezoning replaced Rezoning and contains a density lot bonus for 50% set aside. He stated that alternative systems and third party inspections were other issues the Board would need to address under this proposal. Supervisor Van Osten felt the rural rezonmg option necessitated study of the rural community centers in order to determine where these rezonings should be allowed. She went on to say that she was in favor of moving ahead, but would like to get a time line for approval in place. Planning Director Eric Lawrence stated that staff would have to develop policies and ordinances, which would be brought back to the Board for discussion prior to going forward for public hearing. Supervisor DeHaven stated that the approach outlined by staff was the best option. He advised that his preference would be to allow staff and the committees to work on the wording and Minute Book Number 31 Board of Supervisors Regular Meeting of 01/25/06 291 then bring it back to the Board for discussion. Administrator Riley suggested that staff meet with the Board in a work session to review the draft documents in order to get a consensus before sending it on for public hearing. Supervisor Dove stated that he favored the rezoning option because he believed it would help with transportation improvements. He was concerned about the 50% density bonus. He also stated that the 70% set aside would be difficult to achieve with I acre lots and he was concerned that a future board might want Y2 to 3/4 acre lots. He concluded by saying that he would like to see the 50% bonus reduced to 30%. Supervisor Lemieux stated that he was afraid ofthe rezoning option as it would open the door for national builders to come in and pave over the rural areas and this was of concern to him. Supervisor Fisher believed that this proposal was the next step in an evolving process. He was willing to concede the change in density bonus from 50% to 30% because he believed the option was viable. Chairman Shickle advised that ifthe 50% bonus were reduced to 30% then the number of lots would be reduced from 30 to 26. Supervisor Van Osten stated that she was not opposed to the rezoning option, but felt it should be focused around the rural community centers, where appropriate. Vice-Chairman Ewing stated that he was not sure he could support the rezoning option; however, he did agree with the reduction in density bonuses. Supervisor DeHaven shared reservations about the rezoning option and cautioned the Board regarding density bonuses. Upon a motion by Supervisor Dove, seconded by Supervisor Fisher, the Board referred this directional chart to staff to develop the appropriate wording, which will be brought back to the Board for review during a future work session. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye Minute Book Number 31 Board of Supervisors Regular Meeting of 01/25/06 292 COMMITTEE REPORTS PARKS AND RECREATION COMMISSION - APPROVED UNDER CONSENT AGENDA The Parks and Recreation Commission met on January 17,2006. Members present were: Charles Sandy, Jr.; Robert Hartman; P. W. Hillyard, III; Victoria Keelon; Ronald Madagan; Larry Sullivan; Philip Lcmieux. Items Requiring Board of Supervisors Action: 1. None Submitted for Board Information Only: 1. Election of Chairman - Mr. Hartman moved to nominate Mr. P. W. Hillyard, III as Chairman, second by Mr. Sandy, carried unanimously (6-0). 2. Election of Vice-Chairman - Mr. Madagan moved to nominate Mr. Charles Sandy, Jr. as Vice-Chairman, second by Mr. Hillyard, carried unanimously (6-0). 3. Meeting Datc, Time, and Place - Mr. Hartman moved to agree to mect the third Tuesday of each month at 7:00 p.m. in the Board of Supervisors meeting room, 107 N. Kent St., second by Mr. Sandy, carried unanimously (6-0). 4. Easement Request - Mr. Sandy moved to postpone the scwer easement request on the north side of Sherando Park submitted by Foltz Land Surveying, Inc. until the February 2006 Commission meeting, second by Mr. Hartman, carried unanimously (6-0). Standing Committee Reports: 1. None FINANCE COMMITTEE - APPROVED The Finance Committee met in the Board of Supervisors' Meeting Room at 107 North Kent Street on Wednesday, January 18,2006 at 8:00 a.ill. Items 2, 3, 4,5, and 8 were approved under consent agenda. Committee member Richard Shickle was absent. Upon a motion by Vice-Chairnlan Ewing, seconded by Supervisor Dove, the Board approved thc consent agenda by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 1. The Assistant County Administrator requests a General Fund budget transfer in the amount of $50,000. This transfer is needed to fund the development of a Strategic Information Technology Plan and is requested to be transferred from the operational contingency line item. See attached memo, p. 1-3. The committee rccommends approval. - Approved. Upon a motion by Supervisor Ewing, seconded by Supervisor DeHaven, the Board Minute Book Number 31 Board of Supervisors Regular Meeting of 01/25106 293 approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, .Tr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 2. The Clerk requests a General Fund supplemental appropriation in the amount of $44,432. This amount represents state technology trust funds. No additional local funds are needed. See attached memo, p. 4-7. The committee recommends approval. - Approved Under Consent Agenda. 3. The Sheriffrequests a General Fund supplemental appropriation in the amount of$500. This amount represents restitution paid for a motor vehicle accident involving a cruiser and is requested to be appropriated to the Repair and Maintenance - Vehicle line item. No additional local funds are needed. See attached memo, p. 8-9. The committee recommends approval. - Approved Under Consent Agenda. 4. The Sheriff requests a General Fund supplemental appropriation in the amount of $4.687.34. This amount represents this department's share in a recent forfeiture. No additional local funds are needed. See attached memo, p. 10. The committee recommends approval. - Approved Under Consent Agenda. 5. The Parks and Recreation Director requests I) a General Fund supplemental appropriation in the amount of$I.873.1 0 which represents proceeds earned from the Thanksgiving 5k earnlarked for Big Brothers/Big Sisters and 2) a General Fund supplemental appropriation in the amount of$L777.50 which represents proceeds from the Winter Wonderland Walking Tour earmarked for the WINC Chain of Checks. No additional local funds are needed. See attached memo, p. II. The committee recommends approval. - Approved Under Consent Agenda. 6. The Planning Department requests a General Fund budget transfer in the amount of $2.000. This amount represents the cost of publication of a brochure for the Conservation Easement Authority and is requested to be transferred from the operational contingency line item. See attached memo, p. 12. The committee recommends approval. Committee member Gary Lofton voted against this item. Committee member Richie Wilkins abstained from voting. - Approved. Upon a motion by Supervisor Ewing, seconded by Supervisor Van Osten, the Board approved the above request by the following recorded vote: Richard C. Shicklc Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 7. The Regional Jail Superintendent requests a NRADC supplemental appropriation in the amount of$75,000. Ofthis amount, $50,000 is requested to be appropriated to the Water and Sewer line item to alleviate unanticipated expenditures and $25,000 is requested to be appropriated to the Contractual Services line item to cover increases in contract services. The Superintendent also requests a NRADC budget transfer in the amount of $20,000. This amount represents an increased need for contract nurses due to nursing staff shortages. No additional local funds are Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06 294 needed. See attached memo, p. 13. The committee recommends approval. - Approved. Upon a motion by Vice-Chairman Ewing, seconded by Supervisor DeHaven, the Board approved the above request by the following recordcd vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 8. The Division of Court Services Director requests a Court Services Fund sUP1(lemental appropriation in the amount of$2.267.81. This amount represents unspent grant funds that need to be returned to the state. No additional local funds are needed. See attached memo, p. 14. The committee recommends approval. - Approved Under Consent Agenda. 9. The Regional Airport Director requests an Airport Operating Fund supplemental ap1(ropriation in the amount of$600.000. This amount represents increased fhel costs and is offset by an increase in fuel sales. No additional local funds are needed. See attached memo, p. 15-16. This item will require a public hearing. The committee recommends approval. - Approved. Upon a motion by Vice-Chairman Ewing, seconded by Supervisor Fisher, the Board approved the above request by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, JI. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 10. Information has been provided to continue dialogue on assessments, land use, and property tax relief. A timetable has been provided. See attached, p. 17-43. The committee recommends that discussion on these subjects continue in April after the budget is concluded. ***For Information Only*** A fund balance report will be provided at next month's meeting after audit adjustments have been posted. JOINT PUBLIC SAFETY COMMUNICATIONS AND PUBLIC WORKS COMMITTEES - APPROVED The Frederick County Public Safety Committee and Public Works Committee met Thursday, January 19,2006. Committee members present were: Committee Chair Barbara Van Osten, Gary Dove, John Riley, George Ludwig, Gene Fisher, Frederick County Fire & Rescue Director Gary DuBrueler, Sheriff Robert Williamson, Hans Nydam, Whit Wagner, and Philip Lemieux. Also in attendance were LeeAnna Pyles, Denny Linaburg, Larry Oliver, Tim Welsh, Alec Beeman, Howard Shockey and Sons, and HSMM (Hayes Seay Mattern & Mattern, Inc.). The following items were discussed: ***Itcms Not Requiring Action*** Minute Book Number 31 Board of Supervisors Regular Meeting of 01/25/06 295 1. The Public Works and Public Safety Committees met with HSMM and Shockey and Sons for the Plan and Elevation Review meeting. A PowcrPoint presentation was given with graphic demonstrations of the site and building. The exterior elevation was discussed including exterior color, construction, exterior walls material, and overhang on front of building. The construction and feasibility of building safety ofthe wall surrounding the grounds was discussed. The future expansion will be to the right on the building. Upward expansion would be more costly and high restrictions due to the airport would have to be considered. The second floor plans were reviewed with few questions. 2. The building security will consist of camera surveillance through out the interior and exterior. Future planning will cover the possible existence of on sight security personnel. 3. MI. Wagner questioned the ballast roof construction. MI. Hill stated that this must be approved prior to the 35% approval or allow for additional cost for changes. Approval was made for the ballast roof along with designated walkways on the roof. ***Items Requiring Action*** 1. MI. John Riley requested from the Committee, approval of the current plans at the 35% completion so that they may proceed further for the Board of Supervisors approval with the site plans. MI. George Ludwig made motion for approval and was second by Ms. Barbara Van Osten all members unanimously approved. Therefore the Committee is requesting the action of the Board of Supervisors approval. Upon a motion by Supervisor Dove, seconded by Supervisor Van Osten, the Board approved the current plans at 35% completion. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, .TI. Aye Gary W. Dove Aye Gene E. Fisher Aye Philip A. Lemieux Aye Barbara E. Van Osten Aye 2. Meeting Date: A meeting has not been scheduled at this time. PLANNING COMMISSION BUSINESS PUBLIC HEARINGS PUBLIC HEARING- AN ORDINANCE TO AMEND THE FREDERICK COUNTY CODE. CHAPTER 144. SUBDIVISION OF LAND: ARTICLE V. DESIGN STANDARDS: SECTION 144-24 C- LOT REOUIREMENTS. THIS IS A REOUEST FROM GREENWAY ENGINEERING REGARDING WAIVERS OF THE PUBLIC STREET REOUIREMENT FOR AGE-RESTRICTED COMMUNITIES - REMOVED FROM THE AGENDA OTHER PLANNING ITEMS DISCUSSION OF 2006-2007 CAPITAL IMPROVEMENTS PLAN (CIP) - APPROVED FOR PUBLIC HEARING Planning Technician Kevin Henry appeared before the Board to present the FY 2006-2007 Minute Book Number 31 Board of Supervisors Regular Meeting of 01/25/06 .296 draft Capital Improvements Plan. He advised that the current plan contains 46 projects, nine of which are new. Frederick County Public Schools has seven new projects this year. This plan was reviewed and endorsed by the Comprehensive Plans and Programs Subcommittee. The Planning Commission reviewed this plan and recommended approval. Supervisor DeHaven asked ifthe Board was approving the costs ofthe proposed projects or only the projects listed. Administrator Riley advised that only the projects were being approved. Vice-Chairman Ewing asked for clarification that approval of the CIP was a recognition of the County's needs, but not an approval of a project. Technician Henry responded that the CIP was an advisory document and not a request for funding. Chaimlan Shickle asked that a typographical error in the introduction be corrected. Upon a motion by Supervisor Dove, seconded by Vice-Chaimlan Ewing, the Board approved the advertisement of the CIP for public hearing. The above motion was approved by the following recorded vote: Richard C. Shickle Aye Bill M. Ewing Aye Charles S. DeHaven, Jr. Aye Gary W. Dovc Aye Gene E. Fisher Ayc Philip A. Lemieux Aye Barbara E. Van Osten Aye ROAD RESOLUTION (#040-06) - ROSCOMMON. SECTION 5 - APPROVED UNDER CONSENT AGENDA WHEREAS, the streets described on the attached Additions Form SR-5A, fully incorporated herein by refcrence, are shown on plats recorded in the Clerk's Office ofthe Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the strccts meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993, for comprehensive stormwater detention which applies to this request for addition; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets dcscribed in the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06 297 BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of- way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation BOARD LIAISON REPORTS Supervisor Van Osten reported on SHENAIR. She stated that the organization was working on a mission statement and had increased its membership by adding members from Augusta and Rockingham Counties and the cities of Staunton and Harrisonburg. She stated that a one page summary was being sent to all of the board members. CITIZEN COMMENTS There were no citizen comments. BOARD OF SUPERVISORS COMMENTS There were no Board of Supervisors comments. ADJOURN UPON A MOTION BY VICE-CHAIRMAN EWING, SECONDED BY SUPERVISOR DOVE, THERE BEING NO FURTHER BUSINESS TO COME BEFORE THIS BOARD, THIS MEETING IS HEREBY ADJOURNED. (8:20 P.M.) ~C-~O ~ Richard C. Shickle Chairman, Board of Supervisors Jo . Hey, Jr. C erk, Board of Supervisors Minutes Prepared By: ('~tt ~ '--1 b Jay E. Ti s Deputy Clerk, Board of Supervisors Minute Book Number 31 Board of Supervisors Regular Meeting of 01125/06